SMARTwaste Commercial® User guide v2.0
Contents
1. Forum Logout bre You are here Guest Account homepage Office Block A homepeqe Cost Gata Add cost data Company homepage Stan Date eam yyyy Building homepage End Date Gaimevyyyy Dul ding Cotas Per 360 litre wheelie Per 60 litre wheelie Per 1100 litre wheelie Waste Stream Waste data bin bin bin Mixed Office Recyciing Cost data 0 0 Add Edit cost data General office waste 00 Waste performan C revwew P and 3 j 00 Manage waste management contractors Food waste 00 Manage tenants Electncal and electronic equipment 00 Manage building nanagement companies Save Cancel Manage owners occupiers Building waste targets Waste strategy Reporting Figure 22 Add cost data form per bin lift BRE SMARTWASTE A key aspect of the SMARTWaste Commercial tool is the interaction of different companies on a single asset record As the Asset Record Owner the company that set up the asset on SMARTWaste Commercial you have control over who you choose to invite to view and or add information on the asset The Record Owner has the choice of entering the required information themselves or sending an email invitation to a Building Owner and or Tenant and or FM www smartwastecommercial com 7 Inviting and adding Building Owners Tenants FMs amp Waste Management Contractors Building Management Company and or WMC Waste Management Contractor to request that they enter the relevant information for the asset2. r d t Company waste targets Company turnover Mobile Phone Usemame User permissions The BRE Group website family Figure 20 Selecting user permission levels www smartwastecommercial com A table can be downloaded by clicking on the link opposite the permissions list which shows the functions available at each user permission level Please refer to this table when setting up a user When setting up a new user a suitable unique username and password must be entered and then forwarded to the individual concerned bre Please note that required fields are in bold Surname Phone BRE Global Approvals listings j BRE SMARTWASTE ewwsnetwastecommerdelkom 6 Building homepage The Building homepage displays all the pertinent information relating Management Contractors that are linked to this record and Additional to an individual asset record set up in SMARTWaste Commercial Information The information presented on this page includes Asset Details ae Waste Data Cost Data Details of Owners Tenants FMs amp Waste a add data on an asset by simply clicking the relevant C BRE SMARTWASTE RT HT we bre You are here Guest Account homepage Office Block A homepage Building Office Block A Company homepage Building homepage Building details Waste data Building Name Office Block A Building Type Offices Building Details aor al Building Floor Area 3000
3. 51 to 100 Busdings or tenants 101 to 249 Bulkdings or tenants 250 Buildings or tenants Figure 5 Purchasing a license how many buildings BRE SMART WAS T Swwsnerwastexommerdalkom BRE SMARTWASTE Hel Forum Logos yi bre You are here Organisation 1 homepage Licence details Organisation 1 G 0 mpany h ome pa ge Company details Step 2 View band details Edit company details Please read through the details of this band Customise homepage SmartWaste Commercial Description 6 to 10 Buildings or tenents licence Cost 750 Company users Licence begins on 4 6 2013 Company reporting Licence expires on 6 2014 Company waste targets Company turnover Continue Figure 6 Summary of buildings BRE SMARTWASTE Help Forum Logout You are here Organisation 1 homepage Licence details bre Organisation 1 Company homepage Company details Step 3 Billing details Ed t company details Please enter the details requested below Customise homepage SmartWaste Commercial Fasiname lan licence S wm T Company users aa Job Title Positlion Company reporting r Address1 Company waste targets m Address2 Company turnover Town County Postcode S019 9HG Country United Kingdom Phone 01923 665281 Email bamett ore co uk Confirmation of this order will be sent to thes e mail address Please ensure that it ts correct Continue Figure 7 Billing details BR
4. training sessions are carried out x for all staff regarding waste minimisation and management individual staff and or champions are identified who are x accountable for implementation of the waste management policies objectives and targets the BIU scheme and instead will be assessed via the completion of a company waste management questionnaire This will capture specific actions that have been taken by the individual asset owner occupier and or tenant to improve waste management practices related to the asset in question The outcome of the Part 2 questionnaire will inform the overall SMARTWaste Commercial WPR rating also j BRE SMART WAS T Swwsnerwastexommerdalkom 14 User Forum A user forum has been set up to capture all user feedback on the Add new topic link at the bottom of the page and then adding your SMARTWaste Commercial Tool Simply click on User Forum in the comment toolbar to access the page You can then either post a comment on one of the predefined Topics set up in the forum by clicking on the topic title or alternatively create a new topic by clicking on the All user s comments and suggestions for improvements posted on the forum page will be responded to by BRE via the forum with our thoughts and proposed actions BRE SMARTWASTE Help Ce J Sa TT Bi a bre You are here Breadcrumbs To be placed Company homepage itt e Topec created Dy Last Activity Building
5. 65 0 nanagement companies Manage owners occupiers Build ng waste targets Waste strate gy Reporting Figure 31 Add edit waste site licences and recycling rates page Help Expiry Date 31 12 2015 Recycled www smartwastecommercial com see Figure 33 A waste entry can not be added otherwise as the system needs to know what recycling rate to apply You can enter two separate recycling rates for a waste site one rate which would be applied to any mixed waste sent to the site e g not a single segregated waste stream and one rate which would be applied to segregated waste sent to a waste site Obviously the information on these recycling rates needs to come from your waste management contractor All contractors should be able to provide this information as they have a legal requirement to provide it to the Environment Agency as a part of their Annual Waste Return which specifies the total tonnage received by the waste site and the total tonnage sent to Landfill The difference between these two figures is what the waste site has recovered and recycled and determines the overall recycling rate for the waste site Please therefore note that in most cases the recycling rate that a contractor can supply is an average for the site and is not individual to the actual waste collected for an asset Forum bre You are here Guest Account homepage Office Block A homepage Ofice Waste Lid Recovery Sit
6. Figure 26 above The minimum you need to set up per asset is at least one waste carrier and one waste site Without this you will be unable to add waste entry to an asset Figures 27 29 below show the forms for adding editing Waste Brokers Carriers and Sites The only mandatory fields in these forms are the Company Name and Company Type but you are encouraged to enter as much detail on your waste contractors as possible j BRE SMART WAS T Swwsnerwastexommerdalcom BRE SMARTWASTE Hel Forum T aa TTTT You are here homepage Office Block A homepage WMCs Step 1 Waste Broker Details Add Waste Broker Company homepage Building homepage Please enter the following detas Building details Waste Broker Name Please note that required fields are in boid Waste data Landine Phone Cost data Street Motdde Phone Waste performance review Town City Emad Manage waste management contractors Manage tenants Manage building Type of company Waste Broker lanagement companies Manage owners occupiers an Building waste targets Waste strategy Reporting Figure 27 Add Waste Broker form BRE SMARTWASTE Hel ram TT Gaz TT By bre You are here homepage Office Block A homepage WMCs Step 1 Waste Carrier Details Add Waste Carrier Company homepage Building homepage Please enter the following detas Building details Waste Carrier Name Please note that requir
7. Swwsherwasteeommerdalkom bre BRE SMART WAS T swwsnerwasteeommerdalcom You are here Home Credt card payment Please check these details carefully this s Credit card payment for SmartWaste Commercial your last opportunity to correct them Ifyou Please check the details below then cick the Go to checkout Dutton to make your payment need to ater the biling or delivery address select the edit address button Billing address edt address Delivery to edt address When you press go to checkout you wil ag move onto a 128 bii encrypted secure gt G Server n n end maneged by Helen 019 SHG 019 9HG To confirm that you are using a secure link United Kingdom Unted Kingdom and that your credit card details wil be safe in transi look for the padlock icon at the bottom left of the screen and for the secure address starting https in the address bar Order detalis Qty Price SMARTWaste Commercial Annual Licence 6 to 10 Buikiings or tenants 1 750 00 Totais Sub total 750 00 VAT 150 00 Total 900 00 Figure 11 Payment screen j BRE SMART WAS T swwsnerwastexommerdalcom You are about to make a payment of 900 00 ic Building Research Establishment Please fill in the payment form below Pay using credit or debit card we accent OD 35 CD SD visa vis 3 Confirm 4 About the Cardholder Name fostom card Number Yew are aboutto pay Securty Number JE 900 00 f
8. format BRE SMARTWASTE If you require any further advce or guidance on using SMARTWaste Commercial please contact a member of the SMARTWaste team BRE Bucknalls Lane Watford United Kingdom WD25 9XX T 44 0 1923 664471 E smartwaste bre co uk wwwsmartwastecommercial com BRE Trust The BRE Trust uses profits made by BRE Group to fund new research and education programmes that will help it meet its goal of building a better world together The BRE Trust is a registered charity in England amp Wales No 1092193 and Scotland No SC039320 Ill www smartwastecommercial com j
9. homepage s Performance Indicators KPIs Stuart Biofeid 11 7 2012 Company BRE Targets Stuart Biofeid 10 7 2012 Company BRE Waste Performance Review WPR Stuart Biofeid 10 7 2012 Company BRE Adding Waste Data Stuart Bioteid 10 712012 Company BRE Cost Data Stuart Bioteid 1017 2012 Company SRE Summary Charts amp Reports Stuart Bioteid 1017 2012 Company BRE Adding new users amp managing ownersfenants F Ms WMCs Stuart Bioteid 10 7 2012 Company BRE Company Homepage Stuart Biofek 10 772012 Company BRE Asset Homepage Stuart Bioteid 10 7 2012 Company BRE Add new topic Figure 43 User Forum page j BRE SMART WASTE swwsmerwastexommerdalkom 15 Waste Reporting Summary charts and detailed information is available atthe company The summary charts compare the actual performance against targets and at the building level by clicking on the relevant tabs as illustrated in set for total waste generated 15t chart waste diverted from landfill Figures 42 and 43 below as well as viewing the company home page 28d chart and waste costs 3 chart BRE SMARTWASTE Hep rava Lagout Bi bre You are here Guest Account homepage Company reporting Company charts Charts Guest Account Company nomepage Company details in he graphs below the data shown is for Ris company on the asset only and mot for the whole asset To see cate for the whole asset Please go to me asset home page Company users Compan
10. inmate Weste Kg per Student Save Figure 18 Item list for customising the company homepage j BRE SMART WAS T Swwsnerwastexommerdalkom 5 Adding new users To manage users simply click on the Company users tab on the left of Note that this function is intended to give access to internal the company tool bar as illustrated in Figure 19 From here you can add company staff only If you want to grant access to external and edit your users to provide other internal staff with access to the users outside of your organisation then follow the guidance in company account and individual asset records section 7 of this guide BRE SMARTWASTE SS n a bre You are here Guest Account homepage company users Guest Account Users User Email User Type SMART Waste smartwaste ore co uk Company Adm n Top level Figure 19 Adding a new user to your company account j BRE SMARTWASTE When adding a new user you must select what user permission you want to grant them as illustrated in Figure 20 below The permission level will determine how much information an individual user can access e g do you want them to be able to view and edit company information or only access an individual asset record BRE SMARTWASTE You are here Quest Account homepage Company Users add user Add User Please enter the following details Job title Firstname Company reporting
11. tell you j BRE SMARTWASTE The second question reads Please select how you pay for the waste removed from your building The options provided are Waste charged per bin lift Waste charged per tonne removed Waste charges added as a part of a monthly service fee Select the option that best characterises your contract agreement with your waste provider or landlord The answer to this question will determine the type of cost data that you enter in to the tool BRE SMARTWASTE Heb Office Block A Select Waste Types Company homepage Building homepage Building details www smartwastecommercial com The final two questions on the asset registration page capture whether the building is single or multi occupancy and if the asset being registered and data to be submitted is a dummy record for testing purposes only or real Step 2 of setting up the asset is to select all the applicable waste streams for the asset This form includes the 10 most likely waste arisings from a commercial building Simply check all the applicable boxes next to each waste stream If you want to report on other waste streams not included in this list then click on the European Waste Catalogue underneath and select the applicable section from this extended list Forum bre You are here Guest Account homepage Office Block A homepage Details Waste types Step 2 Select the waste types that are applic
12. yoursel click here Manage tenants Manage waste manai Manage building management companies Manage Ownaera 0CCuplof Building waste targets Waste strategy Reporting Figure 24 Adding or inviting a tenant on an asset BRE SMARTWASTE Heb Ton TT Ga TT E bre You are here Guest Account homepage Office Block A homepage Tenants invite Tenant Office Block A Invite Tenant Company homepage Please enter the name email of the Tenant you want to invite and any message that you would like to send with the invitation Please set the permissions according the type of user you are inviting Building homepage Building details Company Name Waste data Permissions Given To The Company C LEVELS Cost data Cc LEVEL 4 C LEVEL 3 Waste performance review c L2 Manage waste management C LEVEL ontractors e LEVEL 0 Manage tenants Manage building Emal nanagement companies Message Manage owners occupiers Building waste targets Waste strategy Reporting Figure 25 Sending an email invitation to a tenant BRE SMART WASTE Swwsnerwasteeommerdalcom When sending an email invitation to a company to interact with an asset record and or add information you can set their permission level There are six permission levels as follows Level 5 Asset Admin User Can undertake all tasks at the asset level including amending asset details adding waste and cost data adding targets and inviti
13. 0 Cost data Building Address A High Street Building Description storey office block Waste performance review London London Manage weste management Edit building details Manage tenants Manage buding anagement companies Waste Data Cost Data Manage owners occupiers Total Waste Generated kg 3500 Total Cost 0 00 Building waste targets Waste Generated Kgim 0 63 Cost per Area m 0 00 Waste strategy Waste generated per FTE Full 13 8 Add Time Equivalent Reporting Diverted From Landfill 65 0 Reused On Site 2 Building Details Additional information Users Address A High Street information Of Guest Account Related To This Building London London Floor Area Occuppied By Guest Account On Building 1000 0 NW FTE Full Time Equivalent on Asset 50 BREEAM pace Figure 21 SMARTWaste Commercial Asset home page BRE SMARTWASTE Adding cost data The add cost data form allows you to set up the costs charged by your waste contractor for a particular date range Depending on what cost option you selected when setting up the asset will determine BRE SMARTWASTE www smartwastecommercial com whether you enter these costs per bin lift per tonne or a flat monthly service fee Once these charges have been entered into SMARTWaste Commercial the tool will calculate the ongoing waste costs for all waste entries entered
14. Data f Waste data Sane Add waste data Waste Generated Kg m waste date log Waste generated per FTE Full Time Equivalent Diverted From Landfill Waste performance review Reused On Site Manage waste management Add contractors Manage tenants Manage building nanagement companies Manage owners occupiers Bu iding waste targets W aste strategy Reporting Figure 34 Adding waste data on SMARTWaste Commercial Company waste entered For multi tenanted buildings you can add a waste entry for an individual tenant by selecting the tenant name from the drop down menu If the waste entry is for the whole building then leave this field blank Is the waste segregated If the waste removed is segregated i e the container contains only one waste type then check this box The Add waste data form Figure 35 is straight forward to complete Simply complete each field including Date of transfer If you are adding waste data for a whole month enter the 1st of the month The date format is DD MM YYYY Waste carrier and destination Select the relevant waste carrier and waste destination from the drop down list If the drop down list does not include any carriers or destinations then you need to go back and check that the waste contractor has been set up AND assigned to the asset see section 8 and 9 for further details Container type Select the relevant container type from the drop down list Please no
15. E SMART WAS T Swwsnerwastexommerdalkom BRE SMARTWASTE Heb Foran zen You are here Organisation 1 homepage Licence details bre Organisation 1 Company homepage Company details Step 4 Confirm details Edit company details Please review the details below Customise homepage SmartWaste Com mess Edit details hoence Description 6 to 10 Buildings or tenants Company users Company reporting a a mene Company waste targets Ca E eae Company turnover Firstname lan Sumame Bamett Job Title Position SMARTWaste employee Company Organisation 1 Address1 Address2 Town County Postcode S0193 9HG Country Phone 01923 665281 Email bametti bre co uk Confirmation of this order will be sent to this e ma address Please ensure that it is correct Figure 8 Billing details confirmation BRE SMARTWASTE ewwa nertwastecommerdalkom You are here Home Credit card payment Please enter the billing address or Billing cardholder s Address s address here as p Details entered here will be used by BRE to this transaction These detais wil Address here for any other Town County Postcode 5019 SHG Country United Kingdom Telephone 01923665281 Emai barnetti bre co uk BUILDING sMARTWASTE RedBooklLive GreenBookLive BREEAM GRE BOOKSHOP BRE INNOVATION PARK BRE Trust Figure 9 Payment screen bre BRE SMART WAS T
16. RE SMARTWASTE Hae _ You are here Organisation 1 homepage details customise homepage Organisation 1 Step 2 Customising the company homepag Please select the items you want to appear on your company s homepage Asset names Company homepage Company details Edit company details Customise homepage eine SmartWaste Commercial Asset types licence WPR Waste Performance Rating grade Company users Total waste arisings Company reporting Targets Company waste targets All cost KPIs Company turnover Benchmarks S e e O a O08 Please select two KPIs which you want to see on the homepage Waste Kg per m v Waste Kg per m o Waste Kg per 100k company turnover P Waste Kg per FTE Full Time Ta Equrvalent Waste Kg per bed specific to hotels only Waste Kg per cover specific to restaurants only Waste Kg per footfall diversion from landfill Waste Kg per Resident Waste Kg per Visitor Waste Kg per Patient or Residert Waste Kg per Pupil Waste Kg per Inmate Waste Kg per Room Waste Kg per Student HOA BEDI n PERI BETI ao Figure 3 Initial log on screen After clicking on the company display screen you will be presented with the company homepage The next stage is to add your buildings however before this can be done the license fee needs to be paid which is calculated based on how many buildings you will be adding Figure 4 shows the screen that you
17. SMARTwaste Commercial User guide V2 0 BRE SMART WAS T Swwsnerwastexommerdalkom 1 Introduction This SMARTWaste Commercial user guide gives an overview of the features of the SMARTWaste Commercial Tool to allow those using it a grounding of its workings and how it can best help their organisation This guide covers Introduction 2 Registering and logging into your SMARTWaste Commercial account 3 Adding a new asset 12 4 Company Homepage 16 5 Adding new users 19 6 Building homepage 21 7 Inviting and adding Building Owners Tenants FMs amp Waste Management Contractors 23 8 Setting up waste management contractors 26 9 Assigning WM Cs to an asset 22 10 Adding waste data 33 11 Setting targets at company and asset level 36 12 Waste Performance Review 2i 13 Waste Strategy 38 14 User Forum 39 15 Waste Reporting 40 If you require any further advce or guidance on using SMARTWaste Commercial please contact a member of the SMARTWaste team T 44 0 1923 664471 E smartwaste bre co uk www smartwastecommercial com BRE SMART WAS T Swwsmerwastexommerdalkom 2 Registering and logging into your SMARTWaste Commercial account You can register anew SMARTWaste Commercial account at If you have previously registered on SMARTWaste Commercial then www smartwastecommercial com Click on Not a member simply enter your username and password to access your existing Register at th
18. U Rating will automatically achieve a number of credits based on the BIU rating achieved that will contribute towards the overall SMARTWaste Commercial WPR Waste Strategy rating Part 2 covers those assets which have not been assessed under compliance awareness is provided for staff responsible for waste management Figure 40 Example company waste management strategy questionnaire BRE SMARTWASTE Hep Forum Logout You are here Guest Account homepage Office Block A homepage Waste strategy Office Block A Waste Strategy Company homepage Building homepage Building details Please Answer The Following Questions Waste data Are seperate recycling bins in suitable locations and x Cost data clearly labelled for ease of use Waste performance review Which of the following actons have you put in place to minimise waste arisings in your company Manage waste management ees Double sided printing set as default x Manage tenants cima are x Manage building 2 oa anagement companies g x Reuse of office supphes such as folders document x Janage rs oc ers Manage owne cupi gapar cine m a Building waste targets notapads draf printing etc Waste strategy ee nae x BREEAM In Use r AVERTED Vin i Use reusable catering containers and supplies such as x cups etc Conduct office surveys and occupant surveys to x on recycling and managing Incentives to reduce waste x Awareness seminars
19. able to this building Edit buillding details Product European Waste Catalogue Number Product European Waste Catalogue Number Add Edit waste types Add Edit containers for Mixed Office Recycling 15 01 06 General office waste 20 03 01 waste types Paper and cardboard 20 01 01 Glass 20 01 02 F Waste data Plastic packaging 16 01 02 r Metalic packaging 15 01 04 P Cost data Waste performance review Food waste 20 01 08 Electrical and electronic equipment 20 01 36 Manage waste management Hazardous Waste 20 01 13 rj Other waste 20 03 01 a contractors Manage tenant Manage building management companies Manage owners occupiers Building waste targets Waste strategy Reporting Figure 15 Selecting the applicable waste streams for an asset After selecting which wastes your site produces you will need to then select the types of container those wastes are collected in on your site a European Waste Catalogue click to expand list Figure 16 illustrates how container types are listed BRE SMART WAS T Swwsherwastexommerdalkom BRE SMARTWASTE hee Forum Logout BR i bre You are here Guest Account homepage Building 1 homepage Details Assign containers Building 1 Select Containers Company homepage Guliding homepage Step 3 Select the waste containers which are used on the asset Building details 240 litre 360 tire 760 ttre 660 bre 1100 Hire 1 Sou J 650u where
20. and waste sites set up will appear on the Building licence details and site recovery recycling rates click on the relevant homepage as illustrated in Figure 30 below To enter further WMC company name hyperlinked in the WMC list information on a carrier and waste site including waste management BRE SMARTWASTE E we bre You are here Guest Account homepage Office Block A homepage Building Office Block A Company homepage Building details Building Details Waste data Building Name Office Block A Building Type Offices Building Floor Area 3000 0 Cost data Building Address A High Street Building Description 8 storey office block Waste performance review London Manage waste management contractors Edit building detail Manage tenants Eas r Manage buiding anagemen companies Waste Data Cost Data Manage owners occupiers Total Waste Generated kg 3500 Total Cost 0 00 Building weste targets Waste Generated Kgim 0 63 Cost per Area m Waste strategy Waste generated per FTE Full 13 8 EB E Add Time Equivalent Reporting Diverted From Landfill 55 0 Reused On Site Owners Tenants FM amp WMCs OWNERS Add TENANTS Add 1 Tenant A Not joined yet 1 Tenant A 2 Guest Account 2 Tenant 8 Users Address A High Street information Of Guest Account Related To This Building London London Floo
21. company level simply click on the you can add targets or edit existing ones Company waste targets tab on the Company Homepage From here BRE SMARTWASTE et Be Li bre You are here Guest Account homepage company targets Targets for Guest Account Start Date End Date Waste Kg perm diversion from landf ll 12 3 2012 11 3 2013 1100 0 78 0 12 3 2011 11 32012 1200 0 75 0 Figure 37 Adding Company targets When entering your company targets set the date range for which the Please note that other waste targets will be added as and when target s relate Targets can be set for further waste KPIs are introduced to the system e g kg per staff kg bok yal duced ion nail per visitor kg per hotel room kg per restaurant cover etc Total Waste Produced kg m BRE SMARTWASTE z ren ow bre Targets for Guest Account Start Dato dimm yyyy End Date dd mm yyyy of waste recovered 0 0 from landf li Total Waste Produced 00 kgm Figure 38 Add Company target form Individual targets can be set at the asset level in the same way as the company targets f BRE SMART WASTE Swwsnerwasteeommerdalkom 12 Waste Performance Review Every asset in SMARTWaste Commercial is given a Waste The WPR rating will be calculated once a quarter based on all waste Performance Review WPR rating based on its overall data entered into SMARTWaste Commercial for all r
22. directly into the system To add your own information or invite others simply click on the button above the relevant company type as illustrated in Figure 23 25 below BRE SMARTWASTE You are here Guest Account homepage Office Block A homepage Tenants Office Block A List of Tenants Select From The List Below Company homepage Building homepage Building details i Tenant B Cost data Waste performance review Manage waste management contaciors Manage building lanagement companies Manage owners occupiers Building waste targets Waste strategy Reporting Forum Logout bre If you want to invite tenant to enter their own information and waste data cick here li you want to add al the information of the tenant yoursel cick here Figure 23 Adding or inviting Building Owners Tenants FM and WMCs to an asset record f BRE SMART WAS T Swwsnerwastexommerdalkom BRE SMARTWASTE Heb Forum Logout You are here Guest Account homepage Office Block A homepage Tenants Office Block A List of Tenants Company homepage Select From The List Below Building homepage Company Name Permissions Building details ej Tenant A LEVEL ofe Waste data 4 Tenant B LEVEL 0 Cost data Waste performance review jemeni If you want to invite tenant to enter their own information and waste data ick here ate If you want to add all the information of the tenant
23. e Link To Scan Recycled EA Retum Seggregated j BRE SMART WAS T swwsnerwastexommerdalkom BRE SMARIWASTE 9 eee BI a bre You are here Breadcrumbs To be placed Office Waste Ltd Recovery Site Carrier Licence Number 11012345 1 1 2012 31 12 2015 Figure 32 Add edit recycling rate form Users also have the option of uploading scanned evidence into the system of the recycling rates for a site Simply click on the button next to relevant field and select a file from your computer to upload and save to the system This can include site waste management licences and waste site EA returns j BRE SMART WAS T Swwsnerwastexommerdalkom 9 Assigning WMCs to an asset Once you have set up your WMCs in SMARTWaste Commercial they check the box next to the WMC you wish to assign to the asset see can be assigned to any asset added to a company account To do this Figure 33 simply click on the Manage waste management contractors tab and BRE SMARTWASTE Hep Forum Logout i bre You are here Guest Account homepage Laboratory A homepage WMCs Laboratory A List of WMCs Select From The List Below Waste Brokers Permissions if you want to invite the broker to enter their information and waste data Click here if you want to add the information of the waste broker yourself click here Manage waste Waste Carriers management contractors TP Vi
24. e bottom on the screen and complete the online account Please avoid setting up more than one account company registration form BRE SMARTWASTE Help Register Login You are here Smartwaste home login Please enter your username and password Usemame Password Forgotten your password We can reset it for you Not a member Register Figure 1 SMARTWaste Commercial login screen BRE SMARTWASTE Help Login You are here smartwaste register company Step 1 Company Details Add Company Please enter the following details Company Name Please note that required fields are in bold id Landline Phone Street Mobile Phone ka n _ Web Postcode l Region select Region v Type of company saet O k Country select country Use Secure Login n Contact Firstname Contact Surname Username Bo 9 Password l Re enter Password Figure 2 SMARTWaste Commercial company registration page j BRE SMART WAS T Swwsherwastexommerdalkom Upon registering and logging into your SMARTWaste Commercial this can be altered at any point and certain boxes are pre selected account for the first time you will see the customising the company Section 4 contains more information on setting up the company homepage screen page below Figure 3 This allows you to set up homepage which information is to be displayed when first logging into the tool B
25. ed fields are in boid Waste data lL andine Phone Cost data Street Mobile Phone Waste performance review Town City Emai Manage waste management contractors Manage tenants Manage building Type of company Waste management cofe lanagement companies Manage owners occupiers county Building waste targets e2 Waste strategy Reporting Figure 28 Add Waste Carrier form BRE SMARTWASTE Wwww smartwastecommercial com When adding a Waste Site you must also select the Facility Type as energy heat recovery Composting Anaerobic Digestion AD and illustrated below in Figure 29 The different Facilities include Transfer Landfill Station Material Recycling Facility MRF Incinerator with or without BRE SMARTWASTE Heb Foun TT Tea TT Be bre You are here homepage Office Block A homepage WMCs Step 1 Waste Site Details Add Waste Site Company homepage Build ng homepage Please enter the following details Building details Waste Site Name Please note that required fields are in bold Waste data Landine Phone Street Mobile Phone Waste performance review Town City Email Manage waste c management contractors Manage tenants Manage building nanagement companies Manage owners occupiers Building waste targets select country Wa ste sy ategy Reporting Figure 29 Add Waste Site form f BRE SMARTWASTE eww netwastecommerdalcom Any broker carrier
26. egistered assets performance This is calculated based on the total waste arisings The Standard Good and Exemplar benchmarks will be determined by generated by the asset and the waste diverted from landfill To the bottom 50 quartile of all assets registered the middle 25 and access the WPR simply click on the Waste performance review tab the top 25 respectively The actual performance of the asset will then Figure 39 fall within one of these quartiles which will be used to partly determine the overall WPR rating BRE SMARTWASTE a a Tn bre Company homepage Building homepage Building details Waste data Cost data Waste performance review Manage waste management contractors Manage tenants Manage building anagement companies Manage owners occupiers Building waste targets Waste strategy Reporting Waste Arisings Benchmark kg m Actual Performance Standard bottom 50 Waste Diverted From Benchmark landfill Actual Performance Company waste Benchmark performance strategy Actual Performance Figure 39 Waste Performance Review WPR Rating j BRE SMARTWASTE www smartwastecommercial com 13 The Waste Strategy section is split into two parts Part 1 relates to BRE s BREEAM In Use BIU building assessment scheme Assets in SMARTWaste Commercial which have been assessed under the BIU scheme and have thus achieved a certain BI
27. ercial Complete the form with all the basic asset details including asset name address asset type there is an extensive drop down list of property types total building floor area m which includes all shared and serviced areas and a brief description of the asset Note that all mandatory fields in SMARTWaste Commercial are in bold j BRE SMARTWASTE www smartwastecommercial com BRE SMARTWASTE He You are here Guest Account homepage add buiding Add Busding Please enter the ascet details Pease note that required foide are Im boid Accet Name Accat Type Salact Buliding Floor Area m ao Accet Addrece Towr C ty County Country select county Postcode li Regioa osc Region Bading Description a Pieace celeot from any of the following sohemes that the accat ls registered to BREEAM Offices gp BREEAM Rete BREEAM Eucatil6n r BREEAM Hesthcse r BREEAM industrial C BREEAM Couns ir BREEAM Prisons BREEAM Data Centres B BREEAM in Use z lhermatlonal Sustainability E Altance 8 the wecte data entered for thic eccet be Daced on an average weight per bin IN or the actual weight of the wacte collected Armoe weight per t n It Actun weight of the waste collected Pleace celeot how you pay for the wecte removed from your building Oo Wasis changed per bin IM Vdeste charged per tonne d Veste charges added as a part of a monthl
28. ge owners occupiers Building waste targets WwW aste strategy Waste Sites Reporting Date 31 12 2015 Y oga Secondly either add the details yourself by clicking the relevant click here link see Figure 26 or send an email invitation to the contractor to enter all the required information on the asset record themselves This is the same process as described above for inviting a tenant or FM bre Permissions l you want to invite the broker to enter their information and waste data Click here If you want to add the information of the waste broker yourself click here Permissions Office Waste Removals Lid Waste Carrier Licence Expiry LEVEL 2 aw lf you want to invite the waste carrier to enter their information and waste data Click here if you want to add the information of the waste carrier yourself click here Permissions Office Waste Lid Recovery Site Waste Site Licence Expiry LEVEL 2 m M Food Waste AE Plant Waste Site Licence Expiry Date LEVEL 2 if you want to invite the waste site company to enter their information and waste data Click here if you want to add the information of the waste site yourself click here Figure 26 List of WMCs choice to invite or add the information yourself Adding Waste Management Contractors details When adding a new waste management contractor you are given the option of adding a Waste Broker Waste Carrier and or Waste Site as illustrated in
29. ice Waste Removals Lid Waste Carrier Licence Expiry select T waste Camer Waste Carrier Licence Expiry Date select w if you want to invite the waste carrier to enter their information and waste data Click here if you want to add the information of the waste carrier yourself click here Waste Sites Office Waste Lid Recovery Site Waste Site Licence Expiry select Date 31 122015 Y T Food Waste AE Plant Waste Site Licence Expiry Date select l you want to invite the waste site company to enter their information and waste data Click here if you want to add the information of the waste site yourself click here Figure 33 Asset drop down menu Assign waste management contractors sites Please note that in order to enter waste data for an asset you must as a minimum have at least one waste carrier and one waste site assigned to an asset BRE SMARTWASTE www smartwastecommercial com 10 Adding waste data the screen or alternatively click the button under the waste data on the asset summary information page see Figure 34 To add waste data for an asset click on Add waste data option which appears when selecting the Waste data tab on the left hand side of BRE SMARTWASTE You are here Guest Account homepage Laboratory A homepage Waste data Help Forum Logout bre Asset Laboratory A Sompany homepage Building homepage Building details Waste
30. id Lid Recovery wheelie bin Recyciing Site Building waste targets 1 360 lire Food waste Offste 05 Waste strategy wheelie bin Reporting 9 11 201212347 Office Waste Food Waste AE 1 360 Mire Food waste Ofte 025 v Removals Lid Plant wheelie bin 1 9 2012 12346 Office Waste Food Waste AE 2 360 litre Food waste Ofte 03 v Removals Lid Pliant wheelie b n 1 9 2012 12345 Office Waste Office Waste 4 1100 Fire Mixed Office Otsile 05 v Removals Lid Lid Recovery wheelie bin Recyc ng Site 2 1100 Eire General ofice Offsite 02 wheelie bin waste 1 1100 fie Paper and Offside 01 wheelie bin cardboard Save Figure 36 Updating waste data log for time periods To view the waste entries entered for an asset click on Waste data log from the Waste data tab see Figure 35 This will load the waste data log which summarises each waste entry as illustrated in Figure 36 To edit an existing waste entry simply click on the date of the waste entry that youwould like to amend edit as appropriate and re save by clicking the GD button at the bottom of the page You can also filter the waste data log by date waste carriers destination container type and waste type to view only certain informatign Simply set the filters you require at the top of the page and click to provide a tailored waste data log Figure 36 BRE SMART WAS T Swwsnerwastexommerdalkom 11 Setting targets at company and asset level To add waste targets at the
31. luding waste arising in kg per m2 per staff member FTE company turnover number of visitors number of tables or beds etc BRE SMARTWASTE You are here Guest nt homepage detn s customise homepage Guest Account Company nomepage Company detalla Ed t company detalls Customise homepage Step 2 Customising the company homepage Pisaca celeot the itame you want to appear on your company c homepage www smartwastecommercial com One of the main waste KPIs in SMARTWaste Commercial is waste generated expressed in kg m2 This KPI is based on the total waste generated by the asset divided by the total floor area occupied and averaged for a single month period The main cost KPI is similar in that it is the total cost of the waste divided by the total floor area occupied and averaged for a single month bre SmartWaste Commercial licence Company users Company reporting E r Tarpets F Company waste targets rea Company tumover Sulding homepage a Weste Kg per m Please celeot two KPIs whioh you want to see on the home page Weste Kg per m Weste Kg per FTE Full Time Equtvaient Waste Ko per 100k company turnover Weste Ko per bes specific to holei any Weste Ko per cover specific to restaurants only diversion fom landflil Weste Kg per foottall Wests Kg per Resident Weste Kg per Patiert or Resident Weste Kg per Pupil Waste Kg per
32. ng new users Level 4 Asset User 2 Can undertake all tasks at the asset level EXCEPT inviting other users and changing asset details Level 3 Asset User 1 View all asset data AND can enter waste data Level 2 Read only User 2 View all asset data only summary information charts detailed information reports Level 1 Read only User 1 View asset summary information page only Level 0 Disabled No access to company or asset information Please note that there is no limit to the number of external companies that you can invite to interact with an asset record For example a multiple tenanted building can invite or add as many tenants on an asset record as required j BRE SMARTWASTE Wwww smartwastecommercial com 8 Setting up waste management contractors In order to add waste entries to an asset you must first set up details of the waste management contractor sincluding the waste carrier and waste site To do this click on the Wi button next to WMCs as illustrated in Figure 26 below BRE SMARTWASTE You are here Guest Account homepage Office Block A homepage WMCs Office Block A List of WMCs Select From The List Below Company homepage Building homepage Waste Brokers Building details Waste data Cost dala Waste performance review Manage waste management contractors danana tenante Waste Carrlers Date Manage building nanagement companies Mana
33. organisation as illustrated in Figures 44 and 45 BRE SMARTWASTE Hev Fena Logout L bre You are here Guest Account homepage Office Block A homepage Summary charts Charts Office Block A Company homepage Building homepage Select Date Start Date 1 1 2012 End Date 1 6 2013 Building details Waste data Cost data Waste performance review Select Reports Manage waste management Comparison of asset agains company r contractors Manage tenants Cost Data Report rm Manage building nanagement companies Waste Route Report ai Manage owners occupiers Water Data Report r Building waste targets 3 Waste strategy gt ty Reporting Summary charts Figure 44 Asset level detailed information Report 2 Waste Generated Report Ei il Performance indicators for all waste Waste Lrverted From Lanni Kg per FTE Full Time Equivalent Target for Office Block A Actual for Office Block A 0 46 680 82 3 Company Average for this asset 0 00 0 00 0 00 type Waste aisings by waste type divened trom andil Waste type ranked from highest Total waste lorines total waste Ya y to lowes based on total wasie art s r gs Mixed Office Recycling 167 40 49 0 19 33 33 65 00 Food waste 135 32 79 0 15 27 00 74 07 Paper and cardboard 103 25 10 0 11 20 67 65 00 General office waste 0 07 1 62 0 01 133 65 00 Total 412 100 046 401 6727 Figure 45 Exported data in PDF
34. r Area Occuppied By Guest Account On Building 1000 0 NW FTE Full Time Equivalent on Asset 50 BREEAM we Figure 30 Waste Management Contractors BRE SMARTWASTE To add waste management licence details and a waste site s recycling rates click the Sea button under the appropriate heading as illustrated in Figure 31 From the Building homepage Figure 30 you can add and edit the waste site licence details and the recycling rates for the site Figure 32 shows the add or edit recycling rate form that should be completed for every waste site set up in SMARTWaste Commercial Please note that if recycling rates are not added for a waste site then the system will apply default recycling rates of 50 recycling for all non segregated waste and 80 for segregated waste stream Please note that these rates will only apply to sites specified as a Material Recycling Facility When entering a recycling rate for a site you must enter both the start and end date for which the rate being entered will apply BRE SMARTWASTE Office Waste Ltd Recovery Site Company home age Building homepage Waste Management Licences Issue Date Camer Licence Number LIC12345 Building details Waste data 1 1 2012 Cost dala Waste performance review Add Manage waste management contractors Recycling Rates Start Date End Date se Vvianage tenants U Mixed Manage building 1 1 2011 31 12 2013
35. rom your credit or 2 About the Card Emai Address ametti bre co uk debit card House Name or Number ss Issue Number if present ____________ Postcode ZIP code BO193HG E Start Date if present MM YY E JBSESSD oe number iE Expiry Date MM z YY Verifiedby Mastercard Your payment is protected by VISA SecureCode leam more learn more Back to Merchant il 1096 2013 Optimal Payments Pic All rights reserved NETBANX Privacy Policy Figure 12 Payment screen confirmation j BRE SMART WAS T Swwsnerwastexommerdalkom 3 Adding a new asset To add a new asset click the Add building link in the bottom right Where a building is multi tenanted the whole building is registered as corner of the company homepage now you have paid for your license a single asset not multiple assets You can then allocate floor area to this will now take you through the steps to setting up your buildings individual tenants in the tool BRE SMARTWASTE e TUT Tm TUT Ten TT You are here Guest Account homepage Guest Account Company detsils Buildings Owned By This Company Company users Company reporting Start date 1 1 2013 Company waste targets Company tumover Building Waste diversion Actual Name Performance from landfill Waste Cost Rating i 3 Buildings linked to Guest Account Figure 13 Adding a new building asset in SMARTWaste Comm
36. te If the container type you require is not featured in this list please feedback to the administrators via the User Forum page so that it can be added see section O for further details Waste Product European Waste Catalogue Number Enter the total tonnage of waste T removed AND number of containers N next to the relevant waste stream Please note that if no waste types appear in the Waste Product list on the add waste form then you need to go back and select these from the asset set up page see Figure 31 Changing waste types on the asset homepage Please also note that a tonnage MUST be entered next to each waste entry as there are currently no default tonnage amount set within the tool If the number of containers is not entered then it will be assumed to be one and calculated on this basis j BRE SMART WAS T Swwsherwastexommerdalkom When you have completed the Add waste data form click the button at the bottom of the page This will save the entry and refresh the page ready for your next waste entry BRE SMARTWASTE Help ron TT ga TT H bre You are here Guest Account homepage Laboratory A homepage Waste data Add waste data E B B 7 ee Add waste data to Laboratory A Company homepage Download the paper based data collection form aiden Date of Transiter ddimm yyyy Bulliding homepage Building details g uuw Select Waste data Waste management contrac
37. tor destination Select Add waste data Waste Transfer Note N number Cost dala Container reference Waste performance review Container type Select Manage waste management Company Waste Entered For select lt contractors Manage tenants Vana SON Oe Browse Manage building Is The Waste Segregated 5 nanagement companies Product European Waste Catalogue Number Man age gwmners oCcC upiers Building waste targets Any notes Waste strategy Ps Reporting Figure 35 Add waste data form BRE SMARTWASTE www smartwastecommercial com BRE SMARTWASTE Heb Forum Logout You are here Guest Account homepage Office Block A homepage Waste data Log Company homepage Start Daie ddimnvyyyy End Date ddimavyyyy Building homepage All caren Ali Destinabons i Al Skip Sizes Building detaik All Product Types Add waste data Waste data log Date WTN Carries Destination Number and Product Disposal e ar e aa Size of Locaten Cost data 1 3 2013 123456 Office Waste Office Waste Containers 1 1100 kire Waste performance review Removals Lid Lid Recovery wheelie bin Recyching Manage waste management Ste comtraciors 1 1100Mre Paper and Offsite 1 0 Manage tenants wheelie bin cardboard 1 Ole Food waste Offsite 10 Manage building wheelie bin management companies 1 2 2013 123456 Office Waste Office Waste 1 1100 re Maxed Office Offsite 20 v Manage owners occupier Removals L
38. vompany wasta targuts WASTE TARGETS COST KPIs Industry average Company turnover Building Waste Waste Kg diversion diversion Waste Performance perm i from i from landfill C Diverted Rating i tandfill i l a From Landfill Building homepage Laboratory E e r A 0 75 90 0 Estates E Building jj 2 Buildings linked to Guest Account Mal Add bulkilng Figure 16 SMARTWaste Commercial company homepage BRE SMARTWASTE www smartwastecommercial com Users can tailor what is displayed on the Company Homepage tab and then click Edit homepage at the bottom of the screen as Summary Information screen To do this click on the company details illustrated in Figure 17 below BRE SMARTWASTE Hel Forum Logout bre Guest Account Lompany homepage Company details OF ompa Y geta Customise homepage Contact Details Contact Address SmartWaste Commercial licence WwO25SKxX Company users Tet 01923664471 Lompany reportr q Mobile Email smartwaste bre co uk Company waste targets Company turnover Building homepage Edit details Edit homepage Figure 17 Tailoring the company homepage f BRE SMARTWASTE As illustrated in Figure 18 below users simply need to check the relevant boxes next to the items that they would like to display on the company homepage For example users will be able to define what waste KPIs will be displayed inc
39. wher lar w be wher be wheelc bm f mete skp metre REI Eait building de a is bir n bin hin acu yd 10cu yd Add Edit waste types Mixed Office E D D D B D D waste types Was te data Waste performance review Manage waste management oO T m gp G o ag orp BET a G Ga gO Goa g G aoa DB Goa Ga a G2 Ga gp G oa g G oa Ga n OOT tador Manage tenan kc CU 612c Jc 07 53 Manage buding u mete 4 Scu 12cu Ak 10 7cu metre 11 Seu 15 3c managemen companies skp i4cu metreskp mebeskp metre skip compactor metre sk p metre skp vd 56u yo Bou yd 1200 yd l4cy yd 1500 yd Pa TEA Manage owners occuprer Building waste target W a te strategy Reporting Ga G ao oa n Ga ga o Ga aga ag a aaa Oo Ga o G aa a ao oa o Figure 15 Selecting waste containers BRE SMART WAS T Swwsnerwastexommerdalkom 4 Company Homepage The Company Homepage displays the main waste and cost data and to access other company level data This includes Summary Charts KPIs across all assets set up In an account as illustrated in Figure 16 Detailed Information Company Targets Reports and Users below From this page the user can also click across the different tabs BRE SMARTWASTE Heb Forum Logout Guest Account homepage You are here Guest Account Company Getails Buildings Owned By This Company Company users Company reporting Start date 1 1 2013 End date 34 2013
40. will be presented with when trying to add a building for the first time Paying the annual license fee is simple and can be done instantly with a debit or credit card after following the screen steps below Once you have activated the tool by paying the license fee you will be able to access the full tool and set up your assets j BRE SMART WASTE Swwsnerwastexommerdalkom BRE SMARTWASTE Help oe WH bre You are here Organisation 1 homepage Licence details Organisation 1 Company homepage Company details Edit company details Customise homepage To purchase a licence please click here SmartWaste Commercial licence Licence details Company users Company reporting Company waste targets Company turnover Figure 4 Purchasing a license screen 1 The first step towards buying your SMARTWaste Commercial license is selecting how many buildings you are setting up see Figure 5 BRE SMARTWASTE Heb ram TT Ga TT You are here Organisation 1 homepage Licence details Organisation 1 Company homepage Company details Step 1 Please select the band that you would like to purchase Edit company details Customise homepage 1 to 5 Buliklings or tenants SmartWaste Commercial licence 6 to 10 Busidings or tenants Company users 11 to 20 Buiidiings or tenants Company reporting Company waste targets 21 to 50 Bulkdings or tenants Company turnover
41. y reporting Summary charts Reports Company waste targets Company turnover Suliding homepage uA 2 00 0 88 Wacts Kg per m 2 57 Waste Kg perm 4 Wacte To Dats By Produot Group Gerad of los xele Gan Santer tom food pre css r and the pointin of parelr are hum ti 12 Figure 42 Company level summary charts j BRE SMART WAS T Swwsmerwastexommerdalkom BRE SMARTWASTE Hep Forum Logout we bre You ere here Guest Account homepage Offce Glock A homepage Summary charts Charts Office Block A Company homepage Suliding homepage Sul ding detalis Waste data Cost data Waste performance review Manage waste managemem contactors Manage tenants Manage bulding agement companies Manage owners occuplers Bulking waste targets Waste strategy Reporting Summary chans Reports Wacte To Date By Prodwot Group 4 3 El ised Orio ovr cng Owned l ox mote 2 taper ard ar k a ari teoe saris Uhetres sd dectrore ecogeet t A Wacts Per Month u a 8 er BB Oriat iw m ul c o gt wa z g ge _ e 2 3 S S amp F u lt morths Figure 43 Asset level summary charts BRE SMART WAS T Swwsnerwastexommerdalkom SMARTWaste Commercial also allows you the flexibility to select Microsoft Excel or Adobe PDF format for ease of communication which items you wish to report on and can export this data into a within the
42. y service fee Figure 14 Add edit asset form in SMARTWaste Commercial Two questions at the bottom of the page are crucial to the entry and reporting of waste and cost data in the tool Please read these carefully The first question reads Will the waste data entered for this asset be based on an average weight per bin lift or the actual weight of the waste collected There is an important difference between these two options The first option Average weight per bin lift is derived from waste industry average weights for a particular container type as determined by your Please tick if Mis asset is a dummy record for testing purposes only T How ic thic buliding oosupied Occupied by one company Oerupied ty multiple companies mul tenarnted Have you achieved EREEAM l n Use certification for thic duliding 6 C ves wo waste contractor e g a 1 100 litre wheeled bin containing general office waste may be reported by your waste contractor as weighing 70kg in weight regardless of its actual weight So where your waste is NOT weighed upon collection by your waste contractor the first option should be selected Where your waste IS weighed by your waste contractor using onboard lorry weighing technology then you should choose the second option Actual weight of the waste collected If you do not know the answer to this question please ask your waste management contractor who will be able to
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