Home

Agency User Guide

1. If there is no script for the video then the No Associated Script button will be E displayed To view the associated script 1 Onthe Details page see Figure 25 on page 34 go to the Latest Video section and click the Open Associated Script button The script associated with the video displays for example in Microsoft Word The Video Details section on the Details page contains the following fields Field Name Clock Number Voice Over Artists Music Title Music Duration Digital File To Upload Visual Artists Arrangers Composers Rough Cut Ethnic BAME Featured Artist Ethnic BAME Walk on Artist Description Displays the clock number which is a unique alphanumeric identification number used to identify an advertisement and its creators source the advertising agency It can be no longer than 15 characters The name s of person s who provided the voice s for the ad The name or title of the music that is to be used in the ad The playing length in time Seconds of the music This check box is selected by default for agencies set up for digital delivery If the check box is selected you will be able to upload a video file over secure https protocol while creating a submission The name s of the visual artist s that worked on the video The names of the music arrangers A music arranger resets a musical composition for other instruments or voices or as another style of performance The nam
2. Video The Video section on the History page lists the identifying information for the video You can also open the script associated with the video Opening a script from the History page To open a script 1 Onthe History page see Figure 28 click the name of the File you want to view from the File column The History page is re displayed with only the details for that particular file 2 Click the Open associated script button in the Video section on the History page and the script will display for example in Microsoft Word A If there is no script available for the video submission the No Associated NOTE Script bution will display instead of the Open File button Ip Ce Adway 2 11 Agency User Guide page 44 of 44
3. Approved Priority Alert Figure 6 Search Result page S JP L gt Field Name Client Product Title Dur Submission No Date Status If you need to search again you must clear the previous search from the text E box and start again The Search Results page contains the following fields Description The name of the advertiser or owner of the product or service The name of the product or service that the ad is advertising A descriptive title or name used to identify the ad The duration or playing length in time seconds of the video submission The submission number is an automatically generated identifying number created for the submission when added to Adway When your submission has been successfully received at Clearcast an email is sent to you containing the submission number which you can use to track your submission through all stages of the approval process A VTR clock number will override the submission number and will be the main identifying number for the submission Date and time the submission was ingested and added to Adway Indicates the status of the submission Some of the available statuses are new provisionally approval awaiting upload for senior approval for comments rejected pending consultant withdrawn superseded etc Additionally the Search Result page displays the following icons Adway 2 11 Agency User Guide page 12 of 44 Chow Field Name Description The oran
4. hard drive If you want to delete the uploaded file and upload another one click the Red arrow ax next to the file s name see Figure 17 Figure 17 Digital Upload window gt File uploaded 30 You can upload another file as it was described above If you are satisfied with your file click the Close button 31 The file you have uploaded will be displayed under the Digital File to Upload section see Figure 18 Digital File To Upload Om Digital Upload gt Figure 18 Digital Upload completed 32 If you want to delete the uploaded file and upload another one click the Red arrow 4x next to the file s name and upload another file as it was described above To use the digital upload functionality you need to make sure that the Flash N E Plugin is enabled and that a working version of the Adobe Flash Player is Ge installed If you do not have any substantiation files to add to the new submission go to step 38 otherwise continue with the next step 33 If you want to include substantiations click the Substantiations down arrow and select the Number of substantiation files from the drop down list that you want to upload Click the Add button to add the substantiation When you click the Add button the Add Substantiation Comments Upload Documents page appears where you can add substantiation see Figure 19 Adway 2 11 Agency User Guide page 26 of 44 Add Substantiation comments Upload documents File PJ
5. Browse File Number 0 Text Only Submission or Comments File 0 Browse File Number 0 Text Only Submission or Comments submit amp Figure 19 Add Substantiation Comments Upload Documents page The Add Substantiation Comments Upload Documents page contains the following fields Field Name Description File Click the Browse button and select the substantiation from your network or hard drive and the path to the file is displayed in the File field File Number The identifying number you have for the substantiation file Text only Add any comments relevant to the substantiation or you can manually Submissions or enter the substantiation information as text Comments submit amp Click to upload the substantiation file for the new submission To add substantiation to a new submission 34 Click the Browse button and select the substantiation from your network or hard drive and the path to the file is displayed in the File field 35 Enter the identifying File Number you have for the substantiation file 36 Add any Text comments relevant to the substantiation or you can manually enter the substantiation information as text 37 Click the Submit button to upload the substantiation for the new submission The page is re displayed with the substantiation added to the page see Figure 20 submit 9 Substantiations 2 v E Ad Note Maximum number of substantiation files allowed to be upl
6. Chwa Agency User Guide Version 2 11 ae Mengen Created March 2011 Document Version Number Adway 2 11 Agency User Guide Copyright 02011 Adstream Pty Ltd All rights reserved Copyright in all content in this user guide is the property of Adstream Pty Limited The content must not be reproduced without the prior written consent of the copyright owners Disclaimer This document contains proprietary information of Adstream and is intended solely for the intended recipient If you are not the intended recipient you should immediately return this document to its sender or destroy it The contents are confidential and any disclosure to persons other than the authorized employees agents or sub contractors of the intended recipient is prohibited No part of this document may be directly or indirectly disclosed displayed reproduced sold transferred or otherwise made available by any means in any form or medium without the prior written approval of Adstream This document is provided by Adstream on an as is basis Adstream makes no representations or warranties of any kind express or implied as to the accuracy of the information or content included in this document You expressly agree that your use of this document is at your sole risk To the full extent permissible by applicable law Adstream disclaims all warranties express or implied including but not limited to implied warranties of merchantability and fitness for a
7. Final Actioned Displays submissions for 10 days with the status of approved reject and withdrawn For Linear and Video on Demand submissions two final actions are necessary for Linear and for Video on Demand separately Therefore such submissions will be displayed n progress until both final actions Adway 2 11 Agency User Guide page 16 of 44 Chwa Field Name Description are received Video Home page view When the agency Home page is filtered for Video the page contains the following inboxes see Figure 11 Transmission data updated 12 07 2009 IO we adstream home new submission change password logout Client Product Submission No Parked Submissions 6 DI In Progress 56 DI Awaiting Agency 1 DI Awaiting Tape 54 4 Awaiting Upload 247 EF Provisionally Approved 12 logout terms and conditions Version 2 11 0 521 Figure 11 Video Home page The above video Home page is an example of the inboxes available for video E By default when you first select the page the inboxes will be expanded to display all submissions The Home page for Video contains the following inboxes Field Name Description Parked Submissions Lists submissions that were saved to be worked on or completed later In Progress Lists tapes that have been ingested and are awaiting checks It contains video submissions with the status of In progress and New Awaiting Agency Lists submission
8. If you want to search all submissions in the database select the Search all check box 4 Click the Search button The Search Results page appears see Figure 6 Transmission data updated 12 07 2009 ad nen Elen ho change password logout lt z me new submission Search CTT Fl search al Client Product Title Dur Submission No Date Status test test test 12 1183 25 MAR 2011 25 03 2011 17 32 New 2 ask test client 2 ask test product 2 ask test title ask marc1 14 030 11 03 2011 13 29 Linear Approved VOD Reject 11 03 2011 13 28 Awaiting Upload 11 03 2011 12 21 Awaiting Upload 11 03 2011 09 37 Awaiting Upload 11 03 2011 09 37 Awaiting Upload 11 03 2011 09 34 Awaiting Upload 11 03 2011 09 34 Awaiting ingest checks 1 ask test client i ask test product 1 ask test title ASK MARC113 030 1 1 1 TK TEST Friday 11 03 Stan Friday 11 03 Stan Friday 11 03 Stan MAKE COPY TEST 4 Friday 11 03 Stan Friday 11 03 Stan Friday 11 03 Stan MAKE COPY TEST 3 Friday 11 03 Stan Friday 11 03 Stan Friday 11 03 Stan MAKE COPY TEST 2 Friday 11 03 Stan Friday 11 03 Stan Friday 11 03 Stan MAKE COPY TEST test ASK test ASK test ASK ASK QQQQ103 030 10 03 2011 19 56 Awaiting Upload test 1500 test 1500 test 1500 642 9 MAR 2011 V1 09 03 2011 15 01 Accepted BACC 893 BACC 893 BACC 893 BACC 893 NDD TEST TEST NDD TEST TEST 04 03 2011 17 42 Awaiting Tape 1 2 3 4 s 6 7 8 9 10 rovisionally P High Revision
9. New Submission link on the Home page The Previously fulfilled asset details were not submitted Would you like to load unsaved submission data dialog box will appear Click the Ok button to load your unsaved submission Artist data management When creating new video submissions you can select artists name from the available database for both Visual and Voice Over Artists fields Clearcast Artist Management IV Start with de De Almeida De Barge De Boulevard De Caestecker De Clercg van Heerden De Clerq van Heerden De Dre De Forest Kelly De Haan Progress 00 Figure 21 Artist Management 1 The dan button allows you to look up an artists name in the database Enter an artist s name or part of it and click the pA button to see the list of matching artists in the box on the left side of the Artists Management window Adway 2 11 Agency User Guide page 28 of 44 Mengen 2 You can select an artists name from the list on the left and add it to your submission using the button The list of artists specified for current submissions will display on the right side of the Artists Management window 3 If an artists name is not on the list click the button to add it to your submission A new artists name will appear in the list on the right 4 Toremove an artist from the submission select and click the button 5 After entering all necessary information about the artist s click the button to proceed
10. evidence to verify claims in advertisements This substantiation is referenced where appropriate from one of the specialist consultants in medical and many other areas The maximum number of substantiation files allowed to be uploaded is 10 Click to add the substantiation The Add button is greyed out and cannot be used until you select the number of substantiations you want to add from the substantiations field drop down list Click to add the new submission If you want to add another submission which is similar to the one you are adding click the Make a copy button This submits the new submission and creates an exact copy of the submission ready for you to edit for the next submission 3 Click the Type dialog box down arrow and select Video from the drop down list 4 If this video is a rough cut select the Rough Cut check box 5 Select the type of clearance Linear and Video on Demand or Video on Demand only Adway 2 11 Agency User Guide page 24 of 44 Mengen 6 T 8 9 10 11 12 13 14 15 16 If you have selected Linear and Video on Demand the additional options will appear for you to choose from e Standard e Teleshopping e Green Button Enter the Clock Number or Rough Cut Title used to identify the advertisement Please note that clock number must be entered in the following format 1 Agency Code 3 alpha characters 2 Terminator 3 Client Code 2 alpha characters 4 Pr
11. if it is displayed on the actual commercial If there is no web address please leave this field blank The name s of person s who provided the voice s for the ad If there are no voice over artists for the ad please leave this field blank The name s of the visual artist s that worked on the video If there are no visual artists for the ad please leave this field blank Information on Ethnic artists Black Asian or Minority Ethnic groups BAME is being collected at the request of the IPA to track ethnic representation in commercials page 23 of 44 Chow Field Name Music details Aspect ratio Notes Script Digital File To Upload Substantiation submit fr fake copy 196 Description Select whether or not you want to submit the music details for the video When you select Submitted the following fields display e Music Title The name or title of the music that is to be used in the ad Duration The playing length in time seconds of the music used in the video e Composer The name of the composer that composed the music that is to be used in the video e Arrangers The name of the arrangers that arranged the music that is used in the video Publisher Library The name of the publisher of the music that is used in the video e ISRC The International Standard Recording Code ISRC is the international identification system for sound and music video recordings Each
12. the submission Locate the script you want to upload When you click the Browse button and select the script from your hard drive or network the path to the script file is displayed in this field page 19 of 44 Chow Field Name Description Substantiations Substantiation is documentation of support that contains proof or evidence to verify claims in advertisements This substantiation is referenced where appropriate from one of the specialist consultants in medical and many other areas The maximum number of substantiation files than can be uploaded is 10 Upload Click to upload the substantiation for the new submission add Click to add the substantiation The Add button is greyed out and cannot be used until you select the number of substantiations you want to add from the substantiations field drop down list When you click the Add button the Add Substantiation Comments Upload Documents page appears where you can add substantiation submit Click to add the new submission te make copy If you want to add another submission which is similar to the one you are adding you can click the Make a copy button This submits the new submission and creates an exact copy of the submission ready for you to edit for the next submission Please note all mandatory fields are marked with orange 2 3 4 O o Am o 10 11 Click the Type down arrow and select the Script from the drop down list Select the ty
13. with your submission Load previously saved submission To save time and efforts while creating a number of submissions with similar data the ability to reuse prior information is available To load previous successfully saved submission 1 Click the New Submission link on the Home page By default the Add New Script Submission page will be displayed 2 Click the Load Previous link in the top right corner of the page see Figure 22 A adstream awe home new submission change password logout Add New Submission Park 3 type ae ri Submitted for Linear OL Client SSS Product Name eet Title EE Duration EG seconds av EET i M script bone Substantiations Select Lele Add 9 Note Maximum number of substantiation files allowed to be uploaded is 10 submit amp Figure 22 Add New Submission page gt Load Previous Link 3 Details of the previous successfully saved submission will be loaded Parked submissions Parked submissions are submissions that were saved to be worked on or completed later Parking a submissions If you are creating a new submission and you cannot complete it immediately you can save it so that it can be worked on later Parking a submission saves the fields that you have completed and saves the incomplete submission in the Parked Submission section of the Home page To park a new submission Adway 2 11 Agency User Guide page 29 of 44 Chwa 1 On
14. 22 23 24 Enter the Music Title of the music used in the video Enter the Duration or playing length in time seconds of the music Enter the names of the music Composer Enter the names of the music Arrangers Enter the name of the music Publisher Library Enter the ISRC International Standard Recording Code identifier for the music Enter the SWC identifier for the music Edit the ISWC International Standard Musical Work Code which is an international identifying reference number for the music Enter the Source for the music Adway 2 11 Agency User Guide page 25 of 44 Chwa 25 Click the Aspect Ratio dialog box down arrow and select the Aspect Ratio of the video from the drop down list 26 Enter any information or Notes relevant to the video 27 To include the script for the video click the Browse button to the right of the Script field and select the script from your hard drive or network If a digital delivery is enabled for your agency you can upload a video file at this step Please note upload will be done over secured https protocol If digital delivery is disabled for your agency or you don t want to upload a file go to step 33 otherwise continue with the next step 28 To upload a file click the Digital Upload button The Digital Upload window will appear see Figure 16 Figure 16 Digital Upload window 29 Click the Digital Upload button and select the necessary file from your network or
15. Add Substantiation Comments Upload Documents page contains the following fields Field Name Description File Click the Browse button and select the substantiation from your network or hard drive and the path to the file is displayed in the File field File Number The identifying number you have for the substantiation file Text Only Add any comments relevant to the substantiation or you can manually Submissions or enter the substantiation information as text Comments submit amp Click to upload the substantiation file for the new submission To add substantiation to a new submission 13 Click the Browse button and select the substantiation from your network or hard drive and the path to the file is displayed in the File field 14 Enter the identifying File Number you have for the substantiation file 15 Add any Text comments relevant to the substantiation or you can manually enter the substantiation information as text 16 Click the Submit button SS to upload the substantiation for the new submission The page will be re displayed with the substantiation added to the page see Figure 14 Substantiations 2 k k Aad a Note Maximum number of substantiation files allowed to be uploaded is 10 File Number Comments Figure 14 Add New Script Submission page gt Substantiations Uploaded If you need to remove a substantiation file from the submission before you submit it to Clearcast click the Red arrow ax to the ri
16. ISRC is a unique and permanent identifier for a specific recording which can be permanently encoded into a product as its digital fingerprint The ISRC provides the means to automatically identify recordings for royalty payments and as a tool in the fight against piracy ISWC The International Standard Musical Work Code ISWC is a unique permanent and internationally recognised reference number for the identification of every musical work published or unpublished newly created or already existing irrespective of its copyright status to uniquely identify a musical work It is used to make it easier faster and more efficient to administer rights and payments for musical works used internationally The ISWC number provides access to information such as the title authors and composers of the musical work Indicates the ratio of the width of the picture to the height for example a standard video monitor has an aspect ratio of 4 3 This is four units of width horizontal to three units of height vertical Images will be distorted if forced into a different aspect ratio Information or instructions relevant to the submission When you click the Browse button and select the script for the video from your hard drive or network the path to the script file is displayed in this field Click the Digital Upload button to upload a video file from your hard drive or network Substantiation is documentation of support that contains proof or
17. Link n annnnennnnnannenennnn 29 Parked SUDMISSION EE 30 Submission Details page gt Gent 32 Submission Details page gt Ven 34 Submission Details page gt Comments sechon eens 38 Submission Details page gt Substantiation section rrrrrrnnnrrrernnnnn 39 Script Submission gt History page rrrrnrnnnnrnnnnnnnnnnrnnnrrrnnnnnnnrrrnnnnnnnnnn 41 Video Submission gt History page rrrrrnrrrnnnnnnnnvvrnnnrnnnnnnnnrrnnnnrnnnnnnnner 43 page 5 of 44 CL INTRODUCTION Welcome to Clearcast Clearcast is responsible for the pre transmission examination and clearance of television advertisements transmitted in the UK All television advertisements need to be submitted to the Clearcast for approval before being transmitted Clearcast require a post production script to ensure compliance with the Ofcom code Once approval has been granted at script stage a clocked version of the advertisement is required together with a copy of the approved script and consignment note Clearcast has two principal functions the examination of pre production scripts and the pre transmission clearance of finished television advertisements With the exception of a minority of local advertisements which may be cleared by the broadcaster concerned all finished advertisements appearing on Clearcast members stations must be viewed and given clearance by Clearcast prior to transmission Although the submission of pre production scripts
18. a updated 12 07 2009 a _ adstream Figure 28 Script Submission gt History page The History page for a script contains the following sections e History Lists the basic identifying information for the script If there is more than one script file listed click the file link to re display the History details page with the details for that script e Details Lists information about the script For more information on the fields please refer to page 32 e Script Lists the basic identifying information for the script You can also open the script associated with the video For more information please refer to page 33 e External Comments Your agency s comments and Clearcast comments to your agency For information on comments please refer to page 38 Adway 2 11 Agency User Guide page 41 of 44 Mengen e Restrictions Displays restrictions that Clearcast has added to the submission Restrictions provide instructions to your agency and the broadcaster about the ad such as when the ad can and cannot be transmitted e Update Script Here you can upload newer version of the script The History section on the History page contains the following fields Field Name Description File The name of the file Click to display the details of the script on the History page where you can edit the script details Type Indicates whether the submission is a video or script Status The current status of
19. ails of a video or script locate it on the Home or Search Results page The Details page appears the submission information the video script information comments and you can add comments and substantiation Scripts Viewing a script submission To view the details of a script submission 1 Onthe Home page see Figure 9 click the Name of the script that you want to view A new window appears with the script Details page see Figure 24 If the submission that you want to view is not available on the Home page enter the name or clock number of the submission in the Search field and click the Search button then select the script from the search results The Details page for a script see Figure 24 is divided into the following sections Submission View and edit the information details of the submission Latest Script View the information details and view the script Final Action Displays the final actions that have been performed by Clearcast on the script External comments Add a comment about the submission and view comments made by Clearcast on the script submission Add Comment Add a comment about the submission Final Action Comments Displays any comments that Clearcast have added about the final action on the submission Restrictions Displays restrictions that Clearcast have added to the submission Restrictions provide instructions to your agency and the broadcaster about the ad such as when t
20. ation Enter Text for the substantiation or comments when there Is no file to upload 5 Click the Submit button The Details page is re displayed with the substantiation added on the page see Figure 27 Viewing substantiation To view substantiation Adway 2 11 Agency User Guide page 39 of 44 Chow 1 Inthe Substantiation section on the Details page see Figure 27 click the eye icon SD to the right of the substantiation that you want to view The Substantiation document displays for example in Microsoft Word Adway 2 11 Agency User Guide page 40 of 44 Mengen HISTORY Script The History page provides an up to date summary of all the work that has been done on the script submission so far It shows the script details all the past and current restrictions placed on the script and shows all comments added for the script submission You can also view past and present scripts Viewing the history of a script submission To view a script submission s history 1 Onthe Home page see Figure 9 click the Name of the script submission that you want to view The Details page will be displayed see Figure 24 If the submission that you want to view is not available on the Home page enter the name or clock number of the submission in the Search field and click the Search button then select the submission from the search results 2 Click the History tab The History page will be displayed see Figure 28 Transmission dat
21. ay when the script is uploaded Status Displays the status of the submission for example New Action Date The date that the submission was either provisionally approved or had final action applied to approve the submission Click to open the script for example in Microsoft Word Open the script To view the script 1 On the Home page see Figure 9 click the Name of the script that you want to view A new window appears with the script Details page see Figure 24 If the submission that you want to view is not available on the Home page enter the name or clock number of the submission in the Search field and click the Search button then select the script from the search results 2 Onthe Details page see Figure 24 go to the Latest Script section and click the Open File button The script will be displayed for example in Microsoft Word Videos Viewing a video submission To view the details of a video submission 1 Onthe Home page see Figure 9 click the Name of the video that you want to view The Details page appears see Figure 25 If the submission that you want to view is not available on the Home page enter the name or clock number of the submission in the Search field and click the Search button then select the video submission from the search results Adway 2 11 Agency User Guide page 33 of 44 oo ransmission data updated 12 07 2009 e Qe M adstrea Details Submission Product demo name Sub
22. cannot repeat your previous password Old password BEE New Password M Confirm New Password Figure 8 Change Password window Enter your current password in the Old Password field Enter your new password in the New Password field Enter new password once again in the Confirm New Password field Click the Submit button to save your new password Logging out of Adway At any stage while using Adway you are able to log out SON To log out 1 Click the logout link at the bottom of all the pages The Login page is re displayed see Figure 1 If you do not log out the system will automatically log you out after a E predetermined amount of time d CA Adway 2 11 Agency User Guide page 14 of 44 EN HOME After logging in the Home page appears see Figure 9 which is the communications centre for script and video submissions between your agency and Clearcast From the Home page you can create new submissions view review search for comment on and add substantiations for a submission Anytime you want to return to the Home page click the Home link on the main menu or click the Adway logo located in the top left corner of all pages or click the home link at the bottom of all pages Transmission data updated 12 07 2009 En adstream home new submission change password logout Client Product Submission No DI Parked Submissions 13 DI In Progress 233 DI Await
23. e of the composer that composed the music that is to be used in the ad The rough cut is the entire video in a continuous sequential order including the approximate running time before it is completed by the editor Information on Ethnic artists Black Asian or Minority Ethnic groups BAME is being collected at the request of the IPA to track ethnic representation in commercials Revision Alerts At the bottom of Details pages the green flag icon also displays the number of changes that have been made Revision Alert Number of updates 3 When an update is made to a submission the Revision Alert flag is set e When Clearcast users update a submission the Revision Alert flag will be set for the agency Adway 2 11 Agency User Guide page 36 of 44 Mengen e When agency users update a submission the Revision Alert flag will be set for the Clearcast users When an update is made to a submission the updated fields in a submission will be highlighted in orange When a revised script or substantiation is added to a submission either by the agency or manually by a Clearcast user the Revision Alert flag is set and the status of the submission is changed to New The In Progress box shows scripts with the status of either New or In Progress When the Revision Alert flag is set the Acknowledge Alerts button appears on the submission s Detail page Clicking this button will reset the Revision Alert flag and return all the h
24. eo or script The type of submission whether it is a video or script The submission number that is automatically generated by Adway when the submission is created The telephone number that is displayed on the actual commercial if available The name of the agency user that submitted the submission The name of the Clearcast user that has been assigned to your agency to manage the approval process for the submission Information or instructions relevant to the submission page 32 of 44 Chow Field Name Description On Screen Website The website address that is displayed on the actual commercial if address available Category The category of the product or service that the ad is advertising Submitted for In addition to the traditional scheduled TV ads Adway supports clearance for Video on Demand for both script and video submissions Video on Demand is for advertising in and around programmes which can be seen when the viewer decides to If this submission is Linear and Video on Demand submission sub type such as Standard Teleshopping or Green Button will be displayed in parenthesis The Latest Script section on the script Details page contains the following fields Field Name Description File The file name of the video or script It is a combination of the actual name of the file and the file extension For example Script doc Script No The identifying number of the script which is automatically created by Adw
25. ew Agency user account News The News text box displays the latest news of Adway system and tips for the users 2 Enter your Email address 3 Enter your Password 4 Click the Go button the Home page appears see Figure 3 Adway 2 11 Agency User Guide page 9 of 44 Chow Le If you enter an invalid email address or password the Invalid email or E password entered message will appear on the Login page You will need to g re enter your login details You may also see the message that your password has expired In Adway passwords are rolled automatically after predefined period of time for security reasons Alternatively the Adway Administrator might have set your password to expire In case that your password has expired you will be prompted to enter your old password OR one time password sent to you automatically by the system and then enter and confirm a new password Transmission data updated 12 07 2009 Eege Client Product F Parked Submissions 13 In Progress 233 Awaiting Agency 2 Awaiting Tape 54 E Awaiting Upload 247 E Provisionally Approved 12 Figure 3 Home page home new submission change password logout logged in kolesnik gmail com home logout Submission No terms and conditions Version 2 11 0 521 adstream F Search all The above Home page is an example of the inboxes available for scripts and E video submis
26. ge text indicates that the ad is a Parent In an advertising campaign there may be a main ad Parent that will be transmitted followed by any number of secondary ads Child which are related to the original main ad There can only be one Parent ad Child Indicates that the ad is a Child There can be any number of Child ads to the one Parent ad Parent Filter Use the filter to list only scripts only videos or both script and video submissions on the page To use the filter 1 On the Home page see Figure 9 go to the Filter drop down list see Figure 7 Figure 7 Filter drop down list The Filter drop down list contains the following fields Field Name Description Select from the drop down list to display e All both scripts and video to be displayed on the page with scripts sorted to the top of the list e Scripts only scripts to be displayed on the page e Video only videos to be displayed on the page 2 Click the Filter down arrow and select either All Scripts or Video from the drop down list The page will be re displayed listing the submissions that you selected in the filter Changing your password You can change your password at any time after logging in to Adway To change your password 1 Click the Change Password link at the top of all the pages The Change Password window will appear see Figure 8 Adway 2 11 Agency User Guide page 13 of 44 Chow Clearcast Please note you
27. ght of the substantiation The Are you sure you want to delete this substantiation dialog box appears where you can click the OK button to confirm deleting the file or the Cancel button to stop deleting the file 17 If you want to add another submission using the details of this submission click the Make a copy button 7 W This submits the submission and the Add New Adway 2 11 Agency User Guide page 21 of 44 Chwa Submission page is re displayed with a copy of the submission for you to use as a basis to add a new submission 18 To add the new submission click the Submit button The submission is created and appears in the In Progress inbox on your Home page with the status New Clearcast can now see your submission and start processing It Adding a new video submission To add a new Video submission 1 Click the New Submission link on the Home page see Figure 9 By default the Add New Script Submission page appears see Figure 12 2 Click the Type dialog box down arrow and select the Video from the drop down list The Add New Submission page is re displayed with additional video related fields see Figure 15 adstream Submitted for Linear YO Clock Number or Rough cut Title es Enter Clock No for finished commercials Cent Product name BEE Title E Duration HE ones On Screen Website Address Voice over Artists 7 1fno voice over artists please leave blank Visual Artists He If no visua
28. he ad can and cannot be transmitted Substantiations Lists all substantiations that have been added to the submission Substantiation is documentation of support that contains proof or evidence to verify claims in advertisements This substantiation is referenced where appropriate from one of the specialist consultants in medical law and many other areas Add Sub Doc Add substantiation documents to the submission Adway 2 11 Agency User Guide page 31 of 44 CT aner Ia WAY Details Submission Product Title Type Reference No On Screen Tel Number Submitted for Latest Script Submitted by Clearcast Owner Notes On Screen Website Address Category File Script No Status Action Date Final Action Video on Demand Awaiting Decision External Comments Add Comment Final Action Comments Dn No final action comments available Restrictions i No Restrictions available Substantiations Comment Add Sub Doc File 0Ossop 1 submit 3 Figure 24 Submission Details page gt Script The Submission section on the script Details page contains the following fields Field Name Product Title Type Reference No On Screen Tel Number Submitted by Clearcast Owner Notes Adway 2 11 Agency User Guide Description The name of the product or service that the ad is advertising A descriptive title or name used to identify the vid
29. ighlighted fields to normal Editing a submission s details If you need to edit the details of a submission you will need to contact Clearcast who will manually make any adjustments to the information details of the script or video submission Update script If you need to update script file of a script submission you can upload a new script file on the History tab of the submission Details page Please refer to page 41 for more information Adway 2 11 Agency User Guide page 37 of 44 Mengen COMMENTS Viewing comments To view the comments for a submission 1 Onthe Home page see Figure 9 click the Name of the script video that you want to view The Details page appears see Figure 24 or Figure 25 with the Comments section see Figure 26 If the submission that you want to view is not available on the Home page enter the name or clock number of the submission in the Search field and click the Search button then select the submission from the search results External Comments El 22 12 2007 Script scripti txt updated SCR 1917 22 DEC 2007 TI Comment By Date this is comment for first version of script Catherine Preece 22 12 2007 12 34 06 22 12 2007 Soript seit axt updated 4857 22DBC00NE E Comment By Date this is comment for updated script Catherine Preece 22 12 2007 12 32 36 this is second comment for updated script Catherine Preece 22 12 2007 12 33 44 Add Comment a Figure 26 Subm
30. ing Agency 2 DI Awaiting Tape 54 E Awaiting Upload 247 Provisionally Approved 12 DI sent to Viewing 7 DI Final Actioned 49 online m Online y eeng video online Provisionally High Revision 2 video kel ene su Video SW transmitted E script script Approved Priority Alert logged in kolesnik gmail com home logout terms and conditions Version 2 11 0 521 Figure 9 Home page The above Home page is an example of the inboxes available for scripts and E video submissions By default the inboxes on the Home page will be expanded to display all submissions The Home page contains the following inboxes for both scripts and video Field Name Description Parked Submissions Lists submissions that were saved to be worked on or completed later In Progress Lists tapes that have been ingested and are awaiting checks It contains video submissions with the status of In progress and New Awaiting Agency Lists submissions that are pending and waiting for a response or action by the agency Awaiting Tape Clearcast is waiting for the arrival of the tape from your agency so that they can ingest it to a digital format Please note that this applies to long form commercials only Adway 2 11 Agency User Guide page 15 of 44 Chwa Field Name Description Awaiting Upload These are new submissions that have been created but are waiting for you to upload the digital file to Clearcast Prov
31. ions box before starting the urn any matches among all the endently on when they were place Figure 1 Login page 2 Click the Request Login link at the bottom of the Login section The Request Login page will appear see Figure 2 mi e adstream Request Login First Name Middle Name Last Name Emai Job Title Title Home Phone Mobile Phone Work Phone Fax Number Agency Company Address 1 Address 2 City Country Postcode Telephone Email Comment Figure 2 Request Login page Adway 2 11 Agency User Guide page 7 of 44 Mengen The Request Login page contains the following fields Field Name First Name Middle Name Last Name Email Job Title Title Home Phone Mobile Phone Work Phone Fax Number Agency Company Address 1 Address 2 City Country Postcode Telephone Fax Email Comment E Request amp Cancel Description The person s Christian or main name The second or middle name of the new Agency user The last name or surname of the new Agency user The email address of the new Agency user which they want use to log in to Adway The occupation or job title of the person The title of the person for example Dr Mr or Miss The Agency user s home phone number The Agency user s mobile phone number The Agency user s work phone number The Agency user s fax number The name of an agency user belongs to The name of the company that owns the agenc
32. is not compulsory the great majority of advertisers and agencies avail themselves of this service Welcome to Adway Adway is a computer system which allows the on line submission of pre production scripts and videos in digital format Clearcast s Adway allows scripts and videos to be submitted for approval as digital files using the Internet System Requirements The recommended minimum system requirements are Windows PC e CPU 1500Mhz or higher e RAM 1 5Gb or higher e Windows Media Player Version 10 or 11 e Internet Explorer 7 or 8 Apple Macintosh e CPU 1500Mhz or higher e RAM 1 5Gb or higher e QuickTime 7 0 e Flip4Mac 2 3 8 or higher to download Flip4Mac click here Adway 2 11 Agency User Guide page 6 of 44 Chow GETTING STARTED User request login form To enable more efficient means of adding user accounts the User Request Login Form is available for Agency users that want to register in the system To request a user login 1 Goto the Login page see Figure 1 adstream In order to allow faster searching a modification has been made to the search engine of BACC s digital copy clearance system By default the system will now search for matches among su si placed within the last three months from the day he search is performed Additionally any submission that is open will be shown in your search results regardless of the bmission date the search facility for older submissions please iss
33. isionally Submissions that have been provisionally approved by Clearcast which Approved means that the video to allow can be broadcast before the Clearcast approval process has been completed Sent to Viewing Submissions you sent for viewing by other agency users for review and comment Final Actioned Displays submissions for 10 days with the status of approved reject and withdrawn If you set filter to All then both scripts and video are displayed on the page with scripts sorted to the top of the list Scripts Home page view When the Home page is filtered to display only scripts the agency Home page contains the following inboxes see Figure 10 Transmission data updated 12 07 2009 C adstream Chw home new submission change password logout 8 Search en El search al Ee Client Product Submission No DI Parked Submissions 1 E In Progress 123 Figure 10 Scripts Home page The above Home page is an example of the inboxes available for scripts and E video submissions By default the inboxes on the Home page will be expanded to display all submissions The Home page for Scripts contains the following inboxes Field Name Description Parked Submissions Lists submissions that were saved to be worked on or completed later In Progress Lists script submissions with the status of In progress and New Awaiting Agency Lists submissions that are pending and waiting for a response or action by the agency
34. ission Details page gt Comments section The External Comments section displays the comments that Clearcast and your agency users have entered for the submission Comments correspond with versions of submitted script You can click the Script expand collapse button to display the associated comments for that script The list is sorted with the newest comments at the bottom for each version of the script Adding a comment To add a comment to the submission 1 Onthe Home page see Figure 9 click the Name of the script video that you want to add a comment to The Details page is displayed with the Comments section see Figure 24 or Figure 25 If the submission that you want to view is not available on the Home page enter the name or clock number of the submission in the Search field and click the Search button then select the submission from the search results 2 Click inside the Add Comment box Figure 26 and enter your comment 3 Click the Save Comments button The comment is moved from the Add Comment box and appears in the External Comments section and will be visible to your agency users and Clearcast users Adway 2 11 Agency User Guide page 38 of 44 Mengen SUBSTANTIATION Substantiation is documentation of support that contains proof or evidence to verify claims in advertisements Adding substantiation To add substantiation 1 Onthe Home page see Figure 9 click the Name of the submission that you wan
35. l artists please leave blank Ethnic BAME Featured Artist Ethnic BAME Walk on Artist Music Details Not Submitted 4 Aspect Ratio Widescreen Le i script IE ee Digital File To Upload frngrarupsss ed Substantiations JS Note Maximum number of substantiation files allowed to be Figure 15 Add New Video Submission page The Add New Video Submission page contains the following fields Field Name Description E Pak A Click the button to save the submission to work on or complete it later The submission will appear in the Parked Submissions inbox on the Home page Type Select the type of submission video or script you want to add Rough Cut The rough cut is the entire video in a continuous sequential order including the approximate running time before it is completed by the editor Adway 2 11 Agency User Guide page 22 of 44 Chow Field Name Submitted for Clock Number or Rough Cut Title Client Product name Title Duration Category On Screen Telephone Number On Screen Website Address Voice Over artists Visual Artists Ethnic BAME Featured Artist Ethnic BAME Walk on Artist Adway 2 11 Agency User Guide Description In addition to the traditional scheduled TV ads Adway supports clearance for Video on Demand for both script and video submissions Video on Demand is for advertising in and around programmes which can be seen when the viewer decides to A unique alphan
36. l users in the agency and to Clearcast Adway 2 11 Agency User Guide page 34 of 44 Kengem e Final Action Comments Displays any comments that Clearcast have added about the final action on the submission e Restrictions Displays restrictions that Clearcast have added to the submission e Presentation Displays presentations that Clearcast have added to the Submission e Substantiations Lists all substantiations that have been added to the submission e Add Sub Doc Add substantiation documents to the submission Field Name Product Title Type Reference No On Screen Tel Number Submitted by Clearcast Owner Notes On Screen Website address Category Submitted for Field Name File Script No Status Action Date Transmission apen assoc script Adway 2 11 Agency User Guide The Submission section on the video Details page contains the following fields Description The name of the product or service that the ad is advertising A descriptive title or name used to identify the video or script The type of submission whether it is a video or script The submission number that is automatically generated by Adway when the submission is created The telephone number that is displayed on the actual commercial if available The name of the agency user that submitted the submission The name of the Clearcast user that has been assigned to your agency to manage the approval pr
37. ll not be able to Ge upload a new script file until the review is over Please contact your Clearcast Executive for details Video Viewing the history of a video submission To view a video submission s history 1 Onthe Home page see Figure 9 click the Name of the video submission that you want to view The Details page appears see Figure 25 Adway 2 11 Agency User Guide page 42 of 44 Ce If the submission that you want to view is not available on the Home page enter the name or clock number of the submission in the Search field and click the Search button then select the submission from the search results 2 Click the History tab The History page for the video appears see Figure 29 adstream Figure 29 Video Submission gt History page The History page for a video submission contains the following sections e History Lists the basic identifying information for the video If there is more than one file listed click the file link to re display the History details page with the details for that file For more information please refer to page 43 e Details Lists information about the video For more information please refer to page 35 e Video Lists the basic identifying information for the video You can also open the script associated with the video and play the video For more information please refer to page 36 e Video Details Lists information about the video For
38. mission page appears see Figure 12 ap home new submission change password logout S Add New Submission load previous clear Type Submitted for Client Product Name Title Duration Category i M script Moose Substantiations Select ad Note Maximum number of substantiation files allowed to be uploaded is 10 home logout terms and conditions Figure 12 Add New Script Submission page The Add New Script Submission page contains the following fields Field Name Description Pak A Click the button to save the submission to work on or complete it later The submission will appear in the Parked Submissions inbox on the Home page Type Select the type of submission video or script you want to add Submitted for In addition to the traditional scheduled TV ads Adway supports clearance for Video on Demand for both script and video submissions Video on Demand is for advertising in and around programmes which can be seen when the viewer decides to Client The name of the advertiser or owner of the product or service Product name Title Duration Category Notes Script Adway 2 11 Agency User Guide The name of the product or service that the ad is advertising A descriptive title or name used to identify the ad The playing length in time seconds of the video submission The category of the product or service that the ad is advertising Information or instructions relevant to
39. mitted by Title demo title Clearcast Owner Type Video Notes Reference No C12 00090 On Screen Tel Number On Screen Website Address Submitted for Linear and Video on Demand Green Button Category Latest Video File Script No Final Action d on Demand Av iting Decision Video Details Clock Number Voice Over Artists Music Title Music Duration Ethnic BAME Featured Artist Digital File To Upload Ethnic BAME Walk on Artist Rough Cut External Comments n No Comments available Add Comment LH Final Action Comments Dn No final action comments available Restrictions i No Restrictions available Presentation Dn No Presentations available Substantiations Add Sub Doc n Figure 25 Submission Details page gt Video The Details page for a video is divided into the following sections see Figure 25 e Submission View and edit the information details of the submission e Latest Video View the information details and view the video e Final Action Displays the final actions that have been performed by Clearcast on the script e Video Details The information details for the video This section is only for videos It is not available on the script Details page e External Comments Add a comment about the submission and view comments made by Clearcast on the video submission e Add Comment Add a comment which is visible to al
40. more information please refer to page 36 e External Clearcast Comments Your agency s comments and Clearcast comments to your agency For information on comments please refer to page 38 e Restrictions Displays restrictions that Clearcast have added to the submission Restrictions provide instructions to your agency and the broadcaster about the ad such as when the ad can and cannot be transmitted e Presentations Displays presentations that Clearcast have added to the submission For information on restrictions presentations Presentations provide special instructions to your agency and the broadcaster about transmitting the ad History The History section displays the following fields Field Name Description File The name of the file Click to display the details of the file Adway 2 11 Agency User Guide page 43 of 44 Kengem Field Name Description Type Indicates whether the submission is a video or script Status The current status of the submission Date The time and date the file was uploaded View the history of a video submission If there is more than one file listed in the history section click the link of the file you want to re display the History details page with the details for that specific video submission To view the history of a file 1 Click the name of the File you want to view from the File column The History page is re displayed with only the details for that particular video submission
41. ncy User Guide page 4 of 44 Mengen Table of Figures Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 Figure 23 Figure 24 Figure 25 Figure 26 Figure 27 Figure 28 Figure 29 Adway 2 11 Agency User Guide EO GIA ele ER A EE e 7 Request Login page s nnsnenneenennennnnnesrrrrnrnrrrsrrrrnrnrrrsrrrrnnnrrnsrnerennrrene 7 Home page 10 fele EE EEE EE ateaveusesttes 10 ETP 11 Search Result page 12 Filter drop down Wei 13 Change Password window rrrnrnnnnnnvvnnnnnnnnvrnvnnnnnrrnnnnnnsnsennnnnnsnsennnnne 14 FUMIO 0 gt EE daaeesiniansinn 15 Scripts Home page 16 Video Home PAGE EE 17 Add New Script Submission page 19 Add Substantiation Comments Upload Documents page 21 Add New Script Submission page gt Substantiations Uploaded 21 Add New Video Submission page 22 Digital Upload window rrrrennrrnnnnrovvrnnnnnnvnnrnnnnnsvnnnnnnnnsennnnnnsnsennnnnnsnee 26 Digital Upload window gt File uploaded rrrnnrrrvvnrnnnvrvvrnnnnnrrvernnnnnenn 26 Digital Upload completed rrrrrrnnnnrerrrnnnnnrrnnrnnnnnrvnnrnnnnnsennnnnnsnsennnnnnnnee 26 Add Substantiation Comments Upload Documents page 27 Add New Video Submission page gt Substantiations uploaded 27 EES 28 Add New Submission page gt Load Previous
42. oaded is 10 File File Number Comments Substantiation doc No comment Substantiation doc This is a comment Figure 20 Add New Video Submission page gt Substantiations uploaded To remove a substantiation file before you submit it to Clearcast click the Red arrow ax to the right of the substantiation The Are you sure you want to delete this substantiation dialog box appears so click the OK button to confirm deleting the file or click the Cancel button to stop deleting the file Adway 2 11 Agency User Guide page 27 of 44 Chow 38 If you want to add another submission using the details of this submission click the Make a copy button W This submits the submission and the Add New Submission page is re displayed with a copy of the submission for you to use as a basis to add a new submission 39 To add the new submission click the Submit button The submission is created and appears in the Awaiting Upload inbox on your Home page with the status Awaiting Upload You will be able to review the statuses of your video upload Partially File Received File Received Sent to Transcoder Awaiting Ingest Checks After the file has been ingested the status becomes With Traffic i To save users time and effort the new version of the system saves and re populates submission information if system or another error is occurred In case if one or more errors occurred during submitting the form you can click g the
43. ocess for the submission Information or instructions relevant to the submission The website address that is displayed on the actual commercial if available The category of the product or service that the ad is advertising In addition to the traditional scheduled TV ads Adway supports clearance for Video on Demand for both script and video submissions Video on Demand is for advertising in and around programmes which can be seen when the viewer decides to If this submission is Linear and Video on Demand submission sub type such as Standard Teleshopping or Green button will be displayed in parenthesis The Latest Video section on the video Details page contains the following fields Description The file name of the video or script lt is a combination of the actual name of the file and the file extension The identifying number of the script which is automatically created by Adway when the script is uploaded Displays the status of the submission for example New The date that the submission was either provisionally approved or had final action applied to approve the submission The transmission date of the ad which is set by the broadcaster Click to open the script associated with the video for example in Microsoft Word If there is no associated script then the No associated script button is displayed page 35 of 44 Mengen Open associated script The associated script is the script used for the video
44. oduct Code 2 alpha characters 5 Unique Id 3 numeric characters 6 Terminator 7 Duration 3 numeric characters For example XYZ ABCD001 030 If your submission is Linear and Video on Demand Teleshopping the duration can be entered in 3 4 or 5 numeric characters If your submission is Linear and Video on Demand Green Button the example of the clock number format is the following XYZ ABC01 00120 Enter the name of the Client Enter the Product name Enter the Title of the video Enter the length in time or Duration of the ad Click the Category dialog box down arrow and select the Category from the drop down list If there is an On Screen Telephone Number please enter it otherwise leave this field blank If there is an On Screen Website Address please enter it otherwise leave this field blank If there are Voice Over Artists that worked on the video please enter their names otherwise leave this field blank See page 28 for more information If there are Visual Artists that worked on the video please enter their names otherwise leave this field blank See page 28 for more information If you want to add the music details used in the video click the Music Details dialog box down arrow and select Submitted to add the music details or select Not Submitted if you do not want to the music details for the submission If you selected Submitted you must complete the following fields 17 18 19 20 2i
45. particular purpose Adstream does not warrant that this document is free from technical inaccuracies or typographical errors Adstream will not be liable for any damages of any kind arising from the use of this document including but not limited to direct indirect incidental punitive exemplary and or consequential damages Adway 2 11 Agency User Guide page 2 of 44 Mengen Contents INTRODUC HON Lumsk 6 de Ed Re sedan 6 Welcome to AGW NN save 6 ENT UE E Srini ia oiana inai amdi ie ainiai 6 DS EE 6 Apple Macimntoeh 6 SI SEE NE 7 User request login TOM Laden 7 Beete life de We UE EE H ICONS used in Adwa ay nsessnnensennesenrsesrnnnrnrrrstrresrnrrrstrrrstntrertrtrnnntrtstrtrntntrntnrrnnnrrnnnnen nnn eene 10 Navigating VOUr way around Luse naaa aiaa aaan aana 11 Le ee ccesunvesec tec scenumesceiseecncsaneie saat esusenecsd suaeoascuatauusscdactucescsaunsaucesbadsuecauaeeseedtacsaesseuuaeseunocrecsses 11 wl 13 CGhanging your password WE 13 EO AU ANN ene 14 SL EEE EN EET 15 SCrpPIS HOM NE VIN 16 vid o HOME e ET 17 NEW SUBMISSION uuauimmm nu miakntvenbekn been nnnm nnmnnn 19 Adding a new script submission ale 19 Adding a new video submission sssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn mnnn 22 Artist data management 28 Load previously saved submission nunernnnnnnnvernnnnnnnvennnnnnnnvennnnnnnnvennnnnnnnennnnnnnnnennnnnnnnnnnnnnnnnnnenn 29 Parked SUDNISSIONS Luse E 29 Parking Die
46. pe of clearance Linear and Video on Demand or Video on Demand only If you have selected Linear and Video on Demand the additional options will appear for you to choose from e Standard e Teleshopping e Green Button Enter the name of the Client Enter the Product name Enter the Title of the script Enter the length in time or Duration of the ad Click the Category dialog box down arrow and select the Category from the drop down list Enter any information or Notes relevant to the script Upload a script by clicking the Browse button to the right of the Script field and selecting it from your hard drive or network If you do not have any substantiation files to add to the new submission go to step 17 otherwise continue with the next step 12 If you want to include substantiations click the Substantiations down arrow and select the Number of substantiation files from the drop down list that you want to upload Click the Add button to add the substantiation When you click the Add button the Add Substantiation Comments Upload Documents page appears where you can add substantiation see Figure 13 Adway 2 11 Agency User Guide page 20 of 44 ae Add Substantiation comments Upload documents File PO Browse File Number 0 Text Only Submission or Comments File PO Browse File Number Text Only Submission or Comments submit Figure 13 Add Substantiation Comments Upload Documents page The
47. pproved by Approved Clearcast so the ad can be broadcasted Navigating your way around You can use one of the following pages to locate the video or script that you want to open e The Home page click the name of the Script or Video submission e The Search page enter a keyword for the script or video submission that you want to view in the Search field and click the Search button Search To search for a submission 1 Onthe Home page see Figure 9 click inside the Search text box see Figure 5 Figure 5 Search Bar The Search bar contains the following Field Name Description Enter a keyword for your search in the Search field for example you Search can enter a part or full clock number product name the name of the agency or artist name Searches containing special symbols are also allowed Click the Search button to search the top 300 submissions by the most recent date By default the system searches for matches among submissions placed within the last three months from the day the search is performed But If you want to search for older submissions select the Search all check box The system will then return any matches among all the submissions independently on when they were placed IT Search all 2 Enter the Keyword that you want to use such as the name clock number title or advertiser of the submission that you want to find Adway 2 11 Agency User Guide page 11 of 44 oo 3
48. s that are pending and waiting for a response or action by the agency Awaiting Tape Clearcast is waiting for the arrival of the tape from your agency so that they can ingest it to a digital format Please note that this applies to long form commercials only Awaiting Upload These are new submissions that have been created but are waiting for you to upload the file to Clearcast Here you can monitor different statuses of the video upload such as Partially File Received File Received Sent to Transcoder Awaiting Ingest Checks Provisionally Submissions that have been provisionally approved by Clearcast which Approved means that the video to allow can be broadcast before the Clearcast approval process has been completed Adway 2 11 Agency User Guide page 17 of 44 Kengem Field Name Description Sent to Viewing Submissions you sent for viewing by other agency users for review and comment Final Actioned Displays submissions for 10 days with the status of approved reject and withdrawn For Linear and Video on Demand submissions two final actions are necessary for Linear and for Video on Demand separately Therefore such submissions will be displayed In progress until both final actions are received Adway 2 11 Agency User Guide page 18 of 44 EN NEW SUBMISSION Adding a new script submission To add a new Script submission to Clearcast 1 Onthe Home page see Figure 9 click the New Submission link The Add New Sub
49. sions By default the inboxes on the Home page will be expanded to display all submissions After successfully logging in your email for example logged in demo demo com is displayed at the bottom of the page just above the logout link to show that you are logged in Icons used in Adway Icons are used to indicate the status of submissions online ms nli BB video scons Wi transmitted Icons Figure 4 The Icons used are Adway 2 11 Agency User Guide D video transmitted ES online script script Revision Provisionally gt High Alert Approved Priority page 10 of 44 Chow Field Name Description Indicates that the submission is an online video This icon is displayed online i video only for online agencies online Indicates an online video that has been already transmitted This icon is video displayed only for online agencies transmitted video video transmitted Indicates that the submission is a video Indicates a video that has been already transmitted Indicates that the submission is an online script This icon is displayed online script only for online agencies script Indicates that the submission is a script High A red flag indicates that the submission has been flagged as high Priority priority stat A green flag indicates that the submission has been updated by the Alert agency Provisionally Indicates that the submission has been provisionally a
50. t to add substantiation to The Details page appears see Figure 24 or Figure 25 the Substantiations and Add Sub Doc sections see Figure 27 If the submission that you want to add substantiation to is not available on the Home page enter the name of the submission in the Search field and click the Search button then select the submission from the search results Substantiations Comment this is comment for substantiation 1 Add Sub Doc File Browse v submit 3 Figure 27 Submission Details page gt Substantiation section The Substantiations section on the Details page contains the following fields Field Name Description Comment The comment text By The name of the person who added the comment Date The date and time the comment was added File Click the eye icon gt to the right of the substantiation to view the substantiation The Add Sub Doc section on the Details page contains the following fields Field Name Description File Click the Browse button and select the substantiation file that you want to upload to the submission The path to the file will be displayed in the File field Comments Enter text for the substantiation or comments when there is no substantiation file to upload 2 Click the Browse button and select the substantiation file that you want to upload to the submission The path to the file will be displayed in the File field 3 Enter the File Number for the substanti
51. the Add New Submission page see Figure 12 or Figure 15 click the Park button on the top on the page to save the submission that you have partially completed The submission is saved to the Parked Submission section on the Home page see Figure 9 2 The submission will be available for the Agency users until they will delete it Viewing parked submissions To view parked submissions 1 To view a parked submission and to complete the details in the Parked Submissions section of the Home page see Figure 9 click the name of the parked submission The Add New Submission page appears see Figure 23 Transmission ata updated 12 07 2009 N E ENAS _ home new submission change pa RS Add New Submission pak 3 Tyre BEE gt Submitted for F Linear Mi voc Client CITT Product Name SESTS nue sg Duration mH ds Category g cri ScriptApprovali dot ele mt 1 f sul fil Figure 23 Parked submission 2 You can edit fields as required and submit the job Deleting a parked submission To delete a parked submission 1 Inthe Parked Submissions section of the Home page see Figure 9 click the Name of the submission that you want to delete The Add New Submission page will be displayed see Figure 23 Click the Delete Submission button The submission will disappear from the Parked Submissions section of the Home page Adway 2 11 Agency User Guide page 30 of 44 Mengen SUBMISSION DETAILS To view the det
52. the submission Date The time and date the file was uploaded SD Click to open the script and save it View the details of a script file There can be any number of files that have been uploaded to a submission and you can view the details restrictions and comments that have been added to a particular file To view the details of a file 1 Onthe History page click the name of the File in the File column The History page is re displayed with only the details for that particular file Update script To view a script submission s history 1 Onthe Home page see Figure 9 click the Name of the script video that you want to view see Figure 24 or Figure 25 If the submission that you want to view is not available on the Home page enter the name or clock number of the submission in the Search field and click the Search button then select the submission from the search results 2 Click the History tab The History page appears see Figure 28 3 On the History page scroll down to the Update Script section and click the Browse button to select a file from your computer 4 After selecting the necessary file click the Submit button Your file will be uploaded to Adway and will replace previously available version Clearcast will be able to compare two most recent versions of the script When trying to upload a new version of the script you may see a notification TE message informing that the script is under review You wi
53. ther approve or reject your login request 20 If the Clearcast Admin approves your login request you will receive email notification containing your login password and relevant comments if any 21 If the Clearcast Admin rejects your login request you will receive email notification containing relevant comments Logging in to Adway To use Adway you need e A user account The user account is a record of your details and permissions to access Adway e Log in details Your email and password set up for you by the Adway administrator e Internet Browser such as Internet Explorer or Safari e Adway URL Internet site address To log in to Adway 1 Enter the URL for Adway htip adway clearcast co uk in your browser The Login page appears see Figure 1 The Login page contains the following fields Field Name Description Email Address Your unique email address identifies you in Adway It is set up for you when you registered to use Adway There is a unique email address for each user Password Your unique password to access Adway Passwords are alphanumeric and must be at least 1 character in length Forgot password If you do not remember your password click the Forgot Password link You will be prompted to enter the email address where password should be sent Please note if such email is not registered in Adway no password will be sent Request Login Click to fill in online registration request form for a n
54. u 29 Viewing parked SUDMISSIONS A 30 Deleting a parked SUDMISSION cccceesccccseeeeeceeeeeeeceeeeeesaeeeeeseueeeeseaeeessaeeeesseaeeeesseneeesaaeeees 30 SUBMISSION DE TAIL S isc oat sesttencsarwensenoseeesusccasesavesuqesssecnsescsaceseevsedesenseasaeesneenasesedencs 31 SUS 31 Viewing a script SUDMISSION ccccccccccceeececceeeceeceeeeceeeeeeceeceaeceecsuseeesseuceeseueeessueeeeesaeeeesanes 31 Open ESPN 33 VS 33 Viewing a video submission rrrrannrvvrnnnrvvvnnnrrvvrnnnrennnnrrennnnnnrnnnnnnrennnnsrennnnnsennnnnrennnnssennnnnseennnn 33 ASM 36 REVISION AES ene 36 Editing SUBMISSION S COtAINS sissors E 37 Bee SCHADE den 37 GOMMENI SA a a a 38 Viewing Be lu ET CN 38 AGOMO eo EE EE EE aa 38 SUBSTAN IATION riene 39 Adding E E TANA EE 39 Adway 2 11 Agency User Guide page 3 of 44 Chwa VIEWING SUDSTANTIQUON siccsessdrscccsccscvenccdatcerieecesutaleswcescesiweedacasicceeuasuesieteawcusieaiweecaiesweesieeeseccumeans 39 len EEE EE ER PE PE ERR ER EN ENE PN 41 Lo E 41 Viewing the history Of a script submission cccccceccseeeeceeecaeeeeeeeeeaeeeeeeeeseaseeeesseaaeeeeseaaaees 41 View the details Of a script ie 42 Beie e EE EEE 42 NOOO EE Me 42 Viewing the history of a video submission cccseeccecceeeeeeeeeeeeecaeeeeeeeeeeeesaaeeessaeeeeesaeeessaees 42 sg LE og JE EE EE aes 43 View the history of a video submtseion 44 MOOO EE E E E E 44 Opening a script from the History page 44 Adway 2 11 Age
55. umeric identification number used to identify an advertisement and its creators source the advertising agency Please note that clock number must be entered in the following format 1 Agency Code 3 alpha characters 2 Terminator 3 Client Code 2 alpha characters 4 Product Code 2 alpha characters 5 Unique Id 3 numeric characters 6 Terminator 7 Duration 3 numeric characters For example XYZ ABCD001 030 If your submission is Linear and Video on Demand Teleshopping the clock number should be entered as EITHER Agency Code AAA Client Code AA Product Code AA Unique Id NN duration NNNN OR Agency Code AAA Client Code AA Product Code AA Unique Id N duration NNNNN If your submission is Linear and Video on Demand Green Button the example of the clock number format is the following XYZ ABC01 00120 The name of the advertiser or owner of the product or service The name of the product or service that the ad is advertising A descriptive title or name used to identify the ad The playing length in time seconds of the video submission The category of the product or service that the ad is advertising The phone number of the business that the ad is advertising if it is displayed on the actual commercial If there is no telephone number please leave this field blank The website address of the business that the ad is advertising
56. y The address of the agency The address of the agency The name of the city where the agency is located The name of the country where the agency is located The postal code for the location of the agency The phone number for the agency The fax number for the agency The email address for the agency The user s comments Click the button to submit the User Request Login Form Click the button to cancel your User Request Login Form Enter your First Name Enter your Middle Name Enter your Email which you want use to log in to Adway Enter your Job Title 3 4 5 Enter your Last Name 6 7 8 Enter your Title 9 Enter your Home Phone Work and Mobile Phone 10 Enter your Fax Number 11 Enter the name of Agency you work in 12 Enter the name of the company that owns the agency 13 Enter the Address of the agency including City Country and Postcode 14 Enter the Phone Number and Fax of the agency 15 Enter the Email Address of the agency 16 Enter your Comments Adway 2 11 Agency User Guide Please note the required fields are marked by orange page 8 of 44 Mengen 17 Click the Request button at the bottom of the page The Your request has been sent message will appear on the Request Login Confirmation page 18 The system will send you an automatic email notification confirming your request has been sent 19 The Clearcast Admin user manages the login requests in the system They can ei

Agency User Guide

Contents

Download Pdf Manuals

Related Search

Related Contents