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USER MANUAL - Shearwell Data

1. 33 333 3333 PORT ISAAC Port Isaac Port Isaac Co MHS Licence Number i Market Details HoldingNo _ 10 463 8000 Town Exeter PhoneNo 013922766 js eyf ne County Devon Fax No Address Matford Park Road Postcode EX2 8FD Email p m Town Launceston Phone No 101566 772765 ame yeep County Comwall Fax No 01566 776876 Address Botathon Abattoir Postcode PLI56TR Email Jandrew fatlamb co uk South Amblerville Holding Number 12423 1124 M FLETCHER 12423 1125 S RAWSTORNE 12 123 1126 S LESTER i 121231127 F BLACKMOOR 12 123 1128 R HORSTMANN 41212371129 F NICHOLSON _ 12423 1130 D BELLINGHAM 12423 1131 R JACKSON 12 123 1132 C HOWELLS 12423 1133 S PUGSLEY 12 123 1134 L PUGSLEY 12423 1135 K BALDWIN 12 23 1136 C LEWIS 12 23 1137 D MURPHY 41212371138 C BRIGGS 12423 1139 I KEIFE 12 123 1140 A REYNOLDS 12 123 1141 A AMBLER 121123 1142 B JONES 12423 1143 B THOMAS 1211231230 I STEPHENS 121231231 H STEPHENS 12512251232 Gwil CM Holding Details Holding No 1121123 1133 j Farm Name Swallows Rest Address Simonsbath Update List of Abattoirs Capable of Automatic Kill Sheet Transfers OK Save Cancel Exit Delete Ahattnir Yield Region ENGLAND NON LFA
2. Lee Fer Eata M santas Bed XnKMr pape Date of Tagging oN YN u PE Mngment Tag Weight iz kgs Dam s Tag UKO123456 05905 Lambingdifieulw Sire s Tag i f gf MotGrupf tt Add Mew Mat Group Vigour xz Ease at Birth of birth Dean gi 11 2013 y 34 Recording Births Recording calving live calf 1 From the menu bar select Animal Records gt Calving gt Calving calf born alive and lost Still born or aborted 2 Select the date the animal calved A list of dams will be displayed Select the Dam from the list Your own herd number and the dam s tag information will automatically be shown If an appropriate service record has been recorded then the sire s tag information will also be shown Enter the tag number of the calf Enter the name or management tag of the calf optional Use the dropdown menus to select the breed and sex of the calf Enter the birth weight and calving difficulty from the drop down list optional Enter any comment that you wish to make on the calving and click on Add comment This comment will then appear in the main details section for the dam 8 Click View Calving History to get a report on the dam s production gt a eU Ss UK123451
3. Shearwell _Data FarmWorks by Shearwell Data Ltd USER MANUAL Links to ARAMS amp NG rW Y phy Wa yi a A A h ry ed TT ih igs wit d E EN P 7 u AS g if did J pu y i A T my Version 03 06 2014 Copyright 9 2014 Shearwell Data Ltd a Before You Start System Reguirements Any new computer on the market now will be able to run our software If you have an older computer then check it against the list below If it matches or betters these specifications then you will have no problems running our programs M Windows XP Service Pack 2 or above Windows Vista Windows 7 Windows 8 M A Pentium 350 Mhz processor M 32MB of RAM M 100MB of free disk space M A Graphics card capable of 800 x 600 screen resolution with 256 colours An Internet connection is reguired to Use some of the Data Transfer options from within the program Save data to the National Livestock Management Database NLMD Download an upgrade to the list of medicines held within the program Download a standardised list of ailments and death reasons Register online These are minimum requirements and it should be noted that the program would run faster on a higher specification computer You must be set up with administrator rights to install and run FarmWorks by SDL on your PC This will almost always be the default unless you are using a user account on the PC which you have specifica
4. pas wem eonan weight 2 03 09 2011 3 l 2010 203 ea 709 2013 e Hn cea Lo manaa _ 3 O ceu 0707 2013 LSS SSS Grade rT _ 0270472013 qs arity or delete a weight click to the left of its date in the grid above Indicates Wean Weight Lambing Calving history tab The Lambing or Calving History tab is accessible only for females that have given birth View details of all offspring Click beside a lamb or calf tag number to view that animal s details Alamb or calf that is being fostered will be highlighted in colour Man Deise Y Teamen Y Come Y Poue Y we b e Ponomaw Dam UK85231 4 4579 No of lambs Borm Alive fi Last lambed on 25 10 201 a Sire UK85231 4 632 No of lambs Born Dead Last stillbirth or abortion Days since lambed E __ Flock Number_ Ear Tag Management Tag Date cf Birth Date of Death Age Sex Breed Fostering 3 K0244220 1475 O Ja0AD 2013 r ether Bluefaced Leicesteth Fron UK0123456 00008 y Sop BOTS 2871072013 Bluefaced Leicester ih a Sale or Slaughter Details tab This tab is only accessible if the animal is selected from the grid set for View Old Dead Stock Main Details Treatment weights ing hi Sale Details D Performance Market FattemingJim s Purchaser IMrSae 0 Sale Date 03711 2011 Gross Price 300 00 Lot Number a Commission 10 00 Weight ao WAT 220 00 Condition p 7 Levies EIBOD Inspection E1200 Other Cha
5. 5 To record slaughter details for an individual animal click to the left of the tag on the grid to highlight it Its last recorded weight will appear in the Live Weight field or you can enter a different live weight and you can enter its dead weight sale price and fat grade optional 6 To sell more than one animal hold the Ctrl key down and click on the animals that are going to be sold or use the tag search box For large numbers of animals use the filters under the grid to narrow your search 7 Creating a Kill Sheet for large groups of slaughter animals can speed data entry by applying the same standard deductions levy commission VAT etc to each animal 8 To record slaughter details against multiple animals select the animals on the grid then enter the average live weight dead weight price and fat grade 9 To record the sale click OK Save 10 To exit the screen click Cancel Exit Record Animal Slaughter 10 x Date of Slaughter 01 07 2012 Number of animals selected in grid 1 out of 9 p Type _ Flock No tarTag MatTag Breed Sex Date of Birth Age DateSent Abattoir I Rams UK0123456 02136 Inverdale Wether 30 01 2011 518d 29 06 2012 Welsh Country Foods J Wethers UK0123456 02145 Romney Wether 30 01 2011 518d 29 06 2012 Welsh Country Foods _ Ewes ER UKO123456 02147 Romney Wether 30 01 2011 518d 29 06 2012 Welsh Country Foods
6. MdHedNumber ___ ____ ____1_ aTalBeed __ 5 5W_ __ _ T5e__ DateofBinl 1 DEFRA s electronic data transfer system will feed data directly into this application If you use this option you can use that data to add any cattle to holding that you have not already added This option is simple to use Click t button on the right to start the download of data from DEFRA SS CTS APHT 7 porc MW FU ABCMS data transfer in progress elapsed time 2 seconds Be patient a list of all the animals will be ME visible when the download is complete you want to stop the download If you click it the download will be terminated and this screen will close When the data download is complete the list will be populated with all animal records found in the file Unfortunately the data provided by DEFRA doesn t provide all the necessary information for an animal to be recorded in Farmworks by SDL As such you will need to go through and select each animal in turn and click the Enter Missing Information button that will show a screen for you to enter reguired data You needn t enter all the animals in one go You can exit at any time by clicking the Close button All animals will remain in the grid until they are fully imported into the main FarmWorks by SDL records or are deleted by you via the Delete Record button NOTE The import process will not include any animals that are already in
7. 5 You can also shortcut to the De assign Animals screen or the On Farm locations screen 6 To exit the screen click Cancel Exit d 37 Selling Animals Private Sale This section refers to a private sale of animals from one farm to another a From the menu bar select Animal Records gt Private Sale Select the date of sale A list of available animals will be displayed To sell an animal click on the left hand side of the grid entry for the animal to be sold This animal will then be highlighted To sell more than one animal hold the Ctrl key down and click on the animals to be sold or use the tag search box For large numbers of animals use the filters under the grid to narrow your search Select a holding from the drop down list or click Add Holding To record the sale without any sale details click OK Save To record the sale with sale details enter the sale details If there are sale deductions Total Commission and Total of other charges will be divided by the number of Animals in Sale Tick the box Create export file to create a file that another FarmWorks user can import into their Farm Works data Save the file on your PC then make a copy for the purchaser To complete the sale click OK Save To exit the screen click Cancel Exit Selling animals at market Selling animals at a market is a two step process The animal movement must be recorded first then the actual sale details can be entered after the
8. 506253 Aberdeen Angus X Heifer 01 04 2011 Buls UK123451 406798 British Blue Heifer 25 06 2011 F aea UK123456 300003 ote Sos bs UK123456 500005 a a Owner J SUMMERS Ea uK123456 7000071 Calving Report by Dam filtered by Breeding on Br ding a a Tag Search ikio nd stock including calves bought at heel GO IAW ByMatTag UK123456 600104 34 Date Printed 30 06 2012 UK123456 700105 ite a a a 131 Dam Tag Man Tag Date Of Birth Sire Tag Calf Tag Calf Sex Days Gestation Birth Weight UK123456 4001 51 UK123456 500159 01 04 2011 Unknown UK123451 105269 Bull 56 00 22 04 2010 UK123455 UK123451 500233 Heifer 50 00 UK123458 200097 400170 400170 __ UK345345 _ 400654 24 03 2008 UK123455 UK123451 600185 Heifer 298 50 00 UK382385 300081 400170 UK382385 400082 UK383061 400164 End of Report 600166 Breed Select all Total No Dams 1 Total NoCalves 4 Longest Gestation 298 Shortest Gestation 298 Average Gestation 298 Cal ost Stll bom Heaviest 56 00 Lightest 50 00 Average weight 51 50 Animal td UK 451 ELE AU Colour Black and White i DE z Died before p reedin DEIAN ees eye oe Dam s Tag UK123456 500159 onthe entry of 5e Heiter E FRE l Calf taggin i cattle tags EE Sire s Tag please click here Weigh kgs Name a Man Tag Breed Simmental Se r Comments about births for the Dam Date of Comment Comments Vigour Ease aBnh 12 ofbith V
9. Town Minehead Phone No o County Somerset Fax No is Postcode TA247K8 EMail iY 19 R Setting Up Your Farm Adding Suppliers From the menu bar select Farm Records gt Suppliers To record the purchase of medicines or feeds you must first enter details of the supplier This is simply the name and address and to nominate whether they are used for medicines feeds or other F Update Supplier Information Select a Supplier to Llpdate Ioj x ___ SupplierName Town County Poste PhoneNo aN Vid is Zz Matford Feeds N amp W Mandela Upper Snogums Copperhead Devon EX2 OW Cornwall PL27 60T _ Pinto Beans Med cine Donalda Cornwall fsad _ Tokin Up Farm Camelford Comwall PL32 9TH 01840 212 334 Valley Farmers ast P Devon x2 TE 01769 575 198 Indicate the type of supplies i j C gt Supplier Details 9 5 Name Matford Feeds im Ur Ber SNOUT Phone No Address Matford Barton yL ayo Fax No Alphington i esiificate Number Supplier Type Breeds From the menu bar select Farm Records gt Breeds FarmWorks has a list of the most common breeds held in its database It is worth checking that any breeds you know you are likely to use are already there If a breed is not present especially if you want to record a particular crossbreed you can add it to the list Breeds and crossbreeds can reflect your own in
10. ew Marke m From Holding ackDone hanc Place Purchased From Brandon Market Lot fi 45013 Mame Purchased From white 5 Purchase Price per animal 125 Other Costs per animal Service prior ta purchase Service date fw Ram Clear Al Service Sire flack Sire tag If the tag numbers are not known to FarmWorks and not in the UK format then they cannot be imported into FarmWorks from the stick reader If you are reading UK cattle EID tags or sheep EID tags from before 2010 then you must have a tag file loaded into FarmWorks before you can import from the stick reader A tag file is a cross reference between the numbers inside the tag on the microchip and the number printed on the outside of the tag See page 60 for instructions on loading a tag file into FarmWorks Import Preparing to get data from your SOLAQ0S stick reader Getting data Records received 2 Preparing received records for processing Proceso animals Were added to management groups 2 animal records were not added to management groups because no record of those animals could be found in pour data mOr of data is complete please click the exit button to quit 66 H Loading a Tag File The EID number in cattle EID tags and pre 2010 sheep EID tags is not the same number that is physically printed on the tag For example the EID number programmed into the microchip might look something like 0940000001245796 bu
11. 12 2007 UK123456 00022 Black Welsh Mountain x wether 01 01 2008 WSE 00031 Beltex X Ewe lamb 2005 UK123456 00032 Beltex X Ewe lamb 01 12 2009 UK123456 00090 S0 Blue Zwartbles Ewe lamb 01 06 2009 UK123456 00091 Zwartbles Ewe lamb 01 06 2003 UK123456 00092 Zwartbles Ewe lamb 01 06 2003 UK123456 00093 Zwartbles Ewe lamb 01 06 2009 UK123456 00094 94 Blue Zwartbles Ewe lamb 01 06 2009 UK123456 00150 Zwartbles Wether 01 08 2007 UK123456 00155 155 Blue Zwartbles Ram 01 08 2007 1lV194F7O nnnn1 Pierre Cina larh Onan Filter by Bie E Select all Breed E Select all Location _ Select all MU o Select alle Using the Shift key on the keyboard to select a block of animals f the animals that need to be selected are in a group on the screen you can select a batch as follows Click on the left hand side of the line of the first animal so that the line is highlighted Hold the lt Shift gt key down on the keyboard and click on left hand side of the line of the last animal in the group The batch should now be highlighted SR Sell one or many sheep Sale Date 14 06 2012 Holding Mame Tower Farm Add H Purchaser Ton S S Select the first animal hold down the Shift key and select multiple animals Number of animals selected in grid B aut of 40 Type Rams a Wethers Ewes Ewe Lambe Breeding T Nor Br ding Tag Search By MgtTag Select All 00016 Beulah Spec
12. CTS website is online Ve o CE CTS Web Services Create tag list file for CTS CTS Web Services is working as normal NLMD gt 1 Please note that CTS Web Services is unavailable between 7pm Psion Workabout and 8pm each evening to allow information to be backed up SDL400S Stick Reader gt a Eu Service Line s P9 WM CTS Self Service Line is working as normal Import from CTS Cattle Import current stock from CTS detailed under initial getting started section Validating using CTS Online records Cattle There are also two methods for comparing your data against that held by CTS The recommended method is the first automatic option it s guick and easy compared to the second option which produces exactly the same results but needs a lot more fiddling about This is a pretty useful way of checking that BCMS records match your own and is worth doing fairly regularly invaluable before an inspection As the BCMS system updates overnight starting at 7pm their records may be 24 hours out of date so if you used FarmWorks to notify them of a movement today the validation might highlight that as a problem until their system is updated with that movement tomorrow Open Data Transfer gt Validate using CTS APHIS and click the first option SF FarmWorks by Shearwell Data Ltd Cattle Holding Number 12 123 1234 Holding Name SUMMERINGS FARM Herd Id File FarmRecords Animal Records Reports Claims Information Data
13. Ear Tag On farm Location Isolation Unit 7 Mat Group Add New Mat Group _Add New Location New Location Transport Details Haulier Vehicle Registration Number Add Haulier and Bill s Truckin M d Vehicle Registration OK Save X sit F Purchase Record x Purchased from Maket Holding Place Purchased From Hallworthy Market NU Name Purchased From Rhett Animal Details gt r Purchase Details Barcode For hints tips and Herd Number UK2341 67 general help on the entry of cattle Tag Number 420043 tags please click here Management Tag Service prior to purchase Sex Cow x Date of Purchase 30 06 2012 Smia duo z 8 06 2012 Breed Simmental Colour RedandWhite gt Name ll Date of Bith 05706 2009 Weight Kilos ll Purchase Price 1250 Bull C Al Commission I si Inspection lr Other Costs Sire herd al Sire tag Blood Test Date Holding moved to SUMMERINGS FARM gt FARM Dam s full ear tag Wam if dam or Sire s full ear tag sire not entered oa RER Breeding Iv Mat Group 7 Add New Mat Group Untick this box to remove the warning 33 y Recording Births Recording lambing live lamb 1 From the menu bar select Animal Records gt Lambing gt Lambing lamb born alive and lost Still born or aborted Note that you are also able to record when the
14. Grp Selecta Breed C Selectal 2 Wake Selectal st individual price multiplied by the E l o E number of animals on the sheet Sale Details Purchaser AJ Gibson Deductions will be divided by the number of animals on the sheet The Sales Report will show both the gross and net price received for each animal To record the sale click OK Save To exit the screen click Cancel Exit Total of other charges 3 30 details that are on screen when y Save will be recorded for each an has been selected Total commision and other charges will be divided by the number of animals in the lot The Purchase Report will show the gross price and the net price recieved per animal 38 y Selling Animals for Slaughter Selling animals to an abattoir is a two step process The animal movement must be recorded first then the actual sale and carcass details are entered after the slaughter has taken place 1 From the menu bar select Animal Records gt Slaughter gt Send to Slaughter Select the date the animals you wish to send and the abattoir to send them to Click OK save 2 From the menu bar select Animal Records gt Slaughter gt Record Slaughter of Animals 3 Select the date of slaughter A list of available animals will be displayed 4 Tocomplete the sale but not enter any slaughter details highlight the animals and click OK Save This will remove the animals from your inventory marked as slaughtered
15. Hame saved on your PC Highlight the tag file and click Open Click Import Data From File Total number of tag numbers imported will show in the import window Click Exit Retrieve Unallocated Tags _ n Enter the full path and name of the file containing Eartag EID data that was sent to ynu with your tag order You can either type the filename or browse for it using the o button When ynu re ready to proceed click Import Data From File to start the import process File Marne DST age txt FU Import Data From File 67 or a 8 Connecting to Signet Signet Sheep This can be used to produce a file for births 8 week and 20 week weights which can be sent to Signet The file is in a format compatible with their software so it can be imported directly into their system Go to Data Transfer gt Signet Choose Import to bring in a csv file from Signet Find the file on your PC and click Import Data Choose Export to produce a file for export to Signet Select the reguired animals or group from the grid Use the tick boxes to include dam and sire data or include lambs that died before tagging Click on Export to CSV Name the file and choose a location to save it oat a a i FarmWorks by Shearwell Data Ltd Sheep Holding Nu Farm Records Animal Records Reports Import Data from File NLMD SDL4005 Stick Reader Signet Workabout Pro Import Data Export D
16. LFA d Help Enter Your Details Telephone No FaxNo Please enter your fax number EMail o Choose to enter the Cattle Sheep or Flock part of the program in the screen that is now displayed and you will be taken to the main screen with a menu bar at the top Version number of Vi sio Vi o f Res a mw en 5 Fie Farm Records Animal Records Reports Information Data Transfer Setup Help Menu bar Your farm information You can change this to a picture of your own Created by Shearwell Data Ltd amp 1998 2012 18 oO Pw a H Setting Up Your Farm Setting up your farm records It s a good idea to start by entering the background farm information such as other holdings you trade with markets etc These will stay in the program so you will only ever need to enter them once You can modify or add new records whenever you like but if for example you want to record the movement of animals to market or record the treatment of an animal that market or medicine respectively must have already been entered into t he program so it makes sense to add those you already know about at the start Choose Farm Records from the menu bar and then enter all the details you can under the headings displayed Adding Holding Market and Abattoir details From the menu bar select Farm Records gt Abattoirs Holdings Markets as File Farm Records Animal Records Reports Informatio
17. Management Group Management Group L 2010 Bought Calves Edit a Management Group s Name 2010 Calves 2011 Bought Calves Delete a Management Group 2011 Calves Autumn calves 2011 Cows Stick 4010611141250 Stick 4070911140309 Add animals from a FarmWorks report 1 Atthe top of a report click Add animals in this report to a management group 2 Add a new management group or select an existing one from the drop down list 3 Click Add Now to add the animals in the report to the group you selected The report screen will return to view NF General Report Form Current printer HP Photosmart D7300 series Click here to add the dams in this report to a management group Management Group Addition Select the management group s using the drop down list Management groups that you select will be displayed in t aa will be reomved from the list When you arg When the group is selected click Add Now to pee add the animals in the report to that group ee oe F Early weaned heifers x Add a new management group to the list of Management Groups Cancel Ko AddNow 1 Removing Animals from a Management Group To remove animals from a management group you must do it through Farm Records gt Management Groups 1 Click on Remove Selected Animals from Management Group at this point the animal grid will empty because it doesn t yet know which group you want to remove animals from so doe
18. The report shows herd and tag number medicine dosage batch number treatment start and end dates withdrawal date administered by supplier and reason for treatment 54 it Reports Weaning This report has the options to display current stock or all stock and can be grouped by dam or none There are options to view other information by ticking or un ticking the options on the right hand side of the screen Weight The weight report has the option to select all stock Home Bred stock or Bought in stock Animals can be grouped by Source by Dam or by Sire and there are various options to display the age of the animal This report will display the animal details and weights Current Stock or All stock can be displayed Weight Gain The weight gain report has the option to select all stock Home Bred stock or Bought in stock This has additional options to group by dam sire sire summary or source This report calculates the weight gain for any animal that has at least two weights The report can be narrowed down to shorter periods if reguired Wool Score If wool scores are being recorded on the handheld then an option for a Wool Scores report will be visible in Farm Works 55 Connecting to BCMS Data Transfer options These allow you to send or receive data between FarmWorks and outside sources Many of them concern BCMS or CTS and only relate to cattle they are marked as such below If and when a national databa
19. Transfer Setup Help BCMS Wizard CTS Web Services Availability Checker opens web browser page Import from CTS APHIS Import Data from File Validate using CTS APHIS Create tag list file for CTS NLMD t Validate data using CTS or APHIS x r Cattle Validation Options Please choose the option you would like to use FF ww 1 DEFRA s electronic data transfer system will feed data directly into this application If you use this option you can check your Cattle on Holding a Passport Applications and Movements that are currently queried by BCMS option is simple to use Click the button on the right to start the validation fp Select this option to compare your F armWorks records to the CTS database 2 Data can be downloaded from DEFRA s CTS Online website to some convenient place on your computer If you have previously downloaded data from that site this application can use that data to check Cattle on Holding on the day that the download was done It is also possible to download Movement information for particular animals This application can also check that data Using this option can be quite complex as you have to run the BCMS CTS Online website outside this application Click the button on the right to use this option After the data transfer has taken place you will have up to three reports Animals in your records but not in theirs simply put FarmWorks has the animal listed as
20. UK0123456 02726 Inverdale Ewe lamb 15 02 2011 UK0123456 02725 Romney Wether 15 02 2011 UK0123456 02723 Suffolk X Wether 1502 2011 UK0123456 02721 Romney Wether 15 02 2011 UK0123456 02722 Suffolk X Ewe lamb 15 02 2011 UK0123456 02713 Romney Ewe lamb 15 02 2011 gt MOE 02710 Inverdale Ewe lamb 15 02 2011 _ UuK02348 TF Ivette Wether 15 02 2011 a Ewe lamb 15 02 2011 UK0123456 Ewe lamb 15 02 2011 mzs Highlight the animal in the grid cnd l 100270011 UK0123456 Wether 15 02 2011 you wish to correct Only one animal at a time can be selected Birth I Year C Select ally Filter by ae LI Select all eC initial date of birth or purchase This allows you to correct mistakes you may have made in the animal s history by rebuilding the history from the date you choose Note that any claims which included the Stim a i and this will not be checked Any offspring ym lose ver feference to this animal j es Y were born on or after the date you specify aments you create for the animal may be le passport information will not be ents records sent to BEMS may be au therefore need to r Wich the date roei a Choose Partial Deletion Complete deletion The animal will be deleted from your da p ut in a d ate befo re th D remain in the database This allows you to remove an animal that you never intended to add g e g wrong sex As with partial deletion the same cla
21. Upgrade to preserve your data Before upgrading please make sure you have imported any new data from the Stock a lin a a J4 Md Click Next to continue Recorder where applicable and ensure you have made a backup of your FarmWorks data Le Ma 3 a Online ordering now available at www shearwell co uk Ext Installotield 5 The FarmWorks user manual will be loaded onto your PC desktop with the software installation You can launch the user manual when the program is running by clicking on Help gt User Manuals FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 345 6789 Hola File Farm Records Animal Records Reports Information Data Transfer Se Help Index Search Database Maintenance Log b Farmworks Stock Recorder Shearwell Data Website Register FarmWorks by Shearwell Data Ltd Software Licence Please note If for any reason at a later date you wish to re install FarmWorks by SDL on the same machine a full installation will wipe any FarmWorks by SDL data already held on that machine this is a good way of getting rid of any test data you may have entered when evaluating the product To retain your data select an upgrade installation a Ht Registration You will be prompted to register the software after installation and after entering your farm details into the program Provided you have purchased the program and supplied us with your holding and herd or flock number you can just cli
22. be added through the Purchase animals Calving or Lambing screens The other options under the Animal Records menu item can be used for additional maintenance of animal details Animal movements can be recorded by choosing among others the Grass Keep or Market menu items recording their private sale sending them to slaughter and recording their death It should be noted that sending animals to market or slaughter does not change the animals to be old stock as far as FarmWorks is concerned they are still under your ownership it just records a movement to a new location for the animal To move it to old stock you must actually record the slaughter of an animal through Record Slaughter of Animals and likewise to sell an animal at market Record Sale of Animals At Market Further options also exist to maintain animal details for example recording Passports Pedigree or Veterinary Treatments administered to animals 32 Purchasing Animals Purchasing Animals 1 From the menu bar select Animal Records gt Purchase Animals Enter the details of the animal Use the dropdown boxes to select breed and sex 3 Use the drop down box to select where the animal was purchased from or you can Add New Market Add New Holding by clicking on the appropriate button 4 Fill in the purchase details Purchase Price plus Other Costs will be combined into a Gross Price when you create a Purchase report Animals can be put straight int
23. but not recorded as breeding in either the Animal Details screen or Options will not be displayed unless both or neither of the filter boxes are ticked Annual Flock Record This report provides a list of movements and running totals of either male or female animals It does not list tag numbers See the movements report for a running total listing animal tag numbers Flock Report This report provides a list of animals tag number management tag breed sex colour DOB and location There are options to reduce the information displayed on the page by clicking on the option at the bottom of the screen to view the animals in compacted order and additional options of grouping by dam or sire Holding Register sheep This is the official holding register populated with the information reguired by legislation for the country of your holding Official Ear Tag Changes Displays tag numbers that have been changed Projected Lambing Calving Dates Shows tag number management tag number breed sex and estimated birth date Tupping Service Report showing female tag number date of service estimated birth date sire tag number and sire management tag number Stock Totals cattle This is a useful report for detailing or summarising stock on farm on any give date For example use this report to calculate stock levels for the Defra June Return or for end of year accounts Enter the date that you would like the report to calculate stock f
24. detect that you have a previous version of Farm Works and ask for confirmation to preserve your data 4 Inthe window for Setup Type ensue that Upgrade is selected Click Next and follow the on screen instructions FarmWorks by Shearwell Data H he type of setup you prefer p Deseriplion dc Installs all files except for databases leaving your current DA L data intact he Upgrade will not NS Mo harm your data Shearwell 4 a Data so amp Management s r A O i Overview FarmWorks by SDL is a management program for cattle and sheep It is split into three sections as below rdd z at 3 a r we HN YH 4 we E i a FarmWorks by SDL Cattle This provides a comprehensive cattle management software system to help you to manage your herd You can set up your data by downloading information from CTS then update and compare your records through CTS web services It links through to BCMS for easy passport application and movement notification Record keeping functions available include calving weights treatment sales and many others The software is fully compatible with the Shearwell Data EID systems FarmWorks by SDL Sheep This is a comprehensive management program if you wish to record records for all your sheep on an individual basis It allows the addition and maintenance of detailed records from Scrapie results to full pedigree information There are comprehensive reporting options fo
25. field must be entered exactly as it appears on the animal s official documentation i e Passport in the UK including the UK prefix if relevant For UK tags the check digit and any leading zeros should not be entered for example if the tag number is 700012 just enter the trailing 12 and the program will enter the check digit and leading zeros as necessary For older animals with alpha numeric herd numbers the program will pad the zeros For example were the tag number is UKAB1234 00012 type in UKAB1234 and the 12 Ifthe registration certificates some older cattle shows a date of 11 11 1111 you should use your best estimate although for UK users we would recommend the CTS document passport is returned to BCMS so that the CTS and FarmWorks records are the same 29 Entering Your Animals To use any of the CTS transfer options you will need your CTS Webservices user ID and password This is not the same as the Government gateway username and password that you would use for the CTS website CTS Online To get the appropriate details contact BCMS on their general enquiry line and ask them very specifically for your holding s CTS Webservices user ID and password and for them to ensure that it is still active BCMS tel 0845 050 1234 Downloading Data from CTS Cattle Tracing System Automated Method Recommended This will import animal records that CTS have listed as being on your holding as of 24 hours a
26. necessary To ac cess the screen directly select Farm Records gt Medicines gt Medicine Details from the menu bar You may find it more convenient to access this screen when purchasing medicines detailed below 1 Click in the Medicine Quick Look up Box and type in the first few letters of the drug This will shortlist the medicines in the grid 2 If you can see the medicine you re interested in click on the small grey box on the left hand side of the medicine reguired This will highlight the row and select the individual medicine 3 You will see the species for which that medicine is nominated and the meat and milk withdrawal periods You may change the species by clicking to put a tick in the appropriate box and change the withdrawal periods by just overtyping any already there Click on OK Save to confirm any changes or Cancel Exit if you are happy with the details already listed By default withdrawal periods are set to standard you may also choose from Soil Association or Farmers and Growers selecting one of these will automatically adjust all withdrawal periods according to that organization s guidelines Adding a New Medicine If the medicine is not listed as above just use the same screen to enter the medicine name and medicine details Medicines Page Cattle Meat Rae p 11 3 vash Ev Internation 3940 4074 U JD Click on OK Save to confirm any changes or Cancel Exit if you choose not to sav
27. re Ix Select a receipt number from the Movement dropdown list and view the details Select receipt number 1644190 dated 04 04 2011 gt gt 1634340 dated 29 03 2011 1629164 dated 25 03 2011 1626984 dated 24 03 2011 1567125 dated 07 02 2011 1518616 dated 21 12 2010 1492456 dated 26 11 2010 1471112 dated 09 11 2010 DDD eee pad i sent movements then click Next This receipt will be sent to BEMS and they will then return the slect a receipt the animals and their movements relating to that receipt will be shown in the grid Select receipt number 1411014 dated 24 09 2010 7 taag K123451 400204 24 09 2010 7136 0074 NomalOff K123451 K123451 K123451 K123451 K123451 K123451 The receipt you have chosen has already been submitted to BCMS Please choose whether you want to Normal Off Normal Off Normal Off Normal Off Normal Off Normal Off receipt as many times as you like Unless BCMS have made manual sa qc o 400218 _ 24 09 2010 07 136 0074 Normal Off changes to your data at their end the you receive from a CTS Web Services Report Owner J SUMMERS jnisuniteiio change Passport Receipt Results Holding Number 12 123 1234 oyd data from previous jing Name SUMMERINGS FARM Date Printed 03 09 Saved results from BCMS for passport request receipt 1282844 original request date 01 06 2010 2 passport applications acce
28. to be sent to ARAM5 From 12 345 6769 to 05698 on 02 06 7201 4 6 animals UKOT 245600501 UKOT 2345607 5 UKOT 2345607 501 UFO 2345601539 UKOT 2345607 545 UKOT 2345607 546 View Report Exit 64 Connecting to SDL400S Stick Reader SDL400S Stick Reader Cattle and Sheep If your PC is Bluetooth enabled it can be linked to Shearwell s stick reader Follow the instructions that came with your SDL400S stick reader for adding a Bluetooth adapter and installing the PC software Once the stick reader is successfully linked to your PC then tag numbers can be exported from the stick reader into your FarmWorks program Transferring tag numbers from the stick reader 1 Turn on your stick reader and make sure it has a Bluetooth connection to the PC 2 Open Data Transfer gt SDL400S Stick Reader 3 Select Import Records from Stick Reader coe File Farm Records Animal Records Reports Information Setup Help APR350 GesReader Ges2S Import Data from File NLMD Psion Workabout SDL400S Stick Reader Signet Workabout Pro Configure Stick Reader Delete Records from Stick Reader Import Records from Stick Reader rr Fr Se ww Y wr 4 Ifthe EID numbers are already known to FarmWorks the tag numbers will be imported and placed in a new management group named with today s date UR 23456 OU202 356M Bluetaced Leicester PUK 0123456 00201 luefaced Leicester SUK O244220 12474 luefa
29. up your initial data i e to get your current stock onto the program You must not use this screen to add animals subsequently purchased or born into your stock these should either be entered in the purchase screen or the lambing screen as and when they happen This screen does not create passport or movement notifications for BCMS Enter as much information as you have on your animals to keep the herd book as accurate as possible There are three ways to enter the basic animal details Entering animal details using a Barcode Scanner Plug the barcode scanner into a free USB port This can be left plugged in even after the PC is turned off There are two barcodes on the passport 1 A large one at the top of the passport this holds just the herd number and the tag number 2 And a thin one at the bottom of the passport this one holds the animal information When you enter this screen the cursor will be flashing in the barcode scan box Scan the thin barcode at the bottom of the passport The following information will be populated Tag number DOB sex and breed The passport only stores the animal sex as either male or female and FarmWorks requires one of the following heifer steer bull or cow to be completed The sex line on the screen will now be highlighted You can fill this by either typing in H for heifer B for bull etc or using the drop down list to select the sex Manually entering the information The Herd Id
30. will continue to display the animals you selected and the medicine selected This is so that you can either treat the same animals with another medicine without having to reselect them or another group of animals with the same medicine without having to reselect it If you are going to record another treatment before exiting the treatment screen then ensure you deselect the animals or the medicine as necessary You can do this by clicking Clear data input which will clear everything except the treatment start date or by selecting the first of the new group of animals or by selecting another medicine as appropriate 9 If there is insufficient medicine in the grid click on Purchase More Medicines to buy more medicines See instructions pages 21 22 10 To exit the treatment screen click Cancel Exit Treatment ff Start Date are End Date Sau e KEren ee Mia treated Mastitis Add new ailment anim H g M Hed l UK123234 syn x 04 05 2011 _ UK123288 Aberdeen Angus 02 05 2011 Aberdeen Angus X MEWN Aberdeen Angus x Breeding i NonBrdng TUK123451 Limousin X Cow 04 03 2002 _ UK123451 Limousin X Heifer 12 04 2010 Tag Search UK123451 Limousin x Heifer 13 04 2010 UK123451 Limousin x Heifer 17 04 2010 ByMgtTag UK123451 Limousin X Heifer 18 04 2010 UK123451 Limousin Heifer 20 04 2010 Select All UK123451 Limousin X Heifer 22 04 2010 Limousin St
31. without Passports Purchases Wool Scores Transport Documents Sales Veterinary Slaughter b Weaning Transport Documents Weight t Veterinary Weight Gain F Weaning eaaa Weight F FarmWorks by Shearwell Data Ltd Flock Holding Number 12 File Farm Records Flock Records Reports Information Setup Help FarmWorks by SDL Flock DEU UED This allows you to record on a flock basis Data entered will generate the Holding GRY NU Register and Medicine Book giving animal totals in an easy to use format Medicines b AML1 The software is intended ide for Trading Standards and G e software Is intended to provide for lrading Standards an overnment ee requirements in the UK Veterinary F Overview Cattle and Sheep The Cattle and Sheep parts of the program are very similar there are obvious differences such as calving as opposed to lambing and sections unique to one species or the other e g BCMS data transfer for cattle but generally the overall feel of the program and the available functions are the same Specific differences for each are dealt with later Within each species the program is split into various sections accessed from the toolbar at the top of the screen The three you will probably use most are Farm Records Animal Records and Reports baa FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 123 1234 Holding Name SUMMERINGS FARM Flock Id UK123456 File Farm Records Animal Records Reports Inf
32. x EU ey 23456 02148 Romney Wether 30 01 2011 518d 29 06 2012 Welsh Country Foods i NonBr dng UKOTag456 02152 Romney Wether 30 01 2011 518d 29 06 2012 _ Welsh Country Foods Fag Soch UK01234 02154 Poll Dorset Wether 30 01 2011 518d 29 06 2012 Welsh Country Foods UK0123456 02156 Inverdale Wether 01 02 2011 516d 29 06 2012 _ Welsh Country Foods UK0123456 02159 Suffolk X Wether D1 02 2011 516d 23 06 2012 Welsh Country Foods ByMatTag UK0123456 02160 Suffolk x Wether 01 02 2011 516d 29 06 2012 Welsh Country Foods Select All select either an individual sheep and enter its details or select multiple animals and enter the Mat Birth Filter by Group Select al Breed group average price dead weight Yea ll Selectalj Slaughta Details and grade against all of them Edit Add Kill Sheet i i You have selected one animal in the grid Kill Sheet Number LPVi20701 x Ifyou wish to save any individual details Abattoir Purchaser Welsh Counny Foods that you are entering for this animal s z k ore you dec The Live Weight will be filled in as Dead Weight z z e y Kgs the last known weight of the animal Price 112 i j j pang or you can type in a different weight at Grade E2 Cancel Exit Kill Sheet Details To add a new Kill Sheet just enter a new number in the box below and then enter the rest of the d
33. 87 to 8070 on 03 0520 4 o animals LIE 60500 33 UEO247 60500 34 UEO247 60500735 UEO247 60500736 UEO247 60500737 UEO247 60500738 UEO247 60500739 UEO247 60500 40 61 WE Sheep movements to ARAMS Sheep movements on to your holding Sheep farmers in England should check for any pending movements on ARAMS that were recorded by the departure holding before creating a new on movement record The departure keeper may have recorded an electronic off movement for the sheep you are moving on If there is a pending movement then you can confirm the details and import the animals without creating a new movement record To view any movements that were recorded by the departure keeper Goto Data Transfer gt ARAMS gt Movement Overview _ At the bottom of the page click on Check ARAMS for New Movements _ The grid will display any pending movements for your holding Select the appropriate movement to confirm In the grids above the background colours indicate All details are complete for sending or the movement iz awaiting your contimation MEU IN ee _ Process Selected f Check ARAMS For View ARAMS These movements cannot be confirmed via Farmw orks by SOL as they contain a Movements New Movements Reports animals that are not individually identified e 1 Any movements waiting to be confirmed will be displayed on the lower grid 2 Highlight the relevant movement you wish to confirm Click Proce
34. Click Close to exit the screen ae a a T OK 23456 197 ng TE aa JIA Te E eep Lame Oct gather UE 23456 mA 0371072013 0 h oot kimmed Nos UE 23456 000E 06 11 2013 F i d How amp Date i 9 09 2013 Show on HH at run through Comment Show prospect keep Update this comment Delete this comment Delete all occurences of this comment 46 Animal Details Screen The Animal Details screen is for viewing the history performance and personal details of individual animals The grid at the top of the screen can be filtered sorted and searched to find any current animal or use the tick boxes to search for animals no longer on the farm Main Details tab The bottom of the screen is divided into sections each with its own tab The Main Details tab always opens first The left side of the main details page is for identification tags sex breed and age Date of Identification is the day the electronic tag was applied Performance Tent Number UK0244220 12474 TE Io oe WES EE Management Tag 474 Bottle Fed Fo Baren I re Tag JUKE52314 632 Electronic Tag 0826024422012474 GN Humber in litter 1 Pedigree Number Foster Dam Hame Scrapie Genotype E T Donor Breed Bluefaced Leicester I D ate of Birth 1270272012 ge 20 aortic Bought From Fiddler s Crossing Put to Fiam sex Ewe Lal FEE Confirmed in Lamb Date of Date Purchase Date
35. Develop a scoring UK0132323 00534 Suffolk UK0132323 00535 Suffolk system to help you UK0132323 00538 Suffolk rT Eana E select breeding stock ai co T Breed Select all Location _ Select all Select all Filter by a Lamb lost Still born or aborted da Vv Use zero padded Name on Ear Tag 0712 eartags Breed sutok Date of Tagging 30 06 2012 Sax Ewelamb medru r Vigour Ease Mngment Tag ll __ O O Weight 2 7 at Birt of bir Demis Tag ukor 32323 00526 Lambing difficulty No Assistance Add New Mgt Group Sire s Tag Mat Group Comments about births for the Dam Date of Comment Comments PFP TT Add a comment to the ewe s record m Datel30 06 2012 NewConmen ng OK Save Cancel E xit Recording lambing dead lamb If the lamb was stillborn aborted or died before tagging select Lamb Lost Select a breed and sex of the lamb Select a Death reason from the list or add a new one Select the date of death Click on OK Save to save changes Click on Cancel Exit to exit the screen Sea TS E Death reaenm Aborted Still born j Lambing Scores I Dam Flock number Mathering Milk ock number greiti Mame ability 5 iC Lambing lamb boll
36. Ewe 04711 20093 po UK0123456 00067 PollDorset Ewe dana pL UK0123456 073 PallDorset Ewe 1511 2009 Po UK0123458 0075 Poll Dorset Ewe S 1511 2009 Je UK0123456 ore PolDoist ___ Ewelamb 15 11 2009 Po UK0123458 0077 jPolDomset __lEwelamb 15 11 2009 L Select A Jokoz o007e Pot Dorset ewe smao L UK0123458 00082 Poll Dorset Ewelamb 15 11 2009 Po UK0123458 0083 Poll Dorset Ewe 1811 2009 Po JUK0123458 0084 Poll Dorset Ewe 1511 2009 Ewe 15 11 2009 Ewe 1571972009 Ewe 123456 Date range to hae Age range to select a certain fine find lambs of a r ee Dead am Tl IACS Grasskeep Sold Deleted NonlACS Grasskeep At Abattoir Slaughtered Report sort options Primary sort option Sotascending Secondary sort option Sort ascending Tag Number 7 Sort descending None z Sort descending Taq Number Date Df Birth Management Tag Dam Tag Sire Tag Sort options allow you to put the animals in any order Group by dam sire or just make a list 7 Show the report in compact format this may reduce the number of pages in the report fw Show dam and sire Other options Click the View Report button 50 it Reports Grouping on a Report Some reports have additional options of grouping These can be grouped by dam by source or by sire and display an average at the bottom of
37. If you decide not to restore any NLMD backup please click the Duit button ch has inccect Bsdun o dea NE sed mn FF AITA G Select the most recent backup file to restore Restore the selected data from the Quit Do not restore any of the above NLMD backups from the NLMD 17 R Setting Up Your Farm The login screen entering your farm details When you first open FarmWorks by Shearwell Data Ltd you will need to enter your own farm s details in the login screen Please use your numeric herd number for example UK123456 with no space between UK and the first digit You may enter a password here if you wish but you must remember it to be able to open the program again Then click Save Login Passwords Country England F you enter a password in the box below you will be asked Holding Number 12 345 2012 for that password everytime you start this application If Zc you enter no password anybody can enter your program Samay LU You can change or add your password from the menu at a Farm Name Appleton Grange later time if you wish The password must be at least four Herd Number uK21 2012 letters numbers long Flock Number fu K212012 Enable Password Protection Address Jasper Park Place Town City Appleton County Somershire Postcode TA523EW WARNING IF YOU FORGET YOUR PASSWORD Grid Reference YOU WILL HAVE TO CONTACT SUPPORT FOR y ASSISTANCE Yield Region ENGLAND NON
38. K49421 2 72055x help on the entry of cattle tags please click here Management Tag Origin wm R ndd current Animals on rarm x ae Cc lf you have the information enter the price you paid for the animal Breed i Simmental gl Animal Details Colour Red and white d Barcode Scan V Warn if dam or sire not entered Date of Bith 12 02 2011 Origin OnFamBith C Puchae Dam fuKi23456 600111 fuki23456 600111 Breeding stock V Herd Id Tag Numbe or Aints tips and general Sire x Mat Group 2011 Bought Calves Add New Mgt Group Animal Id UK494212 72055x help on the entry of cattle Purchase Details On farm Location East cattle yards Add New Location Management Tag oOo O O tags please cack here C From Market From Holding Add New Holding Neme as Place Purchased From Hiitbr tam Sex Heiter Z Name Purchased From R S WEBBER Breed Simmental 3 Date of Purchase 11 04 2012 ae nith Colour Red and White zl Purchase Price 455 Bull Cc Al Date of Birth fh 2 02 2011 it price Be Breeding stock vw GY E ire her Mat Group 2011 Bought Calves Add New Mat Group Inspection On farm Location d Add New Location Other Cost ll PRYD h er Costs Holding mowed to SUMMERINGS FARM Adding Animals and Maintaining Records after the Initial Set up is Complete After completing the records for animals present from your chosen date new animals should
39. Log Technical Support Shearwell Data Website If you have paid the licence fee for a Register FarmWorks by Shearwell Data Ltd version of the program you can register it Software Licence now either by typing in the fifteen EFO be Sane bene character Licence Key if you have it and clicking the Register button OR by going on line if you have an internet connection by clicking the Register on line button If you need further help please phone Registrations on 01643 841814 Exit Register Register on line Note that this may vary slightly depending on the version of Windows you are running and particular settings on your PC Again if in any doubt please call the support line before proceeding y Updating Your Software FarmWorks by Shearwell Data is constantly being improved with new and better features developed all the time When a new version of FarmWorks by Shearwell Data is released you can choose to have a disk sent to you by post or you can opt for a web upgrade that installs itself An internet connection is required for web upgrading Note Software upgrades are only available if your support subscription is paid up Web upgrades 1 Make sure web upgrading is selected Go to Setup gt Options click on the Web Updates tab FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 345 6789_Maidiag Nar File Farm Records Animal Records Reports Information Data Tra fer Setup He ulti Holding Con
40. Name the document and click Save You will then be able to open that report outside FarmWorks from wherever you have saved it x Current printer HP LaserJet Professional CP1020 Series Click here to add the animals in this report to a management group gt gt A 1 of 61 Format 5 Acrobat Fomat PDF gt _ Cancel Choose a file format Adding Animals in a Report to a Management Group FarmWorks has the facility to add any animal that is shown in a report into a management group When the report is viewed Click here to add the animals in this report to a management group appears at the top of the page _ General Report Form Current printer HP LaserJet Professional CP1020 Series Click here to add the animals in this report to a management group Follow the instructions on x amp amp gli x lt page 23 to learn how to use this feature Most reports have this button at the top of the page to add the animals to a management group 51 Hf Reports A Brief Description of the Reports Barren Ewes Cows Females that have been recorded in the Animal Records gt Lambing gt Confirmed in out of lamb screen as being barren will be displayed in this report Lambing Calving This report can be grouped by dam or sire with the option to display dams that have never been on farm The Breeding filter is ticked as default A female that has given birth
41. Sales This report shows all animals that have been sold either through a market or at a private sale The reports can be displayed showing only home bred stock only bought in stock or all stock and can be grouped by dam by sire or by source Slaughter This report displays the kill details for animals slaughtered at abattoir The reports can be displayed showing only home bred stock only bought in stock or all stock and can be grouped by dam by sire or by source There are additional filters on the grid for grade source and kill sheet The report also has an option to provide a sire summary for homebred stock allowing the performance of sires to be compared easily Stock Recorder Animal List The stock recorder can import a list of tag numbers from animals that are not known to FarmWorks The tags are displayed but the animals themselves are not imported into your FarmWorks data Suckling Use this report to show dams with or without lambs calves at foot Transport Documents Empty certificates or previous certificates can be printed This includes FCI forms and the AML1 forms for sheep Veterinary These reports can be printed either by medicine or by animal By using the multiple selection methods outlined previously you can select one or more medicines and the report will list which animals had the treatment By selecting the By animal option the screen is populated with the normal grid and you may select animals in the usual way
42. Shad a This task will be created with administrative privileges ce DATA D pal DVD RW Drive E CM Network ha File name RunFarmWorksCD exe F AutoPlay AutoPlay 215 o x DVD RW Drive E FarmWorks 1 8 50 3 If your computer is Windows Vista Windows 7 or Windows 8 and you do not have Autorun enabled you should choose the option to run RunFarmWorksCD exe when it s presented 5 Run RunFarmWorksCD exe lal Publisher not specified i Note that this may vary slightly depending on the version of Windows Ta you are running and particular settings on your PC Again if in any y meertpeures and videos doubt please call the support line before proceeding JJ 2p eto yew fies using Windows Explorer View more AutoPlay options in Control Panel Installing FarmWorks 4 Click on Install Upgrade FarmWorks Follow all screen instructions carefully and wait until all processes have finished and all icons have disappeared from the taskbar Then remove the CD from the drive and store it carefully If you are instructed to restart your computer then you must do this before you open the program Please choose an application to install Shearwell Data Install Upgrade FarmWorks Descriptio Installs all files except for databases leaving your current data intact AG tb ap 4 bs i Ra Install Upgrade Stock Recorder os D net gein Sed ce k WT Select Full for a new installation or U eu
43. a new holding or market click on Add New Holding Market This will take you to the relevant screen accessed directly through the Farm Records menu where you will be able to enter the details and save 3 Animals can also be entered into a management group and or on farm location from this screen The group will appear in the drop down list if already entered if not click on the relevant Add button and create the new group or location as detailed earlier 4 When all the known information is added click on OK Save Certain information will remain populated until you change it or exit the screen so it makes life easier if you can add animals that were bought on the same day and from the same vendor in batches F Add Current Animals on Farm e Multiple animal Flock Id ji JKF44 Si ES a Enter the seguence of tag numbers Date of B 02 2012 z and details for buying multiple Breed Suffolk x animals that are all similar once must have same Date of Tagging Breed Sex DOB and if purchased the same purchase det F Add Current Animals on Farm Entry Method S Ewe lamb M Breeding stock Dneatatime Multiple animals at once must have same Date of Tagging Breed Sex DI com g Animal Details Flock Id uks671 52 Check Uncheck the box to set clear eartag Mat Group Blackface Ewelambs Add N best 03712 423 123 0r 123 Any tag in t
44. ackface x 7 10 o l H General Information a Understanding Grids Sorting the columns in the grid Each column in the grid can be sorted by clicking on the top of the column Clicking a second time will reverse the order For cattle the check digit is ignored and the number is sorted on the individual number part of the tag Click the top of any column to sort _ Ewe 30 11 2007 Ewe lamb 01 04 2010 Ewe 30 11 2007 Ewe lamb 01 04 2010 Ewe 30 11 2007 Ewe lamb 01 04 2010 UK123456 Beltex Ewe 30 11 2007 Searching for an animal in the grid The way you enter data on any screen is essentially the same and largely self explanatory There are several ways to find an animal or multiple animals Once selected the animal will be highlighted in the grid Searching by Tag Number Click in the Search for Tag box type in the tag number and press the Enter or return key on the keyboard As a minimum you must type in the last six digits i e 700123 Be aware that if animals are purchased you may have more than one animal with the same individual number however FarmWorks will show a warning screen if this happens For multiple selections type in the tag number and hit return enter on the keyboard and repeat The animals will all be highlighted in the grid When all the animals are selected and the other relevant information added in the screen click on the OK Save button Searc
45. ag Search 01481 Po Ew i 01434 Po Ew i By MatT ag U 01436 Po Ew Select All 01505 Pe Se AO i gy P Ew Po E Po E Po E P E 01518 we lamb UKO123456 01519 Filter by Bakal E Clear al Breed Select all Pick the date first then SUMMERINGS FARM Data shown is as of 30 06 2012 select the animals and the ave Er llsolation Unit opened 09 06 2011 Lambing Barn opened 01 01 2011 Stubble fields opened 18 06 2011 West pasture opened 01 01 2012 _ Selected new location West pasture opened 0170172012 Click here to display animals not assigned to any specific on farm location loc atio n to move to NJ Date of Move to Location 30 06 201 2 To de assign an animal from an on farm location 1 Go to Animal Records gt On Farm Locations gt De assign Animals from On farm Location 2 Select the animals to be de assigned from any sub location by either using the Tag Search box the grid filters or by using the Ctrl or Shift keys to select multiple animals You can also select animals from the locations window and this will automatically select them in the grid above Click OK Save The animals you selected will be de assigned from all sub locations on the date chosen 4 The locations window will automatically update itself and display all unassigned animals at the main holding You can view animals at any other sub location by clicking the one you wish to see and choosing Click here to display animals at
46. al Ram Tag Sesh i D0026 i a EE TE oz Select an animal from the grid rar ByMgtTag D2E Pibm ffan Mo BE n m 4 le A O o woei Fok Dmtlom Ran mie S ae A mL e e E 0 T gt GEG 40438 YELLOW Poll Dorset C WWT a xi ee e MH Ci Save ElHUH i wi DamFlock HENNING use zero padded eartags Y woe Damtag i R Filter by group ll Select a Z Breed Select a sa Tick this box if you really EBYS Name cannot find out the flock D26 UDD0213 1 number and tag number Add view further Pedigree number CLE23094412 ofthe A oaea UN al hal FEN Breed Pol Dorset MM me Make this animal the D26 PO00195 st in view H46 40438 Poll Dorset Close Poll Dorset D26 000365 Poll Dorset Not found 01 03 2002 4 ARR ARR P Click in any box with Not found and fill in the pedigree details want to view or add details of a own sire or dam or add the next generation of the family tree click into the relevant box You must add the animal s wv pedigree in order You can t jump a generation Cancel Exit Click on an animal in the pedigree to add more details or record EBV Animal details Details E Record Date Add new EBY 01 07 2012 Recorded EBY s 7 Flock Number D26 Delet nt link to Tag Number P000 95 a this animal Gweek Mature Maternal Scan Mus
47. animal is served and the scanning pregnancy diagnosis results For more details press F1 on the keyboard when in the relevant screen 2 Select the date the animal lambed A list of dams will be displayed Select the dam from the list Your own herd number and the dam s tag information will automatically be shown If an appropriate service record has been recorded then the sire s tag information will also be shown Enter the tag number of the lamb Enter the name or management tag of the lamb optional Use the dropdown menus to select the breed and sex of the lamb Select if the animal is to be used as breeding stock Enter the birth weight of the lamb optional Select how easy lambing was if reguired from the drop down list optional Enter any comment that you wish to make on the lambing and click on Add comment This comment will then appear in the main details section for the dam i Win I JEJA a te bed UWIS 1 YVC IO IU ur fuser ecuiu VIJU 7 ByMatTag UK0132323 00525 Suffolk 07 04 2010 Pe te pre 07 04 2010 UK0132323 00527 Suffolk Ewe lamb 07 04 2010 815d __ UK0132323 00528 Suffolk Ewe lamb 07 04 2010 815d __ UK0132323 00523 Suffolk Ewe lamb 07 04 2010 815d T UK0132323 00530 Suffolk Ewe lamb 07 04 2010 815d __ UK0132323 00531 Suffolk Ewe lamb 07 04 2010 815d UK0132323 00532 Suffolk UK0132323 00533 Suffolk
48. ata UK123456 00093 ss Bleu Du Maine 02 03 2009 JUK123456 o0072 ss Bleu Du Maine 0270372009 UK123456 00071 Bleu Du Maine 02 03 2009 Filter by GY E Select all gt Breed E Select all Location _ Select all ar S E Select all Export Type w Birth C B week 2ll week 4 Include Dam and Sire Data in Export C Include Data for Lamba that Died Before Tagging F J v Computer OS C FarmWorks T Organize v New folder Gmail Inbox 3 2 Name Date modified Type Dr i oropbox Jl Data 03 09 2012 17 51 File Ji Download 30 03 2012 10 39 File E Documents Di Pics 30 03 2012 10 39 File aj Music Ji pwr 30 03 2012 09 20 File be Pictures Jl Sounds 30 03 2012 09 20 File 1 E Videos Di Spurtos 30 03 201209 20 ile a Homegroup Tl Computer amp os c ca DATA D 68 WE Contact Us For technical support telephone 44 0 1643 841814 You can email technical support at support shearwell co uk For general enquiries telephone 44 0 1643 841611 Fax 44 0 1643 841628 Alternatively visit our website at www shearwell co uk You can visit the NLMD at www nlmd co uk Context sensitive help is available within the program at any time by pressing the F1 key on the screen you need help on or you can visit the online support website which contains a large database of easy to search helpful information including frequent
49. ata Back up files on CD DVD or memory stick can also be lost consider keeping two sets and switch between them Always take a backup before upgrading Automatic backup Setting up Automatic Backup is a reliable way of saving your data each time you exit the program It can be activated through Setup gt Options gt Automatic Backup If you click on the Perform automatic backup on exit box then the program will save a copy of your data each time you exit However this feature only permits seven backup files one for every day of the week So if you open and close FarmWorks on a Wednesday for example the Wednesday file will overwrite the other Wednesday file from last week The Automatic Backup feature is not a replacement for making regular manual backup files but it is a safety feature that can prevent a catastrophe A FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 123 1234 Holding Name SUMMERINGS FARM Flock Id UK123456 File FarmRecords Animal Records Reports Information Data Transfer Setup Help Multi Holding Control Options Passwords F FarmWorks by Shearwell Data Ltd Options Pictures Date and Time Watninas Sound General NLMD Settings Sheep ions Automatic Backup Email sttinas Automatic Backup Would you like to perform an automatic backup every time you exit the program When enabled a new backup of your data is created for each day of the week If you run the application
50. ate Animals that had their death recorded after that date would still appear in that grid whereas those that died on or before that date would not FarmWorks would know that as of that date they were physically unavailable for weighing Many functions require you to enter a date F Lambina lamb born alive and lost Still born or aborted of Birth ase select the date of birth then select the dam from the grid If no sire is specified and you wish to record Vale oF bith 16 06 2012 gg amp then select the sire from the grid or type in its flock amp tag number and then enter the lamb details dimad 1 out of 27 The grid is currently filtered by Breeding status Type FlockNo A t aTa MaTag Bred O __ l___ DateofBith g 5 UK123454 A KentHalfbredls bwer D108 2008 1415d I Rams gt MaR 00033 Kent Halfbred gt Ewe 01 08 2008 1415d _ Ewes 5 UK123456_ OO Bete Ewe TOF 1660d p pe r L UK123456 00004 Bete Ewe 802007 1660d T NonBrdna 01234565 S Bee Ewe awor 1660d OK Save and Cancel Exit The OK Save tick button will save any changes you have made to your data and the Cancel Exit cross button will take you to your previous screen without saving the data y Backup and Restore Your Data The data you collect needs to be protected so backing up is very important If your hard drive becomes corrupted you will have to rely on a backup stored somewhere else to retrieve your d
51. atments gt Treat Animals with medicine or Treat Animals without medicine 2 Select the treatment Start Date A list of available animals will be displayed Select the treatment End Date This may be the same if a one off treatment 3 Select the ailment in Problem being treated from the drop down list or add a new one You can also enter your own aliments or download a list of ailments from the NLMD in Farm Records gt Ailments see instructions page 20 4 Select one animal or many The line s will then be highlighted and the number of animals selected displayed above the grid 5 If treating with medicine select the medicine by clicking the left hand side of the grid on the medicine that has been administered 6 Enter the amount of drug administered This is per animal for the whole course of treatment Note If you are treating an animal with a part unit of treatment e g 1 3 tube then enter 1 3 for the amount as this will enable the program to calculate a much more exact total guantity for all animals treated i e do NOT use 0 33 instead of 1 3 If you are using for example 1 and 1 3 sachets per animal then enter the amount as 1 1 3 or 4 3 7 Enter the name of the person who has administered the drug 8 Click OK Save to record the treatment A message indicating that the treatment has been recorded will be displayed Click OK to clear the message from the screen Note Once the treatment has been recorded this screen
52. batch slaughter tags are slightly trickier but the same rule applies they will only have your flock mark printed on the outside e g UK123456 but the chip within will still have an individual number When you purchased these tags you should have been notified of the range of numbers within the tags purchased if not your tag supplier will be able to tell you Again the format of the flock number on the chip will be UK0123456 note the zero after UK and the individual tag number will be format 00123 a five digit num ber with leading zeros If you do not enter the tag numbers in this format then your Stock Recorder will not recognise the animals to a computer UK123456 123 is a completely different number to UK0123456 00123 If you have animals with older EID tags tags issued pre 2010 then the number in the EID chip will have no obvious relationship to the number printed on the tag For example the number in the chip might be something like 0940000000057432 where the number on the tag is UK123456 123 note the lack of extra zeros In this case it is still important to enter the number as it appears on the tag 27 a Entering Your Animals Sheep Adding Current Animals When you have finished setting up your basic farm records you can enter the details for the individual animals present on the farm at your chosen start date To access the required screen choose Animal Records gt Add Current Animals Please note that y
53. being on your farm but BCMS don t perhaps you haven t applied for the passport or notified them of the on movement Animals in their records but not in yours they think that the animal is on your farm perhaps you haven t yet recorded the purchase on FarmWorks or they haven t been notified of a death or the abattoir hasn t told them or you have sold the animal but BCMS aren t aware of the movement off your farm Mismatches normally something simple like BCMS have the animal down as a Limousin but on FarmWorks it s been recorded as a Limousin X 58 Connecting to NLMD NLMD National Livestock Management Database Cattle and Sheep Items within this option allow you to import standard lists of ailments death reasons and medicine details into FarmWorks If you make backups of your data to the NLMD and your abattoir uploads kill data to the NLMD then you can import kill sheet data for your animals Further information regarding the NLMD and its range of services can be found by visiting the NLMD website at www nlmd co uk bc FarmWorks by Shearwell Data Ltd Sheep 59 WE Sheep movements to ARAMS If you have a holding in England sheep movements on and off your English holding that are recorded in Farm Works can be forwarded to the Animal Reporting and Movement Service ARAMS First register an ARAMS account through their website www arams co uk You will be issued a user name and passwo
54. cation Dpened or D1 2012 To close an existing sub location 1 Click on the location s name in the locations window and click on Close the location sub location name 2 Enter a date for when you want the sub location to be closed Closing a sub location with effect from its opening date will delete that sub location Note that any animals that are at that sub location on the clo sure date will automatically be put back on the main holding 3 Click OK Save to confirm Farm Location Setup a SUMMERINGS FARM Add a new sublocation for SUMMERINGS FARM East cattle yards opened 01 01 2010 Add a new sublocation for E ast cattle yards Isolation Unit opened 09 06 2011 H Lambing Barn opened 01 01 2011 26 Entering Your Animals Getting your animals into the program When do start from Imagine you had a farm inspection and they asked to see details for all the animals that were on your farm at a certain date Provided that you had recorded the details for all animals into FarmWorks as of that date you should confidently be able to rely on the software to accurately provide you with any necessary information So that s your start date the earliest date where you could say if an inspector wanted to see my records as of then FarmWorks has the information but if they wanted to see anything before that I d get the information from my previous record keeping system FarmWorks will allow you t
55. ced Leicester PUK O123456 O01 04 luefaced Leicester SUK O123456 OO50 luefaced Leicester Select all K _ Unassigned Animals 2013 Keeper Ewe Lambs 2013 Lambing 2013 Multiple Dams 5 Ifthe EID numbers are unknown to FarmWorks then you will be given the opportunity to add the animal details so that FarmWorks can import the animals 6 Select one or more animals from the grid If the animals were born on your farm then enter their birth dates sex and breed Click OK to save A confirmation window shows the number of animals that have been added to your data Add Current Animals on F One Animal Details fo WisualTag Select all animals in the grid UK 44220 12474 Please select the animals in the grid alongside UE O2442 0 12476 then fill in the details for those animals UKO244220 15393 Click the OFS ave button to import the animals If the animals were born on your farm then enter the birthdates breed and sex Breeding stock F imported 65 7 8 Connecting to SDL400S Stick Reader If the animals were purchased from another holding then enter the purchase details Click OK to save A confirmation window shows the number of animals that have been added to your data If the animals were purchased then add the Add New Mat Group purchase details v Add New Location Purchase Details Date of Purchase 24 1 0 2013 Holding moved to From Market i adan Y Eu DWYN
56. ck register online Alternatively obtain a code by sending an email to support shearwell co uk with your postcode holding and herd or flock number or ring us on 44 0 1643 841814 If you have not paid for the full product you will have been automatically issued a demonstration registration on first installing the program which will be valid for 30 days The demonstration version will provide you with a copy of the Cattle Sheep and Flock parts of the system If you subsequently decide to purchase FarmWorks by SDL we will issue you a license key This will be tied in to your specific holding and herd and still be valid should you decide to install FarmWorks by SDL on another computer We will need to know your holding number herd ID and which parts of the system i e Cattle Sheep and or Flock you wish to use In activating the full registration you will not lose any of the data you have already entered in the demonstration version Activate your registration 1 Onthe top menu bar click on File gt Help gt Register FarmWorks by Shearwell Data Ltd 2 Enter the licence key supplied to you 3 Click Register or Register on line if you have an internet connection 55 FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 123 1234 Holding Name SUMMERINGS FARM Flock Id UK123456 File FarmRecords Animal Records Reports Information Data Transfer Setup Help Contents Index Search ln xi Database Maintenance
57. cle Lean Fat Name Blackhil P195 EBV EBY EBV EBY EBY EBY EBY Pedigee number SSS p Jeo os I S0 es ae ee ee ee eee eee Breed Pot Dorset z pe To edit or view an existing EBV record for an animal select the EBV date from the right hand drop down list the EBVs will be displayed in the grid they can be changed if reguired changes will be Cisse saved automatically To delete all EBVs for a given date select the date and click Delete EBY View Report Delete EBY Close 43 O l i Deleting or Correcting Records Deleting or Correcting Records If you accidentally update an animal s record with incorrect information for example sending an animal to mar ket on the wrong date there are several ways of correcting it A previous backup of your data can be restored but this will overwrite all other data you have entered since that backup was taken If you have made a major error for example accidentally recording the sale of all your animals then restoring from a previous backup is your only option as it will return all your data to exactly how it looked before the catastrophe the more recent the backup the better Some data can be changed in Animal Records gt Animal Details Sometimes the best solution is to partially delete the record through the Animal Records gt Delete Record screen Changing information in Animal Details Certain information can be changed in the Animal Details screen by selecti
58. cted animal 7 Click Close to exit the screen UK123456 00056 Bleu Du Maine 2 03 2009 __ UK123456 00057 Bleu Maine Ewe 3 02 03 2009 __ UK123455 00058 E E 02 03 2009 p Wk 23456 Bleu Du Maine JE UK123456 Bleu Du Maine Ewe a UK 123456 O08 Bleu Du Maine Ewe _ wk 23456 Bleu Du Maine ue i __ UK123456 00063 WN YI eme 02 03 2009 Ll1 7171AU rwww a Pil Ps E EF mM LE Filter by ariel E Select all Breed E Select all Location Select all om YH E Select all aw Old Dead Stock View Reference Animals not on farm Above Grid in Above Grid Type in a comment that will be applied to each of them ag Ne Show on HH at run through W Tick this box for the EU comment to show on the Z EIEE LIX CO stock recorder il commer O26 To remove comments Open Animal Records gt Comments Select one animal or multiple animals using the filters to refine your search if necessary The selected animal records will appear on the bottom grid Any existing comments will be displayed Select one animal or multiple animals by clicking beside their number on the grid Click on Delete this comment to remove that comment or Update this comment if you wish to edit the comment 6 To delete a specific comment from all animals on the farm highlight one animal with that specific com ment and click Delete all occurrences of this comment That specific comment will be removed from every animal 7
59. dividual breeding program Make up your own names for specific crosses or use tag colour or some other identifier that makes sense to you The option Commonly Used Breeds will reduce the size of the list of breeds to choose from when entering data This makes data entry faster when entering your current animals My Breeds FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 123 1234 Holding File Farm Records Animal Records Reports Information Data Transfer Setup Help Abattoirs Dogs and Other Ancillary Farm Animals Treatments Farm Assurance Godes Organic Gertification Farm Locations Farm Vet Feeds Fertilisers Fields Hauliers fi ri British Bleu De Maine British Bleu De Maine x British Charolais British Charolais gt British Gotland British Gotland British Icelandic British Icelandic X British Inra 401 British Inra 401 x r New Sheep Breed to Add Type in your breed or breed cross and click Add Sheep Breed PA Click OK to save to exit Breed Identifier Add Sheep Breed y OK Save Cancel E xit Instead of using the builtin breed list you can specify your own To create your own breed list Select the most common breeds you deal with from the left hand list and then press the gt button To remove a breed from your list select it in the right hand list and press the lt button To clear your breed
60. e the FarmWorks program on the C drive You can also choose another location such as a removable device like a memory stick to find the most appropriate backup file to restore 3 Select the backup file and click Open 4 When your data has been successfully restored click Exit m Select Name of Backup File to Restore E o v Search Backup 2 Organize v New folder 8B fil l Name Date modified Type Size uw Libraries E SA J gt April30 sdb 16 06 2012 12 46PM SDB File 4 271 KB Ladd Freelance Work May 22 sdb 16 06 2012 12 47PM SDB File 6 388 KB e Music J gt June 16 sdb 16 06 2012 12 48PM SDB File 8 491 KB Pictures gt June 17 sdb 17 06 2012 9 13 AM SDB File 10 779 KB E Videos a Homegroup Find a backup file either on the PC ora I ine removable drive like a memory stick amp os c A ca DATA D ti Network File name Backup File sdb v cna Restore from a backup file on the NLMD 1 Click on Restore your data from the NLMD 2 A window opens for you to log in to the NLMD with your user name and password 3 A list of your previous backup files will appear Choose the most appropriate file 4 Click Restore the selected data from the NMLD When your data has been successfully restored click Exit xj List of Available Backups Please click on a backup in the list below to select the NLMD backup from which you would like to restore your data then click the Restore button
61. e menu bar select Farm Records gt Medicines gt Medicines Lost or Disposed of 2 To select a medicine click on the small grey box on the left hand side of the medicine reguired This will highlight the row Enter the Date Lost Disposed 4 Ifyou want to remove all the remainder of the medicine from lock up then check the box alongside Amount Lost Disposed Otherwise enter the amount and select the units from the dropdown menu 5 Enter a comment if you wish then click on OK Save to confirm and the medicine will now show in the previously lost medicines ad DOVIIS OYU uw zuuy F CALCIJECT 20 CM 03 06 2005 P CALCIJECT 20 CM 03 06 2005 Add the details including F why the medicine was lost Medicine Name Multivitamin Injection Date Lost Disposed oe Comment This should at least include how and where the medicine was disposed 23 R Setting Up Your Farm Management Groups Management groups are created by you to group animals together by whatever criteria you want An animal can be in any number of groups Management groups allow you to use the grid filters to quickly select and record an event against all the animals in that group in one go rather than searching for and selecting individual animals one at a time You can put animals directly into a management group when you create the group or at any later date You can also use the tick box to reverse a management
62. e the medicine a a ME fie Type in medicine that is not listed and enter the details Click OK to save The standard veterinary medicines list shown here on a blue background has been supplied by the Veterinary Medicines Directorate Medicines on a pink back ground are those whose authorisation has Medicine Details Medicine Quick Looku expired Any medicines that you have added yourself are shown on a white background At time of publishing medicines and withdrawal details are correct as advised by i thd Thaan aac bha bik be al un 22 Setting Up Your Farm Purchasing Medicines and Entering them into the Lock up Select Farm Records gt Medicines gt Medicine Details from the menu bar 1 Click on the small grey box on the left hand side of the medicine required This will highlight the medicine and display the species and withdrawal periods If the medicine is not in the list or any of the details are incorrect click on the Update Medicines button to be taken to the medicine details page and add the medicine or amend the details 2 Assuming the medicine is listed selected and that you are happy that the species and withdrawal periods are correct proceed to fill in the details in the lower part of the screen The minimum information required is Supplier Date Purchased mmm Amount Purchased and Unit He Availabe to aches of Measurement the drop ee down box next
63. each group Please note that the animals will be displayed on a report in the selected sort by or grouped by options and not the order displayed in the grid 01 01 2011 to Date range Jan 1 to March 31 2011 4 Holding Name SUMMERIN BH Date Printed 01 07 2012 Dam Tag Date of Birth Ram Tag Tag Number Sex BirthWeight Litter Size 30 01 2011 UK123456 DORSET 02118 Ewe lamb 3 00 4 Total number of Lambs 1 according to lamb selection 07 03 2011 Unknown 02943 Wether 4 00 1 Printing Reports Select the records required for reporting and click on View Report not on the OK Save tick button After a moment a preview of the report will be displayed on your screen with the option to print on the top left hand toolbar Choose the printer Number of pages in this report F General Report Form Current printer x amp amp Ff zf Click this icon to print your report Exporting Data from a Report Once a report has been generated and is on the screen you are able to export the data from the report to a variety of file formats for viewing outside FarmWorks 1 Click on the symbol of the opened envelope next to the printer icon at the top left hand side of the screen 2 Choose the format that you would like to save the data in and click OK Select whether you would like all of the pages exported or selected pages and click OK 4 Using the drop down list select where you would like to save the document
64. eeding een Non Br ding Di Tag Search m gt as 2 2 1 2 gt As gt Tw UKI EE 30 11 2007 UK123456 30 11 2007 30 11 2007 30 11 2007 ByMgtTag Select All 13 o l H General Information F Current vs Old Dead stock On many screens particularly reports there will be the option to include animals no longer under your ownership These may have been recorded as sold slaughtered or died on farm They are referred to in the program as Old Dead stock Where there is this option the default will normally be to only include current stock but you may choose to change to or include Old Dead stock if you wish sd Beulah Speckled Face Ewe 0142 2007 Beulah Speckled Face Ewe D1 12 2007 Beulah Speckled Face Ewe 12 2007 y y y Beulah Speckled Face Ewe 0 2 2007 Beulah Speckled Face Ewe 0 2 2007 OTB Beulah Speckled Face Ewe 0 12 2007 Ram 3112 2007 Filter by wd Io Select all Breed E Select all Location _ Select all Flack Miirnher Far Tan Date driven functions Many of the functions in FarmWorks are date driven As an example if you wanted to record the weight of an animal the first thing that FarmWorks would ask you for is the date that the weight was taken Once you ve en tered that the program will display in the grid all the animals which were potentially available to be weighed at that d
65. eer 27 04 2010 Limousin X Heifer 28 04 2010 Limousin X Heifer 02 05 2010 UK123451 llc x Steer 30 04 2010 IK 192451 eana Mirna in Stear nz In AMN t Select all Breed Ll Select all Location C Select all y A E Select ai Medicine a eU E eS Ez Pen amp Strep Suspension for Injection 0343 50 Millilitres 07 02 2011 25 08 2012 Rycoben SC 2 50 w v Oral Suspension for sheep P608351 a Milliitres 22 02 2011 30 04 201 2 RYCOBEN SC FOR SHEEP P6087196 110 Milliitres 15 03 2006 01 06 2006 _ RYCOBEN SC FOR SHEEP P608 244 z y RED OECD o Y Mh _ Scabivax Forte 0013 93 3 __ Selectan 300 mg ml Solution for Injection for Cattle and Swine PXOL 1 z nter the total amou nt of medicine per animal __ Spectam Scour Halt oral solution 50 mg ml 38843 __ Spectam Scour Halt oral solution 50 mg ml 39741 10 ml per day for three days IS 30 ml __ Spectam Scour Halt oral solution 50 mg ml 39941 Ca RSE Ra Uy Tee akiak nean An Ar Tablets 29027011 1n712 m11 w Total amount per animal youcan 30 Millilitres use fractions e g 1 3 or 2 3 or 4 3 etc if appropriate You have no current valid farm assurance scheme AE membership Select one Ayes from the list below to view E y 41 R Recording Weaning Weaning There are two ways to record weaning either by choosin
66. ently in the grid This is particularly useful if you have used the filters to narrow down the number of animals on the grid and want to select all the remaining ani mals for example to record a treatment or movement F Sell one or many sheep Sale Details o Sale Date 16 06 2012 Holding Name Tower Fam 7 Add Holding Purch Nu Commission Inspection na i D Weight var i Eass zz Price Levies ne I Ss Date of UT Mr Wethers a Hn Ewes V Ewe Lambs Breeding Non Br ding e lamb e lamb Selected animals are an in blue Ewe lamb E E E Ewe E Ew Ew Tick the Select All box we e lamb We e lamb we lamb Selecting using the Barcode Scanner cattle only If you are using a barcode scanner to read the barcodes on cattle passports to select more than one animal you can just click in the tag search box and scan the large barcode at the top of the passport Keep on scanning the barcodes until all animals are highlighted in the grid Only click OK Save when you have selected all animals or all animals in one lot market only The number of animals selected and the description of any filters used will be displayed at the top of the grid The number of animals selected and the filters are displayed at the top of the grid rJ ar ND ES re hp an URT 25454 UUUS4 Bae Halfbred X ethers LlK123455 nnna3a3 Ke alfbred x M Ewes u DOD I Ewe Lambs AND x Br
67. erd Id Tag Number Greed Ei p Herd Id Tag Number Breed Sex Date of Birth UK0123456 02136 Inverdale Wether 30 01 2011 UK0123456 02145 Romney Wether 30 01 2011 UK0123456 Inverdale Wether UK0123456 02145 Romney Wether 30 UK0123456 02447 Romney y UK0123456 02147 Romney Wether 30 01 2011 UK0123456 02148 Romney UK0123456 02152 Romney Movement Document under the Sheep and Goats whey UK0123456 Poll Dorset Records Identification and Movement England Order 2009 aS SA UK0123456 Inverdale Please complete in BALLPOINT pen and press firmly but before doing so read the important notes overleaf 1 Departure Location de feed ard Rd AN Departure CPH iT 23 1224 Animals Mas Individual Identification Sheep Goats or Flock Herd Mark Keeper s name and full postal address of holding of Departure BH y RR _ J SUMMERS SUMMERINGS FARM Wheddon Cross Minehead Somerset 36 O l i Animal Movements On the Farm Adding animals to an On Farm Location You can access this screen from the Farm Records gt Farm Locations screen or directly from Animal Records gt On Farm Locations gt Assign Animals to On farm Location Once you have set up the sub locations on your farm you can assign animals to them To begin you must choose a date in the Date of Move to Location box You can see a list of animals that are currently on the main holding but aren t assi
68. es Ewe lamb D1 04 2010 z Birth jH wake E Select a 11 o Fj General Information Selecting animals in the grid Using the Control key on the keyboard to select multiple animals Click on the left hand side of the line in the grid so that the line is highlighted If you need to select multiple animals click on the left hand side of the line to highlight the first line hold down the lt Ctrl gt key on the key board and continue clicking on the other lines to highlight R Send Animals to Market Date Being Sent 25 08 201 2 Market Name Devon Auction Ca Select the first animal hold down the Ctrl key and select multiple animals fi Date of Birth 01708 2008 gt MS Ph UK12345E O Beltex Ewe 30 11 2007 Ewe 2 BB WK 123456 00004 Beltex Ewe 30 11 2007 1 d UK123456 00005 Beltex Ewe 30 11 42007 Click to the left JUK12345e 00007 Beltex Ewe 30 11 2007 P UK123456 00008 Beltex Ewe 30 11 42007 of the line you UK123456 00009 Beltex Ewe 30 11 2007 UK123456 00010 Beltex Ewe 30 11 2007 want to select Wap 00011 Beulah Speckled Face Ewe 01 12 2007 UK123456 00012 Beulah Speckled Face Ewe 01 12 2007 UK123456 00013 13 Red Beulah Speckled Face Ewe 01 12 2007 _JUK123456 00016 Beulah Speckled Face Ewe 01 12 2007 UK123456 0n021 21 Red Black Welsh Mountain X Ram 31
69. etails To edit a current Kill Sheet select it from the drop down list and then change the details Pressing DK Save when finished Kill Sheet Number LPVI20P701 y Abattoir Purchaser Chitty FoodGroup Slaughter Date 0170772012 No of Animals on Sheet ld Commission Other Charges Levies VAT w x iapacion OK Save Cancel Exit 39 y Recording Deaths Deaths A cause of death must be included when recording a dead animal You can enter your own causes of death or download a list of death reasons from the NLMD in Farm Records gt Death Reasons see instructions page 20 From the menu bar select Animal Records gt Death Select the date of death A list of eligible animals will be displayed File Farm Records Animal Records Reports Information 1 Click on the left hand side of the animal that has died To search for an individual animal enter the tag number or the management number in the Search for Tag box and press the return key on the keyboard This line will then be highlighted Select where the animal has gone Abattoir Knackers Yard or Other If you selected Abattoir use the dropdown menu to select which abattoir You can click Add Abattoir to enter the details of a new abattoir If you chose Knackers Yard or Other you will need to enter details of either Name and Kill Reference Number or location 9 Click OK Save to record the death 10 To exit the screen click Cancel Exit FarmWorks by Shear
70. g the lamb calves first or by selecting the dam Whichever is selected the other grid will display the relevant progeny dam Wean weights can also be recorded in this screen 1 From the menu bar select Animal Records gt Weaning There are two choices for weaning Wean by dam and Wean by Progeny 3 If Wean by progeny is selected then all the lambs or calves that are currently still nursing their mothers appear in the top grid You can select individuals or use the usual filters management group breed location When a lamb or calf is highlighted its dam shows on the bottom grid 4 If Wean by Dam is selected then all the dams currently nursing lambs or calves appear in the bottom grid Select individual dams or use the filters When a dam is highlighted all her progeny will appear in the top grid You can de select a lamb or calf that you don t want to wean by holding the Ctrl key and clicking beside its number on the grid 5 Ifyou want to manually enter weaning weights for each lamb or calf you can select up to eight animals at a time and weight boxes will appear at the bottom of the screen 6 Ifyou select more than eight or Select All then just one box will appear at the bottom and you can enter one average weight for the entire group A Weaning Date of Weaning 25 08 201 2 C Wean by dam Wean by Progeny S IV Record Wean Weights Number of progeny selected in arid 8 out of 8 ee Type Flock No PE TagiMa
71. gned to an on farm location by clicking Click here to display animals not assigned to any specific on farm location in the locations tree on the left To assign an animal to an on farm location 1 Click on the name of the sub location you wish to move the animals to in the locations window The words Selected new location and the sub location name will appear on the right hand side to confirm your choice 2 Select the animals to be moved to the location by either using the Tag Search box the grid filters or by using the Ctrl or Shift keys to select multiple animals See page 11 amp 12 3 Click OK Save The animals you selected will be added to the sub location you chose 4 The locations window will automatically update itself and display the animals at the sub location you moved them to You can view animals at any other sub location by clicking the one you wish to see and choosing Click here to display animals at 5 You can also shortcut to the De assign Animals screen or the Adding Amending On Farm locations screen Assign Animals to Farm Location Number of animals selected in grid 204 out of 204 The arid is currently filtered by Management Group 01506 01510 01513 01517 We la m b we lamb we lamb Flock No O EarTag MatTag Breed Sex Date of Birth HN UKo 23456 01478 Poll Dorset Ewe la 28 10 2010 014793 Po Ewe lamb I T Ewe Lambs 7 ae re Ew _ Breeding 01486 Po Ew Tl Non Br ding 01487 Po ae T
72. go their system updates overnight and is probably the fastest and most accurate way of loading your current stock onto the program F FarmWorks by Shearwell Data Ltd Cattle Holding Number 12 123 1234 Holding Name SUMMERINGS FARM Herd Id UK123451 File Farm Records Animal Records Reports Claims Information Data Transfer Setup Help BCMS Wizard CTS Web Services Availability Checker opens web browser page Import from CTS APHIS Import Data from File gt Validate using CTS APHIS Create tag list file for CTS NLMD Psion Workabout SDL400S Stick Reader Workabout Pro Oe SS Go to Data Transfer gt Import from CTS APHIS Choose the first option and you will be prompted for your CTS Webservices user ID and password Enter them here click Save and they will be retained for future use The program will then automatically connect to CTS and download your animal information F CTS APHIS Data Import x Cattle Download Options Please choose the option you would like to use Select the first option to download bb directly into FarmWorks 2 Data can be downloaded from DEFRA s CTS Online website to some convenient place on your computer If you have previously downloaded data from C that site this application can use that data to add any cattle to your holding that you have not already added Click the button on the right to use this option r Import Progress Importing Imported Animal Data 0 Records
73. group filter This means that the grid will show animals that are NOT in the group you have selected Select all PAssigned Animals Not in 2013 Keeper ev C Notin 2013 Lambing T Not in 2013 Multiple D L i Tl Filter by a IL Breed Select al Select all Location Select all qj O e Animals not i ning to whater Tick this box to see animals that are NOT in the management group Creating a Management Group There are two common methods for creating management groups from the Farm Records menu and from a report you have generated Method 1 From the menu bar select Farm Records gt Management Groups Create New Management Group 1 Click on Create New Management Group and enter the New Management To create a new Management group please enter name Add Selected Animals to Management Group and details in boxes below and then click DK Save C Remove Selected Animals from Management Group New Management Early weaned heifers Group Name Group Title and the Group Description if required in the boxes Click on OK Save to create the group Create New Management Group Group Description Dried off Aug 12th Edit a Management Group s Name Delete a Management Group Method 2 From a Fa
74. he NLMD you will need a user account get Internet connection Backing up to the NLMD advantage that your data is securely stored off We and is unaffected by failure of your local storage media Preparing your databases for data saying Backup file created successfully verifying its integrity Backup created and verified OK Connecting to the NLMD Your data was successfully saved to the NLMD 16 y Backup and Restore Your Data Restoring your data You should only ever need to restore data if you have entered a large amount of incorrect information if you have had some sort of computer failure or perhaps more likely if you are installing the program onto a new computer Please note that restoring data from a backed up file will return the data to exactly how it looked when the back up was taken anything you entered subsequently will be lost On the top menu bar click on File gt Restore your data from an earlier backup You will be presented with two choices Restore your data from a local backup file find a backup stored on either your computer or on an external device e g a memory stick Restore your data from the NLMD select a backup file stored in your account on the NLMD website Restore from a local backup file 1 Click on Restore your data from a local backup file 2 A window opens for you to choose where you saved your backup The default is the Backup folder insid
75. he form XT J Far am Purchased a On farm Location Add h Date of Birth 12 02 2010 Date of Tagging 12 02 2010 Enter the animal s nz g pae Management Tag p Purchase Details Service prior to purchase Breed s uf y alk m Date of Purchase 25 08 2012 Servicedate ws Ram Clear ca Holding moved to 12 07 2012 e gt a Service Sex Ewe Breeding stock Iv rora at z Add New Holding SUMMERINGS FARM From Holding Add New Holding HO Flock Id Tag Number Place Purchased From Swallowhayes Farm Gin Hock E Dam Juki 23456 54634L UKI 23456 54634L Name Pinchased Fam B THOMAS EU Mat Group Greer 0807 wi 27 a ARa 7 3 Purchase Price per animal fi 25 Other Costs per animal C C Fambom Purchased On farm Location Transport Details Haulier Vehicle Registration Number Add Haulier and w Bil s Truckin d x Vehicle Reaistration NK JC sus 28 Entering Your Animals Cattle Adding Current Animals When you have finished setting up your basic farm records you can enter the details for the individual animals present on the farm at your chosen start date To access the required screen choose Animal Records gt Add Current Animals FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 123 1234 File Farm Records Animal Records Reports Information Data Transfer Setup Help Add Current Animals Please note that you must only use this screen when setting
76. hey contain animals that are not individually identified Check ARAMS For New Movements View ARAM S Reports Process Selected Movements 5 Confirm the haulier details iti ARAMS Movement Deta r Movement Summan Date Number Fram Ta Status Information 02 06 2014 CCED E E o faa456789 Tobe sent Private Purchase to Home holding r Haullier Details Receiving Keeper Neither _ E o Movement Details Selected OK to send Not Fic g Number Uu O OOO I Se ae KESSE 48541213 Ten 6 Review the animals in the movement record If correct then click Send movement to ARAMS In the grid above the background colours indicate The animal has all necessary details for sending to ARAMS Send movement to Contin movernert Mark az already The animal needs further details before it can be sent to ARAMS EE ARAMS vith ARAMS processed The movement has already been processed or doesn t need processing Close 7 A message will show if the off movement was successfully received 8 Ifthe movement was unsuccessful then correct the errors and resend Sending your data to ARAMS please wait ARAMS data transfer in progress elapsed time U seconds ARAHS Request ID 162030 Movement ID 38223 Your data was sent successtully The following movement was sent to ARAHS From 36710400
77. hing by Management Tag Animals can also be searched for using a management tag Tick the Mgt Tag box and type in the management tag number in the Tag Search box and press the lt Enter gt key on the keyboard As above multiples can be selected by continuing to type a number and pressing the lt Enter gt key SS Flock Report Number of animals selected in Pi grid 5 out of 40 Type a number in the Tag Search Eee ee oe E Ewe lamb 01 12 2003 box and hit Enter oe SUB AIS m Breedin me n a E b NonBrding fl 2 es ea ee f JUK123456 00093 Zwartbles Ewe lamb 01 06 2009 s gt MARG 00094 94 Blue Zwartbles Ewe lamb 01 06 2009 a1 UK123456 00150 Zwartbles 01 08 2007 ByMatTag UK123456 151 Zwartbles Ram 01 08 2007 r A UK123456 152 Zwartbles Ram 01 08 2007 Zwartbles Ram 01 08 2007 Zwartbles Ram 01 08 2007 Zwartbles Ram 01 08 2007 Tick the Mgt Tag box for searching fora management tag Zwartbles Ewe lamb 01 04 2010 Zwartbles Ewe lamb 01 04 2010 Po Mt Te oOno Zwartbles Ewe lamb 01 04 2010 UK124579 00004 Zwartbles Ewe lamb 01 04 2010 UK124578 00005 Zwartbles Ewe lamb 01 04 2010 UK124578 00006 Zwartbles Ewe lamb i 01 04 2010 JUK 124578 Filter by a E Select all Breed E Select all Ez Location Select all 00007 Zwartbl
78. hosen date range Animals with EID tags which haven t been handled via the Stock Recorder within a chosen date range Animals without EID tags Feeds Eaten This report lists the name of the feed batch number supplier amount fed period fed and cost per animal Feed List This lists all feeds on farm Fields Management There are various reports that can be produced from this screen Activities that have been performed in the fields such as ploughing and sowing can be displayed Lists of fertilizer and seed purchases can also be produced Fostering This report shows fostering details including the date of fostering the reason the natural dam and the foster dam This report can be listed by natural dam or by foster dam Grade All animals that have had the slaughter details recorded will be displayed in this report This report will show the number of animals in each part of the grid together with average weight and price for that group Sire breed dam breed sire dam etc can grouped in this report Locations movements This report displays animals at specific on farm locations There are two options for this report View animals locations on a specific date View animals movements between dates Losses This report displays a list of animals that have either died or are recorded as missing Where they have died the reason for death is shown Management Groups Animals are grouped into management groups in this rep
79. iew Calving i History DK Save Cancel Exit If the calf was stillborn aborted or died before tagging select Calf Lost Select a sex and breed for the calf Select a Death reason from the list or add a new one Select the date of death Click on OK Save to save changes Click on Cancel Exit to exit the screen zl Date 207067201 2 New Comment Infected evel Add Comment Recording calving dead calf NW iS T T Calf lost Still born or aborted 7 i Calving Scores a Death reason r C Aborted Shll born Died before tagging f Other Calving Calf born alive aa Herd number ____ Ear E P Dam Herd number Ear Tag z Motherin Milk Animal Id For hints tips T ability i at bit lt and general help c har Breeding E 4 Dam s Tag UKI23456 100001 on the entry of ex Helter ei ea IrEall cattle tags rT E sires Tag please click here RH hos ee f birth Name Calving difficulty o Yi Man Tag Mat Group View Calving AnmalEvent Death Ta Histon Test Date m 11 2013 Breed Maine Anjou Add New Mat Group New Add New Mat Group Group Colour 35 y Animal Movements Off the Farm Movements to Grass Keep Market or Abattoir 1 From the menu bar select Animal Records gt Market gt Send Animals to Ma
80. ims and movements caveats apg m j st a ke was ma d e Enter Deletion Details a Tag Number UK0123456 02718 Dam UK123456 54623L Sire UK123456 000003 Date to delete after 03 08 2012 v OK Save Cancel Exit Correcting mistakes when recording lambing or calving If a dam has incorrect information entered about a recent lambing or calving there is a two step process to undo the birth event 1 Use a Partial Deletion for the ewe or cow from the date before the birth Click OK Save to record the partial deletion 2 Use a Complete Deletion to remove the lambs or calves Click OK Save 3 Return to the lambing or calving screen to enter correct information for that dam 45 S Comments You can add comments against individual animals as additional information on their record Comments can be added to one animal on the grid or multiple animals can be selected from the grid and the same comment applied to each of them Comments can also be added and displayed on the Stock Recorder 1 Open Animal Records gt Comments 2 Select one animal or multiple animals using the filters to refine your search if necessary 3 The selected animal records will appear on the bottom grid Any existing comments will be displayed 4 Today s date will show Click on the date field to change the date 5 Tick the HH box if you want the comment to show on the handheld stock recorder 6 Type in your comment and click Add comment to sele
81. inly used to set options within the program for example whether or not to have different warning screens displayed the default gestation period for your animals screen sizing choices and many others Help Where to go for information contact numbers register the program etc O H General Information There are various common functions available on most screens throughout the program Help Additional help on completing any screen can be accessed quickly by pressing lt F1 gt on the keyboard when in that screen Calendars Dates can be selected from the pop up calendars Click on the month to reveal a list of months and click on the year to reveal arrows to select the year You can also use the side arrows to go back and forward by a month ata time Click on the month to see a list of choices 1 6 8 3 14 15 j May 2012 wl LE 30 1 2 3 4 5 6 February 7 8 9 10 MW 12 13 14 15 16 17 18 19 20 ce 23 24 25 26 27 28 29 30 3 1 2 3 d 5 G 7 g 9g 10 Today 21 05 2012 Cc 20 21 22 May 2010 J 7 26 27 28 29 30 1 2 05 2012 3 4 5 6 7 8 9 10 11 12 13 14 15 16 12 18 19 20 21 22 23 24 25 26 2 28 29 30 1 tes a oe gG CD Today 21 05 2012 Choose today s date or select another day Navigating around the Screen You can either click in a box using the mouse or use the tab key on the keyboard to navigate around the screen Selecting from a drop down list On text fields where there i
82. k Comments tab Add update or delete comments for one selected animal To add the same comment to multiple animals see page 45 Click Save and close Show on HH at run through box can be ticked if you wish to see this comment when the animal is scanned with the handheld stock recorder Main Details Treatment f N Picture Weights Lambing history Hot Available it __ Date Comment Taken Comments 04062013 Sheared June 4 o 24Ar 2ud Foot trim July 7 0409 2013 Losing weight 2310203 Synchronized for Fall 3040 2013 Extra grain IF ynu have a Psion WorkaboutPro stock recorder checking the show at runthrough bos will display the comment for this animal when itis recognised by the hand held doni Date of ewent Enter a new comment for this animal BOAD 2DI3 fe wdd Update Delete Picture tab Add update or delete a photo of the animal Find the folder where you have stored your own photos Double click to select a picture Performance DEVONCW GIF ExMOORHN GIF JACOBS IPG none Cows jpg MCCHEYT JPG nikkel_ 65 38 jog Add Picture Delete Picture zs8x5MerinosClose_86 ipg 48 R Animal Details Screen Weights tab View all weights and weigh dates The weaning weight will be highlighted in yellow Update or delete a recorded weight or add a new weight Slaughter Detaile Performance 2 L Weights D P Lambing histor
83. kled Face MARTE 00014 Beulah Speckled Face E UE 22456 00015 ieulah Speckled Face MARE 00013 Beulah Speckled Face 123456 DDO 2 Beulah Speckled Face _ MARIE OO01 1 Beulah Speckled Face 5 uKT23458 _ UKT2M5B 5 JUK 5 Se o B123455 UR 23456 De selecting an Animal f you wish to deselect an animal that has been highlighted hold the Ctrl key down and click on the left hand side of the line 12 o l H General Information F Selecting by using the filters on the grid The animals displayed in the grid can be narrowed down by using the existing filters around the grid By selecting one or more of the Types the sex of the animal can be filtered Animals can also be filtered by Management Group Breed Location or Year of Birth or by multiple selections UK123456 00010 Beltex 30 11 2007 UK123455 00011 Beulah Speckled Face 01 12 2007 UK123456 00012 Beulah Speckled Face 01 12 2007 UK123456 00013 Beulah Speckled Face 01 12 2007 UK123456 00014 Beulah Speckled Face 01 12 2007 01 12 2007 01 12 2007 31 12 2007 01 01 2008 Birth reed ed Set all gt x Beation aon Set all y Vans Select all m 2007 Top Ewes _ Crossbred Ewelambs Cull rams Sold wethers June Select all the animals displayed in the grid On most screens there will be a Select All box to the far left of the screen Clicking in this will highlight every animal curr
84. l eeue 04 06 2012 eared d 30 10 2013 Projected Lambing Date Previous Tags Price lleu Last Lambed on 2871 amd Location Onfa at West Field Pasture Last stillbirth or abortion Fut to Ram i Bottom of the screen shows the purchase details plus breeding and lambing details Confirmed in Lamb Frojected Lambing Date 03702 2014 Last Lambed on 0170472013 y aeb stillbirth or abortion If the animal was not raised by its natural dam then the foster dam will be displayed on the right hand side or the Bottle Fed box will be ticked in the centre Click on the blue text to see the animal record for the dam sire foster dam or E T donor Mel Breeding f Dam Tag UK0244220 fison Qore FD panen Sie Tag UKOes4220 153933 Number in litter 2 Ed nan _ S y Scrapie Genotype Ll Farm Bom Breeding o Bottle Fed Earen L Number in litter 1 Scrapie Genotype 47 i R a Animal Details Screen Treatments tab View all medical treatments with date dose and medicine administered Wdraw Date Meat and Wdraw Date Milk refers to the withdrawal date after which the meat and milk can be consumed Main Detail if Secon Bmments Picture Weights Lambing history Mat Avallable Date Medicine Administered drw Date Mil
85. l Deletion 1 To remove events incorrectly recorded against an animal s record select one animal or multiple animals and select the Partial deletion option 2 Enter the date after which you want all events to be deleted so enter the last date on which the record was correct you may wish to first check that animal s event dates through Show Event Report History This can be found by clicking on the button on the right hand side of the screen selecting the animal and viewing the report Note that in the case of a movement for example the partial deletion will not record the animal as having had the incorrect movement reversed it will be as if the incorrect movement had never been recorded 3 Click OK Save to record the partial deletion F Delete Animal Record Number of animals selected in grid 1 out of 15552 Flock No UK0123456 02733 Unknown Wether 16 02 2011 Wethers UK0123456 05254 Tesel Ewe lamb 16 02 2011 z Ewes UK0123456 02850 Pall Dorset Ewe lamb 16 02 2011 m i oL UK0123456 02729 Inverdale Wether 16 02 2011 i NonBrdng J UK0123456 02728 Suffolk X Ewe lamb 16 02 2011 U UK0123456 02732 Inverdale Ewe lamb 16 02 2011 UK0123456 02724 Romney Ewe lamb 15702 2011 UK0123456 02718 Romney Wether 15702 2011 ByMatTag UK0123456 02727 Inverdale Ewe lamb 15 02 2011
86. lick OK to save I inc F Death Reason Starvatiorl Vv OK Save Cancel Exit 21 r FarmWorks by Shearwell Data Ltd Sheep Holding File Farm Records Animal Records Reports Information Dogs and Other Ancillary Farm Animals Treatments Farm 4ssurance Godes Organic Gertification Farm Locations Farm Vet R Setting Up Your Farm Medicines Prior to recording the purchase of a medicine it is always advisable to check in Farm Records AnimalRecords Reports Infomaton the Medicine Details screen that the medicine is actually listed and if so that the Abattoirs AI Rams withdrawal details are correct as these do change FarmWorks holds details of ee about 700 medicines but this is not a comprehensive list as medicines are contin Ut ually being added and withdrawn While we periodically review and update them ee a a we cannot guarantee that the withdrawal periods specified will be correct when Farm Vet you want to record a purchase as these can change too It is up to you to ensure that withdrawal periods for a particular batch of medicine are correct before you record the purchase Once a medicine has been added or an already listed medicine selected you may adjust the withdrawal period and the species that may be treated with that medicine To emphasise if you want to change them this must be done before the purchase is recorded Check to see if a medicine is already listed and modify details if
87. list click the lt lt button All Breeds Shetland Shetland Cheviot Highlight the breed to add to your list Use the arrows to move your selections Welsh Hill Speckled Face x Welsh Mountain Badger Face Welsh M ountain B adger Face x My Breeds North Country Cheviot North of England Mule Suffolk Suffolk X gt Add breeds to the list Remove breeds from the list 20 Setting Up Your Farm Ailments From the menu bar select Farm Records gt Ailments When you record an animal treatment in FarmWorks you must also specify the ailment Ailments can be any disease condition or procedure There is a downloadable list of common ailments or you can add your own Think of all the health problems animals might encounter on your farm the more detail the better For example on the list you would add footrot and lameness as separate ailments because they are not exactly the same thing and could very well have different treatments Add routine procedures to this list as well to track withdrawal dates for drugs like vaccines and dewormers Fluke amp Worm Fluke amp Worm Drench Fly Strike FarmWorks by Shearwell Data Ltd Sheep Holding File Farm Records Animal Records Reports Information Abattoirs AI Rams Breeds gt Death Reasons Dogs and Other Ancillary Farm Animals Treatments Farm 4ssurance Godes Organic Certification Farm Locations Farm Vet Feeds Fertili
88. lly set up not be an administrator Please note where used below a click refers to a single click of the left hand button on the mouse Screens or functions are printed in italics Keyboard input is contained in lt chevrons gt WE Table of Contents Installing FarmWorks Page 4 Registering your software Page 6 Upgrading your software Page 7 Overview of the program Page 8 General information Page 10 Backup and restore your data Page 15 Setting up your farm Page 18 Entering your animals Page 27 Purchasing animals Page 33 Recording births Page 34 Animal movements off the farm Page 36 Animal movements on the farm Page 37 Selling animals Page 38 Selling animals for slaughter Page 39 Recording deaths Page 40 Recording medical treatments Page 41 Recording weaning Page 42 Pedigrees Page 43 Deleting or correcting records Page 44 Comments Page 46 Animal details screen Page 47 Creating reports Page 50 Description of common reports Page 52 Connect to BCSM Page 56 Connect to CTS Online Page 58 Connect to the NLMD Page 59 Send sheep movements to ARAMS Page 60 Connect to SDL 400S Stick Reader Page 65 Load a tag file Page 66 Connect to Signet Page 68 Contact us Page 69 R Installing FarmWorks 1 Insert your FarmWorks by SDL disk into the CD drive If your computer has Autorun activated then the FarmWorks by SDL installation will start automatical
89. ly 2 Ifyou have Windows XP and Autorun is not enabled so the installation does not start automatically click on the Start button then click on Run Click on Browse pick the CD drive in the Look in drop down list double click RunFarmWorksCD exe XY Adobe Photoshop CS2 ea Documents Ps FarmWorks by Shearwell Data mee 5 Pictures xl Internet Explorer es 1 Computer 05 Ci Users Tracy R Computer v OS C Users Ti igam Type the name of a program folder document or Internet C Sas e i resource and Windows will open it for you QJ Microsoft Office PowerPoint 2007 gt Open a al Music aj Name Computer z yn 7 F l Pictures 4 a a This task will be created with administrative privileges LE My Documents nA Adobe InDesign CS2 E videos em A My Music He Homegroup My Pictures Configure Picasa Photo Viewer gt fa BE My Videos iz i Computer a amp OS C Farm zz Select Run then Browse to find LP Microsoft Off Access 003 the DVD on your computer a Oaa ae gt All Programs File name a v Comp Select RunFarmWorksCD exe and Open s x ao30129 3 0 CT x R Fil 30 03 2012 9 36 AM E4 Videos Jp Resource Files 03 Type the name of a program folder document or Internet J Stock Recorder CD 30 03 2012 10 00 AM resource and Windows will open it for you a Homegroup iw RunFarmWorksCD exe 30 03 2012 8 32 AM m mw 2
90. ly within FarmWorks it will not create an entry on the sheep holding register or cattle movement notifications for BCMS as the animal isn t actually leaving your farm Setting up the Locations From the menu bar select Farm Records gt Farm Locations This screen allows you to define sub locations on your home holding Sub locations are defined via a tree like structure so that you can define locations within other locations e g Large Barn in South Field Initially only your home holding is defined as a location Your home holding location cannot be edited or deleted To add a new sub location 1 Under the main holding name click Add a new sub location for name of farm 2 Choose a date on the right hand side from the calendar in the Date Location Opened box you will not be able to record the movement of animals to this location prior to whatever date you enter here as to FarmWorks the location effectively wouldn t exist 3 Enter the Location Name and click OK Save The new location will be added to the locations window 4 To edit an existing sub location name choose the sub location in the list and Edit location name will appear Enter a new name and click OK Save Farm Location Setup Click Add a New Sublocation E SUMMERINGS FARM is llsolation Unit opened 0970672011 Give the new location a name and choose a date it became available Enter details of sublocation for SUMMERINGS FARM Date Lo
91. ly asked questions Please see www shearwell co uk Lines are open from Monday to Friday between 8am 5pm GMT 69
92. n D Death Reasons Dogs and Other Ancillary Farm Animals Treatments Farm 4ssurance Godes Organic Certification Farm Locations Farm Vet Fertilisers Note that the program will required All holdings which you purchase from sell to or send animals to must be entered in the Holdings screen Markets and abattoirs must be entered in their respective screens The program s movement records depend on holding numbers so care should be taken that where these are required they are entered correctly Markets and Holdings will have a holding number in the following format 12 123 1234 Holdings may have an additional suffix For abattoirs please enter the MHS number not allow any two holdings markets or abattoirs to have duplicate holding or MHS numbers For Holdings please also note whether it is a linked holding or not especially for cattle as FarmWorks knows it should not create a BCMS movement notification for movements between linked holdings Click OK Save to add to the list or update a Select a Market to Update record selected from the list Holding Number gt 07 156 8000 Liskeard Market a i 10721078000 Stags The Market Honiton De _ 10 463 8000 Exeter Livestock Centre Matford Park Road Exeter De m Select an Abattoir to Update manam Hallworthy Market Hallworthy Launceston Co F Update Holding or Showground Information Select a Holding or Showground to Update
93. nfortunately the data provided by DEFRA doesn t provide all the necessary information for an animal to be recorded in FarmWorks by SDL As such you will need to go through and select each animal in turn and click the Enter Missing Information button that will show a screen for you to enter reguired data You needn t enter all the animals in one go You can exit at any time by clicking the Close button All animals will remain in the grid until they are fully mported into the main FarmWorks by SDL records or are deleted by you via the Delete Record button NOTE The import process will not include any animals that are already in the list displayed on screen or those that are already in the main FarmWorks by SDL records As such importing the same data more than once will cause no harm However it can be used to re import an animal that you mm pman deleted from the list opposite by mistake a szin on J Delete Record Import from file Cattle and Sheep You can use this feature to import animals from a csv file All csv stands for is comma separated variable which in normal English just means that each bit of data e g tag number breed sex date of birth etc has a comma between it This however does require a certain amount of familiarity with file layouts and perhaps Excel spreadsheets there are comprehensive instructions within the function itself but they must be adhered to absol
94. ng the relevant animal and overtyping details as reguired Detail that can be changed here includes Date of Birth Sex sheep only Breed Sire or Dam tag Comments Weight Sale Slaughter Details and Management Tag After changing an entry click on OK Save e e e FarmWorks by Shearwell Data Ltd Sheep Ha Deleting information in the Delete Record screen EI NOG RUN ETS Go to Animal Records gt Delete Record You will see a list of your animals In the coccinea lower half of the screen are two option buttons Partial deletion and Complete deletion Feed Animals b Found Recovered Grass Keep Shows gt Complete deletion As it suggests Complete Deletion removes the entire animal record and there will ct a f effectively be no trace of it left in the program it will be as though the animal was co ee never entered Private Sale Purchase Animals Record Tag Replacements i i Scrapie status Note Back up your data before you delete multiple animals If you accidentally Set Breeding Status i Slaughter gt delete the wrong animals there is no option to restore them unless you have a Transfer Ewe Lambs Update Haulier Information data backup Valuing Veterinary Treatments gt Weaning Weights UK123456 z0781 Dorset Hom Wether 25 11 2000 UK123456 20782 YELLOW Dorset Horn Ewe 25 11 42000 UK123456 20783 BLUE Dorset H
95. o a management group or location at this point 4 Click OK Save to record the purchase Me du Some information will remain on the screen to avoid typing in duplicate information if the animals purchased are from the same vendor and on the same date These lines will remain populated until the screen is either exited or the data changed If you do not wish for a warning asking you to add dam and sire details to appear un tick the box Ifthe animal is female and has been put to ram prior to purchase enter the details here _ To exit the screen click Cancel Exit FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 123 1234 Fie Farm Records Animal Records Reports Information Data Transfer Setup Help SS Purchase Record Animal Details hhh Purchase Details If a female has From Market From Holding Add New Flock number UK4631212 been served enter Tag Number os 45 Use zero padded eartags Place Purchased From Exeter Livestock Centre th e se rvice d ate i Management Tag Name Purchased From Jim Buffet aa Name ervice prior to purchase Service date 12 08 2012 Sex Ewe lamb x J C Al Breed D slesbred v Purchase Price fi 50 Ram Date of Birth fn D4 2012 Sire flock Weight Kilos at Sire tag ooo ther osts Breeding stock Dam s Full Ear Tag Holding moved to SUMMERINGS FARM x Sire s Full
96. o enter records retrospectively as far back as November 1911 if you really wanted to but typically you d want to pick a start date that was more convenient e g January 1st or perhaps more likely today This isn t a date you enter anywhere in the program it s just a date you nominate to yourself as the start of accurate record keeping on FarmWorks The main conseguence of picking a start date is that to the program it doesn t matter how the animals got there prior to that start date If you ever needed that information you d refer to your paper records or other system But as of your start date all the animals in your ownership must be present and correct on FarmWorks There are slightly different ways of initially getting animals onto the system for cattle and sheep mainly inspired by the BCMS database allowing the direct import of cattle so the following is split into two sections one for each species Sheep Electronic identification EID Please note that if you are going to be using EID as a means of identifying sheep for animals with EID tags issued from 2010 onwards it is essential that you enter the tag number as it is held within the EID chip For breeding stock identified by a pair of tags this will be the number as it is printed on the tag so the flock number will be of format UK0123456 note the zero after UK and the individual tag number will be format 00123 a five digit number with leading zeros Electronic
97. on each day of the week you will create seven backup files the next time you run the application the backup for that day will be replaced wey anew ibackup YOG can i tostore from an automatic backup by going to File gt Restore Data choosing Restore from automatic bac E Tuming on the automatic backup 7 Paon side io ind can save you a lot of grief Make a backup On the top menu bar click on File gt Backup i e save your data You will be presented with two choices Save data onto your hard drive or USB you choose the location either on your computer or on an external device e g a memory stick where you wish the data to be stored Backup to NLMD your data is securely stored on a server over the Internet This reguires registration with the National Livestock Management Database NLMD at www NLMD co uk before use F FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 345 6787 Holding Name Greenfield Farm Flock Id UK123456 File FarmRecords Animal Records Reports Information Data Transfer Setup Help Change species of animal Sheep Holding Number 12 345 6 87 Holding Name Greenfield Farm Flock Id UK123456 Backup i e save your data Restore your data from an earlier backup m Save your Data x Save your current data You should save your data regularly to avoid data Save data to a backup file on Exit loss your hard disk drive or USB Please choose where you would like to save your
98. or and select whether you would like a summary report a detailed report or an official report this shows which category the animals come into for example ewe lamb under 6 months etc Detailed reports also provide the usual sort by options If selecting animals under 6 months note that the age range must be from O to 5 months This will include all animals under 6 months Closing Calculates the profit margin for an individual animal or a group of animals using income and expense options Comments This report displays comments that have been recorded against an animal These can be recorded in Animal Records gt Comments Animal Records gt Animal Details or in Animal Records gt Lambing gt Lambing born alive or on the Psion Workabout Pro The report can be displayed showing all comments or comments containing key words 52 Hf Reports Dam or Sire Productivity Lets you compare productivity traits within your flock Traits include lambs born lamb survival and lamb growth rates EBV For those animals that have EBV details these are displayed here EID There are a number of types of report that can be generated in this screen mainly relevant to animals with EID tags having had activity recorded against them with the Stock Recorder A list of animal with their EID numbers A list of EID reads showing the tag number EID number s dates of read and read events Animals whose EID tags haven t been read within a c
99. ormation Data Transfer Setup Help File Use this to back up or restore your data change between species if you are registered for more than one or exit the program Farm Records Enter information concerned with your farm as opposed to any particular animal For example holdings you trade with or send animals to for grazing markets abattoirs medicines purchased There are one or two exceptions but generally information entered in this section is shared by both species so if for example you enter details for a market or medicine in the Sheep gt Farm Records section it will be visible in the Cattle part of the program too Animal Records This section is concerned with recording information against individual animals or selected groups of animals for example recording the birth of a calf or lamb to its dam or recording the movement of fifty animals to market Information entered under Animal Records is only visible in that particular species section of the program Reports This is specific to animals for that particular species Here you can produce reports to show information that you have recorded for example weights or treatment reports movement documents the Sheep Holding Register or Cattle official stock report and a very wide range of others Data Transfer Allows you to import and export data for example cattle movements to BCMS or data to or from the Shearwell Stock Recorder Workabout Pro Setup Ma
100. orn Ewe 25 11 2000 UK 23456 20784 Dorset Horn Wether 25 11 2000 Dorset Horn Wethe 25 11 2000 UK123456 20790 YELLOW Dorset Horn JEwe YT UK123456 20793 RED Dorset Hom Ewe 25 11 2000 UK123456 20796 RED Dorset Horn Ewe 25 11 2000 UK123456 20798 Dorset Horn Wether 25 11 2000 a A Select al Breed C Select all Location C Select all Sj crt O Select allzl Partial deletion All records for the animal AFTER the date selected will be deleted EXCEPT for those on the animal s initial date of birth or purchase This allows you to correct mistakes you may have made i in the animal history by rebuilding the history from the date you choose Note that any claims which included the animal may become invalid and thie anato gt bom on or after the date you specify Also for cattle any movements re ments you create for the animal may be oer ta be h to BCMS and yc attle passport information will not be bough the date re Choose Complete Deletion for mistakes that can t be easily fixed ill remain in the database This allows d e g wrong sex As with partial Complete deletion The ign you to remove an animal the deletion the same clai id movements caveats apply Ente U i Tag Number UK123456 Z0789 Dam UK123456 U0296 Sire Reason for Deletion Not a wethed m V X zi OK Save Cancel Exit 44 o HB Deleting or Correcting Records Partia
101. ort Listing tag number mgt tag number breed DOB and age in months The report shows all stock To see a specific management group use the filter under the grid to select a group Note that his report will show all the management groups that the selected animals are in if they are in more than one i e it is a report to show which management groups selected animals are in rather than specifically which animals are in a particular management group 53 Hf Reports Medicines on Farm There are two options for this report either to show all medicines purchased or to only show current medicines on farm The report shows the name of the medicine the manufacturer supplier batch number date purchased amount purchased amount left in stock and the expiry date Medicines Disposed of Lost This report shows medicines that have been recorded as lost spilled broken bottles damaged misplaced etc and medicines that have been disposed of due to expiry Movements There are two reports that can be generated from this screen Movement Report provides a running total of animals on farm showing all movements births and deaths and listing animals individually Herd Book shows the official Herd Book listing all animals and showing movements on and off together with births and deaths Pedigree This report shows the parental lineage of all animals not only pedigree animals Additional information can be added in this screen
102. ou should only use this screen when setting up your initial data i e to get your current stock onto the program You do not use this screen to add animals subseguently purchased or born into your stock these should either be entered in the purchase screen or the lambing screen as and when they happen the one exception might be if you wanted to add a range of lambs with consecutive electronic tag numbers and were not interested in recording their parentage or accurately recording their sex and date of birth You may choose to add animals one at a time or multiple animals in one go provided they have a consecutive run of tag numbers Enter as much information as you have on your animals to keep the flock records as accurate as possible Whether adding animals on an individual or multiple basis the mandatory fields are the flock number individual tag number date of birth breed sex and date of tagging or identification date to comply with UK legislation Entering Additional Information when Initially Adding Animals Whichever method is chosen to enter the animal information the following details will also need to be completed before the record is saved 1 Select either On Farm Birth or Purchase If purchase is selected you will be prompted to enter purchase information 2 Select whether the animal was bought from another holding or a market If the market or holding has already been entered it will be in the drop down menu If it is
103. oups that you select will be displayed in t the right and it will be reomved from the list When you arg group s ee yr F Early weaned heifers bd When the group is selected click Add Now to add the animals in the report to that group Add a new management group to the list of Management Groups rm 24 R Setting Up Your Farm Adding Animals to a Management Group There are several ways of adding animals to a management group you can add them directly to a group when recording their arrival on farm or from various reporting screens or add them directly into Farm Records Add animals using Farm Records gt Management Groups 1 Click on Add Selected Animals to Management Group and using the dropdown menu select the Management Group from the box in the middle of the screen 2 Select animals from the grid to 200237 Limousin X go in the group and when you re Use the filters to find the 300238 Lous happy with the selections click on enza Limousin x 100243 Limousin X OK Save then OK to the message DOE Peon j Birth Select all Locatio confirming the addition Select the group you Current Stock C Old Dead Stock su y eae want from the dropdown FIHEHHHHNHNHGHGHGHGSGHGHRRNGHGRGRRRRNHHHHHHHHHHHHHHH HN Let il wyd HA Y bed ed tdn ce wedy a Remove Selected Animals from Management Group C Create New
104. pe FlockNo Ear Tag Mo HN date select the destination holding C Rams p 02136 z 02137 ae market abattoir then select the animals a um Sp Dinham F os UK0123456 02133 a East Lect Fm from the grid and click OK Save Eo ne 02140 ak UK0123456 02141 ae eS UK0123456 02142 UK0123456 02143 30 01 2011 E a Tt Hi Send to Abattoir Date 30 06 2012 Abattoir West Devon Meat Add Abattoir 02146 x Number of animals selected in grid 6 out of 2308 ByMatTag Select All DO0S6 Mu LU 56 02150 156 02151 ae UKOT 23456 T Ewe Lambs Breeding Non Br ding m Search 00109 Poll Dorset 00111 Poll Dorset M Ru hdatT sa nN Yr lores 8 To see a Transport FCI or AML1 Certificate click the appropriate View button 9 The Transport Certificate will then appear on the screen To print this click on the printer symbol at the top left hand corner of the screen To exit the Transport Certificate click the X at the top right hand side of the screen 10 To exit the Send Animals to Market screen click Cancel Exit The Data Protection Statement may be found at http www defra gov uk foodfarm farmanimal movements data protection htm AML 1 Rev 11 09 AML1 Animal List Animal List for Movement from Holding Number 12 123 1234 7 animals moved from 12 123 1234 to 07 156 8000 on 30 06 2012 To Be Attached to FCI Document H
105. pen drive data j To use the NLMD you will need a user account and a Two options of where to save a copy of you r data Internet connection Backing up to the NLMD has the Save data to a backup file on advantage that your data is securely stored off site the NLMD and is unaffected by failure of your local storage media 15 R Backup and Restore Your Data Make a backup on the PC 1 Click on Save your data to a backup file on your hard disk drive or USB pen drive 2 A window opens for you to choose where to save your backup The default is the Backup folder inside the FarmWorks program on the C drive You can save your data here or choose another location such as a removable device like a memory stick 3 Type an appropriate name in the Filename box and click Save If using the date as the backup file name do not use or in the name For example do not use 31 07 12 or 31 07 2012 We recommend varying the filename used for different manual backups to prevent overwriting previous copies of your data We also recommend making at least occasional backups to an external device just in case something terminal happens to the PC otherwise it would be the equivalent of keeping all your data in a book and losing the book This is very important if you require further advice please contact our support team w Select Name of Backup File to Create Documents May 22 sdb a Freelance Work J gt April30 sdb aj Mu
106. pted Passport application accepted for UK382647 400246 Passport application accepted for UK382647 300245 0 passport applications rejected 57 R Connecting to CTS CTS Webservices Availability Checker Cattle If you are normally able to connect to BCMS through FarmWorks but on any particular occasion encounter a problem this connects to their website where you can see if CTS Webservices is operational This site is maintained by CTS we cannot guarantee that the information on it is up to date 7 Pessports DIIL3IT1 05 TUNCLIONS sre LU Movements maintain a register of births deaths and imports of cattle to be The Law E used for animal health and subsidy control purposes e issue cattle passports record where individual cattle are operate a dedicated Helpline and provide online facilities for Publications and Guidance New Single Page Passport Newsletters FarmWorks by Shearwell Data Ltd Cattle Holding Number 12 123 1234 Holding Name SUMMERINGS FARM Herd Id delivering its services File FarmRecords Animal Records Reports Claims Information DataTransfer Setup Help Customers who are not registered with CTS Online can contact BCMS Wizard BCMS for detai cleb apa CTS Web Services Availability Checker opens web browser page Import from CTS APHIS ETS Online Open this link to check if Import Data from File b CTS Online is working as normal the
107. r breeders finishers and pedigree farmers and the software is intended to provide for Trading Standards and Government requirements in the UK It is also fully compatible with the Shearwell Data EID systems 3 FarmWorks by Shearwell Data Ltd Cattle Holding Number 12 345 6787 File Farm Records Animal Records Reports Information Data Transfer Setup Help FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 345 6787 Gan Calving File Farm Records Animal Records Reports Information Data Transfer Setup Help EBV Calving Scores Annual Flock Record EID Cattle Details Comments Barren Sheep Feeds Eaten Cattle Not Calved EBV Flock R eport Feed List Continuous Herd R ecord EID Halding R egister Fields Management Herd Report Feeds Eaten Lambing Fostering History Feed List Lambing Scores Grade Official Ear Tag Changes Fields Management Offical Ear Tag Changes Locations movements Performance Report Fostering Projected Lambing Based on Scanning Losses Projected Calving Based on Scanning Grade Projected Lambing Based on Tupping Management Groups Projected Calving Based on Service Locations movements Tupping Medicines F Scanning and Birth Reconciliation Losses Scanning and Birth Reconciliation Movements Scanning and Births History Management Groups Scanning and Births History Pedigree Service Medicines Bb Scrapie Purchases Stock Totals Movements Sheep Not Lambed Sales Bb TETestResults Pedigree Valuing Slaughter Young Animals
108. rd for sending records electronically Enter your ARAMS account details into FarmWorks through Setup gt Options gt Sheep options pj FarmWorks by Shearwell Data Ltd File Farm Records Animal Records Reports Information Fe FarmWorks by 5hearwell Data Ltc Options Gestation Period IF ynu wish to change the most likely gestation period for your sheep You can select a mew number of days here ABRAMS Settings To be able to use SRAM S s Web Services you ARAMS User Name and Password below User Name Password sO BREE aeswnrd Confirmation 555 Restore Default Settings Sare Cancel Submitting sheep movements off your holding Send to slaughter send to grasskeep or private sale NOTE You are NOT required to submit a movement to market through ARAMS 1 Record a movement to slaughter or grasskeep or private sale in FarmWorks on the PC or stock recorder as usual 2 Go to Data Transfer gt ARAMS gt Movement Overview SDL4005 Stick Reader Workabout Pro 60 WE Sheep movements to ARAMS 3 Highlight the movement on the grid 4 On the bottom of the page click on Process selected movement In the grids above the background colours indicate All details are complete for sending or the movement iz awaiting your confirmation Mo futher action iz required Wr These movements cannot be confirmed via Farmw orks by SDL as t
109. rges 600 49 a it Reports Creating Reports All the data you collect in FarmWorks can be used to generate reports Select Reports from the main menu bar and then the area to be reported on for example Movements You are then presented with a screen where you can tailor the report to your reguirements by selecting the type and or breed of animal date or age ranges management groups and more Setting up the Report All reports work in the same way but all have different sorting options depending on the report As with grids throughout the program you can either select individual animals management groups or filter the grid by the various options If no animals are selected all the animals in the grid will be included in creating the report The total number of animals selected is shown at the top of the grid Date Range All reports can be shown either for all records or for records between certain dates Sort Order To select the order in which you would like the report printed select an option from the drop down list For example selecting date will order the report in date order selecting tag number will order the report in tag number order These can either be shown as ascending or descending Flock Report J PolDoset Ram 02710 2001 J PolDos Ram oao __ UK0123458 OT Pll Dorset Ewelamb 04 11 2009 po UK0123456 T PolDos____ Ewe 04 11 2009 _ UK0123456 0020 Pall Dorset
110. rket or Animal Records gt Slaughter gt Send to Slaughter or Animal Records gt gt Send to Grass Keep Enter the date the animals are being sent The list of available animals will then be displayed Select the market holding or abattoir to which the animals are going using the drop down box If it is a new market holding or abattoir click on Add New 4 Enter the lot number optional market only 5 To select animals to send to market click on the left hand side of the grid entry for the animal The line will then be highlighted To select more than one animal use one the methods of selection outlined on Pages 11 12 Only click OK Save when you have selected all animals being moved or all animals in one lot market only 6 Cattle can be selected using the barcode scanner Click in the tag search box and scan the large barcode at the top of the passport Keep on scanning the barcodes until all animals are highlighted in the grid Only click OK Save when you have selected all animals being moved or all animals in one lot market only 7 The number selected will be shown above the grid Click OK Save ad i F Send to Grasskeep or Showground ea Dale Sent 01 07 2012 Add New Holding Date Being Sent 30 06 2012 Market Name Liskeard Market iiai In any animal movement screen pick the p Number of animals selected in grid 7 out of 2315 oe s gt am pTy
111. rmWorks report 1 2 3 4 At the top of a report click Add animals in this report to a management group Click Add a new management group to the list of Management Groups Enter the new Management Group Name and the Group Description if required in the boxes Click Add New Management Group to create the group Current printer HP Photosmart D7300 series Management Group Addition Select the management aroup s using the drop down liston the left If the management group is not in the list you ce Management groups that you select will be displayed in the list alongside If you have selected a management grour the right and it will be reomved from the list When you are happy with your selection s click the Add Now button I group s Click here to add the animals im I smart D7300 series ENDE Cows Not Calved Report within date range from 01 01 2011 to 30 06 2012 Click here to add the animals in this report to a management group Click here to make Herd Id Mat Tag Date of Birth Sex Breed Dam Si a new group UK123443 100668 25 09 2008 Cow Aberdeen Angus X UK123443 500238 U UK123443 600680 01 10 2008 Cow AberdeenAngusX UK123443 400552 U _ Add a new management group to the list of Management Groups a Current printer HP Photosmart D7300 series Click here to add the dams in this E E Management Group Addition Select the management group s using the drop down list Management gr
112. s a drop down function available the field has a downward pointing arrow on the right hand side entering the first letter of the text will automatically prompt the first result from the drop down list that starts with that letter The reguired text can also be chosen by clicking on the arrow and selecting from the choices that appear The program remembers the breeds you have chosen most often and these will appear at the top of the list Favourites may also be selected by going to the Breeds screen under Farm Records and choosing Select Commonly Used Breeds F FarmWorks by Shearwell Data Ltd Sheep Holding Number 12 345 6787 Holding File Farm Records Animal Records Reports Information Data Transfer Setup Help Abattoirs AI Rams Ailments Breeds Add Breed Death Reasons Define Breed Identifiers Dogs and Other Ancillary Farm Animals Treatments Define Cross Breeds Farm Assurance Godes Organic Gertification Select Commonly Used Breeds Farm Locations 5 Farm Vet a tiisers a Ploek Id UK254698 Fields Teg Number 992145 F yd23ari22 Anyteg inthe formXi2aXwllbeunctiocied matiau HWFA Date of Birth 12 02 2003 Dale o 12 02 2003 Select the animal s breed from the list Health Plan Management 2145vel y Breed Kent Halfbred X v Markets 5 recent choices at the top of the list z Nema alwen Welsh Mountain Medicines Balwen Welsh Mountain X Retrieve Unallocated Sheep Tags HNN Seeds Sire Blackface Stock Totals Bl
113. sale has taken place To learn how to record a movement of animals to market see page 34 a ab 10 11 From the menu bar select Animal records gt Market gt Send Animals to Market Select the date the animals you wish to send and the market to send them to Click OK save Record the off farm movement through Record the sale Animal Records gt Market gt Record Sale of Animals at market Select the date of sale A list of available animals will be displayed To complete the sale but not enter any sale details highlight the animals and click OK Save This will remove the animals from your inventory marked as sold To record sale details click on the left hand side of the grid entry for the animal to be sold This animal will then be highlighted To sell more than one animal B a ae Sale Date hold the Ctrl key down and click MER Number of animals selected in grid 2 out of 4 on the animals that are going to ur _ Flock No EarTag Sex_________ Breed Market SentTo ams gt UK0123456 01344 Wether Zwartbles Cullsville Market be sold or use the tag search box z Er _ MEH 01351 Ewe lamb Zwartbles Cullsvile Market A E 01374 Wether For large numbers of animals use Fe ambs f UK0123456 01392 E we lamb the filters under the grid to narrow _Nor8rdno ag Search your search Select a holding from the drop mr down list or click Add Holding Enter the sale details Total is the Filter by
114. se is created for sheep it will become our highest priority to add the appropriate functionality To use any of the BCMS CTS transfer options you will need your CTS Webservices user ID and password This is not the same as the Government Gateway username and password that you would use for the CTS website CTS Online To get the appropriate details contact BCMS on their general enquiry line and ask them very specifically for your holding s CTS Webservices user ID and password and for them to ensure that it is still active BCMS tel 0845 050 1234 You will be asked for your CTS Webservices user ID and password when you first try to use any of these functions FarmWorks will then remember them BCMS Wizard Cattle Send Movements or Apply for Passports 1 Goto Data Transfer gt BCMS Wizard 2 Choose option to send movements or apply passports NF FarmWorks by Shearwell Data Ltd Cattle Holding Number 12 123 1234 Holding Name SUMMERINGS FARM Herd Id File FarmRecords Animal Records Reports Claims Information Data Transfer Setup Help CTS Web Services Availability Checker opens web browser page Import from CTS APHIS Import Data from File gt Validate using CTS APHIS Create tag list file for CTS NLMD Psion Workabout SDL400S Stick Reader Workabout Pro c s BCMS Wizard Please select one of the following choices Movements Pte Send Movement Details Get Results of Previously Sent Movemen
115. se to Home hi iding 3 Complete the associated screen and click Save to add these animals to your FarmWorks data 4 On the ARAMS Details screen review the animals and click Confirm Movement with ARAMS ARAMS Movement Detai i Summary N From Ta on 4 05 7201 4 36709470056 35 1 04 0087 Haulier Details CenaaekKeece a F armw nrk Actions for Selected Items Movement Details Selected 0 ET to send 9 Nat OF to send 0 Movement AOk o Send ot Movement Res ro Mark as already processed 63 WE Sheep movements to ARAMS 1 A message will be displayed if the on movement was successfully received 2 Ifthe movement is unsuccessful then correct the errors and resend Sending your data to SAAMS please wat ARAM S data transfer in progress elapsed time 0 seconds ARAHS Request ID 162030 Movement ID 38223 Your data was sent successtully The following movement was sent to AHAMS From 361040087 to 8070 on 03 05 2014 o animals UEO447 60500733 UEO447 60500734 UKO241 60500735 UEO247 60500736 UEO247 60500737 UEO247 60500738 UEO247 60500739 UEO247 60500740 Sending your data to AR AMS please walt ARAMS data transfer in progress elapsed time 1 second ARAMS Reguest ID 1396856 ARAHS reported errors in your data as follows Username andor password is invalid code 3001 Tour data was not successtully sent to ARAM S The following movement failed
116. sers Fields Hauliers Health Plan Holdings Management Groups Markets Medicines Retrieve Unallocated Sheep Tags Seeds Stock Totals Suppliers Cocci Amblerpoopsia Coccidiosis Caesarian Calcium Deficiency Calcium Deficiency pre lambing i Ini ion Click here to add your own ailments eo Se ee Flu strike nrewenton Download standard ailments fram the H MD o Silment white clover poisoning 4 Type in an ailment and click OK to save __ Foot infection Click here to download a list of ailments Fant rot Download standard ailments from the Add your own ailments Death Reasons From the menu bar select Farm Records gt Death Reasons Information about death losses is important for making management decisions FarmWorks will always ask for a cause when a death is recorded This is also a time saver as the death reasons you add here will appear in a drop down list when a death is recorded This saves having to type and avoids spelling mistakes There is a downloadable list of common death reasons or you can add your own Click here to add your own death reasons Click here to download a list of death reasons Download standard death reasons from the NLMD Add your own death reasons e OK Save Wif sier kA math Downoad standard Dow Type in a death reason eath reasons from the NLMD and c
117. sic Startup sdb Pictures Videos a Homegroup li Computer amp os c DATA O File name June 16 sdb 0 s s Save as type Backup File sdb Backup to the NLMD 16 06 2012 12 48PM SDB File 8 491 KB 22 05 2012 1 54 PM SDB File 3 146 KB 30 04 2012 10 07 AM SDB File 28 451 KB 30 04 2012 12 25PM SDB File 2 130 KB im Select Name 7 Docnup rie tO LreaLc i x ee oe Computer Removable Disk F Backup onto USB 143 Search Removable Disk F 2 SS or memory stick Organize v H ow cal Freelance Work 4 Name Date modified type size E a Musi May 22 sdb E Eg Pictures May 22 22 05 2012 1 54PM SDB File 3 146 KB El Videos April30 sdb 30 04 2012 10 07 AM SDB File 28 451 KB gt Startup sdb 30 04 2012 12 25PM SDB File 2 130 KB E a Homegroup Compu mg OS C a DATA D Removable Disk F File name June 16 sdb 7 Save as type Backup File sdb w 1 Make sure your PC is connected to the internet and you have an NLMD account user name and password 2 Click on Save your data to a backup file on the NLMD 3 The program will prepare and save your data automatically Save your Data xi Exit Save your current data You should save your data regularly to avoid data Save data to a backup file on loss your hard disk drive or USB Please choose where you would like to save your pen drive data To use t
118. sn t know which animals to display Select the Management Group you want to remove animals from using the drop down box in the middle of the screen the animals in that group will now appear in the grid 2 Select individual animals from the grid to be taken out of the group or use the Mgt Group filter to find a specific group and select all to subtract one management group from another Click on OK Save then OK to the message confirming their removal Deleting or editing a management group You can change the name of an existing group or delete a group in a similar manner from the same screen Note that deleting a group does not delete any animal records it just removes the group they were in in the same way that disbanding a football club does not delete the players they re just no longer members of that club as it no longer exists 25 R Setting Up Your Farm On Farm Locations On farm locations are very specifically locations or sub locations within your own holding In other words a way of you telling FarmWorks that your holding is split into different areas They allow you to be more precise about where animals on your own farm are at any time By definition on farm locations automatically share your holding number and should not be confused with general locations such as other holdings markets or abattoirs As such while the movement of animals between on farm locations will create a movement record internal
119. ss Selected Movements ARAMS Movements Overview Date of Movements to Display By Movement Type By Movement Location By ARAMS Action From 02 05 201 4 Moves Oni lw Holding Showground A EA C ToBe Sent To 02 06 2014 AEYN W Beku Need Confirming w Abattoir Movements eee in Pam orks E a a 3 00 onsa 5 rarer WEND DDU ne Fr Ta AW Am FF Total E Inthe gride above the background colours indicate Total 2 All detail are complete for sending or the movement iz awaiting your confimation Verh O o o Process Selected Wheck ARAMS For View ARAMS These movements cannot be confirmed via Farmw orks by SDL as they contain Binani New Movements Reports ose 62 sy Sheep movements to ARAMS 1 Review the animals on the movement record 2 On the right hand side of the grid select the action associated with this movement market grasskeep purchase ARAMS Movement Detai mB Date Number From To f 4 05 2014 E 36 094 0056 Es 104 0087 Haullier Details gt Dienarture Keeper Receiving Keeper f Neither FarmiWorks Actions for Selected Items Movement Details Selected 3 OK to send 0 Mot OK to send 9 ag Numba i ch red gt p 1241605 00590 36 094 0056 3671047008 5 2014 Private E tb Manes Tea _ MW M F Select All Rows 241 THIR 10591 36 094 0056 161040087 USUTA Private Purchase to Home holding 247605 00592 67094 0056 Tne 14 05 4014 Private Purcha
120. t Tac Ewes E Eve Laos 52050 GREEN feeding 52093 GREEN I Non Br ding Tag Search i By MatTag Select All UK012345 UK0123456 For multiple animals use an average for the weaning weight for the whole group z A 4 IA g Breed Select all Location E Select all LIK1 23454 Filter by GW C Select al I i w Wean Weight 34 42 as Pedigrees Pedigree The grid is populated with all animals that are or have been on farm Select an animal in the usual way All known lineage will be displayed If you wish to add further historical details click into the relevant box where it says Not found If it is a sire that you are adding you will be asked if it is an Al Sire or not Add the additional details and click on OK Save If you would like to view or add details further back than four generations click on one of the sires or dams to make this the youngest animal in the pedigree This screen can be used to view lineage of all animals not just pedigree animals Pedigree selected in grid 1 out of 13727 Number of animals Type lFfee__ _ GSIaMlu__n_o_lm4S___w_w__ ___ _ ss 9890 1000000040008 __________ PllDmel i Fam jor _ _ wm _ Pmoblmt ___ Ram jor dDm__ A O _ ne LI RA 390 E 9 CORNELLA 0000009797779 ria Tf NonBrdng 500z i P
121. t the number printed on the tag itself could be UK123456 600001 A tag file is a cross reference of the interior EID numbers and the numbers printed on the exterior of the tags When you purchase electronic tags your supplier will also provide you with a tag file or tag bucket that you can load into Farm Works Loading a tag file Insert the tag file CD into the DVD drive on your PC In FarmWorks go to Farm Records gt Retrieve Unallocated Tags File Animal Records Reports Information Data Transfer Setup Help Abattoirs Al Rams Ailments Breeds Death Reasons Dogs and Other Ancillary Farm Animals Treatments Farm Assurance Codes Organic Certification Farm Locations Farm Vet Feeds Fertilisers Fields Hauliers Health Plan Holdings Management Groups Markets Stock Totals Suppliers Click on the button at the end of the File Name field Locate the tag file on the CD in your DVD drive on your PC It will be named Ctags txt if it is for cattle tags or Stags txt if it is for sheep tags Retrieve Unallocated Tags Enter the full path and name of the file containing Eartag EID data that was sent to ynu with your tag order You can either type the filename or browse for it using the button When you re ready to proceed click Import Data From File to start the import process peu p Click here to find the tag file lt gt Import Data From Fil es File
122. tTag Bee Se gt MI 56 000243 Ewe lamb T Rams M Wethers T Ewe Lambs Breeding Non Br ding Tag Search Wie lamh These are the progeny By MatTag selected for weaning Select All Filter by En E Select all Breed _ Select all Locatio t all Number of dams selected in grid 0 out of 8 Th ese are the dams Type __ Flock No Pp tarTag MgtTag Se a dey p ums T 00016 of the progeny Ewe lamb we Lambs UKO123456 00017 E Non Br ding 7 JE UK0244220 15092 RED Ewe Tag Search UK0244220 15114 WHITE JDUSE Ewe UK0244220 15103 RED Poll Dorset Ewe i ByMgtTag UK0244220 15107 RED Poll Dorset e UK0244220 15095 GREEN Pot ie UKO123456 432098 Suffolk Suffolk Select All Breeding Non Br ding Enter weaning weights for k k k k k Mat rJ Select up to 8 animals at a time H Location Selecta Suffolk Suffolk Tag number 000243 Tag number 000543 Tag number 000812 Tag number 53267 Re JKO Wean Weight 15 Wean Weight 13 Wean Weight 22 Wean Weight 20 __ o K ac Er Jets s Mat lSeetal I Tag number 98345 Tag number 54387 Tag number 34123 Tag number 0945 y Filter by Group Al Select al ad IL Select all a eee o skea Wean Weight fi 5 Wean Weight fi 9 Wean Weight 27 Wean Weight fi 8 OK S Number of dams sele ted in grid 0 out of 16 mM Flock No Ma
123. the list displayed on screen or those that are already in the main FarmWorks by SDL records As such 30 Entering Your Animals The CTS import does not contain sufficient information for your records so you will have to supply the missing detail Select one animal in the list by highlighting the line and click the Enter Missing Information button A screen will be displayed the Add Current Animals screen where you can enter the missing information and save it or exit it without saving If you save the information the animal will have been added to your records and removed from the list of animals waiting to be added Click the Close button to exit the screen You do not need to process all the animals in the list in one session and you can return to this screen at any time If you do return to this function at a later date and re import the animals from CTS animals you have already added will not re appear i e the program prevents you from being able to add duplicates CTS APHIS Data Import Import Progress rn Animal Data 3 es Cy HE 3456 0 a 3 5 2008 i AR E 14 05 2008 Ta fuki2346s S0000 Aa F O1AS 2011 _ Click the Abort buttom alongside if you want to stop the download If you click it the download will be terminated and this screen will close When the data download is complete the list will be populated with all animal records found in the file U
124. to Amount p nec Purchased The cost of the Select the medicine 7 l l ou wish to purchase item is optional as 3 Ifyou have purchased several bottles of the same medicine with the same batch number enter the total guantity in a Inot on the list click the amount purchased rath Selected medicine Coprin here to add it fl Update Cattle withdrawal dates meat 7 days milk 0 days Not for use with sheep Medicines w df er than entering each bottle p Medicines Currently in Lockup ae i a S a individually i E 4 Click on OK Save and the medicine will now show as present in the lockup aU i DT Shea mu a e m gm Mites i i Enter details of your 7i medicine purchase Show non empty medicines only Enter new medicine detai Supplier You have no current valid z Show e farm assurance scheme ate Dur haesol Add CW PED membership Select one ity from the list below to view Date Expires dees the assurance standards of that scheme Batch Number Amount Purchased 00 Mitiitres Cost faq OK Save Cancel Exit Lost Disposed of Medicines When you record the treatment of an animal the amount of a medicine used will automatically be deducted from the quantity in the lock up until there is none remaining but you may want to mark a medicine as being used up or lost or simply remove it if the details were entered incorrectly 1 From th
125. trol Passwords Tick the box to enable web updates Read the information about slow internet connections and change the wait time if necessary You will be notified when a new version of FarmWorks or the stock recorder is available Import any data that might be on your stock recorder and make a backup copy of your FarmWorks data before upgrading 6 Follow the on screen instructions and the new software will install automatically a a y FarmWorks by Shearwell Data Ltd Optic F Pictures Date and Time warnings Sound General BCMS Settings NLMD Settings Sheep Options Automatic Eack n Web Updates rJ If ynu have support for Farmw ork by SOL Farmw nrke by SOL will check for updates on the Web wher it starts or when you restore data Uncheck this box if you want to disable this feature Disabling Web updates iz not recommended 5 Ifyou have Web updating enabled and you have a slow internet connection you may need to increase the number of seconds zd FarmWorks by SOL will wait when checking for updates on the Web This may increase the time it takes for Farmw nrke by SDL to start i CD upgrades 1 Import any data that might be on your stock recorder and make a backup copy of your FarmWorks data before upgrading 2 Insert your FarmWorks by SDL disk into the CD drive Follow the instructions for launching the installation process found on page 4 3 Click on Install 7Upgrade FarmWorks The program will
126. ts Passports Apply for Passports C Get Results of Previous Passport Applications 56 R Connecting to BCMS 3 Review the list of animal records If you do not wish to send a particular record highlight it on the grid and click Delete the Selected BCMS Record Above Click Next 5 BCMS Wizard EE xi EarTag If you do not wish to send a movement listed in the grid to BCMS sele and click the Delete movement button Once you have deleted any r Delete will no longer be available for you to send electronically to BCMS Whi movement Finish all the records in the grid will be sent to BCMS We recommen should report all movements to BCMS even if they are between linked C Apply for Passports the program will always assume that you will do this C Get Results of Previous Passport Applications im Cancel lt Back Next gt Review Details Finish 4 The Wizard will contact BCMS and a receipt number will be returned 5 Go back to the selection screen and choose Get Results from Previously Sent Movements or Get Results of Previous Passport Applications 6 Check the receipt to confirm that the movement or passport was accepted Select the receipt number off the list and check the details H BUMS Wizard 1 Select the receipt number of previously sent movements then click Next This receipt will results of the movements When you select a receipt the animals and their movements
127. utely 31 a Entering Your Animals Entering Additional Information when initially Adding Animals Whichever method is chosen to enter the animal information the following details will also need to be completed before the record is saved 1 Select either On Farm Birth or Purchase If purchase is selected you will be prompted to enter purchase information 3 Select whether the animal was bought from another holding or at a market If the market or holding has already been entered it will be in the drop down menu If it is a new holding or market click on Add New Holding Market This will take you to the relevant screen where you will be able to enter and save the details 4 Animals can also be entered into a management group and or on farm location from this screen The group will appear in the drop down list if already entered if not click on the relevant Add button and create the new group or on farm location as detailed earlier 5 When all the known information is added click on OK Save Xx S2 Add Current Animals on Farm x lf the Animal s Dam has already been entered in FarmWorks by SDL you can select the Dam s Tag from the list Otherwise enter the Dam s FULL ear tag in the boxes next to the list IV Warn if dam or sire not entered Animal Details On Farm Birth Dy Purchase C Dam UK123456 600111 vw UK123458 eoo Ke Barcode Scan ag Number For hints tips and general Sire y Animal Id U
128. well Data Ltd Sheep Holding DU a E i bye Record a Death Date of Death Number of animals selected in ari gQ no as N Type i FlockNo A I Rams _ uKm23455 N C Wethes UK0123455__ Y En _ UK0123455 Y Mam 82ed I edn JUK0123456 l NonBrdng JUK012345 Select the date and tame iawa __ a ae er awen juns g the dead animal umaae J mh e ByMaTag Jukna Lamb 19 02 2011 F SelectAll UK0123455 g om PolDorsst Ewelamb 1892 20 ee uoza 02736 PollDorset Ewelamb S 8220 5 uKmzase fe 02813 British Charolais Ewelamb 8902 20 ukm 02814 PollDorset Ewelamb 80220 UK 02816 British Charolais Ewelamb 48 02 2011 Me Koi 23456 02817 British Charolais Ewe lamb 18 02 2011 Pp UK0123458 02850 Poll Dorset Ewelamb 16 02201 UK0123458 02818 5 UK0123455 5 UK0123455 m UK0123455 m 5 UK0123455 a UK0123455 UK0123455 5 UK0123458 a 5 UK012345B Dm y UK0123455 2B a wo yt Indicate the disposal of the man Select all Breed d l Select all Filter by Group atA carcass and the cause of death al ai Sent to Knackers Yard Other v A 0K Save b4 Add new death reason 40 Recording Medical Treatments Treatments 1 From the menu bar select Animal Records gt Veterinary Tre

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