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User Manual For JH CONNECT Jesus House Intranet Application

1. Attach new file Browse The maximum upload size IS 20 y files with the following extensions may be uploaded au avi bzip2 csv doc docx flv gif graffle gz htm html iso jpeg jog km kmz mov mp2 mp3 mp4 odp ods odt pages patch pdf png pps ppt pptx psd rar svg swf template tif tgz txt vsd wav wmv xls x sx zip e You must then select a document from your computer to upload The documents that are allowed are Word PDF or JPEG files After selecting the document double click on it so that it will be uploaded WG Choose File to Upload W x Organize v New folder UY Favorites S faiijjesus house shout out zii jesus house shout out E Desktop J Downloads B j0152 sql JS kompozer 0 7 10 win32 w m Me ae Metaboli Download video Games MSSTDFMT DLL msvbvm60 dll i ss x parishes T process doc This file cant be previewed because of an ow Libraries a error in the Microsoft Office Word 7 Py PST2GB hase_Order_ Manual jesusganloop JH web project demonstrationb t Recent Places previewer E Documents a Readme eadme ad Music 2 E __ self assessment call on monday i shoutcast listeners status SymLMTS testbacklouts use for receipt Virtual DJ DJConsole w Yemi_Emmanuel _Project_Manager me Zuma 20rock Pictures E Videos a Homenroun Filename Purchase_Order_Manual e Once you click on open the file will now be located in the attach new file section
2. Click on the attach button The file may take a bit of time to download File attachments Changes made to the attachments are not permanent until you save this post The first listed file will be included in RSS feeds Attach new file C Users alphamediz Browse The maximum upload size is 20 MB Only files with the following extensions may be uploaded au avi bzip2 csv doc docx flv gif graffle gz htm html iso jpeg jog kmi kmz mov mp2 mp3 mp4 odp ods odt pages patch pdf png pps ppt pptx psd rar svg swf template tif tgz txt vsd wav wmv xis xIsx Zip D Once the file has been uploaded the final step is to click on the save button Once the file is saved you will be able to view and upload the document 8 Events Calendar The events calendar is used by group member as a means of booking dates of meetings for Group members It functions as a calendar with the ability to set reminders of all important tasks and routines Users can make private or public events To use the Events Calendar Assuming the users is on the Home Page e Navigate to the top right hand focus and click on My Groups eo Q Jesus Hous Av Settings Create content e This will cause the Groups Picker to be displayed You then double click on the group that you manage from the list of groups being displayed The Group to be selected is a group or ministry that you currently manage but for demonstration purposes the communications group
3. Due Date This should actually contain the date that the project is actually due to complete Please also enter a brief description of the project ws BY case tract bry Create Project A post of this type is private Only members of this group will be able to see it Title Due Date Format 0206 2010 Description e Once you have completed these fields scroll down and select the members of your group that should be part of the projects and that cases should be assigned to Please note you will only be able to add members of your Group to this particular project You can also optionally add Documents to the project using the File Attachments button ile attachment Notifications adedina adedoyina admin content djyemi Edel Meremikwu Imoleayo user ken M Do not send notifications for this update e Once you have selected these members please click on the Save button Your project will now have been created and displayed to you You now have to create your tasks 1 e Cases for your group members so that you can assign tasks to them To begin creating your cases click on the Add Case button which is located on the right hand side of your screen prace jec View Cases Edit Revisions Add Projec Add Case Useful Links JH Connect Official Launch Project My Messages Create audio video gallery View media ww diyem dir Nien Create new Survey Due Date Send While You We
4. Last Updated 18 05 2010 13 52 11 05 2010 20 52 OG05 2010 13 33 OB052010 13 30 e Click on the Write New Messages Tab You will be brought to a focus that allows you to compose a new message and send it to a recipient Please note the recipient needs to have a JH Connect account To begin composing a message navigate to the To field and begin typing the username of the recipient Once a few letters have been typed the usernames that co relate to the first few characters of text being typed will be shown As soon as the correct username is shown click on the username You can also send the message to multiple recipients Please insert a semicolon between each recipient s details Inbox Sent messages All messages Write new message Kemi olutunbi korede olunloyo Subject Message Markdown mm Formatting help The next step is to type text into the Subject and the Message fields Once you have completed these click on either the Preview Button so as to preview message or click on the Send button for sending the message immediately Once you click on Send a message will be displayed saying that the message has been sent for the attention of the recipient 11 Booking a Holiday and managing Sick Leave Jesus House Church Office Only For workers in the church office holidays can be booked and sick leave can be recorded on JH Connect 11 1 1 Book A Holiday To book a holiday please
5. Performing e You will now be brought to the Create A Blog Focus Complete the following fields Title Please enter the title of the announcement blog or news Body Please complete the announcement blog or news Create Blog entry A post of this type is private Only members of this group will be able to see it Title Body e Scroll down to the Notifications section and by using the checkboxes select the Users in the group that the announcements blogs or news is intended for If you are in the General Group you will be able to send announcements blogs or news to all users on JH Connect If you are sending announcements blogs or news from a Ministry group then you will only be able to send the announcement blog or news to members in that particular group Notifications pees eae A admin content bosmaen V dj M Do not send notifications for this update e Navigate to the Vocabularies section This is where you select the type or category of announcements Select Announcement General or News Choosing one of these vocabularies forces the message to be displayed at different locations on the screen Vocabularies Blog Categories None selected 7 None selected Announcement General News Enter tags related to your post e Click on the Save Button The announcements blogs or news will be created 5 1 2 Viewing a General Announcement News or Blog item Users are able to view ann
6. a password for you to enter Please follow all instructions contained in the email and you will be able to Log in with these details The final step in this process is to send an email to itstaffs jesushouse org uk with the following request Subject Please add me as a JH Connect User name username Once I T receives this request your account will be set up to access JH Connect and an email will be sent back to you accordingly on how to access JH Connect Please note only known volunteers and members of the church office can have access to JH Connect 2 2 1 Log on To JH Connect Only authenticated users are allowed to access JH Connect Authenticated users are users that have created Jesus House website accounts and these accounts have been upgraded by the I T and ministries departments Please refer to sections 2 3 to create or update your Jesus House Website account Accessing JH Connect can be performed as follows e Log On to the Jesus House Website by typing the following details into your website browser fs Jesus House Windows Internet Explorer E OO amp amp GO ve e Once the Jesus House Website fully launches navigate to the top bar and place your pu Www Jesushouse org uk mouse on the Resources button This will cause a drop down to be shown with other navigation buttons in focus Click on the button labeled JH Connect Q home about us events i connect
7. 4 5 1 2 Areas Jesus House Kidz First gt 2 3 4 5 6 7 8 6 7 yo 11 12 4 6 6 7 8 9 10 9 10 11 12 13 1415 43 44 45 171819 11 12 13 14 15 16 17 16 17 18 19 20 2122 20 21 22 23 242526 18 19 20 21 22 23 24 23 24 25 26 27 2829 27 28 29 30 25 26 27 28 29 30 31 30 31 Wednesday 09 June 2010 lt lt Go To Day Before Go To Today Go To Day After gt gt e The next step is to now click on the time for the room booking Please select the corresponding cell in the time row and the room column For example to book the board room for 08 00 you would double click on the cell as highlighted Hephzibah room Hospitality Roomsl John Knox room Peniel Room Waiting room Worship Centre e You will now be brought to the Add Entry screen Please complete the necessary fields for the room booking which should correspond to what the user has requested Also select the date and time You can also choose to select whether the room booking is for a full day Add Entry Brief Description Full Description Number of people Internal External etc Date jun B rime ajlo Duration al hours E All day e The next step is to complete the areas section Please select the repeat type as the Areas and Rooms have already been entered You may amend them by choosing other areas or rooms if necessary but please ensure that you have checked that the room hasn t already been booked out e You can also select whether the room
8. Account User Profile My newsletters Account information Username naa he Amendyour o Spaces are allowed punctuation is not allowed except for periods hyphens and underscores E mail address okunoren hotmail com A walid e mail address All e mails from the system will be sent to this address The e mail address is not made public and will only be used if you wish to receive a new password or wish to receive certain news or notifications by e mail e Once you have amended your Username please scroll down to the bottom of the page and click on Save You have now updated your username to the correct format e The final step in this process is to send an email to itsupport jesushouse org uk with the following request Subject Please add me as a JH Connect User name username Once I T receives this request your account will be set up to access JH Connect and an email will be sent back to you advising you on how to access JH Connect Please note only known members volunteers and workers members of the church administration office can have access to JH Connect 2 2 Creating a New Jesus House Website account It is necessary for all users that want to access JH Connect to have a Jesus House Website account initially created on the Jesus House Website To create a Jesus House Website account please perform the following actions e Log On to the Jesus House Website by typing the following details into
9. E Word from Jesus House E Subscribe to Weekly Updates from Jesus House Finally complete the field in the Captcha section Captcha is used as a security measure to prevent computer systems from automatically creating accounts As a user all you need to do is enter the text that is displayed on the screen exactly how you see it If you make a mistake you will have to enter all details again so please do ensure that you type in the correct text Alternatively click on the Audio Button so as to hear the exact words or numbers that the text represents If a space is displayed in the Captcha text box then a space is required in the text box field This is displayed in the image below in whitaker Create new account Once this is done click on the Create new account button If all fields were entered correctly then you will see the following message Your password and further instructions have been sent to your e mail address This means that your account has been created but you will still need to respond to some further actions These further actions have now been sent to the email address that you entered during the User Account creation process If you are using a Hotmail Yahoo AOL or Gmail account it is quite possible that this email has been sent to your Junk Mail folder Please Log into your Email Account and locate the email that has been sent by Jesus House The email will contain a URL Link as well as
10. Kid First me wohzibah room pitality Room 30 co Lad 3 Go S S J Ea bad Goa Ea Ga Ga k Co Lad h k Lid Ko a E e The final step in the process is to notify the user who requested a room booking by sending them a message Close down the meeting room booking system by scrolling down and clicking on the large X which is located to the right hand side of the screen You will now be brought to the Home Page e Secondly navigate to right hand side of the screen locate the Useful Links section and click on My Messages Useful Links Create aloo video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers Report a Facility Fault Goto Virtual Office e You will now be brought to the My Messages view which includes Sent Messages All Messages Write New Messages Inbox Sent messages All messages Write new message E Subject Participants E Test from Nwamaka rae djyemi nwamaka onyiuke testing cD bosmaen djyemi olutade olajitan E Good afternoon rew Tinuke Akinbulumo djyemi Hiva rew divemi Tinuke Akinbulume sections like Inbox
11. change the status and priorities and click on the save button The newly assigned user is now assigned the case and can also assign it to other users thus completing a workflow Case information Project JH Connect Official Launch Assign to Anonymous adedina adedoyina admin content C djyemi Edel Meremikwu Imoleayo user ken Status Priority Type Accepted Y High X General Task A 6 1 2 Viewing other cases Other cases may be viewed from My Useful links Here a user is able to view all cases My Cases i e cases for the logged in user or Unassigned Cases Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases Dall my unassigned search for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart 6 1 3 Viewing all Cases All cases that have been created on JH Connect can be searched using the All button Click on Cases All brings a user to a search functionality The user can also use the filter options to search cases Search Case Tracker Project Priority Assigned to S
12. group at this stage but enter the size of the group Group Size aprox e The next step is to click on Save The group will now be created You may now want kd GG 33 to add users to your group Click on the Add Convert button H Follow Up p N j View Edit Co Add Convert Add Centre Group Useful Links Finchley Group My Messages ROR eS Create audio video gallery View media Create new Survey Ba ii Send While You Were Out message 208888 Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Street Address Room Booking Make a Reservation View Reservations View Rooms Admin Admin dssdsds Bookings Holiday Reservation Make a Reservation View Reservations Admin Group Size aprox Cases all my unassigned 100 Search for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart J You will now be brought to the Create Convert page Here you enter the details of the convert Please complete all of the personal details of the convert and once you have completed these scroll down to the next section Create Convert A post of this type is private Only members of this group will be able to see it Name Street Address Customers street address Phone number Email Address Organization Position Their title or position in the company e The next step is to complete the categories for the new convert There a
13. image will now be saved as a Username Avatar opeyemi emmanuel Publishing options The Profile Section e These are the minimal tasks that are required to personalise your profile area and it is important that all workers update and change their User profile areas 4 Group Administration On JH Connect all users are assigned to groups A Group represents any ministry or operational department of Jesus House There are several Groups already created on JH Connect and they are as follows LT Multimedia Bookshop Facilities Hospitality Protocol Evangelism Junior Church Cafe Front Of House Music Qutreach Prayer Publications Transport Ushering Follow Up Alpha Jesus House Academy Marshalling Temple Keepers Service Management Ministries Welfare Kids First TM4 12 RUIC Office Of the Senior Pastor Jesus House Church Office Other groups can be created by sending a request to the I T department requesting a new group to be created 4 1 Adding Group members to existing groups The Groups administration functionality is used by Group managers as a means of administering the rights and permissions of users in a group Group Managers have the ability of adding authenticated members to their Group ministry area For example JH Connect contains the Hospitality Group Prayer Group Multimedia Group etc Once a user has been added by the
14. should be repeated by choosing the repeat options Should you wish to repeat booking daily weekly monthly etc and then click on the radio button in the Repeat type section e You can also choose to repeat the bookings for a number of weeks set by you by clicking on the n weekly option You would need to enter a figure in the Number of Weeks box for the repeat weeks i e 52 weeks would repeat the room bookings for 52 weeks You then have to select the date that you want the room booking to end by using the drop down picker e Next enter the day that the room booking should be repeated if you selected the Number of weeks to repeat earlier on Areas Jesus House Rooms Hospitality Room Use Control Click to select more than one room w John Knox room Peniel Room Waiting room Worship Centre M Repeat Type None ODaily OWeekly OMonthly OvYearly Monthly corresponding day On Weekly Repeat End Date Jun Repeat Day LJSunday LJMonday CiTuesday LI Wednesday CIThursday LJFriday CI Saturday for n weekly Number of weeks for n weekly e Once you have completed these options the next step is to click on the Save button Clicking on save brings you back to the room booking system and it will show the booking details for the room that you have made You can double click on the relevant cell to check the details Jesus House ane Meeting Room Booking System 10 Jesus House
15. then please enter the username of the person whom you want to book the holiday for in the This reservation is for box Once you have completed this click on the Save this reservation button ltem Holiday w The tem you want to reserve Comment You can add a comment for your reservation This reservation is for Add a name here if you want to reserve this tem for somebody eke As soon as you have click on this button you will be brought to the Holiday Reservation section This will show the holiday reservation that has been booked You are able to change the details of the holiday by clicking on the edit button i e the little red pencil Saturday 10 07 2040 Holiday 00 00 23 59 Holiday booked by admin content would like to book my Holidays f a e An alert would also have been sent to the Holiday Administrator informing them that someone has booked a holiday and they are to authorise or deny the holiday booking 11 1 2 Managing Holidays and Sick Leave Jesus House Church Office Only When a user books a holiday the holiday has to be authorized by a manager Once a user books a holiday an alert is received by the Church office manager informing them that a member of staff has booked a holiday Clicking on the email receipt should bring the manager to the Approval and Rejection of Holidays section To manage a holiday the following tasks should be completed e From the Home Page navigate
16. to be active You can choose closed once you come to the end of the poll You are also able to select the Poll duration as to how long you want the poll to be available for Once you have completed click on the Save button and the survey would be published Poll settings Poll status Closed Active Poll duration Unlimited x 14 1 2 Viewing and responding to A Survey Jesus House Church Office Ministries and Member Services department e All surveys that have been created by the above departments can be viewed from the Home page e Scroll down to the 3 focus of the screen and click on the Surveys section This will now show the latest survey e Click on a choice and then click on the Vote button This will submit the survey to the survey recipient Useful Links My Messages Create audio video gallery View media Create new Survey Admin Links Vehicle Use Submissions Checkout Check In Table of Contributions Approve Reservations Vehicle Use Holiday Room Bookings News Announcements Award System My Points Should you use JH Connect C Yes No Maybe 15 Administering Church Workers Jesus House Church Office Head of Ministries Only JH Connect allows all volunteers and church office member details to be managed from a single point In order for all information to be accurate users should have updated all of their user profiles correctly From the user s user pro
17. to the Useful Links section and click on Holiday Reservations Admin Useful Links e My Messages Create audio video gallery View media e Create new Survey Send While You Were Out message e Vehicle Use Make A Reservation View Reservations Check Out Check In Admin e Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings e Holiday Reservatiog Make a Reservation View Reservations e Cases all my unassigned e Search for Members Workers e Report a Facility Fault e Goto Virtual Office e Go to Lunch Chart e You will know be brought to the Approve Reject section Locate the holiday request for the user and click on either Approve or Reject Approve reservations 08 12 2009 00 00 08 12 2009 22 59 Holiday booked by test I would like to take my holidays e2 12 03 2010 08 00 19 03 2010 14 00 Holiday booked by admin content for lead peter For the 17th this has been requested as a holiday approve reject 08 04 2010 00 00 12 04 2010 23 59 Holiday booked by admin content for admin content this approve reject 15 04 2010 e You will now receive a message asking if you would like to approve the holiday To book the holiday click on confirm Cancelling will bring you back to the approve reservations screen Are you sure you want to approve reservation T his asion cannot be undone Cancel e If you click on the confirm button the holiday will be b
18. your website browser E Jesus House Windows Internet Explorer ere E Behtto www jesushouse org uk e Once the Jesus House Website fully launches click on the Register Button located to the Top right of the screen For more Log In e You will now be brought to the User Account Creation Page Please complete the following fields Username enter in the following format name surname Password your password must start with a Capital letter and contain a combination of alphanumerics Profile Name this can be anything that you wish to be known by although we recommend that you keep it similar to your username Home gt User account gt User Account Create new account Log in Request new password Account information Username John Thompson v Spaces are allowed punctuation is not allowed except for periods hyphens and underscores E mail address Thompson hotmail com A valid e mail address All e mails from the system will be sent to this address The e mail address is not made public and will only be used if you wish to receive a new password or wish to receive certain news or notifications by e mail Profile Name John Thompson e The next step is to click on the checkboxes for Newsletters Newsletters are emails that will be sent to you as a Jesus House website user Although these are optional we recommend that you click on both checkboxes Newsletters E Subscribe to
19. 59 Format 02 06 2010 Format 17 59 Notifications adedina adedoyina admin content djyemi Edel Meremikwu Imoleayo user ken Do not send notifications for this update File attachments e Once you have completed these choices click on the save button A new event would have been created This event would now reside on the events calendar for your group It will also be stored on the main calendar page for your group This can be found by scrolling down to the right hand screen of your page June 2010 in mah ra bo fi Ln Ch T B 5 10 11 12 43 a a A a R i4 15 16 17 18 19 20 21 oe 23 24 25 26 27 on 2g ao T 2 3 4 Upcoming events 07062010 17 09 10 06 2010 16 14 Celebration of the Internet working e The event will also be located on the Recent activity section of the groups landing page ommunications Department B Dashboard View All activity My threads Files Recent activity Monday 7 Jun 2 16 16 Celebration of the Internet working djyemi 9 Reporting a fault From time to time part of the Jesus House infrastructure becomes damaged and it is important these damages are reported in order for them to be fixed on time The facility log is used by members of the church as well as office workers to report faults within the infrastructure of the church To report a fault the following activities must be performed e From the Home Page navigate to the Useful Links section and click on Report On A Facil
20. Database Once you have clicked on this button you will be brought to the Follow Up database The first task is to create a Group This is done by clicking on the button which is located to the right of the screen Follow Up Department Q Search A Settings Create content Add Convert Add Centre Gro Centres and groups Converts My Converts Ada Comvert Eom Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Add your first customer to get started Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart e You will now be brought to the Create a Centre Group page where you can create the name of the group as well as other details pertaining to this group Please complete all of the fields for the group and on completion please scroll down Create Centre Group A post of this type is private Only members of this group will be able to see it Name Phone number Street Address Street address of group Fax e The next tasks are to enter the size of the group Please do not add existing users to the
21. Group Manager they receive notifications of alerts tasks and messages from the Group leader Only Group Managers are able to add members to their Groups Users that wish to become members of a Group may request membership but only the Group Manager gives the authority for the Members to join their group These tasks are required for Group Managers to add group members to their Groups Assuming the users is on the Home Page e Navigate to the top right hand focus and click on My Groups e e Q Jesus Hous Settings Create content e This will cause the Groups Picker to be displayed You then double click on the group that you manage from the list of groups being displayed The Group to be selected is a group or ministry that you currently manage but for demonstration purposes the communications group has been chosen Accounts Car Hire Church Administration Communications Department e You will now be brought to the Group Dashboard showing all Group activities relating to the group Navigate to the right hand side of the screen and click on the Settings button The setting button will now drop down showing other choices Click on the choice labeled Members Communications Department Q Av Settings gt Create content Group settings Members View All activity My threads Files Customize features Useful Links Recent activity My Messages Create audio video gallery View m
22. User Manual For JH CONNECT Jesus House Intranet Application Version 1 1 24 05 2010 Table of Contents 1 OVON W sssaseascocc tates sta aa Style beeen eG mien set doen cent A eee Garteneaadieaemes 5 Til Whats dC Ome Cis gars Sarsnctesta ania ead T eae tea e aaa aa 5 VAN UIN OL WO ee due nascent cehanes a a hahaa text eden en ees ase tnaeeads 6 2 1 Editing your existing Jesus House Website ACCOUNL ccc ecccccceeeseeeenteeeeeeeeeeeeeeeeenaaes 6 2 2 Creating a New Jesus House Website ACCOUNT 0 ee eeecceeeesseteeeeeeeeenneeeeeeeseeeetteeeeeeens 8 2 2 1 LOPON TOJA CONNGC oree a E A N ascend aaoenteaese 11 3 NAVIGATING TAG Home Page sissies se stnccasichcnaticastadeatatnseneineada a eaaa a e tdseuases 12 31 EGITIAG KOUPPrONG s nnn AO E OEN 14 A GUD ACIS UE AU N e a a E T 16 4 1 Adding Group members to existing groupS ssseesssessssesressssessrsssssterrsssssserernsstsreereeseet 17 4 1 1 Joining anexi ing Jr OUD secen n a a 20 A2 ACCESSING a WOUD nT EE tt oe E E 21 5 GOU COMMUNICATIO Maarsen AE E 22 5 1 1 Creating a General Announcement News or Blog ltem 0cccesssesseteeeeeees 22 5 1 2 Viewing a General Announcement News or Blog item ccsssscceeceeeeseeesttaeees 24 5 1 3 Replying a General Announcement News or Blog It M ccsssccceceeessseestteeees 27 SkA AGreauniG as Message sericis rn ae T 28 5 1 5 Viewing and Responding to a Message eeeeeeseesss
23. a il 17 27 Tue 4 May Sunshine Brief Imoleayo Create new Survey Send While You Were Out message il 15 40 Thu 22 Apr Logo Usage Document adedoyina Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin e Once you click on this button the Create a Book page screen will now launch Please complete the title and body fields Create Book page a A post of this type is private Only members of this group will be able to see it e After you have completed the Title and Body fields scroll down to the next section ignoring Book and weight sections and complete the notifications sections ticking other people in your group that you want notified about the document that you are about to upload Notifications adedina adedoyina admin content djyemi Edel Meremikwu Imoleayo user ken M Do not send notifications for this update e Once you have selected notifications the next step is to actually upload the document Click on the File Attachments tab which is located below the PDF section This will actually launch into a file upload area e Click on the browse button Clicking on the browse button This will then launch the windows file explorer button File attachments Changes made to the attachments are not permanent until you save this post The first listed file will be included in RSS feeds
24. anager princeademola gmail com aderonke shonibare General Church Ministries CSR Prayer manager aderonkeshonibare yahoo co uk Bearing in mind that this button will display a list of all Workers Volunteers that have registered and created accounts on JH Connect it may be necessary to use the number buttons at the bottom of the page to view other members details that are not displayed on the page Once a Workers Volunteers details have been located you can click on the username of the member to actual view the Workers Volunteers profile Name User s groups Roles Communications Accounts General IT Church Ministries Heads of Departments Training HR manager Please note Only the Head of Ministries will be able to perform this action This is due to security and privacy restrictions As you click on the user details you will notice that you are brought to the user s profile View All activity My threads Files oa ade dina adedina hotmail com Your Organization T Department JesusHouse Telephone 44 7956 49 49 75 URL www _jesushouse org uk Address Work IT Department JesusHouse 112 Brent Terrace Brent Cross London NW2 1LT Home New Malden Surrey KT3 Worker Volunteer Worker Worker status Worker is available Contributions 0 From the user profile area you will be able to amend the status of the Member 15 1 7 Search For Workers Volunteers without assigned status To search for members witho
25. aning that you are in your profile area Within the profile area complete or amend the following fields Your Organisation Please type in Jesus House for All The Nations Telephone Please type Your Mobile Telephone Number Address Please type in your home address After you have completed this section scroll down to the Input Options Worker Volunteer status and tick on one of the following checkboxes Volunteer Worker Please note the Volunteer option should be selected if you are a church worker and Worker should be selected if you are a worker that works in the Jesus House Church Office scroll Down to the Worker status section and tick on one of the following checkboxes Worker is available Worker is on break scroll down and click on the Save Button When you perform this action a message will be displayed saying Profile Username has been updated This indicates that the user profile has been updated with the new changes Please follow through with the rest of the tasks below The next task is to upload your picture Click on the Picture Tab and the picture focus will now be displayed Next click on the Browse Button and Microsoft File Explorer will be displayed allowing you to select a picture image e From your computers select an Image File in the correct proportions and on completion click on the Save Tab Once you have done this the
26. assigned to the group Selecting the appropriate levels will allow the tasks to be prioritised Status Priority Type Open X Normal v General Task v e The next task is to enter the title of the case and a brief description of the case so that members that have been assigned a task will understand the details of the case that has been assigned to them Title Description e Once you have completed the Title and descriptions scroll down and complete the date fields Enter the From Date of the tasks The date that you want the case to start Please also enter the start time Also enter the To date the date that you want the case to end and the end time You can also select users that you would want to be alerted of the progress of the case by selecting users on the Notifications tab and you can also upload additional documents using the Upload button Date From date To date 02 06 2010 18 00 03 06 2010 18 00 Format 02 06 2010 ormat 17 59 Format 02 06 2010 Format 17 59 Notifications adedina adedoyina admin content djyemi Edel Meremikwu Imoleayo user ken M Do not send notifications for this update File attachments e Once you have completed these choices click on the save button A new case would now have been assigned to you The newly created case can now be followed thorough in a workflow i e if an owner of a case decides to assign it to another user they select the user
27. ate back to the top of the screen and click on the Bulk Operations Picker Select the Subscriber User to the Current Group and then Click on the Execute button The user will now be added to your Group Faces List Add new account Add users Bulk operations Choose an operation Choose an operation subscribe user to the current gr Unsubscribe user from the curre E Name Groups Roles Adam Human resources Evangelism General Djpon_ SS Gryahoo co uk 2 Communications Department Accounts General Training Department manager adedine hotmail com E adedoyina Communications Department General CSR manager adedoyingijesushouse org uk E ademola sobogun General Prayer Department manager Princeadenolaihgmail com 4 1 1 Joining an existing group Users initially belong to the General Group until they request to join other department groups Once they have requested to join a group they are then authorised by a group manager and allowed to become members of the group They will then be able to access that group by choosing the group from the My Groups button To join a group users must perform the following tasks Assuming the user has already logged on to JH Connect and they are on the Home Page e Click on the Groups tab as shown below No recent activity found e Onclicking on the Groups tab all the groups and ministries for JH Connect will be shown To Join a G
28. be created on JH Connect in order for registered members of JH Connect to respond to these surveys 14 1 1 Creating a Survey To create a survey the following tasks must be performed e From the Home Page navigate to the Useful Links section and click on the Create New Survey link Useful Links My Messages oo SR ary View media Create new Survey Send Wut message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart e You will now be brought to the Create a Poll section Please type in the name of the poll i e the question that you want respondents to the answer to Create Poll Question e The next task is to enter the choices that a poll participant is able to choose from So for example if the choices were Yes or No the user would enter each of them in the field below If more choices are required for this poll then the user just needs to click on Add another choice to create another choice Once this is completed scroll down to the next section Choice Vote count 0 Add another choice e Here the next task is to choose whether the poll is
29. button to manage a fault View Results Submissions Analysis Table showing all results 13 results total Submitted User 30 12122009 22 56 test 31 12 12 2009 22 59 test J2 121232009 23 00 test 36 14 01 2010 14 55 test Download Chart Clear IP Address Operations 66 163 9 203 66 163 9 203 View 86 163 9 203 View 86 159 43 20 View You will now be brought to the fault details that were logged by a user Submission Information 9 Form Facilities Log submitted by test saturday 12 December 2009 22 56 66 163 9 203 What sort of fault have you observed I Structural Damage T Electrical Fault F Dirt Where have you located this fault i Worship Centre M Back Of House M Toilets upstairs M Toilets downstairs M Hephzibah Room M John Knox M Hospitality Room M Car Park M Other Area D C D ou Edit Edit Edit Edit Previous submission Please tell us when this this fault was noticed Delete Delete Delete Delete Next submission e To get an overall listing of the faults that have been logged it is recommended that you click on the Table Tab and this will show a larger listing of the faults View Edit Results Submissions Analysis oe Chart Clear 06 05 2010 Tinuke Akinbulumo 217 36 6 70 Dirt Hephzibah Room 6 5 2010 Litter everywhere so not excellent 13 51 18 05 2010 nwamaka onyiuke 217 36 6 70 Dirt Toilets downstairs 18 5 2010 cleaners ha
30. ce 0 Enter Number of Worshippers Evening Service 0 Enter Number of Worshippers for each service Grant Total will be calculated automatically e Ifyou had previously sent a form you may also note a message on the top right hand side of the screen You can click on previous submissions or ignore You have already submitted this form e The form has now been submitted and the member services department will now be able to access the information 17 1 2 Viewing Ushering Records JH Connect users with the relevant permissions i e the head of the ushering department will be able to view submitted ushering records To view these records the following tasks must be performed e Navigate to the top right hand focus and click on My Groups Q Jesus Hous Settings Create content e This will cause the Groups Picker to be displayed You then select the Ushering Group from the list of groups by double clicking on the group Please note only members of the ushering group that have been assigned permissions to access this particular group will be able to access and select the ushering group Communications Department Ushering e Once you click on the group the ushering department dashboard will now be displayed Navigate to the right of the screen and click on the Fill in ushering Form Link You will now notice that there are 2 tabs that are now displayed but were not displayed to
31. cement click on the News Tab News GDR award System MyPoints Survey Title Post date Yemi Announcement 21 04 2010 19 49 whats up 18 05 2010 17 49 Welcome to my blog 11052010 21 19 watch this space 11 05 2010 21 46 Test Announcement 2004 2010 12 34 Wiew more News and Announcements Focus e News Items will also displayed in the News tabs on the front screen depending on how popular they become i e how often users view the News item from the Home Page or from their personal profile area ouncements Award System My Points Survey Tithe Post date Well what do you knowl 06 05 2010 13 43 testnews 1 21 04 2010 19 49 e You can also view news and announcements in your personal profile area Navigate to the Top Toolbar and on the right hand side and click on your username ATRIUM e On doing this the Account Profile Picker will be displayed Click on your Username Picture i e the Avatar opeyemi emmanuel Edit my profile Account settings My groups Notifications OpenID identities Log out e Performing this action will bring you to your own profile area into the view Focus e Scroll Down to the Blog Area You will notice that the latest announcement will now be contained in the Blog area provided that the message was for your attention and you were included in the notification list View All activity My threads Files aw djyemi okunoren hotmail com Your Organization None T
32. cking on this button will show details of all members that have created an account on JH Connect but have not completed their status Name User s groups Roles adedoyina Communications General Church Office Office Managers Leadership CSR manager adedoyina jesushouse org uk ademola sobogun General Church Ministries Heads of Departments Leadership Prayer manager princeademola gmail com aderonke shonibare General Church Ministries CSR Prayer manager aderonkeshonibare yahoo co uk afi umo Evangelism General Church Ministries Heads of Departments Leadership Training HR manager afi_u yahoo com ayobami olunloyo Multimedia General Church Office Church Ministries Office Managers Heads of Departments Leadership Wordmill manager ayobamio hotmail com 15 1 4 Search For Members by known details To search for members by their known details you can search by username or email Either enter a username or known email address that has been registered on JH Connect Once you have done this click on the Apply button Username E mail User Roles lt Any gt 7 Apply Enter a comma separated list of user names Once the Apply button has been clicked the user details will be displayed as long as the information is valid and has been entered onto JH Connect Username E mail User Roles adedinal lt Any gt Apply adedina adedoyina Name User s groups Roles adedina Communica
33. ctionality Lecer Cer ER A ESI Away from Lunch Description Away for lunch Room Inside Jesus House Hospitality Lounge Stan Time 07 00 00 Wednesday 09 June 2010 Duration 1 hours End Time 05 00 00 Wednesday 09 June 2010 Type Internal Created By admin content Last Updated 17 47 05 Wednesday 09 June 2010 Edit Entry Copy Entry Delete Entry Return to previous page 13 While You Were Out Jesus House Church Office Only Users are able to use JH Connect to inform their colleagues who are registered on JH Connect that a call that came in for them 13 1 1 Sending a While You Were Out Message To use this functionality the following tasks must be completed e From the Home Page navigate to the Useful Links section and click on the Send While You Were Out Message link Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message Qeservation View Reservations TO 3 eTvation View Reservations View Rooms Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart You will now be brought to the While You were out entry form On the To section you will be able to select users that are currently registered on JH Connect Select the User that you would l
34. ctivities relating to the group Navigate to the 2 tool bar and click on the 3rd icon i e the one shaped like a folder and Documents written on it Communications Departr _ Jocuments View All activity My threads Files Wednesday 2 Jun ea 18 08 Ordering Laptops diyemi A 1408 JH Connect Official Launch Project djyemi e Clicking on this button will bring you to the documents section This will show a list of documents that have been previously uploaded for a group To view any of these documents click on the title of the relevant folders that needs to be viewed Tono Sih a Documents jia Overview Archived Updated Title Changed by E 5 27pm 4 May 2010 Sunshine Brief Imoleayo E 15 40 Thu 22 Apr Logo Usage Document adedoyina e On clicking on the title the documents page will launch showing the documents as well as any attachments that are contained in the documents Communications Department View Edit Sunshine Brief 9 Imoleayo 17 27 Tue 4 May Sunshine Brief the documents for the Sunshine logs cannot be forwarded to anyone Preview Attachment Size Chrysanthemum jpg 858 78 KB Add child page Print Print entire section 7 1 1 Uploading a document e From within the documents page click on the Add Book page button ommunications Department Q a Settings Overview Archived Useful Links Updated Title Changed by My Messages Create audio video gallery View medi
35. d Report a Facility Fault Go to Virtual Office Go to Lunch Chart Admin Links Vehicle Use Submissions Checkout Check In Table of Contributions Approve Reservations Vehicle Use Holiday Room Bookings News Announcements Award System MyPoints Survey Calendar May 2010 M T w T F S sS The Home Page 3 1 Editing Your Profile The profile function is used as a personal page for group or group members Authenticated users that have a JH Connect account will be able to access their profile area The Profile area also shows the Group and Ministries that users are members of and they are able to view messages from these Groups and Ministries as well as alerts from the ministries department To edit your own Profile area the following tasks must be completed Assuming the user has already logged on to JH Connect e Navigate to the Top Bar Right hand side of the screen and click on your Username On doing this you will notice that a Profile Picker will now be displayed with the following options Username Edit My Profile My Groups Open ID Identities Account Settings Notifications Log Out opeyemi emmanuel T Edit my profile Account settings My groups Notifications OpenID identities Log out Click on the Edit My Profile option You will now be brought into the Editing Profile Area You will also notice that the colour of the profile area has now changed to burgundy me
36. e Fault Report Fault e Once you clicked on the Report a Fault button a message will be displayed saying that the fault has been logged and the fault will now be sent for the attention of the facilities team to respond to Facilities Log Fault has heen logged Go back to the form 9 1 Managing Facility faults The facilities department members are able to manage facility faults that have been logged by users To access the facilities departments logs management facilities please perform the following tasks e From the Home Page navigate to the Useful Links section and click on Report On A Facility Fault link Useful Links e My Messages e Create audio video gallery View media e Create new Survey Send While You Were Out message e Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings e Holiday Reservation Make a Reservation View Reservations Admin e Cases all my unassigned e Searc Wembers Workers epon a Facility Fault e Goto Virtual Office e Go to Lunch Chart e You will now be brought to the Fault Log area There are additional tabs for facility managers to access that are not presented to normal users Selecting the Results Tab brings you to the Submissions area This will give you a list of all faults that have been submitted by users Click on the View
37. eas i e Jesus House and Kidz First If you need to check room availability in Kidz First then go to the Areas section and click on Kidz First If there is a room that is highlighted in green during the time of the day then that room has been booked out during that period and cannot be booked If attempts are made to book a room then the room booking will be rejected by the room booking administrators Jesus House M gy Jun 2010 b l Search Meeting Room Booking Help Admin Report Cd Back to system Home Areas May 2010 June 2010 July 2010 4 Jesus House Kidz First SunMonTueVWedThuFrSat SunMonTueVvedThuFriSat SunMon Tue Wed Thu Fri Sat 1 1 2 3 4 6 1 2 3 2 3 4 5 6 78 6 7 s i B 9 10 11 12 4 5 6 7 8 940 9 10 14 12 13 14 15 13 14 15 416 17 18 19 44 12 13 14 15 16 17 16 17 48 20 24 22 20 21 22 23 24 25 26 18 19 20 24 22 23 24 Rooms for request 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 30 314 Wednesday 09 June 2010 a lt lt Go To Day Befgre Go To Today Go To Day After gt gt Board Room Hephzibah room Hospitality Room 30 John Knox room Worship Centre 7 aaa o ol ols a Bie lead 8 w be co i Co Sle P SO SO CO Lo Oo bp Co co e Once you have confirmed that a room is available the next step is to do the actual room booking itself To do this close down this focus by scrolling down to the bottom of the screen and click on the
38. edia Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Customize layout Sunday 9 May 2 19 31 holiday adedina new e You will now be brought to the Members Administration section This will detail all users that currently have an account on JH Connect Navigate to the 2 toolbar and Click on the Add Users Tab Communications Department Q Settings Create content Faces List Add new gt Useful Links g My Messages PS O y an Q Create audio video gallery View media Create new Survey adedoyina admin content A am admin admin adedina djyemi Edel Meremikwu Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin a Room Booking Make a Reservation View Reservations View Rooms y A Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers Imoleayo user ken e Clicking on the Add User Tab displays a list of all users that have registered on JH Connect Some of the users may already be members of existing groups To add a user to the Group click on the checkbox besides the user s name You may need to search for the user on the other pages so scroll down to the bottom of the screen and click on another page When you have selected the user navig
39. een entered onto JH Connect Username E mail User Roles adedinal lt Any gt adedina adedoyina Name User s groups Roles adedina Communications Accounts General IT Church Ministries Heads of Departments Training HR manager adedina hotmail com Search by Username Username E mail User Roles adedina hotmail com lt Any gt Enter a comma separated list of user names Name User s groups Roles adedina Communications Accounts General IT Church Ministries Heads of Departments Training HR manager adedina hotmail com Search by email address 16 Hospitality Records Members of the hospitality group that have created user accounts on JH Connect are able to create the records of attendance on JH Connect This information is shared by the Member Services department and is used to process information on how many attendees have come to Jesus House Church 16 1 1 Completing Hospitality Records Assuming the users is on the Home Page e Navigate to the top right hand focus and click on My Groups 2 Q Jesus Hous Settings Create content This will cause the Groups Picker to be displayed You then select the Hospitality Group from the list of groups by double clicking on the group Please note only members of the hospitality group that have been assigned permissions to access this particular group will be able to access and select the Hospitality group Communications Depa
40. elephone 07949552813 Worker Volunteer Worker Worker status Worker is available Contributions 0 Blog est Announcement Eaa djyemi 12 34 Tue 20 Apr Tagged Announcement This is an announcement for the T department please ensure that you arre on the phones on time Add new comment Personal Profile area showing an announcement 5 1 3 Replying a General Announcement News or Blog item Users are able to respond to announcements news items or blog items that have been sent from the General group They will not be able to respond to these news items if they are not members of the group or have not been included in the notification list To respond to a news item click on the news item and scroll down to the lower screen area Here you will be find a Post New comment section Complete the comment section with your own text We don t recommend that you complete the Subject field General Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur Excepteur sint occaecat cupidatat non proident sunt in culpa qui officia deserunt mollit anim id est laborum Primer Tiendly version Prim Post new comment Your name djyemi Subject i
41. ente ln hietaalacass Meaeacahtcad S AASER 82 lekt Completing Hospitality REcords esnie aus sseetaiadacashwikdcewnatad exes 82 16 1 2 Viewing Hospitality Records esseseeeessssseseeeeessssssssssseerersressssssesreeeeessssssssrseeesssssses 84 VS INC HHI ROCO S eoan a E T AE 86 17 1 1 Completing Ushering Records cesse E AE 86 A2 Vewmng Ushering Records cosrensssien n 88 Folow Yp Databas Onni E S 91 18 1 1 Viewing Data in the Follow Up GroUp sssssssessesesssssssssessrrrsssssssesrerereessssssssereerreese 96 1 Overview 1 1 What Is JH Connect JH Connect is the private computer network for Jesus House for All Nations It is used to share information within the Jesus Houses information and communication infrastructure in a private and secure manner Like the current Jesus House Website it is built using Internet technologies but it is a private network whereby only private and authorised individuals are able to access and share information Hence it is an Intranet JH Connect is designed to be used only by members of the Jesus House workforce The workforce typically consists of members i e the Jesus House workforce and Workers Volunteers members of staff that are actually located at the Jesus House Church Office in Brent Cross A lot of functions that are normally performed within Jesus House can be performed on JH Connect These include booking meeting rooms special announcements to the workforce accessing the Jesus Ho
42. esssesserrsrssssrerrrrrrrrrsrssssssrerrsree 30 6 Mapaging Projects and TASKS eicsscacvececctstuucuicsinledaaudelineh E E 30 6 1 1 WJsing the case Track isanerannane nn e a 31 612 WICWINQOINGr ca Seann a a eee 35 0 1 3 NIGWING GING ass nsanu an tensions aaten santa AN 35 61 4 VIW My GASES ics odccasinarhere2sidstausnal ea Eii 36 6 15 View Unassigned CaSe S icicteinesievnss ai A daaiaviats awhexieess 36 F DOGUMISI Stale nonn a E a asieaeees 37 7 1 1 W PIO AGING a GOCUIMGIN tatatet sine scsscntecdaiauaicgd A 39 Be Events calendalo aenn a Gentes wasn EAO E 41 9 REPONN Aasaa a a a A ENN 44 9 1 Managing Facility fauls ccc ssaisidcsnedintet es inceotrides ias EE EE EE E EE AEn 46 10 ROOMIBOOKINOS srin a a ST 48 TOCE Making a amp i noom Reservation E E 48 10 1 2 Managing Room BOOKINGS eseis reepss iopen da e a i a ia S 51 11 Booking a Holiday and managing Sick Leave Jesus House Church Office Only 57 d 010 0 0 1 6 Fo renin eee re em rr erin ev a Rr ee ere ne eee 57 11 1 2 Managing Holidays and Sick Leave Jesus House Church Office Only 59 11 1 3 Managing Sick Leave Jesus House Church Office Only 0 ee eeeeseeeeeeeeees 63 12 Lunch Chart Jesus House Church Office Only ce ccecceesesesssseesessssstsseeseaeaseaeeeeeees 66 Tod FYECOPOING LUNCH BICAK ceirar ia E N 66 12 1 2 Viewing Lunch Chart details Jesus House Church Office Only esseseeeeessnn 68 13 While You We
43. esults Submissions Analysis Table Download Chart Clear Showing all results 8 results total Submitted User IP Address Date 1st Service 2nd Service 3rd Service Evening Service Grand Total 48 24 03 2010 08 16 admin content 149 254 217 10 24 3 2010 100 240 430 960 1780 54 24 03 2010 21 42 admin content 149 254 217 34 4 2 2010 45 45 10 45 145 69 27 04 2010 20 17 djyemi 217 36 6 70 2 3 2010 12 2 5 10 29 70 27104 2010 20 18 djyemi 217 36 6 70 2 8 1908 1 1 10 01 13 e It is possible to download records on to an excel spreadsheet Click on the Download tab View Edit Results Submissions Analysis Table Download Chart Clear e Then select the Microsoft Excel option Submissions Analysis Table Download Chart Clear Export format tend iew Tab it al This is the delimiter used in the CSV TSY file when downloading Webform results Using tabs in the export is the mos program with which you anticipate importing results Clicking on the download button will now bring download the form into Microsoft Excel available for users to use 17 Ushering Records Members of the ushering department that have created user accounts on JH Connect are able to create the records of attendance of Jesus House attendees on JH Connect This information is shared by the Member Services department and is used to process information on how many attendees have come to Jesus House Church 17 1 1 Completing Ushering Records The fol
44. file area at least one status should be available and have been created by all users opeyemi emmanuel View All activity My threads Files beard opeyemi emmanuel okunoren hotmail com Your Organization Jesus House Telephone 07949552813 Vorker Volunteer Worker Worker status Worker is available It is only when a user has completed their user profile that they will be able to receive information as well as being managed by the Head of ministries Therefore the head of ministries will need to ensure that all JH Connect volunteers and members regularly update their user profiles Users will need to create their own accounts see section 1 for more details Searching for Members 15 1 1 Searching For Members In JH Connect Members are members of Jesus House that have created an account on JH Connect and are members of the workforce To search for Members the following tasks must be completed e From the Home Page click on the following link Search For Members Useful Links My Messages Create audio video gallery View media Create new Surve for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart e Clicking on this link brings you to the search or List for Jesus House Members You can use the buttons to search for different members by entering their usernames and then clicking on the search button There are various ways of searching for members on JH C
45. gned to When a user first logs in they will only be able to choose the General Group This is because they would not have been normally assigned to any group Once a user has requested to join other groups and they have been approved by the Group leader or the group leader manually adds them to a group then they will have additional lists of Groups in the Groups Picker please see Groups in section 4 Profile Once a user signs in to JH Connect their username will be displayed on the Top right hand corner Clicking on the username allows the user to access their own profile area please see Profile section in 3 1 Editing Your Profile Recent Activity This is used for viewing announcements Blog Entries News Items and Cases that have been assigned to users Users are also able to access Shared Files Groups These are all of the Groups or departments and ministries in JH Connect Groups can be accessed by clicking on the e Icon When a user first signs on to JH Connect they will not be members of any group By Clicking on the Icon a user has then selects on a Group and requests to join that Group Once approved the user will have access to the Groups that they have applied to join and will be able to share information with that group Members The Members section can be accessed by clicking on the 4 icon The Members section displays a list of all users on JH Connect Calendar This calendar contains all important event
46. h For Workers Volunteers This is for searching for Jesus House Workers Volunteers of Jesus House that are registered on JH Connect e Search For Workers Volunteers without assigned status This is for searching for Workers that have registered on JH Connect but have not completed their profiles i e they have not up updated their workers volunteer status e Search for Workers by Status This allows for searching workers by their current status List of users filtered by Worker Volunteer status Search for Members Search for Workers Volunteers Search for Workers by Status Search for Members without assigned Status Search for Workers without assigned Status Worker Volunteer Username E mail User Roles lt Any gt x lt Any gt z Apply nter a co mes 15 1 6 Search For Workers Volunteers To search for workers volunteers click on the Search For Workers Volunteers button from within the List of all members area Clicking on this button will show details of all Workers Volunteers that have created an account on JH Connect as below Name User s groups Roles adedina Communications Accounts General IT Church Ministries Heads of Departments Training HR manager adedina hotmail com adedoyina Communications General Church Office Office Managers Leadership CSR manager adedoyina jesushouse org uk ademola sobogun General Church Ministries Heads of Departments Leadership Prayer m
47. has been chosen Accounts Car Hire Church Administration Communications Department e You will now be brought to the Group Dashboard showing all Group activities relating to the group Navigate to the right hand side of the screen and click on the create Content button The button will now drop down showing other choices Click on the choice labeled Event ommunications Department Friday 4 Jun Create audio video gallery View media Create new Surve A a F e Send While You Were Out message food 22 2 ocument procedure i i i i u procedur PEA Vehicle Use Make A Reservation View Reservations Check Out e Once you have clicked on an Event you will be brought to the Create Event Page Complete the title and body of the event and then scroll down Create Event A post of this type is private Only members of this group will be able to see it e Once you have completed the Title and descriptions scroll down and complete the date fields Enter the From Date of the tasks The date that you want the case to start Please also enter the start time Also enter the To date the date that you want the case to end and the end time You can also select users that you would want to be alerted about the event by selecting users on the Notifications tab and you can also upload additional documents using the Upload button Date From date To date 02 06 2010 18 00 03 06 2010 18 00 Format 02 06 2010 Format 17
48. he filter options to search for cases that have been assigned to them All unassigned cases Search Priority Status Due to lt Any gt lt Any gt Show closed cases Format 2010 06 03 Group Project Title Assigned Status Last post Due to piorra Case 101 Hospitality Prayer meeting schedule Anonymous Open 15 42 Mon 19 Apr 23 04 2010 23 05 2 7 Document Storage JH Connect has a document storage facility which is used to upload and store documents and files for group members in a group All documents are uploaded and assigned to a group of which group members are originally assigned to Here all documents i e word pdf and video files can be stored and made accessible to members of the Group If you are a member of a group you will be able to view these documents To view and upload documents you will need to perform the following tasks Assuming the users is on the Home Page e Navigate to the top right hand focus and click on My Groups Q A Settings Create content e This will cause the Groups Picker to be displayed You then double click on the group that you manage from the list of groups being displayed The Group to be selected is a group or ministry that you currently manage but for demonstration purposes the communications group has been chosen Accounts Car Hire Church Administration Communications Department e You will now be brought to the Group Dashboard showing all Group a
49. hospitality department will be able to view submitted hospitality records To view these records the following tasks must be performed e Navigate to the top right hand focus and click on My Groups Q Settings Create content This will cause the Groups Picker to be displayed You then select the Hospitality Group from the list of groups by double clicking on the group Please note only members of the hospitality group that have been assigned permissions to access this particular group will be able to access and select the Hospitality group Communications Department Hospitality e Once you click on the group the hospitality department dashboard will now be displayed Navigate to the right of the screen and click on the Fill in Hospitality Form Link You will now notice that there are 2 tabs that are now displayed but were not displayed to non managers i e Edit and Results Click on the Results button C gt View Edit Results Hospitality Attendance ac admin A P Date Day Month Year e You will now be brought to another sub section showing other tabs These tabs contain submitted data The best view for getting a complete history of submitted hospitality information is to click on the Table tab View Edit Results Submissions Analysis Download Chart Clear e Clicking on the Table Tab will show all records that have been entered over a period of time View Edit R
50. ike to send the message to by scrolling down and clicking on their username if not displayed Once you have selected the user select the date and time that they called by using the drop down buttons View While you were out ac admin To Adam adedina adedoyina ademola sobogun aderonke_shonibare admin content afi_umo ayobami olunioya bosmaen chikaego umenyiora m Date 14 Jun 2010 Time 16 l 26 From The next task is to complete the From section Here you enter the details of the person that called You then also have to enter the subject details i e why they called There is a list to choose from Please select one of the reasons that best describes why you they were called by clicking on one of the checkboxes You can also optionally type in a message From Subject M Telephoned I Called To See You l Wants To See You Please Ring Will Call Again M Urgent Message Print e Once you have completed the message click on the Submit Button Clicking on the button will then send the message to the user If you had submitted a message in the past this message will be displayed on your screen You have already submitted this form e If you click on the View your previous submissions you will be able to have a look at past message submissions 14 Surveys Jesus House Church Office Ministries and Member Services department Surveys can
51. ing Webform results Using tabs in the export is the mos program with which you anticipate importing results Download e Clicking on the download button will now bring download the form into Microsoft Excel available for users to use 18 Follow Up Database JH Connect can be used to record the details of users that have recently converted and given their lives These records are now stored on a database that the follow up management group can use Please note due to the sensitive nature of personal data in the follow up group only members of the follow up department can access this group To access the follow up departments group the following tasks must be performed Assuming the users is on the Home Page e Navigate to the top right hand focus and click on My Groups Q Search Settings Create content e This will cause the Groups Picker to be displayed You then select the Follow Up Group from the list of groups by double clicking on the group Please note only members of the Follow Up group that have been assigned permissions to access this particular group will be able to access and select the follow up user group qFollow Up Department e You will now be brought to the Follow up Groups dashboard a Dashboard View All activity My threads Files Recent activity No recent activity found e You will need to click on the 2 icon shaped into a question mark so as to access the Follow up
52. ite by typing the following details into your website browser amp Jesus House Windows Internet Explorer _ g EE ke oe eehtto www jesushouse org uk e Once the Jesus House Website fully launches click on the Log In Button located to the Top right of the screen For more Log In e You will now be brought to the user account page Here you will need to enter your original Jesus House Website Account detail so as to access your profile area User Account Create new account Log in Request new password Username Opeyemi Emmanuel Enter your Jesus House username Please enter your user original Password username and password and then click on the Log In Button Enter the password that accompanies your username j Log in using OpenID Sign in with Windows Live IDE e You will now be brought to your Profile area where you would be able to change your username To change your username select the Edit Tab from the list e The Account Information fields will now be available with your existing username Edit your existing your username by clicking on the Username field and changing the Username in the following format name surname For example opeyemi emmanuel should now be changed to opeyemi emmanuel Home My account Opeyem i emmanuel View Edit Files LDAP Identities OpenID identities Orders Windows Live Indentity Twitter Contact Signups
53. ity Fault link Useful Links e My Messages e Create audio video gallery View media Create new Survey e Send While You Were Out message e Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings e Holiday Reservation Make a Reservation View Reservations Admin e Cases all my unassigned e Search for Members Workers sport a Facility Fault e Go to Virtual Office Go to Lunch Chart e You will now be brought to the Fault Log area Click on one of the best options that best describes the fault that you are aware of and then scroll down to the next section Facilities Log What sort of fault have you observed Structural Damage Electrical Fault Dit e The next step is to select where you have found the fault Select one of the areas by clicking on one of the checkboxes that are on the screen Also enter date when the fault was located Where have you located this fault Worship Centre Back Of House Toilets upstairs Toilets downstairs Hephzibah Room John Knox Hospitality Room Car Park Other Area ToT tT Tt dt Tt td Date Jan Wr Year Please tell us when this this fault was noticed e Once you have completed these fields enter a description of the fault and after completing click on the Report A Fault button Please Describe th
54. king the sick leave for Date and Time Date and time for this reservation Start End 09 06 2010 16 45 09 06 2010 16 45 Format 09 06 2010 Format 16 50 Format 09 06 2010 Format 16 50 Start date and time of this reservation End date and time of this reservation The item you want to re Ota ETVE Comment Mr Richard Blackwood Has fallen ill You can add a comment for your reservation This reservation is for richard blackwood Add a name here if you want to reserve this tem for somebody ee if Reservation for the complete day Enable this reservation if you want to reserve for the whole day This overwrites the above hour minute setting Once you have completed these fields click on the Save This Reservation button The sick leave record will now be saved and an alert will be sent to the head of the church office advising that the member has called up to report themselves being ill and you have taken a record of them being ill Wednesday 09 06 2010 7 SICK leave booked by admin content uat A Ex 00 00 23 59 Sick leave booked by admin content for bosmaen Mr Richard Blackwood Has fallen m a 12 Lunch Chart Jesus House Church Office Only Users are able to use JH Connect to record when they are going for their lunch break or when they have to be away from their desks for any particular reason 12 1 1 Recording Lunch Break Recording lunch or going out details can be perfo
55. l 5 1 4 Creating a Message The messages functionality is used by a group member as a means of communicating important details and news to individual members To send a message e Navigate to right hand side of the screen locate the Useful Links section and click on My Message Useful Links My Messages pee video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers Report a Facility Fault Go to Virtual Office e You will now be brought to the My Messages view which includes sections like Inbox Sent Messages All Messages Write New Messages Inbox Sent messages All messages Write new message E Subject Participants Last Updated E Test from Nwamaka rew djyemi nwamaka onyiuke 18 05 2010 13 52 a testing PEW bosmaen djyemi clutade olajitan 119052010 20 52 E Good afternoon rew Tinuke Akinbulume djyemi OBOS010 13 33 E Hiwa CI divemi Tinuke Akinbulumo 0805 2010 13 30 e Click on the Write New Messages Tab You will be brought to a focus that allows you to compose a new message and send it to a recipient Please note the recipient needs to have a JH Connect acco
56. large X button You will now be brought to the Home Page Navigate to the Useful Links section and click on the Room Booking Make a Reservation section Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Re Room Booking Bookings arvation View Reservations Check Out Check In Admin ake a Reservatigp View Reservations View Rooms Admin Admin e You will now be brought to the Add a reservation section which is used for room bookings Please enter the start date start time and end date as well as end time for the room booking You can also choose to reserve the room for a whole day a _ Jesus Hous Add reservation Date and Time Pale atime for this reservation star amp servation for the complete day 07 06 2010 16 45 07 06 2010 16 45 is reservation if you want to reserve for the whole day This overwrites the above hour minute setting Format 07 06 2010 Format 16 50 Format 07 06 2010 Format 16 50 Start date and time of this reservation End date and time of this reservation e The next task is to now scroll down to the page and select the room that you actually want reserved by using the Item picker All rooms that are available in Jesus House will be listed here Please also add a comment to the room reservation It is also possible to reserve the room for an individual Once you ha
57. lowing tasks have to be completed so as to complete ushering records Assuming the users is on the Home Page e Navigate to the top right hand focus and click on My Groups Q Search A Settings Create content e This will cause the Groups Picker to be displayed You then select the Ushering Group from the list of groups by double clicking on the group Please note only members of the ushering group that have been assigned permissions to access this particular group will be able to access and select the ushering group Communications Department Ushering e Once you click on the group the hospitality department dashboard will now be displayed Navigate to the right of the screen and click on the Fill in Ushering Form Link Baa Dashboard View All activity My threads Files Fill in Ushering form Useful Links YEMI TESTING A BLOG My Messages Create audio video gallery View media e You will now be brought to the fill out the ushering section Please note the ushering form should only completed and submitted at the end of the service Select the date by clicking on the Day Month and Year Enter the number of guests for each field As soon as you have completed the fields click on the Submit button View Ushering Department Eg admin Date Day Month Year 1st Service 0 Enter Number of Worshippers 2nd Service 0 Enter Number of Worshippers 3rd Servi
58. mmediately Once you clicked on Send a message will be displayed saying that the message has been sent for the attention of the recipient 11 1 3 Managing Sick Leave Jesus House Church Office Only Users are able to use JH Connect to create sick leave records for members of staff who have unfortunately taken ill The Sick leave functionality is performed using the holiday links Users will have to create a sick leave record on behalf of an individual who has taken ill e From the Home Page navigate to the Useful Links section and click on Holiday Reservations Make a Reservation Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings Holiday Reservatior Reservations Admin Cases all my unassigned Search for Members Workers Report a Facility Fault Goto Virtual Office Goto Lunch Chart You will now be brought to the Holiday reservations Add a reservation section Please enter the start date and time of the sick leave as well as the end date and time You will also need to change the item from Holiday to Sick Leave Please enter the reason for the sick leave in the comments section Please then enter the username of the person that you are boo
59. n ise Formatting help Preview message Send message Clear 6 Managing Projects and Tasks JH Connect allows task creation as well as task management Group leaders are able to use JH Connect to manage tasks that users need to complete during a given time JH Connect tasks are called Cases and cases are managed using the case tracker functionality All cases are managed within a Project For example a Groups Manager can easily create a project called creating your JH Connect Account and assign the relevant tasks i e cases for the individuals to complete at a given time Members of the group that have been assigned cases in the project receive alerts on their Profiles Page as well as email accounts 6 1 1 Using the Case Tracker Only group managers are able to create projects and assign tasks to other members of their group To create a Project perform the following Assuming the users is on the Home Page e Navigate to the top right hand focus and click on My Groups Q Settings Create content e This will cause the Groups Picker to be displayed You then double click on the group that you manage from the list of groups being displayed The Group to be selected is a group or ministry that you currently manage but for demonstration purposes the communications group has been chosen Accounts Car Hire Church Administration Communications Department e You will now be brought to the Group Dashboard
60. news resources contact a Cinconnect muted portal e store useful services careers amp volunteers Jesus F JOUSE Sea thing GO FOR ALL THE NATIONS e After clicking on the JH Connect button you will be brought to the JH Connect Log in Page The Log in Page will contain a username and password field area Please enter your Jesus House Website username and password When you type in your password dots will appear in the text field as you type This is perfectly normal and helps with keeping your password secure Once you have typed in your user details click on the black log in button _ Jesus Hous Please Login Username ee Enter your JH Connect username Password e Once you have logged in successfully you will be brought to the Home Page of JH Connect This indicates that you have successfully logged in The Home page contains announcements groups that you belong to the events calendar and other functionalities that will be explained later on 3 Navigating the Home Page The Home Page is the first page all users arrive at once they have logged onto JH Connect The Home Page is divided into the following sections My Groups Here a User is able to access and select the various Groups Ministries that they belong to This is performed by navigating to the Top Right hand side of the screen and clicking on the MA button This will bring you to a picker with the various groups that you or a user has been assi
61. non managers i e Edit and Results Click on the Results button View Edit Ushering Department T admin aN Date Day x Month iy Year fe 1st Service e You will now be brought to another sub section showing other tabs These tabs contain submitted data The best view for getting a complete history of submitted hospitality information is to click on the Table tab View Edit Results Submissions Analysis Download Chart Clear e Clicking on the Table Tab will show all records that have been entered over a period of time View Edit Results Submissions Analysis Table Download Chart Clear Showing all results 8 results total Submitted User IP Address Date 1st Service 2nd Service 3rd Service Evenin ig Service Grand Total 48 24 03 2010 08 16 admin content 149 254 217 10 24 3 2010 100 240 430 960 1780 54 24 03 2010 21 42 admin content 149 254 217 34 4 2 2010 45 45 10 45 145 69 27 04 2010 20 17 djyemi 217 36 6 70 2 3 2010 12 2 5 10 29 70 27 04 2010 20 18 djyemi 217 36 6 70 2 8 1908 1 1 10 01 13 e It is possible to download records on to an excel spreadsheet Click on the Download tab View Edit Results Submissions Analysis Table Chart Clear e Then select the Microsoft Excel option Submissions Analysis Table Download Chart Clear Export format Delouted text t Microsoft Excel Delimited text format Tab t This is the delimiter used in the CSV TSY file when download
62. now be brought to the My Messages view which includes sections like Inbox Sent Messages All Messages Write New Messages Inbox Sent messages All messages Write new message E Subject Participants Last Updated E Test from Nwamaka C3 djyemi nwamaka onyiuke 187052010 13 52 C testing faw bosmaen djyemi olutade olajitan 11052010 20 52 D Good afternoon rew Tinuke Akinbulumo djyemi D0S2010 13 33 r Hiva CI divemi Tinuke Akinbulumo 0805 2010 13 30 e Click on the Write New Messages Tab You will be brought to a focus that allows you to compose a new message and send it to a recipient Please note the recipient needs to have a JH Connect account e To begin composing a message navigate to the To field and begin typing the username of the recipient e Once a few letters have been typed the usernames that co relate to the first few characters of text being typed will be shown As soon as the correct username is shown click on the username You can also send the message to multiple recipients Please insert a semicolon between each recipient s details Inbox Sent messages All messages Write new message Kemi olutunbi korede olunloyo Subject Message Markdown nea Formatting help e The next step is to type text into the Subject and the Message fields Once you have completed these click on either the Preview Button so as to preview message or click on the Send button for sending the message i
63. o co uk e Bearing in mind that this button will display a list of all members that have registered and created accounts on JH Connect it may be necessary to use the number buttons at the bottom of the page to view other members details that are not displayed on the page e Once the members details have been located you can click on the username of the member to actually view the member s profile Name User s groups Roles Communications Accounts General IT Church Ministries Heads of Departments Training HR manager acedina notnall com e Please note Only the Head of Ministries will be able to perform this action This is due to security and privacy restrictions As you click on the user details you will notice that you are brought to the member s profile View All activity My threads Files Your Organization T Department JesusHouse ade dina adedina hotmail com Telephone 44 7956 49 49 75 URL www jesushouse org uk Address Work IT Department JesusHouse 112 Brent Terrace Brent Cross London NW2 1LT Home New Malden Surrey KT3 Worker Volunteer Worker Worker status Worker is available Contributions 0 From the user profile area you will be able to amend the status of the Member 15 1 3 Search For Members without assigned status To search for members without assigned status click on the Search For Members without assigned status button from within the List of all members area Cli
64. onnect They are as follows e Search For Members This is for searching for Jesus House members of Jesus House that are registered on JH Connect e Search For Members without assigned status This is for searching for members that have registered on JH Connect but have not completed their profiles i e they have not up updated their member status e Search for Workers by Status This allows for searching members by their current status List of all members ETTE Search for Members Search for Workers Volunteers Search for Workers by Status search for Members without assigned Status Search for Workers without assigned Status Username E mail Enter a comma separated list of user names 15 1 2 Search for Members e To search for members click on the Search For Members button from within the List of all members area e Clicking on this button will show details of all members that have created an account on JH Connect as below Name User s groups Roles adedina Communications Accounts General IT Church Ministries Heads of Departments Training HR manager adedina hotmail com adedoyina Communications General Church Office Office Managers Leadership CSR manager adedoyina jesushouse org uk ademola sobogun General Church Ministries Heads of Departments Leadership Prayer manager princeademola gmail com aderonke shonibare General Church Ministries CSR Prayer manager aderonkeshonibare yaho
65. ooked and a message will be displayed on the Approve reservations screen advising that a holiday has been booked and approved The user will also automatically receive an email alert telling them that a holiday has been approved Approve reservations 12 03 2010 08 00 19 03 2010 14 00 Holiday booked by admin content for lead peter For the 17th this has been requested as a holiday approve reject e The final step in the process is to notify the user who requested a holiday by sending them a message Click on your browser back button File Edit View Favorites Tools Help e 2 x Googe Msn e And you will be brought back to the holiday approval section Now click on the Home button ATRIUM Are you sure you want to approve reservation This action cannot be undone Confirm Danica e And navigate to right hand side of the screen locate the Useful Links section and click on My Message Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers Report a Facility Fault Goto Virtual Office e You will
66. ouncements news and blogs from a variety of locations i e from the Home Page in the recent activity areas and also from their own Profile area In the News and Announcement tabs the content of messages and announcements are displayed in the order of popularity They can be viewed by performing the following tasks Assuming the user is on the Home Page e Scroll down to the Recent Activity section on the page Here all vocabularies of message types will be displayed Discussions from other Groups will also be displayed and the Group name and colour will be displayed Recent activity Monday 31 May general 12 21 General Whatls Lorien djyemi general 12 20 News Whatls Loriem djyemi general 12 19 Announcement Whatis Lorem Ipsum djyemi gerer 12 15 General djyemi general i205 Whatis Lorem ipsum dolor sit amet djyemi genera 12 02 Welcome to the Intranet djyemi e Announcements will also displayed in the Announcements tabs on the front screen depending on how popular they become i e how often users view the announcement from the Home Page or from their personal profile area e To view these announcements navigate to the right of the screen Scroll down to the 3rd focus News and Click on the Announcements Tab When you do this the Announcement section will now be in focus Now check for the latest announcement The Announcement focus will contain the announcement previously created by the user To view a News Item instead of an announ
67. perform the following tasks From the Home Page navigate to the Useful Links section and click on Holiday Reservations Make a Reservation Useful Links e My Messages Create audio video gallery View media Create new Survey Send While You Were Out message e Vehicle Use Make A Reservation View Reservations Check Out Check In Admin e Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings e Holiday Resenaation ake a Reservatio gt View Reservations Admin e Cases all my unassigned e Search for Members Workers e Report a Facility Fault e Goto Virtual Office Go to Lunch Chart e You will now be brought to the Holiday reservations Add a reservation section Please enter the start date and time of your holiday as well as the end date and time and scroll down to the next section Add reservation Date and Time Date and time for this reservation Start 09 06 2010 14 45 Format 09 06 2010 Format 14 43 Start date and time of this reservation End 09 06 2010 14 45 Format 09 06 2010 Format 14 43 End date and time of this reservation W Reservation for the complete day Enable this reservation if you want to reserve for the whole day This overwrites the above hour minute Setting The next task is to enter the comments for the holiday reservation Users are also able to book the holiday on behalf of someone one else If this is the case
68. ptismal class Urgent prayer Tii Joe Foundational class Immediate counseling Life group Welfare Assistance Interest group Pastoral Care Format 2010 06 14 Format 2010 06 14 Follow up fellowship Youth Pastor Workers in training Visitation Volunteers Name Phone number Classes Groups Special needs Assigned to 1 Mr Paul Daniels 02025555454 Follow up fellowship Urgent prayer admin content TIP Try CTRL Click to unselect all in multiselect filter e To view details of converts that have been assigned to you all you need to do is click on the My Converts button Follow Up Department Centres and groups Converts Luton Converts Group Last updated 14 06 2010 22 29 Last activity 14 06 2010 22 29 Finchley Group Last updated 14 06 2010 22 32 Last activity 14 06 2010 22 32 e You will now be brought to a list of all of the converts that have been assigned to you ollow Up Department Centres and groups Converts My Converts Name Phone number Classes Groups Special needs Assigned to 1 Mr Paul Daniels 02025555454 Follow up fellowship Urgent prayer admin content
69. re Out Jesus House Church Office Only cceeeeessseceessessteeeeeessessaeees 68 13 1 1 Sending a While You Were Out MeSSaQE eeeessscccsssssscceecssssseceesecesssssaeaeeees 68 14 Surveys Jesus House Church Office Ministries and Member Services department 70 TAMA GRE AUG AP OUIIN CY ean a tend od cedea tunis de N Aicuipuikecuan 71 14 1 2 Viewing and responding to A Survey Jesus House Church Office Ministries and Member SERVICES CED AMMEN saseiemctegcnasinteiateaisitie 72 15 Administering Church Workers Jesus House Church Office Head of Ministries Only 73 Tole Searching FOr Membe S csixisaccseieeatenadatasdoadivasalisiavienaucteaseraateas ade aiaebatennnenaae 74 151 2 Search FOr MeMOGl S essre r r aE E T 75 15 1 8 Search For Members without assigned Status ccccccccccessssssssssssssseeeeeeeeaeeeeees 77 15 1 4 Search For Members by known details 0 0 0 0 cccccccessssssseeceeceeeesseseseneeaeeeeeeeeeseeeees 77 15 1 5 Searching For Workers VOIUNTCELS ceeeccccccessssececeeessessseeeceesssssseeeeeessessaaaeeees 78 15 1 6 Search For Workers VOIUNteers ccccccecssssccccsssssseececcesessseeeceecesseesesesesessesaaeees 79 15 1 7 Search For Workers Volunteers without assigned status cccceesesssseseeeeees 81 15 1 8 Search For Workers Volunteers by known detallS c ccccccccccssssssssteeeeeeceseseeenens 81 FIOSPITANILYIROCO MO S sceisas ions ostateta hat
70. re Out message Wed 30 06 2010 All day Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin This project is for the completion of the Intranet site Bookings Holiday Reservation Make a Reservation View Reservations Admin Add child page Print Print entire section Cases all my unassigned Search for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart e You will now be brought to the Create Case screen You will notice a Project drop down picker This should normally be populated with the project that you had previously created provided you had clicked on the Add a Case button from the newly created case Alternatively click and select the relevant project Create Case A post of this type is private Only members of this group will be able to see it Case information Proje q Connect Official Launch Ey e You then need to include individual that you would like to assign your project to The individuals listed are those that have become members of the Group You can only select one individual for each Case Additional Cases must be created for additional tasks Assign to Anonymous adedina adedoyina admin content djyemi Edel Meremikwu Imoleayo user ken e You then have to select the level and attributes of the tasks to be
71. re various to choose from Please select an option that best described how they gave their life After you have selected a category please scroll down to the next section titled classes Categories C Sunday altar calls Mid week altar call f Evangelism Team outreach C Annual car wash C Christmas Carol service C Watch night service other e Here you complete the class as well as the group that you would like your user to be a part of Select one of these and please scroll down to the next section titled special needs Classes Groups Baptismal class Foundational class Life group Interest group Follow up fellowship Workers in training Volunteers e Here you complete the special needs that the new convert may need Select one of these and please scroll down to the next section Special needs M Urgent prayer Immediate counseling Welfare Assistance Pastoral Care Youth Pastor Visitation e The final step is to select whom the new convert is to be assigned to This would normally be a member of the follow up group and such members would be displayed in the Assigned to picker Select a member of the follow up group and also click on the notifications section so that they are made aware of any changes to the status of the new convert Once you have completed these tasks please click on the Save button gned to admin content File attachments Printer e mail and PDF
72. rmed as follows e From the Home Page navigate to the Useful Links section and click on the Lunch Chart link Useful Links e My Messages e Create audio video gallery View media Create new Survey Send While You Were Out message e Vehicle Use Make A Reservation View Reservations Check Out Check In Admin e Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings e Holiday Reservation Make a Reservation View Reservations Admin e Cases all my unassigned e Search for Members Workers e Report a Facility Fault e Goto Virtual Office e You will now be brought to the lunch chart area There are 2 choices to make from the lunch chart Inside Church the default setting if you are spending time within the confines of the church and Out On Lunch should you wish to spend your lunch out of the building Inside Jesus House Sun Mon Tue Wed Thu FriSat Sun Mon Tue Wed ThuFriSat SunMonTueWedThuFriSat Out on Lunch 1 1 2 3 4 6 1 2 3 2 3 4 5 6 7 8 6 7 8i 9 10 11 12 4 6 6 7 8 9 10 9 10 11 12 13 1415 13 14 15 16 17 1819 11 12 13 14 15 16 17 16 17 18 19 20 2122 20 21 22 23 24 25 25 18 19 20 21 22 23 24 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 Wednesday 09 June 2010 lt lt Go To Day Before Go To Today Go To Day After gt gt For inside the church click on the cell between the rows and columns for the time and room location to selec
73. roup navigate to a group and click on the Request Membership link located to the extreme right of the Group Directory My groups Archived Group Type Members Total posts Created Join Accounts Moderated 3 1 17 48 Tue 3 Nov Request membership Accounts group e Amessage will be displayed saying do you want to join the group Click on the Join button Are you sure you want to join the group Accounts Additional details Add any detail which will help an administrator decide whether to approve or deny your membership request e Amessage will be displayed saying that a request for membership has been sent Once the manager grants the request the user will be able to access the Group 4 1 2 Accessing a Group Once a user has been authorized to become a member of a Group or Groups they can access each Group by performing the following actions Assuming the user has already logged on to JH Connect and they are on the Home Page e Click on the My Groups Button on the Top Right corner on the screen Q Ab Settings Create content e Performing this action will cause the My Groups Picker to be displayed Click on the Group that the user wants to access For demonstration purposes the Group Hospitality has been chosen opeyemi emmanuel Need help General Hospitality e Once the user click on the Group they will be brought into the Groups landing area giving them access to that Groups privacy set
74. rtment Hospitality e Once you click on the group the hospitality department dashboard will now be displayed Navigate to the right of the screen and click on the Fill in Hospitality Form Link Hospitality Dashboard View All activity My threads Files Useful Links YEMI TESTING A BLOG My Messages Create audio video gallery View media e You will now be brought to the fill out the hospitality form section Please note the hospitality form should only be completed and submitted at the end of the day Select the date by clicking on the Day Month and Year Enter the number of guests for each field As soon as you have completed the fields click on the Submit button View Hospitality Attendance rey ETA admin Date Day Month Year 1st Service 0 Enter number of Guests 2nd Service 0 Enter number of Guests 3rd Service 0 Enter number of Guests Evening Service 0 Enter number of Guests Grant Total will be calculated automatically e Ifyou had previously sent a form you may also note a message on the top right hand side of the screen You can click on previous submissions or ignore You have already submitted this form e The form has now been submitted and the member services department will now be able to access the information 16 1 2 Viewing Hospitality Records JH Connect users with the relevant permissions i e the head of the
75. s pertaining to members and workers It Calendar is accessed by clicking on the H icon Please note This Calendar does not necessary contain events that are on the Jesus House Website Useful Link Section The useful link section contains common routines that users would normally carry out Admin Links This section allows authorised administrators and managers to perform administration tasks on JH Connect News Announcements Award System My Points Survey This is a multi tab focus that shows members and workers in JH Connect a quick view of announcements and news There are also other sections like points and awards which can be used to give points to users work abilities in Jesus House Workers surveys can also be responded to Upcoming events This is an events calendar that shows all events pertaining to the Groups that a User is a member of The Events are colour coded in line with the colour of Group ATRIUM View All activity My threads Files Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers No recent activity foun
76. showing all Group activities relating to the group Navigate to the 2 tool bar and click on the 4 icon i e the one shaped like a desktop tray and To Do written on it ATRIUM Communications Department Case Tracker N ToDo Te SS A Dashboard E jia View All activity My threads Files Recent activity Sunday 9 May 2 1931 holiday adedina fnew Wednesday 5 May e As soon as you hover your mouse on the desktop tray icon you will notice that the desktop tray now hovers with the name Case Tracker Click on the case tracker icon Performing this action will bring you to the Projects area To create a New Project click on the Add Projects button Communications Department A Case Tracker All cases My cases Projects Archived Useful Links Priority Title Assigned Status Last post My Messages Create audio video gallery View media Ea Sherr GD user ken Open SRS 2010 Create new Survey l Send While You Were Out message Sisa i Accopiad eos Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Ea Book the Shuttle Bus imoleayo In Progress 5 08pm 4 May 2010 Bookings Existing Projects area e You will now be brought to the Create Project section Please complete the Title section This should be the name of the Project The next field to complete is the
77. t your time away within the church premises Hospitality Lounges On thy Desks On the premises Si The Brook Cafe Next enter the details of your lunch break Please only complete the Brief Description and Full Description sections Add Entry Brief Description Away from Lunch Full Description Number of people Internal External etc Date g9 wl Jun 2010 Once you have completed the Lunch booking click on the Save button You will now be brought to the Lunch Chart and it will show details of the lunch booking The process is the same for being away and out of church except that other locations around Jesus House are chosen fe Cin the premisesi Hospitality Lounges On My Desks 12 1 2 Viewing Lunch Chart details Jesus House Church Office Only Users may want to be able to view the details of members that have gone on a lunch break In order to do this users would need to access the lunch chart and click on the details of a lunch booking as above Once the user has clicked on the lunch booking they would see details of the lunch booking In order to check the record of the individual the user would need to view the Created by area This shows the name of the person who has taken a lunch booking Once you have completed viewing the details click on the Large X on the right hand side of the screen and the Lunch Chart details will now close and you will be brought back to the Lunch Chart fun
78. tatus lt Any gt x lt Any gt v lt Any gt X Due to Is equal to X Show closed cases Ray From date To date Format 2010 06 03 Format 2010 06 03 Format 2010 06 03 Group Project Title Assigned Status Last post Due to evange An explanation of the additions or updates being made to help other authors understand your admin content Open 23 28 Wed 24 Mar 25 03 2010 09 53 1 motivations Case 101 Hospitality Prayer meeting schedule Anonymous Open 15 42 Mon 19 Apr 23 04 2010 23 05 2 6 1 4 Viewing My Cases A user can search and view all cases that have been assigned to them as a user by clicking on the My Cases button The user can also use the filter options to search for cases that have been assigned to them My cases Search Priority Status Due to lt Any gt lt Any gt x Show closed cases Nye Format 2010 06 03 Group Project Title Assigned Status Last post Due to Sunshine 101 diyemi Accepted 5 01pm 4 May 2010 05 05 2010 16 46 recent djyemi In Progress 15 00 Fri 30 Apr 01 05 2010 All day Case 102 Send out invoices djyemi In Progress 16 40 Mon 19 Apr 23 04 2010 All day Pentecost Night GD diyemi in Progress 6 25pm 4 May 2010 05 05 2010 09 21 6 1 5 View Unassigned Cases Users are able to view all cases that have not been assigned to any users on JH Connect by clicking on the Unassigned Cases button The user can also use t
79. ting Please note only authorised members will be able to access any particular group Hospitality Dashboard View All activity My threads Files Recent activity Fill in Hospitality form Bie Useful Links No recent activity found My Messages Create audio video gallery View media u Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin Admin Bookings Holiday Reservation Make a Reservation View Reservations Admin Cases all my unassigned Search for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart Private Group site for Hospitality Department 5 Group Communication 5 1 1 Creating a General Announcement News or Blog Item Users are able to create announcements blogs and share news items to their fellow group members and to the entire church departments This can be performed as follows Assuming the user is in their Group if not please refer to sections 2 6 and 2 8 e Navigate to the second Icon located to the right of the Dashboard Icon and click on the Icon e The Icon will now be named Blog and the Blog screen will now be in focus Add Blog entry e Navigate to the right of the screen and select the this action will cause the Create Blog Entry screen to be in focus button
80. tions Accounts General IT Church Ministries Heads of Departments Training HR manager adedina hotmail com Search by Username Username E mail User Roles adedina hotmail com lt Any gt M Apply Enter a comma separated list of user names Name User s groups Roles adedina Communications Accounts General IT Church Ministries Heads of Departments Training HR manager adedina hotmail com Search by email address 15 1 5 Searching For Workers Volunteers In Jesus House Workers Volunteers are members of Jesus House that have created an account on JH Connect and are Volunteers or workers that work in the church office Due to the nature of the workforce in Jesus House it is quite possible that members of Jesus House are also workers and hence will belong to both groups To search for workers volunteers the following tasks must be completed e From the Home Page click on the following link Search For Workers Useful Links My Messages Create audio video gallery View media Create new Survey Search for Members Workers Report a Facility Fault Go to Virtual Office Go to Lunch Chart e Clicking on this link brings you to the search or List for Jesus House Workers Volunteers You can also use the buttons to search for different members by entering their usernames and then clicking on the search button There are various ways of searching for workers on JH Connect They are as follows e Searc
81. tions that have been made by users using JH Connect Authorising room bookings would need to be incorporated into the groups workflows e To authorize a room booking go to the Useful links section and click on the link Room Booking Admin Bookings Useful Links My Messages e Create audio video gallery View media e Create new Survey Send While You Were Out message e Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations View Rooms Admin e You will now be brought to the room booking system As a room booking manager you would normally have the right to book the room To manage the room bookings ensure that you have checked the room bookings that have been reserved by users in the View Reservations Link as well as your email alerts for room reservations e If reservations do exist then you will need to make the room on behalf of the users You will also need to click on the Areas section to ensure that you are selecting rooms for the worship centre or rooms in kidz first The current date will be shown and should you wish to make the room booking in the future then select an alternative date on the calendar as shown below Jesus House i l 3w v Jun y v 2010 v l Meeting Room Booking ai Help Admin Report System May 2010 June 2010 July 2010 sunMonTueVWedThuFriSat Sun Mon Tue Wed Thu FriSat Sun Mon Tue Wed Thu Fri Sat 1 23
82. unt e To begin composing a message navigate to the To field and begin typing the username of the recipient e Once a few letters have been typed the usernames that co relate to the first few characters of text being typed will be shown As soon as the correct username is shown click on the username You can also send the message to multiple recipients Please insert a semicolon between each recipient s details Inbox Sent messages All messages Write new message kKemiolutunbi Korede alunioyo Subject Message Markdown i Formatting help e The next step is to type text into the Subject and the Message fields Once you have completed these click on either the Preview Button so as to preview the message or click on the Send button for sending the message immediately Once you click on Send a message will be displayed saying that the message has been sent for the attention of the recipient 5 1 5 Viewing and Responding to a Message Users can view and reply to messages that apply to them in the Inbox Sent Messages and All Messages tabs By clicking on the messages in these tabs the details of the messages are displayed in full The user should navigate to the lower part of the message in focus and then complete the Reply to Thread section New Test nwamaka onyiuke Delete message Block author Displaying messages 1 1 0f1 gt Reply to thread Recipients nwamaka onyiuke Message Markdow
83. use workforce calendar amending workers status starting up communication groups within the Jesus House workforce creating projects and much more Ministries and departments in Jesus House can also have their own group areas and members of the workforce can be part of a group JH Connect has been set up in order for there to be an enhanced customer experience when contacting Jesus House We advise that all users register and set up their accounts on JH Connect 2 Starting Up JH Connect can be accessed from the Jesus House Website However it is important that all users amend their usernames on the Jesus House Website If you do not already have an account on the Jesus House Website then you will not be able to Log on to JH Connect To access JH Connect you either have to e Edit your existing Jesus House Website account or e Create A New Jesus House Website account 2 1 Editing your existing Jesus House Website account Editing your existing Jesus House Website account can only be performed from your User Profile If you have already an existing Jesus House website account then you will need to amend it All existing website users will need to amend their usernames to the following format username surname for example Opeyemi Emmanuel must now be changed to Opeyemi Emmanuel Please note usernames are case sensitive To edit your Jesus House Website account please perform the following actions e Log On to the Jesus House Webs
84. ut assigned status click on the Search For Workers Volunteers without assigned status button from within the List of all members area Clicking on this button will show details of all workers volunteers that have created an account on JH Connect but have not completed their user status Name User s groups Roles adedoyina Communications General Church Office Office Managers Leadership CSR manager adedoyina jesushouse org uk ademola sobogun General Church Ministries Heads of Departments Leadership Prayer manager princeademola gmail com aderonke shonibare General Church Ministries CSR Prayer manager aderonkeshonibare yahoo co uk afi umo Evangelism General Church Ministries Heads of Departments Leadership Training HR manager afi_u yahoo com ayobami olunloyo Multimedia General Church Office Church Ministries Office Managers Heads of Departments Leadership Wordmill manager ayobamio hotmail com 15 1 8 Search For Workers Volunteers by known details To search for members by their known details you can search by username or email Either enter a username or known email address that has been registered on JH Connect Once you have done this click on the Apply button Username E mail User Roles lt Any gt X Apply Enter a comma separated list of user names Once the Apply button has been clicked the user details will be displayed as long as the information is valid and has b
85. ve completed these fields click on save this reservation Item Room 1 A des he item you want tog erve Comment You can add a comment for your reservation This reservation is for Add a name here if you want to reserve this item for somebody else e Once you have clicked on Save this reservation the next step is to view the reservation to ensure that the room has been reserved This can be done by clicking on the View Reservations link Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message e Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Rooms Admin Admin Bookings e Clicking on the View Reservations button will bring you to the reservations screens showing that you room booking has been booked and that it is pending authorization Reservation previous month previous week June 2010 week 24 next week next month Monday 07 06 2070 7 Room 1 booked by admin content test now Ea Tuesday 06 06 2010 Room 1 booked by admin content test ET Wednesday 09 06 2010 e Please note this does not mean that the room has been reserved for you The room booking still needs to be authorized by the room bookings administrator 10 1 2 Managing Room Bookings Only authorized managers are able to approve room bookings for reserva
86. ve not cleaned toilets 17 34 90 09 06 2010 admin content 217 36 6 70 Structural Damage Car Park 17 6 2010 There is an abandon car in the car park 18 47 Electrical Fautt e Finally you can download a record of all faults and store them on an Excel Spreadsheet This is performed by clicking on the download button View Edit Results Submissions Analysis Table Chart Clear 10 Room Bookings Jesus House has a number of rooms that are used by members as well as volunteers for having meetings These rooms must now be booked on JH Connect JH Connect will also indicate what rooms are available 10 1 1 Making a Room Reservation Before booking any room it is essential that you first check that the room is available and has not been booked out by another individual To check the room availability please perform the following tasks e Assuming you are on the Home Page navigate to the right hand side of the screen to the useful links section Then click on the link called Room Booking View Rooms Useful Links My Messages Create audio video gallery View media Create new Survey Send While You Were Out message Vehicle Use Make A Reservation View Reservations Check Out Check In Admin Room Booking Make a Reservation View Reservations CE Roomy Admin Admin Bookings e Performing this action will bring you to the Room Booking page Here you will be able to see what rooms are available There are 2 room ar
87. versions otifications admin_content mons for this update Once you click on submit the user details will now be saved as a new convert and the member of the follow up group that has been assigned to the new convert will have their name displayed on the user details View Edit Mr Paul Daniels EP Beamincontent Street Address 128 Danny Boy Close London Phone number 02025555454 Email Address dannyboy dannyboy com Organization The Magic Club Position Manager Categories Sunday altar calls Classes Groups Follow up fellowship Special needs Urgent prayer Assigned to admin content 18 1 1 Viewing Data in the Follow Up Group Now that a group has been created and a new convert has been added data can now be managed e To view all converts that have been added click on the Converts tab Follow Up Department Follow Up Centres and groups My Converts Finchley Group Luton Converts Group Last updated 14 06 2010 22 32 Last activity 14 06 2010 22 32 Last updated 14 06 2010 22 29 Last activity 14 06 2010 22 29 e You will now be brought to a list of all of the converts You can also filter through all of the converts categories and search based on their classes groups or if they have special needs Centres and groups Converts My Converts Assigned to Catego Classes Grou Has special needs Date Date node g egory ps pec lt Any gt e lt Any gt e Ba

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