NEW LEAVERS PROCESS USER MANUAL
Contents
1. Oracle Self Service Human Resources Absence M ORACLE E Favorites v Diagnostics Home Logout Help m Navigator v Ey Confirmation The changes have been submitted for approval Manager Actions Summary Employee Name Smith John Organization Email Address Employee Number 149927 Absence Summary Search Note that the search is case insensitive Approval Status x Absence Status v Start Date El End Date E example 22 Oct 2012 Absence Category X Go Clear Create Absence To create a new absence request choose the Create Absence button To update or delete a request or to confirm the dates of a planned absence choose the appropriate icon in the table Duration Absence Type Absence Category Days Hours Approval Status Absence Status Details Update Confirm Delete Approved Confirmed E 3 ie es Start Date v End Date 06 Nov 2012 1 Main Sickness Sickness Return to People in Hierarchy Diagnostics Home Logout Help Copyright c 2006 Oracle All rights reserved About this Page Done amp Local intranet Protected Mode Off 7 100 v Click on Return to People in Hierarchy to return to your list of people Home to return to the main menu 11 SECTION 4 CLOSING AN ABSENCE RECORD If you are not currently logged into Oracle please follow the instructions from page 1 to 3 If you are logged in and using Manager Self Service please follow the instructions from page 3 to the first2. File Edit View Favorites Tools Help sip Favorites g E Web Slice Gallery v Oracle Self Service Human Resources Absence M GB gt E wm v Pager Safetyy Tools en 7AN a Et j M Navigator v Favorites v Diagnostics Home Logout Help Manager Actions Summa Employee Name Smith John Organization Email Address Employee Number 149927 Absence Summary Search Note that the search is case insensitive Approval Status z Absence Status ki Start Date End Date amp example 22 Oct 2012 Absence Category x Go clear Create Absence To create a new absence request choose the Create Absence button To update or delete a request or to confirm the dates of a planned absence choose the appropriate icon in the table Duration Start Date v End Date Absence Type Absence Category Days Hours Approval Status Absence Status Details Update Confirm Delete 06 Nov 2012 1 Main Sickness Sickness Approved Confirmed a L uy Es Return to People in Hierarchy Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved Done i Local intranet Protected Mode Off qa vy 100 v Oracle Self Service Human Resources Absence Management Windows Internet Explorer 0 G amp le https www test epeople fin humanresources ed ac uk OA_HTML OA jsp _rc HR_PROCESS_PEOPLE_TOP_SS amp _ri 800 amp pAsgld 7B 21 21 OXaEtmiSgY Zvrulnc7XTw amp HR_RESET_H
3. ORACLE 2 8 2 h v Pager Safety v Toos a4 a m Navigator v Favorites v Diagnostics Home Logout Help Create Absence Review Cancel Printable Page Save For Later Back Submit Employee Name Smith John Organization Email Address Employee Number 149927 Proposed Absence Status Confirmed Absence Type 1 Main Sickness Absence Category Sickness Absence Reason Headache migraine Start Date 06 Nov 2012 Cancel Printable Page Save For Later Back Submit Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved Local intranet Protected Mode Off avy Q10 Oracle Self Service Human Resources Review Absence Windows Internet Explorer canoe x QO gt E https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceCreateP G amp _ti 2020566317 amp retainAM Y amp addBreadCrumb N amp oapc 2 v a 41 X Bing Ps File Edit View Favorites Tools Help sly Favorites 33 E Web Slice Gallery v Oracle Self Service Human Resources Review Ab ea a mp v Pager Safetyy Toolsv i ORACLE m Navigator v Favorites v Diagnostics Home Logout Help Create Absence Review cancel Printable Page Save For Later Back Submit Employee Name Black Catherine Organization Email Address Employee Number 149930 Proposed Absence Status Confirmed Absence Ty
4. End Date S example 22 Oct 2012 Absence Category X Go Clear Create Absence To create a new absence request choose the Create Absence button To update or delete a request or to confirm the dates of a planned absence choose the appropriate icon in the table Duration Start Date v End Date Absence Type Absence Category Days Hours Approval Status Absence Status Details Update Confirm Delete 06 Nov 2012 1 Main Sickness Sickness Approved Confirmed E 8 ju es Return to People in Hierarchy Diagnostics Home Logout Help Copyright c 2006 Oracle All rights reserved About this Page Done amp Local intranet Protected Mode Off 7 100 v Click on Return to People in Hierarchy to return to your list of people Home to return to the main menu SECTION 3 UPDATING AN ABSENCE RECORD If you are not currently logged into Oracle please follow the instructions from page 1 to 3 If you are logged in and using Manager Self Service please follow the instructions from page 3 to the first screen on page 4 The following screen will appear See example A for sickness absence and example B for unauthorised absence A E Oracle Self Service Human Resources Absence Management Windows Internet Explorer OQO https www test epeople fin humanresources ed ac uk OA_HTML OA jsp _rc HR_PROCESS_PEOPLE_TOP_SS amp _ri 800 amp pAsgld 7B9421 211 PWdtrl NzByp QQNkrgvA amp HR_RESET_HEADER YES amp pFromM x I S Bing pr
5. This must only be done where an absence record has been created in error Delete the record and advise Salaries in order for them to amend the employee s sick pay records Please email the relevant details employee s name payroll number information regarding deletion your name and contact telephone number to the appropriate contact person in Salaries see list below and copy in finpay exseed ed ac uk By employee s surname A D Shelley Clynshaw ed ac uk E G Vivian Craigq ed ac uk H J Mandy Wynn ed ac uk K L Michael Combe ed ac uk M R Laurie Curran ed ac uk S Elaine Turner ed ac uk T Z Graeme Hillary ed ac uk DELETING A CLOSED ABSENCE This must only be done where an absence record has been created in error Please email the relevant details employee s name payroll number information regarding deletion your name and contact telephone number to your HR Team and copy in finpay exseed ed ac uk Your HR Team will delete the record from the core system IF AN ABSENCE IS DELETED IT CANNOT BE RETRIEVED 16 SECTION 6 OPERATIONAL REPORTS If you are currently logged in if not follow instructions in Section 1 make sure you are on the Oracle Applications Home Page see below To return to the Main Menu from your list of staff click on Home on the top right corner of the screen Oracle Applications Home Page Windows Internet Explorer OJ le https www test epeople fin humanresources ed ac uk
6. lian ctor _ ESS select Columns Employee Number Last Name Projected Start Date Location Absence Reason J 149928 Jones Y Filter 12 Development and Alumni Eye infection EH Rows Per Page r 4 1 Format gt T Save Report ic Reset 7 Help Sy Download o Local intranet Protected Mode Off far R10 The following screen appears 20 Expired Certificates Windows Internet Explorer _ Sa O E https www test apex is ed ac uk apex f p 102 2 252588233070601 NO Ka a X S Bing Py File Edit View Favorites Tools Help she Favorites 4 E Web Slice Gallery v Expired Certificates fry Pv ea my Page v Safety v Toos g Welcome HRTESTER Logout Current Absences Expired Certificates Expired Certificates Report pe Go Actions w Download Choose report download format CSV HTML Employee Number Last Name First Name Title Start Date Projected Start Date Location Absence Reason L 149928 Jones Alan Mr 05 NOV 12 Development and Alumni Eye infection 1 1 Gi Local intranet Protected Mode Off fa Ro Choose your report format and choose whether you want to open or save your report To get back to your home page click on LOGOUT in the top right corner of the screen Please note this does not log you out of Oracle 21 SECTION 7 VIEW INDIVIDUAL EMPL
7. OA_HTML OA jsp page oracle apps fnd framework navigate webui NewHomePG amp homePage V amp _ti 1216995809 amp retainAM Y amp addBreadCrumb v 4 X S Bing Py File Edit View Favorites Tools Help W Favorites 933 Web Slice Gallery v Oracle Applications Home Page ORACLE E Business Suite fy E db v Pager Safety Toos y Favorites Y Diagnostics Logout Help Enterprise Search All X Go Search Results Display Preference Standard 4 Logged In As HRTESTER Oracle Applications Home Page Main Menu Workist ee Personalize Full List CI YOE Employee Self Service From Type Subject Sent Due B yoe Manager Self Service indl Sickness There are no notifications in this view Absence TIP Vacation Rules Redirect or auto respond to notifications LAUGE Sickness Absence Operational TIP Worklist Access Specify which users can view and act upon your notifications Sassy SJ Current Absences report Expired Certificates Report Diagnostics Logout Help About this Page Copyright c 2006 Oracle All rights reserved Local intranet Protected Mode Off fa vy 100 v Click on UOE Sickness Absence Operational Reports 17 To view all staff in your area who are currently identified off sick Click on Current Absences reports The following screen appears Login Windows Internet Explorer Lo 0O https www test apex is ed ac uk apex f p 102 LOGIN 153
8. the Expired Certificates tab The following screen appears Expired Certificates Windows Internet Explorer a N 0O e https www test apex is ed ac uk apex f p 102 2 1538997503035201 NO v 4 44 X fel Bing P oF File Edit View Favorites Tools Help she Favorites sis E Web Slice Gallery v Expired Certificates Q By amp em Pager Safetyy Toos gt y Welcome HRTESTER Logout Current Absences Expired Certificates Expired Certificates Report pe Go Actions v Employee Number Last Name First Name Title Start Date Projected Start Date Location Absence Reason 8 149928 Jones Alan Mr 05 NOV 12 Development and Alumni Eye infection 1 1 Done Local intranet Protected Mode Off gy Q10 To print the screen press Ctrl P To close the screen click on the X in the top right hand corner To download the report into either a CSV or HTML file click on Actions and choose Download Expired Certificates Windows Internet Explorer eo A 0O https www test apex is ed ac uk apex f p 102 2 252588233070601 NO B x Bing Py File Edit View Favorites Tools Help she Favorites 335 Web Slice Gallery v Expired Certificates a A D amp ab Pager Safetyy Tooky A Welcome HRTESTER Logout Current Absences Expired Certificates Expired Certificates Report amp
9. v Pagey Safety Toos y Navigator v Favorites v Diagnostics Home Logout Help Create Absence Enter Absence Details Save For Later Next Employee Name Smith John Organization Email Address Employee Number 149927 Indicates required field Absence Status Confirmed v Absence Type Absence Category Absence Reason v Duration Start Date E example 22 Oct 2012 End Date Em TIP Start Date is required Certificate Expiry Date Working Days Lost Working Hours Lost Comments Cancel Save For Later Next Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved amp Local intranet Protected Mode Off fa v 100 vw pE F aaa ax THIS SCREEN SHOULD BE COMPLETED ON THE 1 DAY OF ABSENCE Absence Status select confirmed Absence Type select the appropriate scheme Absence Category will be completed automatically Absence Reason select from the list available alphabetical order If the reason given is not listed please choose a reason listed if very similar If there is no similar reason listed choose from one of the 5 other reasons e g other infection and note the reason in the comments box If two or more reasons are provided choose the 1 given or listed on the medical certificate and note the other reasons in the comments box If at all unclear please seek advice from your HR Team St
10. 62 amp retainAM Y amp addBreadCrumb N amp oapc 2 v 4 41 X S Bing py File Edit View Favorites Tools Help she Favorites 4 Web Slice Gallery v Oracle Self Service Human Resources Absence M th I mp v Pager Safetyy Tools e 3 ORACLE m Navigator E Favorites v Diagnostics Home Logout Help Ca Confirmation The changes have been submitted for approval Manager Actions Summa Employee Name Smith John Organization Email Address Employee Number 149927 Absence Summary Search Note that the search is case insensitive a Approval Status v Absence Status X Start Date End Date example 22 Oct 2012 Absence Category eo cea To create a new absence request choose the Create Absence button To update or delete a request or to confirm the dates of a planned absence choose the appropriate icon in the table Duration Start Date v End Date Absence Type Absence Category Days Hours Approval Status Absence Status Details Update Confirm Delete 06 Nov 2012 16 Nov 2012 1 Main Sickness Sickness 11 Approved Confirmed a V4 g e Return to People in Hierarchy Diagnostics Home Logout Help Copyright c 2006 Oracle All rights reserved R Local intranet Protected Mode Off g vy 100 v Click on Return to People in Hierarchy to return to your list of people Home to return to the main menu 15 SECTION 5 PROCEDURES TO AMEND AN ABSENCE RECORD DELETING AN OPEN ABSENCE
11. 8997503035201 z Blt x S Bing 2r File Edit View Favorites Tools Help she Favorites 535 Web Slice Gallery Login O A D E a Pager Safety Toos Password Login Done Local intranet Protected Mode Off A Q10 Enter your Oracle username and password and click LOGIN Sickness Absence Reports Windows Internet Explorer 19 E https www test apex is ed ac uk apex f p 102 7 1538997503035201 EBS_RESP_ID EBS_APP_ID EBS_SEC_GROUP 51110 800 0 F 4 XxX o Bing File Edit View Favorites Tools Help she Favorites 335 Web Slice Gallery v Sickness Absence Reports A El mp v Pagey Safetyy Toos a A Welcome HRTESTER Logout Current Absences Expired Certificates Current Absences Report pe Go Actions v Employee Number Last Name First Name Title Start Date Projected Start Date Absence Reason J 149928 Jones Alan Mr 05 NOV 12 Development and Alumni Eye infection 1 1 Local intranet Protected Mode Off v 100 v You will now see your list of current absences To print the screen press Ctrl P To close the screen click on the X in the top right hand corner 18 To download the report into either a CSV or HTML file click on Actions and choose Download Expired Certificates Windows Internet Explore kala O E https www test apex is ed ac uk apex f p 102 2 252588233070601
12. A aD EJAN a Et Navigator v Favorites v Diagnostics Home Logout Help Manager Actions Summa Employee Name Smith John Organization Email Address Employee Number 149927 _ Absence Summary Note that the search is case insensitive Approval Status X Absence Status v Start Date E End Date E 22 Oct 2012 Absence Category X 60 cea To create a new absence request choose the Create Absence button To update or delete a request or to confirm the dates of a planned absence choose the appropriate icon in the table Duration Start Date End Date Absence Type Absence Category Days Hours Approval Status Absence Status Details Update Confirm Delete No results found Return to People in Hierarchy Diagnostics Home Logout Help About this Page Local intranet Protected Mode Off fay Q10 Click on Create Absence The following screen appears see notes below on how to complete E Oracle Self Service Human Resources Create Absence Windows Internet Explorer GE X E OW kg le https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceHomePagePG amp _ri 800 amp 0AFunc HR_LOA_SS amp pAMETranType SSHRI v a x IS Bing Pr File Edit View Favorites Tools Help iy Favorites 933 Web Slice Gallery v Oracle Self Service Human Resources Create Abs a y amp aD 7X eal El mh
13. Actual Start Date Actual Start Time Actual End Date Actual End Time Number Of Days Notified Date Show 1 Main Sickness Headache migraine 06 Nov 2012 16 Nov 2012 11 06 Nov 2012 Return Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved i Local intranet Protected Mode Off fq vy 100 Click on SHOW to expand the details of the absence 22
14. EADER YES amp pFromMer v 4 X o Bing p2 File Edit View Favorites Tools Help W Favorites 933 Web Slice Gallery v e Oracle Self Service Human Resources Absence M l a 7 a v Pagey Safetyy Toolsv id an 7X ant I M Navigator v Favorites v Diagnostics Home Logout Help Absence Management Summa Employee Name Black Catherine Organization Email Address Employee Number 149930 Absence Summary Search Note that the search is case insensitive Approval Status v Absence Status v Start Date End Date E example 23 Oct 2012 Absence Category bd Go Clear Create Absence To create a new absence request choose the Create Absence button To update or delete a request or to confirm the dates of a planned absence choose the appropriate icon in the table Duration Start Date v End Date Absence Type Absence Category Days Hours Approval Status Absence Status Details Update Confirm Delete 07 Nov 2012 Unauthorised Absence Unauthorised UOE Approved Confirmed E V4 eu E Return to People in Hierarchy Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved Local intranet Protected Mode Off qg vy 100 Click on the Update field J FOR SICKNESS ABSENCE ONLY THE FOLLOWING FIELDS CAN BE UPDATED e Absence Reason If there is a minor change to the reason during the absence e g cold to hayfever nothing needs to be done although
15. Edit View Favorites Tools Help she Favorites 535 E Web Slice Gallery Oracle Self Service Human Resources Perform A lt g A v Pagev Safetyy Toolsv i A ORACLE Navigator Favorites Diagnostics Home Logout Help Manager Actions People in Hierarchy gt Manager Actions Perform Action Employee Number 149927 Employee Name Smith John Organisation Centre for Inflammation Research Organization Email Address Manager Tester HR Available Actions Below is a list of available actions Select an action and press the Start button to begin Select Action Select Action Awaiting Approval Of Others Personal Information Da Termination oa Leave of Absence 2a Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved Done Local intranet Protected Mode Off fay 100 v select Leave of Absence and then click on Start The following screen appears Oracle Self Service Human Resources Absence Management Windows Internet Explorer bala 19 gt E https www test epeople fin humanresources ed ac uk OA_HTML OA jsp _rc HR_PROCESS_PEOPLE_TOP_SS amp _ri 800 amp pAsgld 7B9 21 211 PWdtrl NzByp QQNkrgvA amp HR_RESET_HEADER YES amp pFromM X fe Bing py File Edit View Favorites Tools Help she Favorites sy E Web Slice Gallery Oracle Sef Service Human Resources Absence Mu a X E v Pagey Safetyy Toolsv
16. NO 8 x Bein O e File Edit View Favorites Tools Hep 000000000 she Favorites 4 Web Slice Gallery 6 bein atic im B me Pager Saye Toer gt Current Absences Expired Certificates Expired Certificates Report R Ceo Employee Number Last Name Date Projected Start Date Location Absence Reason v4 149928 Jones 12 Development and Alumni Eye infection Rows Per Page mmr m amp Local intranet Protected Mode Off A7 Q10 The following screen appears Expired Certificates Windows Internet Explorer pE aele 0O e https www test apex is ed ac uk apex f p 102 2 252588233070601 NO File Edit View Favorites Tools Help she Favorites slg Web Slice Gallery v JE pied Certificates fy Dv Ge mp v Pager Safety v Toos v s Current Absences Expired Certificates Expired Certificates Report RR Ge iy Download Choose report download format CSV HTML Employee Number Last Name First Name Start Date Projected Start Date Location Absence Reason 8 149928 Jones Alan Mr 05 NOV 12 Development and Alumni Eye infection Local intranet Protected Mode Off fav 100 Choose your report format and choose whether you want to open or save your report 19 To view expired medical certificates for staff in your area who are currently identified off sick Click on
17. OYEE S ABSENCE RECORDS If you are not currently logged into Oracle please follow the instructions from page 1 to 3 If you are logged in and using Manager Self Service please follow the instructions from page 3 to the first screen on page 4 Click on the Details button to the right of the employee whose records you wish to view The following screen appears Oracle Self Service Human Resources My Employee Information Windows Internet Explorer Lo s OU gt le https www test epeople fin humanresources ed ac uk OA_HTML OA jsp _rc HR_PERSON_TREE_TOP_SS amp _ri 800 amp pDestination HR_ACTIONS_SS amp pCalledFrom amp _ti 1464154759 amp retainAM Y amp addBreac v a x il Bing Py _ File Edit View Favorites Tools Help sly Favorites 533 Web Slice Gallery v Oracle Self Service Human R esourc es My Emplo far 5 dh v Pagey Safetyy Toolsv e x eya al a UOE Manager Self Service incl Sickness Absence M Navigator v Favorites v Diagnostics Home Logout Help Manager Actions People in Hierarchy gt Smith John The following section displays the summary as of the effective date Assignment Number 149927 Assignment Start Date 05 Nov 2012 Assignment End Date Job UNIVERSITY ADMINISTRATION Management Department Centre for Inflammation Research Location CIR Research Inst Manager Tester HR Email Address Years of Service 0 Total Number of Absences 1 Absence Details Type Reason
18. USER MANUAL FOR RECORDING SICKNESS AND UNAUTHORISED ABSENCE Note Other types of absence may be recorded locally by the manager SECTION 1 LOGIN Open up Internet Explorer and go to the following URL https www epeople fin humanresources ed ac uk OA HTML AppsLogin The login box will then appear with two fields requesting your username and password complete these and click on LOGIN File Edit View Favorites Tools Help iy Favorites 93 Web Slice Gallery v Login gt GB gt Gl wm Pager Safetyy Toos a an 7AN a I About this Page The Home Page will then appear Oracle Applications Home Page Windows Internet Explorer COW v le https www test epeople fin humanresources ed ac uk OA_HTML OA jsp OAFunc OAHOMEPAGE v 4 x IS Bing File Edit View Favorites Tools Help sly Favorites 943 Web Slice Gallery v Oracle Applications Home Page ft E mh v Pager Safetyy Toolky v ORACLE E Business Suite Favorites v Diagnostics Logout Help Enterprise Search All X Go Search Results Display Preference Standard v Logged In As HRTESTER Oracle Applications Home Page Workiist a Personalize Full List E3 5m UOE Employee Self Service From Type Subject Sent Due LI vor Manager Self Service incl Sickness There are no notifications in this view Absence TIP Vacation Rules Redirect or auto respond to notifications LI yoE sickness Absen
19. art Date dd mmm yyyy e g 01 Jan 2012 End Date leave blank complete when employee returns section 4 Comments This box should only be used to note specific reasons for sickness absence notified verbally by the member or identified on the medical certificate that are not contained on the dropdown list The contents of this box along with other data entered in the sickness absence recording system would be made available to a member of staff if so requested under the Data Protection Act The following 3 fields should only be completed for sickness absence Certificate Expiry Date dd mmm yyyy if applicable Working Days Lost leave blank complete when employee returns see section 4 Working Hours Lost leave blank complete when employee returns see section 4 Click NEXT minimum fields required on this screen A review screen appears showing the details you entered example A for sickness absence and example B for unauthorised absence A Oracle Self Service Human Resources Review Absence Windows Internet Explorer e jes OGO E https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceCreatePG amp _ti 961257193 amp retainAM Y amp addBreadCrumb N amp oapc 42 v a 41 X S Bing Py File Edit View Favorites Tools Help she Favorites Web Slice Gallery Oracle Self Service Human Resources Review Ab
20. ce Operational TIP Worklist Access Specify which users can view and act upon your notifications Reports Diagnostics Logout Help About this Page Click on UOE Manager Self Service inc Sickness Absence PLEASE NOTE Sickness Absence is recorded for an employee s primary post If the employee has more than one post sickness absence for the non primary post is not recorded in Oracle For recording of Sickness Absence of non primary posts this should be dealt with outside of the Oracle system and can be recorded and kept within the department SECTION 2 CREATING AN ABSENCE RECORD The following screen appears listing those in your area you are responsible for Ee Oracle Self Service Human Resources Manager Actions Windows Internet Explorer id Bing Py OQO E https www test epeople fin humanresources ed ac uk OA_HTML RF jsp function_id 1004483 amp resp_id 51070 amp resp_appl_id 800 amp security_group_id 0 amp lang_code US amp oas 3O0HeBuO4yujc5v5rDirfJA T 4 41 XxX File Edit View Favorites Tools Help sly Favorites 533 Web Slice Gallery v Oracle Self Service Human Resources Manager A a v mb v Pagey Safety Toos gt ORACLE m Navigator v Favorites v Diagnostics Home Logout Help Manager Actions People in Hierarchy Use this page to select a person for an Action or view information about the person Choose the Details icon to view the person s information Choose the Action
21. d Date E TIP Start Date is required Certificate Expiry Date E Working Days Lost Working Hours Lost Cancel Save For Later Next About this Page Copyright c 2006 Oracle All rights reserved Diagnostics Home Logout Help Local intranet Protected Mode Off fay 100 THIS SCREEN SHOULD BE COMPLETED ON DAY OF RETURN Start Date already completed End Date dd mmm yyyy last day employee was sick not return date Comments remembering to add new comments after existing comments if these are to remain 13 This box should only be used to note specific reasons for sickness absence notified verbally by the member of staff or identified on the medical certificate that are not contained on the dropdown list The contents of this box along with other data entered in the sickness absence recording system would be made available to a member of staff if so requested under the Data Protection Act Certificate Expiry Date dd mmm yyyy update if applicable Working Days Lost calculate from employee s contracted days Working Hours Lost calculate from employee s contracted hours Click on Next minimum fields required on this screen The following screen will appear Oracle Self Service Human Resources Review Absence Windows Internet Explorer So COW bg le https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfserv
22. ice absence webui AbsenceUpdatePG amp _ti 959326662 amp retainAM Y amp addBreadCrumb N amp oapc 2 v 4 x fo Bing Py File Edit View Favorites Tools Help shy Favorites sls Web Slice Gallery v Oracle Self Service Human Resources Review Ab A Bl y Gl v Pager Safetyy Toolky 2 D EJAN a E Fi Navigator v Favorites v Diagnostics Home Logout Help Update Absence Review Cancel Printable Page Save For Later Back Submit Employee Name Smith John Organization Email Address Employee Number 149927 Current Proposed Absence Status Confirmed Confirmed Absence Type 1 Main Sickness 1 Main Sickness Absence Category Sickness Sickness Absence Reason Headache migraine Headache migraine Start Date 06 Nov 2012 06 Nov 2012 End Date 16 Nov 2012 Days 110 Certificate Expiry Date 16 Nov 2012 16 Nov 2012 Cancel Printable Page Save For Later Back Submit Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved amp Local intranet Protected Mode Off fa vy 100 v Click on Back to make amendments or Submit if details are correct The following screen appears confirming the details you entered 14 E Oracle Self Service Human Resources Absence Management Windows Internet Explorer E Q kg e https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceReviewPG amp ti 9593266
23. icon to proceed to the Actions page 9 Focus Name Assignment Number Job Department Details E Tester HR A Black Catherine 149930 UNIVERSITY ADMINISTRATION Teaching Support Chemistry gt Ej FA E Jones Alan 149928 UNIVERSITY ADMINISTRATION Management Development and Alumni ng E Smith John 149927 UNIVERSITY ADMINISTRATION Management Centre for Inflammation Research i gt E FA Wilson Sharon 149929 UNIVERSITY ACADEMIC Management English Literature gt gt El Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights r G Local intranet Protected Mode Off f 100 v This list is in alphabetical order by surname Find the person on the list you need to add absence details for You can either scroll down the screen or press CTRL F which brings up a find box in which you can enter a surname or employee number Please note a plus sign next to someone s name denotes that there is another list of people under them To expand this list click on the plus sign and to hide it click on the minus Click on the Action field 7 The following screen appears g lela j Oracle Self Service Human Resources Perform Action Windows Internet Explorer Q ba e https www test epeople fin humanresources ed ac uk OA_HTML OA jsp _rc HR_PERSON_TREE_TOP_SS amp _ri 800 amp _ti 961257193 amp language_code US amp pDestination HR_ACTIONS_SS amp pCalledFrom amp adi v 4 X fe Bing Py File
24. in Hierarchy Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved Local intranet Protected Mode Off Click on the Update field f 12 The following screen will appear example A if sickness absence and example B if unauthorised absence Oracle Self Service Human Resources Update Absence Windows Internet Explorer oe sa aa 19 kg E https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceHomePagePG amp _ri 800 amp 0AFunc HR_LOA_SS amp pAMETranType SSHRI v 8 44 X o Bing Pr File Edit View Favorites Tools Help oly Favorites 3S Web Slice Gallery v Oracle Self Service Human Resources Update Ab al ay 2 me v Pager Safetyy Toolsy ri an 7X eal I a m Navigator v Favorites v Diagnostics Home Logout Help Update Absence Enter Absence Details Cancel Save For Later Next Employee Name Smith John Organization Email Address Employee Number 149927 You can update the dates and supporting information for this absence request You can choose the Calculate Duration Button to see the number of days or hours you are requesting Indicates required field Absence Status Confirmed Absence Type 1 Main Sickness Absence Category Sickness Absence Reason Headache migraine X Duration Start Date 06 Nov 2012 example 22 Oct 2012 End Date amp TIP Star
25. pe Unauthorised Absence Absence Category Unauthorised UOE Absence Reason Unauthorised Start Date 07 Nov 2012 Cancel Printable Page Save For Later Back Submit Copyright c 2006 Oracle All rights reserved Diagnostics Home Logout Help About this Page Local intranet Protected Mode Off 4a vy 100 v Click on Back to make amendments or Submit if details are correct The following screen appears confirming that your changes have been made Please note that changes do not require approval and will be immediately applied to the HR system E Oracle Self Service Human Resources Absence Management Windows Internet Explorer E D https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceReviewPG amp _ti 961257193 amp retainAM Y amp addBreadCrumb N amp oapc 4 v 4 S ol Bing Pp File Edit View Favorites Tools Help shy Favorites sg Web Slice Gallery v A v Pagey Safety Toos y a Oracle Self Service Human Resources Absence M ORACLE E Favorites v Diagnostics Home Logout Help m Navigator v Ey Confirmation The changes have been submitted for approval Manager Actions Summary Employee Name Smith John Organization Email Address Employee Number 149927 Absence Summary Search Note that the search is case insensitive Approval Status x Absence Status v Start Date E
26. r Safetyy Toolky v f Navigator v Favorites v Diagnostics Home Logout Help Update Absence Review Cancel Printable Page Save For Later Back Submit Organization Email Address Employee Name Smith John Employee Number 149927 Current Proposed Absence Status Confirmed Confirmed Absence Type 1 Main Sickness 1 Main Sickness Absence Category Sickness Sickness Absence Reason Headache migraine Headache migraine Start Date 06 Nov 2012 06 Nov 2012 End Date 07 Nov 2012 Days 20 Certificate Expiry Date 16 Nov 2012 16 Nov 2012 Cancel Printable Page Save For Later Back Submit Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved Local intra anet Protected Mode Off f v 100 v Click on Back to make amendments or Submit if details are correct 10 The following screen appears confirming the details you entered please note that changes do not require approval and will be immediately applied to the HR system Ee Oracle Self Service Human Resources Absence Management Windows Internet Explorer E D ka https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceReviewPG amp _ti 961257193 amp retainAM Y amp addBreadCrumb N amp oapc 4 v 4 S 5 Bing Py File Edit View Favorites Tools Help shy Favorites 4 Web Slice Gallery v fh I mp v Pagey Safetyy Tooly v i a
27. screen on page 4 The following screen will appear See example A for sickness absence and B for unauthorised absence A Oracle Self Service Human Resources Absence Management Windows Internet Explorer Con J Q E https www test epeople fin humanresources ed ac uk OA_HTML OA jsp _rc HR_PROCESS_PEOPLE_TOP_SS amp _ri 800 amp pAsgld 7B 21 21mTNjdQsaG36YHcTkobEPqA amp HR_RESET_HEADER YES amp pFrom v a 4 XxX lo Bing Py File Edit View Favorites Tools Help she Favorites sis E Web Slice Gallery v Oracle Self Service Human Resources Absence M a fh I mp v Pagey Safetyy Toos i an 7AN a Ei A m Navigator v Favorites v Diagnostics Home Logout Help Manager Actions Summa Employee Name Smith John Organization Email Address Employee Number 149927 Absence Summary Search Note that the search is case insensitive Approval Status v Absence Status v Start Date End Date E example 22 Oct 2012 Absence Category 7 60 aar To create a new absence request choose the Create Absence button To update or delete a request or to confirm the dates of a planned absence choose the appropriate icon in the table Duration Start Date v End Date Absence Type Absence Category Days Hours Approval Status Absence Status Details Update Confirm Delete 06 Nov 2012 1 Main Sickness Sickness Approved Confirmed ra a ei Return to People in Hierarchy Diagnostics Home Logout Help Abo
28. t Date is required Certificate Expiry Date 16 Nov 2012 E Working Days Lost Working Hours Lost Cancel Save For Later Next Diagnostics Home Logout Help About this Page Copyright c 2006 Oracle All rights reserved G Local intranet Protected Mode Off B Oracle Self Service Human Resources Update Absence Windows Internet Explorer o A O e https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceHomePagePG amp _ri 800 amp 0AFunc HR_LOA_SS amp pAMETranType SSHRI v 3 XxX fol Bing B o Ms File Edit View Favorites Tools Help oly Favorites 3 E Web Slice Gallery v 88 gt Oracle Self Service Hu X Oracle Fusion Middleware hy By Gi v Pager Safety Toos an 7X eal Et Navigator v Favorites v Diagnostics Home Logout Help Update Absence Enter Absence Details Cancel Save For Later Next Employee Name Black Catherine Organization Email Address Employee Number 149930 You can update the dates and supporting information for this absence request You can choose the Calculate Duration Button to see the number of days or hours you are requesting Indicates required field Absence Status Confirmed Absence Type Unauthorised Absence Absence Category Unauthorised UOE Absence Reason Unauthorised v Duration Start Date 07 Nov 2012 example 23 Oct 2012 En
29. ut this Page Copyright c 2006 Oracle All rights reserved Local intranet Protected Mode Off Ee Oracle Self Service Human Resources Absence Management Windows Internet Explorer bala E Q k Bing pr File Edit View Favorites Tools Help she Favorites 4 g Web Slice Gallery v E https www test epeople fin humanresources ed ac uk OA_HTML OA jsp _rc HR_PROCESS_PEOPLE_TOP_SS amp _ri 800 amp pAsgld 7B 21 21Z4d5dCAai2KJSYyYO7lwOA amp HR_RESET_HEADER YES amp pFromM v a 4 X gt 88 Oracle Self Service Hu X Oracle Fusion Middleware hy Gl y amp ay Pager Safety Toos y an 7AN aul Et a m Navigator v Favorites v Diagnostics Home Logout Help Manager Actions Summa Employee Name Black Catherine Organization Email Address Employee Number 149930 Absence Summary Search Note that the search is case insensitive SSS Approval Status X Absence Status ad Start Date Sl End Date example 23 Oct 2012 Absence Category h 0 Gear To create a new absence request choose the Create Absence button To update or delete a request or to confirm the dates of a planned absence choose the appropriate icon in the table Duration Start Date End Date Absence Type Absence Category Days Hours Approval Status Absence Status Details Update Confirm Delete 07 Nov 2012 Unauthorised Absence Unauthorised UOE Approved Confirmed E L a Es Return to People
30. you may wish to note the change in the comments box If there is a significant change to the reason during the absence e g cold to broken bone you will need to close the current absence see Section 5 and create a new record from the following day with the most recent reason e Comments remember to add new comments after existing comments if these are to remain This box should only be used to note specific reasons for sickness absence notified verbally by the member of staff or identified on the medical certificate that are not contained on the dropdown list The contents of this box along with other data entered in the sickness absence recording system would be made available to a member of staff if so requested under the Data Protection Act e Certificate Expiry date dd mmm yyyy FOR UNAUTHORISED ABSENCE ONLY THE COMMENTS BOX SHOULD BE UPDATED IF NECESSARY Click Next Note If you require to change the absence reason please see section 5 A review screen appears showing the details you updated Go Fr https www test epeople fin humanresources ed ac uk OA_HTML OA jsp page oracle apps per selfservice absence webui AbsenceUpdatePG amp ti 18428177138retainAM VS amp addBreadCrumb N amp oapc amp x 5 Bing p File Edit View Favorites Tools Help sie Favorites 93 Web Slice Gallery v 98 Oracle Self Service Hu X Oracle Fusion Middleware o gt B an S7sX eal Et gt mb v Page
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