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Compact Plain Paper Fax KX-FP205E

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1. Answering machine is not included Remove the stopper if attached 2 Setthe number of rings on the answering machine to less than 4 This will allow the answering machine to answer the call first 3 Record a greeting message on the answering machine We recommend you record a message up to 10 seconds long and not to pause for more than 4 seconds during the message Otherwise both machines will not function correctly 4 Activate the answering machine 5 Set the unit to the desired receiving mode page 26 f you set to FAX ONLY mode change the ring setting in FAX ONLY mode to more than 4 feature 06 on page 37 6 Check all or part of the following are not the same the remote access code of the answering machine the fax activation code feature 41 on page 40 28 4 Fax Note f the call is a phone call the answering machine will record voice messages If a fax calling tone is detected the fax machine will receive a fax automatically Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit The answering device will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses X t1 9 pre selected fax activation code The unit will activate the
2. JOURNAL REPORT BROADCAST LIST PRINTER TEST f the test print has a smudges blurred points or lines clean the thermal head page 55 CALLER ID LIST AUTO JOURNAL AUTO CALL LIST PRINT REPORT SET MENU lt gt 1 PRINT REPORT 2 Press 4 or gt repeatedly to display the desired item SET To stop printing press STOP 3 MENU STOP 10 2 Specifications B Applicable lines Public Switched Telephone Network E Document size Max 216 mm in width Max 600 mm in length E Effective scanning width 208 mm E Effective printing width A4 202 mm E Transmission speed KX FP205 Approx 12 s page ECM MMR KX FP215 Approx 8 s page ECM MMR 2 B Scanning density Horizontal 8 pels mm Vertical 3 85 lines mm standard resolution 7 7 lines mm fine photo resolution 15 4 lines mm super fine resolution E Photo resolution 64 levels E Scanner type Contact Image Sensor B Printer type Thermal Transfer on plain paper E Data compression system Modified Huffman MH Modified READ MR Modified Modified READ MMR E Modem speed KX FP205 9 600 7 200 4 800 2 400 bps Automatic Fallback KX FP215 14 400 12 000 9 600 7 200 4 800 2 400 bps Automatic Fallback E Operating environment 5 C 35 C 20 6 80 RH Relative Humidity B Dimensions Appro
3. How phone calls and faxes are received 1 INCOMING CALL will be displayed but the unit will not ring 2 The unit will wait for the duration of 2 rings before answering the call The number of rings is determined by the TEL FAX delayed ring setting feature 78 on page 42 During this time an extension telephone will ring 3 The unit will answer the call and try to detect a fax calling tone When a fax calling tone is detected The unit receives the fax automatically without ringing When a fax calling tone is not detected The unit will ring You may answer the call Callers will hear a ring back tone different from the one generated by the telephone company An extension telephone will not ring at this time To answer the call with the extension telephone lift the handset and press 3 0 default auto disconnection code while the fax machine is ringing If you do not answer the call the unit will activate the fax function Some fax machines do not generate fax calling tones when sending faxes therefore the unit will try to receive a fax even if no fax calling tone is detected Note The auto disconnection code can be changed in feature 49 on page 41 f you have an extension telephone a telephone connected to the EXT socket of this unit TEL FAX mode cannot be used KX FP205 only 4 7 Receiving a fax automatically Auto answer ON Note By default the
4. PM or 24 hour clock format Example 10 August 2006 10 15 PM 12 hour clock format 1 Press 1 0 0 8 o 6 1 0 1 5 D 10 M 08 Y 06 TIME 10 15 2 Press X repeatedly to select PM 3 SET 4 Press MENU to exit Note The other party s fax machine will print the date and time on the top of each page you send according to your unit s date and time setting To correct a mistake Press 4 or gt to move the cursor to the incorrect number and make the correction 16 2 Preparation 2 4 Your logo You can program your logo name company name etc so that it appears on the top of each page sent RECALL SET MUTE GG 2 9 9 OO 6 0 G5 9 65 O MENU STOP 41 1 1 MENU H 0 2 SET LOGO 2 Enter your logo up to 30 characters See the following character table for details SET 3 Press MENU to exit To select characters with the dial keypad Keypad Characters 1 Space amp OC 1 2 A B C2 a b c 2 3 D E F 3 d e f 3 4 G H I 4 g h i 4 5 J K L 5 j k I 5 6 M N O 6 m n 6 7 P Q RS 7 p q r s 7 8 T U V 8 t u v 8 9 WX Y Z9 w X y z 9 Keypad Characters 0 Space 0 To switch between uppercase or lowercase letters RECALL Hyphen MUTE To
5. 100ms default 0 90ms H 80ms Note f the unit is connected via a PBX this setting may need to be changed in order for PBX functions transferring a call etc to work correctly Consult your PBX supplier for the correct setting Changing the receiving t1 7 3 1 TEL default Telephone mode page 26 mode in the manual 2 TEL FAX Telephone Fax mode page 27 answer setting Setting the connecting t1 7 6 If you often have trouble when sending faxes this feature allows tone you to hear connecting tones fax tone ring back tone and busy tone You can use those tones to confirm the status of the other party s machine 0 oFF Deactivates this feature 1 on default You will hear connecting tones Note f the ring back tone continues the other party s machine may not be a fax machine or may have run out of paper Check with the other party The connecting tone volume cannot be adjusted Changing the receiving t1 7 7 1 raM rAx default Telephone Answering Machine Fax mode in the AUTO mode page 28 ANSWER setting KX 2 FAX ONLY Fax only mode page 27 FP215 only Changing the TEL FAX t1 7 8 If you use an extension telephone in TEL FAX mode select the delayed ring count desired number of times the extension telephone rings before the unit answers the call MS 2 2 default 3 3 4 4 5 5 6 6 7 7 8
6. 4 SET MENU 40 7 Programmable Features Feature Feature code Selection Setting the memory 4 4 4 To alert you with a beeping sound when a received fax document reception alert is stored into memory due to some existing problem 0 oFF Deactivates this feature 1 on default You will hear a beeping sound Note The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document Setting friendly 4 4 6 To receive a fax automatically when you answer a call and hear a reception fax calling tone slow beep 0 orr You have to press FAX START for fax reception 1 on default You do not have to press FAX START for fax reception Setting the voice H 4 7 If you wish to hear voice guidance activate this feature guidance KX FP215 0 OFF Deactivates this feature only 1 on default You will hear the friendly reception voice guide pre recorded messages and voice time day stamp Setting the auto r 4 9 To answer a call with an extension telephone in TEL FAX mode disconnection page 27 or TAM FAX mode page 28 activate this feature and program the code 0 OFF 1 on default 1 MENU H 4 9 2 Press 1 to select on SET 3 Enter your code from 2 to 4 digits using 0 9 and X The default code is x0
7. 4 4 1 Programming items into the broadcast memory 1 Press MENU repeatedly to display BROADCAST SET t 2 Press or repeatedly to display the desired item SET The number in brackets indicates the number of registered items f you have programmed the wrong item press STOP to erase the item To program other items repeat step 2 up to 20 items 3 SET 4 4 2 Adding a new item into the broadcast memory 1 PHONEBOOK 2 Press or repeatedly to display lt BROADCAST gt MENU X 3 Press or repeatedly to display the desired item SET To add other items repeat step 3 up to 20 items 4 STOP 4 4 3 Erasing a stored item from the broadcast memory 1 PHONEBOOK 2 Press or repeatedly to display lt BROADCAST gt gt MENU t1 3 Press or 7 repeatedly to display the desired item you want to erase To cancel erasing press STOP 4 SET SET STOP 4 4 4 Sending the same document to pre programmed parties 1 Insert the document FACE DOWN 2 If necessary press or repeatedly to select the desired resolution page 22 3 BROADCAST After transmission the unit will automatically print a report Broadcast sending report Note f you select FINE SUPER FINE or PHOTO resolution the number of pages that the unit can send will decrease
8. 4 SET MENU Changingthe recording t1 5 4 1 16s default Maximum recording time is 16 seconds time for your TAM FAX 2 60s Maximum recording time is 60 seconds greeting message KX See page 33 for details FP215 only Setting the scan H 5 8 To send or copy a document with faint or dark writing set this contrast feature before transmission or copying 1 NORMAL default Used for normal writing 2 LIGHT Used for dark writing 3 DARKER Used for faint writing Setting the incoming 1t e 7 To hear an incoming message ICM from the speaker when the message monitor KX answering machine is recording the message FP215 only 0 orr 1 on default Setting the Error rt 6 8 This feature is available when the transmitting receiving fax Correction Mode ECM machines are ECM compatible 0 oFF Deactivates this feature 1 on default If there is an error during fax transmission reception the fax machine will support the communication Note You cannot change the setting when received documents are in memory 41 7 Programmable Features Feature Feature code Selection Setting recall time 4 7 2 The recall time depends on your telephone exchange or host PBX 1 900ms 2 700ms 3 600ms 4 400ms 5 300ms 6 250ms 7 200ms 8 160ms 9 110ms
9. Edit the name For further details see the storing procedure on page 19 SET f you do not need to edit the telephone number skip to step 7 A ol o Edit the telephone number For further details see the storing procedure on page 19 SET J 3 4 Erasing a stored item 3 4 1 Erasing a specific item 1 PHONEBOOK 2 Press or repeatedly to display the desired item MENU tt To cancel erasing press STOP 3 SET 3 4 2 Erasing all items 1 PHONEBOOK MENU 2 Press or repeatedly to select YEs SET To cancel erasing press STOP 3 SET 3 5 One touch dial Dial keys 1 to 9 can each be used as a one touch dial key allowing you to dial a number from the phonebook by simply pressing a dial key 3 5 1 Assigning an item to a one touch dial key 1 PHONEBOOK 2 Press or repeatedly to display the desired item MENU 0 3 Press or repeatedly to select a desired dial key When the dial key is already used as a one touch dial key V is displayed next to the dial key number If you select this dial key you can overwrite the previous assignment 4 SET SET To program other items repeat steps 2 to 4 5 STOP 19 3 Telephone 3 5 2 Making a call using a one touch dial key 1 Press and hold the desired one touch dial key 1 to 9 You can view other one touch dial
10. To correct a mistake Press 4 or gt to move the cursor to the incorrect number and make the correction To erase all of the numbers press and hold STOP 18 3 Telephone 3 1 Storing names and telephone numbers into the phonebook The unit provides a phonebook 50 items SET MENU 1 Press MENU repeatedly to display PHONEBOOK SET X 2 Enterthe name up to 16 characters see page 17 for instructions SET 3 Enter the telephone number up to 32 digits SET To program other items repeat steps 2 to 3 4 MENU 3 2 Making a phone call using the phonebook 1 PHONEBOOK 2 Press 4 or 7 repeatedly to display the desired item 3 Press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset To search for a name by initial Example LISA 1 PHONEBOOK 2 Press or to initiate the phonebook 3 Press 5 repeatedly to display any name with the initial L see the character table page 17 To search for symbols press 1 4 Press repeatedly to display LISA To stop the search press STOP To dial the displayed number press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset 3 3 Editing a stored item 1 PHONEBOOK 2 Press or repeatedly to display the desired item MENU x f you do not need to edit the name skip to step 5
11. f you pressed MONITOR KX FP205 SP PHONE KX FP215 in step 4 lift the handset before speaking To select the resolution Select the desired resolution according to the character size STANDARD For normal sized characters FINE For small sized characters SUPER FINE For very small sized characters PHOTO For photographs shaded drawings etc Using the FINE SUPER FINE and PHOTO settings will increase transmission time To redial the last number REDIAL FAX START fthe line is busy the unit will automatically redial the number up to 5 times To cancel redialling press STOP To send more than 10 pages at a time Insert the first 10 pages of the document Add the other pages up to 10 at a time on top of the previously inserted pages while the last page is being fed into the unit Pre dialling a fax number 1 Enter the fax number 2 Insert the document 3 FAX START Sending from memory Quick scan feature To use this feature activate feature 34 page 40 beforehand 1 Insert the document 2 Enter the fax number FAX START e f the document exceeds the memory capacity transmission will be cancelled and this feature will be turned OFF automatically You must send the entire document manually This feature cannot be used if the handset is in use or MONITOR KX FP205 SP PHONE KX FP215 is pressed To stop sendi
12. e f the document exceeds the memory capacity transmission will be cancelled faparty is busy or does not answer it will be skipped and redialled later up to 5 times To send the same document to a one time group of items 1 Insert the document PHONEBOOK 2 Press or repeatedly to display oNE TIME BROAD gt gt SET 3 Press or 7 repeatedly to display the desired party SET f you have programmed the wrong item press STOP to erase the item To program other parties repeat step 3 up to 20 items 4 Press FAX START to start transmission to the programmed parties To cancel broadcast transmission Press STOP repeatedly to display SEND CANCELLED gt SET 24 4 Fax 4 5 Selecting the way to use your fax machine Depending on your situation select the way you prefer to use your fax machine Use as a telephone answering machine and or fax TAM FAX mode KX FP215 only Useonly as a fax FAX ONLY mode Use mostly as a telephone TEL mode Use as a telephone and or fax TEL FAX mode Use with answering machine KX FP205 only 4 5 1 Use as a telephone answering machine and or fax TAM FAX mode KX FP215 only Your situation You want to answer phone calls using the telephone answering machine and receive faxes automatically Setup Set the fax machine to TAM FAX mode page 28 by pressing AUTO ANSWER repeatedl
13. 6 1 1 Erasing your recorded greeting message 1 GREETING CHECK To cancel erasing press STOP 2 ERASE Note f you erase your TAM FAX greeting message the pre recorded greeting message will be played when a call is received 33 6 Answering Machine KX FP215 only 6 2 Listening to recorded messages When the unit has recorded new voice messages The AUTO ANSWER indicator will flash when auto answer is turned ON The total number of recorded messages will flash on the display 6 2 1 To play back messages AUTO ANSWER Oo Y HO Q gO rof SP PHONE STOP PLAYBACK 905 NE CU m S cS MENU lt gt 2Q M s lt ET ERASE Press PLAYBACK Only new messages will be played After playing back all of the new messages the AUTO ANSWER indicator will stop flashing but will remain lit up when auto answer is turned ON If you press PLAYBACK at this time all the recorded messages will be played 6 2 2 Useful features during playback To repeat a message Press 4 while listening to the message f you press 4 within 5 seconds of the beginning of the message the previous message will be played To play back a specific message press 4 or gt and search for the message you want to listen to To skip a message Press gt to play the next message To stop playback temporarily Press STOP f you press
14. 8 9 9 42 7 Programmable Features Feature Feature code Selection Resetting advanced 8 0 0 No default features to their default 1 YES settings To reset the advanced features 1 MENU gt 8 0 2 Press 1 to select yes SET SET gt MENU The ECM setting feature 68 on page 41 will not be reset 43 8 Help 8 1 Error messages Reports If a problem occurs during fax transmission or reception one of the following messages will be printed on the sending and journal reports page 22 Message Code Cause amp Solution COMMUNICATION ERROR 40 42 A transmission or reception error occurred Try 46 72 again or check with the other party FF 43 Aline problem occurred Connect the telephone line 44 cord to a different socket and try again An overseas transmission error occurred Try using the overseas mode feature 23 on page 39 DOCUMENT JAMMED Remove the jammed document page 53 ERROR NOT YOUR UNIT 53 A transmission or reception error occurred because 54 of a problem with the other party s fax machine 59 Check with the other party 70 JUNK FAX PROH REJECT The junk fax prohibitor feature of this unit rejected fax reception MEMORY FULL The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording
15. 42 beforehand 2 Press AUTO ANSWER repeatedly to display TEL MODE The AUTO ANSWER indicator turns OFF AUTO ANSWER STOP FAX START Note f you do not answer the call within 10 rings the unit will temporarily answer the call Then you need to enter the remote operation ID to turn the auto answer setting ON See page 35 for details KX FP215 only How to receive phone calls and faxes 1 Lift the handset to answer the call 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press FAX START 3 Replace the handset To stop receiving Press STOP 26 4 Fax How to receive faxes with an extension telephone 1 When the extension telephone rings lift the handset of the extension telephone 2 When document reception is required a fax calling tone slow beep is heard or nosound is heard press X t1 9 default fax activation code firmly 3 Replace the handset Note To receive fax documents using the extension telephone make sure remote fax activation is turned ON feature 41 on page 40 beforehand The default setting is ON 4 6 2 Activating TEL FAX mode 1 Make sure feature 73 is set to TEL FAX page 42 beforehand 2 Press AUTO ANSWER repeatedly to display TEL FAX MODE The AUTO ANSWER indicator turns OFF 3 The ringer volume setting should be ON page 16
16. PLAYBACK within 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback the unit will announce the day of the week and time that each message was recorded If you subscribe to Caller ID service During playback you can call back the displayed name or number using the unit 1 Press MENU during playback The unit stops playback f you do not need to edit the telephone number skip to step 3 2 Edit the telephone number page 21 3 Press SP PHONE or lift the handset 6 2 3 Erasing recorded messages To erase a specific message Press ERASE while listening to the message you want to erase To erase all messages Press ERASE SET 6 3 Leaving a message for others or yourself You can record a voice memo to leave a private message for yourself or someone else Recorded messages are treated as new messages 1 MEMO A long beep will sound 2 Speak clearly about 20 cm away from MIC 3 To stop recording press STOP Note f you record for over 3 minutes the unit will stop recording 34 6 Answering Machine KX FP215 only 6 4 Operating from a remote location Important Program the remote operation ID beforehand feature 11 on page 38 e Set the unit to TAM FAX mode before going out page 28 e Use a touch tone telephone for remote operations 6 4 1 Summary of remote operation 1 Call your unit 2
17. and no other remedy including but not limited to incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser Where the original fax is found to be faulty as a result of unauthorised repairs or modifications or damage either by accident misuse or improper installation then Panasonic reserves the right to charge the customer a contribution towards repair costs If at any time during the guarantee period any parts of the appliance are replaced with parts not supplied or approved by us or of an objective quality safe and suitable for the appliance or has been dismantled or repaired by any person not authorised by us we shall have the right to terminate this guarantee in whole or in part immediately without further notice This warranty applies to the original purchaser only and is not transferable The warranty period applicable to this product shall be 12 months from the date of purchase Please keep these Operating Instructions with your receipt Panasonic Business Systems U K Receipt No Date of Purchase Model No KX FP205E KX FP215E Serial No 58 11 Index 11 1 Index 01 Date and time 16 02 Your logo 17 03 Your fax number 18 04 Sending report 22 06 FAX ring count 37 06 TAM ring count 37 10 Caller s recording time 37 11 Remote operation ID 38 17 Ringer tone 38 22 Automatic journal report 22 23 Overseas mode 39 25 Del
18. be set up to 24 hours in advance of the desired time 0 orr default 1 ON To send a document 1 Insert the document 2 If necessary press or repeatedly to select the desired resolution page 22 MENU gt t1 2 5 Press 1 to select on SET Enter the fax number SET Enter the transmission start time f you selected 12 hour clock format page 16 press X repeatedly to select AM or PM f you selected 24 hour clock format page 16 the time is set using 24 hour clock format 7 SET MENU Or gius o Note To cancel after programming press STOP then SET Setting the Caller ID list 11 2 6 0 orr default The Caller ID list will not be printed to print automatically automatically but the unit will keep a record of the information for the last 30 different callers 1 on The Caller ID list will be printed automatically each time the unit logs 30 different callers page 20 39 7 Programmable Features Feature Feature code Selection Setting the quick scan HISIA This feature is helpful when you want to remove the document for other uses because the unit will release the document before sending or copying 0 orr default Deactivates this feature 1 on The unit will scan the document and store it into memory first then the unit will start sending or copying the
19. disposal For best performance Environment Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors The unit should be kept free from dust high temperature and vibration The unit should not be exposed to direct sunlight Do not place heavy objects on top of the unit When you leave the unit unused for a long period of time unplug this unit from power outlet The unit should be kept away from heat sources such as heaters kitchen stoves etc Damp basements should also be avoided Routine care Wipe the outer surface of the unit with a soft cloth Do not use benzine thinner or any abrasive powder Important Information i NOTES Important Information e If you experience any problems with the normal use of your apparatus you should unplug it from the telephone outlet and connect a known working telephone in its place If the known working telephone still gives problems then please contact the The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected Method of connection customer service department of your This apparatus is connected to the exchange PSTN operator e g BT etc If it line or PABX PMBX extension by the new operates properly then the problems are standard British Telecom plug and socket likely to be a fault in your apparatus In Arrangements for provisio
20. fax press FAX START 4 5 4 Use as a telephone and or fax TEL FAX mode Your situation You want to answer phone calls yourself and receive faxes automatically without rings Setup Set the fax machine to TEL FAX mode page 27 by pressing AUTO ANSWER repeatedly The AUTO ANSWER indicator turns OFF Note Make sure feature 73 is set to TEL FAX page 42 beforehand How phone calls and faxes are received If the call is a phone call the fax machine will ring If a fax calling tone is detected the fax machine will receive the fax automatically without ringing 25 4 Fax 4 5 5 Use with answering machine KX FP205 only Your situation You want to use the fax machine with an answering machine Setup Connect an external telephone answering machine page 28 and set the ring count of the answering machine to less than 4 Set the ring count in FAX ONLY mode of the fax machine to more than 4 if you use with auto answer ON How to receive calls If the call is a phone call the answering machine will record voice messages If a fax calling tone is detected the fax machine will receive a fax automatically 4 6 Receiving a fax manually Auto answer OFF Note By default the unit reduces the size of the received document to 92 when printing See feature 36 on page 40 for details 4 6 1 Activating TEL mode 1 Make sure feature 73 is set to TEL page
21. insert a space STOP To delete a character Note To enter a character that is located on the same dial key as the previously entered character you must first press to move the cursor to the next space To enter your logo Example BILL 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO BI 3 Press 5 3 times LOGO BIL 4 Press to move the cursor to the next space and press 5 3 times LOGO BILL To switch between uppercase or lowercase letters Pressing the button will change the letter input to uppercase or lowercase alternately 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO BI 3 Press x LOGO Bi 4 Press 5 3 times LOGO Bil To correct a mistake Press 4 or gt to move the cursor to the incorrect character and make the correction To erase all of the characters press and hold STOP 17 2 Preparation 2 5 Your fax number You can program your fax number so that it appears on the top of each page sent SET RECALL 0 gt 969 d O DOO o eoeo C MENU STOP 4 1 MENU gt tt 0 3 SET NO 2 Enter your fax number up to 20 digits To enter a press X To enter a space press t To enter a hyphen press RECALL To erase a number press STOP 3 SET 4 Press MENU to exit
22. message page 34 ERASE KX FP215 only To erase messages page 33 34 Q AUTO ANSWER To turn the auto answer setting ON OFF page 26 27 PLAYBACK KX FP215 only To play messages page 34 Q REDIAL PAUSE To redial the last number dialled If the line is busy when you make a call using the MONITOR KX FP205 SP PHONE KX FP215 button the unit will automatically redial the number up to 11 times for phone calls and 5 times for faxes To insert a pause during dialling Q RECALL To access special telephone services or for transferring extension calls The recall time can be changed feature 472 on page 42 CALLER ID To use Caller ID features page 20 p sToP To stop an operation or programming session To erase a character number page 17 Press and hold to erase all characters numbers BROADCAST To send a document to multiple parties page 24 B PRINT REPORT To print reference lists and reports page 56 MENU To start or exit programming 10 1 Introduction and Installation D PHONEBOOK VOLUME To adjust volume page 16 To search for a stored item page 19 23 SET To store a setting during programming p MUTE To mute your voice during a conversation Press again to resume the conversation D SP PHONE KX FP215 For speakerphone operation MONITOR KX FP205 To initiate d
23. on page 12 The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field PAPER JAMMED A recording paper jam occurred Remove the jammed paper page 52 You forced the recording paper into the paper tray too strongly Remove all of the installed paper and re install it gently PHONEBOOK FULL There is no space to store new items in the phonebook Erase unnecessary items page 19 PLEASE WAIT The unit is checking that there is no slack or crease in the ink film Wait for a moment while the check is completed POLLING ERROR The other party s fax machine does not offer the polling function Check with the other party REDIAL TIME OUT The other party s fax machine is busy or has run out of recording paper Try again REMOVE DOCUMENT The document is jammed Remove the jammed document page 53 Press STOP to eject the jammed paper TRANSMIT ERROR A transmission error occurred Try again f you send a fax overseas try the following Use the overseas transmission mode feature 23 on page 39 Add 2 pauses at the end of the telephone number or dial manually UNIT OVERHEATED The unit is too hot Stop using the unit for a while and let the unit cool down 8 3 When a function does not work check here 8 3 1 Initial settings Problem Cause amp S
24. paper jam Install paper page 14 install ink film page 12 or remove the jammed paper page 52 NO DOCUMENT The document was not fed into the unit properly Re insert the document and try again OTHER FAX NOT RESPONDING The other party s fax machine is busy or has run out of recording paper Try again The other party s fax machine rang too many times Send the fax manually page 22 The other party s machine is not a fax machine Check with the other party The number you dialled is not in service PRESSED THE STOP KEY STOP was pressed and fax transmission or reception was cancelled OK Fax transmission or reception was successful 44 8 Help 8 2 Error messages Display If the unit detects a problem one or more of the following messages will appear on the display Display Cause amp Solution BACK COVER OPEN The back cover is open Close the back cover firmly CALL SERVICE There is something wrong with the unit Contact our service personnel CHECK DOCUMENT The document was not fed into the unit properly Re insert the document If misfeeding occurs frequently clean the document feeder rollers page 54 and try again The document is longer than 600 mm Press STOP to remove the document Divide the document into two or more sheets and try again CHECK FILM The ink film is empty Replace the
25. the document To make an enlarged copy of the bottom of the document turn the document around and then make a copy Example 150 enlarged copy Original document Enlarged copy To reduce a document 1 Insert the document 2 COPY gt 3 Press repeatedly to select 92 86 or 72 then press START Setting Recording Original paper size document size 100 A4 A4 Letter default 92 A4 A4 86 A4 A4 72 A4 Legal Note f the image at the bottom of the document is not copied when you copy a document that is the same length as the recording paper try 92 or 86 96 To collate multiple copies The unit can temporarily collate multiple copies in the same order as the original document pages 1 Insert the document 2 COPY 3 Enter the number of copies up to 20 4 Press gt 2 times to display COLLATE OFF 31 5 Copy 5 Press or 7 repeatedly to display COLLATE ON START Example Making 2 copies of a 4 page original document Collated pages Uncollated pages Note The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages 32 6 Answering Machine KX FP215 only 6 1 Recording your greeting message The unit has a pre recorded greeting message for TAM FAX mode I
26. to select on SET 3 Press MENU to exit the program 4 10 2 Storing undesired callers You can register up to 10 undesired numbers from the Caller ID list page 20 if you do not wish to receive faxes from them 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press repeatedly to display JUNK LIST SET SET 3 Press or 7 repeatedly to display the item you wish to prevent the fax reception from gt SET 4 Press STOP to exit the program To display the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press repeatedly to display JUNK LIST DISP SET 3 Press 4 or to display the item 4 Press MENU to exit the program To print the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press gt repeatedly to display JUNK LIST PRINT SET 3 Press MENU to exit the list To erase an item from the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 29 Fax 4 Press gt repeatedly to display JUNK LIST DISP SET Press or repeatedly to display the desired item 4 To cancel erasing press STOP then press MENU SET MENU 30 5 Copy 5 1 Making a copy gt START COPY STOP 1 Adjust the width of the doc
27. unit reduces the size of the received document to 92 when printing See feature 36 on page 40 for details 4 7 1 Activating FAX ONLY mode pra AUTO ANSWER SET For KX FP205 Press AUTO ANSWER repeatedly to display FAX ONLY MODE The AUTO ANSWER indicator turns ON For KX FP215 1 Make sure feature 77 is set to FAX ONLY page 42 beforehand 2 Press AUTO ANSWER repeatedly to display FAX ONLY MODE The AUTO ANSWER indicator turns ON How faxes are received When receiving calls the unit will automatically answer all calls and only receive fax documents Note f you set the ring setting to more than 5 receiving faxes may not be possible feature 06 on page 37 27 4 Fax 4 7 2 Activating TAM FAX mode Telephone Answering Machine Fax mode KX FP215 only 1 Make sure feature 77 is set to TAM FAX page 42 beforehand 2 Press AUTO ANSWER repeatedly to display TAM FAX MODE You can adjust the speaker volume by pressing or while listening to the greeting message The AUTO ANSWER indicator turns ON Note The maximum incoming message recording time can be changed feature 10 on page 37 How phone calls and faxes are received When receiving calls the unit works as an answering machine and or fax Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during t
28. 24 One touch 19 Phonebook 19 TAM FAX mode 25 28 TEL FAX ring setting Feature 78 42 TEL mode 25 26 Toll saver 28 Voice guidance Feature 47 47 Voice time day stamp 34 Volume 16 60 Notes 61 Notes 62 Notes 63 C 0682 Sales Department Panasonic Business Systems U K Panasonic House Willoughby Road Bracknell Berkshire RG12 8FP Manufacturer Panasonic Communications Malaysia Sdn Bhd PLO No 1 Kawasan Perindustrian Senai KB No 104 81400 Senai Negeri Johor Darul Ta zim Malaysia Global web site http panasonic net FP205 Bk PFQX2485ZA CMO0406CKO
29. CE DOWN and press FAX START To store the number in the phonebook follow from step 3 of the storing procedure below 3 9 Erasing caller information 3 9 1 Erasing all caller information 1 Press MENU repeatedly to display CALLER SETUP SET CALL LIST ERASE will be displayed 2 SET To cancel erasing press STOP then MENU 3 SET STOP 3 9 2 Erasing specific caller information 1 CALLER ID 2 Press or repeatedly to display the desired item 4 SET STOP 3 10 Storing caller information into the phonebook 1 CALLER ID 2 Press or repeatedly to display the desired item f the number requires editing see page 21 3 MENU SET SET 21 4 Fax 4 1 Sending a fax manually FAX START STOP MONITOR KX FP205 REDIAL SP PHONE KX FP215 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution 4 Press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset 5 Dial the fax number 6 When a fax tone is heard Press FAX START When the other party answers your call Ask them to press their start button When the fax tone is heard press FAX START
30. Enter the remote operation ID during or after the TAM FAX greeting message 3 When there are new recorded messages 1 Along beep will sound 2 Short beep s will sound up to 8 times This indicates the number of new messages 3 New messages will be played back When there are no new messages A short beep will not sound 1 Wait for 4 seconds or press 5 2 All the recorded messages will be played back 4 Toend remote operation press 9 then hang up Note When the voice memory is full 6 beeps will sound after playing back the recorded messages Erase any unnecessary messages 6 4 2 Remote operation using remote commands 1 Call your unit 2 Enter the remote operation ID during or after the TAM FAX greeting message 3 Enter a remote command within 10 seconds Note When you press a key press firmly Key Remote command 1 Repeats a message during playback 2 Skips a message during playback 4 Plays new messages 5 Plays all messages 7 Records greeting message 9 Stops current operation 0 Turns OFF auto answer setting x1 4 Erases a specific message during playback 1 5 Erases all messages H Skips the greeting message 1 If pressed within the first 5 seconds of a message the previous message will be played 2 To resume operation press a command key within 10 seconds otherwise the marker message recording will
31. Feature 67 41 Ink film 12 Jams Document 53 Recording paper 52 JOURNAL REPORT Feature 22 22 56 Junk fax prohibitor 29 Listening to recorded messages 34 35 Logo Feature 02 17 Manual answer mode Feature 73 42 Memo message 34 One touch 19 Overseas mode Feature 23 39 Phonebook Making a phone call 19 Sending faxes 23 Storing 19 PHONEBOOK LIST 56 Polling 29 Power failure 57 PRINTER TEST 56 Programming 36 Quick scan Feature 34 22 31 Recall time Feature 72 42 Receiving alert Feature 44 47 Receiving faxes Automatically 27 Manually 26 Receiving reduction Feature 36 40 Recording Greeting message 33 Memo message 34 Recording paper 14 57 Recording time Incoming message Feature 10 37 TAM FAX greeting Feature 54 47 Redialling 22 23 Remote operation 35 Remote operation ID Feature 11 38 Reports 59 11 Index Auto call 56 Auto journal 56 Broadcast programming 56 Broadcast sending 24 Caller ID 56 Journal 22 56 Phonebook 56 Power down 51 Printer test 56 Sending 22 Setup 56 Reset Feature 80 43 Resolution 22 31 Ring count FAX ONLY Feature 06 37 TAM FAX Feature 06 37 TEL FAX Feature 78 42 Ringer tone Feature 17 38 Scan contrast Feature 58 47 Sending faxes Broadcast 24 From memory 22 Manually 22 One touch 23 Phonebook 23 Sending report Feature 04 22 SETUP LIST 56 Storing Broadcast
32. PFJXNO430Y PFJA04B012Y 3 Handset cord PFJA04C003Z Paper tray a PFKS1145Z1 6 Starter ink film 10 metres long 5 Paper support PFUS1 704Z fps Operating ee 8 Quick eer guide PFQX2485Z PFQW24732 1 Part numbers are subject to change without notice Note f any items are missing or damaged contact the place of purchase Save the original carton and packing materials for future shipping and transportation of the unit 1 2 Accessory information 1 2 1 Sales and Support Information Customer Care Centre For customers within the UK 08701 580560 For customers within the Republic of Ireland 01 289 8333 Visit our website for product information E mail customer care panasonic co uk Direct Sales at Panasonic UK Order accessory and consumable items for your product with ease and confidence by phoning our Customer Care Centre Monday Thursday 9 00am 5 30pm Friday 9 30am 5 30pm Excluding public holidays Or go on line through our Internet Accessory ordering application at www panasonic co uk Most major credit and debit cards accepted All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd t couldn t be simpler Also available through our Internet is direct shopping for a wide range of finished products take a browse on our website for further details Replacement fi
33. PHONE KX FP215 1 CALLER ID 2 Press to search from the recently received caller information f you press the display order will be reversed 3 Press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset to return the call To send a fax insert the document FACE DOWN and press FAX START To change the way caller information is displayed Press CALLER ID repeatedly after step 2 Example SAM LEE 11 20 20 Jul v t 1345678901 11 20 20 Jul v 3 7 1 Symbols and operations for caller information What v means v on the display means the call has already been viewed or answered If the same person calls more than once The number of times the same caller called x2 to x9 will be displayed Only the date and time of the most recent call will be stored Example The same person called 3 times SAM LEE 10 30 20 Jul x3 To stop viewing Press STOP 3 8 Editing a telephone number before calling back storing 1 CALLER ID 2 Press or repeatedly to display the desired item 3 Press CALLER ID to display the telephone number 4 Press dial key 0 to 9 or X to enter the editing mode and edit the telephone number 5 Press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset to call back the edited number The unit will start dialling automatically To send a fax insert the document FA
34. Panasonic Operating Instructions Compact Plain Paper Fax model no KX FP205E Compact Plain Paper Fax with Digital Answering System wane KX FP215E Please read these operating instructions Be sure to use the telephone line cord before using the unit and save for future included in this unit reference This model is designed to be used only in This unit is compatible with Caller ID To the United Kingdom and Ireland use this feature you must subscribe to the appropriate service of your service provider Thank you for purchasing a Panasonic fax machine Things you should keep a record of eet on CRAT rec ne ow equa Pee Pete A are oe NE Pn Y cc Troll Attach your sales receipt here For your future reference Date of purchase Serial number found on the rear of the unit Dealer s name and address Dealer s telephone number Caution Note that the images of copied or received documents will remain on the used ink film Use discretion when disposing of the used ink film Do not rub or use an eraser on the printed side of recording paper as the print may smear n the event of problems you should contact your equipment supplier in the first instance This equipment is designed for use on the UK and Republic of Ireland analogue telephone network Declaration of Conformity Panasonic Communications Co Ltd declares that this equipment is in compliance
35. an be copied properly the unit is working normally The other party may have sent a faint document or there may be something wrong with the other party s machine Ask them to send a clearer copy of the document or to check their fax machine Some paper has instructions recommending which side to print on Try turning the recording paper over You may have used paper with a cotton and or fibre content that is over 20 such as letterhead or resume paper Recording paper frequently misfeeds Clean the document feeder rollers recording paper feeder and rubber flap page 54 Letters on the received document are distorted f your line has special telephone services such as call waiting the service may have been activated during fax reception Connect the unit to a line that does not have these services I cannot receive documents by pressing X t1 9 on an extension telephone You must set remote fax activation to ON feature 441 on page 40 beforehand You may have changed the remote fax activation code from 3 t1 9 default setting Verify the remote fax activation code feature 41 on page 40 The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 14 install ink film page 12 or remove the jammed paper page 52 The other party complains that they cannot send a document The receiving m
36. assignments by pressing or 2 Press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset 3 5 3 Erasing a one touch dial assignment 1 Press and hold the desired one touch dial key 1 to 9 MENU To cancel erasing press STOP 2 SET Note The number erased from a one touch dial key will not be deleted from the phonebook To erase from the phonebook see page 19 3 6 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company To use this unit s Caller ID features you must subscribe to a Caller ID service Important This unit is designed in accordance with the ETS European Telecommunication Standard and only supports the basic CLIP Calling Line Identification Presentation features This unit will only display the caller s telephone number and name This unit will not support future additional telephone services Depending on the service of the local telephone company the date time of the call or the caller s name may not be displayed Make sure the following ring count is setto 2 or more rings beforehand For KX FP205 FAX ring count feature 06 on page 37 and TEL FAX ring count feature 78 on page 42 ForKX FP215 TAM ring count feature 06 on page 37 FAX ring count feature 406 on page 37 and TEL FAX ring count feature 478 on page 42 3 6 1 How Caller ID is displayed The calling pa
37. ayed send 39 26 Automatic Caller ID list 39 34 Quick scan 22 31 36 Receiving reduction 40 39 LCD display contrast 40 41 Fax activation code 40 44 Memory reception alert 47 46 Friendly reception 47 47 Voice guidance 47 49 Auto disconnection 47 54 Greeting time 47 58 Scan contrast 47 67 Incoming message monitor 47 68 ECM selection 47 72 Recall time 42 73 Manual answer mode 42 76 Connecting tone 42 77 Auto answer 42 78 TEL FAX ring count 42 80 Set default 43 A Accessories 9 Paper support 14 Paper tray 13 Advanced features 39 Auto answer setting Feature 77 42 AUTO CALL LIST 56 Auto disconnection Feature 49 41 AUTO JOURNAL 56 B Basic features 37 BROADCAST LIST 56 Broadcast transmission 24 Button description 10 C Caller ID Calling back 21 Storing 21 CALLER ID LIST Feature 26 20 56 Caller s recording time Feature 10 37 Character table 17 Cleaning 54 Connecting tone Feature 76 42 Connections 15 Copy 31 Collation 31 Enlarge Reduce 31 Date and time Feature 01 16 Delayed transmission Feature 25 39 Display Contrast Feature 39 40 Error messages 45 Document size 23 ECM selection Feature 68 41 Error messages 44 Extension telephone 27 Fax activation code Feature 41 40 Fax number Feature 03 18 FAX ONLY mode 25 27 Friendly reception Feature 46 41 Greeting message TAM FAX 33 Incoming message monitor
38. cording paper was not fed into the unit properly The display will show the following CHECK PAPER Remove the recording paper and straighten Insert the paper then press SET to clear the message 9 2 Document jams 1 Open the front cover Remove the jammed document carefully 2 Close the front cover securely Note Do not pull out the jammed paper forcibly before opening the front cover 538 9 Maintenance 9 3 Document feeder recording paper feeder scanner glass cleaning Clean the document feeder recording paper feeder scanner glass when Documents or recording paper frequently misfeed Smudges or black white lines appear on the original document when sending or copying Important Remove the recording paper then remove the paper tray beforehand otherwise the paper may misfeed or jam 1 Disconnect the mains lead and the telephone line cord 2 Open the front cover push the green button then open the back cover 3 Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the scanner glass with a soft dry cloth Caution Do not use paper products such as paper towels or tissues 4 Clean the recording paper feeder roller with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thorough
39. ding report 1 o 4 0 OFF Sending reports will not be printed 1 on A sending report will be printed after every fax transmission 2 ERROR default A sending report will be printed only when a fax transmission fails Changing the ring count in FAX ONLY mode KX FP205 only 1t o 6 1 1 2 2 default 3 3 4 4 5 5 6 6 nos 8 8 9 9 Changing the ring count in FAX ONLY mode KX FP215 only 1 0 6 ier 2 2 default 3 3 4 4 5 457 6 6 7 7 8 8 9 9 Note Set feature 77 to FAX ONLY page 42 beforehand Changing the ring count in TAM FAX mode KX FP215 only 4 0 6 0 TOLL SAVER 2 2 default 3 3 4 4 Obes 6 6 7 7 See page 28 for details Note Set feature 77 to TAM FAX page 42 beforehand Changing the maximum recording time for incoming messages KX FP215 only H8 11 C0 0 GREETING ONLY The unit plays the greeting message but does not record any incoming messages 1 1 MINUTE 1 minute 2 2 MINUTES 2 minutes 3 3 MINUTES default 3 minutes 37 7 Programmable Features Feature Feature code Selection Setting the remote 4 1 1 1 MENU t1 1 1 operation ID KX FP215 2 To act
40. documents Note e f the document exceeds the memory capacity sending of the whole document or copying of the exceeded document will be cancelled and this feature will be turned OFF automatically documents Receiving oversized H 3 6 If the size of the document sent by the other party is as large as or larger than the recording paper the unit can reduce the document and print it Select the desired reduction rate 1 72 2 86 3 92 default 4 100 Setting Recording paper size Original document size A4 Letter 923 default A4 A4 863 A4 A4 72 A4 Legal 100 A4 Note The information of the sending party is printed on the top of each page Therefore even if the original document is the same size as the recording paper the document will be divided into 2 sheets when printed at 100 Select 92 to print on 1 sheet Changing the LCD display contrast H 3 9 1 NORMAL default 2 DARKER Changing the fax activation code H 4 1 If you wish to use an extension telephone page 27 to receive faxes activate this feature and program the activation code 0 orr 1 on default 1 MENU 4 4 1 2 Press 1 to select on SET 3 Enter your code from 2 to 4 digits using 0 9 X and t1 The default code is x 9
41. ectly page 53 and press SET to clear the message The other party complains they only hear a fax tone and cannot talk FAX ONLY mode is set Tell the other party the number is only used for faxes Change the receiving mode KX FP205 TEL mode page 26 or TEL FAX mode page 27 KX FP215 TAM FAX mode page 28 TEL mode page 26 or TEL FAX mode page 27 REDIAL or PAUSE does not function properly f this button is pressed during dialling a pause will be inserted If pressed immediately after a dial tone is obtained the last number dialled will be redialled The ink film runs out quickly Even if there are only a few sentences every page that comes out of the machine is considered a full page Turn OFF the following features sending report feature 04 on page 37 journal report feature 422 on page 39 Caller ID list feature 26 on page 39 During programming cannot enter the code or ID number All or part of the numbers are the same as another code or ID Change the number remote operation ID feature 11 on page 38 fax activation code feature 41 on page 40 auto disconnection feature 449 on page 41 The unit beeps The memory reception alert of feature 44 is ON page 41 and the unit has a document in memory Press STOP to stop the beeps then see the displayed message instructions to solve the problem The speakerphone is
42. ed exceeded the memory capacity of the unit Send the entire document manually FILM EMPTY The ink film is empty Replace the ink film with a new one page 12 The ink film is slack Tighten it see step 5 on page 12 and install again The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field FILM NEAR EMPTY The remaining ink film is low Prepare a new ink film page 9 MEMORY FULL When making a copy the document being stored exceeded the memory capacity of the unit Press STOP to clear the message Divide the document into sections MESSAGE FULL There is no room left in memory to record voice messages Erase unnecessary messages page 34 MODEM ERROR There is something wrong with the units modem Contact our service personnel 45 8 Help Display Cause amp Solution NO TAM GREETING Your TAM FAX greeting message is not recorded Record a message page 33 The voice guidance feature is set to off Activate feature 47 on page 41 Prerecorded greeting message will be adopted NO FAX REPLY The other party s fax machine is busy or has run out of recording paper Try again OPEN CABINET CHECK FILM SLACK OPEN CABINET CHECK FILM TYPE Please use genuine Panasonic replacement film page 9 The ink film is slack Tighten it see step 5
43. ephone calls when the power fails Alternative arrangements should be made for access to emergency services e Fax transmission and reception will be interrupted f delayed transmission feature 25 on page 39 is programmed and a power failure prevents the document from being sent at the set time the document will be sent after power is restored e f any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed stating which documents in memory have been erased 51 9 Maintenance 9 1 Recording paper jams 9 1 1 When the recording paper has jammed in the unit The display will show the following PAPER JAMMED Important Remove the recording paper then remove the paper tray beforehand otherwise the paper may misfeed or jam 1 Open the front cover push the green button then open the back cover 3 Turn the blue gear in the direction of the arrow until the ink film is tight and at least one layer of ink film is wrapped around the blue core Correct b Incorrect QL No ink film is wrapped around the blue core 52 9 Maintenance 4 Close the back cover securely by pushing down on the dotted area at both ends 8 then close the front cover securely 5 Install the paper tray page 13 then insert the recording paper gently page 14 9 1 2 When the re
44. f you record your own greeting message it will be played instead of the pre recorded greeting message when a call is received The maximum recording time of your greeting message is either 16 seconds default or 60 seconds We recommend you record a message of less than 12 seconds to make it easier to receive faxes Make sure feature 77 is set to TAM FAX page 42 beforehand SET GREETING CHECK GREETING REC 1 GREETING REC SET A long beep will sound STOP 2 Speak clearly about 20 cm away from MIC 3 When finished recording press STOP Note You can change the maximum TAM FAX greeting message recording time to 60 seconds feature 54 on page 41 f you change the setting to 60 seconds we recommend that you tell the caller in your TAM FAX greeting message to press 39 before starting the fax transmission f you change the setting from 60 seconds to 16 seconds your current greeting message will be deleted The pre recorded greeting message will be played when a call is received f you change the maximum recording time of incoming messages to GREETING ONLY feature 10 on page 37 the unit will answer a call with your current greeting message and then hang up Re record your greeting message to inform the caller that the unit will not record any incoming messages To check the greeting message Press GREETING CHECK The unit will play the greeting message
45. fax function 4 The caller presses the start button to send a document Note To use this feature make sure remote fax activation is turned ON Feature 41 on page 40 The fax activation code can also be changed f there is no room left in memory of your answering machine the unit may not be able to receive documents See the operating instructions of the answering machine and erase unnecessary messages 4 9 Receive polling retrieving a fax placed on another fax machine This feature allows you to retrieve a document from another compatible machine Therefore you pay for the call Make sure that no documents are fed into your unit and that the other party s machine is ready for your call 1 Press MENU repeatedly to display POLLING 2 SET 3 Dial the fax number 4 FAX START The unit will start reception 4 10 Junk fax prohibitor preventing fax reception from undesired callers If you subscribe to Caller ID service page 20 this feature prevents fax reception from calls that do not show caller information Additionally the fax machine will not accept faxes originated from numbers that match the one on a programmable junk fax prohibitor list Important This feature does not work when manual reception is performed 4 10 1 Activating the junk fax prohibitor 1 Press MENU repeatedly to display JUNK FAX PROH gt gt 2 Press or repeatedly
46. features provided by telephone companies Change the code on the answering machine to another number which does not include 7 Callers complain that they cannot send a document There is no room left in memory of your answering machine to record voice messages See the operating instructions of the answering machine and erase unnecessary messages You set the answering machine to only give a greeting message 8 3 7 Answering machine KX FP215 only Problem Cause amp Solution cannot listen to messages from a remote location Press the remote operation ID code correctly and firmly feature 11 on page 38 The unit is not in TAM FAX mode Change to TAM FAX mode page 35 50 8 Help Problem Cause amp Solution The other party complains that they cannot leave a voice message The recording time is set to GREETING ONLY Select 1 MINUTE 2 MINUTES or 3 MINUTES feature 10 on page 37 The memory is full Erase unnecessary messages page 34 Make sure there is no other answering machine connected on the same line Caller ID information does not display during message playback The caller information will not be displayed if a message is recorded by using MEMO page 34 8 3 8 If a power failure occurs The unit will not function The unit is not designed for making emergency tel
47. handset cord 1 8 Paper tray Pull up the metal recording paper guide then install the paper tray match 13 1 Introduction and Installation 1 9 Paper support Hold open the paper support then insert the ends into the holes on the paper tray 1 10 Recording paper The unit can hold up to 20 sheets of 60 g m to 90 g m paper Please refer to page 57 for more information on recording paper 1 Fan the paper to prevent paper jams 2 Insert the paper gently print side down Do not force the paper into the paper tray fthe paper is notinserted correctly remove all of the installed paper and re install it gently Otherwise the paper may jam Slant Note e Remove all of the installed paper before adding paper Correct 14 2 Preparation 2 1 Connections Caution The mains lead must remain connected at all times Never install telephone wiring during a lightning storm When you operate this product the power outlet should be near the product and easily accessible Be sure to use the telephone line cord included in this unit Do not extend the telephone line cord D Telephone line cord Connect to telephone network Mains lead Connect to Household Mains Supply 220 240 V 50 Hz EXT socket KX FP205 only You can connect an answering machine or a telephone Remove the stopper
48. he same call Inform the caller of the following procedure beforehand 1 The caller calls your unit The answering machine will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses X 9 The unit will activate the fax function 4 The caller presses the start button to send a fax Changing the ring count in TAM FAX mode You can select from 2 default 3 4 5 6 7 or TOLL SAVER This setting can be changed by feature 06 on page 37 TOLL SAVER The unit answers after 2 rings when new messages have been recorded and after 4 rings when there are no new messages If you call your unit from a remote location to listen to new messages page 35 you will know that there are no messages when the unit rings for the 3rd time You can then hang up without being charged for the call Note f you set to more than 3 receiving faxes may not be possible Answering calls with an extension telephone When answering a call after the greeting message has started or while the call is being recorded press 3 0 default auto disconnection code to stop the greeting message or recording and talk to the caller The code can be changed in feature 49 on page 41 4 8 Using the unit with an answering machine KX FP205 only 4 8 1 Setting up the unit and an answering machine 1 Connect the answering machine 1
49. horised service centre Information on Disposal for Users of Waste Electrical amp Electronic Equipment private households This symbol on the products and or accompanying documents means that used electrical and electronic products should not be mixed with general household waste For proper treatment recovery and recycling please take these products to designated collection points where they will be accepted on a free of charge basis Alternatively in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste Important Information handling Please contact your local authority for further details of your nearest designated collection point Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation For business users in the European Union If you wish to discard electrical and electronic equipment please contact your dealer or supplier for further information Information on Disposal in other Countries outside the European Union This symbol is only valid in the European Union If you wish to discard this product please contact your local authorities or dealer and ask for the correct method of
50. ialling without lifting the handset D FAX START To send or receive a fax A COPY To copy a document page 31 1 5 Overview The pictured model is KX FP215 Document guides Paper tray 3 Metal recording paper guide Paper support Recording paper exit Recording paper entrance Microphone KX FP215 only Front cover 9 Document entrance Document exit Speaker 2 Green button Back cover release button 3 Back cover Removing the shipping tape 11 1 Introduction and Installation 1 6 Ink film The included film roll is a starter ink film 1 Open the front cover 4 Insert the blue gear of the ink film roll into the front left slot of the unit and the white gear of the ink film roll into the rear left slot of the unit The ink film is safe to touch and will not rub off on your hands like carbon paper 5 Make sure the blue gear and white gear are installed as shown Turn the blue gear in the direction of the arrow until the ink film is tight and at least one layer of ink film is wrapped around the blue core 12 1 Introduction and Installation Correct Incorrect o 9 No ink film is wrapped around the blue core 6 Close the back cover securely by pushing down on the dotted area at both ends 1 7 Handset cord Connect the
51. if attached Answering machine not included Note To avoid malfunction do not position the fax machine near appliances such as TVs or speakers which generate an intense magnetic field f any other device is connected to the same telephone line this unit may disturb the network condition of the device f you use the unit with a computer and your internet provider instructs you to install a filter please connect it as follows 15 2 Preparation 2 2 Adjusting volume SET Ringer volume While the unit is idle press or lt f there are any documents in the document entrance you cannot adjust the volume Confirm that there are no documents in the entrance To turn the ringer OFF Press repeatedly to display RINGER OFF OK SET The unit will not ring To turn the ringer back ON press Ringer tone You can select the ringer tone from one of 3 patterns feature 17 on page 38 Handset receiver volume While using the handset press or lt Speaker volume While using the monitor speakerphone press 4 or 2 3 Date and time SET MENU lt gt 1 MENU gt 0 1 SET D 01 M 01 Y 06 TIME 00 00 2 Enter the current date month year hour minute by selecting 2 digits for each Press X repeatedly to select AM
52. ilms film refills ink cartridges toner cartridges drum units paper and paper loads or any optional accessories which may have been purchased either at the same time as or subsequent to the main unit Such accessories should be returned to the point of purchase if found to be faulty In the event of a failure please take the following action a Refer to the Help section of your instruction manual in order to identify and possibly correct the problem b If the problem is not resolved after referring to the user guide please contact our customer helpline on 08701 580560 for UK or 01 6130082 for the Republic of Ireland In the event the helpline cannot resolve the problem a like for like exchange fax will be despatched The helpline operator will give you specific instructions on how the exchange will be executed Failure to comply with these instructions may result in delay and cost to you The exchange fax will be delivered in a customised case by courier It is the customer s responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection to enable the courier to return it to Panasonic The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the warranty period will transfer to the exchange unit The purchaser s sole and exclusive remedy under this guarantee against Panasonic is for the repair or replacement of the appliance or any defective parts
53. ing mode is set to TEL mode Change the receiving mode KX FP205 FAX ONLY mode page 27 or TEL FAX mode page 27 KX FP215 TAM FAX mode page 28 FAX ONLY mode page 27 or TEL FAX mode page 27 The time taken to answer the call is too long Decrease the number of rings in feature 06 page 37 and feature 78 page 42 The greeting message is too long Record a shorter message page 33 The display shows CONNECTING but faxes are not received The receiving mode is set to FAX ONLY mode and the incoming call is not a fax Change the receiving mode KX FP205 TEL mode page 26 or TEL FAX mode page 27 KX FP215 TEL mode page 26 TAM FAX mode page 28 or TEL FAX mode page 27 48 8 Help Problem Cause amp Solution A blank sheet is ejected f a blank sheet is ejected after the received document is printed out the size of the document sent by the other party is as large as or larger than the recording paper and the receiving reduction rate is not programmed correctly Program the proper rate in feature 36 page 40 The other party placed the document in their fax machine facing the wrong way Check with the other party The printing quality is poor Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 9 for further details The thermal head is dirty Clean it page 55 f documents c
54. ink paste or correction fluid has dried completely To send a document with a width of less than 210 mm we recommend using a copy machine to copy the original document onto A4 or letter sized paper then sending the copied document 4 3 Sending a fax using the phonebook and one touch dial Before using this feature store the desired names and telephone numbers into the phonebook page 19 and one touch dial page 19 1 Adjustthe width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution page 22 4 Using the phonebook 1 PHONEBOOK 2 Press or 7 repeatedly to display the desired item FAX START Using one touch dial 1 Press and hold the desired one touch dial key 1 to 9 You can view other one touch dial assignments by pressing or lt 2 FAX START Fax auto redial If the line is busy or if there is no answer the unit will automatically redial the number up to 5 times To cancel redialling press STOP 23 4 Fax 4 4 Broadcast transmission By storing the phonebook items page 19 into the broadcast memory you can send the same document to multiple parties up to 20 Your programmed items will remain in the broadcast memory allowing frequent re use
55. ink film with a new one page 12 The ink film is not installed Install it page 12 The ink film is slack or creased Tighten it see step 5 on page 12 CHECK MEMORY The memory telephone numbers parameters etc has been erased Re program CHECK PAPER The recording paper is not installed or the unit has run out of paper Install paper and press SET to clear the message The recording paper was not fed into the unit properly page 53 Re install paper page 14 and press SET to clear the message The recording paper has jammed near the recording paper entrance Remove the jammed paper page 52 and press SET to clear the message FAX IN MEMORY See the other displayed message instructions to print out the document Received documents are stored in memory due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 14 install ink film page 12 or remove the jammed paper page 52 You will lose all faxes in memory if the power is removed Check with power connected FAX MEMORY FULL The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 14 install ink film page 12 or remove the jammed paper page 52 You will lose all faxes in memory if the power is removed Check with power connected When performing memory transmission the document being stor
56. ivate the remote operation feature enter a 3 digit only remote operation ID To deactivate the remote operation feature press X 3 SET MENU Setting the ringer tone 4 1 7 1 TONE 1 default 2 TONE 2 3 TONE 3 38 7 Programmable Features 7 3 Advanced features Feature Feature code Selection Setting the journal H 2 2 0 orr The unit will not print a journal report but will keep a report to print record of the last 30 fax transmissions and receptions automatically 1 on default The unit will print a journal report automatically after every 30 new fax transmissions and receptions page 22 Sending documents 1 2 3 If you cannot send a fax overseas even if the number is correct overseas and the line is connected activate this feature before sending the fax This feature improves the reliability by reducing the transmission speed 0 oFF Deactivates this feature 1 NEXT FAX This setting is effective only for the next attempted fax transmission After transmission the unit will return to the previous setting 2 ERROR default When the previous fax transmission fails and you wish to re send the document Note Calling charges may be higher than usual Sending a fax at a 1t 2 1 5 This feature allows you to take advantage of low cost calling specified time hours offered by your telephone company This feature can
57. lm Model No Part No KX FA52X 30 m x 2 rolls Each roll will print about 90 A4 sized pages 1 To ensure the unit operates properly we recommend using the Panasonic replacement film The ink film is not reusable Do not rewind and use the ink film again To place an order for KX FA52X online Visit our web site http shop panasonic co uk icat acommunications 1 3 Extension telephone adaptor for UK KX FP205 only When using the unit with an external answering machine page 28 please purchase an extension telephone adaptor e g PQJA10058Z by contacting one of the following www panasonic co uk Panasonic Customer Care Centre on Telephone number 08701 580560 1 Introduction and Installation local Panasonic authorised dealer To EXT socket N C b1 S I ug e al To telephone line cord of N C external telephone or telephone view A answering machine a1 b1 Line S Shunt E Earth Recall This function is not provided on this fax machine 1 4 Button descriptions 0 00000909 OOO LJ cC ooo amp 1201304 The pictured model is KX FP215 MIC Microphone KX FP215 only The built in microphone GREETING REC KX FP215 only To record a greeting message page 33 GREETING CHECK KX FP215 only To check a greeting message page 33 MEMO KX FP215 only To record a memo
58. ly 5 Close the back cover securely by pushing down on the dotted area at both ends then close the front cover securely 9 6 Install the paper tray page 13 then insert the recording paper gently page 14 7 Connect the mains lead and the telephone line cord 54 9 Maintenance 9 4 Thermal head cleaning If smudges or black white lines appear on a copied received document check whether there is dust on the thermal head Clean the thermal head to remove the dust Important Remove the recording paper then remove the paper tray beforehand otherwise the paper may misfeed or jam 1 Disconnect the mains lead and the telephone line cord 2 Open the front cover push the green button then open the back cover 4 Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly Caution To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 5 Re install the ink film and close the covers see step 4 to 7 on page 12 6 Install the paper tray page 13 then insert the recording paper gently page 14 7 Connect the mains lead and the telephone line cord 55 10 General Information 10 1 Reference lists and reports You can print out the following lists and reports for your reference SETUP LIST PHONEBOOK LIST
59. maged or frayed If liquid has been spilled into the unit If the unit has been exposed to rain or water If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions Improper adjustment may require extensive work by an authorised service centre E If the unit has been dropped or physically damaged F Ifthe unit exhibits a distinct change in performance 14 During thunderstorms avoid using telephones except cordless types There may be a remote risk of an electric shock from lightning Dom 15 Do not use this unit to report a gas leak when in the vicinity of the leak SAVE THESE INSTRUCTIONS CAUTION Installation Never install telephone wiring during a lightning storm Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Do not touch the plug with wet hands WARNING To prevent the risk of fire or electrical shock do not expose this product to rain or any type of moisture Unplug this unit from power outlets if it emits smoke an abnormal smell or makes unusual noise These conditions can cause fire or electric shock Confirm that smoke has stopped and contact an aut
60. n of this type of this case consult your supplier for advice termination can be made through the e Your PSTN operator may charge you if nearest British Telecom Sales Office they attend a service call that is not due to apparatus supplied by them This apparatus may be connected to the following types of installation a For connection to the public switched telephone network PSTN and compatible PBX Private Branch Exchange which use DTMF signalling Please consult your supplier for an up to date list of compatible PBX s b The apparatus can be used on extension Sockets connected to a direct exchange line D E L C This apparatus is suitable for connection to the telecommunication system directly or via compatible private branch exchange as an extension The supplier of the apparatus should be consulted for an up to date list of PBX s with which the apparatus is compatible It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX s e This apparatus is suitable for connection to a PBX with or without initial proceed indication e This apparatus is suitable for connection to a PBX with or without secondary proceed indication Any cases of difficulty should be referred in the first instance to the supplier of the apparatus d The apparatus must not be connected in the following manner As an extension to a pay phone As a party line with shared ser
61. ng Press STOP Printing a sending report A sending report provides you with a printed record of transmission results errors etc To print sending reports make sure feature 04 is activated page 37 The default setting is ERROR For an explanation of error messages see page 44 Printing a journal report A journal report provides you with a printed record of the 30 most recent fax transmissions and receptions To print it manually see page 56 To print it automatically after every 30 new fax transmissions and receptions make sure feature 22 is activated page 39 For an explanation of error messages see page 44 22 4 Fax 4 2 Document requirements Minimum document size Maximum document size mem 216 mm 128 mm 600 mm Effective scanning area Shaded area will be scanned 216 mm Document weight Single sheet 45 g m to 90 g m Multiple sheets 60 g m to 80 g m Note e Remove clips staples or other fasteners Do not send the following types of documents Make a copy of the document using another copier and send the copy Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite side that can be seen through the other side such as newsprint Check that
62. not working Use the speakerphone in a quiet room f you have difficulty hearing the other party adjust the volume The unit does not display the caller s name and or telephone number You need to subscribe to a Caller ID service Othertelephone equipment may be interfering with your phone Disconnect it and try again Other electrical appliances connected to the same outlet may be interfering with the Caller ID information Telephone line noise may be affecting the Caller ID information The caller requested not to send his her information page 20 The display exits the Caller ID list while viewing caller information Do not pause for over 3 minutes while viewing 47 8 Help 8 3 3 Fax sending Problem Cause amp Solution cannot send documents The telephone line cord is connected to the EXT socket on the unit Connect to the LINE socket page 15 KX FP205 only The other party s fax machine is busy or has run out of recording paper Try again The other party s machine is not a fax machine Check with the other party The other party s fax machine failed to answer the fax automatically Send the fax manually page 22 The memory is full of received documents and the quick scan feature 34 on page 40 is ON Turn this feature OFF and send the fax again cannot send a fax overseas Use the overseas transmission mode featu
63. ns are subject to change without notice The pictures and illustrations in these instructions may vary slightly from the actual product Recording paper specifications Recording paper size A4 210 mm x 297 mm Recording paper weight 60 g m to 90 g m Note for recording paper Do not use the following types of paper Paper with cotton and or fibre content that is over 20 such as letterhead paper or paper used for resumes Extremely smooth or shiny paper or paper that is highly textured Coated damaged or wrinkled paper Paper with foreign objects attached such as tabs or staples Paper which has dust lint or oil stains Paper that will melt vaporize discolour scorch or emit dangerous fumes near 200 C such as vellum paper These materials may transfer onto the fusing roller and cause damage Moist paper Some paper only accepts print on one side Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs For proper paper feeding and best print quality we recommend using long grained paper Do not use paper of different types or thickness at the same time This may cause paper jams Avoid double sided printing Do not use paper printed from this unit for double sided printing with other copiers or printers This may cause paper jams To avoid curling do not open paper packs until you are ready to use the paper Store
64. ode is set to TEL mode Receive the document manually page 26 or change the receiving mode KX FP205 FAX ONLY mode page 27 or TEL FAX mode page 27 KX FP215 TAM FAX mode page 28 FAX ONLY mode page 27 or TEL FAX mode page 27 The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 14 install ink film page 12 or remove the jammed paper page 52 cannot select the desired receiving mode f you want to set TAM FAX KX FP215 only or FAX ONLY mode KX FP205 Press AUTO ANSWER repeatedly until FAX ONLY MODE is displayed KX FP215 Select the desired mode using feature 477 page 42 and press AUTO ANSWER repeatedly until the desired mode is displayed f you want to set TEL or TEL FAX mode set the desired mode using feature 73 page 42 and press AUTO ANSWER repeatedly to select the desired mode 49 8 Help 8 3 5 Copying Problem Cause amp Solution The unit will not make a copy The ink film is empty Replace the ink film with a new one page 12 You cannot make a copy during programming You cannot make a copy during a telephone conversation A black line white line or smudge appears on the copied document The scanner glass or rollers are dirty with correction fluid etc Clean them page 54 Please do not insert a document befo
65. olution cannot hear a dial tone The telephone line cord is connected to the EXT socket on the unit Connect to the LINE socket page 15 KX FP205 only f you used a splitter coupler to connect the unit remove the splitter coupler and connect the unit to the wall socket directly If the unit operates properly check the splitter coupler Disconnect the unit from the telephone line and connect a known working telephone If the working telephone operates properly contact our service personnel to have the unit repaired If the working telephone does not operate properly contact your telephone company The mains lead or telephone line cord is not connected Check the connections f you have connected the fax machine through a computer modem connect the fax machine directly to a telephone line socket The unit does not work Check the connections page 15 46 8 Help Problem Cause amp Solution The unit does not ring The ringer volume is turned OFF Adjust it page 16 8 3 2 General Problem Cause amp Solution The unit displays PAPER JAMMED even though paper is installed You forced the recording paper into the paper tray too strongly Remove all of the installed paper and re install it gently The unit displays CHECK PAPER even though paper is inserted The paper is inserted halfway Insert it corr
66. on a stable surface Serious damage and or injury may result if the unit falls 6 Donotcover slots and openings on the unit They are provided for ventilation and protection against overheating Never place the unit near radiators or in a place where proper ventilation is not provided 7 Use only the power source marked on the unit If you are not sure of the type of power supplied to your home consult your dealer or local power company 8 For safety purposes this unit is equipped with a grounded plug If you do not have this type of outlet please have one installed Do not defeat this safety feature by tampering with the plug 9 Do not place objects on the mains lead Install the unit where no one can step or trip on the cord 10 Do not overload power outlets and extension cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorised service centre when service is required Opening or removing covers may expose you to dangerous voltages or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur When the mains lead is da
67. re 23 on page 39 Add two pauses at the end of the telephone number or dial manually The other party complains that letters on their received document are distorted or not clear f your line has special telephone services such as call waiting the service may have been activated during fax transmission Connect the unit to a line that does not have these services An extension telephone on the same line is occupying the line Hang up the extension telephone and try again Try copying the document with this unit If the copied image is clear there may be something wrong with the other party s machine Adjust the scan contrast using feature 58 page 41 The other party complains that black lines white lines or smudges appear on their received document The scanner glass or rollers are dirty with correction fluid etc Clean them page 54 Please do not insert a document before correction fluid has dried completely Documents frequently misfeed Clean the document feeder rollers recording paper feeder and rubber flap page 54 8 3 4 Fax receiving Problem Cause amp Solution I cannot receive documents The telephone line cord is connected to the EXT socket on the unit Connect to the LINE socket page 15 KX FP205 only The ink film is empty Replace the ink film with a new one page 12 cannot receive documents automatically The receiv
68. re correction fluid has dried completely The copied image is distorted Adjust the width of the document guides to fit the actual size of the document The printing quality is poor Original Copy Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 9 for further details The thermal head is dirty Clean it page 55 Some paper has instructions recommending which side to print on Try turning the recording paper over You may have used paper with a cotton and or fibre content that is over 20 such as letterhead or resume paper Documents or recording paper frequently misfeed Clean the document feeder rollers recording paper feeder and rubber flap page 54 8 3 6 Using an answering machine KX FP205 only Problem Cause amp Solution cannot receive documents automatically Your greeting message on the answering machine is too long Shorten the message Record a message up to 10 seconds long The answering machine rings too many times Set to 1 or 2 rings cannot receive voice messages Check if the answering machine is turned ON and connected to the unit properly page 28 e Set the number of rings on the answering machine to 1 or 2 pressed the remote access code to access the answering machine remotely but the line was disconnected The code may include which is used for certain
69. re which is coloured GREEN AND YELLOW must be connected to the terminal in the plug which is marked with the letter E or by the Earth symbol or coloured GREEN or GREEN AND YELLOW The wire which is coloured BLUE must be connected to the terminal in the plug which is marked with the letter N or coloured BLACK The wire which is coloured BROWN must be connected to the terminal in the plug which is marked with letter L or coloured RED How to replace the fuse Open the fuse compartment with a screwdriver and replace the fuse and fuse cover Table of Contents 1 Introduction and Installation Accessories 1 1 Included accessories 9 1 2 Accessory information sssssss 9 1 8 Extension telephone adaptor for UK KX EP205 only cedet ie 9 Finding the Controls 1 4 Button descriptions eessssse 10 1 5 Overview ssicnosneti ensaioa 11 Installation 16 BK films ufi 12 1 7 Handset cord 13 1 8 Pap r tray iue eet tete 13 1 9 Paper SUpport s draia yai 14 1 10 Recording paper eeeeeeees 14 2 Preparation Connections and Setup 2 1 X Connections ice laa 15 Volume 2 2 Adjusting volume eese 16 Initial Programming 2 9 Dateand times relie 16 2 4 Yourlogo eie ee RIPE 17 2 5 Your fax number eria r 18 3 Telephone Automatic Dialling 3 1 Storing names and telephone n
70. rty s name or telephone number will be displayed after the 1st ring You have the option of whether or not to answer the call The unit will automatically store caller information name telephone number date and time of the call the number of times called from the 30 most recent callers It is possible to view caller information one at a time on the display page 21 or print the entire Caller ID list page 56 When caller information is received and it matches a telephone number stored in the unit s phonebook the stored name will be displayed f the unit is connected to a PBX Private Branch Exchange system caller information may not be received properly Consult your PBX supplier e f the unit cannot receive caller information the following will be displayed OUT OF AREA The caller dialled from an area which does not provide Caller ID service PRIVATE CALLER The caller requested not to send caller information LONG DISTANCE The caller made a long distance call To confirm caller information using the Caller ID list To print manually see page 56 To print automatically after every 30 new calls activate feature 26 page 39 20 3 Telephone 3 7 Viewing and calling back The display will show the number of new calls in standby mode Example 10 CALLS 10 59 CALLER ID STOP FAX START MONITOR KX FP205 SP
71. start Recording a marker message After playing back the messages you can leave an additional message 1 Wait for 3 beeps indicating the end of the remote operation Hear 1 beep Wait about 10 seconds Hear the voice guide or hear 1 beep E OUN Leave a message To turn ON the auto answer setting 1 Call your unit and wait for 10 rings A beep will sound 2 Enter the remote operation ID feature 11 on page 38 within 8 seconds The auto answer setting will be turned ON The receiving mode will be set to TAM FAX 3 Hang up the handset Note You cannot turn ON the auto answer setting when the unit is set to TEL FAX mode 35 7 Programmable Features 7 1 Programming OO ES MENU SET 1 MENU 2 Press t and the 2 digit code 3 Press the desired command to display the desired setting This step may be slightly different depending on the feature 4 SET 5 To exit programming press MENU 36 7 Programmable Features 7 2 Basic features Feature Feature code Selection Setting the date and time HJO Enter the date and time using the dial keypad See page 16 for details Setting your logo 4 0 2 Enter your logo using the dial keypad See page 17 for details Setting your fax number 4 0 3 Enter your fax number using the dial keypad See page 18 for details Printing a sen
72. umbers into the phonebook eese 19 3 2 Making a phone call using the phonebook 19 3 3 Editing a stored item ss 19 3 4 Erasing a stored item ssss 19 3 5 Ome touch dial ssseeeeseess 19 Caller ID 3 6 Caller ID service eeeeeeeees 20 3 7 Viewing and calling back 21 3 8 Editing a telephone number before calling b ck storihg tee ia eta 21 3 9 Erasing caller information 21 3 10 Storing caller information into the phonebock seeeee 21 4 Fax Sending Faxes 4 1 Sending a fax manually 22 4 2 Document requirements 23 4 3 Sending a fax using the phonebook and one touch dial es 23 4 4 Broadcast transmission 24 Receiving Faxes 4 5 Selecting the way to use your fax machine 25 4 6 Receiving a fax manually Auto answer OFF ccsseeeeereeeeseeeeeees 26 4 7 Receiving a fax automatically Auto answer e ada EE 27 4 8 Using the unit with an answering machine KX EP205 only itti its 28 4 9 Receive polling retrieving a fax placed on another fax machine sssse 29 4 10 Junk fax prohibitor preventing fax reception from undesired callers 29 5 Copy Copying 5 1 Making a cop
73. ument guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution f you select STANDARD copying will be performed using FINE mode 4 COPY f necessary enter the number of copies up to 20 5 Press START or the unit will start copying within 20 seconds The unit will start copying Note Any document which can be sent as a fax can also be copied page 23 To select the resolution Select the desired resolution according to the character size FINE For small sized characters SUPER FINE For very small sized characters PHOTO For photographs shaded drawings etc Copying from memory Quick scan feature This feature is helpful when you want to copy the document then remove it for other uses To use this feature activate feature 434 page 40 beforehand The default setting is OFF f the document exceeds the memory capacity copying of the exceeded document will be cancelled and this feature will be turned OFF automatically To stop copying Press STOP 5 1 1 More copying features To enlarge a document 1 Insert the document 2 COPY 3 Press 4 repeatedly to select 150 or 200 gt START The unit will enlarge the centre of the upper part of
74. unused paper in the original packaging in a cool and dry location 57 10 General Information 10 3 Condition of guarantee 1 10 11 12 13 14 This machine is supplied with a one year swap out warranty Please retain your Proof of Purchase and Packaging in the unlikely event that your machine should require attention For further information please contact us on 08701 580560 for UK or 01 6130082 for the Republic of Ireland in addition you can visit our web site at www panasonic co uk This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers This warranty relates only to product used within Mainland Great Britain please refer to your dealer warranty information relating to use elsewhere within the United Kingdom and Ireland This product is designed for use only on the United Kingdom and Ireland s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions You should complete the registration form overleaf and fax it to us with 7 days of purchase failure to do so may result in delays in providing warranty service This warranty covers breakdowns due to design or manufacturing faults it does not apply to damage however caused wear or tear neglect incorrect adjustment or repair or to any items of limited natural life This warranty does not cover consumables i e ink f
75. vice Important Information For your safety This appliance is supplied with a moulded three pin mains plug for your safety and convenience A 13 amp fuse is fitted in this plug Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 13 amps and that it is approved by ASTA or BSI to BS1362 Check for ASTA mark e or the BSI mark Y on the body of the fuse If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced If you lose the fuse cover the plug must not be used until a replacement cover is obtained A replacement fuse cover can be purchased from your local Panasonic dealer IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY THERE IS A DANGER OF SEVERE ELECTRICAL SHOCK IF THE CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET If a new plug is to be fitted please observe the wiring code as shown below If in any doubt please consult a qualified electrician WARNING THIS APPLIANCE MUST BE EARTHED IMPORTANT The wires in this mains lead are coloured in accordance with the following code Green and Yellow Earth Blue Neutral Brown Live As the colours of the wire in the mains lead of this appliance may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wi
76. with the essential requirements and other relevant provisions of Radio amp Telecommunications Terminal Equipment R amp TTE Directive 1999 5 EC Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting http Awww doc panasonic de Contact Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15 22525 Hamburg Germany Note The suffix in the model number will be omitted in these instructions Most figures shown in these operating instructions are based on a KX FP205 Copyright This material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited without the written consent of Panasonic Communications Co Ltd 2006 Panasonic Communications Co Ltd All Rights Reserved Important Information Important safety instructions When using this unit basic safety precautions should always be followed to reduce the risk of fire electric shock or personal injury 1 Read and understand all instructions 2 Follow all warnings and instructions marked on this unit 3 Unplug this unit from power outlets before cleaning Do not use liquid or aerosol cleaners 4 Do not use this unit near water for example near a bathtub wash bowl kitchen sink etc 5 Place the unit securely
77. x height 106 mm x width 356 mm x depth 200 mm B Mass Weight Approx 2 7 kg B Power consumption Standby Approx 1 5 W Transmission Approx 15 W Reception Approx 40 W When receiving a 20 black document Copy Approx 40 W When copying a 20 black document Maximum Approx 135 W When copying a 100 black document B Power supply 220 240 V AC 50 Hz E Fax memory capacity Transmission Approx 25 pages Reception Approx 28 pages Based on the ITU T No 1 Test Chart in standard resolution 56 10 General Information E Voice memory capacity KX FP215 only Approx 18 minutes of recording time including greeting messages 1 Transmission speed depends on the contents of the pages resolution telephone line conditions and capability of the other party s machine 2 Transmission speed is based on the ITU T No 1 Test Chart with original mode If the capability of the other party s machine is inferior to your unit the transmission time may be longer 8 If an error occurs during fax reception such as a paper jam or if the recording paper runs out the fax and subsequent faxes will be retained in memory 4 Recording time may be reduced by the calling party s background noise Note The accuracy of the clock is approximately 60 seconds a month ITU T No 1 Test Chart THE SLEREXE COMPANY LIMITED RSET Mos SER skr ous 4513 SIG x Ie Note Design and specificatio
78. y eemmH 31 6 Answering Machine KX FP215 only Greeting 6 1 X Recording your greeting message 33 Incoming Messages 6 2 Listening to recorded messages 34 Memo Message 6 3 Leaving a message for others or yourself 34 Remote Operation 6 4 Operating from a remote location 35 7 Programmable Features Features Summary 7 1 Programming r 36 7 2 Basic features ssssseeee 37 7 3 Advanced features eee 39 8 Help Error Messages 8 1 Error messages Reports 44 8 2 Error messages Display 45 Troubleshooting 8 3 When a function does not work check here 46 9 Maintenance Jams 9 1 Recording paper jams 52 9 2 DOCUMENT jams esee 53 Cleaning 9 3 Document feeder recording paper feeder scanner glass cleaning 54 9 4 Thermal head cleaning 55 10 General Information Printed Reports 10 1 Reference lists and reports 56 Specifications 10 2 Specifications 56 Condition of guarantee 10 3 Condition of guarantee 58 Table of Contents 11 Index WAAL pde careret aana a dee 1 Introduction and Installation 1 1 Included accessories Handset Telephone line cord
79. y The AUTO ANSWER indicator turns ON as AUTO ANSWER FAX START Note Make sure feature 77 is set to TAM FAX page 42 beforehand Do not connect an answering machine to the same telephone line If connected set the automatic answer feature to OFF by pressing AUTO ANSWER repeatedly How phone calls and faxes are received If the call is a phone call the fax machine will record the caller s message automatically If a fax calling tone is detected the fax machine will receive the fax automatically 4 5 2 Use only as a fax FAX ONLY mode Your situation You have a separate telephone line just for faxes Setup Set the fax machine to FAX ONLY mode page 27 by pressing AUTO ANSWER repeatedly The AUTO ANSWER indicator turns ON C AUTO ANSWER Note Make sure feature 77 is set to FAX ONLY page 42 beforehand KX FP215 only How faxes are received All incoming calls will be answered as faxes 4 5 3 Use mostly as a telephone TEL mode Your situation You want to answer calls by yourself If a fax call is received you must receive the fax manually Setup Set the fax machine to TEL mode page 26 by pressing AUTO ANSWER repeatedly The AUTO ANSWER indicator turns OFF c AUTO ANSWER Note Make sure feature 73 is set to TEL page 42 beforehand How to receive phone calls and faxes You have to answer all calls manually To receive a

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