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Xerox DocuColor a2 User's Manual

1. To exit the Tools Mode touch the Close button on the System Administration Items screen Touch Close to exit any screen within Tools Mode without making changes and to display the previous screen OR TT Oe OF OOF Jes Oa Figure 5 Tools screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Tray Management The Tray Management screen displays the Paper Type and Auto Tray Setup features Paper Type The Paper Type screen displays Paper Trays 1 2 3 and 4 and the current type of stock normal heavyweight or transparency separators that is in each tray NOTE Do not run heavyweight paper from Paper Tray 1 7 On the Tools screen touch the Tray Management icon to display the Tray Management screen as illustrated in Figure 6 2 Touch the Paper Type icon to display the Paper Type screen as illustrated in Figure 7 Figure 7 Paper Type screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 5 TOOLS MODE O N OQ A TOOLS MODE Review the current settings for each tray Use the up and down arrows to highlight the desired paper tray and touch the Change Settings button to display the detail screen for the tray A sample detail screen for Trays 2 3 and 4 is illustrated in Figure 8 NOTE e You can not run heavyweight paper from Paper Tray 1 The only option on the Tray 1 detail screen is Normal e The Auto Tray Setup Switching option set through Auto Paper Select must be disabled before you
2. WARNING This symbol alerts you to an oper ating or maintenance procedure practice or condition that if not strictly observed could result in injury or loss of life WARNING This Hot Surface symbol warns you of an area that may be very hot and would Cause personal injury if touched CAUTION This symbol alerts you to an operating or maintenance procedure practice or condition that if not strictly observed could result in damage to or destruction of equipment or loss of data ABOUT THIS MANUAL 1 2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 Managing counts and accounts Overview The System Administrator is responsible for periodically checking the current counts for output and consumables such as dry ink or fuser oil Any user can check these counts The System Administrator also confirms and edits accounts and has the option to delete accounts or change the system administration password Use the Administration button illustrated in Figure 1 above the numeric keypad and the procedures in this chapter to perform these activities Figure 1 Administration button DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 1 MANAGING COUNTS AND ACCOUNTS Meter Check With the Meter Check feature any user can check the current copy volume for black and white full color three color or single color copies Press the Administration button above the numeric keypad to display the Access screen as illustrated in Figu
3. e Auditron Access e Edit Accounts e Reset Accounts e Auditron Administrator Password NOTE To access any of the screens on which you perform these functions you must first enter the System Administrator password This section leads you through the procedures for entering and exiting Auditron Administration mode and for the tasks described above MANAGING COUNTS AND ACCOUNTS 2 4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Entering the Auditron Administration mode 7 Press the Administration button above the numeric keypad to display the Access screen 2 Touch the Auditron Administration button on the screen to display the Enter Password screen as a a es aid ca da Uk era pales Bee illustrated in Figure 6 Brp res Tiaa rr iby Heme Firari i rian hp ary 3 Use the numeric keypad to enter the correct password and touch Enter on the Touch Screen to display the Auditron Administration screen as illustrated in Figure 7 NOTE The default password is 11111 Be sure to change the password so that unauthorized individuals do not have access to the Auditron Administration mode Figure 7 Auditron Administration screen To close the window without entering a password touch Close DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 5 MANAGING COUNTS AND ACCOUNTS KEY POINT e All previous programming selections are canceled when you press the Clear All button in the Auditron Administration mode e You cannot p
4. Bank or Corporation 4 Copyrighted material unless permission of the copyright owner has been obtained or the copying falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 5 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 6 Passports Foreign Passports may be photo graphed 7 Immigration Papers 8 Draft Registration Cards 9 Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by Military or Naval personnel or by members of the various Federal Depart ments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Copying the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XII NOTICES
5. It s Illegal in Canada Parliament by statute has forbidden the copying of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a prov ince the government of a state other than Canada or a department board Commission or agency estab lished by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a prov ince or by the government of a state other than Can ada 8 Documents registers or records kept by public offi cials charged with the duty of making or issuing certi fied copies thereof where the copy falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without th
6. Tools screen TOOLS MODE TOOLS MODE This chapter helps you enter and exit Tools Mode and provides information and procedures for each of the features listed above to help you customize the DocuColor 12 KEY POINT Touch Close on the Tools screen to return to the operator tabs DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Entering and Exiting Tools Mode Entering Tools Mode KEY POINT e All previous programming selections are canceled when you press the Clear All button in the Tools Mode e You cannot program jobs while in the Tools Mode the numeric keypad to display the Access screen 7 Press the Administration button Figure 2 above Pa illustrated in Figure 3 Figure 2 Administration symbol 2 Touch the Tools button to display the Tools Access Number screen as illustrated in Figure 4 lepal ar Temi Parea heeds Uborag Bor Firea kapri sii Tim pre Eim Figure 4 Tools Access Number screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 3 TOOLS MODE TOOLS MODE 2 Use the numeric keypad to enter the correct password and touch Enter on the Touch Screen NOTE The default password is 11111 Be sure to change the password so that unauthorized individuals do not have access to Tools Mode To close the window without entering a password touch Close After you have entered the correct password the Tools screen displays as illustrated in Figure 5 Exiting Tools Mode
7. Use the Soft levels Figure 26 to decrease the amount of edge definition to copy photographs or Figure 26 Sharpness screen any other documents for which softer less focused output copies are desired This option is especially useful when copying very coarse dot screens DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 19 TOOLS MODE Margin Shifts for Side 1 and Side 2 This option controls the default Margin Shift You can set separate defaults for Side 1 and Side 2 images on the output copy You can set the following options e No Shift e Auto Center e Corner Shift If you select this option you should also select the Corner Shift option for the appropriate side e Variable Shift If you select this option you should also select the Variable Shift option for the appropriate side TOOLS MODE 3 20 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Corner Shift Use this option if you selected the Corner Shift option for Margin Shifts for either Side 1 or Side 2 Touch the desired corner shift position Figure H 27 and then touch Save to return to the J J Feature Defaults screen b b Figure 27 Sample Corner Shift Default screen Variable Shift Use this option illustrated in Figure 28 if you selected the Variable Shift option for Margin oO Daime dh Shifts for either Side 1 or Side 2 wees To set a horizontal shift touch the right arrow aj to shift the image to the right edge or touch
8. 14 TOXU UV DC urere rir T Gall eek ee ae ote Foe 3 15 Lighten Darken 0 0c cee eee eee 3 16 OUIpULCOlOl cui sonildticraioboudeadhaubed de 3 16 Color SME 2 4 5628 dnd watt ate were Bd 4 eS bodes 3 17 SUM oeann nd tens ee eek eee thd eee ohm a a 3 17 Variable Color Balance Yellow Magenta Cyan Black 3 18 SMOMONESSs Sn tash tots Baca Eth aes Sede E E 3 19 Margin Shifts for Side 1 and Side 2 3 20 COMOr SIM sete Beat oe eee ee ee 3 21 Variable SHI lt 0 5 cn05 cd decd dtu detitrnd bd 4 3 21 Edge ElaS soucd cu adn ivanoetadseeeaceaas 3 22 Original Orientation 0 00 0 3 23 2 Sed CODY oair ennta naa ence geen eee 3 23 Side 2 Rotate i cacd0dh4bitiivertidasdacadersa 3 23 Multiple Up 2 0 0 cee ee 3 24 PaCS e EEE EE EEE te ee Ree Week 3 24 4 amp 8 Pages UPssince esdan hawe tank See aeen 3 24 Machine Ser rimerni tians Ee Raed eee 8G at ceed eee Bw grow 3 25 AUdIO POMC Se crenata waters chat al Gate AE etna ete ace es ee wees eae 3 27 Customize SCreenS lt s haus ceeds heed eee She Ae an eee 3 29 System Image Quality 0 0 0 cee eee 3 31 Adjusting Image Recognition settings 3 32 Auto Screening Adjust 005 3 34 Macnine THINGCOUIS etrr nret wee eee wie ole LR we one Be 3 36 Reduce Enlarge Defaults 0 cc eee eee 3 38 Change Tools Access Number 0000 eee eee eens 3 40 Original Size PresetS 0 0 ce eee 3 41 XVIII DOCUCOLOR 12
9. Image Recognition settings 7 On the Tools screen touch the System Image Quality icon to display the System Image Quality screen as illustrated in Figure 46 2 Touch the Image Recognition icon to display the Image Recognition screen as illustrated in Figure 47 lo Ge Figure 47 Image Recognition screen 3 Review the current settings for each item To change a setting use the up and down arrows to highlight the desired item and touch the Change Settings button to display the image quality detail screen TOOLS MODE 3 32 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 Perform one of the following e Touch the box that indicates the appropriate image quality level setting for Text amp Photo as illustrated in Figure 48 e Touch the box that indicates the appropriate image quality level setting for Auto Color Recognition as illustrated in Figure 49 e Touch the box that indicates the appropriate image quality level setting for Text amp Photo Balance as illustrated in Figure 50 e For Screening Adjustment touch the box that indicates the appropriate application for the adjustment as illustrated in Figure 51 Touch Save to display the Image Recognition screen If necessary repeat steps 2 through 5 for other image recognition items Touch Close to display the System Image Quality screen Touch Close to display the Tools screen O N O Q DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 33 m Tet
10. SYSTEM ADMINISTRATION GUIDE 4 Maintenance DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE ae ae E E E E E EEI EE ig acne eer 4 1 QUOI VIC Wi a a ek hp Se bce aa he tae osm dade bn aa a a a 4 1 Cleaning the Touch Screen 0 ce ees 4 2 Cleaning the Document Glass 0 0 0 0 4 3 Cleaning the Document Glass Cover 0 0000 e eee 4 4 Cleaning the Edit Pa ed0 i 55c4 4cc08 Mier ddelinbbdaacatdeade 4 5 Supply replacement n n nnana aa cc ees 4 6 Replacing the Dry Ink Cartridge 4 6 Replacing the Dry Ink Waste Container 4 9 Replacing the Developer Waste Container 4 12 Replacing the Copy Print Cartridge 4 15 Replacing the Fuser Oil Cartridge 4 19 Replacing the Cleaning Web 4 24 calling Tor SERVICES oii chek aaa dake ete upland amp A heh wi Aol dad 4 27 OnroerinG SUDPIES crores oe conn shat ee eee bee KERTU E EEDE 4 29 Supplies to keep on hand 4 30 Recommended papers and transparencies 4 31 Replacement Manuals USA market only 4 31 XIX CONTENTS CONTENTS XX DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 About this manual The System Administration screens enable the system administrator to check meters consumables and output counts It also enables the system administrator to access the Tools Mode In the Tools Mode the System Administrator can set the default values for a variety of copy output and co
11. Tone Figure 40 touch No Tone or Tone e For other tones Figure 41 touch No Tone Softer Normal or Louder Touch Save to display the Audio Tones screen If necessary repeat steps 2 through 4 for other tones Touch Close to display the Tools screen 3 28 _ p E Figure 40 Control Panel Input Tone screen a m Figure 41 Sample audio tone setting screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Customize Screens The Customize Screens feature enables you to set two paper trays and two reduction enlargement values to display on the Basic Copying tab 1 On the Tools screen touch the Customize Screens icon to display the Customize Screens screen as illustrated in Figure 42 2 Touch the Basic Copying Presets button to display the Basic Copying Presets screen as illustrated in Figure 43 3 Review the current settings Use the up and down Figure 43 Basic Copying Presets screen arrows to highlight the desired item and touch the Change Settings button to display the detail screen for the item DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 29 TOOLS MODE O N O Q TOOLS MODE Perform one of the following e If you selected a Preset Paper Selection option touch the desired tray icon on the Preset Paper Selection screen Figure 44 The copier printer illustration highlights your selection e If you selected a Reduce Enlarge Preset option touch the desired reduction enlarge
12. X XXX XXX XXXX e Your Model Number DocuColor 12 DocuColor 12 with External Digital Front End DFE e Item description e Quantities of items required DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 29 MAINTENANCE Supplies to keep on hand Refer to the following table for a list of the supplies you should keep on hand and the part numbers for each item oe eee Canada Europe Cartridge FSMA Copy Print 13R560 Cartridge T amp M MAINTENANCE 4 30 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Recommended papers and transparencies For general information refer to the Color Materials Usage Guide For additional specific information regarding materials that have been tested and approved for use in the DocuColor 12 refer to the Recommended Materials for the DocuColor 12 This list is available on the Xerox web site and will be updated periodically Contact your Xerox representative for additional details Replacement Manuals USA market only To order a replacement DocuColor 12 User Guide Quick Reference Card or System Administration Guide call the Xerox Customer Parts amp Product Support Center at the following number 1 800 828 5881 USA only Be prepared to provide your Customer Order Number and the Serial Number of your copier printer DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 31 MAINTENANCE MAINTENANCE 4 32 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Prepared by Xerox Corporation Multi
13. details to be copied with utmost precision lf you select one of the first three options you should also select the detail for that original type using the appropriate Original Type screens that follow this option Figure 17 Original Type screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Photo Type Photo amp Text Photo Type Photo amp Text is the best selection for original documents that contain pictures and printed text such as magazines or professional journals with pictures and text Output copies are made using the sharpness and density levels that combine the best levels for picture chart and text areas to provide optimum image quality eee O LM As illustrated in Figure 18 this option allows ypu to specify the default for the kind of photograph or E mouss picture originals you will be copying pesca eid e Halftone Use this option when most Figure 18 Photo Type Photo amp Text screen Original documenis will be images that are created using a fine screen that varies the darkness and density of dots that make up the image Examples of halftone images can be found in magazines and newspapers e Photograph Use this option when most Original documents will be photographs or extremely fine halftones e Xerographic Copy Use this option when most jobs will use a xerographic reproduction copy as the original document The Photo amp Text option applies the best sharpness and
14. n i the left arrow to shift the image to the left Figure 28 Sample Variable Shift Default edge from 0 to 432 mm screen To set a vertical shift touch the up arrow to shift the image to the top edge or touch the bottom arrow to shift the image to the lower edge from 0 to 432 mm Touch Save to return to the Feature Defaults screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 21 TOOLS MODE Edge Erase This option allows you to set the Edge Erase default to eliminate the shadows that are caused by the document edges during the copying process This feature offers two options as illustrated in Figure 29 Sap E Fiian Lat 8 a je Oa Ba sete te T 7 e Variable Erase to display an additional screen with variable shift settings Figure 29 Edge Erase screen with Input Erase Value selected e No Erase Uses 2 mm default Under the Top amp Bottom icon touch the up arrow to increase the amount of erasure at the top and bottom edges Touch the down arrow to decrease the amount of erasure at the top and bottom edges Under the Left amp Right icon touch the up arrow to increase the amount of erasure at the left and right edges Touch the down arrow to decrease the amount of erasure at the left and right edges When you are making 2 sided copies Edge Erase is applied to both sides of the output TOOLS MODE 3 22 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Original Orientation This option allows you to indicate
15. press 2 VI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Radio Frequency Emissions FCC This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver IS connected e Consult the dealer or an experienced radio TV technician for help Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the authority granted by the FCC to operate this equipment DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE VII NOTICES Shielded cables must be used with this equipment to maintain compli
16. printer is equipped with an Edit Pad clean the Edit Pad as necessary 1 Slightly dampen a clean dry lint free cloth with a small amount of Xerox or Xerox Europe Lens and Mirror Cleaner 2 Lift the Clear Plastic Overlay and wipe the top surface of the Edit Pad until it is clean and dry as illustrated in Figure 5 CAUTION Do not crease or fold the Clear Plastic Overlay permanent damage to the material may result 3 Lower the Clear Plastic Overlay Figure 5 Cleaning the Edit Pad 4 Wipe the top surface of the Clear Plastic Overlay until it is clean and dry as illustrated in Figure 6 Figure 6 Cleaning the Top Surface of the Clear Plastic Overlay DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 5 MAINTENANCE Supply replacement Replacing the Dry Ink Cartridge When a message Is displayed to replace a Dry Ink Cartridge Figure 7 follow the instructions provided here in addition to those on the labels surrounding the cartridges and affixed to the copier printer CAUTION To prevent dry ink spillage remove the Dry Ink Cartridge only when the Cartridge is Empty message appears on the Touch Screen Figure 7 Add Dry Ink message 7 Open the Front Door of the copier printer and locate the Dry Ink Cartridges as illustrated in Figure 8 From left to right the Dry Ink Cartridge colors are Cyan Magenta Yellow and Black 2 Place a few sheets of paper on the floor under the Dry Ink Cartridge to catch any d
17. the __ ey copier printer to determine the paper tray to use a Ir eer based on the size of the original document afer Figure 15 Paper Tray Default screen Reduce Enlarge This option allows you to designate the default reduction or enlargement Selecting Auto enables am _ f _f B A the copier printer to determine the reduction or Ea a m ie enlargement percentage to use based on the size of the original document and the selected paper d m F _ Ja wah Figure 16 Reduce Enlarge screen The selected value is displayed in the percentage box of the Reduce Enlarge screen as illustrated in Figure 16 NOTE Auto cannot be used with Auto Paper Supply DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 11 TOOLS MODE TOOLS MODE Original Type This option allows you to set the original type for the majority of the original documents you will be copying or printing Based on your selection the copier printer automatically makes fine adjustments to optimize the copy sharpness based on the type of original selected As illustrated in Figure 17 original types include e Photo amp Text Most original documents consist of both text and graphics e Text Most original documents consist of words with few detailed graphics e Photo Most original documents contain halftones or photographs e Graphics amp Maps Most original documents contain intricate drawings that require a number of
18. the Tools screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 35 TOOLS MODE TOOLS MODE Machine Timeouts The Machine Timeouts feature allows you to change the length of time the copier printer waits before returning to the default settings after a job is complete or only partially programmed entering Power Saver mode powering off or exiting System Administration mode You may also disable or enable a timeout option through the Timeouts feature screens On the Tools screen touch the Machine Timeouts icon to display the Timeouts screen as illustrated in Figure 54 Review the current settings for each tone To change a setting use the up and down arrows to highlight the desired item and touch the Change Settings button to display the detail screen J Figure 54 Timeouts screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Perform one of the following Use the up and down arrows Figure 55 to increase or decrease the desired time before returning to the default settings after a job is complete or only partially programmed entering Low Power mode powering off or exiting System Administration mode Be sure to stay within the stated minimum and maximum times Touch the Timeout Disabled button to prevent the machine from timing out NOTE The disable option is not available on the Low Power Timeout or Auto Power Off screen If the copier printer is not used for over four hours default setting it must e
19. the following e On the Copy Quantity Limit screen Figure 37 use the numeric keypad to enter the ime Dy bey x sere er Pe rt Br He maximum number 1 999 of copies sets mz ease near allowed Figure 37 Copy Quantity Limit screen e On the Auto Power Off screen Figure 38 ipa nappy touch either the Enabled or Disabled button sis pagoi RE Figure 38 Auto Power Off screen 4 Touch Save to display the Machine Set up screen If necessary repeat steps 2 through 4 for a different item Touch Close to display the Tools screen TOOLS MODE 3 26 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Audio Tones You can change the Audio Tones settings for the following options e Selection Tone e Conflict Tone e Control Panel Input Tone e Machine Ready Tone End of Job Tone e Fault Tone You can turn the Control Panel Input Tone on or off For all other options you can turn the tone off or set its volume to soft normal or loud On the Tools screen touch the Audio Tones icon to display the Audio Tones screen as illustrated in Figure 39 Review the current settings for each tone To change a setting use the up and down arrows to highlight the desired tone and touch the Change Settings button to display the detail screen 3 27 Y l Figure 39 Audio Tones screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE TOOLS MODE TOOLS MODE Perform one of the following e For the Control Panel Input
20. those guilty of making such copies 1 Obligations or Securities of the United States Govern ment such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photo graphed only for publicity purposes in connec tion with the campaign for the sale of such bonds Internal Revenue Stamps If necessary to copy a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for legal purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress NOTICES XII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 Adjusted Compensation Certificates for Veter ans of the World Wars 3 Obligations or Securities of any Foreign Gov ernment
21. 24 and dispose of it according to local regulations Figure 24 Disposing of the new Developer Waste Container 8 Remove the new Developer Ink Waste Container from the box and bag as illustrated in Figure 25 Figure 25 Removing the new container from the bag 9 Align the new Developer Waste Container with the arrow on the copier printer then slide the Developer Waste Container into the copier printer as illustrated in Figure 26 10 Close the Front Door of the copier printer 1 1 Remove the sheets of paper on the floor under the Developer Waste Container and dispose of the sheets according to local regulations Figure 26 Inserting the new Developer Waste Container MAINTENANCE 4 14 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Replacing the Copy Print Cartridge When a message is displayed to replace a Copy Print Cartridge Figure 27 follow the instructions Eh ag ge provided on this page in addition to those on the ie labels surrounding the Copy Print Cartridge and realms ea gl i affixed to the copier printer CAUTION To prevent any damage to the new Copy Print Cartridge remove the Copy Print Cartridge only when the Replace the Copy Print Figure 27 Replace the Copy Print Cartridge Cartridge message appears on the Touch message Screen CAUTION Do not pull out the Dry Ink Waste Container when the Copy Print Cartridge has been pulled out Damage to the Copy Print Cartridge may occur DOCUC
22. COLOR 12 SYSTEM ADMINISTRATION GUIDE Safety Extra Low Voltage Approval The Xerox DocuColor 12 copier printer is in compliance with various governmental agencies and national safety regulations All system ports meet the Safety Extra Low Voltage SELV circuits for connection to customer owned devices and networks Additions of customer owned or third party accessories that are attached to the copier printer must meet or exceed the requirements listed above All modules that require external connection must be installed per the DocuColor 12 installation procedure DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE IX NOTICES Certifications in Europe The CE marking that is applied to this product symbolizes Xerox Europe s Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated January 1 1995 Council Directive 73 23 EEC amended by Council Directive 93 68 EEC approximation of the laws of the member states related to low voltage equipment January 1 1996 Council Directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility Changes or modifications to this equipment not specifically approved by Xerox Europe may void the user s authority to operate the equipment Shielded cables must be used with this equipment to maintain compliance with the EMC Directive 89 336 EEC This equipment is not primarily intend
23. Cartridge with the arrow on the copier printer then slide the new Copy Print Cartridge into the copier printer as illustrated in Figure 32 8 Press the new Copy Print Cartridge in very firmly until the gold handle clicks down Figure 32 Inserting the new Copy Print Cartridge 9 Rotate the Copy Print Cartridge gold latch release clockwise to its locked position as illustrated in Figure 33 Figure 33 Locking the Copy Print Cartridge 10 Close the Front Door of the copier printer 11 Place the old Copy Print Cartridge in the box that contained the new cartridge and return it to Xerox according to the instructions on the box MAINTENANCE 4 18 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Replacing the Fuser Oil Cartridge When a message is displayed to replace the Fuser Oil follow the instructions provided on this page in addition to those on the labels surrounding the Fuser Oil area Figure 34 and affixed to the copier printer WARNING The fuser can be very hot To avoid personal injury do not touch any component other l than those indicated in the following procedure Figure 34 Check the Fuser Oil message CAUTION Fuser oil can be slippery If any fuser oil is spilled on the floor thoroughly clean the area WARNING Do not place the fuser oil cartridge on the copier printer If any fuser oil is spilled on the copier printer thoroughly clean it WARNING Fuser oil may cause irritation to your eyes Thoro
24. DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 21 MAINTENANCE 9 Remove the cap at the end of the Fuser Oil Cartridge as illustrated in Figure 39 Figure 39 Removing the Fuser Oil Cartridge Cap 10 Align the cartridge in the proper position on the Paper Path Module Press it carefully into place as illustrated in Figure 40 11 Grasp the Paper Path Module and firmly push the module into the copier printer Figure 40 Installing the Fuser Oil Cartridge MAINTENANCE 4 22 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 12 Rotate the Paper Path Module Handle counterclockwise to the up position until it is in a locked position 13 Close the Front Door of the copier printer 14 Remove the sheets of paper on the floor under the Paper Path Module and dispose of the sheets according to local regulations CAUTION Fuser oil can be slippery If any fuser oil has been spilled on the floor thoroughly clean the area WARNING Do not place the fuser oil cartridge on the copier printer If any fuser oil is spilled on the copier printer thoroughly clean it WARNING Fuser oil may cause irritation to your eyes Thoroughly wash your hands with soap and water after handling the fuser oil cartridge DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 23 MAINTENANCE Replacing the Cleaning Web When a message is displayed to replace the Cleaning Web Figure 41 follow the instructions provided on this page in addition to those on the labels ne
25. E 10 17 12 MAINTENANCE Remove the new Cleaning Web from the box Align the front and rear arrows of the new Cleaning Web with the front and rear arrows on the right side of the fuser as illustrated in Figure 46 Rest the Cleaning Web on the black brackets and gently push the top of the new Cleaning Web into place as illustrated in Figure 47 The Cleaning Web is in position when it stops Press firmly to ensure that it latches CAUTION Do not force the new Cleaning Web into the fuser or you may damage the Cleaning Web Grasp the Paper Path Module and push the module into the copier printer Rotate the Paper Path Module handle counterclockwise to the up position until it is in a locked position Close the Front Door of the copier printer 4 26 Figure 47 Replacing the new Cleaning Web DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Calling for Service There may be times when you will not be able to correct a copier printer problem When this happens you should call for service Follow the instructions below before calling for service 7 Be prepared to provide a complete description of the problem to the service operator Defining the copier printer problem accurately may help you and the operator solve the problem over the phone and minimize copier printer downtime If the problem cannot be solved by telephone a service representative will be dispatched to your copier printer promptly 2 Be
26. OLOR 12 SYSTEM ADMINISTRATION GUIDE 4 15 MAINTENANCE MAINTENANCE Open the Front Door of the copier printer Rotate the Copy Print Cartridge gold latch release area B counterclockwise to its unlocked position as illustrated in Figure 28 and Figure 29 NOTE The B pictured on the release in Figure 28 is actually on the cartridge Figure 28 The gold latch release B Figure 29 Unlocking the Copy Print Cartridge DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 Grasp the Copy Print Cartridge gold handle release with your right hand and push up to release the latch as illustrated in Figure 30 Pull the cartridge out slowly until the strap on top of the Copy Print Cartridge is visible 4 Grasp the strap with your left hand and remove the cartridge completely out of the copier printer as illustrated in Figure 30 Figure 30 Removing the Copy Print Cartridge and grasping the Strap 5 Remove the new Copy Print Cartridge from the box 6 Grab the tab on the Protective Instruction Sheet and pull the sheet out slowly counterclockwise from the Copy Print Cartridge as illustrated in Figure 31 Figure 31 Removing the Protective Instruction Sheet from the Cartridge DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 17 MAINTENANCE CAUTION To prevent any damage to the new Copy Print Cartridge ensure the cartridge alignment is correct before sliding it into the copier printer 7 Align the new Copy Print
27. TION Do not use warm or hot water or the Cartridge cleaning solvents to remove dry ink from your skin or clothing This will set the dry ink and make it difficult to remove If any dry ink gets on your skin or clothing use a brush to remove the dry ink blow it off or wash it off with cold water and mild soap CAUTION If more than one Dry Ink Cartridge needs to be replaced at the same time be careful to place the new cartridges in their correct color locations 4 8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Replacing the Dry Ink Waste Container When a message Is displayed to replace a Dry Ink Waste Container Figure 14 follow the instructions provided on this page in addition to those on the labels surrounding the Dry Ink Waste Container and affixed to the copier printer CAUTION To prevent spilling dry ink remove the Dry Ink Waste Container only when the Dry Ink Waste Container is Full message appears on the Touch Screen 7 Open the Front Door of the copier printer Figure 14 Dry Ink Waste Container message 2 Place a few sheets of paper on the floor under the Dry Ink Waste Container to catch any dry ink that may spill 3 Locate the Waste Container area A in Figure 15 in the upper left of the printer copier Figure 15 Locating the old Dry Ink Waste Container DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 9 MAINTENANCE 5 6 MAINTENANCE Grasp the Dry Ink Waste Container with your r
28. Xerox DocuColor 12 Digital Color Printer Copier System Administration Guide The Document Company Xerox 1999 Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as styles templates icons screen displays looks etc Xerox The Document Company the stylized X and all Xerox product names and product numbers mentioned in this publication are registered trademarks of Xerox Corporation Xerox Canada is a licensee of all the trademarks Other company brands and product names may be trademarks or registered trademarks of their respective companies and are also acknowledged PANTONE Colors generated by the DocuColor 12 are four color process simulations and may not match PANTONE identified solid color standards Use current PANTONE Color Reference Manuals for accurate color PANTONE Color simulations are only obtainable on this product when driven by qualified Pantone licensed software packages Contact Pantone Inc for a current list of qualified licensees Pantone Inc s check standard trademark for color Pantone Inc 1988 Changes are periodically made to this document Technical updates will be included in subsequent editions Printed in th
29. ance with FCC regulations In Canada This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as defined in the Radio interference regulations of Industry Canada FCC The following applies to the product when equipped with the Token Ring or Banyan Vines connectivity options This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment Shielded cables must be used with this equipment to maintain compliance with FCC regulations In Canada This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as defined in the Radio interference regulations of Industry Canada NOTICES VIII DOCU
30. aner or a glass cleaner that is not abrasive such as Windex or Glass Plus CAUTION To avoid damage to the copier printer do not pour or spray the cleaner directly onto the Document Glass 2 Clean the Document Glass by wiping the glass in the lengthwise direction as illustrated in Figure 3 Keep your fingers off the glass 3 Use a clean dry lint free cloth to wipe off any excess moisture 4 Repeat these steps as required until the Document Glass has no visible marks or streaks Figure 3 Cleaning the Document Glass DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 3 MAINTENANCE Cleaning the Document Glass Cover 7 Lift the Document Glass Cover 2 Slightly dampen a clean lint free cloth with a small amount of Film Remover 3 Wipe the underside of the Document Glass Cover until it is clean and dry as illustrated in Figure 4 If Film Remover gets on the Document Glass perform the procedure for cleaning the Document Glass 4 Close the Document Glass Cover KEY POINT Periodically inspect the Document Glass Cover for foreign materials to keep the surface clean at all times Any white foreign substance on the surface of the cushion may cause the copier printer to incorrectly calculate the actual document size or its position which might result in an unsatisfactory copy cent 4 aoe the ocument Glass Cover MAINTENANCE 4 4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Cleaning the Edit Pad If your copier
31. ar the Cleaning Web affixed to the copier printer Figure 41 Check the Cleaning Web message WARNING The fuser can be very hot To avoid personal injury do not touch any components other than those indicated in the following proce dure 1 Open the Front Door of the copier printer 2 Rotate the Paper Path Module Handle clockwise to the down position Pull the Paper Path Module out of the copier printer until it is fully open as illustrated in Figure 42 Figure 42 Pulling out the Paper Path Module MAINTENANCE 4 24 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE WARNING The fuser can be very hot To avoid personal injury wait at least 20 minutes before performing the next step to allow the fuser to cool Do not touch any component other than those indicated in the following procedure i in Figure 43 Allow the fuser to cool 4 Press down on the Front and Rear Release buttons on the top of the fuser assembly as illustrated in Figure 44 to unlatch the Cleaning Web area E The web opens to the right of the Paper Path Module Figure 44 Unlatching the Cleaning Web 5 Gently push down on the Cleaning Web E and pull it toward the right to remove the web from the copier printer as illustrated in Figure 45 6 Place the Cleaning Web in a bag and dispose of the web according to local regulations Figure 45 Removing the Cleaning Web DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 25 MAINTENANC
32. aturation Selections do not cause any changes to the flower illustrations DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 17 l Lo E Lod Ld Figure 23 Color Shift screen wing Pagal dru Weng nated L CJ Mt tL LY Figure 24 Saturation screen TOOLS MODE Variable Color Balance Yellow Magenta Cyan Black These options allow you to adjust the default levels of all four process colors Yellow Magenta Cyan and Black for areas of high medium and low density on the copies Three higher settings three lower settings and Mitte tina Te the normal medium settings are available for Maian maii Migh Lunacy each density level of each color as illustrated in OAA al ane Figure 25 Fa oa Ha iy iv iy You can adjust each density level and each color independently in any combination Figure 25 Sample Color Balance screen KEY POINT Remember that adjusting the Gis amount of any of the process colors affects the complementary colors that use that color TOOLS MODE 3 18 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Sharpness The Sharpness option allows you to adjust the amount of image edge definition on the copies NOTE For optimum sharpness select the correct Original Type in the Image Quality tab Use the Sharp levels Figure 26 to increase the amount of edge definition for original documents such as maps line art or graphics that have crisp lines
33. can select the Heavyweight option for Trays 2 3 or 4 Touch the button for the setting that best describes the paper type for the tray Touch Save to display the Paper Type screen If necessary repeat steps 3 through 5 for another paper tray Touch Close to display the Tray Management screen Touch Close to display the Tools screen 3 6 Figure 8 Sample Tray detail screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Auto Tray Setup Touching Auto Tray Setup on the Tray Management screen displays the Auto Tray Setup screen On this screen you can enable Auto Tray Switching for Paper Trays 1 2 3 and 4 Enabling Auto Tray Switching allows the copier printer to switch automatically to another tray with the same size and type of paper when the first tray runs out of paper NOTE To enable Auto Tray Switching ensure that more than one tray is configured for the same size paper and feeding orientation long edge feed or short edge feed 7 On the Tools screen touch the Tray Management icon to display the Tray Management screen as illustrated in Figure 9 2 Touch the Auto Tray Setup icon to display the Auto Tray Setup screen as illustrated in Figure 10 Figure 10 Auto Tray Setup screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 TOOLS MODE 3 Review the current settings for each tray and the Auto Tray Switching option 4 To enable or disable Auto Tray Switching use the up and down arrows
34. ces are noted in the descriptions provided for each default and its settings DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 9 TOOLS MODE TOOLS MODE Basic procedure for setting Feature Defaults On the Tools screen touch the Feature Defaults icon to display the Feature Defaults screen as illustrated in Figure 14 Review feature default items and their current settings KEY POINT There are multiple screens or pages for Feature Defaults The numbers in the box at the top right of the screen indicate which Feature Defaults screen you are viewing and the total number of screens For example 1 4 indicates you are viewing the first of four Feature Defaults screens To display items on other screens touch the Next Page button or Previous Page button To change the current setting of a feature use the up and down arrows to highlight the desired feature Touch the Change Settings button to display the feature detail screen Touch the button for the desired default Touch Save to display the Feature Defaults screen If necessary select another feature and change its settings using steps 2 5 Refer to the sections that follow for more information about individual features Touch Close to display the Tools screen y Figure 14 Feature Defaults screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Paper Supply This option allows you to designate the default paper tray Selecting Auto Figure 15 enables
35. density levels automatically for optimum color quality on all color copies DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 13 TOOLS MODE Photo Type Photo Type The Photo Type Photo Type option is the best selection for photographs lithographs or graphics that contain a variety of pastel colors This option provides the following advantages e The most accurate color and density copy for continuous tone documents that contain a wide range of densities from very dark to very light images e The best selection when true reproduction of light skin colors light colors or gray areas Is important e The best option for very high quality halftone documents As illustrated in Figure 19 this option allows you to specify the default for the kind of Photo originals you will be copying e Halftone Use this option when most Figure 19 Photo Type Photo Type screen original documenis will be images that are created using a fine screen that varies the darkness and density of dots that make up the image Examples of halftone images can be found in magazines and newspapers e Photograph Use this option when most Original documents will be photographs or extremely fine halftones e Xerographic Copy Use this option when most jobs will use a xerographic reproduction copy as the original document TOOLS MODE 3 14 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Text Type The Text Type option is the best selection for docum
36. e United States of America The Xerox DocuColor 12 copier printer and the recommended maintenance supplies have been designed and tested to meet strict safety requirements Attention to the following notes will ensure the continued safe operation of your copier printer Electrical safety e Use only the power cord supplied with this equipment e Plug the power cord directly into a correctly grounded electrical outlet Do not use an extension cord If you do not know whether or not an outlet is grounded consult a qualified electrician Do not use a ground adapter plug to connect this equipment to an electrical outlet that lacks a ground connection terminal WARNING You may get a severe electrical shock if the outlet is not correctly grounded Do not place the copier printer where people may step on or trip on the power cord Do not place objects on the power cord e Do not override or disable electrical or mechanical interlocks e Do not obstruct the ventilation openings These openings are provided to prevent overheating of the machine DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE WARNING Never push objects of any kind into slots or openings on this equipment Making a contact with a voltage point or shorting out a part could result in fire or electrical shock e If any of the following conditions occur switch off the power to the machine immediately and disconnect the power cord from the electrical ou
37. e consent of the copyright or trademark owner 10 The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor NOTICES XIV DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Environmental Notices in the USA As an ENERGY STAR partner Xerox Corporation has determined that this copier printer nne model meets the ENERGY STAR guidelines for energy efficiency P ENERGY STAR is a US registered trademark The ENERGY STAR program is a team effort between the Environment Protection Agency and the office equipment industry to promote energy efficient personal computers monitors printers fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XV NOTICES Environmental Notices in Canada As a participant in the Environmental Choice program Xerox Corporation has determined that this copier printer model meets the Environmental Choice guidelines for energy efficiency Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services Copier printer and fax products must meet energy efficiency and emissions cri
38. ed for use in a domestic environment A full declaration defining the relevant Directives and referenced standards can be obtained from your Xerox Europe representative WARNING In order to allow this equipment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken NOTICES X DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE The following applies to the product when equipped with Token Ring or Banyan Vines connectivity options WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures Changes or modifications to this equipment not specifically approved by Xerox Europe may void the user s authority to operate the equipment Shielded cables must be used with this equipment to maintain compliance with the EMC Directive 89 336 EEC WARNING In order to allow this equipment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Xl NOTICES It s Illegal inthe USA Congress by statute has forbidden the copying of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on
39. ence 1 2 2 Managing counts and accountS 000c eee eee 2 1 OVEWIEW 445 gsc reed bean ataneee hoy astae anna eyedas ee eawae 2 1 Meter Check sasien ene aaraa eee ee anche pe aE a a a 2 2 Confirm Consumables 0000 eee eee 2 3 Auditron Administration mode 000 c eee ee ees 2 4 Entering the Auditron Administration mode 2 5 Exiting the Auditron Administration mode 2 6 Create Modify User Accounts 2 7 OC COMIN S sa saeide oro een ek 2 8 Reset Accounts 0 0 0 e eee eee 2 10 Auditron ACCeSS 0 000 cece eee 2 11 Change of Auditron Administrator Password 2 12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XVII CONTENTS CONTENTS 3 Tools Mode OVGIVIOWS boned bile tk bedhead dnd oh adel wate eed 3 1 Entering and Exiting Tools Mode 000 cee eee 3 3 Entering Tools Mode 000005 3 3 Exiting Tools Mode 0000 c eee 3 4 Tray Management 2 23 veoawlenet batdowiet ide a bdtbacdimdeh ds tabs 3 5 Paper TDC lt ane odes Oe we eh eee we ea a 3 5 Auto Tray SC UDa raned eek 6 an aces boa Nae oad a 3 7 Feature DCauUNS 2c oe saa ne oe eee Seles owed e Meenas ae Sod ies 3 9 Basic procedure for setting Feature Defaults 3 10 Paper SUDDIV earen rinn 3 11 Reduce Enlarge nana 3 11 Original Type 0 ce ee 3 12 Photo Type Photo amp Text 3 13 Photo Type Photo Type 006 3
40. ents composed of fine line characters or other high contrast documents with bright dense colors For documents in which priority is given to the text this selection produces the clearest output text Selecting this option suppresses background color As illustrated in Figure 20 this option allows you to specify the default for the kind of text originals you will be copying e Standard Text Most original documents je will be of standard darkness Figure 20 Text Type screen Light Text Most original documents will be lighter than normal or consist of lines that vary in thickness and darkness such as those that are written in pencil DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 15 TOOLS MODE TOOLS MODE Lighten Darken The Lighten Darken feature enables you to adjust the overall lightness or darkness density of the output copy Select darker settings for light originals and light settings for dark originals as illustrated in Figure 21 Selecting Auto Contrast enables the copier printer to determine the lightness or darkness to use based on its scan of the original document Output Color The Output Color option allows you to set the default to Auto Color Full Color using Black Yellow Cyan and Magenta 3 Pass Color using Yellow Cyan and Magenta or Black as illustrated in Figure 22 Selecting Auto Color enables the copier printer to determine the output color to use based on its scan
41. es Up This option Figure 34 allows you to specify how two images will be placed on a single sheet of paper E aiH Left to right top to bottom Right to left top to bottom Figure 34 2 Pages Up Default screen 4 amp 8 Pages Up This option allows you to specify how four or eight images will be placed on a single sheet of paper 9 as illustrated in Figure 35 ca OG uo ou Figure 35 4 Pages Up Default screen m LL e Horizontally beginning from upper left corner e Horizontally beginning from upper right corner e Vertically beginning from upper left corner e Vertically beginning from upper right corner TOOLS MODE 3 24 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Machine Set up Use these settings to limit the number of copy sets and to disable enable Auto Power Off Prohibition KEY POINT If Auto Power Off Prohibition is enabled use the Timeouts feature to set the number of minutes required before the copier printer powers off i a E T 1 On the Tools screen touch the Machine Set up oe icon to display the Machine Set up screen as r Daan T A E illustrated in Figure 36 wy Figure 36 Machine Setup screen 2 Review the current settings for each item To change a setting use the up and down arrows to highlight the desired item and touch the Change Settings button to display the detail screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 25 TOOLS MODE 3 Perform one of
42. fore you attempt to clear a fault condition press and hold the Stop button to display the fault code on the screen NOTE If an attempt was made to clear the fault before pressing the Stop button the fault code will not appear DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 27 MAINTENANCE MAINTENANCE Record the displayed Fault Codes Record the Machine Serial Number from the label on the inside lower left cover of the copier printer as illustrated in Figure 48 If copy quality is a problem take a copy sample to the telephone with you to help you describe the problem or to assist you when answering the questions from the service operator about the defects If possible use a phone near the copier printer to call the Service Telephone Number Follow the instructions provided by the operator For applications support user help and service support call the appropriate number US 1 800 821 2797 Canada 1 800 939 3769 Europe Latin America 4 28 Figure 48 Machine Serial Number location DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Ordering supplies Be sure to check your supplies regularly and order replacements before you run out Call the appropriate number listed below for consumable supplies US 1 800 822 2200 Canada English 1 800 668 0199 Canada French 1 800 668 0133 Europe Latin America Give the representative the following information e Your Xerox Customer Number in the format
43. ight hand as illustrated in Figure 16 and pull the Dry Ink Waste Container completely out of the copier printer Place the Dry Ink Waste Container in a plastic bag as illustrated in Figure 17 and dispose of the used container according to local regulations Remove the new Dry Ink Waste Container from the box and bag as illustrated in Figure 18 Figure 16 Removing the old Dry Ink Waste Container Figure 17 Disposing of the old Dry Ink Waste Container Figure 18 Removing the new Dry Ink Waste Container from the bag DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 7 Align the new Dry Ink Waste Container with the arrow on the copier printer and slide the Dry Ink Waste Container into the copier printer as illustrated in Figure 19 8 Close the Front Door of the copier printer 9 Remove the sheets of paper on the floor under the Dry Ink Waste Container and dispose of the sheets according to local regulations CAUTION Do not use warm or hot water or cleaning solvents to remove dry ink from your skin or clothing This will set the dry ink and make it difficult to remove If any dry ink gets on your skin or clothing use a brush to remove the dry ink blow it off or wash it off with cold water and mild soap Figure 19 Inserting the new Dry Ink Waste Container DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 11 MAINTENANCE Replacing the Developer Waste Container When a message is displayed to replace a De
44. ls screen touch the Original Size Presets icon to display the Original Size Presets screen as illustrated in Figure 59 2 Review the current settings for each preset item Figure 59 Original Size Presets screen NOTE There are two Original Size Presets page 1 screens Check both to set or change all options To display additional original size items touch the Next Page or Previous Page button To change a setting use the up and down arrows to highlight the desired item and touch the Change Settings button to display the original size detail screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 41 TOOLS MODE 3 Perform one of the following e Touch the International Sizes button and touch one of the displayed international sizes e Touch the Inch Sizes button and touch one of the standard US sizes Figure 60 e Touch the Variable Size button Use the right and left arrows to set the X dimensions and the up and down arrows to set the Y dimensions for a customized preset original document size Figure 60 Setting Original Size screen with Inch Sizes option selected 4 Touch Save to display the Original Size Presets screen 5 If necessary repeat steps 2 through 4 for other Original size items 6 Touch Close to display the Tools screen TOOLS MODE 3 42 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Overview Some areas of the copier printer require periodic cleaning
45. ment percentage button on the Preset Reduce Enlarge Selection screen Figure 45 Touch Save to display the Basic Copying Presets screen If necessary repeat steps 3 through 5 for another item Touch Close to display the Customize Screens screen Touch Close to display the Tools screen 3 30 we ij 3 Figure 44 Preset Tray screen Figure 45 Preset Reduce Enlarge Selection screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE System Image Quality This feature enables you to control a number of system image quality options With the Image Recognition screen you can adjust the following options Text amp Photo Recognition for text and photo separation levels Auto Color Recognition for black white and color separation levels Text amp Photo Balance to lower or raise levels of density optimizing text or photo settings Screening Adjustment to apply settings to both copy and print modes copy mode only or to disable this option With the Auto Screening Adjust screen you can select the following options Halftone Screen to indicate the level of detail resolution to use ranging from halftones 200 line screen to photographs 200 dpi to prints 150 dpi Print Test Original to produce a Print Test Original and enter the adjustment mode Adjustment Completed to print a final test after the adjustment process is completed DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 31 TOOLS MODE Adjusting
46. n Dee PAD olen Mpe Test paai ate Pte j F h e Pec H ce Ped el E miei Abm Deses rire minie D l a E Prete Figure 48 Text amp Photo settings Figure 49 Color Recognition settings ee lis ee ee iL j prc E ial 4 or paalar tae Ti S bey he Cree hon H ed oe er ates ete os Figure 50 Text amp Photo settings _ h Figure 51 Screening Adjustment screen TOOLS MODE Auto Screening Adjust 7 On the Tools screen touch the System Image Quality icon to display the System Image Quality screen 2 Touch the Auto Screening Adjust icon to display the Auto Screening Adjust screen as illustrated in a Figure 52 G Figure 52 Auto Screening Adjust screen TOOLS MODE 3 34 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 Perform one of the following e Touch the Halftone Screen icon to access the Halftone Screen as illustrated in Figure 53 Touch the appropriate setting and touch Save to return to the Auto Screening Adjust screen Figure 53 Halftone screen e Touch Print Test Original to print a sample of the settings Follow the directions on the Touch Screen to print the test original and enable the adjustment NOTE Test originals are printed from Paper Tray 5 When the adjustment process is complete touch Adjustment Completed to print another test pattern and confirm the settings 4 Touch Close to display the System Image Quality screen 5 Touch Close to display
47. national Customer and Service Education 780 Salt Road Webster New York 14580 701P99663
48. nter Low Power mode To re enable an option that was previously disabled use the up arrow to set a new time Touch Close to display the Timeouts screen If necessary repeat steps 2 through 4 for other timeout settings 6 Touch Close to display the Tools screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 37 ja Ee kyr H Fi n Tim Gd ree Era E ee ee i l rea ioe hae il onesie i rirli T Re a E Sd a er ala i Diiis 7 Figure 55 Sample timeout setting screen TOOLS MODE Reduce Enlarge Defaults Selecting values on the Reduce Enlarge Presets screen enables you to specify six standard reduction enlargement percentages to display as defaults on the Reduce Enlarge screen 1 On the Tools screen touch the Reduce Enlarge Defaults icon to display the Reduce Enlarge Presets screen as illustrated in Figure 56 v z Figure 56 Reduce Enlarge Presets screen 2 Review the current settings for each item To change a setting use the up and down arrows to highlight the desired item and touch the Change Settings button to display the preset reduction enlargement detail screen TOOLS MODE 3 38 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 Touch the icon with the desired reduction enlargement percentage as illustrated in Figure 57 4 Touch Save to display the Reduce Enlarge Figure 57 Sample Preset screen Presets screen 5 If necessary repeat steps 2 through 4 for other reduction enlargement item
49. of the original document Date Anima Lagh eit __ jem Figure 21 Lighten Darken screen E r ae Figure 22 Output Color screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Color Shift This option allows you to shift the output color from blue coolest to red warmest as illustrated in Figure 23 If you select a shift toward red a warm color the red colors shift towards the yellow hue the green colors towards the cyan hue and the blue colors towards the magenta hue The lower bar shifts toward the right All colors in between these Original colors also shift in the same direction If you select a shift toward blue a cool color the red colors shift towards the magenta hue the blue colors toward the cyan hue and the green colors toward the yellow hue The lower bar shifts toward the left Again all colors in between these original document colors also shift in the same direction Saturation This option allows you to adjust the overall richness of color on the output copy Colors with high saturation are sometimes called vivid colors while those with low saturation are sometimes called pastel colors Use the flower illustrations on the Saturation screen Figure 24 to anticipate the results of the shift The left flower illustrates the most pastel setting of saturation The right flower illustrates the richest or most vivid saturation The center flower represents the factory default Normal s
50. or supply replacement to keep it operating reliably This chapter specifies the areas of the copier printer that require customer maintenance and provides procedures for maintaining those areas Problems that cannot be solved by the operator need to be referred to the Xerox service representative Use the procedure Calling For Service in this chapter when it becomes necessary to request a service call The procedures for ordering the supplies for the copier printer and a list of the supplies are also included at the end of the chapter DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 1 MAINTENANCE Cleaning the Touch Screen Clean the Touch Screen before the warm up cycle at the start of each day Remove all dust and fingerprints Wipe the Touch Screen with a clean lint free cloth CAUTION To avoid damage to the Touch Screen system do not use any Xerox or Xerox Europe cleaner water or any commercial cleaner on the Touch Screen or on the hard button Control Panel as illustrated in Figure 1 Figure 1 Cleaning the Touch Screen MAINTENANCE 4 2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Cleaning the Document Glass Keep the Document Glass clean to ensure clean copies and acceptable copy quality Clean the Document Glass at the beginning of the day and during the day as needed 7 Slightly dampen a clean lint free cloth Figure 2 with a small amount of Xerox or Xerox Europe Lens and Mirror Cle
51. pier printer features register custom colors and relocate add or delete features from screens Finally the System Administrator is generally the one person trained to perform maintenance tasks order supplies and perform removal replacement procedures The System Administration guide therefore is divided into three parts e Checking meters consumables and output counts e Tools mode e Maintenance This guide should be used in conjunction with the DocuColor 12 User Guide and the Recommended Materials for the DocuColor 12 For more information about the DocuColor 12 with External Digital Front End DFE refer to the DocuColor 12 Printer User Guide For planning information refer to the DocuColor 12 Customer Site Planning Guide DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1 1 ABOUT THIS MANUAL Conventions used in this manual Descriptions of features and options generally precede procedure steps You may need to combine several procedures to achieve desired results This manual uses a number of symbols to help you identify various kinds of information These symbols are described below The 1 2 3 symbol indicates the beginning of a procedure Be sure to follow steps carefully in the order given NOTE Notes provide extra information that may be helpful to your understanding or performance of procedures KEY POINT The key symbol draws your attention to important additional information hints or tips
52. plies that are not approved may cause poor performance of the copier printer and could create a dangerous condition e Use the supplies and cleaning materials only as directed in this manual Keep all of these materials out of the reach of children e Do not remove the covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service Do not perform any maintenance procedures unless you have been trained to do them by a Xerox representative or unless a procedure is specifically described in one of the copier printer manuals DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Operational safety Your Xerox equipment and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following safety guidelines will help ensure the continued safe operation of your copier printer e Use the materials and supplies specifically designed for your copier printer The use of unsuitable materials may result in poor performance of the machine and possibly a hazardous situation e Follow all warnings and instructions that are marked on or supplied with the machine e Place the machine in a room that provides adequate space for ventilation and servicing e Place the machine on a level solid surface not on a thick pile carpet that has adequate streng
53. re 2 2 Touch the Meters icon to display the Meters screen as illustrated in Figure 3 Medis eiiim OO00000010 Tot raer 1 wu birim 1 Sof 2 Al Coe y m ie 182 3 Note the current counts for the various document types Figure 3 Meters screen 4 Touch Close to display the Access screen Touch Close to exit Administration mode and display the operator tabs MANAGING COUNTS AND ACCOUNTS 2 2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Confirm Consumables With the Confirm Consumables feature any user can check the state of DocuColor 12 consumables to determine whether any of them needs replacing 1 Press the Administration button above the numeric keypad to display the Access screen as illustrated in Figure 4 2 Touch the Consumables Status icon to display the Consumables Status screen as illustrated in Figure 5 3 Note the current state for the various consumables OK indicates no replacement is Figure 5 Consumables Status screen necessary 4 Touch Close to display the Access screen Touch Close to exit Administration mode and display the operator tabs DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 3 MANAGING COUNTS AND ACCOUNTS Auditron Administration mode When enabled the Auditron Administration mode keeps a count of the copy volume for each registered account The System Administrator can perform the following tasks in the Auditron Administration Mode e Create Modify User Accounts
54. rogram jobs while in the Auditron Administration mode Exiting the Auditron Administration mode To exit the Auditron Administration mode touch 1 3 the Close button on the Auditron Administration Z screen Touch Close to exit any screen within the Auditron eo Administration mode without making changes and to display the previous screen MANAGING COUNTS AND ACCOUNTS 2 6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Create Modify User Accounts Use the Create Modify User Accounts feature to create user accounts for count administration purposes KEY POINT You must create an account before you edit enter or change its password account limit or restrictions 7 On the Auditron Administration screen touch Create Modify User Accounts to display the Create Modify User Accounts screen as illustrated in Figure 8 2 Perform one of the following Figure 8 Create Modify User Accounts screen e Use the up and down arrows to enter a new account number e Touch the Input Number With Keypad button and type in the new account number using the keypad Touch the Enter button 3 Touch Close to display the Auditron Administration screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 MANAGING COUNTS AND ACCOUNTS Edit Accounts Use the Edit Accounts feature to change settings or reset the counter for an account that was previously created KEY POINT You must create an account before you edit enter or change its pa
55. rrent copy counts copy limits color limits or accounts You can also set User Account Timeouts from the Auditron Access screen KEY POINT When the Auditron is enabled users must enter passwords in order to use the copier Therefore the System Administrator must ensure that at least one account is created and assigned a password Otherwise the Administration screens are accessible and the general user screens are inaccessible 1 On the Auditron Administration screen touch Auditron Access to display the Auditron Access screen as illustrated in Figure 12 2 Perform one of the following e To use the Auditron feature touch the Figure 12 Auditron Access screen Enabled button e To exit the Auditron feature touch the Disabled button e To set a timeout for user accounts touch the User Account Timeout icon to display the ScD User Accounts Timeout screen as illustrated in Figure 13 Perform one of the following Be i ae ee es ee es i ce aun mim ke wad ce L a Figure 13 User Accounts Timeout screen e Use the up and down arrows to set the timeout from 1 second to 10 minutes e Touch the Disable icon to remove any timeout restrictions Touch Save to display the Auditron Access screen Touch Save to display the Auditron Administration screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 11 MANAGING COUNTS AND ACCOUNTS Change of Auditron Administrator Password Use the Auditron Administrator Pa
56. ry ink that may spill Figure 8 Locating the Dry Ink Cartridge MAINTENANCE 4 6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 Remove the empty cartridge by rotating it counterclockwise until the large dot on the cartridge is aligned with the small dot on the copier printer as illustrated in Figure 9 Figure 9 Rotating the Dry Ink Cartridge 4 Pull the cartridge completely out of the copier printer as illustrated in Figure 10 Dispose of the cartridge according to local regulations 5 Remove the new cartridge from the box Figure 10 Pulling the Cartridge out of the copier printer 6 Shake the cartridge from side to side as illustrated in Figure 11 Figure 11 Shaking the Cartridge DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 7 MAINTENANCE MAINTENANCE Align the arrow on the cartridge with the raised arrow at the top of the opening and slide the cartridge into the copier printer as illustrated in Figure 12 Figure 12 Aligning the Cartridge arrow and sliding the Cartridge into the copier printer Rotate the cartridge clockwise until the dot on the cartridge is aligned with the dot on the copier printer and the arrows on the cartridge are horizontal as illustrated in Figure 13 Close the Front Door of the copier printer Remove the sheets of paper on the floor under the Dry Ink Cartridge and dispose of the sheets according to local regulations Figure 13 Rotating and securing CAU
57. s 6 Touch Close to display the Tools screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 39 TOOLS MODE TOOLS MODE Change Tools Access Number Access numbers sometimes called passwords are used to ensure that unauthorized individuals do not have access to System Administration Tools For maximum security set your Access Number to a number other than the default 11111 and change it periodically for example quarterly KEY POINT In choosing a new access number avoid known values such as birthdates or phone numbers simple combinations or five repeated numbers On the Tools screen touch the Change Tools Access Number icon to display the Change Tools Access Number screen as illustrated in Figure 58 Enter a value from the numeric keypad in the New Number box Touch the Enter button Enter the same number in the Confirm New Number box Touch the Enter button NOTE If you make a mistake in entering a value touch the Clear button retype the number and touch the Enter button again Touch Close to display the Tools screen 3 40 EEL Te re E da H Eg re l l Pariri erya oa vaici METITE pial CEE ee Figure 58 Change Tools Access Number screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Original Size Presets Selecting values on the Original Size Presets screen enables you to specify eleven sizes to display to users as preset defaults on the Original Size screen 1 On the Too
58. set Counter button 7 Repeat steps 2 5 for other accounts 8 Touch Close to display the Auditron Administration screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2 9 MANAGING COUNTS AND ACCOUNTS MANAGING COUNTS AND ACCOUNTS Reset Accounts Use the Reset Accounts feature to delete current accounts reset copy counts to zero disable copy limits or remove color restrictions On the Auditron Administration screen touch Reset Accounts to display the Reset Accounts screen as illustrated in Figure 11 Perform one of the following e To delete all current Auditron accounts touch Delete All Accounts e To reset current copy counts for all accounts to zero touch Reset Copy Counters e To remove copy count limits touch Disable All Copy Limits e To remove color restrictions enabling both Black amp White and Color copying and printing for all users touch Remove Color Restrictions A confirmation screen displays Perform one of the following e To confirm the action touch Yes e To cancel the action touch No The Reset Accounts screen displays Touch Close to display the Auditron Administration screen ee ee i Pe ee ee wer pe Keen cer bun al una me Tears Cader Beever alll esis Perk E Aen ma Lok pi far a HL Ea Figure 11 Reset Accounts screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Auditron Access Use the Auditron Access feature to enable the Auditron feature which tracks cu
59. ssword account limit or restrictions 7 On the Auditron Administration screen touch Edit Accounts to display the Edit Accounts screen as illustrated in Figure 9 2 Touch the Input Number with Keypad button and type in an account number for an existing account using the keypad Figure 9 Edit Accounts screen Touch the Enter button Touch the Change Settings Account icon to display the Change Settings screen MANAGING COUNTS AND ACCOUNTS 2 8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 Perform one or more of the following e Enter the Account Password Under the Account Password box touch the Input Number with Keypad button Type in a password for the account The password must be at least four digits long Figure 10 Change Settings screen Touch the Enter button The password is displayed Enter the Account Limit Under the Account Limit box touch the Input Number with Keypad button Touch the Enter button The account limit is displayed e Assign Restrictions Touch the appropriate button to indicate whether the account has No Restrictions can make Color Only copies or can make Black amp White Only copies 5 Touch Close to display the Edit Accounts screen View the settings for the password account limit and restrictions If necessary repeat step 3 to change the values 6 If you want to reset the number of Total Copies for the account to zero touch the Re
60. ssword feature to change the password used by the System or Auditron Administrator to enter Auditron Administration and Tools modes 1 On the Auditron Administration screen touch Auditron Administrator Password to display the ZES Ses srt maea Auditron Administrator Password screen as ech EE E illustrated in Figure 14 2 Enter a value from the numeric keypad into the New password box Press the Enter button Figure 14 Auditron Administrator Password screen 3 Enter the same number in the Confirm password box Press the Enter button NOTE If you make a mistake in entering a value press Reset type the number again and press the Enter button 4 Touch Close to display the Auditron Administration screen MANAGING COUNTS AND ACCOUNTS 2 12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 Tools Mode Overview In the Tools Mode the system administrator can set the default values for a variety of copy output and copier printer features or register custom colors The Tools screen illustrated in Figure 1 is displayed when you enter the Tools Mode From this screen you can access and change options for the following features Tray Management Feature Defaults Machine Set up Audio Tones Customize Screens System Image Quality Machine Timeouts Reduce Enlarge Defaults Change Tools Access Number Original Size Presets DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 1 Of O O BDE Os Je Figure 1
61. teria and exhibit compatibility with recycled supplies Currently Environmental Choice has more than 1600 approved products and 140 licensees Xerox has been a leader in offering EcoLogo approved products In 1996 Xerox became the first company licensed to use the Environmental Choice EcoLogo for its copiers printers and fax machines NOTICES XVI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE SCY NOLES erini eror eerie a eae eee NE Electrical safety lt lt icco Satins Sob i de ate natanti Sa woe we a Seca awake ar ats Bese gcc 2 ee en eee E ee eee eee ee ee ee eee TE ee ee IIl Maintenance safety 0 ccc eee eee IV Operational safety 0 0 ccc ee eens V OZONE SUEY sepete stp tety rri bene epe AEE Eea apni TEE E od E i VI NOUCOS seu ste cee ecu eeeeae sews EANES Vil Radio Frequency Emissions 0 00 c eee eee eee eee VII PCC seror heure ETTIR EE chen tae ee wees VIII IN Canada a na nananana ees VII PCC sarir rres ee a se E VIII In Canada a na naaa aaan aaa VII Safety Extra Low Voltage Approval nannan anaana cee eee ees IX Certifications in Europe 0 eee X It s Ilegal in the USA 1 eee XII It s Illegal in Canada 0 eee ee XIV Environmental Notices inthe USA 0 XV Environmental Notices in Canada 00000 eee eee XVI 1 About this manual 0 00 ee 1 1 Conventions used in this manual 20000 0 c
62. th to support the weight of the machine Do not attempt to move the machine A leveling device that was lowered when your machine was installed may damage the carpet or floor e Do not locate the machine near a heat source e Do not locate the machine in direct sunlight DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE V e Do not locate the machine in line with the cold air flow from an air conditioning system e Do not place containers of coffee or other liquid on the machine e Do not block or cover the slots and openings on the machine Without adequate ventilation the machine may overheat e Do not attempt to override any electrical or mechanical interlock devices WARNING Be careful when working in areas identified with this warning symbol These areas may be very hot and could cause personal injury If you need any additional safety information concerning the machine or materials contact your Xerox representative Ozone safety This product produces ozone during normal operation The ozone is heavier than air and the quantity is dependent on copy volume Providing the correct environmental parameters as specified in the Xerox installation procedures ensures that concentration levels meet safe limits If you need additional information about ozone request the Xerox publication OZONE 600P83222 by calling 1 800 828 6571 in the USA For a French language version call 1 800 828 6571 in the USA then
63. the position of most original documents on the Document Glass as illustrated in Figure 30 An original document may be placed with its image upright or with the E top of its image positioned towards the side T zz The diagrams on this screen illustrate the correct positioning of documents on the Document Glass Figure 30 Original Orientation Default screen 2 Sided Copy This option allows you to set default copying for 1 E3 to 1 Sided 1 to 2 Sided 2 to 2 Sided or 2 to 1 par Sided as illustrated in Figure 31 mo Figure 31 2 Sided Copying Default screen Side 2 Rotate This option should be used if you set the default copying for 2 Sided output With this option you a E Wor Pll ERER can specify whether the 2 sided copy should be made with Flip on Long Edge head to head book style or Flip on Short Edge head to toe calendar _ ree style as illustrated in Figure 32 Figure 32 Side 2 Rotate Default screen DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3 23 TOOLS MODE Multiple Up The Multiple Up feature Figure 33 enables you to specify whether 1 2 4 or 8 images from multiple originals are copied onto a single page Each image is centered in its space If you select 2 Pages Up use the 2 Pages Up Copy Layout feature described below Figure 33 Multiple Up Defaults screen lf you select 4 Pages Up or 8 Pages Up use the 4 amp 8 Pages Up Copy Layout feature described below 2 Pag
64. tlet Call an authorized Xerox service representative to correct the problem The machine emits unusual noises or odors The power cord is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the copier printer The machine is exposed to water Any part of the machine is damaged Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the machine disconnect the power cable from the electrical outlet DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Laser safety CAUTION Use of controls adjustments or procedures other than those specified in this documentation may result in a hazardous exposure to laser radiation This equipment complies with international safety standards With specific regard to laser safety the equipment complies with performance standards for laser products set by government national and international agencies as a Class 1 laser product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE III Maintenance safety e Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your copier printer e Do not use aerosol cleaners The use of sup
65. to highlight the desired paper tray and touch the Change Settings button to display the tray detail screen as illustrated in Figure 11 Touch Enable Auto Paper or Disable Auto Figure 11 Sample Tray detail screen Paper 5 Touch Save to display the Auto Tray Setup screen If necessary repeat steps 3 and 4 for another paper tray 6 To enable or disable Auto Tray switching use the mete le up and down arrows to highlight the Auto Tray Switching option Touch the Change Settings ee button to display the Auto Tray Switching screen EiS voting a tay te as illustrated in Figure 12 k ne Trea Be RO aCe Touch Switching Enabled Switch Auto Paper Figure 12 Auto Tray Switching screen Only or Switching Disabled 7 Touch Save to return to the Auto Tray Setup screen 8 Touch Close to display the Tray Management screen 9 Touch Close to display the Tools screen TOOLS MODE 3 8 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE Feature Defaults The Feature Defaults options enable you to change factory default settings for a number of features including Paper Supply Reduce Enlarge Original Type Image Quality Settings Margin Shift Edge Erase Original Orientation 2 Sided Copy and Multiple Up The first Feature Defaults screen is illustrated in Figure 13 Because these procedures are very similar use Figure 13 Feature Defaults screen the basic procedure that follows to set new page 1 of 4 defaults Any differen
66. ughly wash your hands with soap and water after handling the fuser oil cartridge Open the Front Door of the copier printer 1 Place a few sheets of paper on the floor to catch any fuser oil that may spill N Rotate the green handle clockwise to the down position Q DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 19 MAINTENANCE Grasp the Paper Path Module and firmly pull the module out of the copier printer until it is fully open as illustrated in Figure 35 5 Locate the Fuser Oil Cartridge in the front of the Paper Path Module area D 6 Lift the Fuser Oil Cartridge straight up off the module as illustrated in Figure 36 Hold it steady in this position until any excess oil has dripped off the cartridge and into the fuser oil reservoir Hold a sheet of paper under the bottle nozzle to catch any drips while removing the cartridge from the machine Figure 36 Removing the old Fuser Oil Cartridge D MAINTENANCE 4 20 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE WARNING Do not place the fuser oil cartridge on the copier printer If any fuser oil is spilled on the copier printer thoroughly clean it 7 Place the old cartridge in a plastic bag as illustrated in Figure 37 and dispose of it according to local regulations Figure 37 Disposing of the old cartridge Remove the new cartridge from the box and bag as illustrated in Figure 38 Figure 38 Removing the new cartridge from the box and bag
67. veloper Waste Container also known as the Trickle Bottle follow the instructions provided on this page in addition to those on the labels surrounding the Developer Waste Container and affixed to the copier printer CAUTION To prevent developer spillage remove the Developer Waste Container only when the Developer Waste Container is Full message appears on the Touch Screen 7 Open the Front Door of the copier printer 2 Place a few sheets of paper on the floor under the Developer Waste Container to catch any developer that may spill Locate the Developer Waste container area C in Figure 20 Figure 20 Locating the old Developer Waste Container MAINTENANCE 4 12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 Grasp the Developer Waste Container with your right hand Pull the Developer Waste Container completely out of the copier printer as illustrated in Figure 21 Figure 21 Removing the old Developer Waste Container 5 Remove the gold cap from the front of the used Developer Waste Container as illustrated in Figure 22 Figure 22 Removing the cap 6 Securely push the gold cap over the opening on the back of the waste container as illustrated in Figure 23 to prevent developer beads from spilling out Figure 23 Placing the cap on the waste container DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4 13 MAINTENANCE Place the used Developer Waste Container in a plastic bag as illustrated in Figure

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