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Xerox B2500 MFP User's Manual

1. 4 Installaatio sisi aia das 7 Location conditions 0 ee eee 7 Cautions Of USE 0 0 oo ooo ooo oo 7 Terminal description 9 Front SIde Ge tra dev dork Sr n SO heen ee S AE 9 Back SIde kos a ven tak ae oe ve die BE 10 Command panel 11 Packaging contents 12 device installation 13 Loading paper 00 eee ee es 13 Loading paper in the main unit tray and supplementary paper feed 13 Paper Handling 13 Humidity control 13 Handling the unit 13 Moving the Unit 13 Paper Feed cassette insertion 13 Paper delivery Stop 15 Paper insertion in the manual input tray 15 Toner Cartridge installation 16 Starting your device 17 Device connection 17 CODV iaa aa AA aa 18 SIMPIE COPY 2 400 Seas daca ae oe eae wees 18 Special copying a us dea in Ga ee e e aca 18 Special copy setup eee eee ee 18 Resolution setup 18 ZOOM Setup 2 4 4 0 a te ki ia Rae A 19 Scan origin setup 19 Contrast setup 00000o ooo 19 Brightness setup 19 Paper type setup ouno 19 Paper tray selection 19 Scan margins setup 19 Left and right printing margins setup 19 Top and bottom printing margins setup 19 Parameters Setup 00000 000
2. B2500 Connect your WLAN adaptor your network Your machine belongs to a new generation of 7 281 SETUP WLAN ASS CONFIG terminals that you can incorporate into a WLAN 1 Type in V select the menu SETUP using the network using a WLAN USB key keys Y or A and confirm with OK 2 Select WLAN using the keys or A and Your machine s network radio adaptor confirm with OK transmits data using the radio protocol IEEE 3 Select ASS CONFIG using the keys W or A 802 11g it can also be incorporated into an and confirm with OK existing IEEE 802 11b network 4 Select NEW NETWORK using the keys V or A and confirm with OK When connecting to your machine only use the approved adaptor Other transmitting or If you choose an existing network steps 5 receiving adaptors may damage your and 6 and possibly 7 are carried out device automatically Regardless of whether you use your 5 SSID appears on the screen enter the name of machine in an infrastructure or ad hoc your network using the numerical keypad network you must set up certain network pressing the keys one after the other until you and security parameters for example the obtain the name you want 32 characters Service Set ID SSID and the WEP key maximum and confirm with OK AD HOC MODE or INFRA MODE appear on the screen Go back to the beginning of the chapter and make your choice Plug your WLAN USB key into the USB port of your Select one of these modes and confirm with
3. B2500 1 Remove the paper feed cassette completely 2 Push the lower panel down until it clicks 3 Setup the back feed cassette stop by pushing the PUSH lever A Then adjust the lateral paper guides to the paper format by pushing lever B located on the left guide Adjust the length paper guide to the paper format by pushing lever C LEGAL k Dou Sa QUA a NB I 4 A TEN l E L HHHH l 4 Take a paper stack pull the top sheet off and align it on a flat surface Sty 5 Put the paper stack in the feed cassette 200 sheets for 20 Ib 80 g m paper for instance 6 Put the feed cassette back in its location B2500 MFP User s Guide 14 B2500 Paper delivery stop Adjust the paper delivery stop depending on the format of the document to be printed Do not forget to raise the flap to prevent the sheets from falling down Paper insertion in the manual input tray The manual input tray allows you to use various paper formats with heavier weights than the one used in the paper feed cassette Only one sheet or envelope can be fed ata time You can use paper which weights between 11 and 35 Ibs 52 and 160 g m 1 Spread the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual input tray 3 Adjust the paper guides against the right and left edges of the sheet or the envelope 4 Print making sure that the chosen paper format co
4. conditioning heating or ventilation system nor in an area subject to big temperature or humidity fluctuations Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations Keep the machine away from any object that could obstruct its ventilation ports Do not place the machine close to draperies or any other flammable objects Choose a location where the water and other splashes of liquid are limited Make sure that this location is dry clean and dust free Cautions of use Take into account the important precautions below when using the machine Running environment Temperature 50 F to 89 6 F 10 C to 32 C with a maximum fluctuation of 10 C per hour Humidity 15 to 80 of ambient humidity without condensation with a maximum fluctuation of 20 per hour Terminal The section below describes the precautions to be taken when using the machine Never turn the machine off or open the lids while printing Never use gas or flammable liquids or objects generating a magnetic field close to the machine When you unplug the power cord always hold the connector without pulling the cord A damaged cord presents a potential fire hazard or an electric shock hazard Never touch the power cord with wet hands You risk getting an electric shock Always unplug the power cord before moving the machine Otherwise you could risk having the cord damaged and create a fir
5. AA Modify or remove the program Welcome to the Companion Suite Pro LL Setup Maintenance program This program lets you modify the current installation Click one of the options below Modify 4 Select new program features to add or select currently installed features to remove Remove El Remove all installed features EY InstallShield Cancel 3 A confirmation screen appears Click on OK button to continue the COMPANION SUITE PRO B2500 MFP User s Guide 32 B2500 LL program removal Muitifunction Terminal s xi Supervisio n Voulez vous supprimer compl tement l application s lectionn e et la totalit de ses fonctionnalit s annuler The software that you have installed contains two multifunction machine management applications 4 A preparation screen appears You can cancel MF DIRECTOR and MF MONITOR which allow you to the removal by clicking on CANCEL check whether the multifunction machine is Companion Suite Pro LL Installshield wizard x connected to your PC Etat de l installation monitor the multifunction machine activity monitor the status of the multifunction machine consumables from the PC Quickly access the graphic editor applications OCR etc L assistant d installation de Companion Suite Pro LL effectue les op rations demand es C BB919664 CCE8 421 7 BEF5 2988200544D9 D ata2 cab LL OO To manage the multifunction machine run th
6. Letter 60 to 105 g m paper Paper format for manual printing A4 A5 Legal Letter B5 exec A6 52 to 160 g m paper PC connection Slave USB 2 0 port PC connection Master USB 2 0 port Wlan connection reader USB memory key reader Operating System Windows 98 SE 20005P3 ME XP Specifications are subject to changes for improvement without notice B2500 MFP User s Guide 39 8 Specifications 9 Safety SAFETY A SAFETY WARNING Before powering on your unit make sure the power outlet it is con nected to meets the requirements printed on the warning label on your unit or on the separate power supply depending on the model This unit must not be installed on the floor If your unit works with a separate Power Supply use only the one delivered with your unit never use another power supply If your unit works with a battery replace it only with the same type of battery or an equivalent type recommended by the manufacturer Warning Incorrect replacement of the battery may cause an explosion Replace only with the same or equivalent type rec ommended by the manufacturer Dispose of used batteries according to the manufacturer s instructions Used batteries must be disposed of following the manufac turer s instructions Depending on the model the unit s power plug may be the only way to disconnect the unit from the power network Therefore you must respect the following e Your unit must be connected to a po
7. keys V or A and confirm with OK 5 Type in the desired name 15 characters maximum and confirm with OK 6 Exit this menu by pressing the key Once your connection has been set up you must install the network MFP printer driver on your PC so that you can print your documents Refer to the paragraph Wireless connection page 32 B2500 An example of how an AD HOC network may be set up An example of how to configure an Ad hoc network without security protection using the following parameters network name house radio type ad hoc channel 1 PC s IP address 169 254 0 1 PC s subnetwork mask 255 255 0 0 PC s gateway 0 0 0 0 IP address of the multifunction machine 169 254 0 2 subnetwork mask of the multifunction machine 255 255 0 0 multifunction machine s gateway 0 0 0 0 Setting up a multifunction machine 1 Plug the WLAN USB key into the USB connector of the multifunction machine 2 Type in Y select the menu SETUP using the keys V or A and confirm with OK 3 Select WLAN using the keys V or A and confirm with OK 4 Select ASS CONFIG using the keys V or A and confirm with OK 5 Select NEW NETWORK using the keys Vor A and confirm with OK 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANNEL and confirm with OK 9 Select WITHOUT SECURITY and confirm
8. machine OK If you choose AD HOC mode the sub menu CHANNEL appears enter a figure between 1 and 13 and confirm with OK 7 WITHOUT SECURITY or WITH SECURITY appear on the screen Select the option you want and confirm with OK If you choose WITH SECURITY the sub menu WEP KEY 1 appears enter the key number 1 to 4 maximum that you are using on your network These must match the network s 6 specifications The WEP key number may be configured in the menu W 29 SETUP TECHNICALS WEP KEYS NBR 8 IP CONF MANU or IP CONF AUTO appear on the screen If you choose to set up the system manually Configure your network go to the next paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY We recommend that the settings of your 9 Atthe end of this procedure you return to the WLAN network should only be changed by a main menu of ASS CONFIG person with a good knowledge of the 10Exit this menu by pressing the key configuration of your computer Creating or rejoining a network Before attempting to use a WLAN adaptor on your machine you must enter the parameters that will allow a WLAN network to recognize your machine On your machine you will find simple instructions that guide you step by step through the set up of B2500 MFP User s Guide 23 4 WLAN network 4 WLAN network Referring to or changing your network parameters Each of the parameters of your network may be changed
9. neues 20 Print the functions guide 20 Print the list of SetupS 20 Lock the keyboard o 20 Activate the keyboard lock 20 Read the counters 000 0 ee eee 20 Display the consumables status 20 Calibrate your scanner 20 Switches your machine to standby Mode ECO vrari Ae etna ar ee ee ea 20 Save your toner cartridge 21 Setup the printing format 21 Declare the number of authorized WEP keys 21 Setup the display language 21 Setup of the default paper format 21 WLAN network san nee enna 22 Type of radio network 22 Radio infrastructure network 22 Radio ad hoc network 22 Radio networks WLAN 22 Connect your WLAN adaptor 23 B2500 Configure your network Creating or rejoining a network 23 Referring to or changing your network parameters 24 An example of how an AD HOC network may be setup 25 Setting up a multifunction machine 25 Setting up the PC 26 USB memory KEY 0 0 000 lt 27 Use of the USB memory key 27 Print your docuMentS 27 Print the list of files located in the VE vet itera oe ad Gone e e ta 27 Print the files located in the key 27 Delete your files located in the key 27 Analyze the USB memory key content 28 Save a document on a USB
10. pages by setting up this parameter on LETTER A4 W 29 SETUP TECHNICALS 1 Press on Y press on OK 2 Select TECHNICALS with the V or A buttons and confirm with OK 3 Select 93 with the V or A buttons and confirm with OK 4 Choose the parameter LETTER A4 with the V or A buttons and confirm with OK 5 Quit this menu by pressing the button Declare the number of authorized WEP keys You can create a network with WEP keys to allow several personal computers to use the machine as a network printer You can authorize up to 4 WEP Wired Equivalent Privacy on your machine To declare the number proceed as follows W 29 SETUP TECHNICALS 1 Press on V press on OK 2 Select TECHNICALS with the V or A buttons B2500 and confirm with OK 3 Select 96 with the V or A buttons and confirm with OK 4 Enter the desired key number 4 maximum confirm with OK 5 Quit this menu by pressing the button Setup the display language You can select another language for the menus display By default the machine operates in the English language W 203 SETUP GEOGRAPHICAL LANGUAGE 1 Press on Y enter 203 with the keyboard and confirm with OK 2 Choose the desired language with the V or A buttons and confirm with OK 3 Quit this menu by pressing the button Setup of the default paper format This menu allows to setup the default paper format to be used for printing v 856 ADVANCED FCT SCAN PRINT PAPE
11. with OK 10Select IP CONF MANU and confirm with OK 11Enter 169 254 0 2 in the field IP ADDRESS and confirm with OK 12Enter 255 255 0 0 in the field SUBNET MASK and confirm with OK 13Enter O O O O in the field GATEWAY and confirm with OK 14At the end of this process you return to the main menu of ASS CONFIG 15Exit this menu by pressing the key Once the network has been set up the LED of the WLAN USB key should be on You must now set up the PC B2500 MFP User s Guide 25 4 WLAN network 4 WLAN network Setting up the PC For this section refer to the instructions supplied by the manufacturer of your server to help you to find and join the house network 1 2 3 4 5 Plug WLAN USB key into a USB port on the PC Use the server software to detect the network Join the network house once this has been detected Now set up the WLAN network connection of your PC To do this you must configure the element Protocol Internet TCP IP for the WLAN connection that has been created If this element is set up in such a way as to obtain an IP address automatically you must change it to manual mode to set up the TCP IP address 169 254 0 1 in our example the subnet mask 255 255 0 0 in our example and the default gateway 0 0 0 0 in our example Enter OK B2500 MFP User s Guide 26 B2500 B2500 USB memory Print the files located in the key WVO1 MEDIA PRINT DOC F
12. 0 Command panel Je ee DOE O ON a 11 12 13 14 15 12 1109 8 7 Screen Digital keypad SCAN Button document scan to the PC COPY Button local copy STOP PRINT Button stops the current printing Button validation OK Button confirms the displayed selection w Button menu access and navigation down the menus C Button back to the previous menu and input correction a Button navigation up the menus 2 Button stop the current operation ECO Button sets up the activation delay a Button color analysis mode selection Button analysis resolution setup o Button contrast setup B2500 MFP User s Guide 11 B2500 1 Installation 1 Installation B2500 Packaging contents The packaging contains the items listed below Multifunction device 1 toner cartridge e 1 installation guide 1 PC installation user guide CD ROM 1 power cord 1 booklet safety and warranty B2500 MFP User s Guide 12 B2500 device installation 1 Unpack the device 2 Install the device respecting the security notices stated at the beginning of this booklet 3 Remove all stickers from the machine 4 Remove the plastic protection film from the display screen Loading paper Loading paper in the main unit tray and supplementary paper feed 1 Paper to be used must be inserted with the face down and abutting the side and back guides Not abutting the pape
13. ILE key 1 Insert the USB memory key on the front side of the machine respecting the way of insertion You can connect a USB memory Key on the front 2 MEDIA ANALYSIS appears on the screen side of your machine The files stored in TXT TIFF 3 Select PRINT DOC with the Y or A buttons and JPEG formats will be analyzed and you will be and confirm with OK able to use the following actions 4 Select FILE with the V or A buttons and print the stored files contained in your USB confirm with OK memory key 5 You have three possibilities to print your files delete the files contained in your USB memory ALL to print all the files located in the key USB memory key run an analysis on the contents of the inserted Select ALL with the W or A buttons and USB memory key confirm with OK The printing is started digitize a document on your USB memory key automatically SERIES to print several files located in Use of the USB memory key the USB memory key Select SERIES with the V or A buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen select with the V or A buttons the file to print and confirm with OK A star appears on the left side of the file LAST FILE appears on the screen select with the W or A buttons the other files to print and confirm with OK Press the button COPIES NUMBER appears On wie screen enter the desired number of copies with the digital keypad and confirm with OK to start pri
14. Kbytes ALL to delete all the files located in the B2500 MFP User s Guide 27 5 USB memory key 5 USB memory key USB memory key Select ALL with the V or A buttons and confirm with OK You come back to the previous menu SERIES to delete several files located in the USB memory key Select SERIES with the V or A buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen select with the V or A buttons the file to delete and confirm with OK A star appears on the left of the file LAST FILE appears on the screen select with the W or A buttons the other files to delete and confirm with OK Press the button You come back to the previous menu SELECTION to delete only one file located in the USB memory key Select with the V or A buttons the file to delete and confirm with OK You come back to the previous menu 6 Quit this menu by pressing the button Analyze the USB memory key content After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows Y O08 MEDIA MEDIA ANALYSIS 1 Press on Y enter 07 with the keyboard 2 The USB memory key analysis is started 3 You can print or delete the detected files located in your USB memory key Refer to the previous chapters Save a document on a USB memory key This function allows you to digitize and save a document directly in a USB memory key 1 Pla
15. OKI E 2 5 0 0 M F D PRINTING SOLUTIONS User s Guide e Y 6e o o e 59389201 Copyright Information Copyright O 2006 by Oki Data All Rights Reserved Document Information B2500 MFP User s Guide P N 59389201 Revision 1 0 November 2006 Disclaimer Every effort has been made to ensure that the information in this document is complete accurate and up to date The manufacturer assumes no responsibility for the results of errors beyond its control The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer While all reasonable efforts have been made to make this document as accurate and helpful as possible we make no warranty of any kind expressed or implied as to the accuracy or completeness of the information contained herein The most up to date drivers and manuals are available from the web site http www okiprintingsolutions com Trademark Information Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd Apple Macintosh and Mac OS are registered trademarks of Apple Computers Inc ENERGY STAR is a trademark of the Uni
16. R FORMAT 1 Select the default paper size with the a and buttons within the following choices A4 A5 LETTER and LEGAL 2 Confirm by pressing the OK button 3 Quit this menu by pressing the button B2500 MFP User s Guide 3 Parameters Setup 4 WLAN network WLAN network You can connect your machine to a PC using a USB cable or make a wireless connection via radio with a PC or network Caution when you are using a wireless connection certain medical equipment and sensitive or security systems may be affected by the radio transmissions of your device in all cases please follow safety guidelines closely If you have a WLAN adaptor you can incorporate your machine as a network printer into a radio network This works only with an approved adaptor that you can obtain from our ordering department Type of radio network A radio network or WLAN Wireless Local Area Network is created when at least two computers printers or other peripheral devices communicate with each other in a network via radio waves high frequency waves The transmission of data in the radio network is based on the standards 802 11b and 802 11g According to how the network is set up it may be described as an infrastructure network or an ad hoc network Radio infrastructure network In an infrastructure network several devices communicate via a central access point a gateway or router All data is sent to the access point ga
17. ard 2 Enter your lock code 4 digits with the keyboard confirm with OK 3 Enter again your lock code 4 digits with the keyboard confirm with OK 4 Quit this menu by pressing the button If a code is already registered enter the old code before typing the new one Activate the keyboard lock Every time you use your machine you will have to enter your code v812 ADVANCED FCT LOCK LOCK KEYBD Press on Y enter 812 with the keyboard Enter the lock code and confirm with OK With the buttons V or A choose WITH and confirm with OK 4 Quit this menu by pressing the button UN e B2500 Read the counters You can view the activity counters for your machine at any time This function shows you the number of scanned pages WV 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 Press on Y enter 823 with the keyboard 2 The number of scanned pages appears on the screen 3 Quit this menu by pressing the button This function shows you the number of printed pages W 824 ADVANCED FCT COUNTERS PRINTED PG 1 Press on Y enter 824 with the keyboard 2 The number of printed pages appears on the screen 3 Quit this menu by pressing the button Display the consumables status You can read at any time the remaining toner in the cartridge This level appears in percentage Y 86 ADVANCED FCT CONSUMABLES 1 Press on Y enter 86 with the keyboard 2 The available toner percentage appears on the sc
18. as your network develops W 2822 SETUP WLAN PARAMETERS IP ADDRESS 1 Type in Y select the menu SETUP using the keys V or A and confirm with OK 2 Select WLAN using the keys or A and confirm with OK 3 Select PARAMETERS using the keys V or A and confirm with OK 4 Select IP ADDRESS using the keys V or A and confirm with OK 5 The number of your IP address will appear in the format 000 000 000 000 Enter the new IP address for your machine in the format displayed and confirm with OK 6 Exit this menu by pressing the key W 2823 SETUP WLAN PARAMETERS SUBNET MASK 1 Type in V select the menu SETUP using the keys V or A and confirm with OK 2 Select WLAN using the keys or A and confirm with OK 3 Select PARAMETERS using the keys V or A and confirm with OK 4 Select SUBNET MASK using the keys V or A and confirm with OK 5 The number of your subnet mask will appear in the format 000 000 000 000 Enter the new submask of your machine in the format displayed and confirm with OK 6 Exit this menu by pressing the key W 2824 SETUP WLAN PARAMETERS GATEWAY 1 Type in V select the menu SETUP using the keys V or A and confirm with OK 2 Select WLAN using the keys or A and confirm with OK 3 Select PARAMETERS using the keys V or A and confirm with OK 4 Select GATEWAY using the keys V or A and confirm with OK 5 The number of your gateway will appear in the format 000 000 000 000 Enter the new gatew
19. ay for your machine in the format displayed and confirm with OK 6 Exit this menu by pressing the key W 2825 SETUP WLAN PARAMETERS SSID 1 Type in V select the menu SETUP using the keys V or A and confirm with OK 2 Select WLAN using the keys V or A and confirm with OK B2500 Select PARAMETERS using the keys V or A and confirm with OK Select SSID using the keys V or A and confirm with OK The name of your network will appear on the screen Enter the new name of your network and confirm with OK Exit this menu by pressing the key W 2826 SETUP WLAN PARAMETERS MODE Type in V select the menu SETUP using the keys V or A and confirm with OK Select WLAN using the keys V or A and confirm with OK Select PARAMETERS using the keys V or A and confirm with OK Select MODE using the keys V or A and confirm with OK The symbol gt gt tells you that your network is in active mode Select one of the modes and confirm with OK If you choose the AD HOC MODE the sub menu CHANNEL will appear enter a number between 1 and 13 and confirm with OK Exit this menu by pressing the key In an AD HOC network the devices communicate directly with each other without passing through an access point The speed of communication across the whole AD HOC radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and r
20. ce the document to be copied face down on the glass 2 Insert the USB memory key in the USB connector of your multifunction device The USB memory key analysis is started When the analysis is finished the MEDIA menu is displayed 3 Select scan TO with the a or w buttons then confirm with the OK button B2500 You can also access this function in two other ways e by pressing the SCAN button of the machine deck then by selecting SCAN TO MEDIA e By pressing the w button from the screen saver then by typing 03 on the digital keyboard 4 Choose the coLoRr between BLACK amp WHITE and COLOR With the a or buttons and the button OK 5 With the alphanumeric keyboard give a name to the scan file up to 20 characters and confirm with OK 6 Choose the scan format between IMAGE and PDF and confirm to start the scan and the recording of the document IMAGE allows to have the same kind of file as a photo PDF is a format for the digital documents creation The beginning button amp immediately starts the scan and sends a file to the support with the parameters defined in the analysis format With the IMAGE format if you have selected BLACK amp WHITE the picture will be saved in TIFF format if you have selected COLOR the picture will be saved in JPEG format B2500 MFP User s Guide 28 PC Features Introduction AA The Companion Suite Pro software allows the connection of a personal computer with a compatible
21. cquisition command e either by the SCAN To function application The document analysis window appears accessible from the MF Director window or from 2 Setup the parameters contrast resolution the SCAN button from the machine before starting the digitization e or directly from a TWAIN standard compatible 3 Once the document is digitized you can application archive it or edit it Analysis with Scan To A ee a eee For more details about the usage of this Run the application by clicking on the MF Director software check the on line help of the icon located on your desktop or from the menu product START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt MF DIRECTOR Do Printing You can print your documents via the USB connection or the Wifi connection f e e During the installation of the software the B2500 MFP printer driver will be installed automatically onto your PC This will allow you to print your documents on the machine via the USB connection The B2500 MFP NETWORK printer driver allows to print via the wireless connection This driver is installed when you add a network printer COMPANION Printing with the multifunction machine 1 Left click with the mouse on the Scan To To print a document with the machine from your graphical image or click the SCAN button from pc jg like printing a document in Windows use the your machine onn PRINT command from the FILE menu of the 2 You can follow the ongo
22. display PLEASE WAIT then UNKNOWN CARD REMOVE CARD If the C button is pressed while the smart card is being read the machine displays ACTION CANCELLED REMOVE CARD Cleaning Scanner reading system cleaning When one or more vertical lines appear on the copies clean the glass of the scanner 1 Open the scanner cover until it is standing in vertical position 2 Wipethe glass with a soft lint free cloth soaked with mild alcohol 3 Close the scanner cover 4 Make a copy to check that the symptoms have disappeared Printer cleaning Dust dirtiness and paper debris on the external and internal surfaces of the printer can affect ts operation We advise that it be cleaned regularly Printer external cleaning Clean the external part of the printer with a soft cloth soaked in mild detergent Printer issues Error messages When the printer encounters any of the problems described below the corresponding message is shown on the machine display Message Action Check the presence of a CHECK TONER toner cartridge in the machine Indicates that your consumable will need changing soon TONER NEAR END B2500 Message Action REPLACE PAPER Add paper in tray Message displayed when iii starting the machine The printer front cover is CLOSE COVER PRINTER open close it Replace the toner cartridge TONER EMPTY REPLACE lt OK gt A sheet of paper is jammed in th
23. e MF Director application by clicking on the icon located on your desktop or from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt MF DIRECTOR InstallShield Annuler 5 You need to restart your system at the end of the procedure Close all open programs select Checking the connection between YES I WANT TO RESTART MY COMPUTER NOW and the PC click on the FINISH button c c and the multifunction machine Companion Suite Pro LL InstallShield Wizard To check if the connection between the devices is good run the MF MONITOR software from the icon located on the desktop and check that the same information is displayed on the multifunction machine for instance the date Your system must be restarted in order to complete the uninstall operation Please disconnect pour device in order to avoid an automatic redetection the next time the computer is restarted Yes want to restart my computer now MF Director No will restart my computer later Do not remove the CD ROM from the reader Click Finish to complete the deinstallation you can remove the CD ROM after you have restarted the computer This graphical Interface allows you to run the utilities and the software to manage your multifunction machine Graphical presentation Run the application by clicking on the MF Director icon located on your desktop or from the menu START gt PROGRAMS gt COMPANION SUITE g
24. e document to the left or right during printing v 854 ADVANCED FCT SCAN PRINT PRINTER MARG 1 Setup the left right margins offsets by 0 5mm steps with the buttons a and 2 Confirm by pressing the OK button 3 Quit this menu by pressing the button Top and bottom printing margins setup You can offset the lateral margins of the document towards the top or the bottom during printing w 855 ADVANCED FCT SCAN PRINT TOP PRINT 1 Setup the top bottom margins offsets by 0 5mm steps with the buttons a and v 2 Confirm by pressing the OK button 3 Quit this menu by pressing the NW button B2500 MFP User s Guide 19 2 Copy 3 Parameters Setup Parameters Setup You can setup your machine as you like depending on the functions you need This chapter describes the functions You can print the functions guide and the available setup of your multifunction machine Print the functions guide Press on Y and enter 51 on the digital keypad The functions guide prints Print the list of setups Press on Y enter 54 with the digital keypad The printing of the list of setups starts Lock the keyboard This function prevents non authorized people from accessing the machine An access code will be required every time someone wants to use the device After each use the device will lock automatically v811 ADVANCED FCT LOCK LOCKING CODE 1 Press on Y enter 811 with the digital keybo
25. e hazard or an electric shock hazard Always unplug the power cord when you plan not to use the machine for a long period of time Never put objects on the power cord never pull it and never fold it This could cause a fire hazard or an electric shock hazard Always make sure that the machine is not sitting on the power cord or any other electrical cables Make sure also that neither cord nor cable is introduced to the machine inner mechanism This would expose you to a machine malfunction risk or a fire hazard Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer use a shielded interface cable Never try to remove any fixed pane or hood The machine contains high voltage circuits Any contact with these circuits can cause an electric shock risk B2500 MFP User s Guide 7 1 Installation B2500 Never try to modify the machine This could cause a fire hazard or an electric shock hazard Always make sure that paper clips staples or other small metallic items do not get inside the machine via the ventilation ports or other ports Such items create fire hazards or electric shock hazards Prevent water and any other liquid from spilling on the machine or near to it Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard If liquid or metallic item gets accidentally inside the machine turn it off i
26. e machine Take out the toner cartridge and remove the jammed paper sheet Take out the paper tray and remove the jammed paper sheet Then open and close the consumable cover PAPER JAM REMOVE TONER 7 Maintenance A sheet of paper is jammed in the machine Open the paper jam cover Remove the jammed paper sheet Then open and close the consumable cover PAPER JAM EXTERNAL TRAY Add paper in the paper PAPER EMPTY tray Paper jam When printing a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam In case of a paper jam in the machine the following message appears PAPER JAM EXTERNAL TRAY Open the paper jam cover located at the back of the machine Remove the jammed sheet of paper and close the cover B2500 MFP User s Guide 7 Maintenance Open and close the consumable cover The printer starts again automatically The fusion unit can reach a very high temperature during the operation To prevent any harm do not touch this area In case of paper jam The following message appears PAPER JAM REMOVE TONER Do the following 1 Remove the toner cartridge and check if a sheet is jammed Remove the sheet of paper which causes the paper jam Put the toner cartridge in the machine 2 Remove the paper tray and remove the sheet of paper which caused the paper jam Check that the paper sheets in the paper tray are correctly placed Replace the paper tra
27. e outlet should be located close to the device and be easy to access 3 Press the On Off button to turn on the device I position 4 The following message appears HAVE YOU CHANGED THE TONER OK Press OK 5 When this message appears INSERT THE TONER CARD insert the smart card provided with the new toner cartridge as shown on the picture below 6 A wait message appears PLEASE WAIT The smart card is read NEW TONER REMOVE CARD Remove the smart card from the reader your machine is ready to print again 7 The machine is set to English by default To modify this parameter refer to the paragraph Setup the display language page 21 B2500 MFP User s Guide 17 B2500 1 Installation a Copy Your machine can make one or more copies N You can also setup several special copy parameters Simple copy In this case the default parameters are applied 1 Place the document to be copied face down on the glass respecting the indications around the glass 2 Press the button twice The copy is made using the default parameters Special copying Special copying allows you to do custom setups for the current copy 1 Place the document to be copied face down on the glass 2 Press the button 3 Enter the number of copies that you want and confirm with the OK button 4 Choose the resolution depending on the printing quality that you want DRAFT AUTO QUALITY TEXT or PHOTO with the buttons or
28. eceiver as well as the number of barriers such as walls or ceilings W 2827 SETUP WLAN PARAMETERS SECURITY This parameter allows you to make your network secure 1 2 Type in V select the menu SETUP using the keys V or A and confirm with OK Select WLAN using the keys V or A and confirm with OK Select PARAMETERS using the keys V or A and confirm with OK Select SECURITY using the keys V or A and confirm with OK Choose WITH or WITHOUT and confirm by OK If you choose WITH enter a password In a 64 bit security configuration the password must contain five characters exactly Ina 128 bit security configuration the password must contain 13 characters exactly B2500 MFP User s Guide You may also enter the password using the hexadecimal system If this is the case For a 64 bit security configuration the password must contain exactly 10 hexadecimal characters For a 128 bit security configuration the password must contain exactly 26 hexadecimal characters 6 Exit this menu by pressing the key W 2828 SETUP WLAN PARAMETERS HOSTNAME The machine name allows you to identify your machine on the network via a PC for example with the name PRINT NETWORK 1 1 Type in V select the menu SETUP using the keys V or A and confirm with OK 2 Select WLAN using the keys or A and confirm with OK 3 Select PARAMETERS using the keys V or A and confirm with OK 4 Select HOSTNAME using the
29. etween the PC and the hardware by clicking on the TEST button Click on the OK button 4 Select what you wish to add from the hardware B2500 list Click on the NEXT button 5 The next window lists the different features of the printer that are about to be installed Click on the NEXT button Add Wireless Printer Wizard x Ready to Install You are now ready to proceed Click Next to automatically add a Laser Pro LL Network Printer in the printer folder or click Cancel to abort Printer to install Printer Name Laser Pro LL Network Model Name Laser Pro LL Network IP 212 234 211 50 Port Name CSP 212 234 211 SO Back Cancel 6 The window indicating that the installation procedure was successful pops up Click on the FINISH button Uninstall the software from your PC Run the programs removal from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt UNINSTALL 1 A preparation screen appears Companion Suite Pro LL InstallShield Wizard Preparing Setup Please wait while the InstallShield Wizard prepares the setup Companion Suite Pro LL Setup is preparing the InstallShield Wizard which will guide you through the rest of the setup process Please wait InstallShield Cancel 2 Select REMOVE and confirm your choice by clicking on the NEXT button Companion Suite Pro LL InstallShield Wizard x Welcome
30. g IFUSB cable is Installed Before Software You can connect the USB cable before installing the Companion Suite Pro software on Windows 2000 and XP Nevertheless it is recommended to install the Companion Suite Pro software first and then to connect the USB cable to your machine If you connect the USB cable before installing the Companion Suite Pro software the recognition system plug and play identifies automatically that new hardware has been added To start your machine driver s installation follow the instructions on screen If a window asking about the location of the drivers pops up then indicate the installation CD ROM AA 1 Locate your USB cable connectors and connect as shown below on the picture N Power on your multifunction machine The FOUND NEW HARDWARE WIZARD window appears Select YES THIS TIME Click NEXT Select INSTALL SOFTWARE AUTOMATICALLY RECOMMENDED Click NEXT Click FINISH The USB driver is installed The FOUND NEW HARDWARE Wizard appears Select YES THIS TIME Click NEXT Select INSTALL SOFTWARE AUTOMATICALLY RECOMMENDED Click NEXT 9 Click FINISH The Software driver is installed E W ON Oo UI B2500 Test the driver installation To test the USB and printer driver installation print a test page 1 Click START gt SETTINGS gt PRINTERS amp FAXES 2 Right click Okr B2500 MFP 3 Click PROPERTIES 4 Click the PRINT TEST PAGE button Reinstall the drivers if t
31. greement 4 Click All Products to install the drivers and software The ALL PRODUCTS installation copies to your hard disk the software required for proper execution of the Companion Suite Pro kit which includes Companion Suite Pro machine management software printer drivers SCanner A PaperPort You may already be the owner of a version of the software available in the installation CD ROM In this case select the software that you want to install on your hard drive and confirm your choice 5 The InstallShield Wizard proceeds with the installation Companion Suite Pro LL InstallShield Wizard Preparing Setup Please wait while the InstallShield Wizard prepares the setup Companion Suite Pro LL Setup is preparing the InstallShield Wizard which will guide you through the rest of the setup process Please wait 6 When the assistant finishes the welcome B2500 MFP User s Guide 29 6 PC Features 6 PC Features screen appears Companion Suite Pro LL Y1 0 4 x Welcome to the InstallShield Wizard for Companion Suite Pro LL The InstallShield Wizard will install Companion Suite Pro LL on your computer To continue click Next Back Cancel 7 Click on the NEXT button to launch the installation of the COMPANION SUITE PRO kit on your PC 8 Before the files are copied on your hard drive you need to accept the proposed license agreement use the scr
32. he installation failed You can now use the multifunction machine to print or scan your documents B2500 MFP User s Guide 6 PC Features 6 PC Features Wireless connection The Companion Suite Pro LL software must be installed to perform this operation 1 Run the MF Director application by clicking on the icon located on your desktop or from the menu START PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt ADD PRINTER 2 Click on the NEXT button to run the installation procedure Add Wireless Printer Wizard Add Wireless Printer Wizard This Wizard helps you to install your Printer for Wireless printing Before proceed make sure that your printer is on the WiFi dongle is plugged your Wireless Network parameters are valid 3 The next screen shows the list of compatible hardware found on the network Add Wireless Printer Wizard x Select the device to install Devices found IP Address 212 234 211 50 Refresh Not in the list cea You can make another search on the network by clicking on the REFRESH button Remark A hardware device may not appear in the list in which case click on the NoT IN THE LIST button The next window appears add manualy xi Enter IP address or NetBIOS Name of the device Printer Test Cancer Type the IP address or the NetBIOS name of the hardware that you wish to add You can test the connection b
33. ing digitization on a currently open application on the screen Select SCreen the B2500 MFP printer to print via the USB connection or the B2500 MFP NETWORK printer to print via the Wifi connection The B2500 MFP printer becomes the default printer when the Companion Suite Pro software is installed Scanning 27 3 At the end of the digitization the scanned picture appears in the PaperPort window lola Fichier Edition Affichage Objet Outils Aide ra mi A ie DATA A A 5 a E x e e ME gt Recherch Dossiers Transf rer Copier Supprimer D faire Empiler Retirer Pivoter Ranger I Page Num rise Importer B2500 MFP User s Guide 35 6 PC Features 7 Maintenance Maintenance Service General information A To ensure that your machine is kept in the best condition it is recommended that you periodically clean the inner parts For your safety it is imperative to refer to the security directives presented in the Safety Warranty and Regulatory Information booklet Please respect the following rules while using this machine Do not leave the scanner cover open Do not try to lubricate the device Do not close the scanner cover violently or do not apply vibrations to the machine Do not open the cartridge access cover while printing Do not try to disassemble the machine Do not use paper which has stayed in the tray for too long T
34. irst Consult the store where you purchased your printer Additional OKI Resources eAvailable 24 hours a day 7 days a week eVisit our multilingual web site www OKIPRINTINGSOLUTIONS COM eVisit MY OKIDATA COM eCall 1 800 654 3282 U S and Canada only OKI is a registered trademark of Oki Electric Industry Company Ltd AmEx is a registered trademark of American Express Co Avery is a registered trademark of Avery Dennison Corporation HammerMill is a registered trademark of HammerMill MasterCard is a registered trademark of MasterCard International Inc VISA is a registered trademark of Visa Windows is either a registered trademark or trademark of Microsoft Corporation in the United States and other countries Oki Data Americas Inc 2000 Bishops Gate Blvd Mt Laurel NJ 08054 4620 Tel 856 235 2600 Fax 856 222 5320 www okiprintingsolutions com O 2006 Oki Data Americas Inc 42
35. memory key 28 PC Features lt a ca Oe ae ie 29 TREFOGUICTION 99 4 cc dra raid a 29 Configuration requirements 29 Installation aa daria aa 29 Install the software on your PC 29 CONNECTIONS iaa da e dia 31 USB Connection 31 If USB cable is Installed Before SONWANE a ww lasi tit ii A a 31 Test the driver installation 31 Wireless connection 32 Uninstall the software from your PC 32 Multifunction Terminal s Supervision 33 Checking the connection between the PC and the multifunction machine 33 ME DIECO ada ath pedi erste AE nt ee A 33 Graphical presentation 33 Utilities and applications activation 34 ME MONITOR avi sit a HS fdt ian ERA ae kw a Bee 34 Graphical presentation 34 Display the consumable status 34 SCAN TO je kit a e oor ae i Pa ap Ee 34 Companion Suite Pro LL functions 35 Document analySiS 35 Analysis with Scan TO 35 Analysis from a TWAIN compatible SOTEWATE ko size wo sit die ln dd de td e we ee 35 BANANO E cra aa ios 35 Printing with the multifunction machine35 Maintenance iia ciar iaa 36 SERVICE Mi AA a 36 General informati0N 36 Toner cartridge replacement 36 Issues with smart cardS 36 AR k t ta koi ak w dokte eink ah AA 37 Scanner reading system cleaning 37 Printer cleaning ooo 37 Printer external cleani
36. mmediately unplug the power cord and contact your retailer Otherwise you would face a fire hazard or an electric shock hazard In case of heat smoke unusual smell or abnormal noise emissions turn the machine off unplug the power cord immediately and contact your retailer Otherwise you would face a fire hazard or an electric shock hazard Avoid using the machine during a thunderstorm this can cause an electric shock hazard due to lightning 1 Installation Paper for printing if you use paper already printed by your machine or another printer the printing quality may not be optimal Make sure to place the machine in a well ventilated area When operating the printer generates a small amount of ozone An unpleasant smell can come from the printer if it is used intensively in a poorly ventilated area For a secure use make sure you place the machine in well ventilated area B2500 MFP User s Guide 8 Terminal description Front side 10 1 Commands panel 2 Scanner Cover 3 Paper output 4 Master USB connection USB key 5 Cartridge access cover 6 Paper tray 7 Manual paper feed setup guides 8 Manual Input Tray 9 Fold down stop for paper delivery 10 Smart card insertion point B2500 MFP User s Guide 9 B2500 1 Installation e Back side 1 Installatio 1 Paper jam cover 2 Power supply cord connection 3 On Off switch 4 Slave USB connection for PC 1 B2500 MFP User s Guide 10 B250
37. multifunction machine It is recommended to install the Companion Suite Pro software first and then to connect the USB cable to your machine From the PC you can manage the multifunction machine allowing you to set it up according to your needs print your documents on the multifunction machine from your usual applications scan color grey scale or black and white documents and edit them on your PC or process them into text using the character recognition software OCR Configuration requirements The minimum configuration requirements for your personal computer are Supported operation systems Windows 98SE Windows Millennium Windows 2000 with at least Service Pack 3 Windows XP Home and Pro Processor 500 MHz for Windows 98SE 800 MHz for Windows Me or 2000 1 GHz for Windows XP Home and Pro CD ROM drive afree USB port 600 Mbytes of available disk space for the installation RAM memory 128 Mbytes minimum for Windows 98 Me and 2000 192 Mbytes minimum for Windows XP Home and Pro B2500 Installation Install the software on your PC Turn your PC on Open an ADMINISTRATOR session unless working in 98SE and ME environments 1 Insert the CD ROM into your CD ROM drive The CD will autorun If it doesn t click Start gt Run gt Browse Browse to your CD ROM drive Double click Install exe Click OK 2 Select your language 3 Click Yes to accept the license a
38. ng 37 Printer ISSUES toa iaa ae a 37 Error Messages w wi sw pw aa aa a dan 37 Paper JAM iii aa ea an 37 Miscellaneous ISSUES orono 38 B2500 MFP User s Guide 5 Specifications n nnn ees 39 Physical specifications 39 Electrical specifications 39 Environmental specifications 39 Peripheral specifications 39 Safety anida a aa a 40 Consumables 0 0 0oooooooooooo 41 SOFVICE w AAA A io f 42 B2500 MFP User s Guide 6 B2500 B2500 Installation Location conditions By choosing an appropriate location you preserve the longevity of the machine Check that the selected location has the following characteristics Choose a well ventilated location Make sure not to obstruct the ventilation grids located on the left and right sides of the device During the installation make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened Make sure that this location does not present any ammonia nor any other organic gasses emission hazard The ground outlet refer to the Safety Warning notices presented in the Safety chapter to which you plan to connect the machine shall be located close to this one and have an easy access Make sure that the machine is not directly exposed to sun light Make sure not to place the machine in an area exposed to an air flow generated by an air
39. ns a or w according to the following table Parameter Signification DRAFT Low resolution Standard resolution for AUTO documents containing text and graphics QUALITY Optimal resolution for TEXT documents containing text Optimal resolution for PHOTO documents containing photographs 2 Confirm your choice by pressing the OK button You can also setup the resolution by pressing the Es button B2500 MFP User s Guide Zoom setup w 842 ADVANCED FCT COPY ZOOMING The ZOOM parameter allows you to shrink or enlarge an area of a document by choosing the origin and the zoom level to be applied to this document from 25 to 400 Enter the desired zoom level with the digital keyboard confirm your choice by pressing the OK button Scan origin setup If you want you can change the origin of the scanner By entering new values for X and Y in mm X 210 and Y 286 you move the scanned area as shown on the diagram below Scanned area BEGIN OF SHEET END OF SHEET v 843 ADVANCED FCT COPY ORIGIN 1 Selectthe X and Y coordinates with the buttons a OF W 2 Setup the desired coordinates with the digital keyboard or the buttons a and w confirm your choice by pressing on the OK button Contrast setup The CONTRAST parameter allows to choose the photocopy contrast v 844 ADVANCED FCT COPY CONTRAST 1 Setup the desired level of contrast with the buttons a and v confirm by pre
40. nting SELECTION to print only one file located in the USB memory key Select with the V or A buttons the file to print and confirm with OK COPIES Print your documents NUMBER appears on the screen enter e 3 32 _ ___ __ _ AAA the desired number of copies with the You can print the stored files or a list of the files digital keypad and confirm with OK to located in the USB memory key start printing 6 Quit this menu by pressing the button Print the list of files located in the key W 01 MEDIA PRINT DOC LIST Delete your files located in the key 1 Insert the USB memory key on the front side of You can delete files located in your USB memory the machine respecting the way of insertion key 2 MEDIA ANALYSIS appears on the screen 3 Select PRINT DOC with the Y or A buttons Y O06 MEDIA DELETE MANUAL and confirm with OK 1 Insert your USB memory key on the front side 4 Select LIST with the V or A buttons and of your machine respecting the way of confirm with OK Y P 9 li insertion 5 The list is shown in a table with the following 2 MEDIA ANALYSIS appears on the screen at AOn 3 Select DELETE with the W or A buttons and the analyzed files are indexed in an confirm with OK incremental 1 by 1 order 4 Select MANUAL with the or A buttons and the file s name with it s extension confirm with OK the date of the file s last save 5 You have three possibilities to delete your files the file s size in
41. oll bar to read the agreement entirely Companion Suite Pro LL InstallShield Wizard License Agreement Please read the following license agreement carefully Press the PAGE DOWN key to see the rest of the agreement LICENSE AGREEMENT FOR THE SOFTWARE PLEASE READ THE TERMS AND CONDITIONS OF THIS LICENSE CAREFULLY BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE BY OPENING THIS ENVELOPE YOU SIGNIFY THAT YOU HAVE ACCEPTED THESE TERMS AND CONDITIONS If you do not accept the terms of this license promptly return the unopened CD ROM packaging as well as the vi Do you accept all the terms of the preceding License Agreement If you select No the setup will close To install Companion Suite Pro LL you must accept this agreement InstallShield lt Back Yes No 9 Click on the Yes button 10The final installation is ready to be executed Companion Suite Pro LL 1 0 4 l x Ready to Install the Program The wizard is ready to begin installation Click Install to begin the installation If you want to review or change any of your installation settings click Back Click Cancel to exit the wizard InstallShield cm 11Click on the INSTALL button 12A screen informs you of the installation progress Companion Suite Pro LL 1 0 4 Setup Status Companion Suite Pro LL is configuring your new software installation Installing CA COMSMFDirector Resources D arkBl
42. oner cartridge replacement Your machine comes with a current consumable management system It tells you if your toner cartridge is close to its end of cycle The following message will appear on your machine screen TONER NEAR END To quit this screen press OK To replace the toner cartridge proceed as shown below When the following message is displayed on the screen TONER EMPTY REPLACE OK 1 Press OK OPEN FRONT COVER REPLACE TONER 2 Stand in front of the device 3 Push on the left and right sides of the cover and pull it towards you 4 Raise and remove the toner cartridge from the machine 5 Unpack the new cartridge and insert it into the slot by pushing it until it clicks with a downward B2500 motion as indicated in the picture below 6 Close the cover 7 The following message appears HAVE YOU CHANGED THE TONER OK Press OK 8 When this message appears INSERT THE TONER CARD insert the smart card provided with the new toner cartridge as shown on the picture below 9 A wait message appears PLEASE WAIT The smart card is read NEW TONER REMOVE CARD Remove the smart card from the reader your machine is ready to print again Issues with smart cards If you use a smart card that has already been used the machine will display PLEASE WAIT then REMOVE CARD ALREADY USED If you use a defective smart card the machine will B2500 MFP User s Guide 36
43. r may cause feed failure skewing and paper jams 2 Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing and paper jams 3 Adding paper to the stack may cause double feeding and should be avoided 4 When withdrawing the cassette from the main unit always support it with both hands Pulling the cassette out quickly with one hand may lead to it being unable to be supported and being dropped Paper Handling 1 Paper curling must be corrected before printing 2 Curls must not exceed 10 mm 3 Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity Adding paper to the pile or splitting the pile may cause feeding problems and must be avoided Humidity control 1 Do not use paper which has become damp or paper which has been left unused for a very long time 2 After opening the paper it must be kept in a plastic bag 3 Do not use paper with waved ends paper which is creased paper with crumples and any other non normal paper Handling the unit Moving the unit When moving the unit on a desk it must be lifted and not dragged Paper Feed cassette insertion Your device accepts a number of formats and types of papers A You can use paper weighing between 17 and 28 Ib 60 and 105 g m2 B2500 MFP User s Guide 13 1 Installation 1 Installation
44. reen 3 Quit this menu by pressing the button Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore W 80 ADVANCED FCT CALIBRATION 1 Press on Y enter 80 with the keyboard confirm with OK 2 The scanner is triggered and a calibration is done automatically 3 At the end of the calibration the machine comes back to the screen saver Switches your machine to standby mode ECO The machine will switch to standby mode when not being used You can choose the time before the machine switches to stand by it is set in minutes B2500 MFP User s Guide 20 You can choose with the setup WITHOUT DELAY 5 MIN DELAY 15 MIN DELAY 30 MIN W 29 SETUP TECHNICALS 1 Press on V press on OK 2 Select TECHNICALS with the V or A buttons and confirm with OK 3 Select 08 with the V or A buttons and confirm with OK 4 Quit this menu by pressing the button Save your toner cartridge This function allows you to increase the lifetime of your toner cartridge W 29 SETUP TECHNICALS 1 Press on V press on OK 2 Select TECHNICALS with the V or A buttons and confirm with OK 3 Select 80 with the V or A buttons and confirm with OK 4 Choose the parameter WITH with the V or A buttons and confirm with OK 5 Quit this menu by pressing the button Setup the printing format The default setup is NO You can print a document in a LETTER format on A4
45. rresponds to the selected format on the printer Note When using envelopes e Feeding can be done only through the manual feed e Recommended area should be the area which excludes 15 mm from the leading edge 10 mm from the left and right edges and the rear edge e Envelopes which are not recommended may lead to improper printing e Curled envelope after printing should be fixed manually e Small crumples on the edge of the wide side of envelopes Smearing or less clear printing may appear on the reverse side B2500 MFP User s Guide 15 1 Installation 1 Installat e Set envelope by pressing the folding line of four edges properly after releasing air inside e Set envelope in a proper position after aligning in case it is bent or warped Toner Cartridge installation 1 Stand in front of the machine 2 Push the left and right sides of the cover and pull it at the same time towards you B2500 3 Unpack the cartridge and hold it by its handle 4 Insert the cartridge in its slot by pushing it until it clicks with a downward motion as shown on the picture below 5 Close the cover B2500 MFP User s Guide 16 Starting your device Device connection Before plugging the power cord it is imperative to refer to the Safety Warranty Regulatory booklet 1 Connect the power cord to the device 2 Make sure that the On Off switch is on Off O position Plug the power cord to outlet on the wall Th
46. ssing the OK button 2 You can also directly setup the desired contrast with the 9 button press several times on this button until the desired setup without using the Menu 845 3 Quit this menu by pressing the button Brightness setup The BRIGHTNESS parameter allows to lighten or darken your original document v 845 ADVANCED FCT COPY LUMINOSITY 1 Setup the desired brightness with the buttons a and v 2 Confirm your choice by pressing the OK B2500 button 3 Quit this menu by pressing the button Paper type setup v 851 ADVANCED FCT SCAN amp PRINT PAPER TYPE 1 Select the paper NORMAL or THICK that you use with the buttons a and v 2 Confirm your setup by pressing the OK button 3 Quit this menu by pressing the button Paper tray selection v 852 ADVANCED FCT SCAN amp PRINT TRAY PAPER Select the paper tray that you use AUTOMATIC or MANUAL with the buttons a and v Confirm by pressing the OK button Quit this menu by pressing the button 2 3 Scan margins setup You can offset the lateral margins of the document to the left or right during the scan with your flat bed scanner v 853 ADVANCED FCT SCAN PRINT FLATBED MARG 1 Setup the left right margins offsets by 0 5 mm steps with the buttons a and 2 Confirm by pressing the OK button 3 Quit this menu by pressing the button Left and right printing margins setup You can offset the lateral margins of th
47. t COMPANION SUITE PRO LL gt MF DIRECTOR COMPANION i Address book Settings By default MF DIRECTOR is displayed with dark blue rounded shape You can modify its shape and color by right clicking with the mouse B2500 MFP User s Guide 33 6 PC Features 6 PC Features Utilities and applications activation The COMPANION SUITE PRO graphical interface allows you to run the following utilities and software get HELP from the current documentation run the PaperPort software Doc Manager GAPaperPort File Edit view Item Tools Help a al la GK 4 Search Folders love To Copy To Delete Undo TE Sean Get Folders BB x E 151 My PaperPort Documents articles 1 2 Bank Statements usiness Cards Lor Ss e Folder Samples 5 items To run a software or utility contained in the COMPANION SUITE PRO kit place the cursor on it and left click with the mouse MF Monitor Graphical presentation Run the application by clicking on the MF Monitor icon located on your desktop or from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt MF MONITOR Monitor E Companion Consumables ScanTo From this screen you can monitor the information or configure your multifunction machine from the tabs COMPANION Presents the multifunction machine screen CONSUMABLES Displays the cons
48. ted States Environmental Protection Agency Hewlett Packard HP and LaserJet are registered trademarks of Hewlett Packard Company Microsoft MS DOS and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Other product names and brand names are registered trademarks or trademarks of their proprietors Regulatory Information As an ENERGY STAR Program Participant the manufacturer has determined that this product meets the li q ENERGY STAR guidelines for energy efficiency ENERGY STAR B2500 MFP User s Guide 2 Safety Warning Repairs maintenance Repairs and maintenance should only be carried out by a qualified technician There are no user serviceable parts inside the machine To reduce the risk of electrical shock you must not carry out these operations yourself Opening or removing the covers exposes you to two hazards The laser beam can cause irreversible eye damage Contact with electrical components can lead to electrical shock APPAREIL A RAYONNEMENT LASER DE CLASSE 1 For installation conditions and safety precautions refer to the separate CLASS 1 LASER PRODUCT Safety Installation Instructions booklet provided LASER KLASSE 1 APPARECCHIO LASER DI CLASSE 1 PRODUCTO LASER DE CLASE 1 APARELHO A LASER DE CLASSE 1 B2500 MFP User s Guide 3 B2500 MFP Dear customer For your security and comfort we urge you to carefully read the Safet
49. teway or router from where it is re distributed WLAN Access Point Radio ad hoc network In an ad hoc network the devices communicate directly with each other without passing through an access point The speed of communication B2500 across the whole radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings El PC PC Radio networks WLAN Three steps are necessary to incorprate your machine into a radio network WLAN 1 Configure the network to your PC 2 Setup the parameters for your machine so that it can function in a network 3 Having set up the parameters your device install the Companion Suite LL software onto your PC with the necessary printer drivers The PC and all other devices must have their parameters set up to the same network as the multifunction machine All the details needed for setting up the device such as the network names SSID type of radio network WEP key IP address or subnetwork mask must match the specifications of the network You will find these details on your PC or on the access point To find out how to set up the parameters for your PC please consult the users manual for your server For large networks please seek the advice of your network administrator B2500 MFP User s Guide 22
50. ue S quareanim_sms pak InstallShield 13The Companion Suite Pro software is installed on your PC Companion Suite Pro LL InstallShield Wizard x Click on the button Continue in order to pursue the installation lt Back Cancel 14Click on the CONTINUE button to copy the utilities and PaperPort SE software that come along with the kit 15At the end of the installation you need to restart your PC to update the system files Me n ni Mustrebootto complete operation Yes wantto restart my computer now C No will restart my computer later Do not remove the CD ROM from the reader Click Finish to complete the installation you can remove the CO ROM after you have restarted the computer J lt Back Finish Cancel 16Select your choice and click on the FINISH button 17Your Companion Suite Pro kit is successfully installed on your PC 18Proceed to the next section to connect your MFP and Install the drivers You can start the multifunction machine s management software from the menu START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL gt MF DIRECTOR or by clicking on the icon MF DIRECTOR located on your desktop B2500 MFP User s Guide 30 Connections Make sure that your multifunction machine is powered off USB Connection The connection between the PC and the machine requires a USB 2 0 shielded cable no more than 3 meters lon
51. umables status B2500 SCAN To Scan Mode and Resolution parameters setup these parameters will be taken into account when clicking on the SCAN button from the machine Display the consumable status The following information will be available from the Consumables tab current consumables status number of printed pages number of scanned pages Monitor a Companion Consumables ScanTo TONER Counters PRINTED PG SCANNED PAGE Scan To The setup of this tab becomes the default setup for the scanner Remark The function SCAN To can only be used if the application is running If this is not the case activate it 1 Select the Scan To tab 2 Select one of the possible choices color grayscale black and white 3 Select the scanner resolution 72 dpi to 4800 dpi 4 Confirm your choices by clicking on the OK button Companion Consumables scanTo Enter the parameters that wi be used when you wil press the ScanTo button on the Device Mode Colour S Resolution 200 dpi y B2500 MFP User s Guide B2500 Companion Suite Pro LL Analysis from a TWAIN compatible software functions your hard drive the scanned picture will If the PaperPort software is not installed on appear on your desktop in TIFF format Document analysis The document analysis can be carried out in two 1 Run the picture editor application and then run Ways the a
52. vw then confirm with the OK button 5 You can print the desired copy on several paper formats to create a poster Select 1 PAGE TO 1 1 PAGE TO 4 or 1 PAGE TO 9 with the buttons a or v then confirm with the OK button Analyzed sheet 1to 1 Output Al w ON AA an a DOU DON 6 Adjust the contrast level with the buttons a or w then confirm with the OK button 7 Adjust the desired brightness level with the buttons a or v then confirm with the OK button B2500 8 Adjust the desired zoom level from 25 TO 400 with the buttons a or w confirm with the OK button 9 Adjust the desired origin values with the digital keyboard buttons a or w then confirm with the OK button 10Choose the paper type NORMAL THICK with the buttons a or w then confirm with the OK button 11Choose the paper tray AUTOMATIC or MANUAL with the buttons a or v then confirm with the OK button Special copy setup To enter various settings press the w button and the appropriate numbers on the keypad For example to change the resolution press the button then press 8 4 and 1 on the keypad Setups done through this menu become the device default setups after you confirm AA Resolution setup When the print quality is unsatisfactory you can proceed to a calibration with MENU 80 The RESOLUTION parameter allows you to setup the photocopy resolution w 841 ADVANCED FCT COPY RESOLUTION 1 Choose the resolution with the butto
53. wer outlet located nearby e The power outlet must remain easily accessible Your unit is delivered with a power cord including a plug which depending on the model may be e without earth the symbol on the warning label e with earth no symbol on the warning label It is imperative that a power plug with an earth be connected to a wall outlet with an earth A APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT If the machine is powered when you remove the upper cover be careful with the two following dangers e Laser beam interception by human eye can produce irremediable inju ries Human contact with parts electrically powered can produce a very danger LASER KLASSE 1 a APPARECCHIO LASER DI CLASSE 1 ous electric shock PRODUCTO LASER DE CLASE 1 APARELHO A LASER DE CLASSE 1 B2500 MFP User s Guide 40 B2500 CONSUMABLES Toner Cartridge Part Number 56120401 Toner cartridge characteristics The standard toner cartridge can produce up to 4 000 pages when printing on Letter paper with a 5 max black and white ratio The initial toner cartridge can produce up to 1 500 pages when printing on Letter paper with a 5 max black and white ratio The service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation B2500 MFP User s Guide 41 B2500 10 Consumables B2500 SERVICE AND SUPPORT F
54. y Warranty Regulatory booklet before any use By buying this multifunction machine you have opted for a quality product Your device satisfies the different specifications of a modern office automation tool This machine allows you to scan in color and black and white to print and copy in black and white You can connect the multifunction device to your PC Microsoft Windows 98SE ME 2000SP3 XP Install the software included to use the multifunction device asa printer Besides you can scan edit and save documents through the PC You have a connection with a WLAN adaptor optional equipment to communicate with a personal computer WLAN is an option working only with an original adaptor that you can obtain from your retailer You will find further information on our Internet website Thanks to its navigator and its multitask access it is powerful user friendly and easy to use The multifunction machine hereby described comes with a 600 dpi scanner and a black and white laser printer offering a printing speed of 16 ppm The Companion Suite Pro LL software provided allows you to use your multifunction machine like a scanner and a printer from a personal computer It also gives you the possibility to manage your multifunction machine Consumables Refer to the Consumables section of this booklet B2500 MFP User s Guide A Dear customer Contents Dear customer nn n nn n nn onon nannan 4 Consumables iia fa aka ve ai ae sp s
55. y in the machine 3 Make sure that the paper length guide on the paper cassette is adjusted to the paper format Miscellaneous issues When turning on nothing is displayed on the screen Check the connection between the power cord and the outlet B2500 MFP User s Guide 38 B2500 B2500 Specifications Physical specifications Dimensions 17 6 x 15 2 x 13 5 inches 447 x 386 x 344 mm Weight 25 5 Ib 11 6 kg Electrical specifications Power supply 110 120 V 50 60 Hz Electric consumption 10 W typical in powersave 13 W typical in standby 340 W average during printing Environmental specifications Operating temperature In operation 50 F to 90 F 10 C to 32 C Acceptable humidity level In operation 15 to 80 HR without condensation Peripheral specifications Printer Type Laser on normal paper Resolution 600 dpi Speed 16 ppm maximum Preheating time 21 sec First page out time 13 sec Copier Type Autonomous Black and White Copy speed 16 ppm maximum Resolution 600 dpi Multiple copies 99 pages maximum Zoom range 25 to 400 Scanner Type Color scanner Color depth 36 bits Resolution 600 dpi optical 2400 dpi interpolated Software compatibility TWAIN Maximum paper format Letter Printing supports Main paper tray capacity 250 sheets maximum 24 Ib 60 g m 200 sheets maximum 20 Ib 80 g m Output tray capacity 50 sheets Main tray paper format A4 A5 Legal

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