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Toastmaster MFC-240C User's Manual

1. 6 24 ADF COV CM sccatectcacosttnnncceunesecsimeateicosenstn ac 98 Answering machine TAD COMNGGCUNG susen 43 Apple Macintosh See Software User s Guide on the GOROM Gave Automatic fax FECEIVE seisoma EA 30 Fax Detect rmmrmrmerrerserrernersrrervnrneer 32 B Broadcasting cccccceceeeeeeeeeeeeeeeeeeeeeeees 25 setting up Groups for cece cece eee 49 C Caller ID print list EEE 38 41 43 Canceling jobs awaiting redial cece eens 29 Cleaning paper pick up roller cceceeee sees 105 print Nead EE 105 printer platen r rrnnrranranvnnnrnnnnnnnnnnnr 104 SCANNED E T 104 Connecting external telephone rrrnnnnnnnnnnnnnnnnnnnn 45 Consumable items rrrrorrarernrrnnrrnnrnnnn 131 Control panel Overview rrrarnnnvrnnnrnnnnenn 4 ControlCenter See Software User s Guide on the CD ROM 20 ccccccccccecececccccccccececccecacececeees Copy colour adjustment ccceceeeeeeee eens 59 Enlarge Reduce cccceecseseeeeeeeeeees 56 enter Copy mode cccccceeee eee eeeee eens 54 KOS 2 55 010 11 6 EEE 54 PT re 59 quality Key rernrrnnrnnnrnnnnnnnnnnvvnnvnnrnnnrnnnr 56 SINGE 2 54 OL eiaeaen EE EE E EASA 58 temporary settings mrrrnrrnrrrrrnarnnnennn 55 Ta ND EE 54 Copy Options key copying paper SIZE anearanededeaaddvide 60 paper YDE srianta rianan 59 Custom telephone features on a single lin
2. 76 caution Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance GET A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket Doing this will prevent an electrical shock PN Sm PN 0 A DO NOT handle the plug with wet hands Doing this might cause an electrical shock A DO NOT pull in the middle of the power cord Doing this might cause an electrical shock T7 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover
3. Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 124 Copy Colour Monochrome Document Size Copy Speed Multiple Copies Enlarge Reduce Resolution 1 Specifications Yes Yes ADF Width 148 mm to 215 9 mm 5 8 in to 8 5 in ADF Height 148 mm to 356 mm 5 8 in to 14 in Scanner Glass Width Max 215 9 mm 8 5 in Scanner Glass Height Max 297 mm 11 7 in Mono Up to 18 pages minute A4 paper l Colour Up to 16 pages minute A4 paper 1 Stacks up to 99 pages Sorts up to 99 pages Monochrome only 25 to 400 in increments of 1 Monochrome m Scans up to 600x1200 dpi m Prints up to 1200x1200 dpi Colour m Scans up to 600x1200 dpi m Prints up to 600x1200 dpi Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document 125 PhotoCapture Center Available Media File Extension Media Format Image Format Number of Files Folder Borderless CompactFlash Version 1 0 Type I only Microdrive is not compatible Compact I O card such as Compact LAN card and Compact Modem card are not su
4. amp Dial the fax number using the dial pad 4 Press Mono Start or Colour Start The machine starts scanning the document EG Note e To cancel press Stop Exit e If the memory is full the document will be sent in real time Faxing from the scanner glass You can use the scanner glass to fax pages of a book one ata time The documents can be up to letter or A4 size You cannot send multiple pages for colour faxes EG Note Since you can only scan one page ata time it is easier to use the ADF if you are sending a multiple page document ED Make sure you are in Fax mode amp z Load your document on the scanner glass 3 Dial the fax number 24 Sending a fax Press Mono Start or Colour Start E f you press Mono Start the machine starts scanning the first page Go to step E f you press Colour Start the machine starts sending the document Do one of the following m To send a single page press 2 to choose No or press Mono Start again The machine starts sending the document E To send more than one page press 1 to choose Yes and go to step 6 Put the next page on the scanner glass Press OK The machine starts scanning the page Repeat step and step for each additional page EG Note If the memory is full and you are faxing a single page it will be sent in real time Faxing Letter size documents from the scanner glass When documents are Letter
5. Q CAUTION DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty op Press Ink Management Press A or V to choose Cleaning Press OK Press A or V to choose Black Color or All Press OK The machine cleans the print head When cleaning is finished the machine will go back to standby mode automatically EG Note If you clean the print head at least five times and the print has not improved call your Brother dealer 105 Checking the print quality If faded or streaked colours and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern D Press Ink Management 2 Press A or V to choose Test Print Press OK 3 Press A or V to choose Print Quality Press OK DQ Press Colour Start The machine begins printing the Print Quality Check Sheet Check the quality of the four colour blocks on the sheet O Do one of the following E f all lines are clear and visible press 1 to choose Yes and go to step E f you can see missing short lines as shown below press 2 to choose No OK Poor D The LCD asks you if the print quality is OK for black and three colours Press 1 Yes or 2 No 106 The LCD asks you if you want to start cleaning Press 1 Yes The machine starts cleaning the print head
6. 3 mm 0 12 in 3 mm 0 12 in EG Note The Borderless feature is not available for envelopes 15 Power Save mode When the machine is idle you can put the machine into Power Save mode by pressing the Power Save key You can still receive telephone calls in Power Save mode For further information on receiving faxes in the power save condition please see the table on page 16 If you want to do other operations you must take the machine out of Power Save mode EG Note If you have connected an external telephone or TAD it is always available Putting your machine in Power Save mode D Press and hold down the Power Save key until the LCD shows Shutting Down The LCD light goes off Bringing your machine out of Power Save mode aq Press the Power Save key Note e Even if you have put the machine into Power Save mode it will periodically clean the print head to preserve print quality e If you unplug the AC power cord no machine operations will be available e You can customize Power Save mode so that apart from automatic head cleaning no machine operations are available See Power Save setting on page 16 16 General setup Power Save setting You can customize the machine s Power Save key The default mode is Fax Receive On Your machine can receive faxes or calls even when the machine is in Power Save mode If you do not want your machine to receive faxes or calls turn this setting to
7. 4 5 18x13cm 20x15cm 65 Chapter 11 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the memory card CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card with DPOF information is put into your machine you can print the chosen image easily To print directly from a memory card with DPOF information on it follow the instructions below GD Firmly insert the memory card into the card slot Press PhotoCapture Press A or V to choose Print Images Press OK If there is a DPOF file on the card the LCD will show Press A or V to choose DPOF Print Yes Press OK Press A or V to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photo or Other Photo Press OK Press A or V to choose the paper size you are using Letter A4 10x15cm or 13x18cm E f you selected Letter or A4 go to E f you selected another size go to C Press A or V to choose the print size 10x8cm 13x9cm 15x10cm 18x13cm or 20x15c
8. Setup Continued 2 Beeper Adjusts the volume level of the beeper 3 Speaker Adjusts the speaker volume 5 Daylight Changes for Daylight Savings Time manually 6 P Save Fax Receive On Customizes the Settin Power Save key not to g Fax Receive Off i f y receive faxes in power save mode Save 7 LCD Adjusts the contrast of the Contrast LCD 2 Fax 1 Setup 1 Ring Delay Example for the Sets the number of rings Receive Australia before the machine answers in Fax Only or a meee Der Fax Tel mode 03 04 05 06 07 08 09 10 2 F T Ring Time Example for Sets the pseudo double Australia ring time in Fax Tel mode 20 Secs 30 Secs 40 Secs 70 Secs 3 Fax Detect Receives fax messages without pressing Start The factory settings are shown in Bold with an asterisk 2 113 2 Fax 1 Setup 4 Remote Codes n 51 451 Allows you to answer all Continued Receive X91 91 for calls at an extension or external phone and use continued pen codes to turn the machine In Fax mode Off on or off You can only personalize these codes 5 Auto Cuts the size of incoming Reduction faxes 6 Memory Automatically stores any Receive incoming faxes in its memory if it runs out of paper 2 Setup Send 1 Contrast Changes the lightness or In Fax mode l darkness of faxes you send only 3 Real Time TX Next Fax Only Sends a fax without using the memory off Y On 4 Oversea
9. Hot Surface icons warn you not to touch machine parts that are hot Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects e bep Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features Ei Improper Setup icons alert you to devices and operations that are not compatible with the machine General Information Accessing the complete User s Guide This User s Guide does not contain all the information about the machine such as how to use Printer Scanner and PC Fax When you are ready to learn detailed information about these operations read the Software User s Guide that is on the CD ROM Viewing Documentation Viewing Documentation For Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then select User s Guide If you have not installed the software you can find the documentation by following the instructions below D Turn on your PC Insert the Brother CD ROM into your CD ROM drive 2 If the model name screen appears click your model name If the language screen appears click your language The CD ROM main menu will appear 7 Macromedia Flash Player 6 a install MFL Pro Suite EG Note If this window does not appear use Windows Explorer to run
10. When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray Receiving a Fax If memory Receive is Off The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available The machine will then stop automatically answering calls until fresh paper is put in the paper tray To print the last fax you received put fresh paper in the tray Make sure you are in Fax mode Press Menu 2 1 6 Use A or V to choose On or off Press OK Press Stop Exit 33 Voice Operations Tone or pulse not available in New Zealand If you are using an external phone and have a pulse dialling service but need to send tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals Lift the handset of the external phone 2 Press on the control panel of your machine Any digits dialled after this will send tone signals When you hang up the machine will return to the pulse dialling service Fax Tel mode When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you are at an external telephone lift the handset of the external telephone and then press Hook to answer If you are at an extension phone you ll need to
11. and No Caller ID will appear on the LCD Press Mono Start or Colour Start D When the printing has finished press Stop Exit 38 Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line with its own distinctive ring pattern This way when you get an incoming call you can identify the number being called by its ring How Will the Fax Machine Treat All Other Numbers FaxAbility mode ensures that the machine will answer calls to the FaxAbility secondary number When a call comes in to your main number all the phones will ring You can set an external answering device TAD to answer calls on the other number s See the chart in the following page What is the Advantage of Using the FaxAbility Function Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line It is much easier for your callers who dial manually The fax machine will answer with receiving tones so they will not have to press an activation code And the people who call to talk on your main number will not have to talk to your fax machine Basically it gives you two independent numbers without the higher cost of a second line How Does FaxAbility Work Your telephone number will have the standard ring pattern of long long tone while the new number will have a ring pattern of long silence long etc
12. country Entering Text When you are setting certain menu selections such as the Station ID you may need to enter text into the machine Most number keys have three or four letters printed on keys The keys for 0 and do not have printed letters because they are used for special characters By pressing the relevant number key repeatedly you can access the character you want Press one two three four Key time times times times Putting spaces To enter a space in a fax number press once between numbers To enter a space in a name press twice between characters Making corrections If you entered an incorrect letter and want to change it press to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters If you need to enter a letter that is on the same key as the letter before press to move the cursor to the right before you press the key again Menu and Features Special characters and symbols Press or 0 and then press or P to move the cursor under the special character or Symbol you want Then press OK to choose it Press for space 4 amp X Press for lt gt _ Press0 for AEOUACEEO 119 General Memory Capacity ADF automatic document feeder Paper Tray Printer Type Print Method LCD liquid crystal display Power Source Powe
13. the USB cable 1 PictBridge port EG Note Remove any memory cards from the machine before connecting the digital camera D Turn on the camera When the machine has recognized the camera the LCD shows the following message When the machine starts printing a photo the LCD will show Printing To prevent damage to your machine do not connect any device other than a PictBridge compatible camera to the PictBridge port k 70 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PictBridge you can easily identify and troubleshoot any problems Mout of Memory This message will appear if you are working with images that are too large for the machine s memory E Wrong USB device This message will appear if you connect a non PictBridge compatible or broken device to the PictBridge port To clear the error unplug the device from the PictBridge port then press Power Save to turn the mac
14. 10 Making copies POW OE OOD EEE ERE 54 Entering Copy MOde rrrnrnnanrrnnnvranrvnenvnnnrnnarnanennnrnvannnnnsnnnennnnsnanennannnanennnsenn 54 Making a single COPY rrarrrarranernnrnnnrnarvrnrnannvnnnnnennarnnnrnennnnrnannnannnnennennnennannnene 54 Making multiple COPIES rrrerrnnrnarnnrnnrranvarranrnnnannarnarnnenuenunnnarnarnnennennannnnnene 54 OO HN EE ne 54 ENN 55 Changing copy speed and quality rrrarrnnnrrrnrrnnrrrannrnnrrrarnnnerrnnnnnnernannnnnennenn 56 Enlarging or reducing the image copied rrrarnrnnrnnrvnrrnnernarnnernernnrnvernnennnsnnn 56 Making N in 1 copies or a poster rarrannnarnarnarnnrraernnnrnvnnnarnarnarnnennannannannannne 57 Sorting copies using the ADF Monochrome Onlly ccccseceeeeeeeeeeeeeeaees 58 Adjusting Brightness Contrast and COlOUr rarnunnnnanannnannnnennnnnnnrnannnnnnannnnnn 58 Paparo UON aene E R E 59 Section IV Direct Photo Printing 11 Printing photos from a memory card PhotoCapture Center Operations r rrrnnrrnrarnrrrenvarennnrnnvrnnrvnnrrnnnrennanenuennnennne 62 Printing from a memory card without a PC rernrnnrarrnnrrnrnrrnnrrvanernennrnnrnnnnnnn 62 Using PhotoCapture Center from your COMpUter rrrrarrrarnanernvrnnvrnrnnnrr 62 Using MEMNON CAPS aan E iaaa 62 Memory card folder Structure cccccscccsseceeecesceceeceeneeseeeesuesseseaseesseesagees 63 How to print from a memory card rranernnrrrannnnnrvrnrrnnnnnnr
15. 8 Borderless JODDA Adjusts the contrast OOO OD OO OWOOO BOOOO j On Crops the image around the margin to fit the paper Off size or print size Turn this feature off if you want to print whole images or prevent unwanted cropping On Expands the printable area to fit the edges of the Off paper 2 The factory settings are shown in Bold with an asterisk S 117 5 Print Reports Menu Selections Verify 2 Help List ee 4 Fax Journal 5 User Settings 6 Machine 1 Serial No Info 0 Initial 1 Receive Fax Only Setup Mode Fax Tel External TAD Manual 4 Tone Pulse 118 not available in New Zealand 5 Dial Tone Detection No Detection 0 Local English Language l greg Spanish The factory settings are shown in Bold with an asterisk K Verification Report for your last transmission Prints the Help List so you can see at a glance how to quickly program your machine Lists name and numbers stored in the Speed Dial memory in numerical order Lists information aboutthe last incoming and outgoing faxes TX means Transmit RX means Receive Choose the receive mode that best suits your needs Puts the date and time on the LCD and in headings of faxes you send Set your name and fax number to appear on each page you fax Choose the dialling mode Turns Dial Tone Detection on or off Allows you to change the LCD language for your
16. ADF can hold up to 10 pages and feeds each sheet individually Use standard 80 gsm 20 Ib paper and always fan the pages before putting them in the ADF Recommended environment Temperature 20 to 30 C 68 to 86 F Humidity 50 to 70 Paper 80 gsm A4 20 Ib LTR Document Sizes Supported 148 to 355 6 mm 5 8 to 14 in 148 to 215 9 mm 5 8 to 8 5 in 64 to 90 gsm 17 to 24 Ib Loading documents and paper How to load documents Q CAUTION DO NOT pull on the document while it is feeding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric with ADF Instead use the scanner glass Flatbed m Make sure documents written with ink are completely dry va Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller Adjust the paper guides to fit the width of your documents Unfold the ADF Document Output Support Flap 1 Q CAUTION DO NOT leave thick documents on the scanner glass If you do this the ADF may jam Using the scanner glass You can use the scanner glass to fax copy or scan pages of a book or one page at a time Document Sizes Supported Length Up to 297 mm 11 7 in Width Up to 215 9 mm 8 5 in Weight Up to 2 kg 4 4 Ib How to load documents EG Note To use the scanner glass the AD
17. Are you connecting an external telephone or external telephone answering device to the machine N O l Yes Are you using the voice message function of No Do you want the machine to answer your external telephone answering device P fax and telephone calls automatically Yes Yes Yes Do you want to use the machine for Fax only gt Only kJ Fax Tel No gt Manual External TAD To set a receive mode follow the instructions below D Press Menu 0 1 The LCD will display the current receive mode Press A or V to choose Fax Only Fax Tel External TADor Manual ei 11 53 Cas Press OK Ile ro Press Stop Exit 1 Current receive mode Fax Fax Only 30 Using receive modes Some receive modes answer faxes automatically Fax Only and Fax Tel You may want to change the ring delay before using these modes see Ring Delay on page 31 Fax only Fax only mode will automatically answer every call as a fax call If the call is a fax your machine will receive it Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognising whether they are fax or voice calls and dealing with them in one of the following ways m Faxes will be automatically received m Voice calls will start the F T ring to tell you to pick up the line The F T ring is a fast double ring made by your machine E Use this mode if you receive few voice calls Also see F T Ring Time Fax Tel mode only on page 3
18. Auto can be used It automatically chooses the suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark document ov Make sure you are in Fax mode E Load your document 2 Press Menu 2 2 1 4 Press A or V to choose Auto Light or Dark Press OK EG Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a colour fax e When you choose Photo as the Fax Resolution Changing fax resolution The quality of a fax can be improved by changing the fax resolution Resolution can be changed for the next fax or for all faxes To change the fax resolution for the next fax amp Make sure you are in Fax mode E Load your document Press Fax Resolution then A or V to choose the resolution Press OK Sending a fax To change the default fax resolution ED Make sure you are in Fax mode D Press Menu 2 2 2 amp Press A or V to choose the resolution you want Press OK EG Note e You can choose four different resolution settings for monochrome faxes and two for colour Monochrome Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades
19. Doing this may cause injury DO NOT put your hands on the edge of the paper tray Doing this may cause injury 78 Safety and Legal DO NOT touch the area shaded in the illustration Doing this may cause injury When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration Do not carry the machine by holding the scanner cover If the machine becomes hot releases smoke or generates any strong smells immediately turn off the power switch and unplug the machine from the electrical sooket Call your Brother dealer for service If metal objects water or other liquids get inside the machine immediately turn off the power switch and unplug the machine from the electrical socket Call your Brother dealer for service 79 e Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket Never install telephone wiring during a lightning storm Never install a telephone wall socket in a wet location e This product must be installed near an electrical socket that is easily accessible In case of an emergency you must unplug the power cord from the electrical socket to shut off the power completely e Always make sure the plug is fully inserted IMPORTANT SAFETY INSTRUCTIONS Wh
20. Fax Receive O0ff D Press Menu 1 6 Press A or V to choose Fax Receive On or Fax Receive Off Press OK Press Stop Exit On Off Receive Available setting mode operations Fax Fax Only Fax Receive Fax Recei D EVE External etect n TAD E You cannot default receive a fax with Mono Start or Colour Start Manual Fax Detect Fax Tel 1 E You cannot receive a fax with Mono Start or Colour Start Fax No machine Receive operations will be Off available other than cleaning the print head 1 You cannot receive a fax automatically if you have set the receive mode to Fax Tel Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and PhotoCapture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose Off the machine stays in the mode you used last hoto Scan Copy eee EEE op Press Menu 1 1 27 Press A or V to choose 0 Sec 30 Secs I Min 2 Mins 5 Mins or Off Press OK Press Stop Exit General setup Paper settings Paper Type To get the best print quality set the machine for the type of paper you are using 1 Press Menu 1 2 Press Aor V tochoose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK Press Stop Exit EG Note The machine ejects paper with printed surfaces face up ont
21. When FaxAbility is On you will not hear the first ring of all incoming calls on the fax machine Extension phones will ring as usual If the fax machine recognizes the ring pattern all ringing will stop and the fax machine will answer and automatically receive the fax message Otherwise you will hear the extension phones and the fax machine continue to ring The fax machine always listens to the ring pattern before it answers so do not pick up the phone during that time You will quickly learn to recognize the ring pattern for faxes So you will not be tempted to answer that number Either you or a telephone answering device can answer the main number s Flowchart Sequence of Incoming call Incoming Call either Voice or Fax All extension phones ring fax machine is silent Registered Main number te ea Voice Number Fax machine begins ringing on third ring Fax machine automatically receives and prints fax message without ringing You answer the call at an external phone or an extension phone Note After you have set the FaxAbility feature to On the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the FaxAbility number Manual mode means you must answer all the call yourself You can not change the receive mode to the other mode while the FaxAbility is set to on Telephone Answering Device TAD answers the call Telephone and External d
22. a brand new one For example Did You Change Blck For each new cartridge you installed press 1 Yes to automatically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one be sure to press 2 No 102 e If the LCD shows Install after you install the ink cartridges check that the ink cartridges are installed properly If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned Q CAUTION DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink stains your skin or clothing wash with soap or detergent at once If you mix the colours by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used w
23. and Hong Kong The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies This service provides you by means of the screen display the telephone number or name of your caller as the line rings See Printing Caller ID List on page 43 After a few rings the screen displays the telephone number of your caller or name if available Once you press Hook and answer the call the Caller ID information disappears from the screen but the call information remains stored in the Caller ID memory E You will see the first 16 characters of the number or name E Out of Area display means call originates outside your Caller ID service area E Private Call display means the caller has intentionally blocked transmission of information EG Note You can print a list of Caller ID information received by your machine Caller ID service varies with different carriers Call your local phone company to determine the kind of service available in your area Viewing Caller ID List Your machine stores information for the last thirty calls in the Caller ID list You can view or print this list When the thirty first call comes in to the machine it replaces information about the first call ov Press Menu 2 0 4 2 Press A or V to choose Display Press OK The Caller ID of the last call will appear on the display If no ID is stored the beeper will sound and
24. date written on the cartridge package has passed Cartridges stay usable for up to two years if kept in their original packaging m The ink cartridge was in your machine over six months m The ink cartridge may not have been stored properly before use Try using the recommended types of paper See Acceptable paper and other media on page 8 The recommended environment for your machine is between 20 C to 33 C 68 F to 91 F White horizontal lines appear intext Clean the print head See Cleaning the print head on page 105 or graphics Try using the recommended types of paper See Acceptable paper and other media on page 8 The machine prints blank pages Clean the print head See Cleaning the print head on page 105 Characters and lines are stacked Check the printing alignment See Checking the printing alignment on page 107 89 Printing Continued Difficulty Suggestions Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly See Loading paper and other media on page 12 Make sure the Jam Clear Cover is set properly Smudged stain at the top centre of Make sure the paper is not too thick or curled See Acceptable paper and other the printed page media on page 8 Printing appears dirty or ink seems Make sure you are using the recommended types of paper See Acceptable to run paper and other media on
25. dial pad to enter the number of copies up to 99 Press Copy Options and A or to choose Stack Sort Press OK Press A or V to choose Sort Press OK 6 OO Press Mono Start Adjusting Brightness Contrast and Colour Brightness To temporarily change the brightness setting follow the instruction below ep Make sure you are in Copy mode Load your document Use the dial pad to enter the number of copies up to 99 4 Press Copy Options and A or to choose Brightness Press OK Press A or V to make the copy lighter or darker Press OK Press Mono Start or Colour Start To change the default setting follow the instructions below ep Press Menu 3 2 Press A or V to make the copy lighter or darker Press OK Press Stop Exit Contrast Adjust the contrast to help an image look sharper and more vivid The contrast can only be changed through the default setting P Press Menu 3 3 Press A or V to change the contrast Press OK Press Stop Exit Colour saturation The colour saturation can only be changed through the default setting op Press Menu 3 4 Press A or V to choose 1 Red 2 Green or 3 Blue Press OK E Press A or V to change the colour saturation Press OK Choose one of the options below m Return to to select the next colour m Press Stop Exit Making copies Paper options Paper type If you are co
26. have finished press Stop Exit Sending a fax manually Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax D Make sure you are in Fax mode Load your document Pick up the handset of an external phone and listen for a dial tone Dial the fax number you want to call When you hear the fax tone press Mono Start or Colour Start E f you load the document on the scanner glass press 1 to send the fax Replace the handset Sending a fax Out of Memory message Ifyou getan Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax Ifyou getan Out of Memory message while scanning a subsequent page you will have the option to press Mono Start to send the pages scanned so far or to press Stop Exit to cancel the operation EG Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real time transmission on page 28 29 Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line Choosing the Receive Mode By default your machine will automatically receive any faxes that are sent to it The diagram below will help you choose the correct mode For more detailed information on the receive modes see page 31
27. ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you that an ink cartridge is empty there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from entering the print head assembly op Open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows Ink Empty Black and Replace Ink Pull the lock release lever down and take out the ink cartridge for the colour shown on the LCD Troubleshooting and Routine Maintenance a Ty Open the new ink cartridge bag for the colour shown on the LCD and then take out the ink cartridge 4 Remove the protective yellow cap 1 Q Improper Setup DO NOT touch the area shown in the illustration below 101 EG Note If the protective yellow caps come off when you open the bag the cartridge will not be damaged 5 Each colour has its own correct position Insert the ink cartridge in the direction of the arrow on the label 6 Lift each lock release lever and push it until it clicks and then close the ink cartridge cover The machine will automatically reset the ink dot counter EG Note e If you replaced an ink cartridge before the LCD shows Near Empty oriInk Empty the LCD will ask you to verify that it was
28. lift the handset during the F T Ring Time and then press 5 1 9 1 for New Zealand between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 5 1 9 1 for New Zealand Fax Tel mode in Power Save mode Fax Tel mode does not work in power save mode The machine will not answer telephone or fax calls and will keep ringing If you are at an external or extension phone lift the handset and talk If you hear fax tones hold the handset until Fax Detect activates your machine If the other party says they want to send you a fax activate the machine by pressing 5 1 X 9 1 for New Zealand 34 Telephone and External devices Phone line services Your machine supports the Caller ID subscriber telephone service that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID RingMaster answering services alarm systems or other custom features on one phone line may create problems with the operation of your machine Do you have Voice Mail If you have Voice Mail on the phone line that you will install your new machine on there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls However the Distinctive Ring feature allows you to use more than one number on your line so both Voice Mail and the machine can work together without any p
29. memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access Enter the long dialling sequence numbers as you would normally but remember that each and Speed Dial number counts as one number so the number of locations you can store becomes limited e If the memory is full press Stop Exit to stop the job If more than one page has been scanned press Mono Start to send the portion that is in the memory 25 Chapter 5 Canceling a Broadcast in progress D Press Menu 2 5 The LCD will show the fax number being dialled 2 Press OK The LCD will show Press 1 to clear The LCD will then show the Broadcast job number and 1 Clear 2 Exit 4 To cancel the Broadcast press 1 Press Stop Exit 26 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast overseas mode and real time transmission D Make sure you are in Fax mode Load your document Choose a setting you want to change Press OK Choose one of the options below m Press 1 to change another setting E Press 2 when you have finished choosing your settings Send the fax as normal Contrast lf your document is very light or very dark you may want to change the contrast For most documents the default setting
30. mm 8 3 x 11 7 in 10 Loading documents and paper Paper weight thickness and capacity Cut Plain Paper 64 to 120 gsm 17 to 32 Ib 0 08 to 0 15 mm 0 003 to 0 006 in 400 Sheet T inkjet Paper 64 to 200 gsm 17 to 53 Ib 0 08 to 0 25 mm 0 003 to 0 01 in Glossy Paper Up to 220 gsm Up to 0 25 mm Up to 0 01 in 20 Up to 58 Ib Cards Photo Card Up to 240 gsm Up to 0 28 mm Up to 0 01 in 20 Up to 64 Ib Index Card Up to 120 gsm Up to 0 15 mm Up to 0 006 in 30 Up to 32 Ib Post Card Up to 200 gsm Up to 0 23 mm Up to 0 01 in 30 Up to 53 Ib 75 to 95 gsm 20 to 25 Ib Up to 0 52 mm Up to 0 02 in Transparencies 0110 Up to 50 sheets for Legal size paper 80 gsm 20 Ib Up to 100 sheets of 80 gsm 20 Ib paper 1 11 Chapter 2 i Fan the stack of paper well to avoid Loading paper paper jams and misfeeds envelopes and other media Loading paper and other media D Pull the paper tray completely out of the machine If the paper support flap is open close it Z and lift the output paper tray cover 1 EG Note Always make sure that the paper is not curled D Gently put the paper into the paper tray print side down and top edge first Check that the paper is flat in the tray EG Note When you use Legal size paper press and hold the universal guide release Press and slide the paper side guides button as you slide out the front of the 1 and pap
31. qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 82 Safety and Legal Important Information for New Zealand Important Safety Instructions 1 Read all of these instructions 2 Save them for later reference 3 Follow all warnings and instructions marked on the product 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass Do not use liquid or aerosol cleaners Use a damp cloth for cleaning 5 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services 6 This equipment does not fully meet Telecom s impedance requirements Performance limitations may occur when used in conjunction with some parts of the network Telecom will accept no responsibility should difficulties arise in such circumstances 7 Ifa charge for local calls is acceptable the
32. s N o KSE Y OAY carton as shown below Do not pack the used ink cartridges in the carton N REN W Lx TAR SE GIS A UA gt C n oO Q 0 f D Cc 14 G O f La 100 O Oo t f Oo v o O 109 On screen programming Your machine is designed to be easy to use with LCD on screen programming using the menu keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table that begins on page 112 These pages list the menu selections and options Press Menu followed by the menu numbers to program your machine For example to set beeper volume to Low amp Press Menu 1 4 2 Press A or V to choose Low Press OK Memory storage Even if there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas mode and so on will be lost You may have to reset the date and time 110 Menu and Features Menu keys Stop Exit Access the menu Go to the next menu level Accept an option Go back to the
33. scncnicnstecshueoctGenncdacvicdedesecsenedsaorisontssteeiedavedaigasecumsconehauct 100 EP ie Errr EA E E E T T EEEE TTT 100 Routine MAINTENANCE Lausneondennkedn de tie sslins chandesinedoosedtienedeaddnheadrodedeuseetenes 101 Replacing the ink cartridges cccccccecceecceseeeeececeeeseecseeeeaeeaueeaeeseessensnes 101 Cleaning the outside of the machine rarnannrnnnnrnnrrnnnnvnrrnnnnnnnrnnnnnnnnrnnsnnnen 103 Cleaning the Scanner annnrannnnnnnrnrrnnnnvanennnnnvannnnnnnanernnnnnanennennnnnnnernannnnen 104 Cleaning the machine printer platen rrarrranrnnrrnrrrrrnvarnranrnnernnrnnnrnnnnnnnn 104 Cleaning the Paper Pick Up Roller rrrnnrnnornnrnnrrnorvrennannvarnnnernnennannannnennn 105 Cleaning the print head rrrnnnrrnnrrnannrnnrvrnnnnnnrvnnnnnnnnnnnnnnnrnnannnnnsnnennnnnnnnnener 105 Checking the print quality cccccccsscecseceeeeeceseeeeesseeeeeeeseeeesaeeseeeeaeesseees 106 Checking the printing alignment rrrannrrnrnnnnrrrnrrnnrrranernnrvvnnnnnrnnnennnannannner 107 Checking the ink Volume rnnnnranrnnnnnnnrrnnnnnanernnnnnanennnnnnnrrnnnnnanennnnnnnnrnnnnesee 107 Machine INOKTTMAON vasnem aid edakdme ankret bdakkssndadnmdddnodende 107 Checking the serial number rasrrnannnnnnvannnnnernnnnnnnnnnnnnvnrnnnnnnanennnnnnnnennnnsnen 107 Packing and shipping the machine ranrnnrnnnrrnnrnnnrnarnrnnnnnnnennnennarnnnrnannvannnnenne 108 C D E F Menu and
34. setting is On If you want to print the whole image turn this setting to Off v Press Menu 4 7 B Press A or V to choose Off or On Press OK Press Stop Exit Cropping On TLL LLL LLL LLL LLL LLL LLL f t i N Sesame at Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower Gy Press Menu 4 8 D Press A or V to choose Off or On Press OK Press Stop Exit 68 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center you can easily identify and troubleshoot any problems E Media Error This message will appear if you put in a memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card E No File This message will appear if you try to access a memory card in the drive slot that does not contain a JPG file Mout of Memory This message will appear if you are working with images that are too large for the machine s memory af PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera Before Using PictBridge PictBridge requirements To avoid errors remember the following points m The machine a
35. step E f another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to choose it For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Troubleshooting and Routine Maintenance ED For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 8 Press Stop Exit Checking the ink volume You can check the ink that is left in the cartridge DB Press Ink Management Press A or V to choose Ink Volume Press OK The LCD shows the ink volume Press A or V to choose the colour you want to check 4 Press Stop Exit Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Machine Information Checking the serial number You can see the machine s serial number on the LCD D Press Menu 6 1 Press Stop Exit 107 Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty caution It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking pro
36. the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded plug 10 Do not place anything on top of the power cord including this machine Do not allow the power cord to be stepped on 11 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 12 Do not touch a document during printing 13 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 14 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel 15 Wait until pages have exited the machine before picking them up 81 16 Unplug this product from the electrical socket and refer servicing to Authorized Service Personnel under the following conditions m When the power cord is damaged or frayed E f liquid has been spilled into the product E f the product has been exposed to rain or water E If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a
37. there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable or connection on both the machine and your computer See the Quick Setup Guide Make sure the machine is plugged in and not in Power Save mode One or more ink cartridges are empty See Replacing the ink cartridges on page 101 Check to see if the LCD is showing an error message See Error messages on page 94 Check that the correct printer driver has been installed and chosen Make sure the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked Poor print quality Check the print quality See Checking the print quality on page 106 Make sure that the Printer Driver or Paper Type setting in the menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM and Paper Type on page 17 Make sure that your ink cartridges are fresh The following may cause ink to clog m The expiration
38. transmission You can set Real Time TX to On for all documents or Next Fax Only for the next fax only Sending in real time for all faxes D Make sure you are in Fax mode GG D Press Menu 2 2 3 28 amp Press A or V to choose Realtime TX On Or Realtime TX Of1f Press OK Sending in real time for the next fax only D Make sure you are in Fax mode Press Menu 2 2 3 Press A or V to choose Next Fax Only Press OK Press A or V to choose on or off Press OK EG Note In real time transmission the automatic redial feature does not work when using the scanner glass Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off ED Make sure you are in Fax mode Load your document Press Menu 2 2 4 4 Press A or V to choose On or off Press OK Checking and cancelling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting D Press Menu 2 5 Any waiting jobs appear on the LCD 2 Press A or V to scroll through the jobs and choose the job you want to cancel Press OK 3 Do one of the following m Press 1 to cancel it m Press 2 to exit without cancelling When you
39. you receive a fax call on the Duet number the Fax machine will answer and automatically receive the fax message without ringing On the other hand all extension and external phones will ring twice with a distinctive ring pattern Do not answer the phone as you are receiving a fax message Flowchart Sequence of Incoming call Incoming Call either Voice or Fax All extension phones ring fax machine is silent Registered Duet Fax Number Main number Voice Number Fax machine automatically receives and prints fax message without ringing Fax machine begins ringing on third ring You answer the call at an external phone or an extension phone Telephone Answering Device TAD answers the call 36 Set the Distinctive Ring to ON Very important After you have set the Distinctive Ring feature to ON the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the calls yourself You can not change the receive mode to another mode while the Distinctive Ring is set to on ED Press Menu 2 0 3 Press A or V to choose On Press OK Press Stop Exit Distinctive Ring is now set to on Turning off Distinctive Ring Press Menu 2 0 3 2 Press A or V to choose Off Press OK Press Stop Exit EG Note If you turn off Distinctive Ring the machine
40. you need to decide how long the machine will Signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine receives the fax This pseudo double ring happens after the initial ringing from the phone company Only the machine rings and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any telephone D Press Menu 2 1 2 Press A or V to choose how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds for Australia and some countries 20 30 40 or 55 for New Zealand Press OK Press Stop Exit EG Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time 32 Fax Detect If Fax Detect is On The machine receives fax calls automatically even if you lift the handset of an extension or external phone When you see Receiving on the LCD or when you hear chirps through the handset of an extension phone connected to another wall socket phone socket just replace the handset and your machine will do the rest If Fax Detect is off When you hear a fax tone through the handset you have to press Mono Start or Colour Start on the machine If you are not at your machine press 5 1 9 1 for New Zealand on the extension phone See Operation from extension telephones on page 45 EG Note e
41. 191 gt 100 multi line PABX rerrrorrrrerrnnnrnrnrrnnnnnnn 44 PhotoCapture Center BorderlesS Lpuueessenissei dine 68 CompactFlash EEE 62 Oi 10 0 og 0 ET es 68 DPOF printing ccccccseeceseeee eee eeeeees 66 from PC See Software User s Guide on the CD ROM Gr Memory Stick Pro oo eeeeeeeeeeeees 62 Memory SE eee eee 62 MultiMediaCard mmnanennrenenvrrnvarennnnnn 62 Print settings Brightness snccecensccstnivesoadwiuncsetueuderevsdtyt 67 COMUASE svermeren 67 Paper type amp size ccc cecc ccc ecee cece eee ee 67 Print speed amp quality eee 67 OI EE 67 Printing images rrnnrnnnnrannvnnnnnnnennnennnr 65 Printing INdex rrrrrranornrrnnrrnnrvnnnvanevnnnnn 64 SecureDigital arrnnnnnrarnnnnnnvnrnnnnennn 62 specifications rmrrrarennrrrnrrrrnvrrnnennnn 126 xD Picture Card rennererarennrrnnrvnnenenn 62 PictBridge DPOF PANUNG ssctecsecacstesessarcctoitesecoonsse 70 Power failure cccccseeceeeceeeeeeeeeeeeeees 110 Print gt scars E E E E A A 15 MIO se 89 91 NVE se 128 improving quality rirrnnonnnrnnr 105 106 DADC og gt 0 EN 98 ROD OMS EE NE 52 FEID ve 128 specifications rmrrranrnnnrnnnrrennvennannnn 128 Printing MISS areren rena i aE 65 MEN Ler 64 See Software User s Guide on the CD ROM siucehanteptecindntielecuncmwenaeanaedesieenceiateit Programming your machine 110 Index
42. 2 and Ring Delay on page 31 Manual To receive a fax in manual mode press Mono Start or Colour Start when you hear fax tones short repeating beeps You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine Also see Fax Detect on page 32 If you use a computer modem on the same line faxing will not operate correctly Receiving a Fax External TAD External TAD mode lets an external answering device manage your incoming calls Incoming calls will be dealt with in one of the following ways m Faxes will be automatically received m Voice callers can record a message on the external TAD For more information see Connecting an external TAD on page 43 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before itanswers inFax Only or Fax Tel mode If you have external or extension phones on the same line as the machine choose the maximum number of rings See Operation from extension telephones on page 45 and Fax Detect on page 32 D Press Menu 2 1 1 S Press A or V to choose how many times the line rings before the machine answers 02 10 for Australia 01 10 for New Zealand 00 10 for some countries Press OK Note For some countries if you choose 00 the line will not ring at all Press Stop Exit 31 Chapter 6 F T Ring Time Fax Tel mode only If you set the Receive Mode to Fax Tel
43. 9 files ona memory card E CompactFlash Type Il is not supported E This product supports xD Picture Card Type M Type H Large Capacity Please be aware of the following E When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted portion of the corrupted image may be printed m Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you need to modify the image data stored on a memory card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image 63 Chapter 11 How to print from a memory card Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print Follow the instructions below to start printing directly from your memory card amp Make sure you have put the memory card in the proper slot The LCD will show the following message Press PhotoCapture For DPOF printing see DPOF printing on page 66 Press Aor V to choose Print Index an
44. 9 mm 8 5 in Scanner Glass Height Max 297 mm 11 7 in 210 mm 8 26 in 256 levels 1 Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 127 Printer Printer Driver Windows 98 98SE Me 2000 Professional XP driver supporting Brother Native Compression mode and bi directional capability Brother Ink Driver For Mac OS X 10 2 4 or greater Resolution Up to 1200 x 6000 dpi 1 1200 x 2400 dpi 1200 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Print Speed Up to 25 pages minute Mono Up to 20 pages minute Colour Printing Width 204 mm 210 mm 3 Disk Based Fonts 35 TrueType Fonts bundled with the CD ROM Borderless Letter A4 A6 Photo Card Index Card Post Card Output image quality varies based on many factors including but not limited to input image resolution and quality and print media Based on Brother standard pattern A4 size in draft mode When you set the Borderless feature to On See Paper type and size for each operation for paper tray on page 10 128 Specifications Interfaces USB A USB 2 0 interface cable that is no longer than 6 feet 2 0 m 1 1 Your machine has a full speed USB 2 0 interface This interface is compatible with Hi Speed USB 2 0 however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a
45. After cleaning is finished press Colour Start The machine starts printing the Print Quality Check Sheet again and then return to step 10 Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged colour After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call your Brother dealer caution DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty EG Note When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone Checking the printing alignment You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded op Press Ink Management Press A or V to choose Test Print Press OK Press A or V to choose Alignment Press OK Press Mono Start or Colour Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 E f the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press 1 Yes to finish Alignment Check and go to
46. Before loading press the corners and sides of the envelopes or post cards to D Open the envelope flap make them as flat as possible Make sure the open flap is either to the EG Note side of the envelope or to the back edge If the envelopes or post cards are double of the envelope when printing feeding put one envelope in the paper tray at a time 3 Adjust the size and margin in your application q 7 N N y V I EG Note When the machine ejects small paper onto the output paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine co Put the envelopes or post cards into the paper tray with the address side down and the leading edge top of the envelopes in first Slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards 14 Loading documents and paper Printable Area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Cut Sheet Paper Envelopes 3 3 4 0 12 E Boom LoG Rim Cut Sheet 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in IR Envelopes 12 mm 0 47 in 24 mm 0 95 in
47. Dial Button should not be used for local calls Only the 7 digits of the local number should be dialled from your telephone Do not dial the area code digit or the O prefix 8 This equipment shall not be set to make automatic calls to the Telecom 111 Emergency Service 9 This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers 10 Not all telephones will respond to incoming ringing when connected to the extension socket 11 The answer delay setting of this equipment shall not be set to less than the default setting as this will destroy Caller ID information 12 All persons using this device for recording telephone conversations shall comply with New Zealand law This requires that at least one party to the conversation is to be aware that it is being recorded In addition the Principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected the purpose for its collection how it is to be used and what it disclosed to any other party 13 Do not place this product on an unstable surface stand or table The product may fall causing serious damage to the product 14 Slots and openings in the cabinet at the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be b
48. Enter the new telephone answer code Press OK 6 Press Stop Exit EG Note Remote codes might not work with some telephone systems 46 How to Dial Manual dialling Press all of the digits of the fax number Speed Dialling ep Press Search Speed Dial and then the two digit Speed Dial number Search Speed Dial Two digit number EG Note If the LCD shows Not Registered when you enter a Speed Dial number a number has not been stored at this location Dialling and storing numbers Search You can search for names you have stored in the Speed Dial memories Press Search Speed Dial and the navigation keys to search or use the dial pad to search alphabetically Search Speed Dial 1 To search numerically 2 To search alphabetically you can use the dial pad to enter the first letter of the name you are looking for 47 Chapter 8 Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to the last number dialled you can save time by pressing Redial Pause and Mono Start or Colour Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial up to three times at five minute intervals Note In Manual Transmission the automatic redial featur
49. F must be empty D Lift the document cover Loading documents and paper Using the document guidelines on the left centre the document face down on the scanner glass Close the document cover Q CAUTION If you are scanning a book or thick document DO NOT slam the cover or press on it Chapter 2 Scanning area The scanning area depends on the settings in the application you are using The figures below show the areas you cannot scan on paper 3 4 2 Document Top 1 Left 3 Slee Bottom 2 Right 4 Fax Letter 3mm 4mm 0 12 in 0 16 in A4 3mm 1mm 0 12 in 0 04 in Copy Letter 3 mm 3 mm 0 12 in 0 12 in A4 3 mm 3 mm 0 12 in 0 12 in Scan Letter 3 mm 3 mm 0 12 in 0 12 in A4 3 mm 0 mm 0 12 in 0 in Acceptable paper and other media The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper photo paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper m When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the correct media in the Basic tab of the printer driver or in the Paper Type setting of the m
50. Features On screen programming rrrrarrnnrrvrrrrnnrrrarenaarnnnnnnnrnannnnnennannnnsrnnannnnennannnannnneen 110 VEE 9 EEE 110 Memory StOLFAQe 2c cccceccceecseeceecceeecueeeeeceeececseecceeeceeeauecaesaueeaeeseessenssessaes 110 MEIERI 110 Mee 112 ENTEN 119 Specifications CN IA EEE EE EEE E EEA 120 PANEME EET EE E EE NE 122 FN 123 CODY EE EEE EE 125 Ph to Capture Center EE EE ihanaa 126 PIGS EE EE EE eseeseneeeoee 126 OC UE EEE NE EEE 127 EEE ER EE E 128 FALSEN EEE AE E E 129 Computer requirements sicsisaiscsinssiiednnnedisecssvadieocsnosdubsonsvadarecnensaadeeecnmbasibevednatiins 130 Consumable tems rens 131 Glossary Index vii General General Information Loading documents and paper General setup Security features 16 20 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific keys on the machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in the Courier New font New identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Electrical Hazard icons alert you to possible electrical shock
51. If this feature is set to On but your machine does not connect a fax call when you lift an extension or external phone handset press the fax receive code 5 1 9 1 for New Zealand At the machine press Mono Start or Colour Start e We do not recommend you to have a PC and the machine on the same phone line D Press Menu 2 1 3 B Press A or V to choose On or off Press OK Press Stop Exit Additional receiving operations Printing a reduced incoming fax The machine automatically reduces each page of an incoming fax to fit on one page of A4 Letter or Legal size paper with Auto Reduction On The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting Menu 1 3 D Make sure you are in Fax mode Press Menu 2 1 5 Use A or V to choose On or Of f Press OK 4 Press Stop Exit Receiving faxes into memory Tihs feature is only available for monochrome faxes As soon as the paper tray becomes empty during fax reception the LCD shows No Paper Fed put some paper in the paper tray See Loading paper and other media on page 12 If you are unable to put paper in the paper tray the following will happen If Memory Receive iS On The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored into memory until the memory is full
52. No Caller ID will appear on the display Press A or V to scroll through the Caller ID memory to choose the Caller ID you want to view Press OK The LCD shows the caller s name or number the date and time of the call 4 Do one of the following m To return to the Caller ID listing press lt E To finish viewing press Stop Exit Printing Caller ID List D Press Menu 2 0 4 2 Press A or V to choose Print Report Press OK If no ID is stored the beeper will sound and No Caller ID will appear on the LCD Press Mono Start or Colour Start When the printing has finished press Stop Exit Telephone and External devices Connecting an external TAD You can connect an external Telephone Answering Device TAD to the same line as your machine When the TAD answers a call your machine will listen for the CNG fax calling tones sent by a sending fax machine If it hears them it will take over the call and receive the fax If it does not hear them it will let your TAD take a voice message and the display will show Telephone The external TAD must answer within two rings This is because your machine cannot hear the CNG tones until the external TAD has picked up the call The sending machine will send CNG tones for only eight to ten seconds longer We do not recommend using the toll saver feature on your external TAD if it needs more than four rings to activate it EG Note If you have proble
53. Q Quick Dial Broadcasting rrerrrnrrnnernernnrnrennvennnnnnn 25 USING GroUPpS rrrrerrnnnrvanernennvannnnsnnnn 25 Group dial Changing ses rnete sed 49 setting up Groups for Broadcasting rrrernanennrrnnrvnrnvnennnnnnn 49 DS AE EE NN A 47 Speed Dial Changing seres 49 setting up by location 6 48 To EN T 47 R Receive Mode r rrannnrnunnnrnarnnnnennennnnunnnern 30 External TAD rarnnrnnnnnrnnrnnrnennannnnunnnern 30 FAX ONIY er 30 Fl en 30 MAN see 30 Redial Pause rrarnnnnnnrnnrnnernarnnrnnrnnnnnnenere 48 Reducing 21 6 gt EE 56 INCOMING faxes rrrrernnnnrranennennvannnnnnnnn 33 KEN Le aa ecesencesipasonace aciaceeasectegodaseoeesnsiee 51 Caller ID List eee 38 41 43 Fax Journal eccincacccieihonentnnieaicicentswmmaanais 52 Journal Period rrarrnennnnnnnannnrnavnernre 51 Help List a aannnnnnannnnanonnannnnnnnnnnnnnnnnnnnnn 52 how to print Se 52 Quick Dial List rererrerrnrrnarnnrnnrnnnnnnenere 52 Transmission Verification 51 52 User Settings ccccccecsseeseseeseseeeeees 52 Resolution 615 OE A 125 TAX EEE 123 OT Ge 128 EN 127 setting for next fax nrrrrarrrnrrnnnrrvarnnnnr 27 Ring Delay setting rrrrnnrrnnrvnrrvnnnvannnn 31 S Safety Instructions rrrrnnrrrrrrarenarrnnernnr 81 Scanning See Software User s Guide on the CD ROM ou cc cc ccecececcccceccccececececececececenens 137 Ser
54. T connect it to a DC power source If you are not sure contact a qualified electrician 9 This product is equipped with a 2 wire grounding type plug or a 3 wire grounding type plug Only for Singapore Malaysia Hong Kong and India a plug having two or three pins This plug will only fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug 10 Do not place anything on top of the power cord including this machine Do not allow the power cord to be stepped on 11 If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating 12 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 13 Do not touch a document during printing 14 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product 15 Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Please refer all servicing to our Authorized Ser
55. USB 1 1 interface 129 Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform amp Supported Interface Minimum Recom Available Hard Operating System PC Processor mended Disk Space Version Software Functions Systems 2000 Scanning Professional me XP Home DISK XP Professional XP Professional x64 Edition Apple OS X 10 2 4 Printing PC Macintosh O greater Fax Send Operating Scanning Systems Removable Disk gt Microsoft Internet Explorer 5 or greater Third party USB ports are not supported Removable disk is a function of PhotoCapture Center PC Fax supports black and white faxing only Power PC G3 G4 G5 Intel Core Solo Duo 130 Speed RAM for for Drivers Applications Windows 98 98SE Printing PC USB Intel 32MB 128MB 120MB 130MB 1 equivalent 64MB 256MB 128MB 256MB 170MB 220MB AMD 256MB 512MB 170MB 220MB Opteron AMD Athlon 64 Intel Xeon with Intel EM64T Intel Pentium with Intel EM64T PowerPC G3 128MB 256MB 80MB 200MB 350MHz gt For the latest driver updates access the Brother Solutions Center at http solutions brother com 4 Specifications Consumable items Ink The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Service Life of Ink Black Approximately 500
56. USER S GUIDE MFC 240C If you need to call Customer Service Please complete the following information for future reference Model Number MFC 240C Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt and E may support an insurance claim by you in the event of product loss covered by insurance O 2006 Brother Industries Ltd Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and s
57. an external or extension phone You can connect a separate telephone directly to your machine as shown in the diagram below 1 Extension telephone 2 External telephone When you are using an external telephone the LCD shows Telephone Using remote codes Fax Receive Code If you answer a fax call on an extension or external telephone you can tell your machine to receive it by dialling the fax receive code X 51 9 1 for New Zealand Wait for the chirping sounds then replace the handset See Fax Detect on page 32 Your caller will have to press Mono Start or Colour Start to send the fax Telephone Answer Code If you receive a voice call and the machine is in F T mode it will start to sound the F T double ring after the initial ring delay If you pick up the call on an extension phone you can turn the F T ring off by pressing 5 1 9 1 for New Zealand make sure you press this between the rings 45 Chapter 7 Changing the remote codes The preset fax receive code is X 51 91 for New Zealand The preset telephone answer code is 5 1 9 1 for New Zealand If you are always disconnected when accessing your external TAD try changing the three digit remote codes for example and 555 PD Make sure you are in Fax mode Press Menu 2 1 4 E Press A or V to choose On or off Press OK 4 If you chose On in step enter the new fax receive code Press OK
58. cation such as 256 colour Colour Colour Enhancement is not Enhancement will not work Use at least 24 bit colour data with the Colour Enhancement feature working properly Printed pages are not stacked Make sure you are using the paper support flap See Loading paper and other neatly media on page 12 Printed pages double feed and Make sure you pull out the paper support until it clicks cause a paper jam Machine does not print from Paint Try setting the Display setting to 256 colours Brush Machine does not print from Adobe Try to reduce the print resolution See Printing for Windows or Printing and eee Faxing for Macintosh in the Software User s Guide on the CD ROM The machine cannot print full pages Reduce the printing resolution See Printing for Windows or Printing and Faxing of document for Macintosh in the Software User s Guide on the CD ROM Out of memory message occurs Reduce the complexity of your document and try again Reduce the graphic quality or the number of font sizes within your application software 90 Troubleshooting and Routine Maintenance Printing Received Faxes Difficulty Suggestions Condensed print and white streaks You probably had a bad connection with static or interference on the telephone across the page or the top and line Ask the other party to send the fax again bottom of sentences are cut off Vertical black lines when receiving T
59. ccccccseceeecceeeeeececseeeeeeeseeeeeeecseeeeeeesseeeseeeseeeeseeaes IT IMPORTANT For Your Safety rranrrnarornnrrrnrnnnnrnnnnnnnrrnannnnnernennnnnnnnennanennern 80 Important Information for Australia orrrerorernanernnrnnnrnnrrnnrnarnrarnnnennennarnnnnnsnnnnn 81 Important Safety INStrUCTIONS cece cecceeecceeeeeeeeceeceeeeeseeeeseeeeeeeeaeesseeeaaeeeees 81 Important Information for New Zealand ccccccecc cece seca ees eeceeeseeseeeseeeseeeeeteees 83 Important Safety Instructions rranrrrareranrrrrrrnrrrrrrrnnrrnrnnanrnnsrnnennnnennanennsen 83 Important Information for Some COUNTIIES cccccc eee eeceee eee eeceeceeeceeeeeeeaseeeeeees 85 Important Safety Instructions rranrrrareranrrrrrnrnrrrnnrrnnrrnrnnanevnsrnnennnnennanennenn 85 Legal limitations fOr COPYING ccceccc cece eeceeeeeeeesaeeeeeeceeeeeeeeseeeeseeeseesseeeaeeesaeees 87 Trademark ne 88 Troubleshooting and Routine Maintenance He 105 1 NOONG EEE a EEE R 89 If you are having difficulty with your machine rrrannrnnnrrannnnnrnrannnnnrnanennnnnnn 89 ETNE 94 Transferring your faxes or Fax Journal report rrrarrrnnrnanvrnnnnnnnrrnernvnrrnnnnnnnr 97 Changing LCD language ccccccccsscceseecseceeeeceeeeaeceseueeeaeeseeeeauesseeeaeesseees 97 DENN ee 98 Printer jam OF paper jam a cccesnccacccicmcbaniatcinwinade ceacmidicudecwtislebsdadavawadeenlvuveuncandiesdacsdans 98 Dial TONG CSS CHON iis
60. cess may lead to print problems and possible damage to the print head Gp Open the ink cartridge cover Pull the lock release levers down and take out all the ink cartridges See Replacing the ink cartridges on page 101 Install the yellow protective part lift each lock release lever and push it until it clicks and then close the ink cartridge Q CAUTION If you are not able to find the yellow protective parts DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the yellow protective parts or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty Please keep the machine upright Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine 5 Unplug the machine from the electrical socket using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected Lift the scanner cover 1 to release the lock Gently push the scanner cover support down 2 and close the scanner cover 3 108 Troubleshooting and Routine Maintenance Wrap the machine in the bag and put it in the original carton with the original packing material RENN N X VGE CS ANG AYE OOS 3
61. consequential damages There are no warranties extended or granted by this document E E EEE EEE EEE Eee 86 Safety and Legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud This memorandum is intended to be a guide rather than a complete list We suggest you check with relevant legal authorities if in doubt about a particular item or document The following are examples of documents which may not be copied E Money E Bonds or other certificates of indebtedness m Certificates of Deposit m Armed Forces Service or Draft papers m Passports E Postage Stamps cancelled or uncancelled E Immigration Papers E Welfare documents E Cheques or Drafts drawn by Governmental Agencies E Identification Documents badges or insignias E Licences and Certificates of Title to motor vehicles Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair dealing Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 87 Chapter A Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother Internationa
62. d then press OK Press Colour Start to start printing the index sheet Make a note of the image number you want to print See Printing the thumbnail index on page 64 Press A or V to choose Print Images and then press OK See Printing Images on page 65 6 Enter the image number and press OK D Press Colour Start to start printing 64 Printing the thumbnail index The PhotoCapture Center assigns each of your images a number It does not recognize any other numbers or file names that your digital camera or PC may have assigned to the images When you print a thumbnail page it will show all of the pictures on your memory card and the number assigned to it Even corrupted images may have part of the image printed D Make sure you have put the memory card in the correct slot Press PhotoCapture Press A or V to choose Print Index Press OK 3 Press A or V to choose 6 Images Lineor5 Images Line Press OK OOOO OOOO rmnmd OOOO OOOOOO 5 Images Line 6 Images Line Print time for 5 Images Line will be slower than 6 Images Line but the quality is better Press Colour Start to print Printing Images Before you can print an individual image You have to know the image number ap Make sure you have put the memory card in the correct slot Print the index first See Printing the thumbnail index on page 64 Press PhotoCapture Press A or V to choose Print Images Pr
63. de for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort SE with OCR or Presto PageManager software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines 133 Pause Allows you to place a 3 5 second delay in the dialing sequence stored on Speed Dial numbers Press Redial Pause as many times as needed for longer pauses PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution A resolution setting that uses varying shades of grey for the best representation of photographs PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Pulse not available in New Zealand A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The
64. document cover 98 amp Pull the jammed document out to the left 4 Close the document cover Press Stop Exit Printer Jam or paper Jam Take out the jammed paper depending on where it is jammed in the machine Open and close the scanner cover to clear the error Pull the paper tray 1 out of the machine Pull out the jammed paper 1 E f you cannot remove the jammed paper from the front or the error message still appears on the LCD after you have removed the jammed paper please go to the next step Remove the Jam Clear Cover 1 Pull the jammed paper out of the machine Troubleshooting and Routine Maintenance 4 Put the Jam Clear Cover back on Make sure the cover is set properly Lift the scanner cover 1 from the front of the machine until it locks securely into the open position Make sure that there is no jammed paper left inside the machine Check both ends of the print carriage If the paper is jammed under the print head unplug the machine from the power source then move the print head to take out the paper 99 6 Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 D Push the paper tray firmly back into the machine Dial Tone detection When you send a fax automatically by default your machine will wait for a fixed amount of time before it starts to dial
65. e Lnuatnaeeneeridene 92 D Daylight Savings Time rrnnnnnnnnnnnrnannnnnr 18 Dialing a pause ee 48 GOUPS ende 25 man al EE 47 Distinctive Ring r rrrrrrnnnrvarrnnrnnrrnnrr 36 42 Dual ACCess rrrernennnnnannennrnernnrnnnnsrnennsnne 28 Envelopes rrarnrnnnnurnuvnnnnarnnnunnnene 10 13 14 Error messages on LCD rrarrnnrrnnnrrnanrnnnne 94 Change Unable rrurrrnrnrnnernennvannnnnnnnn 94 Comm EMOT suaessvermssusnvenmdalt 94 Init Unable rrrrerarnernnrnnrrernernvnnannernre 95 INK Empty beerersrrrrrrrorvrervarernernnernersnnn 95 Near Empty merronernnonnrrnnrnvernarennrnnnernnr 95 No Paper Fed rrorrnnrnnrrnnrannnnnnnnnnnnnnnnnr 96 Not Registered mrrnnnnnnnnnennarennnnnnennnr 47 Out of Memory rrranerrnrnrnrrrnrnnnnernanennne 96 Print Unable mrrnerunnernarnnrnannennenunnnern 96 Scan Unable arvarnrnrnernnrrnarnnrnnvnnvnnnenene 96 Extension telephone using rrrarrnnernnr 45 External telephone connecting 45 E Fax codes 62 116 EN 46 Fax Receive Code ccccccceeeeeeeeeee ees 45 Telephone Answer Code 00005 45 POX DEG sisiacccchsiancscsssntaydenssntenestensianniees 32 Fax from PC See Software User s Guide on the CD ROM enarnnennnnennrnannrsnnnnrnnnnsnennrnenennener Fax stand alone receiving ieee tssracianentieonc cane eoaneceaseetiesseaseeuee 30 CUPICUIUES nesen 89 91 F T Ring Time setting rrrraner
66. e does not work when using the scanner glass Storing numbers You can set up your machine to do the following types of easy dialling Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number EG Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost because they are stored permanently Storing a pause Press Redial Pause to put a 3 5 second pause between numbers If you are dialling overseas you can press Redial Pause as many times as needed to increase the length of the pause 48 Storing Speed Dial numbers You can store up to 40 Speed Dial numbers with a name When you dial you will only have to press a few keys For example Search Speed Dial the two digit number and Mono Start or Colour Start D Press Menu 2 3 1 Use the dial pad to enter a 2 digit Speed Dial location number 01 40 Press OK 20 digits Press OK Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 119 m To store the number without a name press OK Enter the fax or telephone number up to Do one of the following E To store another Speed Dial number go to step E To finish the setting press Stop Exit Changing Speed Dial names or numbers If you try to store a Speed Dial name or numb
67. ecom Faults Service is not to be called should such problems arise In such cases it is recommended that the prefix and wanted number are dialled manually 26 This equipment may not provide for the effective hand over of a call to another device connected to the same line 84 Safety and Legal Important Information for Some Countries Important Safety Instructions 1 Read all of these instructions 2 Save them for later reference 3 Follow all warnings and instructions marked on the product 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass Do not use liquid or aerosol cleaners Use a damp cloth for cleaning OT Do not place this product near water Do not place this product on an unstable cart stand or table The product may drop causing serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or on a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be connected to an AC power source within the range indicated on the rating label Do NO
68. ee eeeeeeeeeees 91 SCANNING ccccecceeceeeeeeeneecueeeeeeeeseaeees 93 sending FAXES rnrrrrarrnnnrrrarennarrnarnnnenr 91 software mmmmererorerorrrenvarenarrnnernnennnnn 93 paper jam rrarrnnrnnvnnnnnnnnnnnarnannnnnnnnnnenn 98 print quality rerrerrorrnrrnnrnnennnnr 105 106 TX Lock NN 21 NS 21 138 V Volume setting DEGPET scsczsnsctachasiteesetscessacsdeeceenducsteseades 18 ME aae o 18 speaker seende enden 18 W Windows See Software User s Guide on the CD ROM severevevenenennenesessdsansnsesdaensveveknnepnn For Australia Warranty For details about the warranty on your Brother Product please visit www brother com au Repair For warranty service for your Brother Product you will need evidence of original purchase e g a copy of the sales docket Contact Brother International Aust Pty Ltd for details about your nearest Authorised Warranty Centre or visit www brother com au Support For support for your Brother Product other than what you can resolve through the User Guide Visit our website www brother com au or visit our Solutions website for FAQs Frequently Asked Questions Driver Updates amp Utilities Product Support http solutions brother com You can contact the Product Support Centre for any technical or customer care Support enquiry you may have about your Brother Product Product Support Centre Australia Brother Intenational Aust Pty Ltd P
69. egal Important Information for Australia Important safety instructions 1 Read all of these instructions 2 Save them for later reference 3 Follow all warnings and instructions marked on the product 4 Unplug this product from the wall socket before cleaning the outside of the machine and the scanner glass Do not use liquid or aerosol cleaners Use a damp cloth for cleaning OT Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product 7 Slots and openings in the cabinet at the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided 8 This product should be connected to an AC power source within the range indicated on the rating label Do NOT connect it to a DC power source If you are not sure contact a qualified electrician 9 This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into
70. eive a fax Check all line cord connections Make sure the machine is in the correct receiving mode for your setup See Receive modes on page 30 If you often have interference on the phone line try changing the menu setting of Compatibility to Basic See Compatibility on page 100 Sending Faxes Difficulty Suggestions Gannot send a fax Make sure that the Fax key is illuminated See Entering Fax mode on page 24 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 52 91 Sending Faxes Continued Difficulty Suggestions Transmission Verification Report There is probably temporary noise or static on the line Try sending the fax again says Result NG or If you send a PC FAX message and get Result NG on the Transmission Result ERROR Verification Report your machine may be out of memory If the problem continues ask the telephone company to check your phone line If you often get transmission errors due to possible interference on the phone line try changing the menu setting of Compatibility to Basic See Compatibility on page 100 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner on page 104 Vertical black lines when sending If t
71. emory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory m Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM D Press Stop Exit 51 Chapter 9 Reports The following reports are available 1 XMIT Verify Prints a Transmission Verification Report for your last transmission Help List A help list about how to quickly program your machine Quick Dial Lists names and numbers stored in the Speed Dial memory in numerical order Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive User Settings Lists your settings How to print a report D Press Menu 5 2 Choose one of the options below E Press A or V to select the report you want Press OK m Enter the number of the report you want to print For example press 2 to print the help list Press Mono Start 52 Copy Making copies How to copy Entering Copy mode Press Copy to enter Copy mode The default setting is Fax mode You can change the number of seconds or minutes that the machine stays in Copy mode See Mode Timer on page 17 Copy 1 Copy Ratio 2 Quality 3 No of Copies Making a single copy D Make sure you are in Copy mode Eg Load y
72. en using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak IMPORTANT For Your Safety To ensure safe operation the two pin plug or the three pin plug supplied must be inserted only into a standard two pin power point or three pin power point which is effectively grounded through the normal household wiring Extension cords used with the equipment must be two conductor or three conductor and be correctly wired to provide connection to ground Incorrectly wired extension cords are a major cause of fatalities The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This machine must be installed near a power outlet which is easily accessible In case of emergencies you must disconnect the power cord from the power outlet in order to shut off power completely Safety and L
73. ent feeder Documents can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external phone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Cancel Job Cancels a programmed job CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling 132 Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibili
74. enu See Paper Type on page 17 m When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the photo paper on the instruction sheet m When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams m Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Recommended media To get the best print quality we suggest using Brother paper See table below lf Brother paper is not available in your country we recommend testing various papers before purchasing large quantities We recommend using 3M Transparency Film when you print on transparencies Brother paper A4 Plain BP60PA A4 Glossy Photo BP61GLA A4 Inkjet Matte BP60MA BP61GLP Handling and using media 10 x 15 cm Glossy E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat m The coated side of photo paper is shiny Avoid touching the shiny coated side Load photo paper with the shiny side facing down m Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended fo
75. er length guide 2 to fit the paper tray paper size 12 5 Gently adjust the paper side guides with both hands and the paper length guide to fit the paper Make sure the paper side guides touch EG Note Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems 6 Put the paper tray cover back D Slowly push the paper tray completely into the machine 8 While holding the paper tray in place pull out the paper support 1 until it clicks and unfold the paper support flap 2 EG Note Do not use the paper support flap for Legal paper Loading documents and paper Loading envelopes and post cards Loading envelopes E Use envelopes that weigh from 75 to 95 gsm 20 to 25 Ib E Some envelopes need margin settings to be set in the application Make sure you do a test print first caution Do not use any of the following types of envelope as they will cause paper feed problems e If they are of a baggy construction e That are embossed have raised writing on them e That have clasps or staples e That are pre printed on the inside Double flap Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using 13 Chapter 2 How to load envelopes and post cards If you have problems when printing on envelopes try the following suggestions ap
76. er where a number has already been stored the LCD will show the name or number that has been stored there and will ask you to do one of the following m Press 1 to change the stored number m Press 2 to exit without making a change If you chose 1 you will be able to change the stored number and name or enter a new one Follow the instructions below D Enter a new number Press OK Enter a new name Press OK E To change a character use or P to position the cursor under the character you want to change then press Clear Back Re enter the character m To finish the setting press Stop Exit Setting up groups for broadcasting If you regularly want to send the same fax message to many fax numbers you can set up a Group Groups are stored on a Speed Dial number Each group uses up a Speed Dial location You can then send the fax message to all the numbers stored in a group just by entering a Speed Dial number and then pressing Mono Start Before you can add numbers to a Group you need to store them as Speed Dial numbers You can have up to six small Groups or you can assign up to 39 numbers to one large Group Dialling and storing numbers ED Press Menu 2 3 2 D Use the dial pad to enter the two digit speed dial number where you want to store Group Press OK Use the dial pad to enter a Group number 1 to 6 Press OK D To add Speed Dial numbers follow the instructions be
77. es If avoiding a slight interruption is crucial to your business a separate phone line with no custom features is recommended Menu Setting Difficulties Difficulty Suggestions 10e macane Peeps WAEN OURO If the Fax amp z key is not illuminated press it to turn on Fax mode The Setu access the Setup Receive menu y P P Receive setting is available only when the machine is in Fax mode Copying Difficulties Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 54 92 Troubleshooting and Routine Maintenance Copying Difficulties Continued Vertical streaks appear on copies If you see vertical streaks on copies clean the scanner See Cleaning the scanner on page 104 Poor copy results when using the Try using the scanner glass See Using the scanner glass on page 7 ADF Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear while Make sure the Brother TWAIN WIA driver is chosen as the primary source In scanning PaperPort SE with OCR click File Scan and choose the Brother TWAIN WIA driver Poor scanning results when using Try using the scanner glass See Using the scanner glass on page 7 the ADF Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Make sure the machi
78. eseeaeeeaeesaeeses 28 Overseas Mode eocesieceacusssusascuse joneasancdouacosnnddunnesnadvoieacstea pad scawbobanssanateancsdnatene 28 Checking and cancelling waiting jODS cccccceccc eee eeeeeeeeeeeeeeeeeeeeseeeseeees 29 Sending a fax manually 2 0 ec ccccseceeeec secs ee eceeeeeeeesseeeseeeseeeeeesseeeaeesaeeseeees 29 Out of Memory message rrrnnnrnannnnnrnvannnnnrvvnrnnnanrannnnennnannanennnannannnnunnnnnnnene 29 6 Receiving a Fax BRO CSIC 1010 0 JE EE EE EE 30 Choosing the Receive Mode cccccccecccseeceseeceeceeseceesceeeseeeseeeseeesaeeaeeeees 30 Using receive modes SE 31 FN E AE L E E EA A TE nnd ae E saeaseeesoee 31 FT ur 31 BY UN I EEE EEE 31 EAN TAD este asec stn sees ges este a E eaecoee 31 Receive mode settings sac cetenaanucantainsssacsuclewecsievnyuiwdaiewdenbanssansdeirnteddesenctsccivetipahedeadedeuc 31 KU DI EE EE E ENE 31 F T Ring Time Fax Tel mode only rrranernnnnrarrnnnrvanernnnnranennarnrnernnnnnnnennne 32 FE ls 32 Additional receiving operationS rr rrrrrrarernrrnnrrnrrnnrrnrrrnnnrernrennnnennernnnnnennnennnnene 33 Printing a reduced INCOMING fax rrnrnnranrrnnnnrnrrnnnnranrrnannnanrnnnnnnasrnnnnnunernanennne 33 Receiving FAXES into Memory cc cece eee ececeeceeeeceeeeeeeesseeeeeeesaeeeseeeseeeeaeesaees 33 7 Telephone and External devices MONG OS 1110 gj EE EE NE NE 34 Tone or pulse not available in New Zealand reronrrrnrornnrnnrnvanrrnernvnnnnn
79. ess OK Note lf your memory card contains valid DPOF information the LCD will show DPOF Print Yes See DPOF printing on page 66 4 Enter the image number that you want to print from the thumbnail index Press OK Multiple numbers can be entered by using the OK key to separate numbers For example 1 OK 3 OK 6 would print images 1 3 and 6 The key can be used to print a range of numbers for example 1 5 would print all images from 1 to 5 After you have selected all the images you want to print press OK to select your settings If you have already chosen your settings press Colour Start Press A or V to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photo or Other Photo Press OK Printing photos from a memory card D Press A or V to choose the paper size you are using Letter A4 10x15cmor 13x18cm E f you selected Letter or A4 go to E f you selected another size go to E f you have finished choosing settings press Colour Start E Press A or V to choose the print size 10x8cm 13x9cm 15x10cm 18x13cm or 20x15cm Press OK Choose one of the options below E To choose the number of copies go to E f you have finished choosing settings press Colour Start Enter the number of copies you want Press OK Press Colour Start to print The printing positions when using A4 are shown below 1 2 3 10x8cm 13x9 cm 15x10cm
80. evices How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom To change the setting repeat steps Step is where you can choose either On or Off Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions If you have FaxAbility Service but don t have Call Waiting you need do nothing at this stage If you do have Call Waiting as well as FaxAbility set the Call Waiting menu option to On See below Press Menu 2 0 3 The screen displays Press A or V to set FaxAbility to On or Off If you have FaxAbility service choose On Press OK Press A or to set Call Waiting to On Or Off If you have Call Waiting service choose On to avoid the trouble caused by Call Waiting Press OK ed Press Stop Exit 39 Chapter 7 Caller ID Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number and name if available as the telephone rings It is a fast way to screen your calls You can respond quickly to calls you missed because Caller IDs are received and stored in your machine memory EG Note To get the Caller ID Service apply for the Caller ID service at your local telephone company if available Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls Businesses that provide mail order ser
81. f you set in to ON you should use the registered number only 4 Caller ID Display View or print a list of the last 30 Caller IDs stored in Print Report memory The factory settings are shown in Bold with an asterisk 2 115 3 Copy 1 Quality Best eT Normal 2 Brightness OOO OOL OOW OWL BEUOL 3 Contrast OLE OLR OOW OWL BEUL 4 Color 1 Red R OOOO R OOOWL R JUL R OWL R BULL Adjust 2 Green HOU DUO OOW OWL BULLI OOUE UU OOW OWL BULLI The factory settings are shown in Bold with an asterisk 2 116 Chooses the Copy resolution for your type of document Adjusts the brightness for copies Adjusts the contrast for copies Green in copies Adjusts the amount of Blue in copies Adjusts the amount of Red 59 in copies Adjusts the amount of Menu and Features T 4 PhotoCapture 1 Print Normal Choose the print quality Quality 2 Paper Type Photo Plain Paper Choose the paper and mijet Taper print size Brother Photo Other Photo Letter Choose the paper size A4 10x15cm 13x18cm 3 Paper Size 4 Print Size Bs 6 10x8cm Choose the print size Appears when A4 or Letter is selected in the 15x10cm Paper Size menu 13x9cm 18x13cm 20x15cm Brightness JODDA Adjusts the brightness 67 OBO OOW OMO BUO me 7 Cropping
82. he caller s number the date and time of the call D Do one of the following m To return to the Caller ID listing press lt E To finish viewing press Stop Exit Printing Caller ID List 1 Press Menu 2 0 4 Press A or V to choose Print Report Press OK If no ID is stored the beeper will sound and No Caller ID will appear on the LCD Press Mono Start or Colour Start Q When the printing has finished press Stop Exit KA Note If you use the Caller ID for Dial back e Please be sure that you use appropriate dialling procedures for local and national call e Please be sure that you make sure of the details of the exact number to be called back and the need to insert prefix es for manual dialling e Please understand that your machine may not display precisely the digits to be called Telephone and External devices Telephone Service for Some Countries Distinctive Ring For Singapore and Hong Kong This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies which allows you to have several telephone numbers on one phone line Each phone number has its own Distinctive Ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your machine Your machine has a Distinctive Ring function allowing you to dedicate one phone number just for receiving faxes You will need to set D
83. he copy you made shows the same problem clean the scanner See Cleaning the scanner on page 104 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a If Fax Detect is set to on your machine is more sensitive to sounds It may CNG Tone mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Fax Detect to off See Fax Detect on page 32 Sending a Fax Call to the machine If you answered at the machine press Mono Start and hang up at once If you answered on an external or extension phone press your Fax Receive Code default setting is 5 1 9 1 for New Zealand When your machine answers hang up Custom features on a single line If you have Call Waiting an alarm system EF TPOS PC FAX modem or any other custom feature on a single phone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom featur
84. he paper in the paper tray and then press Mono Start or Colour Start m Remove the paper and load it again and then press Mono Start or Colour Start The paper is jammed in the See Printer jam or paper jam on page 98 machine The number you dialled does not Verify the number and try again 2 answer or is busy You tried to access a Speed Dial Set up the Speed Dial number See Storing ve stered number that is not programmed Speed Dial numbers on page 48 Out of Memory The machine s memory is full Fax sending or copy operation in progress Press Stop Exit and wait until the other Operations in progress finish and then try again Printing operation in progress Reduce print resolution For details see Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Paper is jammed in the machine See Printer jam or paper jam on page 98 Print Unable XX The machine has a mechanical Open the scanner cover and remove any foreign problem objects inside the machine If the error message _oR continues see Transferring your faxes or Fax Journal report on page 97 before disconnecting A foreign objects such as a clip or the machine so you will not lose any important ripped paper is in the machine messages Then disconnect the machine from the power for several minutes and then reconnect it Scan Unable XX The machine has a mechanical Open the scanner cover a
85. he right media rrranrrnnrvrnrrnnnrvanrnnnnnrnnnnnnrnnnnnnnnrnannnnnannannnnssnnannn 10 Loading paper envelopes and other media rrrrrrnrrnnrnnrrnnvannrarnarnarnnennnnnnnnennenn 12 Loading paper and other media rrarrnnrrarrarnrorrerverrnarnarnnennenannrannennennnennenn 12 Loading envelopes and post cards r rrrnrrnrrannnarnarnarnnrrnennnnvannenrnarnarnarnnennenn 13 PETE 4ed ee 15 3 General setup Power Save mode rrarnnnnnnnnnnnnnannnnnnnnennannnnnnnrnnannannnennannunennnennennnennarnnannunnunennnenee 16 Putting your machine in Power Save mode rrrrrnrurrnnrrvanrrnnrnnanernernvnrrnnsnnnne 16 Bringing your machine out of Power Save mode rrrnnnnnnrnnnnnnnnvrnannnnnrnnnnnnnr 16 Power Save SOMING cccccccescceeccececeeceeeeeceeeeeeceueecueessueesaeesaeeseueseeeeaueessaees 16 MOGENS 17 Paper settings Luse kem 17 PANT Ne ken 17 PT PN 17 Volume SEUN GS Larsen njannnk dnne 18 RUNE 18 Beeper Volume rranrannnnnnannnnrnarnnvnnnnnnnannnannannnnrnarnnnnnennnnnnenennernnnnnennnnnnennnnene 18 Speaker Volume cccccecsescnsscsscessccesecerseersecenseceueectecsrscerseertarseersesenseesueeares 18 Setting Daylight SAVINGS Time rarrrrarrnnrrrarernnerrarnrnervnrrnnnernarnnnnennarnnnernnennnsenneee 18 KO De E EE ee ee ee 19 ECD CONTAS EE ENN 19 4 Security features TA E oe EE EE ENE 20 Setting and changing the TX lock password arrnnnrrarnranrrrnrnnnernnennnnennannnnnnn 20 Turning
86. he sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received colour fax prints only in Replace the colour ink cartridges that are empty or nearly empty and then ask the black and white other person to send the colour fax again See Replacing the ink cartridges on page 101 Left and Right margins are cut offor Turn on Auto Reduction See Printing a reduced incoming fax on page 33 a single page is printed on two pages Phone Line or Connections Difficulty Suggestions Dialling does not work No dial Make sure the machine is plugged in and not in Power Save mode tone Check all line cord connections Change Tone Pulse setting See Quick Setup Guide not available in New Zealand If an external phone is connected to the machine send a manual fax by lifting the handset of the external phone and dialling the number Wait to hear fax receiving tone before pressing Mono Start or Colour Start The machine does not answer Make sure the machine is in the correct receiving mode for your setup See when called Receive modes on page 30 Check for a dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine ask your telephone company to check the line Receiving Faxes Difficulty Suggestions Cannot rec
87. hine has a mechanical Open the scanner cover and remove any foreign problem objects inside the machine If the error message _oR continues see Transferring your faxes or Fax Journal report on page 97 before disconnecting A foreign objects such as a clip or the machine so you will not lose any important ripped paper is in the machine messages Then disconnect the machine from the power for several minutes and then reconnect it Clean Unable XX The machine has a mechanical Open the scanner cover and remove any foreign problem objects inside the machine If the error message _oR continues see Transferring your faxes or Fax Journal report on page 97 before disconnecting A foreign objects such as a clip or the machine so you will not lose any important ripped paper is in the machine messages Then disconnect the machine from the power for several minutes and then reconnect it Comm Error Poor phone line quality caused a Try sending the fax again or try connecting the communication error machine to another telephone line If the problem continues call the telephone company and ask them to check your phone line C over is Open The scanner cover is not closed Lift the scanner cover and then close it again completely Data Print data is left in the machine s Press Stop Exit The machine will cancel the job Remaining memory The USB cable was and clear it from the memory Try to print again unplugged while the computer
88. hine off and then on again For more detailed solutions see Error messages on page 94 Printing photos from a camera with PictBridge 71 Chapter 12 72 Software Software features 74 The CD ROM includes the Software User s Guide for features available when connected to a computer for example printing and scanning The guide has easy to use links that when clicked will take you directly to a particular section You can find information on these features m Printing E Scanning E ControlCenter3 for Windows E ControlCenter2 for Macintosh E Faxing from your computer m PhotoCapture Center How to read the HTML User s Guide This is a quick reference to use the HTML User s Guide For Windows EG Note If you have not installed the software see Viewing Documentation on page 2 D From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guide click SOFTWARE USER S GUIDE from the top menu E BrotherMulti Function Ce I z eee nemes a SOFTWARE Sitemap USER S GUIDE 74 Software features SOFTWARE USER S GUIDE O section I Windows 3 3 ControkCente3 in network support 5 Romet models and MFC 2400 6 Brother PC FAX Software MFC models orty 7 PhotoCapture section I Apple Macintosh Index Brother 4 Network Scanning Fo
89. hone 02 8875 6000 Fax 02 9870 7223 email productsupport brother com au http www brother com au orother Visit us on the World Wide Web http www brother com This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support machines purchased in their own countries LP3412040 ARL ASA NZ Printed in China
90. ial AN ks am L A gt Fax Resolution Ink Management OK o 8 11 7 Copy Options E Aory Lets you temporarily change the copy settings Press to scroll through the menus and when in copy mode options Fax Resolution m Clear Back Lets you temporarily change the resolution Press to cancel the current setting when sending a fax E OK Ink Management Selects a setting Lets you clean the print head check the print 10 Stop Exit quality and check the available ink volume Stops an operation or exits from a menu Menu keys Menu 11 Start keys Accesses the main menu E aa Colour Start E A Search Speed Dial Lets you look up and dial numbers that are stored in the memory E Volume keys Lets you start sending faxes or making copies in full colour Also lets you start a scanning operation in colour or mono depending on the scanning setting in the K lt gt d ControlCenter software In Fax mode you can press these keys to GT E adjust the ring volume Mono Start E lt Lets you start sending faxes or making copies in monochrome Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter software Press to scroll backward to a menu selection Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Flatbed Using the ADF The
91. ial Number how to find NE See inside front cover Shipping the machine rrrernrernanennnnnne 108 Speed Dial EAN verv 49 SO orrara fa ccsssnecequssdegaasesecedes 48 T TAD telephone answering device external Sesecs ox vaste saetesseccesensaaieceeenaereacnes 30 Connecting nindscceenextcaccegsessacesscedsunessnceeves 43 receive mode 2 0 cc ccc eec cece ecceece cea eeeeeeeeaes 30 recording OGM rrnnnnunnnarnanennnennennnennnne 44 Telstra FaxStream Duet ou cece 35 Telstra FaxStream Duet Distinctive Ring rrrerrrrrrranrrrnnrnvanernnnnnn 35 Temporary copy settings ccceeeeeee 55 Text entering rrrnennnnnnnrnnrnnvnannannnannnne 119 special characters cccceceeeeeeeeeees 119 Transferring your faxes or Fax Journal report rrrorrnrrnarnnernennnnnannerr 97 Transparencies rrrrnrnurrnrnurnnnnsrnern 8 9 11 Troubleshooting rrrrrrennrannanennnnnnennnnnnnnn 89 checking ink Volume rrrnnnnnnnnnnnnnnnnnr 107 document jam rrrrnnnnnnnnnnnonannannnnnnnnnnr 98 error messages ON LCD rrnnnnnnnnnnnnnnrn 94 if you are having difficulty COPYING EE PE 92 document jam rrrnrrnnornarnnnrnnnvnnnannnn 98 INCOMING calls rrrrnnnnnennnennrrnnnnnnre 92 phone line or connections 91 PhotoCapture Center oo 93 DIMMING nr 89 printing received faxes c0cceeeees 91 receiving FAXES 00 ccc ceccc cece e
92. istinctive Ring to On FA Note You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function e The machine will answer only calls to the Distinctive Ring number FA Note After you have set the Distinctive Ring feature to On the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the call yourself You can not change the receive mode to the other mode while the Distinctive Ring is set to on 41 Chapter 7 Registering the Distinctive Ring pattern Very important After you have set the Distinctive Ring feature to ON the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the calls yourself You can not change the receive mode to another mode while the Distinctive Ring is set to on D Press Menu 2 0 3 2 Press A or V to choose On Press OK Press Stop Exit Distinctive Ring is now set to on Turning off Distinctive Ring D Press Menu 2 0 3 Press A or V to choose Of f Press OK Press Stop Exit EA Note If you turn off Distinctive Ring the machine will stay in Manual receive mode You will need to set the Receive Mode again See Choosing the Receive Mode on page 30 42 Caller ID For Singapore
93. it Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Press this code 5 1 when you answer a fax call on an extension or external phone Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Glossary Grey scale The shades of grey available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of your external telephone you can hear the receiving fax machine answer before you press Mono Start or Colour Start to begin sending Menu mode Programming mo
94. ith genuine Brother Branded ink cartridges Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty cartridges with this machine or the refilling of empty cartridges with ink from other sources If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine any repairs required as a result may not be covered by the warranty Cleaning the outside of the machine Q CAUTION Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Troubleshooting and Routine Maintenance Clean the outside of the machine as follows D Pull the paper tray 1 completely out of the machine D Wipe the outside of the machine with a soft cloth to remove dust Remove anything that is stuck inside the paper tray 4 Lift the output paper tray cover and wipe the inside and outside of the paper tray Close the output paper tray cover and put the paper tray firmly back in the machine 103 Cleaning the scanner DB Lift the document cover 1 Clean the scanne
95. l Corporation 2006 Brother Industries Ltd All rights reserved Windows and Microsoft are registered trademarks of Microsoft in the U S and other countries Macintosh and TrueType are registered trademarks of Apple Computer Inc PaperPort is a registered trademark of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick Pro Memory Stick Pro Duo Memory Stick Duo and MagicGate are trademarks of Sony Corporation Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide and the Software User s Guide are registered trademarks of their respective companies 88 Troubleshooting and Routine Maintenance Troubleshooting If you think
96. locked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should not be placed in a built in installation unless adequate ventilation is provided 83 Chapter A 15 This product should be connected to an AC power source within the range indicated on the rating label Do NOT connect it to a DC power source If you are not sure contact a qualified electrician 16 This product is equipped with a 3 wire earthed plug This plug will fit into only an earthed socket This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete socket Do not defeat the purpose of an earthed plug 17 Do not place anything on top of the power cord including this machine Do not allow the power cord to be stepped on 18 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 19 Do not touch a document during printing 20 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 21 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to se
97. low For example for Speed Dial numbers 05 and 09 Press Search Speed Dial 05 Search Speed Dial 09 The LCD shows 05 09 Note Please choose a Speed Dial number that has not been used to store a number yet Press OK when you have finished adding numbers 6 Use the dial pad to enter a name for the Group Press OK amp Press Stop Exit EG Note You can easily print a list of all your Speed Dial numbers Numbers that are part of a group will be marked in the GROUP column See How to print a report on page 52 49 Chapter 8 Combining Quick Dial numbers You can combine more than one Quick Dial number when you dial This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier For example you might have stored 555 on Speed Dial 0 3 and 7000 on Speed Dial 0 2 You can use them both to dial 555 7000 if you press the following keys Search Speed Dial 40 3 Search Speed Dial 40 2 and Start Numbers can be added manually by entering them on the dial pad Search Speed Dial 40 3 7 0 0 1 on the dial pad and Start This would dial 555 7001 You can also add a pause by pressing the Redial Pause key 50 Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu key Transmission Verification Report You can use the Transmission Report as proof that you sent a fax This
98. m Press OK 8 Press Colour Start to print PhotoCapture Center print settings These settings will remain until you change them again Print speed and quality Press Menu 4 1 2 Press A or V to choose Normal or Photo Press OK Press Stop Exit Paper Options Paper Type ep Press Menu 4 2 2 Press A or V to choose Plain Paper Inkjet Paper Brother Photo or Other Photo Press OK Press Stop Exit Paper Size D Press Menu 4 3 Press A or V to choose the paper size you are using Letter A4 10x15cmor 1 3X16cm Press OK 3 Press Stop Exit Printing photos from a memory card Print Size This setting is available only when you select Letter or A4 in the paper size setting vB Press Menu 4 4 2 Press A or V to choose the print size you are using 10x8cm 13x9cm 15x10cm 18x13cm or 20x15cm Press OK Press Stop Exit Adjusting Brightness and Contrast Brightness ap Press Menu 4 5 2 Press A or V to make a lighter or darker Print Press OK Press Stop Exit Contrast You can select the contrast setting More contrast will make an image look sharper and more vivid Press Menu 4 6 2 Press A or V to increase or decrease the contrast Press OK 3 Press Stop Exit 67 Chapter 11 Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will be automatically cropped The default
99. ms receiving faxes reduce the ring delay setting on your external TAD to one or two rings Connections The external TAD must be connected as shown in the illustration below 1 TAD When the TAD answers a call the LCD shows Telephone Chapter 7 D Set your external TAD to one or two rings The machine s Ring Delay setting does not apply 2 Record the outgoing message on your external TAD 3 Set the TAD to answer calls 4 Set the Receive Mode to External TAD See Choosing the Receive Mode on page 30 Recording an outgoing message D Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for fax tones Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 9 1 for New Zealand and Start 19 Note e You need to turn the Remote Codes setting to on to use the Fax Receive Code X 51 9 1 for New Zealand see Using remote codes on page 45 e We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over aloud voice You may try leaving out this pause but if your machine has trouble receiving then you should re record the OGM to include it 44 Multi Line connections PABX Most offices use a central telephone system Bro
100. nd remove any foreign problem objects inside the machine If the error message continues see Transferring your faxes or Fax OR l Journal report on page 97 before disconnecting A foreign objects such as a clip or the machine so you will not lose any important ripped paper is in the machine messages Then disconnect the machine from the power for several minutes and then reconnect it Wrong Paper Paper is not the correct size Load the correct size of paper Letter Legal or Size A4 and then press Mono Start or Colour Start Wrong USB A non PictBridge compatible or Unplug the device from the PictBridge port then device broken device has been connected press Power Save to turn the machine off and to the PictBridge port then on again 96 Transferring your faxes or Fax Journal report If the LCD shows Change Unable XX Clean Unable XX Init Unable XX Print Unable XX or Scan Unable XX we recommend transferring your faxes to another fax machine See Transferring faxes to another fax machine as detailed below You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine as detailed in this page Note If there is an error message on the machine s LCD after the faxes have been transferred disconnect the machine from the power source for several minutes and then reconnect it Transferring faxes to a
101. nd the digital camera must be connected using a suitable USB cable E The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center operations are not available when using the PictBridge feature Printing photos from a camera with PictBridge Using PictBridge Setting your digital camera Make sure your camera is in PictBridge mode Some of the settings listed below may not be available for your PictBridge compatible digital camera Camera Menu Selections Paper Size Letter A4 10x15 cm Printer Settings Default setting 2 Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting 2 Layout Borderless On Borderless Off Printer Settings Default setting 2 Print Quality Normal Fine Printer Settings Default 2 setting 1 See DPOF printing for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the settings below 10x15 cm Glossy Paper Paper Size Paper Type Layout Borderless On Print Quality Color Enhancement Off Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings 69 Chapter 12 Printing Images Make sure that your camera is turned off Connect your camera to the PictBridge port 1 on the machine using
102. ne is not showing an error message on the LCD PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work 1 Have you installed the Windows 2000 update If not do the following properly 1 Unplug the USB cable 2 Install the Windows 2000 update and see the Quick Setup Guide After the installation the PC will be automatically restarted 3 Wait about 1 minute after you restart the PC and then connect the USB cable Take out the memory card and put it back in again If you have tried Eject from within Windows take out the memory card before you continue If an error message appears when you try to eject the memory card it means the card is being accessed Wait a while and then try again If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk Make sure you have put the memory card into the memory slot from Desktop icon 93 Error messages As with any sophisticated office product errors may occur If this happens your machine identifies the error and shows an error message The most common error messages are shown below You can correct most errors by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Change Unable XX The mac
103. nected to your computer you can print photos directly from digital camera media See How to print from a memory card on page 64 Using PhotoCapture Center from your computer You can access the memory card that is in the media drive slot of the machine from your PC See PhotoCapture Center for Windows or Remote Setup amp Photo Capture Center for Macintosh in the Software User s Guide on the CD ROM Using memory cards Your Brother machine includes two media drives slots for use with popular digital camera media CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard and xD Picture Card Memory Stick Memory Stick Pro xD Picture Card CompactFlash SecureDigital MultiMediaCard 62 Printing photos from a memory E minisD can be used with a minisD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter E Memory Stick Pro Duo can be used with a Memory Stick Pro Duo adapter m Adapters are not included with the machine Contact a third party supplier for adapters The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Firmly put the card into the correct slot CompactFlash SecureDigital MultiMediaCard Memory Stick Memory Stick Pro xD Picture Card RAR OO N The PhotoCap
104. nlarge or reduce the next copy follow the instructions below Make sure you are in Copy mode ET Load your document Use the dial pad to enter the number of copies up to 99 Press Copy Options and A or to choose Enlarge Reduce Press OK Choose one of the options below E Use A or V to choose the enlargement or reduction ratio you want Press OK E Use A or V to choose Custom 25 400 Press OK Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 For example press 5 3 to enter 53 Press OK Press Mono Start or Colour Start EG Note Page Layout Options 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster are not available with Enlarge Reduce Making N in 1 copies ora poster You can reduce the amount of copies by using the N in 1 copy feature This allows you to copy two or four pages onto one page which allows you to save paper You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to make a poster use the scanner glass Making copies Important m Please make sure paper size is set to A4 E You can not use the Enlarge Reduce setting with the N in 1 and Poster features E N in 1 colour copies are not available E P means Portrait and L means Landscape m You can only make one poster copy ata time amp Make sure yo
105. nnnnn 34 FT vr 34 Fax Tel mode in Power Save mode rrrarnnnnnnanennannvnnrnnnnnvnnrnnennnnennennnnnennsnnnn 34 2 019001 EEE EE 34 Do you have Voice Mail rrrrrannnnnnnanrrnnnnnanrnnnnnnnrrnnnnnanennnnnnanennsrnnnnnnnsnnenennne 34 Telephone Service for Australia rrrrrrrrnareranranernnrnnnrnanvnennannnnnnnnennnnnnnnnnnnnannenn 35 Telstra FaxStream Duet Distinctive RING cccceecceseceeeceeeeceeeeeseeeees 35 A DEE EE E 37 How Does the Caller ID Work rrrarnnnnrnnnrnnnnrnanennrrnnennnnennnnnnanennnnnnsrnnsnnnne 37 The Caller ID is Stored in Your Machine Memory rrnrrrarernrrvrnnrnnnrvanennnnnnn 37 VA DUR re 38 Telephone Service for New Zealand rrrnrnnnnnarnnnrnnnennarnnarnanvnnnnarnnannnnennernnsenenn 38 FAN eea se sssanteteccceaecepsateeedeecsede aeuenadeat E E 38 AUD eer ee ene Poorer E E ee eee ae er eee eee ee 40 How Does the Caller ID Work rranrrnarnnanrrrarnnnnrnnnnnnnernarnnnnennennnnernnennnnennene 40 Veg CAE DS vea 40 Telephone Service for Some Countries arrrarrarnnurnanennarnnarnernnnrnarnvannnnennernnenenn 41 Distinctive Ring For Singapore and Hong KOng ccceecceeeeeeeeseeeeeeeenees 41 Caller ID For Singapore and Hong Kong rranrrrannnnnrnnnnranennnrvrannnnnrnanennnnnnn 42 Viewing Caller ID List Luv2vdrrr ee esissesenddee 43 Connecting an external TAD axis vssiisauarwnstiesssanseadesiadsisbawseaesnesecsidateodncavedeaneavea dn 43 COMA CONS
106. nnrnns 32 FaxStream Duet mmmmmmememmmm 36 from extension phone rrrrrrnnnvannns 45 phone line interference 100 Receive Mode choosing 06 30 reducing to fit on paper 06 33 Ring Delay setting rrrrrrrrrnnnrrnnrnnr 31 SEN Hen 24 Broadcasting rerrannrannnnennnrnnernnnnnnnn 25 canceling from Memory rrrranrrnnnnnnrr 29 OT ee 27 enter Fax mode rrarnunnunnarnnrnnnnsnnennre 24 from memory Dual Access 28 from scanner glass ccceeeeeeeee eee 24 MT pierurin een Gasosnasieabes 29 OVEISEAS m erersernrnnrnenannarunnarnenarnenneneene 28 phone line interference 100 Real Time Transmission 060 28 Resolution cicccccavsiacssavarsessindastesessaadaneds 2 Fax Tel mode answering at extension phones 45 double ringing voice calls 6 32 F T Ring TINE sevisiisiccsscancganesinnasawitawennss 32 Fax Receive Code i 45 Ring Delay sespnnssenscnscsasioietsescievicdarstactae 31 Telephone Answer Code ecese 45 G Gray scale rrrrrrrrrrorrarranernnrnnvrnnrr 123 127 Groups for Broadcasting rrarrnnvrnnnnnrr 49 H HELP LCD messages mrrrmernnnerrerennnennanennene 110 USING MENU KEYS rarrrnnrnnrrnnnvnervnennn 110 Menu Table rrrrerannnarnrnnrnarnnrnennernennre 110 Ink cartridges checking ink Volume ceceeeee eee 107 ink dot co
107. nother fax machine If you have not set up your Station ID see Quick Setup Guide page 12 you cannot enter fax transfer mode D Press Menu 9 0 1 2 Do one of the following E Ifthe LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit E Ifthe LCD shows Enter Fax No enter the fax number to which faxes will be forwarded Press Mono Start Troubleshooting and Routine Maintenance Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode D Press Menu 9 0 2 Enter the fax number to which Fax Journal report will be forwarded Press Mono Start Changing LCD language You can change the LCD language D Press Menu 0 0 Press A or V to select your language Press OK Press Stop Exit 97 Document jam Documents can jam if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit ap Take out any paper from the ADF that is not jammed 2 Open the ADF cover Pull the jammed document up and to the left D Close the ADF cover 5 Press Stop Exit EG Note To avoid future document jams close the ADF cover properly by pushing it gently in the middle Document is jammed inside the ADF unit Take out any paper from the ADF that is not jammed Lift the
108. nraernnarnanennnannanrnnrnnaennnene 64 Printing the thumbnail index ccccccceccsecceecceeeseeceeceeeseesseeseseeeeeaseeaeesanes 64 Pund 65 DPOF MAN 66 PhotoCapture Center print SEttiNgS ccccccccccc eee eeee eee ees cece eeseeeeeeeseeeseeeeees 67 Print SPGCO ANA QUGINY sscccdiccccivasecadtivencctanscnescasuocuscanavaub r 67 Paper ALe 67 Adjusting Brightness and Contrast rrranrnrnrnnnnrnanornnnvranennnrnrannnnnrnanennnnnvannnn 67 OPPIO EE EE BE 68 POrdeness PANG avart 68 Understanding the Error Messages rrrrrnnrnnrrvnrvrarnnrrnnernnernnrnnnrnnnnrennnennnennnennnn 68 12 Printing photos from a camera with PictBridge Before Using PICtBridQe ccccceccssscceeceeeeceeessseeeeessaeeaeeesseesaueesesesaeesaessseeaes 69 PictBridge requirements rrnnrrnnnvnnrvnnnvnvrnnnvnnrnnrnnrrnnnnnnnnnnnnnnnnnennnnnnennnnnnennne 69 Usna PIE BIG vvs SN 69 Setting your digital camera rrrannrnnnnrannnnnrrrnrnnnnrrannnnnrrnannnnernnnnnnnnnnsrnnaennnsnn 69 Printing IMAG OS vccesscicceinsesinrnet cues ornatisned nd ducasdaieed nexddcksnncedndeleneund deavlectndeadenoednetsessenes deseues 70 DPOF POU eoa E E A EEE EE 70 Understanding the Error M SSQQ6 S cccece cece cen eecaeeceeeeeeeeeeeeeeaeeeaeesseeseeenans 71 Section V Software 13 Software features Section VI Appendixes A Safety and Legal vi Choosing a location uvenn Gea eee 76 To use the Machine Safely ccc
109. number of rings before the machine answers in Fax Only and Fax Tel mode Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer 134 Search An electronic alphabetical listing of stored Speed Dial and Group numbers Speed Dial A pre programmed number for easy dialing You must press the Search Speed Dial and the two digit code and Mono Start or Colour Start to start the dialing process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone not available in New Zealand A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing for each fax sent that shows its date time and number User Settings A printed report that shows the current settings of the machine Index A ADF automatic document feeder
110. o the paper tray in the front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams Paper Size You can use five sizes of paper for printing copies Letter Legal A4 A5 and 10 x 15 cm 4 x 6 in and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page D Press Menu 1 3 D Press A or V to choose Letter Legal A4 A5 or 10x15cm Press OK D Press Stop Exit 17 Chapter 3 Volume Settings Ring Volume You can select a range of ring volume levels from High to Off While in Fax mode Lgl press d or lt to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume through the menu by following the instructions below Setting the Ring Volume from the menu Press Menu 1 4 4 Press A or V to choose Low Med High or Off Press OK Press Stop Exit Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can select a range of volume levels from High to Off D Press Menu 1 4 2 2 Press A or V to cho
111. of grey or is a photograph This has the slowest transmission Colour Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Colour Start key to send a fax the machine will send the fax using the Fine setting e The time to send will increase when selecting S Fine or Photo 27 Chapter 5 Dual access Monochrome only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory To send a colour fax the machine will send the document in real time even if Real Time TXis Off The number of pages you can scan into the memory will vary depending on the data that is printed on them EG Note Ifthe Out of Memory message appears while scanning documents press Stop Exit to cancel or Mono Start to send the pages scanned so far Real time transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the phone line is free the machine will start dialling and sending lf the memory is full the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important document immediately without waiting for memory
112. ose Low Med High or Off Press OK Press Stop Exit 18 Speaker Volume You can select a range of speaker volume levels from High to Off ep Press Menu 1 4 3 2 Press A or V to choose Low Med High or Off Press OK Press Stop Exit Setting Daylight Savings Time You can set the machine to change for daylight savings time It will reset the time forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct date and time in the Date Time setting ED Press Menu 1 5 Press A or V to select on or Off Press OK Press Stop Exit LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting op Press Menu 1 7 S Press A or V to choose Light or Dark Press OK Press Stop Exit General setup 19 TX Lock TX Lock lets you prevent unauthorized access to the machine While TX Lock is On the following operations are available E Receiving faxes While TX Lock is On the following operations are NOT available m Sending faxes E Copying m PC printing E Scanning m PhotoCapture Setting and changing the TX lock password Setting up the password EG Note e If you forget the TX Lock password please call your Brother dealer for service e If you have already set the password you will not need to se
113. our document Press Mono Start or Colour Start 54 Making copies Making multiple copies D Make sure you are in Copy mode S Load your document Use the dial pad to enter the number of copies up to 99 AD Press Mono Start or Colour Start EG Note To sort your copies press the Copy Options key See Sorting copies using the ADF Monochrome only on page 58 Stop copying To stop copying press Stop Exit Copy options When you want to quickly change the copy settings temporarily for the next copy use the Copy Options key Copy Options The machine returns to its default settings 60 seconds after it finishes copying or if the mode timer returns the machine to Fax mode For more information see Mode Timer on page 17 Making copies Menu selection Quality Copy Options Enlarge Reduce Paper Type Normal Fast Best 502 69 3 78 83 9 93 973 1003 104 142 186 198 200 Custom 25 400 Letter A4 A5 10 W X15 H cm Stack Stack Sort cort Page Layout No of copies EG Note A g i Plain Paper 59 Inkjet Paper Brother Photo Other Photo Transparency ul 57 Ort 1 in 1 2 an 2 in 4 in 4 in Poster 3 X 3 No of copies 01 99 You can save the copy settings you use most often by setting them as default You can find instructions on how to do this in the section for each feature 55 Chapter 10 Changing cop
114. page 8 Don t handle the paper until the ink is dry Stains appear on the reverse side Make sure the printer platen is not dirty with ink See Cleaning the machine printer or at the bottom of the page platen on page 104 Make sure you are using the paper support flap See Loading paper and other media on page 12 The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver the page The printouts are wrinkled In the printer driver Basic tab click the Settings and uncheck the Bi Directional Printing Cannot perform 2 in 1 or4 in 1 Check that the paper size setting in the application and in the printer driver are the printing same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click the Settings tab and make sure you uncheck Colour Enhancement Turn the borderless feature off Borderless printing is slower than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper and other media on page 12 Check that more than two types of paper are not loaded in the paper tray at any one time If the image data is not full colour in your appli
115. pages at 5 coverage Cartridge Yellow Cyan and Magenta Approximately 400 pages at 5 coverage E The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs This process will only happen once With all following ink cartridges you can print the specified number of pages m The above figures assume continuous printing at a resolution of 600 x 600 dpi in normal mode after installing a new ink cartridge E The number of pages a cartridge will print may change depending on how often you use the machine and how many pages you print with each use E The machine will automatically and periodically clean the print head assembly a process that uses a small amount of ink m When the machine identifies a cartridge as empty there may be a small amount of ink left in it This is necessary to prevent air from drying out and damaging the print head assembly Replacement lt Black gt LC57BK lt Cyan gt LC57C lt Magenta gt LC57M Consumables lt Yellow gt LC57Y EG Note Brother does not recommend the use of consumables other than genuine Brother consumables Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables 131 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic docum
116. pecifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Table of Contents Section I General 1 General Information Using the documentation uv snessseerern deemed es snkednkdnumbonnn 2 Symbols and conventions used in the documentation rarrrnrrrnnrrrnarenannnnnnn 2 Accessing the complete User s Guide rrrannrrannnnnnnranrnnnrvrnrnnnnrvanennnnnnnnnnnnnnnnnnnne 2 Viewing Documentation ccccccceeceeeceeeceeceeecuecceeecueeceeseeeseecteecuseceeeseeeseeses 2 Control panel OVE ON Lanseres akiudemt dakerde dende akenete eien 4 2 Loading documents and paper EO AGING 6 01610 10 gt REE ENE EE EE 6 VITE Parr 6 Using the scanner glass sensenertsnad een ete eee desse asnikedmedd den snennde T Scanning 1 NS EE EEE EE 8 Acceptable paper and other media rarrarnrrrnarnarrnarnnrnnenannannvnrnarnnannannannnenannnnnen 8 Recommended media arrnnnrnnnvnnnvnrrnnrnnrrnnnnnnrnnnnnnnnannnannnnennnrnnnrnnnnnnnnnnnnnnnnnenn 9 Handling and using media rrarrrnrranernernnennvrnnrrnernrennaennnennnennarnnernannnennnsennennne 9 Choosing t
117. pported Memory Stick Memory Stick Pro Not available for music data with MagicGate MultiMediaCard Secure Digital xD Picture Card 1 DPOF EXIF DCF Photo Print JPEG 2 Up to 999 files in the memory card File must be in the 3rd folder level of the memory card Letter A4 Photo 10x15 cm gt Photo 13x18 cm 1 xD Picture Card Conventional Card from 16MB to 512MB xD Picture Card Type M from 256MB to 1GB xD Picture Card Type H from 256MB to 1GB PictBridge Compatibility Interface 126 Progressive JPEG format is not supported See Paper type and size for each operation for paper tray on page 10 Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information PictBridge USB Port Scanner Colour Monochrome TWAIN Compliant WIA Compliant Colour Depth Resolution Scanning Speed Document Size Scanning Width Grey Scale Specifications Yes Yes Yes Windows 98 98SE Me 2000 Professional XP Mac OS X 10 2 4 or greater Yes Windows XP 36 bit colour Processing Input 24 bit colour Processing Output Up to 19200 x 19200 dpi interpolated 1 Up to 600 x 2400 dpi optical Colour up to 6 02 sec Mono up to 3 82 sec A4 size in 100 x 100 dpi ADF Width 148 mm to 215 9 mm 5 8 in to 8 5 in ADF Height 148 mm to 356 mm 5 8 in to 14 in Scanner Glass Width Max 215
118. previous menu level Delete an incorrect letter when you need to enter text into the machine Scroll through the current menu level Go back to the previous menu level Exit the menu Menu and Features To access the menu mode Press Menu Choose an option E Press 1 for General Setup menu E Press 2 for Fax menu E Press 3 for Copy menu E Press 0 for Initial Setup You can scroll more quickly through each menu level by pressing A or V for the direction you want Press OK when that option appears on the LCD The LCD will then show the next menu level Press A or V to scroll to your next menu selection Press OK When you finish setting an option the LCD shows accepted 111 Menu Table The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk Choose amp OK Choose amp OK OK 9 Menu gt to accept to exit OK Stop Exit 9 1 General 1 Mode Timer Setup 2 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency 3 Paper Size Letter Legal A4 A5 10x15cm The factory settings are shown in Bold with an asterisk Eg 112 Sets the time to return to Fax mode Sets the type of paper in the paper tray Sets the size of the paper in the paper tray Menu and Features 1 General 4 Volume 1 Ring Adjusts the ring volume
119. pying on special paper be sure to select the type of paper you are using so you will get the best print quality amp Make sure you are in Copy mode Gil 2 Load your document Use the dial pad to enter the number of copies up to 99 4 Press Copy Options and A or to choose Paper Type Press OK 5 Press A or V to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK 6 Press Mono Start or Colour Start GY Note To change the default paper type setting see Paper Type on page 17 59 Chapter 10 Paper size If copying on paper other than A4 size you will need to change the paper size setting You can copy on Letter A4 A5 or Photo Card 10 W x 15 H cm paper ED Make sure you are in Copy mode SF Load your document Use the dial pad to enter the number of copies up to 99 4 Press Copy Options and A or to choose Paper Size Press OK 5 Press A or V to choose the size of paper you are using Letter Legal A4 A Or 10 W X 15 H cm Press OK Press Mono Start or Colour Start EG Note To change the default paper type setting see Paper Size on page 17 60 Direct Photo Printing Printing photos from a memory card 62 Printing photos from a camera with PictBridge 69 card PhotoCapture Center Operations Printing from a memory card without a PC Even if your machine is not con
120. r Consumption 120 Specifications 16 MB Up to 10 pages Temperature 20 C 30 C 68 F 86 F Humidity 50 70 Paper 80 gsm 20 Ib A4 size 100 Sheets 80 gsm 20 Ib Ink Jet Mono Piezo with 94 x 1 nozzles Colour Piezo with 94 x 3 nozzles 16 characters x 1line AC 220 to 240 V 50 60 Hz Power Save Mode Average 5 W Standby Average 8 W Operating Average 32 W Dimensions 180 mm 7 1 in Weight 8 0 kg 17 6 Ib Noise Operating Temperature Operating Best Print Quality Humidity Operating Best Print Quality 1 This depends on printing conditions Specifications 50 dB or less 1 10 to 35 C 50 F to 95 F 20 to 33 C 68 F to 91 F 20 to 80 without condensation 20 to 80 without condensation 121 Print media Paper Input Paper Tray m Paper type Plain paper inkjet paper coated paper glossy paper transparencies 12 and envelopes m Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 10x15cm Index card and Post card 3 For more details see Paper weight thickness and capacity on page 11 E Maximum paper tray capacity Approx 100 sheets of 80 gsm 20 Ib plain paper Paper Output Up to 50 sheets of 80 gsm 20 Ib plain paper Face up print delivery to the output paper tray i Use only transparencie
121. r glass 2 and white plastic 3 with isopropyl alcohol on a soft lint free cloth In the ADF unit clean the white bar 1 and the glass strip 2 under it with isopropyl alcohol on a lint free cloth 104 Cleaning the machine printer platen Unplug the machine from the electrical socket before cleaning the printer platen 1 D Clean the machine printer platen 1 and the area around it wiping off with a soft dry lint free cloth Cleaning the Paper Pick up Roller ov Pull the paper tray completely out of the machine E Unplug the machine from the electrical socket and remove the Jam Clear Cover 1 S LP1155 E Clean the Paper Pick up Roller 1 with isopropyl alcohol on a cotton swab Put the Jam Clear Cover back on Make sure the cover is set properly Put the paper tray firmly back in the machine Re connect the power cord Troubleshooting and Routine Maintenance Cleaning the print head To ensure the good print quality the machine will regularly clean the print head You can start the cleaning process manually if needed Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only three colours at a time Yellow Cyan Magenta or all four colours at once Yellow Cyan Magenta and Black Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily
122. r inkjet printing Loading documents and paper Q Improper Setup DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 2mm 0 08 in or longer e Extremely shiny or highly textured paper e Paper already printed on by a printer e Paper that cannot be arranged uniformly when stacked e Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 80 gsm A4 or 20 Ib Letter paper E Transparencies or photo paper must be picked up from the output paper tray one page ata time to avoid smudging Chapter 2 Choosing the right media Paper type and size for each operation for paper tray Cut Sheet Letter 216 x 279 mm 8 1 2 x 11 in A4 210 x 297 mm 8 3 x 11 7 in Legal 216 x 356 mm 8 1 2 x 14 in Executive 184 x 267 mm 7 1 4 x 10 1 2 in JIS B5 182 x 257 mm 7 2 x 10 1 in A5 148 x 210 mm 5 8 x 8 3 in A6 105 x 148 mm 4 1 x 5 8 in Copy Photo Capture Cards Photo 10 x 15 cm 4 x6 in Photo 2L 13 x 18 cm 5 x 7 in Index Card 127 x 203 mm 5 x8 in Post Card 1 100 x 148 mm 3 9 x 5 8 in Post Card2 148 x 200 mm 5 8 x 7 9 in Double Envelopes C5 162 x 229 mm 6 4 x 9 in Envelope DL 110 x 220 mm 4 3 x 8 7 in Envelope COM 10 105 x 241 mm 4 1 8 x 9 1 2 in Monarch 98 x 191 mm 3 7 8 x 7 1 2 in JE4 105 x 235 mm 4 1 x 9 3 in Envelope Transparencies Letter 216 x 279 mm 8 1 2 x 11 in A4 210 x 297
123. r models with buit rt 6 Setup Not available for OCP MF amp Click the heading you would like to read from the list at the left of the window SOFTWARE USER S GUIDE Version 0 Nef For Macintosh D Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive The following window will appear Double click the Documentation icon Double click your language folder and then double click the top page file Click SOFTWARE USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window SOFTWARE USER S GUIDE section I Windows section Ii Apple Macintosh 10 ConrolCertor ti 411 Network Scan m network support gt 12 Remote Setup amp PhateCapture Center I O Index Brother E USER S GUIDE Site map TAAN TAN groe 7 S SA 7 Scanning For modals with built SOFTWARE USER S GUIDE ae Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 76 89 110 120 132 Safety and Legal Choosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone socket and a standard grounded electrical socket Choose a location where the temperature remains between 10 and 35 C 50 F and 95 F
124. report lists the time and date of transmission and whether the transmission was successful OK If you choose On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Choosing On Image or Of Image will print a section of the fax s first page on the report to help you remember When the Verification Report is turned Of or Of f Image the Report will only print if there is a transmission error with NG in the RESULT column op Press Menu 2 4 1 gt Press A or V to choose Off Image On On Image or Off Press OK Press Stop Exit Printing Reports Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report How to print a report on page 52 The default setting is Every 50 Faxes op Press Menu 2 4 2 Press A or V to choose an interval Press OK If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown m 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the m
125. roblems If each one has a separete phone number neither will interfere with the other s operations If you decide to get the Distinctive Ring service from the telephone company you will need to follow the directions on next page to register the new Distinctive Ring pattern they give you This is so your machine can recognize its incoming calls Telephone Service for Australia Telstra FaxStream Duet Distinctive Ring Telstra FaxStream Duet is an enhanced Public Switched Telephone Service PSTS offered by Telstra that allows you to have an additional number on one phone line with its own distinctive ring pattern Telstra FaxStream Duet is a call handling feature that helps users distinguish voice and facsimile calls With FaxStream Duet incoming calls to a fax number are announced by a different distinctive ring signal Only one call can be answered or made at any one time and while this call is in progress incoming calls to either number will be presented with a busy tone Your machine has a Distinctive Ring function allowing you to dedicate one phone number just for receiving faxes Note After you have set the Distinctive Ring feature to On the receive mode is set to Manual automatically If you don t have a TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the voice calls yourself You can not change the receive mode from Manual mode while
126. rvice personnel 22 Unplug this product from the mains power and telephone line sockets and refer servicing to qualified Service Personnel under the following conditions E If the power cord is damaged or frayed E f liquid has been spilled into the product E f the product has been exposed to rain or water E If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 23 This unit will only work in conjunction with a tone signalling DTMF telephone but some telephones are not compatible Since noise or speech from the telephone can upset dialling from this unit errors may result if the devices are used together in other than quiet conditions 24 Where it is necessary to dial prefix digits such as a Caller Display override code 0196 or 0197 this unit will have to be used in conjunction with an associated tone signalling DTMF telephone 25 Note that some telephones are not compatible with this unit and dialling errors may result if the two devices are used together in other than quiet conditions The Tel
127. s Mode On If you are having problems sending faxes overseas Off set this to on 0 Scan Size A4 Adjusts the scan area of the scanner glass to the Letter size of the document 3 Set Quick 1 Speed Dial Stores Speed Dial Dial numbers so you can dial by pressing only a few keys and Start 2 Setup Groups 2 Fax Standard Sets the default resolution Resolution for outgoing faxes Fine S Fine Photo Sets up a Group number for Broadcasting 2 The factory settings are shown in Bold with an asterisk x 114 Menu and Features 2 Fax 4 Report 1 Transmission Sets initial setup for Setting Transmission Verification Continued On Image Report and Fax Journal of f Off Image 2 Journal Off Period a Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 5 Remaining Checks which jobs are in Jobs the memory and lets you cancel chosen jobs 0 1 TX Lock Stops unauthorized users Miscellaneous from changing the machine s current settings 2 Compatibility Normal Adjusts the equalization for transmission Basic problems 3 Distinctive On Use with phone company Not available in off distincive ringing service New Zealand allows you to have a voice number and fax number on the one phone line 3 FaxAbility On If you have FaxAbility from For New Zealand ore Telecom you can use this Only function to store the ringing pattern of your fax number And i
128. s recommended for inkjet printing For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging See Paper type and size for each operation for paper tray on page 10 122 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Grey Scale Contrast Control Resolution Speed Dial Specifications ITU T Group 3 MH MR MMR JPEG Automatic Fallback 14400 bps ADF Width 148 mm to 215 9 mm 5 8 in to 8 5 in ADF Height 148 mm to 356 mm 5 8 in to 14 in Scanner Glass Width Max 215 9 mm 8 5 in Scanner Glass Height Max 297 mm 11 7 in 208 mm 8 2 in 204 mm 8 03 in 256 levels Automatic Light Dark manual setting E Horizontal 8 dot mm 203 dot in m Vertical Standard 3 85 line mm 98 line in Mono 7 7 line mm 196 line in Colour Fine 7 7 line mm 196 line in Mono Colour Photo 7 7 line mm 196 line in Mono Superfine 15 4 line mm 392 line in Mono 40 stations 123 Broadcasting 90 stations Automatic Redial 3 times at 5 minute intervals Auto Answer 2 3 4 5 6 7 8 9or 10 rings for Australia 1 2 3 4 5 6 7 8 9 or 10 rings for New Zealand 0 1 2 3 4 5 6 7 8 9 or 10 rings for some countries Communication Source Public switched telephone network Memory Transmission Up to 200 114702 pages Out of Paper Reception Up to 200 1 170 pages
129. siete EE E E A E 43 Recording an outgoing message rrrrarranrrnrrnnrrnrrvnrrrerrrarnunnnnernnennernnennannnennn 44 Multi Line connections PABX rrrarranrrnnrrranernernrnrrnnernnnernnnnnnnennennnnsrnnsnnnne 44 External and extension phones rarnarnanrnnrnnvnnvnnnnnannannannanrnarnnnnnnnunnnannannannnenneen 45 Operation from extension telepNOne ccccccececeeceeeceeceseeeeesneceeeseeeneeenes 45 Connecting an external or extension phone rrrarnnnrrvrnrrnnnrvannnanrnnnrvanennnnnnn 45 Using remote OE Serenade 45 8 Dialling and storing numbers POW VOU EE EE NE T ES 47 Manual VEN 47 Speed Dialling EN 47 BS SNE EE ER EJ 47 FRE 48 OIG UCI SIS EE 48 ee 1418 a ols 10 EEE 48 Storing Speed Dial numbers cece ceccceecece eee aeeeseeeeseeceeeeeeeesseeeaeeeaeeeseeeaes 48 Changing Speed Dial names or numbers rrrrarrnnnnnnnrrnernnarnnnernnnnnnnnnnannnnenn 49 Setting up groups for broadcasting rranrrrareranrnnrnvanernnnnranennarvrannnnnnnanennnnnnn 49 Combining Quick Dial numbers rrrrrrrnnrrnrvrnnrrrrnnnervvennnnernarnnnnennannnnennnsnne 50 9 Printing Reports FE 51 Transmission Verification R poOrt ccccccccsccceeceeceeseeeeeseeeseeseeeseseseeeeeeaees 51 Fax Journal activity report rronrrranrnnrrrrarrnnrrranrrnerrranrnnnrnrarnnnnrnannnnernnsnnnne 51 RS sacar erected E cee E E 52 HOW to print a VOD OV Lun eee ew e ESES EENET 52 Section Ill Copy
130. size you need to set Scan Size to Letter If you do not the side portion of the faxes will be missing op Make sure you are in Fax mode Press Menu 2 2 0 Press A or V to choose Letter Press OK Colour fax transmission Your machine can send a colour fax to machines that support this feature Colour faxes cannot be stored in the memory When you send a colour fax the machine will send it in real time even if Real Time TXis set to Off Cancelling a fax in progress If you want to cancel a fax while the machine is Scanning dialling or sending press Stop Exit Sending a fax Broadcasting Monochrome only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Make sure you are in Fax mode amp Load your document Enter a number Press OK You can use either a Speed Dial a Group or a manually entered number using the dial pad 4 Repeat until you have entered all the fax numbers you wish to broadcast to Press Mono Start Note e If you did not use up any of the numbers for Groups access codes or credit card numbers you can broadcast faxes to as many as 90 different numbers The available memory will vary depending on the types of jobs in the
131. t it again Press Menu 2 0 1 Press OK When the LCD shows Verify re enter the password Press OK Press Stop Exit Security features Enter a 4 digit number for the password Changing the TX Lock password Press Menu 2 0 1 2 Press A or V to choose Set Password Press OK Enter a 4 digit number for the current password Press OK Ee Enter a 4 digit number for a new password Press OK E When the LCD shows Verify re enter the password Press OK 6 Press Stop Exit Security features Turning the TX Lock on off Turning TX Lock on D Press Menu 2 0 1 2 Press A or V to choose Set TX Lock Press OK Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off D Press Menu Enter the registered 4 digit password Press OK TX lock is automatically turned off EG Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in TX Lock mode until the registered password is entered 21 Chapter 4 22 Fax Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports 24 30 34 47 51 Entering Fax mode To enter fax mode press Fax and the key will glow green Faxing from the ADF D Make sure you are in Fax mode 2 Put the document face down in the ADF
132. the TX LOCK OM OM sxncssccssiecscecesnsienccuseaiwoosstenducceaseneannnemdedemtandesdonamense 21 Section Il Fax 5 Sending a fax Entering Fax MONG ccc seat etcsnnsedetaucridetivnadelqeceatiodaoen aiyidiiacneaxinneniinassdeneeneamcenstecsacdnemenenne 24 FAXING Fom the ADF ccidevesnccdsiceeansinnsicenicean sd ein EE eaa bees 24 Faxing from the scanner glass cccccceecece eee eeeceeeeeeeeseeeeeeeeseeeeseeeseeeeeeeeaees 24 Faxing Letter size documents from the scanner glass cccceceseeeeeeeeees 25 Colour fax transmission arrnnrrnarernnrvrarnnnrrvrnrnnnarrannnnarnnannnnernannnannnnernnaennneen 25 Cancelling a fax in progress rrrrarernnrvrarnnnrrvrrrnnrrrarennarnnnnnnernnannnnennannnnennnsee 25 Broadcasting Monochrome Only arrranrrrnnrranernnnrranrnnnrrrnrrnnnrnanennnannannnnernnaennnenn 25 Canceling a Broadcast in ProgreSs cccccecceeecceeeceeeeceeeeeeeeseeeeeeseeeeeeeesaees 26 Additional sending OPeratiONsS ccccc cece eecceeeceecneeceeeeeeeeeeeeeseeeseesseeeeeeseeeeeeaes 26 Sending faxes using multiple settings ce ceecceecece eee eeeeseeeeeeeeeeeeeaeesnees 26 01 EEE EEE 27 Changing fax resolution ccccccc cece eeeceeceeeeceeeeeeeeseeeeseeeseeeeseesseeeaeeesseeseeees 27 Dual access Monochrome only cccccceececeeceeeeceeeceeeeaeeeseeeeaeeeseeesaeeeeeeeaes 28 Real time transmission cccceccceece cece eeeeeeeeeeeeeceeeseeeseeeaeeseeesee
133. the number By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone This setting can save a small amount of time when sending a fax to many different numbers If you change the setting and start having problems with dialling you should change back to the default No Detection setting ap Press Menu 0 5 2 Press A or V to choose Detection or No Detection Press OK Press Stop Exit 100 Compatibility If you are having problems sending or receiving a fax due to possible interference on the phone line we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations Press Menu 2 0 2 2 Press A or V to choose Normal or Basic E Basic cuts the modem speed to 9600 bps Unless interference is a recurring problem on your phone line you may prefer to use it only when needed E Normal sets the modem speed at 14400 bps Default Press OK Press Stop Exit EG Note When you change the compatibility to Basic the ECM feature is only available for colour fax sending Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink sensor The ink sensor automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a Near Empty message on the LCD The LCD will tell you which
134. the Distinctive Ring is set to on Telephone and External devices What is the Advantage of using Telstra FaxStream Duet Function Using Telstra FaxStream Duet is the most efficient way to receive both fax and telephone calls on the same line When the voice call comes in all phones extension and external and the fax machine will ring to alert you to pick it up If a fax call comes in the fax machine will answer automatically without ringing whereas the extension and external phones will ring twice with a distinctive ring pattern It is also a more efficient way of operating a Fax machine with an extension phone as you do not have to use the remote activation codes It gives you two independent numbers without the higher cost of a second line 35 Chapter 7 How does Telstra FaxStream Duet Work Incoming calls to the voice number will have the standard ring pattern of long long tone followed by a pause repeated while the new fax number will have a different ring pattern of three short bursts of ring repeated at regular intervals When FaxStream Duet is on and you receive a voice Call all extension and external phones will ring with a standard ring pattern The fax machine will ring on the third ring with a standard ring pattern All external and the extension phones will continue to ring until you or a telephone answering device can answer the voice number When FaxStream Duet is on and
135. the error message continues see Transferring your faxes or Fax Journal report on page 97 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it Replace the ink cartridges See Replacing the ink cartridges on page 101 The print head is too cold Allow the machine to warm up The memory card is either corrupted improperly formatted or there is a problem with the memory card One or more of the ink cartridges are running out of ink If a sending machine has a colour fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be received into memory as a black and white fax An ink cartridge is not installed properly The memory card in the media drive does not contain a JPG file Put the card firmly into the slot again to make sure it is in the correct position If the error remains check the media drive by putting in another memory card that you know is working Order a new ink cartridge Take out the ink cartridge and put it in again seating it properly See Replacing the ink cartridges on page 101 Put the correct memory card into the slot again 95 No Paper Fed The machine is out of paper or Do one of the following paper is not properly loaded in the paper tray E Refill t
136. the setup exe program from the root directory of the Brother CD ROM Click User s Guide to view the Software User s Guide in HTML format How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Windows 98 98SE Me 2000 Professional and Windows XP m ControlCenter3 For Windows 98 98SE Me 2000 Professional and Windows XP PaperPort SE with OCR User s Guide E Instructions for scanning directly from ScanSoft PaperPort The complete ScanSoft PaperPort SE with OCR User s Guide can be viewed from the Help selection in the ScanSoft PaperPort with OCR application General Information Viewing Documentation For Macintosh D Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear e080 MFL Pro Suite z 15 items Zero KB available 7 ae Start Here OSX Presto PageManager E Documentation HTTP HTTP Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click the top page file to view the Software User s Guide in HTML format Click the documentation you want to read E Software User s Guide Software User s Guide in HTML format How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follo
137. ther recommends that all our machines be connected to a discreet dedicated line Although a particular PABX may appear to work with a particular model of fax machine we cannot guarantee that the unit will operate correctly While it is often relatively simple to connect a fax machine to a PABX Private Automatic Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you Brother does not recommend the use of a PABX line PABX limitations in general can cause some functions of the fax machine not to work correctly External and extension phones Operation from extension telephones If you answer a fax call on an extension telephone or an external telephone that is correctly connected to the machine into the correct socket on the machine you can make your machine take the call by using the Fax Receive Code When you press the Fax Receive Code 5 1 9 1 for New Zealand the machine starts to receive the fax See Fax Detect on page 32 If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press 5 1 9 1 for New Zealand and wait for the chirp or until the machine s LCD shows Receiving and then hang up EG Note You can also use the Fax Detect feature to make your machine tactically take the call See Fax Detect on page 32 Telephone and External devices Connecting
138. ture key will light to show the memory card status It can be on off or blinking See the table below for what the light means amp l N Photo Capture 6 4 ve ay p N gt amp m E On A memory card is inserted correctly E Off No memory card is present or it is incorrectly inserted E Blinking The inserted memory card is being read or is being written to caution DO NOT unplug the power cord or remove the memory card from the media drive slot while the machine is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card The machine can only read one memory card at a time so do not put more than one card in a slot Printing photos from a memory card Memory card folder structure Your machine is designed to be compatible with modern digital camera image files and memory cards however please read the points below to avoid errors E The DPOF file on the memory card must be in a valid format See DPOF printing on page 66 m The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized E Walk up PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E IBM Microdrive is not compatible with the machine m The machine can read up to 99
139. ty group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line The Brother machine uses the new number to simulate a dedicated fax line Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone using the same line as your fax but plugged into a separate wall socket External phone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice Call that it answered FaxAbility A subscriber service purchased from the telephone company that provides another phone number on an existing phone line The Brother fax machine uses the new number to simulate a dedicated fax line Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering
140. u are in Copy mode ET Load your document Use the dial pad to enter the number of copies up to 99 D Press Copy Options and A or to choose Page Layout Press OK 5 Press A or V to choose Ore in Tja EEG 2 aa 1 Alig EE a T 4 in 1 L or Poster 3 x 3 Press OK 6 Press Mono Start to scan the document You can also press Colour Start if you are using Poster layout If you are making a poster or placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to After the machine scans the page press 1 to scan the next page 57 Chapter 10 3 Put the next document on the scanner glass Press OK Repeat and for each page of the layout 9 After all the pages have been scanned press 2 to finish EG Note If photo paper is selected as the paper type setting for N in 1 copies the images will be printed as if plain paper had been selected Place your document face down in the direction shown below m2in1 P lt E 2 in 1 L CEE E 4 in 1 P Ea E 4in 1 L x Ww p dalelei m Poster 3x3 You can make a poster size copy of a photograph les y Vilma s et SP 58 Sorting copies using the ADF Monochrome only You can sort multiple copies Pages will be stacked in the order 123 123 123 and so on D Make sure you are in Copy mode Gil Load your document Use the
141. unter ccceeee eee ee 101 102 replacing rranenannannnannarnarnnenuennnnnannene 101 136 J Jams OOCUMEN sveisere er baseseavean 98 SEO EE EE 98 L LCD liquid crystal display 0 110 CS sascssscssoseierearepatisnienseservaciees 19 FEID LISU Lu ccetsenacaecssadsatnatwneesounins waskeeces 52 Language rrnrrnnernarnnennannnannnnennernnsrnene 97 M Macintosh See Software User s Guide on the CD ROM Ger Maintenance routine ccccceeeee ees 101 Manual CANIN vr 47 FOCOIV EE 30 transmission rrrnnrrannnnnnnnannnannernnner 29 Memory Storage rrrarrnnnnnranennnnnvnrnnnnnnn 110 Menu Table rorrennnnnnnnnnnnnnnnnnnnnnnnnennnnn 110 Mode entering CON Seen een nen E E 54 FO FG 24 PhotoCapture mrrorerarrnnernnrnnnrnennvennannnn 4 CONN aeee E 4 Multi line connections PABX 6 44 O Out of Memory message rrrnrnnnnrrnnnnnnnr 29 pP Packing the machine rrrrrnnnnnnnennannnnr 108 PANT ed 8 122 capacity isnessddensernedctilessndsddeteaneateeseconetside 11 document SIZE mmrrrrarrarrnernennnannernnener 24 Dadin secs access ER 12 EE EG 10 17 size of document cc ceceeceeeece seca eeeees 6 UY 6 eaa S 10 17 PaperPort SE with OCR See Software User s Guide on the CD ROM cccccccccecececececececcceceacececceaeaees Phone line CONNECTIONS rarevrunvnvenvnnnvurrvevseneeununuene 43 11 10 1 EE TEN 91
142. utside your caller ID service area or a public phone 1 e If Private Call appears on the display it means the caller intentionally blocked the transmission of his her ID 1 1 Depends on network function The Caller ID is Stored in Your Machine Memory The machine can store a maximum of the last 30 incoming caller IDs in the memory along with the time and date of reception The 31st call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following E Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID name and type of Call Comment if available 37 Chapter 7 Viewing Caller ID List D Press Menu 2 0 4 D Press A or V to choose Display Press OK The Caller ID of the last call will appear on the display If no ID is stored the beeper will sound and No Caller ID will appear on the display amp Press A or V to scroll through the Caller ID memory to choose the Caller ID you want to view Press OK The LCD shows the caller s number the date and time of the call D Do one of the following m To return to the Caller ID listing press lt E To finish viewing press Stop Exit Printing Caller ID List D Press Menu 2 0 4 Press A or V to choose Print Report Press OK If no ID is stored the beeper will sound
143. vice Personnel A list of Authorized Service Centres has been included for your convenience or you may contact the Brother Dealer for Service 85 Chapter A 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions E f the power cord is damaged or frayed E If the product has been spilled by liquid E f the product has been exposed to rain or water E If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 17 To protect your product against power surges we recommend the use of a power protection device Surge Protector For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or
144. vices money lending services or provide confidential information can protect themselves from false orders or acceptance of false identification At Home Residential customers can protect themselves from unwanted calls 40 How Does the Caller ID Work The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings the display shows you the callers phone number or name if available Once you press Hook and answer the call the caller s ID disappears You will see up to the first 16 characters of the number and name if available on the display EG Note e IfOut of Area appears on the display it means that the call came from outside your caller ID service area e If Private Call appears on the display it means the caller intentionally blocked the transmission of his her ID 1 1 Depends on network function Viewing Caller ID List Your machine stores information for the last thirty calls in the Caller ID list You can view or print this list When the thirty first call comes in to the machine it replaces information about the first call D Press Menu 2 0 4 2 Press A or V to choose Display Press OK The Caller ID of the last call will appear on the display If no ID is stored the beeper will sound and No Caller ID will appear on the display Press A or V to scroll through the Caller ID memory to choose the Caller ID you want to view Press OK The LCD shows t
145. was sending the data to the machine Print data is left in the machine s Re start printing from your computer memory Disconnected The other person or other person s Try to send or receive again fax machine stopped the call Document Jam The document was not inserted or See Using the ADF on page 6 fed properly or the document scanned from the ADF was too eeo long DR Mode in Use The machine is set to Distinctive Set Distinctive Ring to Off Ring mode You can not change the oe RE N O P Turning off Distinctive Ring on page 35 or another mode l 94 Error Message High Temperature Init Unable XX Ink Empty O z Temperature Media Error Near Empty No Cartridge No File Cause The print head is too warm The machine has a mechanical problem OR A foreign objects such as a clip or ripped paper is in the machine One or more of the ink cartridges is empty The machine will stop all print operations While memory is available black and white faxes will be stored in the memory If a sending machine has a colour fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be stored in the memory as a black and white fax Troubleshooting and Routine Maintenance Allow the machine to cool down Open the scanner cover and remove any foreign objects inside the machine If
146. will stay in Manual receive mode You will need to set the Receive Mode again See Choosing the Receive Mode on page 30 Caller ID Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number or name as the telephone rings It is a fast way to screen your calls You can respond quickly to calls you missed because Caller IDs are received and stored in your machine memory EG Note To get the Caller ID Service apply for the Caller ID service at your local telephone company if available Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls Businesses that provide mail order services money lending services or provide confidential information can protect themselves from false orders or acceptance of false identification At Home Residential customers can protect themselves from unwanted calls Telephone and External devices How Does the Caller ID Work The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings the display shows you the caller s phone number or name if the name has stored in the One Touch and Speed Dial Once you press Hook and answer the call by lifting the external telephone s handset the caller s ID disappears You will see up to the first 16 characters of the number on the display EG Note e IfOut of Area appears on the display it means that the call came from o
147. ws Software User s Guide E Scanning For Mac OS X 10 2 4 or greater m ControlCenter2 For Mac OS X 10 2 4 or greater Presto PageManager User s Guide E Instructions for scanning directly from Presto PageManager The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application Chapter 1 Control panel overview Power Save MFC 240C 2 3 5 1 Power Save 5 Mode keys Lets you put the machine into Power Save mode s ras 2 Fax keys Lets you access Fax mode E Redial Pause a Scan Redials the last number called It also inserts a pause when programming quick Lets you access Scan mode dial numbers a eT Co E Hook PY Press before dialling if you want to make Lets you access Copy mode sure a fax machine answers and then press Start Also press this key after you E Lorch APUI pick up the handset of an external Lets you access PhotoCapture Center telephone during the F T ring fast double mode rings 3 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone not available in New Zealand 4 LCD liquid crystal display Displays messages on the screen to help you set up and use your machine General Information Search Speed D
148. y speed and quality You can select from a range of quality settings The default setting is Normal To temporarily change the quality setting follow the instruction below Press Normal Normal is the Copy Options recommended mode for ordinary printouts This produces good copy quality with good copy speed Copy Options Fast copy speed and lowest ink consumption Use to save time printing documents to be proof read large documents or many copies Use best mode to copy precise images SUCh as photographs This provides the highest resolution and the slowest speed Load your document Use the dial pad to enter the number of copies up to 99 Press Copy Options and A or to choose Quality Press OK Press Aor V to choose Normal Best or Fast quality Press OK Press Mono Start or Colour Start 9 000 Make sure you are in Copy mode il To change the default setting follow the instruction below D Press Menu 3 1 2 Press A or V to choose Normal Best or Fast quality Press OK 3 Press Stop Exit Enlarging or reducing the image copied You can select the following enlargement or reduction ratios Custom 25 400 allows you to enter a ratio from 25 to 400 Press Custom 25 400 198 10x1l5cm A4 186 10xX1l5cm LTR Copy Options 142 A5 A4 and then Aor V to 104 pXE LTR choose Enlarge Reduce 83 LGL A4 78 LGL LTR 69 A4 A5 To e

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