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Sharp UX-D50 User's Manual

1. 1 Press eo once and D once fo B a Cc lt op 4 Press the number keys to enter a 3 digit remote code number 5 Press START SPEICHER to store the remote number and then to return to the date and time display Toll Saver When you call the machine to listen to your messages it will answer after two rings if it has received at least one message or after four rings if it has not received any messages This allows you to save money on telephone charges particularly if you are calling long distance If the machine does not answer after the second ring you can simply hang up before it answers saving yourself the cost of that call 75 Cp G all book Page 76 Monday September 1 2003 3 46 PM Remote Operations If you do not want to use the Toll Saver function you can turn it off by following the steps below In this case the machine will answer after the number of rings set with the NUMBER OF RINGS setting see Changing the number of rings on page 99 Display 1 Press s once and once A M SETTING 2 Press once TOLLSAVER p 3 Press S once 1 YES 2 NO The display briefly shows 4 Press to turn on the Toll Saver your selection then function or 2 to turn it off RECORDINGTIMEY 5 Press to return to the date and time display Retrieving your messages 1 Call the machine from a tone dial telephone When your outgoing message begins pres
2. 1 2 3 4 5 6 i 8 9 0 L MODELL UX D50 TELEFAX BEDIENUNGSANLEITUNG Installation Verwenden des Mobilteils Benutzung des Anrufbeantworters Faxnachrichten senden Faxnachrichten empfangen Kopieren Sonderfunktionen Ausdruck von Berichten und Listen Wartung SH ARP St rungsbeseitigung 17 WZ a all book Page 1 Monday September 1 2003 3 46 PM CAUTION For a complete electrical disconnection pull out the mains plug VORSICHT Zur vollstandigen elektrischen Trennung vom Netz den Netzstecker ziehen ATTENTION Pour obtenir une mise hors circuit totale d brancher la prise de courant secteur AVISO Para una desconexi n el ctrica completa desenchufar el enchufe del tomacorriente VARNING F r att helt koppla fran str mmen dra ut stickproppen ATTENZIONE Per un totale scollegamento elettrico rimuovere la spina di corrente The mains outlet socket outlet shall be installed near the equipment and shall be easily accessible De aansluiting op de stroomvoorziening stopkontakt moet nabij het apparaat zijn aangebracht en moet gemakkelijk bereikbaar zijn Ett natuttag v gguttag b r befinna sig nara utrustningen och vara l tt att tillga La presa di corrente deve essere installata vicino all apparecchio e deve essere facilmente accessibile El tomacorriente principal se debe encontrar cerca del aparato y debe ser facil de acceder a
3. RECORDING A NEW OGM 4 FAX RECEPTION MODES A M mode FAX mode TEL mode TEL FAX mode TRANSFER FUNCTION Turn on Turn off New transfer number Tel Record transfer OGM To quickly disconnect OGM ONLY MODE Turn on Turn off all book Page 143 Monday September 1 2003 3 46 PM SHARP wi Austauschservice f Nur f r Deutschland Schlu mit d en f Problemen SHARP aAa QUICK AZ R FaXausrauscn Hotline 0180 5 23 46 76 0 12 EUR Min SHARP QUICK e vouen ee ee Hotline 0180 5 23 46 77 0 12 EUR Min e As SP ad all book Page 144 Monday September 1 2003 3 46 PM m Quick48 Austausch Wer heutzutage etwas erreichen will mu erreichbar sein Um Sie auch nach der Entscheidung ein SHARP Produkt zu kaufen weiter bei der Verwirklichung dieses Zieles zu unterst tzen haben wir einen neuen Kunden service etabliert F r das von Ihnen erworbene Pro dukt bieten wir Ihnen den Quick48 Austauschservice Sollte innerhalb der 24monatigen Sachmangelverj hrungs frist ein Problem auftauchen sprechen Sie mit unserer schnellen und kompetenten Service Hotline Faxger te 01805 234676 AL Digitalkopierer 01805 234677 Die l sen das
4. K 13 lt gt 27 _ Note Characters particular to the selected display language will appear at the end of the symbol list Display DATE amp TIME SET p 7 START SPEICHER Press xo 8 Press to return to the date and time display a o WW all book Page 29 Monday September 1 2003 3 46 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax Set the date and time as shown below 2 Av T q 7p START SPEICHER FUNKTION 0 5 FUNKTION 1 Press once and D 3 times Display ENTRY MODE p 2 Press once and T once DATE amp TIME SET p 3 The currently set date Press S once appears example DATE 15 02 2003 4 Enter a two digit number for the day 01 to 31 Example the 5t 0 5 gt DATE 05 02 2003 e To correct a mistake press gt to move the cursor back to the mistake and then enter the correct number 29 o e B G all book Page 30 Monday September 1 2003 3 46 PM Setting the Date and Time 5 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example January 0 1 DATE 05 01 2003 6 Enter the year four digits The currently set time appears example Bam O OOO 7 Enter a two digit number
5. 2 Remove the used film and empty spool 3 Remove the two green gears from the spools DO NOT DISCARD THE TWO GREEN GEARS 6 gt all book Page 24 Monday September 1 2003 3 46 PM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging e Cut the band that holds the rolls together 5 insert the green gears Make sure the gears fit into the slots in the ends of the rolls 6 insert the film into the print Fit ends of rolls compartment onto hubs Thick roll to rear 7 Rotate the front gear as shown until the film is taut 8 Close the operation panel press down on both sides to make sure it clicks into place 2 WW all book Page 25 Monday September 1 2003 3 46 PM Loading Printing Paper 2 Av T q 7p Loading Printing Paper You can load up to 50 sheets of A4 size 60 80 g m paper in the paper tray at room temperature maximum stack height should not be higher than the line on the tray 1 Fan the paper and then tap the edge against a flat surface to even the stack 2 Insert the stack of paper into the tray PRINT SIDE DOWN e f paper remains in the tray take it out and combine it into a single stack with the new paper e Be sure to load the paper so that printing takes place on the print side of the paper Printing on the reverse side may result in poor print quality e GENTLY L
6. gt once The duration appears 4 Press repeatedly to exit End call setting When this setting is turned on calls can be ended by simply replacing the handset in the charger there is no need to press A call will end even if it has been placed on hold Cordless handset display ol 2 Pres ones 3 Press once 4 Press or to select ON or OFF and then press O 5 Press repeatedly to exit Turning the cordless handset power on and off To conserve battery power you can turn the cordless handset off To turn off the power hold down Yo until the display goes blank To turn the power on hold down N until the display turns on The power also turns on automatically when the cordless handset is placed in the charger WW all book Page 55 Monday September 1 2003 3 46 PM Other Features Listening to messages from the cordless handset When new messages have been received in the fax machine s answering system D lt will appear in the display To listen to the messages from your cordless handset follow the steps below 2 Cordless Handset ZN DX changes to lt after you listen to the messages Cordless handset display 6 ANSWER 1 Press once 2 press 4 once 3 Press to play all messages in the answering system or to play only new messages e To repeat a message press CDI e To skip a message press 0_ e To delete a mes
7. 31 100 TEL FAX mode 31 97 Reception Ratio setting 104 Redialling 93 Remote code number 75 Remote operations 75 Resolution 84 Ringer volume Fax machine 33 S Scanning glass cleaning 120 Sender s name and number entering 27 28 Setup List 116 Speaker volume 32 T TEL reception mode 31 100 TEL LINE socket 18 TEL FAX reception mode 31 97 Telephone line cord 18 Telephone Number List 116 Time setting 29 Toll Saver function 66 75 Transaction Report 117 Setting print condition 118 Transfer Function 71 Transferring calls 48 G all book Page 141 Monday September 1 2003 3 46 PM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation Cut it out and carry it with you when you go out Remote Operation Guide SHARP Call your fax from a touch tone telephone and press e when the outgoing message begins Enter your remote code LIL ie Press After listening to your messages you can either hang up to save them or enter one of the commands on the reverse side all book Page 142 Monday September 1 2003 3 46 PM REMOTE COMMANDS PLAYBACK Play messages Move backward repeat Skip forward Play new messages only first stop playback ERASING MESSAGES Erase single message Erase all messages RECORDING A MEMO Start End ol
8. 5 Hold down until the display at right Sameera Le saree tae appears 5 BASE 6 Press once 51 REGIST 59 o 6 G all book Page 60 Monday September 1 2003 3 46 PM Registering Cordless Handsets 7 Press once and once CUSTOM 8 Press O once and then enter the number 1 to 4 that you would like to assign to the fax machine This number is used to identify the fax machine when the cordless handset is registered in multiple fax machines CODE 9 Enter the 4 digit system PIN number that is programmed in the fax machine 10 Press O REGIST i 1 1 Enter the number that you would like to assign to the cordless handset F rare Fax machine display 12 When registration is finished the fax machine and cordless handset will show the messages at right the handset number 2 is shown as an Cordless handset display example REGIST Press on the fax machine and N ze on the cordless handset to exit 60 gt WW all book Page 61 Monday September 1 2003 3 46 PM Registering Cordless Handsets Giving priority to a base When a cordless handset is registered with multiple bases use the following setting to select which base the cordless handset will normally be used with The initial setting is NONE When NONE is selected or when the selected base is not powered on the cordless handset will be used with the first base that is powered
9. Make sure the operation panel is completely closed press down on both sides of the panel The quality of copies is poor and or dark vertical lines appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the scanning glass as explained on page 120 126 e G all book Page 127 Monday September 1 2003 3 46 PM Problems and Solutions Reception copying is interrupted If reception or copying takes place continuously for a long time the print head may overheat Turn off the power and let it cool down If overheating frequently occurs try changing the print contrast setting to LIGHT see page 26 Dark vertical lines appear on copies and received faxes Try changing the print contrast setting to LIGHT see page 26 General problems Problem Solution A loud howling sound occurs when the speaker is used Feedback a loud howling sound may occur if you replace the handset while the speaker is on To avoid feedback turn off the speaker press 8 before you replace the handset Auto dial numbers cannot be stored in the fax Make sure the fax is plugged in and the imaging film has been loaded Auto dial numbers cannot be stored if the imaging film has not been loaded See Loading the Imaging Film on page 23 Nothing appears in the display Make sure the power cord is properly pl
10. Making a Phone Call 0 00000 cee eee 37 Receiving a Phone Call 0 00 cee eee 38 Receiving a Fax Using the Cordless Handset 39 Storing and Using Auto Dial Numbers 39 Dialing From the Incoming Outgoing Call List Redial 45 Using the Intercom Feature 0 0 0 0 ccc eee 46 Transferring Calls 0 2 0 0 00 0c eee ee 48 Adjusting the Ringing Melody and Volume 51 Other Features a cess de arse eae en see oon ene Babe Ed 53 Registering Cordless Handsets 00 cece eee eee 56 3 Using the Answering System 64 Recording an Outgoing Message 000 eee eee 64 all book Page 7 Monday September 1 2003 3 46 PM Table of Contents 7 Operating the Answering System 222 nnn seen 0c eae 65 Optional Answering System Settings 0 0 69 Transfer Function ustica rieuse cee eee eee 71 Remote Operations 222 2 cece eee eee 75 4 Sending Faxes 7272 82 Transmittable Documents asaan aa 82 Loading the Document s asasan aana 83 Adjusting the Resolution and Contrast 22222220 84 Sending a Fax by Normal Dialling 22 22e2 seen 86 Sending a Fax by Automatic Dialling 0 0085 88 Sending a Fax From Memory 000000 cece eee eee 95 5 Receiving Faxes 97 Using TEL FAX Mode 000000 cee tees 97 Using A M
11. O So 7 aes Os ax macnine aispiay c 1 onthe fax machine press ie once me 88 And D aie DECT SETTING aA 2 Press once and T once HS DELETE 3 Press once PRESS HANDSET 4 Enter the number of the cordless handset that you wish to delete 5 STARTISPEICHER Press p 6 Press to return to the date and time display fon 3 G all book Page 64 Monday September 1 2003 3 46 PM 3 Using the Answering System The built in answering system allows you to receive both voice messages and faxes while you are out To use the answering system you will first need to record an outgoing message When you go out turn on the answering system by setting the reception mode to A M Recording an Outgoing Message The outgoing message OGM is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax Follow the steps below to record a message Example Hello You ve reached No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Display 1 Press ean Once and T once a OGM1 GENERAL p 2 Press amp once LIFT HANDSET OR AY 3 Lift the handset If you have already recorded a message you can press WIEDERG C to listen to the message 64 WW all book Page 65 Monday September 1 2003 3 46 PM Operati
12. and received on the cordless handset You can view this list and automatically dial a number in the list 2 Cordless Handset Important Received calls only appear in the list if you subscribe to a Caller ID service and have activated the Caller ID function see page 108 If you subscribe to a Caller ID service and have activated the Caller ID function you can also view the Caller ID list that is kept in the fax machine This list shows the most recent 30 calls received by the fax machine see page 110 1 To view the incoming outgoing call list in the cordless handset press lt do not hold gt down Note You can also hold down O until the first number in the list appears in the display To view the Caller ID list in the fax machine hold down co until CALLS and then a name appears in the display 2 Press or until the name that you wish to call appears e f you are viewing the Caller ID list you can press amp D or to check the number of a name that appears in the display To check the time of the call press gt 3 Press O The number is automatically dialed e To exit the list without calling a number press repeatedly 6 N all book Page 46 Monday September 1 2003 3 46 PM Using the Intercom Feature Deleting all calls from the incoming outgoing list To delete all calls from the incoming outgoing list in the cordless handset follow the st
13. compartment or rollers 3 Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place WW all book Page 137 Monday September 1 2003 3 46 PM Quick Reference Guide Sending Faxes Receiving Faxes Place your document AG BE up to 10 pages face gt so down in the document mn feeder I am Normal Dialling FAX mode The fax machine automatically answers and receives faxes 1 Lift the handset or press 4 TEL mode Answer all calls even faxes by picking up the handset To begin fax 2 Dialthe fax number STARTISPEICHER C O ae gt reception press 3 Wait for the reception tone if a person B 2 answers ask them to press their Start key TEL FAX mode The fax machine automatically answers and receives faxes ps STARTISPEICHER Voice calls are signalled by a special i ringing sound Automatic Dialling A M mode Select this mode when you go out to receive both voice messages and 1 Press or untilthe desired faxes destination appears in the display t Storing Auto Dial Numbers START SPEICHER 2 Press 3 FUNKTION 4 1 Press once and twice Direct Keypad Dialling O Dialthafagnumber 2 Enter the full fax phone number START SPEICHER 3 Press a ER 3 2 Press 4 Enter a name by pressing number keys Recording an Outgoing To enter two letters in succession that Messag
14. f you selected CLEAR go to Step 8 5 tt you selected EDIT make the desired changes to the number e Press Ca or S to move the cursor to the digit or digits you wish to change and then enter the new digit The new digit will replace the old digit e f you do not wish to change the number go directly to Step 6 6 START SPEICHER Press CoD 7 Make the desired changes to the name e Press or S to move the cursor to the letter or letters you wish to change and then press the appropriate number key repeatedly until the desired letter appears see Step 5 on page 89 The new letter will replace the old letter e f you do not wish to change the name go directly to Step 8 48 N all book Page 91 Monday September 1 2003 3 46 PM amp Sending a Fax by Automatic Dialling 8 STARTISPEICHER Press A 9 Return to Step 2 to edit or clear another number or press to return to the date and time display Using an auto dial number Once you have stored a fax or phone number you can use itto send a fax or make a phone call 1 If you are sending a fax load the document s D Tp cx Oo OL AUFLOS e If desired press FFRNG to set the Q resolution and or contrast READY TO SEND 2 Press S or Ca until the name of the other party appears in the display if no name was stored the number will appear 3 STARTISPEICHER m 4 ee If you are sending a fax press Di
15. the machine detects silence after you finish speaking you will hear a beep and the new message will be played back 79 G all book Page 80 Monday September 1 2003 3 46 PM Remote Operations Turning the Transfer function on or off To turn Transfer on Press 9 4 and on the telephone To turn Transfer off Press 9 2 and on the telephone Changing the transfer telephone number 1 Press 9 0 and on the telephone 2 After you hear a short beep enter the new telephone number When finished press e To insert a pause between any two digits of the number press Recording a new transfer message 1 Press 9 3 and on the telephone 2 When you hear a short beep speak into the telephone to record the new message e The time for the transfer message is fixed at 15 seconds After 15 seconds or earlier if the machine detects silence after you finish speaking you will hear a beep and the new message will be played back automatically s G all book Page 81 Monday September 1 2003 3 46 PM Remote Operations Recording a memo You can record a memo for yourself or other users of the machine The memo will be played back when incoming messages are listened to 1 Press x and E on the telephone 2 When you hear a short beep speak into the telephone to record the memo VETA aal 3 When you are finished press 0 and on the telephone D
16. 20 rings after which it will wait to receive a remote command Most callers will hang up before it answers however when you call the machine from a remote location you can wait until it answers listen to your messages and then erase them see Remote Operations on page 75 The initial setting is NO If you want to change the setting to YES press the panel keys as follows Display 1 Press eo once and Y once A M SETTING 2 Press once and twice ON A M FAILURE p 3 Press D 1 YES 2 NO The display briefly shows 4 Press G to select YES switch to your selection then FAX mode or 2 to select NO OGM ONLY MODE gt 5 Press to return to the date and time display OGM only mode If needed you can turn off recording of incoming messages In this case your outgoing message will play but callers will not be able to leave a message The machine will still receive faxes sent by automatic dialling Display A M SETTING 2 Press once and once OGM ONLY MODE p 1 Press K once and once 70 7 ie ial G all book Page 71 Monday September 1 2003 3 46 PM amp Transfer Function 3 Press The display briefly shows 4 Press 1 to turn on OGM only mode your selection then A or 2 to turn it off TOLL SAVER 5 Press to return to the date and time display MVEA aal fo ES a Cc lt op Transfer Function The Transfer
17. Problem oft schon direkt am Telefon Sollte das einmal nicht gelingen wird das Ger t in der Regel innerhalb von 48 Stunden kostenlos bei Ihnen abgeholt und gegen ein gleichwertig aufgearbeitetes Ger t ausge tauscht Das ist SHARP nur was funktioniert fasziniert lt a 77 SHARP FaXausrauscy Hotline 0180 5 23 46 76 0 12 EUR Min cn SV a Kopiererfaustrausch s Hotline 0180 5 23 46 77 0 12 EUR Min Sie erreichen die Service Hotline von Montag bis Freitag zwischen 9 17 Uhr 0 12 EUR Min QUICK48EINLEGER unter 0 18 05 23 46 76 fiir Faxgerate 0 18 05 23 46 77 t r Digitalkopierer all book Page 145 Monday September 1 2003 3 46 PM SHARP SHARP ELECTRONICS EUROPE GMBH Sonninstra e 3 20097 Hamburg Germany Phone 040 2376 0 SHARP ELECTRONICS SCHWEIZ AG Langenwiesenstrasse 7 8108 D llikon Switzerland Phone 01 846 6111 SHARP ELECTRONICS GES M B H Handelskai 342 1020 Wien Austria Phone 0222 72 719 0 SHARP CORPORATION GEDRUCKT IN THAILAND TINSG4371XHTZ u
18. beeps 1 second on 1 reception or copying second off Rapid intermittent 35 seconds Indicates that the handset is off hook tone 0 7 seconds on 0 3 seconds off 134 WW all book Page 135 Monday September 1 2003 3 46 PM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn t feed properly during transmission or copying or DOCUMENT JAMMED appears in the display first try pressing TART SPEICHER s If the document doesn t feed out remove it as explained below Important Do not try to remove a jammed document without releasing it as explained below This may damage the feeder mechanism f 2o e 35 SS Pe own 1 Press and slowly open the operation panel until it is half open 2 Flip up the green levers on each side of the white roller 3 Gently remove the document e Be careful not to tear the document o ee 6 gt all book Page 136 Monday September 1 2003 3 46 PM Clearing Paper Jams 4 Flip down the green levers on each side of the white roller Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place Clearing jammed printing paper 1 Open the operation panel press 2 Gently pull the jammed paper out of the machine making sure no torn pieces of paper remain in the print
19. clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the copy loaded in the feeder Loading the Document Up to 10 pages can be placed in the feeder at one time The pages will automatically feed into the machine starting from the bottom page If you need to send or copy more than 10 pages place the additional pages gently and carefully in the feeder just before the last page is scanned Do not try to force them in as this may cause double feeding or jamming D E OG cx Oo OW If your document consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Insert the document face down in the document feeder The top edge of the document should enter the feeder first e READY TO SEND will appear in the display ar 6 G all book Page 84 Monday September 1 2003 3 46 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and or contrast settings as explained in Resolution and Contrast below then dial the receiving machine as explained on page 8
20. e The batteries charges automatically while the cordless handset is in the charger While charging the display ig En a gt gt gt shows a A a When charging is finished the battery ANY icon appears full e Charge the batteries at least 12 hours the first time 21 JP ai all book Page 22 Monday September 1 2003 3 46 PM Setting Up e The cordless handset and charger may feel warm while charging This is normal The batteries cannot be overcharged When not using the cordless handset keep it in the charger to ensure that it is always charged When the batteries need charging will blink in the display and you will hear beeps during a phone conversation If you need to continue the conversation transfer the call to the fax machine or another cordless handset see page 48 Place the cordless handset in the charger and let it charge Note If the batteries are extremely low nothing may appear in the display during the first several minutes that the cordless handset is in the charger The battery will begin to charge normally after several minutes To ensure that the battery charges properly wipe the charger contacts once a month with a cotton swab Talking range The talking range of the cordless handset is approximately 200 m line of sight talking range may decrease depending on tran
21. key has been pressed and the fax machine is waiting for you to dial OVER HEAT The print head has overheated Operation can be continued after it cools If overheating frequently occurs try changing the print contrast setting to LIGHT see page 26 PRINT HEAD FAIL YOU NEED SERVICE alternating messages The print head has failed and requires service READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer Your fax machine will automatically reattempt the call See Automatic redialling on page 93 REPLACE HANDSET This appears if an outside call comes in while you are paging or talking to the cordless handset using the Intercom feature Replace the fax machine handset to stop the Intercom call and then pick it up again to answer the outside call This also appears after you transfer a call to the cordless handset MESSAGES RCVD XX This indicates that you have received messages in the answering system XX is the number of messages TOTAL PAGE S 01 Number of pages transmitted received or copied 132 e B WW all book Page 133 Monday September 1 2003 3 46 PM Messages and Signals Display messages cordless handset BUSY When you attempt to make
22. mm Super fine 15 4 lines mm Recording system Thermal transfer recording Based on Sharp Standard No 1 Chart at standard resolution is Sharp special mode excluding time for protocol signals i e ITU T phase C time only oe 6 G a all book Page 2 Monday September 1 2003 3 46 PM Halftone grayscale Compression scheme Paper tray capacity 60 80 g m paper Display Intended use Compatibility Input document size Effective scanning width Effective printing width Contrast control Reception modes Copy function Telephone function Power requirements Operating temperature Noise emission Humidity Power consumption Dimensions without attachments 64 levels MR MH MMR Approx 50 A4 size sheets at room temperature maximum stack height should not be higher than the line on the tray 16 digit LCD display Analog public switched telephone network CTR21 PBX ITU T CCITT G3 mode Automatic feeding Width 148 to 210 mm Length 140 to 297 mm Manual feeding Width 148 to 210 mm Length 140 to 600 mm 210 mm max 204 mm max Automatic Dark selectable TEL FAX TEL FAX A M Single Multi 99 copies page Yes cannot be used if power fails 220 230 V AC 50 Hz 5 35 C Less than 70 dBA measured according to EN 27779 DIN 45635 25 85 RH Standby 3 2 W Maximum 110 W Width 327 mm Depth 193 mm Height 163 mm e WW all book Page 3 M
23. or to select a volume level from 1 to 4 and then press O You can also simply enter the number of the desired volume level Press repeatedly to exit Turning off the cordless handset ringer If you do not wish the cordless handset to ring when a call is received or to sound a beep when a key is pressed follow these steps to turn the ringer off When this is done AN will appear in the display Cordless handset display Press 3 times 3 RING Press O once and then twice 33 SILENT Press 0 once OFF DONE Press a or to select ON or OFF and then press gt 5 Press repeatedly to exit e B G all book Page 53 Monday September 1 2003 3 46 PM Other Features Turning beep sounds on and off A beep normally sounds when you press a key on the cordless handset To turn the beep sounds on or off follow these steps Cordless handset display no ls 2 Cordless Handset 34 BEEPS 2 Press O once and then once ON 3 Press gt once DONE 4 Press or to select ON or OFF and then press O 5 Press repeatedly to exit Other Features Call time To check the duration of your most recent call follow these steps Cordless handset display fre tn 22 TIME 2 Press once and then once n 48 N all book Page 54 Monday September 1 2003 3 46 PM Other Features 3 Press
24. phone number first and then pressing O Check the number in the display before pressing O If there is a mistake press to clear the mistake and then enter the correct digits Note If a pause is needed between any of the digits to access an outside line or a special service hold down until xx appears Receiving a Phone Call 1 When the cordless handset rings pick it up and press O to answer Talk to the other party 2 When you are ready to end the call press gt e f the END CALL setting is set to ON see page 54 you can also end the call by simply placing the cordless handset in the charger The call will end even if it has been placed on hold Putting a Call on Hold To put the other party on hold during a call press While the call is on hold C will blink in the display When you are ready to resume the call press once again Ifthe END CALL setting is set to ON see page 54 placing the cordless handset in the charger will end the call even if the call is on hold Ifthe END CALL setting is set to OFF placing the cordless handset in the charger will not break the connection while a call is on hold and thus phone charges may continue to apply o Ea 4 d WW all book Page 39 Monday September 1 2003 3 46 PM Receiving a Fax Using the Cordless Handset Receiving a Fax Using the Cordless Handset If you hear a fax tone aft
25. so send the document to those locations again Memory transmission You can also send a fax through memory when sending to a single location This is convenient when sending to locations where the line is often busy as it saves you from waiting to pick up the original document and frees the feeder for other operations TART SPEICHER To send a fax through memory load the document press and then dial using one of the following methods Press the number keys to enter the fax number and then press START SPEICHER Press S repeatedly to select an auto dial number and press START SPEICHER TART SPEICHER Press Ca once to select the last number dialled and press 2 If the memory becomes full 96 If the memory becomes full while the document is being scanned MEMORY IS FULL and SEE MANUAL will alternately appear in the display Press Cre if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the memory filled up Press if you want to cancel the entire transmission e WW all book Page 97 Monday September 1 2003 3 46 PM 5 Receiving Faxes Using TEL FAX Mode AUFL S To select TEL FAX mode press until the arrow in the display points to TE
26. the Display Language If desired you can change the language used in the display reports and lists Press the keys on the operation panel as follows De ne Av T w 2 Pa 1 Press o once and D twice Display OPTION SETTING 4 2 Press S once and D 3 times LANGUAGE Ay 3 Press S once 4 Press D or D until the desired language appears in the display 5 Press pases e The machine will beep and the display will change to the selected language 6 Press to return to the date and time display WW all book Page 36 Monday September 1 2003 3 46 PM 2 Using the Cordless Handset About the Cordless Handset System Additional cordless handsets In addition to the cordless handset that is included with the fax machine up to five other cordless handsets can used with the fax machine The additional cordless handsets must support the DECT GAP standard Two cordless handsets can be used for intercom communication A call can also be transferred from one cordless handset to another In both cases the cordless handsets must be using the same base To add a cordless handset it must be registered in the fax machine See page 56 Additional fax machines One cordless handset can be used with up to four bases By purchasing additional bases the range of use of the cordless handset can be expanded Note that once a cordless handset receives a call it must remain within the communication rang
27. which the machine answers incoming calls in A M mode depends on whether the Toll Saver function is turned on and if it is on whether you have messages The Toll Saver function is initially turned on Geb hrensparfunktion EN Geb hrenspartunktion Fus Qmm Antwort entsprechend der 2 Rufe Einstellung ANZAHL DER RUFE ing IRin Ring Rin Na Iy gow HVng Pring To turn off the Toll Saver To adjust the NUMBER function see page 75 OF RINGS setting see page 99 e WZ G all book Page 67 Monday September 1 2003 3 46 PM amp Operating the Answering System Listening to received messages When you return the display will show the number of messages recorded Follow the steps below to listen to your messages 1 Press ME e f you only want to listen to new messages messages not previously listened to continue to hold WIEDERGIT down for at least two seconds Machine 2 The messages will play D a Cc lt op e As each message plays the date and time of recording will appear briefly in the display If no messages were received NO MESSAGES will appear e Repeat To listen to a message a second time press before H4 ZUR CK playback of that message ends To move back to the previous message press x within 3 seconds of the beginning of the current message 144 ZUR CK e Skip To skip forward to the next message press o gt i Note Playback wi
28. you must subscribe to a caller identification service from your telephone company Your fax may not be compatible with some caller identification services 1 Press eo once and D twice g D 2 z OPTION SETTING gt 2 Press once and D 5 times CALLER ID 4 3 Press S once 1 YES 2 NO 4 Press G YES to turn on Caller ID The display briefly shows your selection then To turn off Caller ID press z p 2 ECM MODE l w 5 Press to return to the date and time display 108 WZ all book Page 109 Monday September 1 2003 3 46 PM amp Caller ID Requires Subscription to Service How Caller ID operates When you receive a call the name and phone number of the caller will alternately appear in the fax machine display and cordless handset display beginning just before the second ring The information will continue to be displayed until the line is disconnected Display example JOHN DOE gt gt 5258693 Callers name Caller s number Note Some caller ID services may not provide the name of the caller In this case only the phone number will appear Display messages One of the following messages will appear while the fax rings if caller information is not available NO SERVICE No caller information was received from your telephone company Make sure that the telephone company has activated your service CALLER ID ERROR Noise on the telephone line prevented reception of calle
29. 3 46 PM Transfer Function 6 Each time the machine receives an incoming message it will call your programmed transfer number When you answer you will hear your recorded message telling you that the call is a transfer call On the dial pad of your phone enter your remote code number see page 75 and The machine will play back your messages e You can also perform any of the remote operations described in Remote Operations later in this chapter see page 75 Note When you hang up after a transfer call the machine will not immediately resume normal operation If you want the machine to accept calls immediately after a transfer call enter twice before hanging up if you want to hang up during message playback first enter 0 and to stop playback then enter twice 74 G all book Page 75 Monday September 1 2003 3 46 PM amp Remote Operations Remote Operations When you are out you can call the machine from any tone dial telephone and play back your messages using the remote commands You can also use these commands to change the reception mode and other settings Remote code number To access the machine to perform remote operations you must first enter your remote code number The remote code number has been set to 001 at the factory If you wish to use a different number follow these steps VETA aa Display A M SETTING p 2 Press S once and D twice 3 Press
30. 6 Adjusting the Resolution and Contrast If desired you can adjust the resolution and contrast before sending a document The default resolution setting is STANDARD and the default contrast setting is AUTO You must adjust the settings each time you don t want to use the default settings Note The resolution and contrast settings are only effective for sending a document They are not effective for receiving a document Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of gray i e WW all book Page 85 Monday September 1 2003 3 46 PM amp Adjusting the Resolution and Contrast Contrast settings AUTO Use AUTO for normal documents DARK Use DARK for faint documents 1 Load the document s e The document must be loaded before the resolution and contrast can be adjusted o en So ex AUFL S Display ae 2 Press Ce One or more times until STANDARD AUTO the desired resolution and contrast settings appear in the display e The first time you move through the list of resolution settings the contrast setting AU
31. ART SPEICHER correct press e f the number is not correct press to backspace and clear one digit at a time and then re enter the correct digit s 92 97 nz 4 d WW all book Page 93 Monday September 1 2003 3 46 PM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled This procedure can be used to send a fax or make a phone call 7 it you are sending a fax load the document s AUFLOS e f desired press D to set the resolution and or contrast READY TO SEND 2 Press amp once lt REDIAL gt appears in the display followed by the last D number dialled Make sure the number that appears is the number you g wish to dial Oo Ow 3 If you are sending a fax press ee cee Dialling and transmission begins If you are making a phone call lift the handset Dialling begins Note If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in the display remove the document as explained on page 135 This may occur if the other fax machine doesn t respond properly when you attempt to send the document Automatic redialling If you use automatic dialling including Direct Keypad Dialling to send a fax and the line is busy the fax machine will automatically redial the number The fax machine will make three redial attempts at an interval of five minutes During this time RECALLING will appear in the display followed by a tw
32. Austrian and Swiss analogue public switched telephone net works which follow the CTR21 Standard The Declaration of Conformity can be viewed at the following URL address http www sharp de doc UX D50 pdf WW all book Page 1 Monday September 1 2003 3 46 PM Introduction Welcome and thank you for choosing a SHARP fax machine and cordless handset In addition to the cordless handset that comes with the fax machine you can purchase up to five accessory cordless handsets The cordless handsets can be used for intercom communication The UX D50 base fax machine complies with the GAP Generic Access Prophile standard and supports the following functions Outgoing calls incoming calls intercom Additional bases and handsets must comply with the GAP standard Fax machine and general specifications Automatic dialling 40 numbers Imaging film Initial starter roll included with machine 10 m approx 30 A4 pages Replacement roll not included UX 9CR 60 m one roll yields approx 180 A4 pages Memory size 448 KB approx 24 average pages with no voice messages recorded and ECM turned off or 20 minutes of voice messages including OGMs with no documents in memory Modem speed 14 400 bps with automatic fallback to lower speeds Transmission time Approx 6 seconds only when ECM is on Resolution Horizontal 8 lines mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines
33. COPY HELP POLL key Press this key to make a copy of a document page 106 Press this key to print out the Help List a quick reference guide to the operation of the fax machine This key is also used after dialling to poll request fax transmission from another machine page 114 START MEMORY key Press this key after dialling to begin fax transmission page 86 Press this key before dialling to send a fax through memory page 96 INTERCOM key Press this key to page or locate the cordless handset Left and right arrow keys Auto dial numbers When sending a fax or making a phone call press these keys to scroll through your auto dial numbers page 91 the REVIEW CALLS list only available if you have Caller ID page 110 and the last number dialled redial page 93 FUNCTION key settings Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key seiting G all book Page 11 Monday September 1 2003 3 46 PM 6 88 FUNCTION key Press this key followed by the arrow keys to select special functions and settings REPEAT key Press this key while listening to a message to play it again page 67 SKIP key Press this key while listening to a message to skip to the next message page 67 DELETE key Press this key to erase recorded messages page 68 Monitoring phone conversations When speaking through the handset you can press 5 to allow a third person to l
34. G H I W X Y Z Ge J K L 69 3 Press gt 4 Enter the full fax phone number To clear a mistake press 4 To insert a pause hold down until xx appears 5 Press p and then 4 repeatedly to exit Listening to messages 1 Press and then press O 2 Press to listen to all your messages or to listen to only your new messages 3 While listening you can do the following Repeat a message Press CDI Skip a message Press Delete a message Press while the message is playing Stop playback Press CD 4 When finished press 4 repeatedly to exit e WZ all book Page 139 Monday September 1 2003 3 46 PM Index A A M reception mode 31 65 Anti Junk Fax 113 Audible signals 134 Auto dial numbers Storing 39 88 Using 41 91 Battery Disposing of 123 Installing 21 Replacing 122 C Call time 53 Caller ID 108 112 Caller ID List 116 Contrast 85 Copies 106 Copy cut off setting 107 Cordless handset Auto dial numbers storing 39 Auto dial numbers using 41 Automatic registration 56 Beeps 53 Deleting 63 Deleting calls 46 Display language 62 End call setting 54 Faxes receiving 39 Hold 38 Listening to messages 55 Making a call 37 Melody 51 Power 54 Quick Search 42 Receiver volume 37 Receiving a call 38 Redial 45 Ringer volume 51 139 e System PIN 58 Talking range 22 Turning off
35. Handset Telephone Imaging film cord line cord initial starter roll N N az Ss ID Cordless Battery Rechargeable Cordless handset cover batteries 3 handset charger N Note The line cable for Germany is shown in the illustration The shape of the cable varies slightly in other countries 15 o 4 a ad all book Page 16 Monday September 1 2003 3 46 PM Setting Up Setting Up Selecting a location for the fax machine To maximize the talking range of the cordless handset we recommend installing the fax machine in a high and central location away from obstructions such as walls High and central location with no obstructions Keep the fax machine away from other electrical appliances such as TVs microwave ovens computers and other cordless phones Do not place the Do not place the Keep dust away from Keep the area machine in direct machine near the machine around the sunlight heaters or air machine clear conditioners 16 SA lis JP ai all book Page 17 Monday September 1 2003 3 46 PM Setting Up Connecting the handset Av T w 7p Connect the handset as shown and place it on the handset rest The ends of the handset cord are identical so they will go into either jack Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine Use the handset to make ordinary phone calls or to t
36. IN USE The cordless handset is in use Wait until this message no longer appears to send a fax or make a phone call from the fax machine DOCUMENT JAMMED The original document is jammed See the following section Clearing Paper Jams Document jams will occur if you load more than 10 pages at once or load documents that are too thick see page 82 130 e G all book Page 131 Monday September 1 2003 3 46 PM Messages and Signals FAX RX IN MEMORY A fax has been received in memory because the imaging film needs replacement you have run out of printing paper or the paper is jammed The fax will print out automatically when the problem is fixed FUNCTION MODE The FUNCTION key has been pressed HOLD The HOLD key has been pressed to place a call on hold Press the HOLD key again to resume the call INCORRECT FILM The wrong type of imaging film is loaded in the se CHECK FILM machine Printing is not possible The machine can 0o only print when SHARP UX 9CR imaging film is e loaded ov INTERCOM A cordless handset is paging the fax machine lift the handset to talk or the fax machine is paging a cordless handset The name and number of the cordless handset appear alternately with INTERCOM LINE ERROR Transmission or reception was not successful Press the STOP key to clear the message and then try again If the error persists see Line Error on page 124 MEMORY IS FULL T
37. L FAX AUFL S EMPFANG TEL FAX gt TEL FAX AB When the reception mode is set to TEL FAX your fax machine automatically answers all calls on two rings After answering your fax monitors the line for about five seconds to see if a fax tone is being sent If your fax machine detects a fax tone this means that the call is an automatically dialled fax it will automatically begin reception of the incoming document If your fax machine doesn t detect a fax tone this means that the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Note Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension phone connected to the same line will not ring after the connection has been established Pseudo Ring Duration for Tel Fax Mode 97 1 Press KO once and 1 twice If desired you can change the duration of pseudo ringing in Tel Fax mode Display OPTION SETTING INKTION e N all book Page 98 Monday September 1 2003 3 46 PM Using A M Mode 2 Press once and T twice PSEUDORING p 3 Press once 1 15 SECONDS Selections appear alternately 4 Enter a number as follows for the desired
38. M key Press this key to end a call To turn off the power of the cordless handset hold down this key until the display goes blank key Use this key to clear an entry or to move back to the previous level in the settings Press this key during a call to put the other party on hold Number keys Use these keys to dial numbers and enter numbers and letters when storing auto dial numbers 0 key When entering an auto dial number hold this key down until a hyphen appears to insert a pause between digits SS key Use this key to search for an auto dial number press ey key and then press a key and key to scroll through your auto dial numbers If you hear a fax tone when you answer a call press this key to begin fax reception O key Press this key to make or answer a call To turn on the power of the cordless handset when it is off hold down this key until the display turns on key Press this to select settings and complete entries when programming information in the cordless handset Battery cover Remove this cover to install or replace the handset battery 13 WW all book Page 14 Monday September 1 2003 3 46 PM Icons in the cordless handset display ir Ze u This indicates how much power is left in the batteries This indicates that the cordless handset ringer and the beeps that sound when keys are pressed are turned off silent ring This li
39. Mode 00 a aei E iE tee 98 Using FAX M de 22 2 5 21 44 08 3 Sasa dee ede donee bees 99 Using TEL M006 aii eae era ee 100 Auto Cordless Fax Control answering with an extension phone in TEL mode 101 Stiller Faxempfang 0 00 eee eee ees 102 Optional Reception Settings 2222er seen eee eee 103 Substitute Reception to Memory 22 2222 000 eee eee eee 105 6 Making Copies 106 7 Special Functions 108 Caller ID Requires Subscription to Service 108 Blocking Reception of Unwanted Faxes 00 113 Polling Requesting a Fax Transmission 114 PBX operations 0 ee eee 115 8 Printing Lists 116 9 Maintenance 119 Replacing the Cordless Handset Batteries 122 all book Page 8 Monday September 1 2003 3 46 PM Table of Contents 10 Troubleshooting 124 Problems and Solutions n a aaan 124 Messages and Signals nannaa aana 130 Clearing Paper Jams 0 ee ee 135 Quick Reference Guide 137 Index 139 7 all book Page 9 Monday September 1 2003 3 46 PM A Look at the Operation Panel lt gt P aa rn N Er a HALTEN z 7 WAHLW i gt ie ZUR CK bi VOR hf x Q key Press this key to listen to the line and fax tones through the speaker when faxing a document page 86 RESOLUTION RECEPTION MODE key When a document i
40. OAD THE PAPER IN THE PAPER TRAY e DO NOT FORCE THE PAPER DOWN INTO THE FEED SLOT The stack should not be higher than this line This line is the reference position for the maximum number of sheets If sheets are above this line press down with your finger If the some sheets remain above this line after this please remove Note Do not use paper that has already been printed on or paper that is curled Note If at any time the display shows the alternating messages at right check the printing ADD PAPER amp paper If the tray is empty add paper If there is A y paper in the tray take it out and then reinsert it START SPEICHER PRESS START KEY When you are finished press 25 e G all book Page 26 Monday September 1 2003 3 46 PM Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast If desired you can change the print contrast setting to LIGHT or DARK 1 Press e once and D twice Display OPTION SETTING 4 2 Press S once and D twice PRINT CONTRAST 3 Press once 1 NORMAL The display briefly shows 4 Select the print contrast your selection then NORMAL 1 LIGHT 2 DARK 3 COPY CUT OFF 4 5 Press to return to the date and time display i e WW all book Page 27 Monday September 1 2003 3 46 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you b
41. Remove the old batteries 3 Insert the new batteries e 6 WW all book Page 123 Monday September 1 2003 3 46 PM Maintenance 4 Place the battery cover on the cordless handset making sure it snaps firmly into place 9 Maintenance 5 Place the cordless handset in the charger with the dial pad facing forward e Let the new batteries charge for at least 12 hours Battery disposal The batteries are Nickel Metal Hydride batteries The batteries must be disposed of properly Contact local agencies for information on recycling and disposal plans in your area Wiping the charger contacts To ensure that the battery charges properly wipe the charger contacts once a month with a cotton swab Charger contacts 123 G all book Page 124 Monday September 1 2003 3 46 PM 10 Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in Try the transaction again If the error persists check the display the following e Check the connection The cord from the TEL LINE socket to the wall socket should be no longer than two meters Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line I
42. SE D a j lt op e f the machine detects silence it will stop recording automatically OGM only mode To turn on OGM only mode Press OF OF and E on the telephone Your outgoing message will play but callers will not be able to record a message Faxes sent by automatic dialling will be received To turn off OGM only mode Press O 2 and on the telephone Br all book Page 82 Monday September 1 2003 3 46 PM 4 Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Maximum size eomm mm gemm mm 600 mm Minimum weight Maximum weight 52 g m 157 g m Loading up to 10 pages at once Minimum size Maximum size 10mm mm mm mm mm 297 mm Minimum weight Maximum weight 52 g m 80 g m Note Letters or graphics on the edges of a document will not be scanned Letters in the shaded area will not be scanned 82 D Dp cx Oo OW WW all book Page 83 Monday September 1 2003 3 46 PM Loading the Document Other restrictions The scanner cannot recognise yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All
43. Settings Setting ICM time Incoming messages ICMs are the messages which callers leave for you on the built in answering system The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message If desired you can change this setting to 15 30 or 60 seconds Display A M SETTING 2 Press S once and D once 3 Press 1 Press eo once and D once IWETelallal fo D a Cc lt ro 4 Press a number from 1 to 4 to select the desired ICM recording time 1 15 seconds 3 60 seconds 2 30 seconds 4 4 minutes The display briefly shows A your selection then REMOTE CODE yb 5 Press to return to the date and time display FAX mode on A M failure If the memory for recording incoming messages becomes full while you are out the answering system will no longer be able to record messages The ON A M FAILURE setting is used to choose the response of the machine to incoming calls when this happens YES switch to FAX mode The reception mode will switch to FAX mode allowing the machine to continue to receive faxes automatically With this setting you can still use the remote commands to listen to your messages and then erase them see Remote Operations on page 75 69 Cp G all book Page 70 Monday September 1 2003 3 46 PM Optional Answering System Settings NO do not switch to FAX mode The machine will answer after
44. TO will appear next to each resolution setting The second time you SUPER FINE AUTO move through the list the contrast setting DARK will appear HALF TONE AUTO STANDARD DARK HALF TONE DARK Note In order to transmit in SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your machine will automatically step down to the next best available setting 85 o WW all book Page 86 Monday September 1 2003 3 46 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling you pick up the handset or press 8 and dial by pressing the number keys If a person answers you can talk with them through the handset before sending the fax If you pressed 5 you must pick up the handset to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s AUFLOS e If desired press FANG to set the Q resolution and or contrast 2 Pick up the handset or press 8 Listen for the dial tone 3 Dial the number of the receiving machine by pressing the number keys dialing out press RO wait for the connection to the outside line and then er dial the number oo e f you are on a Flash type PBX and are er 808 o G all book Page 87 Monday September 1 2003 3 46 PM amp Sending a Fax by Normal Dialling 4 ait for the con
45. Y Z J K L 6 To clear a mistake press 4 To clear all the entered letters hold down 4 5 eras O 6 Enter the number by pressing the number keys Up to 24 digits can be entered Note A space cannot be entered e To clear a mistake press To clear all the entered numbers hold down e f a pause is needed between any of the digits to access an outside line or a special service hold down until xx appears Several pauses can be entered in a row 7 vrs 8 Return to Step 2 to store another number or press repeatedly to exit 40 WW all book Page 41 Monday September 1 2003 3 46 PM 1 Press lt 5 once 2 Press or until the auto dial number that you wish to dial Storing and Using Auto Dial Numbers Dialing an auto dial number 2 Cordless Handset appears in the display the name will appear or the number if no name was stored e To go directly to names that begin with a certain letter hold down the number key with that letter until the letter appears in the display and then press until the desired name appears e To check the number of a name in the display press O e f you wish to dial an auto dial number that is stored in the fax machine press until BASE appears in the display press O and then press a or until the desired number appears Note that an auto dial number in the fax machine that includes a
46. a phone call or page another device fax machine or cordless phone the system or other device is busy and cannot respond Wait until the system or device is no longer busy This message may also appear if the power of the fax machine is turned off C blinking has been pressed to place a call on hold To D resume the call press 4 again 83 Alex 7p CALLS This appears when you access the Caller ID list in the fax machine by holding down eo only if you have Caller ID EMPTY This appears if you access the fax machine s phone book or Caller ID list and there are no numbers 0 6 a number from 0 to 6 Your cordless handset is being paged press O to appears answer or your cordless handset is paging the fax machine or another cordless handset The cordless handset batteries are low and need blinking recharging Place the cordless handset in the charger If this appears soon after the batteries have been charged the batteries may need replacement see page 122 If this appears during a phone call you will also hear beeps and you need to continue the call transfer the call to the fax machine re 6 G all book Page 134 Monday September 1 2003 3 46 PM Messages and Signals Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying Intermittent tone 5 seconds Indicates incomplete transmission 3
47. achine e WW ad all book Page 19 Monday September 1 2003 3 46 PM Setting Up Attach the paper tray and paper tray extension Av T se no a Attach the paper tray Attach the paper tray extension Insert horizontally and rotate up Note The paper tray extension has a top side and a bottom side If the tabs do not go into the holes turn the support over 48 19 a Pp JP ai all book Page 20 Monday September 1 2003 3 46 PM Setting Up Connecting the cordless handset charger 1 Plug the AC adapter into a standard 220 230 V AC outlet Important Never cover the charger and AC adapter with a blanket cloth or other material Excessive heating may result and cause fire i e WW all book Page 21 Monday September 1 2003 3 46 PM Installing the batteries and charging the cordless handset Setting Up Be sure to read the battery precautions on page 5 Av T _ no A 1 Insert the batteries into the cordless handset making sure that the and sides are placed correctly 2 Place the battery cover on the cordless handset making sure it snaps firmly into place e Make sure the wires are not caught or pinched by the cover 3 Place the cordless handset in the charger with the dial pad facing forward e Important The dial pad must face forward or the batteries will not charge
48. alling and transmission begins e f the transmission is completed successfully the fax will beep once e f an error occurs the fax will beep three times and print a Transaction Report to inform you of the problem see page 117 If you are making a phone call lift the handset Dialing begins 91 u 0 WW all book Page 92 Monday September 1 2003 3 46 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the Ces key to begin dialling You can use this method to dial a full number when you don t need to speak to the other party before faxing 1 Load the document s AUFLOS e if desired press to set the resolution and or contrast READY TO SEND 2 Enter the number of the receiving machine by pressing the number keys e f a pause is required between any of the digits to access a special service or an outside line press eo The pause will appear as a hyphen Several pauses can be entered in a row e f you are on a Flash type PBX and are dialing out press RO press eo to insert a pause and then enter the number of the receiving machine e f you are on a PBX and must dial a number to dial out enter the number press eo to insert a pause and then enter the number of the receiving machine 3 Check the display If the number of the receiving machine shown is ST
49. at full size If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case the cut off point may occur in the middle of a line Automatic reduction may not be possible if the received document is too large contains too many fine graphics or images or is sent at high resolution In this case the remainder of the document will be printed on a second page Display FUNKTION Press once and D twice OPTION SETTING 4 Press S once and D 3 times RECEIVE RATIO p Press S once 1 AUTO 2 100 The display briefly shows Press to select AUTO or 2 to your selection then select 100 PRINT CONTRAST 5 Press to return to the date and time display 104 WZ all book Page 105 Monday September 1 2003 3 46 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible such as when your fax runs out of paper the imaging film needs replacement or the paper jams incoming faxes will be received to memory When you have received a document in memory FAX RX IN MEMORY will appear in the display alternating with ADD PAPER amp PRESS START KEY or CHECK FILM CHECK COVER CHECK PAPER JAM When you add paper and press pesu replace the imaging film or clear the jam the stored documents will automatically print out The machine will retain any received faxes in memory until printe
50. cannot be printed on demand Headings in Transaction Report SENDER The name or fax number of the other machine involved in the RECEIVER transaction If that machine does not have an ID function the communication mode will appear for example G3 START The time at which transmission reception started TX RX TIME Total time taken for transmission reception PAGES Number of pages transmitted received NOTE One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful and if not the reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction BUSY The fax was not sent because the line was busy COM E X Where X is a number A telephone line error prevented the transaction See Line error on page 124 CANCEL The transaction was cancelled because the STOP key was pressed no document was in the feeder or the other machine requested transmission using a function which your fax machine does not have If you were attempting to fax make sure a document is in the feeder If you were receiving contact the faxing party to see how they are trying to send to you 117 Cp G all book Page 118 Monday September 1 2003 3 46 PM Printing Lists Transaction Report print condition You can change the condition under w
51. cession that require the same key press Se OO D OG x Oo OW after entering the first letter To clear a mistake press 6 To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To enter one of the following symbols press or repeatedly 8 amp X lt gt _ gt Display lt NEW NUMBER gt 6 START SPEICHER Press gt 7 Return to Step 2 to store another number or press to return to the date and time display Note The fax machine uses a lithium battery to keep automatic dialling numbers and other programmed information in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept continuously off the life of the battery is about 5 years Ifthe battery dies have your dealer or retailer replace it Do not try to replace it yourself 89 o G all book Page 90 Monday September 1 2003 3 46 PM Sending a Fax by Automatic Dialling Editing and clearing auto dial numbers If you need to make changes to a previously stored auto dial number or clear a number follow these steps FUNKTION Display 1 Press once and once D gt lt NEW NUMBER gt 2 Press D or D until the number you wish to edit or clear appears in the display 3 Press S once 1 EDIT 2 CLEAR 4 Select EDIT or CLEAR EDIT CLEAR 2 e
52. chine even a cordless phone 101 G all book Page 102 Monday September 1 2003 3 46 PM Stiller Faxempfang 1 Answer the extension phone when it rings 2 If you hear a soft fax tone wait until your fax responds the extension phone will go dead then hang up gt Phone goes dead Stiller Faxempfang 102 Sie k nnen das Ger t auch so einstellen das es automatisch Faxe empf ngt ohne zu klingeln stiller Faxempfang aber z B Telefonanrufe durch leises Klingeln anzeigt Sofern Sie dies w nschen stellen Sie mit der Taste EMPFANGSART den Modus TEL FAX ein Dr cken Sie sooft die Taste LEISE bis in der Anzeige erscheint KLINGEL AUS OK Dr cken Sie die Taste START SPEICHER zum Best tigen Ihr Ger t wird nun alle Faxe ohne Klingelsignal empfangen Im Falle eines Telefonanrufes wird es leise klingeln Sofern Sie auch das Klingeln eines Telefonanrufes unterdr cken wollen stellen Sie vorher mit der Taste EMPFANGSART den Modus FAX ein Hierbei wird das Ger t den Anruf ohne Klingeln entgegennehmen und sofort ein Faxempfangssignal senden auch im Falle eines Telefonanrufes Sofern Sie Faxe still empfangen wollen und Anrufe auf einem zus tzlichen externen Anrufbeantworter leiten m chten stellen das Ger t auf den Modus AB NZ 48 G all book Page 103 Monday September 1 2003 3 46 PM Optional Reception Settings Putting a call on hold To put the other party on hold d
53. d even if the power cord is unplugged or a power failure occurs oD 2 9 8 x o 0 oot ite 105 N all book Page 106 Monday September 1 2003 3 46 PM 6 Making Copies 106 Your fax machine can also be used to make copies Single and multiple copies up to 99 per original can be made enabling your fax to double as a convenience office copier Load the document s face down Maximum of 10 pages AUFL S e if desired press to set the resolution and or contrast The default resolution setting for copying is FINE READY TO SEND If desired select an enlarge reduce setting and or select the number of copies per original e ENLARGE REDUCE Press D or D until the desired setting appears in the display Settings are 100 125 135 50 73 88 94 and AUTO The default setting is 100 Example Press D twice p RATIO 125 e Number of copies per original Press the number keys to enter a number from 1 to 99 The default setting is 1 Example Press 5 for five copies gt When you are ready to begin copying press as AF If MEMORY IS FULL appears If the memory becomes full while a document is being scanned MEMORY IS FULL and SEE MANUAL will alternately appear in the display and the document will automatically feed out This may happen if the resolution is set to SUPER FINE or if you selected an enlarge reduce setting or if you are making more than one co
54. d the document from memory This increases transmission speed and allows you to send a fax to multiple destinations in a single operation After transmission the document is automatically cleared from memory Broadcasting sending a fax to multiple destinations This function allows you to send the same fax to as many as 20 different locations in just one operation When sending to multiple locations only auto dial numbers can be used to dial the numbers of the receiving machines Load the documeni s AUFL S EMPFANG Q D OG x Oo OW e If desired press to set the resolution and or contrast 2 START SPEICHER Press 3 Press S or until the name of the number appears in the display if no name was stored the number will appear 4 Press D to select the number 5 Repeat Steps 3 and 4 for each of the other locations to which you wish to send the fax maximum of 20 e To check your selected locations press D to scroll through them To delete a location scroll to the location and then press 95 o B G all book Page 96 Monday September 1 2003 3 46 PM Sending a Fax From Memory 6 When you are ready to begin transmission press START SPEICHER e A Transaction Report is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If
55. digits can be entered Note A space cannot be entered To clear a mistake press If a pause is required between any of the digits to access a special service or an outside line press e The pause appears as a hyphen Several pauses can be entered in a row If you are on a Flash type PBX and are storing a number for an outside line FUNKTION 5 press RO press toinsert a pause and then enter the fax or voice number When you dial the auto dial number you will automatically dial out without the need to press the RO key If you are on a PBX that requires dialing a number to dial out and are to 0 FUNKTION storing a number for an outside line enter the number press e insert a pause and then enter the number of the receiving machine When you dial the auto dial number you will automatically dial out without the need to dial the number for an outside line e WW all book Page 89 Monday September 1 2003 3 46 PM amp Sending a Fax by Automatic Dialling 4 START SPEICHER Press 5 Enter a name by pressing number keys for each letter as shown in the chart below Up to 15 characters can be entered If you do not wish to enter a name go directly to Step 6 Example SHARP 7777 44 2 777 S 7 SPACE 1 G 4 N 6 6 U rO OOQ OOO B 2 2 HOOO P 7 w c QQQ a Q x e e 2O QO OOO OOO E LLOOO OOOO 2 OO OO OOO mO T To enter two letters in suc
56. duration 1 15 SECONDS 2 30 SECONDS 3 60 SECONDS 4 120 SECONDS The display briefly shows A your selection then LANGUAGE v 5 Press to return to the date and time display Using A M Mode AUFL S To select A M mode press until the arrow in the display points to A M an TE no i TEL FAX AB In A M mode your fax machine will automatically receive voice messages and faxes See Chapter 3 for more details B o 4 2 a all book Page 99 Monday September 1 2003 3 46 PM Using FAX Mode Using FAX Mode AUFL S To select FAX mode press 3 until the arrow in the display points to FAX an u Zu TEL FAX AB When the reception mode is set to FAX the fax machine will automatically answer all calls on two rings and receive incoming faxes If you pick up the handset before the machine answers you can talk to the other party and or receive a fax as explained in Using TEL Mode on page 100 2 rings Fax reception jo 2 9 8 x ot ite Changing the number of rings If desired you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL FAX mode Any number from 2 to 7 can be selected EN Display 1 Press once and twice O cy OPTION SETTING Zr 6 WW all book Page 100 Monday September 1 2003 3 46 PM Using TEL Mode 2 Press once 3 Press S once ENTER 2 7 2 4 Enter the desired numb
57. e is being used while BUSY appears in the cordless handset display Wait until the fax machine is no longer being used Calls cannot be made or received during a power failure You may be outside of the talking range Move closer to the fax machine You hear noise or interference during a call Other electrical appliances may cause interference Move away from any electrical appliances Move closer to the fax machine Note that large metal objects metal structures and thick walls between the fax machine and cordless handset will reduce the talking range If needed try moving the fax machine to a different location 128 e WW all book Page 129 Monday September 1 2003 3 46 PM amp Problems and Solutions The batteries do not charge Make sure the cordless handset is placed in the charger with the dial pad facing forward Make sure the AC adapter is connected correctly to the charger and the power outlet see page 20 Wipe the charger contacts with a cotton swab Make sure the batteries are correctly inserted in the cordless handset see page 21 The batteries may need replacement see page 122 1 2o 25 3 ee on You hear beeps during a call You will hear beeps during a call and will blink in the display if the batteries are low Place the cordless handset in the charger and let it recharge If you hear beeps dur
58. e of the base is transmitting the call A call can only be transferred from a cordless handset to the base that it is currently using or to another cordless handset that is using the same base To use a cordless handset with additional bases the cordless handset must be registered in each of those bases See page 56 gt H 1 WY 1 Wa 1 1 1 a r r no vo r wo e ve ae e v ts 2 E EZ Bes are at of ot Se a ee WW all book Page 37 Monday September 1 2003 3 46 PM Making a Phone Call Making a Phone Call 2 Cordless Handset 1 Pick up the cordless handset and press A l appears in the display e Note If the cordless handset display shows BUSY you must wait until the fax machine is no longer in use to use the cordless handset 2 When you hear the dial tone dial the O e number Gx E amp D DE 3 When you are ready to end the call press e f the END CALL setting is set to ON see page 54 you can also end the call by simply placing the cordless handset in the charger Cordless handset receiver volume To adjust the volume of the cordless handset receiver when talking on the cordless handset press or w 37 o e WW all book Page 38 Monday September 1 2003 3 46 PM Receiving a Phone Call You can also dial by entering the
59. e print head with isopropyl alcohol or denatured alcohol Caution e Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to cleaning Print head 119 all book Page 120 Monday September 1 2003 3 46 PM Maintenance 4 Place the imaging film back in the print compartment 5 Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies Note Remove the paper from the paper tray before cleaning the scanning glass and rollers 1 Open the operation panel press 120 P b JP ai all book Page 121 Monday September 1 2003 3 46 PM Maintenance 2 Flip up the green levers on each side of the white roller 9 Maintenance 3 Wipe the scanning glass under the white roller and rollers with a cotton swab e Make sure that all dirt and stains such as correcting fluid are removed Dirt Re and stains will cause vertical lines on transmitted images and copies If the scanning glass is difficult to clean If you find it difficult
60. e require the same key press S after entering the first letter 1 Press een Y and 20 O 00 O0 on OO OOO eae STARTISPEICHER ay OOO ee ee OO 2 Lift the handset press O OO 000 OOO speak into the handset 00 HOOO OOOO 710000 O00 1 0 1 0 3 When finished press STOR ST lt gt 5 Pregg STARTSPEICHER d then STOP 137 o G all book Page 138 Monday September 1 2003 3 46 PM Quick Reference Guide Using the Cordless Phone Making a phone call 1 Pick up the cordless handset and press 2 When you hear the dial tone dial the number 3 When you are ready to end the call press Making a phone call using automatic dialling as 1 Press once 2 Press or until the number you wish to dial appears in the display 3 Press O Receiving a phone call 1 When the cordless handset rings pick it up and press A 2 When you are ready to end the call press Oo Receiving a fax using the cordless handset If you hear a fax tone after answering a call on the cordless handset or if the other party speaks to you and then wants to send a fax press 138 Storing auto dial numbers 1 Press and then press gt twice 2 Enter a name for the auto dial number To enter each letter hold down the key for the letter as shown in the chart below until the letter appears in the display SPACE M N O A B C Om P Q R S 7 D E F G TUV
61. egin sending faxes enter your name and fax telephone number as explained below and set the date and time as explained on page 29 ne Av T q 7p Once you enter this information it will automatically appear at the top of each fax page you send START SPEICHER FUNKTION Co O S Display 1 Press eo once and f 3 times SRA ENTRY MODE 2 Press once OWN NUMBER SET4 3 Press once ENTER FAX 4 Enter your fax number by pressing the number keys max 20 digits e To insert a space between digits press To enter a press e To clear a mistake press o Br WW all book Page 28 Monday September 1 2003 3 46 PM Entering Your Name and Fax Number 5 START SPEICHER Press gt to enter the fax number in memory 6 Enter your name by pressing number keys for each letter as shown in the chart below Up to 24 characters can be entered Example SHARP 7777 44 2 777 S 7 SPACE 1 G N 6 6 U 8 8 a DO 000 OOO OOO P o OOO 0O O O gt OQ OOO OOO OQ OOO OOOO z OOOO HOOO m O To enter two letters in succession that require the same key press Se after entering the first letter To clear a mistake press 4 To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To enter one of the following symbols press or repeatedly 8 amp
62. ems and Solutions G all book Page 126 Monday September 1 2003 3 46 PM Reception and copying problems Problem Solution The power is on but no reception takes place Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket The printing paper comes out blank when you try to receive a document Make sure that the document is loaded properly in the feeder of the transmitting machine Make a copy or print a report to confirm the printing ability of your machine General print quality is poor It is important to select a paper that is appropriate for the thermal transfer printer in your fax We recommend using laser quality paper that has a very smooth finish Copier paper will work but it sometimes tends to yield a lighter print quality The received document is faint Ask the other party to send higher contrast documents If the contrast is still too low your fax machine may need service Make a copy or print a report to check your machine s printing ability Received images are distorted Noise on the telephone line may cause distortion Have the other party try sending the document again The print head may be dirty See Print head on page 119 Make a copy or print a report on your fax machine If the copy or report is also distorted your fax machine may need service A received document or copy prints out in strips
63. eps below To erase all calls from the Caller ID list see page 111 Cordless handset display ais 2 Press Q once 3 Press O to delete the calls e To cancel press 9 4 Press to repeatedly to exit Using the Intercom Feature You can use the fax machine and cordless handsets as an intercom system It may not be possible to page another cordless handset or the fax machine when other cordless handsets or the fax machine are already in use Paging the fax machine or another cordless handset from a cordless handset Cordless handset display example of paging the 1 Enter the number 1 to 6 of the i fax machine cordless handset that you wish to page or press amp to page all Pe cordless handsets To page the fax machine press e f the number of the cordless handset or fax machine 0 to 6 is stored in the cordless handset s phonebook with a name the name will appear when you enter the number N all book Page 47 Monday September 1 2003 3 46 PM E Using the Intercom Feature 2 Press O e l appears in the display 2 Cordless Handset 3 The paged device rings and the other person answers 4 Talk with the other person When you are ready to end the conversation press gt Paging a cordless handset from the fax machine cordless handset locator You can use this procedure to page a cordless handset or locate a handset in the event tha
64. er answering a call on the cordless handset or if the other party speaks to you and then wants to send a fax press o gt This signals the fax machine to begin fax reception 2 Cordless Handset m Press to begin fax reception Note If the fax machine detects a fax signal after you answer a call on the cordless handset it will begin reception automatically Storing and Using Auto Dial Numbers You can store your most frequently dialed numbers for automatic dialing Numbers can be stored in the cordless handset or in the fax machine To store a number in the cordless handset follow the steps below Up to 20 numbers can be stored in the phone book in the cordless handset Numbers stored in the cordless handset can only used by the cordless handset To store a number in the fax machine see page 88 The cordless handset can also use numbers that are stored in the fax machine Cordless handset display 1 Press z 2 Press 39 o e B N all book Page 40 Monday September 1 2003 3 46 PM Storing and Using Auto Dial Numbers NAME 3 Press 4 Enter a name for the auto dial number To enter each letter hold down the key for the letter as shown in the chart below until the letter appears in the display Up to 8 characters can be entered If you do not wish to enter a name go directly to Step 5 SPACE M N O A B C Su P Q R S 7 D E F T U V G H l W X
65. er of rings any The display briefly shows your selection then number from 2 to 7 TRANSACTION p Example 3 rings 3 5 Press to return to the date and time display Using TEL Mode AUFLOS To select TEL mode press 75 until the arrow in the display points to TEL AUFLOS EMPEANG TEL FAX pa a ae TEL FAX AB When the reception mode is set to TEL you must answer all calls by picking up the fax machine s handset or an extension phone connected to the same line 100 ee all book Page 101 Monday September 1 2003 3 46 PM Auto Cordless Fax Control answering with an extension phone in TEL mode Answering with the fax s handset 1 When the fax machine rings pick up the handset 2 if you hear a fax tone wait until the display shows RECEIVING and then replace the handset Note If you have set the Fax Signal Receive setting page 103 to NO press STARTSPEICHER to begin Co 3 If the other party first speaks with you and then wants to send a fax press START SPEICHER gt RECEIVING Tie ER after speaking Press before the sender presses their Start key ij gt 9 e When RECEIVING appears in the a display hang up jo 2 9 8 x oO 0 ot ite Auto Cordless Fax Control answering with an extension phone in TEL mode You can also start fax reception in TEL mode by answering any extension phone connected to the same line as the fax ma
66. erations PBX operations If your fax is connected to a PBX you can use it to perform the following operations Making enquiry calls During a call you can put the other party on hold make a further call to a third party and then go back to your original caller Transferring calls You can transfer a call to another number on the same PBX without operator assistance Making enquiry calls 1 During the telephone conversation press RO on the fax machine if you are using the fax machine cordless handset or _ on the cordless handset This puts the other party on hold 2 When you hear the dial tone dial the number of the third party for the enquiry call 3 When you have finished the enquiry call you will be automatically returned to the original caller as soon as the third party hangs up Transferring calls 1 During the telephone conversation press RO on the fax machine if you are using the fax machine cordless handset or Pe on the cordless handset This puts the other party on hold 2 When you hear the dial tone dial the number to which you want to transfer the call When the other party answers hang up and the call will be transferred Toa S5 os ao ane Ni e f the other party does not answer press RO or a again to return to the original caller 115 u G all book Page 116 Monday September 1 2003 3 46 PM 8 Printing Lists You can print lists s
67. f the problem still occurs your fax machine may need service 124 G all book Page 125 Monday September 1 2003 3 46 PM Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you Make sure the handset cord is connected to the pick up the handset or correct socket See Connecting the handset on page 17 press the 8 key Dialling is not possible e Make sure the power cord is properly plugged into a power outlet 1 2o gt 35 8 re on Make sure that the telephone line is properly connected to both the TEL LINE socket and the wall socket The power is on but no e Make sure that the receiving machine has paper transmission takes place Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible Check the display for error messages e Pick up the handset and check for a dial tone Nothing is printed at the Make sure that the document for transmission is receiving end placed face down in the feeder A distorted image is Noise on the telephone line may cause distortion received at the other end Try sending the document again Make a copy of the document on your fax machine If the copy is also distorted your fax machine may need service 125 Probl
68. for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 0 9 2 5 gt 05 JAN 09 25 8 Press en to start the clock ANTI JUNK gt 9 Press to return to the date and time display Note The time setting will change automatically at the beginning and end of summertime JP ai all book Page 31 Monday September 1 2003 3 46 PM Setting the Reception Mode lt 2 amp D Setting the Reception Mode le Your fax has four modes for receiving incoming faxes FAX mode Select this mode when you only want to receive faxes on your line The fax machine will automatically answer all calls and receive incoming faxes TEL mode This mode is the most convenient for receiving phone calls Faxes can also be received however all calls must first be answered by picking up the fax s handset or an extension phone connected to the same line TEL FAX mode This mode is convenient for receiving both faxes and voice calls When a call comes in the fax will detect whether it is a voice call including manually dialled faxes or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax reception will begin automatically A M mode Select this mode when you go out and want the built in answering system to answer all calls Voice
69. function is used to have the machine automatically call you ata specified number every time it receives an incoming message This lets you hear your messages immediately after they come in even when you are at a remote location To use the Transfer function you must first program the number that you wish the machine to call the transfer number and record the transfer message that plays when you answer the phone at the remote location When you go out and wish to use the transfer function turn it on When you return and no longer wish to use the transfer function turn it off Programming the transfer number To use the Transfer function you must first give the machine the number to call the transfer number Display A M SETTING 4 2 Press S once and D 3 times TRANSFER TEL p 3 Press 71 48 1 Press eo once and J once G all book Page 72 Monday September 1 2003 3 46 PM Transfer Function 4 Press the number keys to enter the transfer number e To insert a pause between any two digits of the number press o 5 START SPEICHER Press CoD 6 Press to return to the date and time display Recording the transfer message The transfer message plays when you answer the telephone and informs you that the call is a transfer call It can be up to 15 seconds long To record a transfer message follow the steps below The following is an example Hello This is a transfer ca
70. ged if it falls Never install telephone wiring during a lightning storm Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible WZ a all book Page 5 Monday September 1 2003 3 46 PM Batteries Use only the batteries specified in this manual Use only the provided charger to charge the batteries Do not use new and old batteries together Do not use different types of batteries together When replacing batteries make sure that the and sides are placed correctly Do not mutilate the batteries Corrosive fluid may leak out and cause injury or burns to the eyes and skin The fluid may be toxic if swallowed In case of contact with eyes flush with clean water do not rub and seek medical attention immediately Do not store or carry a battery with other metal objects such as keys or pins These may short the battery and cause it to overheat Do not allow a battery to become wet Do no
71. ghts up when O is pressed on the cordless handset and blinks when a call comes in This appears when new messages have been received in the fax machine s answering system The envelope flap opens when there are only old messages This appears when the cordless handset and the fax machine are able to communicate Characters that appear in the cordless handset display 1 2 3 4 516 7 8 9 0 Note that lower case letters in the fax 1 Su r r nom machine display will appear as upper case ea ala letters in the cordless handset display anda letter with an umlaut will appear as a space A IBICIDIE FIGIHI II J In addition the following characters appear mnr ar r r ia differently in the fax machine and cordless LUL ae a a handset displays HALAL oriu Pay KLMInolpaRrisT Faxger t u amp uh IMINO T ea m PYLON LU A UIVIWIXIYIZ amp Ipuse 4 PUVA UW IW ETI oo od gt LIV INIAlIILIN IE N Q Vi HSA U ete Wa u N 2 a all book Page 15 Monday September 1 2003 3 46 PM 7 1 Installation is Be amp O w wn me Unpacking Checklist Before setting up make sure you have all of the following items If any are missing contact your dealer or retailer Paper tray Paper tray Operation Gears 2 extension manual RON a Handset
72. he memory is full You may have too many SEE MANUAL messages recorded in the answering system To alternating messages erase messages see page 68 This message may also occur during fax reception if too much data is received before the pages can be printed out If faxes have been received to memory because printing is not possible an additional message will indicate the problem resolve the problem so that printing can continue see Substitute Reception to Memory on page 105 If you are attempting to transmit from memory see f the memory becomes full on page 96 If you are copying see If MEMORY IS FULL appears on page 106 MEMORY PRINTING The fax is preparing to or printing out a document from memory NEAR END OF FILM This message appears 3 m from the end of the REPLACE FILM imaging film approximately 10 pages can still be printed and alerts you that you will soon need to replace the film 131 zz Cp Messages and Signals WW all book Page 132 Monday September 1 2003 3 46 PM NO DATA This appears if you attempt to search for an auto dial number when none have been stored NOT REGISTERED You attempted to delete page or transfer a call to a cordless handset that is not registered OFF HOOK This appears if you forgot to replace the handset after using it to dial and send a fax Replace the handset or press the STOP key to clear the message ON HOOK DIAL q The O
73. hich a Transaction Report is printed out Follow the steps below Display 1 Press se once and D twice OPTION SETTING 4p Vv 2 Press once and once TRANSACTION 3 Press once 1 ALWAYS PRINT Selections appear alternately 4 Press a number from to 5 to select the condition for printing G ALWAYS PRINT A report will be printed after each transmission reception or error ERROR MEMORY A report will be printed after an error or a memory operation 3 SEND ONLY A report will be printed after each transmission 4 ERROR ONLY A report will be printed only when an error Occurs 5 NEVER PRINT A report will never be printed The display briefly shows A your selection then PSEUDO RING yb 5 Press to return to the date and time display Help List This list provides a brief guide to the operation of the machine Press se while no document is loaded in the feeder to print the list En e i Kik WW all book Page 119 Monday September 1 2003 3 46 PM 9 Maintenance Print head Clean the print head frequently to ensure optimum printing performance Note Remove the paper from the paper tray before cleaning the print head 8 iS Ss D ror 1 Unplug the telephone line and then the power cord and open the operation panel press 2 Take the imaging film out of the print compartment and place it on a sheet of paper 3 Wipe th
74. howing settings and information entered in the fax machine The lists are described below To print a list follow these steps Display 1 Press 0 once and twice O D LISTING MODE 2 Press once TEL LIST 3 Press D or D until the desired list appears in the display 4 Press S once PRESS START KEY 5 START SPEICHER Press to print the list Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling Setup List This list shows your current selections for the FUNCTION key settings The list also shows your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Message List This list shows information about the messages currently recorded in the answering system including the date and time each messages was recorded the length and the type Caller ID List This list shows information about your 30 most recent calls This list is only available if you are using the Caller ID function 116 48 WZ all book Page 117 Monday September 1 2003 3 46 PM Printing Lists e gt amp Ww co a oo Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result Your fax machine is set at the factory to print out the report only when an error occurs The Transaction report
75. ick up the handset or press 6 Dialling begins automatically If you pressed pick up the handset when the other party answers 4 Press when you have finished viewing the list 110 o 4 G all book Page 111 Monday September 1 2003 3 46 PM Caller ID Requires Subscription to Service To delete calls from the Caller ID list If you want to delete a single call from the caller list press while the call appears in the display If you want to delete all calls from the list hold down for at least 3 seconds while you are viewing any number in the list Viewing the Caller ID list from the cordless handset You can also view the Caller ID list in the cordless handset display and automatically dial a number from the list See page 45 Priority Call With Caller ID turned on you can set your fax machine to make a special ringing sound when you receive a call from a designated phone number This lets you know immediately who is calling without having to look at the display This function is only for the fax machine The cordless handset will not make a special ringing sound To use this function enter the desired phone number by following the steps below only one phone number can be entered 7 Press eo once and J 3 times Display ENTRY MODE __ gt 2 Press once and once PRIORITY 3 Press S once 1 SET 2 CLEAR 4 Press to store a number To clear a p
76. ing a call and need to continue the call transfer the call to the fax machine see page 48 129 u G all book Page 130 Monday September 1 2003 3 46 PM Messages and Signals Messages and Signals Display messages fax machine Note If you have turned on the Caller ID function see page 109 for display messages related to Caller ID ADD PAPER amp PRESS START KEY alternating messages Check the printing paper If the tray is empty add paper and then press the START MEMORY key If there is paper in the tray make sure it is inserted correctly take out the stack align the edges evenly and then reinsert it in the tray and then press the START MEMORY key A M TRANSFER The answering system s transfer function has been turned on see page 71 CHECK PAPER JAM alternating messages CALL TRANSFER A call is being transferred CHECK FILM These alternating messages appear when there is a CHECK COVER problem in the print compartment that prevents printing Check to see if the imaging film is not loaded properly or if it has been used up and needs replacement Make sure the operation panel is completely closed press down on both sides If a paper jam has occurred clear the jam as explained in the following section Clearing Paper Jams CHECK PAPER SIZE An incorrect size of paper has been loaded in the paper tray Remove the paper and load A4 size paper DECT HS
77. isten to the conversation through the speaker To turn off the speaker press the key again To adjust the volume of the speaker when monitoring a conversation press D or D the volume reverts to the lowest setting each time the handset is replaced Note that the speaker cannot be used for speaking it is only for listening To avoid feedback a loud howling sound be sure to turn off the speaker press 8 once again before you replace the handset 11 WW all book Page 12 Monday September 1 2003 3 46 PM Cordless handset Display d This displays messages and prompts to help you use the cordless handset Q ory Press the L key and then key to scroll through the most recent calls made and received on the cordless handset received calls will only appear if you have Caller ID If you have Caller ID you can hold down the os key to access the Caller ID list in the fax machine During a phone conversation this key can be pressed to issue a flash signal If you are ona flash type PBX this key can be used to dial out key and key Receiver volume When talking on the cordless handset press these keys to adjust the receiver volume Scroll through option settings When not talking on the cordless handset press these keys to scroll through the option settings To select a setting press O o G all book Page 13 Monday September 1 2003 3 46 P
78. l Die Netzsteckdose Wandsteckdose sollte in der Nahe des Ger ts installiert werden und leicht zug nglich sein Stikkontakten skal v re placeret n r faxen og v re let tilg ngelig P pistoke pistokkeen poisto tulee asentaa l helle laitetta ja tulee olla helposti poistettavissa Stikkontakten ma v re montert i n rheten av utstyret og den ma v re lett tilgjengelig La prise de courant principale d alimentation doit tre situ e pr s de l appareil et facilement accessible This equipment complies with the requirements of Directive 1999 5 EC Dieses Ger t entspricht den Anforderungen der EU Richtlinie 1999 5 EG Cet appareil est conforme aux exigences de la directive 1999 5 CE Este aparato satisface las exigencias de las Directiva 1999 5 CE Quest apparecchio conforme ai requisiti delle direttiva 1999 5 CE Dit apparaat voldoet aan de eisen van de richtlijn 1999 5 EG Este equipamento obedece as exig ncias da directiva 1999 5 CE H ouokeur auTf avTaTTOKpivETal OTIC ATTAITHOEIG TWV o ny a 1999 5 EK Denna utrustning uppfyller kraven enligt direktiv 1999 5 EC Dette udstyr overholder kravene i direktiv 1999 5 EF Dette produktet oppfyller kravene i direktiv 1999 5 EC T m laite t ytt direktiivi 1999 5 EY Dieses Faxger t kann an ffentliche Fernsprechnetze nach CTR21 Standard in Deutschland sterreich und in der Schweiz angeschlossen werden This is a facsimile product operating in German
79. ll for YOUR NAME Enter your remote code number now 1 Press ewn Once and D twice Display OGM2 TRANSFER 4 2 Press S once 3 Lift the handset If you have already recorded a message you can press FEO to listen to the message or press to delete the message LOSCHEN 72 u je G all book Page 73 Monday September 1 2003 3 46 PM Transfer Function 4 START SPEICHER Press and speak into the handset to record the message e The transfer message can be up to 15 seconds long While recording the display will show the time left to record 5 When finished replace the handset or press a gt Checking or erasing the transfer message Machine D SE D a Cc lt ro To check or erase the transfer message follow Steps 1 and 2 of the above procedure and then press IPER O to check the message or E to L SCHEN erase the message Turning the Transfer function on and off When you go out and wish to use the Transfer function turn it on as follows Display 1 Press 0 once and once O D A M SETTING p 2 Press once and 3 times TRANSFER FUNC p 3 Press 1 YES 2 NO The display briefly shows 4 Press to turn on the Transfer your selection then function ON A M FAILURE p Press 2 to turn the function off 5 Press to return to the date and time display 73 48 G all book Page 74 Monday September 1 2003
80. ll stop if you receive a call lift the handset or press You can print out a list of your received messages that shows the date and time that each was received See page 116 67 WW all book Page 68 Monday September 1 2003 3 46 PM Operating the Answering System Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full Erasing all messages To erase all messages press e L SCHEN START SPEICHER and then lt D Erasing a single message To erase a single message press LOSCHEN while the message is being played Recording memos You can record memos for yourself and other users of the machine These will be played back together with incoming messages when the WIEDERG key is pressed 7 Press eur Once and once 2 Pick up the handset press a ER and speak into the handset 3 When you have finished speaking replace the handset or press Recording phone conversations 2 way recording To record a phone conversation hold down the eaurnO key during the conversation you wish to record When you are finished release the key The conversation will be played back when the IFDERC C key is pressed Note Intercom conversations cannot be recorded e 4 6 G all book Page 69 Monday September 1 2003 3 46 PM Optional Answering System Settings Optional Answering System
81. messages will be recorded and fax messages will be received automatically Setting the reception mode Make sure a document is not loaded in the document feeder and then AUFLOS press as until the arrow in the display points to the desired mode AUFL S TEL FAX O TELFAX AB 4 TEL FAX unse EMPFANG 3 TEUFAX AB 4 TEL FAX orvan 1030 TEUFAX AB TEL FAX Jorvan 10 30 T 10 30 T TELFAX AB For more information on receiving faxes in FAX and TEL modes see Chapter 4 Receiving Faxes For more information on using A M mode see Chapter 3 Using the Answering System 31 Ea 9 9 d WW all book Page 32 Monday September 1 2003 3 46 PM Volume Adjustment Fax Machine Volume Adjustment Fax Machine qd Q You can adjust the volume of the speaker and ringer using the up and down arrow keys Note To adjust the volume of the cordless handset receiver see page 37 To adjust the volume of the cordless handset ringer see page 51 Speaker 1 Press o 2 Press D or D to select the desired volume level e Press 4 again to turn off the speaker 32 G all book Page 33 Monday September 1 2003 3 46 PM Volume Adjustment Fax Machine Fax machine ringer De ne Av T S 7p pa 1 Press D or D to select the desired Display RINGER HIGH volume level Make sure 6 has not been pressed RINGER MIDDLE and a document is no
82. n R will not appear Press O e The number is automatically dialed 6 WW all book Page 42 Monday September 1 2003 3 46 PM Storing and Using Auto Dial Numbers Quick Search You can also quickly dial an auto dial number by entering the first 3 letters of the name 1 Enter the first 3 letters of the name of the auto dial number that you wish to dial To enter each letter hold down the number key with the desired letter until the letter appears in the display e f you do not wish to enter all 3 letters you can press and then enter one letter If a different name appears in the display press or until the desired name appears 2 The name of the auto dial number that begins with those 3 letters appears If there is no name that begins with those letters the closest name will appear e f the correct name does not appear press or until it appears 3 Press O e The number is automatically dialed 42 o 4 N all book Page 43 Monday September 1 2003 3 46 PM Storing and Using Auto Dial Numbers If you need to make changes to a previously stored auto dial number follow these steps Editing an auto dial number Cordless handset display Press 1 PHONE BK 2 Cordless Handset Press O and then 1E EDU Press O e The name of one of your stored auto dial numbers appears Press or until
83. nd the digits entered up to that point will be cleared In this case re enter the command from the beginning If you pause for longer than 10 seconds before entering a command or make two errors while entering your remote code number the line will be disconnected This prevents unauthorized people from attempting to guess your remote code number 78 Cp G all book Page 79 Monday September 1 2003 3 46 PM Remote Operations Other remote operations After listening to your messages you can perform any of the following operations by pressing the appropriate keys on the telephone Note The following commands cannot be entered while messages are being played back If you do not want to wait until playback ends to enter a command first stop playback by pressing 0 and E and then enter the command Changing the fax reception mode INETelallal Select a new reception mode by pressing the keys as follows A M mode 8 1 and FAX mode 8 2 and TEL mode 8 3 and E Caution If you select TEL mode you will not be able to change the reception mode again TEL FAX mode 8 4 and fo SE a Cc lt op Recording a new outgoing message 1 Press 4 and on the telephone 2 When you hear a short beep speak into the telephone to record the new message e The message can be up to 15 seconds long After 15 seconds or earlier if
84. nection Depending on the setting of the receiving machine you will either hear a fax tone or the other person will answer e f the other party answers ask them to press their Start key if you pressed 8 pick up the handset to speak with them This causes the receiving machine to issue a fax tone 5 When you hear the fax tone press T ER Replace the handset e f the transmission is completed successfully the fax will beep once e f an error occurs the fax will beep three times and print a Transaction Report to inform you of the problem see page 117 Note If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display remove the document as explained on page 135 This may occur if the other fax machine doesn t respond properly when you attempt to send the document D E 8 x Oo OL 87 G all book Page 88 Monday September 1 2003 3 46 PM Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can store up to 40 fax or phone numbers in the fax machine for automatic dialling Auto dial numbers are dialled by pressing S until the desired number START SPEICHER appears in the display and then Storing fax and phone numbers for automatic dialling Display FUNKTION p ay 1 Press O once and once lt NEW NUMBER gt 2 Press S once ENTER FAX 3 Enter the fax or voice number by pressing the number keys Up to 32
85. ng the Answering System 4 START SPEICHER Press and speak into the handset to record a message e The outgoing message can be up to 60 seconds long While recording the display will show the time left to record 5 When finished replace the handset or press Machine To listen to the outgoing message D a Ss lt op To listen to the outgoing message follow Steps 1 and 2 of the above procedure and then press WARDERC C Note that the general outgoing message cannot be erased If you need to change it simply repeat the recording procedure Operating the Answering System Activating the answering system To turn on the answering system so that callers can leave messages press AUFLOS N until the arrow in the display points to A M AUFL S TEL FAX EMPFANG De TEUFAX AB The outgoing message will play you can stop playback by pressing STOP It will not be possible to set the reception mode to A M if an outgoing message has not been recorded 65 o NZ ad all book Page 66 Monday September 1 2003 3 46 PM Operating the Answering System Note In A M mode the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call For this reason if a caller pauses for this length of time while leaving a message they will be cut off Number of rings in A M mode Toll Saver function The number of rings on
86. o digit number assigned to the fax job You will not be able to dial any other locations while the message appears 93 d G all book Page 94 Monday September 1 2003 3 46 PM Sending a Fax by Automatic Dialling To stop automatic redialling press Son Under certain conditions for example if a person answers the callon a telephone automatic redialling may stop before three redialling attempts are made Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end This function is called Error Correction Mode ECM ECM is effective for both transmissions and receptions and is only effective when the other fax machine has ECM as well When there is considerable noise on the line you may find that transmission with ECM turned on takes longer than normal If you prefer a faster transmission time you can try turning ECM off 1 Press e once and j twice OPTION SETTING p 2 Press S once and D 4 times ECM MODE w 3 Press S once 1 YES 2 NO The display briefly shows 4 Press to select YES or 2 to your selection then select NO RECEIVE RATIO p 5 Press to return to the date and time display 94 WW all book Page 95 Monday September 1 2003 3 46 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax s memory and sen
87. om its initial setting 0000 On the fax machine Fax machine display 1 Press XV once and once O D DECT SETTING p 2 Press amp once HS ENTRY 3 Press amp once PRESS START KEY Al pesg ene WAITING HS ENTRY 56 N all book Page 57 Monday September 1 2003 3 46 PM amp Registering Cordless Handsets On the cordless handset 5 On the cordless handset hold down 5 BASE 2 Cordless Handset O until the display at right appears The cordless handset 6 onthe cordless handset press display changes as 5 follows each time you 3 times press O 51 REGIST AUTO ri Fax machine display 7 When registration is finished the fax HS 2 REGISTERED machine and cordless handset will show the messages at right Note the number that is assigned to the cordless handset 2 is shown as an REGIST example Cordless handset display De lt __ Press on the fax machine to exit 57 nz G all book Page 58 Monday September 1 2003 3 46 PM Registering Cordless Handsets Programming a system PIN The system PIN is a 4 digit ID number that is used to prevent unauthorized registration of a cordless handset in a fax machine When the system PIN is set to a number other than 0000 the initial factory setting a cordless handset must be registered using custom registration and the correct system PIN must be entered on the cordless handse
88. on 2 Cordless Handset 7 On the cordless handset hold down Cordless handset display 7 a 7 5 BASE a until the display at right appears 2 Press 9 once and once 3 Press once e NONE or the number of the currently selected fax machine appears in the display 4 Enter the number 1 to 4 of the base to be given priority The number is the number that was assigned to the base during custom registration of the cordless handset To select NONE press 6 x Entering a number that has not been assigned will have no effect 5 Press repeatedly to exit 61 ns ee G all book Page 62 Monday September 1 2003 3 46 PM Registering Cordless Handsets Cordless handset display language Use this setting to select the language used in the cordless handset display This setting is selected on the fax machine Fax machine display 1 onthe fax machine press s once ne DECT SETTING and D once gt lt gt lt gt 2 Press S once and D twice HS LANGUAGE gt 3 Press S once 4 Press D or D until the desired language appears in the display 5 START SPEICHER Press 5 6 Press to return to the date and time display i G all book Page 63 Monday September 1 2003 3 46 PM Registering Cordless Handsets Deleting a cordless handset Follow these steps if you need to delete a cordless handset cancel the registration in the fax machine
89. onday September 1 2003 3 46 PM Weight without attachments Approx 2 8 kg Cordless handset specifications Standard Frequency Duplex operation Dimensions Weight Battery Power consumption Initial charging Battery life Battery life in standby mode DECT Digital Enhanced Cordless Telecommunications GAP Generic Access Profile 1 88 to 1 9 GHz TDMA Time Division Multiple Access Width 51 mm Depth 29 mm Height 145 mm Approx 130 g with battery 1 2 V Ni MH battery capacity 630 mAh x 3 pcs min 600 mAh Approx 1 0 W in standby mode Approx 12 hours for initial charge Approx 10 hours 600 minutes at room temp Approx 120 hours with one full charge at room temperature Battery life both normal and in standby mode may vary depending on usage range from base machine and environmental conditions such as temperature As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior notice The performance specification figures indicated are nominal values of production units There may be some deviations from these values in individual units System PIN number Please fill in your system PIN in the space provided below For information on the System PIN number see page 58 WZ Fk all book Page 4 Monday September 1 2003 3 46 PM Important safe
90. py per original To avoid using memory use STANDARD or FINE for the resolution 100 for the enlarge reduce setting and make only one copy per original 6 G all book Page 107 Monday September 1 2003 3 46 PM Making Copies Copy Cut off When making a copy of a document that is longer than the printing paper use the copy cut off setting to select whether the remaining part of the document will be cut off or printed on a second page The initial setting is YES cut off the remainder To change the setting follow the steps below Display OPTION SETTING 1 Press e once and D twice 2 Press once and once COPY CUT OFF p 3 Press S once 1 YES 2 NO The display briefly shows 4 Press to set copy cut off to YES your leian R fe the remaining part of the document j NUMBER OF RING will not be printed or 2 to set copy cut off to NO the remaining part will be printed on a second page 5 Press to return to the date and time display 107 G all book Page 108 Monday September 1 2003 3 46 PM 7 Special Functions Caller ID Requires Subscription to Service Note The Caller ID function is not available in some countries If you subscribe to a caller identification service from your telephone company you can have the fax machine and the cordless handset display the name and number of the caller when you receive a call Important To use this function
91. r information OUT OF AREA The call was made from an area which does not have a caller identification service or the caller s service is not compatible with that of your local phone company WITHHELD Caller information was not provided by the telephone company at the caller s request ew 38 9 2 20 ne Nit 109 WW all book Page 110 Monday September 1 2003 3 46 PM Caller ID Requires Subscription to Service Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function your fax machine will keep information on the most recent 30 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List After you have received 30 calls each new call will delete the oldest call All calls will be erased if you unplug the fax or a power failure occurs Follow the steps below to view the Caller ID List in the display If desired you can immediately dial a number when it appears 7 Press amp twice lt REVIEW CALLS gt 4 2 Press D or D to scroll through the list 3 If you want to dial one of the numbers in the list scroll through the list until the number appears in the display e Fax If you want to send a fax load the START SPEICHER document and then press Dialling and transmission begin Fax STARTISPEICHER g e Voice call If you want to make a voice call p
92. ransmit and receive faxes manually Connecting the power cord Plug the power cord into a 220 230 V 50 Hz earthed 2 prong AC outlet Caution The power outlet must be installed near the equipment and must be easily accessible The machine does not have a power on off switch so the power is turned on and off by simply plugging in or unplugging the power cord a 6 WZ all book Page 18 Monday September 1 2003 3 46 PM Setting Up Connecting the telephone line cord 18 Insert one end of the line cord into the socket on the back of the machine marked TEL LINE Insert the other end into a wall telephone socket Note for Germany In Germany the machine is supplied with a N coded line cable enabling you to use an extension cordless telephone on the same line If you don t have the standard NFN outlet of TELEKOM you can purchase an NFN adapter at your retailer Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most telephone specialty stores About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the m
93. reviously stored number press 2 and go to Step 6 ew 38 9 2 20 ne Nit 5 Enter the number by pressing the number keys max 20 digits 111 48 G all book Page 112 Monday September 1 2003 3 46 PM Caller ID Requires Subscription to Service 6 START SPEICHER Press to store or clear the number STOP 7 Press to return to the date and time display Blocking voice calls 112 With Caller ID turned on you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number In this case when a voice call or a fax transmission comes in from the number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before the second ring To use this function enter the number that you wish to block as explained in Blocking Reception of Unwanted Faxes see page 113 Only one number can be blocked G all book Page 113 Monday September 1 2003 3 46 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify This saves paper by not printing out unwanted junk faxes To use this function follow the steps below to enter the fax number from which you do not wish to receive fa
94. ringer 52 Viewing calls 45 D Date setting 29 Dialling Automatic 41 91 Direct Keypad 92 Normal 37 86 Direct Keypad Dialling 92 Display messages 130 133 Document feeder 83 Document guides 83 Document restrictions 83 Document sizes 82 Document maximum scanning size 82 E ECM Error Correction Mode 94 Extension telephone Using 101 F Fax mode on TAD failure 69 FAX reception mode 31 99 Fax Signal Receive 103 Flash Select setting 34 H Halftone setting 84 Handset 17 Hold 103 Housing cleaning 121 Imaging film replacing 23 Intercom 46 WZ all book Page 140 Monday September 1 2003 3 46 PM Index J Jams clearing 135 136 L Language used in display 35 Letters entering 28 40 89 Line error 124 Loading paper 25 Loading the document 83 Memory transmission 96 Memory substitute reception to 105 Message List 116 Messages Erasing 68 Listening to 67 Listening to remotely 76 Setting allowed time 69 N Normal Dialling 37 86 Number of rings in A M mode 66 Number of rings in FAX reception mode 99 O OGM only mode 70 Outgoing message 64 P Paper jams clearing 135 136 Paper tray extension 19 Paper loading 25 Polling 114 Power cord 17 Print contrast setting 26 140 Print head cleaning 119 120 Priority Call 111 Pseudo Ring Duration 97 R Reception mode A M mode 31 65 FAX mode 31 99 TEL mode
95. s on the telephone e You will hear a short beep and the outgoing message will stop 76 i je G all book Page 77 Monday September 1 2003 3 46 PM Remote Operations 2 Enter your remote code number and then press G 3 While the messages are playing you can do any of the following You will hear a series of beeps equal to the number of messages recorded or one long beep if four or more messages have been received The machine will then play back the messages beeping once at the end of each message When all messages have been played back you will hear a long beep If no messages have been received you will hear a short beep You can either hang up or perform any of the operations described in the following section Other remote operations VETA aa fo a Cc lt ro Repeat To listen to a message a second time press 2 and on the telephone before that message ends To move back to the previous message press 2 and during the first 3 seconds of the current message Skip forward To skip forward to the next message press 5 and on the telephone Stop To stop playback press 0 and on the telephone After this you can enter any of the commands described in the following section Other remote operations Play new messages To listen to only your new messages first stop playback by pressing 0 and and then press 6 and Erase a me
96. s in the feeder press this key to adjust the resolution for faxing or copying page 84 At any other time press this key to select the reception mode an arrow in the display will point to the currently selected reception mode page 31 R key If you are on a Flash type PBX use this key to dial out first press the R key and then dial the number page 86 REC MEMO key Press this key to record an outgoing message phone conversation or memo pages 64 and 68 PLAY HOLD key Press this key to play recorded messages page 67 or to place a call on hold page 103 Display This displays messages and prompts to help you operate the machine o G all book Page 10 Monday September 1 2003 3 46 PM 809 Q 8 10 UP and DOWN arrow keys Enlarge reduce setting When making a copy of a document press these keys to select an enlarge reduce setting page 106 Volume setting When a document is not in the feeder press these keys to change the speaker volume when the key has been pressed or the ringer volume at any other time page 33 FUNCTION key settings Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings Number keys Use these keys to dial numbers and enter numbers and letters when storing auto dial numbers Panel release Press this release to open the operation panel STOP key Press this key to cancel an operation before it is completed
97. sage press ED while the message is playing e To stop playback press Qu 4 When finished press to repeatedly to exit 4 6 G all book Page 56 Monday September 1 2003 3 46 PM Registering Cordless Handsets Registering Cordless Handsets In order to be used a cordless handset must first be registered in the fax machine The cordless handset that came with the fax machine is already registered To register an additional cordless handset follow the steps in Automatic registration or Custom registration on the following pages Use automatic registration when you are only registering the cordless handset in one fax machine and the system PIN number has not been changed from its initial setting 0000 see page 58 This is the easiest method of registration and does not require entering the System PIN number Use custom registration when the system PIN number has been changed to a number other than 0000 The system PIN number must be entered during registration Acordless handset can be registered in up to four fax machines To register the cordless handset in multiple fax machines repeat the custom registration procedure using each fax machine To select which fax machine the cordless handset will normally be used with see page 61 Automatic registration Use automatic registration when you are only registering the cordless handset in one fax machine and the system PIN number has not been changed fr
98. smission conditions If you hear noise or interference while talking on the cordless handset move closer to the fax machine Aluminum sash Metal Reinforced concrete Large metal objects metal structures and thick walls reduce the talking range 22 WW all book Page 23 Monday September 1 2003 3 46 PM Loading the Imaging Film Loading the Imaging Film 2 Av T ID 7p Your fax uses a roll of imaging film to create printed text and images The print head in the fax applies heat to the imaging film to transfer ink to the paper Follow the steps below to load or replace the film The initial starter roll of imaging film included with the machine can print about 30 A4 size pages When replacing the film use a roll of SHARP UX 9CR imaging film One roll can print about 180 A4 size pages Important If the wrong type of film is loaded printing will not be possible Near end of film detection At approximately 3 m from the end of the imaging film approximately 10 pages can still be printed NEAR END OF FILM REPLACE FILM will appear in the display This alerts you that you will soon need to replace the film Correct operation of this function is only guaranteed when SHARP UX 9CR imaging film is used 1 Remove the paper from the paper tray and open the operation panel press 0 If you are loading the imaging film for the first time go to Step 4
99. ssage To erase the message you are currently listening to press 3 and before it ends 77 G all book Page 78 Monday September 1 2003 3 46 PM Remote Operations 4 When you have finished listening to your messages you can do any of the following e Erase all messages Press 3 3 and e Repeat playback Press 7 and e Perform other operations You can enter any of the commands described in the following section Other remote operations e Hang up If you do not erase your messages first they will be saved and any new messages will be recorded after them If you want the machine to resume normal operation immediately press twice before hanging up in some cases particularly when the Transfer function is used the machine may not accept new calls for one or two minutes after you hang up unless you press twice Note You can also call the machine and perform remote operations when the reception mode is set to FAX In this case when you call the machine press E immediately after it answers before you hear the fax tone and then continue from Step 2 above Comments When a remote command is accepted by the machine you will hear one beep If an incorrect command is entered you will hear four beeps In the latter case re enter the correct command When entering a command do not pause longer than 10 seconds between each digit If you do you will hear a 4 beep error signal a
100. t dispose of a battery in a fire or heat a battery The battery may explode Do not let children replace the batteries Do not attempt to recharge a non rechargeable battery Health care facilities and equipment Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction Verify that any personal medical equipment you are using is adequately shielded from external radio frequency energy before using the cordless handset equipment Do not use the cordless handset equipment in health care facilities where such use is prohibited Important This facsimile is only designed for use in the country where approved all book Page 6 Monday September 1 2003 3 46 PM Table of Contents A Look at the Operation Panel 9 1 Installation 15 Unpacking Checklist 2222222 ee 15 Seting Uporni a ee rg rar en 16 Loading the Imaging Film 222 002000 c eee eee ee eee 23 Loading Printing Paper 0 0c ee eee eee 25 Entering Your Name and Fax Number 0005 27 Setting the Date and Time 0 cc ees 29 Setting the Reception Mode 0 0 cee eee eee 31 Volume Adjustment Fax Machine 0 0000 eee 32 Flash Select Setting for PBX 000 e ee eee 34 Setting the Display Language 0000e cece eee 35 2 Using the Cordless Handset 36 About the Cordless Handset System 20000005 36
101. t during registration Follow these steps to program a system PIN in the fax machine To prevent other people from adding or removing cordless handsets without your authorization it is recommend that you change the system PIN toa number other than 0000 Fax machine display 1 onthe fax machine press o once ES and J once DECT SETTING 2 Press once and once SYSTEM PIN 3 Press once OLD PASSWORD 4 Enter the current system PIN 4 digits e The system PIN is initially set to 0000 at the factory e To clear a mistake press 5 START SPEICHER Press 5 6 Enter the new system PIN that you wish to program 4 digits 7 STARTISPEICHER Press 58 N all book Page 59 Monday September 1 2003 3 46 PM amp Registering Cordless Handsets 8 Enter the new system PIN once again for confirmation 9 STARTISPEICHER Press CoD 2 Cordless Handset 10 Press to return to the date and time display Custom registration Use this procedure to register a cordless handset when the system PIN in the fax machine has been set to other than 0000 or when you are registering the cordless handset in multiple fax machines On the fax machine Fax machine display FUNKTION 1 Press once and D once DECT SETTING gt lt gt v 2 Press amp once HS ENTRY 3 Press S once PRESS START KEY 4 Press aa WAITING HS ENTRY On the cordless handset Cordl handset display
102. t loaded in the feeder RINGER LOW e The ringer rings once at the selected level and then the date and time reappear in the display RINGER OFF OK Inia 2 Ifyou selected RINGER OFF OK 2 to START SPEICHER turn off the ringer press Note When the reception mode is set to TEL the ringer will still ring at LOW if turned off Br G all book Page 34 Monday September 1 2003 3 46 PM Flash Select Setting for PBX Flash Select Setting for PBX Note This setting is normally only used in Germany In other countries you can try changing the setting if you encounter difficulty with the default setting If your fax machine is connected to a PBX and the PBX uses the Flash method to connect to an outside line you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or an ISDN line or other high speed line FUNKTION 1 Press O once and D twice Display OPTION SETTING p 2 Pr n n 4ti 5 ess Se once and D times FLASH SELECT 4 3 Press once 1 SHORT TIME 4 Select 4 SHORT TIME if your PBX The display briefly shows line is a normal telephone line your selection then Select 2 LONG TIME if your PBX FAX SIGNAL RX 4 line is an ISDN line or other high speed line 5 Press to return to the date and time display e G all book Page 35 Monday September 1 2003 3 46 PM Setting the Display Language Setting
103. t you misplace it Pick up the fax machine handset Fax machine display INTERCOM A 2 Press on the fax machine and INTERCOM enter the number of the cordless handset that you wish to page Press A y to page all cordless handsets Example 3 3 The selected cordless handset rings e This allows you to locate the cordless handset if you have misplaced it 4 The other person presses O on the cordless handset to answer 5 Talk with the other person When you are ready to end the conversation replace the handset 47 N d WW all book Page 48 Monday September 1 2003 3 46 PM Transferring Calls If a call comes in while the Intercom feature is being used If an outside call comes in while you are using the Intercom feature the person who wishes to take the call should first stop the Intercom call press Yo on the cordless handset or replace the fax machine handset and then answer the outside call press O on the cordless handset or pick up the fax machine handset Transferring Calls You can transfer a call to the fax machine or to a cordless handset Transferring a call from a cordless handset to the fax machine Note It is not possible to talk with the person who answers on the fax machine before transferring a call 1 During the call press gt on the cordless handset the call is put on hold 2 Press 0 to transfer the call to the fax machine e To cancel the
104. the cordless handset to which you wish to transfer the call Press x to page all cordless handsets Example 3 3 The selected cordless handset rings and the other person answers Replace the fax machine handset to complete the transfer e Note You will not be able to hear the sound of the cordless handset ringing through the fax machine handset INTERCOM ER e f nobody answers press a or to return to the initial caller a o o all book Page 51 Monday September 1 2003 3 46 PM Adjusting the Ringing Melody and Volume Adjusting the Ringing Melody and Volume You can select one of six ringing melodies for the cordless handset as well as adjust the ringer volume or turn it off Selecting a ringing melody 2 Cordless Handset 1 Cordless handset display Press 3 times 3 RING 31 MELODY 2 Press once 3 Press O once 4 Enter the number from 1 to 6 of the DONE desired melody or press or until the desired number appears and press O e The selected melody will sound To select a different melody repeat steps 3 and 4 5 Press 4 repeatedly to exit Adjusting the ringer volume Cordless handset display 3 RING 5 1 Press 3 times N all book Page 52 Monday September 1 2003 3 46 PM Adjusting the Ringing Melody and Volume 5 32 VOLUME Press once and then once 3 press D once DONE Press a
105. the name of the number that you wish to edit appears in the display Press gt Edit the name e Press to delete letters hold down to delete all the letters Press the number keys to enter new letters see Step 4 on page 39 e f you do not wish to change the name go directly to Step 7 Press O Edit the number e Press to delete digits hold down to delete all digits Press the number keys to enter new digits e f a pause is required between any of the digits to access a special service C e or an outside line hold down until xx appears G all book Page 44 Monday September 1 2003 3 46 PM Storing and Using Auto Dial Numbers e f you do not wish to change the number go directly to Step 9 9 Press 10 Press repeatedly to exit Deleting an auto dial number If you need to delete an auto dial number follow these steps Cordless handset display en 2 Press 9 and then a 3 Press O e The name of one of your stored auto dial numbers appears 4 Press or until the number that you wish to delete appears in the display 5 Press Q 6 Press repeatedly to exit WW all book Page 45 Monday September 1 2003 3 46 PM Dialing From the Incoming Outgoing Call List Redial Dialing From the Incoming Outgoing Call List Redial The cordless handset keeps a list of the most recent calls that you have made
106. to remove dirt from the scanning glass you can try moistening the swab with isopropyl alcohol or denatured alcohol Take care that no alcohol gets on the rollers 4 Flip down the green levers on each side of the white roller Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolor the machine o Me 6 WW all book Page 122 Monday September 1 2003 3 46 PM Maintenance Replacing the Cordless Handset Batteries Like any other battery the rechargeable batteries will eventually wear out The batteries can normally be used for about two years although this will vary depending on the conditions of use m m or appears in the cordless handset display soon after If you find that 4 the batteries are charged replace them with the following batteries Replacement batteries Use only 1 2 V Ni MH batteries with a capacity of 630 mAhl min of 600 mAh type AAA Caution Danger of explosion if batteries are incorrectly replaced Replace only with the same or equivalent type recommended by the manufacturer Dispose of used batteries according to the manufacturer s instructions 1 Remove the battery cover by pressing on the indentation as shown 2
107. transfer and return to the initial caller press O 3 Press O e When the transfer is complete the display will return to the standby display e f nobody answers within 30 seconds all cordless handset will start ringing If nobody answers within the next 30 seconds the call will be disconnected WW all book Page 49 Monday September 1 2003 3 46 PM Transferring Calls Transferring a call from a cordless handset to another cordless handset During the call press O on the cordless handset the call is put on hold 2 Enter the number of the handset or press amp to page all cordless handsets e To cancel the transfer and return to the initial caller press O 3 Press O e You can speak to the person who answers on the cordless phone When 2 Cordless Handset finished press O to complete the transfer e To complete the transfer without speaking to the person who answers press again e f nobody answers press gt to return to the initial caller 6 N all book Page 50 Monday September 1 2003 3 46 PM Transferring Calls Transferring a call from the fax machine to a cordless handset A INTERCOM Fax machine display 1 During the call press on the ge fax machine PRESS HANDSET e The numbers of cordless handsets that N p i Fax machine display are registered in the fax machine will appear CALL TRANSFER 2 Enter the number of
108. ty information Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service personnel Do not install or use the machine near water or when you are wet For example do not use the machine near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Take care not to spill any liquids on the machine Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and do not install the machine where people may walk on the power cord This machine must only be connected to a 220 230 V 50 Hz earthed 2 prong outlet Connecting it to any other kind of outlet will damage the machine and invalidate the warranty Never insert objects of any kind into slots or openings on the machine This could create a risk of fire or electric shock If an object falls into the machine that you cannot remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously dama
109. ugged into a power outlet Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys unplug the power cord and then plug it in again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents on page 82 127 e 1 2o gt 35 8 re on G all book Page 128 Monday September 1 2003 3 46 PM Problems and Solutions Cordless handset problems Problem Solution The cordless handset does not operate and nothing appears in the display Make sure the batteries are correctly inserted in the cordless handset see page 21 The batteries may be low Place the cordless handset in the charger and let it charge Calls cannot be made or received on the cordless handset Make sure the fax machine is plugged into a power outlet and has power Make sure the telephone line is properly connected to both the TEL LINE socket on the fax machine and the wall jack see page 18 If the telephone line is connected correctly you should hear a dial tone when you pick up the fax machine handset The batteries may be low Place the cordless handset in the charger and let it charge Calls cannot be made or received while the fax machin
110. uring a phone conversation press WIEDERG C When this is done they cannot hear you You can put the handset back in the cradle without breaking the connection When you are ready to speak with the other party again pick up the handset If you did not put the handset back in the cradle press WIFDERG Cy again to resume conversation Optional Reception Settings Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone If you use a computer fax modem to send documents on the same line you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents 1 Press eo once and D twice OPTION SETTING gt Display o gt 2P d Sti 38 A ress once and T 5 times FAX SIGNALRX 4 3 ot ite 3 Press S once 1 YES 2 NO The display briefly shows 4 Press to turn on the function or your ENN han 2 to turn it off CALLER ID 4 5 Press to return to the date and time display 103 G all book Page 104 Monday September 1 2003 3 46 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed
111. xes One fax number can be entered FUNKTION Fi Biene 1 Press once and D 3 times ENTRY MODE 2 Press S once and D twice ANTI JUNK gt 3 Press S once 1 SET 2 CLEAR 4 Press to store an Anti Junk number or 2 to clear a previously stored number if you are clearing a number go to Step 6 5 Enter the fax number by pressing the number keys max 20 digits 6 START SPEICHER Press 7 press to return to the date and time display ew 38 9 2 20 ne Ni 113 G all book Page 114 Monday September 1 2003 3 46 PM Polling Requesting a Fax Transmission Polling Requesting a Fax Transmission Polling allows you to call another fax machine and have it send a document to your machine without operator assistance In other words the receiving fax machine not the transmitting fax machine initiates the transmission Dial the fax machine you want to poll using one of the following methods e Enter the full number using the numeric keys q e Pick up the handset or press O and dial the full number Wait for the fax answerback tone e f the number has been stored for automatic dialling press S or Ca until the name or number of the other party appears in the display 2 Breas KOPIE HILFE ABRUF 114 e f you used the handset replace it when POLLING appears in the display Reception will begin N all book Page 115 Monday September 1 2003 3 46 PM PBX op

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