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Sharp MX-M283 Quick Guide

1. 5 Adding margins Margin Shift Use this function to shift the image on the copy to create binding margins This function is convenient when you will be binding the copies with a string or placing them in a binder Erasing peripheral shadows Erase Use this function to erase peripheral shadows that occur when making copies of books and other thick originals Copying each facing page of a bound document Dual Page Copy Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet In addition two facing pages can be copied to each side of one sheet of paper Making copies in pamphlet format Pamphlet Copy Use this function to make copies that can be folded into a pamphlet Pamphlet copy makes it easy to create pamphlets When a saddle stitch finisher is installed the output is automatically folded at the center and stapled Copying a large number of originals at once Job A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder 1 The job build function lets you divide the stack of originals into sets feed each set and copy the sets as a single job Using two machines to make a large number of copies Tandem Copy You can divide a copy job between two machines connected to the same network 2 sets This saves considerabl
2. 18 PART NAMES AND FUNCTIONS 5 6 1 Automatic document feeder This automatically feeds and scans multiple originals Both sides of 2 sided originals can be scanned at once 2 Document feeder tray Place the originals in this tray when using the automatic document feeder 3 Operation panel 4 Output tray center tray Copy jobs and print jobs are delivered to this tray When a finisher or saddle stitch finisher is installed the output tray center tray cannot be used b Saddle Stitch Finisher This can be used to staple output The machine is also equipped with the staple function which folds paper and staples it at the center and the fold function which folds paper in half A punch module can be installed to punch holes in output 6 Finisher large stacker This can be used to staple output 2 3 EX 8 9 10 11 12 7 Punch module This is used to punch holes in output 8 Tray 1 Tray 2 Up to 500 sheets of paper 21 Ibs 80 g m can be loaded in each tray 9 Tray 3 when a stand 1 x 500 sheet paper drawer or stand 2 x 500 sheet paper drawer is installed This holds paper Up to 500 sheets 21 Ibs 80 g m of paper can be loaded 10 Tray 4 when a stand 2 x 500 sheet paper drawer Is installed This holds paper Up to 500 sheets 21 Ibs 80 g m of paper can be loaded 11 Tray 5 when a large capacity tray is installed
3. J Select settings in the touch panel 1 Touch the Paper Select key 2 8 x11R lg 84x14 lg 2 Touch the paper type key of the bypass tray Here the Plain key has been touched ass Tr 8 x11 2 3 Touch the Heavy Paper key Bypass Tray Type Size Setting Select the paper type 1 Plain Pre Printed Recycled Letter Head 2 Pre Punched Color Thin Paper Labels aper 28 lbs bond 110 lbs index 106 209 g m 27 Select settings in the touch panel Continued 4 Touch the Auto Inch key b Touch the OK key 12x18 A3W 11x17 84x14 Auto Inch 84x11 8x11R 54x8 R T4x104R A3 A4 B4 B5 4 12x18 A3 A4 A4R A5R Hs B5R 216x330 8x13 11x17 8 x11 6 Touch the bypass tray key 7 Touch the OK key 4 Set the number of copies and then press the START key Correct sets Cancel scanning Cancel copying To select paper touch the Paper Select key or the image of the machine in the base screen of copy mode Touch a key to select a tray A Touch to select one of trays 1 to 4 B Touch to select the bypass tray C Touch to set the type of paper in the bypass tray D Touch to select tray 5 large capacity tray Bvoass Trav 85x11 B Plain 1 ra Large Capaci 28 SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original im
4. 2 Select settings in the touch panel 1 Touch the Resolution key 5 1 cB pvr 2 Touch the 300X300dpi key 3 Touch the OK key 100X100dpi 200X200dpi 300X300dpi 600X600dpi Select the destination and then press the START key Cancel scanning 82 CHANGING THE FILE FORMAT The file format file type and compression method for sending a scanned image is specified when the destination is stored in a one touch key however you can change the format at the time of transmission The procedure for sending a scanned image in TIFF format is explained below The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down N 2 Select settings in the touch panel 1 Touch the File Format key 200X200dpi ress Revie z PDF a 1 cB nono a NC 2 Read the displayed message and touch the a mm OK key 3 Change the mode to Color Grayscale mode Scan File Format 4 Touch the TIFF key 5 Touch the High key rores This sets the compression to high 6 A higher compression ratio creates a smaller file size POF se B 6 Touch the OK key 4 S BEEN auicm 5 Programmed __Jseecities Pages per File 9 bd a Select th
5. The Resend key can be touched to transmit to one of the eight most recent destinations used for transmission Resending is not possible in some cases such as when an image is sent using a one touch key for a group 1 Touch the Resend key eS 1 key use ven sm 1 bAddress Book Original Beans EE Send Direct TX Exposure Sub Address Resolution Standard Address Review Special Modes File Quick File 57 Q Auto Reception Fax Memory 100 um 2 Touch the key of the desired destination The destinations that appear also include Scan to Jes E mail and Internet fax destinations No 03 2 No 04 ppp ppp No 05 amp lkEE EEE No 06 rrr FFF Speed dialing When you store an individual key or a group key a 4 digit search number is assigned to the key You can select a destination using the key and the 4 digit search number To check a search number print the appropriate list in the sending address list menu in the system settings Q Ready to send 1 Touch the key Original Scan EB Send Resolution Standard naaress Review Special Modes Q amp Auto Reception Fax Memory 100 1 2 Enter the 4 digit search number with the numeric keys Enter search number 0001 1000 Scan 2 tee Fax Fax bAddress Book Scar _sub address Standard S
6. Printing the date or stamp on copies Stamp Use this function to print the date a stamp the page number or text on Date print Stamp copies CONFIDENTIAL In addition specific text can be added to a copy as a watermark Page number Text 1 Planning Meeting 2 3 Repeating photos on a copy Photo Repeat Use this function to print up to 24 copies of one photo on one sheet of paper Water mark Creating a large poster Multi Page Enlargement Use this function to enlarge a copy image and print it using multiple sheets of paper The sheets of paper can be attached together to form one large Inverting the image Mirror Image Use this function to make a copy that is a mirror image of the original Copying an 11 x 17 size original without cutting off the edges 11x17 Full Bleed Use this feature to make a full size copy of an 11 x 17 original on 12 x 18 paper so that the edges are not cut off The original must be placed on the Y a document glass Copying in the center of the paper Centering Use this function to position the copy image at the center of the paper This is convenient when the image is reduced or copied onto paper that is larger than the original Reversing white and black in a copy B W Reverse This function reverses black and white in a copy to create a negative image Use this function to save toner when copying an original with larg
7. 91 7T NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods The network scanner function has the following modes Scan modes To send an image to an e mail address use Scan to E mail To upload an image to an FTP server use Scan to FTP To send an image to a shared folder on your computer use To process an image in a specific application use Scan to Desktop 22 42 5 Scan the original yup N and then USB memory mode Use this mode to save an image to USB memory 7 Internet fax mode Use this mode to send a fax via the Internet The machine supports Direct SMTP PC scan mode Use this mode to scan a photo while making corrections on your computer A TWAIN compliant software application can be used Data entry mode Use this mode for an application linked document solution e Modes that can be used will vary depending on your model and the expansion kits that are installed e The explanations in this manual are centered on the Scan to E mail function of scan mode Operation Guide 5 SCANNER INTERNET FAX 78 BASE SCREEN OF SCAN MODE Touch the IMAGE SEND key in the touch panel to open the base screen of scan mode If the scan screen does not appear touch the Scan tab Select various scan settings in the base screen 8 1
8. Correct a mistake Select settings the touch panel 1 3 1 Touch the Address Book key PAddress Book 2 Touch the one touch key in which the desired emm S destination is stored e ccc Jes DoD To change the number of one touch keys displayed in 2 S rs t the screen touch the 5 IE 5 key Select 5 10 or hi aac HHH HHH J 1 5 keys sub address IBDE A 8 JJJ JJJ seas pcs psc or Fe scd ES 3 Touch the To key Auto Reception Pax Menory 1008 4 Touch the Address Review key 70 Address Review Select settings in the touch panel Continued 5 Check the destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key 4 Press the START key Cancel scanning 71 SPECIAL FAX MODES The special modes can be used for a variety of special purpose fax transmission jobs The following pages show the types of fax transmissions that can be performed The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page
9. 2 Touch the key of the desired job program After selecting the job program set the number of copies and press the START key to begin copying Deleting a job program 2 3 1 Press the P key 20 00 G9 0 6 2 Select settings in the touch panel 1 Touch the Store Delete tab 2 Touch the key of the job program that you wish to delete Touch a key that is highlighted Keys that have a job program stored are highlighted 3 Read the displayed message and touch the Delete key 4 Touch the Exit key 36 SPECIAL MODES The special modes can be used for a variety of special purpose copy jobs This section introduces the types of copies that can be made with the special modes The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Margin Shift as an example For the procedures for using the special modes see SPECIAL MODES in 2 COPIER in the Operation Guide Special modes To use a special mode open the special modes menu and touch the key of mode that you wish to use The menu consists of two screens Use the pn keys to switch between the screens PEG Touch the Special Modes key in the base screen to i open the special modes menu
10. A Scanned data is automatically stored in the quick file folder Do not store confidential data to the folder 2 Set the number of copies and then press the gt START key The file is stored on the hard drive at the same time as the copy is made 0000 0600 Correct sets Cancel scanning Cancel copying 96 APPENDING INFORMATION WHEN STORING A FILE File As an example the procedure for using File while copying is explained below Unlike Quick File a file name user name and folder can be specified when saving a file The side to be scanned must be face up 1 Place the originals l When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel Select settings in the same way as when making a regular z copy AUF Y 1 Touch the File key 2 Touch the User Name key ser n 2 Copy 04042010 112030AM ain 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key A text entry screen appears Enter a file name 6 Touch the Stored to key 97 98 Select settings in the touch panel Continued 7 Touch the User 1 key 8 Touch the OK key 9 Touch the OK key Set the number of copies and then press the START key The file is stored on the hard drive at the same time as the copy is made Correct se
11. CONVENIENT SCANNER FUNCTIONS eeeeeeeeeeeee nnn n nnn 91 Document filing DOCUMENT FILING aya a Spee Rm EORR CR Ben RR de calo cr Enn Boi e 94 QUICKLY SAVING A JOB Quick File 00 00 cee ee 96 APPENDING INFORMATION WHEN STORING A FILE File 97 SAVING A DOCUMENT ONLY Scan to 99 PRINTING A SAVED FILE 2 522 DOT ERU BUSES iR ME BUS mace 100 SYSTEMSEFTHNGOS b saci ESV P a GV ieee eee a Cad vs 102 SYSTEM SETTINGS MENU ma eub Ro Ro eus M end sm Meier d aed s 104 Troubleshooting FREQUENTLY ASKED QUESTIONS 0 00 ccc rh nnn 108 REMOVING MISFEEDS Id PUR OUR UE SIDA D S ate a RC QU M 112 Before using the machine This section provides general information about the machine including the names and functions of the parts of the machine and its peripheral devices and the procedures for placing originals and loading paper gt PART NAMES AND 8 P OPERATION 10 P USING THE TOUCH 12 P USER 14 P HOME 15 gt IMAGE CHECK FUNCTION PREVIEW 16 P PLACING 5 17 P CHANGING PAPER IN A
12. Mode select keys COPY key IMAGE SEND key DOCUMENT FILING key To use the copy function touch this key To use the scan or fax When you wish to print or send a file to switch to copy mode Keep your finger function touch this key to stored on the hard drive touch this on the COPY key to view the machine s switch to image send mode key to switch to document filing total page use count and amount of toner mode remaining EE T Job Status Special Modes BD 020 015 D 005 000 Waiting 010 000 Waiting D 010 000 Output Exposure Auto 11 amp File Quick File 1005 Auto Paper Select Auto 11 Preview Waiting System display When the mode of the machine is changed the base screen of the newly selected mode appears Functions can be selected and settings checked in the base screen This shows the brightness adjustment key for the touch panel the entry mode when text is entered and other items Using general keys Special Modes Job Settings Print Number of Selected Files 5 mE Dual Page Margin Shift Erase Copy Number of Prints Job E Tandem 17 999 Print and Delete the Data Covers Inserts READER Multi Shot 580 Y a Inserts i Print and Save the Data Beck Copy Tab Casy Camel Shot 2 Apply the Number from Stored Setting of Each Job 1 When the displaye
13. SHARP DIGITAL MULTIFUNCTIONAL SYSTEM Quick Start Guide Keep this manual close at hand for reference whenever needed MODEL MX M283N MX M363N MX M453N MX M503N Before using the machine Functions of the machine and procedures for placing originals and loading paper Copying Using the copy function Printing Using the printer function Faxing Using the fax function Scanning Using the scan function Document filing Storing jobs as files on the hard drive System settings Configuring settings to make the machine easier to use Troubleshooting Frequently asked questions and how to clear paper misfeeds OPERATION MANUALS AND HOW TO USE THEM 3 printed manuals and a manual in PDF format are provided with the machine Printed manuals To learn the parts of the machine and how to use them To load paper Before using the machine page 7 Quick Start Guide this manual To make a copy Copying page 23 To print a file Printing page 45 To send a fax Faxing page 57 This manual provides easy to understand explanations of the To send a scanned image functions of the machine in a To use Internet fax single manual Scanning page 77 The explanations in this manual What is document filing focus frequently used 1 What is it used for functions For special functions Document filing page 93 troubleshooting and detailed procedures for using the What are the sys
14. 2 me 4 Touch the desired send size key example 11 17 5 Touch the OK key anua ao mmm 5 8x13 213x330 4 40 84x11 84x14 on 6 Touch the OK key sl 6 Scan Size Auto 80 11 ilalesatg Image Orientatio n 2 Sided 2 Sided LES 60 2 2 3 Enter the fax number of the first destination Correct a mistake 506 4 Press the START key Cancel scanning 61 CHANGING THE EXPOSURE The exposure can be changed as appropriate for the darkness or lightness of the original The following example explains how to darken light colors in an original to make the image clearer The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 1262724 side to be scanned face down 2 Select settings in the touch panel a BEG 9 Cose So 1 Touch the Exposure key a 1 25 s 2 Touch the Manual key 3 Touch the 5 key to darken the exposure 5 levels are available for the exposure Darken light originals with the key and lighten dark originals with the 4 key 4 Touch the OK key Enter the fax number of the receiving fax machine and press the START key Correct mistake Cancel scanning 62 CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original
15. Depending on how the machine Bos d administrator has configured the system settings an e mail address may also be used for authentication User Authentication Auth to Login Locally Logging out When you have finished using the machine log out Logging out prevents unauthorized use of the machine How to log out You can log out from any mode of the machine by pressing the LOGOUT key 69 However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the LOGOUT key G9 functions as a numeric key at this time If a preset duration of time elapses after the machine is last used the auto clear function will activate When auto clear activates logout automatically takes place 14 HOME SCREEN When the HOME key is pressed on the operation panel the home screen appears in the touch panel Mode selection keys appear in the home screen These keys can be touched to open the base screen of each mode The My Menu key can be touched to display shortcuts to functions stored in My Menu 1st screen 2nd screen 1 2 3 1 E E FILING E Nm NE NE NE EN UN A Total Count Address Control Document Filing Paper Tray Settings Control 04 04 2010 11 40 5 6 7 1 Mode select keys 5 Title Use these keys to switch between copy image send This shows the t
16. FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 30 gt ENLARGEMENT REDUCTION Preset Ratios gt STORING COPY OPERATIONS Job Programs 35 P SPECIAL MODES 37 gt SELECTING A SPECIAL 38 P CONVENIENT COPY 39 23 BASE SCREEN OF COPY MODE Touch the COPY key in the touch panel to open the base screen of copy mode Select copy settings in the base screen 6 OMARA to scan for copy 1 d d Auto ni S i 3 8Xx1l co 4 11x17 2 T Original 3 COPY Ratio 100 4 5 Auto 84x11 1 Output display When one or more output functions such as sort group staple sort or saddle stitch have been selected this shows the icons of the selected functions 2 Exposure key This shows the current copy exposure and exposure mode settings Touch this key to change the exposure or exposure mode setting 3 Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio 4 Original key Touch this key to enter the original size manually When an original is placed this key shows the automatically detected original size If the original size is set manually the set size appears 5 Paper Select key Touch this key to change the paper tray that is used The tray paper size and paper type will
17. Up to 3500 sheets 21 Ibs 80 g m of paper can be loaded When a stand 1 x 500 sheet paper drawer is installed this is tray 4 12 Finisher This can be used to staple output A punch module can be installed to punch holes in output Peripheral device For more information see PERIPHERAL DEVICES in 1 BEFORE USING THE MACHINE in the Operation Guide 13 14 15 16 13 Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder 14 Keyboard This is a keyboard that is incorporated into the machine When not used it can be stored under the operation panel Use the keyboard to enter a password file name or other text 15 Main power switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the on position 17 18 19 16 Front cover Open to replace a toner cartridge 17 Bypass tray Special types of paper can be fed from the bypass tray 18 Exit tray unit right tray When installed output can be delivered to this tray 19 USB connector type A This is used to connect a USB memory or other USB device to the machine Peripheral device For more information see PERIPHERAL DEVICES in 1 BEFORE USING THE MACHINE in the Operation Guide OPERATION PANEL Image send indicators LINE indicator This lights up during transmission or reception in fax
18. such as text or photo the size of the text and the darkness of the image The following example explains how to set the resolution to Fine and Half Tone when sending an original with small text The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Resolution key Resolution tandard W Spe 1 ies i 2 Touch the Fine key The resolution increases producing a clearer image in the following order Standard Fine Super Fine Ultra Fine 3 Touch the Half Tone key Select Half Tone for a photo or illustration with shading to further improve the image Half Tone cannot be selected when Standard is selected 4 Touch the OK key Enter the fax number of the receiving fax machine and press the START key Correct a mistake Cancel scanning ALL 0000 2 63 STORING A FAX NUMBER You can store fax numbers in one touch keys One touch keys Group key Stored fax numbers can be retrieved quickly and easily If you frequently send faxes to the same group of fax machines the 000 000 0000 amp Corp numbers of those fax machines can be stored as a group multiple fax 000 000 0000 000 000 0000 numbers can be stored in one key 000 000 0000 000
19. 1005 1st screen Special Modes 2nd screen Image edit menu screen Special Modes Image Edit Mirror Image 1 1 Original When special mode key encircled by is touched the key is highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode Note that the keys that appear will vary depending on what peripheral devices are installed SELECTING A SPECIAL MODE The procedure for selecting settings for Adding margins Margin Shift is explained below as an example Although the specific settings for each special mode vary the general procedure is the same The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Special Modes key 2 Touch the Margin Shift key Shifting the left margin by 3 4 will be explained as an example 3 Select 3 4 for the front side and 3 4 for the reverse side using the gt J keys The margin shift position is initially set to Right To change the position to Left or Down touch the Right Left Down i EN corresponding key 4 Touch the OK key Set the number of copies and then press the START key Correct sets Cancel scanning Cancel copying 38
20. 2 ED bAddress Inaeeneimete lieb Original Scan Fax USB Mem Scan PC Scan x ien 4 e Send Settings Address Review File Format m PDF 5 0 gus 1 Quick File Special Modes i 7 1 Send mode tabs Use these keys to change the mode of the image send function To switch to scan mode touch the Scan tab 2 Address Book key Touch this key to use a one touch key or a group key When the key is touched the address book screen appears 3 Address Entry key Touch this key to manually enter a destination address instead of using a one touch key 4 Send Settings key Touch this key to select or enter the subject file name sender name or message text which have been previously stored in the Web page b Customized keys The keys that appear here can be changed to show settings or functions that you prefer 6 Preview key Touch to check the image that will be sent in the touch panel before transmission 6 2e Preview 10 11 7 27 key Touch this key to specify a destination using a search number 4 digit number assigned to a destination when it is stored 8 Resend key Next Address key The destinations of the most recent eight transmissions by Scan to E mail fax and or Internet fax including Direct SMTP addresses are stored To select one of these destinations touch the de
21. 2 Select settings in the touch panel 1 Touch the Special Modes key 2 Touch the Erase key The erase settings will be configured to erase a width of 3 4 around the edges of the original 3 Set the erasure width to 3 4 with the vw 4 keys The erase area is set to Edge Erase by default To select Center Erase Edge Center Erase or Side Erase touch the appropriate key 4 Touch the OK key Enter the fax number of the receiving fax machine and press the START key Cancel scanning 73 CONVENIENT FAX FUNCTIONS Erasing peripheral shadows Erase Use this function to erase peripheral P 9 57 With erase shadows that occur when faxing books Transmission With erase and other thick originals f Sending the left and right pages of a bound document as two separate pages Dual Page Scan Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages m lS N Transmission Sending two original pages as single page 2in1 Use this function to reduce two original Sh T5577 Transmission pages to half their size and send them as a single page Sending the front and reverse sides of a card asa single page Card Shot Use this function to send the front and reverse sides of a card as a single page in Front a single transmission
22. A SPECIAL MODE 73 gt CONVENIENT FAX FUNCTIONS 74 57 BASE SCREEN OF FAX MODE Touch the IMAGE SEND key in the touch panel to open the base screen of fax mode If the fax screen does not appear touch the Fax tab Select fax settings in the base screen Q Ready to send Speaker Resend Q 9 1 Scan Internet Fax Fax vss Mem Scan PC Scan 2 gt scares B9 5 4 O Sub Address 5E 7 1 Send mode tabs Use these tabs to change the mode of the image send function To switch to fax mode touch the Fax tab 2 Address Book key Touch this key to dial using a one touch key or group key When the key is touched the address book screen appears 3 Direct TX key Touch this key to send a fax by direct transmission When the Direct TX key is not highlighted normal transmission memory TX mode is selected 4 Sub Address key Touch this key to enter a sub address and passcode for F code transmission b Customized keys The keys that appear here can be changed to show settings or functions that you prefer 6 Preview key Touch to check the image that will be sent in the touch panel before transmission 7 key Touch this key to retrieve a destination using a search number 4 digit number assigned to a destination when it is stored 8 Speaker key Pause key Space key Touch this
23. A text entry screen will appear Enter the e mail address of the recipient and touch the OK key 4 Press the START key P 80 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original The procedure for darkening the exposure and setting the original image type to Text Prtd Photo is explained below The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Exposure key 2 Read the displayed message and touch the OK key 3 Touch the Text Prtd Photo key 4 Darken light colors with the key 5 levels are available for the exposure Darken light originals with the key and lighten dark originals with the d key 5 Touch the OK key Select the destination and then press the START key Cancel scanning 81 CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type This section explains how to set the resolution to 300X300dpi which creates a clearer image than the default resolution The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down MISES QN 651778555
24. Address text box A text entry screen appears Enter the E mail address that you want to store 9 Touch the OK key The items in the above step must be entered For details on items entered see 7 SYSTEM SETTINGS in the Operation Guide When sending the same document or image to multiple destinations it is convenient to store a destination group For details on storing groups see 7 SYSTEM SETTINGS in the Operation Guide 85 CONVENIENT TRANSMISSION METHODS One touch sending resending and other convenient transmission functions that make it easy to send an image are available One touch key A destination stored in a one touch key can be retrieved by a simple touch of the key 1 Touch the Address Book key can auto o Send Auto 1 m Send Settings Resolution 200X200dpi i File Format JM ress Revie Color Mode 2 Preview 57 2 Touch the key in which the desired destination Is stored imm 2 ENS RR j To change the number of one touch keys displayed in 3 the screen touch the key Select 5 10 or 15 keys 3 Touch the To key Sanaa If an e mail address is stored in the one touch key select To or Cc to specify the type of recipient after selecting the key 86 Resending The Resend key can be touched to send an image to one of the most recent 8 transmission destinations
25. Resending is not possible in some cases such as when an image is sent using a one touch key for a group 7 to send Resend 1 200X200dpi iii File F Mono2 Preview 057 USB Mem Scan 84x11 Send Address Entry Send Settings Address Review Quick File 2 No 01 amp AAA AAA 2 0006666 No 02 BBB BBB No 04 2 DDD DDD No 05 amp QEEE 2 No 06 B FFF FFF No 07 1666 GGG No 08 amp HHH HHH Search number sending 1 Touch the Resend key Touch the key in which the desired destination Is stored The destinations that appear also include fax and Internet fax destinations When you store an individual key or a group key a 4 digit search number is assigned to the key You can select a destination using the key and the 4 digit search number To check a search number print the appropriate list in the sending address list menu in the system settings Paccress original scan ED Send Address Review File Format PDF Preview Resolution 200X200dpi Color Mode Special Modes amp 1 Ka Enter search number 0001 1000 Scan 2 Fax Send Settings Resolution 200X200dpi paaress Review File Format cM ror Color Mode m Mono2 rine Special Modes 2 Eu e 1 Touch the key Enter the 4 digit search number with the numeric keys
26. appear The tray images in the paper size display can be touched to open the same screen 24 2 8 X11R Paper Select 7 EmE ae 9 ss c S 10 11 Auto 84x11 Preview j 13 Plain 6 Original feed display This appears when an original is inserted in the automatic document feeder 7 Paper select display This shows the size of paper loaded in each tray and the amount of paper remaining I The selected tray is highlighted The tray that is feeding paper is indicated in green Do not pull out a tray while paper is being fed from the tray This will cause a paper misfeed 8 Number of copies display This shows the number of copies set 9 Special Modes key Touch this key to select special modes such as Margin Shift Erase and Dual Page Copy 10 2 Sided Copy key Touch this key to select the 2 sided copying function 11 Output key Touch this to select an output function such as sort group offset staple sort saddle stitch punch or fold 12 Customized keys The keys that appear here can be changed to show settings or functions that you prefer 13 Preview key Touch to view a preview image of a copy in the touch panel before printing the copy MAKING COPIES This is the most basic procedure for making copies 1 sided original 1 sided copy TUER 1 Touch the COPY key The base screen of copy mode appears The si
27. being used to feed paper and the job status appear This can be touched to show the job status screen Jobs are displayed as a list of touch keys The on job keys appear in the order that they will be run A job key can be touched to select it 2 es 0312345678 002 000 Waiting Complete E Q 0312345678 002 000 Waiting 4 copy 002 000 Waiting A selected job can be given priority and run ahead of other jobs or a job waiting in the queue can be canceled Stop Delete 13 USER AUTHENTICATION When user authentication is enabled in the system settings you must log in before using the machine User authentication is initially disabled When you have finished using the machine log out User authentication methods There are two methods for performing user authentication login by user number and login by login name and password Ask the administrator of the machine for the information that is required to log in For details on user authentication see USER AUTHENTICATION in 1 BEFORE USING THE MACHINE in the Operation Guide Login by user number This method requires that you log in by entering your user number 5 to 8 digits which is stored in the system settings of the machine User Authentication Login by login name and password This method requires that you log in by entering your login name password and the login destination which are stored in the system settings of the machine
28. function Copy Fax Print ey fen Scan Files that you want to store for later use Store and manage Store quickly and easily Using Quick File you can easily When File is used a user name Use Scan to HDD to store a copy or send a document and and file name can be appended document on the hard drive store the document data on the to the stored file You can also without performing printing or hard drive at the same time select which folder the file is transmission Like File a user stored in for easy file name file name and folder can management be specified Quick File Folder Main Folder Custom Folder Files saved with Quick File are If a folder is not specified when a file is saved with File or Scan to HDD stored in this folder the file is stored in the main folder In addition to the main folder files can be saved in custom folders Custom folders are created in the system settings Stored files can be printed or transmitted whenever needed A file that has been stored using the printer driver cannot be transmitted 94 The document filing function is convenient in these situations You prepared copies of a many page handout for a meeting but the number of participants suddenly increases and you need to quickly prepare more copies of the handout Document filing is convenient It takes time to scan all of the pages of the handout And the copy settings must be selected again In thi
29. the message A misfeed has occurred will appear in the touch panel and printing and scanning will stop In this event touch the Information key in the touch panel When the key is touched instructions for removing the misfeed will appear Follow the instructions When the misfeed is cleared the message will automatically clear The blinking WF mark in the image at left indicates the approximate position of the misfeed Misfeed location Touch the Information key to display the following Screen IN A misfeed has occurr l A Instructions for removing the misfeed appear here i Misteed Removal Open the center cover and remove the misfed originals A B Animation showing what to do C Display the previous screen or the next screen D This closes the information screen The information screen cannot be closed until the misfeed is removed e While the message appears printing and scanning cannot be resumed f the message does not clear even after the misfeed has been removed the causes below are possible Check once again The misfeed was not correctly removed A torn piece of paper remains in the machine cover or unit that was opened or moved to remove the misfeed was not returned to its original position For detailed procedures for removing misfeeds see REMOVING MISFEEDS in 8 TROUBLESHOOTING the Operation Guide 112 Please note For information on you
30. using Erase as an example For the procedures for using the special modes see SPECIAL MODES in 4 FACSIMILE in the Operation Guide Special modes a ERE pe To use a special mode open the special modes ENS ee menu and touch the key of mode that you wish to e use The menu consists of two screens Use the Direct TX Exposure Auto e keys to switch between the screens Standard Touch the Special Modes key in the base screen to open the special modes menu Fax Memory 100 1st screen 2nd screen Fax Special Modes Fax Special Modes Mixed Size y Original When a special mode key encircled is touched the key is highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode The keys that appear will vary depending on what peripheral devices are installed 72 SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below The settings that must be selected vary for each special mode however the general procedure is the same The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down
31. 000 0000 000 000 0000 amp 600 000 6005 Storing an individual key SYSTEM S 1 Press the SYSTEM SETTINGS key 2 Select settings in the touch panel 1 Touch the Address Control key 2 Touch the Address Book key EE E 3 Touch the Add New key FFF FFF HHH HHH m JJJ JIT 4 Es ABCD EFGH IJKL MNOP orstu 2 ete B 64 Select settings in the touch panel Continued 4 Select Fax from the Address Type select box 5 Touch the Address Name text box A text entry screen appears Enter the name of the destination 6 Touch the Initial text box A text entry screen appears Enter search characters for the destination 7 Touch the scroll bar to move the screen 8 Touch the Fax Number text box A text entry screen appears Enter the fax number that neniesion spesa 3 6 re E you wish to store 9 Touch the OK key The items in the above step must be entered For details on items entered see 7 SYSTEM SETTINGS in the Operation Guide When sending the same document or image to multiple destinations it is convenient to store a destination group For details on storing groups see 7 SYSTEM SETTINGS in the Operation Guide 65 FORWARDING RECEIVED FAXES Fax Data Forward When the machine cannot print because it is out of paper or out of t
32. 87 SENDING THE SAME IMAGE MULTIPLE DESTINATIONS Broadcast Transmission The same image can be sent to multiple scan mode Internet fax mode and fax mode destinations in a single operation If you frequently send images to the same group of destinations it is recommended that you store those destinations as a group in a one touch key The procedure for selecting multiple destinations stored in one touch keys and sending an image to those destinations is explained below The side to be scanned must be face up CAE n 200X200dpi File Format nl PDF Color Mode Mono2 Special Modes a ondition Add 5 S EEE EFE rrr O QQ FFF D 2 D a HHH HHH re ABCD EFGH IJKL MNOP QRSTU VWXYZ etc review Eg Auto Reception Fax Memory 100 88 1 Place the originals When using the document glass place the original with the side to be scanned face down 1 2 3 4 5 6 Select settings in the touch panel Touch the Address Book key Touch the one touch key in which the desired destination is stored To change the number of one touch keys displayed in the screen touch the 5 i key Select 5 10 or 15 keys Touch the one touch keys of the additional destinations to which you want to send the image Touch the To key Touch the Address Review key Check the
33. END 1 4 04 2010 uc Name 2 04 04 2010 J Lt Job Settings Print 100 Select the file and print it 1 2 3 4 5 Touch the DOCUMENT FILING key Touch the Main Folder key Touch the key of the file that you wish to retrieve Touch the Switch Display key to display the switch display screen Touch the Thumbnail key in the switch display screen to display thumbnail images in the file keys Touch the Print key Touch the Image Check key to check the content of a file Touch the Print and Save the Data key When Print and Save the Data is selected the file is saved after printing To delete the file after printing it select Print and Delete the Data System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace This section briefly introduces several of the system settings For detailed explanations of the system settings see 7 SYSTEM SETTINGS in the Operation Guide gt SYSTEM SETTINGS gt SYSTEM SETTINGS MENU 101 SYSTEM SETTINGS The date and time can be set fax and scan destinations can be stored document filing folders can be created and various other settings related to the operation of the machine can be configured in the system settings Screen The procedure for opening the system settings screen and the items in the screen
34. F format Adobe Reader or Acrobat Reader of Adobe Systems Incorporated is required Adobe Reader can be downloaded from the following URL http www adobe com CHECKING THE IP ADDRESS To check the IP address of the machine print out the all custom setting list in the system settings SYSTEM SYSTEM 1 Press the SYSTEM SETTINGS key 2 Select the all custom setting list in the touch panel 1 Touch the List Print User key 2 Touch the Print key to the right of All Custom Setting List The IP address is shown in the list that is printed ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network the machine s built in Web server can be accessed from a Web browser on your computer Opening the Web pages Blank Page Windows Internet Explorer Access the Web server in the machine to open the Web pages 7 i Blank Page Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine Recommended Web browsers Internet Explorer 6 0 or higher Windows Netscape Navigator 9 Windows Firefox 2 0 or higher Windows Safari 1 5 or higher Macintosh The Web page will appear The machine settings may require that user authentication be performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user a
35. PECIFICATIONS 1 Tray 1 2 Tray 2 3 Tray 3 4 Tray 4 5 Tray 5 large capacity tray 6 Bypass tray Print side face up or face down Paper is loaded with the print side face up or face down depending on the paper type and tray Trays 1 to 4 Load the paper with the print side face up However if the paper type is Pre Printed or Letter Head load the paper with the print side face down Bypass tray and tray 5 Load the paper with the print side face down However if the paper type is Pre Printed or Letter Head load the paper with the print side face up If Disabling of Duplex is enabled in the system settings administrator load the paper in the normal way face up in trays 1 to 4 face down in the bypass tray and tray 5 18 Loading paper in a tray To change the paper in a tray load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper The procedure for changing the tray paper size is explained below As an example the paper in tray 1 is changed from 8 1 2 x 14 B4 size plain paper to 8 1 2 x 11 A4 size recycled paper Gently pull out the paper tray If paper remains in the tray remove it Move the two guides on the tray For example move the guides from 8 1 2 x 14 B4 to 8 1 2 x 11 A4 Insert the paper with the print side face up Fan the paper well before inserting it Otherwise multiple sheets may
36. Receiver Recall in Case of Communication Error Rotation Sending Setting Date Own Number Print Position Setting Quick On Line Sending Recall in Case of Line Busy Number of Calls in Auto Reception Print Style Setting A3 RX Reduce Duplex Reception Setting Fax Output Settings Auto Receive Reduce Setting Receiving Date amp Time Print Fax Send Settings l Fax Receive Settings Anti Junk Mail Domain Name Setting Fax Default Settings E Fax Send Settings E Fax Receive Settings gt Allow Reject Number Setting Fax Polling Security This menu shows the overall structure of the 7 SYSTEM SETTINGS in the Operation Guide Storage Backup Device Cloning Restore Factory Defaults Store Current Configuration Restore Configuration Sharp OSA Settings External Account Setting USB Driver Settings Job Priority Preference 105 system settings For detailed setting items see Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds gt FREQUENTLY ASKED QUESTIONS 108 gt REMOVING 112 107 FREQUENTLY ASKED QUESTIONS Making a copy of a non standard size original The procedure for making a copy of a payment slip or other non standard size original is explained below The Centering special mode of copy mode can be selected
37. T FAX RECEPTION FUNCTIONS in 5 SCANNER INTERNET FAX in the Operation Guide e Sending an image at a specified time Timer Transmission e Storing scan operations Program e Scanning thin originals Slow Scan Mode e Scanning originals of different sizes Mixed Size Original Checking the number of scanned original sheets before transmission Original Count e Stamping scanned originals Verification Stamp e Changing the print settings for the transaction report Transaction Report Forwarding a received Internet fax to a network address Inbound Routing Settings 92 Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy print or other job A stored file can be called up and used whenever needed This section introduces several of the document filing functions P DOCUMENT FILING een n RR 94 QUICKLY SAVING A JOB Quick File 96 gt APPENDING INFORMATION WHEN STORING FIEE Flle m mm mm mom M 97 gt SAVING A DOCUMENT ONLY Scan to HDD 99 P PRINTING A 100 93 DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job or the data of a print job as a file on the machine s hard drive The stored file can be retrieved and printed or transmitted as needed Uses of the document filing
38. The basic procedure for sending faxes is explained below In fax mode color originals are sent as black and white images Transmission Original Transmission result DS 1 Touch the IMAGE SEND key The base screen of fax mode appears If the fax screen does not appear touch the Fax tab Q amp Q Auto Reception Fax Memory 100 The side to be scanned must be face up 2 Place the originals When using the document glass place the original with the 22 side to be scanned face down J Enter the fax number of the receiving fax gt machine and press the START key Correct a mistake Cancel scanning 6600 0000 59 CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified before transmission This is convenient when faxing an original that is small and difficult to read The procedure for faxing both sides of an 8 1 2 x 11 original at 11 x 17 size is explained below The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Original key Sub adarese Standard ress Review Fax Memory 100 2 Touch the 2 Sided Booklet key This key is used to send a 2 sided original 3 Touch the Send Size key 3 2 img
39. The example of printing two pages on one sheet of paper with borderlines is explained The procedures for configuring printer driver settings vary by setting For more information on each setting see FREQUENTLY USED FUNCTIONS and CONVENIENT PRINTING FUNCTIONS in 3 PRINTER in the Operation Guide Select print settings Printer SCxxxxxx H Presets Standard 1 n 1 Select Layout Layout 21 2 2 Select 2 Pages per Sheeif 2 n 3 Select the order of the pages ayout Directior iA IN 3 Layout D Ie 4 Select the desired type of Bordeif Single Thin Line borderline Two Sided Off 4 Long edged binding Short edged binding 53 CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper 2 sided printing Use this function to print on both sides of the paper You can use 2 sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper an Fitting the print image to the paper Fit To Paper Size Use this function to enlarge or reduce the print image to fit the paper size This is convenient for such purposes as enlarging a letter or A4 size document to ledger or AS size paper to make it easier to view and to print when the same size of LR paper as the print image is not loaded in the machine Letter Ledger Printing multiple images on one page N Up Printing Use this function to pri
40. Transmission Back 74 Sending a large number of pages as single transmission job Job Build A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder The job build function lets you divide the stack of originals into sets feed each set and send the sets as a single transmission Transmission Sending a fax directly from a computer PC Fax A document on a computer can be sent via the machine as a fax Select the PC Fax driver as the printer driver on your computer and then select the Print mmand in th ftwar lication command in the so twa e app L Image data for transmission will be created and sent as a fax This function can only be used on a Windows computer For more information see the Help file for the PC Fax driver The machine also has these functions Forwarding a received fax to a network address Inbound Routing Settings Operation Guide FAX RECEPTION in 4 FACSIMILE e Sending a fax at a specified time Timer e Storing fax operations Program e Changing the print settings for the transaction report Transaction Report Temporarily changing the sender information Own Name Select Transmitting originals of different sizes Mixed Size Original e Faxing thin originals Slow Scan Mode e Checking the number of scanned original sheets before transmission Original Count Calling a fax
41. UMBER 646 745 08 WERE EGRE RUE CERE RUE EUER SE TE Fd RE RE 64 FORWARDING RECEIVED FAXES Fax Data Forward 66 CONVENIENT DIALING METHODS erereeeeer nnn 67 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 70 SPECIAL FAX MODES io od re ao e esta a eee ete as rx co uarie ess eorom 72 SELECTING A SPECIAL MODE EU ee 73 CONVENIENT FAX FUNCTIONS 55i 39e ath EU dtc e UR n eR 74 Scanning NETWORK SCANNER FUNCTION nnns 78 BASE SCREEN OF SCAN MODE exces e a Feux Pu EE RE 79 SCANNING AN ORIGINAL 93 te eae eee YE EE Sce heres 80 CHANGING THE EXPOSURE AND ORIGINAL IMAGE 81 CHANGING THE RESOEU TION ccs XAR Lacie n CR CR tu eR Rv E BR e RC a CH RR e OR Fa CR ee ot in 82 CHANGING THE FILE FORMAT 5066 secs sive een ae x ie We ee wee emm eee eb eA xm Rc 83 STORING A DESTINATION on qa dod A noe ween a ce el ae eee Stead ete 84 CONVENIENT TRANSMISSION METHODS 86 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 88 SPECIAL SCANIMODES can A ww em eee S he QUA ra e D 89 SELECTING A SPECIAL MODE MR eee tere rm n 90
42. a Overlays Print functions for special purposes Printing specified pages on different paper Different Paper e Adding inserts when printing on transparency film Transparency Inserts Printing a carbon copy Carbon Copy e Printing text on tabs of tab paper Tab Printing e Printing so that a specific page is the front page when using two sided printing Chapter Inserts Printing with the output folded in half Fold Convenient printer functions Using two machines to print a large print job Tandem Print e Saving and using print files Retention Document Filing 55 Faxing This section explains the basic procedures for using the fax function of the machine In addition special modes that can be used with the fax function are introduced The facsimile expansion kit is required to use the fax function P BASE SCREEN OF FAX MODE 58 P SENDING A 59 gt CHANGING THE SIZE OF 60 P CHANGING THE 62 P CHANGING THE RESOLUTION 63 gt STORING A FAX 64 gt FORWARDING RECEIVED FAXES Fax Data POT WGC ee cum ime cw es ee P 66 gt CONVENIENT DIALING METHODS 67 gt SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 70 P SPECIAL FAX MODES 72 P SELECTING
43. age type to obtain a clearer copy The example of making a copy of a map is explained below Light original Exposure adjustment The side to be scanned must be face up 1 Place the originals i When using the document glass place the original with the side to be scanned face down 2 Select settings in the touch panel 1 Touch the Exposure key 2 Touch the Map key 3 Darken the printed result with the key gis Nine levels are available for the exposure Darken light E see 8 25 originals with the _ key and lighten dark originals with the _0 J key 2 4 Touch the OK key Set the number of copies and then press the START key Correct sets 29 FITTING THE COPY IMAGE THE PAPER Automatic Ratio Selection You can copy an original onto any size of paper using automatic enlargement reduction e This section explains how to copy an 8 1 2 x 11 original onto g 11 x 17 paper n 8 1 2 11 11 x17 The side to be scanned must be face up 1 Place the originals lt gt N When using the document glass place the original with the side to be scanned face down 2 Select settings in the touch panel 1 Touch the Paper Select key 2 Touch the tray that has the desired paper size 3 Touch the OK key 1 84x11 z Aiba 84x11 2 8 x11R f 84x14 4 Touch the Auto Image
44. are explained below For detailed explanations of the system settings see 7 SYSTEM SETTINGS in the Operation Guide Displaying the system settings screen SYSTEM Press the SYSTEM SETTINGS key SETTINGS The system settings screen will appear E e keys that ed will vary depending on what peripheral ax Data evices are INS a e What you can do in the system settings Sus Bil Total Count This displays the total number of pages printed by job type such as copy jobs and print jobs Default Settings This lets you set the clock and change the software keyboard used for text entry List Print User This lets you print lists showing the machine status and settings Paper Tray Settings This is used to set the type and size of paper used in each tray and to store new paper types Address Control Destinations for the image send function can be stored in one touch keys and settings can be stored in program keys Fax Data Receive Forward This is used to configure settings for receiving faxes and Internet faxes and settings for forwarding received faxes and Internet faxes Printer Condition Settings This is used to configure settings for printing without using the printer driver and settings for the printer function Document Filing Control This is used to store edit and delete custom folders for the document filing function USB Device Check This is used to check the connection status of a USB device 102 S
45. ass tray _2 Tray Settings Bypass gt Change 5 con B Print on the name 5 5 and address side coy meine rae iting gt lt Type Envelope Size Select the envelope size 3 Select settings in the printer driver i i 1 Click the Paper tab Mair Paper dvanced Special Modes Job Handling Watermarks 1 User Settings United den m 2 Select the size of the envelope in 3 Paper Size Paper Size Paper Selection 4 12 x 9 50 in COM10 x Paper Source Bypass Trey 3 Select Bypass Tray from Paper om Eee Source in Paper Selection Custom Envelope Zoom Settings 4 Select Envelope in Paper ae If needed select the Rotate 180 degrees checkbox in Image Orientation on the Main tab OK Cancel Help 5 109 Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine s paper trays follow the steps below to change the paper size 1 Check details on the job Press the JOB STATUS key on the operation panel to em 00 display the job status screen 020 001 Select the job whose status is Paper Empty and touch the Detail key To delete the job you can press the Sto
46. by When any other special mode key is touched a screen appears to let you select settings for that mode The keys that appear will vary depending on what peripheral devices are installed 89 SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below The settings that must be selected vary for each special mode however the general procedure is the same The procedure for selecting Whitening faint colors in the image Suppress Background is explained here as an example The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel _ 1 Touch the Special Modes key Resolution 200X200dpi 2 Touch the Suppress Background key Read the message that appears and then touch the OK key 3 Set the darkness of the background that will remain with the keys 3 levels are available Touch the key for a lighter background Touch the key for a darker background Here 1 is set for the lightest background 4 Touch the OK key Select the destination and press the START key This function cannot be used when the color mode is set to Mono2 Cancel scanning 90 CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image Erase Use this function to erase peri
47. d screen is one of two or more screens use the keys to switch through the screens 2 When a checkbox is touched a checkmark will appear to indicate that the setting is enabled 3 The 4 keys can be used to increase or decrease a value To make a value change quickly keep your finger on the key You can also directly touch a numeric value display key to change a number with the numeric keys 12 Checking the status of the machine The touch panel has a key for checking the status of the machine Job Status display Display selection key This shows the first 4 print jobs in the print queue the The status display can be switched between Job job in progress and jobs waiting to be printed The type Status and MFP Status of job the set number of copies the number of copies If the job status screen is displayed the status completed and the job status appear display automatically changes to the MFP Status COPY CE sEND J T nd to scan for copy Job Status v Special Modes e D 020 015 Maintenance E 2 Sided Copy Copying Information Plain DE De E 8 x11 Output Auto l File Quick File D 010 000 Waiting Auto Auto B 010 000 84x11 11 plai Preview Waiting This shows machine system information Maintenance Information This shows machine maintenance information by means of codes The mode icon of the reserved job or job in progress the tray
48. de to be scanned must be face up 2 Place the originals When using the document glass place the original with the 22 side to be scanned face down Set the number of copies and then press the gt START key Correct sets Cancel scanning Cancel copying 0509 09 9 O00 000 25 2 SIDED COPYING Automatic Document Feeder You can use the automatic document feeder to make automatic 2 sided copies without the bother of manually turning the originals over and re inserting them This section explains how to copy 1 sided originals onto both sides of the paper 1 sided original 7 2 sided copy The side to be scanned must be face up 1 Place the originals 2 Select settings in the touch panel 1 Touch the 2 Sided Copy key 2 Touch the 1 Sided to 2 Sided key 3 Touch the OK key Set the number of copies and then press the START key Correct sets Cancel scanning Cancel copying 26 COPYING ON SPECIAL PAPER Bypass Copy Use the bypass tray to copy on special media such as heavy paper envelopes and tab paper This section explains how to load 8 1 2 x 11 heavy paper in the bypass tray Original on heavy paper The side to be scanned must be face up 1 Place the originals l When using the document glass place the original with the side to be scanned face down The side to be 2 Insert paper in the bypass tray copied on must be face down
49. destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key Press the START key If fax or Internet fax destinations are included in the broadcast transmission scanning will take place in Mono2 Cancel scanning SPECIAL SCAN MODES The special modes can be used for a variety of special purpose scan send jobs The following pages show the types of scan send jobs that can be performed The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Suppress Background as an example For the procedures for using the special modes see SPECIAL MODES in 5 SCANNER INTERNET FAX in the Operation Guide T ial m n th ial m menu and touch the key of mode that you wish to js pem use The menu varies depending on whether scan ddress Entr xposure uto ev mode Internet fax mode or USB memory mode is 200x200dpi selected rine romat Por Touch the Special Modes key in the base screen to open the special modes menu Scan mode 1st screen 2nd screen Scan Special Modes Scan Special Modes When a special mode key encircled
50. e Preferences button In Windows 2000 the Preferences Status Ready 1 Pintto fie Preferences button does not appear Click the tabs in pnl m 2 z the Print dialog box to adjust the 5 5 settings on the tabs Page Henge In Windows 98 Me NT 4 0 click the All Mumber of copies 1 Properties button Pages 213 als Enter either a single page number or a single l 1 page range For example 5 12 Print Cancel 46 E Printing Preferences 1 Jser Settings Factory Defaults Paper Size 8 50x 110 in an ET Special Modes Job Handling Watermarks Defaults Paper Selection Paper Source Letter Auto Select Paper Type oom Settir 2 Normal Fit To Paper Size Zoom Poster Printing 3 9 T toe General Select Printer Printer Status Ready Location Comment Page Range Enter either a single page number or a single SHARP MIX wox page range For example 5 12 Auto Select Tray Status Output Center Tray E Print to file Preferences Find Printer Mumber of copies 1 125 Pw Cancel 43 12 Select print settings 1 Click the Paper tab 2 Select Letter 3 Click the OK button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click t
51. e Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper size In this example a letter size image will be printed on ledger size paper The procedures for configuring printer driver settings vary by setting For more information on each setting see FREQUENTLY USED FUNCTIONS and CONVENIENT PRINTING FUNCTIONS in 3 PRINTER in the Operation Guide Select print settings 1 Click the Paper tab 2 Select Letter Select the size of the print image 3 Select Fit To Paper Size 4 Select Ledger Select the size of paper that you want to print on 5 Click the OK button Printing Preferences Main Paper Advanced Special Modes Job Handling Watermarks 1 Jser Settings Untitled Save Defaults Paper Size Paper Selection Paper Source Auto Select v Paper Type Auto Select v Zoom Settings s Tray Status Fit To Paper Size 3 Output Center Tray Print Letter on Ledger Y 4 This completes the settings Start printing 5 OK 52 The procedure for selecting printer driver settings is explained below using Printing multiple images on one page N Up Printing as an example This function reduces the size of each page to let you print multiple pages on one sheet of paper
52. e black b areas Adjusting the sharpness of image Sharpness Use this function to sharpen or soften a copy image Checking copies before printing Proof Copy Regardless of the number of copies specified this function initially prints only the first set After you have checked the first set the remaining sets ooo uid oag are printed ys n 1 set 4 sets Checking the number of scanned original sheets before copying Original Count The number of scanned original sheets can be counted and displayed before copying is executed By allowing you to Pane check the number of original sheets that were scanned this helps reduce 4 the occurrence of copy mistakes 4 sheets 4 sheets Copying originals that are different sizes Mixed Size Original For example even when a 5 1 2 x 8 1 2 original is mixed in with 87 28 5 2 10 8 1 2 x 11 originals this function lets you copy all originals at once 9 2x1 When used in combination with the auto image function the copies can all be printed on the same size of paper Copying thin originals Slow Scan Mode This function lets you scan thin originals which are normally difficult to handle in the automatic document feeder rintin This section explains the basic procedure for printing using the printer driver of the machine The settings that can be selected in the printer driver are also introduced The explanation
53. e destination and press the START key If the file type is set to Encrypt PDF you will be prompted to enter a password when you start transmission Cancel scanning 83 STORING A DESTINATION The procedure for storing e mail addresses in one touch keys for Scan to E mail is explained below Stored e mail addresses can be retrieved quickly and easily If you frequently send images to the same group of destinations those destinations can be stored as a group To store destinations for the other modes of the network scanner function see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK 5 SCANNER INTERNET FAX in the Operation Guide Storing an individual key SYSTEM SYSTEM 1 Press the SYSTEM SETTINGS key 2 Select settings in the touch panel 1 Touch the Address Control key 2 Touch the Address Book key 3 Touch the Add New key Es ABCD EFGH IJKL MNOP orstu vwxyz ete B 4 Select E mail from the Address Type select box 5 Touch the Address Name text box A text entry screen appears Enter the name of the destination 6 Touch the Initial text box A text entry screen appears Enter search characters for the destination 7 Touch the scroll bar to move the screen 84 Select settings in the touch panel Continued 8 Touch the E mail
54. e time when FS running a large copy job To use this function the tandem connection setting must be configured ES Of f in the system settings 2 sets Using a different paper type for covers Covers Inserts This function enables you to use a different type of paper for the front and back covers of a set of copies A different type of paper can also be added as an insert at specified pages Adding inserts when copying on transparency film Transparency Inserts When copying onto transparency film this function inserts sheets of paper leper inson between the sheets of transparency film to keep them from sticking together Copying multiple pages onto sheet of paper Multi Shot Use this function to copy two or four original pages onto one sheet of paper 2 RA Copying a pamphlet Book Copy Use this function to copy a book pamphlet or other bound original The copies will be arranged in the same pamphlet style layout When a saddle stitch finisher is installed the output is automatically E folded at the center and stapled 22 ZA Z 222 1 Copying captions onto tab paper Tab Copy Use this function to copy captions onto the tabs of tab paper Original paper dg Copying both sides of a card onto one sheet of paper Card Shot Use this function to copy the front and reverse side of a card onto one sheet of Front paper
55. en the page setup window in TextEdit 1 Open the File menu 2 Select Page Setup In Mac OS 9 select Print from the File menu of SimpleText Select paper settings 1 Make sure the correct printer is selected The machine name that appears in the Format for menu is normally SCxxxxxx is a sequence of characters that varies depending on your machine model 2 Select US Letter 3 Click the OK button 49 Printing 30 Edit Format 1 printing from TextEdit 1 w N Open 1 Open the File menu Open Recent p 2 Select Print Close EW In Mac OS 9 select Print from the File Save 865 menu of SimpleText Save As 7 865 Save All Show Properties micas 2 Select print settings and click the Presets Standard 1 HH Print button EE 1 Make sure the correct printer is Copies 1 2 selected Pages The machine name that appears in the From 1 to 1 Printer menu is normally SCxxxxxx Xxxxxx is a sequence of characters 2 PDF v Preview Cancel that varies depending on your machine 3 model 2 Select print settings Click next to Copies amp Pages and select each setting that you wish to configure from the pull down menu The screen for the selected setting will appear If the settings do not appear in Mac OS X v10 5 t
56. feed at once and cause a misfeed Insert the paper and then gently push the tray into the machine indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray When loading paper make sure that the stack is not higher than the indicator line 19 Changing the tray settings When you change the paper in a tray the tray settings in the system settings must also be changed SYSTEM SYSTEM 1 Press the SYSTEM SETTINGS key 2 Configure the tray settings in the touch panel 1 Touch the Paper Tray Settings key 2 Touch the Tray Settings key 3 Touch the Change key in Tray 1 20 4 Select Recycled from the Type select box 5 Make sure that Auto Inch is selected in the Size select box For more information see Paper Tray Settings in 7 SYSTEM SETTINGS in the Operation Guide 6 Touch the OK key The above steps change the paper settings for tray 1 to 8 1 2 x 11 recycled paper Loading paper in other trays Bypass tray L E di poe The side to be copied on must be face down Sie When loading 12 x 18 11 x 17 8 1 2 x 14 or 8 1 2 x 13 R size paper pull out the tray extension The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes Place paper that is 7 1 4 x 10 1 2 A5 or smal
57. gs PCL Settings Document Filing Control PostScript Settings USB Device Check User Control Modify User Information User Authentication Setting 3 Actions when the Limit of Pages Automatically print stored jobs The Number of User Name Default Network Authentication Displayed Setting Server Setting A Warning when Login Fails Control Access in LDAP Server isabling of Printing by Invalid User Display Usage Status after Login Other Settings User Control User List Page Limit Group List Authority Group List User Count Energy Save Toner Save Mode Auto Power Shut Off Auto Power Shut Off Timer Preheat Mode Setting Operation Settings Other Settings Keys Touch Sound Default Display Settings Disabling of Clock Adjustment Auto Clear Setting Disabling of Job Priority Operation Disabling of Covers Inserts Mode MFP Display Pattern Setting Message Time Setting Disabling of Bypass Printing Set Keyboard Priority MFP Display Language Setting Key Operation Setting Initial Original Count Setting m 3 m 5 gt a 3 o P 9 o 0 o o Remote Operation Settings Soft Keyboard Template Setting Device Control Other Settings Original Size Detector Setting Disabling of Devices Fusing Control Settings Original Feeding Mode Tandem Connection Setting Clear All Job Log Data Saddle Stitch Position Adjust Au
58. he OK button 47 Using printer driver help When selecting settings in the printer driver properties window you can display Help to view explanations of the settings Only in Windows Print Select Printer Add Printer SHARP IX xox Status Ready 1 Location Comment Fage Range a AI Pages Enter either a single page number or a single page range For example 5 12 Print to file in Number of copies 1 Cancel r mn Printing Preferences Main Paper Advanced Special Modes Job Handling Watermarks User Settings Factory Defaults Copies Document Style 1 Sided 2 Sided Book 2 Sided Tablet Pamphlet Style N Up Printing g Defaults Finishing Binding Edge Left No Offset Margin Shift None 1 Up Image Orientation Portrait Landscape Rotate 180 degrees OK Cancel Help 48 1 Open the printer driver properties window 1 Select the printer driver of the machine 2 Click the Preferences button In Windows 2000 the Preferences button does not appear Click the tabs in the Print dialog box to adjust the settings on the tabs In Windows 98 Me NT 4 0 click the Properties button 2 Click the Help button The Help window will open to let you view explanations of the settings on the tab To view Help for settings in a d
59. ialog box click the green text at the top of the Help window To view Help for a specific setting Click the setting that you wish to learn about and press the F1 key Help for that setting will appear To view Help for a particular setting in Windows 98 Me NT 4 0 2000 XP Server 2003 click the J button in the upper right hand corner of the printer driver window and then click the setting When the information icon i gt appears The icon can be clicked to show prohibited combinations of functions and other information The following example explains how to print a letter size document from TextEdit SimpleText in Mac OS 9 which is a standard accessory program on Macintosh computers In a Macintosh environment the PS3 expansion kit must be installed to use the machine as a network printer To install the printer driver and configure settings in a Macintosh environment see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide Setting the paper size Select paper settings in the printer driver before selecting the print command Edit Format Winda 1 3EN Open 360 Open Recent gt Close d W Save db Save As 865 Save All Show Properties dP Settings Page Attributes H 1 Format for SCxxxxxx x SHARF MX xxxx PPD Paper Size US Letter 8 50 in x 11 0 2 Orientation ES le Scale 100 e l Cancel E 1 Op
60. ings and storing addresses 10 CLEARI key These are used to enter the number of Press this key to return copies fax numbers and other settings such as the number numbers of copies to O Main power indicator This indicator lights when the main power is switched on LOGOUT key 39 When user authentication is enabled press this key to log out after using the machine When using the fax function this key can be pressed to send tone signals on a pulse dial line P key 2 START key Press this key to use a job program when using the copier function When Use this key to copy or scan an using the fax function press this key original This key is also used to to dial using a program send a fax in fax mode POWER key Use this key to turn the machine power on and off POWER SAVE key CLEAR ALL key Press this key to redo an operation from the beginning All settings will be cleared and operation will return to the initial state STOP key Use this key to activate power save mode The POWER SAVE key blinks when the machine is in power save mode This key is also used to deactivate power save mode Press this key to stop a copy job or scanning of an original 11 USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation The layout and functions of the touch keys are explained below
61. ion Scanner Toul Settings to Disable Transmission Disable Resend on Image Send Mode Disable Direct Entry Disable PC Fax Transmission Own Name and Destination Set Other Settings Disable Selection from Address Book Disable PC I Fax Transmission Other Settings Default Sender Set Compression Mode at Broadcasting Bcc Setting wer Som Default Color Mode Settings Disable Scan Function efau ress Setting Initial File Format Setting Pre Setting Mail Signature l Fax Default Settings Auto Wake Up Print Original Print on Transaction Report Body Text Print Select Setting Compression Setting Transaction Report Print Select Setting Pre Setting Mail Signature Speaker Volume Setting Activity Report Print Select Setting Fax Reception Report On Off Setting Maximum Size of E mail Attachments Recall in Case of Line Busy I Fax Reception Report Request i icati N fR Ti t Um Printing Page Number at Receiver Auto Receive Reduce Setting Receiving Date amp Time Print Reception Check Interval Setting Duplex Reception Setting A3 RX Reduce Output Setting Set Address for Data Forwarding POP3 Communication Timeout Setting Dial Mode Setting Remote Reception Number Setting Distinctive Ring Detection Auto Wake Up Print Original Print on Transaction Report etting Fax Dest Confirmation Mode Activity Report Print Select Setting Auto Reduction Sending Setting Printing Page Number at
62. itle of the my menu screen document filing and Sharp OSA modes Key names and images can be changed 1st screen only 6 Shortcut key A registered function appears as a shortcut key 2 Background Image The key can be touched to select the registered Background image of the home screen The function background image can be changed 7 User name 3 My Menu key This shows the name of the logged in user Touch to go to your my menu screen Key names and The user name appears when user authentication is images can be changed enabled on the machine 4 Application Keys Up to four shortcuts to Sharp OSA applications can be displayed Shortcuts to functions can be registered as keys in the my menu screen When a shortcut key is touched the screen for that function appears Register frequently used functions in the my menu screen to quickly and conveniently access those functions When user authentication is used the my menu screen of Favorite Operation Group can be displayed Use the Web page to configure the following settings e Changing the name of the home screen key changing the image storing an application key e Storing keys that appear in the my menu screen 15 IMAGE CHECK FUNCTION PREVIEW The image check function allows you to view scanned images and received faxes on the touch panel Convenient uses of image check You can view images scanned for copying fax image send and Scan to HDD of document fili
63. key 30 Set the number of copies Correct sets 4 Press the START key Cancel scanning Cancel copying 31 ENLARGEMENT REDUCTION Preset Ratios Zoom For precise adjustment of the copy size you can select a preset ratio and or adjust the ratio in increments of 196 As an example this section explains how to reduce the image to 55 e Original Ratio specified copy The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the S side to be scanned face down 2 Select settings in the touch panel 1 Touch the Copy Ratio key 2 Touch the key Copy Ratio 11 17 8 x11 100 D 64 121 8ux14 11x17 8x11 54x8 1 11x17 84x14 we zoon 8 x11 9 11x17 2 84x14 84x11 54x84 84x11 3 Touch the 50 key Touch the preset ratio key that is closest to 5596 the desired ratio 4 Set the copy ratio to 5596 with the key The key decreases the ratio in increments of 196 and the key increases the ratio in increments of Auto Image XY Zoom 1 b Touch the OK key 32 Set the number of copies Correct sets 4 Press the START key Cancel scanning Cancel copying 33 INTERRUPTING A COPY RUN Interrupt Copy When the machine is printing you can temporarily interrupt the job and perform a copy job that you wish to prioritize This feature is useful when you need
64. key to dial using the speaker When entering a fax number to be dialed the key changes to the Pause key When entering a sub address the key changes to the Space key 58 Original Scan Exposure Resolution Standard 1 Special Modes B pS 11 12 1 6 9 5 8v m 14 9 Resend key Next Address key The destinations of the most recent eight transmissions by Scan to E mail fax and or Internet fax including Direct SMTP addresses are stored To select one of these destinations touch the desired destination After a destination is selected this key changes to the Next Address key 10 Image settings Image settings original size exposure resolution can be selected 11 2 key This key appears when a special mode 2 sided scanning is selected Touch the key to display the selected special modes 12 Special Modes key Touch this key to use a special mode 13 G key 4l 22 key When Hold Setting for Received Data Print or Received Data Image Check Setting is enabled in the system settings administrator this will appear when a fax is received Only Hold Setting for Received Data Print is enabled Only Received Data Image Check Setting is enabled Both settings are enabled 14 This shows the currently selected fax reception mode and the amount of free memory remaining SENDING A FAX
65. ler Only the address side of envelopes can be printed on in the horizontal orientation Place envelopes with the address side face down Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray For detailed information on the bypass tray see LOADING PAPER IN THE BYPASS TRAY in 1 BEFORE USING THE MACHINE in the Operation Guide 21 Large capacity tray The paper size of tray 5 can only be changed by a service technician Gently pull out the paper tray Insert the paper with the print side face down Fan the paper well before inserting it Otherwise multiple sheets may feed at once and cause a misfeed Insert the paper and then gently push the tray into the machine X CT Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray When loading paper make sure that the stack is not higher than the Do not load as shown below indicator line 64 A e LPN 22 Copying This section explains the basic procedures for using the copier function This section also introduces the various types of copying that can be performed using the special modes gt BASE SCREEN OF COPY 24 B MAKING 25 gt 2 SIDED COPYING Automatic Document Feeder 26 gt COPYING ON SPECIAL PAPER Bypass Copy 27 P SELECTING THE EXPOSURE AND IMAGE TYPE 29 gt
66. machine and initiating fax reception Polling e Sending a fax when another machine polls your machine Polling Memory e Stamping scanned originals Verification Stamp Operation Guide SPECIAL MODES in 4 FACSIMILE e Performing F code communication Operation Guide PERFORMING F CODE COMMUNICATION in 4 FACSIMILE e Connecting and using an existing phone Extension Phone Connection Operation Guide USING AN EXTENSION in 4 FACSIMILE 79 Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode In addition special modes that can be used with the network scanner function are introduced The Internet fax expansion kit is required to use the Internet fax function P NETWORK SCANNER FUNCTION 78 gt BASE SCREEN OF SCAN 79 P SCANNING AN ORIGINAL 80 gt CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE mU mum m MUT mM momo mom mo mo m m 81 P CHANGING THE RESOLUTION 82 gt CHANGING THE FILE 83 P STORING A 84 gt CONVENIENT TRANSMISSION METHODS 86 gt SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 88 P SPECIAL SCAN 89 SELECTING A SPECIAL 90 gt CONVENIENT SCANNER FUNCTIONS
67. mode The indicator also lights up during transmission in scan mode DATA indicator When a received fax cannot be printed because of a problem such as out of paper the indicator blinks The indicator lights steadily when there is data that is waiting to be transmitted Touch panel JOB STATUS key Messages and keys Press this key to view the job READY indicator appear in the LCD status screen You can check Print data can be received when display the status of jobs and cancel this indicator is lit Operations are jobs in the job status screen DATA indicator performed by touching This blinks while print data is the keys with your being received and lights steadily fingers while printing is taking place o coer 6 JOB STATUS to scan for copy b Status EB JO Special Modes E SYSTEM EE E AREE SETTINGS IMAGE SEND Ln Heo Copying 8 x11 Output f 005 000 DATA 2 84x11R Waiting Auto 84x14 File 4 11 17 lg f 010 000 Quick File 9 Seu Waiting Copy Ratio Paper Select 100 Cis 010 000 Preview Waiting HOME key SYSTEM SETTINGS key Touch this key to display the home screen Keys of frequently used functions can be registered in this screen for quick access making the machine easier to use Press this key to display the system settings screen The system settings can be adjusted to make the machine easier to use such as configuring paper tray sett
68. ng This allows you to check the effect of special modes and correct problems before copying or transmission takes place Printing only faxes that are needed You can check a received fax before printing it If you don t need the fax you can delete it without printing it allowing you to save paper and toner Checking the content of a file stored in the machine Before printing or sending a file stored using the document filing function you can check the content of the file A preview can be displayed directly from the Job Settings menu making it easy to move from image preview to execution of the job When the image check function is used a screen similar to the following screen appears The key names in the image check screen and the procedures for using the screen vary depending on the image type The content of the data appears here In the touch panel you can e Scroll the display e Change pages e Change the display magnification Example The image check screen for a received fax For details on the image check function see each of the modes in the Operation Guide A preview image is an image for display on the touch panel It will differ from the actual print result 16 PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once This saves you the trouble of manually feeding each original For originals that cannot be scanned using the automatic documen
69. nt multiple pages on a single sheet of paper by reducing the size of the print images This is convenient when you wish to show an overall view of multiple pages or conserve paper Stapling printed pages Staple Use this function to staple printed output When a saddle stitch finisher or finisher is installed 54 Punching holes in output Punch Use this function to punch holes in output When a punch module and saddle stitch finisher or finisher are installed The machine also has these functions For information on each of these functions see CONVENIENT PRINTING FUNCTIONS in PRINTER in the Operation Guide Convenient functions for creating pamphlets and posters Creating a pamphlet Pamphlet Pamphlet Staple Increasing margin Margin Shift Creating a large poster Poster Printing Functions to adjust the size and orientation of the image Rotating the image 180 degrees Rotate 180 degrees Enlarging reducing the print image Zoom XY Zoom e Adjusting line widths when printing Line Width Settings Reversing the image Mirror Image Image adjustment function e Adjusting the brightness and contrast of the image Image Adjustment Printing faint text or lines in black Text To Black Vector To Black Functions to combine text and images e Adding a watermark to printed pages Watermark Printing an image over the print data Image Stamp Creating overlays for print dat
70. o 10 5 5 click next to the printer name In Mac OS 9 click next to General and select a setting from the pull down menu The screen for the selected setting will appear 3 Click the Print button Printing begins 50 CANCELING PRINTING AT THE MACHINE You can cancel a print job if you cancel before printing actually begins JOB STATUS 1 Press the JOB STATUS key 1 Tob Queue Sets Progre Statu 20 A ae eee 1 aitin omplete 3 WS 10312345678 3 000 Waiting 2 2 5 C UN Copy 002 000 __ 002 000 002 000 Waiting Stop Delet 3 i ccce _______ 4 0 Computer02 5 C9 5 2 Select settings in the touch panel Touch the Print Job tab Change the print job status mode to Spool or Job Queue Touch this key to change modes The selected mode will be highlighted Touch the key of the print job that you wish to cancel Touch the Stop Delete key Touch the Yes key 91 SELECTING PRINT SETTINGS To use the print function of the machine the settings in the printer driver properties window must be configured See PRINTING page 46 for the procedure for opening the printer driver properties window and the basic procedure for printing The procedure for selecting settings in the printer driver is explained below using Fitting the print image to the paper Fit To Paper Size as an example Th
71. omatic Document 26 COPYING ON SPECIAL PAPER Bypass 27 SELECTING THE EXPOSURE AND IMAGE 29 FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 30 ENLARGEMENT REDUCTION Preset Ratios 32 INTERRUPTING A COPY RUN Interrupt Copy 34 STORING COPY OPERATIONS Job 35 SPECIAL MODES ruri Baa oa es ee en ee eae ee ee ee ee 37 SELECTING A SPECIAL MODE cc ccc eee 38 CONVENIENT COPY FUNCTIONS sce 46th iis eee cand eae dee ea ea ee 39 Printing PRINTING ina Eau dub d Ead x arbem 46 CANCELING PRINTING AT THE MACHINE leeee rn Rn nnn 51 SELECTING PRINT SETTINGS cueeeeee rr hh hh hne 52 CONVENIENT PRINTER FUNCTIONS eeeeeeeeeee enhn hh 54 BASE SCREEN OF FAX MODE isaasun X ete QUE KC e EO d E eae 58 SENBING AP Ia uim bau educ Rd Dope EE 59 CHANGING THE SIZE OFA FAX i de eorom eee ae te qt wach xo ecce Gore ee ee ee eee on 60 CHANGING THE EXPOSURE x x eR osteo 62 CHANGING THE RESOLUTION 35 23 49 23m Rx ERIE REESE boue ERR Gr dr eun 63 STORING A FAX N
72. oner received faxes can be forwarded to another fax machine To use this function the fax number of the destination machine must be stored in Set the Telephone Number for Data Forwarding in the system settings administrator SYSTEM SYSTEM 1 Press the SYSTEM SETTINGS key 2 Select settings in the touch panel 1 Touch the Fax Data Receive Forward key 2 Touch the Fax Settings key 3 Touch the Execute key in Forward Received Data 4 Touch the OK key 66 CONVENIENT DIALING METHODS Easy to use one touch keys and the resend function can be used to prevent dialing errors and save time One touch keys A fax number stored in a one touch key can be retrieved by a simple touch of the key A one touch key for a group can be selected to automatically transmit to each of the destinations stored in the group TT 1 Touch the Address Book key baddress s se Bf sena L1 a Preview 057 Qi Auto Reception Fax Memory 100 2 Touch the key of the desired destination 3 oa To change the number of one touch keys displayed in o 00 D the screen touch the _5 key Select 5 10 or LEE IE gt 15 keys E a ll 3 Touch the To key Sort Address Be Sort Address req ABCD EFGH IJKL MNOP QRSTU VWXYZ Auto Reception Fax Memory 100 67
73. p Delete key Check the paper size specified for the job in the detail mem screen and touch the Paper Select key Color B W B W 5x 83A Paper om Paper Select Output Eo special i Modes 2 Change the paper size used for the job Select the paper size on which you wish to print the job from the set paper sizes To avoid cutting off part of the image select a paper size that is larger than the paper size specified for the job 3 87x14 4 11x17 110 Adjusting the volume of the ringer If the ringing sound made when the machine receives a fax is too loud or too soft follow the steps below to adjust the volume The fax ringer volume is adjusted in the system settings administrator Press the SYSTEM SETTINGS key on the operation panel touch Image Send Settings Fax Settings Fax Default Settings Speaker Settings Ringer Volume in that order and then select the desired volume To check the machine s record of communication using the image send function follow the steps below to print the image sending activity report The image sending activity report is printed from the system settings administrator Press the SYSTEM SETTINGS key on the operation panel and then touch List Print Administrator Sending Activity Report to print the report 111 REMOVING MISFEEDS When a paper misfeed occurs
74. pheral s shadows that occur when scanning books and other thick originals Scan Without erase Scan Scanning an original as two separate pages Dual Page Scan Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages 4 E Scan 0789 Whitening faint colors in the image Suppress Background Use this function to suppress light background areas in the scanned image This is convenient for scanning an original that is printed on colored paper P P This function does not operate when the gp sean 69 original is scanned Mono2 Scanning both sides of a card onto a single page Card Shot Use this function to scan the front and back of a card as a single image Front Je Scan Back 91 Scanning many originals at once Job A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder The job build function lets you divide the stack of originals into sets feed each set and send the sets as single transmission Scan Sending two pages as a single page 2in1 Use this function to reduce two original pages to half their size and send them as a single page This is a special function in Internet fax mode u 2E Scan The machine also has these functions For detailed information on each of these functions see SPECIAL MODES and INTERNE
75. r operating system please refer to your operating system manual or the online Help function The explanations of screens and procedures in a Windows environment are primarily for Windows Vista The screens may vary depending on the version of the operating system or the software application he explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10 4 in the case of Mac OS X The screens may vary depending on the version of the operating system or the software application Wherever MX xxxx appears in this manual please substitute your model name for Xxxx e Considerable care has been taken in preparing this manual If you have any comments or concerns about the manual please contact your dealer or nearest SHARP Service Department This product has undergone strict quality control and inspection procedures In the unlikely event that a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning e Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All informa
76. s of screens and procedures are primarily for Windows Vista in Windows environments and Mac OS X v10 4 in Macintosh environments The window varies depending on the operating system version the printer driver version and the application B PRINTING 000 cc cece cece ee Rm 46 gt CANCELING PRINTING AT THE MACHINE 51 P SELECTING PRINT 52 gt CONVENIENT PRINTER FUNCTIONS 54 45 PRINTING This section explains the basic procedures for printing The following example explains how to print a letter size document from WordPad which is a standard accessory program in Windows To install the printer driver and configure settings in a Windows environment see 2 SETUP IN A WINDOWS ENVIRONMENT in the Software Setup Guide For information on the available printer drivers and the requirements for their use see PRINTER FUNCTION OF THE MACHINE in 3 PRINTER in the Operation Guide Document WordPad File Edit View Insert Format Help 1 Select the print command in the 1 New 8 application Open Ctrl s as dE 0 8 1 Open the File menu so 354 55 Save As 2 Select Print Print Ctrl P 2 review Page Setup Send Exit eb Print 2 Open the printer driver properties General Wi ndow Select Printer 1 Select the printer driver of the i machine 2 Click th
77. s situation there is no need to panic Simply print the file that you stored using document filing There is no need to scan the originals or select the copy settings again Forms for daily or weekly reports are kept in the office but they are often used up and you have to print more using the original file Document filing is convenient If you store the forms for daily or weekly reports together in a folder users can obtain a form using the Web page or the operation panel of the machine Features that make the document filing function even more convenient When user authentication is enabled My Folder can be specified in the user information of the users When a user retrieves a stored file My Folder appears first saving the user the trouble of selecting the folder For information on setting up My Folder see User List in 7 SYSTEM SETTINGS in the Operation Guide 95 QUICKLY SAVING A JOB Quick File As an example the procedure for using Quick File while copying is explained below Quick File is the easiest way to save a file using the document filing function The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel Select settings in the same way as when making a regular 1 Touch the Quick File key 2 Touch the OK key
78. sired destination After a destination is selected this key changes to the Next Address key 9 Image settings Image settings original size exposure resolution file format and color mode can be selected 10 3 key This key appears when a special mode or 2 sided scanning is selected Touch the key to display the selected special modes 11 Special Modes key Touch this key to use a special mode 79 SCANNING AN ORIGINAL The basic operation for scanning is explained below This section explains how to send a scanned file by e mail In scan mode originals can be scanned in full color or grayscale Scan transmission Original Scanned image uum ic 1 Select settings in the touch panel l 1 esen 1 Touch the IMAGE SEND key 2 Touch the Scan tab The base screen of scan mode appears C 00 Address Entry Send Settings 200X200dpi File Format JM Color Mode m Mono2 Special Modes The side to be scanned must be face up 2 Place the originals When using the document glass place the original with the 22 side to be scanned face down 4 Select settings in the touch panel 1 Touch the Address Entry key esolution 200X200dpi wW File Format PDF Color Mode m Mono2 2 Touch the E mail key Select the destination type E mail s Folder 2 3 Touch the To key
79. t feeder such as a book or a document with notes attached use the document glass Using the automatic document feeder When using the automatic document feeder place the originals in the document feeder tray Make sure an original has not been placed on the document glass Place the originals face up with the edges aligned evenly y Y The indicator line indicates approximately how many originals can be placed The placed originals must not be higher than this line Adjust the original guides to the width of the originals Using the document glass Take care that your fingers are not pinched when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Place the original face down To place a thick original such as a book push up the far edge of the automatic document feeder and then close the automatic document feeder slowly Align the top left corner of the original with the tip of the mark in the far left corner of the Place the original face down U Y 5 PA 17 CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below For the number of sheets of paper that can be loaded in each tray see the following manuals Operation Guide Paper Tray Settings in 7 SYSTEM SETTINGS e Safety Guide S
80. tem settings machine see the manuals in System settings page 101 PDF format Frequently asked questions and how to clear paper misfeeds Troubleshooting page 107 Please read before using the machine Safety Guide Software Setup Guide Contains important safety information Explains the procedures for installing the and the specifications of the machine printer driver and scanner driver Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format The Operation Guide can be downloaded from the Web pages in the machine Download the Operation Guide from the Web pages in the Operation Guide machine Hame Desc For detailed Operation Guide Oper information For the downloading procedure see Downloading the Operation Guide page 3 Convenient methods for using the Operation Guide The first page contains a regular table of contents as well as an want to table of contents want to lets you jump to an explanation based on what you want to do For example use the copier function often so l d like to save paper Use either table of contents as appropriate based on what you want to know The contents of the Operation Guide are as follows C BEFORE USING THE MACHINE C SCANNER INTERNET FAX C COPIER DOCUMENT FILING PRINTER SYSTEM SETTINGS FACSIMILE TROUBLESHOOTING To view the Operation Guide in PD
81. tion in this manual is subject to change without notice Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional however some models include certain peripheral devices as standard equipment The explanations in this manual assume that a right tray and stand 2x500 sheet paper drawer are installed on the MX M503N For some functions and procedures the explanations assume that devices other than the above are installed The display screens messages and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications 113 SHARP SHARP ELECTRONICS CORPORATION 1 Sharp Plaza Mahwah New Jersey 07495 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 SHARP CORPORATION EHE El This manual has been printed using a vegetable based soy oil ink dicii 5 to help protect the environment TINSE4367FCZZ WEIS NEOSIN XIN NESYTIN XIN N 9 IN XIN N 89CIN7 XIA
82. to Switching of Finisher Trays Auto Paper Selection Setting Optimization of a Hard Disk gt Network Settings IPv4 Settings Enable TCP IP Enable EtherTalk Reset the NIC IPv6 Settings Enable NetWare Enable NetBEUI Ping Command Printer Settings Default Settings Prohibit Notice Page Printing Print Density Level Disabling of USB Memory Direct Print Prohibit Test Page Printing Bypass Tray Settings Disabling of Network Folder Direct Print A4 Letter Size Auto Change Job Spool Queuing Hexadecimal Dump Mode USB Port Emulation Switching Port Switching Method I O Timeout Enable Network Port Enable USB Port Network Port Emulation Switching Interface Settings E 104 Image Send Settings Operation Settings I Fax Settings Document Filing Settings Other Settings Document Output Options Automatic Deletion of File Settings List Print Administrator Security Settings S Enable Disable Settings Change Administrator Password Product Key Data Backup Storing Calling of System Settings Administrator Settings List Image Sending Activity Report Data Receive Forward List Web Settings List Metadata Set List SL Settings IPsec Settings IEEE802 1X Setting Disable Registering Destination Disable Destination Registration Disable Registering Destination Disable Registration Using on Web Page Disable Registration of Memory Box Nat
83. to make an urgent copy during a long copy run Original m d Printing Interrupt 1 Touch the Interrupt key while the machine is printing The Interrupt key appears in the base screen while the cm machine is printing 100 The side to be scanned must be face up 2 Place the originals l When using the document glass place the original with the 22 side to be scanned face down Set the number of copies and then press the b START key The interrupted copy job will resume when the copy job is finished 0000 0600 Correct sets Cancel scanning Cancel copying 34 STORING COPY OPERATIONS Job Programs You can store a group of copy settings The settings can be retrieved and used whenever needed When you frequently use the same group of settings this saves you the trouble of manually selecting the settings each time you need to use them Storing a job program 1 Press the P key 2 Select settings in the touch panel 1 Touch the Store Delete tab 2 Touch the key in which you want to store a job program Touch any key that is not highlighted Keys that have a job program stored are highlighted 3 Select the copy settings that you wish to store 4 Touch the Program Name key A text entry screen appears Enter a name for the program 5 Touch the OK key 1 Press the P key Place the original 35
84. to position the copied image in the center of the paper 1 Place the originals _2 Enter the original size From the base screen of copy mode touch Original then Size Input If the X dimension width of the Eh documentis less than 5 1 2 140 mm or E the Y dimension height is less than 5 1 8 131 mm b place the MEET on the document glass D a E For a thin original use Slow Scan Mode 3 Place paper in the bypass tray 4 Select the bypass tray The bypass tray is used here to copy From the base screen of copy mode onto paper that is not loaded in any of touch Paper Select and then Bypass the paper trays of the machine tray paper type Bypass Tray Type Size Setting Select the paper type SS m m g Heavy Paper Tab Paper bb Heavy Paper 28 lbs bond 110 lbs index 106 209 g m Type Recycled Size 8 1 2 x 11 Bypass Tray Recycled J 108 Printing on an envelopes The procedure for printing on an envelope is explained below Only the name and address side of an envelope can be printed on It is recommended that you do a test print to check the print result before using an envelope For detailed information on how to set paper in the bypass tray see LOADING PAPER IN THE BYPASS TRAY in 1 BEFORE USING THE MACHINE in the Operation Guide 1 Place paper in the byp
85. ts Cancel scanning Cancel copying SAVING A DOCUMENT ONLY Scan to HDD You can save a document without performing a copy print or send job The procedure for storing a document in the main folder is explained below 1 Touch the DOCUMENT FILING key The base screen of document filing mode appears Folder Select User 1 User 2 3 4 1 User 5 User 6 User 7 User 8 All Folders EFGHI JKLMN OPQRST UVWXYZ The side to be scanned must be face up 2 Place the originals When using the document glass place the original with the SEF side to be scanned face down File Retrieve scm to xp HDD Status Data Access 3 Touch the Scan to HDD tab mem 1 User 1 User 2 UTE 2 User 3 User 4 i 2 5 User 6 ET All Folders ABCD EFGHI OPQRST UVWXYZ File Retrieve Scan to HDD HDD Status zx Data access The Scan to HDD base screen appeals eren EM store To specify a user name file name and folder touch the File Emomre Information key Coler Mode mono2 Preview 4 ka 4 Press the START key 99 PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file This section explains how to retrieve and print a file stored in the main folder ie DOCUMENT EE IMAGE S
86. ub Address Auto Reception Fax Memory 100 68 Dialing using the speaker When the speaker is used to dial fax transmission is started after the number is dialed and the connection is established If a person answers you will be able to hear his or her voice but you will not be able to speak Touch the Speaker key ENS es You will hear the dial tone through the machine s speaker Dial the fax number of the destination with the numeric keys or with the Address Book key When the connection is established press the START key to send the fax Resolution Standard ress Revie Special Modes 69 SENDING THE SAME FAX MULTIPLE DESTINATIONS Broadcast Transmission The same document image can be sent to multiple fax mode scan mode and Internet fax mode destinations in a single operation If you E frequently send documents images to the same group of destinations E ei itis recommended that you store those destinations as a group in a one touch key Fall The following procedure explains how to enter a fax number with the Transmission numeric keys and then select a destination that is stored in a Original Broadcast one touch key LL The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the side to be scanned face down LS 2 Enter the fax number of the first destination
87. uthentication Downloading the Operation Guide The Operation Guide which is a more detailed manual can be downloaded from the machine s Web pages EE Downloading the Operation Guide gt Security Settings 1 Click Operation Manual Download in the Custom Links menu of the Web page Operation Manual Download 1 2 Select the desired language Dwnloaderd e 3 Click the Download button NEWE Teen lien The Operation Guide is downloaded Operation Guide Operation manual in PDF format that Download O 3 TABLE OF CONTENTS CHECKING THE IP ADDRESS RI b dU RR ub qub 2 ACCESSING THE WEB SERVER IN THE 3 Before using the machine PART NAMES AND FUNCTIONS 0 00 cece hh 8 OPERATION PANEL ee ERR per rdg a arae ea eus 10 USING THE TOUGH PANEL 43252 3 1 3 ie ea UTERE USE TERCER EP b e e eR bus ae 12 USER AUTHENTICATION acra n avast o RC UA GR TC CUR E t de 14 ROME SCREEN cc PH 15 IMAGE CHECK FUNCTION PREVIEW creer IR RI hh hn 16 PLACING ORIGINALS fics 54272 dcin Prods 2868s cs e I e EROR PU dI p Ue c ee 17 CHANGING PAPER IN TRAY eese hh 18 Copying BASE SCREEN OF COPY MODE E EC KORR RS RR CR SL 24 MAKING COPIES nes SUR EE be Eua S eR rS RUE E 25 2 SIDED COPYING Aut
88. ystem settings administrator The system settings administrator are system settings that can only be configured by the administrator of the machine To configure these settings the administrator password must be entered However when user authentication is enabled users who log in with certain user rights may be able to configure these settings without entering the administrator password Check with your administrator Although the manuals for the machine indicate system settings that require administrator rights as system settings administrator this is only for convenience in explaining the settings The word administrator does not appear in the touch panel or elsewhere on the machine For the items of the system settings administrator see 7 SYSTEM SETTINGS in the Operation Guide You can also refer to the SYSTEM SETTINGS MENU on the next page 103 SYSTEM SETTINGS MENU Total Count Job Count Device Count Clock Adjust Keyboard Select All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List Tray Settings Paper Type Registration Auto Tray Switching Custom Size Registration Bypass Custom Index F Code Memory Box Fax Settings ition Disable Bank Pape Print Ow Default Settings suyas uiejs S List Print User Paper Tray Settings Address Control Address Book Fax Data Receive Forward Fax Settings Printer Condition Settings Printer Default Settin

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