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Sharp DX-C311 Quick Guide

1. Special Modes Tm 2 Touch the Suppress Background key Select settings in the touch mE panel Continued ilum 3 Read the displayed message and touch the OK key 4 Set the darkness of the background that will remain with the keys 3 levels are available Touch the key for a lighter background Touch the key for a darker background Here 1 is set for the lightest background 5 Touch the OK key 3 Select the destination and press the COLOR START key This function cannot be used when the color mode is set to Mono2 Cancel scanning 118 CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image Erase Use this function to erase peripheral shadows that E occur when scanning d books and other thick Originals Whitening faint colors in the image Suppress Background Use this function to suppress light background areas in the scanned image This is convenient for scanning an original that is printed on colored paper This function does not operate in black and white mode Scanning both sides of a card onto a single page Card Shot Use this function to scan the front and back of a c card as a single image Scanning many originals at once Job Build A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder e F
2. 0000000 P CHANGING THE RESOLUTION 00000 P STORING A FAX NUMBER seen nnn gt FORWARDING RECEIVED FAXES Fax Data Forward e m m m mom m m m mL N N Mm UM LUN gt CONVENIENT DIALING METHODS gt SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission P SPECIAL FAX MODES enne P SELECTING A SPECIAL MODE esee B CONVENIENT FAX FUNCTIONS sse 75 BASE SCREEN OF FAX MODE Touch the IMAGE SEND key in the touch panel to open the base screen of fax mode If the fax screen does not appear touch the Fax tab Select fax settings in the base screen 7 Resend Om 8 Q Ready to send Speaker i 2 I9 y address Book Original Scan 84x11 iiiI 3 Direct TX Exposure 4 n Sub Address Resolution Standard SQ Special Modes B L A E gt Auto Reception l 6 Lo Fax Memory 100 J Send mode tabs 5 Customized keys Use these tabs to change the mode of the image send function To switch to fax mode touch the Fax tab Address Book key Touch this key to dial using a one touch key or group key When the key is touched the address book screen appears Direct TX key Touch this key to send a fax by direct transmission When the Direct TX key is not highlighted normal transmission memory TX mode is selected Sub Address key
3. STORING A FAX NUMBER You can store fax numbers in one touch keys Stored fax numbers can be retrieved quickly One touch keys Group key and easily If you frequently send faxes to the same A R group of fax machines the numbers of those fax machines can be stored as a group multiple fax numbers can be stored in one key Storing an individual key SYSTEM 1 Press the SYSTEM SETTINGS SETTINGS key 2 Select settings in the touch panel 1 Touch the Address Control key 2 Touch the Address Book Select settings in the touch panel Continued 3 Touch the Add New key Freq ABCD EFGH IJKL MNOP orsTu vwxz etc wl 4 Select Fax from the Address Type select box 5 Touch the Address Name text box A text entry screen appears Enter the name of the destination 6 Touch the Initial text box A text entry screen appears Enter search characters for the destination 7 Slide the scroll bar down to move the screen 8 Touch the Fax Number text box A text entry screen appears Enter the fax number that you wish to store 9 Touch the OK key The items in the above step must be entered For details on items entered see Chapter 7 SYSTEM SETTINGS in the Operation Guide When sending the same docum
4. B x11 1 eee mm Select settings in the touch panel Continued 4 Touch the 50 key Touch the preset ratio key that is closest to 55 the desired ratio 5b Set the copy ratio to 5596 with the key The key decreases the ratio in increments of 1 and the key increases the ratio in increments of 1 6 Touch the OK key 3 Set the number of copies Correct sets 4 Press the COLOR START key or the BLACK amp WHITE START key Cancel scanning Cancel copying INTERRUPTING A COPY RUN Interrupt Copy When the machine is printing you can temporarily interrupt the job and perform a copy job that you wish to prioritize e This feature is useful when you need to Murau make an urgent copy during a long copy run bud Printing Interrupt 1 Touch the Interrupt key while the machine is printing The Interrupt key appears in the base screen while the machine is printing 2 Place the originals When using the document glass gt place the original with the side to be scanned face down The side to be scanned must be face up Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key The interrupted copy job will resume when the copy job is finished STORING COPY OPERATIONS Job Programs You can store a group of copy settings The settings can be retrieved and used whenever needed When you frequently use the
5. Supports USB 2 0 Hi Speed This is used to connect a USB memory or other USB device to the machine Peripheral device For more information see PERIPHERAL DEVICES in Chapter 1 BEFORE USING THE MACHINE in the Operation Guide 11 Front cover Open to replace a toner cartridge 12 Bypass tray Special types of paper and envelopes can be fed from the bypass tray SUPPLIES 1 Drum cartridges This contains the photosensitive drum that is used to create images for copying and printing Developer cartridges This contains the developer that is necessary to transfer the toner to the paper 13 13 USB connector B type Supports USB 2 0 Hi Speed A computer can be connected to this connector to use the machine as a printer 14 LAN connector Connect the LAN cable to this connector when the machine is used on a network 3 Toner collection container This collects excess toner that remains after printing 4 Toner cartridges These contain toner for printing When the toner runs out in a cartridge the cartridge of the color that ran out must be replaced OPERATION PANEL 12 LINE indicator Image send indicators This lights up during transmission or reception in fax mode The indicator also lights up during transmission in scan mode DATA indicator When a received fax cannot be printed because of a problem such as out of paper the indicator blinks The indicator lights steadily whe
6. Chapter 7 SYSTEM SETTINGS in the Operation Guide 133 Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds P FREQUENTLY ASKED QUESTIONS 136 P REMOVING MISFEEDS sene 142 135 FREQUENTLY ASKED QUESTIONS Making a copy of a non standard size original The procedure for making a copy of a payment slip or other non standard size original is explained below The Centering special mode of copy mode can be selected to position the copied image in the center of the paper 1 Place the originals If the X dimension width of the document is less than 3 1 2 89 mm or the Y dimension height is less than 4 100 mm place the original on the document glass When using the automatic document feeder use Slow Scan Mode for a NSW thin original 2 Enter the original size From the base screen of copy mode touch Original then Size Input 136 3 Place paper in the bypass tray The bypass tray is used here to copy onto paper that is not loaded in any of the paper trays of the Gan machine Type Recycled E de Size 8 1 2 x 11 4Select the bypass tray From the base screen of copy mode touch Paper Select and then Bypass tray paper type Paper Tray 1 87x11 Plain co 2 54x8 il Plain 3 8x
7. Copying in the center of the paper Centering Use this function to position the copy image at the center of the paper This is convenient when the image is reduced or copied onto paper that is larger than the original Reversing black and white in a copy B W Reverse This function reverses black and white in a copy to create a negative image Use this function to save toner when copying an original with large black areas Adjusting red green blue in copies RGB Adjust Use this function to strengthen or weaken red green or blue one color only and thereby change the overall hue of the copy An image of this function is shown at the end of this manual Adjusting the sharpness of an image Sharpness Use this function to sharpen or soften a copy image An image of this function is shown at the end of this manual Whitening faint colors in copies Suppress Background Use this function to suppress light background areas of a copy image When making a copy of an original that has a light colored background this can be used to whiten the background An image of this function is shown at the end of this manual Adjusting the color Color Balance Use this function to adjust the color balance in a color copy The densities of the four colors cyan magenta yellow and black can be adjusted An image of this function is shown at the end of this manual Adjusting the brightness of a copy Brightness
8. SELECTING A SPECIAL MODE CONVENIENT COPY FUNCTIONS Printing PRINTING CANCELING PRINTING AT THE MACHINE SELECTING PRINT SETTINGS CONVENIENT PRINTER FUNCTIONS BASE SCREEN OF FAX MODE SENDING A FAX CHANGING THE SIZE OF A FAX CHANGING THE EXPOSURE CHANGING THE RESOLUTION STORING A FAX NUMBER FORWARDING RECEIVED FAXES Fax Data Forward CONVENIENT DIALING METHODS SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission SPECIAL FAX MODES SELECTING A SPECIAL MODE CONVENIENT FAX FUNCTIONS Scanning NETWORK SCANNER FUNCTION BASE SCREEN OF SCAN MODE SCANNING AN ORIGINAL CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE CHANGING THE RESOLUTION CHANGING THE FILE FORMAT STORING A DESTINATION CONVENIENT TRANSMISSION METHODS SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission SPECIAL SCAN MODES SELECTING A SPECIAL MODE CONVENIENT SCANNER FUNCTIONS Document filing DOCUMENT FILING QUICKLY SAVING A JOB Quick File APPENDING INFORMATION WHEN STORING A FILE File SAVING A DOCUMENT ONLY Scan to HDD PRINTING A SAVED FILE System settings SYSTEM SETTINGS Troubleshooting FREQUENTLY ASKED QUESTIONS REMOVING MISFEEDS Before using the machine This section provides general information about the machine including the names and functions of the parts of the machine and its peripheral devices and the procedures for placing originals and loading paper P PAR
9. This section explains how to copy 1 sided EN ginal _ 2 sided copy originals onto both sides of the paper v Pamei The side to be scanned must be face up 1 Place the originals 2 Select settings in the touch panel 1 Set the original size 2 Touch the 2 Sided Copy key 3 Touch the 1 Sided to 2 Sided key 4 Touch the OK key AB aa 3 3 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key COPYING ON SPECIAL PAPER Bypass Copy Use the bypass tray to copy on special media such as heavy paper and envelopes This section explains how to load 8 1 2 x 11 heavy paper in the bypass tray The side to be scanned must be face up Original Copy on heavy paper 1 Place the originals When using the document glass S N place the original with the side to be E scanned face down W The side to 2 Insert paper in the bypass be copied on tray must be face 3 Select settings in the touch panel 1 Set the original size 2 Touch the Paper Select 3 Touch the paper type key of the bypass tray Here the Plain key has been touched 3 Bypass Tray Type Size Setting Select the paper type L Plain Pre Printed Recycled Letter Head 2 Pre Punched Color Thin Paper Labels 4 C t Heavy Paper Transparenc y Envelope Glossy Paper Heavy Paper
10. 3 Click the OK button Format for SCxxxxxx Paper Size US Letter 8 50 in x 11 00 2 Printing a file EEN edie Format winde 1 Execute printing from DE TextEdit Open 36 O Open Recent e 1 Open the File menu Close 36W 2 Select Print Save 365 In Mac OS 9 select Print from Save AS r 365 Save All the File menu of SimpleText Show Properties dP 2 2 Select print settings and click the Print button Presets Standard 1 ad Copies amp Pages pa Copies 1 vi Collated Pages All D From 1 to 1 2 C PDFvw Preview Cancel Print 3 1 Make sure the correct printer is selected The machine name that appears in the Printer menu is normally SCxxxxxx Xxxxxx is a Sequence of characters that varies depending on your machine model 2 Select print settings Click next to Copies amp Pages and select each setting that you wish to configure from the pull down menu The screen for the selected setting will appear I If the settings do not appear in Mac OS X v10 5 to 10 5 1 click next to the printer name In Mac OS 9 click E next to General and select a setting from the pull down menu The screen for the selected setting will appear 3 Click the Print button Printing begins CANCELING PRINTING AT THE MACHINE You can cancel a print job if you cancel before printing actually begins JOB STAT
11. Exposure key Address Review File Format em PDF File Rem p Auto Grayscale Quick File j 2 Read the displayed When Fax I Fax address is included message and touch the exposure setting shared is selected and Original Image Type is disabled O K key a 3 Touch the Text Prtd Photo key 4 Darken light colors with the _D key 5 levels are available for the exposure Darken light originals with the B key and lighten dark originals with the key 5 Touch the OK key 104 3 Select the destination and then press the COLOR START key or the BLACK amp WHITE START key Cancel scanning 105 CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type This section explains how to set the resolution to S3OOX300dpi which creates a clearer image than the default resolution 1 Place the originals When using the document glass place the original with the side to be scanned face down The side to be scanned must be face up can poem ax ae can 2 Select settings in the touch address Book onim z end E panel Em a sett s Esse 1 Touch the Resolution key ie File For mat gB PDF Lm ces Quick File peciat voces Spec Special modes 2 Touch the 300X300dpi key faa 3 Touch the OK key D 3 OK key gm o 400X400dpi 3 Select the destination and then press
12. In addition special modes that can be used with the network scanner function are introduced The Internet fax expansion kit is required to use the Internet fax function P NETWORK SCANNER FUNCTION sss 100 P BASE SCREEN OF SCAN MODE 101 P SCANNING AN ORIGINAL 0000eeeees 102 gt CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE aaan LER ELM n M UN n NL 6 NC UN E 104 P CHANGING THE RESOLUTION eee 106 P CHANGING THE FILE FORMAT 107 P STORING A DESTINATION 2000eeeeeee 109 gt CONVENIENT TRANSMISSION METHODS 111 gt SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 114 P SPECIAL SCAN MODES s eene 116 P SELECTING A SPECIAL MODE 117 gt CONVENIENT SCANNER FUNCTIONS 119 99 NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods The network scanner function has the following modes Scan modes USB memory mode Use this mode to save an image to USB memory To send an image to an e mail address use Internet fax mode j Use this mode to send a Ld fax via the Internet Es animagetoan Scan the original server use BEN The machine supports Direct SMTP PC scan mode Use this mode to To send an image scan a photo while to a shared folder making corrections on your comput
13. Only Received Data Image Check Setting is enabled Both settings are enabled 13 This shows the currently selected fax reception mode and the amount of free memory remaining SENDING A FAX The basic procedure for sending faxes is explained below a In fax mode color originals are sent as black and white images Transmission Original Transmission result The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the side to be scanned face down noc 2 Select settings in the touch panel 1 Touch the IMAGE SEND key The base screen of fax mode appears If the fax screen does not appear touch the Fax tab 2 Make sure that the size of the placed original is displayed If the wrong size appears touch the key and select the correct size 3 Enter the fax number of the receiving fax machine and press the BLACK amp WHITE START key In fax mode the COLOR START key cannot be used to send a fax Correct a mistake Cancel scanning CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified before transmission This is convenient when faxing an original that is small and difficult to read The procedure for faxing both sides of an 8 1 2 x 11 original at 11 x 17 size is explained below 1 Place the originals The side to be scanned must be face up l When usin
14. 130 System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace This section briefly introduces several of the system settings For detailed explanations of the system settings see Chapter 7 SYSTEM SETTINGS in the Operation Guide P SYSTEM SETTINGS nnne 132 131 SYSTEM SETTINGS The date and time can be set fax and scan destinations can be stored document filing folders can be created and various other settings related to the operation of the machine can be configured in the system settings screen The procedure for opening the system settings screen and the items in the screen are explained below For detailed explanations of the system settings see Chapter 7 SYSTEM SETTINGS in the Operation Guide Displaying the system settings screen SYSTEM Press the SYSTEM SEM SETTINGS key The system settings screen will appear The keys that appear will vary depending on what peripheral devices are installed What you can do in the system settings Settings Description Total Count This displays the total number of pages printed by job type such as copy jobs and print jobs Default Settings This lets you set the clock and change the software keyboard used for text entry List Print User This lets you print lists showing the machine status and settings Paper Tray This is used to set the type and size of paper used in Settings each tr
15. 28 56 lbs 106 209 g m Paper Select Bypass Tray Type Size Setting 5 Size Auto Inch 8 x14 84x11 74x10 5 x8 NUES A4 A5 B5 216x330 84x13 X14 Y8 Select settings in the touch panel Continued 4 Touch the Heavy Paper key 5 Touch the Auto Inch key 6 Touch the OK key 7 Touch the bypass tray key 8 Touch the OK key 4 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key Correct sets Cancel scanning Cancel copying Selecting a tray To select paper touch the Paper Select key or the image of the machine in the base screen of copy L X Exposure ELSGUNS mode Auto 2 5Wx8M SI i 3 84x14 S RMv11 i l Y Copy Ratio Paper Select o 100 Auto 8 x11 Plain INTUS Touch a key to select a tray A Touch to select one of trays 1 to 4 B B Touch to select the bypass tray C C Touch to set the type of paper in the bypass tray MAKING COLOR COPIES Color Mode When color and black amp white originals are mixed together you can have the machine automatically detect whether each original is color or black amp white and make each copy accordingly The procedure for copying with the color cel copy mode set to Auto for automatic detection of color and black amp white is explained below The side to be scanned must be fac
16. Fax Memory 100 2 Touch the Manual key 3 Touch the P key to darken the exposure 5 levels are available for the exposure Darken light originals with the amp key and lighten dark originals with the EE key 4 Touch the OK key 3 Enter the fax number of the receiving fax machine and press the BLACK amp WHITE START key Correct a mistake Cancel scanning CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original such as text or photo the size of the text and the darkness of the image The following example explains how to set the resolution to Fine and Half Tone when sending an original with small text The side to be scanned must be face up CA i 1 Place the originals When using the document glass place the original with the side to be scanned face down 2 Select settings in the touch panel 1 Touch the Resolution key 2 Touch the Fine key The resolution increases producing a clearer image in the following order Standard Fine Super Fine Ultra Fine 3 Touch the Half Tone key Select Half Tone for a photo or illustration with shading to further improve the image Half Tone cannot be selected when Standard is selected 4 Touch the OK key 3 Enter the fax number of the receiving fax machine and press the BLACK amp WHITE START key Correct a mistake MCI scanning
17. ave 1 Jser Settings Untitled Select print settings 1 Click the Paper tab 2 Select Invoice Select the size of the print image 3 Select Fit To Paper Size 4 Select Letter Select the size of paper that you want to print on 5 Click the OK button This completes the settings Start printing The procedure for selecting printer driver settings is explained below using Printing multiple images on one page N Up Printing as an example This function reduces the size of each page to let you print multiple pages on one sheet of paper The example of printing two pages on one sheet of paper with borderlines is explained The procedures for configuring printer driver settings vary by setting For more information on each setting see FREQUENTLY USED FUNCTIONS and CONVENIENT PRINTING FUNCTIONS in Chapter 3 PRINTER in the Operation Guide Select print settings 1 Select Layout 2 Select 2 3 Select the order of the ES pages Decet 4 4 Select the desired type _ Long edged binding O Short edged binding of borderl i ne CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper 2 sided printing Use this function to print on both sides of the paper You can use 2 sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve
18. in a one touch key 1 Place the originals The side to be scanned must be face up l When using the document glass gt place the original with the side to be A tlt scanned face down 2 Enter the fax number of the first destination Correct a mistake ternet Fax F USB Mem Scan Scan n ax bAddress Book 1 Original Scan 8 x11 E Direct TX Auto Sub Address Resolution Standard w Special Modes E cc ES i cus NM mus 2 mc NR gis nl eee cac Q m mm 6 Sub Address J rzz zz sos aas J e Auto Reception Fax Memory 100 0010123456789 J 002 CCC ccc J 3 Select settings in the touch panel 1 Touch the Address Book key 2 Touch the one touch key in which the desired destination is stored To change the number of one touch keys displayed in the screen touch the 5 M 5 key Select 5 10 or 15 keys 3 Touch the To key 4 Touch the Address Review key 5 Check the destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key 4 Press the BLACK amp WHITE START key Cancel scanning SPECIAL FAX MODES The special modes can be used for a variety of special purpose fax transmission jobs The following pages show the types of fa
19. the automatic with the tip of the gt mark in the document feeder and then close the automatic document feeder slowly Do not press hard on the automatic document feeder This may cause failure center of the Place the original in the horizontal orientation referring to the document glass scale Originals Portrait original Landscape original Document glass scale gt mark 8 1 2 x 11 A4 Portrait originals When using the below functions in copy zr Top of image mode place the original so that the top of l the image is to the right EC e Staple sort e Pamphlet copy e 2in1 e Stamp Landscape originals When using the staple sort function place the original so that the top of the image is toward you Top of image l toward you For more information see ORIGINALS in Chapter 1 BEFORE USING THE MACHINE in the Operation Guide CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below For the number of sheets of paper that can be loaded in each tray see the following manuals e Operation Guide Paper Tray Settings in Chapter 7 SYSTEM SETTINGS Maintenance amp Safety Guide SPECIFICATIONS Tray 1 Tray 2 Tray 3 Tray 4 Bypass tray Print side face up or face down Paper is loaded with the print side face up or face down depending on the paper type and tray When loading Pre Punched Letter Head or Pre Printed paper in the pape
20. touch keys displayed in the tinas CES BEN BBB BBB screen touch the 5b b 15 ece ccc amp pop pop zj key Select 5 10 or 15 keys 3 Touch the one touch keys of the additional aaa a destinations to which you amp Auto Reception sex Menory 100 want to send the image 4 Touch the To key 5 Touch the Address Review key 114 Address Review Select settings in the touch panel Continued 6 Check the destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key Press the COLOR START key or the BLACK amp WHITE START key If fax or Internet fax destinations are included in the broadcast transmission the COLOR START key cannot be pressed Press the BLACK amp WHITE START key Cancel scanning SPECIAL SCAN MODES The special modes can be used for a variety of special purpose scan send jobs The following pages show the types of scan send jobs that can be performed The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Suppress Background as an example For the procedures for using the special modes s
21. 14 ll Plain 4 8x11 S Plain aper 28 56 lbs 106 209 g m 137 Printing on envelopes The procedure for printing on an envelope is explained below Only the name and address side of an envelope can be printed on It is recommended that you do a test print to check the print result before using an envelope 1 Place paper in the bypass tray 2 Tray Settings SORT Print on the name ea a and address side 138 Type Envelope Size Select the envelope size 3 Select settings in the printer driver Man Per Advanced Specii Modes Jcb Handing watema car 1 Select the size of the User Settings Untitled i ave 2 efaults envelope in Paper Size dom 2 Select Bypass Tray sei from Paper Source in Paper Selection Toop Ss 3 Select Envelope in Paper Type If needed select the Rotate 180 degrees checkbox Iv in Image Orientation on the Main tab 4 Click the OK button Cancel Help 139 Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine s paper trays follow the steps below to change the paper size 1 Check details on the job Press the JOB STATUS key on the operation panel to dis
22. Image Sending Activity Report to print the report 141 REMOVING MISFEEDS When a paper misfeed occurs the message A misfeed has occurred will appear in the touch panel and printing and scanning will stop In this event touch the Information key in the touch panel When the key is touched instructions for removing the misfeed will appear Follow the instructions When the misfeed is cleared the message will automatically clear The blinking WF mark in the image at left indicates the approximate position of the misfeed Touch the Information key to Misfeed location display the following screen A Instructions for removing the misfeed appear here B Animation showing what to do C Display the previous screen or the next screen D This closes the information screen The information screen cannot be closed until the misfeed is removed e While the message appears printing and scanning cannot be resumed e f the message does not clear even after the misfeed has been removed the causes below are possible Check once again The misfeed was not correctly removed A torn piece of paper remains in the machine A cover or unit that was opened or moved to remove the misfeed was not returned to its original position For detailed procedures for removing misfeeds see HEMOVING MISFEEDS in Chapter 8 TROUBLESHOOTING in the Operation Guide 142 Please note For inform
23. Initial text box A text entry screen appears Enter search characters for the destination 7 Slide the scroll bar down to move the screen 8 Touch the E mail Address text box A text entry screen appears Enter the E mail address that you want to store 9 Touch the OK key The items in the above step must be entered For details on items entered see Chapter 7 SYSTEM SETTINGS in the Operation Guide When sending the same document or image to multiple destinations it is convenient to store a destination group For details on storing groups see Chapter 7 SYSTEM SETTINGS in the Operation Guide 110 CONVENIENT TRANSMISSION METHODS One touch sending resending and other convenient transmission functions that make it easy to send an image are available One touch key A destination stored in a one touch key can be retrieved by a simple touch of the key Scan terne ax In ax bAddress Book 1 Original Scan ress Entr Exposure Resolution 200X200dpi w File Format H PDF Color Mode H Auto Grayscale 3 Owe 7 n rr ma a 2 sm 2 Ey EEE EEE J FFF FFF 5 t l ul Gac cee HHH HHH ie I JJJ JJJ Freq ABCD J EFGH J IJKL J MNOP orstu VWXYZ J etc amp Auto Reception Fax Memory 100 1 Touch the Address Book 2 Touch the key in whic
24. K KS2 soy oil ink to help protect the environment TINSE4178FCZZ
25. QJ DU Example The image check screen for a received fax For details on the image check function see each of the modes in the Operation Guide A preview image is an image for display on the touch panel It will differ from the actual print result PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once This saves you the trouble of manually feeding each original For originals that cannot be scanned using the automatic document feeder such as a book or a document with notes attached use the document glass Using the automatic document feeder When using the automatic document feeder place the originals in the document feeder tray Make sure an original has not been placed on the document glass Place the originals face up with the edges aligned evenly Adjust the original guides v v to the width of the originals The indicator line indicates approximately how many originals can be placed The placed originals must not be higher than this line Using the document glass Take care that your fingers are not pinched when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Place the original face down To place a thick original such as a book Align the middle of the original push up the far edge of
26. SHARP NNNM NOE DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM Quick Start Guide n Before using the machine Functions of the machine and procedures for placing originals and loading paper Faxing Using the fax function Scanning Using the scan function X Document filing Storing jobs as files on the hard drive System settings Configuring settings to make the machine easier to use Keep this manual close at hand for kerem reference whenever needed OPERATION MANUALS AND HOW TO USE THEM Three printed manuals and a manual in PDF format are provided with the machine Printed manuals To learn the parts of the machine and how to use them To load paper Before using the machine page 9 Quick Start Guide this manual To make a copy Copying page 29 To print a file Printing page 61 To send a fax Faxing page 75 This manual provides easy to understand explanations of the To send a scanned image functions of the machine in a To use Internet fax single manual Scanning page 99 The explanations in this manual What is document filing focus on frequently used What is it used for functions For special functions Document filing page 121 troubleshooting and detailed procedures for using the What are the system settings machine see the manual in System settings page 131 PDF format Frequently asked questions and how to clear paper misfee
27. T key 129 PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file This section explains how to retrieve and print a file stored in the main folder EE IMAGE SEND cena Select the file and print it FILING 1 Touch the DOCUMENT File Retrieve can HDD Status FI LING key 2 Touch the Main Folder User 1 2 User 2 key User 3 User 4 i User 5 User 6 eee User 7 User 8 User 9 User 10 Imp 3 Touch the key of the file Nain Folder sm Je m that you wish to retrieve riz tane oser nane pace Touch the Switch Display key to D ri1e o1 vane 1 04 04 2010 display the switch display screen CO S S yaa Touch the Thumbnail key in the switch display screen to display pu DENEN thumbnail images in the file keys switch pispisy JE a 4 Touch the Print key 5 Touch the Image Check key to check the content of Select the job 4 a B file 01 Name 1 F Color 5 a file Print Send Perey Image Check Change Le 6 Touch the Print and Save f nien qmm the Data key When Print and Save the Data is TEE selected the file is saved after Print and Delete the pata printing Output 0 mmm To delete the file after printing it AT select Print and Delete the Data Special Modes
28. T NAMES AND FUNCTIONS seeeee 10 B SUPPLIES ccc eee RR 11 P OPERATION PANEL s s nn n RII 12 P USING THE TOUCH PANEL eee nnne 14 P USER AUTHENTICATION 00ce cece eee eee 17 PD HOME SCREEN ccc cee nannaa nnana 19 P IMAGE CHECK FUNCTION PREVIEW 20 P PLACING ORIGINALS seeeenn n RR 22 gt CHANGING PAPER IN A TRAY sese 24 Automatic document feeder This automatically feeds and scans multiple originals Both sides of 2 sided originals can be scanned at once Document feeder tray Place the originals in this tray when using the automatic document feeder Operation panel Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder Finisher This can be used to staple output Main power switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the on position PART NAMES AND FUNCTIONS 9 10 7 Output tray center tray Copy jobs and print jobs are delivered to this tray When a finisher is installed the output tray center tray cannot be used Tray 1 Up to 500 sheets of paper 21 Ibs 80 g m2 can be loaded in each tray Tray 2 Tray 3 Tray 4 500 sheet paper feed unit is installed This holds paper Up to 500 sheets 21 Ibs 80 g m of paper can be loaded 10 USB connector type A
29. The job build function lets you divide the stack of originals into sets feed each set and send the sets as a single transmission Scan The machine also has these functions For detailed information on each of these functions see SPECIAL MODES and INTERNET FAX RECEPTION FUNCTIONS in Chapter 5 SCANNER INTERNET FAX in the Operation Guide e Sending an image at a specified time Timer Transmission e Storing scan operations Program e Scanning thin originals Slow Scan Mode e Scanning business cards Business Card Scan e Changing the print settings for the transaction report Transaction Report e Forwarding a received Internet fax to a network address Inbound Routing Settings 120 Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy print or other job A stored file can be called up and used whenever needed This section introduces several of the document filing functions P DOCUMENT FILING seen 122 P QUICKLY SAVING A JOB Quick File 124 gt APPENDING INFORMATION WHEN STORING A FILE File _ 77 125 gt SAVING A DOCUMENT ONLY Scan to HDD 128 PRINTING A SAVED FILE ss e e 130 121 DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job or the data of a print job as a file on the machine s hard driv
30. Touch this key to enter a sub address and passcode for F code transmission The keys that appear here can be changed to show the settings or functions that you prefer key Touch this key to retrieve a destination using a search number 3 digit number assigned to a destination when it is stored Speaker key Pause key Space key Touch this key to dial using the speaker When entering a fax number to be dialed the key changes to the Pause key When entering a sub address the key changes to the Space key 8 Resend key Next Address key The destinations of the most recent eight transmissions by Scan to E mail fax and or Internet fax including Direct SMTP addresses are stored To select one of these destinations touch the desired destination After a destination is selected this key changes to the Next Address key Image settings Image settings original size exposure resolution can be selected 10 key This key appears when a special mode or 2 sided scanning is selected Touch the key to display the selected special modes 11 Special Modes key Touch this key to use a special mode 12 L key 4l key amp 3 key When Hold Setting for Received Data Print or Received Data Image Check Setting is enabled in the system settings administrator this will appear when a fax is received Only Hold Setting for Received Data Print is enabled
31. US 1 Press the JOB STATUS key 2 Select settings in the touch panel m 22m 1 Touch the Print Job mue ww tab 4 Q copy 002 000 oa an 2 Change the print job Cn 3405 status mode to Spool 7 copy 002 000 ait or Job Queue Touch this key to change modes The selected mode will be highlighted kaa 3 Touch the key of the ne print job that you wish to cancel 4 Touch the Stop Delete key 5 Touch the Yes key SELECTING PRINT SETTINGS To use the print function of the machine the settings in the printer driver properties window must be configured See PRINTING page 62 for the procedure for opening the printer driver properties window and the basic procedure for printing The procedure for selecting settings in the printer driver is explained below using Fitting the print image to the paper Fit To Paper Size as an example The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper size In this example an Invoice size image will be printed on letter size paper The procedures for configuring printer driver settings vary by setting For more information on each setting see FREQUENTLY USED FUNCTIONS and CONVENIENT PRINTING FUNCTIONS in Chapter 3 PRINTER in the Operation Guide Printing Preferences van Paper j vanced Special Modes Job Handling Watermarks Color z
32. USING THE MACHINE C SCANNER INTERNET FAX C COPIER DOCUMENT FILING C PRINTER SYSTEM SETTINGS FACSIMILE TROUBLESHOOTING To view the Operation Guide in PDF format Adobe Reader or Acrobat Reader of Adobe Systems Incorporated is required If neither program is installed on your computer the programs can be downloaded from the following URL http www adobe com CHECKING THE IP ADDRESS To check the IP address of the machine print out the all custom setting list in the system settings SYSTEM 1 Press the SYSTEM SETTINGS SETTINGS key setting list in the touch panel 1 Touch the List Print User key 2 Touch the Print key to the right of All Custom Setting List The IP address is shown in the list that is printed ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network the machine s built in Web server can be accessed from a Web browser on your computer Opening the Web pages rk Pie ere Access the Web server in the pus machine to open the Web pages amp Blank Page Start a Web browser ona computer that is connected to the same network as the machine and enter the IP address of the machine Recommended Web browsers e Internet Explorer 6 0 or higher Windows e Netscape Navigator 9 Windows e Firefox 2 0 or higher Windows e Safari 1 5 or higher Macintosh The Web pa
33. Use this function to adjust the brightness of a copy An image of this function is shown at the end of this manual Adjusting the intensity of a copy Intensity Use this function to adjust the intensity of a copy An image of this function is shown at the end of this manual Checking copies before printing Proof Copy Regardless of the number of copies specified this function ets initially prints only the first set 2 88 After you have checked the first set the remaining sets are printed DODD fon eS Copying originals that are different sizes Mixed Size Original For example even when a m i 8 1 2 x 11 original is mixed in with 8 1 2 x 14 originals this a5 gt a5 function lets you copy all Originals at once When used in combination with the auto image function the copies can all be printed on the same size of paper Copying thin originals Slow Scan Mode This function lets you scan thin Originals which are normally amp LJ difficult to handle in the 26475 97 automatic document feeder e Ly Copying multiple business cards Business Card Scan Up to eight business cards can be copied onto a single sheet of paper This function can be used to create a list of business cards or file multiple business cards together as a group Business card feeder is required Printing This section explains the basic procedure for printing using the prin
34. ation on your operating system please refer to your operating system manual or the online Help function e The explanations of screens and procedures in a Windows environment are primarily for Windows Vista9 The screens may vary depending on the version of the operating system or the software application e The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10 4 in the case of Mac OS X The screens may vary depending on the version of the operating system or the software application e Wherever xx xxxx appears in this manual please substitute your model name for XX XXXX e Considerable care has been taken in preparing this manual If you have any comments or concerns about the manual please contact your dealer or nearest SHARP Service Department e This product has undergone strict quality control and inspection procedures In the unlikely event that a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department e Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning e Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright law
35. ay and to store new paper types Address Control Destinations for the image send function can be stored in one touch keys and settings can be stored in program keys 132 Lo ww jos Fax Data This is used to configure settings for receiving faxes and Receive Forward Internet faxes and for forwarding received faxes and Internet faxes Printer Condition This is used to configure settings for printing without Settings using the printer driver and settings for the printer function Document Filing This is used to store edit and delete custom folders for Control the document filing function USB Device Check This is used to check the connection status of a USB device System settings administrator The system settings administrator are system settings that can only be configured by the administrator of the machine To configure these settings the administrator password must be entered However when user authentication is enabled users who log in with certain user rights may be able to configure these settings without entering the administrator password Check with your administrator Although the manuals for the machine indicate system settings that require administrator rights as system settings administrator this is only for convenience in explaining the settings The word administrator does not appear in the touch panel or elsewhere on the machine For the items of the system settings administrator see
36. ay be damaged the machine may topple and injury may result Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray For detailed information on the bypass tray see LOADING PAPER IN THE BYPASS TRAY in Chapter 1 BEFORE USING THE MACHINE in the Operation Guide Copying This section explains the basic procedures for using the copier function This section also introduces the various types of copying that can be performed using the special modes FP BASE SCREEN OF COPY MODE 30 P MAKING COPIES 0 0 cc cece cece eee eeeeees 32 P 2 SIDED COPYING Automatic Document Feeder 34 gt COPYING ON SPECIAL PAPER Bypass Copy 36 gt MAKING COLOR COPIES Color Mode 39 P SELECTING THE EXPOSURE AND IMAGE TYPE 41 gt FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 43 gt ENLARGEMENT REDUCTION Preset Ratios OI a MEAE as ye gee at ONU NEN mea ER EN 45 P INTERRUPTING A COPY RUN Interrupt Copy 47 gt STORING COPY OPERATIONS Job Programs 48 P SPECIAL MODES RR 51 P SELECTING A SPECIAL MODE eee 52 P CONVENIENT COPY FUNCTIONS sse 54 29 BASE SCREEN OF COPY MODE Touch the COP Y key in the touch panel to open the base screen of copy mode Select copy settings in the base screen Ready to scan for copy Color Mode 1 D Full C
37. ds Troubleshooting page 135 bleaseqead before For users of the MX C31 UMA OAD using the machine Software Setup Guide Maintenance amp Explains the procedures for installing the printer driver and scanner driver Safety Guide Contains important cautionary For users of the DX C311 DX C401 information procedures for cleaning Installation Guide the machine and replacing supplies Explains the procedures for installing the and machine specifications machine and the procedures for installing the printer driver and scanner driver Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format The Operation Guide can be downloaded from the Web pages in the machine Download the Operation Guide from the Web pages in the machine Operation Guide Name Desc Operation Guide Oper For detailed information ETO For the downloading procedure see Downloading the Operation Guide page 4 Convenient methods for using the Operation Guide The first page contains a regular table of contents as well as an I want to table of contents want to lets you jump to an explanation based on what you want to do For example I use the copier function often so I d like to save paper Use either table of contents as appropriate based on what you want to know The contents of the Operation Guide are as follows C BEFORE
38. e The stored file can be retrieved and printed or transmitted as needed Uses of the document filing function Files that you want to store for later use Store quickly Store and manage and easily Quckrie File f _ Sean to HoD Using Quick File you can When File is used a user Use Scan to HDD to store easily copy or send a name and file name can a document on the hard document and store the be appended to the drive without performing document data on the stored file You can also printing or transmission hard drive at the same select which folder the file Like File a user name time is stored in for easy file file name and folder can management be specified Quick File Folder Main Folder Custom Folder Files saved with Quick If a folder is not specified when a file is saved with File or File are stored in this Scan to HDD the file is stored in the main folder In folder addition to the main folder files can be saved in custom folders Custom folders are created in the system settings gt Stored files can be printed or transmitted whenever needed A file that has been stored using the printer driver cannot be transmitted 122 The document filing function is convenient in these situations You prepared copies of a many page handout for a meeting but the number of participants suddenly increases and you need to quickly prepare more copies of the handout Document filing is convenient I
39. e OK key Select the destination and press the COLOR START key If the file type is set to Encrypt PDF you will be prompted to enter a password when you start transmission Cancel scanning 108 STORING A DESTINATION The procedure for storing e mail addresses in one touch keys for Scan to E mail is explained below Stored e mail addresses can be retrieved quickly and easily If you frequently send images to the same group of destinations those destinations can be stored as a group To store destinations for the other modes of the network scanner function see STOHING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK in Chapter 5 SCANNER INTERNET FAX in the Operation Guide Storing an individual key SYSTEM 1 Press the SYSTEM SETTINGS SETTINGS key 2 Select settings in the touch panel 1 Touch the Address Control key 2 Touch the Address Book key 109 Select settings in the touch anel Continued 3 gt 3 Touch the Add New key EX SCERCCE DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH TEIENEI a JJJ JJJ ta E ABCD EFGH IJKL MNOP orstu vw ete B C 4 Select E mail from the Address Type select box 5 Touch the Address Name text box A text entry screen appears Enter the name of the destination 6 Touch the
40. e Operation Guide IMAGE CHECK FUNCTION PREVIEW The image check function is used to display the content of a received fax or other data in the touch panel Convenient uses of image check Printing only faxes that are needed You can check a received fax before printing it If you don t need the fax you can delete it without printing it allowing you to save paper and toner Checking the content of a file stored in the machine Before printing or sending a file stored using the document filing function you can check the content of the file A preview can be displayed directly from the Job Settings menu making it easy to move from image preview to execution of the job Data that can be checked The image check function can be used to check the following types of data e Faxes received in fax mode e Faxes received in Internet fax mode e Faxes stored in a memory box e Files stored using the document filing function The key names in the image check screen and the procedures for using the screen vary depending on the image type When the image check function is used a screen similar to the following Screen appears Image Check The content of the amp 0123456789 2010 04 0 11 12 data appears here T In the touch panel Liv eee you can ea O a e Scroll the display Lexi a Display Rotation e Change pages F 3 x zt E Se aum erg 4 Change the display magnification A Couns e
41. e image e Rotating the image 180 degrees Rotate 180 degrees e Enlarging reducing the print image Zoom XY Zoom e Adjusting line widths when printing Line Width Settings e Reversing the image Mirror Image Color mode adjustment function e Adjusting the brightness and contrast of the image Color Adjustment e Printing faint text or lines in black Text To Black Vector To Black e Selecting color settings to match the image Advanced Color Functions to combine text and images e Adding a watermark to printed pages Watermark e Printing an image over the print data Image Stamp e Creating overlays for print data Overlays Print functions for special purposes e Printing specified pages on different paper Different Paper e Adding inserts when printing on transparency film Transparency Inserts e Printing a carbon copy Carbon Copy e Printing so that a specific page is the front page when using two sided printing Chapter Inserts Convenient printer functions e Saving and using print files Retention Document Filing Faxing This section explains the basic procedures for using the fax function of the machine In addition special modes that can be used with the fax function are introduced The facsimile expansion kit is required to use the fax function P BASE SCREEN OF FAX MODE 005 P SENDING A FAX 0 ccc cece RR P CHANGING THE SIZE OF AFAX 000eeeeee P CHANGING THE EXPOSURE
42. e text which have been previously stored in the Web page Customized keys The keys that appear here can be changed to show the settings or functions that you prefer Resolution 200x2008pi File Format BB PDF Color Mode H Auto Grayscale 8 x11 6 10 cM PDF Mono2 i key Touch this key to specify a destination using a search number 3 digit number assigned to a destination when it is stored Resend key Next Address key The destinations of the most recent eight transmissions by Scan to E mail fax and or Internet fax including Direct SMTP addresses are stored To select one of these destinations touch the desired destination After a destination is selected this key changes to the Next Address key Image settings Image settings original size exposure resolution file format and color mode can be selected i key This key appears when a special mode or 2 sided scanning is selected Touch the key to display the selected special modes Special Modes key Touch this key to use a special mode 101 SCANNING AN ORIGINAL The basic operation for scanning is explained below This section explains how to send a scanned file by e mail E 4g DOCUMENT IMAGE SEND S erem senga 1 e Send Settings Lu 200X200dpi File xl B auco er sen rayscale Quick File Special Modes The side to be scanned must be face up CA it Exposu
43. e up 1 Place the originals When using the document glass gt N place the original with the side to be ZA PITE scanned face down 2 Select settings in the touch u panel LB 1 Touch the Color Mode 2 Touch the Auto key 3 Touch the OK key 3 Set the number of copies and press the COLOR START key e SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy The example of copying an original with light colors such as pencil writing is explained below Light original Exposure adjustment 1 Place the originals When using the document glass gt l N place the original with the side to be ZA PITE scanned face down 2 Select settings in the touch panel 1 Touch the Exposure key The side to be scanned must be face up ain 8x11 2 5 x8 Isl 3 84x14 E 4 8 x11 E lt 2 Touch the Light Original key m 3 Darken the printed result aeuo Deme with the 5 key pud Nine levels are available for the exposure Darken light originals with the B key and lighten dark originals with the L key 4 Touch the OK key 3 Set the number of copies and then press the COLOR START key or the BLACK b amp WHITE START key 01011 11832 OCICS CIM MT UICE FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection You can copy an original onto any size of paper using automa
44. ee SPECIAL MODES in Chapter 5 SCANNER INTERNET FAX in the Operation To use a special mode open the special modes menu and touch the key of mode that you wish to use B 200x2000p1 The menu varies depending on Bite Format gil e whether scan mode Internet fax ei ede g asto crayscaie fl Hono mode or USB memory mode is selected Touch the Special Modes key in the base screen to open the special modes menu Scan mode When a special mode key encircled by highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode The keys that appear will vary depending on what peripheral devices are installed 116 SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below The settings that must be selected vary for each special mode however the general procedure is the same The procedure for selecting Whitening faint colors in the image Suppress Background is explained here as an example 1 Place the originals When using the document glass gt N place the original with the side to be 27724 scanned face down 2 Select settings in the touch anel Exposure p SRE 2007200001 1 Touch the Special Modes File Format BB PDF key Color Mode Bl Auto Grayscale o The side to be scanned must be face up
45. ent or image to multiple destinations it is convenient to store a destination group For details on storing groups see Chapter 7 SYSTEM SETTINGS in the Operation Guide FORWARDING RECEIVED FAXES Fax Data Forward When the machine cannot print because it is out of paper or out of toner received faxes can be forwarded to another fax machine To use this function the fax number of the destination machine must be stored in Set the Telephone Number for Data Forwarding in the system settings administrator SYSTEM 1 Press the SYSTEM SETTINGS SETTINGS key LJ E 2 Select settings in the touch panel 1 Touch the Fax Data Receive Forward key 2 Touch the Fax Settings key Select settings in the touch panel Continued 3 Touch the Execute key in Forward Received Data 4 Touch the OK key CONVENIENT DIALING METHODS Easy to use one touch keys and the resend function can be used to prevent dialing errors and save time One touch keys A fax number stored in a one touch key can be retrieved by a simple touch of the key A one touch key for a group can be selected to automatically transmit to each of the destinations stored in the group TLLTLLTT m 1 Touch the Address Book Direct TX J Exposure Auto Sub Address Address Review c 2 Touch the key of the 8 55 E desired destination mom To change the number of psc 2 Yee g one touc
46. er on your computer use Scan to Network Folder A TWAIN compliant software application can be used To process an image in a specific application use Use this mode for an Scan to Desktop application linked document solution Data entry mode e Modes that can be used will vary depending on your model and the expansion kits that are installed e The explanations in this manual are centered on the Scan to E mail function of scan mode US Operation Guide Chapter 5 SCANNER INTERNET FAX 100 BASE SCREEN OF SCAN MODE Touch the IMAGE SEND key in the touch panel to open the base screen of scan mode If the scan screen does not appear touch the Scan tab Select various scan in the base screen a 7 1 Scan Internet Fax Fax USB Mem Scan PC Scan aT TT 2 bAddress Book 3 Address sry 4 Send Send settings Address review 5 File Original Scan Quick File Ez Send mode tabs Use these keys to change the mode of the image send function To switch to scan mode touch the Scan tab Address Book key Touch this key to use a one touch key or a group key When the key is touched the address book screen appears Address Entry key Touch this key to manually enter a destination address instead of using a one touch key Send Settings key Touch this key to select or enter the subject file name sender name or messag
47. ess the COLOR START key or the BLACK amp WHITE START key The file is stored on the hard drive at the same time as the copy is made Correct sets Cancel scanning Cancel copying 127 SAVING A DOCUMENT ONLY Scan to HDD You can save a document without performing a copy print or send job The procedure for storing a document in the main folder is explained below 1 Touch the DOCUMENT FILING key The base screen of document filing Folder Select mode appears Main Folder Quick File Folder I User 1 User 2 2 User 3 User 4 j L2 User 5 User 6 User 7 User 8 z User 9 User 10 1 Folders ABCD EFGHI OPORST UVWXYZ The side to be scanned must be face up 2 Place the originals When using the document glass um N place the original with the side to be s d scanned face down rae woo status Bx nata Access 3 Touch the Scan to HDD Folder Select search _ t b aD 1 User 1 User 2 2 User 3 User 4 a User 7 User 8 z User 9 User 10 Sean to wo e ES The Scan to HDD base screen EN GD o X0 appears exposure _ To specify a user name file name Giecolution 200x200095 and folder touch the File Css gai eiin Information key Color Mode H n Mono2 Special Modes 128 4 Press the COLOR START key or BLACK amp WHITE STAR
48. from a computer PC Fax A document on a computer can be sent via the machine as a fax Select the PC Fax driver as the printer driver on your computer and then select the Print command in the software application Image data for transmission will be created and sent as a fax This function can only be used on a Windows computer For more information see the Help file for the PC Fax driver The machine also has these functions Forwarding a received fax to a network address Inbound Routing Settings tS Operation Guide FAX RECEPTION in Chapter 4 FACSIMILE e Sending a fax at a specified time Timer e Storing fax operations Program e Changing the print settings for the transaction report Transaction Report e Temporarily changing the sender information Own Name Select e Faxing thin originals Slow Scan Mode e Sending business cards Business Card Scan Calling a fax machine and initiating fax reception Polling e Sending a fax when another machine polls your machine Polling Memory tS Operation Guide SPECIAL MODES in Chapter 4 FACSIMILE e Performing F code communication U Operation Guide PERFORMING F CODE COMMUNICATION in Chapter 4 FACSIMILE e Connecting and using an existing phone Extension Phone Connection Operation Guide USING AN EXTENSION PHONE in Chapter 4 FACSIMILE Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode
49. g the document glass gt N place the original with the side to be T ings scanned face down 2 Select settings in the touch Dir Direct x J posure panel oo 1 Touch the Original key Quick File Q Auto Reception Fax Memory 100 2 Touch the 2 Sided Booklet key E Loma E as This key is used to send a 2 sided 3 4 original a 3 Make sure that the size of E la N the placed original is 2 displayed If the wrong size appears touch the key and select the correct size 4 Touch the Send Size key Select settings in the touch panel Continued 5 Touch the 11 x 17 key 6 Touch the OK key 7 Touch the OK key 3 Enter the fax number of the first destination Correct a mistake 4 Press the BLACK amp WHITE START key Cancel scanning CHANGING THE EXPOSURE The exposure can be changed as appropriate for the darkness or lightness of the original The following example explains how to darken light colors in an original to make the image clearer The side to be scanned must be face up 1 Place the originals When using the document glass gt N place the original with the side to be ZA PI scanned face down 2 Select settings in the touch can ax em can can bAddress Book umi Or original nal n 8 x11 end uto a n e EI panel e oe 1 Touch the Exposure key QyAuto Reception
50. ge will appear The machine settings may require that user authentication be performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication Downloading the Operation Guide The Operation Guide which is a more detailed manual can be downloaded from the machine s Web pages gt Job Log Downloading the Operation b Security Settings Guide Custom Links 1 Click Operation Manual Operation Manual Download Download in the menu of the Web page 2 2 Select the desired language Name Description 3 Click the Download button Operation Guide Operation manual in PDF format that j The Operation Guide is downloaded Download O 3 TABLE OF CONTENTS CHECKING THE IP ADDRESS ACCESSING THE WEB SERVER IN THE MACHINE Before using the machine PART NAMES AND FUNCTIONS SUPPLIES OPERATION PANEL USING THE TOUCH PANEL USER AUTHENTICATION HOME SCREEN IMAGE CHECK FUNCTION PREVIEW PLACING ORIGINALS CHANGING PAPER IN A TRAY Copying BASE SCREEN OF COPY MODE MAKING COPIES 2 SIDED COPYING Automatic Document Feeder COPYING ON SPECIAL PAPER Bypass Copy MAKING COLOR COPIES Color Mode SELECTING THE EXPOSURE AND IMAGE TYPE FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection ENLARGEMENT REDUCTION Preset Ratios Zoom INTERRUPTING A COPY RUN Interrupt Copy STORING COPY OPERATIONS Job Programs SPECIAL MODES
51. h keys displayed in the SES a 3 screen touch the _5 gt gt 15 D ES ee key Select 5 10 or 15 keys zea JGR EE ee 3 Touch the To key Auto Reception Fax Memory 100 Resending The Resend key can be touched to transmit to one of the eight most recent destinations used for transmission Resending is not possible in some cases such as when an image is sent using a one touch key for a group zm 1 Touch the Resend key Scan internet rax Fax USB Mem Scan Pe Scan bAddress Book Original Scan 84x11 Send Direct TX Exposure Sub Address Resolution Standard Address seriei Special Modes J E Auto Reception Fax Memory 100 2 Touch the key of the 2 desired destination fem re Gams The destinations that appear also moo Boce ccc J eat op include Scan to E mail and Internet E ES CAC zi fax destinations Speed dialing When you store an individual key or a group key a 3 digit search number is assigned to the key You can select a destination using the key and the 3 digit search number To check a search number print the appropriate list in the sending address list menu in the system settings 1 Touch the key Scan internet Fax Fax USB Mem scan PC Scan bAddress Book Original Scan 84x11 Direct TX Exposure Sub Address Resolution Standard Address Review Spec
52. h the desired destination is stored To change the number of one touch keys displayed in the screen touch the 5 m 5 key Select 5 10 or 15 keys 3 Touch the To key If an e mail address is stored in the one touch key select To or Cc to specify the type of recipient after selecting the key 111 Resending The Resend key can be touched to send an image to one of the most recent 8 transmission destinations Hesending is not possible in some cases such as when an image is sent using a one touch key for a group one Resend Scan Internet Fax Fax USB Mem Scan 1 ey bAddress Book Original Scan eua Address Entry Exposure Send Settings Resolution 200X200dpi Address Review j File Format m5 PDF n PDF Color Mode BB Auto Grayscale pM Mono2 Quick File Special Modes 37 2 Touch the key in which the desired No 01 AAA AAA No 02 amp BBB BBB destination is stored ECECCECHENEEEIENE 3513753 The destinations that appear Bestes 2 Jmm 0 also include fax and Internet mee mm fax destinations 112 Search number sending When you store an individual key or a group key a 3 digit search number is assigned to the key You can select a destination using the key and the 3 digit search number To check a search number print the appropriate list in the sending address list menu in the system settings 1 Touch
53. her jobs or a job waiting in the queue can be canceled USER AUTHENTICATION When user authentication is enabled in the system settings you must log in before using the machine User authentication is initially disabled When you have finished using the machine log out User authentication methods There are two methods for performing user authentication login by user number and login by login name and password Ask the administrator of the machine for the information that is required to log in For details on user authentication see USER AUTHENTICATION in Chapter 1 BEFORE USING THE MACHINE in the Operation Guide Login by user number This method requires that you log in by entering your user number 5 to 8 digits which is stored in the system settings of the machine Login by login name and password This method requires that you log in by entering your login name password and the login destination which are stored in the system settings of the machine Depending on how the machine administrator has configured the system settings an e mail address may also be used for authentication Logging out When you have finished using the machine log out Logging out prevents unauthorized use of the machine How to log out You can log out from any mode of the machine by pressing the LOGOUT key G9 However note that the LOGOUT key cannot be used to log out when a fax number is being en
54. ial Modes Qi Auto Reception Fax Memory 100 2 Enter the 3 digit internet Fax a use Mem scan PC Scan search number with padares ook oramai scan fex the numeric keys Direct TX Exposure Sub Address Standard Address Review Special Modes ile Fil Quick File Bg Qi Auto Reception Fax Memory 100 Dialing using the speaker When the speaker is used to dial fax transmission is started after the number is dialed and the connection is established If a person answers you will be able to hear his or her voice but you will not be able to speak Touch the Speaker key You will hear the dial tone through the machine s speaker Dial the fax number of the destination with the numeric keys or with the Address Book key When the connection is established press the BLACK amp WHITE START key to send the fax SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission The same document image can be sent to multiple fax mode scan mode and Internet fax mode destinations in a single operation If you frequently send documents images to the same group of destinations it is LER recommended that you store those RN Em destinations as a group in a one touch key E The following procedure explains how to Oriona pgg Kroade enter a fax number with the numeric keys and then select a destination that is stored
55. ick the Preferences Status leady Print to s Preferences button Location iuri m 2 s In Windows 2000 the Page Range Preferences button does not 9 Al Number of copies 1 appear Click the tabs in the Print dialog box to adjust the Erter ether a engle page uber ora sne 29 422 settings on the tabs o In Windows 98 Me NT 4 0 click the Properties button Printing Preferences an Paper Jose Special Modes Job Handling Watermarks Color Paper Size Paper Selection 8 50x 11 0 in Paper Source 1 Jser Settings Factory Defaults Defaults Letter Auto Select Custom Paper Type Auto Select oom ettin 2 Normal Tray Status Fit To Paper Size Zoom Poster Printing SEC se E n Print General Select Printer Add Printer SHARP Xx 00x Status Ready Print to file Preferences Location Comment Page Range Al Number of copies 1 Pages Enter either a single page or a single page range For example 5 Print Cancel Find Printer 3 Select print settings 1 Click the Paper tab 2 Select Letter 3 Click the OK button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the OK button Using printer driver help When selecting settings in the printer driver properties window you can display Help to view e
56. lay This shows the number of copies set 10 Special Modes key Touch this key to select special modes such as Margin Shift Erase and Pamphlet Copy 11 2 Sided Copy key Touch this key to select the 2 sided copying function 12 Output key Touch this key to select an output function such as sort group offset or staple sort 13 Customized keys The keys that appear here can be changed to show settings or functions that you prefer MAKING COPIES This is the most basic procedure for making copies E 1 sided original 1 sided copy The side to be scanned must be face up 1 Place the originals When using the document glass S N place the original with the side to be FA scanned face down be e m 2 Select settings in the touch ugs panel 1 Touch the COPY key The base screen of copy mode TET appears 2 Touch the Original key 3 Touch the 8 1 2 x 11 key Select the size of the original 4 Touch the OK key suxew 84x14 mue Select settings in the touch panel Continued 5 Make sure that the desired paper size is selected 3 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key 2 SIDED COPYING Automatic Document Feeder You can use the automatic document feeder to make automatic 2 sided copies without the bother of manually turning the originals over and re inserting them
57. ment glass gt N place the original with the side to be ZA scanned face down 2 Select settings in the touch panel 1 Touch the Special Modes key Qi Auto Reception Fax Memory 100 2 Touch the Erase key The erase settings will be configured to erase a width of 3 4 around the edges of the original 4E 3 Set the erasure width to emm JL o 3 3 4 with the 4 keys The erase area is set to Edge Erase by default A particular side can be erased by touching the Side Erase key and selecting settings for that side 4 Touch the OK key 3 Enter the fax number of the receiving fax machine and press the BLACK amp WHITE START key Cancel scanning CONVENIENT FAX FUNCTIONS Erasing peripheral shadows Erase Use this function to erase peripheral shadows that occur when faxing books and other thick originals Sending the front and reverse sides of a card as a single page Card Shot Use this function to send the front and reverse sides of a card as a single page in a single transmission Sending a large number of pages as a single transmission job Job Build A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder The job build function lets you divide the stack of originals into sets feed each set and send the sets as a single transmission Sending a fax directly
58. mphlet format Pamphlet Copy Use this function to make copies that can be folded into a pamphlet Pamphlet copy makes it easy to create pamphlets Copying a large number of originals at once Job Build A stack of originals higher than the indicator line on the automatic document feeder f E cannot be fed through the feeder The job build function lets you divide the stack of originals into sets feed each set and copy the sets as a single job Adding inserts when copying on transparency film Transparency Inserts When copying onto transparency film this function inserts sheets of paper between the sheets of transparency film to keep them from sticking together Copying two original pages onto one sheet of paper 2in1 Use this function to copy two original pages onto one sheet of paper 12 37 Copying both sides of a card onto one sheet of paper Card Shot Use this function to copy the front and reverse side of a card onto one sheet of paper Fro Printing the date or a stamp on copies Stamp Use this function to print the date a stamp the page number or text on copies A color can be selected to print a stamp or text in color Repeating photos on a copy Photo Repeat Use this function to print up to 12 copies of one photo on one sheet of paper Inverting the image Mirror Image Use this function to make a copy that is a mirror image of the original E
59. n there is data that is waiting to be transmitted Touch panel JOB STATUS key Messages and keys Press this key to view the job appear in the LCD status screen You can check display the status of jobs and cancel Operations are jobs in the job status screen performed by touching the keys with your finger ra COPY EH IMAGE SEND e DOCUMENT FILING p Y to scan for copy Color Mode mL lel Auto Copy Ratio Paper Select 1 i8 i6 Auto E Set Plain SYSTEM SETTINGS key Press this key to display the system settings screen The system settings can be adjusted to make the machine easier to use such as configuring paper tray settings and storing addresses cmm MAGE SEND Print mode indicators READY indicator Print data can be received when this indicator is lit DATA indicator This blinks while print data is being received and lights steadily while printing is taking place JOB Job Status Y V SETTINGS B 020 015 Copying D 005 000 Waiting LINE ATA Waiting B 010 000 Waiting HOME key Touch this key to display the home Screen The base screen of each mode is opened from the home screen Numeric keys CLEAR key Main power indicator These are used to enter the number Press this key to return This indicator lights when the of copies fax numbers and other settings such as the main power is switched on numbers number of copies
60. olles Exposure 3 ru 9 Auto 3 8 x14 lE 4 me COPY Ratio BEDTE Color Mode key Touch this key to change the color mode Output display When one or more output functions such as sort group or staple sort have been selected this shows the icons of the selected functions Exposure key This shows the current copy exposure and exposure mode settings Touch this key to change the exposure or exposure mode setting Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio 7 8 m a e tjm f 1 8x11 j 2 5Xx84 S Cr 10 EE 1 3 12 43 Auto 84x11 5 Original key Touch this key to enter the original size manually After placing the original touch this key to set the original size 6 Paper Select key Touch this key to change the paper tray that is used The tray paper size and paper type will appear The tray images in the paper size display can be selected to open the same screen 7 Original feed display This appears when an original is inserted in the automatic document feeder 8 Paper select display This shows the size of paper loaded in each tray and the amount of paper remaining The selected tray is highlighted The tray that is feeding paper is indicated in green Do not pull out a tray while paper is being fed from the tray This will cause a paper misfeed 9 Number of copies disp
61. ot higher than the indicator line Changing the tray settings When you change the paper in a tray the tray settings in the system settings must also be changed SYSTEM 1 Press the SYSTEM SETTINGS SETTINGS key 2 Configure the tray settings in the touch panel 1 Touch the Paper Tray Settings key 2 Touch the Tray Settings key 3 Touch the Change key in Tray 1 Select settings in the touch panel Continued 4 Select Recycled from the Type select box 5 Make Sure that Auto Inch is selected in the Size select box For more information see Paper Tray Settings in Chapter 7 SYSTEM SETTINGS in the Operation Guide 6 Touch the OK key The above steps change the paper settings for tray 1 to 5 1 2 x 8 1 2 recycled paper Loading paper in bypass tray The side to be copied on must be face down When loading 8 1 2 x 11 size paper pull out the tray extension The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes Place paper that is 7 1 4 x 10 1 2 Only the address side of envelopes A5 or smaller in the horizontal can be printed on Place envelopes orientation with the address side face down Do not place heavy objects on the bypass tray or press down on the tray The bypass tray m
62. paper Fitting the print image to the paper Fit To Paper Size Use this function to enlarge or reduce the print image to fit the paper size This is convenient for such 2 purposes as enlarging an invoice or A5 size document to letter or A4 size paper to make it easier to view and to print when the same size of paper as the print image is not loaded in the machine Invoice Letter Printing multiple images on one page N Up Printing Use this function to print multiple pages on a single sheet of paper by reducing the size of the print images This is convenient when you wish to show an overall view of multiple pages or conserve paper Stapling printed pages Staple Use this function to staple printed output When a finisher is installed Printing a color image in grayscale Black and White Print Use this function to print color images in grayscale This lets you save color toner when color printing is not necessary such as when you only need to check the contents of a document The machine also has these functions For information on each of these functions see CONVENIENT PRINTING FUNCTIONS in Chapter 3 PRINTER in the Operation Guide Convenient functions for creating pamphlets and posters e Creating a pamphlet Pamphlet e Increasing margin Margin Shift e Creating a large poster Poster Printing Functions to adjust the size and orientation of th
63. play key to change a number with the numeric keys Checking the status of the machine The touch panel has a key for checking the status of the machine Job Status display Display selection key This shows the first 4 print jobs in the print The status display can be switched queue the job in progress and jobs waiting to between Job Status and MFP Status be printed The type of job the set number of If the job status screen is displayed the copies the number of copies completed and status display automatically changes to the the job status appear MFP Status Ge T uere G FILING or co x Job Status v MFP Status D 020 015 Copying f 005 000 1 84x11 a ke 2 5x84 Z Waiting 3 84x14 S 4 8 x11 gj 9 010 000 Waiting 100 uto fJ 010 000 Waiting This shows machine system information The USB device connection Maintenance Information status and communication This shows machine maintenance information status are shown as icons by means of codes The mode icon of the reserved job or job in progress the tray being used to feed paper and the job status appear This can be touched to show the job status screen Jobs are displayed as a list of touch keys The job keys appear in the order TTE mmm PM that they will be run A job key can be NIME ETT m touched to select it 4 CD copy 002 000 A selected job can be given priority and run ahead of ot
64. play the job status screen t amp nee oon Foon wien 1 Select the job whose status is Paper Empty 2 Touch the Detail key To delete the job you can press the Stop Delete key 3 Check the paper size specified UCIDNNCUU OC for the job in the detail screen and touch the Paper Select 5x84 er Plain Output 3 a Special Modes Select the paper size on which you wish to print the job from the set paper sizes To avoid cutting off part of the image select a paper size that is larger than the paper size specified for the job 140 Adjusting the volume of the ringer If the ringing sound made when the machine receives a fax is too loud or too soft follow the steps below to adjust the volume The fax ringer volume is adjusted in the system settings administrator Press the SYSTEM SETTINGS key on the operation panel touch Image Send Settings Fax Settings Fax Default Settings Speaker Settings Ringer Volume in that order and then select the desired volume Checking the machine s communication record To check the machine s record of communication using the image send function follow the steps below to print the image sending activity report The image sending activity report is printed from the system settings administrator Press the SYSTEM SETTINGS key on the operation panel and then touch List Print Administrator
65. pose copy jobs This section introduces the types of copies that can be made with the special modes The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Margin Shift as an example For the procedures for using the special modes see SPECIAL MODES in Chapter 2 COPIER in the Operation Guide Special modes To use a special mode open the special modes menu and touch the AO on key of mode that you wish to use e The menu consists of two screens posure i 8 x11 l M i NUN Use the keys to switch caa between the screens Touch the Special Modes key in a Pap the base screen to open the special modes menu 1st screen Image edit menu screen Special Modes Margin Shift Erase Pamphlet copy Transparency pum a Inserts I BA B W gt I Stamp Image Edit V Reverse File Color Adjustments Suppress RGB Adjust Sharpness Background Color Balance Brightness Intensity Business Card Scan When a special mode key encircled by highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode Note that the keys that appear will vary depending on what peripheral device
66. r tray the direction the print side faces is different For more information see LOADING PAPER in Chapter 1 BEFORE USING THE MACHINE in the Operation Guide Loading paper in a tray To change the paper in a tray load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper The procedure for changing the tray paper size is explained below As an example the paper in tray 1 is changed from 8 1 2 x 11 A4 size plain paper to 5 1 2 x 8 1 2 A5 size recycled paper Gently pull out the paper tray If paper remains in the tray remove it Move the two guides on the tray For example move the guides from 8 1 2 x 11 A4 to 5 1 2 x 8 1 2 A5 Adjust the guides to match the paper being loaded If the guides are too loose the paper will not be held in place If the guides are too tight the paper will bow Load the paper so that it is not as shown below when viewed from the front and side of the machine O EO2 EO The loaded paper should not go higher than these protrusions Insert the paper with the print side face up Fan the paper well before inserting it Otherwise multiple sheets may feed at once and cause a misfeed Insert the paper and then gently push the tray into the machine X Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray When loading paper make sure that the stack is n
67. re J w File D a PC Scan wa 2 sea Resolution 200X200dpi d PDF Color Mode BB auto eraysca ale ia P oe cu 102 Original Scanned image 1 Select settings in the touch panel 1 Touch the IMAGE SEND key 2 Touch the Scan tab The base screen of scan mode appears 2 Place the originals When using the document glass place the original with the side to be scanned face down 3 Select settings in the touch panel 1 Make sure that the size of the placed original is displayed If the wrong size appears touch the key and select the correct size 2 Touch the Address Entry key 3 Touch the To key A text entry screen will appear Enter the e mail address of the recipient and touch the OK key 4 Press the COLOR START key or BLACK amp WHITE START key Cancel scanning 103 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original The procedure for darkening the exposure and setting the original image type to Text Prtd Photo is explained below 1 Place the originals The side to be scanned must be face up l When using the document glass gt i N place the original with the side to be PITE scanned face down son ERE Select settings in the touch Book original Gy panel Send settings Resolution 200X200dpi 1 Touch the
68. s e All information in this manual is subject to change without notice Illustrations and the operation panel shown in this manual The peripheral devices are generally optional however some models include certain peripheral devices as standard equipment The explanations in this manual assume that 500 sheet paper feed units total of four trays are installed on the MX C401 For some functions and procedures the explanations assume that devices other than the above are installed The display screens messages and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications About the color adjustments menu Images depicting Color Adjustments in the special modes of copy mode are shown below RGB Adjust Sharpness D A M Magenta Y Yellow K Black Brightness Intensity ee W A W amp So Intensity Intensity Darker Brighter d X For details on Color Adjustments see Color Adjustments KEY in Chapter 2 COPIER in the Operation Guide SHARP SHARP ELECTRONICS CORPORATION 1 Sharp Plaza Mahwah New Jersey 07495 1163 opino HEIS AANO LOpO XQ LELEO XQ LOTYO XW E LEO XIN www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 SHARP CORPORATION opo s PRINTED IN CHINA This manual has been printed using a vegetable based 2008
69. s when making a regular copy 1 Touch the Quick File key 2 Touch the OK key A Scanned data is automatically stored in the quick file folder Do not store confidential data to the folder 2 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key The file is stored on the hard drive at the same time as the copy is made Correct sets Cancel scanning Cancel copying 124 APPENDING INFORMATION WHEN STORING A FILE File As an example the procedure for using File while copying is explained below Unlike Quick File a file name user name and folder can be specified when saving a file 1 Place the originals When using the document glass place the original with the side to be scanned face down The side to be scanned must be face up Select settings in the touch panel Select settings in the same way as when making a regular copy 1 Touch the File key 2 Touch the User Name key Stored to Main Folder 125 126 Select settings in the touch panel Continued 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key A text entry screen appears Enter a file name 6 Touch the Stored to key 7 Touch the User 1 key 8 Touch the OK key 9 Touch the OK key 3 Set the number of copies and then pr
70. s are installed SELECTING A SPECIAL MODE The procedure for selecting settings for Adding margins Margin Shift is explained below as an example Although the specific settings for each special mode vary the general procedure is the same 1 Place the originals When using the document glass gt i N place the original with the side to be 20 scanned face down e 2 Select settings in the touch panel E Cs 1 Touch the Special Modes The side to be scanned must be face up 2 Touch the Margin Shift key EE Settings to shift the margin 3 4 um down will be selected Image Edit Quick File 3 Select 3 4 for the front side and 3 4 for the reverse side using the v keys The margin shift position is initially set to Up To set the margin shift position to Right Left or Down touch the corresponding key 4 Touch the OK key 3 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key Correct sets Cancel scanning Cancel copying CONVENIENT COPY FUNCTIONS Adding margins Margin Shift Use this function to shift the image on the copy to create binding margins This function is convenient when you wish to hole punch the copies Erasing peripheral shadows Erase Use this function to erase peripheral shadows that occur when making copies of books and other thick originals Making copies in pa
71. same group of settings this saves you the trouble of manually selecting the settings each time you need to use them Storing a job program 4 2 3 1 Press the P key 2 Select settings in the touch panel 1 Touch the Store Delete tab 2 Touch the key in which you want to store a job program Touch any key that is not highlighted Keys that have a job program stored are highlighted Select settings in the touch panel Continued 3 Select the copy settings that you wish to store 4 Touch the Program Name key A text entry screen appears Enter a name for the program 5 Touch the OK key Press the P key Place the original Touch the key of the desired job program After selecting the job program set the number of copies and press the COLOR START key or BLACK amp WHITE START key to begin copying Deleting a job program 2 2 GB 1 Press the P key 2 Select settings in the touch panel 1 Touch the Store Delete tab 2 Touch the key of the job program that you wish to delete Touch a key that is highlighted Keys that have a job program stored are highlighted 3 Read the displayed message and touch the Delete key 4 Touch the Exit key SPECIAL MODES The special modes can be used for a variety of special pur
72. t and amount of toner remaining IMAGE SEND key To use the scan or fax function touch this key to switch to image send mode DOCUMENT FILING key When you wish to print or send a file stored on the hard drive touch this key to switch to document filing mode a Color Mode 020 015 Copying 9 005 000 Se Auto 2 54x84 Waiting 3 84x14 LUE M mm f 010 000 Quick File Ac BUTS Tao A Waiting o 100 Auto B 010 000 Cj 84x11 aes TT EET ilem Waiting Brightness adjustment key When the mode of the machine is changed the base screen of the newly selected mode appears Functions can be selected and settings checked in the base screen Touch this key to adjust the brightness of the touch panel Using general keys Margin Shift Erase Pamphlet Copy B Job Transparency Build Inserts Card Shot Stamp Image Edit Color i Job Settings Print B file o1 Paper Select Auto Number of Prints if 299 Print and Delete the Data Output Print and Save the Data 2 Sided Special Modes 2 2g B W Print 1 When the displayed screen is one of two or more screens use the keys to switch through the screens 2 When a checkbox is touched a checkmark will appear to indicate that the setting is enabled 3 The v keys can be used to increase or decrease a value To make a value change quickly keep your finger on the key You can also directly touch a numeric value dis
73. t setting will appear To view Help for a particular setting in Windows 98 Me NT 4 0 2000 XP Server 2003 click the J button in the upper right hand corner of the printer driver window and then click the setting When the information icon gt appears The icon can be clicked to show prohibited combinations of functions and other information The following example explains how to print a letter size document from TextEdit SimpleText in Mac OS 9 which is a standard accessory program on Macintosh computers To install the printer driver and configure settings in a Macintosh environment see Chapter 3 SETUP INA MACINTOSH ENVIRONMENT in the Software Setup Guide PART 2 SOFTWARE INSTALLATION in the Installation Guide Setting the paper size Select paper settings in the printer driver before selecting the print command FER Format Windo 1 Open the page setup 1 w 36N window in TextEdit Open 0 Open Recent 1 Open the File menu Close 2 Select Page Setup Save In Mac OS 9 select Print from m the File menu of SimpleText Show Properties X P 2 Select paper settings Settings Page Attributes 1 Make sure the correct 1 printer is selected The machine name that appears in the Format for menu is normally SCxxxxxx mE E tion Ma Xxxxxx is a sequence of k characters that varies Scale 100 depending on your machine model Cancel K 2 Select US Letter 43
74. t takes time to scan all of the pages of the handout And the copy settings must be selected again In this situation there is no need to panic Simply print the file that you stored using document filing There is no need to scan the originals or select the copy settings again Forms for daily or weekly reports are kept in the office but they are often used up and you have to print more using the original file Document filing is convenient If you store the forms for daily or weekly reports together in a folder users can obtain forms using the Web page or the operation panel of the machine Features that make the document filing function even more convenient When user authentication is enabled My Folder can be specified in the user information of the users When a user retrieves a stored file My Folder appears first saving the user the trouble of selecting the folder For information on setting up My Folder see User List in Chapter 7 SYSTEM SETTINGS in the Operation Guide 123 QUICKLY SAVING A JOB Quick File As an example the procedure for using Quick File while copying is explained below Quick File is the easiest way to save a file using the document filing function 1 Place the originals When using the document glass place the original with the side to be scanned face down The side to be scanned must be face up Select settings in the touch panel Select settings in the same way a
75. ter driver of the machine The settings that can be selected in the printer driver are also introduced The explanations of screens and procedures are primarily for Windows Vista in Windows environments and Mac OS X v10 4 in Macintosh environments The window varies depending on the operating system version the printer driver version and the application P PRINTING 0 0 ccc n RRRRRRRRRIRRRR 62 gt CANCELING PRINTING AT THE MACHINE 68 P SELECTING PRINT SETTINGS 000eeeeee 69 P CONVENIENT PRINTER FUNCTIONS 71 61 PRINTING This section explains the basic procedures for printing The following example explains how to print a letter size document from WordPad which is a standard accessory program in Windows To install the printer driver and configure settings in a Windows environment see Chapter 2 SETUP IN A WINDOWS ENVIRONMENT in the Software Setup Guide PART 2 SOFTWARE INSTALLATION in the Installation Guide For information on the available printer drivers and the requirements for their use see PRINTER FUNCTION OF THE MACHINE in Chapter 3 PRINTER in the Operation Guide o 1 Select the print 1 eee o pe mM command in the o E application 1 Open the File menu 2 Select Print rm ss 2 Open the printer driver General properties window a 1 Select the printer driver of the machine Add Printer SH 2 Cl
76. tered in fax mode as the LOGOUT key G9 functions as a numeric key at this time If a preset duration of time elapses after the machine is last used the auto clear function will activate When auto clear activates logout automatically takes place HOME SCREEN When the HOME key is pressed on the operation panel the home screen appears in the touch panel Mode selection keys appear in the home screen These keys can be touched to open the base screen of each mode The My Menu key can be touched to display shortcuts to functions stored in My Menu 1st screen 2nd screen 04 04 2010 11 40 3 4 5 1 My Menu key 4 Shortcut key Touch this to move to the second A registered function appears as a home screen shortcut key 2 Mode select keys The key can be touched to select Use these keys to switch between the registered function copy image send document filing 5 User name and Sharp OSA modes This shows the name of the logged Title in user The user name appears when user authentication is enabled on the machine This shows the title of the home screen Register frequently used functions in the home screen to quickly and conveniently access those functions Register keys that you wish to show in the home screen in the system settings For details on home screen settings see Favorite Operation Group Registration and Home Screen Settings in Chapter 7 SYSTEM SETTINGS in th
77. the COLOR START key or the BLACK amp WHITE START key Cancel scanning 106 CHANGING THE FILE FORMAT The file format file type and compression method for sending a scanned image is specified when the destination is stored in a one touch key however you can change the format at the time of transmission The procedure for sending a scanned image in full color TIFF format is explained below 1 Place the originals The side to be scanned must be face up When using the document glass gt N place the original with the side to be nu scanned face down scan _tntemnet su 2 Select settings in the touch bAddress Book panel Address entry Exposure _ Sena settings Crescit zoaooaos 1 Touch the File Format Address Revi s Ce File Format Fite romat J 1 Jr E ppr key Color Mode pM Auto Grayscale E Mono2 Quick File Sale Special Modes 2 Read the displayed e ot message and touch the OK key 3 Change the mode to Color Grayscale mode Scan File Format File Type PDF TIFF Encrypt PDF XPS f 1 99 L Specified Pages per File i vG 107 Select settings in the touch EE LLL panel Continued rite se 4 bant huts 4 Touch the TIFF key mem C 5 Touch the High key em m This sets the compression to high mJ Lom A higher compression ratio creates C svecitica rages per vite C 7 a smaller file size v 4 6 Touch th
78. the key bAddress Book Original Scan 84x11 iB Send Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format ne PDF H PDF i Color Mode H Auto Grayscale n Mono2 Special Modes io 2 Enter the 3 digit search number with praazess Book _ original _ scan Send the numeric keys Send settings 200X200dpi Address series pm PDF B ppr File pM Auto Grayscale E Mono2 Quick File 113 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission The same image can be sent to multiple scan mode Internet fax mode and fax mode destinations in a single operation If you frequently send images to the same group of destinations it is recommended that you store those destinations as a group in a one touch key The procedure for selecting multiple destinations stored in one touch keys and sending an image to those destinations is explained below 1 Place the originals When using the document glass gt i N place the original with the side to be ZA scanned face down The side to be scanned must be face up ee iecere tox esx oem ee 2 Select settings in the touch bAddress xo 1 ossa Bes Du end Auto panel i Address Entry ER osure Auto C z00x2000p 1 Touch the Address Book SEE Besos en 2 Touch the one touch key in which the desired destination is stored m A To change the number of C one
79. tic enlargement reduction This section explains how to copy a 5 1 2 x 8 1 2 original onto 8 1 2 x 14 paper The side to be scanned must be face up 1 Paper Tray Bypass Tray 1 8 x11 IE Plain mu ll Ed 4 84x11 isl la 5X8 Plai 5 1 2 x8 1 2 8 1 2 x 14 Place the originals When using the document glass place the original with the side to be scanned face down Select settings in the touch panel 1 Touch the Original key 2 Touch the 5 1 2 x 8 1 2 key 3 Touch the OK key 4 Touch the Paper Select key 5 Touch the tray that has the desired paper size 6 Touch the OK key Select settings in the touch panel Continued 7 Touch the Auto Image 3 Set the number of copies Correct sets 4 Press the COLOR START key or the BLACK amp WHITE START key Cancel scanning Cancel copying ENLARGEMENT REDUCTION Preset Ratios Zoom For precise adjustment of the copy size you can select a preset ratio and or adjust the ratio in increments of 196 As an example this section explains how to reduce the image to 55 Original Ratio specified copy 1 Place the originals When using the document glass place the original with the side to be scanned face down The side to be scanned must be face up panel 1 Set the original size 2 Touch the Copy Ratio 3 Touch the key 84x11 54x84 100 54x8
80. to O The main power switch is on the left side of the machine LOGOUT key 9 When user authentication is enabled press this key to log out after using the machine When using the fax function this key can be pressed to send tone signals on a pulse dial line P key COLOR START key POWER key Press this key to use a job program when using the copier function When Use this key to copy or scan Use this key to turn using the fax function this key can be an original in color the machine power used when dialing on and off d POWER SAVE key CLEAR ALL key Use this key to activate power save mode Press this key to redo an operation The POWER SAVE key blinks when the from the beginning machine is in power save mode This key is All settings will be cleared and also used to deactivate power save mode operation will return to the initial state BLACK amp WHITE START key STOP key Use this key to copy or scan an original in black Press this key to stop a copy job or scanning and white This key is also used to send a fax in of an original fax mode 13 USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation The layout and functions of the touch keys are explained below Mode select keys COPY key To use the copy function touch this key to switch to copy mode Keep your finger on the COPY key to view the machine s total page use coun
81. x transmissions that can be performed The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Erase as an example For the procedures for using the special modes see SPECIAL MODES in Chapter 4 FACSIMILE in the Operation Guide Special modes To use a special mode open the special modes menu and touch the key of mode that you wish to use The menu consists of two screens Use the keys to switch between the screens Touch the Special Modes key in the base screen to open the special modes menu 2nd screen Fax Special Modes When a special mode key encircled by highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode The keys that appear will vary depending on what peripheral devices are installed SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below The settings that must be selected vary for each special mode however the general procedure is the same The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example The side to be scanned must be face up 1 Place the originals When using the docu
82. xplanations of the settings Only in Windows 4 Open the printer driver General Select Printer Add Printer Preferences Fn 2 Status Ready Print to file Location Comment Page Range Al Number of copies 1 Enter either a single page number or a single page range For example 5 12 Print Cancel E den Printing Preferences Main Paper Advanced Special Modes Job Handling Watermarks Color User Settings Factory Defaults Y Finishing Binding Edge Left Document Style 1 Sided 2 Sided Book 2 Sided Tablet Pamphlet Style No Offset Margin Shift None N Up Printing 1 Up Image Orientation Portrait Landscape Rotate 180 degrees Black and White Print COK Cancel jJ Hep jJ properties window 1 Select the printer driver of the machine 2 Click the Preferences button In Windows 2000 the Preferences button does not appear Click the tabs in the Print dialog box to adjust the settings on the tabs In Windows 98 Me NT 4 0 click the Properties button 2 Click the Help button The Help window will open to let you view explanations of the settings on the tab To view Help for settings in a dialog box click the green text at the top of the Help window To view Help for a specific setting Click the setting that you wish to learn about and press the F1 key Help for tha

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