Ricoh FAX1400L User's Manual
Contents
1. GDRH230E Immediate Transmission The machine dials immediately and transmits the fax while scanning It is convenient when you would like to send a message immediate ly and would like to check wheth er you have successfully connected with the other party s fax machine A fax message is not stored in memory Transmitter This machine Receiver GDRH240E 9 eN I J 5 E 4 on ia i A Holstenl1 AE_Basic_FM book Page 10 Monday November 6 2000 8 10 PM Faxing Suitable Document Types Do not place damaged pages in the Automatic Document Feeder If your pages are curled or dog eared flatten them If your pages are stuck together shuffle the stack If your pages are folded torn or patched together make copies If your pages have binding files trim the edges or make copies amp important O Do not place originals that contain the following materials in the Au tomatic Document Feeder e Crayon e Paint e Charcoal soft pencil e Glue e Thermal paper e Clips e OHP Sheets vinyl coated paper e Waxed paper e Carbon paper e Silicone oil P Note Copies made with a copier that uses silicone oil may cause a mis feed To avoid this do not scan such copies until five or ten min utes after copying e Clearly Written Small faint characters may not be transmitted cl2. ccccccsccsseccesseceeecseeseeeseeseceeseeesseeeceeenaes 41 Error MCSSAGCS a ecee tices ee eee is 43 Solutions to COMMON ProbleMs cccceceeeseeeeeeeesseeeeeeeeseseeseeeeseeeees 45 INDEX Cera te a i eo oe Os Or POTTS oP ao EIT MUN eno a Cree ytT Sena oer 50 ki a D e l Holsten1 AE_Basic_FM book Page iv Monday November 6 2000 8 10 PM e mal lt on p A Holsten1 AE_Basic_FM book Page 1 Monday November 6 2000 8 10 PM Manuals for this machine There are the Basic Features manual and the Advanced Features manual for this machine Please consult the manual that suits your needs Basic Features This Manual The Basic Features manual explains the most frequently used fax functions and operations Advanced Features The Advanced Features manual describes more advanced functions and also explains settings for key operators Chapter 1 Advanced Transmission Features Explains about sending at a specific time without having to be by the machine and also taking advantage of off peak telephone line charges Chapter 2 Communication Information Explains about erasing a fax message stored in memory and checking the con tents of any files in memory e Chapter 3 Transmission Features Explains about useful features for transmission You can find out about dial ing numbers easily e Chapte
3. V Wy 4 i A Holstenl1 AE_Basic_FM book Page 30 Monday November 6 2000 8 10 PM Setup Entering Characters Use the ten key pad for entering numbers Use Quick Dial keys 1 to 8 for entering letters the lt and gt keys to change to another letter the Yes key to accept a character and Quick Dial key 10 for spaces and other characters If at any time you make a mistake when entering a character or digit press the Clear key to erase it To correct a character or number already entered use the and gt keys to reach the mistake enter the new character and press Clear key to erase the mistaken character If you press the No key whole characters are erased J ting P Note O Enter the fax number using the Ml ID hh space and number keys Entering Symbols 1 Press 10 of the Quick Dial key 2 Press the 4and Pkeys to scroll symbols P Note O You can enter the following symbols Space amp lt gt TO ke 3 Press the Yes key Entering Numbers g Enter numbers using the ten key pad e o a P L Al amp 4 on kn i A Holstenl1 AE_Basic_FM book Page 31 Monday November 6 2000 8 10 PM Entering Characters Wild Cards This feature greatly enhances the effectiveness of the following feature e Authorized Reception In each of these features you have to store the
4. ZDWH042E kimportant Please remove the paper on the Print Delivery Tray before you open the Front Unit e sije 41 P V Gils NW ZN i A Holstenl1 AE_Basic_FM book Page 42 Monday November 6 2000 8 10 PM A i Troubleshooting 4 of 3 Close the front unit When the front unit is closed the motor will start running When the sound of the motor stops set paper in the original position and continue with normal operation ZDWH051E 4 Make sure that the paper tray is set correctly ZDWH100E 42 e aia P e hg X l Holsten1l AE_Basic_FM book Page 43 Monday November 6 2000 8 10 PM Error Messages Error Messages The following messages may appear while you are operating or programming the machine NO FILE EXISTS No polling reception operations have been programmed There are no messages in memory waiting for transmission Incorrect file number Check the file number and try again TOO MANY DEST The memory cannot hold any more telephone numbers Either e Delete some numbers and try again e Wait until some of the Send Later or other delayed transmissions waiting in memory have been carried out and try again USED AS GROUP DIAL This Quick Dial Key has a Group stored in it USED AS DIAL This Quick Dial Key has a telephone number stored in it USED AS GROUP KEY This Qu
5. 34 lan on o PS T IW a N P A lt p A Holstenl1 AE_Basic_FM book Page 35 Monday November 6 2000 8 10 PM Adjusting The Volume and Sounds The Machine Makes Function 92 Adjusting The Volume and Sounds The Machine Makes Function 92 You can change the beeper monitor volume of the desired feature TRANS MONITOR The sound of signal transmissions RECV MONITOR The sound of signal receptions ONHOOK MONITOR The sound of signal on hook dialing DIAL MONITOR The sound when a number is dialed BUZZER The sound does not buzz to signal something going amiss KEY The sound when a key is pressed 1 Press Function 6 and enter the access number 2 2 2 2 Then press 9 2 2 Press the Yes key g Adjust the transmission monitor volume with the lt 4 and P keys and then press the Yes key when finished 4 Adjust the reception monitor vol ume with the 4 and gt keys and then press the Yes key when finished 5 Adjust the on hook monitor vol ume with lt 4and gt keys and press the Yes key when finished 6 Adjust the dial monitor volume with the lt 4 and gt keys and then press the Yes key when fin ished 7 Adjust the BUZZER monitor vol ume with the 4 and gt keys and then press the Yes key when finished g Adjust the KEY volume with the lt and gt keys and then pres
6. O If ALREADY PROGRAMMED briefly flashes up on the dis play either press the No key to keep the number and choose another number or press the Yes key to clear 10 Press the No key to finish enter ing numbers in this group 2 Note O To enter another number go back to step B M Press the Function key P Note O To work on another group go to step B Erasing Groups These steps describe how to erase sin gle numbers from a group 1 Press the Function 3 3 and then the Yes key 2 Enter the group number using the ten key pad and then press the Yes key g Press the No key 4 Press the No key 5 Press the Yes key J Press the Function key Y Note O To delete another number go to step B e sije P p A Holstenl1 AE_Basic_FM book Page 29 Monday November 6 2000 8 10 PM A i k Storing and Editing a Group of Fax Numbers Function 33 Programming the Group Key You can program the 3 groups How ever if there is no room in Quick Dial keys this group key is helpful You have to Quick Dial 10 as the group key How to transmit using the group key see P 11 Memory Transmission 1 Press Function 3 1 and then the Yes key 2 Press Quick Dial 10 3 Press the Yes key 4 Press the Yes key 5 Press the Function key 29 ki a e
7. See P 10 Suitable Document Types Do not place more than 30 pages 80g m 7 in the Automatic Document Feeder at once If document types are not appropriate or documents are damp reduce the number of pages then place the docu ments in the Automatic Document Feeder User maintenance is needed Do user maintenance especially rollers 1 See Chapter 9 Cleaning the Rollers and Scanner in the Advanced Fea tures manual 47 as i Pe QD Ev h Holsten1l AE_Basic_FM book Page 48 Monday November 6 2000 8 10 PM Troubleshooting Transmission cannot take place The document is jammed in the Automatic Document Feed CLEAR ORIGINAL appears er Remove the jammed document See P 38 Clearing a Docu ment Jam The document may be longer than the maximum limit see Chapter 11 Document and Paper Specifications in the Ad vanced Features manual Make sure that none of your originals exceed this limit Do user maintenance especially rollers 1 See Chapter 9 Cleaning the Rollers and Scanner in the Advanced Fea tures manual Transmission cannot take place The other machine is out of order Before taking action wait until Check the error report the machine is in standby mode Ask the other party to check their machine and correct the and then press the Stop key fault The line is noisy Check that the dial tone is sent out Try to retransmit Consistent
8. v IN SN dl PN NY _ p Loading Paper into the Paper Tray Fimportant 2 Square the stack by tapping it on O When loading paper into the Paper a desk or tabletop Tray do not load more than 100 sheets of paper 70g m 90g m Overloading the Paper Tray can cause misfeeds O Curled paper might cause mis feeds O When paper can not be fed into the machine set the paper inside out g Fan the stack paper to make sure TSTSTTON that all pages are not sticking to gether The Paper Tray holds up 3 Push the Document Delivery Tray to 100 sheets of paper 70g m toward the Operation Panel 90g m place paper into the Paper Tray Y Note Limitation O Remove any paper that may O Do not fill up papers over the have dropped inside the ma limit mark on the tray guide chine in the area vacated by the Paper Tray a The meaning of the limit mark e White Line Recommended amount of paper e Orange Line Maximum amount of paper 4 Gently return the Document De livery Tray to its original posi tion 33 PN E J 5 Z A ZINN V Zils Holstenl AE_Basic_FM book Page 34 Monday November 6 2000 8 10 PM Troubleshooting 4 5 Squeeze the tray guide and slide it against the edge of the stack ZDWH192E ED e Paper misfeeds or paper jam may occur if you ignore the lim itation of paper amount
9. 24 M Manual Receive indicator 19 Memory indicator 5 Memory Transmission 9 11 O On Hook Dial key 6 Operation Panel 3 5 Optional Card Insertion Slots 4 OWN NAME 21 e sije a D mal lt p A Holstenl1 AE_Basic_FM book Page 51 Monday November 6 2000 8 10 PM P Paper 33 Paper Tray 3 Paper Tray Extension 3 Part Names Front View 3 Rear View 4 Pause Redial key 6 Power Socket 4 Power Switch 3 Print Delivery Tray 3 Programming FAX HEADER 21 FAX NUMBER 21 Fax Numbers 23 Group 26 Group key 29 OWN NAME 21 Quick Dial Numbers 23 Speed Dial Numbers 24 Q Quick Dial 23 Quick Dial keys 6 Quick Dial Label 24 Quick Dial List 24 Quick Dial Sheet 24 R Receive File indicator 5 Reception Mode Auto Mode 18 Fax Mode 18 Telephone Mode 18 Reception Mode key 5 Resolution 17 Resolution key 5 RTI gt OWN NAME 21 S Sending a Fax 11 Solutions to Common Problems 45 Speed Dial 5 24 Speed Dial List 24 Start key 6 Stop key 6 Suitable Document Types 10 Symbols 7 7 Telephone mode 18 TEL LINE 4 Ten key pad 6 Thin and Soft Documents 16 Transmission Immediate 15 Memory 11 Troubleshooting 33 TTI FAX HEADER 21 V Volume Control 35 W When Paper Will Not Feed 41 Wild Cards 31 e sije 5 a D T l Holstenl1 AE_Basic_FM book Page 52 Monda
10. 24 Storing Editing and Erasing Speed Dial Numbers Function 32 24 Storing and Editing a Group of Fax Numbers Function 33 26 el gz il ale 10 0 ok peepee tere ee te eet ep eer enn en eee ny ree an eng er 28 Programming the Group Key cccccsesscececssseeeceseseeeeceeseeeeseeseeeessanseesessees 29 E tering CHaratters sai ssces epic echen scar senes cased vedansicnedscaniiet tox stuceotereeecenciees 30 ELS MING SY MID OS sis cctectioneca srstad wheat a E 30 PVCS TIC NUMDE S ede ce a ante E E gals dada haa nada bady ae 30 WIA Gardo oraaa tener fe rt ER me aa ence career ANTE eT ee OT 31 e el a D mal p A Holstenl1 AE_Basic_FM book Page iii Monday November 6 2000 8 10 PM A i is 4 4 4 Troubleshooting Loading Paper into the Paper Tray sccsssscsessecseseeseeseeeeeneeseaneneeaees 33 Adjusting The Volume and Sounds The Machine Makes Function 92 35 If an Indicator Lights on the Operation Panel ccssssssesesseesees 36 Communication Problems cccccessseeeseeseeceeneeeseenseeseesneeseensseseenneesees 37 Clearing a DOCUMENT Jam 1 cceteesseeeeesennseseeeenseeeeeneesneeeeeeaneeeeeeeenneeenones 38 Clearing a Copy Fax Or Print Jaim ccccccsssscesesseesceeseeseenseessoeseesees 39 Inside the Machine osccstencse iter ceeskieee Ge iidetin et beens ee Meade GPa ee a 39 When Paper Will Not Feed
11. 49 t a FI p A Holstenl1 AE_Basic_FM book Page 50 Monday November 6 2000 8 10 PM lt INDEX A Add Toner indicator 5 Arrow keys 5 Automatic Document Feeder ADF 3 Auto mode 18 C Canceling a Memory Transmission 14 Before start is pressed 14 During Transmission 14 While the document ts being scanned in 14 While the message is awaiting transmission Functions 21 14 Canceling an Immediate Transmission 15 Before start is pressed 15 While dialing or during transmission 15 Characters 30 Check Display indicator 5 CLEAR COPY 39 Clearing a Jam Document 38 inside the machine 39 Clear key 6 Communication Problems 37 Control panel Display 5 Copy key 6 CSI FAX NUMBER 21 D Document Delivery Tray 3 Document Guides 3 Document Jam 38 E Editing Fax Numbers 23 Group 26 Quick Dial Numbers 23 Speed Dial Numbers 24 Entering Characters 30 Numbers 30 Symbols 30 Erasing Group 28 Quick Dial Numbers 23 Speed Dial Numbers 24 Error Messages 43 F FAX HEADER 21 Faxing 9 Fax mode 18 FAX NUMBER 21 Front Unit 3 Front Unit Release Tab 3 4 Function key 6 G Group Dial List 27 Group Key 29 Immediate Transmission 9 15 Indicators Add Toner 5 36 Check Display 5 36 Manual Receive 19 Memory 5 11 Receive File 5 36 Initial Settings 21 Introduction 3 L Lists Group Dial List 27 Quick Dial List 24 Speed Dial List
12. 61 in the Advanced Features manual 2 Note O This Function is not available in some areas 46 I mal e S i QD Ev ig 2 Holstenl1 AE_Basic_FM book Page 47 Monday November 6 2000 8 10 PM Solutions to Common Problems Frequent original misfeeds Incorrect positioning of originals Multifeeds Frequent original misfeeds Non feeds Put the document in the Automatic Document Feeder cor rectly See P 11 Memory Transmission Incorrect alignment of originals Align the edges of the document See P 10 Suitable Docu ment Types Curled pages Flatten the document See P 10 Suitable Document Types Incorrect document type Use a proper document type See P 10 Suitable Document Types Mixed document types 4 The pages must all be of the same type Static electricity on the originals Shuffle the document See P 11 Memory Transmission User maintenance is needed Do user maintenance especially roller 1 See Chapter 9 Cleaning the Rollers and Scanner in the Advanced Fea tures manual Copier silicone oil on the originals K2 Wait a few minutes and then try again Incorrect alignment of originals Align the edges of the document See P 11 Memory Trans mission Curled pages Flatten the document See P 10 Suitable Document Types Incorrect document type Use a proper document type
13. Feltham 21 F Tai Yau Building Middlesex TW13 7HG 181 Johnston Road Phone 44 0 20 8261 4000 Wan Chai Hong Kong Phone 852 2862 2888 Germany RICOH DEUTSCHLAND GmbH Singapore Mergenthalerallee 38 40 RICOH ASIA PACIFIC PTE LTD 65760 Eschborn 260 Orchard Road Phone 49 0 6196 9060 15 01 02 The Heeren Singapore 238855 France Phone 65 830 5888 RICOH FRANCE S A 383 Avenue du G n ral de Gaulle BP 307 92143 Clamart Cedex Phone 33 0 1 40 94 38 38 E Printed in China AE H538 8609 L Al P e lan
14. J o2_0 os ee 0s Wr On Gt fe fis a ts Cs Ie Ie Ie Je 3 8 18 1 Reception Mode key Press this to select the reception mode Tel Fax or Auto Lights when the reception mode is Tele phone 2 Check Display indicator The Check Disp Indicator blinks to tell you to read the display 3 Receive File indicator The Receive File indicator lights when an incoming message was received into memory see P 36 If an Indicator Lights on the Operation Panel 4 Add Toner indicator Blinks when toner is about to run out and lights continuously when toner has run out 5 Resolution key The resolution Halftone is indicated by these three indicators and can be changed by the resolution Halftone When the In dicator is not lit Standard is selected 17 16 15 13 14 ZDWS050E 6 Control panel Display The Liquid Crystal Display guides you through tasks and informs you of the state of the machine Messages appear here The display consists of two 20 char acter lines 7 Speed Dial key Press the Speed Dial key using Speed Dialer Feature 8 Arrow keys v Yes accept A No reject Help Print help list lt 4 scroll left Paper Size The paper size selection screen for Paper Tray will ap pear gt scroll right Option Press to access the options 9 Memory key indicator When the Memory indicator is on then
15. Settings in the Advanced Features manual The toner cartridge is nearly empty e V Z d mal Da p A Holstenl1 AE_Basic_FM book Page 45 Monday November 6 2000 8 10 PM a lt 7 Solutions to Common Problems Solutions to Common Problems If a problem is not cleared even after performing the Action Required call your service representative STANDBY MODE Nothing happens when the Check the power cord Is it properly plugged into the outlet switch is turned on Plug it in firmly SET DOC OR DIAL NO is Switch the power on not displayed If no characters are displayed check that the power cord is plugged in The display does not show the Does CLEAR ORIGINAL or CLEAR COPY appear in Ready condition or the machine the display stops during an operation Clear the misfed paper re Reference See P 38 Clearing a Document Jam P 39 Clearing a Copy Fax or Print Jam Does ADD PAPER appear in the display Load paper into the paper tray See P 33 Loading Paper into the Paper Tray Does CLOSE COVER appear in the display Close the Front Unit Is the Add Toner indicator on Load a new toner cassette See Chapter 9 Replacing the Toner Cartridge and Cleaning Pad in the Advanced Fea tures manual 45 ki a y AH e al I Z us sI i A Holsten
16. Specific Time Send Later in the Ad vanced Features manual e in Memory Transmission and Immediate Transmission 8 Press the Start key The machine will dial the destina tion s number 2 Note O If the other party s line is busy your machine will dial again See Chapter 3 Redial in the Advanced Features manual O If the other party s fax machine answers both machines will connect and yours will send the message A name or a label will appear on the upper line O If your line goes through a local switchboard a PBX remember to dial the exit code Press the Pause key immediately after entering the code If the number includes a country code press the Pause key after the coun try code and then dial the rest of the number P V Wy 4 i A Holstenl1 AE_Basic_FM book Page 14 Monday November 6 2000 8 10 PM Faxing Canceling a Memory Transmission Before start is pressed 1 Press the Stop key or remove the document you have set While the document is being scanned in 1 Press the Stop key The fax message which has already been scanned in is canceled During Transmission 1 Press the Stop key during com munication 2 Then press the Yes key to can cel the transmission While the message is awaiting transmission Functions 21 Every time you store a fax message in your machine s memory a new fil
17. memory transmission is in effect if it is off immediate transmission is in effect Switch between the two with the Memory key e o P lt on Te p A Holsten1l AE_Basic_FM book Page 6 Monday November 6 2000 8 10 PM Introduction 10 Function key Press the Function key and enter a two digit code to access Functions 11 to 51 For Functions 61 to 94 enter 6 the access code on see Chapter 7 Access Code for Functions 61 to 94 in the Advanced Fea tures manual 11 Copy key Press this to copy the document now in the Automatic Document Feeder 12 Stop key Press the Stop key to stop a transmis sion or a document scanning to stop a re ception or to stop a long copy run The machine will finish printing out the sheet being printed and then stop Press to clear any selected settings and return the condition it was in just after being switched on 13 Start key Press the Start key to start all tasks 14 Ten key pad Use the ten key pad sometimes called the ten keys to dial fax numbers to enter the numbers of copies etc 15 Pause Redial key The Pause Redial key inserts a pause when you are dialing or storing a fax number Or press the key to redial the last number dialed The redial feature does not work once you have started di aling a new number 16 Clear key Press the Clear key to erase the last c
18. on the ten key pad 1 In this example Group Dial is pro grammed in Quick Dial 08 2 Tn this example Quick Dial key 10 is programmed as the Group key and Group dial number 1 is pro grammed Y Note O If you want to erase a digit of the phone number press the Clear key If you want to erase the entire number press the No key O The maximum destinations you can dial using the ten key pad is 49 However this limitation is also subject to memory capaci ty o mi P gt g IS i A Holstenl1 AE_Basic_FM book Page 13 Monday November 6 2000 8 10 PM 4 on Reference Programming Quick Dial see P 23 Storing and Editing Fax Numbers Functions 31 amp 32 Programming Speed Dial see P 23 Storing and Editing Fax Numbers Functions 31 amp 32 Programming Group Dial see P 26 Storing and Editing a Group of Fax Numbers Function 33 Programming Group key see P 29 Programming the Group Key 7 Press the Yes key to enter an other number 2 Note O Repeat steps O and U until all destinations are entered O If you have only one destina tion press the Start key O The machine stores your mes sage and dials the first number or if you select Send Later it will return to standby mode and the fax message will be sent at the time that you selected P Reference Send Later see Chapter 1 Sending at a
19. paper do not touch the fusing section because it could be very ZDWH260E amp important O Hold a misfed sheet with both hands and slowly pull it out Do not use a tool such as a screwdriv er or tweezers as this may damage the unit 2 Note O If CLEAR copy is still displayed after you clear the jam there may be paper jammed in another part of the machine Check all areas de scribed in this section Switch the power off when loading paper If you leave the power switched on the paper may be fed in to the machine causing a paper jam Always leave the power 4 switched on when removing pa per Inside the Machine g Lift up the tabs located on the sides of the machine and open the Front Unit e ZDWH042E amp important Please remove the paper on the Print Delivery Tray before you open the Front Unit 39 e P Z L i A Holstenl1 AE_Basic_FM book Page 40 Monday November 6 2000 8 10 PM Troubleshooting 4 2 Pull out the toner cartridge A ZDWTO41E P Note a Be sure to hold the toner car tridge by its handle O Keep the toner cartridge hori zontal to avoid spilling the ton er g Push back the blue paper release lever located on the right ZDWY010E 2 Note O The lever releases pressure on the paper If you do not push it back you could damage the machine when removing paper 4 Pull out the misfed
20. paper in the directions indicated by the ar rows in the illustrations 2 Note O If toner gets on your hands wash them immediately A Pull the blue release lever back to its original position e ZDWY020E ZDWY011E P AZ NS 4 i A Holstenl1 AE_Basic_FM book Page 41 Monday November 6 2000 8 10 PM 6 Install the toner cartridge into the machine ZDWT040E 2 Note Be sure to hold the toner car tridge by its handle O Keep the toner cartridge hori zontal to avoid spilling the ton er 7 Close the Front Unit ZDWH051E Jkimportant O If a paper misfeed occurs dur ing a copy job be sure to specify the desired copy quantity again Y Note O If CLEAR copy is still dis played after you clear the jam there may be paper jammed in another part of the machine Check all areas described in this section Clearing a Copy Fax or Print Jam When Paper Will Not Feed If the paper do not feed well check using the following procedure amp important O When loading paper into the Paper Tray do not load more than 100 sheets of paper 70g m 90g m Overloading the Paper Tray can cause misfeeds O Curled paper might cause mis feeds O When paper will not feed set the paper inside out g Remove all paper ZDWH200E 2 Lift up the tabs located on the sides of the machine and open the front unit
21. Jkimportant O Ifthe Auto Mode function does not operate as expected when us ing an answering machine leave the first five seconds of the an swering machine message blank o e Fax mode In this mode the machine automat ically answers incoming calls When a call is received the ma chine rings a few times to alert you that a message is being sent then starts receiving and printing the message Fax mode is ideal for a dedicated fax line Telephone mode Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls You must manually hit the Start key to receive a fax The machine will ring continuous ly until you answer the call so you have to be near the machine at all times The Manual Receive indicator is lit when the machine is in this mode o P p A Holsten1l AE_Basic_FM book Page 19 Monday November 6 2000 8 10 PM A i Reception Modes Switching Between Auto Fax and Telephone Mode The Manual Receive indicator is lit when the machine is in Telephone mode To switch to a different mode follow the steps below 1 Press the Reception Mode key 2 Press the lt 4 and gt keys to select the mode you require 3 Press the Yes key on a mal e V ils is Y AIN p A H
22. OWN NAME or FAX NUMBER of various terminals that you normally receive fax messages from Then when your machine detects an incoming call it checks the OWN NAME or FAX NUMBER of the other terminal and acts accordingly When you program OWN NAME s for these features you can program wild cards to greatly expand the number of terminals that you can specify For example if you wish to accept messages from all 150 branches of XYZ Com pany using Authorized Reception you do not have to store the OWN NAME of each branch of XYZ Company Program XYZ as a wild card for Authorized Reception If the OWN NAME s of all XYZ branches contain an XYZ some where in the OWN NAME messages coming in from them will be accepted and sent on to head office P Note O This feature cannot recognize spaces If you store MAN as a wild card and a terminal with an OWN NAME that includes MANCHESTER HUMAN or HUMANE calls you your machine will recognize MAN as a wild card and accept the message Reference Authorized Reception see Chapter 7 Rejecting or Accepting Messages from Specified Senders Authorized Reception in the Advanced Features manual OWN NAME and FAX NUMBER see P 21 Initial Settings and Adjustments e 3 P V ils is Y AIN p A Holstenl1 AE_Basic_FM book Page 32 Monday November 6 2000 8 10 PM Setup X k SA D T
23. RONE VIEW enina a a a 3 REIP VAC ene a a Wan eee ainen croatian 4 Operation Panelis aaa i tetcetciieudacs 5 Symbols and Conventions Used in This Manual ccsseeceseeeeees 7 2 Faxing Types of Transmission sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn eee 9 Suitable DOCUMENT TYPES ssri a a a a Eaa 10 Memory Transmission and Immediate TransmisSiI0On 2 000000 11 Meman LaAnsSMISSIONs arae e a a a ohes 11 Canceling a Memory Transmission cccccsseeeeeeeeeeeeeceeeeeeeeeeeneeeessaaeeees 14 immediate Trans missio oienna n a a EOE 15 Canceling an Immediate Transmission ccccseseeeeceeeeeeeesaeeeeeeeeaeeeeeees 15 When Setting Thin and Soft Documents cc seeeeeeceeeeeeeesaeeeeeeeaeeeeeeees 16 Very Fine Detail Faxin resisa a a a si 17 PROSOMIUIONN eeoa a E a E uacunaeeeaca an 17 Reception MOGCS oeeie EETA a NE 18 Switching Between Auto Fax and Telephone Mode ccceeeseeeeees 19 3 Setup Initial Settings and Adjustments ussssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 21 Initial Settings FUNCIONO T esna a d 21 Storing and Editing Fax Numbers Functions 31 amp 32 csssssseses 23 Storing Editing and Erasing Quick Dial Numbers Function 31 23 Quick Dialsbabe lesvctyeiva Manet E i eet a eetatacateaes 24 Attaching the Quick Dial Sheet ccccceesececcceseeeeseeeseeeeseesseeeseesseeeennees
24. Z is i A Coverl 1 Page 1 Friday October 27 2000 8 42 PM A i i RICOH sl 4 ef FAX1400L Operating Instructions lt Basic Features gt as n Read this manual carefully before you use this product and keep it handy for future reference For safety please follow the instructions in this manual l Holsten1 AE_Basic_FM book Page 1 Thursday October 26 2000 3 55 PM Introduction This manual contains detailed instructions on the operation and maintenance of this machine To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual Please keep this manual in a handy place near the machine Please read the Safety Information in the Advanced Features manual before using this machine It con tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS Notes Some illustrations might be slightly different from your machine Certain options might not be available in some countries For details please contact your local dealer Laser Safety Direct or indirect reflected eye contact with the laser beam may cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam expo sure to the operator Warning Use of controls or adjustment or performance of procedures other than those specified in this manual might res
25. becomes unavailable Only register up to 48 items with the ten keys O The maximum number of desti nations you can register in a Group is 30 e tion more than once with a Speed Dial or Quick Dial in Groups it is only counted as one item However if you regis ter two or more identical desti nations with the ten keys they will be counted as two or more items O If all destinations are different you may not be able to store 30 destinations in a Group O Print the Group Dial List and keep it when you register or change destinations See Chap ter 6 Lists You Can Print Out Yourself in the Advanced Fea tures manual g How to count numbers Registered items Total Numbers Quick Dial 01 03 05 Speed Dial 01 02 10 Ten Key 0312345678 Quick Dial 01 05 Speed Dial 01 02 08 Ten Key 0312345678 0451119999 10 numbers o P AZ D 4 on in i A Holstenl1 AE_Basic_FM book Page 27 Monday November 6 2000 8 10 PM Registered items Total Numbers Quick Dial 01 02 03 Speed Dial 01 02 03 Ten Key 0312345678 Quick Dial 04 05 Speed Dial 04 05 06 Ten Key 0312345678 0451119999 Group 2 Group 1 14 numbers This section describes how to pro gram or edit a Group You can also get a printout of numbers that are al ready stored In this example we will program Group 1 in
26. ck Dial keys 7 Press the Yes key 2 Note O To Print a Speed Dial List press the lt 4 key and then the Start key e Storing and Editing Fax Numbers Functions 31 amp 32 8 You now have two choices eTo store edit or delete another Speed Dial go to step B e To finish press Function key y N if Jj Oz 25 P gt g IS 4 on i A Holstenl1 AE_Basic_FM book Page 26 Monday November 6 2000 8 10 PM Setup Storing and Editing a Group of Fax Numbers Function 33 Groups O If you register the same destina If you often broadcast messages to the same set of destinations you can combine these numbers into a group Then just select the group and each number will be dialed in sequence automatically You can register the following items in a Group e Destination fax numbers e Group name up to 20 charac ters You can enter destination numbers by Quick Dial keys Speed Dials or Ten keys P Note O You can register up to 3 Groups O The combined maximum number of destinations you can register in all Groups is 90 O The number of destinations that can be registered with the ten keys depends on how the ma chine is used In theory you can register up to a combined maxi mum of 49 destinations with the ten keys for all groups Howev er if you register 49 items with the ten keys Memory Transmis sion
27. d in the header of all pages faxed to from or within the Unit ed States Initial Settings Function 61 During the course of this procedure you will have to enter letters and oth er characters Use the ten key pad for entering num bers Use Quick Dial keys 1 to 8 for entering letters the Yes key to ac cept a character and Quick Dial key 10 to enter spaces and symbols See P 30 Entering Characters for details If these settings have been made be fore the messages on the display will not always match those shown here The setting already entered will ap pear along with the trans CHANGE In this case press the Yes key to change the setting 1 Press Function 6 and enter the access code 2 2 2 2 Press 6 1 and then the Yes key 2 PN S2 J 5 AZ NS i A Holstenl1 AE_Basic_FM book Page 22 Monday November 6 2000 8 10 PM Setup 4 F Press the Yes key El Press the No key The OWN NAME programmed in step B appears You should keep it Press the No key to keep the FAX HEADER as is g Enter your office company or personal name or any other ap propriate identification Using the Quick Dial keys Y Note O If you wish to change it press the Yes key and edit the FAX HEADER Reference See P 30 Entering Characters EY Press the Yes key 4 Press the Yes key g Enter your pho
28. difficulty in commu There are some bad lines between you and that other termi nicating with a particular termi nal nal Store that terminal s number as a Quick Dial Key or Speed 8 Consistent poor image quality Dial Code when communicating with a Then call a service technician Inform the nature of the prob particular terminal lem and give the Quick Dial Key or Speed Dial Code that you stored the number in The telephone keeps ringing and no fax is printed Change to Auto or FAX mode See P 18 Reception Modes Power is switched off RECEPTION COPYING No printout the Check Disp in The Paper Tray are empty dicator is lit ADD PAPER ap Add Paper See P 33 Loading Paper into the Paper Tray pears No printout CLEAR COPY ap The printer has jammed peers Clear the jam See P 39 Clearing a Copy Fax or Print Jam Copies are blank The original might be placed face up in the Automatic Doc ument Feeder Position the original correctly See P 11 Memory Transmis sion 48 I effe S 9 A Holstenl1 AE_Basic_FM book Page 49 Monday November 6 2000 8 10 PM E Solutions to Common Problems Copies are wrinkled Is the copy paper set at an angle Make sure the paper is set correctly See P 33 Loading Paper into the Paper Tray Make sure the paper tray is installed correctly See the setup guide Before You Use This Machine Copy
29. e a ee Yes key This procedure describes how to store and edit fax numbers in Quick Dial keys 1 Press Function 3 1 and then the Yes key eTo clear the number press the No key and then the Yes key and go to step B 5 Do one of the following e If you wish to enter or edit a label RA Note for this Quick Dial press the Yes O To print a list of all Quick Dials key and their contents press the lt key and the Yes key and then press the Start key eIf you do not wish to give this number a label press the No key and go to step U e 23 e P V Wy 4 es i A Holstenl1 AE_Basic_FM book Page 24 Monday November 6 2000 8 10 PM Setup 6 Enter or edit the label using the Quick Dial keys and the ten key pad See P 30 Entering Charac ters 7 Press the Yes key 2 Note O To print a Quick Dial List press the lt 4 key to select LIST Then press the Yes Key and then the Start key O To print a Quick Dial label choose LABEL Then press the Yes key and then the Start key 8 You now have two choices eTo store edit or delete another Quick Dial go to step B eTo finish press Function key Quick Dial Label Use this function to print a sheet showing the contents of each Quick Dial The size of the sheet matches the dimensions of the keys The following items are
30. e is created Each file is given a number This number appears on the File Re serve Report Journal and Transmis sion Result Report To see which files are currently in memory you may print a file list 1 To erase a fax message stored in memory press the Function 2 1 and then the Yes key 2 Press the gt key to scroll through the messages You will see the display A number or a label will appear on the lower line 2 Note Press the 4key to obtain a list of all the files and their numbers If you already know the number of the file to erase enter it di rectly from the ten key pad 3 Press the Yes key C Press the Yes key again to erase the file E Press the Function key Y Note O To erase another file go to step P V Wy 4 on i A Holstenl1 AE_Basic_FM book Page 15 Monday November 6 2000 8 10 PM Immediate Transmission Immediate Transmission is conven ient when e You wish to quickly check whether you have successfully connected with the other party s fax machine e Your machine s memory is getting full The machine dials immediately after you press the Start key The mes sage is scanned and transmitted page by page without being stored in memory 1 Make sure that the machine is in standby mode The display should look like this 2 Note O The memory indicator should go out If the memory indicato
31. early e Uniform Page Size Do not use different sizes of document in the same transmis sion e Uniform Paper Quality Do not use different types of pa per quality in the same trans mission Reference See Chapter11 Document and Paper Specifications in the Ad vanced Features manual e o P AZ NS 4 on in i A Holstenl1 AE_Basic_FM book Page 11 Monday November 6 2000 8 10 PM Memory Transmission and Immediate Transmission Memory Transmission and Immediate Transmission There are two ways to send a fax mes sage e Memory Transmission e Immediate Transmission Memory Transmission Memory Transmission is convenient because e Fax messages can be scanned much more quickly you can take your document away from the fax machine without waiting too long e While your fax message is being sent another user can operate the machine people will not have to wait by the fax machine too long e You can send the same message to more than one place with the same operation e After you press the Start key the machine doesn t dial until all the pages of your fax message have been stored in the memory Y Note O If your document gets stuck while it is being processed press the Stop key and turn to P 38 Clear ing a Document Jam for instruc tions on how to safely remove the original 1 Make sure that the machine
32. er machine is out of order Ask the other party to check their machine e el 37 a D ki Z L i A Holsten1l AE_Basic_FM book Page 38 Monday November 6 2000 8 10 PM A i Troubleshooting o Clearing a Document Jam When an original is jammed CLEAR ORIGINAL is displayed follow this procedure to solve the problem P Note O If copies fax messages or prints are jammed follow the next proce dure g Close the operation panel and make sure it locks securely into place g Open the operation panel ZDWH071E Jkimportant O If copying was in progress be sure to specify the desired copy quantity again e important O Do not pull out the document without opening the operation panel or you will damage the scanning mechanism 2 Pull out the misfed original ZDWH062E P e gt g IS 4 i A Holstenl1 AE_Basic_FM book Page 39 Monday November 6 2000 8 10 PM sije Clearing a Copy Fax or Print Jam Clearing a Copy Fax or Print Jam When CLEAR COPY is displayed follow this procedure to solve the problem For how to clear original jams see the previous procedure A WARNING When removing the toner cartridge do not touch the electrical elements and a screw in side the machine as this may damage the ZDWT070E When removing misfed
33. haracter or digit entered or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor 17 On Hook Dial key Press to dial a phone call from the keypad without lifting the external telephone handset if the machine is connected to the external telephone 18 Quick Dial keys There are 20 Quick Dial keys Use them to store individual fax numbers see P 23 Storing and Editing Fax Numbers Func tions 31 amp 32 or groups see P 26 Stor ing and Editing a Group of Fax Numbers Function 33 You can also use these keys to enter characters see P 30 Enter ing Characters In addition you can reg ister Quick Dial 09 as the Dial Option key see Chapter 3 Dial Options Assigning the Dial Option key in the Advanced Features manual You can also use Quick Dial 10 as a Group key see P 29 Programming the Group Key e a mal on lia p A Holsten1 AE_Basic_FM book Page 7 Monday November 6 2000 8 10 PM A i s Symbols and Conventions Used in This Manual Symbols and Conventions Used in This Manual Documents 1 A document is anything you put on the feed table of your machine whether you are faxing it or copy ing it Prints A print is anything that comes out of the machine a fax message you received or a copy you made Procedures Procedures are described step by step Perfo
34. ick Dial Key is programmed as Group Key USED AS DIAL OPTION Dial Option feature is set in Quick 09 NOT PROGRAMMED Either e This Quick Dial Key or Speed Dial Code does not contain a number e This Quick Dial Key does not contain a Keystroke Program ALREADY PROGRAMMED This number is already included in this Group ADD TONER The toner cartridge is empty Install a new car tridge ADD PAPER The Paper Tray is empty Load the paper CLEAR ORIGINAL A document is jammed in the Automatic Doc ument Feeder A document is stopped while the document is being scanned in CLEAR COPY Paper is jammed in the printer CLOSE COVER A cover is not closed properly Check that Front Unit is closed UNABLE USE PRINTER Machine cannot print a list file because the heater is not warm enough or printer is not ready the machine is receiving a fax message or reports are printed automatically 43 mal e A i p A Holsten1l AE_Basic_FM book Page 44 Monday November 6 2000 8 10 PM Troubleshooting SERVICE CALLE CHECK PAPER SIZE TONER NEAR EMPTY 44 Machine is out of order Switch the power off then on again If the same message appears even after doing this call your service repre sentative The size of the installed paper does not match the currently selected paper size Set the paper size or install the appropriate pa per See Chapter 9 Changing the Paper Size
35. ight result in mi nor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section in the Advanced Features manual The statements above are notes for your safety JkImportant If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this E Preparation This symbol indicates the prior knowledge or preparations required before op erating 2 Note This symbol indicates precautions for operation or actions to take after misop eration e Limitation This symbol indicates numerical limits functions that cannot be used together or conditions in which a particular function cannot be used P Reference This symbol indicates a reference C O Keys built into the machine s operation panel e o e P lt p A Holstenl1 AE_Basic_FM book Page ii Monday November 6 2000 8 10 PM TABLE OF CONTENTS Manuals for this machine cccsssccsesseceesceeeseeeeeseeeeseeeeeseseeseeseaneeseaneesens 1 Basic Features This Manual ates Micwsuinte tad saaice ddauiac siconstncanwandluddareannsulaveriacandiiin 1 POV ANCECO I CALUIGS wae cectiauee a Satie Mathieu canara a EE 1 1 Introduction Par INGIMGS sran araa aL 3 P
36. is in standby mode for faxing The display should look like this Y Note O If the display shows SAVING ENERGY press any key to exit Energy Saving mode 2 Fan your document stack at most 30 pages 80g m to make sure all pages are loose then square it TSTS010N Y Note O All pages in your document must be one sided and be of the same size e a L Al P gt g IS i A Holstenl1 AE_Basic_FM book Page 12 Monday November 6 2000 8 10 PM Faxing 4 3 Carefully insert the document stack face down into the Auto matic Document Feeder At this time the Panel display should change to DIAL FAX NUMBER ZDWH250E Jkimportant O Gently insert the documents until you feel them catch on the rollers inside the Automatic Document Feeder 4e Y Note O Make sure this message ap pears If it does not your docu ment will not be scanned from the Automatic Document Feed er O You can dial before you set the document Place the document after you dial the number and go to step U 4 The display will look like this g If the memory indicator is not lit press the Memory key 12 on lan e g Dial the number in one of the fol lowing ways Ten Key Pad Quick Dial GFDIALON GFDIAL1N Example 1 P Example Speed Dial 10 Method Quick Dial key 08 o Method Quick man Dial key 10 and 1
37. l1 AE_Basic_FM book Page 46 Monday November 6 2000 8 10 PM A i Troubleshooting TRANSMISSION The original is not pulled into In case panel display is not changed to DIAL FAX the Automatic Document Feed NUMBER you did not feed the document far enough into er the Automatic Document Feeder Insert the document into the Automatic Document Feeder until it stops Retransmit Do user maintenance especially rollers 1 See Chapter 9 Cleaning the Rollers and Scanner in the Advanced Fea tures manual The telephone line is disconnected aT Check that the line is connected properly The telephone line type setting is incorrect Check the telephone line type setting See Chapter 7 Set ting the Phone Line Type Function 62 in the Advanced Features manual If your machine is connected to your PBX the dialed number does not contain an PSTN access code or a pause Include the PSTN access number and a pause before the tel ephone number lt Check the Access Number setting See Chapter 7 Setting K2 the Access Number Function 61 in the Advanced Features manual If your machine is connected to your PBX the dialed number did not have enough pauses between the access PSTN number and the telephone number Try adding more pauses after the access PSTN code The Country Code setting is incorrect Check the Country Code setting See Chapter 7 Setting the Country Code Function
38. locks securely into place e P gt g IS 4 on lan i A Holstenl1 AE_Basic_FM book Page 17 Monday November 6 2000 8 10 PM Very Fine Detail Faxing Very Fine Detail Faxing If you need to send a document which requires optimum clarity select the resolution setting appropriate to your needs You can select different settings for each page of your message Simply change the settings for page 2 while page 1 is being scanned Resolution The resolution button gives you con trol over document quality The indi cators above the button show the current setting Choose a setting that matches your document Standard Standard quality Use for most printed or typewritten documents This is selected when the other res olution indicators are not lit Detail High quality Use for documents with small print or fine details Fine Very high quality Use this for high quality reproduction Halftone Use this for optimum quality if your document contains photo graphs diagrams with complex shading patterns or gray tones If you choose this setting resolution will automatically be Detail 4 Limitation O If the other party s machine does not support the resolution at which you are sending this ma chine automatically switches to a resolution supported by the other party s machine 2 Note O Faxing at a higher resolution re quires mo
39. ne number includ ing the country and area codes 6 H Press the Yes key PROGRAMMED will flash on the display 10 Press the Yes key PROGRAMMED will flash on the display g Press the Yes key M Press the Function key to finish P e V Wy 4 es i A Holstenl1 AE_Basic_FM book Page 23 Monday November 6 2000 8 10 PM Storing and Editing Fax Numbers Functions 31 amp 32 Storing and Editing Fax Numbers Functions 31 amp 32 You can store numbers that you often use in the machine s memory A stored number will remain in memo ry even if the power is cut 2 Select a Quick Dial in any one of the following ways e Press a Quick Dial key e g press You can store numbers in two ways Quick Dial 01 Quick Dials The number is assigned to its own key To dial that number just press the key You can store up to 20 numbers in this way e Press the gt key until the Quick Dial you want appears on the dis play g Press the Yes key Speed Dials The number is given a two digit code To dial the number press the Speed Dial key and enter the code There are 50 Speed Dial codes available numbered 00 to 49 4 Do one of the following e Enter the fax number you wish to store in this Quick Dial using the Storing Editing and Erasing Quick Dial Numbers Function 31 ten key pad and then press the co
40. olstenl1 AE_Basic_FM book Page 20 Monday November 6 2000 8 10 PM Faxing X k SA D T v IN SN dl PN NY _ p Initial Settings and Adjustments Before you connect your machine to the telephone system you must enter a few settings and make a few adjust ments OWN NAME This should be your name or com pany name in 20 characters or less During a communication if the other party s fax machine supports OWN NAME then this replaces the FAX NUMBER following The other party s name will appear on your display and yours on theirs FAX HEADER This must be the telephone number of the line your machine is connected to Your FAX HEADER can be up to 32 characters long and is printed on the header of every page you send Required in the United States FAX NUMBER This is your fax machine s phone number which must include coun try and area codes During any communication your FAX NUMBER appears on their dis play Conversely their FAX NUMBER appears on your dis play gt Limitation O The FAX NUMBER feature is not available in some areas kimportant O The FAX NUMBER code is re quired by international law You cannot legally connect a fax ma chine to the telephone system if the FAX NUMBER code is not pro grammed Further the FAX HEADER code and the date and time of transmission must be in clude
41. paper misfeeds occur fre quently Is the proper paper in the paper tray Paper size and weight must be within the standards set for this machine See Chapter 11 Specifications in the Ad vanced Features manual Is folded wrinkled damp or curled paper in the paper tray Always use dry undamaged paper Is the paper set properly in the paper tray Always load paper correctly See P 33 Loading Paper into the Paper Tray Make sure that there is not too much paper in the trays do not fill them up over the load limit mark White Line Are there any pieces of misfed paper or other foreign objects in the machine Make sure that the paper path is completely clear of paper and other material after a misfeed Are you copying onto recycled paper Fan the stack of recycled paper and load it in the paper tray Stripes on copies The scanner is dirty Clean scanner 4 5 See Chapter 9 Cleaning the Rollers and Scanner in the Advanced Features manual TELEPHONING You cannot receive phone calls You might be in FAX mode the unit only rings once then Change to TEL or Auto mode See P 18 Reception Modes goes into receive mode You cannot receive phone calls The telephone line is not connected the unit does not ring Connect the modular cord See Chapter 10 Connecting Up to the Telephone Line in the Advanced Features manual y AH e lan el
42. printed de pending on what is stored in each key e Fax number label e Group Dial label Attaching the Quick Dial Sheet You can write the stored numbers on the Quick Dial Sheet provided and attach it to the machine 1 Fit the Quick Dial Sheet over the Quick Dial Keys ZDWS030E Storing Editing and Erasing Speed Dial Numbers Function 32 This procedure describes how to store and edit fax numbers in Speed Dials 1 Press Function 3 2 and then the Yes key 2 Note O To print a list of all Speed Dials and their contents press the lt key and t3hen press the Start key 2 Select a Speed Dial in any one of the following ways e Enter the Speed Dial code on the ten key pad e g 01 e Press the gt key until the Speed Di als you want appears on the display e ia P D g IS i A Holstenl1 AE_Basic_FM book Page 25 Monday November 6 2000 8 10 PM 4 3 Press the Yes key 4 Do one of the following e Enter the fax number you wish to store in this Speed Dial using the ten key pad Then press the Yes key eTo clear the number press the No key and then the Yes key and go to step B 5 Do one of the following elf you wish to enter or edit a label for this Speed Dial press the Yes key eIf you do not wish to give this number a label press the No key and go to step U 6 Enter or edit the label using the Qui
43. r is lit press the Memory key 2 Place the entire document face down into the Automatic Docu ment Feeder 2 Note O No more than 30 pages 80g m O You can dial before you set the document Place the document after you dial the number and go to step U Memory Transmission and Immediate Transmission 3 Dial Y Note O If you install an external tele phone you can send the mes sage manually Pick up the external telephone handset and dial 4 Press the Start key The machine dials and connects to the other party The number that you dialed and the other party s OWN NAME or FAX NUMBER is displayed Canceling an Immediate Transmission Before start is pressed 1 Press the Stop key or remove the document you have set While dialing or during transmission 1 Press the Stop key However the fax message which has already scanned in has trans mitted Remove the document after it is canceled e sije P i A Holstenl1 AE_Basic_FM book Page 16 Monday November 6 2000 8 10 PM Faxing 4 When Setting Thin and Soft Documents g Open the operation panel and then insert the document un til the paper end touches the pro jection next to the roller ZDWH063E 4 Limitation O When setting thin and soft doc uments set one sheet of docu ments 2 Close the operation panel and make sure it
44. r 4 Reception Features Explains about reception features You can find out about receiving messages in telephone mode and printing with the Reverse Order Printing function for easier document distribution Chapter 5 Copying Read this chapter when you would like to know about copying operations and functions Q Chapter 6 Facsimile User Tool Explains about how to print telephone number lists You can print out those lists at any time Chapter 7 Key Operator Settings Explains about functions the key operator handles You can find out about setting up the Date and Time and selecting the display language e l a D mal el A p A Holsten1 AE_Basic_FM book Page 2 Monday November 6 2000 8 10 PM Chapter 8 Troubleshooting Explains about reading error reports When these reports are printed out check the report and take the appropriate action lt Chapter 9 Maintaining Your Machine Explains about cleaning the rollers and scanner replacing the toner cartridge and cleaning pad and so on Chapter 10 Installation Explains about the machine environment and installing the optional Memory card Chapter 11 Appendix You can check the option and specifications for this machine on e hg a N D mal Part Names Front View 1 Front Unit Open this unit when changing the toner ca
45. re time Frequent use of high resolution could cause an in crease in your phone bill especial ly for long distance transmissions e o 17 P gt g IS 4 on 18 lan i A Holstenl1 AE_Basic_FM book Page 18 Monday November 6 2000 8 10 PM Faxing Reception Modes The machine can treat incoming fax messages and telephone calls in three ways Auto mode Use this mode if your line is shared by a fax machine and telephone When a call comes in the machine will ring a number of times to give you the chance to pick up the ex ternal telephone handset If you do not pick up and the call is a fax message the machine will go into fax mode and start receiving You can choose the number of times the machine rings before taking the call by altering the Auto Ring time see Chapter 7 Setting The Auto Ring Time in the Advanced Fea tures manual Connecting to a Telephone An swering Machine TAM When Auto Mode is selected you can connect the machine to a Telephone Answering Ma chine TAM TAM mode ensures that your answering machine has the chance to respond to incoming telephone calls If the call hap pens to be a fax message the message will be given to the fax machine automatically In the TAM Mode the Auto Ring count must be set to one ring more than the number of rings that your answering machine waits before it takes the call
46. rm them in order When you see a display it always shows what comes after performing the step it accompanies Other illustra tions accompanying steps help you find the right key or handle or O show you how to perform the step This is a step in a procedure a FI e V ils is Y AIN p A Holsten1 AE_Basic_FM book Page 8 Monday November 6 2000 8 10 PM Introduction X k SA D T v IN SN dl PN NY _ p Types of Transmission There are two types of transmission kimportant Memory Transmission O If there is a power failure the pow er switch is turned off or the plug is pulled out for more than 12 hours without optional memory all files stored in memory are de leted As soon as power is restored the Power Failure Report is print ed to help you identify deleted files See Chapter 8 Power Fail ure Report in the Advanced Fea tures manual When a fax message is stored in memory then transmission starts automatically It is convenient when you would like to take docu ments back in a hurry You can send the same message to more than one destination in a sin gle operation This technique is re ferred to as Broadcasting Receiver Transmitter This machine Receiver e a a Receiver SY
47. rtridge 2 Document Guides Slide the left guide to fit the size of the pa per you are feeding 3 Automatic Document Feeder ADF Holds up to some sheets of paper for au tomatic feeding Place originals face down 4 Operation Panel Key panel for operating the machine 5 Document Delivery Tray Scanned documents are stacked on the document delivery tray ZDWH020E 6 Paper Tray Extension Extend to support originals 7 Paper Tray Holds up to 100 sheets of plain paper 8 Power Switch The Power Switch turns your machine on and off 9 Front Unit Release Tab Hold this tab when opening Front Unit 10 Print Delivery Tray Copies incoming faxes are stacked here gt Limitation O Do not place more than 50 sheets of paper stock on the Print Delivery Tray PN S2 1 V iis NW ZN i A Holsten1 AE_Basic_FM book Page 4 Monday November 6 2000 8 10 PM A i Introduction 4 of Rear View 4 3 ZDWHO030E 1 Power Socket 2 Front Unit Release Tab oe Hold this tab when opening Front Unit O 3 Optional Card Insertion Slots Insert the Optional Memory Card 4 TEL LINE Connect your telephone line and external telephone here e P e WS 4 on lan i A Holsten1 AE_Basic_FM book Page 5 Monday November 6 2000 8 10 PM Operation Panel Operation Panel Cor_A
48. s the Yes key when finished E Press the Function key to return to standby mode e el 35 mal a D al p A Holsten1l AE_Basic_FM book Page 36 Monday November 6 2000 8 10 PM Troubleshooting lf an Indicator Lights on the Operation Panel PRESS STOP KEY appears in the display Press the Stop key The Receive File indicator is lit You have received a fax message which is now stored in the memo ry See Chapter 4 Printing Mes sages that Have Been Received wT into Memory Substitute Recep tion in the Advanced Features manual The Check Display indicator is lit Read the message on the display and check the descriptions listed on P 43 Error Messages The Add Toner indicator is blinks The toner cartridge is nearly emp ty The Add Toner indicator is lit The toner cartridge is empty In stall a new cartridge See Chapter 9 Replacing the Toner Cartridge and Cleaning Pad in the Ad vanced Features manual a mal e Y S s lt on lan p A Holsten1l AE_Basic_FM book Page 37 Monday November 6 2000 8 10 PM Communication Problems Communication Problems If ERROR PRESS STOP appears in the display Press the Stop key Causes e A poor line caused the communi cation to fail e The line is noisy Try to retransmit e The oth
49. to Quick Dial key 01 1 Press Function 3 3 and then the Yes key 2 Enter the number of the group you want to program or edit P Note O e g Group 1 Press 1 O To print a list press the lt key and then press the Start key g Press the Yes key Storing and Editing a Group of Fax Numbers Function 33 4 To program or edit a Quick Dial key for this group press the Yes key 2 Note O If you do not program or edit press the No key and go to step B 5 Press the Quick Dial key you wish to use for this group 01 for example and then press the Yes key Y Note O If you want to free up the old Quick Dial key press the No key and then the Yes key O If a message like USED As flashes up the key is already in use Press a different key 6 If you wish to give this group a name press the Yes key Y Note O If not press the No key and go to step B 7 Enter or edit the name and then press the Yes key How to enter characters see P 30 Entering Characters e 2 P AZ D 4 i A Holstenl1 AE_Basic_FM book Page 28 Monday November 6 2000 8 10 PM Setup 8 Enter a fax number P Note O Enter a fax number in one of these ways e Press a Quick Dial key e Press the Speed Dial key fol lowed by two digits e Enter a number on the ten key pad g Press the Yes key Note
50. ult in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the metric version For good copy quality Ricoh recommends that you use genuine Ricoh toner Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product Important Parts of this manual are subject to change without prior notice In no event will the company be liable for direct indirect special incidental or consequential damages as a result of handling or operating the machine Power Source AC220 240V 50 60Hz Please be sure to connect the power cord to a power source as above For details about power source see Chapter 10 Connecting the Power and Switching On in the Advanced Features manual e mal D on ig VA l Holstenl1 AE_Basic_FM book Pagei Monday November 6 2000 8 10 PM How to Read This Manual Symbols In this manual the following symbols are used A WARNING This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in structions under this symbol Be sure to read the instructions all of which are de scribed in the Safety Information section in the Advanced Features manual Z CAUTION This symbol indicates a potentially hazardous situation that m
51. y November 6 2000 8 10 PM MEMO 52 AE H538 mal e a WY Holstenl1AE_Basic_FM book Page 1 Thursday October 26 2000 3 55 PM In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON O means POWER OFF Copyright 2000 Ricoh Co Ltd e mal V Wy i A Holsten1l AE_Basic_FM book Page 1 Thursday October 26 2000 3 55 PM iR RICOH COMPANY LTD 15 5 Minami Aoyama 1 chome Minato ku Tokyo 107 8544 Japan Phone 81 0 3 3479 3111 RICON Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recom mended parts For good copy quality Ricoh recommends that you use genuine Ricoh toner TONER CARTRIDGE RICOH FAX TONER CARTRIDGE TYPE 1340 BLACK is rec ommended for the best performance I Overseas Affiliates e U S A Spain RICOH CORPORATION RICOH ESPANA S A 5 Dedrick Place Avda Litoral Mar 12 14 West Caldwell New Jersey 07006 08005 Barcelona Phone 1 973 882 2000 Phone 34 0 93 295 7600 suoyonysu Buyo1edo joorixvi M a The Netherlands Italy RICOH EUROPE B V RICOH ITALIA SpA Groenelaan 3 1186 AA Amstelveen Via della Metallurgia 12 Phone 31 0 20 5474111 37139 Verona Phone 39 045 81 81500 United Kingdom RICOH UK LTD Hong Kong Ricoh House RICOH HONG KONG LTD 1 Plane Tree Crescent
Download Pdf Manuals
Related Search