Home

Ricoh 3260 User's Manual

Contents

1. ZZZ606S 2 Note O The illustration is an example The actual appearance may be different H Make sure that no previous set tings remain Note O If a previous setting remains press the Clear Modes key 3 Place originals ye Reference The procedure for placing origi nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference 4 Make settings for original orien tation the sides scanned and oth er settings if necessary pe Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides 5 Make the scan settings ye Reference There are two ways to specify scan settings as described be low e Configure each setting for scanning For details see p 73 Specifying Scan Set tings e Recall registered settings For details see p 82 Programs 6R the network delivery scanner screen appears switch to the e mail screen Press Press Switch Destination List JUL 11 2005 7 594M BE Display the destination list in the delivery server Press Exit The e mail screen appears 7 Specify the destination You can specify the destination in the following ways e Select it from the destination list e Specify its registration number e Enter the e mail address directly e Search
2. the sending can be canceled by selecting that file and then pressing Cancel O Press Print to print the whole journal E Press Exit The Scan to Folder screen appears 4 Sending Scan Files by Scan to Folder 42 Scan files can be stored in the hard disk of the machine using the Document Server function and the stored file can be used later Using DeskTopBinder stored files can be viewed or retrieved with a client computer amp important O A password can be set for every stored file There is a risk that stored files without a password can be accessed by someone using DeskTopBinder on the same LAN We recommend you consider security measures such as setting passwords to protect against unauthorized access O Scan file stored in the machine may be lost if some kind of failure occurs We advise against using the hard disk to store important files The supplier shall not be responsible for any damage that may result from the loss of files For long term storage of files we recommend the use of DeskTopBinder For de tails contact your local dealer 2 Note O When a delivery server is added to the network stored files can be delivered You can store scan files and simultaneously deliver them with the network delivery scanner function send it by e mail or send it by Scan to Folder See p 50 Sending Stored Files by E mail or Scan to Folder or Delivering Storing Files This section explains how
3. 52 Storing Files e Reference For details about installing DeskTopBinder see p 11 DeskTopBinder For details about the functions of DeskTop Binder such as transferring files to a client computer see the manuals related to DeskTop Binder manuals See p i Manu als for This Machine Viewing a list of stored files using Web Image Monitor The stored files are displayed and can be checked also in Web Image Moni tor 2 Note O When you enter http machine IP address in the address bar of the Web browser on a client com puter Top Page of Web Image Monitor is displayed O You can also download the stored files Reference For details about displaying or downloading stored files using Web Image Monitor see General Settings Guide For details about making settings for using Web Image Monitor see Network Guide For details about functions for managing stored files using Web Image Monitor click Help on the upper right corner of the dis played screen Managing Stored Files Managing Stored Files Deleting Files You can delete files that are no longer needed e Limitation O Files waiting for delivery cannot be deleted ye Reference Using Web Image Monitor from a client computer you can also de lete the stored files See General Set tings Guide 1 Display the list of stored files P Reference p 47 Displaying the List of Stored Files 2 Press Ma
4. 35 36 Sending Scan Files by Scan to Folder Y Note O For details about the maxi mum number of characters that can be entered see p 118 Scan to Folder O The following is an example of a path where the folder name is user and the sub folder name is lib user lib Press OK If entering a user name to log on is required press Manual In put on the right side of the user name field The soft keyboard appears Enter the user name P Reference For details about the maxi mum number of characters that can be entered see p 118 Scan to Folder Press OK If entering a password to log on is required press Manual In put for Password The soft keyboard appears Enter the password Press OK To change the port number which is set in System Settings press Change on the right side of the port number field Enter a port number using the number keys and then press the key Press Connection Test A connection test is performed to check whether the specified shared folder exists 2 Note O The connection test may take time O You may not be able to press Connection Test right after pressing Cancel during a connection test Check the connection test re sult and then press Exit Press OK O To enter more destinations re peat steps to Note O To deselect a destination press APrev or VNext
5. EESE Printer Scanner Unit Type 3260 Operating Instructions scanner Reference 1 Getting Started 2 Sending Scan Files by E mail 3 Sending Scan Files by Scan to Folder 4 Storing Files 5 Delivering Scan Files 6 Using the Network TWAIN Scanner Function Configuring Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in the General Settings Guide before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Two kinds of size notation are employed in this manual With this machine refer to the inch version Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licens es The precedi
6. When a Time Limit Is Not Specified for Additional Originals 1 Place the originals e Reference The procedure for placing the originals is the same as that for placing the originals for copy ing For details about placing the originals see Placing Orig inals Copy Reference 2 Note O Originals are scanned in order Place them from the first page H Make settings for scanning area and original orientation ye Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides E Select Batch for Original Feed Type FY Note O If Batch does not appear select Batch in Switch to Batch of Scanner Features See p 101 Switch to Batch scanning Originals in Several Times 4 Make settings for sending by e mail or Scan to Folder storing or delivering ye Reference p 17 Procedure for Sending E mail p 32 Procedure for Sending by Scan to Folder p 44 Storage Procedure p 60 Delivery Procedure 5 Press the Start key L rom abed hotmail com ro00062 ABC_NET L To london hot ma i com res coo002 LONDON OFFICE L To dona d hotmail com coo001 Donald e To 12345 hotmail com iors 000031 LEGAL DIY 2 To newyork hotmal com 00004 NEW YORK BRANCH 2 Note O The selected destination appears while scanning the originals g When there are additional origi nals to scan place them and p
7. Press Password Enter a four to eight digit number using the number keys JUL 12 2005 5 37AM Enter new password with the Number keys then press L Contitm Password Press the key Note O To change the password press Change and then enter a new one Enter the same number as you entered in step for confirma tion Press the key Press OK 46 Displaying the List of Stored Files Displaying the List of Stored Files From the list of stored files you can delete stored files or change file infor mation To show the list of stored files perform the following steps P Note O You can also display the list of stored files from a client computer using DeskTopBinder and Web Image Monitor For details see p 51 Checking Stored Files from a Client Computer 1 Press the Scanner key ZZZ606S 2 Note O The illustration is an example The actual appearance may be different 2 Display the list of stored files Press Select Stored File y destination Press Manage Delete File 4 Storing Files Viewing the List The list of stored files has the following elements The function items displayed serve as selector keys You can select or specify an item by lightly pressing it When you select or specify an item on
8. Windows NT Workstation 4 0 Microsoft Windows NT Server 4 0 Manuals for This Machine The following manuals describe the operational procedures of this machine For particular functions see the relevant parts of the manual Y Note g g g eS eS o The manuals provided are specific to machine type Adobe Acrobat Reader Adobe Reader is necessary to view the manuals as a PDF file Two CD ROMs are provided e CD ROM 1 Operating Instructions e CD ROM 2 Scanner Driver and Document Management Utility General Settings Guide Provides an overview of the machine and describes System Settings such as Tray Paper Settings Document Server functions and troubleshooting Security Reference This manual is for administrators of this machine It describes security func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and admin istrator authentication Network Guide PDF file CD ROM1 Provides information about configuring and operating the printer in a net work environment or using software This manual covers all models and therefore contains functions and settings that may not be available for your model Images illustrations functions and supported operating systems may differ from those of your model Copy Re
9. low e Configure each setting for scanning For details see p 73 Specifying Scan Set tings e Recall registered settings For details see p 82 Programs Gir the network delivery scanner screen appears switch to the Scan to Folder screen Press E3 Press Switch Destination List Display the destination list for E mail i Display the destination list in the delivery server Press Exit The e mail screen appears Press ea The Scan to Folder screen ap pears 7 Specify the destination folder You can specify the destination folder in the following ways e Select it from the destination list e Specify its registration number e Enter the path for the folder of a client computer on the same network directly e Specify the folder in the FTP server e Select it from the client comput ers on the same network Note O Destinations in the destination list and registration numbers must be registered in advance in System Settings For details see System Settings General Settings Guide O Depending on the security set tings certain destinations may not be displayed Selecting a destination folder from the list Select the destination folder The selected folder is highlight ed and also is displayed in the destination field at the top of the screen Sending Scan Files by Scan to Folder Y Note O If the target destination does
10. tination list is automatically updat ed This function allows manual updating at any time Send Settings This section explains how to set the defaults for settings such as the com pression level for the scan file and switching to and from the network TWAIN scanner function The settings consist of the following For the table about settings and de faults see p 97 Scanner Features TWAIN Standby Time When the machine is being used to send e mail or a file or functioning as Document Server or a network delivery scanner a scanning re quest to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner func tion This setting determines the delay until the machine switches to the network TWAIN scanner func tion e When Off is selected the ma chine will switch to the network TWAIN scanner function at once e When On is selected you can enter the delay time with the number keys 3 30 seconds The machine will switch to the network TWAIN scanner func tion when the time set here passes after the last key opera tion File Type Priority Select whether to send the scanned originals as single page files or a multiple page file For single page files select either TIFF JPEG or PDF For multi page files select either TIFF or PDF 2 Note O You cannot select multi page TIFF format for an image stored in JPEG format gt kS C
11. O Depending on the security settings ProgDest may not be displayed To enter more destinations re peat steps to Sending Scan Files by E mail Note O To deselect a destination press 4Prev or YNext to display the destination in the desti nation field and then press the Clear Stop key Searching for a destination in the destination list Press 4 y destination Search Switch List Select item The soft keyboard appears P Note O To search using an e mail ad dresses press E mail Ad dress Enter part of the destination name Note O Enter the first character or characters of the destination name O It is also possible to perform a combined search using Search by Dest Name and E mail Address 20 Sending Scan Files by E mail O Itis necessary to differentiate between uppercase and low ercase letters Press OK O Select a destination Select item Search LDAP Switch Title i witch Destination List Press Exit Searching for a destination in the LDAP server Press 24 y destination Select Stored File Search Switch List Select item Press Select Server Select the LDAP server Y Note O The LDAP server can be reg istered in advance in System Settings For details see Net work Guide O Make sure that the LDAP server you want to search is selected and highlighted If a server i
12. Photo For standard originals con taining mainly text e Glossy Photo For originals containing pho tographs or other pictures e sRGB When scanning the origi nal as a SRGB internation al standard of color space image select SRGB This function is available when Full Color Text Photo or Full Color Glossy Photo is selected Y Note O File Format Converter optional is required to use this function Resolution Select the resolution from 100 dpi 150 dpi 200 dpi 300 dpi 400 dpi or 600 dpi Image Density Select the image density in sev en steps from Lighter 1 to Darker D 7 or use Auto Image Density Y Note O The image density settings are disabled if sRGB is se lected Scan Size Select the size of the original to be scanned When Auto Detect is selected the auto detect function of the machine is used to set the origi nal size When the size is specified scan ning is performed for that size regardless of the actual size of the original The following sizes can be selected A38 A404 A440 a50 A5Q 11 x 174 8 x144 8 x138 81 2 x 1140 8 2x114 5 ox 81 26 51 2 x 81 24 B4 JISG Japanese Industrial Standard B5 JIS B5 JISA Custom Size Y Note O When Custom Size is select ed the dimensions of the scan area width and height can be specified O When selecting Custom Size for Scan Size see p 102 Se lecting a cu
13. TIFF JPEG PDF mail Compression method Black amp White TIFF MH MR MMR Gray Scale Full Color JPEG Protocol Network TCP IP Sending e mail SMTP Scan to Folder SMB FTP 120 INDEX A A C S Sensitivity Level 102 Administrator Tools 98 106 B Background Density of ADS Full Color 102 C Checking the status of delivery 67 Check Modes key 3 Clear Modes key 3 Clear Stop key 4 Compression Black amp White 105 Compression Gray Scale Full Color 105 D Default Scan Settings 100 Delete Scanner Journal 105 Delivering Scan File 57 DeskTopBinder 69 116 Destination List Display Priority 1 104 Destination List Display Priority 2 104 Destination List Settings 98 104 Display panel 3 Divide amp Send E mail 105 Dropout Color 73 E Edit 75 E mail 5 15 117 E mail Information Language 106 E mail Screen 16 Energy Saver key 3 Enter key 4 F File Type Priority 104 FTP server 6 35 Function keys 4 Function status indicators 4 Indicators 3 Installing software 10 Interrupt key 3 L LDAP server 5 Login Using the Control Panel 12 Log Off Using the Control Panel 13 M Main power indicator and power indicator 3 Max E mail Size 105 Menu Protect 106 Mixed Original Sizes Priority 101 N Network delivery scanner 8 Network Delivery Scanner Screen 59 Network TWAIN scanner 9 69 Number keys 4 O Opera
14. or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394 interface board is required To connect using wireless LAN the IEEE 802 11b interface unit is required See Network Guide To send scan files by e mail the following System Settings set tings must be specified correctly Certain other settings must also be specified e IP address e subnet mask e DNS server e SMIP server name For details about making settings and other settings see Net work Guide You also need to register destinations and other in formation in the address book For details see General Settings Guide Make settings for sending e mail such as file type priority and sender s default See p 104 Send Settings 1d 16 Sending Scan Files by E mail E mail Screen The e mail is as shown The function items displayed serve as selector keys You can select or specify an item by lightly pressing it When you select or specify an item on the display panel it is highlighted like W4 Keys that cannot be selected appear like 1 Destination field Displays the selected destination If mul tiple destinations are selected the desti nations are displayed in the order they were selected by pressing 4Prev or V Next 2 Note O To check the selected destinations press the Check Modes key 2 23 E mail Scan to Folder Press to switch between the e mail func tion and the Scan to Folder function You
15. to display the destination in the desti nation field and then press the Clear Stop key O To change the path for the folder that has been entered press Change on the left side of the destination field Enter the correct path for the fold er and then press OK O To check the selected desti nations press the Check Modes key Searching for a destination folder in client computers on the network Press Enter Destination ber with the Number keys gt Path gt Liser Name Password Press Browse Network on the right side of the path field The list of client computers on the same network appears P Note O Computer and shared folder names consisting of more than 12 characters cannot be displayed O If the client computer you want to select is not dis played press Up One Level to select another workgroup and then search for the client computer O The maximum number of cli ent computers and shared folders that can be displayed is 100 Sending Scan Files by Scan to Folder Select the client computer that has the destination folder Browse Network 2 Note O If authentication is required for the selected computer a log on screen appears Enter the user name and password The list of folders on the select ed computer appears O Select the destination folder Browse Network 2 Note O When the selected folder has sub folders the sub f
16. 256 colors or higher 115 116 Appendix DeskTopBinder DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files files created with appli cations and existing scan files This software allows you to use various functions for stored scan files such as viewing stored files Also with the ScanRouter de livery software you can view the files stored in in trays of the delivery server or use other functions for stored files Reference See DeskTopBinder Help or the manuals for DeskTopBinder File storage folder The files are stored in the following folder on the CD ROM provided with this machine UTILITY DESKV2 System requirements e Hardware PC AT compatible machines that support the operating system properly e Operating system Microsoft Windows 98SE Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 e Display resolution 800 x 600 pixels 64K colors or higher Software installed with DeskTopBinder e Auto Document Link Auto Document Link on the client computer monitors in trays of the deliv ery server In addition the files delivered to in trays can be retrieved or no tification of the arrival of a file can be received at the client computer with this software e Function Palette Function Palette allows you to use functions such as the network TWAIN scanner printing printing preview sending files by e mail or
17. Ethernet optional IEEE 1394 IP over 1394 or optional IEEE 802 11b wireless LAN Reference p 69 Using the Network TWAIN Scanner Function ZZZ605S 1 This machine 2 Client computer The scanner function of the machine can be Originals are scanned using the TWAIN used from a client computer via a network Driver from an application P Note O When using the machine as a network TWAIN scanner it is not necessary to press the Scanner key on the control panel When the TWAIN Driver be comes active on a client computer the display automatically switches to the following screen D Connecting with PC Set originals and select the settings from the PC O Press Exit to use functions other than the network TWAIN scanner function 10 Getting Started Installing Software This section describes how to install the software supplied on the Scan ner Driver and Document Manage ment Utility CD ROM ye Reference For details about the software on the CD ROM and the system re quirements of the software see p 115 Software Supplied on CD ROM Quick Install When the CD ROM is inserted into a client computer running Windows 95 98 Me 2000 XP Windows Serv er 2003 or Windows NT 4 0 the in staller starts automatically Auto Run to install various software PY Note O If Plug and Play starts click Can cel in the New Hardware Found Device Driver Wizard or Found Ne
18. File Trans fer For details about making settings and other settings see Network Guide Make settings for the network delivery scanner function such as Destination List Settings See p 97 Initial Scanner Setup Install the ScanRouter delivery software required for using the network delivery scanner functions on the delivery server See p 11 DeskTopBinder After installing the software make the required settings for server maintenance and delivery service For details see the ScanRouter delivery software manuals Set the destination sender information and connected devices in the ScanRouter delivery software On the client computers install the software required for view ing or retrieving files by connecting to the delivery server such as DeskTopBinder See p 11 DeskTopBinder Preparation for Delivering Network Delivery Scanner Screen The network delivery scanner screen is as shown The function items displayed serve as selector keys You can select or specify an item by lightly pressing it When you select or specify an item on the display panel it is highlighted like WS Keys that cannot be selected appear like 1 Network delivery scanner icon B Indicates that the network delivery scan ner screen is displayed 2 Destination field The selected destination is shown here If multiple destinations are selected the destinations are displayed in the order they were selec
19. OK Note O To deselect a destination press APrev or YNext to display the destination in the desti nation field and then press the Clear Stop key O To check the selected desti nations press the Check Modes key To enter more destinations re peat steps to Checking selected destinations Use the destination field at the top of the screen to check which destinations are select ed P Note Press 4Prev or WNext to scroll through the list Desti nations are displayed in the order they were selected O To check the selected desti nations press the Check Modes key g Specify the sender sender of the file if necessary You can specify the sender in the following ways e Select it from the list e Specify its registration number e Search for it 2 Note O When a sender has been speci fied this information is added to the scan file Select a sender from the senders registered in the delivery server O Depending on the security set tings Attach Sender s Name may be selected as the user name when logging in Delivering Scan Files Selecting a sender from the list Press Attach Sender s Name JUL 11 2005 8 15AM The selected sender and its reg istration number appear Press OK Using a registration number to specify a sender name Press Attach Sender s Name Enter the five digit registration number that has been as
20. Scan Typo Printer printing is best scanned with Text Print Goes Gui J l e Text OCR For standard originals con taining mainly text Text OCR is suitable for higher OCR accuracy Specify the basic scan settings scan type resolution image den sity scan size and edit as follows e Dropout Color If the original includes colors you do not want to Scan Type scan you can select the colors to exclude You can select red green blue or other chromatic colors If you specify narrow ranges for the selected colors only the selected colors and colors very close to them are excluded If you speci fy wide ranges for the se lected colors the selected colors and all colors based on them are excluded 73 Originals are scanned according to the selected scan type Select the scan type from the fol lowing e Auto Color Select The color of original is auto matically detected and then the original is scanned 74 Configuring Registering Scan Settings e Text Photo For originals containing a mixture of text and photo graphs e Photo For originals containing pho tographs and other pictures two value Creates scanned images suit able for printing e Gray Scale For originals containing pho tographs and other pictures multi value Creates scanned images suit able for displaying on a com puter screen When the original is scanned in full color the following items should be set e Text
21. Select file Weekly Report JUL 12 2005 5 598M 4 Note O When you select a password protected file the password en try screen appears Enter the correct password and then press OK 4 Change the file information Changing the file name Changing the user name Press Change File Name Press Change User Name JUL 12 2005 Switch Title P Reference For information about how to enter characters see Gener al Settings Guide Press OK 54 Managing Stored Files Changing the password 5 Make sure that the file informa _ tion was changed as necessary Press Change Password and press Exit JUL 12 2005 BIUUAM JUL 12 2UU5 BUSAM Look at this Change File Name 4 i Change Password Enter a new four to eight digit number as the password using the number keys JUL 12 2005 6 02AM Change Password Enter new password with the Number keys then press a Contitm Password Press the key Y Note O To change the password press Change and then enter a new one Enter the same number as you entered in step for confirma tion Press the key Press OK amp important O Do not forget the password If you forget it consult the system administrator of the machine 55 Storing Files 56 Scan files can be sent to a specified destination using the network delivery scan ner function Th
22. Service Call indicator L Open Cover indicator 84 Misfeed indicator 3 Display panel Displays the operation status and mes sages 4 Check Modes key Press to check the destinations which are currently selected 5 Program key Use to register settings used frequently as a program or to recall the registered pro gram 13141516 10 AFR003S 6 Clear Modes key Press to clear the current settings 7 Energy Saver key Press this key to begin warm up Pressing this key again while in warm up mode cancels warm up Y Note O This key is inactive while scanning or setting scanner defaults 8 Interrupt key Press this key to interrupt the scanner mode and to activate the copy mode 9 Main power indicator and power indicator The main power indicator lights up when the main power switch is set to on The power indicator lights up when the ma chine is on amp important O Do not turn off the main power while the power indicator is lit or blinking Doing so may cause a failure of the hard disk Getting Started 10 Operation switch Press this switch to turn the machine on The power indicator lights up To turn the machine off press this switch again See Turning On the Power General Set tings Guide P Note O This key is inactive while scanning or setting scanner defaults 11 Function status indicators e When lit green the corresponding function is active e When lit
23. be se lected at once see p 119 Store O If you select multiple files the files will be sent or delivered in the order they were selected O If you press Display Selection the selected files will be shown in the order of delivery 4 Press OK The e mail Scan to Folder or net work delivery scanner screen ap pears 5 Switch the destination list if nec essary 6 Specify a destination 7 Specify the sender subject and message if necessary g Press the Start key Displaying the List of Stored Files Checking Stored Files from a Client Computer You can view the list of stored files from a client computer using Desk TopBinder and Web Image Monitor Y Note O You can also view the files stored under the copy Document Server and printer functions O The illustration used in the follow ing explanation is an example The items that actually appear on the screen may differ depending on the model in use and the environ ment Viewing a list of stored files using DeskTopBinder Stored files are shown below using DeskTopBinder Flay Type XXX oe Marketing Diy Document Server ki Copy F Fax Transmission Fax Reception Printer Scanner F Copy Fax Transmission F Fax Reception Printer f Scanner Y Note O The illustration is an example The items that actually appear may be different O You can also transfer the stored files to the client computer
24. can enter up to 40 charac ters O If it is not necessary to enter the program name proceed to step 3 6 Press OK When the settings are successfully registered gt appears on the left side of the registered program number and the program name ap pears on the right side The display returns to the initial display after a moment Recalling a Program 1 Make sure the Scanner key is se lected and then press the Pro gram key 2 Press lt gt Recall Program Scanner 3 Press the number of the program you want to recall The registered settings are dis played P Note O Programs are not registered in numbers that appear without gt 4 Place the originals and then press the Start key Changing a Registered Program 1 Make sure the Scanner key is se lected and then press the Pro gram key 2 Press gt Recall 3 Press the number of the program you want to change 4 Change settings of the program 5 Press the Program key 6 Press gt Register Programs 7 Press the number of the program for which you changed settings or the number of a different pro gram in which you want to regis ter the changed settings 8 Press gt Register Y Note O When you want to overwrite a program that is already regis tered a confirmation message appears 9 Enter a program name 10 Press OK P Note O If you register a program in a number that is alread
25. can send a file to e mail destinations and Scan to Folder destinations at the same time 3 E mail icon Indicates that the e mail screen is dis played 4 Registration No Press to specify a destination using a five digit registration number 5 Manual Input When specifying a destination that is not listed press Manual Input and then enter the destination using the soft keyboard Multi page TIFF Store File 3 6 Attach Sender s Name Return Re ceipt Subject Message File Type Set the sender a reception confirmation e mail subject and message of the e mail to be sent If necessary specify the file type and file name of the scan file attached to the e mail a Switch Destination List Search Switch Title Press to switch a destination from the de livery server list to the destination list of this machine to search for an e mail des tination 8 Destination list Displays the destinations registered in the delivery server or this machine Note O When the entire list does not fit on one screen 4 or Y can be used to scroll through the list O Group destinations are denoted by this symbol att Sending Scan Files by E mail sending Scan Files by E mail Procedure for Sending E mail A scan file is sent after scan settings and destinations are specified 1 Press the Scanner key
26. can specify the destination in the following ways e Select it from the destination list e Specify its registration number e Search for it e Enter the e mail address directly Note O The destination list is updated automatically O Depending on the security set tings certain destinations may not be displayed Selecting a destination from the list Select the destination The selected destination is high lighted and also is displayed in the destination field at the top of the screen P Note O If the target destination does not appear take one of the following steps e Display the destination by selecting its initial letter from the title e Display the destination by pressing 4 or V O The destination titles are pro eramed in the delivery serv er Delivering Scan Files O To deselect a destination press the destination once more or press 4Prev or VNext to display the desti nation in the destination field and then press the Clear Stop key To select more destinations re peat step Using a registration number to select a destination Press Registration No Enter the five digit registration number that has been assigned to a destination folder using the number keys If the entered number is less than five digits press the key after the last number Example To enter 00009 Press the 9 key and then press the key Enter the registratio
27. ce ladest sen twaeadenaateteaeae Moasoedusces 49 Sending Stored Files by E mail or Scan to Folder or Delivering c 0ceeee 50 Checking Stored Files from a Client COMPUTET ccceeceeseeeeeeeeeeeeeeeeneeeesnaeeesees 51 Managing Stored FeS iuris a a bev banediaies 53 DGICHING UGS tees cesarean aii acrtiun Oeatn ud iawiad caceadan taunt vaetnasuaaduadundimleneddendwataasdueet 53 Changing File IMfOMMAUG NM tetanic ui aara n EEE SS 53 5 Delivering Scan Files Preparation for Delivering sssssssunnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn nnmnnn 58 Network Delivery Scanner Screen ccccsececceececeeseeeeeseeceuseeceeeeeeeeesseeeeeseeeesseeeess 59 DeliVErING Scan Files sissit raaa adaini 60 DelVErV Proce dU Onrar E Jett e e e a e a S 60 Simultaneous Storage and Delivery ccccccceeececceeeeeeeeeeeeeeceeeeesueeeesssaeeeesaaeeeeeaees 65 Checking the Status of Delivery ccssssccseseesesseeeeseeseeseseeneeeenseeeeneeseasesoeneeses 67 6 Using the Network TWAIN Scanner Function Preparation for Using the Network TWAIN Scannet ccscccceeseeeeseeeeeneeeeeees 69 Scanning Originals nesana a a A N N 70 7 Configuring Registering Scan Settings Specifying Scan SetlingS snes a a Ea Eaa 73 Making the Settings Related to the Orientation of the Original and Scanned Sides 76 For E mail Scan to Folder and a Network Delivery Scannet cccceeeeeeeeeees
28. computer using Web Image Monitor 1 This machine A scan file from the originals scanned by the machine is sent to the delivery server In combination with the file storage func tion scan files from multiple originals that have been temporarily stored can be delivered all at once See p 65 Simulta neous Storage and Delivery 2 Delivery server The ScanRouter delivery software is in stalled in this computer which is used as a delivery server A received file is delivered to the in tray of the specified destination Q in the fig ure According to the settings of the in tray the file is stored in the in tray or ina Windows folder in the figure ZZZ604S 3 Client computer The contents of a stored file can be checked in the following ways e View the file in the in tray using Desk TopBinder to check the contents in the figure e Use Auto Document Link to receive the file stored in the in tray and check the contents with an appropriate ap plication in the figure e Access the Windows folder where the file is stored via the network and check the contents with an appropri ate application in the figure Network Scanner P Reference For details about DeskTopBinder or Auto Document Link see the respective manuals See p i Manuals for This Machine Network TWAIN Scanner The scanner function of this machine can be used from a client computer via a network using
29. for an e mail destination 8 Destination list Displays the destinations registered in the delivery server or this machine Preparation for Sending by Scan to Folder 2 Note O When the entire list does not fit on one screen press 4 or Y to scroll through the list O Group destinations are denoted by this symbol att 3 Sending Scan Files by Scan to Folder sending Scan Files by Scan to Folder Procedure for Sending by scan to Folder A scan file is sent after scan settings and destinations are specified 1 Press the Scanner key ZZZ606S 2 Note O The illustration is an example The actual appearance may be different H Make sure that no previous set tings remain Note O If a previous setting remains press the Clear Modes key 3 Place originals ye Reference The procedure for placing origi nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference 4 Make settings for original orien tation the sides scanned and oth er settings if necessary 32 e Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides 5 Make the scan settings ye Reference There are two ways to specify scan settings as described be
30. for files by user name or file name and you can prevent unau thorized persons from accessing the files P Reference For details about the maximum number of characters that can be entered see p 119 Store 1 Press Store File y destination y Multi page TIFF Store File Storing Files The File Information screen ap pears JUL 12 2UU5 5235 AN 2 Specify file information Specifying a user name Press User Name Select the user name Switch Title 2 Note O The user names shown here are names that were regis tered on the Administrator Tools tab in System Settings To specify a name not shown here press Non programmed Name and then enter the user name Press OK JUL 12 2005 5 364M Dorothy Jeffrey AS Storing Files Specifying a file name Fimportant _ _ _ _ _ O Do not forget the password Scan files are automatically named If you forget it consult the SCANOO001 SCANO002 etc If nec system administrator of the essary you can change the file machine name E Press OK to return to the previ ous screen Press File Name The soft keyboard appears Enter the file name P Reference For information about how to enter characters see Gener al Settings Guide Press OK Specifying a password When a password is specified only a person who knows the pass word can view the file
31. for it in the destination list e Search for it in the LDAP server Sending Scan Files by E mail Y Note O Destinations in the destination list and registration numbers must be registered in advance in System Settings For details see System Settings General Settings Guide O For details about the maximum number of destinations that can be selected for each transmis sion see p 117 E mail O Before selecting the destination be sure to select To If neces sary select Cc or Bec and the respective destinations O Depending on the security set tings certain destinations may not be displayed Selecting a destination from the list Select the destination G To 12345 hotmai com co0003 LEGAL DIY The selected destination is high lighted and also displayed in the destination field at the top of the screen P Note O If the target destination does not appear take one of the following steps e Display the destination by selecting its initial letter from the title e Display the destination by pressing 4 or Y 18 To select more destinations re peat steps 2 Note O To deselect a destination press the destination once more or press 4Prev or VNext to display the destination in the destination field and then press the Clear Stop key Using a registration number to select a destination Press Registration No Enter the five digit re
32. orig inals place them within the specified time and then press the Start key Repeat this step until all origi nals are scanned 2 Note O If you change settings while the machine is waiting for additional originals the countdown stops Press the Start key to resume the countdown and scanning When using the ADF Select SADF in Original Feed Type Note O If SADF does not appear se lect SADF in Switch to Batch of Scanner Features See p 101 Switch to Batch Press the Start key When scanning is finished the time remaining to place addi tional originals is displayed Ready s within 56 sec o e From alex hotmai l com ro00077 Alex To al len hotmail com Allen Y Note O The selected destination ap pears while scanning the originals When there are additional orig inals place them within the specified time The machine starts scanning au tomatically P Note O If you change settings while the machine is waiting for additional originals the countdown stops Press the Start key to resume the countdown and scanning O You can also use the expo sure glass instead of the ADF In this case you must press the Start key to start scanning E when all originals are scanned and the countdown is finished the machine starts storing or sending automatically 2 Note J You can also press the key to start storing or sending
33. p 119 The net work delivery scanner func tion O When a subject has been speci fied this information is added to the scan file O The subjects that can be selected from the list must be registered in System Settings in advance See Network Guide The procedure to specify the sub ject name Urgent New product appearance is explained as an ex ample here Press Attach Subject Press Manual Input The soft keyboard appears O Enter the subject New prod uct appearance Press OK twice Delivering Scan Files 11 Press the Start key 2 Note O To interrupt scanning press the Clear Stop key or press Stop on the display panel O When placing multiple origi nals one by one place the next original For details see p 79 Scanning Originals in Several Times Simultaneous Storage and Delivery You can use the network delivery scanner function and the storage function together The scan file is delivered and at the same time is stored 2 Note O This section explains mainly the procedure for simultaneous deliv ery and storage For details see p 60 Delivering Scan Files 1 Place originals Y Note O The procedure for placing origi nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference 2 Make settings for original orien tation the sides scanned
34. press OK UCT 18 2005 6 00PM stat Position Scan Area 6 Make sure that the area specified in step X3 and Y3 is shown in the Custom Size field and then press OK UCT 18 2005 6201PM 0 4 O A inch 7 Press Exit twice The main menu reappears 103 104 Initial Scanner Setup Destination List Settings Select the defaults for the titles and the display priority for the destina tion list in the machine and the deliv ery server Destination List Display Priority 1 Select a destination list to be dis played when the machine is in the initial state You can select either E mail Folder or Delivery Server Destination List Display Priority 2 This function is available when E mail Folder is selected for Destina tion List Display Priority 1 Select a destination list to be dis played when the machine is in the initial state You can select either E mail Ad dress or Folder Select Title Select the titles for destinations and group destinations of e mail and Scan to Folder Selected titles appear in the e mail and Scan to Folder destination list to be used for searching for destinations Se lect Title 1 ten titles Title 2 ten titles or Title 3 five titles Update Delivery Server Destination List To update the delivery server des tination list press Update Delivery Server Destination List Normally the delivery server des
35. pressed You can end scanning and begin sending by pressing the key O Even if originals are placed on the exposure glass the machine will operate according to the specified settings However every time originals are placed on the exposure glass you must press the Start key to start scanning O Ifa paper misfeed occurs or any of the following operations is performed while the machine is waiting for additional originals the countdown stops and does not start again until the key is pressed KSA eS Settings e Changing the settings such as the scan settings e Opening the upper cover of the ADF e Pressing the Interrupt key to activate the copy mode Original Setting Set the default for whether originals are one sided or two sided and if two sided the relationship between those sides When the originals are always the same set this for the de fault to make operation easier You can select 1 Sided Original 2 Sided Orig T to T Top to Top or 2 Sided Orig T to B Top to Bottom Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides Switch to Batch Select SADF or Batch as the scan ning mode that appears as Original Feed Type of Scanner Features Reference p 79 Scanning Originals in Sev eral Times Mixed Original Sizes Priority This setting determines whether the original size is to be automati cally
36. the ADF triggers the au tomatic original size detection process Lift the ADF by more than 30 degrees Cannot find the scanner Check if the scanner main power is on Check whether the main power switch of the machine is turned off Check whether the machine is con nected to the network correctly Deselect the personal firewall func tion of the client computer Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine s protocol For details see Network Guide Cannot find XXX scanner used for the previous scan Check whether the main power YYY will be used instead switch of the scanner used for the pre vious scan is turned off Y Note g XXX and YYY indicate scanner names Check whether the scanner used for the previous scan is connected to the network correctly Deactivate the personal firewall of the client computer Use an application such as telnet to make sure SNMPv1 or SNMPv 2 is set as the machine s protocol For details see Network Guide Select the scanner used for the previ ous scan When a Message Is Displayed Message Causes and solutions Cannot specify any more scanning area The maximum number of scanning areas that can be stored is 99 Delete unneeded scanning area Clear Misfeed s in ADF Remove jammed originals and place them again Check whether the originals are suitable to be scanned by the machine Communication e
37. the TWAIN Driver For details about the sys tem requirements see p 115 Soft ware Supplied on CD ROM 2 Note O Use Auto Run for installation 1 Start Windows and then insert the CD ROM labeled Scanner Driver and Document Manage ment Utility into the CD ROM drive of the client computer P Reference If the installer does not start au tomatically see p 10 Quick In stall 2 Click TWAIN Driver The Software Setup screen ap pears 3 The installer of the TWAIN Driv er starts Follow the instructions Y Note O When the installation is com plete a message about restart ing the client computer may appear In this case restart the client computer O After the installation is com plete a folder with the name of the machine in use is in Pro gram on the Start menu Help can be displayed from here O Notes on using the network TWAIN scanner are provided in Readme txt Be sure to read them before use DeskTopBinder To check an in tray or to retrieve files using the network delivery scanner function you must install DeskTop Binder on the client computer E Preparation Before installation check the sys tem requirements for DeskTop Binder See p 115 Software Supplied on CD ROM 2 Note O Use Auto Run for installation O To use the network delivery scan ner function you need to install the ScanRouter delivery software optional on the computer used as
38. the delivery server Installing Software E start Windows and then insert the CD ROM labeled Scanner Driver and Document Manage ment Utility into the CD ROM drive of the client computer The CD ROM Launcher screen ap pears 2 Click DeskTopBinder Lite The DeskTopBinder Lite Setup screen appears 3 Click DeskTopBinder Lite The in staller of the DeskTopBinder starts Follow the instructions on the screen Reference For information about the sub sequent installation procedure see Setup Guide that can be dis played from the Setup screen of DeskTopBinder 12 Getting Started User Authentication When user authentication User Code Authentication Basic Authentication Windows Authentication or LDAP Authentication is set the authentica tion screen is displayed Unless a val id user name and password are entered operations are not possible with the machine Log on to operate the machine and log off when you are finished operations Be sure to log off to prevent unauthorized users from using the machine 2 Note O Consult the User Administrator about your login user name pass word and user code For details about the various types of user au thentication consult the appropri ate administrators For user code authentication enter a number registered in the address book as User Code User Code Authentication Using the Control Panel When user authentication is set t
39. the procedure be low E Press Custom Size on the Scan Size Setting screen Default Scan Settings Scan Size 2 Enter the original size with the number keys Select and enter values for X1 and Y1 and then press the key mamn s p Original Size ___ gt Start Position TA Scan Area 3 Enter the scan starting point in re lation to the standard scan start ing point Select and enter values for X2 and Y2 and then press the key ith the Number keys then press x1 SS gt e Original Size Start Position rt Scan Area 4 Enter the scan size area with the number keys Select and enter values for X3 and Y3 and then press the key UCT 18 2005 5 55PM amp Original Size gt Start Position amp Scan Area Depending on how the original is positioned the scan area will be as follows When placed on the exposure glass When placed in the ADF ZHSY055E Ra shows the face of the original shows the back of the original shows the feeding direction The range of possible original sizes and scan sizes is as follows Settings e Original Size X1 140 432 mm 5 5 17 0 Y1 140 297 mm 5 5 11 7 e Scan Area X3 10 432 mm 0 4 17 0 Y3 10 297 mm 0 4 11 7 Keep the scan area settings within these ranges 5 When all dimensions are entered
40. the sender name maik press MEIT RECEIpI P Note Y Note O Enter the first character or I To use Return Receipt you must characters of the sender e Log on as a user name e Specify the sender in Step J J It is also possible to perform J When Return Receipt is select a combined search using Us ed an e mail notifying that the er Dest Name and E mail Ad e mail has been read by the des dress tination party is sent to the J Itis necessary to differentiate sender selected here However between uppercase and low if the mailing software used by ercase letters the destination party does not Press OK support MDN Message Dispo sition Notification the e mail may not be sent P Specify a subject if necessary 2 Note O To specify a subject you can se lect it from the list enter it di rectly or combine selecting and entering it For details about the maximum number of characters that can be entered see p 117 E mail O When a subject has been speci fied this information is added to the scan file The subject is au tomatically placed in the subject field of the e mail O The subjects that can be selected from the list must be registered in System Settings in advance See Network Guide The procedure to specify the sub ject Urgent New product appear ance is explained as an example here Press Subject Message Press Attach Subject JUL 11 2005 7 11AM 12345 hotm
41. to store files and how to specify file information for stored files 2 Note O For details about the maximum number of files that can be stored see p 119 Store O The stored files are deleted automatically after a certain number of days have passed For information about making settings and changing settings see General Settings Guide O Files cannot be printed from the control panel after being stored using the scanner function Print scan files after a client computer receives them See p o1 Viewing a list of stored files using DeskTopBinder or p 52 Viewing a list of stored files using Web Image Monitor 43 44 Storing Files Storage Procedure You can scan and store files 1 Press the Scanner key 7 Cy ZZZ606S Y Note O The illustration is an example The actual appearance may be different H Make sure that no previous set tings remain 2 Note O If a previous setting remains press the Clear Modes key 3 Place originals ye Reference The procedure for placing origi nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference 4 Make settings for original orien tation the sides scanned and oth er settings if necessary ye Reference p 76 Making the Setting
42. 11 2005 7 02AM on or press Start Sending Scan Files by E mail Enter the five digit registration number that has been assigned to a destination folder using the number keys If the entered number is less than five digits press the key after the last number Example To enter 00006 Press the 6 key and then press the key atures Attach Senders Name Select name to be attached 2 Note O When a protection code has been set a screen for entering the protection code appears after selecting the sender En ter the protection code and then press OK If the protec tion code you entered is cor rect the sender name and Return Receipt are displayed Press OK Searching for a sender Press Attach Sender s Name JUL 11 2005 7 02AM Return Receipt 23 Sending Scan Files by E mail Press Select the sender JUL 11 2005 7 02AM Select item Select name to be attached 2 Note O When a protection code has been set a screen for entering the protection code appears after selecting the sender En ter the protection code and then press OK If the protec tion code you entered is cor Search by Sender s Name Select item sal rect the sender name is highlighted The soft keyboard appears Press Exit Note Press OK O To search for an e mail ad dress press E mail Address 11 For a reception confirmation e Enter part of
43. 67 Checking the Status of Delivery When a Message Is Displayed Message Causes and solutions The destination list has been updated A specified destination or sender s Specified destination s or sender s name was cleared when the destina name has been cleared tion list in the delivery server was updated Specify the destination or sender s name again The E mail address entered is not cor Make sure the e mail address is cor rect Please re enter rect and then enter it again The entered pathi is not correct Confirm the destination computer Please re enter and the path and then enter it again The specified group contains some The specified group contains some invalid destination s Do you want to destinations for sending by e mail by Scan to Folder To select destina tions for sending by email press Se lect for the message displayed on the e mail screen To select destina tion for sending by Scan to Folder press Select for the message dis played on the Scan to Folder screen Transmission has failed Insufficient Transmission has failed There was memory in the destination hard disk not enough free space on the hard To check the current status press disk of the SMTP server FTP server Scanned Files Status or client computer at the destination Allocate sufficient space Updating the destination list If a destination or sender s name was Please wait Specified destination
44. 76 For a Network TWAIN ScCa nnet ccccccccssececeeececeececeeeeeceeeeeseeeesseeeesseneesseeeesseenens 78 Scanning Originals in Several Times ccccsssceesecssseceseeeeseeeneeceseseeeeseneeeees 79 When a Time Limit Is Specified for Additional Originals cccssscecssseeeeeeeeneeees 79 When a Time Limit Is Not Specified for Additional Originals ccccssseecseeeeeeees 81 Programs sic oec ces ec eee ae acct a 82 FREGISIONING A Progra seist dru miiehdclinabestienntea ermamleinn teectuadeucosemlecbrctaddauawalimcaues 82 BRecaling a Progr AM sins ssetesauts ieztainnme a O oanetvouhasncaenanees 83 Changing a Registered Program cccccssccccescccceeeeceececeueeeceucesseeeeseeeessaeeesseeesees 83 Deleting a FOOT AM istsssiciieaascirtsemnriulecsinieiiawnectiavenaiane r 83 Changing the Program NAM sacrae a 84 8 Troubleshooting If Your Machine Does Not Operate As You Wannt cccssseeseeeeseseeeeseeeeeees 85 When Scanning Is Not Performed aS Expected cccscccccsseecsseeenseeeeseeeeeseesensaees 85 When the Delivery Function Does Not WoFK cccccccseeeceeeeeeeeseeeseeeeseeeeseeesneeees 86 When Stored Files Cannot Be Accessed cccccseececeeeeceeeeeseeeeeseeeeeseneeeseneensaees 86 Network Cannot Be Browsed When Sending a Scan File cccccseeeeeseeeeeeeeees 86 The TWAIN Driver Cannot Be Started ccc ccccccceecceseeeseeeeeeeeceeeseeee
45. Exceeded max number of standby files Try again after the current file is sent Exceeded max page capacity per file Press Send to send the scanned data or press Cancel to delete Causes and solutions For details about the maximum number of files that can be stored see p 119 Store Reduce the number of stored files for transmis sion or delete unnecessary stored files Search again after changing the search conditions Make sure the maximum number of characters which can be entered and then enter it again See p 117 Speci fications for Transmis sion Store Delivery Functions The maximum number of characters which can be entered for the path is 128 Check the number of character you entered and then enter the path again See p 118 Scan to Folder The number of files exceeded the maximum number possible Reduce the number of files and send them again Check the files stored by the other functions and then delete unneeded files See Document Server General Settings Guide Specify whether to use the data or not Scan the pages that were not scanned and store them as a new file See p 43 Storing Files There are 100 files waiting in the sending queue for e mail Scan to Folder or delivery functions Wait until files have been sent Because the number of pages has reached the maximum number that can be sent the data up to this point is sent Scan the remaining pages af
46. Limit Is Specified for Additional Originals 79 EN B737 8513 In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON O means POWER OFF means STAND BY Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursu ant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television re ception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s au
47. See p 50 Sending Stored Files by E mail or Scan to Folder or De livering 1 Place originals Y Note O The procedure for placing origi nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference 2 Make settings for original orien tation the sides scanned and oth er settings if necessary Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides 39 AQ Sending Scan Files by Scan to Folder 3 Make the scan settings 2 Note O There are two ways to specify scan settings as described be low e Configure each setting for scanning For details see p 73 Specifying Scan Set tings e Recall registered settings For details see p 82 Programs 4 Select the destination 5 Specify the sender subject and message when sending e mail is performed at the same time 6 Press Store File SHB donald user Donald 7 Make sure that Send amp Store is se lected JUL 11 2UU5 Store File on or press Start Memory 100 HF SMB donald user g Specify file information if neces sary Reference For details about specifying file information see p 45 Specify ing file information 9 Press OK 10 Press the Start key Checking the Scan to Folder Results Checking the Scan fo Folder Results The sending results can b
48. a i com LEGAL DIY Urgent High Press Manual Input The soft keyboard appears Enter the subject New prod uct appearance Sending Scan Files by E mail Press OK JUL 11 2005 7 134M Press OK twice 13 Enter a message if necessary 2 Note O For details about the maximum number of characters that can be entered see p 117 E mail O When a message has been en tered this information is added to the scan file O The messages that can be select ed from the list must be regis tered in System Settings in advance See Network Guide O A message can be selected from the list or entered directly Selecting a message from the list Press Subject Message Press E mail Message JUL 11 200 2 158M 12345 hotmail com LEGAL DIY 25 26 Sending Scan Files by E mail Select a message E mail Message The proceedings will be sent to you Press OK twice Manual entry of a message Press Subject Message Press E mail Message 123458hotmail com LEGAL DIY Press Manual Input The soft keyboard appears Enter the message Thank you for what you did yesterday Press OK three times Thank you for what you did yesterday The proceedings will be sent to you 14 Press the Start key Y Note O For details about the maximum size of the scan file and maxi mum number of pages that can be s
49. able are connected properly Check that the server settings are correct and the server is working properly Make sure the protection code is cor rect and then enter it again See Registering a Protection Code General Settings Guide Specify the scan size and resolution again Note that it may not be possi ble to scan very large originals at a high resolution See p 107 Relation ship between Resolution and File Size Specify the scan size and resolution again Note that it may not be possi ble to scan very large originals at a high resolution See p 107 Relation ship between Resolution and File Size e Increase the size of Max E mail Size e Set Divide amp Send E mail to Yes per page or Yes per max size See p 104 Send Settings 89 90 Troubleshooting Exceeded max file capacity Delete the unnecessary stored files Exceeded max No of search results which can be displayed Max 2 Note O nnn in the message represents a changeable number nnn Exceeded max characters number of alphanumeric Exceeded max number of alphanumeric characters for the path Exceeded max number of files which can be sent at the same time Reduce the number of the selected files Exceeded max number of files which can be used in Document Server at the same time Exceeded max number of pages per file Do you want to store the scanned pages as 1 file
50. address book using Web Image Monitor or SmartDeviceMonitor for Admin For details about installing SmartDevice Monitor for Admin see Monitoring and Configuring the Printer Network Guide For details about registering addresses see each application s Help O Depending on the machine type you may not be able to use the machine when it is updating the address book using CSV files retrieved using Smart DeviceMonitor for Admin that contain user codes Reference E mail Destination General Settings Guide Folder Destination General Settings Guide Registering Destinations to a Group General Settings Guide Scan files can be sent from this machine to specified destinations using the e mail system This chapter explains the preparation for sending files by the e mail system various display screens procedures for sending and how to check the sending results when this function is used Preparation for Sending by E mail To send scan files by the e mail system the preparation described below is re quired 2 Note O If you establish an e mail server on the network set up the e mail server on the network in advance For information about setting up an e mail server see the manuals of the mail server to be used and the software to be installed Connect to Network Make System Settings M G Make Scanner Settings Connect the machine to the network with an Ethernet cable or IEEE 1394 cable
51. al Sizes Priority Change Initial Mode Background Density of Medium ADS Full Color A C S Sensitivity Level Medium Original Orientation Priority File Format Converter optional is required to use this function TW 97 98 Initial Scanner Setup Destination List Settings For explanations of settings see p 104 Destination List Settings Settings Default E mail Scanto Store Delivery TWAIN Folder Destination List Display Delivery Priority 1 Server Select Title Update Delivery Server Destination List PY Note O If Off is selected for Delivery Option in File Transfer in System Settings Des tination List Display Priority 1 and Update Delivery Server Destination List will not be displayed For details see Connection and Setup Network Guide Destination List Display E mail Priority 2 Address Send Settings For explanations of settings see p 104 Send Settings Settings Default E mail Scanto Store Delivery TWAIN Folder TWAIN Standby Time i D ad en a a S TIFF spe pepo Compression Black amp White Compression On Compres Gray Scale Full Color sion Level 3 Print amp Delete Scanner Journal Delete All af ter Printing Divide amp Send E mail Yes per max size E mail Information Language American English Store File Priority Of O Ff O 9 oO Administrator Tools For explanations of settings see p 106 Ad
52. ally or in batches check that either Batch or SADF is selected Y Note O Either SADF or Batch ap pears If the mode you want to select does not appear change the mode in Switch to Batch of Scanner Features For details see p 101 Switch to Batch O To enable Wait Time for Next Original s SADF in Scanner Features select SADF To wait until the next originals are placed select Batch See p 101 Switch to Batch Mixed size selection When originals of different sizes are placed select Mixed Sizes 2 Note O Originals of different sizes are scanned differently de pending on the settings and the positions of the originals See p 114 Scanning Docu ments of Different Sizes Specifying Divide If you want to divide and send a file containing multiple pag es press Divide Press Change and then enter the number of divisions using the number keys Press the key Press Division Check if neces sary Note O If you select Division Check a screen for stopping or contin uing scanning appears if the originals are scanned out of order because of a paper jam or sheets feeding together O Press OK 7 78 Configuring Registering Scan Settings Y Note O If the final page of a divided original is blank you can skip scanning that page To do this select 1 Side in Last Page in 2 Sided Original To scan the blank page
53. an e mail system It transfers a received e mail to a specified destination through a LAN or the Internet ZZZ601S 3 Client computer An e mail with a scan file attached is re ceived from the mail server Check the content of the file using an ap propriate application 4 LDAP server The LDAP server provides a directory serv ice for search operations or inquiries from a client computer on the same network You can use the LDAP server to search for e mail information when the server is used as data base to manage user authen tication and e mail accounts Getting Started Scan to Folder A scan file can be sent to the FTP server folders or the shared Windows folders on the same network ye Reference p 29 Sending Scan Files by Scan to Folder 1 This machine A scan file can be sent to the FIP server folders using FTP or to the shared Win dows folders using SMB In combination with the file storage function scan files from multiple originals that have been temporarily stored can be sent all at once 2 FTP server The FTP server is a server that provides file transfer services among computers on the same network A scan file that is sent to the FIP server is stored and the stored files can be downloaded by a cli ent computer that logs on to the FTP serv er ZZZ602S 3 Client computer A scan file that is sent from the machine is received in shared Windows folders Check t
54. an error message ap pears The scan file is discarded O Set the maximum e mail size within the capacity of the SMTP server E mail Information Language Select the language in which e mail information such as title doc ument name and sender s name is sent Select one of the following 20 lan guages British English American English German French Italian Spanish Dutch Portuguese Polish Czech Swedish Finnish Hungarian Norwegian Danish Japanese Simplified Chinese Tra ditional Chinese Russian and Hangul 2 Note O The e mail text which is a tem plate cannot be changed Store File Priority Select Send amp Store Store Only or Off as the default that is displayed when modes are cleared or reset or immediately after the operation switch is turned on Y Note O If you select Send amp Store Send amp Store appears in Scan ner Features and files are stored and sent simultaneously O If you select Store Only Store Only appears in Scanner Fea tures and files are only stored O If you select Off Scanner Fea tures shows that nothing has been selected If you want to store files specify Store File for scanning Administrator Tools amp Menu Protect You can prevent unauthenticated users from changing the user tools settings Y Note O For details consult the adminis trator 10 Appendix Relationship between Resolution and File Size Resolutio
55. and oth er settings if necessary Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides 65 66 Delivering Scan Files 3 Make the scan settings 2 Note O There are two ways to specify scan settings as described be low e Configure each setting for scanning For details see p 73 Specifying Scan Set tings e Recall registered settings For details see p 82 Programs 4 Select the destination 5 Specify the sender and a subject if necessary 6 Press Store File Store File 7 Make sure that Send amp Store is se lected JUL 11 2005 8 23AM on or press Start E Make settings for file informa tion if necessary ye Reference For details about specifying file information see p 45 Specify ing file information 9 Press OK 10 Press the Start key Checking the Status of Delivery Checking the Status of Delivery The sending results can be checked 2 Check the displayed records A Note Scanned Files Status The current scanned files status is displayed For details about the maximum TET a E number of sending operations that esa oe can be checked See p 105 Print amp May 8 a at DIY PARIS BRANCH Delete Scanner Journal Items that can be checked P Note e Date Time l J Depending on the security set The date and time the delivery tings certain records may not was reque
56. ansmission will start without waiting for additional originals after all originals in the ADF have been scanned re gardless of the specified set tings O Ifa paper misfeed occurs or any of the following operations is performed while the machine is waiting for additional originals the countdown stops and does not start again until the key is pressed e Changing the settings such as the scan settings e Opening the upper cover of the ADF e Pressing the Interrupt key to activate the copy mode Wait Time for Next Original s SADF When dividing originals and scan ning them separately with the ADF to form a single file select Set Wait Time or Continuous Wait for the waiting status Y Note This setting is valid if SADF is specified for Original Feed Type when scanning For details see p 77 Batch SADF selection If Set Wait Time is selected en ter the wait time in seconds 3 999 for placing additional orig inals with the number keys Scanning will start automatical ly if additional originals are placed within this time You can end scanning and begin trans mission by pressing the key within this time Once the spec ified time has elapsed transmis sion starts automatically O If Continuous Wait is selected the machine will wait for the ad ditional originals until the key is pressed Scanning will start when additional originals are placed and the Start key is
57. are displayed in the order they were selected O To check the selected desti nations press the Check Modes key name of the specified sender is automatically placed in the from field of the e mail so that the sender can be identified when the e mail is received Depending on system settings the administrator s e mail ad dress may appear automatically g Select the file type if necessary Press Attached File Press File Type Select the file type of the file J To prevent misuse of a sender in the e mail header s from field To change the address specify the sender in Step QM 22 1 gt ral U H i rd IJ AM Press OK twice name we recommend you set protection code for that sender name See General Settings Guide Depending on the security set tings Attach Sender s Name may be selected as the user name when logging in Selecting a sender from the list Press Attach Sender s Name JUL 11 2005 UZAM ttach Sender s Name Return Receipt A Store File Attach Senders Name Select name to be attached Y Note O When a protection code has been set a screen for entering the protection code appears after selecting the sender En ter the protection code and then press OK If the protec tion code you entered is cor rect the sender name is displayed Press OK Using a registration number to specify a sender name Press Attach Sender s Name JUL
58. canning two sided orig inals press 2 Sided Orig to se lect 2 Sided Orig T to T or 2 Sided Orig T to B according to the binding orientation of the original Top to top original Top to bot tom original When the last page of two sid ed originals is blank select 1 Side to skip that side and fin ish scanning or select 2 Sides to scan that side as a blank page Y Note O When 1 Side is selected for Last Page the file size will be bigger than a file resulting from individually scanning the same pages If the size of the e mail exceeds the limit specified the e mail cannot be sent In this case change the setting of Max E mail Size of Scanner Features See p 104 Send Settings O If you select Divide the set ting made here is valid for the last page of the divided original Press OK Making the Settings Related to the Orientation of the Original and Scanned Sides 2 Make settings for original orien tation Batch SADF mixed origi nal sizes and divide by pressing Original Feed Type is and specify destination Orientation selection Press the key for the same ori entation as the actual orienta e Reference For details about the orienta tion of the original and the orientation setting see p 112 Placing Originals Batch SADF selection When scanning a large number of originals by dividing the originals and scanning them individu
59. cap ture files Captured file exceeded max number of pages per file Cannot send the scanned data Connection with LDAP server has failed Check the server status Connection with the destination has failed Check the status and connec tion To check the current status press Scanned Files Status Entered protection code for destina tion is incorrect Please re enter Exceeded max data capacity Check the scanning resolution then press Start again Exceeded max data capacity Check the scanning resolution then reset original s 2 Note O nnn in the message represents a changeable number Exceeded max E mail size Sending E mail has been cancelled Check Max E mail Size in Scanner Features Causes and solutions For details about the maximum number of files that can be stored see p 119 Store Reduce the number of stored files for transmis sion or delete unnecessary stored files For details about the maximum number of pages per file that can be stored see p 119 Store Reduce the number of pages in the file and then resend it A network error has occurred and connection has failed Try the opera tion once more If the message is still shown the network may be crowd ed Check the information of System Settings See User Tools System Settings General Settings Guide e Check the network settings of the client computer Check that components such as the LAN c
60. ccscscssseeseseeesseeeneeeeeeeneeeneenes 14 2 Sending Scan Files by E mail Preparation for Sending by E mail ccccssecesseeeeseeeneecesescesesenesensesensenenees 15 Emal SChC CI siae a a a a a e mendes 16 Sending Scan Files Dy E mail ioraa eaaa eaaa aia 17 Procedure for Sending E mail cccceeccccesecceeeecceeeeceeeeceeeesesesseeeeesseeeesaseessages 17 Simultaneous Storage and Sending by E mMail cccccseeceeseseeeeeeeeeeeseeeeesaeeeeeees 26 Checking the E mail RESUuItS cccccscsseseeeeeseeeeeeeeenneeseneeeeaneeeeaeeeeeneesensesoeneeees 28 3 Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folde csccsseeesseceeeeseeesenseeensenenees 29 Scan to Folder SCCM raana a E eced ial tateea 30 Sending Scan Files by Scan to Folder ccccessseeeseeseceesseeeeesseneesseeneesneeses 32 Procedure for Sending by Scan to Folder ccccseeceeeeeeeteeeeeeeeeeeeeeeeseeeeseneesseeens 32 Simultaneous Storage and Sending by Scan to Folder cceecceeeeeeeeeeeeeeeeeeees 39 Checking the Scan to Folder Results ccccssssecseseeeeseeeeseeeeeseeeeneeeeeseeeenenees 41 4 Storing Files SLOMING FES cecs a a a a a a R 43 Storage Procede erasini E Taa a aa 44 Displaying the List of Stored FileS cccccssscesseeeseeeeeeeceseeeeseeesesensesensenenees 47 Viewing tHe ISU aaeeea a Ea 48 DEANGMNG TOP FES suia sa oaalaeatencetiie
61. click 2 Sides For details see p 76 One sided original Two sided original selection E Press OK P Note O The current settings are dis played 200 dpi Auto Detect Text Print Auto Image Density For a Network TWAIN Scanner When using the network TWAIN scanner make the setting using the TWAIN Driver 1 Open the Scanner Properties dia log box Reference p 70 Scanning Originals 2 Select the position from the Docu ment list in the Document area 3 Select 8 or ekme from the Orientation list Reference p 112 Placing Originals 4 When the originals are placed in the ADF select Simplex or Du plex in the Side list P Note O Originals of different sizes are scanned differently depending on the settings See p 114 Scanning Documents of Differ ent Sizes scanning Originals in Several Times scanning Originals in Several Times Originals can be divided and scanned to form a single file using either the exposure glass or the ADF When originals are divided and scanned the machine can wait two different ways for additional origi nals e Wait a specified length of time for the next original Time limit set e Wait indefinitely for the next orig inal No time limit set When a Time Limit Is Specified for Additional Originals In advance specify the waiting time in seconds for placing the additional originals e Scanning
62. ction mail and Scan to Folder Selected from the 500 500 destination list Direct input in 100 2 cluding LDAP search Scan to Folder Selected from the 50 50 destination list An e mail address found using a LDAP server search cannot be specified properly if the address exceeds 128 characters 2 A total of 100 e mail destinations and file destinations can be entered directly in cluding destinations selected using LDAP search Specifications for Transmission Store Delivery Functions Store Maximum Number of Characters That Can Be Entered for Stored File Information User Name 20 1 Password 4 8 digit number Maximum Number of Stored Files That Can Be 30 Selected at Once Maximum number of files that can be stored 2000 2 Maximum number of pages that can be stored 9000 7 Maximum Number of Pages per file That Can 1000 Be Stored On the control panel the first 16 characters are displayed When viewing the stored files from a client computer using DeskTopBinder all the entered characters can be viewed This is the total number of files that can be stored under the scanner copier store and printer functions The network delivery scanner function Maximum number of characters that can be en tered for deliver y Delivery Destination 128 E Mail Address Maximum Number of Destinations That Can Be 500 Specified at Once Maximum Number of Destinations That Can Be See the
63. d proceed with scanning 95 Troubleshooting Message Causes and solutions Invalid Winsock version Please use version 1 1 or higher Install the operating system of the com puter or copy Winsock from the operat ing system CD ROM No response from the scanner e Check whether the machine is con nected to the network correctly e The network is crowded Wait fora while and then try to reconnect No User Code is registered Consult your system admin Access is restricted with user codes Con istrator sult the system administrator of the ma chine Please call your service representative An unrecoverable error has occurred in the machine Call your service represent ative Scanner is in use for other function Please wait A function of the machine other than the scanner function is being used such as the copier function Wait for a while and re connect Scanner is not available Check the scanner connection Check whether the main power status switch of the machine is turned off Check whether the machine is con nected to the network correctly Deselect the personal firewall func tion of the client computer Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine s protocol For details see Network Guide Scanner is not available on the specified device The TWAIN scanner function cannot be used on this machine Contact your serv ice representat
64. detected when originals of different sizes are inserted in the ADF You can select On or Off P Note O If the original size is specified when scanning this setting is ignored O When Off is selected and Auto Detect is selected for scan size if originals of different sizes are placed in the ADF the maxi mum size will be detected as the scan size 101 102 Initial Scanner Setup Original Orientation Priority Select the default for original placement orientation When orig inals are always positioned the same way select that orientation as the default to make operation easier ye Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides Change Initial Mode Select Standard to use the stand ard settings as the initial mode which is the mode of the machine immediately after the operation switch is turned on or modes are cleared or reset Select Program No 10 to use the set tings stored in Program No 10 as the initial mode Background Density of ADS Full Color With this setting you can process scanned images to erase unwanted paper features such as lines on rough paper o A C S Sensitivity Level Set the sensitivity level for detect ing colors black and white to scan the original when Scan Type is set to Auto Color Select Selecting a custom size When selecting Custom Size as the scan size follow
65. dress or before Periods cannnot be used next to each other An e mail address found using a LDAP server search cannot be specified properly if the address exceeds 128 characters 100 destinations can be entered directly including LDAP search The remaining 400 destinations can be selected from the registered addresses This is the total number of e mail destinations and file destinations 2 3 4 5 117 118 Appendix Scan to Folder Destination folder path Maximum Number of Characters That Can Be Entered for Scan to Folder 256 characters User name 128 characters Password 128 characters FTP Server name 128 characters Destination folder path 256 characters User name 128 characters Password 128 characters Maximum Number of Destinations That Can Be 59 Specified at Once Maximum Number of Destinations That Can Be 2000 Registered in the Destination List Maximum Transmittable Size 2000 MB per file 1 When directly entering the destinations up to 50 destinations can be specified 2 This is the total number of e mail destinations and file destinations Simultaneous Transmission The following table shows the maximum number of destinations when perform ing E mail and Scan to Folder simultaneously Transmission Destination Se Selectable Selectable Selectable Type lection Method Number of Des Number of Des Number of Des tinations tinations for tinations for E Each Fun
66. e When there are no more originals click Complete Y Note O Depending on the security set tings a dialog box requesting your user name and password may appear when you press Scan A save the scan file in DeskTop Binder On the File menu click Exit Enter the file name and then click OK The image is stored in DeskTop Binder and DeskTopBinder Viewer closes Editing and printing scan files With DeskTopBinder it is possible to edit and print scan files For details about how to edit and print see Desk TopBinder Help Scanning Originals 7 72 Using the Network TWAIN Scanner Function D 7 Configuring Registering Scan Settings This section describes how to specify scan settings and how to configure settings according to the orientation of the original In addition this section describes the programming function by which you can register frequently used settings Specifying Scan Settings E Press Scan Settings Y Note File Format Converter op Le I station tional is required to use nto e Den this function O Depending on scan set tings and or content of your original this scan type may not function cor rectly For black and white or scale 2 Select items such as resolution scans select from the following and original size and then types change their settings e Text Print For standard originals con Sion specify destination taining mainly text Scan Saige
67. e scanned using the size of the maximum size original Mixed Sizes is not Auto detection is used to determine the size of each original specified Scan Size is set to Auto Detect Scan Size is specified When an original is smaller than the specified size a blank space ap pears in the resulting image Auto detection Uni size is selected under the TWAIN Driver 2 Auto detection Multi size is selected under the TWAIN Driver Reference For details about the TWAIN Driver settings see TWAIN Driver Help Software Supplied on CD ROM Software Supplied on CD ROM Table of files amp CD ROM Wizard for the TWAIN Driver and utilities Drivers Twain TWAIN Driver for Windows 95 98 Me Windows XP Windows 2000 Windows NT 4 0 Type 3260 TWAIN Driver This driver is required to scan an original on the machine To use the machine as a network TWAIN scanner this driver must be installed File storage folder The files are stored in the following folder on the CD ROM provided with this machine DRIVERS TWAIN System requirements e Hardware PC AT compatible machines that support the operating system properly gt Limitation O Under Windows NT with RISC based processors MIPS R series Alpha AXP or PowerPC this driver is not supported e Operating system Microsoft Windows 95 98 Me Microsoft Windows 2000 XP Microsoft Windows NT 4 0 e Display resolution 800 x 600 pixels
68. e checked 2 Note O For details about the maximum number of sending operations that can be checked see p 105 Print amp Delete Scanner Journal Items that can be checked e Date Time The date and time sending was requested or the date and time Error or Cancelled is con firmed is displayed e Destination The sending function e mail Scan to Folder or delivery func tion used is displayed with an icon When multiple destinations were selected the destinations are displayed individually e Sender e File Name The file name is displayed only when a file is stored at the same time and when a stored file is sent e Status One of the following status is displayed Done Send ing Waiting Error or Cancelled 1 Press Scanned Files Status on the Scan to Folder screen y destination 2 Check the displayed records Scanned Files Status The current scanned files status is displayed Date Time Destination Sender May 8 3144AM TOKYO OFFICE N Y OFFICE May 8 3 134M Halice SG2C1Euser2 en SCANOO07 May 8 3 40AM mSG2ClEuserl en May 8 309AM N Y OFFICE ran SCANOOO6 Cancelled Y Note O Depending on the security set tings certain records may not be displayed O One screen shows the records for five sending operations Press 4Prev or VNext to scroll through the screen O When the status of a file is Waiting
69. ed Files cannot be redeliv ered lf Your Machine Does Not Operate As You Want The Network Delivery Function Cannot Be Used The network delivery The delivery software may be an old version or a security setting function cannot be used may be specified Consult the machine administrator Operations are not possible when messages appear Updating the des The destination list is being updated from the network using tination SmartDeviceMonitor for Admin Depending on the number of list Please destinations to be updated there may be some delay before you wait Specified can resume operation Operations are not possible while this mes destination s or sender s name has Wait until the message disappears Do not switch off the power while this message is displayed sage is displayed been cleared ap pears and operations are not possible 8 7 Troubleshooting When a Message Is Displayed When an Error Message Appears on the Control Panel 2 Note O If an error message that is not included in this section appears turn off the main power switch of the machine and then turn it on again If the message still appears note the content of the message and the error number if dis played and contact your service representative For information about how to turn off the main power switch see General Settings Guide Message Causes and solutions 88 Authentication has failed Authe
70. eeseeeeeeeesaeeees 109 Relationship between File Type Specified for Scanning and File Type Specified for E mail File ccsssesssseeeeeeees 111 Placing Originals issiran ae aa aa oa a aa A 112 Scanning Documents of Different Sizes sassnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 114 Software Supplied on CD ROM cccsccccesseeeeseeceneeeenneesenseeeaneesensesseneesonnees 115 Table ol HES osese a a a EAS Saa ERAEN ES 115 Type 3200 TWAINDIIVE Prenosno S ava cuueiusactciae 115 DESKTOP DINGS rriena a aed deuanten 116 Specifications for Transmission Store Delivery Functions 0s e000 117 Tan S FINNS S ON n eae tac tea etd Sen tenaere ae tect nd Serna ec tenaeee eh anuanencletts 117 ONS ware A inca atid las meals E E eases oreuuind ee daddys neent neat 119 The network delivery scanner fUNCTION cccccseececeeeeeeeeeeeeeeneeeeeeeeeseeeeaneesaeeenaaes 119 SD SCINIC AL OINS oiia dans aa a tase siete aaa aae a a E Oah 120 VI How to Read This Manual Symbols In this manual the following symbols are used Jkimportant If this instruction is not followed paper might be misfed originals might be damaged or files might be lost Be sure to read this E Preparation This symbol indicates the prior knowledge or preparations required before op erating 2 Note This symbol indicates precautions for operation or actions to take after misoper ation 9 Limitation This symbol indicat
71. ent see p 117 E mail To interrupt scanning press the Clear Stop key or press Stop on the display panel O When placing multiple origi nals one by one place the next original For details see p 79 Scanning Originals in Several Times Simultaneous Storage and Sending by E mail You can use the e mail function and the storage function together The scan file is sent by e mail and at the same time is stored P Note O This section explains mainly the procedure for simultaneous stor age and sending of e mail For de tails see p 17 Procedure for Sending E mail The file stored when simultane ously storing a file and sending it by e mail cannot be resent in the e mail screen To resend the file se lect the file in the Select Stored File screen and send it See p 50 Send ing Stored Files by E mail or Scan to Folder or Delivering 1 Place originals 2 Note O The procedure for placing origi nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference 2 Make settings for original orien tation the sides scanned and oth er settings if necessary P Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides 3 Make the scan settings 2 Note O There are two ways to specify scan settings as described be low e Configure each se
72. es numerical limits functions that cannot be used together or conditions in which a particular function cannot be used Reference This symbol indicates a reference e Keys that appear on the machine s display panel o Keys and buttons that appear on the computer s display Cf Keys built into the machine s control panel Cf Keys on the computer s keyboard Names of Major Options Major options of this machine are referred to as follows in this manual e Printer Scanner Unit Type 3260 gt printer scanner option e File Format Converter Type B gt File Format Converter The following software products are referred to using a general name e DeskTopBinder Lite and DeskTopBinder Professional gt DeskTopBinder e ScanRouter EX Professional and ScanRouter EX Enterprise the ScanRout er delivery software Optional 1 Getting Started Control Panel This illustration shows the control panel when options are installed 5678 9 AS Auto Color Selection E E m Clear Gg r Inte upt E Man Powel Sam 11 12 1 User Tools Counter key Use to change default or operation pa rameters according to the operating con ditions 2 Indicators Display errors and the machine status See Control Panel General Settings Guide J Add Staple indicator J Add Toner indicator Add Paper indicator
73. ference Describes operations functions and troubleshooting for the machine s copier function Printer Reference Describes system settings operations functions and troubleshooting for the machine s printer function Scanner Reference this manual PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s scan ner function Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD ROM labeled Scanner Driver and Document Management Utility e DeskTopBinder Lite Setup Guide PDF file CD ROM2 Describes the installation of DeskTopBinder Lite and the operating envi ronment for DeskTopBinder Lite in detail This guide can be displayed from the Setup dialog box when DeskTopBinder Lite is installed e DeskTopBinder Lite Introduction Guide PDF file CD ROM2 Describes operations with DeskTopBinder Lite and provides an overview of its functions This guide is added to the Start menu when DeskTop Binder Lite is installed e Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite This guide is added to the Start menu when Desk TopBinder Lite is installed Other manuals e PS3 Supplement PDF file CD ROM1 e UNIX Supplement available from an authorized dealer or as a PDF file on our Web site TABLE OF CONTENTS Manuals for This Machine cccccccscceeeceesee
74. fter pressing Cancel during a connection test O Though the connection test was successful the machine may fail to transfer the file if writing authority is lacking or if there is not enough free space on the hard disk Check the connection test re sult and then press Exit Press OK To enter more destinations re peat steps to Note To deselect a destination press APrev or YNext to display the destination in the desti nation field and then press the Clear Stop key O To change the path for the folder that has been entered press Change on the left side of the destination field Enter the correct path for the fold er and then press OK Sending Scan Files by Scan to Folder O To check the selected desti nations press the Check Modes key Specifying a folder in the FTP server Press Enter Destination Press FTP Enter Destination gt Path Liser Name Password A confirmation message for changing the protocol appears Press Manual Input on the right side of the server name field The soft keyboard appears Enter a server name 2 Note O For details about the maxi mum number of characters that can be entered see p 118 Scan to Folder An IP address also can be en tered O Press OK Press Manual Input on the right side of the path field The soft keyboard appears Enter the path for the folder
75. gistration number that has been assigned to a destination folder using the number keys If the entered number is less than five digits press the key after the last number Example To enter 00003 Press the 3 key and then press the key ABC NET Dorothy To select more destinations re peat steps to Note O To deselect a destination press APrev or VNext to display the destination in the desti nation field and then press the Clear Stop key Manual entry of an e mail address Press Manual Input The soft keyboard appears Y Note O Depending on the security settings Manual Input may not be displayed Enter the e mail address Y Note O For details about the maxi mum number of characters that can be entered see p 117 E mail O It is possible to enter alpha numeric characters and peri ods The symbols and spaces cannot be en tered For details see p 117 E mail Press OK Note O An e mail address entered manually can be registered in the list Press ProgDest and a screen for registering the e mail address appears For in formation see General Set tings Guide O To change an e mail address entered press Change locat ed on the left side of the des tination field The soft keyboard appears Make any changes and then press OK O To check the selected desti nations press the Check Modes key
76. he following screen appears D To use the following function s enter user code with the Number keys Scanner Enter a User Code eight digit and then press 2 Note O You do not need to log off after user code authentication Login Using the Control Panel Follow the procedure below to log in when Basic Authentication Windows Authentication or LDAP Authentica tion is set 1 Press Enter for Login User Name D Enter login user name and login password then press Login Login User Name Login Password 2 Enter a login user name and then press OK 3 Press Enter for Login Password 4 Enter a login password and then press OK 5 Press Login When the user is authenticated the screen for the function you are us ing appears Log Off Using the Control Panel Follow the procedure below to log off when Basic Authentication Windows Authentication or LDAP Authentica tion is set 1 Press User Tools Counter J 2 Press Logout 3 Press Yes 4 Press User Tools Counter J User Authentication 14 Getting Started Programming E mail Addresses and Folders You can program e mail addresses and folders using Address Book Manage ment in the Administrator Tools menu under System Settings You can also register the programmed e mail addresses and folders in a Group 2 Note O You can register entries in the
77. he content of the file using an ap propriate application Network Scanner Store A scan file is stored on the hard disk of the machine and can be viewed copied deleted or retrieved using DeskTopBinder from a client computer via a net work A file can be searched for using the user name or the file name Also oth ers can be kept from viewing a file by setting a password for the file ye Reference p 43 Storing Files ZZZ603S 1 This machine 2 Client computer A scan file from the originals scanned by A stored file can be viewed copied or the machine is stored deleted by connecting to the machine us ing DeskTopBinder Also a file stored in the machine can be viewed downloaded or deleted using Web Image Monitor ye Reference For details about DeskTopBinder see the DeskTopBinder manuals See p i Manuals for This Machine Getting Started Network Delivery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network Reference p 57 Delivering Scan Files 2 Note O To use the delivery scanner function a delivery server installed with the ScanRouter delivery software is required O When the ScanRouter delivery software is used the machine can also deliver scan files using e mail store scan files in the document management server and the files can be viewed from a client
78. is chapter explains the preparation for delivering files various display screens delivery procedures and how to check the delivery results when this function is used important O A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function Information about delivery destinations and senders must be registered first in the delivery serv er Also connected devices should be configured in Set I O Device of the Scan Router delivery software For details see the ScanRouter delivery software Help 5 58 Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner the preparation described be low is required Connect to Network Make System Settings Make Scanner Settings Install Delivery Software Set Destination Sender Information and connected devices Install Client Computer Software Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394 interface board is required To connect using wireless LAN the IEEE 802 11b interface unit is required See Network Guide To deliver scan files the following System Settings settings must be specified correctly Certain other settings must also be specified e IP address e subnet mask Also On must be selected for Delivery Option under
79. ive Scanner is not ready Check the scanner and the options Check whether the ADF cover is closed The name is already in use Check the registered names You tried to register a name that is al ready in use Use another name The login user name login password or driver encryp e Check the login user name login pass tion key entered is invalid word and driver encryption key Permission to use this function has not been granted Contact the machine administrator 96 This section explains all required settings and procedures for using the machine as a network scanner ye Reference First see General Settings Guide to make basic settings and then make scanner settings For details about settings for e mail see Connection and Setup Network Guide Scanner Features The settings for using the network scanner functions of the machine are listed below Make the necessary settings P Note O Make settings for the items marked with O if necessary Scan Settings For explanations of settings see p 100 Scan Settings Settings Default E mail Scanto Store Folder Default Scan Scan Type Text Print mage Density Auto Image Density Medium ESEN BANS Sense faena o o Wait Time for Next Orig Set Wait Boma me O isna OE i nal s SADF Time 60 ETES EDEA ee ne EARRA Delivery Original Setting 1 Sided Original Switch to Batch SADF Mixed Origin
80. le destinations are selected the desti nations are displayed in the order they were selected by pressing 4Prev or V Next 2 Note O To check the selected destinations press the Check Modes key 2 23 E mail Scan to Folder Press to switch between the Scan to Fold er function and the e mail function You can send a file to Scan to Folder destina tions and e mail destinations at the same time 3 Scan to Folder icon C3 Shows that the Scan to Folder screen is displayed 4 Registration No Press to specify a destination using a five digit registration number 5 Enter Destination When specifying a destination that is not listed press Enter Destination and then enter the destination using the soft key board 6 Attach Sender s Name Return Re ceipt Subject Message File Type Set the sender a reception confirmation e mail file name subject and message of the scan file to be sent If necessary make settings for the file type and file name of the file amp important O When the scan file is sent to desti nations for e mail and Scan to Folder at the same time the send er subject and message are sent to the e mail destinations only Re turn Receipt is also used for e mail transmission For details see p 15 Sending Scan Files by E mail Press to switch between the destination list of the delivery server and the destina tion list of this machine or to search
81. lect O Click OK 2 Place originals Reference The procedure for placing origi nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference 70 3 Make the scan settings On the File menu point to Add Document and then click Scan The TWAIN Driver starts After a short while the dialog box of the TWAIN Driver that operates the scanner appears This dialog box is called the scanner properties dialog box Note O The name of the scanner cur rently being used is shown on the title bar of the dialog box When multiple ma chines are connected make sure that the indicated ma chine is the machine you want to use If it is different click Select Scanner to select the scanner again O If the machine you want to use is not displayed in the list make sure that the IP ad dress is configured and that the machine is correctly con nected to the network If the machine is still not displayed in the list after confirming the above consult your net work administrator Make settings according to such factors as the type of original type of scanning and orienta tion of the original 2 Note O For details about the settings see the TWAIN Driver Help 4 Click Scan in the scanner proper ties dialog box When there are additional origi nals to scan place the originals and then click Continu
82. manual provided with the Scan Registered in the Destination List Router delivery software This is the total number of characters entered directly and from subjects selected in the subject list 2 The e mail address must meet the following requirements The address must be specified using one of the following formats e name e name domain name and domain in must only consist of the following characters numbers 1 9 letters a z A Z symbols amp _ 1 Period They can be used anywhere except the beginning and end of an ad dress or before Periods cannot be used next to each other 3 The maximum number of destinations that can be selected depends on the ScanRout er delivery software For details see the manual provided with the ScanRouter de livery software 119 Appendix Specifications Scan method Flatbed scanning Back of ADF Contact Image Sensor Interface Ethernet interface LOBASE T or 1OOBASE TX IEEE 1394 IP over 1394 optional and IEEE 802 11b Wireless LAN optional Sizes that can be detected auto Exposure glass matically A38 B44 A441 A4 B54 B5 e ADF A3Q B44 A441 A4 l B54 B54 A58 A5 Variable range of scan resolution e E mail Scan to Folder Network Delivery Scanner Setting range 100 dpi 150dpi 200 dpi 300 dpi 400 dpi and 600 dpi e TWAIN Scanner Setting range 100 dpi 1200 dpi File formats that can be sent by e
83. ministrator Tools Settings Default E mail Scanto Store Delivery TWAIN Folder meres ea TP PT Adjusting Scanner Features Adjusting Scanner Features In Scanner Features you can make settings for basic operations when us ing this machine as a scanner Nor mally you can use the machine with its default settings However you can change the settings to suit your needs This section describes the Scanner Features settings For details about the settings for the whole system see General Settings Guide 1 Press the User Tools Counter key 2 Press Scanner Features 3 Press Send Settings 4 Press the item to be set Example TWAIN Standby Time setting 5 Change the setting e To select an item touch its key on the screen The item is high lighted e To enter numbers use the number keys Y Note O To cancel changing a setting press Cancel The setting re turns to the previous condition 6 Press OK 7 Repeat steps to J to make the necessary settings and then click Exit 8 Press Exit The main menu reappears 99 100 Initial Scanner Setup Settings Scan Settings This section explains how to set the defaults for scan settings The scan settings consist of the fol lowing For the table about settings and defaults see p 97 Scanner Fea tures Default Scan Settings Various basic settings scan type resolution image den
84. n and scan area are inversely related The higher the resolution is set the smaller the area that can be scanned Conversely the larger the scan area the lower the resolution that can be set The relationship between the scanning resolution and the file size is shown be low If the file size is too large the message Exceeded max data capacity Check the scanning resolution appears on the control panel of the ma chine Specify the scan size and resolution again Limitation O Depending on the image compression level the maximum image size will be limited When Using for E mail Scan to Folder or Store or as a Network Delivery Scanner When Text Text Photo or Photo is selected as the Scan Type All combinations up to A3 297 x 432 mm 11 x 17 inches and 600 dpi are possible When Gray Scale is selected as the Scan Type The originals can be scanned using combinations marked with O in the table Pe TeTeto eee ee ee eS a eee ae eee Se Pie ee aa 1 The scanning size must be manually entered 107 Appendix When Full Color is selected as the Scan Type The originals can be scanned using combinations marked with O in the table EA C e a Se eee Ca E a ee a a E a Ca ee ee m a eaa 1 The scanning size must be manually entered 108 Relationship between Resolution and File Size When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolu
85. n number with the Number keys Note O To deselect a destination press APrev or YNext to display the destination in the desti nation field and then press the Clear Stop key To select more destinations re peat step l 62 Delivering Scan Files Searching for a destination Press E3 JUL 11 2005 8 124 y destination Search Switch List Select item Press Search by Dest Name Y Note O To search by comment press Search by Comment The soft keyboard appears Enter part of the destination name Y Note O Enter the first character or characters of the destination name O Itis necessary to differentiate between uppercase and low ercase letters Press OK Select a destination Search Switch List Select item Press Exit Manual entry of a destination Press Manual Input JUL 11 2005 8 12AM JE Attach Sender s Nam y destination Store File The soft keyboard appears Enter the destination Y Note O Enter the e mail address of the destination when send ing via the delivery server O For details about the maxi mum number of characters that can be entered see p 119 The network delivery scan ner function O Alphanumeric characters and periods can be entered The symbols and spaces cannot be entered For de tails see p 119 The network delivery scanner function Press
86. nage Delete File The Manage Delete File screen ap pears 3 Select the file you want to delete Select file Look at this Y Note O For details about the maximum number of files that can be se lected at once see p 119 Store O When you select a password protected file the Password en try screen appears Enter the correct password and then press OK When multiple files are selected the password entry screen appears each time a pass word protected file is selected 4 Press Delete File A confirmation message about de leting the file appears 5 Press Delete 6 Press Exit Changing File Information The information for stored files user name file name and password can be changed 9 Limitation O Information for files waiting for delivery cannot be changed ye Reference Using Web Image Monitor from a client computer you can change the information of files stored See General Settings Guide 1 Display the list of stored files BP Reference p 47 Displaying the List of Stored Files 53 Storing Files 2 Press Manage Delete File 2 Note 3 O The user names shown here Select the file for which you want are names that were regis to change the file information tered on the Administrator Tools tab in System Settings To change a user name not shown here press Non pro grammed Name and then en ter the user name Press OK
87. ng list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing cer tain items consult with your legal advisor Trademarks e Adobe PostScript and Acrobat are trademarks of Adobe Systems Incorporated e Pentium is a registered trademark of Intel Corporation e Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation e Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks e The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me e The product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server e The product names of Windows XP are as follows Microsoft Windows XP Home Edition Microsoft Windows XP Professional e The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition e The product names of Windows NT 4 0 are as follows Microsoft
88. nit is required See Network Guide Connect to Network To send scan files by Scan to Folder the following System Set tings settings must be specified correctly Certain other settings must also be specified e IP address e subnet mask Make System Settings For details about making settings and other settings see Net work Guide You also need to register destinations and other in formation in the address book For details see General Settings Guide Make settings for sending such as compression and file type pri ority See p 104 Send Settings Make Scan Settings Y Note O Under Windows Server 2003 you may not be able to send files by Scan to Folder O Sending files using SMB is available only under a NetBIOS over TCP IP en vironment Sending files using SMB is not available under a NetBEUI envi ronment O Even when settings made with the control panel Web Image Monitor Telnet or other methods do not permit the use of SMB and FTP sending files is still possible 29 30 Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown The function items displayed serve as selector keys You can select or specify an item by lightly pressing it When you select or specify an item on the display panel it is highlighted like 9g Keys that cannot be selected appear like 1 Destination field Displays the selected destination If mul tip
89. not appear take one of the following steps e Display the destination by selecting its initial letter from the title e Display the destination by pressing 4 or Y O If a protection code has been set for the shared folder a screen for entering the pro tection code appears To select more destination fold ers repeat step 2 Note O To deselect a destination press the destination once more or press 4Prev or WNext to dis play the destination in the des tination field and then press the Clear Stop key Using a registration number to select a destination folder Press Registration No Enter the five digit registration number that has been assigned to a destination folder using the number keys If the entered number is less than five digits press the key after the last number Example To enter 00004 33 34 Sending Scan Files by Scan to Folder Press the 4 key and then press the key ot Delivery Server has Tailed Scanned Files Status 4 Y Note O If a protection code has been set for the shared folder a screen for entering the pro tection code appears To select more destination folders repeat step Note O To deselect a destination press APrev or VNext to display the destination in the desti nation field and then press the Clear Stop key Manual entry of a path for the destination folder of the client computer on the
90. nsseneeeneenseenssenssenssonseonseonseenssenesonseoas i How to Read This Manual ssasnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 1 DO e e di maieetanen a cleueiccanoeesyananed ceceeenncoulesaamercs 1 Naimies Or Maor ODUONS oense A a a a 1 1 Getting Started C ntro lPan laecisraca n R 3 Network ScanNh e snn a a e a a a a a iaaa iaai 5 Ea A tenet tnt reeets Manca rer et teeter ty ahr Meee rere tn renee tet aterre cry eer 5 DOAN MO I Ol OSM siera E 6 SOTE pene eee ee eee oe a ee er eee eee ete Tee eee ee eee ne ene eee 7 Network Delivery SCANNEL ccccceeccceeeecceeecceeeeceseeceuseeceueeesaeessaueeseseessueeesensessass 8 NGTWOIK TWAIN SCAN ING Eo tiiece etches tcc cate ecdenachaide aera anaes ac dettcesere da eulecse a ea sctente 9 Installing SOM WAN 6 sissen case cocenecxec cesses vet cacenssees st vavensadersceatseveven savetsawexenevecsens 10 Quek Installa pele Gtmadallel sa ueGhaun caiseu edaden taut nav oven ovina ddeninurtiaetaenietiedes 10 TT SIE TNC I oa estat canescens ean tusecea pares aan aalintnlate fehl soma ce ese heat neti tiens rede tae 10 DISS OD NG CMe chasis cheeses posta E Gam jaan seers caetinaen E cc aeies 11 USEF AUINGNTIC ATION ienaa A EEA aaa 12 User Code Authentication Using the Control Panel ccccccssseeeeeeeeseeeeseeeeees 12 Lodin Using the Control Panel sssaaa aa 12 Log Of 4 Using he Control Panelis a EO 13 Programming E mail Addresses and Folders
91. nstall Software Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394 interface board is required To connect using wireless LAN the IEEE 802 11b interface unit is required See Network Guide Check the network settings in System Settings and change if re quired See Network Guide On the client computers install the software required for using the network TWAIN scanner functions such as a TWAIN Driv er and DeskTopBinder See p 10 TWAIN Driver 69 Using the Network TWAIN Scanner Function scanning Originals This section explains how to scan originals using the network TWAIN scanner function Y Note O When using the TWAIN scanner you can scan the original without entering a user code even if Weekly Timer Code has been selected in System Settings See System Set tings General Settings Guide 1 Start DeskTopBinder and then select the scanner driver On the Start menu point to Program point to DeskTop Binder V2 and then click Desk TopBinder V2 On the Tools menu click Scanner Settings If the scanner is already select ed no scanner settings are nec essary Check the settings in File format for scanned image s and then proceed to step Click Select Scanner Driver Select the name of the machine you want to use in the list and then click Se
92. ntication with the destination has failed Check settings To check the current status press Scanned Files Status Cannot cancel sending certain file s To confirm the result check Scanned Files Status Cannot detect original size Select scan size Cannot find the specified path Please check the settings Cannot log in with the entered user name or password The entered login user name or login password is incorrect Check the login user name and login password The machine is unable to authenti cate Consult an administrator e Check that the user name and password are correct 2 Note O A password of 64 or more characters may not be recog nized Check that the ID and password for the destination folder are cor rect Only files in waiting can be canceled Files with a delivery status of suc cessful or other result cannot be can celed Place the original correctly Specify the scan size When placing an original directly on the exposure glass the lift ing lowering action of the ADF triggers the automatic original size detection process Lift the ADF by more than 30 degrees See Placing Originals Copy Refer ence Check whether the computer name and the folder name for the destina tion are correct Make settings correctly for the user name and password for authentica tion When a Message Is Displayed Cannot send scanned data Exceeded max number of files Unable to
93. o tated The scanned image con tains white spaces Causes and solutions The exposure glass or the exposure glass cover is dirty Clean these parts See General Settings Guide e The original was moved during scanning Do not move the original during scanning e The original was not pressed flat against the exposure glass Make sure that the original is pressed flat against the exposure glass The original was placed upside down Place the original in the cor rect orientation See Placing Originals Copy Reference The original was placed with the front and back reversed When the original is placed directly on the exposure glass the side to be scanned must face down When the original is fed via the ADF the side to be scanned must face up See Placing Originals Copy Ref erence If you store full color grayscale images in TIFF or JPEG format when originals are loaded with their tops at the back of the ADF tray the images are rotated and scanned Load originals in the ADF so that their tops are fed first e If you scan originals using functions other than the network TWAIN scanner function certain paper size and resolution settings may produce scanned images that are larger than the specified size because of margins being added to the sides Scanning at a higher resolution may reduce the margins If the File Format Converter optional is installed the mar gins may become wider 85 86 Troubleshoo
94. o scroll through the list O For files which are password pro tected a key symbol 3 is shown to the left of the user name Manage Delete File Press to perform operations such as deleting stored files or changing file information Send Press to send or deliver stored files For details see p 50 Sending Stored Files by E mail or Scan to Folder or Delivering Information for a selected stored file Press Detail to display the informa tion for a file after selecting the file from the file list Displaying the List of Stored Files Searching for Files You can search for files from the stored files using the user name or file name Searching by user name 1 On the screen with the list of stored files press Search by User Name 2 Select the user name to be used for the search 2 Note O The user names shown here are names that were registered on the Administrator Tools tab in System Settings To change a user name not shown here press Non programmed Name and then enter the user name E Press OK The search starts and files whose user name starts with the entered string appear 49 50 Storing Files Searching by file name 1 On the screen with the list of stored files press Search by File Name The soft keyboard appears 2 Enter the file name 2 Note O It is necessary to differentiate between uppercase and lower case let
95. olders list appears O If authentication is required for the selected folder a log on screen appears Enter the user name and password Press OK Press OK 37 Sending Scan Files by Scan to Folder Searching for a destination folder in the destination list Press 23 Search Switch List Select item The soft keyboard appears 2 Note O To search by path press Search by Folder Name Enter part of the destination folder name Note O Enter the first character or characters of the destination name O Itis necessary to differentiate between uppercase and low ercase letters O It is also possible to perform a combined search using Search by Dest Name and Search by Folder Name Press OK O Select a destination folder Search by Folder Name Press Exit Checking selected destinations Use the destination field at the top of the screen to check which destinations are select ed P Note Press 4Prev or VNext to scroll through the list Desti nations are displayed in the order they were selected O To check the selected desti nations press the Check Modes key g Select the file type if necessary Press Attached File Press File Type Select the file type JUL 11 2005 7 43AM on or press Start SMB donald user Press OK twice 9 Specify the file name if necessary Press A
96. ompression Black amp White Select whether or not to compress black and white scan files 2 Note O The actual time required for file transfer will vary depending on the file size and network load O Compression reduces the time required for transferring the scan file Compression Gray Scale Full Color Specify whether or not to com press multi level grayscale full color scan files Select On or Off 2 Note O If you select On you can speci fy the compression level be tween one and five O The image quality is better for lower compression but the time required for file transfer in creases accordingly O The actual time required for file transfer will vary depending on the file size and network load Print amp Delete Scanner Journal Up to 250 transmission delivery results can be checked on this ma chine If the stored transmis sion delivery results reach 250 select whether to print the delivery journal e Delete All after Printing The transmission delivery journal is printed automatically The printed journal is deleted e Do not Print Delete Oldest Transmission delivery results are deleted one by one as new results are stored e Do not Print Disable Send Transmission delivery cannot be performed when the journal is full gt o Settings Y Note O When printed all records are deleted after printing When not printed rec
97. on the e mail screen y destination 2 Check the displayed records Scanned Files Status The current scanned files status is displayed Date Time Destination Sender File Name us May 8 3 14AM LONDON OFFICE Donald May 8 15 21 EBeijin 4 SCANOO03 May 8 15 18 LONDON OFFICE Donald SCANOO01 Cancelled May 8 14 07 LEGAL DIY PARIS BRANCH Error 2 Note O Depending on the security set tings certain records may not be displayed O One screen shows the records for five sending operations Use 4 Prev or YNext to scroll through the list O When the status of a file is Waiting the sending can be canceled by selecting that file and then pressing Cancel O Press Print to print the whole journal E Press Exit The e mail screen appears Scan files can be sent to the folders of the FTP server or the shared folders of Win dows This chapter explains the preparation for sending files by Scan to Folder various display screens procedures for sending and how to check the sending results when this function is used Preparation for Sending by Scan fo Folder To send scan files by Scan to Folder the preparation described below is required Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394 interface board is required To connect using wireless LAN the IEEE 802 11b interface u
98. ords over the limit are automatically deleted in succession from the oldest record O While the journal is being print ed files with the status waiting cannot be sent Print Scanner Journal The scanner journal is printed and deleted Delete Scanner Journal The scanner journal is deleted without being printed Max E mail Size Select whether or not to limit the size of an e mail to which an image is attached When On is selected enter the size limit 128 102400 KB with the number keys 2 Note O When the SMTP limits the size match that setting Divide amp Send E mail This function is effective only when On is selected for Max E mail Size Select whether or not an image ex ceeding the size specified in Max E mail Size should be divided and sent using more than one e mail Select either No Yes per Page or Yes per Max Size When Yes per Max Size is selected enter the gt Max Number of Divisions 2 500 with the number keys 105 106 Initial Scanner Setup eS Note O When Multi page TIFF or Multi page PDF is selected for File Type Priority the image will not be divided even if Yes per Page is selected When Yes per Max Size is se lected some received files may not be able to be restored de pending on the type of e mail software O When No is selected the e mail is not sent if its size exceeds the limit and
99. pe File type specified Single page Multi page Text Print Text OCR TIFF Text Photo Photo PDF Gray Scale TIFF Non com pression TIFF Non com Full Color Text Photo JPEG Compres pression Full Color Glossy Photo sion 1 When Gray Scale or Full Color is used the file format is converted to JPEG when On is selected for Compression Gray Scale Full Color in Send Settings and TIFF when Off is selected FY Note O Files are stored in single page style When sending files by e mail you can se lect single page style or multi page style O You cannot select multi page TIFF format for an image stored in JPEG format 111 Appendix Placing Originals To correctly display the top bottom orientation of the scanned original on a cli ent computer the placement of the original and the settings made on the control panel and scanner driver must match There are two orientations for placing the original See the table below 2 Note O Normally an original is or amp but in the table below a square original is used to make original orientation easy to understand If the actual shape of the original is different the combination of original orientation and the orien tation specified on the control panel or scanner driver does not change An original to be scanned Decide the placement method Exposure glass 112 Place the original so that the top edge touches the top left of
100. r key ZZZ606S P Note O The illustration is an example The actual appearance may be different H Make sure that no previous set tings remain 2 Note O If a previous setting remains press the Clear Modes key 3 Place originals Reference The procedure for placing origi nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference 4 Make settings for original orien tation the sides scanned and oth er settings if necessary Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides 5 Make the scan settings P Reference There are two ways to specify scan settings as described be low e Configure each setting for scanning For details see p 73 Specifying Scan Set tings e Recall registered settings For details see p 82 Programs G If the e mail screen appears switch to the network delivery scanner screen Press 4 Press Switch Destination List iirc OWA EBLT z Bear SWEER a Display the destination list for E mail Display the destination list in the delivery server Switch Title Press Exit The network delivery scanner screen appears 7 Specify the destination You
101. rd disk space in the machine for storing in the Document Server only some of the pages could be scanned Specify whether to use the data or not Because there is not enough free hard disk space in the machine for delivering or sending by e mail while storing in the Document Serv er only some of the pages could be scanned Specify whether to use the data or not The machine is using another func tion such as copying Retry scanning after the operation with the other function is completed Too many files are waiting to be de livered Please try again after they have been delivered You cannot change the name of a file whose status is Waiting or that is being edited with DeskTopBinder Change the file name after canceling delivery or completing editing 9 92 Troubleshooting Message Causes and solutions Selected file is currently in use Cannot change password Selected file is currently in use Cannot change user name Selected file is currently in use Cannot delete it Selected files contain file s that the user does not have access privi leges to Please note that only the files with access privileges will be deleted Sender s name is not selected Please specify sender s name Sending the data has failed The data will be resent later Sending the data has failed To con firm the result check Scanned Files Status You cannot delete the password of a file whose status i
102. red the corresponding func tion is interrupted Press the respec tive key and then follow the instructions that appear on the screen 12 Function keys Press the Copy Document Server Printer or Scanner key to activate the respective function The display content changes accordingly The indicator for the selected function lights up 13 Number keys Use to enter numeric values 14 key Enter key Use to confirm the entered numeric val ue 15 Clear Stop key e Clear Clears an entered numeric val ue e Stop Stops scanning 16 Start key Use to begin scanning file storing or de livery Network Scanner Network Scanner By installing the printer scanner option the machine can be used as a network scanner As a network scanner the machine can send e mail send files to the FTP server or the shared folders of client computers store scan files operate as a network delivery scanner and operate as a network TWAIN scanner E mail A scan file that is attached to an e mail can be sent using the e mail system through a LAN or the Internet Reference p 15 Sending Scan Files by E mail 1 This machine A scan file can be attached to an e mail and sent to a mail server In combination with the file storage function scan files from multiple originals that have been temporarily stored can be sent all at once 2 Mail server A mail server is an SMTP server used for
103. ress the Start key Repeat this step until all originals are scanned 7 After all originals are scanned press the key Storing or sending starts 8 82 Configuring Registering Scan Settings Programs You can register frequently used set tings in the machine memory and re call them for future use 2 Note O You can register up to 10 programs for the scanner mode O You can use the settings registered in program No 10 as the initial mode by selecting Program No 10 in Change Initial Mode of Scanner Features O Programs are not deleted by turn ing the power off or by pressing the Clear Modes key They are de leted only when you delete them or overwrite them with another program O The setting which can be regis tered in a program are as follows the scan settings 1 sided 2 sided original Top to Top Top to Bot tom Last Page Divide Original Feed Type File Type and Batch SADF Registering a Program E Make the settings you want to register in the initial display of the scanner mode 2 Press the Program key Check Modes Program Clear Modes Energy Saver Interrupt SOSS AFR004S 3 Press gt Register Program Scanner OG Press the program number you want to register P Note O Program numbers with al ready have settings in them 5 Enter the program name with the soft keyboard that appears on the display panel 2 Note O You
104. rror has occurred on the network Check whether the client computer can use the TCP IP protocol Error has occurred in the scanner Check whether the scanning settings made with the application exceed the set ting range of the machine Error has occurred in the scanner driver e Check whether the network cable is connected correctly to the client com puter Check whether the Ethernet board of the client computer is recognized cor rectly by Windows Check whether the client computer can use the TCP IP protocol Fatal error has occurred in the scanner An unrecoverable error has occurred in the machine Call your service represent ative Insufficient memory Close all other applications then re e Close all the unnecessary applications start scanning running on the client computer Uninstall the TWAIN Driver restart the computer and then reinstall the TWAIN Driver Insufficient memory Reduce the scanning area Reset the scan size Lower the resolution Set with no compression See TWAIN Driver help 2 Note O The Relationship between the Reso lution and the Scanning Area chart in Help for halftone scanning might not always apply Scanning cannot be per formed if large values are set for brightness when using halftone or high resolution When a paper misfeed occurs in the machine during printing scanning cannot be performed In this case af ter the misfed paper has been re move
105. s Waiting or that is being edited with DeskTop Binder Delete the password after canceling delivery or completing ed iting You cannot change the user name for a file whose status is Waiting or that is being edited with DeskTop Binder Change the user name after canceling delivery or completing ed iting You cannot delete a file whose status is Waiting or that is being edited with DeskTopBinder Delete the file after canceling delivery or complet ing editing You have tried to delete files without the authority to do so The files can be deleted by the file administrator To delete a file which you are not au thorized to delete contact the file ad ministrator A sender s name should be specified before sending e mail Send e mail after specifying the sender s name A network error has occurred and a file was not sent correctly Wait until sending is retried automatically after the preset interval If sending fails again consult the network adminis trator While a file was being sent a net work error occurred and the file could not be sent correctly Try the operation once more If the message is still shown the net work may be crowded Consult the network administrator If multiple files were sent use the Scanned Files Status screen to check for which file the problem occurred See p 28 Checking the E mail Re sults p 41 Checking the Scan to Folder Results or p
106. s already selected re select it after this or sender s name has been cleared message disappears Updating the destination list has Check whether the server is connect failed Try again ed You do not have the privileges to use The machine has not been set to al this function low you to use the function Consult an administrator 93 94 Troubleshooting When an Error Message Appears on the Client Computer This section describes the main possible causes and solutions for error messages displayed on the client computer when the TWAIN Driver is used 2 Note O If an error message that is not included in this section appears turn off the main power switch of the machine and then turn it on again If the message still appears note the content of the message and the error number if dis played and contact your service representative For information about how to turn off the main power switch see General Settings Guide Cannot add any more scanning mode The maximum number of modes that can be stored is 99 Delete unneeded modes Cannot connect to the scanner Check the network Ac The access mask is set Consult the net cess Mask settings in User Tools work or scanner administrator Cannot detect the paper size of the original Specify the Place the original correctly scanning size Specify the scan size When placing an original directly on the exposure glass the lifting lower ing action of
107. s Relat ed to the Orientation of the Original and Scanned Sides 5 Make the scan settings ye Reference There are two ways to specify scan settings as described be low e Configure each setting for scanning For details see p 73 Specifying Scan Set tings e Recall registered settings For details see p 82 Programs 6 Make the settings for storing scan files Press Store File JUL 12 2005 5 32AM Scanned Files Statu 7 y destination 2 Note O To store and deliver scan files press Send amp Store See p 26 Simultaneous Storage and Sending by E mail p 39 Simultaneous Storage and Sending by Scan to Folder or p 65 Simultaneous Stor age and Delivery O Store Only cannot be pressed if a destination or sender is selected Press OK 7 Specify file information Specify a user name file name and password for the file e Reference For details about specifying file information see p 45 Specify ing file information g Press the Start key 2 Note O To interrupt scanning press the Clear Stop key or press Stop on the display panel O When placing multiple origi nals one by one place the next original For details see p 79 Scanning Originals in Several Times Specifying file information You can specify a user name file name and password for a stored scan file According to the settings made you can search
108. s not selected the search is not performed and an error message appears Press OK Press Advanced Search Search Switch List Select item Select Server Enter a character string related to the destination for a search condition such as Name E mail Address Fax Number Company Name or Department Name i Include One of Words Include One of Words j Include One of Words i F Company Name Include One of Words 1 Department Name tti E Include One of Words 2 Note O Each search condition Name E mail Address Fax Number Company Name and Depart ment Name corresponds to a item that is registered in the LDAP server O If you press a search condi tion item the soft keyboard appears Enter the first char acter or characters for the name address or number J If you select Search Options in Program Change Delete LDAP Server in Administrator Tools in System Settings you can add a field for LDAP search For details see Net work Guide When the search condition Name is used for searching whether the first name or sir name is searched for de pends on the setting made by the administrator For exam ple if you want to search for John Doe enter John or Doe according to the setting made by the administrator Consult your administrator for which name to use Sending Scan Files by E mail e Exact Match The names
109. same network Press Enter Destination Press SMB Enter Destination Path User Name Password Press Manual Input on the right side of the path field The soft keyboard appears Enter the path for the folder Y Note O For details about the maxi mum number of characters that can be entered see p 118 Scan to Folder O The following is an example of a path where the folder name is user and the com puter name is desk01 desk01 user O An IP address can also be en tered if you use one of the fol lowing operating systems Windows 98 Me XP 2000 or Windows NT 4 0 O Computer and shared folder names consisting of more than 12 characters cannot be displayed O Press OK If entering a user name to log on is required press Manual In put on the right side of the user name field The soft keyboard appears Enter the user name P Reference For details about the maxi mum number of characters that can be entered see p 118 Scan to Folder Press OK If entering a password to log on is required press Manual In put for Password The soft keyboard appears Enter the password Press OK Press Connection Test Connection Test A connection test is performed to check whether the specified shared folder exists 2 Note O The connection test may take time O You may not be able to press Connection Test right a
110. seeeeseeesaaeees 86 Stored Files Cannot Be Edited cc a aa iE OAE 86 The Network Delivery Function Cannot Be US cccccseeeceeeeseeeeeeeeeeeseeeenaaees 87 Operations are not possible when MESSAGES appear ccceeceeeeeceeeeeeeeeeaeeeeseeees 87 When a Message Is Displayed cccssccssesseeseeenseenscesseosseesseonseonseeaseoaeenaeess 88 When an Error Message Appears on the Control Panel ccccceceeseeeeeeeeeeeeees 88 When an Error Message Appears on the Client COMpUteT ccccseeeeeeeeeeeeees 94 9 Initial Scanner Setup Scanner tC AUINC Si cageccececceceneseczsanscacaaseccsezcssaenaneccncceaveectscucesesenecetecs aAa RAE 97 Adjusting Scanner Features snora a aA 99 SO CEIIN GS ws cecuteseeacenee uae cee rennet a a ad aa 100 Scan DO UNI GS mosni aa asset accede anes en ohee caaseten eacee cea 100 Destination List SEMINGS siscrecsceceakvosecestasnetszecacaaest a shanseSestenttes nasveladeaepeactinnce denned 104 oend oe MI GS ail gt sases ars carne stsshaten eres dank eee tena esata ds 104 FOMMINISWAtOr OO S aescarsacistnsscose cosy soa nears sanstnaseeae ce oeasnadreuartae aa uauausiasanieetanesaaaas 106 10 Appendix Relationship between Resolution and File SiZe ccssceseeeeeeenseeneeeneees 107 When Using for E mail Scan to Folder or Store or as a Network Delivery Scanner 107 When Using as a Network TWAIN SC nnel ccccceeccceececeeeeseeeeea
111. sending fax es without starting DeskTopBinder You must make settings in advance in Extended Features to use Function Palette For details see manuals relat ed to DeskTopBinder e Extended Features Wizard You can make the same settings in Extended Features of the Tools menu with Extended Features Wizard For details see manuals related to Desk TopBinder Specifications for Transmission Store Delivery Functions Specifications for Transmission Store Delivery Functions P Note O Depending on the type or settings of the file or document you may not be able to specify the destination or enter the maximum number of characters stated below Transmission E mail Maximum Number of Characters That Can Be Title Entered for E mail Message Maximum Number of Destinations That Can Be 500 3 4 Specified at Once Maximum Number of Destinations That Can Be 2000 Registered in the Destination List Maximum Transmittable Sizes 725 3 MB per file 1 This is the total number of characters entered directly and from subjects selected in the subject list The e mail address must meet the following requirements The address must be specified using one of the following formats e name e name domain name and domain in must only consist of the following characters numbers 0 9 letters a z A Z symbols 5 amp _ 1 Period They can be used anywhere except the beginning and end of an ad
112. signed to a destination folder using the number keys If the entered number is less than five digits press the key after the last number Example To enter 00006 63 Delivering Scan Files Press the 6 key and then press the key Attach Senders Name Select name to be attached Press OK Searching for a sender Press Attach Sender s Name JUL 11 2005 8 16AM Search by Sender s Name Select item The soft keyboard appears 64 Enter part of the sender name 2 Note O Enter the first character or characters of the sender name O Itis necessary to differentiate between uppercase and low ercase letters O Press OK Select a sender pay Sender S Name 38 Press Exit Press OK E specify Return Receipt if neces sary 2 Note O Ifyou did not specify the sender in Step f Return Receipt cannot be used even if you select it O E mail notification that the file has been opened at the destina tion is sent to the sender speci fied in Attach Sender s Name To use Return Receipt it is neces sary to make settings such as the e mail address in advance in the ScanRouter delivery software 10 Specify a subject if necessary 2 Note O To specify a subject you can se lect it from the list enter it di rectly or combine selecting and entering it O For details about the maximum number of characters that can be entered see
113. sity and scan size can be set You can regis ter the scan settings in the same way as specifying them For de tails see p 73 Specifying Scan Set tings e Scan Type e Resolution e Image Density e Scan Size Wait Time for Next Orig Exposure Glass When dividing originals and scan ning them individually with the exposure glass to form a single file select Off Set Wait Time or Con tinuous Wait for the waiting status P Note O If SADF or Batch is specified as Original Feed Type when scan ning this setting is invalid For details see p 77 Batch SADF selection O If Off is selected sending will start automatically after one page of original is scanned If Set Wait Time is selected en ter the wait time in seconds 3 999 for placing additional orig inals with the number keys Scanning will start if additional originals are placed and the Start key is pressed within this time You can end scanning and begin transmission by pressing the key within this time Once the specified time has elapsed transmission starts automatically O If Continuous Wait is selected the machine will wait for addi tional originals until the key is pressed Scanning will start when additional originals are placed and the Start key is pressed You can end scanning and begin sending by pressing the key O If originals are placed in the au tomatic document feeder ADF tr
114. sted or the date and be displayed time Error or Cancelled i are MO One screen shows the records was confirmed is displayed aie for five delivery operations e Destination l Press 4Prev or VNext to The sending function e mail scroll through the screen mau 2 a a O When the status of a file is tion used is displayed with an Wait the delj b t n aiting the elivery can be l canceled by selecting that file When multiple destinations i were selected the first selected and then pressing Cancel destination is displayed O Press Print to print the whole journal e Sender e File Name 3 Press Exit The file name is displayed only The network delivery scanner when a file is stored at the same screen appears time and when a stored file is sent e Status One of the following status is displayed Done Send ing Waiting Error or Cancelled 1 Press Scanned Files Status on the network delivery scanner screen y destination 6 Delivering Scan Files 68 This chapter explains the procedure for scanning originals with the network TWAIN scanner using DeskTopBinder In addition the preparation for using the network TWAIN scanner is explained Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner the preparation described be low is required Connect to Network Make System Settings I
115. stom size Specifying Scan Settings Edit Make editing settings e Erase Border Delete the borders of the scanned original according to the width specified If you select Same Width you can specify in millimeters a uniform width for deleting all sides top bottom left and right If you select Diff Width you can specify in millimeters a different width for deleting each side FY Note O If you set Scan Size to Au to Detect and specify Mixed Sizes one of the sides cannot be deleted E Press OK 79 76 Configuring Registering Scan Settings Making the Seitings Related to the Orientation of the Original and Scanned Sides To correctly display the top bottom orientation of a scanned original on a client computer original orientation and page flow must be set when plac ing the original For E mail Scan to Folder and a Network Delivery Scanner 1 Make settings for 1 Sided Origi nal 2 Sided Original Original Orientation SADF Batch Mixed Sizes and Divide 200 dpi Auto Detect Text Print Auto Image Density Note O The defaults can be changed us ing Original Setting Original Ori entation Priority Switch to Batch Mixed Original Sizes Priority of Scanner Features See p 100 Scan Settings One sided original Two sided Original selection When scanning one sided orig inals make sure that 1 Sided Orig is selected When s
116. ted by pressing 4Prev or V Next 2 Note O To check the selected destinations press the Check Modes key 3 Registration No Press to specify a destination using a five digit registration number 4 Manual Input When sending e mail via the delivery server press Manual Input and then enter the destination using the soft keyboard that is displayed For information about sending e mail via the delivery server see the ScanRouter delivery software manuals Store File 5 Attach Sender s Name Return Re ceipt Attach Subject Specify the sender subject and message of the document to be delivered In addi tion specify whether or not to check whether the file has been opened at the destination 6 E Switch Destination List Search Press to switch between the destination list of the delivery server and the destina tion list of this machine or to perform a search such as a user name search 7 Destination list Displays the destinations registered in the delivery server or this machine 2 Note O When the entire list does not fit on one screen press 4 or Y to scroll through the list O Group destinations are denoted by this symbol att 59 60 Delivering Scan Files Delivering Scan Files Delivery Procedure A scan file is delivered after scan set tings and destinations are specified If necessary you can select a sender and a subject 1 Press the Scanne
117. ter transmission When a Message Is Displayed Message Causes and solutions A network error has occurred and connection has failed Try the opera tion once more If the message is still shown the network may be crowd ed Check the information of System Exceeded time limit for LDAP server search Check the server status LDAP server authentication has failed Check the settings Load paper of the following sizes Re quired A34 p44 as aaf Memory is full Cannot scan The scanned data will be deleted Memory is full scanned file Do you want to store Memory is full Press Send to send the current scanned data or press Cancel to delete Original is being scanned by another function Output buffer data has been again later is full Sending the cancelled Please try Selected file Cannot change is currently in use file name Settings See User Tools System Settings General Settings Guide Make settings correctly for the user name and the password for LDAP server authentication Load paper of the sizes listed in the message Because of insufficient hard disk space the first page could not be scanned Try one of the following measures e Wait for a while and then retry the scan operation Reduce the scan area or scanning resolution See p 97 Scan Set tings Delete unneeded stored files See p 53 Deleting Files Because there is not enough free ha
118. ters P Reference For information about how to enter characters see General Set tings Guide 3 Press OK The search starts and files whose name starts with the entered string appear ant to send then press OK Sending Stored Files by E mail or Scan to Folder or Delivering Files stored can be sent by e mail or Scan to Folder or delivered to the de livery server Y Note O This section explains how to select files you want to send or deliver For details about sending by e mail see p 17 Procedure for Send ing E mail For details about sending by Scan to Folder see p 32 Procedure for Sending by Scan to Folder For details about deliver ing stored files see p 60 Deliver ing Scan Files O When stored files are sent or deliv ered scan settings cannot be changed The files are sent or de livered with the scan settings spec ified when they were stored 1 Press Select Stored File to display the list of stored files 8 Reference p 47 Displaying the List of Stored Files 2 Select a file 2 Note O When you select a password protected file the Password en try screen appears After you have entered the correct pass word and pressed OK the file will be selected E to select multiple files repeat step A 2 2005 5 54 Total 4803 KB Search by User Name 4 Y Note O For details about the maximum number of files that can
119. ters that can be entered see p 117 E mail If a user name and password for the LDAP server authen tication are not set a log on screen appears Enter a user name and password Multiple e mail addresses can be registered for one person but a search will only find one e mail address per per son Depending on the LDAP server the address which was registered first is gener ally found 2 Sending Scan Files by E mail O To display details about the destination press Details Select a destination Press Exit 2 Note O An e mail address found in a search can be registered in the list Press ProgDest and a screen for entering the e mail address appears For more information see Gener al Settings Guide e Select the sender from the list 9 Specify the file name if necessary Press Attached File Press File Name The soft keyboard appears Enter a file name Press OK twice 10 Specify the e mail sender You can specify the sender in the following ways e Enter the registration number of Checking selected destinations the sender using the number keys Use the destination field at the a Reaves Pomihe sender top of the screen to check which destinations are select Note ed O If you specify the sender infor ON mation about the sender is in pie cluded in the file being sent The Press 4Prev or WNext to scroll through the list Desti nations
120. the display panel it is highlighted like Mig Keys that cannot be selected appear like P Note O Depending on the security settings certain files may not be displayed When using the network delivery scanner e mail or Scan to Folder function elected file can be deleted or changed 7 6 5 Iftwo or more files are selected they will be sent together File Name Weekly Report User Name can Type PARIS BRANCH Black amp White Text Photo gt Storage Time aj Jul 11 2005 11 41 PM 3 Scan Size W File Size Pages B4 JISE 1 Send Order 1 Keys for searching for files 3 Keys for sorting files Press to switch to the screens for Press to sort the files using the select searching for a file by user name or file ed item Select the same item once name or to the screen for displaying more for a reverse sort However the all files files cannot be sorted in reverse deliv 2 Keys to switch to the information ely Orden display 4 Keys for changing file information Press to switch between the stored file Use for deleting the selected file or list and the detailed information of the changing the user name file name or selected file password 48 5 List of stored files Displays the list of stored files 2 Note O The files that are stored by func tions other than the scanner can be displayed by pressing the Docu ment Server key O If the file is not displayed press 4Prev or Y Next t
121. the exposure Place the original There are two original orienta tions glass When scanning using the e mail function the Scan to Folder func tion the Store function or the delivery scanner function Specified on the con trol panel screen When scanning using the TWAIN scanner function Specified in the Scan ner Control dialog box Place the original so that the top edge touches the rear of the exposure glass lle Bilal ion Place the top edge of the original first 1 a nal ae ion Place the original so that the top edge touches the back of the ADF lle onean ion Placing Originals The original displayed ona computer 1 When using the machine as a network TWAIN scanner this is the standard orienta tion for the TWAIN Driver Normally set the original this way 113 114 Appendix scanning Documenis of Different Sizes The following table shows how originals of different sizes in a batch are scanned differently according to the setting and the position of the originals Settings E mail Scan to Folder Store Net TWAIN Scanner work Delivery Scanner Mixed Sizes is not e Auto detection is used tode A whole batch of originals is specified Scan Size termine the size of each origi scanned using the size of the first is set to Auto Detect nal placed on the exposure original glass A whole batch of originals placed in the ADF will b
122. thority to operate the equipment Note to users in Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Caution in case of 1OOBASE TX environment Network interface cable with ferrite core must be used for RF interface suppression Declaration of Conformity Product Name Printer Scanner Controller Model Number Printer Scanner Unit Type 3260 Responsible party Ricoh Corporation Address 5 Dedrick Place West Caldwell NJ 07006 Telephone number 973 882 2000 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Copyright 2005 Printer Scanner Unit Type 3260 Operating Instructions Scanner Reference EN B737 8513
123. ting When the Delivery Function Does Not Work The delivery scanner func If the network TWAIN scanner screen appears when the ma tion screen is not dis chine is switched to scanner mode press Exit to switch to the played network delivery scanner screen If the display does not switch from network TWAIN scanner to network delivery scanner the delivery scanner settings are not correct See p 97 Initial Scanner Setup and then make the appropriate settings When Stored Files Cannot Be Accessed The stored file is locked The file which is password protected is locked because the pass and is not accessible word was incorrectly entered ten times Consult the network ad ministrator Network Cannot Be Browsed When Sending a Scan File The network cannot be The following machine settings may not be correct browsed when specifying e IP address the destination folder e subnet mask Check the settings See Connection and Setup Network Guide The TWAIN Driver Cannot Be Started The Scanner Properties di Advanced encryption has been specified in the extended security alog box cannot be dis setting For details about the extended security setting consult an played administrator Stored Files Cannot Be Edited Stored files cannot be de Limits have been imposed using the available extended security leted File names and pass function Consult the user administrator words cannot be chang
124. tion switch 4 Original orientation and scan area 76 Original Orientation Priority 102 Original Setting 101 P Print amp Delete Scanner Journal 105 Print Scanner Journal 105 Program key 3 Programming E mail Addresses and Folders 14 Programs 82 Q Quick Install 10 R Relationship between File Type Specified for Scanning and File Type Specified for E mail File 111 Relationship between resolution and file size 107 Resolution 74 12 122 S Save 71 Scanning originals 70 Scanning Originals in Several Times 79 Scan Settings 97 100 Scan Size 74 Scan to Folder 6 29 118 Scan to Folder Screen 30 Scan Type 73 74 Selecting a custom size 102 Select Title 104 Send Settings 98 104 Simultaneous Storage and Delivery 65 Simultaneous Storage and Sending by E mail 26 Simultaneous Storage and Sending by Scan to Folder 39 SMB 6 34 SMTP server 5 Software supplied on CD ROM 115 sRGB 74 Start key 4 Store 7 43 119 Store File Priority 106 Storing Files 43 Switch to Batch 101 T Transmission 117 TWAIN Standby Time 104 Type 3260 TWAIN Driver 115 U Update Delivery Server Destination List 104 User Authentication 12 User Code Authentication Using the Control Panel 12 User Tools Counter key 3 W Wait Time for Next Orig Exposure Glass 100 Wait Time for Next Original s SADF 101 When a Time Limit Is Not Specified for Additional Originals 81 When a Time
125. tion when using the machine as a net work TWAIN scanner see TWAIN Driver Help When Binary Halftone Gray Scale 8 Colors or 8 Colors halftone is selected as the Colors Gradations The originals can be scanned using combinations marked with O in the table Original orientation CG 100 200 300 400 500 600 700 800 900 1000 1100 1200 Tt om a T ca cs E on eae _ L Ta E A E ECI C EA E ED B B R O ETE E a a a C Eo EEE E ae ee eee E ee el ee ee ee a oe ee ee eee z folololelelelolefefefeto a potol tt ttt Legal em f leleefee ems hehehehehe Letter 8 gt x1 1 Been DeLee eee a 1 The scanning size must be manually entered 109 110 Appendix When 16770K colors is selected as the Colors Gradations The originals can be scanned using combinations marked with O in the table Original orientation CG 100 200 300 400 500 600 700 800 900 1000 1100 1200 te T T Ei a Go ESCIEN a E a can 8 gt x1 1 oe Ae eee 1 The scanning size must be manually entered Relationship between File Type Specified for Scanning and File Type Specified for E mail File Relationship between File Type Specified for Scanning and File Type Specified for E mail File The relationship between the file type specified when scanning originals and the file type converted into when sending e mail or storing files is shown below by scan ty
126. ttached File Press File Name The soft keyboard appears Enter a file name Y Note O A scan file is given a 21 digit excluding the extension file name which combines the time and date the original was scanned with a 4 digit page number Example When one page is scanned in TIFF at 15 10 seconds 3 30 p m 31 December 2020 the file name is 202012311530150100001 tif Press OK O Press OK 10 Press the Start key Y Note For details about the maximum size of the scan file that can be sent see p 118 Scan to Folder O To interrupt scanning press the Clear Stop key or press Stop on the display panel O When placing multiple origi nals one by one place the next original For details see p 79 Scanning Originals in Several Times Sending Scan Files by Scan to Folder Simultaneous Storage and Sending by Scan to Folder You can use the Scan to Folder func tion and the storage function together The scan file is sent by Scan to Folder and at the same time is stored Y Note O This section explains mainly the procedure for simultaneous stor age and sending by Scan to Folder For details see p 32 Procedure for Sending by Scan to Folder O The file stored when simultane ously storing a file and sending it by Scan to Folder cannot be resent from the Scan to Folder screen To resend the file select the file in the Select Stored File screen and send it
127. tting for scanning For details see p 73 Specifying Scan Set tings e Recall registered settings For details see p 82 Programs 4 Specify the destination 5 Specify the sender and a subject 6 Press Store File on or press Start 12345 hotma i com LEGAL DIY Sending Scan Files by E mail g Specify file information if neces sary e Reference For details about specifying file information see p 45 Specify ing file information 9 Press OK 10 Press the Start key 2 28 Sending Scan Files by E mail Checking the E mail Results The sending results can be checked 2 Note O For details about the maximum number of sending operations that can be checked see p 105 Print amp Delete Scanner Journal Items that can be checked e Date Time The date and time the e mail was sent or the date and time Error or Cancelled was confirmed is displayed e Destination The sending function e mail Scan to Folder or delivery func tion used is displayed with an icon When multiple destinations were selected the first selected destination is displayed e Sender e File Name The file name is displayed only when a file is stored at the same time and when a stored file is sent e Status One of the following status is displayed Done Send ing Waiting Error or Cancelled 1 Press Scanned Files Status
128. using the exposure glass Select Set Wait Time for Wait Time for Next Orig Exposure Glass of Scanner Features e Scanning using the ADF Select Set Wait Time for Wait Time for Next Original s SADF in Scanner Features ye Reference p 100 Wait Time for Next Orig Exposure Glass or Wait Time for Next Original s SADP 1 Place the originals ye Reference The procedure for placing the originals is the same as that for placing the originals for copy ing For details about placing the originals see Placing Orig inals Copy Reference 2 Note O Originals are scanned in order Place them from the first page 2 Make settings for scanning area and original orientation e Reference p 76 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides 3 Make settings for sending by e mail Scan to Folder storing or delivering e Reference p 17 Procedure for Sending E mail p 32 Procedure for Sending by Scan to Folder p 44 Storage Procedure p 60 Delivery Procedure Configuring Registering Scan Settings When using the exposure glass Press the Start key When scanning is finished the time remaining to place addi tional originals is displayed To al len hotmai l com Allen dorothyBhotmail com Y Note O The selected destination ap pears while scanning the originals When there are additional
129. w Hardware Wizard dialog box and then insert the CD ROM The New Hardware Found Device Driver Wiz ard or Found New Hardware Wizard dialog box appears depending on the operating system used O Auto Run may not automatically work with certain operating sys tem settings If this happens launch SETUP exe on the CD ROM root directory O To disable Auto Run press the SHIFT key when inserting the CD ROM into the drive and keep it pressed until the computer finish es reading from the CD ROM O If Cancel is selected during instal lation the installation will be stopped and all the remaining soft ware will not be installed If Can cel has been selected reinstall the remaining software after restarting the client computer O For information about the software that can be installed by Auto Run see p 115 Software Supplied on CD ROM Limitation For installation under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 log on as an Ad ministrators group member LI TWAIN Driver To use the machine as a network TWAIN scanner it is essential to in stall the TWAIN Driver on a client computer If an application that supports TWAIN is not installed on the client computer it is also necessary to in stall DeskTopBinder For information about the installation of DeskTop Binder see p 11 DeskTopBinder E Preparation Before installation check the sys tem requirements for
130. which correspond to an entered character or char acters are targeted For example to search for ABC enter ABC e Include One of Words The names which contain an entered character or char acters are targeted For example to search for ABC enter A B or roe e Exclude Words The names which do not contain an entered character or char acters are targeted For example to search for ABC enter D Press Search Criteria correspond e Fuzzy Search a vague search ing to each item and then se The function of this lect criteria from the list vague search depends on eisprayed the system supported by the LDAP server Include One of Words RESES a i inni Q Press OK Include One of Words i Include One of Words Search Criteria 4 A Note O The e mail address searched Include One of Words i Search Criteria Inc Include One of Words Y Note O You can select criteria from the following list e Search Beginning Word The names which start with the entered character or char acters are targeted For example to search for ABC enter A e Search End Word The names which end with the entered character or characters are targeted For example to search for ABC enter C for in the LDAP server can not be specified correctly if it contains too many charac ters For details about the maximum number of charac
131. y regis tered the old program is over written Deleting a Program 1 Make sure the Scanner key is se lected and then press the Pro gram key 2 Press Delete UCT 18 2005 5 30PM 3 Press the number of the program you want to delete 4 Press Yes The program is deleted and the display returns to the initial dis play after a moment 83 Configuring Registering Scan Settings Changing the Program Name 1 Make sure the Scanner key is se lected and then press the Pro gram key 2 Press Change Name Program Scanner 3 Press the number of the program for which you want to change the name 4 Enter a new program name P Note O A program name can be entered using up to 40 characters 5 Press OK The new program name appears briefly and then the display re turns to the initial display 84 This section contains advice on what to do if you have problems scanning an original or if the network delivery scanner or e mail function does not work Various messages that may appear on the control panel or client computer are 8 Troubleshooting listed along with causes and solutions lf Your Machine Does Not Operate As You Want When Scanning Is Not Performed as Expected Problems The scanned image is dirty The image is distorted or out of position The scanned image is up side down No image results from scanning The scanned images are r

Download Pdf Manuals

Related Search

Related Contents

AVG File Server Edition 9.0, 15u, 1Y  End users and suppliers agree: Advanced process  Anleitung für den Einsatz des HKR-M3  HansDampf|gold  HP Mini 210-2200ss  Oblig 2 -  Reference Guide -リファレンス ガイド  Illustra Essentials Indoor HD Mini  バンドア/BN 取扱説明書  

Copyright © All rights reserved. Failed to retrieve file