Palm Mail Windows Edition User Guide
Contents
1. Inthe Message list tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Undelete to move the selected item to the Inbox and mark it as read To remove an e mail item you created from the Deleted folder 1 Inthe Message list tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Edit to display and modify the item Note After you display and modify the e mail item you can send it or save it as a draft Purging deleted e mail Because your communicator stores deleted e mail in the Deleted folder until you perform a HotSync operation deleted e mail can monopolize storage space To avoid or correct this problem purge the contents of your Deleted folder E mail that you purge is still deleted from your desktop e mail application when you perform the next HotSync operation To purge the contents of the Deleted folder 1 Tap the Menu icon 2 on Graffiti models or press Menu W on keyboard models 2 Tap Message and then tap Purge Deleted 3 Tap Yes Note You cannot restore e mail items after you purge them Message list options Message list options enable you to manage the way the Message list displays information Page 20 Using Palm Mail on your communicator Folders Your communicator provides folders for categorizing your mail The Message list displays the e mail items in the folder you select2. be syn chronized between the handheld and the remote email system options All messages will be syn chronized between the handheld and the remote i email system Note For more information about Local and Remote HotSync operations see the electronic User Guide 4 Tap the filtering option you want to apply All Send Only Filter Unread During synchronization all e mail items in your desktop e mail Inbox synchronize with your communicator and all e mail items in your communicator Outbox are sent to your desktop E Mail application During synchronization only the e mail items in your communicator Outbox are sent to your desktop e mail application from there they are sent to their destinations During synchronization all e mail items in your communicator Outbox are sent to your desktop E Mail application and items in your desktop E Mail Inbox that meet specific criteria download to your communicator When you select the Filter setting the HotSync Options dialog box opens and displays additional filter settings See page 24 for details During synchronization only unread e mail items download to your communicator from your desktop e mail Inbox and all items in your communicator Outbox are sent to your desktop e mail application Note The All setting does not mean that all information included in each e mail item downloads to your communicator Truncation settings explained in a following s
3. e mail items 22 Storing e mail 19 T Truncating e mail 28 U Unsent e mail editing 17
4. you want to find to scroll to the first entry that begins with that letter If you write an additional letter the list scrolls to the first entry that starts with those two letters For example writing an s scrolls to Sanders and writing sm scrolls to Smith Page 12 Using Palm Mail on your communicator 6 Tap an address to select it 7 Tap Add To Lookup Adams Ben ben_lodams netcom com Butler Richard buttons pipeline com Carter Melanie mcarteragol onn Chu Byron chunnaniaedl Carn Technical Support supportepalm com Tap here to enter address in field Adding details to e mail items Before you send your e mail item you can attach additional attributes to it such as a signature or a priority level These features are dependent on the desktop E mail application you use If your application does not support the attribute you select your communicator cannot attach that attribute to the e mail item The following details are available Priority Flags an e mail item as High Normal or Low priority BCC Creates a blind carbon copy field in the New Message screen Signature Attaches previously defined text as the closing of an e mail item See page 15 for details Confirm Reguests a confirmation telling you when the Read e mail item was read Confirm Reguests a confirmation telling you when the Delivery e mail item was delivered Note The Priority and BCC settings are valid only fo
5. Palm Mail User Guide Windows Edition handspring Copyright Copyright 2001 Handspring Inc All Rights Reserved Handspring and the Handspring logo are trademarks of Handspring Inc and may be registered in some jurisdictions Portions copyright 1998 2001 Palm Inc or its subsidiaries All rights reserved Graffiti and HotSync are registered trademarks and Palm and the HotSync logo are trademarks of Palm Inc and are used by Handspring under license All other trademarks and trade names are the property of their respective owners Disclaimer and limitation of liability Handspring Inc and its suppliers assume no responsibility for any damage or loss resulting from the use of this handbook Handspring Inc and its suppliers assume no responsibility for any loss or claims by third parties which may arise through the use of this software Handspring Inc and its suppliers assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead batteries or repairs Be sure to make backup copies of all important data on other media to protect against data loss Warranty and License Agreement For warranty information and a copy of the End User License Agreement applicable to your Handspring product please see the Handspring web site at http support hand spring com esupport forms hsFileList jsp Type Warranties If you would like a copy of these materials mailed to you or if you h
6. To select a folder 1 Tap the pick list in the upper right corner to open the list of folders Inbox Contains the e mail from your desktop e mail application Inbox minus any that you have excluded using filtering options See page 24 for details Outbox Contains the e mail you created and sent on the communicator since the last HotSync operation Deleted Contains the e mail you deleted since the last HotSync operation Filed Contains the e mail you want to store on the communicator Draft Contains the e mail you created using the communicator but are not yet ready to send 2 Select the folder you want to display in the Message list screen Date column The Date column is optional in the Message list By default the Date column is hidden to increase the available screen space To show the Date column 1 In the Message list tap Show AGOE 1 lezzag ben_adamsanetc Package sent Show Options i Sort by w Dote W Show Date 2 Tap the Show Date check box to select it 3 Tap OK Page 21 Sorting the Message list You can sort e mail items by the date sent by sender or by subject Note High priority e mail items always appear first no matter how you sort the list To sort the Message list 1 In the Message list tap Show 2 Tap the Sort by pick list and select one of the following options Date Sorts e mail by date and displays the most recent e mail item at the top of the screen Sender Sort
7. Your communicator however stores a backup copy of the Filed folder on your computer hard disk To file e mail 1 Open an e mail item 2 Tap the Menu icon 2 on Graffiti models or press Menu G amp on keyboard models 3 Tap Message and then tap File 4 Tap No to save the e mail item and move it to the Filed folder or tap Yes to file the item and keep a copy in the Inbox To remove e mail from the Filed folder 1 In the Message list tap Filed from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Edit to display and modify the item Tip After you display and modify the e mail item you can send it save it as a draft or return it to the Filed folder Deleting e mail Your communicator stores deleted e mail in the Deleted folder until you perform the next HotSync operation If you delete an e mail item from the communicator it is also deleted from your desktop e mail application when you perform the next HotSync operation To delete e mail 1 Open the e mail item you want to delete 2 Tap Delete 3 If you selected the Preferences option to confirm deletion tap Yes Page 19 Removing e mail from the Deleted folder Youcan reverse the deletion of an e mail item by removing it from the Deleted folder as long as you have not performed a HotSync operation or purged the contents of the Deleted folder To remove an e mail item you received from the Deleted folder 1
8. a or a space Each word in the filter string is joined by an implicit OR so you do not need to enter logical connectors like AND or OR To create a more complex filter you can define filter strings for the To From and Subj fields simultaneously Your communicator joins the filter strings for these fields using an implicit AND once again you do not need to add the logical connector Your communicator does that for you Page 25 For example suppose you want to receive only e mail items from John Smith jsmith aol com or Jack Jones jjones amp aol com concerning the Apollo Project You would create the following filter strings In the To field jsmith aol com jjones aol com In the Subj field Apollo Project Your communicator interprets this as Accept e mail items about the Apollo Project from John Smith or Jack Jones Do not accept e mail items from other people Do not accept e mail items from John or Jack about any other subject When you define a string note that your communicator searches for any instance of that sequence of characters For example if you create a filter that retrieves only e mail items containing the string info your communicator considers info rainforest and kinfolk appropriate matches To define a filter string 1 Tap a header field in the HotSync Options dialog box HotSync Options i HotSync Options Settings for w Local HotSync Settings for w Lo
9. a signature to your message is a two part process First you create your signature Then you select the Signature option To create a signature 1 Tap the Menu icon amp on Graffiti models or press Menu W on keyboard models 2 Tap Options and then tap Preferences 3 Tap the Signature text field and enter the text of your signature Preferences w Confirm deleted message Signature text Add signature text here 4 Tap OK Page 15 To add a signature to your e mail item 1 Inthe New Message screen tap Details 2 Tap the Signature check box to select it and add your signature to the e mail item Note The check box stays selected so all subsequent e mail items you create will also contain your signature until you deselect the Signature option 3 Tap OK Note The signature does not display in your e mail item only your recipient sees the signature Requesting confirmations To receive a confirmation when your e mail item is read 1 In the New Message screen tap Details 2 Tap the Confirm Read check box to select it 3 Tap OK To receive a confirmation when your e mail item is delivered 1 In the New Message screen tap Details 2 Select the Confirm Delivery check box to select it 3 Tap OK Storing e mail to be sent later When you send e mail from your communicator it actually stores the e mail in the Outbox folder until the next time you synchronize your communicator with your c
10. able only if your e mail application has the capacity to flag high priority e mail items Page 27 Truncating e mail items The Truncate feature lets you set a point at which long e mail items truncate when downloading to your communicator By default this Truncate value is 4 000 characters By truncating long messages you reduce the time it takes to synchronize your desktop e mail and Palm Mail as well as the amount of storage space e mail uses on your communicator Note Truncation is separate and independent from filtering To truncate e mail items 1 Tap Truncate in the HotSync Options dialog box HotSync Options Tap to Truncate Options amp select Truncate message after maximum AU 220d only length 250 characters Settings for w Local HotSync 500 characters 1000 characters All messages will be syn chronized between the handheld and the remote 2000 characters email system lt p gt 4000 characters 6000 characters S000 characters Tap Truncate 2 Tap to select the truncation setting you want Tip If you select the maximum setting messages can be 8 000 characters longer messages are truncated If you select a lower value you ll have more room for e mail items 3 Tap OK Page 28 Using Palm Mail on your communicator Palm Mail menus Palm Mail menus are shown here for your reference and Palm Mail features that are not explained elsewhere in this guide are described here See
11. alm com Meeting notes Gayle Stoltz Little brother w connieiewilzont Press Release wf michaeleicom IR Bearing Previously read To open an e mail item Tap an e mail item to open it johndoekedgol com mdr yd con Sender i Dinner Flans 128002 2 30 pm Time and date sent We are meeting at Dan and Leslie s place around 8 00 PM Don t forget E mail body to bring the birthday present for Don See you there o To close an e mail item m Tap Done to close the e mail item Displaying full header information By default Palm Mail displays abbreviated header information which comprises only the From and Subj fields The full header provides complete information about the sender receiver and copied recipients in addition to the subject and date the e mail item was created Palm Mail uses the header type you select for all your e mail items To display full header information 1 Open an e mail item 2 Tap the Complete Header icon Tip To redisplay the abbreviated header tap the Abbreviated Header icon Page 9 Creating e mail items You create e mail items with your communicator the same way you create e mail with your desktop E mail application you identify the recipient s of the e mail item define a subject and create the body of the e mail item You create original e mail items and replies in the New Message screen All e mail items must at the very least contain information
12. at matches the information you specify To define whether to ignore or receive e mail m Tap the pick list in the center of the HotSync Options dialog box and select one of the following settings Page 24 Using Palm Mail on your communicator HotSync Options HotSync Options Settings for w Local HotSync Settings for Local HotSync Retrieve All High Priority Retrieve All High Priority w Ignore Messages Containing Ignore Messages Containing Retrieve Only Msgs Containing Select Filter option Ignore Tells your communicator to exclude the e mail items Messages that meet the criteria you define and download all Containing other e mail items during synchronization In general this filter downloads more e mail during synchronization because it blocks only one defined subset of e mail Retrieve Tells your communicator to include only the e mail Only Msgs items that meet the criteria you define and to ignore Containing all other e mail items during synchronization This filter has the potential to block more e mail during synchronization because it downloads only one subset of e mail Defining filter strings E mail items are filtered based on the information contained in their To From and Subj fields The information that defines what your communicator is looking for is called a filter string You create a filter string by listing the words you want your communicator to find and separating them with either a comm
13. ave any guestions please contact Handspring Customer Support The information included on this web site sets forth Handspring s sole and complete warranty and software licensing obligations with respect to your Handspring product Use of the product indicates your acceptance of the terms of the warranty and the End User License Agreement Software download available Wireless setup and desktop synchronization software are supplied on the Handspring CD ROM disc If you do not have access to a CD ROM drive for your computer you can download this software from www handspring com Page 2 Palm Mail User Guide Contents What is Palm aaiae naa aai 5 Setting up Palm Mail on the desktop ccccccssssecccecsseeseseeeseeeeeeeeees 6 Using Palm Mail on your communicator 8 Opena Pale Mallene 8 vie wine e mail ES se an E UUN 8 Displaying full header information 9 Crea noe mau Menig EF Sed es 10 Lookine up am addresG aei anad YF O OT FO 12 Adding details to e maul itens su Gy og Uo 13 8 14 a DUNG carbon COPY cian marae incon aes 14 Adding a signature to your e mail item oo eect eeeeenees 15 REQUESTING con nation 8 sorer ain eee eee 16 e mail to be Sent Later ce ee Od gd AR 16 Ediine unsenr enau a NG FD 17 iw a a tt REF EN NN FFA RA FF FR AR E NN FE NR RONYN 18 len db emaileei nao e a HEH NR NHY 19 Pelenin 0 19 Removing e mail from the Delet
14. cal HotSync AN Send only 8 All Send EY Retrieve All High Priority W Retrieve All High Priority Ignore Messages Containing gnore Messages Containing 3 ie inser 0 cursor ve 2 Enter your filter string using commas or spaces to separate the words Do not add connectors such as AND or OR between words in a string 3 If your string exceeds the length of the field tap the name of the field to display the Notes screen for that header field For more information about header field Notes screens see page 10 for details Page 26 Using Palm Mail on your communicator HotSync Options Enter Settings for w Local HotSync filter data AI Send only AUGUST Retrieve All High Priority gnore Messages Containing Tap here Tap Done to return to HotSync Options 4 Tap Done to return to the HotSync Options dialog box 5 Tap OK High priority e mail The Retrieve All High Priority setting lets you retrieve e mail items marked high priority even if those items would have been blocked by a defined filter To retrieve high priority e mail items 1 Tap the Filter box in the HotSync Options dialog box 2 Tap the Retrieve All High Priority check box to select it HotSync Options Settings for Local HotSync Tap All Send check W Retrieve All High Priority box w Ignore Messages Containing 3 Tap OK Note This setting is applic
15. d desktop e mail application This setting applies for only one HotSync operation and then reverts back to the default setting Changes the default setting on an ongoing basis When you first set up Palm Mail Synchronize the files is the default setting Tip To turn off Palm Mail select Do Nothing and then select the Set As Default check box Page 7 To change your Palm Mail setup options 1 Click the HotSync icon O in the Windows system tray 2 Choose Custom Tip You can also choose Custom from the HotSync menu in Palm Desktop software 3 Select Mail in the list box 4 Click Change 5 Modify your settings as needed 6 Click OK Using Palm Mail on your communicator After you enable and configure Palm Mail you need to perform a HotSync operation to synchronize Palm Mail with your desktop E Mail application For a complete explanation of HotSync technology see the electronic User Guide Opening Palm Mail To open Palm Mail 1 Tap the Applications icon on Graffiti models or press Option O and then press Menu G on keyboard models 2 Tap the Mail icon Viewing e mail items The Message list displays a list of your incoming e mail items who sent them and the date they were received E mail items you ve read have a check next to them High priority e mail items appear in bold Page 8 Using Palm Mail on your communicator ECE 5 Msgs 3 Unread w Inbox mary dokcom Dinner Plans david p
16. ection for long e mail items still apply Also Page 23 Palm Mail never downloads any attachments to your communicator The e mail item and any text information appear but the attachment is left in your desktop e mail application 5 If you selected All Send only or Unread tap OK If you selected Filter continue to the next section Creating special filters You can create special filters to control the type of e mail items that download to your communicator during synchronization Special filters work on the premise of ignoring or retrieving items that contain specific information in their header fields To create a special filter you must decide whether you want to ignore or retrieve certain e mail items Then based on that decision you must tell your communicator what it needs to look for in the To From and Subj fields to single out those e mail items To access the special filter settings Tap the Filter box in the HotSync Options dialog box HotSync Options HotSync Options Settings for Local HotSync Settings for Local HotSync a Tap here ie Send only to display EN Send only MAC All messages will be syn Filter W Retrieve All High Priority chronized between the handheld and the remote email system options w gnore Messages Containing Ignoring or receiving e mail The first step in establishing a special filter is to determine whether you want to ignore or retrieve e mail th
17. ed folder 9 9 20 0 8 20 Message list OP HONS ee i I FC arama 20 21 86 MISE en GG E FI 22 FLOLD 22 Crea mne special llesc a NF SY CU 24 an o ema ALOIS acc Y O Y NY oie 28 0 29 29 nial tae ewes eae 29 YN AF HR GRUFF HEH FEN 31 Contents Page 3 Page 4 Palm Mail User Guide What is Palm Mail Palm Mail is an application that lets you manage the e mail that you send and receive through the e mail application on your desktop computer You can read reply to compose and delete e mail on your communicator To send or receive e mail you must perform a HotSync operation either locally using the HotSync cable or the infrared port on your communicator or remotely using the built in wireless modem or a network The key to Palm Mail is that it truly synchronizes the mail in the Inbox of your desktop e mail application with the mail on your communicator For example if you delete e mail items from Palm Mail your next HotSync operation also deletes the e mail items from your desktop e mail application so you never have to delete e mail items twice Similarly if you read an e mail item on your communicator and leave it in your Inbox your next HotSync operation marks it as read in your desktop e mail application In Palm Mail you can do the following m View delete file and reply to incoming mail m Create outgoing e mail items and drafts of e mail item
18. ediately for example you may want to add additional information before sending it Your communicator stores such e mail items in the Draft folder until you are ready to edit them again Note When you re creating or editing an e mail item you can also save the item as a draft by canceling it When you cancel an item your communicator opens a dialog asking if you want to save the e mail item If you tap Yes your communicator saves the item in the Draft folder To save an e mail item as a draft 1 Create an e mail item 2 Tap the Menu icon 2 on Graffiti models or press Menu W on keyboard models 3 Tap Message and then tap Save Draft To edit an e mail item saved as a draft 1 In the Message list tap Draft from the pick list in the upper right corner 2 Tap the draft you want to display WL TL 2 Messages Tap here gam Message tote ncgrterdol conn Lunch meeting to select subj Lunch meeting Re Welcome i item Hi Melanie Just wanted to confirm our lunch meeting for 12 30 on Thursday Tap to edit item o 3 Tap Edit 4 Enter your changes then either save the e mail item again as a draft or tap Send to move the item to your Outbox folder Page 18 Using Palm Mail on your communicator Filing e mail Your communicator can store e mail you receive or create in the Filed folder The contents of this folder do not automatically synchronize with your desktop e mail application during a HotSync operation
19. ftware install it now To set up Palm Mail 1 Click Start in the Windows taskbar 2 Highlight Programs highlight Handspring or Palm and then click Mail Setup to begin setup 3 Follow the instructions onscreen to set up your communicator for use with your desktop e mail application To select HotSync options 1 Click the HotSync icon in the Windows system tray bottom right corner of the taskbar 2 Choose Custom Tip You can also choose Custom from the HotSync menu in Palm Desktop software 3 Select Mail in the list box Page 6 Setting up Palm Mail on the desktop 4 Click Change oa ea ALLE eae Cancel C Desktop overwrites handheld Help C Do Nothing I SetAs Default Your Mail is currently set up with the following configuration Mail Setup Mail System User Name Post Office Lotus cc Mail 7 0 midyne spear cAlotusAccmailmailbox0 5 Click one of the following settings Synchronize the files Desktop overwrites handheld Do Nothing Set As Default Synchronizes the mail on your communicator and your desktop e mail application Replaces the mail on your communicator with the mail in your desktop e mail application You should use this option only if for some reason the two inboxes get out of sync This setting applies for only one HotSync operation and then reverts back to the default setting Turns off communication between your communicator an
20. in the To and Subj fields To create an e mail item 1 Tap New WOT 0 Messag Mew Wessage Tip You can also create an e mail item by tapping New from the Message menu 2 Enter the e mail address of the recipient New MWessage CE Note Enter the address as if you were entering it from your desktop e mail application For example network users sending an e mail item to a user on the same network do not need to add Internet information such as mycorp com Page 10 Using Palm Mail on your communicator 3 To send a copy of this e mail item to additional recipients tap the CC field and then enter the e mail addresses of the additional recipients separating the addresses with a comma followed by a space 4 Tap the Subj field and enter a subject for your e mail item 5 Tap the Body field and enter the text of your e mail item Tip If the address CC subject or body exceeds the capacity of the screen display tap the name of the field for example tap To to expand that field Tap the Done button to return to the New Message screen Tap the name of the field to open Mew Message ll Tap to return to New Message screen To reply to an e mail item 1 Tap an e mail item in the Message list to display it onscreen 2 Tap Reply 3 Select whom you want to receive the reply Sender only All recipients or someone who didn t see the original e mail item Forward Reply Options Re
21. ng e mail addresses 12 13 Folders for e mail 21 Header information e mail 9 11 High Priority e mail filter 27 HotSync for managing desktop E Mail 6 8 options for filtering e mail 22 27 Ignoring e mail See Filters for e mail Inbox 21 Installing Mail See Mail desktop configuration L Looking up Address Book data to add to e mail addresses 12 13 Lotus cc Mail 6 M Mail address lookup 12 13 attachments 24 BCC blind carbon copy 13 14 changing setup 8 closing 9 confirm delivery 13 16 confirm read 13 16 creating 10 12 deleting e mail 19 desktop configuration 6 8 draft e mail 18 editing unsent e mail 17 filing e mail 19 filtering options 22 27 folders 21 HotSync options 6 8 Page 31 menus 29 opening 8 overview 5 priority of delivery 13 14 purging deleted e mail 20 recovering deleted 20 replying to e mail 11 sending 16 showing dates 21 signature 13 6 sorting 2 synchronizing 8 truncating 28 viewing e mail 8 Menus Mail 29 Microsoft Outlook 6 0 Opening Mail 8 Outbox 16 21 Outlook 6 P Priority of delivery e mail 14 Purging deleted e mail 20 Page 32 Reading e mail on device 8 Recovering deleted e mail 20 filed mail 19 Replying to e mail 11 Retrieving e mail See Filters for e mail S Saving draft e mail 18 Selecting e mail to be synchronized See Filters for e mail Sending e mail 10 12 16 Showing dates in Mail list 21 Signature for e mail 15 16 Sorting
22. omputer During synchronization all e mail stored in the Outbox folder is transferred to the Outbox folder in your desktop e mail application E mail created on your communicator is sent out the next time you send mail from your desktop e mail application To send e mail m After you create an e mail item tap Send Page 16 Using Palm Mail on your communicator Editing unsent e mail You can make changes to an e mail that has not yet been sent as long as you have not yet performed a HotSync operation When you edit an e mail item your communicator removes the item from the Outbox folder and takes you back to the New Message screen where you can edit the item and resend it save it as a draft or delete it To retrieve an e mail item 1 Inthe Message list tap Outbox from the pick list in the upper right corner WOE S Megs 3 Unread In box Tap here to display folder mdryddol corn Dinner Plans david palm com Meeting notes Gayle Stoltz Little brother wf connieiewilzont Press Release w michaelaeicom IR Bearing 2 Tap the e mail item you want to retrieve Messac w Outbox Tap here hate Message 1of1 1 ben_adamsanetc Package sent to select gt ubi Package sent mailed the materials you requested this morning _ Please contact me if you don t receive them by the end of the week 3 Tap Edit Page 17 Draft e mail Sometimes you may not want to send an e mail item imm
23. ply to Beate Forward Include original text Ll Comment original text 4 Select whether you want to include original text or comment original text 5 Tap OK Page 11 6 Enter the text of your reply Tip You have several options including setting the priority See page 13 for details 7 Tap Send to place your reply in the Outbox Looking up an address To identify the recipient of an e mail item you need to enter that person s e mail address You can do this either by entering the data directly into the field or by using the Look Up command to access the information in your Contacts list To look up an e mail address 1 Tap either the To or CC field name to expand it 2 Enter the first few letters of the last name of the person whose address you want to find 3 Tap Lookup 4 Ifthe letters you enter identify a unique listing from your Contacts list your communicator completes the address for you If not the Lookup dialog box appears and lists all records that contain information in an E mail field Tip You can also open the Look Up dialog box in the New Message screen by tapping Lookup from the Options menu or by using the Graffiti Command stroke L To Lookup Adams Ben ben adamzanetconi con Butler Richard buttonzepipeline coni Carter Melanie mcarteradgol onn Chu Byron chunnaniaedel carn Technical Support supportepalm com 5 Enter the first letter of the entry
24. r the current e mail item and must be set for each item you create Page 13 Setting a priority To set a priority for your e mail item 1 In the New Message screen tap Details New Wessage Message Details Priority w Mornial BCC O Sigpnature O Confirm Read Confirm Delivery O 2 Tap the Priority pick list and select the priority you want Message Details Message Details Priority w Mormal Priority 866 O BCC Hormal 2 6 Low Signature Signature m Confirm Read C Confirm Read C Confirm Delivery O Contirm Delivery Tap to select priority 3 Tap OK Tip Your communicator can flag e mail items with a specific priority only if your desktop e mail application supports this feature Sending a blind carbon copy To add a BCC field to your e mail item 1 In the New Message screen tap Details 2 Tap the BCC check box to select it 3 Tap OK Page 14 Using Palm Mail on your communicator New Message MIA BCC field 4 Tap the BCC field and enter an address Adding a signature to your e mail item A signature consists of information about yourself that is appended to your e mail item as its closing For example a signature can contain your name address phone and fax numbers and any other text you want to include By defining such information as a signature you save yourself the trouble of having to enter it every time you create an e mail item Adding
25. s m Create simple or complex filters which allow you to decide the type of e mail that your communicator retrieves from your desktop E mail application m Use your communicator and its HotSync cable or with infrared communication to send and retrieve e mail items from your desktop e mail application Page 5 Setting up Palm Mail on the desktop Before you use Palm Mail for the first time make sure your desktop E Mail application is up and running You must also set up Palm Desktop software for use with your desktop e mail application Palm Mail supports a number of Windows desktop e mail applications such as Microsoft Outlook version 4 0 or higher QUALCOMM Eudora version 3 0 3 or higher and Lotus cc Mail versions 2 5 6 0 and 7 0 You can see the full list of the supported applications when you set up Palm Mail If your desktop e mail application does not appear on the list you may still be able to manage your desktop e mail application from your communicator by means of special connection software called a conduit that lets you synchronize your desktop e mail application and your communicator Contact the vendor of your e mail application or visit the web site www handspring com for more information Note The following instructions assume that you have already installed Palm Desktop software on your computer and that you did not set up Palm Mail during the installation If you have not yet installed Palm Desktop so
26. s e mail by the sender s user name and displays items in ascending alphabetical order based on the first word of the From field Subject Sorts e mail by the subject and displays items in ascending alphabetical order based on the first word of the Subj field 3 Tap OK HotSync options HotSync options enable you to manage your e mail more effectively by selecting which e mail items download when you synchronize your computer and your communicator You can define different settings for local and remote synchronization For example you may want to download all of your e mail during local synchronization and only urgent e mail during remote synchronization Once defined your communicator determines if synchronization is occurring locally or remotely and uses the appropriate settings for the HotSync operation Note The default setting is All So if your e mail Inbox has lots of messages synchronization could be time consuming To open the HotSync Options dialog box 1 Tap the Menu icon 2 on Graffiti models or press Menu G amp on keyboard models 2 Tap Options and then tap HotSync Options 3 Tap the Settings for pick list and select Local HotSync or Remote HotSync Page 22 Using Palm Mail on your communicator HotSync Options i Tap here HotSync Options Settings for Local HotSync to display Settings for ese Remote HotSync 1E Send onl HotSync Send only Hiter Unread All messages will
27. the electronic User Guide for information about choosing menu commands Message menus The Message menu varies depending on whether you are viewing an e mail item creating an e mail item or viewing the Message list Message Options Mew a M Pitot Edit Options Purge Deleted E Message list Save Draft Ww Purge Deleted wE Message Edit Options Mew a M New Message iic Gi Purge Deleted E View Message Options menus The Options menu varies depending on whether you are creating or editing an e mail item Options iii Message Edit ruse Font a F Preferences RR HotSync Options zH About flail Message list Font a F Preferences RR HotSync Optinns H Look Up a L About fail New Message About Mail Shows version information for Palm Mail Page 29 Page 30 Using Palm Mail on your communicator Index BCC blind carbon copy 14 C Categories folders for e mail 21 cc Mail 6 Confirming e mail 16 Creating e mail 10 12 D Dates showing in Mail list 21 Deleted e mail recovering 20 Deleting e mail 19 Delivering e mail 13 16 Desktop E Mail application applications supported 6 managing 5 29 support of Mail features 13 Desktop software configuring mail 6 8 Draft e mail 18 E Editing unsent e mail 17 E mail addresses looking up 12 13 E mail items See Mail Eudora 6 F Filing e mail 19 Filters for e mail 24 27 Findi
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