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Oki 56801 User's Manual

1. 8765 910 18 19 OE 2 3 4 1112 1314 15 16 17 1 LCD Panel Refer to this liquid crystal display LCD panel for instructions and information while operating or programming your fax machine 2 Numeric Keypad When dialing these twelve keys work like the keypad on a telephone You will also use the keypad to enter numbers letters and other characters while programming After pressing the Search key you can also use the numeric keypad to alphabetically search for the names of locations programmed into your fax machine 3 9 Key If your fax machine is set to pulse dialing this key allows you to switch the dialing operation of your fax machine from pulse to tone dialing during your current call 10 You can also use this key while programming to create numbers with mixed pulse then tone operations 0 Unique Key When dialing use this key to enter a 0 When programming your Sender ID or a Location ID you can use this key to enter a variety of unique characters e g 0 1 amp 4 5 2 _ ABAS5UHAGDeAs Select Function Key Using this key activates the advanced transmission and reception functions to obtain reports and for programming To select a function press the Select Function key and then press the One Touch key labeled with the function you want to use When programming or selecting other functions pressi
2. Telephone Support 1 800 654 3282 1 800 OKI DATA Toll Free in the U S and Canada Automated Attendant For quick answers to commonly asked questions the Automated Attendant is available 24 hours a day 7 days a week The system can provide immediate assistance with e Basic operating procedures e Sales and service referrals e Parts and consumable referrals e Product information Customer Support Professionals Customer Support Professionals are available 24 hours a day 7 days a week Please be sure that you are calling from a telephone close to your machine so you can describe your problem accurately Our Customer Support Professionals are trained on all current OKI products They can answer your questions regarding e Locations of sales and service dealers e Installation of your machine e Usage normal maintenance of your machine e Error message interpretation solutions e Parts and supplies identification e Consumer relations Note Customer Support Representatives are not trained to provide assistance with the use of commercial software packages Please consult your software user s manual for times and availability of their support Material Safety Data Sheet MSDS 58093701 Product Identification and Use OKIFAX 5680 Black Toner P N 52106701 For more information contact Oki Data at 2000 Bishops Gate Blvd Mount Laurel NJ 08054 4620 Emergency Information Call 1 800 654 3282 US amp Canada O
3. 5 Using the numeric keypad enter the 2 digit number of the mailbox whose password you want to change or which you want to close 6 Press the YES key The display shows PERSONAL BOX CONF 7 To close a mailbox press the NO key until CLOSE is displayed and press YES Go to Step 11 8 To change the password press the YES key The display shows PRG PASSWORD XXXX 9 Enter a new 4 digit number on the numeric keypad 10 Press the YES key to accept the new password 11 The fax machine shows DELETE PERSONAL BOX Press Yes To continue programming mailboxes go back to Step 5 If you have finished programming press the Select Function key Printing Confidential Faxes SELECT FUNCTION 2 AB 1 PRINT MEMORY MSG 7 p y4 5h NO YES lt PRINT OPERATION Each time your fax machine receives a confidential fax it auto matically prints a confidential reception report telling you which mailbox number received the message To print a confi dential fax after your fax machine has received it follow the instructions below 1 Press the Select Function key 2 Press the 2 Print Operation One Touch key The display shows PRINT MEMORY MSG Press No 3 The display shows PRINT PERSONAL BOX 4 Press the YES key The display shows PERSONAL BOX NO 5 Using the numeric keypad enter the two digit number of the mailbox you want to print from The display shows
4. E110 Transmission attempted when SMTP server not set F940 Memory full E401 Communication was attempted when the IP address of the device was not F941 When mail does not exist in server upon manual reception set F942 Command timeout E942 Command timeout F990 Other error E990 Other error FF00 Option board I F error EFOO Option board I F error Note For service codes F001 and F002 the number of pages in the report will be left blank 97 Transmission Troubleshooting Transmission fails a communication error occurs e Are the IP ADDRESS SubNet Mask and Default Gateway settings correct e Has the SMTP server been configured correctly Ifusing DNS is the DNS server address correct e Check to make sure that the server is not down If DNS is ON some servers may cause an error When one touch key is pressed with an email address assigned a warning message appears on the LCD e Has an email address been assigned on this machine LCD shows message OPTION BOARD ERROR A network card I F error has occurred turn the power off and on again to recover The TIFF file sent cannot be printed out on the receiver Is the file sent at EX FINE resolution or in coding mode other than MH I Fax simple mode Internet Fax products support only the STD and FINE resolution settings and MH coding mode The Sender ID is added to the subject when transmitted The Se
5. Fax Email Addr I Fax NIC Yes No Initialize 84 I Fax NIC Settings The I Fax NIC settings can be accessed using the following SELECT FUNCTION _ 9 OP T 8 I FAX NIC OPTIONS lt P b aaa ey YES NO 1 9 PROG 1 Press Select Function to enter the menu 2 Press 9 USER PROG to enter the programming menu and then press keypad 8 for I FAX NIC OPTIONS 3 Press MASSE to enter I FAX NIC SETTINGS Explanations of each function follow this list Text Print Header Print Coding Mode Ex Fine Mode Sender ID Email Send File Format Send Notification I Fax NIC Update Text Print e Settings ON or OFF e Default ON 85 Whether or not to print the body text of email If this setting is ON the text in an email message is printed out Please note that only US ASCII characters in the text can be printed as shown in the following table Any characters that cannot be printed will be shown as spaces Depending on the email client used text may not be printed or come out garbled Note Text is not generally base64 encoded and coded text is not supported coded text is received where the text in a coded condition is printed Two or more sections of text are all printed A line 98 hyphen characters is added between text files including body copy and a linefeed is created before and after the line Between a header and a text file including body copy no lin
6. e cece eee 41 Initiating Voice Request s seeseseeseeseeeeseeeessesersesresessese Answering Voice Request ccccccccesseesessestecseeeteeseentees Advanced Operations cc cece cee eeeeeee Broadcast eosterien eee eee Perform a Broadcast Operation cccceseeseeceteeeeeeeeeees Delayed Sending of Faxes 0000 eee eee eee Sending Delayed Faxes 0 cceccessesseeseesseeseeeeeteeeeeeseees Canceling Delayed Transmissions sccsseseereeeeeees Confidential Faxes 0 0 0 ccc eee eee Sending Confidential Faxes 0 ccceccsesseesesseeeteeseeeeeees Receiving Confidential Faxes ccccecceeseeseeeseereereeenes Creating Confidential Mailbox eeeececceceseeseetecneceeeeseees Changing Password or Closing Mailbox Printing Confidential Faxes ccceccececeseeseeseeecsecesenseeseess Relay Broadcasting 0 0 e eee eee eee ees Relay Initiating Station ecececeseeseeseetecsecececseeeseeseeseess Relay Key Stations svdacaciesiechstetsstesneiuesecoes avons aacescealenss Initiating Relay Broadcasts 0 ccceceeseeceeeseeeeeeeeeeeeenes Polling Sending Documents Requested by Another Fax 49 Polling Transmission ccccccccsesseesecseceseeteceeceeeeeeeeeeeaes 49 Canceling ITU Bulletin Polling Transmission 50 Printing Bulletin Messages cccccsccsceeseetecesceseeereeeeeees 50 Polling Reception Dialing Another Fax Machine to Requ
7. forwarding number and call back number CALL BACK NO currently programmed into your fax machine The current setting of dial parameters for your fax machine Protocol Dump In the event of an obstruction to transmission use the following report to analyze the cause of the obstruction Send this report to the dealer or service center if so requested Other Reports Message Confirmation Report This report provides information about your last single location fax transmission or polling transmission To print see Printing Message Confirmation Report on page 63 Information in this report includes The date of the communication The total amount of time your fax machine spent sending S R TIME The Personal ID or telephone number of the fax machine you were sending a fax to DISTANT STATION ID If the remote fax machine does not have a Personal ID or telephone number programmed the Location ID or telephone number you entered is printed The communication mode used The number of pages sent The result of the communication Service codes 62 Depending on the settings of your fax machine a portion of the page will be printed after the report see 04 IMAGE IN MCF on page 53 Confidential Reception Report This report is automatically printed each time your fax machine receives a confidential message into a mailbox Information in this report includes The date the mes
8. on page 28 in Installation for instructions on changing this setting AUTO START When enabled your fax machine will automat ically begin dialing as soon as you have selected a location by pressing a One Touch key or entering an Auto Dial code You do not have to press the Start key Available settings are On and Off DIAL PREFIX If your fax machine is connected to a PBX use this function to tell your fax machine what access number is used to obtain an outside line from your PBX You can enter up to 4 digits See Connecting to a PBX on page 28 in Installa tion for instructions on changing this setting 59 Changing Dial Parameter Settings SELECT 9 OP FUNCTION si 5 1 FUNC PROGRAMMING USER PROG 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 On the numeric keypad press 2 The display shows 2 DIAL PARAMETER 4 Press the YES key until the display shows the dial parameter you want to change 5 Repeatedly press the NO key until the setting you want appears in the display 6 Press the YES key to confirm your selection The name of the next dial parameter setting will appear in the display 7 Press the Select Function key to finish ERE Reports a Understanding Reports Your fax machine provides a variety of useful reports which help you understand the current settings programming and operations of
9. on page 8 to identify the items After 15 removing the items from the carton place them on a sturdy sur face Fax machine unit Toner cartridge Image drum unit inside facsimile unit Power cable Telephone line cable Paper tray Copy stacker This User s Guide Note If any items are missing notify your dealer immediately for a replacement Keep your packing materials and carton in case you ever need to ship or transport the machine CAUTION Do not ship the fax machine with the image drum unit and toner cartridge installed Refer to Ship ping the Fax Machine on page 73 EEE Setting Up E T Installing Document Stacker 1 Slip the document stacker indents over the tabs on the rear of the unit You will feel them lock into place 16 Installing Toner Cartridge 1 Lift the document table into an upright position 3 Lift the image drum unit out keeping the image drum unit down firmly on both of the locations on the image drum out of direct sunlight DO NOT touch the green surface of marked PUSH the drum 6 Remove the protective foam cylinder from the toner well in 4 Carefully remove the protective sheet from the image drum the image drum unit unit 5 Place the image drum unit back into your fax machine To ensure that the image drum is positioned correctly press 7 Remove the toner cartridge from its package and gently shake it from s
10. 6 cece cece cece eer e eee eeeeee 7 Telephone Answering Device Mode TAD cccceeseee 24 Component Identification ae Memory Reception Mode MEM ccccsessessesesesseeseeseeseeees 24 Control Panel amp Indicators ues Fax Forwarding Mode FWD ccccccceceseseeseseseeeeseeeseeseneseens 24 One Touch Dialing 00 0 bes Changing Answering Mode 2 00 00 25 One Touch Keys for Selecting Functions amp Progra Fax Machine Identification 0 0000 eee 25 Signal Tones oeenn neia daa chen EE E a edges TSI CSI Mristallations esa s tis hea rn sae ieee oie ees DS Sender ID Getting Started teii ieee ees 15 Call Back Numbers 4 ci aden eneietes dn e a deer 25 Where to install your fax machine ccccceseccssseecscsseeeeecesees 15 Setting Fax Machine Identification ceeeseeeeeeeees 25 Unpacking oe seeecccecseseeseseeesessesesseseseeecseeeceseneeseseeneaneneeseneenees 15 Setting Forwarding Number 02 0000 27 Setting UP s6 0 s tut eaten tree ees LG Setting Language 00 cc eee nes 27 Installing Document Stacker eeeseseeseesecnceneeneeneeeeeeeeeeees 16 Connecting toa PBX o on ccc cece eee 28 Dial Directories 0 ccc ccc cece cece cece eens 29 One Touch Keys erary eae eat ee eee 29 Programming One Touch KeyS cccccecseessesteeseeeteeteens 29 Chain Dialitio jo eescccccecicesdestedstvessetscvstineseeienvcovetavet
11. For standard one time polling press the NO key The display shows WAITING TO BE POLLED and your document remains in the document feeder until your fax machine has been polled To cancel standard polling simply remove your document Note Depending on the MEM FEEDER SW setting the unit can switch to polling stand by after reading the memory 5 For ITU bulletin polling press the YES key and the display changes to PERSONAL BOX NO 6 Using the numeric keypad enter the 2 digit number of the personal mailbox you want to use and press the YES key Your document is then scanned into the memory of your fax 4 Press the YES key The display shows PERSONAL BOX machine and the message BULLETIN MSG IN MEM appears on NO the display 5 Using the numeric keypad enter the two digit number of the Note If you get the message ILLEGAL OPERATION appearing mailbox you want to close and press the YES key The on the display then the personal mailbox you have display shows PERSONAL BOX POLL selected is already in use as a confidential mailbox 6 Press the NO key first and then press the YES key twice to Please select another personal mailbox to use close the mailbox If you get message OVER WRITE appearing on the display then the personal mailbox you have selected is Printing Bulletin Messages already in use for ITU bulletin polling You can select ae DAR another personal mailbox to use or ove
12. G3 ECHO PROTECTION ON YES lt NO gt is displayed Select and press the YES key Press the Start key to finish programming the One Touch key The display shows LOCATION PROGRAMMING To continue programming One Touch keys go back to Step 2 If you are finished programming press the Select Function key 13 Lift off the plastic cover above the One Touch label Using a pencil write in the name for your newly programmed One Touch key Replace the cover Note If you want to delete any programming for a One Touch key follow Steps 1 2 At Step 3 press the Space key until the number is deleted then continue with Steps 8 10 Chain Dialing Each fax number that you enter or program into your fax machine can be up to 40 digits long In the case that you need to dial a number that is longer than 40 digits then you can use the chain dial feature To create a chain dial number program the first 39 digits of the number into a One Touch key or Auto Dial number Then press the Plus One Touch key to make this a chain dial number Next program the rest of the number into another One Touch key or Auto Dial number You can if so desired leave the second part of the number unprogrammed and enter it manually on the numeric keypad 1 To use a chain dial number select the One Touch key or Auto Dial number programmed with the first part of the chain dial number The display will show PRESS OT AD SRCH KEY 2 Then select the
13. Resolution Additional Info Specifications 0 ccc ccc cece cece cece cence PartNumberss 225 2 30h s oi tt bi Re Bee Consumables i c cies cas s ccds cacaeieveree i tisk E Options 2 23 5 6 4 erence ec Ghee ee aa aed Warranty Regulatory and Safety Information 102 Limited Warranty U S amp Canada oo eeecsseeeeeeeeeees 102 Service and Support U S amp Canada cceceeseeeeetees 103 Oki Data Service Providers U S amp Canada c00 103 Oki Data Contact Locations U S amp Canada 06 103 United States scx nerina ees een Mates alee evened 103 Canada s iicte cinta halide nauk Seb tee 103 Sales and Service Dealers U S amp Canada 103 Telephone Support e ecececceceseeseeseesecsecseceecaeeseeseeeeeseeeeeeeeee 104 Automated Attendant 0 0 cccsecseesesseecescescesceeeeseeeeceeceaeeneeaes 104 Customer Support Professionals cccccscessessessereeeeeeeeeeeeeeee 104 Material Safety Data Sheet 0 0 00 00 eee 104 Safety Information 00 ce eee eee eee 108 Regulatory Information 000 e ee eee eee 109 Federal Communications COMMISSION ccscceseeeeeees 110 Industry Canada IC 0 0 eee eee 112 European Union Council of the European Communities 113 vi SSS ee Notes and Disclaimer Note A note appears in this manual like this A note provides additional information to supplement the main text which may help you
14. _ 4BiGi z g Note Some unique characters can be entered using Enter Plus Plus One Touch key one touch keys Delete Delete One Touch key Enter two letters using the Press the NO key to move to the next character Caps Caps One Touch key same key Move the cursor to make corrections YES and NO keys 4 Press the Start key 5 Enter the Location ID This is a descriptive title up to 15 characters long Refer to the instructions below To do this Use Enter Numbers Numeric keypad press once Enter Spaces Space One Touch key Enter Hyphens Hyphen One Touch key Enter Pause Pause One Touch key Enter Plus Plus One Touch key Delete Delete One Touch key Caps Caps One Touch key Enter alphabet characters Locate the character you want on the numeric keypad Press that key repeatedly until the character appears It is also possible to input characters using One Touch keys 30 Move the cursor to make corrections YES and NO keys 6 7 11 12 Press the Start key The display shows NO lt OR LOCATION gt If an alternate fax number is required refer to the instructions following Step 3 If no alternate number is required continue with the next step Press the Start key The machine displays G3 COMMUN SPEED 33 6K YES lt NO gt Select with the NO key and then press the YES key 10
15. required For large spills use rubber gloves and safety goggles during cleanup Engineering Controls Ventilation Outside of normal ventilation not normally required Other Protective Equipment and or Hygienic Practices None Spill Cleanup Small Spills 1 Remove sources of ignition 106 2 Clean up spill with a wet cold water cloth Large Spills 1 Remove sources of ignition 2 Keep unnecessary and unprotected personnel away from area 3 Wear protective gear respirator rubber gloves goggles 4 Vacuum the spill then wipe up remainder with a wet cold water cloth 5 Place waste material in a closed container Waste Disposal e Prevent release of material into natural waters and sewers e Follow appropriate federal state and local regulations Precautions for Handling or Storage Protect from the sun Store in a cool room under 1040F 400C Special Shipping Information Non hazardous Handle container carefully to avoid shock Do not drop Keep dry Emergency First Aid Procedures Toner swallowed ingested Immediately seek medical attention Never give anything by mouth to an unconscious person If possible rinse out mouth and give one or two glasses of water or milk to drink Toner inhaled Remove person to fresh air Seek medical attention Toner gets in the eyes Flush eyes with large quantities of cool water for 15 minutes keeping the eyelids open with fingers If necessary seek m
16. 0 c cece eens 78 To WseIntethet Fax s scc2s5 cic deicctdanituavatinak 78 What Your I Fax Machine Can Do 0005 79 Installation Requirements ununun nua 79 Machine Installation cccccccsecssceeecesseceseecssceeseeeeeeenes 79 Network Setup sic ses aeea oe 79 Customization oo ceecececcesseceeeecsseeessessecesseceeeecesesesseeeeeesss 79 LAN Topologies and Operating Systems ccee 79 LAN ieren eie sos desde cea che diy cdbca cildbad ces ceded dense ces veces iiie 79 Internet Fax Protocols ccccccccesseesscsecesseeesceseecseceseecssenseesseens 80 Internet Fax Transmission nonna nanoen 80 General Information s ssosssesseeseeseeossooseeseessesrersressessessesresee 80 SMTP Server Address Name cccccccccsccesecsseeeeeeees 80 DNS Server s IP ADDRESS ccccecccesseeseceeecesseeeseeenes 80 Email Address cccccccccccssscessecssceeseceeecsseeeseeceeeeesseeeeeenes 80 Internet Fax Reception 00 0 c eee eee eee 80 General Informatii nseni a a a a E 80 POP Server Address Name cccccccscccsssssecesseceesseecenes 81 DNS Server s IP Address eeni e a 81 POP Server User Name rereset inesi nenin inina 81 POP Server Password icin eon ai Ane 81 Network Settings List 00 0 0c cece eee eee 81 List of Settings oo eeesceeceeceseeeeseesecsecnecaecaeeseeaeeseeeeeeeeeeees 81 Components of an Internet Fax 00 002 000 81 Header ieic
17. 1 Press the Select Function key Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the YES key The display shows FUNCTION NO 4 Using the numeric keypad enter 14 The display shows 14 USER LANGUAGE 5 Press the NO key to switch to the other installed language 6 To accept the language change press the YES key 7 Press the Select Function key to finish Connecting to a PBX SELECT JOP FUNCTION C er asc ae PBX LINE USER Tha YES OFF YES 9 NO gt PROG A PBX Private Branch Exchange is a private telephone system used to route internal calls If you have to dial a prefix access number to get an outside line then your line is connected to a PBX If you are connecting your fax machine to a PBX follow the instructions below These setting changes allow your fax machine to identify the numbers of the prefix digits required to dial an outside line on your PBX After it dials the prefix digits your fax machine will wait until it sees that the outside line is available before dialing the rest of the number Note In some countries you may require service assistance to make these changes Also some PBX installations may require additional adjustments to your fax machine If you continue to have difficulty with fax communication after following these steps contact your dealer 1 Press the Select Function key Press the 9
18. AHTO RES 2 Press the Auto Rec key again Your fax machine switches to the next answering mode Continue pressing the Auto Rec key until the desired answering appears on the display After a short pause your fax machine programs the new answering mode and returns to standby mode displaying the new answering mode setting Fax Machine Identification Fax machines use the information you will enter here to identify themselves during communications In most countries programming this information into your fax machine is a legal requirement The information you will enter here includes TSI CSI This is the telephone number of your fax machine This number appears on displays and reports of other fax machines with which you communicate This number may also be printed at the top of faxes you send to other fax machines Sender ID This is a descriptive title and is usually the location of your fax machine or the name of your company or office The Sender ID 25 is printed at the top of every fax you send You can enter up to 32 characters The first 16 characters of your Sender ID will also be used as your Personal ID which may appear on the dis plays or reports of other fax machines with which you are com municating Note Some fax machines do not print your TSI CSI on their received pages To make sure that your TSI CS1 is always printed you can include your fax number as part of your Sender ID Call Back Number The Call
19. Back Number is a telephone number not a fax num ber which the operator of the remote machine can use to reach you If you use the voice request function while you are trans mitting to another fax machine and no one is there to answer your fax machine will automatically send a cover letter with a call back message The call back message is printed on a sepa rate sheet with the message Please call back and a telephone number where you can be reached The call back number entered here is the number that appears on the call back mes sage Setting Fax Machine Identification SELECT e FUNCTION en _ NO lt TSI CSI gt gt e Tha YES lt H p lt sENDER ID gt PROG 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 On the numeric keypad press 4 The display shows 4 SYSTEM DATA PRG 4 Press the YES key The display shows NO lt TSI CSI gt ID lt SENDER ID gt 5 After the display clears enter the full telephone number of your fax machine using the numeric keypad Note Use the 18 One Touch key to enter a character before the number which is the generally recognized method of indicating the international access code before the country dialing code The 36 Space One Touch key is used to enter spaces in a number 6 Press the Start key to save your entry 7 Enter your Sender ID This i
20. Data is sent from an email client on a PC to the Fax machine but the reception has failed Is the TIFF format used supported by this Internet Fax e If only a text has been sent it will not be printed out unless the TEXT PRINT setting is ON e Some email clients send email using unusual formats which this fax machine cannot receive The fax machine prints out a large number of meaningless characters It may be printing out a file format that the machine cannot decode If this occurs ask the sender to resend the fax using TEXT only format Communication errors occur and service code F078 is given each time The POP server password or user ID may be wrong causing the server to return authentication errors Can PDF files be received PDF files can be sent but cannot be received 99 Authentication Unable To Send Global E mails Symptom The machine can receive emails from both inside a local net work and globally from outside a local network It can send emails to anyone on the local network but it cannot send emails to anyone outside the local network Cause If all of the parameters on the T 37 have been configured prop erly the problem may be that the mail server requires authenti cation as most mail servers can be configured to require authentication If this is enabled on the mail server it will pre vent the machine from sending any global email since the Oki T 37 card does not currently support
21. FUNCTION gt NO MAIL BOX NO E I POLLING When carrying out polling reception the fax machine you are polling should be able to carry out standard polling transmission or ITU polling transmission 1 With no documents loaded press the Select Function key 2 Press the 5 Polling One Touch key The display shows NO MAIL BOX NO 3 Press the Start key when the fax machine you are contacting supports standard polling and go to Step 5 4 If the fax machine you are contacting supports ITU polling using the numeric keypad enter the number of the mailbox or ITU subaddress on the fax machine you are polling and press the Start key The display changes to POLLING RX SELECT LOCATION 5 Select the location of the fax machine you are polling as follows To Do This Do This One Touch key Press the One Touch key Lift the main One Touch keypad to access One Touch keys 21 40 Press the Auto Dial key and then enter the 3 digit Auto Dial number on the numeric keypad Auto Dial number A number dialed on the numeric keypad Dial as you would on a normal telephone 6 Press the Start key Your fax machine will begin polling the remote fax machine Dual Access The advanced dual access feature of your fax machine allows you to load and prepare documents for transmission while your fax machine is sending or receiving another message or automatically printing reports This feature increase
22. SMTP Server Address Name 1 Enter the SMTP server name or IP Address If entering the server s IP Address be sure to type the dots full stops dividing the numbers Example 192 168 1 1 2 You may enter a server name only if a DNS server has been configured DNS Server s IP ADDRESS This setting is not required if the SMTP server has been specified by its IP ADDRESS A DNS server can convert a server name into an IP ADDRESS Email Address Enter the email address assigned to this machine Internet Fax Reception General Information To receive an Internet Fax message a mail server is required for sending email Please consult your network administrator about the settings listed below which are required in order to make a connection to the mail server e POP Server Address Name DNS Server s IP Address e POP Server User Name e POP Server Password The machine is ready to receive Internet Fax messages when these settings have been configured To receive a fax message the machine will access the server automatically at regular intervals according to the POP Interval Time setting If there is mail the machine will print it out automatically This machine only receives TIFF files and text format mail It cannot receive files in other formats such as Word Excel and certain formats of TIFF files POP Server Address Name 1 Enter the POP server name or IP Address When entering the server s IP Addres
23. SRCH OTA D T LOCATION YES lt PROG f 2 START START EMAIL CAPS OFF SEND FILE FORMAT gge O TIFF YES NO H PDF SENDER ID EMAIL gt LON YES NO 1 Press Select Function to enter the menu 2 Press 8 LOCATION PROG to enter the programming menu Then press OT One Touch key where you wish to program the email address 92 3 If the display does not read EMAIL press m NO Then press to begin entering the email address Use the 1 CAPS key to turn on off caps 4 When finished press the Start key to enter your settings 5 Select either TIFF or PDF for the default send format for the email address entered by pressing M3SSmaf or NO 6 Select if you would like the Sender ID to appear in the image as the default for the email address entered by pressing 7 Press another OT key to program or press the Stop key until you have exited programming Program Group Email Addresses Email Groups are clusters of email addresses tied together to a Group setting allowing you to send a document to multiple email addresses Once you have programmed multiple email addresses to OT keys then you are able to program email groups Telephone Fax numbers can also be programmed into the same Group setting as well Programming email groups can be accomplished using the fol lowing procedure 1 Press Select Function to enter the menu 93 2 Press 8 LOCATION PROG to enter the programming menu and th
24. Toner Cartridge Replacement ss snsssesseeseeeseeseeeeeeee 69 Toner Part NUMDET sasincsatenseasapniovsaciogaamensbeaceuenune 101 TONES sctacessoecusares cis dewinakensbisecerauletanweacdeesedicectdaubandeds 14
25. aaia 89 SMTP Server Name siii aE ERAR 89 POP Server Name abe Pop USED TA ioeina rairaon o gabon eat eases Pop Password cccccscescssessessesseeseeseescesceseeeeeeeesececeeceeceaes DNS P SRV Address DNS S SRV Address ee abe FAX Email Addres Sissis nin aneii ennan T Fax NIC Initialize isses ennir Email Settings 32 p20 Ne e a ea e no a Registering Addresses 0 cccessessecseeeseeseceteeeeeeseeseeneeenes Program OT Email Addresses cccecceccescesecsecseceecesensenseseess Program Group Email Addresses re I Fax User Interaction 00 e eee eee es Sending Email 0 0 0 cece cece Email Using Email Key 0 ccc eeeeseseeseeecneeeeeeeeeeeeeereres Email Key Options 0 ccceesesesseseeecesesessceeeseeseseneceecneeecsesenees Email Using OF Key cie tea ann i Email Using Group Email Setting 95 Email Using Broadcast Feature 95 Receiving Email es dea cece eee 96 Manual Email Reception ccecescesceseeeseeseeeeeeeeeeeenes 96 I Fax Troubleshooting 0 cece eee rece eee 97 SMTP Communication ccceccecseeseseeseesseesecseeeteeerenseees 97 POP3 Communication cccccccsccesessecesceseeeseeseeeeeeseeneeeses 97 Transmission Troubleshooting ccceseeseeseeceeneeenes 98 Reception Troubleshooting ccccessecceseeseeeeeereeeeenes 98 Authentication Unable To Send Global E mails 99 SYMP LOM ER EEEREN ENE ET E ROERE EN Cause
26. and store messages in its memory when it is low on toner When turned off messages will print even if toner is low or empty Available settings are On and Off 23 MEM FULL SAVE With Broadcast Transmission and other functions call origination starts after an entire document is read into memory If during this process memory becomes full and an operator time out seems likely a message to that effect is shown in the Display Panel if this MEM full save function is on If it is off data that could not be read into memory is automatically deleted Available settings are On and Off 24 CONTINUOUS TONE With this function on you can choose whether to have a warning tone sound when receiving a transmission Pressing the STOP key turns off the tone Set this function to off for no warning sound Available settings are On and Off 25 INSTANT DIAL Set this function to start reading documents upon call origination when transmitting Available settings are On and Off 56 Broadcast Mode e Memory available all the documents are read into the mem ory before call origination e Memory full reading is impossible 25 Instant Dial ON e Memory available document reading starts upon call origi nation e Memory full Feeder transmission starts reading document when receiving the CFR signal of the remote machines after call origination 25 Instant Dial OFF 17 Mem Feeder SW MEMORY e Memory Available ca
27. as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label 5If the equipment causes harm to the telephone network the telephone company will notify you in advance But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make the necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment please contact the following for repair and or warranty information Oki Data Americas Inc 2020 Bishops Gate Blvd Mount Laurel N J 08054 Telephone 856 235 2600 or 800 OKI DATA 800 654 3282 If the trouble is causing harm to the telephone network the tele phone company may request that you remove the equipment from the network until the problem is resolved 8 This equipment contains no user serv
28. changes to AUTO DETECTING RING PATTERN 8 Your fax machine then automatically detects and remembers its assigned ring pattern When your fax machine has finished programming its ring pattern the display shows DISTINCTIVE RING SET RESULT OK After detecting and remembering the ring pattern the display changes to DISTINCTIVE RING ON 9 Press the YES key to confirm your selection 10 Press the Select Function key to finish Note Occasionally your fax machine may not be able to detect the ring pattern on its first try If this happens the display changes to DISTINCTIVE RING SET RESULT NG Jf this happens follow the above instructions again Dial Parameter Settings These functions allow you to control the way your fax machine dials telephone numbers Refer to Dial Parameter Settings List to determine which settings you may need to change then refer to Changing Dial Parameter Settings on page 59 to make the change 58 Note Some settings are not available in some countries If you have trouble accessing a dial parameter setting listed here contact your dealer for assistance Dial Parameter Settings List REDIAL TRIES This function controls how many times your fax machine automatically redials a number which is busy or which does not answer Available settings are from 0 to 10 tries In FRE the available settings are 1 5 tries REDIAL INTERVAL The function controls how long your fax machine waits between ea
29. is working properly You tried dialing with a One Touch key or an Auto Dial code but nothing happened Make sure that the One Touch key or Auto Dial code you are using has been programmed Check the fax number to make sure it was entered correctly see Dial Directories on page 29 When you are dialing with an Auto Dial code be sure to press the Auto Dial key before you enter the code If your fax machine has the Auto Start feature turned off you will have to press the Start key before dialing will begin see Customizing Fea tures amp Operations on page 53 Your fax machine does not answer the phone or receive faxes First check to see that the power cable 76 is connected to the power outlet and the telephone line is connected to LINE Also check the reception mode you are using Your fax machine will not auto matically receive faxes in manual answering mode TEL See Setting Answering Mode on page 23 in Installation Your received documents are light or have vertical streaks on them and you are not out of toner Gently wipe the lens surface of the LED array on your fax machine and then see if the machine works properly refer to Replacing Toner Cartridge on page 69 If your fax machine still does not work properly remove the image drum unit refer to Replacing Image Drum Unit on page 71 tap the toner car tridge and slowly swing it 20 30 degrees vertically several times Be careful not to let
30. it is available If available this service is usually offered as a monthly charge to your normal telephone bill Available settings are Off Set and On To use this function refer to Setting Distinctive Ring on page 57 13 PAPER SIZE This function allows you to tell your fax machine what size of paper you are using in the paper cassette and manual paper feed of your fax machine Available settings are A4 letter legal 13 and legal 14 14 USER LANGUAGE This function allows you to select among the languages programmed into your fax machine 15 INCOMING RING This function controls the telephone ringing sound your fax machine makes when a call comes in When this function is set to off your fax machine will not ring during incoming calls When set to on your fax machine only rings when set to manual receive mode or 11 RING RESPONSE is set to 5 to 20 seconds except 1 ring When set to DRC your fax machine rings for each incoming call with the same tone even if you have function 12 DISTINCTIVE RING set to on Available settings are On Off and DRC Note DRC is only available if the setting of user function 12 DISTINCTIVE RING is available Also when set to 55 OFF there is no effect on the ringer in telephone fax auto switch answering mode 16 REMOTE RECEIVE When you receive an incoming call this function allows you to remotely tell your fax machine to switch from telephone to fax mode to receive an incoming fax T
31. machine either initiates or answers your voice request your fax machine emits a repetitive warbling sound End of Session Tone At the end of every successful fax session your fax machine emits a long beep to inform you that there were no errors or problems in the communication Off Hook Alarm Tone If your fax machine is equipped with a handset and if the handset is left off the hook your fax machine will emit an intermittent warbling sound To turn off the sound hang up the handset or press the Stop key SSS Installation Getting Started To install your new fax machine follow the instructions for the steps from Unpacking below to Fax Machine Identification on page 25 You must complete these steps for your fax machine to operate properly If you have purchased an option package for your fax machine refer to the documentation you received with that option Where to install your fax machine Install your fax machine in a dust free location away from direct sunlight Allow several inches on each side of the fax machine to ensure adequate ventilation Make sure there are both power and telephone outlets nearby Choose a location where the relative humidity is between 20 and 80 and where the temperature is between 10 C 50 F and 32 C 90 F Unpacking Before you begin be sure that all the items listed below are included in your package Refer to the illustrations in Compo nent Identification
32. number dialed on the numeric keypad Dial as you would on a normal telephone 9 Press the Start key Your fax machine will begin sending the fax Polling Sending Documents Requested by Another Fax When you normally send faxes you load your document into your fax machine select a location and if required press the Start key to begin sending the document However sometimes it is more useful to be able to simply load your document into your fax machine and set it to wait for the another fax machine to call and collect the document This is called setting your fax machine to be polled or polling transmission Calling another fax machine to receive documents someone else has loaded into their fax machine is called polling reception There are two standards for polling Standard polling is to an old standard that is used by many but not all manufacturers and ITU selective polling which is the latest standard Your fax machine supports both standards ITU selective polling allows you to retrieve documents from individual mailboxes or ITU sub addresses from a fax machine that meets the standard for ITU selective polling Polling Transmission SELECT 5 GH gt NO FUNCTION z BULLETIN POLL gt R POLLING YES lt 1 Load your documents 2 Press the Select Function key 3 Press the 5 Polling One Touch Key The display shows BULLETIN POLL 4
33. of any messages can only be done after entering a four digit password Refer to Confidential Faxes on page 45 in Advanced Operations for the procedures on how to create a mailbox and password No Paper Reception e When your fax machine has run out of paper a MSG IN MEMORY REPLACE PAPER message appears on the display Your fax machine continues to receive faxes into memory when it has run out of paper Your fax machine automatically prints out any messages received in memory when the paper is replaced No Toner Reception When your fax machine is running low on toner it displays a TONER LOW REPLACE TONER CART message Rather than risk printing an unreadable message your fax machine can be set by the dealer to automatically receive faxes into memory The default setting not to receive faxes into memory when toner is running low allows time for you to change the toner cartridge e Ifyour fax machine has received a message in memory because toner is low MSG IN MEMORY appears on the display 38 Print Memory Reception To print out a message stored in memory when toner is running low replace the toner cartridge or follow the instructions below SELECT 2AB FUNCTION 1 PRINT MEMORY MSG yout gt YES lt lt PRINT OPERATION 1 Press the Select Function key 2 Press the 2 Print Operation One Touch key The display shows 1 PRINT MEMORY MSG 3 Press the YES key N
34. still contains paper there may be one or more sheets of paper jammed in the machine Clearing paper jams is as follows Note Ifyou are experiencing many paper jams it may be due to the type of paper you are using For best results select a paper which has been developed specifically for photocopying or laser printing Be sure to fan the paper before loading it into your paper tray 1 Lift the document table and swing it out of the way 3 Push the buttons on the side of the copy stacker until you DA hear a click Lift the copy stacker out of the way 2 Check for paper jammed in the slot where received faxes or copies exit onto the document stacker If you see paper CAUTION Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit to direct sunlight Always hold the image drum unit 66 by the ends Never touch the surface of the green drum 6 Pull out the paper cassette If any of the paper in the paper inside the image drum unit cassette is damaged remove and replace it 4 Lift the image drum unit out and set it aside Keep it out of direct sunlight and DO NOT touch the green surface of the drum 5 Carefully pull out any paper you see jammed inside the machine 67 8 Slide the paper cassette all the way back into your fax down firmly on both of the locations on the image drum machine marked PUSH 10 Close the copy stacker and push down on it until
35. the change Note Depending on local telephone regulations some of the following user function settings may not be available User Function Settings List 01 MCF SINGLE LOC This function automatically prints a Message Confirmation Report after each single location transmission or polling transmission Available settings are On and Off 02 MCF MULTI LOC This function automatically prints a Message Confirmation Report after each multiple location transmission Available settings are On and Off 03 ERR REPORT MCF This function automatically prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation Available settings are On and Off 04 IMAGE IN MCF When a message confirmation is printed this function adds the first page your fax machine transmitted This is printed at the bottom of the message confirmation report Available settings are Part Whole and Off e When Part is selected the common header of the first page is added in original size e When Whole is selected the first page is added at a reduced size 05 SENDER ID This function controls the printing of the Sender ID of your fax machine on the faxes you send When turned on your Sender ID date and time will be printed on each page slightly outside the image area of your document When turned off your Sender ID date and time will not be printed However some fax machines will print your
36. the LCD Display Panel and a second time to receive a printed report You can also use the Copy key as a short cut for programming One Touch keys and AUTO DIAL numbers After you have manually entered a telephone number press Copy so you can instantly program that number into an unassigned One Touch Key or AUTO DIAL number Alarm Indicator This indicator turns on red and an alarm sounds to notify you of any problem that occurs To turn the alarm indicator off press the Stop key and correct the problem Stop Key This key cancels any operation currently in progress and turns off the Alarm Indicator During programming pressing the Stop key returns you step by step through the programming functions you have already selected 17 Start Key Pressing the Start key initiates the operation indicated on the display or confirms information you have entered into the display While the fax machine is in power save mode press the Start key to exit power save mode Note The fax machine also exits power save mode if a document is placed on the document feeder the handset is lifted or if there is an incoming fax message 18 One Touch Keypad The One Touch keys are an important tool on your fax machine You will use them for quick One Touch dialing and to access the functions and programming options of your fax machine For a description of all the functions including the special characters assigned of the One Touch keypad see be
37. the current communication ends 1 Adjust the document guides to the width of the paper you are using 2 Neatly stack your documents and then insert them face down into the document feeder If necessary readjust the document guides for a snug fit 3 Your fax machine will grip the documents and pull the bottom page into the machine 4 If necessary use the Transmit Resolution YES key to set the resolution of your document To Do This Use Normal office documents STD Standard Documents with small type FINE or EX FINE or other fine details Documents with photos or PHOTO many shades of gray 5 If necessary use the Type of Original NO key to set the level of contrast in your document To Do This Use Documents with normal NORMAL contrast Light documents LIGHT Dark documents DARK 6 Your documents are now ready for faxing or copying Sending Faxes To Single Location 1 Load your documents 2 Select a location Refer to the instructions below 35 To Do This Use One Touch key Press the One Touch key Lift the main One Touch keypad to access One Touch keys 21 40 Press the Auto Dial key and then enter the 3 digit Auto Dial number on the numeric keypad Auto Dial number Dial as you would on a normal telephone If you make a mistake press the YES key to go back and re enter the number Numeric keypad Pick up
38. the handset of your external telephone and dial the number of the machine you wish to transmit to If the receiving fax machine is in automatic reception mode you will hear a high pitched tone If a person answers the phone ask them to press the Start key on their fax machine External telephone 3 If necessary press the Start key to begin the transmission Search Key Dialing If unsure which One Touch key or Auto Dial number contains the location you want to communicate with use the Search key to look through an alphabetical list of all of the Location IDs programmed into your fax machine 1 When selecting locations press the Search key The display will show ENTER 1 ST CHAR 2 Repeatedly press the Search key to look through the entire list of locations in alphabetical order or locate the letter you want on the numeric keypad and press that key repeatedly to look through Location IDs beginning with that letter 36 Real Time Dialing Normally your fax machine dials the entire number of the location you have selected at one time Occasionally it may be necessary to dial numbers in real time one digit at a time 1 If your fax machine is equipped with a handset you can dial in real time by picking up the handset or pressing the Hook V Request key 2 Dial the number manually Note Real time dialing with the use of the Hook V Request key is not available in some countries Redialing If the li
39. there may be a problem with your tele phone line If you do hear a dial tone your fax machine may be using the wrong dialing method pulse or tone for your area If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing refer to the MF TONE DP PULSE dial parameter setting in Programming If your fax machine is connected to a PBX make sure you have instituted the correct programming to work with a PBX see Connecting to a PBX in Instal lation The display shows a communication error This alarm indicates any of a number of problems You may be trying to communicate with an incompatible fax machine your machine can only communicate with ITU T Group 3 fax machines The remote machine may not be able to perform the function that you want such as polling or confidential messages The remote machine may also be out of paper or experi encing a paper jam Bad telephone line conditions can also cause communication errors Try sending the fax again and check to make sure you are dialing the correct telephone number If you have to dial an access digit to get an outside line or if you are dial ing internationally you may need to enter a pause using the Pause One Touch key after the access digit or international dialing code to tell your 75 machine to wait for a dial tone If you have frequent problems communicating with a particular remote fax machine try programming the number into one
40. therefore it is not necessary to change the IP address When an IP address is obtained from the DHCP server the address is displayed and an asterisk appears at the end 1 Press the Number keys to insert either text or numbers Press them repeatedly to enter the character desired 2 To jump to the next field use the R Siimell or key 3 Press the Start key to enter your settings Restrictions If DNS has not been set enter the IP address of the server The address must include the period dividers e g 192 168 4 123 e Up to 64 characters may be entered If you wish to set a fixed IP address input the IP address numbers Other than the IP address a SUBNET MASK DEFAULT GATEWAY and DNS SERVER address are also obtained from the DHCP server automatically Sometimes they cannot be obtained depending upon the setup of the DHCP server In such a scenario set each address one at a time e You may use Latin letters numbers and symbols To enter symbols use either one touch keys or key 0 of the numeric ten key pad e The symbols that can be used are amp a aR ka The tilde symbol shows on the display as The and symbols cannot be used Both uppercase and lowercase letters can be used To change the case press the 1 CAPS key Subnetmask Sets the subnet mask e l Default Gateway Sets the default gateway address POP Server
41. to enter your settings Restrictions Up to 16 characters may be entered You may use Latin letters numbers and symbols To enter symbols use either one touch key 20 or key 0 of the numeric ten key pad The symbols that can be used are amp 5 b an as The tilde symbol shows on the display as Both uppercase and lowercase letters can be used To change the case press the 1 CAPS key c loo Pop Password 1 Enter the password registered on the POP3 server which 90 must be alphanumerical characters of no more than 16 characters long Ifa password has already been entered it is shown as XXXXXXXXXXXXKXXXX sixteen Xs Press the Number keys to insert either text or numbers Press them repeatedly to enter the character desired To jump to the next field use the MASSE or keys 5 Press the Start key to enter your settings e Sets the IP address of the DNS secondary server e Change this setting only when a secondary server has been set up Restrictions e Up to 16 characters may be entered POP USER ID and POP PASSWORD settings in the fax machine must match the POP3 user name already entered in FAX Email Address the server 1 Enter the email address assigned to your machine Press the e You may use Latin letters numbers and symbols Number keys to insert either text or numbers Press them To enter symbols use either one touch keys or key 0 of the repeat
42. to use and understand the product CAUTION A caution appears in this manual like this A caution pro vides additional information which if ignored may result in equipment malfunction or damage WARNING A warning appears in this manual like this A warning provides additional information which if ignored may result in a risk of personal injury Every effort has been made to ensure that the information in this document is complete accurate and up to date The manufacturer of this equipment assumes no responsibility for the results of errors beyond its control The manufacturer of this equipment also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this User s Guide will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer of this equipment This product complies with the requirements of the Council Directives 89 336 EEC and 73 23 EEC on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage 2003 Oki Data Americas All rights reserved Energy Star is a trademark of the United States Environmental Protection Agency Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and or other countries Please address any comments on this publica
43. until needed When replacing a toner cartridge or image unit re use the packaging to dispose of the old toner cartridge or image drum unit Be sure to dispose of it in an environmentally sound manner Do not expose these components to light for more than five minutes Never expose the green drum inside the image drum unit to direct sunlight Always hold the image drum unit by the ends never by the middle Never touch the surface of the green drum inside the image drum unit Exercise care when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Regulatory Information Energy Star As an Energy Star Partner Oki Data has determined that this product meets the Energy Star guidelines for energy efficiency unt Year 2000 Compliance This product is Year 2000 Compliant It contains information technology that accurately processes date and time data between the years 1999 and 2000 and carries no issue for the September 9 1999 9999 programming concern This product when used in combination with products purchased from other manufacturers whose products properly exchange data and time information will accurately process the date and time 109 Federal Communications Commissi
44. with Class B limits for radio interference as specified in the Industry Canada Radio Interference Regulations 230 240 Volt Models This OKI apparatus complies with the Class A limits for radio interference as specified in the Industry Canada Radio Interference Regulations European Union Council of the European Communities Statements for 230 240 Volt Models Electromagnetic Conformance Statement This product complies with the requirements of the Council Directive 89 336 EEC on the approximation of the laws of the member states relating to electromagnetic compatibility Safety Conformance Statement This product is in conformity with Directive 73 23 EEC on the harmonization of the laws of Member States relating to electrical equipment designed for use within certain voltage limits 113 Oki Data Americas Inc 2000 Bishops Gate Blvd Mt Laurel NJ 08054 4620 Tel 856 235 2600 FAX 856 222 5320 http www okidata com my okidata com Oki Data Americas Inc 2735 Matheson Blvd East Unit 1 Mississauga Ontario Canada L4W 4M8 Tel 800 654 3282 FAX 905 238 4427 Oki Data de Mexico S A de C V Mariano Escobedo No 748 8 Piso Col Anzures e p 11590 Mexico DF Tel 52 55 5263 8780 FAX 52 55 5263 8785 Oki Data do Brasil Ltda Rua Alexandre Dumas 2220 80 andar Chacara Santo Antonio 04717 004 S o Paulo SP Brazil Phone 5511 3444 3500 Fax 5511 3444 3501 Support Center 0800 11 55 77 e m
45. you hear a click Be sure both slides are latched 9 Place the image drum unit back into your fax machine To ensure that the image drum is positioned correctly press 11 Close the document table 68 Replacing Toner Ca rtridge 1 Lift the document table into an upright position The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit itself has to be filled Refer to Part Numbers on page 101 for the toner cartridge replacement part number If your fax machine displays TONER LOW or REPLACE TONER CART replace the toner cartridge with a new one However if the print density is high enough you can continue to use the toner cartridge without replacing it until the print density 2 Push in the cover release buttons on the side of the copy becomes too low stacker until you hear a click Lift the copy stacker If the print density becomes low even before your fax machine displays TONER LOW or REPLACE TONER CART gently wipe the lens surface of the LED array see Step 8 If the print density does not improve replace the toner cartridge When your fax machine s display shows CHANGE DRUM replace the image drum unit WARNING Be careful when handling the toner cartridge Do not let toner spill on your clothing or other porous m
46. your fax machine Refer to the reports listing below to determine which reports you may want to print then refer to Printing Reports on page 63 for instructions on printing a report Activity Report The activity report provides a communication record of your fax machine Information provided on this report includes The total amount of time your fax machine spent sending faxes and the total amount of time spent receiving faxes The date time and duration S R TIME of each transmission or reception The name or telephone number of the fax machine you were communicating with DISTANT STATION ID If you were sending a fax the Personal ID or telephone number of the remote fax machine that received the document will be printed If the remote fax machine does not have a Personal ID or telephoned number programmed the Location ID or telephone number you entered will be printed If you were receiving a 60 fax the Personal ID or telephone number of the remote fax machine that sent the document will be printed If you were receiving a fax and the remote fax machine does not have a Personal ID or telephone number programmed no data is printed The communication mode used for each transmission or reception The number of pages sent or received The result of each communication Service codes Note This report does not contain the results of fax messages which were received without errors and pr
47. Files sssnccasseetcccssivienxsuesvedeseeiecens 61 DAINTY aeee E ET 60 Broadcast Confirmation eceeeeeeseereeeeeeeees 60 Broadcast Entry Report cccceceeseeeeeeereeeneees 62 Codes Used oiiire iiiaae 64 Confidential Reception Report ce eee 62 Configuration Report 0 ccccceeseeeteceeeeeeeeeeees 61 Power Outage Report cnccccvscvencesnsiarteetaeiien 63 PANINO cot acccensceseucenstecesedersaeseenrrareseuresenscemaus wren 63 Protoc l DUMP sirisser eiaeia 62 Telephone Directory sssssssesessessssessessreseeseesee 6l S Safety Instructions sssessessseesseseesseesseserssresseserssresee 6 Setting UD nerseseiseii kares a EEEE 16 Connecting Ext Telephone or Ans Machine 20 Connecting POWER siccisccsocxsaspsincensdisaciacrancssesaecen 20 Connecting Telephone Line siicsccsuiecasssinaacenens 19 Installing Document Stacker 0 cee eeeeeeeeeeeeees 16 Installing External Handset ee eeeeeeeeeeeees 19 Installing Toner Cartridge ceeeseeseereeeeeeees 16 Settings OUI tee E N 53 User Functions e ssssssseseesesseseesssesssesersessrsersssseeees 53 User Functions Changing cccccscssssceseseees 57 Shipping the Fax Machine ceceeceesseeeteeeeeeeeees 73 Signal HOMES scriere e eR TEER 14 Specifications soeia sia EEE 100 Stopping Transmissions cccccecceeseeeseeeeteeeeeeeeees 37 T Time amp Date Setting ciccssisscsseasscsssensscasnscasncesnanoees 23
48. If there is a connection problem the following screen will print them out automatically appear If automatic reception takes place and there is no mail no record of the transaction will be made In the case of manual reception COMMUN ERROR service code F941 will be recorded if there is no mail The machine cannot print out any other format than TIFF or Text Recheck the connections and try again tif and txt If it receives a file other than those a Notes communication error will occur and an error report will be I PE Internet Fax receives mail in memory Check to make sure pane that there is a sufficient free memory space to receive fax Manual Email Reception messages If there is not reception of a message may be terminated before reception is completed e The size of TIFF that can be received with Internet Fax is ee approximately half the size of the memory capacity A FUNCTION _ 9 OP_ lt gt 9 INTERNET RX memory full message may appear when receiving a large Ct eee 9 YES No 9 TLYES sized original If this occurs have the original sent in PROG sections Requesting a manual reception of email is accomplished using the following procedure INTERNET RX START PRESS STARTTORX lt gt RECEIVING 1 Press Select Function 9 USER PROG numeric keypad 9 for INTERNET RX 96 e OZUN POP3 Communicat
49. Initialize on page 91 Identifying Current Settings on Fax Machine The Configuration Report lists the current settings of the facsimile machine and the network card Print the Configuration Report SELECT FUNCTION iY 1N 5 CONFIGURATION M UE g gt peponr S YES _NO 1 6 PRINT 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display will show 1 ACTIVITY REPORT 83 3 Using the numeric keypad press 5 The display will show 5 CONFIGURATION 3 Press to scroll through the features available for NIC Options 4 Press MASS k The report will print I Fax NIC Text Print e Settings Header Print l Fax N IC Options Coding Mode The following lists the available options for setting up and a Mode T adjusting the Network Interface Card NIC functions Sender 1D Email Send File Format To access Send Notification SELECT 9 OP I Fax NIC Update FUNCTION J 8 I FAX NIC OPTIONS CD CD 1 YES NO 1 9 POP Interval On Off USER PROG Network IP Address i Subnet Mask 1 Press Select Function to enter the menu settings Baiia Default Gateway 2 Press 9 USER PROG to enter the programming menu and SMTP Server Name then press keypad 8 for I FAX NIC OPTIONS and press POP Server Name MSk to enter the menu aia POP Password DNS P SRV Addr DNS S SRV Adar
50. MENT 4 Press the YES key The display will show the currently set date and time 5 Using the numeric keypad enter the new date and time 6 Press the YES key to confirm your entry 7 Press the Select Function key to finish 23 Setting Answering Mode Your fax machine has a number of answering modes which determine how it handles incoming calls both fax and voice The current answering mode appears on the LCD panel of your fax machine Answering Mode Options The answering mode which is best for you will vary depending on how you use your fax machine and what external telephone devices are connected to it Read through the answering modes listed here then follow the instructions below Auto Receive Mode FAX If your fax machine is connected to a telephone line reserved only for fax communications use the Auto Receive mode Your fax machine will assume all incoming calls are fax messages and automatically receive all incoming fax messages Manual Receive Mode TEL If you use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls then the TEL answering mode is your best choice Each time someone calls your fax machine rings like a telephone You can answer from either an external handset or from an external telephone connected to your fax machine If you pick up the handset and hear fax machine CNG tones normally a short peep every three seconds press the Start ke
51. Name Enter either the IP address or the host name of the POP mail server SMTP Server Name Enter either the IP address or the host name of the SMTP mail server f If the DNS name of the SMTP server does not work try entering the IP address of the SMTP server f Ifthe DNS name of the POP server does not work try entering the IP address of the POP server 89 3 Press the Number keys to insert either text or numbers Press them repeatedly to enter the character desired To jump to the next field use the MSSEmi or key Press the Start key to enter your settings Restrictions If DNS has not been set enter the IP address of the server The address must include the period dividers e g 192 168 4 123 Up to 64 characters may be entered You may use Latin letters numbers and symbols To enter symbols use either one touch keys or key 0 of the numeric ten key pad The symbols that can be used are amp a ae The tilde symbol shows on the display as The and symbols cannot be used Both uppercase and lowercase letters can be used To change the case press the 1 CAPS key cc o9 Pop User Id Enter the user ID registered on the POP3 server L Press the Number keys to insert either text or numbers Press them repeatedly to enter the character desired 2 To jump to the next field use the M Siimell or key 3 Press the Start key
52. OKT OKIFAX 5680 1 Fax User s Guide 59350401 Oki Network Solutions for a Global Society Contents a Notes and Disclaimer cecececcececeesee L Installing Toner Cartridge c cccccccssesesesesesescesesesessteeseseseees 16 Safety scion ass Eaa TAKE Caleta E ee 2 Connecting Telephone Line 0 ce ec ececeesecseeeeeeencenceseeeeseess 19 G nerale aoea Measteesadeatain fag a E E ae 2 Installing External Handset 1ssssseeccesesssss ne strstr stresstest teast 19 Installation hints ssania teon 2 Connecting External Telephone or Answering Machine 20 Operation amp Maintenance 3 Connecting POWET cccesescescescesceseeeeseesecsecaecaecneeseensenseeseess Toner Cartridge amp Image Drum Handling 4 PAPET 5 e seers centers veneer een e ee enere ey Emergency insted estes ieee ty ons ws cue 4 Paper d Aol AEAEE eee eet rea cee EE Loading Paper serne n nie E a ohn eee eee Introduction 0 ccc cece cece e D Setting Time amp Date oore 0 0 eee eee FGAtuires sof EEEE TT 5 Setting Answering Mode 00 00 ce eee eee Safety Instructions 0 ccc cece ce eee ee ee O E A E ke anes 7 Answering Mode Options EET O A bate ne te Paoatase Auto Receive Mode FAX ceeeeereee Memory Expansion csscceccecsseeeseceeeecsteeeeeeeereeeaeceeeeees Manual Receive Mode TEL Second Paper Cassette Telephone Fax Auto Switch Mode T F Components
53. One Touch key or Auto Dial number programmed with the second part of the chain dial number If the second part of the chain dial number was not programmed enter it manually on the numeric keypad 31 3 Press the Start key to begin sending the fax Programming Auto Dial Numbers Your fax machine has 150 Auto Dial numbers available for quick three digit selection and dialing For each Auto Dial number you can enter a fax number up to 40 digits long and a Location ID name up to 15 characters long Note To find Auto Dial numbers which are not yet programmed repeatedly press the Search key in Step 2 below If some One Touch keys are not programmed searching automatically looks for the first unassigned One Touch key 1 Press the Select Function key then press the 8 Location Prog One Touch key The display shows LOCATION PROGRAMMING 2 Press the Auto Dial key 3 Using the numeric keypad enter a 3 digit number for the Auto Dial number 001 to 150 you want to program 4 The display will briefly show NO lt FAX NO gt ID lt LOCATION ID gt or a previously programmed fax number and location 5 Enter the fax number Refer to the instructions below To do this Use Numeric keypad Press once for each number required Enter Numbers Enter Spaces Space One Touch key Enter Hyphens Hyphen One Touch key To do this Use To do this Use Enter Pause i e to wait for long dist
54. PERSONAL BOX NO YES OR NO Press the YES key Note Ifno message is stored in that mailbox the display shows NO DATA IN MEMORY 6 Using the numeric keypad enter the 4 digit password for the mailbox you want to print from 7 Press the YES key The message begins printing Note If you want to clear the mailbox without waiting for printing press the Stop key at this point The display changes to CANCEL Press the YES key to clear the mailbox Relay Broadcasting Relay broadcasting is where one fax machine which is the relay initiating station sends a document to another fax machine The receiving fax machine which is the relay key station then re sends broadcasts the document to a number of other locations Relay Initiating Station Your fax machine can act as the relay initiating station which starts the relay broadcast by sending the original documents Before programming your fax machine to initiate a relay broad cast you will need to obtain the following information from the operator of the fax machine you intend to use as a relay key sta tion Note The designated recipient of the receipt report sent by the relay station function in which the relay station sends a report on transmission results to the destination specified by the relay initiating station shall be the destination programmed into Auto Dial number 150 Relay Password This is the relay password up to 20 digits which is programmed int
55. POP Interval can be accessed using the following SELECT FUNCTION _9 OP AGP YES lt W 8 I FAX NIC OPTIONS r n N T YES 4 NO 1 9 PROG o gt NO 1 Press Select Function to enter the menu Press 9 USER PROG to enter the programming menu and then press keypad 8 for I FAX NIC OPTIONS Press BASS to enter I FAX NIC OPTIONS Press until POP INTERVAL appears 5 Press MaS to enter POP Interval 6 Select either YES or NO to select the interval time desired This determines how often the machine will check for incoming transmissions from the POP mailbox Select the option desired OFF sets the machine to not check for incoming transmissions 4 Daily Daily sets the machine to check the mail server once a day Thus it is required that the time of day is set for this option POP INTERVAL POP INTERVAL TIME DAILY YES No s P L _YES ITIME1 YES NOG gt YES POP INTERVAL TIME L _ PRG TIME 0 9 When the DAILY setting is selected the time of day when the mailbox is polled requires setting There are four different time settings available If the POP INTERVAL TIME is not registered then the auto POP receiving action will not occur After POP INTERVAL TIME is registered even if the setting is changed from DAILY to another one the POP INTERVAL TIME setting will not be lo
56. Press the Auto Dial key and then enter the 3 digit Auto Dial number on the numeric keypad A number dialed on the numeric keypad Dial as you would on a normal telephone 10 Press Start If the MEM FEEDER SW is on MEM the machine will begin scanning After scanning the machine will stand by for the delayed TX If the MEM FEEDER SW is on FEED the machine will stand by for the delayed TX Canceling Delayed Transmissions To cancel a delayed transmission from the document feeder or from memory before it has been sent follow the instructions below 1 Press the Stop key The display shows COMMUNICATION CANCEL 2 Press the YES key The display shows the Location ID or telephone number of the first delayed transmission currently loaded in your fax machine 3 Press the YES key to cancel the delayed transmission that is displayed If more than one delayed transmission has been programmed into your fax machine press the NO key until the location of the delayed transmission you want to cancel appears then press the YES key to cancel If the delayed transmission was a feeder transmission press the Stop key again to remove the document from the document feeder Confidential Faxes Fax machines are often placed in public places where anyone can look through received faxes To overcome this use the confidential fax feature when sending and or receiving confidential faxes You can send and receive con
57. S lt NO gt is displayed Select and press the YES key 11 To continue programming Auto Dial numbers go back to Step 3 If you are finished programming press the Select Function key Programming Groups Once you have programmed some One Touch keys or Auto Dial numbers you can then program these numbers into groups to allow you to send the same fax to multiple locations 32 1 Press the Select Function key then press the 8 Location 6 When you are finished programming your group press the Prog One Touch key The display shows LOCATION NO key The display shows LOCATION PROGRAMMING PROGRAMMING 7 To program another group go back to Step 2 If you are 2 On the numeric keypad press the key The display shows finished press the Select Function key GROUP SETTING 3 Using the numeric keypad enter the group number 01 20 you want to program 4 The display shows the number of your current group and SELECT LOC S You can now add a location to your group or delete a location from it Refer to the instructions below To Do This Use Add a One Touch location Press the One Touch key Press START to add it to the group Add Auto Dial location Press Auto Dial Enter the 3 digit Auto Dial number Press START to add it to the group Delete One Touch location Press the One Touch key Press START to delete it from the group Delete Auto Dial location _ Press the Auto Dial ke
58. Sa i D Ee E 25 SetNE areren O EE E E Ee 25 TSVCSI wsetneccasnen ners 25 Faxing Confidential Faxes ia 2cisjscxdadoahcatesnncuasanennteiare 45 Creating Confidential Mailbox cece 46 Multiple Locations secissiscssssspeseissccssmnsabntaccsarse 42 Sending Delayed Faxes c cssssscssrcesscceseeees 44 Sending to Single Location cceeeeeeeeeteeeee 35 Forwarding Number Setting 00 0 0 ccecseesseeeteeees 27 l I Fax CUPS SOTHO sera uicvestsaoncetnnbaveccsseassncdseomuteens 83 Email Using Group Mail Setting 0 95 Network S CUS naceaseseettvasueneriivaaandece oneness 88 Network Setup ec cnsecescecedsdeexennivencennneesenresntarcsemtess 83 NIC Toitia liZe ssessatvsencarermancoaninanvarronreduniiicesnacse NIC OOS irene NIC Settings nuiis POP Interval cccectos cited eeasesenqusrcanceatonmesavencaucniororsne Program Group Email Addresses eee Program One Touch Email Addresses Receiving Em il sjaccstessausisaisecnssoeniateron ntassarneess SSMS Em il Acsusscesavessesseasurestsrensenaionnasensese Using Email Key siscassienecsaxctesiperevnenedenenentdeessanenis Using OT Ky scstnnoiamnenenn ienn ian rni Image Drum Part Number 0 cccecceeeeeeseeeseeeeeees Image Drum Unit Replace ssccimassreccsssenccesstsaneasijpones L Language Setting sseseeseseessseseesesseseesessessessesersesse M Memory Expansion Kit Part Number 00 O One Touch Dialing cscccaaeitaavind
59. TSI CSI 06 MONITOR VOLUME This function sets the volume your fax machine uses for telephone line monitoring sounds during dialing Available settings are Off Low Middle High Middle and High 07 BUZZER VOLUME This function sets the volume of the various beep and alarm tones your fax machine emits during operations Available settings are Low Middle and High 08 CLOSED NETWORK This function allows you to program your fax machine to refuse to receive faxes from or transmit faxes to locations whose telephone numbers have not been programmed into the One Touch keys or Auto Dial numbers of your fax machine Using this function you can set up a closed network of fax machines If you do not want your fax machine to transmit faxes to or receive faxes from locations outside your network select T R If you only want your fax machine to refuse to receive faxes from outside your network select RX Available settings are OFF T R and RX 54 09 TX MODE DEFAULT This function allows you to change default type of original transmit and copy resolution settings of your fax machine Unless you select otherwise using the Transmit Resolution YES or Type of Original NO keys your fax machine is set to use the STD and NORMAL settings If you are constantly sending faxes which require some other combination of transmission modes use this function setting to change the default transmission modes to any other combination of settings While you are
60. User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 On the numeric keypad press 2 The display shows 2 DIAL PARAMETER 28 4 Press the YES key until the display shows PBX LINE OFF Press the NO key The display changes to PBX LINE ON 6 Press the YES key until the display shows DIAL PREFIX OFF Press the NO key The display changes to DIAL PREFIX ENTER 4DIGITS 8 Using the numeric keypad enter the number you normally dial from your PBX to obtain an outside line Press the YES key and then the Select Function key to finish Note The DIAL PREFIX number of your PBX LINE must be included in all outside telephone numbers you program into your fax machine or dial with the numeric keypad To later turn off the PBX LINE and DIAL PREFIX functions follow Steps I 7 above At Step 8 press the Space key four times then continue with Steps 9 10 EE Dial Directories E One Touch Keys Programming One Touch Keys SELECT FUNCTION 8 MN LOCATION PROGRAMMING Eo RC SoAION ENTER SRCH OT A D PROG Your fax machine has 40 One Touch keys for rapid dialing You can store up to two fax numbers with 40 digits on each One Touch key a main number and an alternate number The alternate number is used if the main number is busy or does not answer You can also enter a 15 character Location ID name for each One Touch key or an email address Refer to Emai
61. X However the procedure for obtaining service may vary outside the continental United States Contact your OKIFAX dealer for such warranty service information This warranty gives you specific legal rights and you may also have other rights which vary from state to state Service and Support U S amp Canada Oki Data is firmly committed to the satisfaction of our customers If you have a problem that your customer documentation cannot solve contact the listed sources for service or support Oki Data Service Providers U S amp Canada For the most comprehensive up to date listing of Oki Data authorized Service Centers in the United States and Canada In the U S go to www okidata com and click Dealer Locator 103 In the U S and Canada call 1 800 654 3282 1 800 OKI DATA Oki Data Contact Locations U S amp Canada United States Oki Data Americas Inc 2020 Bishops Gate Blvd Mt Laurel NJ 08054 Phone 1 800 654 3282 Fax 1 856 222 5247 Canada Oki Data Americas Inc 2735 Matheson Blvd East Unit 1 Mississauga Ontario Canada L4W 4M8 Phone 1 800 654 3282 Fax 1 905 238 4421 Sales and Service Dealers U S amp Canada Consult the store location where you purchased your machine or contact Oki Data for the location of the nearest Authorized Oki Data Service Dealer Prices and minimum charges may vary Proof of purchase is required for warranty work Be sure to retain your purchase documents
62. X NO 5 Using the numeric keypad enter the 2 digit number of the personal box you want to use and press the YES key The display normally shows PERSONAL BOX CLOSE 6 Press the NO key until the display shows PERSONAL BOX CONF Note If you cannot select CONF then the mailbox number you have selected already contains a bulletin polling message If you get the message ILLEGAL OPERATION then the mailbox number you have selected already contains a confidential message in memory Please select another personal box number to use 7 Press the YES key and using the numeric keypad enter the 4 digit password you want to use with your mailbox 8 Press the YES key to confirm your entry 9 Your fax machine will ask you to enter another mailbox number To continue programming mailboxes go back to Step 5 If you are finished programming press the Select Function key Changing Password or Closing Mailbox SELECT FUNCTION 9 OP 7 ae C JAL JE 1 FUNC PROGRAMMING lt J USER S27 PROG YES If you want to change the password of an existing mailbox or if you want to close an existing mailbox follow the instructions below 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Using the numeric keypad press 5 The display shows 5 PERSONAL BOX PRG 4 Press the YES key The display shows PERSONAL BOX NO
63. able method of connection In some cases the company s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and 112 internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas e Users should not attempt to make such connections them selves but should contact the appropriate electric inspection authority or electrician as appropriate The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five IC Radio Interference Statements 120 Volt Models This OKI apparatus complies
64. achine keeps track of the number of pages it has printed and scanned Using this key checks the print counters of your fax machine and resets the drum counter of your fax machine after replacing the image drum unit 8 Location Prog Key This key programs One Touch keys Auto Dial numbers and groups into your fax machine 9 User Prog Key This key allows you to program identification information set the clock set forwarding telephone number set up mail boxes for confidential reception or storing bulletin polling messages and to change the function and dial parameter settings of your fax machine 10 Printer Cleaning Key This key prints to print a cleaning page to clear accumulated toner from your fax machines image drum Signal Tones Your fax machine emits a number of sounds to inform you of specific conditions e Key Select Tone This is a short beep that occurs each time that you press a key 14 Error Tones If you press a wrong or inappropriate key your fax machine will emit three short beeps If your fax machine experiences a problem during communications it will emit three long beeps Press the Stop key to turn the error tone off then print a Message Confirmation Report to check the source of the problem by pressing the Copy key twice with no documents loaded Voice Request Tone During a fax session either you or the person at the remote fax machine may initiate a voice request When the person at the remote fax
65. ail okidata okidata com br 114 Index A Answering Mode Changing agree asia coos tasruneppncswonsaruceioenieashaduetonaase 25 SEINE seres erreren Erea eE AE EEEE 23 Auto Dial Numbers siiececassiccandenacaeindecindenasetans 31 Broadcast ssrin sonaia ieit 42 C Canceling Messages Stored In Memory 0 38 Chain Dialing scsersssennsiiiorenni ii anA 31 Clearing Document Jams ssissssiwccecssersesrcdesnedsssadussessie 65 Clearing Printer Paper Jams cccceeceeesseeseesteeees 66 COMPONENTS errirrsres arane T ENEE E 7 Component Identification sssseneseeseeseesseeseesee 8 Control Panel amp Indicators 2 0 0 eeeeeeeetees 10 Copies Making ac sgicdss sisncsinicrdeindsbentesncttdnepard aT eiai 40 Current Settings Viewing ceatucets i oscdotacieretniedensvinicass 53 D Dialing Rea Eme ieat na 36 R dialihg iisdsncasedinacessahinteianasuintaneasenienseiamanieues 36 Search Ky roycineniei erais ea E RENERE 36 Documents Loading cecsenionn usp dane 34 M ltipl erissa 34 Pr paring scaisissccanacnacesolisaceanestadinediancdavieenccupsesanens 34 BS IZ AE EE T E EE 34 Dual ACCESS sesoccxscceeciusuetaverennraeosonstaccnnartueermstauaeerwnrine 51 E Email Programming Email Addresses ceseeeeeees 92 RRGCCIVING grsssvecrenvvassyascnnsesaopeiesssanncemmensetuatindens 96 CMCING icrai Een a ERARE 94 F Fax Machine Identification Call Back Number ssisacsasesssiscrisapisnecanpesedcoamaties 25 SL ato
66. ail address by manually entering the address using the numeric keypad 1 Place a document in the machine 2 Press the Email key 3 Either begin entering an email address directly using the numeric keypad or press the Email key again to setup the options for this email 94 Email Key Options Setting Description 1 To The email address you are sending to 2 From The email address you would like to appear as the return address The default is the fax machine s own programmed email 3 Subject Enter the subject of the email If no subject is entered then Internet FAX Message from Sender ID appears 4 Send File Format TIFF or PDF encoding Normally TIFF is best 5 Sender ID Yes to have the Sender ID appear on the email 6 Confirm Report Prints a report on the email addresses entered 7 Display To Displays the email address entered 8 Display From Displays the email address entered 4 Press the number key for the setting desired from the choices listed above Press MSS k to enter the setting press to advance in the list Enter the information required 5 Depending upon the setting press either Q Siimmell or the the Start key to save and exit 6 Select another email setting 1 8 or press the Start key again to email the document 7 Press the Stop key to exit without emailing the document press Stop key again to remove the docume
67. ance or outside lines Pause One Touch key Enter Plus Plus One Touch key Delete Delete One Touch key Caps Caps One Touch key Move the cursor to make corrections YES and NO keys 6 Press the Start key 7 Enter the Location ID This is a descriptive title up to 15 characters long Refer to the instructions below To do this Use Enter Numbers Numeric keypad press once Enter Spaces Space One Touch key Enter Hyphens Hyphen One Touch key Enter Pause Pause One Touch key Enter Plus Plus One Touch key Delete Delete One Touch key Caps Caps One Touch key Enter alphabet characters Locate the character you want on the numeric keypad Press that key repeatedly until the character appears It is also possible to input characters using One Touch keys Enter unique character Press the 0 Unique key repeatedly until the character you want appears The following characters are available 1 amp 3 2 _ 4BiGi EAD eag Note Some unique characters can be entered using one touch keys Enter two letters using the same key Press the NO key to move to the next character Move the cursor to make corrections YES and NO keys 8 Press the Start key The machine displays G3 COMMUN SPEED 33 6K YES lt NO gt 9 Select with the NO key and then press the YES key 10 G3 ECHO PROTECTION ON YE
68. anevaees 31 Programming Auto Dial Numbers 31 Programming Groups 00 0 c cece eee eee ee 32 Basic Operation 0 ccc cece cece cece eee ence 34 Preparing Documents 00 cece eee eee 34 Document siekes pa a a ied die oe AS 34 Multiple page documents cscsseseeseceecsecneeeeseeseeeeeeeeeeees 34 Loading Documents 0 00 cece eee eens 34 Sending Faxes To Single Location 35 Search Key Dialing ecccceseceeceeceseeeeceeeeeeeeeeeseeseenees 36 Real Time Dia lin gs roenn ei 36 ReGialin a had asdechonccet he Geed ces eeesaueee 36 Confirming Results soseen n a E E e o 36 Stopping Transmissions ssseseseesseseeesseesesersrsessrsreseesese 37 Receiving Faxes Manually 0 0 00 a 37 Receiving Faxes Into Memory 2 00005 37 Memory Reception ccecceccecceseeseeseesecsecsecaeeseeeeeeeeeeeeeeeeeeeee No Paper Reception No Toner Reception cccccesessessesseeseeseescesceseeseeeeeeeeeeceeceeeaes Print Memory Reception ccccccescsceseceeceseeeeeeeeeneeeeeenes 38 Canceling Messages Stored In Memory ceceseeee 38 Rejecting Unsolicited Fax Messages cscesesteeteeeees 39 Power Failures amp Memory cccesceescesseeseeeseseeeeeeseeseens 39 Making Copies ce oes ieceri Geant basa bark di dee tiene 40 Making Copies Using Manual Paper Feeder 40 Using Voice Request 0 0
69. aterials See Safaja the bepinning of Mis User s Guide 3 Pull the colored lever on the old toner cartridge all the way toward you Carefully pull the old toner cartridge out of the 69 image drum unit Dispose of it in the plastic bag you received with your new toner cartridge CAUTION Be careful not to insert the toner cartridge backwards into the image drum unit 5 With the ridged side facing up and the colored lever on your right insert the toner cartridge into the image drum unit Slide the left end of the cartridge in first then lower the right end into place 4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the white plastic tape from the bottom of the toner cartridge 6 Once the toner cartridge is in place push the colored lever all the way forward to secure it and release the toner 70 7 Using the cleaning wipe provided in the package with your new toner cartridge gently wipe back and forth across the full length of the LED array 8 Close the copy stacker and push down until you hear the copy stacker click into place Be sure that the cover latches on both sides 9 Close the document table CAUTION Please abide by the disposal laws of your country when disposing of replaced toner cartridges Replacing Image Drum Unit If you have dirty print outs then the image drum may have accumulated toner on i
70. call is a voice call start speaking to the caller 2 If the call is a fax call or if a person wishes to fax you a document after having a conversation press the Start key and hang up the handset Note You can also tell your fax machine to start fax reception by entering your 2 digit code for remote receive using 37 your telephone keypad Refer to Remote Receive on page 55 in Programming 3 After you receive the fax a long beep will tell you that the transmission was successful Receiving Faxes Into Memory Your fax machine automatically receives messages into memory and does not immediately print them in the following situations Memory Reception e When your fax machine has been set to Memory Reception mode MEM any received faxes are stored in the memory of your fax machine and are not automatically printed The display shows MSG IN MEMORY if any faxes have been received during memory reception mode e When you change the reception mode of your fax machine any nonconfidential fax messages stored in memory are automatically printed Note If you want to print any fax messages stored in memory without changing reception mode use the procedure described below in No Toner Reception on page 38 Ifyou want to protect any messages received into memory with a password then mailbox 16 has to be set to confidential and a password created When password protection has been set for memory reception then printing
71. ccmindiiemadawaess One Touch Keys sy cnccasnadacenensascexenscessenuareusyacantecapensnns OOS catesiszsndavesdassincssiassipcasesunscexenaedesuttswedssesiinsans 7 P Paper Loading Paper secs sadesccassancicervaconcarnienncimeannncceeucess 21 TYPES sssssaccsnscsaceniwariesaassacesrenstanaareeiannauanniess 21 Part Numbers Consume Dies caisss iaccianssiceaapidaivancansdaceatsacesassaaonss 101 OpHONS sucscaicsheedesdundacasevsasennataraa eta R 101 PBX Connecting sss scccnsesccsveascicesesnsetasczaberenseenticannnnees 28 Polling Sending Documents Requested by Another Fax AE E E E 49 Power Failures amp Memory ccceescceeseeeseeeteeeeeees 39 Print Memory Reception siucenscsuascoussasreascieperabarenesrss 38 Printing Reports ccsssncensaceecantaccacssicaventessenscessseasnn onensvns 63 Problem Checklist sarsssesiniesi i na 74 Programming Auto D l sosser ai 31 CHOU arsenide e a e E E T 32 One Touch Keys sisisiiiesirierirsseiiiseissiinse 29 R Receiving Faxes Into Memory jucssrcseneceacdinesxesrvacesawoulusuannsicnussuensdva 37 Manually cn dssiccsnscnicesetssiceanaitadinndiabexaateeaccupsesaicwns 37 Redialing secensririnee niania nn a 36 Rejecting Unsolicited Fax Messages ccceeeee 39 Relay Broadcasting s sihccsssraiecatccnccsesnercenioncenaess 48 Replacing Image Drum Unit cr ssascecotdsnseussanetetenitaocanemisies 71 Toner CATIA Sa ienaccsunesshucyoioraiserivecasmuntsuastanancans 69 Report Active Memory
72. ch automatic redial attempt Avail able settings are from 1 to 6 minutes In FRE the available set tings are 1 12 minutes DIAL TONE DETECT This function allows your fax machine to wait for and detect a dial tone before proceeding with dial ing Available settings are on and off BUSY TONE DETECT This function allows your fax machine to detect a busy tone when sending a fax Available settings are on and off MF TONE DP PULSE This function controls what method your fax machine uses for dialing Two dialing methods are in common use DP or dial pulse dialing uses monotone pulses to dial a number like a rotary telephone MF or multi frequency dialing touch tone uses different tones to dial a number Available settings are MF and DP MF TONE DURATION If your fax machine is set to tone dial ing this function controls the duration of the tones used for dialing the tone duration varies in different countries Avail able settings are 75 ms 85 ms and 100 ms PBX LINE Turn this function on if your fax machine is con nected to a PBX Once this function has been turned on and the dial prefix function has been programmed your fax machine will recognize the dial prefix number you use in your PBX to get an outside line After it dials your dial prefix number your fax machine pauses to wait for an outside line before dialing the rest of the telephone number Available settings are On and Off See Connecting to a PBX
73. chine capable of Internet Faxing The document fax sent via the Internet Email Addresses vs PSTN Phone Numbers You can combine email addresses and telephone numbers in one communication session You can send a fax to several email addresses or several telephone numbers or a combination of email addresses and telephone numbers Status of Server Internet Faxing is conducted over the Internet via network servers If the servers are down running slowly or experiencing other problems Internet Faxing will be adversely affected Backup Archive Email Scanning You can use your fax machine to create digital versions of documents you only have in hardcopy form 1 To do this send the document as an Internet Fax to your email address 2 When the document is scanned a TIFF version of the document is created By sending it to yourself you will have a digital version of the hardcopy document 3 You can then use various software packages to work with the digital TIFF version such as an Optical Character Recognition OCR software package I Fax Network Set Up E Settings for the machine are located in two places Settings stored on the fax machine e Settings recorded on the network card Each section below is categorized by the Menu listings found in the fax machine They are as follows e I Fax NIC Settings on page 85 e POP Interval on page 87 e Network Settings on page 88 e I Fax NIC
74. cker Toner Cartridge The following are not pictured but also included 2 Document Table Covers the copy stacker and holds eee Guide original documents that are to be faxed or copied e Warranty Regulatory and Safety Information 3 Document Table Extension Flips out to support longer i R documents that are to be faxed or copied Note If any items are missing contact your dealer immediately Keep your packing materials and carton in case you ever 4 Copy Stacker Holds copies or received faxes need to ship or transport the unit Refer to Shipping the 5 Front Panel The panel on the front of the fax machine Fax Machine on page 73 for more information gives you access to the manual paper feeder This allows you Component Identification to bypass the paper cassette and feed paper directly into the machine Use this feature when you want to use a different type of paper 6 Copy Stacker Extension Slide this tray out to help support copies or received faxes 7 Paper Cassette Holds up to 250 sheets of paper 8 Paper Indicator Indicates how much paper remains in the paper cassette 9 Power Switch Press the to turn ON the fax machine and the O to turn OFF the fax machine 10 Document Guides Adjust these guides to the page width of the documents that are to be faxed or copied 11 Control Panel See Control Panel amp Indicators on page 10 for further information 12 Document Stacker Holds your original do
75. consumables Installation may be performed by anyone Refer to Installation on page 15 for more information Network Setup Setup covers the network installation procedures such as establishing the IP Addresses and configuring the network card A network administrator will perform setup Customization Customization covers the programming procedures such as One Touch keys machine settings and network settings You can perform some of the customization procedures Others must be performed by a network administrator LAN Topologies and Operating Systems LAN 10base T Ethernet Internet Fax Protocols TCP IP POP3 SMTP DNS Internet Fax Transmission General Information To send an Internet Fax message you need a mail server from which to send email Please consult your network administrator about the settings listed below which are required in order to make a connection to the mail server e SMTP Server Address Name e DNS Server s IP Address e Email Address These settings are similar to those of popular mail clients such as Netscape Messenger Outlook and Eudora You can start transmission when these settings have been con figured To send a fax place a document on the machine and press the one touch button on which the email address of the recipient has been registered the document will be scanned into memory converted into a TIFF file and sent to the recipient 80
76. cuments after they have been faxed or copied 1 One Touch Keypad 13 Paper Path Icon Load documents face down here 14 15 16 17 18 18 14 17 16 15 AC Power Socket Connect the power cable supplied with your fax machine into this socket Cable Run When installing the optional external handset feed the telephone line through this line run to TEL terminals TEL Terminals Terminals for connecting an external handset external telephone or answering machine to the fax machine LINE Terminal Terminal for connecting the fax machine to a telephone line Expansion Slot Cover Open this cover for access to expansion slots for Network interface board and memory expansion boards 19 20 21 Image Drum Unit The image drum unit contains the photosensitive drum which receives images from the LED print head and transfers these images to the printing paper Toner Cartridge This black cylinder installed inside the image drum unit contains black powder which acts as the ink for your fax machine LED Print Head This black bar is the part of your fax machine that transfers received or copied images onto the image drum unit Clean this bar each time you change a toner cartridge Control Panel amp Indicators
77. d Refer to Reports on page 60 for more 2 Press in on the lower half of the front panel indents just information above the paper cassette NS LONE Making Copies lt Your fax machine can also be used to make copies You can make up to 99 copies at one time Your fax machine automatically makes all copies in FINE mode STD EX FINE and PHOTO mode can be selected manually by pressing the YES key 1 Load your documents 2 Press the Copy key The display shows PRG NO OF COPIES 1SETS If you want to make just one copy you are finished Your fax machine waits a moment then begins copying 3 To make multiple copies enter the number of copies you desire on the numeric keypad Then press the Copy key again Your fax machine begins making the required number of copies Making Copies Using Manual Paper Feeder The manual paper feeder of your fax machine allows you to make copies on a different type of paper than what is normally kept in the paper tray of your fax machine To make copies using the manual paper feeder follow the instructions below 1 Load your documents 40 4 Adjust the paper guides on the manual paper feeder 5 Insert a sheet of paper face up adjusting the guides again to ensure the paper is straight 6 Press the COPY key Note It is recommended to make single copies only when using the manual paper feed slot This will prevent any possible paper feed jams from occurring 41 U
78. d serial number of the OKIFAX facsimile machine must accompany any request or claim for work to be performed under this Limited Warranty This Limited Warranty shall not apply if the product has been damaged due to abuse misuse misapplication accident or as a result of service or modification by any other than an authorized OKIFAX service center THERE ARE NO EXPRESS WARRANTIES OTHER THAN THOSE ON THE FACE HEREOF AND DESCRIBED ABOVE NO WARRANTIES WHETHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL EXTEND BEYOND THE RESPECTIVE WARRANTY PERIOD DESCRIBED ABOVE Some states do not allow limitations on how long an implied warranty lasts so the above limitation may not apply to you OKI DATA SHALL NOT BE RESPONSIBLE OR LIABLE FOR ANY SPECIAL INCIDENTAL OR CONSEQUENTIAL 102 DAMAGES OR LOSS ARISING FROM THE USE OF THIS PRODUCT Some states do not allow the exclusion or limitation of incidental or consequential damages so the above exclusion may not apply to you Additional information on obtaining service under this Limited Warranty is available by contacting the OKIFAX dealer from whom the product was purchased by contacting Oki Data directly at 1 800 654 3282 1 800 OKI DATA U S and Canada English only or at 1 856 222 5276 Spanish only or by contacting one of the listed service locations This Limited Warranty applies to all OKIFA
79. display of your fax machine To print the report press the Copy key a second time 63 Printing Reports SELECT eny FUNCTION i gt ACTIVITY REPORT NO REPORT PRINT This only applies to the reports available using the 6 Report Print One Touch key The other reports are available as the situation demands 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT 3 Ifnot printing an Activity Report press the NO key repeatedly until the desired report appears on the display 4 Press the YES key The report will begin printing 5 Press the Select Function key to finish Codes Used In Reports Result Codes Communication Codes The following codes indicate the communication mode used for a communication The following codes indicate the results of communications Code Description Code Description B C Multiple location transmission broadcast BUSY The other machine s line was busy or there was no CONF Confidential reception is the box number answer TX A communication initiated by your fax machine CANCL A message was erased after being held in memory for RX A communication initiated by a remote fax machine 10 days POLL RX One time standard polling reception COMP A multiple location transmission was completed POLL Bulletin po
80. dresses on page 93 for further details If both an email address and a fax number are grouped together the machine will first send the document to the email address and then the fax number 1 Place a document in the machine 2 Press the Auto Dial key and then the key 3 Using the numeric keypad enter the Group location desired 1 10 and press the Start key Example To enter location 2 press 02 ENTRY IS OK will appear Press the Start key again to email the document Email Using Broadcast Feature A document can be broadcast to email addresses and fax numbers by quickly selecting preprogrammed One Touch keys Refer to Program Group Email Addresses on page 93 for further details 1 Place a document in the machine 2 Press the One Touch keys desired quickly in succession For example pressing OT1 and OT3 will tell the machine to email fax to those programmed numbers 3 Press the Start key and the document will be scanned and sent Receiving Email 2 Press MASSE for the Fax machine to poll the email This fax machine automatically connects to the server to receive server for email If email is present several screens will mail according to the setting POP Interval on page 87 If there appear and the email will print If not no record of the is mail on the server reception will start automatically If there is transaction will be made more than one mail message it will receive all the messages and 3
81. e is added and one linefeed is inserted The MIME header of the attached file is not printed A blank line in the top of TEXT is eliminated in print and will not be printed In Microsoft Outlook or Lotus Notes there is a setting to send an Email body using HTML format When set the body will be sent in both TEXT and HTML If both are received Internet Fax will print only the TEXT portion However if the setting is HTML format and there is an attached HTML file then the HTML portion will be printed albeit with extra characters associated with HTML When Outlook is used please use TEXT as the sending format for printing 0 1 2 3 4 5 6 7 8 9 0 SP 0 P p 1 1JAJQlajq 2 2 B R b r 3 FS IeSI es 4 4 D T d t 5 5 E U eju 6 amp 6 FI V fi v 7 7 G Wi gw 8 8 H X hy x 9 Se AE th 89 A J Z j z B K k Cc lt LIA T 1 D M m E gt N 4 n F i 2 O Header Print e Settings TYPE 1 TYPE 2 or OFF Default TYPE 1 e OFF Do not print header TYPEL Print SUBJECT FROM TO e TYPE2 Print all header information This setting is only valid when the TEXT Print setting is ON Coding Mode Settings MH MR MMR Default MH This is the coding mode for TIFF file images sent by Internet Fax Select the option desired Compression Rates MH low MR medi
82. edical attention Toner gets on the skin Wash toner off the skin with plenty of cool water and soap If necessary seek medical attention Note Small amounts of toner on skin or clothing can easily be removed with soap and cold water Hot water makes toner harder to remove Preparation Date of MSDS Date March 1 2003 Prepared by Oki Data Americas Inc Engineering Services Department 2000 Bishops Gate Blvd Mt Laurel NJ 08054 4620 Tel 856 235 2600 FAX 856 222 5320 http www okidata com my okidata com 107 Safety Information Installation Hints Install your machine in a dust free location away from direct sunlight Do not plug your machine into a power source shared by equipment which produces electrical noise i e air condi tioners etc Leave electronic adjustments to authorized service person nel The LINE terminal connects your fax machine to a standard telephone line To avoid damage to your telephone system or to the machine do not plug your fax machine into anything other than a standard RJ 11C jack Your machine is intended to be grounded electrically and is equipped with a three wire grounded power cord For your safety do not attempt to defeat your power cord s grounding plug The power outlet should be located near the equipment and should be easily accessible The TEL port on the back of the unit is only suitable for 2 wire devices Not all standard telephones wi
83. edly to enter the character desired numeric ten key pad he eas ner Acid nT e The symbols that can be used are amp eee rane enero eee or _ key The tilde symbol shows on the display as 3 Press the Start key to enter your settings The and symbols cannot be used Restrictions Both uppercase and lowercase letters can be used To Up to 64 characters may be entered change the case press the 1 CAPS key A You may use Latin letters numbers and symbols To enter symbols use either one touch keys or key 0 of the numeric ten key pad DNS P SRV Address DNS Domain Name Service e The symbols that can be used are amp 5 2 P SRV Primary Server _ Sets the IP address of the DNS primary server The tilde symbol shows on the display as Do not change this setting if the server is connected directly The and symbols cannot be used using its IP address Both uppercase and lowercase letters can be used To change the case press the 1 CAPS key I Fax NIC Initialize This resets the Network Card to its original factory settings Verify that you want to do this before proceeding because when 91 DNS S SRV Address DNS Domain Name Service S Serv Secondary Server resetting the Network Card to factory settings all current set tings are lost 1 Press Select Function to enter the menu 2 Pres
84. eing printed if your fax machine has been set to memory reception mode While Printing Reports While your fax machine is automatically printing reports you can e Continue to receive faxes while reports are being automatically printed if your fax machine has enough 52 E Customizing Features amp Operations SESE Many features and functions of your fax machine have settings which can be changed to customize the operations of your fax machine Because each country has different regulations you may not be able to access all of the settings listed below If you have trouble changing a setting contact your dealer for assistance Viewing Your Current Settings SELECT FUNCTION _ 6 lJ KL 5 CONFIGURATION C y REPORT z YES NOE PRINT Follow these instructions to obtain a configuration report showing your fax machine s current settings 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT Using the numeric keypad press 5 The display shows 5 CONFIGURATION Press the YES key and the report will begin printing 53 5 Press the Select Function key to finish User Function Settings User function settings allow you to customize the general operation of your fax machine Refer to the list below to determine which settings you may need to change then refer to Changing User Function Settings on page 57 to make
85. eived pages to fit on A4 or letter size paper Note Your fax machine is set at the factory to use letter size paper If you intend to use a different paper size change the 1 ST PAPER SIZE user function setting to match your new paper size See Customizing Features amp Operations on page 53 later in this User s Guide 1 Pull the paper cassette out of the fax machine 2 Adjust the paper guides to the width of your paper 4 If you are using legal size paper pull out the extension at the a back of the paper cassette 3 If necessary lift and adjust the vertical paper guide for the length of your paper 5 Remove the paper from its wrapper up to 250 sheets Note the Print side notice printed on the label Fan the paper 6 Load the paper into the cassette print side down 22 Note Be sure the paper is under the tabs at the left and right edges of the cassette Do not fill past the Paper Full marker If necessary readjust the guides for a snug but not tight fit 7 Return the tray to the slot Push it forward until it locks Setting Time amp Date Follow these instructions to set the time and date on your fax machine SELECT FUNCTION k J DEF 3 CLOCK ADJUSTMENT Tee ae YEs nocao SDE PROG 1 Press the Select Function key 2 Press the 9 User Prog One Touch key 3 On the numeric keypad press 3 The display will show 3 CLOCK ADJUST
86. en press key to enter Group programming 3 Using the numeric keypad enter the group location desired 1 10 Example To enter location 2 press 02 4 The display will show the number of your current group and SELECT LOC S You can now add a location to your group or delete a location from it Refer to the instructions below To do this Do this Add a One Touch Press the One Touch key Press the Start key to enter the location location Repeat as necessary Delete a previously added email Press the programmed One Touch key Press the Start key to delete it Repeat as necessary Search for a location by name to add or delete Press the Search key continuously or use the numeric keypad until the location you want appears Press the START key to add or delete it 5 Each group can contain up to a maximum of all of the One Touch locations available on your fax machine 6 When you are finished programming press m NO The display will show LOCATION PROGRAMMING 7 To program another group return to Step 3 If you are finished press the Select Function key E _ eee l Fax User Interaction E Sending Email Sending emails can be accomplished in the following ways 1 Manually entering an email with the Email key 2 Using a preprogrammed One Touch key 3 Using the Group Email setting 4 Using the Broadcast feature Email Using Email Key A document can be sent to an em
87. erms of this Limited Warranty This Limited Warranty extends to the original purchaser only and does not extend to consumable items Oki Data will for a period of ninety 90 days from the date of purchase repair or replace at its option on site at the original purchaser s facility and without charge any defective component s of the OKIFAX provided that this warranty service is performed by an authorized OKIFAX service center or authorized third party service organization From expiration of the ninety 90 day parts and labor warranty until one 1 year from the date of purchase five 5 years in the case of the LED imaging array Oki Data will provide replacements for defective components at no charge provided that this warranty service is performed at an authorized OKIFAX service center or authorized third party service organization To make request or claim for service under the ninety 90 day parts and labor coverage of this Limited Warranty contact your OKIFAX Authorized Dealer authorized third party service provider or Oki Data To make request or claim for service under the parts only portion of this Limited Warranty the original purchaser must return the Oki Data product shipping prepaid in the original shipping container or equivalent to Oki Data or an authorized OKIFAX service center and assume the risk of loss or damage in transit A written receipt for the product showing the date of purchase dealer s name an
88. est Documents 2 26202 nvhessadscWievitiecetie Sieg Sst ee es 51 Dyal Acess sesiunii eae ude each penn Boone gests 51 While Sending Faxes ccccccceseesecsecseceeceteeeeseeeeeeeeeeeaes 51 While Receiving Faxes ccceccecesecesceseeeseeseeeeeeseeneeenes 52 While Making Copies ccccccssessecseceseeeeceteeseeeeeeseeneeenes 52 While Printing Reports ccceeceesecseceseeteceteeeeceeeeseeneeenes 52 Customizing Features amp Operations 53 Viewing Your Current Settings 0 0 0 0 ccecceeeseeseeeeeeeeees 53 User Function Settings 00 0 c eee eee eee 53 User Function Settings List ccceeesceceeseeseceeeeeeeeeeees 53 Broadcast Mode csccsc 3s cesceseconsseces seoctcetsrssevstesentensseserenceevenet 56 25 Instant Dial ON eene 56 25 Instant Dial OFF 17 Mem Feeder SW MEMORY 56 25 Instant Dial OFF 17 Mem Feeder SW FEEDER 56 Changing User Function Settings ccceceeseeseeseereees 57 Setting Distinctive Ring ccceceesesseeseesceseecceseeseeeeeeeeeeeeeeeees 57 Dial Parameter Settings 2 0 0 ccccecceesecseeeseeseceeeeeeeeeeeeeeees 58 Dial Parameter Settings List cccccessessesceneeeeeeeeeeeeeeeeeeeees 58 Changing Dial Parameter Settings cece eeeseseeeceeeeeeenees 59 REPOLUS sinisi eases ie ie 8 oi oie el odes sre gee Due a 60 Understanding Reports 0 00 c cece ee eee 60 ACtivity Report xiciecnte cenied Heidt tiiaed 60 Broadcast MCF C
89. et in the If you purchased an optional external handset with your fax cradle machine follow these instructions to install it 4 Feed the telephone cable from the back of the cradle through 1 Insert the supplied telephone cable into the socket located on the cable run located on the back of the fax machine the bottom of the cradle and feed the cable to the back of the cradle 19 5 Insert the other end of the telephone cable into the TEL sockets on the back of the fax machine Connecting External Telephone or Answering Machine 1 Insert one end of the telephone cable into the TEL terminals on the back of the machine 2 Insert the other end of the telephone cable into the socket in your external device Note 1 To connect both an answering machine and a telephone first connect your answering machine to your fax machine then insert the cable of your external telephone into the telephone socket on your answering machine Note 2 You will need to have the TAD mode feature turned on for an answering machine to work with your fax machine See Setting Answering Mode on page 23 in Installation 20 Connecting Power 1 Make sure the power switch is in the OFF position the O on the switch should be pressed down 2 Insert the power cable into the power inlet socket located on the back of the fax machine 3 Connect the unattached end of the power cable into an earthed AC power outlet 4 Turn
90. fidential faxes to from other fax machines with personal mailboxes The International Telecommunications Union ITU has now created a worldwide standard that uses ITU sub addressing to allow fax machines or PC fax software from different manufacturers to send and receive confidential faxes When sending confidential faxes you must know in advance the mailbox number or ITU sub address of the recipient you are sending the message to Ask the person who is receiving the fax to tell you their mailbox number or ITU sub address 45 A receiving fax machine stores the message in a confidential mailbox or ITU sub address protected by a password and will not print any confidential faxes until the correct password is entered Sending Confidential Faxes 1 Load your documents 2 Press the Select Function key 3 Press the 3 Confidential TX One Touch key The display will ask you to enter the number of a confidential mailbox or ITU sub address on the receiving fax machine Using the numeric keypad enter the number of the confidential mailbox or ITU sub address you are transmitting to 5 Press the Start key to confirm your entry The display shows SELECT LOCATION 6 Select your location as follows To Do This Do This One Touch key Press the One Touch key Lift the main One Touch keypad to access One Touch keys 21 40 Auto Dial number Press the Auto Dial key and then enter the 3 digit Auto Dial number on the nu
91. hine can be set to receive messages into memory and not print them when it 13 5 runs low on toner Using this key you can also force messages to print when toner is low but print quality may be poor Using this key prints out confidential fax messages received into mailboxes in the memory of your fax machine after entering the correct password If memory reception mode is set on your fax machine use this key to print faxes that have been received in memory Also use this key to print any bulletin polling messages that have been stored in memory for transmission Confidential TX Key This key sends a confidential document to a personal mailbox a memory storage area in the receiving fax machine Relay Initiate TX Key This key sets up a relayed fax transmission During a relayed fax transmission your fax machine initiates the transmission by sending a document to a second fax machine which then broadcasts the message to a number of other fax machines Polling Key When a document is loaded on the document table use this key to set your fax machine to wait for another fax machine to call and request the document to be sent polling transmission When no document is loaded on the document table using this key calls another fax machine and requests it to send the documents it has loaded polling reception Report Print Key This key manually prints reports from your fax machine 7 Counter Display Key Your fax m
92. ht 28 66 lbs 13 kg approx excluding paper Display 2 rows of 20 characters LCD panel Dimensions Approx 13 330 mm W x 16 9 430 mm D x 9 6 245 mm H excluding document tray and document stacker Power AC120V 10 VAC 50 60 Hz 2 100 Category Specifications Operating conditions Relative humidity 20 80 non condensing Temperature 50 F 10 C to 89 6 F 32 C Document feed 30 pages maximum 20 Ibs 75g m at Letter A4 size Part Numbers Note Horizontal resolution of 300 dpi is used if the remote fax machine also uses 300 dpi Also 300 dpi is used if EX FINE is selected for copying Consumables Part Number Description 52106701 Toner Cartridge Kit Type 5 TL 56116901 Image Drum Kit Type 5 F 41261301 Sheet One Touch 1 40 Both Levels Options Part Number Description 40755302 2 MB Memory Expansion Kit 40755312 4 MB Memory Expansion Kit 40755322 8 MB Memory Expansion Kit 70029401 2nd Paper Tray Kit UST 550 70031801 Handset For the latest product and technical support information visit the Oki Data website http www okidata com 101 Warranty Regulatory and Safety Information Sa ar Limited Warranty U S amp Canada Oki Data Americas Inc Oki Data warrants this OKIFAX to be free from defect in material and workmanship and will remedy any such defect according to the t
93. iceable parts Please contact Oki Data for service 9 This equipment cannot be used on public coin service provided by the telephone company Connection to Party Line Service is subject to state tariffs Contact your state Public Utility Commission Public Service Commission or Corporate Commission for information 10 If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this facsimile machine does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer 11 This equipment is hearing aid compatible FCC Telephone Consumer Protection Act The Federal Communications Commission Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The 111 telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges To comply with this law you must enter the foll
94. iciesncteeiecian avi ad Heed eae ol iis A a 82 Bema Sos seco acts ce ecust hie cick E E cette othe 82 Attachment s TIFF or PDF 00 eee ceeeeseeeeeeeeeeeeeseeeees 82 Helpful Hints I Fax 0 0 eee eee ee eee 82 PSTN Faxing vs Internet Faxing ccc ceeeeeseeeeeceeeeees 82 Tinternet Pax e eerop aTe iEn Aa SEVE E E AE Ei e 82 Email Addresses vs PSTN Phone Numberts 82 Status Of S Orverseg cg es cssecssieeaesvansseedoeee A R 83 Backup Archive Email Scanning 83 I Fax Network Set Up sssssessssssesssesseseoo 83 Identifying Current Settings on Fax Machine 83 Print the Configuration Report 0 ccecessseeeeeeteeerseeeeeeeeees 83 I Fax NIC Options 000s cece cece 84 T Fax NIC Settings ccccccescesseescesceesceseeeeeeeeeseecseenseeneens 85 Text Prnt o ne a ad cerenavees a E EA Header Print wads Coding Modea anaie ia ia neater Ex Fije M dszer a na n a ia Sender ID Email Send File Format sr oiseeir ieir eriein E EE Send Notification sc c cccc ccesteseesteedvecsccbesveed cotcescecencdeceecuesbeeees T Fax NIC Update ccececcesecsesceeceseeseeseesecsecaecsecseeneeneeeees POP Intervals ict encetiten atcelings n a wad ote Dai Ys cavcesciecevcencssiss conten secceccesteschcctecneibestestcstwescesdsedeadecescencenses 88 Network S ttin Siero te cose ttetece dane eeeriods 88 IPAddress senine ee e thot T E e Subnetmask a Default Gateway siis cse hie aa
95. ide to side to distribute the toner Then 17 carefully peel the white plastic tape from the bottom of the toner cartridge 9 Once the toner cartridge is in place push the colored lever WARNINGs all the way forward to secure it and release the toner Be careful when handling the toner cartridge Do not let toner spill onto your clothing or other porous materials If you experience any problems with toner refer to the safety instructions at the beginning of this User s Guide 8 With the ridged side facing up and the colored lever on your right insert the toner cartridge into the image drum unit Slide the left end of the cartridge in first and then lower the right end into place 10 Close the copy stacker until you hear the copy stacker click into place Be sure that the cover is latched on both sides 11 Close the document table 18 Connecting Telephone Line 2 Position the handset cradle on the left side of the fax 1 Insert one end of the telephone cable into the LINE terminal machine at the back of the machine 2 Insert the other end of the telephone cable into your wall telephone socket Note An external telephone or optional external handset can be f connected to the fax machine See the instructions below 3 Plug one end of the handset cable into the handset Then plug the other end of the handset cable into the socket Installing External Handset located on the front of the cradle Place the hands
96. inted immediately i e only transmissions receptions with errors and memory receptions are recorded Broadcast MCF Confirmation Report Use this report to confirm the results of a multiple location transmission or broadcast Information provided on this report includes The date and time at which the broadcast started The total amount of time used to complete the broadcast For each location the Location ID or telephone number the number of pages sent and the result of the communication Note If there have been no transmissions to multiple locations broadcast then this report cannot be printed Active Memory Files Report The active memory files report provides a list of all messages stored in your fax machine s memory either documents waiting for transmission or documents that have been received and not yet printed Information provided on this report includes RECEPTION Prints out memory reception information ENTRIES lists the number of received messages stored up in your facsimile unit s memory PAGES lists the total number of pages received PERSONAL BOX Prints out set up status of your Personal Boxes Confidential Bulletin Polling MODE describes the Box types ENTRIES list the number of received messages stored up in each Box PAGES lists the total number of pages in each Box POLLING TX Rx Prints out information on polling reception and polling transmission not using a Box Polling transmi
97. ion l Fax Troubleshooting The service code for a POP communication is prefixed with the A letter F eis Error Description If a communication error occurs check the service code shown P on the Activity Report LOUD Aa SEn F001 Normal shutdown only text received SMTP Communication F002 Normal shutdown only text received but cannot print rae F059 Failed in POP ti The service code for a SMTP communication is prefixed with the sa aA F074 Cable not connected letter E F076 DNS cannot resolve POP server name Error Description F077 No response from POP server 0000 Normal Shutdown F078 Incorrect POP user name password 9080 Press stop key F079 Error generated in POP command sequence E058 Failed SMTP connection F105 Reception attempted when POP server was not set E074 Cable not connected F106 Reception attempted when POP user name was not set EQS DN Glennon ccDlNclsINDSEmennane F107 Reception attempted when POP password was not set E082 No response from SMTP server F113 Failed in updating NIC firmware firmware before updating remains E083 Error generated in SMTP command sequence F401 IP address not set E108 Transmission attempted when destination was not set F931 _ Unreceivable email TIFF NG E109 Transmission attempted when mail address of own device not set F932 _ Unreceivable email other than TIFF NG
98. is not answered 24 your answering machine activates and is ready to send out your recorded outgoing message At the same time your fax machine monitors the incoming call to check if the call is a fax or voice call If the incoming call is a fax call your fax machine will receive the fax and no voice message will be recorded on your answering machine If the incoming call is a voice call then your fax machine will not activate and the calling party will be able to leave a voice message on your answering machine Note In some countries the Telephone Answering Device mode is normally turned off To have it turned on contact your dealer Memory Reception Mode MEM Use this answering mode if you want incoming faxes to be stored in the memory of your fax machine and not immediately printed You can then use the 2 Print Operation One Touch Key print operation to print out any messages that have been stored in memory Fax Forwarding Mode FWD When set to this mode your fax machine receives all fax mes sages into memory and then automatically re sends the fax messages to the forwarding number programmed into your fax machine For information on setting the forwarding number refer to Setting Forwarding Number on page 27 in Installa tion Changing Answering Mode Follow these instructions to change the answering mode on your fax machine 1 Press the Auto Rec key Your fax machine displays your current answering mode
99. it will work See Connecting to a PBX on page 28 in Installation 77 You want to answer an external telephone but your fax machine always answers first If you are using an external telephone change the user function setting for ring response on your fax machine See Custom izing Features amp Operations on page 53 Your received faxes sometimes look distorted If the document received is wider or longer than the paper you have loaded into your paper tray your fax machine automatically reduces either the width or the length of the document to fit on your paper This type of problem could also be communication related You are constantly receiving unsolicited advertising on your fax machine Try using the closed network function See Rejecting Unsolicited Fax Messages on page 39 Your fax machine does not immediately switch to TEL mode when you make or receive a voice call Try pressing the Stop key Your fax machine will return to standby mode so that you can converse This con dition may happen infrequently due to telephone line conditions or the type of external telephone used If this problem happens often consult your dealer SSS ey I Fax SSSS SSSeeSEeeFeejaSqq I Fax despite its complicated nature is an easy to use feature The T 37 protocol allows your fax machine to send and receive email over your LAN connection without ever needing to be hooked up to your computer Note if your email server use
100. l Using OT Key on page 95 for further details Note To program or use One Touch keys 21 to 40 grasp the One Touch keypad latch and swing the main One Touch panel up and to the right You can then select from One Touch keys 21 to 40 When you are finished close the One Touch keypad to continue To find One Touch keys which are not yet programmed you may repeatedly press the Search key in Step 2 below If all your One Touch keys are programmed searching automatically looks for the first unassigned Auto Dial number 1 Press the Select Function key then press the 8 Location Prog One Touch key The display shows LOCATION PROGRAMMING 2 Press a One Touch key to program and the display briefly shows NO lt FAX NO gt ID lt LOCATION ID gt or a previously programmed fax number and Location ID 3 Enter the main fax number as follows To do this Use Enter Numbers Numeric keypad Press once for each number required Enter Spaces Space One Touch key Enter Hyphens Hyphen One Touch key 29 To do this Use To do this Use Enter Pause i e to wait for long distance or outside lines Pause One Touch key Add a switch from pulse to tone dialing for part of the call Tone key Enter unique character Press the 0 Unique key repeatedly until the character you want appears The following characters are available 1 amp 5 2
101. lephone will remain silent It is rec ommended that you only use tel fax answering mode if your telephone is located near the fax machine O The display is blank Check that the power switch is on Check the power cord to make sure that it is firmly plugged in Check your wall outlet to make sure that it has power Nothing happens when you press the control panel keys Turn the fax machine off wait 10 seconds then turn it on again The display tells you to replace paper even though there is paper in the paper cassette Take the paper cassette out and make sure that the paper is firmly stacked in the tray Push the paper firmly under the plastic tabs on the edge of the tray Check for a paper jam in the fax machine Your documents jam Check the document for wrin kles tears or other damage Make sure there are no staples or paper clips and that the paper is clean and dry Make sure the document is not wider than your fax machine can load Try making a copy of the doc ument on a photocopier and faxing the copy Your fax machine will not dial Check the power cable and wall outlet Make sure that your telephone line not your external telephone or handset is connected to the LINE outlet on the back of your fax machine If you have an external telephone connected lift the handset and check for a dial tone If you do not have an external telephone connected press the Hook V Request key and check for a dial tone If you do not hear one
102. ll origination after all documents are read into memory e Memory Full Feeder transmission starts reading document when receiving the CFR signal of the remote machines after call origination 25 Instant Dial OFF 17 Mem Feeder SW FEEDER e Memory Available Feeder transmission starts reading doc ument when receiving the CFR signal of the remote machines after call origination e Memory Full Feeder transmission starts reading document when receiving the CFR signal of the remote machines after call origination 26 RESTRICT ACCESS Select whether or not you want restricted access Turning on this function renders your restricted ID registration active Available settings are On and Off 27 WIDTH REDUCTION Turning this function on enables you to print received data at a slightly reduced width 28 TONER SAVE This function allows you to select whether to use toner saving during facsimile printing The settings are On and Off 29 CNG COUNT This function allows you to switch to a facsimile reception mode at a certain CNG signal quantity 1 5 when the unit is operating in T F 30 600DPI FAX TX This function sets whether to enable 600 DPI read when Ex FINE is selected for TX RESOLUTION The settings are On and Off Changing User Function Settings SELECT 9 OP FUNCTION i C y 5 1 FUNC PROGRAMMING YES USER PROG 1 Press the Select Function key 2 Pres
103. ll respond to incoming ringing when connected to an extension socket This equipment may not necessarily provide for the effec tive hand over of a call from a telephone connected to the same line Operation and Maintenance 108 Use a dry cloth to clean the control panel and the main body of the unit Aside from replacing the toner and image drum cartridge do not disassemble or attempt to service this unit yourself Refer to a qualified technician for service Disconnect the power cord before trying to remove any objects that may have fallen into the machine When relocating your machine always disconnect the tele phone line before disconnecting the power cord then recon nect the power cord first This unit is not intended to be used in parallel with any other telephone devices If anything happens that indicates that the machine is not working properly or has been damaged unplug it immedi ately and follow the instructions in Service and Support to have your machine serviced These are some of the things to look for The power cord or plug is frayed or damaged Liquid has been spilled into the printer or it has been exposed to water The machine has been dropped or the cabinet is damaged The machine does not function properly when you re fol lowing the operating instructions Toner Cartridge amp Image Drum Handling Leave unused toner cartridges and image drum units in their packages
104. lling transmission is the box number COVER The fax machine s cover was opened during the POLL TX Polling transmission communication FWD T Forward transmission NO The transmission or reception failed due to a FWD R Forward reception communication error OK The communication was completed successfully PAPER The communication failed because the receiving machine ran out of paper PUNIT Indicates a problem with the printing unit Contact your supplier R_JAM A paper jam occurred in your fax machine while it was receiving a fax and your fax machine was unable to receive the entire message in memory S_JAM A document jam occurred in your fax machine STOP The Stop key was pressed ending the communication session 64 EEE 2 Pull out the jammed document Problem Solving R Clearing Document Jams When a document jam occurs your fax machine beeps and an error message appears in the display If the jammed document looks like it is positioned straight in your feeder press the Stop key to try to feed the document the rest of the way through the feeder If this fails follow the instructions below 1 Grasp the control panel Pull up and toward you until it releases Swing the control panel out of the way 65 jammed in the exit slot lift the blue bar out of the way and carefully pull the paper out A Clearing Printer Paper Jams If your fax machine displays PAPER JAM or NO PAPER when the paper cassette
105. low Important key descriptions are listed below e Caps Key One Touch key 1 In character string input when Caps is showing on the LCD display panel pressing this key allows you to make a case shift e Space Key One Touch key 36 Use this key on the One Touch Keypad to enter spaces while programming Unlike the Pause key spaces are used for easier reading only and have no effect on dialing e Delete Key One Touch key 16 In character string and numeric string input by pressing this key the character the cursor is sitting under is deleted and the right character string of the cursor is moved to the left e Pause Key One Touch key 17 Use this key on the One Touch keypad to enter automatic 3 second pauses in dialing when programming telephone numbers For exam ple you may want to use this key to tell your machine to wait for an outside or international line to open Pauses in tele phone numbers are marked by a P symbol e Plus Key One Touch key 18 Each fax number you enter or program into your fax machine can be up to 40 digits long In the case that you need to dial a number which is longer than 40 digits it is possible to dial a number using any combination of One Touch keys Auto Dial numbers or the numeric keypad When programming a chain dial num ber into a One Touch key or Auto Dial number press the Plus key at the end of the first part of the number to indicate to the fax machine that this is a chain dial nu
106. may trigger the ring detectors of the other equipment Please note that this fax machine does comply with Machine Noise Information Ordinance 3 GSGV 18 1 1991 where the maximum sound pressure level is equal or less than 70 dB A according to ISO 7779 Operation amp Maintenance e Use a dry cloth to clean the control panel and the main body of the unit Aside from the instructions specifically mentioned in this User s Guide your fax machine is not user serviceable DO NOT attempt to service the machine or lubricate moving parts by yourself Disconnect the power cable before trying to remove any objects that may have fallen into the machine Immediately disconnect the fax machine if it becomes physically damaged and arrange for its repair or disposal When relocating your fax machine always disconnect the telephone line before disconnecting the power cable When reconnecting your fax machine connect the power cable first then the telephone line This fax machine is designed for use with tone dial telephones and has a parallel pick up feature with remote receive Toner Cartridge amp Image Drum Handling Leave unused toner cartridges and image drum units in their packages until needed When replacing a toner cartridge or image unit reuse the packaging to dispose of the old toner cartridge or image drum unit Do not expose the toner cartridges and image drum units to light for more than five minutes Never expose the green dr
107. mber 19 One Touch Labels After programming a location into a One Touch key write the name of the location on the One Touch label Lift off the plastic cover and use a pencil to write in the name then replace the cover One Touch Dialing To use a One Touch key for dialing just press the appropriate One Touch key For each key you may program up to two tele phone numbers a primary number which will always be dialed first and an alternate number which will be automatically dialed if the first number is busy or if there is no answer You can also use the Location IDs names associated with One Touch keys to search for these locations by name using the Search key There are 40 One Touch Keys available for programming To access One Touch keys 21 40 grasp the One Touch keypad latch and swing the main One Touch panel up and out of the way When you are finished close the One Touch keypad to continue with other options and programming One Touch Keys for Selecting Functions amp Programming You will also use One Touch keys 1 to 10 for selecting special transmission and reception functions obtaining reports and pro gramming To select a function from the One Touch keypad press the Select Function key and then press the corresponding One Touch key 1 Delayed TX Key This key programs to send a fax at a later time and date which you can specify for up to three days later 2 Print Operation Key Your fax mac
108. meric keypad A number dialed on the Dial as you would on a normal telephone numeric keypad Note You cannot send a confidential fax to a group or multiple individual locations 7 Press the Start key and your fax machine will begin sending the fax Receiving Confidential Faxes Before you can receive confidential faxes you have to create a confidential or personal mailbox on your fax machine that is password protected see below You then have to tell the person sending the confidential fax your mailbox number When your fax machine receives a confidential message it will store the message unprinted in the mailbox in memory until you enter a password Your fax machine can have a maximum of 16 mailboxes Your fax machine automatically prints a confidential RX report to indicate that a confidential fax has been received and is waiting to be printed Also MSG IN MEMORY appears on the display after receipt of a confidential fax Creating Confidential Mailbox SELECT FUNCTION 9 OP a Sic gt 4 1 FUNC PROGRAMMING fi ce YES USER ie PROG Create a confidential or personal mailbox on your fax machine as follows 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Using the numeric keypad press 5 The display shows 5 PERSONAL BOX PRG 4 Press the YES key The display shows PERSONAL BO
109. mmed telephone numbers by name Halftone transmission in up to 64 shades of gray High speed fax transmission and reception at up to 33600 bits per second 16 mail boxes for confidential reception or bulletin polling Automatic redial and page re transmission when a telephone number is busy or when problems occur in communication Advanced transmission and reception features including up to 20 delayed transmissions transmission to multiple locations confidential transmission and reception relay broadcast initiate and polling Advanced memory transmission and reception features including automatic reception into memory Reports to help you keep track of your fax machine s operations and settings Automatic power save mode Answering modes for manual and automatic fax reception automatic switching between incoming voice and fax messages Also allows an answering machine to be connected in series to the telephone line after the fax machine A closed network feature to allow you to limit who can send faxes to your fax machine or to limit both where faxes can be sent to and received from Your fax machine can also make up to 99 sorted copies of an original document using standard weight 75 g m 20 1b paper 2 5 Mbytes of built in memory An advanced dual access feature which allows you to load and prepare multiple documents for transmission while your fax machine is sending or receiving another message High speed scanning of
110. mode of your fax machine is set to Fax Forwarding FWD it will receive fax messages into memory and then automatically resend the faxes to the number which you enter here 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Using the numeric keypad press 6 This display shows 6 FORWARDING NO PRG 4 Press the YES key The display will show FORWARDING NO 5 Enter the fax number to which you want your messages forwarded To do this Use Enter Numbers Numeric keypad Press once for each number required Enter Spaces Space One Touch key Enter Hyphens Hyphen One Touch key Enter Pause i e to wait for Pause One Touch key long distance or outside lines 27 To do this Use Add a switch from pulse to tone dialing for part of the call Tone key Move the cursor to make YES and NO keys corrections 6 Press the Start key to save your entry 7 Press the Select Function key to finish Setting Language SELECT 9 OP a FUNCTION SH 14 USER LANGUAGE Co es 1 4 T IENG YES NOG PROG Your fax machine comes with some languages English and other installed which appear on the display and in reports Follow the instructions below to switch languages Note Your dealer may be able to provide you with additional languages
111. more information about the answering modes available in your fax machine Search Key One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers Using this key by itself or in combination with the numeric keypad you can search for these numbers alphabetically E mail Key Pressing this key allows you to perform e mail operations See I Fax on page 78 for details Transmit Resolution YES key This key changes the resolution used for transmitting documents Use STD for standard originals FINE and EX FINE for detailed or small print originals and PHOTO for originals that include colors or many shades of gray You will also use the YES key when making selections or to move your cursor to the left while programming 11 12 13 14 15 16 Redial Key Pressing this key manually redials the last number dialed on your fax machine Type of Original NO key This key selects the document contrast after loading a document for transmission Use LIGHT for originals that are too light NORMAL for documents with good contrast and DARK for originals that are too dark You can also use the NO key when making selections or to move your cursor to the right while programming Copy Key After loading a document press this key to make a copy When no documents are loaded press this key once to obtain a Message Confirmation Report about your last transmission on
112. nd Date information It may include RE Subject and body text email message The To From and Date information are automatically generated as part of the Internet Faxing process However they are based on information programmed by the user The subject and message if used can be determined by the user Attachment s TIFF or PDF The TIFF or PDF attachment s are the fax part of the Internet Fax The content of the TIFF attachments is determined by the end user The conversion to TIFF or PDF and file handling are part of the Internet Faxing process Note If the receiver is another OKI I Fax device the format must be TIFF as the OKI devices cannot receive PDF Helpful Hints l Fax Your fax machine has many features and capabilities that will help you 82 e Operate the machine e Save money e Save time PSTN Faxing vs Internet Faxing PSTN Faxing is fax communication conducted via telephone lines with which you are probably familiar PSTN Faxing requires telephone numbers and telephone lines Internet Faxing is fax communication conducted via the Internet which resembles email communications more than it does PSTN faxing Internet Faxing requires email addresses mail servers Internet connections and fax machines capable of Internet Faxing Internet Fax Internet Fax is a term with several meanings depending on context Internet Fax can mean e Fax communication conducted via the Internet e A fax ma
113. nder ID Email setting is ON and the subject is not entered Either enter a Subject when sending an email or turn off the Sender ID Email on page 86 I want to send it by PDF 98 TIFF or PDF transmission file formats are available You can also specify the format using the Email key with every transmission You can change the default transmission format here Send File Format on page 87 Reception Troubleshooting Reception fails a communication error occurs e Are the IP ADDRESS SubNetMask and Default Gateway settings correct e Has the POP server been configured correctly Ifusing DNS is the DNS server address correct e Is the USER ID correct as registered on the POP server e Is the password correct as registered on the POP server Reception does not start e Has the POP interval been set to OFF Check POP Interval on page 87 Is there a sufficient free memory space Images have to be first stored in memory and cannot be received if there is not enough space Have the message resent in smaller pieces if possible When receiving data manually a warning message appears on the LCD e Are the POP server or USER ID registered The LCD shows message OPTION BOARD ERROR A network card I F error has occurred turn the power off and on again to recover A communication error occurs during reception and a report is printed out e The received file is not of a format supported by this machine
114. ne is busy or if there is no answer your fax machine waits and then automatically redials the number Also if your fax machine is transmitting and a communication error occurs it will automatically redial the number and try to send the fax again 1 You can redial a number manually at any time by pressing the Redial key Confirming Results After transmission press the Copy key once with no documents loaded to see a report confirming your transmission on your fax machine s display To print the report press the Copy key a second time See Reports on page 60 for more information Stopping Transmissions To stop a transmission while it is in progress follow the instructions below 1 Press the Stop key twice The display will show STOPPED 2 If documents are stuck part way through the document feeder you may see the following message on the display RELOAD DOCUMENT Press the STOP key again and your fax machine will feed the document the rest of the way through the document feeder Note If your fax machine cannot feed your document through the document feeder refer to Problem Solving on page 65 Receiving Faxes Manually Your fax machine receives faxes automatically unless the fax machine has been set to the manual receive TEL mode If your fax machine is set to the manual receive TEL mode follow the instructions below 1 When your telephone or fax machine rings pick up the telephone handset If the
115. ng the Select Function key a second time returns you to the stand by mode Auto Dial Key Auto Dial numbers are abbreviated numbers for rapid dialing Rather than dialing the entire telephone number you can enter a 3 digit code number to automatically dial a number instead You can also use the Location IDs names associated with Auto Dial numbers to search for these locations by name using the Search key Hook V Request Key During a fax communication pressing this key alerts the operator at the other fax machine that you wish to talk at the end of your transmission or after reception of any page has been completed To use this feature both fax machines must have either the external telephone handset or an external telephone connected To answer a voice request press this key after lifting your telephone handset When no fax communication is taking 10 11 place pressing this key opens the telephone line for manual dialing not available in some countries You will hear the dialing tone through the speaker of your fax machine Auto Rec Key This key sets the answering mode auto receiving manual receiving memory receive TEL FAX automatic switching TAD interface and forwarding of your fax machine The answering mode controls how your fax machine answers incoming calls and receives faxes The display of your fax machine will always indicate your current selection See Setting Answering Mode on page 23 for
116. nly Hazardous Ingredients Styrene Butyl Acrylate Copolymer 91 by weight CAS 25767 47 9 OSHA TWA 15 mg m3 for total dust ACGIH TLV 10 mg m3 for total dust Carbon Black 5 7 by weight 104 CAS 1333 86 4 OSHA TWA 3 5 mg m3 ACGIH TLV 3 5 mg m3 Polypropylene less than 3 by weight CAS 9003 07 0 OSHA TWA 15 mg m3 for total dust ACGIH TLV 10 mg m3 for total dust Amorphous Fumed Silica less than 1 by weight CAS 67762 90 7 OSHA PEL 15 0 mg m3 for total dust ACGIH TLV 10 0 mg m3 for total dust Note This product is not regulated under Section 313 of SARA Title III Physical Data Physical State Solid Melting Freezing Point 230 F 110 C Not available Boiling Point Not applicable PH Not available Vapor Pressure Not applicable Vapor Density Air 1 Not available Evaporation Rate Butyl Acetate 1 Not available Specific Gravity H O0 1 1 15 Solubility in water Negligible Solubility in solvents Not available Coefficient of water oil Distribution Not available Appearance and odor Black granules no odor Odor Threshold Not available Fire and Explosion Hazard Data Flammability Not flammable under conditions of use Extinguishing Media In case of fire use extinguishing media water spray CO foam dry chemicals When in a machine treat as an electrical fire Flash Point C Not applicable Lower Explosive Limit 60 g m Upper Explosive Limit Not applicable Auto ignition Tem
117. nt Email Using OT Key A document can be sent to an email address or several email addresses by pressing pre programmed one touch keys but cannot be sent to recipients with telephone numbers registered on One Touch keys 1 Place a document in the machine 2 Press the One Touch key at which the recipient s email address is assigned and press the Start key 3 After storing the document s image data in memory the machine will establish a server connection and a SENDING message will display At the end of the transmission the result will be displayed on the LCD and a buzzer will sound Notes To type in the full email addresses select the Email key to enter each email addresses individually Refer to Email Using Email Key on page 94 for further details e To stop transmission press the Stop key The transmission will be terminated at once without asking for confirmation Press the Stop key again to remove the document Internet Fax data is scanned into memory before transmission If the document is too large for the memory capacity make two or more transmissions Email Using Group Email Setting A document can be sent to several email addresses by selecting the appropriate Group setting If the same email address is 95 selected twice the document will be sent only once This feature requires email addresses and or fax numbers already programmed to a Group location Refer to Program Group Email Ad
118. o the relay key station Remote List Number These numbers up to 20 digits are the code numbers of locations or groups of locations programmed into the relay key station Relay Key Station The relay key station is the fax machine that receives the origi nal fax message and then automatically relay broadcasts the message to other remote fax machines For this feature to be available the fax machine operating as a relay key station must be able to receive and relay broadcast the message to other fax machines OKIFAX 2600 5750 5950 5980 or fax of another maker with a SUB PWD relay function Initiating Relay Broadcasts SELECT FUNCTION 4 EF 4 RELAY PASSWORD INIT TX 1 Load your document 2 Press the Select Function key 3 Press the 4 Relay Initiate TX One Touch key The display shows RELAY PASSWORD 4 Using the numeric keypad enter the password from the hub relay station up to 20 digits 5 Press the Start key The display shows REMOTE LIST NO 6 Using the numeric keypad enter the remote list number 7 Press the YES key and the display changes to SELECT LOCATION 8 Select the location of the relay key station as follows To Do This Do This One Touch key Press the One Touch key Lift the main One Touch keypad to access One Touch keys 21 40 Press the Auto Dial key and then enter the 3 digit Auto Dial number on the numeric keypad Auto Dial number A
119. o use this function use the keypad of a handset or an external telephone to enter the remote receive number you have programmed into your fax machine Available settings are Off 00 11 22 33 44 55 66 77 88 99 and This function only works if your telephone system is a touch tone dialing system 17 MEM FEEDER SW This function selects the transmission mode of MEM TX scan before sending or FEED TX send each page directly from document feeder This becomes available when 25 INSTANT DIAL is off 19 ECM FUNCTION The error correction mode function helps your fax machine to improve communication in areas where telephone line conditions are poor Available settings are On and Off Note When using ECM the transmitting fax machine automatically checks the data as it is sent If the receiving fax machine cannot verify the transmission the transmitting fax machine will retransmit as necessary Using ECM also increases transmission time because the data is checked as it is transmitted Not all fax machines have ECM If you have activated ECM and then transmit to a fax machine not using ECM there will be no change in fax transmission time because ECM will not be used 20 REMOTE DIAGNOSIS The remote diagnostics feature allows a service person to remotely dial and service your fax machine Available settings are On and Off 22 NO TONER MEM RX With this function turned on your fax machine will automatically receive
120. of your One Touch keys and then changing the One Touch Parameters for that One Touch key see Dial Directories on page 29 Lastly either your fax machine or the remote fax machine may need servic ing Try sending a fax to another location to check your machine You sent a fax but the image the remote fax machine received was very poor If your document had a lot of small type complex illustrations photos or was very light or very dark try changing your Transmit Reso lution and Type of Original settings see Loading Documents on page 34 in Basic Operations Copy the document on your fax machine to see how it will transmit The problem may be caused by telephone line interference Try sending the document again later You keep getting reports you do not want Check your user function settings and turn off the reports you do not want See Customizing Features amp Operations on page 53 O O You sent a fax but it was received completely blank Make sure that you have correctly loaded your docu ment face down The image received on your fax machine was very poor Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings Ask the person to make a copy of the document on their fax machine to ensure that it is working properly Then ask them to send the fax again If you still have a problem try making a copy of a document on your machine to make sure it
121. on FCC Administrative Council for Terminal Attach ment ACTA Requirements for End Users This device has been approved for a registration number by the Administrative Council for Terminal Attachment ACTA under Part 68 and ACTA rules and regulations for direct connection to the telephone lines In order to comply with these rules the following instructions must be carefully read and applicable portions followed completely 1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the back of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to the telephone company 2 The following USOC jacks may be used with this equipment RJ11C 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a 110 telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs connected to a line
122. onfirmation Report c ceeeeeee 60 Active Memory Files Report cccceccecseesesceeteeeseeeeeens 61 Telephone Directory srneci 61 Configuration Report ccscesceessesseesceseeeeeeseeeseeseenseeseens 61 Protocol Dump icici ecco eee ecg n R voce teed 62 Other Reports o oo pind ews pares pea les ae ae ee eh 62 Message Confirmation Report cccccecseeseeseeeteeseeeteeteees 62 Confidential Reception Report cccccesseeseesteeteeeteeteees 62 Broadcast Entry Report cecceesceseescesseeeeeeeseeeteesseeseens 62 Power Outage REPOT Nettan aet e tented 63 Printing Reports 0 cee cece eee eee 63 Printing Message Confirmation Report 63 Printing Reports eeen Sees hehe niin eee 63 Codes Used In Reports 64 Result Codesini vv cissseseciesectepees isin eetosisves toscana vss 64 Communication Codes ccccccssecssesscesseceseecssesesseeeeeeens 64 Problem Solving ssi 65 66 06 6025 0640006566 0 ore te eee elles 65 Clearing Document Jams 0 000 e eee 65 Clearing Printer Paper Jams 0 000000 66 Replacing Toner Cartridge 0 000 0 eee eee 69 Replacing Image Drum Unit 0 00 71 Reading Print Counters csccsceesecseceseeeseeseeeeeeseeseeenes 73 Shipping the Fax Machine 000 0020 0s 73 Problem Checklist 0 0 0 c cc cece cen eens 74 EER en snd abe E eae ace eee Ste eee ae ole A 78 Operation Overview 0 0 0
123. or Auto Dial numbers The available settings are Limit Reception Only RX Limit both Transmission and Reception T R e No Limitation on Transmission or Reception OFF Follow the instructions below to set the parameters desired 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the YES key The display shows FUNCTION NO 4 Using the numeric keypad enter 08 The display shows 08 CLOSED NETWORK and the current setting of this function 5 Press the NO key until the setting you want appears in the display 6 Press the YES key to confirm the new setting then press the Select Function key to finish Power Failures amp Memory Although the memory is backed up by battery about 20 hours when the battery has been fully charged and the temperatures are normal the following problems occur when power is cut off for lengthy periods of time e Any messages your fax machine has scanned into memory but not yet transmitted are lost Any messages your fax machine has received into memory but not yet printed are lost Ifyou have loaded documents onto the document feeder of your fax machine any dialing or transmission settings are lost Your fax machine prints a power outage report to inform you of a power failure Use this report to determine which received messages you may have lost and which transmissions you may 39 have to resen
124. original documents A manual paper tray to allow you to load a different type of paper while making copies Paper size is dependent on 1st paper size setting A fax forwarding feature to allow your fax machine to receive messages into memory and automatically forward the messages to another remote fax machine Safety Instructions E This machine has been carefully designed to provide years of safe reliable performance As with all electrical equipment however there are a few basic precautions that should be taken to avoid personal injury or damaging the machine e Read this guide carefully and save it for future reference e Read and follow all warning and instruction labels on the machine itself e Disconnect the machine before cleaning Use only a damp cloth Do not use liquid or aerosol cleaners to clean the machine e Do not use the machine near water or spill liquid of any kind into it e Make sure that the power source matches the rating listed on the back of the machine If you are not sure check with your dealer or with your local power company To avoid damaging the power cable do not put anything on it or place it where it will be walked on If the cable becomes damaged or frayed replace it immediately The power outlet into which the machine is connected must remain accessible at all times e Aside from the routine maintenance described in this user s guide do not try to service the machine yourself O
125. ote Even if you see a TONER LOW message on your fax machine you may be able to use the 2 Print Operation One Touch key to continue printing faxes but the print quality cannot be guaranteed Replace your toner cartridge as soon as possible Canceling Messages Stored In Memory It is also possible to erase messages received in memory without printing them 1 After you have followed the instructions to print out messages stored in memory the display shows MESSAGE IN MEMORY PRINTING 2 To erase the message instead of printing it press the Stop key The display shows CANCEL 3 Press the YES key to erase the message from the memory of your fax machine Rejecting Unsolicited Fax Messages SELECT FUNCTION 9 OP N Tw 08 CLOSED NETWORK C C O Hf ves o Jte 7 USER Ba PROG The closed network option allows you to limit the locations with which your fax machine can communicate Using this function you can set your fax machine to refuse to receive any faxes from locations whose telephone numbers are not programmed into your One Touch keys or Auto Dial numbers This function allows you to reject any unsolicited faxes such as advertising Note In some countries this function cannot be set by the user Please contact your dealer for assistance You can also set your fax machine not to send faxes to locations whose telephone numbers are not programmed into your One Touch keys
126. our transmission or at any time over the next three days You can send a delayed fax either from the document feeder or from memory Refer to the table below to decide which method you want to use Delayed TX Features amp From Feeder From Memory Limitations Number of locations One Multiple Number of delayed faxes in your fax One Up to twenty machine at any one time Fax machine can be used for other No Yes transmissions while a delayed fax is waiting to be sent Sending Delayed Faxes 1 Load your documents 2 Press the Select Function key 3 Press the 1 Delayed TX One Touch key The display shows DELAYED TX and today s date If transmission is to occur today press YES key and go to step 7 If transmission is to occur at a later date press the NO key Using the numeric keypad enter the date on which you wish the transmission to begin Press the YES key The display shows DELAYED TX TIME Using the numeric keypad enter the time on which you wish the transmission to begin 44 Note Enter the time using a 24 hour clock i e 8 00 a m would be entered as 08 00 and 8 00 p m would be entered as 20 00 8 Press the YES key and the display shows SELECT LOCATION S 9 Select a location Refer to the instructions below To Do This Do This One Touch key Press the One Touch key Lift the main One Touch keypad to access One Touch keys 21 40 Auto Dial number
127. owing information in your fax unit Date and time see the Installation section of this document for instructions on doing this Name and telephone number which identify the source of your fax transmission see the User s Handbook f for instruc tions on doing this FCC Radio Frequency Interference Statements 120 Volt Models This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and the receiver e Plug the unit into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio television techni cian for help A properly shielded interface cable must be
128. pening a cover may expose you to shocks or other hazards Do not make any adjustments other than those outlined in this user s guide as damage may be caused to the machine The machine employs a grounded plug as a safety feature and it will only fit into a grounded outlet If you cannot plug it in you probably have an older non grounded outlet contact an electrician to have the outlet replaced Do not use an adapter to defeat the grounding EEE Product Options T Memory Expansion Installing additional memory allows the fax machine to store more pages of information in memory If you are constantly seeing a MEMORY OVERFLOW message on your fax machine you should consider purchasing additional memory An optional 2 0 4 0 8 0 Mbyte memory expansion board is available See Part Numbers on page 101 for the expansion kit part number The memory expansion board option includes a built in backup battery This feature protects memory operations and other communication settings for up to 20 hour in the event of a power failure Second Paper Cassette The second paper cassette option adds an additional 500 pages of paper capacity to your fax machine When the main paper cassette runs out of paper your fax machine automatically switches to the second paper cassette to continue printing received faxes or copies See Part Numbers on page 101 for the part number E Components What you should receive Document Sta
129. perature Not applicable Hazardous Combustion Products Not applicable Explosion Data Like most organic materials in powder form it can form explosive mixtures when dispersed in air Sensitivity to Mechanical Impact Not available Sensitivity to Static Discharge Not available 105 Reactivity Data Stability Stable Conditions to Avoid Not available Polymerization Will not occur Hazardous Decomposition Products Thermal decomposition may result in release of oxides of carbon and nitrogen Incompatibility Avoid exposure to strong oxidizers Toxicological Properties Routes of Entry Inhalation Ingestion Eyes Skin Effects of Acute Exposure LD50 Not Available LCS50 Not Available Effects of Chronic Exposure Not Available Exposure Limits See Hazardous Ingredients section Irritancy Not Available Sensitization Not Available Carcinogenicity IARC Carbon Black Group 2B Possible Carcinogen Polypropylene Group 3 Not Classifiable Amorphous Fumed Silica Group 3 Not Classifiable NTP No components are listed OSHA No components are listed Reproductive Toxicity Not Available Teratogenicity Not Available Mutagenicity Ames Assay Negative Name of Toxicologically Synergistic products Not Available Preventive Measures Personal Protective Equipment Respiratory Protection Not normally required For large spills use dust respirator during cleanup Protective Gloves and or Eye Protection Not normally
130. programming the new default combinations will appear on the LEDs above the Transmit Resolution YES or Type of Original NO keys 10 T F TIMER PRG When set to the telephone fax answering mode your fax machine automatically distinguishes between incoming voice and fax calls If the incoming call is a voice call your fax machine will ring to tell you to pick up the handset If you do not answer your fax machine automatically switches back to facsimile mode to allow the calling party to send a fax The T F TIMER function controls how long your fax machine waits before switching back to fax mode Available settings are 20 seconds or 35 seconds 11 RING RESPONSE This function controls how long your fax machine waits before answering an incoming telephone call when your fax machine is set to auto receive or telephone fax auto switch answering modes The available settings are 1 ring 5 seconds 10 seconds 15 seconds or 20 seconds Note If your fax machine is set to telephone fax auto switch answering mode it is recommended that you set ring response to one ring 12 DISTINCTIVE RING Distinctive ringing is a service offered by some telephone services that allow you to have different numbers on one line each with its own distinctive ring In this way when you get an incoming call you can identify what number is being called by the ring pattern Your local telephone service can provide you with more information about this service and if
131. r write the bulletin NN AG gt PRINT MEMORY MSG No ves lt 1 message already in the personal mailbox ee After your fax machine has been polled and the document has been sent your document remains in mailbox allowing the document to retrieved more than once 2 Press the 2 Print Operation One Touch Key The display shows PRINT MEMORY MSG 1 Press the Select Function key To cancel ITU bulletin polling transmission close the mailbox using the following instructions 3 Press the NO key The display shows PRINT PERSONAL BOX Canceling ITU Bulletin Polling Transmission 4 Press the YES key The display shows PERSONAL BOX FUNCTION 9 0 NO Scare J 1 FUNC PROGRAMMING KN E we USER tUs TIES 5 Using the numeric keypad enter the 2 digit number of the PROG mailbox you want to print from and press the YES key The 1 Press the Select Function key message begins printing 2 Press the 9 User Prog One Touch key The display shows Note Ifno message is stored in that mailbox the display shows 1 FUNC PROGRAMMING NO DATA IN MEMORY 3 Using the numeric keypad press 5 The display shows 5 PERSONAL BOX PRG 50 If you want to clear the mailbox without printing press the Stop key The display changes to CANCEL Press the YES key to clear the mailbox Polling Reception Dialing Another Fax Machine to Request Documents SELECT 5 GH START
132. ress e SubnetMask e Default Gateway If the LAN uses a DHCP server it is not necessary to configure these settings as the server will perform them automatically After setting the correct IP Address SubnetMask and Default Gateway configure the machine for Internet Fax transmission reception What Your I Fax Machine Can Do I Fax is a feature with many capabilities This unit can e send and receive faxes via a Public Switched Telephone Network PSTN e send and receive faxes via the Internet over a LAN print via a Local Area Network LAN Windows only e act as an email scanner see Backup Archive Email Scanning on page 83 e act as a Gateway service e act as a convenience copier f Important e Internet faxes differ from traditional faxes in these ways Although your OKIFAX has security features faxes sent over the Internet are more vulnerable to interception than faxes sent over the PSTN There is no way to verify that a message has been received by the machine to which it was addressed Installation Requirements Before the machine is used three processes must be completed e Machine Installation e Network Setup e Customization 79 nstallation and setup requirements may vary from system to Installati d 7 system Machine Installation Installation covers the physical procedures such as removing the unit from the shipping packaging connecting the power telephone and network lines installing
133. ress the key after press Auto Dial key then enter the number of the group you want to use A number dialed on the numeric keypad Dial as you would on a normal telephone 4 When finished selecting locations press Start The display shows ENTRY IS OK DIAL START CHECK 5 If satisfied with the entries submitted press Start to begin transmission or to load the documents If you wish to CHECK what entries have been submitted press the NO key to access an Entry Report or to check the entries via the LCD screen 6 If checking the entries the display will read PRINT ENTRY REPORT YES NO gt 43 7 Press the YES key to print the Entry Report or press NO to check the entries via the LCD If checking via LCD the following appears CHECK LOCATIONS S YES STR LOC EXIT gt 8 Press the Start key repeatedly to cycle through the entries Press Start to accept the entry or NO to clear the entry 9 Once finished press No to exit the verification menu and the display will read ENTRY IS OK DIAL START CHECK 10 Press Start to begin transmission or to load the documents and then send Delayed Sending of Faxes The delayed transmission feature allows you to send documents at a specified date and time and frees you from the need to manually start the transmission You can program a delayed transmission to occur at any time on the day of y
134. s authentication see important information Authentication Unable To Send Global E mails on page 99 This section is divided into four primary areas 1 Operation Overview on page 78 2 I Fax Network Set Up on page 83 3 I Fax User Interaction on page 94 4 I Fax Troubleshooting on page 97 Each section will walk you through the setup and usage of this product Operation Overview This overview has several sections to help you decipher and use the I Fax process easily e Operation Overview on page 78 e What Your I Fax Machine Can Do on page 79 Installation Requirements on page 79 e Internet Fax Transmission on page 80 78 e Internet Fax Reception on page 80 e Network Settings List on page 81 e Components of an Internet Fax on page 81 Helpful Hints I Fax on page 82 This section is intended as a quick reference for using the I Fax feature This section does not provide detailed explanations of features or settings as other sections provide these To Use Internet Fax e a Network Card must be installed in the machine e the machine must be connected to a LAN The Network Card for this machine can be connected to a e 10 baseT or e 10 100baseTX LAN will only operate at 10 base T To make a LAN connection the following information must be configured on this machine Ask your network administrator about these settings e an IP Add
135. s be sure to enter the dots full stops dividing the numbers Example 192 168 1 1 2 You may enter a server name only if a DNS server has been configured DNS Server s IP Address This setting is not required if the POP server has been specified by its IP ADDRESS A DNS server can convert a server name into an IP ADDRESS POP Server User Name Enter the user name assigned to this machine for accessing the POP server 81 POP Server Password Enter the password assigned to this machine for accessing the POP server Network Settings List List of Settings 1 IP Address on page 88 Subnetmask on page 89 Default Gateway on page 89 SMTP Server Name on page 89 POP Server Name on page 89 Pop User Id on page 90 Pop Password on page 90 DNS P SRV Address on page 91 DNS S SRV Address on page 91 10 FAX Email Address on page 91 Components of an Internet Fax A fax sent over the Internet has three components e Header e Email TIFF attachment s Your ability to receive view or print these components will vary according to the settings of different functions O AND MN FW WN Header The header includes all routing information for the path your Internet Fax followed from the time it was sent to the time it was received The header is automatically generated as part of the Internet Faxing process Email The email includes the To From a
136. s 9 USER PROG to enter the programming menu and then press keypad 8 for I FAX NIC OPTIONS 3 Press BASE to enter I FAX NIC OPTIONS 4 Press until I FAX NIC INITIALIZE appears 5 Press BAS twice to reset the network card Note The message ARE YOU SURE will appear on the display You must confirm your choice before the unit will reset to factory defaults Email Settings Registering Addresses Email addresses up to 64 characters long can only be assigned to one touch keys 01 to 10 It is also possible to program a group of email addresses and assign the group to a one touch dial number However one touch dial numbers for both email addresses and telephone numbers cannot be assigned to a single group Restrictions e Up to 64 characters may be entered e You may use Latin letters numbers and symbols e To enter symbols use either one touch keys or key 0 of the numeric ten key pad e The symbols that can be used are amp gt _ The tilde symbol shows on the display as e The and symbols cannot be used Both uppercase and lowercase letters can be used To change the case press the 1 CAPS key e ls Program OT Email Addresses Programming Email addresses can be accomplished using the following procedures SELECT SININ NO C FUNCTION l LOCATION PROGRAMING OT g CHOH ENTER
137. s a descriptive title up to 32 characters long Refer to the instructions below To do this Use Enter Numbers Numeric keypad press once Enter Spaces Space One Touch key Enter Hyphens Hyphen One Touch key Enter Pause Pause One Touch key Enter Plus Plus One Touch key Delete Delete One Touch key Caps Caps One Touch key 26 To do this Use Enter alphabet characters Locate the character you want on the numeric keypad Press that key repeatedly until the character appears It is also possible to input characters using One Touch key Enter unique character Press the 0 Unique key repeatedly until the character you want appears The following characters are available 1 amp 23 2 _ 4Bi6i LAG eag Note Some unique characters can be entered using one touch keys Move the cursor to make corrections YES and NO keys 8 10 11 Press the Start key to save your entry The display shows NO lt CALL BACK NO gt After the display clears use the numeric keypad to enter the telephone number you want to use for call back messages Enter up to 20 characters Press the Start key to save your entry Press the Select Function key to finish Setting Forwarding Number SELECT FUNCTION 9 OP has FORWARDING NO C 4 gt e YES l USER oY PROG When the answering
138. s package and insert it into your fax machine To ensure that the image drum is positioned correctly press down firmly on both of the locations on the image drum marked PUSH 72 5 Install a new toner cartridge Follow Steps 4 to 9 in Replacing Toner Cartridge on page 69 6 With the copy stacker and document table closed wait until the time and answering mode appear on the display Then press the Select Function key SELECT SELECT FUNCTION 7 IKL FUNCTION CoD COD YES lt J CoO COUNTER DISPLAY 7 Press the 7 Counter Display One Touch key The display shows DRUM COUNT 8 Press the YES key to clear the image drum unit counter 9 Press the Select Function key to finish CAUTION Please abide by the disposal laws of your country when disposing of replaced Image Drum Units Reading Print Counters SELECT SELECT FUNCTION T7IKL FUNCTION Cae CD l gt No 2X 4 CO COUNTER DISPLAY The print counters of your fax machine count the number of pages your fax machine has printed or scanned in its lifetime If 73 you are experiencing a problem a service person may ask you to check these counters Note If the image drum unit has reached the end of its life you will also use this function to reset the drum counter See Replacing Image Drum Unit on page 71 for more information 1 Press the Select Function key 2 Press the 7 Counter Di
139. s the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the YES key The display shows FUNCTION NO 4 Using the numeric keypad enter the 2 digit number of the function you want to change This display then shows the name of the selected function 5 Press the NO key to cycle through the settings for the user function then press the YES key to confirm your selection The name of the next user function appears in the display 6 Press the Select Function key to finish or the Stop key to back out Note As an example for changing the settings see Setting Distinctive Ring Setting Distinctive Ring SELECT 9 OP FUNCTION C y gt 1 FUNC PROGRAMMING L YES USER PROG Note In some countries distinctive ring service is not available from the local telephone company 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the YES key The display shows FUNCTION NO 4 Using the numeric keypad enter 12 The display shows 12 DISTINCTIVE RING and its current setting OFF 5 Press the NO key to change the setting to SET 6 Press the YES key The display changes to SETUP FAX RING CALL FAX NUMBER NOW 7 Using a separate telephone line immediately dial the number assigned to the fax machine you must do this within 90 seconds When your fax machine begins to ring the display
140. s your productivity and reduces the time you must spend waiting for other operations to finish If you load a document on the document table and the display shows SELECT LOCATION then your fax machine is ready to allow you to prepare for the next transmission While Sending Faxes After your fax machine has finished scanning a document into memory and while it is transmitting from memory you can do the following Load another document and prepare it for transmission memory available When the report has finished printing e Continue to load documents as long as there is memory your received fax message is then printed available on your fax machine When the first transmission is e Continue to load documents as long as there is memory complete the next fax is automatically sent available on your fax machine After the report is printed Make copies your fax is automatically sent While Receiving Faxes While your fax machine is receiving a fax you can Load another document and prepare it for transmission e Continue to load documents as long as there is memory available on your fax machine When the first transmission is complete the next fax is automatically sent e Continue to receive faxes while earlier messages are being printed if your fax machine has been set to memory reception mode While Making Copies While your fax machine is making local copies you can e Continue to receive faxes while copies are b
141. sage was received The total amount of time your fax machine spent receiving the message S R TIME The Personal ID or telephone number of the fax machine you were communicating with DISTANT STATION ID If the Personal ID or telephone number has not been programmed by the sending fax machine no DISTANT STATION ID is recorded The number of the mailbox into which the message was received The number of pages sent or received The result of the communication Service Codes Broadcast Entry Report Each time you program a multiple location transmission or broadcast your fax machine will give you the option of printing this report to confirm your entries Information in this report includes The Location ID of the One Touch keys and Auto Dial codes you have selected Telephone numbers you have manually entered using the numeric keypad To access this report generate a Broadcast See Perform a Broadcast Operation on page 42 for details Power Outage Report If the electrical power to your fax machine has been interrupted and your fax machine had delayed transmissions or messages received into memory your fax machine automatically prints a power outage report to alert you that fax messages have been lost Printing Reports Printing Message Confirmation Report After transmission press the Copy key once with no documents loaded to see a report confirming your transmission on the
142. sing Voice Request The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication Either the sender or receiver can initiate a voice request If you are sending a fax you can answer a voice request only after all pages have been transmitted If you are receiving a fax you can answer a voice request after reception of each page You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone If you do not respond in approximately six seconds the voice request is automatically cancelled You need to have either an attached handset or an external telephone to use the voice request function Note With the ITU T V 34 modem this feature can t be used This function can only be used during Feeder TX Initiating Voice Request 1 During a fax communication press the Hook V Request key 2 When the other party answers your request your fax machine will emit a repetitive warbling sound The display shows LIFT HANDSET AND PRESS VOICE REQUEST 3 Lift your handset and press the Hook V Request key Note If you press your Hook V Request key to initiate a voice request during transmission but no one is there to answer your fax machine automatically sends a call back message to the remote site giving a telephone number where you can be reached A call back message is only sent if you have programmed a call back number in
143. splay One Touch key The display shows DRUM COUNT 3 Press the NO key again The display shows the PRINT COUNT 4 Press the NO key again The display shows the SCAN COUNT 5 Press the Select Function key to finish Shipping the Fax Machine CAUTION DO NOT ship the fax machine with the image drum unit installed unless it is a new fax machine and has never been used When shipping the fax machine after it has been in use please follow the re packaging procedure below 1 Remove the image drum unit with toner cartridge from the fax machine 2 Place the image drum unit with toner cartridge still attached into a black plastic bag and keep it away from direct sunlight 3 Re package the fax machine and the image drum unit separately into packaging material and a shipping carton Problem Checklist Your fax machine is a complex machine with many features and functions which allow it to operate in different ways Many problems you experience may be due to improper programming If you are experiencing a problem read through the list of problems and solutions before calling your dealer O Your telephone does not ring if your fax machine is set to tel fax answering mode and the incoming call is a voice call This is normal In the tel fax answering mode your fax machine answers the incoming call and detects whether if the call is a voice call or a fax call If the call is a voice call your fax machine will ring but your te
144. ssions are indicated in the mode column along with the scanned number of pages Polling Reception lists the date amp time sent sender and transmission mode TRANSMISSION Prints out information on Delayed Fax and Redialing Wait transmissions However polling reception information will be listed in the above POLLING TX RX Transmission date amp time receivers and transmission modes are listed This report will not be printed out if there is no message stored in memory 61 Telephone Directory This report provides a complete listing of all of the telephone numbers programmed for the One Touch keys Auto Dial codes and groups of your fax machine The information includes The Location ID and main fax number TEL NO for each One Touch key and Auto Dial code Note One Touch Parameters exist for not only One Touch keys but also Auto Dial A listing of all of the One Touch keys and Auto Dial codes included in each group The alternate number OR for each One Touch key The Communication Parameter settings G3 ECHO G3 RATE for each One Touch key and Auto Dial code Note The standard parameter settings are ECHO and RATE Configuration Report The configuration report provides a list of the current operational settings of your fax machine that can be set by you The information includes The current settings of all your fax machine s user functions The Sender ID ID fax number TEL NO
145. st Network Settings This function modifies these network settings The I Fax Net work settings can be accessed using the following SELECT Boe cuNeTION Lc 5 N __ amp LFAX NIC OPTIONS S useR S8 YES NGC o PROG No 1 Press Select Function to enter the menu 2 Press 9 USER PROG to enter the programming menu and then press keypad 8 for I FAX NIC OPTIONS 3 Press MSSE to enter I FAX NIC OPTIONS 4 Press until NETWORK SETTINGS appears 5 Press MASS to enter NETWORK SETTINGS 6 To advance to each function within Network Settings use the Start key 7 To set each function utilize both the numeric keypad and the one touch keys for easy access to commonly used symbols An explanation for each option listed below follows IP Address on page 88 Subnetmask on page 89 Default Gateway on page 89 SMTP Server Name on page 89 POP Server Name on page 89 Pop User Id on page 90 Pop Password on page 90 DNS P SRV Address on page 91 DNS S SRV Address on page 91 FAX Email Address on page 91 IP Address Sets the IP address e When 0 0 0 0 is set as the IP address the DHCP function automatically starts Ifa DHCP server is found an IP address is obtained from the DHCP server From then on an IP address is obtained from the DHCP server each time the power is turned OFF and ON
146. t Press the Select Function key then the 10 Printer Cleaning One Touch key and then the YES key Your fax machine prints a cleaning page to clean the image drum Repeat this procedure several times and then check whether you still have dirty print outs If this procedure does not solve the problem your fax machine needs a new image drum unit Contact your dealer to order one If the faxes you receive are light or have vertical streaks in them and you are not out of toner or if your fax machine displays a CHANGE DRUM message your fax machine needs a new image drum unit Contact your dealer to order one Refer to Part Numbers on page 101 for the image drum replacement part number The life of an image drum depends on a number of factors including temperature and humidity the type of paper you use and the number of pages per job CAUTION Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum inside the image drum unit 1 Lift the document table into an upright position 3 Remove the old image drum unit with its toner cartridge aT wrap it in the packaging materials from your new image drum unit and dispose of it following local regulations 2 Push in the cover release buttons on the side of the copy SISO UBL yOu Meat a a 4 Take the new image drum unit out of it
147. tallation hints e Install your fax machine in a dust free location away from direct sunlight Do not connect your fax machine to a power source that is used by other equipment producing electrical noise i e air conditioners etc Leave electronic adjustments to authorized service personnel The LINE port connects your fax machine to a standard telephone line To avoid damage to your telephone system or to the fax machine do not connect your fax machine into anything other than a standard telephone socket Your fax machine has an earthed 3 pin plug as a safety feature an it will only connect to an earthed outlet If you cannot connect this plug to your power outlet then it is possible that you have an older non earthed outlet Contact an electrician to have your power outlet replaced Do not use an adapter to defeat the earthing The electrical power outlet should be located near the fax machine and should be easily accessible The TEL ports on the back of the fax machine are only suitable for 2 wire devices Not all standard telephones will respond to incoming ringing when connected to an extension socket This fax machine may not necessarily provide an effective handover of a call from a telephone connected to the same line If the fax machine is sharing the line with another piece telephone equipment the audible alarms of the other equipment MAY trigger the ring detector of the fax Likewise the audible alarms of the fax
148. th of 5 83 148 mm and a minimum length of 5 04 128 mm Documents cannot be wider than 8 5 216 mm or longer than 14 02 356 mm 34 Note If you often have documents longer than 356 mm your dealer may be able to adjust your fax machine to scan and transmit documents up to 59 06 1500 mm in length Please be aware that adjusting the length setting to 59 06 1500 mm cancels detection of multiple document misfeeds Multiple page documents Your fax machine can scan paper with a base weight between 60 g m 16 lb and 105 g m 28 Ib You can load up to 30 sheets of standard 75 g m 20 lb paper e g copier or laser type paper at the same time If you use a heavier paper you can load up to 15 sheets For very heavy paper load and send pages sheet by sheet When loading multiple page documents do not load paper which is thinner than 0 08 mm or thicker than 0 13 mm For documents do not load paper which is thinner than 0 06 mm or thicker than 0 15 mm Loading Documents To prevent paper jams and problems during scanning neatly stack your documents aligning their edges before loading Do not load documents of different sizes at the same time Note You can load and prepare to transmit a document while your fax machine is still sending or receiving another message as long as the document feeder is clear To do this load the document select your location and press the Start key Your document will be sent when
149. the power switch on the I should be pressed down Your fax machine will take a few moments to warm up 5 The time and current answering mode will appear on the display Your fax machine is now in standby mode ready to send or receive faxes Paper Paper Types The manufacturer of this fax machine recommends the follow ing guidelines when selecting paper for use in your fax machine Paper should be stored flat and away from moisture direct sunlight and heat sources It is recommended to use a smooth finished paper such as copier or laser type paper with a Sheffield smoothness rating of 250 or less If in doubt please ask your paper dealer The use of heavily laid or textured paper will seriously impact the life of the image drum Do not use very smooth shiny glossy paper Do not use heavily embossed headed paper Avoid printing on both sides and putting paper through the fax machine twice Avoid using paper with perforations cut outs and ragged edges 21 Loading Paper Your fax machine can hold up to 250 sheets of standard weight 75 g m 20 lb paper Available sizes are A4 letter size and legal size Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your fax machine down to 75 of the original length For example if a document created originally on legal size paper is received your fax machine reduces the rec
150. the toner leak from the cartridge If this does not work you may need to replace your image drum unit Contact your dealer to get a replacement You set your fax machine for delayed transmission but it did not send Check the display to make sure that you have set the clock on your fax machine to the correct time See Setting Time amp Date on page 23 in Installation Your fax machine disconnected before you could answer a voice request You must answer a voice request while the warbling tone is being emitted When you hear the warbling tone press the Hook V Request Key after picking up your handset Someone tried to send you a confidential fax but nothing happened You must set up a mailbox before anyone can send you a confidential fax See Receiv ing Confidential Faxes on page 46 in Advanced Operations Make sure the person sending you the fax knows the correct mail box number Your fax machine will not poll a remote fax machine Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode Check also if their fax machine uses either standard polling transmission or ITU polling transmission Your fax machine is connected to a PBX and you can not dial out You must enter your access digit before the telephone number for each number that you dial or program into your machine Also your fax machine must be programmed for PBX operations before
151. this feature Resolution Any changes to allow the machine to send global emails would have to be made at the mail server itself The network adminis trator needs to configure the mail server not to require authenti cation from the IP address the machine has been assigned The administrator may not want to do this for security reasons but it is the only method available that allows the machine to send emails outside of the local LAN Additional Info Many networks today use Microsoft Exchange as their mail server with authentication enabled Microsoft does have a white paper Q255125 on their web site that explains how to exempt one IP address from requiring authentication It can be found by doing a search of Microsoft s Knowledge Base at http www microsoft com EEE Specifications SSS SSS Category Specifications Type compatibility Desktop ITU T G3 transceiver Applicable network PSTN PBX LAN T 37 Transmission Speed Up to 33 600 BPS Automatic fall back Communications Half duplex Coding scheme MH MR MMR Horizontal resolution 300dpi TX RX 600dpi TX interpolation Vertical resolution 3 85 line mm standard 7 7 line mm fine 15 4 line mm ex fine TX and copy 300 dpi 600 dpi TX interpolation Halftone transmission 64 shades of gray Document size A4 A5 letter or legal size Recording paper Plain paper A4 letter or legal size Effective scan width 8 03 204 mm Weig
152. tion by mail to Oki Data Americas Training and Publications Department 2000 Bishops Gate Boulevard Mount Laurel NJ 08054 4620 or by email to pubs okidata com Please visit Okidata s multilingual web site at http www okidata com OKIFAX is a registered trademark marque d pos e marca registrada of Oki Electric Industry Company Ltd ENERGY STAR As an ENERGY STAR Partner Okidata has determined that this product meets the Energy Star Enerji guidelines for energy efficiency Safety Your fax machine has been carefully designed to give you years of safe reliable performance As with all electrical equipment however there are a few basic precautions you should take to avoid hurting yourself or damaging the fax machine General e Read this User s Guide carefully and keep it in a safe but accessible place so that you can use it for future reference e Read and follow all warning and instruction labels on the fax machine itself Disconnect the fax machine before you clean it DO NOT use liquid or aerosol cleaners to clean the fax machine e Place your fax machine on a firm solid surface If you place the fax machine on something unsteady it may fall and become damaged or injure someone If you place the fax machine on a soft surface such as a rug sofa or bed the vents may become blocked causing the fax machine to overheat Do not use your fax machine near water or spill liquid of any kind into it Ins
153. to your fax machine Refer to Setting Fax Machine Identification on page 25 Answering Voice Request 1 Lift the handset and press the Hook V Request key 42 EE Advanced Operations A Broadcast A broadcast fax is a fax sent to several locations and is a one time event It consists of a collection of destinations fax and or email addresses and is NOT saved programmed into the machine A broadcast can be any combination of One Touch or Auto Dial keys or manually entered number s from the numeric keypad If an email address is required only those pre programmed can be used The manually entered numbers must be entered last Refer to Programming Auto Dial Numbers on page 31 for further reference Perform a Broadcast Operation 1 Load your documents 2 Enter locations by pressing One Touch keys or Auto Dials 3 After pressing the first entry you have three seconds to enter the next location in your broadcast list The machine groups the list of numbers for the broadcast You must enter the One Touch and Auto Dial numbers before entering manual numbers from the numeric keypad Refer to the instructions below To Do This Do This One Touch key Press the One Touch key Lift the main One Touch keypad to access One Touch keys 21 40 Auto Dial number Press the Auto Dial key and then enter the 3 digit Auto Dial number on the numeric keypad A group Using the numeric keypad p
154. um MMR high The default setting is MH f Often other manufacturers Internet Fax products support only MH Ex Fine Mode e Settings 300 dpi or 600 dpi Default 300 dpi Scan resolution of EX FINE mode for Internet Fax is 300 dpi or 600 dpi 300 dpi is faster while 600 dpi is higher quality Sender ID Email e Settings ON or OFF 86 Default ON Adds the sender ID to the main body of images scanned by Internet Fax This setting will always apply when using Internet Fax regard less of the setting for 4 S YSTEM DATA PRG When using Internet Fax as an email scanner turn this setting OFF to pre vent the sender ID data from appearing in scanned images Send File Format Settings TIFF or PDF Default TIFF This determines whether the format sent is either PDF or TIFF Note Oki facsimile machines cannot receive PDF faxes Send Notification e Settings ON or OFF Default ON When sending an email from the I Fax device the body of the email has a message which indicates that an attachment is included The message varies depending on the setting of Send File Format TIFF or PDF l Fax NIC Update e Settings YES or NO Default YES 87 This setting allows updates to the firmware when YES is enabled Usually this option is not required except when a firmware update is released and run from a client machine POP Interval e Settings Off 1min Smin 10min 30min 60min Daily Default OFF
155. um inside the image drum unit to direct sunlight Always hold the image drum unit by the ends never by the middle Never touch the green drum inside the image drum unit To avoid damage to the image drum unit always use OKI toner cartridges Exercise care when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Emergency First Aid IF TONER IS SWALLOWED Induce vomiting and seek medical attention Never attempt to induce vomiting or give anything by mouth to a person who is unconscious IF TONER IS INHALED Take the person to an open area for fresh air Seek medical attention IF TONER GETS IN THE EYES Flush eyes with large quantities of cool NOT cold water for a minimum of 15 minutes keeping eyelids open with fingers Seek medical attention ae a ee aT Introduction SSeS Features Your fax machine includes all the following features 40 One Touch keys for automatic single key dialing of pre programmed telephone numbers 150 Auto Dial numbers for automatic dialing of additional pre programmed telephone numbers Group programming 20 groups that enables transmission of a document to multiple locations with a single selection A search feature allowing you to look for pre progra
156. used in order to ensure compliance of this equipment with FCC regulations Changes or modifications not expressly approved by Oki Data may void your authority to operate this device 230 240 Volt Models WARNING This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense It is the responsibility of the user to obtain the required shielded cable in order to ensure compliance of this equipment with FCC regulations Changes or modifications not expressly approved by Oki Data may void your authority to operate this device Industry Canada IC Requirements for End Users This product meets the applicable Industry Canada technical specifications Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an accept
157. y Enter the 3 digit Auto Dial number Press START to delete it from the group Search for a location name __ Press the Search key continuously until by the location to add or delete you want appears Press START to add it to the group Press START to delete it 5 After you have completed your selection by pressing YES or NO the display again shows SELECT LOC S Continue to add or delete locations from your group Each group can contain up to a maximum of all of the One Touch and Auto Dial locations available on your fax machine 33 EE Basic Operation E Preparing Documents Try to use good quality documents for your transmissions Documents that are typed or created in felt tip black ink on white or light paper work best Do not send documents which are not rectangular Never use documents that have wet or sticky surfaces wrinkles staples or paper clips However your fax machine can transmit documents that have been subject to normal wear such as documents with staple holes letter folds and minor corner folds If you are not sure how a document will fax try making a copy first on your fax machine load the document face down and press the Copy key If your documents are bent creased or torn make a copy on a photocopier and send the copy instead You can also use a photocopier to enlarge or reduce documents before sending Document size All documents must have a minimum wid
158. y to receive the fax If you do not answer the telephone and someone tries to send you a fax mes sage your machine will not accept it Note Some older types of fax machines do not send CNG tones and the line may be silent when you answer a call in TEL answering mode If you answer a call using a telephone connected to the same telephone line but not connected directly to your fax machine you can remotely tell your fax machine to start fax reception by entering a two digit remote receive number using the telephone keypad See Remote Receive on page 55 in Programming later in this User s Guide Telephone Fax Auto Switch Mode T F When incoming calls are a mixture of fax and telephone calls your best choice is the Telephone Fax Auto SW mode In this mode your fax machine detects whether the incoming call is a fax or voice call When the call is from another fax machine your machine will switch to fax mode and receive the mes sage When the call is a voice call your fax machine will ring like a telephone If you do not answer your fax machine will switch back to fax mode to allow the calling party to manually send a fax Note Only use this mode if the telephone is located close to your fax machine After the initial ring the telephone falls silent but the fax machine continues ringing Telephone Answering Device Mode TAD Use this mode if you have connected an answering machine to your fax machine When a call is received and

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