Officemate International Corporation ExamWriter 7.1 User's Manual
Contents
1. Ability to copy subjective spectacle manifest prescriptions to subjective spectacle cycloplegic prescriptions Spectacle Manifest Presenting Obj Auto Ref Ohj Retin Sub Manifest Sub Cyclo Altemate H Prism Y Prism Add DVA NYA PH OD 275 2 75 076 5 0081 4 75Bu 4 00 20 40 20 40 CONTACT LENS Sphere Cylinder Axis Underlying Conditions 2o50 OS 2 75 2 75 076 4 75BI 6 50BD 4 00 20 60 20 40 20 50 vw Copy to Cycloplegi ou 20 60 20 40 20 50 Lk ARS Ash L Show Binocular Copy to Final No C Yes PD s C BaseUp BaseDn BPD MPD 5 25 OS Vert Prism Dist Near Clear EM EH 1 2 3 4 5 5 7 8 9 10 11 12 P ARAT RUSE O E AEA TR OOS AI ITEL PME ESEA VETES UREA ES HEE EEAS ASA TE REY FE Observations hi Save Exit OfficeMate Software Solutions ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 16 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Vision Rx Expanded pupillary distance measurement grid 0 5 increments a Pupillary Distance IPD 55 5 OD 26 5 290 05 28 0 27 5 e Ability to quickly notice if there are contact lens trial and final Rx notes and spectacle final and alternate Rx notes from the ExamWRITER chart window Chief Complaint Patient Hx ROS zm Oy QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 17 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements ExamWRITER Editor The improved ExamWRITER Editor windows contain the followi2. Allergy Actone Risedron te Anti Allergy Pioglitazine Glycemic Control Amphetamine Mixed Salts Adsorbotear drops Advair AK Nacl Ointment OCULAR SURFACE DZZ Tem D late The improved Template Maintenance window contains the following new feature Maintenance Ability to copy an available template to a new template to save time creating new templates To copy an existing template to a new template click Tools on the ExamWRITER main window toolbar select Template Maintenance and click New Select an available template type a new template name in the Template Name text box and click Copy From a Template Maintenance Available Templates COMPREHEHSIVE NP NARRATIVE FORMAT COMPREHENSIVE NP LINE ITEM FORMAT CONTACT LENS EXAM CONTACT LENS FOLLOW LIP EXAM GLAUCOMA FOLLOW LIP POST OP POST OP LASIK PRE OP LASIK Template Name y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 35 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements ExamWARI TER Control Center ExamWRI TER Control Center O OfficeMate Software Solutions The improved ExamWRITER Control Center window contains the following new features Ability to update a patient s office room location on the Open Charts tab To update a patient s office room location on the Open Charts tab right click on a patient select Update Patient Room select the room in the office where the patient is located and click Save to denote this room on the ExamWRIT
3. All C None Patient Management C Positive Findings Only G All C None Copy NOTES forward Yes C No Copy ADDENDUMS forward Yes C No s New Printer Defaults tab allows you to select a default printer for printing medical and ophthalmic prescriptions This feature allows you to print ophthalmic prescriptions in the optical area where patients have the opportunity to view frames and speak with opticians which can positively impact sales a Preferences Report Settings Defaults Copy Options Pri Medical Rx hp LaserJet 1300 PCL 6 Z Ophthalmic Rx hp LaserJet 1300 PCL 6 Z y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 34 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Medication Maintenance M ed icatio n The improved Medications Maintenance window contains the following new feature M a n te nance Ability to save default dosage and quantity measurements for medications After selecting a default dosage and quantity from the drop down menus the default selections appear in the Quantity and Dosage columns 3 Medications Maintenance Quick List Yes C No Category sstEMC v Name laconel tt ti st lt sSSCS Default quantity Ten 10 ml E Generic Risedronate ti itsti s S S S Default dosage v Indications lani alergy New Delete Cancel Name Search Click Heading to sort TTT RI PL DE I RRR Quantity OT ease VIE i Hypertension i Ten 10 ml 2 i Anti
4. we Wear Schedule Replenishment DOT Daily 2 Weeks Care Regimen Boston Notes Use eye drops if necessary Provider Michael Miller O D License 4646 89 O QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 28 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Examination Ability to set up recall types and schedules in the Follow Up window if OfficeMate is also activated To set up recall types and schedules click Setup Recall and select recall types from the Recall Type drop down menus To change the recall date type or select the number of months until the next recall in the Months to Recall text box or type or select a recall date in the Next Recall text box Click Save to save the new recall type and schedule in the Recall tab on the OfficeMate Patient Demographic window a FOLLOW UP Eye Health and Vision Exam Orthoptics Progress Evaluation Sports Vision Progress Evaluation Cataract Follow up Exam Pachymetry Strabismus Evaluation Contact Lens Annual Exam Pending Referral Vision Therapy Examination Contact Lens Dispensing F Recall For Harper Cole Contact Lens Fitting Contact Lens Progress Evalua Diabetic Evaluation Recall Type Months to Recall Next Recall Eligibility months r r r r r r Dilated Fundus Exam 30 E TE i Emergency Follow up Exam Y 0 E b Glaucoma Follow up Exam B oE 5 CUT Glaucoma Suspect Gonioscopy Recall History Tow Vision Exeminabiorn
5. Alternating TI D TERRA ARES em AS S SO em NENNEN NENNEN EE EISE Race Clear All Auto Code Services Procedure Codes View Procedures 7 F sh ick List rcc Search by Code C Desc Managed Care Medicare CPT Description Fee Selected Procedures Exam Inter New Exam Comp New Exam Inter Established Exam Comp Established Exam Refraction New Patient Gonioscopy Therapy Vision Sensorimotor Therapy Orthopics CL Treat Disease Sup Lens CL TreatiDisease Sup Lens Fields Visual Tangent Fields Visual Auto Goldman Fields Visual Auto Goldman Fields Visual 30 2 Goldman 65 00 E Primary Secondary Tertiary Fourth Fifth Sixth 0 00 Highlight Code and click here to Delete 0 00 0 00 15 00 59 00 60 00 65 00 vw No Diagnosis Cancel Save Exit No Procedure Codes Ability to assign risk factors to medical decisions To assign risk factors record 992xx procedure codes and click Save Exit Select a risk factor from the Risk Factors window Risk Factors Risk Factors A single minor or self limited problem Two or more minor problems One stable chronic illness i e controlled glaucoma Acute but uncomplicated injury or illness One or more chronic illness with mild exacerbation Two or more stable chronic illnesses Undiagnosed new problem with uncertain prognosis Acute illness with systemic symptoms Acute complicated injury One or more chroni
6. Document Printed Notice lt 06 27 2002 2 Years No Resp Adult s 05 30 2002 12 Month 1 Yr No Resp Adult Low Vision Progress Evaluatio Orthoptics Examination 04 26 2002 12 Month 1 Year Adult Custom text 240 characters max 02 28 2002 12 Month 1 Year Postcard 04 02 2001 12 Month 1 Year Adult 02 05 2001 1 Year Postcard Timeline 12 Action Recall vw 02 20 2007 Ti OfficeMate Patient Recall d Setup Recall Cancel Save Exit Exa M n atio n The improved Examination tab contains the following new features piia Highlighted measurements in the IOP grid display the OD and OS measurements that were used to compute the adjusted IOP In order to view the highlighted measurements you must have selected Examination from the Category drop down menu on the Tonometry window Yellow IOP pachymetry CD ratio and blood pressure pulse Hx buttons display the exam histories including graphs of these measurements when they are clicked EJ Retinal Image datiem Autu ea Amsler Studies TU 1 X3 Na 125 Erai ED Patio E F e LEER ien 1 amp 3 fun 9 73 E 3 39 aE Godeer IGA benen te oe Mes Mert Mere g3 Be umm aeie e m va 3 Pulse A 5 Iw fa Expanded Special Eye Health Test selections ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 29 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Products p rod ucts The improved functionality for recordi
7. Enhancements 14 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements ISAS FOR as Final and alternate Rx notes Rx notes recorded in the Spectacle Rx window will print on the ExamWRITER Rx Binocular information Subjective manifest Rx binocular information Subjective cycloplegic Rx binocular information OOOO ee eee zw jeeeetme cl rf ff I O amo me me ee 00 SCREW Drill Out amp replace Screw SO Slab OFF TTE ru BEY 2 SCOTI pun e i Ge fay ce ier em m p s am mm me 3d x C ERA EX EIN NAM BM C BEL BE NEC M soe e Bees amo zuo zy 20o Absent Absent RAIA SARNANES Lexi erdfri yi etrth Vision Rx SSS AES UNS PART ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 15 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Vision Rx Ability to copy subjective spectacle cycloplegic prescriptions to final prescriptions Spectacle Cycloplegic Presenting Obj Auto Ref Obj Retin Sub Manifest CONTACT LENS Sphere Cylinder Axis HPrism VPrism Add DYA NVA PH Underlying Conditions OD 1 25 1 50 071 1 50BI 1 50BU 1 50 20 25 20 20 20 25 OS 1 50 1 50 071 1 50BI 1 50BD 1 50 20 25 20 20 20 25 vw C to Manifest 20 25 20 20 20 25 Spy 0 manes Show Binocular No C Yes Copy to Final PD s C Baselp BaseDn z 0S Vert Prism Clear BPD MPD Det Near BREST OL OS TOOT SST ERE Ay ERTS VRS ER ED ERT VN IOS PAKA Observations
8. above 4 diopters Notes Before you apply a vertex correction to a trial contact lens Rx record the vertex distance Vertex cotrected measurements are not rounded therefore you must manually round the corrected measurements in the Contact Lens Rx Ttial window a Contact Lens Rx Trial Presenting Sph Cyl ORx SPECTACLE Product Name Underlying Conditions Tint Quantity OD Acuvue T vw Clear vw 1 RIGID BIFOCAL Bc Dia Sphere Cyl Axis Radius 2 Width2 Radius3 Width3 PCRad PCWid Add Prism CT ET OzD DVA NVA 8 80 14 00 eral I 8 U U u B3 B W BC2 Dia 2 Sphere2 Cyl 2 Axis2 Radius2 Width2 Radius3 Width 3 PCRad PCWid Blend Medium X Product Name Underlying Conditions Tint Quantity Acuvue et v Clear Y 1 RIGID BIFOCAL BC Dia Cyl Axis Radius2 Width2 Radius3 Width3 PCRad PCWid Add Prism CT ET OZD DVA NVA BC2 Dia 2 Sphere Cyl 2 Axis2 Radius2 Width2 Radius 3 Width3 PCRad PC wid Blend Medium v ou DVA NV Wear Schedule Replenishment Monovision Rx Date Expiration Date a Daily v 2 Weeks DOT 6 None C oD C OS 03 20 2006 03 20 2007 Pees ae Copy to Final Rx Clear Create Lab Order New Rx of xh 1 21 Minus Plano C Plus OS Sphere Working Dist K Readings MM C op 43 63 021 Z 42 111 Diop 05 43 63 021 H2 111 ca Cy QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 1i ExamWRI
9. exam If you have purchased and installed the ExamWRITER equipment interface integration and have upgraded to ExamWRITER 7 3 you will be able to interface with the following equipment Heidelberg HRT Konan Reichert Ophthalmic Instruments Marco ARK 600 ARK 700A ARK 730A ARK 760A ARK 530A and ARK 710A Topcon CL100 EyeTel Imaging ExamWRITER now integrates with Eyemaginations to provide customized animated education videos to patients After an exam is coded click the Eyemaginations icon to play videos specially created for the patient based on the diagnosis and procedure codes you recorded For more information on this new integration contact the Sales team at 800 269 3666 ot sales officemate net ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 38 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Other Oth er Other enhancements include the following new features Locked exam documents under the Print icon menu so that exam content can not be altered within a word processing program Addition of occupation and chart number on the printed exam short header Ability to renew your Annual Software Maintenance Agreement ASMA online at our Web site www officemate net Notification when a patient s name is changed so that the change is not saved in error Ability to view patient HIPAA information at the top of the ExamWRITER chart window The HIPAA flag is color coded to quickly notify you of the status of t
10. i 14 4 20 40 20 40 HandlincOCULAR SCIEN 1 25 1 094 2 50 j 14 5 20 40 20 40 OCULAR SCIEF 0 75 2 085 8 6 14 4 20 20 20 20 HandlincOCULAR SCIEP 0 25 1 094 i 14 5 20 20 20 20 OCULAR SCIEF 0 75 085 8 6 14 4 20 20 20 20 HandlincOCULAR SCIEN 0 25 1 094 9 0 14 5 20 20 20 20 0 50 1 00 OCULAR SCIE 0 75 2 085 20 20 20 20 HandlincOCULAR SCIEF 0 25 1 094 20 20 20 20 a Q1ojo1jo ojoyJjo N s so ojojojoiojoio do oo ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 8 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient Information Center O OfficeMate Software Solutions Ability to attach electronic documents to specific exam records To attach an electronic document to a specific exam record click the eDocuments tab in the Patient Information Center and click Add or click the Images Drawing and Graphic category bar on the ExamWRITER chart window and click New Select a document type and exam select the Attach Document to Exam check box if desired type notes in the Notes text box af desired click Browse to select a document and click OK 3 Patient Information Center x Patient Carter Sally Age E Demographics Exam Hx Glaucoma Elements Med Surgical Hx Spectacle Rx Contact Lens Rx Correspondence Hx Display Documents from allExams This Exam Only Show eDocs Patient Electronic Documents Print List Add Delete Date EnteredBy type tes D 02 02 2006 Ue 02 02 2006
11. oD n os Diop oS 43 63 63 021 Ability to view previous contact lens orders in the Contact Lens History window x Contact Lens History Presenting Trial Sph Cyl ORx Sph ORx Final History SPECTACLE Display Options Select Rx type Show ALL C Rxtype BLCENE RE RETIE REJE CHEECEEZRR TIM cL Ean 80 Clear Acuvue E 8 80 Clear E 8 ET 14 00 Clear Acuvue 5 8 80 14 00 Clear 4 4 084 4 75 8 80 14 00 20 50 20 30 Clear Acuvue 4 4 4 75 8 80 14 00 20 50 20 30 Clear 8 80 f Clear Acuvue b E i Clear 8 80 Clear Acuvue 5 M Clear 084 4 75 8 80 14 00 20 50 20 30 Clear Acuvue Ai A i E 14 00 20 50 20 30 Clear 085 2 50 8 6 14 4 20 40 20 40 HandlinnOCULAR SCIER 1 25 1 14 5 20 40 20 40 Handling 085 8 6 14 4 20 20 20 20 HandlincOCULAR SCIE 0 25 1 i 14 5 20 20 20 20 Handling 085 8 6 14 4 20 20 20 20 HandlincOCULAR SCIE 0 25 1 14 5 20 20 20 20 1 00 5010 010 010 0 jo y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 10 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Vision Rx Ability to automatically apply vertex corrections to trial contact lens prescriptions To automatically apply a vertex correction to a trial contact lens prescription record and save a final spectacle Rx and then copy it to the trial contact lens Rx Click the Vertex Correction button and the sphere and cylinder fields will automatically be corrected if they are at or
12. to copy the default text to the User s Text Click Reset CURRENT Changes to Default Text to reset the sequences to the default settings prior to clicking Save or Save Exit After you save the text you cannot reset the modified text back to your default text Click Return to Sequence Editor to return to the Exam Report and Auto Letter Sequence Editor window 3 ExamWRITER Text Editor Category gt gt PATIENT HISTORY Sub Category gt gt Medication Side Effects Right click DEFAULT text to copy to USER TEXT eke Me AMMO ERR DS Red No out of the ordinary symptoms are experienced E Allergic reactions Allergic reactions Asthma exacerbation Asthma exacerbation Bitter taste Bitter taste Blurred vision Blurred vision Brow ache Brow ache Burning stinging Burning stinging Depression emotional lability Depression emotional lability Diarrhea Diarrhea Dizziness Dizziness Dryness Dryness Eyelid swelling Eyelid swelling Fatique drowsiness Fatigue drowsiness Foreign body sensation Foreign body sensation GI disturbance GI disturbance Headaches Headaches Heart palpitations Heart palpitations Imsomnia Imsomnia Iris pigmentation Iris pigmentation Return to Sequence Reset CURRENT Changes to Editor Default Text Save Euit The new Patient Quick List contains the following new feature Patient Quick g List Ability to quickly view and access patient demographic and
13. tumor mother Delete All Discontinue Item Delete Item Process Systemic Medications and Patient Ocular Medications windows y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 25 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient History Ability to record a medication as being discontinued in the Patient Systemic Medications and Patient Ocular Medications windows To tecotd a medication as being discontinued select the patient medication and click Discontinue The medication s status is marked as discontinued and itis removed from the list of medications To unmark a medication as being discontinued open the Patient Information Center For more information on unmatking medications as being discontinued go to Patient Information Center on page 5 3 Patient SYSTEMIC Medications Patient Medications FEE c B D E IRA ACETAMINOPHEN DISCONTINUED DISCONTINUED i No Med Hu Unknown Cancel Save Exit Select a Medication then double click to add to patient You may RIGHT CLICK to ADD or EDIT a Medication Add Edit Medication Name Search Click column heading to sort ANTI ALLERGY SYSTEMIC Hypertension SYSTEMIC SYSTEMIC Anti Allergy ANTI ALLERGY Risedronate Anti Allergy ANTI ALLERGY SYSTEMIC SYSTEMIC SYSTEMIC Proventil Yentolyn Albuterol SYSTEMIC SYSTEMIC SYSTEMIC SYSTEMIC SYSTEMIC PAIN RELIEF SYSTEMIC y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 26 ExamWRIT
14. ER Control Center and Patient Quick List 3 Patient Room Patient Dandan Abby is now in the Following room Ability to change the provider name and exam date on closed exams in the Chart Search tab To change the provider name and exam date on closed exams in the Chart Search tab right click on a closed exam and select Change Provider Exam Date to modity the patient s provider or exam date Select a provider from the Current Provider drop down menu to select a new providet for the patient Select an exam date from the Exam Date calendar to change the exam date ica Change Provider Exam Ma l ti Patient Name Dubois Mikki Q ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 36 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Business Names Bus Ness Names Auto Letters O OfficeMate Software Solutions The improved Business Names window contains the following new feature Separate TPA and DEA numbers V ry Business Names Business i Provider Staff Select Provider Staff Member Miller O D Michael Y vendor Last Name Miler O D First Name Michal o MddeName Business OfficeMate Software Solu Phone 497277080 Fax4t 977779 License 4646 89 Tax ID Type Employer I D Number v Tax ID 66 456872 UPIN 123646 User ID MICHAELM Professional Signature Provider Type Solo Practice v 345 454 234 EMC Submitte
15. ER chart window is for viewing purposes only you cannot modify patient demographic information ot create new exams from the Patient Quick List in the ExamWRITER chart window The HIPAA column is colot coded to quickly notify you of the status of the patient s HIPAA documents If the column is red the patient did not sign the HIPAA documents if the column is gteen the patient read and understood the HIPAA documents and if the column is yellow the patient read and modified the HIPAA documents If you want the Patient Quick List to display automatically when you open ExamWRITER select the Yes radio button next to the Show Patient Quick List default system preference For more information on the new default ExamWRITER preferences go to Preferences on page 32 To sort the list by patient phone number or appointment click on the column headings Click New to open the Patient Demographics window and add a patient to your ExamWRITER database Click Refresh to manually refresh the Quick List To display patients with appointments only select the Appointment Only check box and click Refresh Click on a patient and then click Remove to remove the patient from the Quick List To maintain a list of office room locations in the Patient Room window open the Customization window in OfficeMate or ExamWRITER if you are a standalone user click the List Box Selections tab and modify the Office Locations Entry Field Name ExamWRI
16. ER 7 0 7 1 7 2 7 3 Enhancements Reason for Visit OfficeMate Software Solutions Reason for Visit The improved Reason for Visit window contains the following new features Ability to view when the Prior Records exist check box is selected from the ExamWRITER chart window Ability to view but not record the last exam dates of established patients in the Last Exam Date text box Ability to select the date of a new patient s last eye exam in the Last Eye Exam drop down menu Ability to select the date of the patient s last physical medical exam in the Last physical exam text box Ability to select multiple special needs in the Special needs text box To select multiple special needs left click in the Special needs text box and use the left button on your mouse to select multiple special needs After you have selected all of the patient s special needs right click to insert the needs into the text box 3 Reason for Visit Established Last Visit Date i Last Exam Date 03 30 2004 No Show Today Prior Records exist 7 Last Last Eye Exam 10 12 months aco x Exam 10 12 Last Eye Exam 10 12 months aco x ago Occupation Electrician Exam Technician Duncan Tom ti e Duncan Tom Tom onsult Request Blurred vision Last physical exam Primary Care Physician Jason Scott M D a Jz 16a M4 edical Consult Laser iridectomy consultation Laser Laser iridectomy consultation consultation Type of Exam Pres
17. ExamWRITER 7 0 7 1 7 2 7 3 Enhancements In this document User Security 3 Patient Information Center 5 Vision Rx 10 ExamWRITER Editor 18 Patient Ouick List 19 Diagnosis Procedure Coding 22 Quick Code 24 Patient History 24 Reason for Visit 27 Plan Management 28 Examination 29 Products 30 Product Setup 31 Preferences 32 Medication Maintenance 35 Template Maintenance 35 ExamWRITER Control Center 36 Business Names 37 Auto Lettets 37 Code Maintenance 38 Addendum 38 Equipment Interfaces 38 Eyemaginations 38 Other 39 Cy QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements ExamWRITER 7 0 7 1 7 2 7 3 Enhancements O OfficeMate Software Solutions OfficeMate Software Solutions announces the newest version of ExamWRITER In addition to resolving several known issues in previous versions of ExamWRITER this updated version improves upon ExamWRITER current robust attributes and offers useful new features and expanded functionality For additional information on ExamWRITER features training and integration with OfficeMate contact OfficeMate Software Solutions at www officemate net or 800 942 5353 Notes ExamWRITER 7 x requires the following system specifications Windows XP Professional ot Windows 2000 Professional for workstations 1024 x 768 monitor and video adapter screen resolution For a complet
18. Eye selection None C op C OS C ou Next Exam Months 12 Rx Expiration Months Eyewear i Contacts Spec CL Rx print options wallet size Rx only i2 8 Default Rx View Rxi C Binocular Print DEA on Med Rx Show Contact Lenses i al QuickList Next Appointment Default Recall Schedule Show Patient Quick List ve C No Auto select Impression Tx Yes C No Insert No exists except in Patient Hx 6 ves C No Dilation Orders Auto Text DFE performed using BIO and SLE w olk 90D lens Retinal Image Text See retinal image for details T y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 33 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Preferences New Copy Options preferences allows you to choose whether or not you want to copy notes and addendums forward into new exams La Preferences Genera Report Settings Defeuts Copy Copy Forward to New Exam Options Reason for Visit Chief Complaint C Positive Findings Only C All Patient History C Positive Findings Only All Review of Systems C Positive Findings Only AJ Vision V Copy K READINGS Forward Y Copy PD s forward V Copy CUP TO DISC Forward jw Copy PACHYMETRY Forward V Copy CONFRONTATION forward jw Copy AMSLER GRID forward Exam Special Eye Health Tests Positive Findings Only G Al C None Impressions Assessment All C None Plan C Positive Findings Only
19. Insurance Information du S i eDocuments Information Document Type lt F12 gt to maintain Work Note jw Attach Document to Exam Select Exam Provider 03 31 2004 91 Mo Procedure Miller O D Michael 01 13 2004 27 11111 No Procedure Miller O D Michael 01 07 2004 16 11111 No Procedure Miller O D Michael Notes i Electronic Document Link Browse View CAAOMATES21DATAYeDocuments ABERNATHYTO613200433759PMEWALITO RTF OK Cancel K E E IE EE EE EJ JJ IEEJ EE JB sisi Ability to open and edit electronic documents attached to exams from the Patient Information Center and the ExamWRITER chart window To open and edit electronic documents that are attached to exams click the eDocuments tab in the Patient Information Center and double click on a document in the Patient Electronic Documents table or click the Images Drawing and Graphic category bar on the ExamWRITER chart window and double click on a document ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 9 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Vision Rx VISIO n Rx The improved Vision Rx tab contains the following new features Ability to post charges for final soft and rigid contact lenses and final and alternate spectacles to a fee slip in OfficeMate without creating a lab order To post charges without creating a lab order record an Rx and click Post Charges ONLY The Rx charges are transferred to an OfficeMate fee slip where they are automati
20. List and click Process a Social Histo ry Patient does not use tobacco alcohol or narcotics OK None Tobacco Use Stopped Smoking None Average smoker 1 2 packs per day Within last year 4 5 years ago Former smoker Heavy smoker gt 2 packs per day C 1 2 years ago C 5 years ago C Light smoker lt 1 pack per day 3 4 years ago C 10 years ago Alcohol Use Narcotic Use None C Above average use C None C Social use only C Alcohol dependence C 1 2 drinks daily C Recreational use C Chemical dependence Sexually Transmitted Disease Blood Transfusion Birth Order Mone Mone C First C Fourth C Only child C Yes C Yes Second Fifth C Identical twin C HIY Positive HIV Positive C Third C Fifth Fraternal twin Custom Text Reset Form Social History Reported Former smoker No history of sexually transmitted disease No history of blood transfusion Birth order second Remove Item Clear ALL Exit Process y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 24 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient History Ability to record patients dispositions and orientations x Patient History ALL OK Patient History EXCEPT Medical Hx Systemic Medications Ocular Hx Ocular Medication OTC Medication Side Effects Systemic Surgical Hx Ocular Surgical Hx Social Hx Reviewed Hx Developmental Hx FAMILY HI
21. R main window select Product Setup click the Preferences tab select appropriate Barcode Label Options and click OK Product Setup Product Type HI GL Numbers Mass Change These Preferences apply to ALL Product Types Barcode Label Options Description 1 Line 1st 24 chrs Yes No Start date of First periods 01 01 2000 Description split on two lines Yes No Current calendar year 2004 Manufacturer Yes No C C Current inventory period 3 peer ones ees no xs pne Color Description C ves e of periods in a year 12 P Board Location C Wes Will physical count be stored by board location 7 ves No Date Received C Yes Fee Yes No You may select 4 lines of data for barcode Column on bar code UPC Product Code Bar Code Printer sato CX208 v Comm Port for Barcode Printer 1 OK N Cancel Ability to set up mass changes to simplify changes in your costs and fees To set up mass changes click Tools on the ExamWRITER main window select Product Setup click the Mass Change tab select appropriate Product selection criteria and Change information click Process Changes and click OK Product Setup Product Type Preferences GL Numbers Mass Change Product selection criteria m Change information Data to change Cost Fee Product type Contact Lenses v Percent change 2 00 Amount change 0 00 Manufacturer 2c ORDERS BENEDICT OPTI v Round U
22. STORY Ocular Family Hx Systemic Family Hx Rx HISTORY Spectacles Contacts NEURO PYSCH Disposition OK Disposition Orientation OK Orientation x Ocular Family History and Systemic Family History windows allow you to recotd multiple ocular and systemic histories for multiple family members x OCULAR FAMILY HISTORY Search Keyword Custom text 240 characters max Press F12 to ADD to the KEYWORD list Cstom Text OK None UNKNOWN ADOPTED Amblyopia Asteriod hyalosis Blepharoptosis Blindness Disease Blindness Injur Cataract Surgery Color Deficiency Diabetic Retinopathy Dry Eye Syndrome Exophthalmos Glaucoma Glaucoma Narrow angle Glaucoma Suspect Keratoconus Macular ARMD Macular degen wJvision loss Migraine Headaches Neoplasms Eyelids Pupillary Dysfunction Refractive Astigmatism Refractive Hyperopia Refractive Myopia Refractive Unknown Retinal Degeneration Retinal Detachment Retinal Occlusion Retinal Tear Retinitis Pigmentosa Retinopathy Retinal Unknown Strabismus Strabismus ESO Strabismus EXO Ability to denote if a patient is allergic to a specific medication in the Patient Family Member s Eye Timeline Mother ES v Month x vear x Father Sister Brother Maternal grandfather Paternal grandmother Paternal grandfather Aunt Uncle Distant relative Clear Save Item OCULAR FAMILY HISTORY Benign ocular
23. Software Solutions Security Access iE User Security for Duncan Tom Exam Category Access Reason For Visit Chief Complaint Patient History Review of Systems Vision Examination Eve Health Tests Ocular Surgery Impressions Assessment Plan Patient Management Other Options Patient Demographic Maintenance Security Active Franklin Helen Miller D D Michael Ruiz M D Raymond Thomas 0 D David Full Access O OO OO OK OKI ExamWRITER Security Read ONLY EEaREREEE EE No Access NEKEKEKEKEI ExamWRITER 7 0 7 1 7 2 7 3 Enhancements User Security Ability to assign full read only and no access privileges to specific exam categoties Ability to assign full read only and no access privileges to patient demographic maintenance in the standalone version of ExamWRITER ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient Information Center The improved Patient Information Center contains the following new features Patient p g nfo rmatio n e Ability to view the date the patient was last dilated Ce nter Ability to record historical blood pressure pulse pachymetry CD ratio and IOP values under the Glaucoma Elements tab To record historical Glaucoma elements click the Enter Hx buttons Note You cannot record observations for blood pressure pulse pachymetry CD ratio and IOP after clicking the Enter Hx buttons on the Glaucoma Elements tab To record observat
24. TER 7 0 7 1 7 2 7 3 Enhancements 20 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient Quick List Patient Quick List Mew Patient ES Carter Sally M 949 555 1236 BH 6 30 PM Waiting room E Davis Steven 949 555 7463 M gt OfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 21 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Diagnosis Pro cedure Coding poete Diagnosis Procedure Coding The most recent diagnosis codes are imported into your current list of diagnosis codes in the Customization window None of yout current diagnosis codes will be overwritten only new codes will be added The improved Diagnosis Procedure Coding window contains the following new features List of patient insurance carriers Ability to view only the Quick List services that you frequently use To view only the services that you frequently use select the Show Quick List check box Automatically assigns diagnosis codes for impressions recorded in an exam record To view diagnosis codes that have been automatically assigned record impressions in an exam and click the Coding icon The diagnosis codes automatically appear in the Selected Diagnosis table Note To delete the diagnosis codes from the Selected Diagnosis table and manually record the codes and modifiers click Clear AI To automatically populate the Selected Diagnosis table click Auto Code To rearrange or delete the codes in the Selected Diagnosis table cli
25. TER 7 0 7 1 7 2 7 3 Enhancements 7 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient Information Center O OfficeMate Software Solutions Ability to view contact lens lab order numbers and create lab orders for final and trial prescriptions under the Contact Lens Rx tab You can only create lab orders under this tab for finalized exams 1f one has not already been created To create a lab order for a finalized exam find a patient with a finalized exam click the Patient Hx icon on the ExamWRITER Control Center do not click the Patient Hx icon from within an exam right click on a finalized exam final or trial Rx and select Create Lab Order An addendum is created in the finalized exam noting that you have created a lab order a Patient Information Center Patient Carter Sally Age EJ Patient last dilated on 03 07 2006 Demographics Exam Hx Glaucoma Elements Med Surgical Hx Spectacle Rx Contact Lens Rx eDocuments Correspondence Hx Display Options Select Rx type S Show ALL C Rxtype os WCCONNETRNSEECSETCRESECHETEETRRCNWCTTREREERTR RETRO EZ KN EIT S Acuvue 6 00 8 80 14 00 Clear Acuvue 6 00 8 80 0 0 8 80 14 00 5 14 00 Clear 084 44 75 8 80 14 00 20 50 ZUJ 3U ear Acuvue 4 4 D84 4 75 14 00 20 50 20 30 Clear 8 80 14 00 Clear Acuvue 6 14 00 8 80 14 00 Clear Acuvue 5 14 00 084 4 75 8 80 14 00 20 50 20 30 Clear Acuvue 4 4 D84 4 75 14 00 20 50 20 30 OCULAR SCIE 2 50 3 085 2 50
26. TER 7 0 7 1 7 2 7 3 Enhancements Vision Rx O OfficeMate Software Solutions Completely redesigned and improved Contact Lens Rx window that includes locations for recording the following information Tints DOT rigid lenses only Blends rigid lenses only Seg Ht Multiple base curves Trial and final contact lens wear schedules Trial and final contact lens replenishment schedules Trial and final contact lens quantities Bitoric bifocal and sphere rigid lenses Notes Ifyou select a rigid single vision contact lens from the Select Contact Lens window you will be able to view and record rigid sphere information If you select a rigid multi focal lens from the Select Contact Lens window you will be able to view and record rigid bifocal information Appropriate Rx fields are displayed for each lens category that you select You must assign contact lenses to a lens category in order for them to appear in the Select Contact Lens window and be selected for an Rx ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 12 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Vision Rx Ability to view the following information in the redesigned Contact Lens Rx window Final spectacle Rx KhReadings Vertex distance Working distance Tints x Contact Lens Rx Presenting Presenting i Sph Cyl ORx i i SPEGTACLE Product Name Underlying Conditions Tint OD Jacuvue s v Clear v RIGID BIFOCAL BC Dia Sph
27. c illness with severe exacerbation Acute or chronic illness that pose a threat to life a gg 83 a ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 0 00 1 Highlight Code and click here to make PRIMARY 23 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Quick Code Q U ICK Code The improved Quick Code window contains the following new feature P X Ability to assign risk factors to medical decisions To assign tisk factors click the Risk column heading and then select a risk factor from the Risk Factors window Quick C S Risk Factors Risk Factors A single minor or self limited problem Two or more minor problems One stable chronic illness i e controlled glaucoma Acute but uncomplicated injury or illness One or more chronic illness with mild exacerbation Two or more stable chronic illnesses Undiagnosed new problem with uncertain prognosis Acute illness with systemic symptoms Acute complicated injury One or more chronic illness with severe exacerbation Acute or chronic illness that pose a threat to life F KS J F Patient The improved Patient History category contains the following new features H Isto ry New Social History window that makes recording patients social histories easier and more intuitive To record information in the Social History window select the check box or appropriate radio buttons type custom text in the Custom Text text box if desired click Update
28. cally priced This feature is good to use for non inventory items Note In order to view the Post Charges ONLY button and post charges without creating a lab order you must have selected the Yes radio buttons for the OfficeMate Interface options preferences For more information on these preferences go to Preferences on page 2 a Contact Lens Rx Final i Sph Oyl ORX Final i SPECTACLE 7 Product Name Underlying Conditions Tint Quantity op Rowe ed Oe ee l9 ew BIFOCAL Dia Sphere Cyl Axis Radius2 Width 2 Radius 3 Width3 PCRad PCWid Add Prism CT OzD ka Kross B T T TTT E EF T P a BC 2 Dia 2 Sphere2 Cyl 2 Axis2 Radius2 Width2 Radius3 Width3 PCRad PC Wid Blend T feim x Product Name Underlying Conditions Tint Quantity os acuvue ou L a s 0 RIGID BIFOCAL SA SEE IRSE ORE S A E ATI D S EVER SS A BC Dia A Cyl Axis Radius 2 Width 2 Radius3 Width 3 PCRad PC Wid Add Prism CT ET OZD DYA CA O LZA BM DNS BODL I KS KS N S N S NN NN BC2 Dia 2 Sphere2 Cyl 2 Axis2 Radius2 Width 2 Radius 3 Width3 PCRad PCWid Blend eres pu pon v WearSchedue Replenishment Monoviion RxDate Expiration Date E DOT None C OD C OS m foreros Jraneraoor Clear 4 Observations _ShowNotes _ Uu M UEM USUS Save Exit Show Rx Notes m Potes Create Lab Order Final Spec Rx vertex Dist Working Dist K Readings Ub MM C op 3 63
29. ck the arrows to the left of the table You can move codes up ot down one row at a time move a code to the top of the list to make it the primary diagnosis code or move a code to the bottom of the list Although you can select an unlimited number of diagnosis codes in ExamWRITER only the codes listed in the first six rows of the Selected Diagnosis table will appear on the ExamWRITER chart window and transfer to OfficeMate If you copied forward a version 7 x exam click Clear All and then click Auto Code to populate the Selected Diagnosis table with codes from the previous and new exam records If you copied a version 6 4 or below exam forward you must re record the impressions in the exam record in order to automatically assign diagnosis codes in the exam record ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 22 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements O OfficeMate Software Solutions View Diagnosis Searchby Code C Desc C all 367 xx T s A c RR Modifier Hyperopia Hyperopia Myopia Astigmatism Unspecified Astigmatism Unspecified Astigmatism Regular Astigmatism Irregular Anisometropia Aniseikonia Presbyopia Accommodation Paresis Of Internal Ophthalmoplegia Total Or Complete 4 Diagnosis Procedure Coding Last Exam Date New or Established Patient gt 3 years Selected Diagnosis reps Diegnosis 1 ModMer Astigmatism Regular 367 4 Presbyopia 378 45 Hyperphoria
30. e list of system specifications go to http www officemate net PDFs System Specifications pdf Ifyou are upgrading from ExamWRITER 5 x to 7 x ensure that you have read the ExamWRITER 5 1 and 6 4 Enhancement documents located at www officemate net support ex resoutces aspx In order for you to understand and use all of the new features that were implemented in each ExamWRITER version you must read each version s enhancement list ExamWRITER 7 0 7 1 7 2 7 3 Enhancements ExamWRITER 7 0 7 1 7 2 7 3 Enhancements User Security User Security O OfficeMate Software Solutions The redesigned User Security window contains the following new features Ability to assign access privileges for the following tasks Editing exam text and auto letter sequences Coding exams Closing and finalizing exams Printing and viewing exams Printing auto letters Maintaining eDocuments Viewing correspondence history Franklin Helen Miller Q D Michael Ruiz M D Raymond Thomas O D David Security Access 1 i Other EW Access Options 1 Create Med Rx Edit EMR Text Sequences Template Maintenance Code Exam Close Finalize Exam Print View Exam Print 4uto Letter Maintain eDocuments View Correspondence History I H E z sd i ag Ps i ive Security Active Ok Cancel ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 3 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements O OfficeMate
31. eMate Interface options Transfer Contact lens product info to Feeslip Yes C No Transfer Ophthalmic lens product info to Feeslip Yes C No TP y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 32 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Preferences New auto letter preferences in the Report Settings System Preference tab la Preferences i Defaults Copy Options Printer Defaults Report Heade Report Heading Blank lines Enter Zero to print Heading Report Heading EX OfficeMate Software Solutions aul 15375 Barranca Parkway Building L Irvine C 92618 800 269 3666 FAX 866 202 6324 No of Blank lines fo Report Footer Report Closing Respectfully submitted r Blank lines between Closing and Doctor s Name No of Blank lines rs e z Auto Letter Preferences Show Presenting Rx Show Manifest Rx Show Cycloplegic Rx Show Alternate Rx Additional default preferences including the Rx expiration date for contact lenses and eyewear spectacle and contact lens Rx print options default Rx view in the Final Spectacle Rx tab print DEA on medication Rx show contact lens list in the Rx window next appointment default show Patient Quick List auto select Impression Tx and insert No exists except in Patient Hx am Preferences Report Settings Defaults Copy Forward Cylinder Default Sign Sphere Default Sign C Plus Minus C Plus Minus
32. ere Cyl Axis Radius2 Width 2 Radius3 Width 3 PCRad PC Wid Add Prism CT ET OzD DYA NVA 8 80 14 00 5 75 3 25 078 8 65 30 8 65 0 13 9 65 0 13 3 25 3 2560 0 55 3 25 8 15 20 50 20 40 BC2 Dia 2 Sphere2 Cyl 2 Axis2 Radius2 Width 2 Radius 3 Width 3 PCRad PC wid Blend o BS ese peu qe Ru RSs fees Pe Ee mem x Product Name p Conditions x 3 DS acuvue nm der r RIGID BIFOCAL BC Dia Sphere Cyl Axis Radius 2 Width 2 Radius3 width 3 PCRad PCWid Add Prism OZD DYA NYA 8 80 14 00 5 75 3 25 078 8 65 3 8 65 0 13 9 65 0 13 3 25 3 25BD EE 8 15 zojso 20 40 Dia 2 Sphere2 Cyl 2 Axis2 Radius2 Width 2 Radius 3 Width 3 PCRad PC wid Blend Es pus Hem es puse quum ud uuum uen B feao S Medium z Monovision DOT Noe C op cC os x Copy to Trial Rx Clear Copy to Final Rx Jj y OTT ion Vertex Dist Working Dist K Readings mm C op f3 63 021 IE Diop oS 43 63 021 Ability to automatically transfer BC Dia Sph Cyl and Axis measurements from the Contact Lens Rx window to the Select Contact Lens window to more quickly find appropriate contact lenses for patient prescriptions To more quickly find and select contact lenses record BC Dia Sph Cyl or Axis measurements in the Contact Lens Rx window click the ellipse next to the OD or OS Product Name box highlight a product name in the top part of the window click Searc
33. exam information for patients who have open exams appointments on the current day or whose information has been modified in the Patient Information Center or Patient Demographics window on the current day To open the Patient Quick List click the QuickList icon on the ExamWRITER chart window anytime during an exam ot click Tools and select Show Patient Quick List on the ExamWRITER main window To use the Patient Quick List in the ExamWRITER main window click on a patients name and drag and drop the patient on the F2 Find button Last Name text box or First text box on the ExamWRITER Control Center to populate the ExamWRITER Control Center with the patient s information or drag and drop y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 19 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements O OfficeMate Software Solutions Patient Quick List the patient on the Patient Hx icon to open the Patient Information Center You can also right click on a patient s name and select Patient History to modity patient s information New Exam to begin creating a new exam recotd for the patient or Update Patient Room to open the Patient Room window and select the room in the office where the patient is currently located If the patient in the Patient Quick List window 1s new right click on the patient s name and select Add Patient to add the patient to your ExamWRITER database Notes The Patient Quick List that 1s visible on the ExamWRIT
34. g Type tok Ins Fee Type Cosmetic Contact Lens vw Cost Changed 09 18 1999 Lens Category soft Sphere Disposable Y Unit of Measure Pack vw Fee Changed 09 18 1999 Manufacturer vistakon Inc v Vendor vistakon Inc Mew Since 11 25 1996 Tint Clear vw Lenses per Pack 6 E Inactive a Material lEtaflconA titi YY Quick List 7 Additional Fees HCFA 1500 Additional Information Fee CPT HCPCS Code v2520 CL Soft Sphere x Place of Service offie EPSDT EMG COB Delete Line Local Use Medicare Allowable Fee 0 00 Financial Group Frames Buying Group Cost 0 00 Production Group y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 30 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Product Setup Ability to drag and drop column headings in the Products window to rearrange column views Products Product Type Contact Lenses v Manufacturer v F2 Find Advanced Search Product Name Include inactive products Clear New Product 3 products services found Product Name Print on Fee Slip Prod Cost Prod Fee Tax Type 1 Tint tInactive jrer Tax Type 2 Inactive Quick Stocking Type Lens Category Acuvue Multipack Acuvue Lenses 15 99 30 00 Non taxable Clear vistakon Inc L L stock Hard MF p rod U Ct Setu 0 The new Product Setup window contains the following new features Ability to set up barcode label options To set up barcode label options click Tools on the ExamWRITE
35. h to search for a specific product with the measurements y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 13 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Vision Rx you recorded and double click on the appropriate product details line in the bottom part of the window to select the contact lens Notes Ifthe contact lens product does not have any item details recorded clicking the Search button will yield no results in the bottom patt of the window e lick Clear Rx to delete the measurements from the Select Contact Lens window and record new measurements or leave the boxes empty lt 4 Select Contact Lens Name Search Tr F show ALL Lens Category rap M Multipack Acuvue Lenses Rigid Contact Lenses Hard SV Rigid Bitoric Multipack Surevue Lenses Soft Sphere Disposable Product Name Only BC Dia Sph Cyl Axis 8 80 4 00 5 75 733905100451 8 80 aH 733905100437 8 80 m 5 733905100413 i Items found 3 Cancel Edit Product New Product Completely redesigned and improved Spectacle Rx window that includes locations for recording the following information PDs Final and alternate Rx lens product information Final and alternate Rx lab order options including add ons and special lab instructions Lab order options selected in the Spectacle Rx window are transferred to OfficeMate to enhance communication between the doctor and technical staff y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3
36. he patients HIPAA documents If the flag is red the patient did not sign the HIPAA documents if the flag is green the patient read and understood the HIPAA documents and if the flag is yellow the patient read and modified the HIPAA documents waa Carter Sally Age 49 Exam Date 03 07 2006 102 Provider Michael Miller O D COMPREHEHSIVE NP NARRATIVE FORMAT Ais edi w iz po 1 of 9 MYOPIA ASTIGMATISM PRESBYOPIA Sep eles vy O ro ma Patient Hx Print Coding QuikCode Finalize Interfaces Search d quus y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 39
37. ions for these elements you must be in the patients exam record a Patient Information Center Patient Carter Sally Age Patient last dilated on 04 11 2006 Demographics Exam Hx Med Surgical Hx Spectacle Rx Contact Lens Rx eDocuments Correspondence Hx Blood Pressure Pulse EN p 3 Exam Date Systolic Diastolic Pulse Mud 04 11 2006 136 78 r Systolic Diastolic r Pulse 02 16 2005 161 92 03 30 2004 144 75 03 30 2004 144 75 TM 160 00 Blood Pressure Pulse for Carter Sally 150 00 ExamDate oD os ji 04 11 2006 563 559 130 00 02 16 2005 574 574 120 00 110 00 Show Graph 100 00 CD Ratio A Exam Date 0D Horiz OD Vert 0S Horiz OS Vert PON 04 11 2006 40 70 00 03 07 2006 3 02 16 2005 55 i 01 13 2004 25 50 00 ShowGraph 4000 Intra Ocular Pressure 30 00 Exam Date OD OS Type Time Category 20 00 04 11 2006 20 22 Goldmann 10 33 Examination 40 00 1 02 16 2005 23 23 Goldmann 11 32 Examination 01 13 2004 11 11 Non Contact 01 17 Examination 0 00 w 50 00 01 13 2004 03 30 2004 03 30 2004 03 30 2004 02 16 2005 Ability to delete blood pressure pulse pachymetry CD ratio and IOP values under the Glaucoma Elements tab To delete Glaucoma elements right click on an element and click Yes Note If you delete historical Glaucoma elements from the Patient Information Center they will also be deleted in finalized exams Abi
38. lity to copy the Glaucoma element graph displayed to the clipboard and paste it into another document preview the printed version of the graph and print the graph using the three icons above the graph Ability to right click on a Current Therapeutic Rx and refill it under the Med Surgical Hx tab Ability to modify the Sig and Quantity of a prescription when you refill it through the Med Surgical Hx tab y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 5 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient Information Center O OfficeMate Software Solutions Ability to guickly distinguish discontinued medications and medications to which the patient is allergic under the Med Surgical Hx tab Ability to matk or unmatk medications as being discontinued under the Med Surgical Hx tab To mark or unmark a medication as being discontinued right click on the medication in the Medication History Medical Hx Surgical Hx Ocular Hx or Ocular Surgical Hx table and select Discontinue or Remove Discontinue You can also mark medications as being discontinued from the Patient Systemic Medications and Patient Ocular Medications windows For more information on matking medications as being discontinued from these windows go to Patient History on page 24 a Patient Information Center Patient Carter Sally Demographics ExamHx Glaucoma Elements Med a VV ARAA Medication History ACETAMINOPHEN Medication Qty Do
39. ng and maintaining product information includes the following new features Redesigned Products window makes adding editing and viewing product information faster and easier Note After you record ot modify information in the Products and Product Details tabs click Save and select Save to save the information and keep the Products window open Save and New to save the information and create a new product or Save and Exit to save the information and close the Products window You must assign contact lenses to a lens category in order for them to appear in the Select Contact Lens window e You can assign two CPT codes to ophthalmic lenses by recording a CPT code in the CPT HCPCS Code text box in the Products tab and in the Product Code text box in the Product Details tab If you assign two CPT codes to ophthalmic lenses the codes recorded in the Product Code text box in the Product Details tab will override the codes in the CPT HCPCS Code text box in the Products tab when you add the lenses to fee slips in OfficeMate If you do not record a CPT code in the Product Code text box in the Product Details tab the code in the CPT HCPCS Code text box in the Products tab will appeat on fee slips in OfficeMate Products Contact Lens Acuvue Products Product Details Product Name hewue Tax Typei Nontaxable v Product Cost 15 99 Print on Fee Slip Multipack Acuvue Lenses w TaxType2 fo Product Fee 30 00 Stockin
40. ng new feature ExamWRITER p g Editor Ability to customize descriptive exam text Note To view your changes in the ExamWRITER chart window you must close and reopen ExamWRITER after you modify text in the ExamWRITER Editor To customize exam text click Tools on the ExamWRITER main window and select Menu Editor Click on a category and then click Text Editor in the Exam Report and Auto Letter Sequence Editor window Double click on a sub category to customize the exam text within the category Notes Modifying text within sub categories does not alter check box prompts in ExamWRITER windows instead it populates the Expanded Desctiption text box in ExamWRITER windows with your modified sub categoty text Editing text within sub categoties only modifies text in current and new exams text modifications will mot be visible in previous exams gt ExamWRITER Text Editor Category gt gt PATIENT HISTORY EXCEPT Medication Side Effects Social Hx Reviewed Hx Developmental Hx FAMILY HISTORY Ocular Family Hx Systemic Family Hx Rx HISTORY Spectacles Contacts NEUROJPYSCH Disposition OK Orientation OK Orientation y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 18 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient Quick List Double click on a string of User s Text modify the text and click Save Notes Right click on a string of Default Text and select Copy Default Text
41. p Down Designer Series v End amount with 0 00 Cents Process Changes y QfficeMate ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 31 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Preferences p refe rences The improved Preferences window contains the following new features Ability to designate a default ICD9 coding and default procedure coding view for the Diagnosis Procedure Coding window New OfficeMate Interface option general preferences allow you to choose if you want to automatically transfer ophthalmic lens products and add on charges to OfficeMate fee slips Notes Ifyou select the Yes radio button to transfer ophthalmic lens products to fee slips open charges will be created in OfficeMate after you create an OfficeMate Rx f you select the Yes radio button and select a product with a quantity of 0 in the Contact Lens Rx window no chatges will post to an OfficeMate fee slip La Preferences General Report Settings Defaults Copy Forward Printer Defaults Exam Default View C Mision Rx Examination Full Exam View SINGLE line per heading C MULTIPLE lines Font Size o v Background Color ae C White C Yellow Manila Report Header Print Short Exam Header Print Long Exam Header Exam Finalization Defaults Close Exam Changes Permitted Finalize Exam No Changes Permitted V Print Exam Print Auto Letter Print Spectacle Rx V Print Contact Lens Rx Offic
42. r Id Active Yes Provider Yes C No No HIPAA NPI Number EIN Number Privacy Training Date HIPAA Privacy Officer C Yes No New Cancel Delete Save Save Exit The improved auto letters contain the following new features Ability to print visual acuities if an Rx is not recorded ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Ability to choose auto letter printing preferences in the Report Settings System Preference tab For more information on the new auto letter printing preferences go to Preferences on page 32 Sy ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Code Maintenance Addendum Equipment Interfaces Eyemaginatio ns ADS Code Maintenance The improved Code Maintenance windows contain the following new feature V Ability to move items to the top or bottom of the list by clicking one of the new arrows on the right side of the window Code Maintenance Click column heading to sort Description lurred vision rossed eyes lashes af light oreign object in eve eadache ump an eve ump on eyelid udden double vision udden onset of Floaters udden vision loss er 65 s BS S S S er O Es SA la l The improved addendum feature in finalized exams includes the following new feature Ability to date and time stamp addendums If your secutity is active you can also stamp the name of the person recording the addendum in the finalized
43. s F12 to ADD to list Examination requested by special need agency Patient accompanied by care person Adult exam m dem id Translator m ls examination Adolescent exam Pediatric exam Emergency Make Primary zi Macular degeneration Failed Screening Strabismus Failed School vision screening Contact lens Failed Drivers vision test Contact lens dispensing Cautioned at a Community vision screening Failed PCP vision screening Patient is interested in Wearing Contact lenses Corneal Refractive therapy LASIK Low vision options sports vision options d mm ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 21 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Plan Management p P l he improved Plan Management tab contains the following new features lal P 8 8 M ahagemel It Indiana South Carolina and Florida state compliant medication Rx forms P Redesigned and easier to read printed Rx forms that include Rx notes PDs lens information tints add ons and contact lens care regimens Print Date 03 27 2006 OfficeMate Software Solutions Exam Date 03 14 2006 15375 Barranca Pkwy I Building L Expiration Date 03 14 2007 Irvine California 92618 Phone 800 269 3666 FAX Final Contact Rx Patient Sally Carter Age 49 9696 Calle Dulce San Juan Capistrano CA 92675 OD Qty 1 Product ec Dia sphere Cylinder axis Add Tints mme se we 2s s jd OS Qty 10 me eem om
44. sage Freq Apply Duration Duration ora Advil 400mg qh Medical Hx Allergic Disorders 2001 DISCONTINUE Remove DISCONTINUE Ocular Hx ExamWRITER 7 0 7 1 7 2 7 3 Enhancements 6 ExamWRITER 7 0 7 1 7 2 7 3 Enhancements Patient Information Center Ability to view spectacle lab order numbers and create lab orders for final and alternate prescriptions under the Spectacle Rx tab You can only create lab orders under this tab for finalized exams 1f one has not already been created To create a lab order for a finalized exam find a patient with a finalized exam click the Patient Hx icon on the ExamWRITER Control Center do not click the Patient Hx icon from within an exam right click on a finalized exam final ot alternate Rx and select Create Lab Order An addendum is created in the finalized exam noting that you have created a lab order a Patient Information Center Patient Carter Sally Age E Demographics Exam Hx Glaucoma Elements Med Surgical Hx OD Date Usage sph Cy Ais HPrism VPrism cyl Axis HPrism VPrism Add pva NvA abord 2 75 3 00 077 3 00 077 02 03 2006 1 3 00 077 3 00 20 50 20 40 3 00 3 00 3 00 20 60 20 40 03 31 2004 1 1 235 1 25 070 Creato ub Order 1 25 33 01 13 2004 1 2 50 3 75 085 i40 20 40 1 25 2 50 20 40 20 40 o 01 07 2004 1 1 25 2 00 085 2 50 20 20 20 20 1 25 2 50 20 20 20 20 6829 y QfficeMate ExamWRI
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