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NEC MA4000 User's Manual

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1. lees 4 32 Using the Import Tool to Transfer Data to Cable Management 4 33 Product Functionality Appendix 1 Termination Hardware 0 isses Appendix 1 Ability to see termination hardware port position details status Appendix 1 MA4000 Expense Management Cable Management User Guide Issue 1 lii Figures Figure Title 1 1 Cable Management Main Page Links MA4000 Expense Management Cable Management User Guide Issue 1 iv Figures MA4000 Expense Management Cable Management User Guide Issue 1 1 1 Introduction Chapter Topics The MA4000 Expense Management Cable Management User Guide provides all the information needed to use the Cable Management application The following topics are included in this chapter e How This Guide is Organized e Exploring Cable Management How This Guide is Organized Chapter 1 Introduction Chapter 2 Cable Management Tools Chapter 3 Cable Management Wizards Chapter 4 Setting Up Infrastructures Appendix Product Functionality This chapter outlines how to use the manual including the organization and chapter layout of the MA4000 Expense Management Invoice Management Module User Guide This chapter defines the tools available within the application as well as from the Cable Management main page This chapter describes the Wizards available to speed up the process of setting up and documenting your infrastructures This chapter prov
2. Step 5 Click Save when you are finished A plus sign will appear next to the floor steps icon indicating that there is infrastructure information at the next level down Click plus changing it to a minus to expand and MA4000 Expense Management Cable Management User Guide Issue 1 4 6 Setting Up Infrastructures view the rooms or cubicles you ve added The name of each Work Area appears next to a cubicle icon Removing an Indoor Space Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Highlight the floor name or icon where the space is housed Step 3 Inthe grid click the space you wish to remove and click the Delete button If there are faceplates associated with the floor a Cable Management warning box pops up The selected Space has one or more Faceplates associated with it It cannot be deleted until all subordinate items are removed Step 4 Click Save to complete the deletion The space s name will be removed from the Navigator Tree Telecommunication Spaces Cable Management categorizes floor space as either a Telecommunication Space or a Work Area A Telecommunication Space is where termination hardware or backbone assets reside a Work Area houses users and workstation assets Adding a Telecommunication Space Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Highlight the name of the floor or the floor steps icon whe
3. The Financials feature allows you to depreciate assets automatically To do so follow this procedure Step 1 Step 2 Step 3 Step 4 Click the Financials tab in the Detail area after selecting the needed asset in the spreadsheet area Click the button next to the Receipt Date field The Select Date calendar appears Use the arrows at the bottom of the calendar or in the drop down fields to find the month and year during which the asset was received at your facility and click the appropriate date Once the appropriate date has been selected the calendar pop up will close and the selected date will appear in the Receipt Date field Depreciation Type is Straight Line Enter the Original Value Salvage Value and Useful Life in months Cable Management automatically computes the Months in Service Current Value and Account Depreciation cumulative depreciation Horizontal Links Set up horizontal links in Cable Management between termination hardware and faceplates To be able to set up a horizontal link you must first have set up the following e A faceplate in the workspace see Faceplates on page 4 8 e Termination hardware in the termination room you wish to connect to The horizontal link is usually set up between a Workspace and a Telecommunication Space MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 15 Horizontal Link HL Info Setting up a horizon
4. Arranging the Diagram The default arrangement for the graphic diagram is a straight line from left to right You can change it to one of three other arrangements or you can manually rearrange the components To change the structure of the diagram choose one of the following Step 1 Place your mouse over the Arrange link to open a floating menu Step 2 Click on one of the structures shown in the menu The images and connecting lines will change to reflect that structure OR Step 3 Rearrange the diagram manually using the drag and drop function to move the images around on the screen The connecting lines will automatically move with the component illustrations This capability is often used to arrange the components to replicate their actual physical layout gam A manual rearrangement of the diagram remains only while you keep the window open Once you close that Circuit Trace window the diagram will resume the default structure Viewing a Component s Detail From the Circuit Trace window you can open a pop up window displaying the Detail View information for any component shown in this window Viewing a component s Details View information Step 1 Click the component s ID link in the box containing its illustration Step 2 A pop up window will appear displaying the Detail View for that item Changing the Trace Point You can change the trace point from within the diagram by choosing another port or pair strand for a
5. be populated in the Backbone Info tab Grounding Grounding runs excess electrical current to ground Grounding is needed for backbone cables assets pathways and termination hardware In Cable Management a busbar must be set up prior to setting up grounding conductors See Adding Busbars Adding Busbars Busbars have to be set up prior to conductors Step 1 Click the space that contains the grounding busbar Step 2 Select the Grounding category in the List View Step 3 Click the Busbars radio button and then the Add button in the List View area Step 4 The Location box in the Detail View is populated with the space where the busbar will be set up Step 5 Enter the ID in the Busbar ID field Step 6 Select the busbar type from the drop down list in the Busbar Type field Step 7 Click Save TMGB Telecommunications Main Ground Busbar is the main busbar that goes directly to the earth ground The Grounding Conductor ID is the main conductor that connects the TMGB to the ground The TGB Telecommunications Ground Busbar is a busbar that will connect to a conductor Select it from the Busbar Type drop down list No other fields appear on the tab when TGB is selected MA4000 Expense Management Cable Management User Guide Issue 1 4 24 Setting Up Infrastructures Adding a Conductor You can add a conductor after adding appropriate busbars for the highlighted space Step Step Step Step Step Step Step Step Step
6. Damaged Step 3 Click the Save button to save changes Connecting Termination Hardware to a Backbone Cable To connect Termination Hardware to a Backbone Cable go to the Backbone Cables tab in the List View See Adding a Backbone on page 4 20 Connecting to a Horizontal Link To connect Termination Hardware to a workspace asset via a Horizontal Link go to the Horizontal Links tab See Horizontal Links on page 4 14 Connecting to a Grounding Conductor See Grounding on page 4 23 Assets Before adding assets the geographical structure of your company should be set up in the Navigator Tree Assets can then be associated with the physical spaces in which they reside See Setting up the Geographical Infrastructure on page 4 1 Setting Up Asset Types There are two categories of Assets in Cable Management Backbone Assets and Workstation Assets Backbone Assets include those assets associated with a Telecommunication Space such as a hub or router Workspace Assets are those associated with workspace and faceplate connections like a computer fax or telephone Cable Management comes with many asset types already defined for you If however you wish to track a type of asset that has not been defined you can define it yourself Step 1 To set up Asset Types for your infrastructure select the yellow ellipsis button to the right of the asset type field in the Detail pane Step 2 Click the Add button Step 3 Enter the
7. Navigator Tree highlight the space where the firestop material will be located Step 2 Select the Firestops category from the drop down list in the List View section of the window Step 3 Click the Add button in the List View In the Firestop Info tab the Source box shows the space highlighted in the Navigator Tree Step 4 inthe Info tab fill in the Firestop ID Manufacturer and UL fields Step 5 Inthe Destination box click the Set Location button Step 6 When the Location window appears highlight the destination for the firestop and click Accept Step 7 Click Save Only the Firestop ID and the Destination are required to save Firestop information MA4000 Expense Management Cable Management User Guide Issue 1 4 26 Setting Up Infrastructures Connecting a Firestop to a Pathway Connecting a Firestop to a Pathway must be done via the Pathways Connected Firestops tab See Connecting a Pathway to a Firestop The Connected Pathways tab displays information from the Pathways category When you connect to a firestop from a pathway the information will appear here You cannot connect to a pathway from this tab Pathways Pathways house and transport cables within your company s infrastructure Pathways can be set up at any time but to connect them to backbone cables termination hardware or horizontal links these should be set up first See Adding Termination Hardware on page 4 10 Horizontal Links o
8. Step Step Step At the top of the List View click the Conductors radio button Click the Add button in the List View In the Conductor Info tab enter the Conductor ID Select the type from the Conductor Type drop down list In the Source box Building Floor and Space are populated with your location on the Navigator Tree Click the yellow ellipsis button next to the Busbar ID field From the Select Item window select a busbar located in that space Click Accept In the Destination box click the Set Location button In the Location window select the destination location Click Accept Building Floor and Space are populated Select the type from the Dest Type drop down list Complete the appropriate fields depending on which destination type you selected Asset Asset ID Type and Name fields appear in the Destination box Click the button next to the Asset ID field When the Select Item window appears select the Asset ID and click OK The Type and Name fields are automatically populated Backbone Backbone ID and Type fields appear Click the button next to the Backbone ID field When the Select Item window appears select the Backbone ID and click OK The Backbone ID and Type fields are populated Busbar Busbar ID and Type fields appear Click the button next to the Busbar ID field When the Select Item window appears select the Busbar ID and click OK Busbar ID and Type fields are automatically filled
9. View areas are populated with information filtered according to the selected category For example If you click the Company icon and then click the Assets selection in the drop down field all assets for your company are displayed in the List View spreadsheet Click a building icon or a floor icon and you will see assets specific to that building or floor The Navigator Tree is easy to set up using the Company and Infrastructure setup functions on the Setup menu on the Cable Management Main Page Once the tree is set up any change move upgrade or addition is easy to locate and perform See Hierarchy Descriptions on page 1 4 for further explanation and navigation assistance Hierarchy Descriptions The hierarchy layout in the Navigator Tree is set up as follows Company ab Campus Outdoor Space ll Building Floor El Indoor Space Faceplate MA4000 Expense Management Cable Management User Guide Issue 1 Introduction 1 5 Company The company is the highest level component in Cable Management It s the starting point for managing your cabling infrastructure Even if you only manage the infrastructure for a single company you still need to define the company before setting up cabling infrastructure Campus Your company may have only one location and in that case you would create only a single campus But many companies conduct business in a number of locations The campus feature in Cable Management makes i
10. a Floor Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Highlight the building name or icon where the floor is housed Step 3 Click the floor you wish to remove and click the Delete button If there are cubicles or other spaces associated with the floor a Cable Management warning box pops up The selected Floor has one or more Spaces associated with it It cannot be deleted until all subordinate items are removed Step 4 Click Save to complete the deletion The floor s name will be removed from the Navigator Tree Indoor Spaces Cable Management categorizes all floor space as either a Telecommunication Space or a Work Area A Telecommunication Space is where termination hardware or backbone assets reside a Work Area houses users and workstation assets Adding an Indoor Space Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 The Floor Info screen appears with the floor name in the title bar and in the Attributes frame Step 3 Click the Add button Enter the name of the space Step 4 Select the Work Area from the drop down list Offices Cubicles and Hallways are usually Work Areas for example Rooms may be Telecommunication Spaces or Work Areas If the space is a Work Area no further information is added If the space is a Telecommunication Space see Adding a Telecommunication Space on page 4 6 Repeat for each space you need to add
11. and To fields Filtering by a specific HL Type such as Voice means the report will only show the voice horizontal links Jf you filter by Location the report will list all horizontal links for the location you have specified Grouping Data on a Report Select a radio button in the Group By frame by None or Type e g Asset Type Backbone Type Pathway Type Certain reports have more ways to group such as Mainframe Detail Report which has radio buttons for None Controller Gateway Location and PU ID Sorting a Report The data can be sorted You can sort what you ll see on the report by up to three fields and in either ascending or descending order Report Detail In the Report Detail area you may check details specific to that report for inclusion For example in the Asset Details report you may check Show Accounting Information and or Show Attributes In the Space report you may select Show Faceplates Header Color The Header Color allows you to use colored headings for various parts of the report Check the Use Color icon and select colors for Title Group Header Detail Header and Detail Entry MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 31 The Print Details Button You may also print out all detailed information for a specific item by clicking the Print Details button at the top of the List View section of the Cable Management user interface For
12. for which you want to add custom fields At any time you can add fields to a type up to the ten field limit re label a field and add or remove types Before you add a field it s a good idea to review the existing data in the Customizable Fields window as you may be able to use types already added thus avoiding unnecessary duplication MA4000 Expense Management Cable Management User Guide Issue 1 2 10 Cable Management Tools Security Log Cable Management tracks every transaction by every user who logs into the application recording the user s name and the date and time of the transaction For every record Cable Management displays a Revision Log under the Notes and Attachments information listing the user who added the record and when it was added and also the names of users who modified it and when This information is also provided along with the user names and dates of other Cable Management transactions such as logging in and logging off in a Security Log for administrative purposes Viewing the Security Log Step 1 Step 2 On the Cable Management Main Page click the Security Log link in the TOOLS menu A pop up window will display with the Security Log items displayed in a table From this window you can Change the type of transactions displayed by clicking a differing category in the Log Type drop down list Search the items in the table by entering a string in the Search Text field and cli
13. has been deleted If this occurs choose a different name for the attachment file Viewing an Attachment Step 1 Locate your attachment within Cable Management Step 2 Click on the View link next to your attachment The file will launch in an HTML formatted window Step 3 Close the HTML window when you have finished viewing the file MA4000 Expense Management Cable Management User Guide Issue 1 1 10 Introduction Deleting an Attachment Step 1 Locate your attachment within Cable Management Step 1 Click on the Delete link next to your attachment for complete deletion of the file Step 1 Click OK on the pop up message that appears when you are positive that deletion of the selected note is needed Step 1 Click the Save button once deletion has completed to save and update all components Deleting an attachment does not delete the file from the Cable Management server it only deletes its connection to the Cable Management component Notes Cable Management has Notes capability located throughout the application This capability can be located at every level of your infrastructure and also within the Notes and Attachments tab in the Detail pane for every component being tracked Beyond these areas of the application you can also attach notes down to the port level of a piece of hardware and also down to the strand level of a cable for example With this capability individuals can relay information to others and save specif
14. it Step 5 When the Location window appears highlight the space where the user is located and click Accept MA4000 Expense Management Cable Management User Guide Issue 1 4 28 Setting Up Infrastructures Defining a Contact Cable Management comes with many Contact types already defined for you If however you wish to track a type of Contact that has not been defined you can define it yourself Define a contact type Step 1 Inthe View Detail area click the yellow ellipsis button to the right of the User Type field Step 2 Inthe pop up Customizable Fields window click the Add button Step 3 In the newly added row enter the Type Step 4 The Descriptions columns allow you to assign descriptions you want to include for each Contact Type Step 5 Click Save to save your input Deleting a contact type Step 1 Click the yellow ellipsis button next to User Type Step 2 Click to select the type to delete Step 3 Click the Delete button Step 4 Click Save before exiting the window Adding Departments You can add new departments in the Departments field When adding a user who is affiliated with a department not previously recorded enter that department in the Departments field It becomes a selection in the drop down list available when you are recording other users Connecting a User to Horizontal Links By clicking on the Connected HLs tab you may assign horizontal links to this user If a horizontal link has alread
15. would create only a single campus But many companies conduct business in a number of locations and the campus feature in Cable Management makes it possible to manage infrastructure specific to each location pna In the below areas these geographical components will be built by selecting the Infrastructure link in the SETUP section of the Cable Management Main Page menu When this link is selected the application s viewable window will show the Navigator Tree and Location Info area on the left side of the screen while the entire right side of the screen will display different Info areas depending on the highlighted location in the Navigator Tree for the specific item being built MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 3 Adding a Campus Step 1 Goto Infrastructure in the setup area on the application Main Page Select the company where the campus will reside The Company Info window for that company will appear Step 2 Click the Add button Enter the name and location of the campus in the right hand frame of the window Repeat for each campus within your company Step 3 Attachments and Notes are available as needed In the Company Info window you may insert a Company drawing by clicking the Add link in the Attachments area You may add comments pertaining to the company in the Notes area of this page as well Step 4 Click Save when you have entered all campus information St
16. 1 Introduction 1 9 Attachments Cable Management has attachment capability that can be found throughout the application This capability can be found at every level of your infrastructure along with everything being tracked about your infrastructure down to each individual component An attachment can be added at any level to better enhance your documentation needs An attachment may be any file needed to better illustrate needed information about your network These attachments may be network drawings digital photos MS Excel documents MS Word documents and more By using this capability and using it correctly your documentation network drawings photos and all other needed files are stored in one easy to reach location Adding an Attachment Step 1 Inthe Attachment area click Add Step 2 Inthe Attachment pop up window click Browse to locate your attachment You may type specific comments within the pop up window Step 3 Click OK to close the Attachment pop up window Once the pop up window closes the attachment will be located in the Attachment area with a Time Date User stamp on it A message stating Attachment successfully attached will appear Click OK Step 4 Click the Save button so all attachments and changes will be saved correctly If an attachment is given an identical name of one already added in the same section 2 of Cable Management the second attachment will not be saved even if the first attachment
17. Backbone Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Highlight the space on the Navigator Tree where the backbone cable will start Click the Add button in the List View area In the Detail View Backbone Info tab enter the backbone s ID in the Backbone ID field Select a Backbone Type from the drop down list Enter Cable Length Start Pair Strand and End Pair Strand The grayed Number of Pair Strands field is populated automatically Click Save Defining a Backbone Cable Management comes with many Backbone types already defined for you If however you wish to track a type of Backbone that has not been defined you can define it yourself Setting up a backbone type Step 1 Step 2 Step 3 Step 4 Step 5 In the View Detail area select the yellow ellipsis button to the right of the Backbone Type field Click the Add button In the pop up Customizable Fields window enter the Backbone Type The Descriptions columns allow you to assign descriptions you want to include for each kind of Backbone Click Save to save your input Deleting a Backbone type Step 1 Step 2 Step 3 Step 4 Click the yellow ellipsis button next to Backbone Type Click to select the type to delete Click the Delete button Click Save before exiting the window MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 21 Backbone Source Setting up the backbone source Step 1 Cl
18. Cable Management feature saves time and makes the application easier to use MA4000 Expense Management Cable Management User Guide Issue 1 2 2 Cable Management Tools Window Sizing Cable Management allows for the different areas of the main screen within the normal application view to be resized as the user sees fit After clicking on the Launch Application link on the Cable Management home page the screen will be divided into four key areas the Navigator Tree the Location Info area the List area and the Detail area The user can utilize Cable Management s grab and drag capability by placing the mouse pointer over any of the dividing lines between these areas and holding it down Many users enjoy viewing several items in a spreadsheet view and can do so by grabbing the dividing line between the List and Detail areas and dragging it down to multiply the number of items accessible in the spreadsheet view These areas can be resized repeatedly and manipulated according to user need Search Function Records shown in the List View table of the Cable Management window can be searched across multiple fields using whatever search text you enter Using the search function Step 1 Step 2 Step 3 Step 4 Step 5 In the Navigation Tree highlight the level of the records you wish to search for for example Company Building Floor and so forth In the List View select from the drop down category list to choose the recor
19. Device Type Step 4 Select a Category from the drop down list for the next column Workstation Data Backbone Data Voice Modem Backbone Voice or Other MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 13 Step 5 The Descriptions columns allow you to assign descriptions you want to include for each kind of Asset For example for a computer which is a Workstation Data asset you might want to include Model Serial Number CPU RAM Hard Drive and Operating System O S Step 6 Click Save to save your input Step 7 To delete any asset type click on the type click the Delete button and then click Save before exiting the window Backbone Assets Backbone assets include hubs switches or routers that connect to backbone cables Adding a Backbone Asset Step 1 Click the location in the Navigator Tree where you want to add a backbone asset Step 2 Click on the Assets selection in the List View pane drop down field Step 3 Click Add Workstation Assets Workstation assets include computers printers fax machines and similar equipment Adding a Workstation Asset Step 1 Click on the Work Area in the Navigator Tree where you want to add an asset Step 2 Click on the Assets section in the List View pane drop down field Step 3 Click the Add button MA4000 Expense Management Cable Management User Guide Issue 1 4 14 Setting Up Infrastructures Financials
20. Excel button An Excel file will open with all the List View data displayed just as it is in Cable Management You can now modify it save it as an Excel spreadsheet print it from Excel and so forth To Clipboard Button The Copy to Clipboard feature allows you to copy the entire spreadsheet in the List View to your computer s clipboard from where you can paste it into any other application To copy to the clipboard Step 1 Step 2 Step 3 With the information you want to copy displayed in the List View table click the To Clipboard button Open the application for example Word Lotus and so forth you wish to paste the information into In the application choose the Paste function All the data in the current List View spreadsheet will be copied as rows of text in that application and you can save it in that file format modify it print it and so forth MA4000 Expense Management Cable Management User Guide Issue 1 Cable Management Tools 2 5 Circuit Trace Tool About the Circuit Trace Tool Cable Management s Circuit Trace Tool allows you to view in both text and graphic format all the components of an individual circuit Circuit tracing is especially helpful in identifying the source of a problem in the network or in viewing a circuit in diagram form With the Circuit Trace Tool you can e Choose a port or pair strand and view a table listing details of its circuit infrastructure e View a modifiab
21. Insert that allow you to quickly choose a location When you click on the Quick Set or Quick Insert button the Navigator Tree is highlighted its background turns blue and you can simply click on the location on the tree to incorporate the information for that location into the component s detail record View Most Recently Added Items Many fields in the Detail View in Cable Management have a Recent button next to them When you place your cursor over this button a floating window will appear that displays the following e The 10 most recently modified items in that component category and the date each was modified e The 10 most recently added items in that component category and the date each was modified This information is particularly helpful when adding or modifying component information Copy Capabilities Cable Management provides several options for copying existing data to other locations in Cable Management or to entirely separate applications such as Microsoft Excel and Word These copy capabilities are always available in the List View pane and can be used by clicking on any of these three buttons e Copy e To Excel e To Clipboard Copy Button Cable Management s Copy capability is a great time saver available throughout the application This feature is always located in the List View pane and can be used by clicking on the Copy button If used properly it will minimize typing time and user errors The Copy
22. MA4000 Expense Management Cable Management User Guide NEC NEC Infrontia Corporation May 2009 NDA 310101 Issue 1 Liability Disclaimer NEC Infrontia Corporation reserves the right to change the specifications functions or features at any time without notice NEC Infrontia Corporation has prepared this document for the exclusive use of its employees and customers The information contained herein is the property of NEC Infrontia Corporation and shall not be reproduced without prior written approval from NEC Infrontia Corporation 2009 NEC Infrontia Corporation Windows and Microsoft are registered trademarks of Microsoft Corporation All other brand or product names are or may be trademarks or registered trademarks of and are used to identify products or services of their respective owners Contents Introduction 1 1 How This Guide 1S Organized iau sch Kopp pde OG ROO HERO Rr pt ea 1 1 Exploring Cable Management 0 0000 c cece net eens 1 2 Exploring the Cable Management Environment 0 005 1 2 The Cable Management Main Page issesieseseseseseee eene 1 2 Cable Management Main Menu 2000 02 cee eee eee eeee 1 3 The Cable Management Environment 20 2020 eeeeee 1 4 Dell VIE ia odes EU IUe a 1 8 Cable Management Tools 2 1 Cable Management Tools Available Within the Application 2 1 Multi View Multi Task Capability l
23. OTE MA4000 Expense Management Cable Management User Guide Issue 1 4 2 Setting Up Infrastructures Setting Up Companies The company is the highest level component in Cable Management It s the starting point for managing your cabling infrastructure Even if you only manage the infrastructure for a single company you still need to define the company before setting up cabling infrastructure To set up a Company Step 1 Select Companies from the Setup area on the application Main Page The Company Info window appears via a pop up window Step 2 Click the Add button for every company you are setting up and fill in name address city and phone for each Step 3 Click the Save button when you have finished adding all companies poo The very first time you enter Cable Management the Company Info window is automatically displayed Each company s name will appear on the Navigator Tree next to a company icon e You can remove a company by selecting Companies from the SETUP section of the Main Page menu e If the company has no subordinate items such as campuses and buildings you can click Remove to remove the company and add another If you try to remove the company while items exist underneath it a Cable Management warning box pops up The company cannot be deleted until subordinate items are removed Setting Up Infrastructure within a Company Campuses Your company may have only one location and in that case you
24. PORTS gt Report Creator TOOLS gt User Defined Fields gt Custom Fields gt Security Log WIZARDS gt Horizontal Link AutoNumbering Wizard Asset AutoNumbering Wizard Backbone AutoNumbering Wizard Termination Hardware AutoNumbering Wizard SETUP gt Companies gt Infrastructure General Settings The Main Page links are located in a column of five menus along the right side of Figure 1 1 MA4000 Expense Management Cable Management User Guide Issue 1 Introduction 1 3 Cable Management Main Menu The Cable Management Main Menu is on the right side of the Main Page and consists of five submenus A brief description of each menu link is described below Cable Management menu e Launch Application Launches the main Cable Management function of documenting your network components e Help Opens the online help feature REPORTS menu e Report Creator Opens a pop up window from which you can generate a variety of reports TOOLS menu e User Defined Fields Opens a pop up window allowing you to view and edit user defined fields that appear in Cable Management component detail views e Custom Fields Opens a pop up window allowing you to add edit and delete fields you ve added for component tracking purposes e Security Log Opens a pop up window showing the user transaction log WIZARDS menu e Each link opens the component specific auto numbering wizard This allows user
25. Report Creator link on the Main Page The Cable Management Report Creator window appears listing available reports Step 2 Click on the link or name of the report you wish to run A window specific to the selected report appears e g the Asset Report window There are four sections in the report window These allow you to customize the information that appears in your report and how it is displayed The four sections are Selection Criteria Group by Sorting Report Detail Header Color See details of each section in Sorting Filtering and Grouping Reports Step 3 To generate a report from the report window select Generate Report Step 4 The report will open in HTML format in your default web browser From this window you can print the report or save it as an HTML file MA4000 Expense Management Cable Management User Guide Issue 1 4 30 Setting Up Infrastructures Sorting Filtering and Grouping Reports Selecting Data for a Report Each report has selection criteria specific to that report These criteria filter the report For example The Horizontal Link Cable Report window contains radio buttons to select All Criteria By Date Tested By HL Type and By Location Selecting All means that all Horizontal Links stored in Cable Management are included in the report Jf you filter By Date Tested the HLs shown on the report will be those within the date range you have specified in the From
26. Setting Up Infrastructures 4 17 Connecting a Data Horizontal Link to a Mainframe Asset Step 1 From the Data Horizontal link go to the Backbone Connection group box Step 2 Click the ellipsis button next to the Mainframe PU field Step 3 The Attach Asset window appears with Mainframe Assets listed To find the correct asset easily you can sort any column by clicking in the column heading Select the mainframe to connect to Click Connect Step 4 Enter all appropriate LU s Click Save Connecting a Voice Horizontal Link to a Backbone Asset Step 1 In the Backbone Connection group box click the ellipsis button next to the Asset ID field Step 2 The Attach Asset window appears with the voice backbone assets listed To find the correct asset easily you can sort any column by clicking in the column heading Select the asset the voice horizontal link will connect to Click Connect Step 3 Enter the PBX Switch Port and the Extension in those fields Click Save Connecting a Horizontal Link to Termination Hardware This is where the horizontal link would be punched down to termination hardware in the physical infrastructure In the HL Hardware Sequence tab three radio buttons are available e No Consolidation Point Most Horizontal Links are made with No Consolidation Point This is the case with a simple data connection from a faceplate in a workspace to termination hardware a Patch Panel or Wiring Block in a Telecommunication Sp
27. Splice Enclosure if the backbone ends at a splice Asset if the backbone ends at an asset Step 5 Click Save MA4000 Expense Management Cable Management User Guide Issue 1 4 22 Setting Up Infrastructures Backbone Pair Strand Details Pair Strand Details shows the status of every pair strand on the current backbone cable For every backbone cable attached to the highlighted space on the Navigator Tree the Status column reflects whether the port or position is Available or Used If a port becomes damaged you can also change it here Changing the status of a port Step 1 Click in the Status cell and select Damaged from the drop down list Step 2 Click Save You cannot change the status from Available to Used To accomplish that you must make or break the connection in the Source and Destination tabs Backbone Cross Connects The Cross Connects tab shows status for Source and Destination cross connects This form can be edited Note that cross connects are only applicable at the backbone ends that are connected to termination hardware Step 1 To make a cross connect click the Connection Type for the cable pair to which you wish to cross connect A drop down list appears with Available Horizontal Link Backbone Cable and Asset Step 2 Choose the type of cable or asset to which you want to cross connect In order to cross connect to cable that cable must be connected to termination hardware Step 3 Click in the Conn
28. ace e Consolidation Point A Consolidation Point is rarely used When it is it is used to bring a high pair count cable from Termination Hardware in the Closet Patch Panel or Wiring Block to a central location in the ceiling column office furniture under the floor terminated in Termination Hardware e Cross Connect w CP A Consolidation Point with Cross Connect uses two pieces of termination hardware to connect the large pair cable from the Closet to a small pair cable at the Faceplate with the cross connect in between Identifying Horizontal Link Pathways Used HH Establish Pathways first using the Pathways tab See Adding a Pathway on page 4 26 and then do the following Step 1 On the Horizontal Link click the Pathways Used tab Step 2 Click the Add button in the Detail area Step 3 The Select Location window appears Select the Pathway the Horizontal Link will use Step 4 Click Accept Pathway information populates the form Step 5 Click Save MA4000 Expense Management Cable Management User Guide Issue 1 4 18 Setting Up Infrastructures Editing the Key Sheet The Key Sheet is used to describe the type of phone type of phone connection line from the phone switch and voicemail information The Key Sheet tab appears when you are creating a Voice Modem horizontal link The top bar contains fields that apply to the physical telephone Button Table Speaker Phone Type and Call Display The form on the lo
29. ace To find the correct user easily you can sort any column by clicking in the column heading A user can also select Set Location to connect to a contact not presently located in the same space or to locate a user Step 3 Select the user and click OK Connecting Workstation Assets to a Horizontal Link Step 1 In the Connected Asset group box click the yellow ellipsis button next to the Name field Step 2 The Attach Asset window appears Only other workstation assets appear in this window and are available for connection Step 3 To find the correct asset easily you can sort any column by clicking in the column heading Step 4 Select the asset and click Connect The grayed Number and Type fields are populated Connecting a Data Horizontal Link to a Backbone Asset Step 1 Inthe Backbone Connection group box click the yellow ellipsis button next to the Asset ID field Step 2 The Attach Asset window appears with the available backbone assets listed To find the correct asset easily you can sort any column by clicking in the column heading Select the asset to which you wish to attach and click Connect Step 3 Click the button next to the Asset Port field Step 4 The Port Pairs window pops up Select the port the horizontal link will connect to and click the OK button The ID address for the backbone asset will be automatically populated Step 5 5 Click Save MA4000 Expense Management Cable Management User Guide Issue 1
30. ae CMS A ro PC EET 4 8 2 1 RTT PEE PEIE SA TE IE OE PICE PSAE EEE ETE T TEE 4 9 Setting Up the Cabling Infrastructure suauu 4 10 Termas ODER ene ne ee en Ear Cd cc dto Ce Checa e Ro 4 10 POG Pr C 4 12 BOcEBSI SIE leslie ded dici eai dde dli ei og ad dea do UN d dee 4 13 Workstation ASSO a au oes pepe qo PR FERE gree see se PEE Ux qd ag 4 13 PEDES s Ci ech al ico t Ea det ait cad det dad pendet di i hota 4 14 Honzomal LINKS RRTRUP PCT TM 4 14 Honzomtal Link HL FMT ae ks deux qoe douche oh quat deua ind 4 15 SIME a oo eq a qubquauquteqsqeeq44359uquadeu que qubqR dq Egi 4 18 PSU xtc ST TT 1 th Et EN BS hk m 4 19 Bockbone OSU Es cios epis 93 Pob Re doch doc doce dob a doen dorfo icc ac 4 21 RRND atch arnt dou dans db Reden toad dua deae dedo E dud 4 23 PSS coa acqua se be qpEPe ibd pe sep q phe qid ques bqiqeg dd 4 25 PS iaces tenia dog delitesco die deiude edo dete dici a nine 4 26 CAS Louisa aia dex m qor aie a aD a OR dos UR cu aru obos Ve aU ss reu ed a gn doi uod 4 27 PEM GG ainda RE died dodi qr dia rd aio RO D quani dead dodi donde ed 4 29 How d Runa ONU uucoeosneeseusuycsqep4 paququeqaqequeuqdquidqum 4 29 Sorting Filtering and Grouping Reports isslelssles eee eee 4 30 The Print Details BOO uisa u mac dodo icm pod cR IR oim iR oic 4 31 PPA BOBEPI ca iene datae ang dab dir daba id Pu arde 4 31 SOAS TOOL as csaaeduqepeasqepoprbiqep rud4qsr queqegqedus 4 32 Launching the Spreadsheet Tool
31. anies e Setting Up the Cabling Infrastructure Setting up the Geographical Infrastructure About the Infrastructure Once you are familiar with the Cable Management environment you can begin setting up geographical infrastructure This infrastructure holds the main components of the location you are documenting including Company Campus Buildings Floors Indoor Spaces Telecommunications Spaces Outdoor Spaces and Faceplates Upon setting up the geographical infrastructure you can proceed to Setting Up the Cabling Infrastructure on page 4 10 Your entire geographical infrastructure does not need to be set up all at once You can begin the process by defining certain locations and then begin the documentation process for those areas while later adding to your geographical infrastructure as a growing task The system will only require you to have the infrastructure built to the level you wish to associate network components to Recommendation For any level of infrastructure you can speed the process of adding more than one item by using the Wizard When you re on any component screen of the Setup gt Infrastructure area of Cable Management you can add items one at a time by clicking the Add button or you can add them all at once by clicking the Wizard button poo Although you aren t required to set up your entire geographical infrastructure you must create the basics of one before you can set up any cabling infrastructure N
32. appears next to the campus icon indicating that there is infrastructure information at the next level down Click plus changing it to a minus to expand and view that information A pole icon appears next to the name of each outdoor space MA4000 Expense Management Cable Management User Guide Issue 1 4 8 Setting Up Infrastructures Removing an Outdoor Space Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Click on the campus name or icon The Campus Info screen appears Step 3 Click the Space List radio button to show outdoor spaces Step 4 Click on the outdoor space you wish to remove and click on the Delete button If there is anything located in this space termination hardware assets etc a Cable Management warning box pops up The space cannot be deleted until subordinate items are removed first Step 5 Click Save to complete the deletion The building s name will be removed from the Navigator Tree Faceplates Every indoor or outdoor space may have a faceplate set up in Cable Management Adding a Faceplate Step 1 Step 2 Step 3 Step 4 On the Cable Management Main Page select Infrastructure on the SETUP menu Click to highlight the name of the space where you wish to add a faceplate The Space Info screen appears with the space name Click the Add button and add the name of the faceplate Click Save to save the faceplate information The new facepla
33. ardware can be set up in Cable Management The busbar and conductors can be connected to pathways See Grounding on page 4 23 Splices You can track the splices in backbone cables in Cable Management See Adding Splices on page 4 18 and Adding a Backbone on page 4 20 Pathways Pathways that house and transport cables within a company s infrastructure are easily tracked in Cable Management The pathways can be interconnected Cables in the pathway are listed See Adding a Backbone on page 4 20 Ability to see backbone pair strand details status The Pair Strand Details tab of the Backbone Cables feature allows you to see and track source and destination of cables ports positions and whether the pairs strands are available used or damaged See Backbone Pair Strand Details on page 4 22 Filtering Logic Navigator Tree The information you see in the List and Detail View sections on the right side of the window is filtered by your location in the Navigator Tree For example if you highlight a campus and then select Horizontal Links you will see all the HLs for the entire campus If you highlight a Faceplate you will see only the HL s for that Faceplate See Navigator Tree on page 1 4 Reports With Cable Management reports are output to HTML When generated they will appear as you have specified them in your web browser and can be printed in color See Reports on page 4 29 Repo
34. are according to your highlighted selection in the Navigator Tree See Hierarchy Descriptions on page 1 4 MA4000 Expense Management Cable Management User Guide Issue 1 1 6 Introduction List View The upper half of the right pane is the List View Also referred to as the List View pane or List View area The List View resembles a spreadsheet Clicking any category in the drop down list in the upper left corner of this pane displays a list of records in the chosen category for the Navigation Tree level you re at The drop down list includes the following infrastructure categories e All items e Assets e Termination Hardware Horizontal Links e Backbone Cables e Pathways e Firestops e Grounding e Splices e Contacts Your location in the Navigator Tree filters the records seen in the List View pane For example If you are at the building level in the Navigator Tree and have selected Horizontal Links in the drop down field you will see all the records for Horizontal Links within that building Clicking a column heading sorts the records by that column in ascending order clicking on the column heading again will sort it in descending order For example If you select Horizontal Link and then click on the Cable ID column the horizontal links are sorted in ascending order according to Cable ID An up arrow appears next to the column heading indicating that the list is sorted in ascending order Click again and t
35. are screen This wizard allows you to generate or rename all ports on a given asset though you can still rename any port individually The Port Naming Wizard operates in the same general way as the other four documentation wizards except that it allows for only 5 rather than 10 separate components of a naming numbering scheme Recommendation Wizards should be used properly and carefully so nothing within your documentation is altered in any manner It s a good idea to underestimate the number of components needed and use the wizards to document in small blocks of items By doing so the individuals documenting can verify all is being documented correctly in all areas of the application as intended Since the wizards don t complete everything needed by creating small blocks of components at a time the user can go through the application quickly to complete the needed documentation See the warning below for additional reasons for these recommendations Although several items can be built within seconds the application has no global delete capability Given this deletion still must be completed by going to each specific item and deleting the items one by one The above recommendations for using the wizards should be reviewed to safeguard against any problems MA4000 Expense Management Cable Management User Guide Issue 1 4 1 Setting Up Infrastructures Chapter Topics Setting up the Geographical Infrastructure e Setting Up Comp
36. astructures Step 2 Step 3 Step 4 Step 5 Step 6 Highlight the Campus where you wish to add spaces and buildings by clicking on the Campus icon or name The Campus Info dialog screen appears with the campus name in the title bar and Attributes frame Click the Building List radio button Click the Add button to add a new Building The Attachments area allows you to insert a drawing You may also add text information about the space or building within the Notes area Enter the Name and Location s of the buildings Click Add for each additional Building Click Save when you are finished A plus sign will appear next to the campus icon indicating that there is infrastructure information at the next level down Click plus changing it to a minus to expand and view that information A building icon appears next to the name of each building on the Navigator Tree Removing a Building Step 1 Step 2 Step 3 Step 4 Step 5 On the Main Page select Infrastructure on the SETUP menu Highlight the Campus where you wish to delete a building by clicking on the Campus icon or name Click the Building List radio button Select the building you wish to remove and click the Delete button If there are floors associated with the building a Cable Management warning box pops up The space cannot be deleted until subordinate items are removed first Click Save to complete the deletion The building s name will be remov
37. ated lf there s an error on the list you can discard the additions by clicking in a different section of the Navigator Tree and then clicking OK on the dialog box that appears Recommendation Wizards should be used properly and carefully so nothing within your documentation is altered in any manner It s a good idea to underestimate the number of components needed and use the wizards to document in small blocks of items By doing so the individuals documenting can verify all is being documented correctly in all areas of the application as intended Since the wizards don t complete everything needed by creating small blocks of components at a time the user can go through the application quickly to complete the needed documentation See the warning below for additional reasons for these recommendations Although several items can be built within seconds the application has no global delete capability Given this deletion still must be completed by going to each specific item and deleting the items one by one The above recommendations for using the wizards should be reviewed to safeguard against any problems WARNING Documentation Wizards The wizards accessible from the Cable Management Main Page are designed to minimize the data entry involved in documenting multiple network components at the same time Each wizard can be used to build several identifiers in the same location so you can create default information that remains t
38. both directions until the endpoints e A graphical diagram with each component and connection illustrated Each graphic also displays the ID of the component a link to view the Navigation Tree showing its location hardware only and links to view all the ports or pairs strands connected to that component both taken and available Lines linking the images indicate how the components are connected with bolder lines indicating a cross connection at that point Show Hide Table or Diagram e To hide either or both the table or diagram click the Hide Table or Hide Diagram link e When hidden the link will change to Show Table or Show Diagram To redisplay that element click the Show Table Diagram link Invert Table To show the components listed in reverse order on the table click the Invert Table button This only changes the order of the table not the diagram Copy to Clipboard To copy the information in the table to the clipboard for pasting into another application click the Copy to Clipboard button Only the table is copied not the diagram Print The print function will send whatever is currently displayed in the Circuit Trace window to the printer To print the circuit trace information Step 1 Make sure the elements you want to print table and or diagram are showing in the window Step 2 Click the Print button MA4000 Expense Management Cable Management User Guide Issue 1 Cable Management Tools 2 7
39. capability allows a selected item to be completely copied into the Detail View area where you can then modify any information This is especially helpful for creating new components that closely resemble already built components MA4000 Expense Management Cable Management User Guide Issue 1 2 4 Cable Management Tools Using the Copy function Step 1 Step 2 Step 3 Step 4 In the List View select the component you wish to copy Click the Copy button A new record row will be added to the List View table and the data you copied will be displayed In the Detail View pane where you can now make the necessary changes in the specific fields When you ve finished with your changes click the Save button above the Detail View pane The component information you just copied and modified will fill in the new record row on the List View table Ensure that before saving the newly duplicated item you change all fields that must be unique from the copied original Cable Management will display messages above the Detail View when you save the copied data without making the necessary changes to those fields and you cannot add the new record until you make the required changes To Excel Button The Copy to Excel feature allows you to export the entire spreadsheet in the List View directly to Excel Using the copy to Excel Step 1 Step 2 With the information you want to copy displayed in the List View table click the To
40. cking the Search button Search for a specific date range by changing the dates in either or both Date Range fields and then clicking Search Export the data to an Excel spreadsheet by clicking the To Excel button Change the sort order from ascending to descending or vice versa of any of the columns For example To view all the logins on a specific date select LOGIN from the drop down Log Type list enter the start and end dates in the Date Range fields and click Search MA4000 Expense Management Cable Management User Guide Issue 1 Cable Management Tools 2 11 General Settings Cable Management s General Settings capability is located on the Cable Management Main Page via the General Settings link under the SETUP section of the menu When the General Settings link is selected the Hide Sections pop up window appears This tool is meant for hiding specific areas of the infrastructure that are not in use Within the pop up window the user can select the areas to hide by selecting the box and then pressing the SAVE button to close the pop up window These areas will be hidden throughout the application and can be reinstated for future use by following the same process The areas that can currently be hidden are listed as follows e Pathways e Firestops e Grounding e Splices poa The four areas listed above are very important areas of your infrastructure Using Cable Management to document these areas is
41. documented correctly in all areas of the application as intended Since the wizards don t complete everything needed by creating small blocks of components at a time the user can go through the application quickly to complete the MA4000 Expense Management Cable Management User Guide Issue 1 3 2 Cable Management Wizards needed documentation See the warning below for additional reasons for these recommendations Although several items can be built within seconds the application has no global delete capability Given this deletion still must be completed by going to each specific item and deleting the items one by one The above recommendations for WARNING using the wizards should be reviewed to safeguard against any problems Infrastructure Setup Wizards Infrastructure setup wizards streamline the process of setting up or adding to your infrastructure from the Company level down to Faceplates They appear whenever you click the Companies or Infrastructure links in the SETUP menu on the Main Page The infrastructure setup wizards are designed to quickly build geographical locations with the least amount of data entering When you set up any component of your infrastructure the Cable Management screen will display the buttons Add Delete and Wizard You can add a component one at time using the Add button or you can add multiple components of that type using the Wizard button Using an infrastructure setup wizard Step 1 Dep
42. ds to search Click the Search button above the table A separate window will appear containing the records of the infrastructure level and category you already chose In the Search Text box enter your search string Click the Search button The data in the table will change to display only those records containing your search text If there are no records with that text a message box will alert you From the search window you can change the component category from the drop down list and perform another search However to change the level on the Navigator Tree you must return to the Cable Management window and highlight the new location on the Navigation Tree From the search window you can also do the following e Copy the table data to the clipboard for pasting in another application e Export the table data to a Microsoft Excel spreadsheet e Print the detail report for the currently highlighted item in the table e Use the standard table sorting and item section features available on all Cable Management tables e Click the box in the first column by any item to open the Detail View for that item and make any changes MA4000 Expense Management Cable Management User Guide Issue 1 Cable Management Tools 2 3 Quick Set Quick Insert Buttons Throughout Cable Management where you choose a location for a component or in the Cable Path where you insert a component you will find shortcut buttons Quick Set and Quick
43. e when you need to move cabling it s also easy to track ports positions and to see how each is being used See Adding Termination Hardware on page 4 10 Ability to see termination hardware port position details status You can see status and details of termination hardware ports positions The Port Pos The Details tab of the Termination Hardware feature lists the ports positions Cable Type Cable ID and Backbone Pairs Strands There is also an editable Status column that will automatically show Available or Used status and which you can edit to Damaged should a port position become damaged See Termination Hardware on page 4 10 Cross Connects Cross Connects between backbone cables between horizontal links and a backbone cable and between a backbone cable and an asset are now easy input and tracked See Horizontal Links on page 4 14 and Adding a Backbone on page 4 20 Firestops You can keep track of the location and type of every firestop in your infrastructure When new cabling entrances through firewalls are created the associated new firestop can be recorded In addition firestops can be connected to pathways via the Pathways tab See Adding a Firestop on page 4 25 and Adding a Pathway on page 4 26 MA4000 Expense Management Cable Management User Guide Issue 1 Appendix 2 Product Functionality Grounding Grounding for backbone cables assets pathways and termination h
44. ection ID cell and select the ID of the item to which you are cross connecting Only items connected to termination hardware in that backbone s space are available Step 4 Click the cell in the Pair column The Select Items window appears with a list of the available pairs strands for the selected item Select the pairs strands to which you are cross connecting Step 5 The Termination Hardware and Port Pos columns will automatically populate with the termination hardware to which the other end of the cross connected cable is attached Identifying Backbone Pathways Used The Pathways Used tab identifies the Pathways in which the backbone is located When adding Pathways add them in order from Source to Destination MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 23 Adding pathways used Step 1 Highlight the Pathways Used tab Step 2 Click the Add button in the Detail area The Location window appears Select the first Pathway this backbone is in Click Accept Step 3 Segment Pathway ID Pathway Type and Source are populated on the table Step 4 Click Save to save the new information The Segment column identifies the order in which the backbone uses each of the pathways Connecting a Backbone to a Grounding Conductor See Grounding on page 4 23 If a Grounding Conductor has been set up in the Grounding tab and connected to the current backbone the Bonding Conductor ID field will
45. ed from the Navigator Tree Floors Floors in buildings are the next level of geographical infrastructure you create in Cable Management Floors may contain communication spaces conference rooms telecommunications spaces offices cubicles hallways storage and so forth that in turn house cabling elements and hardware Adding a Floor Step 1 Step 2 Step 3 Step 4 On the Cable Management Main Page select Infrastructure on the SETUP menu In the Infrastructure Setup area highlight the building name or icon where you wish to add floors The Building Info screen appears with the building s name in the title bar and in the Attributes frame Click the Add button to add each floor in the building List the Name of the floor If you have more than nine 9 floors in your building number MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 5 the floors 01 02 and so on so that the floors will sort in order on the Navigator Tree Step 5 Click Save when you re finished To exit this window without saving your changes click the application Main Page link or another level within your infrastructure window Step 6 Aplus sign will appear next to the building icon indicating that there is infrastructure information at the next level down Click plus changing it to a minus to expand and view that information The floor steps icon appears next to the floor name Removing
46. elds can be customized for e Assets e Asset Ports e Backbone Cables e Backbone Pairs Strands e Contacts e Horizontal Links e Termination Hardware e Termination Hardware Ports Positions For example A user might create a new computer type and then define three customized labeled fields to track aspects of this computer type Or a user could add a new phone type and define seven customizable fields to track specific data about that phone type Creating customized fields Step 1 From the Main Page click the Custom Fields link in the TOOLS menu OR From within the Cable Management application on the Detail View of the component category for which you wish to add custom fields click on the ellipse button next to the Type field Step 2 When the Customizable Fields window pops us click the Add button Step 3 A new row will be added to the table in the window Enter the information for the new field in the columns of that row Step 4 In the Description fields enter the desired field name Step 5 Click Save The custom fields you add will appear either as additional fields displayed on the Detail View for a component or will appear in a separate pop up window when you click the box in the Other column of a table in either the List View or Detail View depending on the type of component When the Customizable Fields window is open you can use the drop down list at the top to switch to a different component type
47. elecommunication Space Termination Hardware Termination hardware for all cabling infrastructure is easily set up Cable Management makes it simple to locate termination hardware when you need to move cabling it s also easy to track ports positions and how each is being used Before adding Termination Hardware the space where it resides must be set up Termination Hardware should be placed in an appropriate Telecommunication Space a Consolidation Point Entrance Room Handhole Manhole Termination Closet Closet Point or Utility Pole Termination hardware must be in place before backbone or asset hardware can be connected or linked See Adding Termination Hardware Adding Termination Hardware As long as you have set up a Telecommunication Space see Adding an Outdoor Space on page 4 7 or Removing an Outdoor Space on page 4 8 Adding a Building on page 4 3 or Removing a Building on page 4 4 or Adding an Indoor Space on page 4 5 or Removing an Indoor Space on page 4 6 you can place termination hardware in it Step 1 Click Launch Application on the Cable Management home page On the Navigator Tree highlight the Telecommunication Space where you want to add termination hardware Step 2 Select Termination Hardware in the List View drop down field upper right pane of the Cable Management window The Termination HW Info and Port Pos Details tabs appear in the Detail View lower right pane Ste
48. ending on what you are documenting click either the Companies link or the Infrastructure link in the SETUP menu on the Main Page Step 2 To use the Companies setup wizard Click the Wizard button on the pop up window that appears OR To use any of the other infrastructure wizards Click the component on the Navigator Tree for which you wish to add the components For example if you want to add floors to a building click on that building on the Navigator Tree Step 3 After clicking the Wizard button an Infrastructure Wizard pop up window will appear with detailed instructions on how to add the components Step 4 Enter the appropriate information in the fields and then click the Preview button The preview pane will show the list of items as they will appear in the Cable Management records If you wish you can change or re enter the information in the fields and Preview the changes Step 5 When you are satisfied with the list of components click OK The wizard window will close and the components you added will be listed in the table on the Cable Management screen Step 6 Review the items in the table They have not yet been added to the database and can be discarded if necessary Do the following MA4000 Expense Management Cable Management User Guide Issue 1 Cable Management Wizards 3 3 If the information is correct click the Save button The Navigator Tree will be updated with the infrastructure components you cre
49. ep 3 The Faceplate Info screen appears with the faceplate s name and any existing ports listed in a table Click the Add button Step 4 Enter the name of the port to the new row at the bottom of the table Step 5 Click Save to save the port information Removing a Port Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Click to highlight the name of the faceplate where you wish to delete a port Step 3 The Faceplate Info screen appears with the faceplate s name and a list of existing ports Click on the port you wish to delete Step 4 Click the Delete button Step 5 Click Save to complete the deletion When you let your cursor hover over a faceplate in the Navigation Tree all the ports E associated with that faceplate will appear in a floating window MA4000 Expense Management Cable Management User Guide Issue 1 4 10 Setting Up Infrastructures Setting Up the Cabling Infrastructure Once the geographical infrastructure is set up using the SETUP menu on the Cable Management Main Page you must click Launch Application on the Main Page and open the Cable Management application to set up the cabling infrastructure While many elements of cabling infrastructure can be added at any time after the geographical infrastructure is set up Faceplates and Termination Hardware should be set up first Faceplates are usually attached to a Work Area Termination Hardware is placed in some type of T
50. ep 5 Aplus sign appears next to the company icon in the Navigator Tree indicating that there is infrastructure information at the next level down Click plus changing it to a minus to expand and view that information Each campus name appears next to the campus building cluster icon Remove a Campus Step 1 Highlight the company which will bring up the Company Info screen Step 2 Select the Campus to be deleted Step 3 Ifthe campus has no subordinate items such as buildings you can click Remove to remove the campus and add another If you try to remove the campus while items exist underneath it Cable Management warning box pops up The campus cannot be deleted until subordinate items are removed Step 4 Click Save to complete the deletion The campus s name will be removed from the Navigator Tree Although you add and remove a Campus through the Company Info screen the E Attachments and Notes sections apply to the Company Buildings Each campus you set up will contain buildings that contain spaces that house components of the infrastructure Your company may have one building or numerous buildings that can be interconnected by cabling components After spaces are in place you can start to specify cabling and hardware Adding a Building Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu MA4000 Expense Management Cable Management User Guide Issue 1 4 4 Setting Up Infr
51. esn t use the same capitalization as the format the row is marked invalid e A required field has been left blank e A unique data item already exists in the database e A unique data item appears more than once on the spreadsheet Purple if that data will create a new infrastructure item when it is imported Purple is applied to individual cells rather than complete rows For example if an asset being imported is located in a building already documented in the database but on a floor that has not yet been documented the import process will create the new floor first and then associate the asset with it MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 35 Importing Data Step 1 With the checked data displayed in the active worksheet click the Import Data button Step 2 The data will be copied into the selected Cable Management database Step 3 When the import process is finished a message box will appear with the message Data Successfully Imported for X Rows with X indicating the number of rows successfully imported MA4000 Expense Management Cable Management User Guide Issue 1 4 36 Setting Up Infrastructures MA4000 Expense Management Cable Management User Guide Issue 1 Appendix 7 Product Functionality Termination Hardware Termination hardware for all cabling infrastructure is easy to set up Cable Management makes it simple to locate termination hardwar
52. example Step 1 Click the Print Details button The View Detail section for the record opens in your default Internet browser Step 2 Print the report from the browser Available Reports The following reports can be viewed and printing using Cable Management s Report Creator e Asset Report can be filtered by Date Received Type and Model and Department and Location of Asset The report can detail Accounting Information and Attributes of the asset e Backbone Report can show all backbones in a given location and can be sorted by Backbone Type The report detail can show pair strand usage and attached backbone devices Horizontal Link Cable Report can be filtered by Date Tested HL Type or Location e You can arrange the Key Sheet Detail Report by Department Name or Location e The Mainframe Report can be filtered by Controller Gateway or Connection Rating and also be grouped by PU ID e You can filter the Network Backbone Asset Report by Backbone Asset Type Backbone Device or Backbone IP Address e Pathway Report shows pathways selected according to Pathway Source or Pathway Destination The information can be grouped by Pathway Type e Space Report can be filtered by Department Name Connection Rating or Location e TR Report can be filtered by Backbone Type HL Category TR Type or HL Rating e The Circuit Trace Report can trace a circuit from a user asset or a horizontal link through cross connections a
53. hat item At this level notes can be deleted or changed by going through the same steps Step 1 thru Step 3 as stated above No additional links will be found at this level since all capability is specific to the level being reviewed for the component in question Deleting Notes Step 1 Locate your Notes within Cable Management Step 2 Click on the Delete link next to the Note s you want to remove for complete deletion of the attached Note file Step 3 Click OK on the pop up message that appears to complete deletion of the selected note Step 4 Click Save to save and update all components once deletion has been completed Revision Log At every level of the infrastructure each component s Detail View lists the user name of the individual who added the component to the structure and the date time stamp of when it was added Any changes made to this component s documentation in Cable Management are tracked and the last change made is also noted by user name and date time stamp on the Detail View The Revision Log is view only for an administrator level access no fields can be changed MA4000 Expense Management Cable Management User Guide Issue 1 1 12 Introduction MA4000 Expense Management Cable Management User Guide Issue 1 2 1 Cable Management Tools The following topics are included in this chapter Chapter Topics e Cable Management Tools Available Within the Application e Cable Management Tools Acces
54. he arrow points downward indicating the records are sorted in descending order The first column of the List View pane consists of a clickable button that allows you to display the detailed view for that component in a pop up window This lets you have side by side views of components which you can minimize expand and move around on your screen It also allows you to move to another section of Cable Management while keeping the detailed view pop up windows open MA4000 Expense Management Cable Management User Guide Issue 1 Introduction 1 7 The following table describes the user buttons along the top of the List View pane Table 1 1 Table 1 1 User Buttons Button Description Copy Delete board Q To Excel Print Details Search Boos EB The Copy button will allow you to duplicate the item being copied for an easier way of building specific network components The Add button allows you to create a new record in whichever area you have selected The Delete button allows you to delete a record The To Clipboard button copies whatever information is in the current table to the computer s clipboard for pasting into any other application The To Excel button opens a browser window with the data in the table formatted as a Microsoft Excel spreadsheet You can print it or save it as an Excel file The Print Details button enables you to print details of an individual record i e not e
55. he same for all components being built at that time From the Cable Management Main Page you can directly access the following wizards e Horizontal Link AutoNumbering Wizard e Asset AutoNumbering Wizard e Backbone AutoNumbering Wizard e Termination Hardware AutoNumbering Wizard The wizards allow you to quickly set up multiple records for the component type using as simple or as complex a naming or numbering scheme as you wish Some examples are listed below e You could set up a numbering sequence as simple as 1 1 1 2 or A 1 A 2 etc e At the other extreme you could set up a numbering sequence with up to 10 numbers or characters separated by spaces or special characters where the first one might like this EM 1A_123 A 1 C a 1 1 and the last in the series would be EM 5C 333 J 9 E p 9 Each wizard includes View Sample to see how your numbering scheme would look as well as a Preview button to let you see all the items listed out before you save them in the database MA4000 Expense Management Cable Management User Guide Issue 1 3 4 Cable Management Wizards WARNING The naming numbering feature of these wizards all function in the same way Other information entered into the wizard is specific to the particular component type Port Naming Wizard A fifth documentation wizard the Port Naming Wizard can be accessed on either the Ports tab of the Assets screen or the Port Positions tab of the Termination Hardw
56. ic needed notes for future use By using this functionality your notes can assist all users in recalling needed information and also better document your network by providing additional space for valuable information Adding Notes Step 1 Within the Notes area of the application type your notes into the given Notes box Step 2 Click Save in order for your notes to be saved properly After the Save button has been clicked the note will move below the Notes box The newly created line with your entered notes will also contain a Time Date User stamp Adding additional Notes to the Port or Strand Level This capability can be found in both the hardware or backbone cable portion of the application e In the Termination Hardware area under the Port Position tab this capability will be found down to the Port Strand level e In the Backbone Cables area under the Pair Strand Details tab this capability will be found down to the Pair Strand level Within these tabs to the far right of each row will be a Notes column Step 1 Click on the selection button for the item needed to receive a Notes pop up window Step 2 Type in the needed notes and click OK to close the pop up window MA4000 Expense Management Cable Management User Guide Issue 1 Introduction 1 11 Step 3 Click Save in order for your notes to be saved properly Once you have clicked the Save button a check mark appears in the selection box illustrating a saved note for t
57. ick the Source tab The Connection Location box is populated with the selected source location Step 2 In the Connection Device Type box click the appropriate radio button Termination Hardware if this backbone starts on termination hardware Splice Enclosure if the backbone starts at a splice Asset if the backbone starts at an asset Step 3 Click Save Backbone Source Step 1 Click the Source tab The Connection Location Select group box is populated with the selected source location Step 2 The Connection Device Type frame contains radio buttons labeled Termination Hardware Splice Enclosure or Asset Step 3 Click the Termination Hardware button if this backbone starts on termination hardware Step 4 Click the Splice Enclosure button if the backbone starts at a splice Backbone Destination The Destination tab functions similarly to the Source tab except that the Connection Location Select information is not populated Setting up the backbone destination Step 1 Click the Set Location button in the Detail area to open the Location window Step 2 Select the Destination from the tree Building Floor and Space are populated unless you are connecting from an outdoor space such as a Utility Pole In that case only Space is populated Step 3 Click Accept Step 4 In the Connection Device Type box click the appropriate radio button Termination Hardware if this backbone ends on termination hardware
58. ides information on setting up the Geographical Companies and Cabling infrastructures This chapter provides information for the Termination Hardware MA4000 Expense Management Cable Management User Guide Issue 1 1 2 Introduction Exploring Cable Management Exploring the Cable Management Environment The Cable Management interface is comprised of several helpful sections In keeping everything uniform the actual look of the software will remain the same throughout the different sections of the application By reviewing the layout of the interface one can see a navigator a spreadsheet view area a detail section a locator area and helpful links all from the uniform exploration view This environment was built to satisfy all your documentation needs while remaining easy to use and navigate The Cable Management Main Page When you login to Cable Management the first screen will be the Main Page The Main Page is the entry page to access all of Cable Management s features Every additional page you view in Cable Management has a link back to the Main Page to make it easy to navigate between the application itself and Cable Management s setup tools and reports The Main Page link is located near the top right hand corner of all Cable Management screens Figure 1 1 Cable Management Main Page Links NIEC MA4000 Welcome Admin Admir Org Utilities Billing Maintenance My Portal Launch Application Help RE
59. in Pathway Pathway ID and Type fields appear Click the button next to the Pathway ID field When the Select Item window appears select the Pathway and click OK Term HW Term HW ID and Type fields appear Click the button next to the Term HW ID field When the Select Item window appears select the Term HW ID and click OK The Type field is automatically filled in Step 13 Click Save to save all input information MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 25 Conductor Pathways Used Step 1 To ground a pathway click the Connected Pathways tab and then click the Add button Step 2 The Select Location window appears Highlight the pathway you wish to ground Click OK Step 3 Pathway ID Pathway Type Source Space ID and Dest Space ID are populated Step 4 Click Save to save all input information Firestops A firestop is needed any time you penetrate a firewall i e a floor ceiling or wall The firestop provides a fire barrier in case there is a fire in your facility Each firestop has a burn time limit associated with it a rating in hours Adding a Firestop A firestop is needed anytime you penetrate a firewall i e a floor ceiling or wall The firestop provides a fire barrier in case there is a fire in your facility Each firestop has a burn time limit associated with it a rating in hours Adding firestops in your infrastructure Step 1 On the
60. ist View area is selected the Info tab in Detail View always gives detailed attributes of the selected record The remaining Detail View tabs usually show information about how that record is connected to other cabling elements For example When selecting a record on the Horizontal Links HL drop down list in the List View the Detail View tabs have specific data about the horizontal link e The Hardware Sequence tab shows the hardware sequence for the selected cable e The Connected Backbone tab lists backbone cables connected to the HL and permits the user to connect backbone cables to that horizontal link e The Pathways Used tab does the same for Pathways containing HLs e The Notes and Attachments tab shows all associated notes to the selected cable and all attached items e If the horizontal link is a voice link an extra tab exists called Key Sheet that contains data input by the user about the phone connection e If the Horizontal Link category is selected and you change to a different space on the Navigator Tree the information populating the List View and Detail View will change as you move to the different space If for example you move up to a higher level on the tree all the horizontal links for that level and space are shown in List View Detail View will contain details of the first record in that group by default or the last record you highlighted MA4000 Expense Management Cable Management User Guide Issue
61. le graphical diagram of the circuit infrastructure e Click to change the trace point and thus the table and diagram information Print the detailed information and graphical diagram Accessing the Circuit Trace Tool The Trace Tool is accessible from four Detail View screens within Cable Management e Ports tab of the Assets Detail View e Port Position tab of the Termination Hardware Detail View e Pair Strand Details tab of the Backbone Cables Detail View e Cross Connects tab of the Backbone Cables Detail View To access the Circuit Trace Tool Step 1 From the Cable Management Main Page click Launch Application Step 2 Highlight the trace point component in the List View Step 3 Inthe Detail View for that component click the appropriate tab Assets Ports tab Termination Hardware Port Position tab Backbone Cables Pair Strand Details tab or Cross Connects tab Step 4 Click the box in the Trace column for the component whose circuit you wish to view A separate window will open displaying the details in table and graphic formats MA4000 Expense Management Cable Management User Guide Issue 1 2 6 Cable Management Tools Viewing Circuit Information The Circuit Trace window consists of two main elements e A table that lists the detailed location of each component in the circuit The highlighted item in the table that is the component from where the trace is being conducted The other items show the circuit in
62. lle 2 1 Quick Set Quick Insert Buttons lillilleesllseeeslleees 2 3 View Most Recently Added ItemS 0 0 cece eee eee ee eeaee 2 3 Copy Capabilities lcs 2 3 Cut TRES Oink dark does hoe ROO doce Os ee OX doe dO c 2 5 User Deni HIGGS a oca ard dag qx dde dqdea e dard ideo dos ori 2 8 decocti jo eR PLC TP TC 2 9 re ED ooopesodedesedadadeqedadgnn ete t dd RODA EE 2 10 Genaral SOUNS ear ios acne dds Ort eBoy ORE Kee ORK eee ESR aed 2 11 Cable Management Wizards 3 1 About Cable Management s Wizards 0 0 cece eee eee 3 1 Infrastructure Setup Wizards 0 2 0 0 c cette 3 2 Documentation Wizards 0 00 ccc cee eee eee 3 3 MA4000 Expense Management Cable Management User Guide Issue 1 Contents ii Setting Up Infrastructures 4 1 Setting up the Geographical Infrastructure 0 00 cee eee ae 4 1 About the Infrastructure 4cncccncacsadanaddeesenedderscneaeneas 4 1 Setting Up COmpanes x cp x ES ER EERECRENP CC NPREERE qe ER YA 4 2 Setting Up Infrastructure within a Company 0 00 0c eee eee eee 4 2 CAMPUSES 665k dk DK PR SAAR PAPA PKAAACHAARSAPS HE eR ACRAS LR RUBRI 4 2 IIIS S vos backs do e XO OE Oke Ss does odes C ROI ORC FO e REA 4 3 liis amer c PRINCI rU ceu MT m 4 4 nno SIUE Loos E aces PROP ET side peer PE PUSUPEe RIA Pads 4 5 Telecommunication Spaces 2 0000 cece cece e eee eee 4 6 Guroor eee 2s oc ese cbc et IIT I 1 11 1 m TM 4 7 Face le M
63. n page 4 14 and Adding a Backbone on page 4 20 Adding a Pathway Adding Pathway Info Step 1 Highlight the space that will be the Source space for the Pathway Step 2 Click the Pathways option in the List View Step 3 Click the Add button Step 4 Enter the Pathway ID Step 5 From the drop down list select the type of Pathway being used for this space Aerial Cable Tray Conduit Innerduct OSP Conduit OSP Raceway or Raceway Cables in Pathways The Cables in Pathways tab shows all the horizontal links and backbones connected to the selected pathway To specify that a cable uses a particular pathway you must set up the link from that cable s Pathways Used tab See Horizontal Links on page 4 14 and Adding a Backbone on page 4 20 Connecting a Pathway to a Firestop Firestops must first be set up in the Firestops tab Step 1 Click the Connected Firestops tab on the Pathways Detail View for the selected pathway Step 2 Click the Add button in the Detail View Step 3 When the Location window appears highlight the firestop to which you wish to connect and click Accept Step 4 Click Save MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 27 Connecting the Pathways All pathways set up within your facility can be interconnected You should however be aware of situations where it would not be reasonable to connect certain pathways together e g pathways in differen
64. nd straight connections to termination hardware and ending at a backbone asset e You can filter the Contact Report by Last Name Department or Location An additional report is available from Cable Management s List View The Detail Report gives you all details for a specific cabling category e g Asset Termination Hardware Horizontal Link etc You can generate this report by selecting the record in the List View and clicking the Print Details button See The Print Details Button on page 4 31 MA4000 Expense Management Cable Management User Guide Issue 1 4 32 Setting Up Infrastructures Spreadsheet Tool Spreadsheet Tool Import from Excel One of Cable Management s most useful tools is its ability to bulk load large amounts of existing data into the Cable Management database With this tool any kind of data that can be converted or imported into a Microsoft Excel spreadsheet can be transferred with a few clicks to your Cable Management database This is particularly valuable when you are transferring your existing network documentation from other databases or spreadsheets to Cable Management About the Spreadsheet Tool The Spreadsheet Tool consists of a multi worksheet spreadsheet with macros that simplify and speed up the process of adding network infrastructure data to a Cable Management database Here s an overview of how it works Step 1 Each worksheet s columns correspond to the Cable Management data field
65. ns that exist in a specific piece of termination hardware For Patch Panels ports are designated for Wiring Blocks positions These physical connections must be in place for you to connect anything to the termination hardware Enter the Start Port Position number and End Port Position number The grayed field Number of Port Positions will be populated automatically For example if you enter 1 for Start and 50 for End Number of Port Positions will be 50 ID Termination Type and the Start and End Port Positions are the only required fields to set up Termination Hardware Editing Port Position Status The Port Position Details tab shows the availability status of each Port or Position on the termination hardware When a Port Position is connected to a backbone cable for example its status changes from Available to Used The Cable Type column is populated with Backbone the Cable ID column is populated with the cable ID designation Backbone Pairs Strands column shows the numbers of pairs or strands used If a Port or Position becomes damaged you can edit it directly MA4000 Expense Management Cable Management User Guide Issue 1 4 12 Setting Up Infrastructures Changing the status of a port or position Step 1 Click the Port Position Details tab Step 2 Click on the Port or Position in the Status column A drop down list appears that allows you to change the status of the Port Position from Available or Used to
66. ny component This will change the information on the table and the diagram Step 1 In any ofthe illustration boxes click either the ports or pairs strands link for that item Step 2 A drop down menu of all ports and or pairs strands connected to that component will be displayed including which ones are taken and which are available Click on the link for the one you want to trace from Step 3 With the new port or pair strand as the trace point the table and diagram will change to show all components of that circuit to its endpoints You can also open a new trace point table diagram in a pop up window to see the different paths side by side To do so hold down the Shift key as you click on the link in Step 2 MA4000 Expense Management Cable Management User Guide Issue 1 2 8 Cable Management Tools Cable Management Tools Accessed from the Cable Management Main Page User Defined Fields Cable Management has drop down fields in the Detail View area of the screen throughout the application Some of these fields will appear with libraries of items already built in while many will appear black e If a library of items is present and can be used you may access it by making a selection Alternately if the drop down is blank or does not contain needed information use the Edit button next to the drop down to type in the necessary information Then click the Save button ensuring that Cable Management adds this to the drop do
67. onent and the Check Data and Import Data macros work only with the data on the currently open worksheet This ensures the IMPORTANT accurate successful transfer of data Using the Import Tool to Transfer Data to Cable Management The procedure for using the Cable Management Spreadsheet Tool is fast and simple requiring only three overall steps e Adding data to the Import Tool e Checking the data against the existing database contents e Importing the data Adding data to the Import Tool Step 1 After opening the Spreadsheet Tool spreadsheet click the worksheet tab for the type of data you want to import Assets Termination Hardware Backbone Cables Horizontal Links or Users Step 2 Use Excel s import function to add data from other files or copy and paste data from other Excel spreadsheets or directly key data into the tool s worksheet Note that all required fields are marked with an asterisk Recommendations Before adding your data to the Import Tool it s a good idea to sort the original file to match the order of the data in the Import Tool s spreadsheets It s also a good practice to make sure that the data to be imported adheres to the Cable Management fields requirements for length and data format MA4000 Expense Management Cable Management User Guide Issue 1 4 34 Setting Up Infrastructures Checking Data Step 1 With the active worksheet containing the data you wish to import click the Check Data b
68. op down field the Backbone Connection frame appears with Asset Name Asset Port IP Address Mainframe PU and boxes for LU s Only basic information about the Horizontal Link is required to Save and continue Defining Horizontal Links Cable Management comes with many Horizontal Link types already defined for you If however you wish to track a type of Horizontal Link that has not been defined you can define it yourself Step 1 Step 2 Step 3 Step 4 Step 5 To set up Horizontal Link types for your infrastructure select the yellow ellipsis button to the right of the Termination Hardware type field in the Click the Add button Enter the Device Type The Descriptions columns allow you to assign descriptions you want to include for each kind of Horizontal Link Click Save to save your input MA4000 Expense Management Cable Management User Guide Issue 1 4 16 Setting Up Infrastructures Step 6 To delete any Horizontal Link type click on the type click the Delete button and then click Save before exiting the window Connecting Contacts to a Horizontal Link Only the basic information in the Horizontal Link Type Frame is required for you to continue setting up a Horizontal Link You may however select users associated with this link Step 1 Click the yellow ellipsis button next to the Contact field Step 2 The Select Contact window pops up with all users associated with the space for the selected Horizontal Sp
69. p 3 Click the List View Add button Step 4 Enter the ID designation a unique value by which you will identify this piece of termination hardware Step 5 Select a Termination Type from the drop down list Step 6 Inthe Cross Connect Hardware Type frame enter the following PIN Config Cat Rating Term Type Manufacturer and Part MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 11 Step 7 Select a Color Code ID from the drop down list This information is optional and is used to describe the type of hardware that can be cross connected Defining Termination Hardware Cable Management comes with many Termination Hardware types already defined for you If however you wish to track a type of Termination Hardware that has not been defined you can define it yourself Step 1 To set up Termination Hardware types for your infrastructure select the yellow button to the right of the Termination Hardware type field in the Detail pane Step 2 Click the Add button Step 3 Enter the Device Type Step 4 The Descriptions columns allow you to assign descriptions you want to include for each kind of Termination Hardware Step 5 Click Save to save your input Step 6 To delete any Termination Hardware type click on the type click the Delete button and then click Save before exiting the window Start and End Port Position Start and End Port Position lists the number of physical connectio
70. re you wish to add a Telecommunication Space a Termination Closet a Consolidation Point an Entrance Room etc Step 3 The Floor Info screen appears with the floor name in the title bar and in the Attributes frame Step 4 Click the Add button Enter the name of the space Step 5 Select Telecommunication Space from the drop down list Then select the TR Type from the drop down list e g Termination Closet or Handhole Repeat for each space you need to add Step 6 Click Save when you are finished A plus sign will appear next to the floor steps icon indicating that there is infrastructure information at the next level down Click plus changing it to a minus to expand and view the rooms or cubicles you ve added The name of each Work Area appears next to a cubicle icon On the Navigator Tree a Telecommunication Space is sorted to the top of the space list for a given floor and has a rack and patch panel icon next to the name You will notice that the icon representation in the Navigator Tree is different for both your Work Spaces and Telecommunication Spaces MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 7 Removing a Telecommunication Space Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Highlight the floor name or icon where the space is housed Step 3 Inthe grid click the space you wish to remove and click the Delete button If
71. recommended but hiding these areas and not using them is up to the user s discretion Most importantly these sections can be hidden and reinstated at any time depending on user preference MA4000 Expense Management Cable Management User Guide Issue 1 2 12 Cable Management Tools MA4000 Expense Management Cable Management User Guide Issue 1 3 1 Cable Management Wizards The following topics are included in this chapter Chapter Topics e About Cable Management s Wizards e Infrastructure Setup Wizards e Documentation Wizards About Cable Management s Wizards Cable Management offers a number of wizards that speed up the process of setting up and documenting your infrastructure Each wizard can be used to build several identifiers in the same location so you can default information that remains the same for all components being built at that time Infrastructure Setup Wizards help you speed up the process of setting up your geographical infrastructure Documentation Wizards help you autonumber and autoname the following components e Ports e Horizontal Links e Assets e Backbones e Termination Hardware Recommendation Wizards should be used properly and carefully so nothing within your documentation is altered in any manner It s a good idea to underestimate the number of components needed and use the wizards to document in small blocks of items By doing so the individuals documenting can verify all is being
72. rting capabilities include the ability to print details of any record directly from List View Report types include Asset details Space details TR details and Backbone Horizontal Link and Mainframe information See Available Reports on page 4 31 Cable Management s sorting filtering grouping logic means that you can create reports showing only information you actually need at a given time It s easy to make reports specific to details of your cabling infrastructure See Sorting Filtering and Grouping Reports on page 4 30 MA4000 Expense Management Cable Management User Guide Issue 1 For additional information or support on this NEC Inforntia product contact your NEC Infrontia representative NEC NEC Infrontia Corporation MA4000 Expense Management Cable Management User Guide NDA 31010 Issue 1
73. s for that network component category Using any import or copy and paste option available you add your existing data to the worksheet Step 2 Next you use the tool s Check Data macro to verify the data s integrity and identify data that cannot be authenticated Step 3 When you activate the Import Data macro all authenticated data on the worksheet is uploaded to the specified Cable Management database Launching the Spreadsheet Tool The Spreadsheet Tool is shipped on the Cable Management installation CD and is a standalone Excel file that you can copy to the Cable Management server or to any client PC that has access to the Microsoft SQL database server You can open the tool from either the Cable Management Install menu or directly from Excel Step 1 Make sure your Excel configuration is set to allow macros Set macro security to Medium or Low Step 2 From the Cable Management Install screen click on Accessories and then Spreadsheet Tool on the submenu page Step 3 If a Security Message dialog box appears click the Enable Macros button MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 33 Step 4 The tool will open as a spreadsheet with the following tabbed worksheets and a Help tab Assets Termination Hardware Backbone Cables Horizontal Links Users Each component s worksheet functions independently of the others The data categories are specific to that comp
74. s to create multiple identifiers of documented records with the same default information at the same time SETUP menu e Companies Opens a pop up window allowing you to add edit or delete Companies in your documentation e Infrastructure Opens a pop up window allowing you to add edit or delete items documented at the Campus Outdoor Space Building Floor Indoor Space Faceplate and Port infrastructure levels e General Settings Opens a pop up window allowing you to hide or show certain sections of the application MA4000 Expense Management Cable Management User Guide Issue 1 1 4 Introduction The Cable Management Environment Navigator Tree The Navigator Tree displayed in the upper left pane of the Cable Management application shows the physical and geographical layout of your infrastructure It allows you to move around the infrastructure quickly and efficiently regardless of the complexity of your infrastructure For instance you can go to a faceplate in a work area or to a telecommunication space The Navigator Tree functions similarly to Microsoft s Windows Explorer Click the plus sign at the Company level and the next level the Campus level is displayed This convention is followed throughout the Navigator Tree s hierarchy Click the sign which changes to a minus sign to display the next level on the tree Click the Company icon or anywhere on the Company name and the List View and Detail
75. sed from the Cable Management Main Page Cable Management Tools Available Within the Application Multi View Multi Task Capability Cable Management has the ability to allow for multi viewing and multi tasking while navigating throughout the application Within the application launch and in the spreadsheet view each row will have a button to the far left of each row in every single area of the application If this button is selected a pop up window will appear displaying the Detail area for the item selected The User can then open another item for side by side comparisons as needed You are not limited to the same area as a user may open a piece of hardware minimize that screen and then open a backbone cable using the same technique for comparison viewing of those two items Pop up windows are an essential part of Cable Management and will not limit but instead enhance your working capability When any pop up window appears that may be needed a short while later you can minimize the screen and continue working and then restore the screen again without having to return to where the screen was originally accessed For example you can go to the home page and click on Report Creator then minimize the creator screen and then launch the application to continue working After a while you may need another report so you simply restore the screen to create the report without having to go back to the home page to gain access to this tool This
76. t a type previously input Step 3 Inthe Equipment column enter the equipment you wish to add or select existing equipment from the drop down list Step 4 In the Manufacturer column enter the manufacturer you d like to add or select an existing manufacturer from the drop down list Step 5 In the of Pairs column enter the maximum number of cable pairs that this splice can contain Step 6 Click Save when you are done Connecting a Backbone Cable to a Splice This must be done from the Backbone area See Backbones Once you have spliced a backbone cable you can view all backbones connected to a splice in the Connected Backbones tab of the splice s Detail View Backbones Backbone Cables Backbone cables are run between termination hardware These cables are often commonly known to run from building to building and closet to closet Note Cable Management was built to allow for several connection types depending on the end user s needs By providing this functionality Cable Management will allow for Backbone Cables to connection to Hardware through Splices and Backbone related Assets if needed See also Backbone Source on page 4 21 and Backbone Destination on page 4 21 In Cable Management adding a Backbone Cable is comprised of a number of steps reflected in the tabs in the Backbone Cables Detail View MA4000 Expense Management Cable Management User Guide Issue 1 4 20 Setting Up Infrastructures Adding a
77. t buildings Use the connections judiciously Connecting to another pathway Step 1 Click the Connected Pathways tab on the Pathways Detail View for the selected pathway Step 2 Click the Add button in the Detail View Step 3 When the Location window appears select the pathway to which you wish to connect and click Accept Step 4 Click Save Contacts Adding Contacts is not required by Cable Management to manage your infrastructure Your company may however want to list contacts such as users outside consultants contractors support and the horizontal links associated with their workspaces for your internal network users The Contacts utility is also a practical place to keep track of employees and their workspaces as well as the assets they use Adding a contact Step 1 From anywhere in the Navigator Tree select the Contacts category from the drop down list in the List View Any contacts already entered will be listed Step 2 Click the Add button in the Info tab of the Contacts Detail View Step 3 Fill in the First Name and Last Name fields These are the only required fields You can also enter Employee ID Department Title E mail and Phone Number as well as User Name Passwords permission levels and User Type Step 4 If you are entering the Contact information from a space other than the user s workspace click on the Set Location button in the Location box to find that workspace and associate the user with
78. t possible to manage infrastructure specific to each location Outdoor Space You can also set up an outdoor space such as a Manhole or a Utility Pole After spaces are in place you can start to specify cabling and hardware Building Each campus you set up will include buildings that contain spaces that house components of the infrastructure Your company may have one building or numerous buildings that can be interconnected by cabling components Floor Floors in buildings are the next level of geographical infrastructure you create in Cable Management Indoor Space In Cable Management a Room Telecommunications Space Cubicle Hallway Warehouse Kitchen or Office is considered to be an Indoor Space Faceplate While many elements of cabling infrastructure can be added at any time after the geographical infrastructure is set up Faceplates should be set up first Faceplates are usually attached to a Work Area such as an office Whatever level of the Navigation Tree you select is highlighted In addition when you let your cursor hover any item on the tree a floating box will open with the name and type of infrastructure item If the item is a Faceplate the box will also include the ports connected with it Location Info The Location Info section is directly beneath the Navigator Tree on the left side of the Cable Management screen No matter how elaborate your infrastructure the Location Info section displays where you
79. tal link Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 In the Navigator Tree highlight the faceplate on the space where you want the link to originate Select the Horizontal Links category in the drop down field in the List View section upper right pane of the screen Click the Add button in List View The HL Info tab will be selected in the Detail View lower right pane Select the type that applies to the type of horizontal link you are creating Voice Data or Unused An Unused HL is set up if the HL is cabled but it is not yet determined whether it will carry voice or data Fill in the HL ID Pressing the Tab key after inputting the HL ID field will populate the Cable ID field with the same name or number as a default If desired change this to specify a unique Cable ID Specify Pairs Used select Conn Rating and Cable Type The HL Info tab also contains an Outlet Connector Type group box of Positions PIN Config Term Type Manufacturer Part and Port Color a Contact frame a Connected Asset frame and a Location frame Location is automatically populated with the faceplate from the Navigator Tree If you have selected the Voice type a Backbone Connection frame Asset Name PBX Switch Port Extension appears on the tab A fifth tab Key Sheet also appears if you ve chosen Voice See Editing the Key Sheet on page 4 18 If you ve selected the Data type in the dr
80. te will be added to the Navigator Tree Removing a Faceplate Step 1 Step 2 Step 3 Step 4 On the Cable Management Main Page select Infrastructure on the SETUP menu Click to highlight the name of the space where you wish to delete a faceplate The Space Info screen appears with the faceplates listed Click on the Click the Delete button If there is anything connected to the faceplate warning box pops up The space cannot be deleted until subordinate items are removed first Click Save to complete the deletion The faceplate s name will be removed from the Navigator Tree Example Beyond a normal two or four port faceplate Cable Management is able to track several types of faceplates per the user s discretion regarding how things are to be documented An example would be the MUTOA Multi User Termination Outlet Assembly MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 9 A MUTOA is a faceplate or biscuit that contains several horizontal links and feeds more than one work station or user From the faceplate you may add as many horizontal links as you wish See Horizontal Links on page 4 14 Ports Each faceplate can have one or more ports documented in Cable Management Adding a Port Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Click to highlight the name of the faceplate where you wish to add a port St
81. there is termination hardware associated with the floor a Cable Management warning box pops up The selected termination room has termination hardware associated with it It cannot be deleted until all subordinate items are removed Step 4 Click Save to complete the deletion The space s name will be removed from the Navigator Tree Outdoor Spaces Each campus you set up will have a number of spaces that house components of the infrastructure Cable Management lets you designate building space and outdoor space Building space can include cubicles rooms termination rooms closets and any space defined in your facility You can also set up an outdoor space such as a manhole or a utility pole After spaces are in place you can start to specify cabling and hardware An outdoor space such as a manhole or utility pole is added at the campus level in the Navigator Tree Adding an Outdoor Space Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Highlight the campus where you wish to add an outdoor space Step 3 The Campus Info screen appears with the campus name in the title bar and in the Attributes frame Click the Space List radio button and then the Add button Enter the name of the space Step 4 The Space Type column must be populated with the Telecommunication Space designation Select the TR Type from the drop down list Step 5 Click Save when you are finished Step 6 Aplus sign
82. utton Step 2 If this is your first time using this function after launching the Spreadsheet Tool an SQL Server Login window will open so you can access the database In the top half of window select the correct Server and enter your Login ID and Password as needed If you are loading data into more than one database you must close the tool and reopen it to switch to a different database Step 3 Click the Options gt gt button to open the bottom half of the window where you can select the correct Database from the drop down list Step 4 When done click OK The Check Data macro will authenticate the data in that particular worksheet against the data in the database you ve selected When the Check Data function is finished the data in your spreadsheet will be displayed in one of three colors which are also documented on the Help worksheet tab in the tool itself Black if the data checked out all right Data rows that return in black will be imported Red if the row of data is considered invalid Data in red will not be imported A data row may be marked red invalid for a variety of reasons e The data in one or more fields doesn t match the correct format a numerically formatted field contains text a date is invalid or uses the wrong date format the data does not match a option e g a Horizontal Link type may only be Data Voice or Unused if that field in the spreadsheet contains another value or if the information do
83. verything in the list as an HTML formatted report in your Internet browser The Search button opens another window containing the records currently in the List View table where you can enter a search string and initiate a search of the records in the table The Previous and Next buttons allow the user to navigate between pages of spreadsheet views This section also serves as a counter for the number of items viewable within a selected area MA4000 Expense Management Cable Management User Guide Issue 1 1 8 Introduction Detail View When a List View category is selected the Detail View in the lower half of the window displays details of the selected record from the List View table You can change to a different record by selecting a different row in the spreadsheet either by scrolling down through the records using the arrow keys or clicking on a record with your mouse pointer The Detail View display is linked to the selection chosen in the List View For example If Termination Hardware is selected the Detail View shows tabs Termination HW Info and Port Pos Details The tabs shown in the Detail area will change according to the category selected in the drop down field and sometimes will even change in the same category but with different types This will occur throughout the application as the tabs are associated and used for each category and for the different types of items in those categories When an item in the L
84. wer part of the tab contains information pertaining to the actual connection Step 1 Click the Add button in the Detail area to enter Line Extension and COS Step 2 You can check R Ring and Mail check boxes if applicable Enter Fwd To Conditions Pick Hunt and ACD Step 3 A comments box is provided for any additional information Step 4 Add as many lines as you want by clicking the Add button Step 5 Click Save when you are done Connecting a Horizontal Link to a Grounding Conductor See Grounding on page 4 23 Splices Adding Splices Backbone cables between termination hardware often need to be spliced together The splice is housed in a container known as a closure Multiple splices can be housed within one closure Adding splices to the closure Step 1 Highlight the space where you want to set up a splice A backbone cable may already exist but this is not required to set up the splice Step 2 Click Splices in the drop down field in the List View pane Step 3 Click the Add button in the Spreadsheet area Place the cursor in the Closure ID field Step 4 Enter the Closure ID MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 19 Splice Types User Defined Adding user defined splices to the closure Step 1 Click the Add button in the Detail View Enter the splice ID in the Splice ID column Step 2 In the Type column enter the splice type you wish to add or selec
85. wn libraries and saves it for future use The link for User Defined Fields resides within the Tools section of the Cable Management Main Page menu After clicking this the Field Editor pop up window appears By using the drop down field you can select any field throughout the application that has a drop down designation and edit capability next to it in the Detail area Upon selecting the field for review from the drop down list all components for the field in use will appear in the box beneath the drop down The user can then correct an item spelling or completely change its properties You cannot add an item to the drop down within this section This must be conducted using the Edit button in the Detail area Using the User Defined Fields tool creates widespread change for a given field For example If your company has all Dell computers and you complete a change to Toshiba computers you can use this tool to highlight Dell and type Toshiba in its place implementing a global change from Dell to Toshiba This applies to all drop down fields but only those items in use will appear in this tool although more items may be visible in the Detail area when the drop down category is selected MA4000 Expense Management Cable Management User Guide Issue 1 Cable Management Tools 2 9 Custom Fields Cable Management allows you to define up to 10 additional fields for tracking and displaying data in the component tables These additional fi
86. y been connected it will be displayed when you click the tab One user may be assigned to several horizontal links Step 1 Inthe Connected HLs tab click the Add button Step 2 When the Horizontal Link window appears click the HL you wish to connect to Step 3 Click Accept Step 4 Click Save to save the information MA4000 Expense Management Cable Management User Guide Issue 1 Setting Up Infrastructures 4 29 Creating Cable Management Specific Users Use the Contacts area to also manage the users with access to Cable Management When adding users in Cable Management give each one a User name in the Contacts Info tab Detail View If you have Administrator permission you can then select the level of read write access for that user Read Only Administrator or None Only an Administrator will see the fields described above and be allowed to build E users and grant certain access levels to those users Reports Cable Management s Report Creator feature designed to reinforce and enhance Cable Management s documentation capabilities allows you to print comprehensive reports about your infrastructure The Report Creator link is located on the Cable Management Main Page and can be used to gain access to all built in Cable Management reporting capability See also Notes and Attachments for more Cable Management documentation features How to Run a Report Generating a report from the Report Creator Step 1 Click the

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