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Microsoft 2045 User's Manual

1. 1 1 Transmission Mode Sending at a Specific Time Send Later eene 3 User TRANSMISSION er 5 Priority TransmisSlQll sa cisduxunkazek2asun ba dusuncaa rakaguieUs ask c dank a EXE Uu a2O CR YEAR Ki daE EE caseo saasa 6 Confidential TransmliSslOn cce cta aaaxnu nac uacua rb wk nn RR CRS Un ER x kan E 3C n DER EKRAYX nA B NEIN UERER IKE 7 Polling Transmission cius ceci xi danni cx Ku d dnas nan Duck Du I UE Lec eiue I Eu og xEE dux ed 9 Polling Transmission Clear Heport AAA 11 Polling HeceptlOTi uud iacit faena einiges de aduana icu cus iw aio Sa Eo svE ad D PATE OM dus 12 Polling Reserve Report eite ertet cete eite aal aE scores 13 Polling Result Ke Lu SE 13 2 Checking and Canceling Transmission Files Displaying Confirmation of Transmission eere 15 Canceling Transmission s id eie rec eene tones EN eeu Ee 16 Deleting a DestinatiOm iiessies irt rnc retra da dn qaa su s dusk rk aas a ceca a Di ean R EE v 17 Adding a Destination rr cT Jeudeuauacele 18 Changing the Transmission Time ccccseeeeeseeeeeeeseeeeeeeneeeneesesseeeeeeeseneeeeeeenes 19 Printing 3 FII uias iae prava x ananas Naneo Keatsen Panag cxx aKEb rris saga R En Il i saa Ea EFE REED 20 Res ndingia Fil me 21 Printing a List of Files in Memory Print TX File List 22 3 Communication Inf
2. H Press Print Stored RX File E Select the document to be deleted and then press Delete Print Stored RX File Select file to print Date Sender ca Nae T EA TU D press Yes Note CJ To cancel a deletion press No The display returns to that of step H H Press Exit twice The standby display appears 31 32 Communication Information Printing a Confidential Message This function is designed to prevent unauthorized users from reading your messages If someone sends you a message using Confidential Trans mission it is stored in memory but not automatically printed To print the message you have to enter the Confidential ID Code When your machine has received a confidential message the Confidential File Ft indicator lights E Preparation Before using this function pro gram your Confidential ID See p 170 Programming a Confiden tial ID kimportant CT If the main power switch is off more than one hour all confiden tial messages are deleted When this happens use the Power Fail ure Report to identify which mes sages have been deleted See p 175 Power Failure Report H Limitation CJ You must program the Confiden tial ID for Confidential Reception to work F Note CJ You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps H and B Confirm that the Co
3. General Settings Guide Provides an overview of the machine Italso describes System Settings such as paper trays and user codes settings Document Server functions and troubleshooting Network Guide PDF file CD ROM1 Describes procedures for configuring the machine and computers in a net work environment Copy Reference Describes operations functions and troubleshooting for the machine s copier function Facsimile Reference Basic Features gt Describes operations functions and troubleshooting for the machine s fac simile function Facsimile Reference lt Advanced Features this manual Describes advanced functions and settings for key operators Printer Reference 1 Describes system settings and operations for the machine s printer function Printer Reference 2 PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s print er function Scanner Reference PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s scan ner function Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD ROM labeled Scanner Driver amp Document Management Utilities e DeskTopBinder V2 Lite Setup Guide PDF file CD ROM2 Describes installation of and the operating environment for DeskTop Binder V2 Lite in detail This guide can be displayed from the Setup dia log box when DeskTopBinde
4. Combine Two Originals When two messages of the same size and orientaion are received consecu tively they are printed on a single sheet when you turn this function on This can help you economize on pa per 12 ND1X01E0 e Two A5 J messages are printed side by side on a sheet of A4D7 e Two B5JISL messages are printed side by side on a sheet of B4 JIS e Two A4 J messages are printed side by side on a sheet of A3 e Two 8 2 x5 J messages are printed side by side on a sheet of 81 x11 D7 e Two 8 x11 messages are printed side by side on a sheet of 115817 L7 Limitation This function does not work with messages larger than AS B5 sD AA 81 5 x 11 D or 81 2 x 51 5 D When AS B5 JISD AC 81 2 x 11 DJ or 81 2 x 51 5 size paper is loaded in the machine each page of the received message is printed on a single sheet C9 O If paper matching the size and ori entation of a received document is unavailable Combine two origi nals is not possible CT When Combine two originals and 2 Sided Printing are selected at the same time Combine two originals takes priority and 2 Sided Printing is canceled CG Note CJ You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 10 bit 1 O This function uses Memory Recep tion 87 88 Reception Features Page Separation
5. Note O To add destinations press Add and then specify the des tinations O To cancel transmissions press Cancel The display returns to that of step H CJ Repeat from step H to resend another file H Press Exit The standby display appears Transmission starts 21 22 Checking and Canceling Transmission Files Printing a List of Files in Memory Print TX File List Print this list if you want to find out which files are stored in memory and H EES what their file numbers are Knowing Note the file number can be useful for ex O To cancel printing after pressing ample when erasing files the Start key press Stop Print Note ing The display returns to that of step H O The contents of a file stored in memory can also be printed See D Press Exit E The standby display appears Press Change Stop TX File Berta dal 0010 E EX STORE T PARIS OF DETROIT AN FRAN F SYDNEY OT E E E d EFFICE Sat File No Status List Files under D tems 0071 Standby C Note O To cancel printing after pressing the Start key press Cancel The display returns to that of step H 3 Communication Information Printing the Journal The Journal contains information about the last 50 communications maximum made by your machine It is printed automatically after every 50 communications receptions amp trans miss
6. eene 111 Delivering Received Messages 111 7 Simplifying the Operation e du EE 113 Registering and Changing Keystroke ProgramS A 113 Registering a priority function using a program sseeeeee 114 USING a pOg faM IE 114 Changing a program name 115 Del ting a Program uideri ade ee E 116 Using the Document Server eese eene enen ennt 117 Storing Bee aT Ta eC 118 File Manmgge soten gege 120 Delete File e n 122 Managing Documents Saved in the Document Server from a Computer 123 Using DesktopbBinder 5 1r recen rere trennen trii etude nas 123 Using a Web browser c iate eese in eds eee o rer eere ge delet 123 8 Facsimile Features Function LES Ege aaah estrada ete can wed set Gaia fec iud oce emus uut occidi nf disp eens 125 Accessing User Tools Facsimile Features cccccccccccccccceeeeeeesseeseeeseenseenseees 129 Quitting Default Settings AANEREN ENEE 129 General Settings Adjustment AA 130 Reception Seting EE 132 9 Key Operator Setting Key Operator Tools LISE uecs esit renasci nav CaS nEV kr ax E HR dudesussecsaudeavedsereratensest 135 Using Key Operator Settings eeeeeeeeeeeeeeeeeeeeee enne nnns 137 Programming Changing and Deleting Standard Messages sesessessee reesen 137 Deleting Standard Messages A 138 Storing Changing and Deleting an Auto
7. 82 Reception Features X Sending the transfer result report This machine compares the fax number of the Requesting Party with the Requesting Party s number pro grammed as a Quick Dial or Speed Dial If the lower five digits of the two numbers match it sends the Transfer Result Report to the Requesting Par ty For example e Requesting Party s dial number 001813 11112222 Transfer Station s Quick Dial 03 11112222 own Transfer result report This reports whether transmission to the End Receivers was successful or not E Preparation Program the Requesting Party fax number into a Quick Dial key in advance Program your own fax number See p 169 Transfer Report Program the Polling ID See p 170 Programming a Polling ID When the Transfer Station has trans ferred the message to all End Receiv ers it sends the Transfer Result Report back to the Requesting Party The machine prints the report if it cannot be sent back to the Requesting Party You must program the fax number of the Requesting Party as a Quick Dial in the Transfer Station C Note CJ You can set whether a portion of the original image is printed on the report with the User Parameters See p 147 Changing the User Pa rameters switch 04 bit 7 JBIG Reception The optional fax function upgrade unit is required If you use JBIG Joint Bi level Image Experts Group compression you can send photographic or
8. 39 40 Communication Information Printing Information Box Messages Follow these steps to print a message stored in an Information Box H Press Information ze 0 rodd E t0001 E EX STORE ARIS OF TROIT 4 SAN FRAN fSYDNEY 0 E EFACTORY 4 CISCO EFF ICE ER H Select Store Delete Print Information Box File H Press Print File Press Print File and select the box that contains the stored file you want to print Note O You cannot select a box that has no stored file When a password is required Enter the password and then press OK D Enter password with Number keys then press OK Y Note O If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again O To cancel entering a pass word press Cancel The dis play returns to that of step H H Press the Start key FY Note CT If you want two sided printing optional press Print 2 Sides before pressing the Start key O To stop printing before pressing the Start key press Cancel The display returns to that of step B O To stop printing after pressing the Start key press Stop Print ing The display returns to that of step H DH Press Exit F Note O Repeat from step H to print an other stored file in the box H Press Exit The standby display app
9. Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features H Press Transmission Mode TX File Status Bert OZ COWL Transmission Mode E Sr 4 EO Sub TX Mode CISCO po pos Zong E DETROIT E FACTORY H Select Confidential TX Transmission Mode D Depending on the Confidential Transmission type use one of the following procedures Conf TX Transmitted file will be stored by receiving machine and not printed aut Select mode of Confidential Transmission Default ID Q Check that Default ID has been selected and then press OK Default ID is shown above the highlighted Confidential TX Note O To cancel Contidential Transmission press Cancel The display returns to that of step H Override ID Press ID Override Enter the Confidential ID 4 dig it number using the number keys and then press OK Conf TX Transmitted file will be stored by receiving machine and not printed aut Select mode of Confidential Transmission Specify 4 digit ID code with Number keys ID Override and the entered Confidential ID are shown above the highlighted Confiden tial TX Note O If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again O To cancel Confi
10. PF Note O To quit transmission cancel press Save CJ To cancel another transmission repeat from step H D Press Exit The standby display appears Deleting a Destination Deleting a Destination XO canvdelete QCSHBAHOHS D Press Change for the destination CG Note you want to delete CJ If you delete a destination that is the only destination for a transmis sion the transmission is canceled o 12420 ft SEE 0123789456 1 Press Change Stop TX File VL F Change Stop TX File Information tion Destination and TX time can be changed 55 0122456 189 Total 1 2 oo TT Ce SES MEME DH Press Exit heckChange Settings Print File 1 Stop Transmission a Note O To delete another destination E Select the file from which you repeat from step H want to delete a destination H Press Exit The standby display appears LONDON OFFICE x pa 11 06 Memory abc COMPANY mr 2 Print File Stop Transmission 17 18 Checking and Canceling Transmission Files Adding a Destination Press Change Stop TX File ChangejStop TX File Select file to stop transmission Scanning Date Time Transmission Mode EE art H Select the file to which you want to ad
11. lt TX gt Manual print 3 Date Time Destination Mode TXtime Page Result Pers Name File 1 1 J l No 10 28 Sep 14 35 NEW YORK OFFICE G3TESM 0 31 Pl OK 0528 9 14 36 LONDON OFFICE G3TESM 0 07 P2 0529 14 40 PARIS OFFICE G3TESM 0 01 Pl 0530 18 27 LAN Fax gt DM 002 PI OK DESIGN 0536 18 28 NEW YORK OFFICE G3TEDM 0 53 Pl OK DESIGN 0536 lt RX gt Date Time Sender Mode RXtime Page Result Pers Name File o 28 Sep 14 45 PARIS OFFICE G3RES 004 PI OK 0531 4 49 NEW YORK OFFICE G3RESC 0711 P2 OK 0532 5 00 LONDON OFFICE G3RED 003 PI OK 0533 5 30 LA FACTORY G3RES 002 PI OK 0534 5 32 BERLIN OFFICE G3REF 003 PI OK 0535 T X Count 00021 R X Count 00020 Bad C Confidential Transfer P Polling M Memory L Sendlater Forwarding E ECM S Standard D Detail F Fine U Super Fine Reduction H Stored D Server LAN Fax 1 Printing date Shows the date and time when the report is printed 2 Programmed sender name Shows the sender name programmed for printing 3 Date Shows the transmission or reception date 4 Time Shows the transmission or reception start time ZHPXO10E 5 Other end Shows the sender name for display pro grammed by the other end Shows the programmed sender fax number if the sender name for display has not been programmed If neither sender name nor fax number has been programmed by the other end an entered fax number
12. Note O Paper placed in the bypass tray is not usually selected for printing a received message However you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders See p 152 Special Send ers to Treat Differently O Widths that this machine can re ceive are A4 B4 JIS and A3 Any messages narrower than A4 are sent as A4 width with the length unchanged CJ The paper size used to print a re ceived message may be different from the size of the sent original CJ If you specify a receiving tray with the setting priority under System Settings the messages may be re ceived in a different order by set ting the priority table The priority tray may be used only when the document received is the same size as the priority tray Reference p 88 Page Separation and Length Reduction p 89 Page Reduction p 87 Image Rotation Just Size Printing If you turn this function on and no pa per tray is stocked with paper of a suitable size to print a received docu ment a message will appear on the display prompting you to load paper of the required size When you have loaded new paper you can then print the message Two messages can appear e Paper Cassette H No paper Load following paper and press Exit Printing Options Bypass Tray D No paper Load paper on the bypass tray and press Exit 9 Limitation O If the paper tray is pu
13. OK O bia and then press the Start key Transmission Options This section describes various func tions that you can switch on and off for any particular transmission fol lowing the procedures given here In addition if you frequently use a certain option configuration you can change the default home position on or off of each option Fax Header Print In some cases you may want the oth er party to receive an unmarked copy of your original To do this switch Fax Header off When the Fax Header is set to ON the stored name is printed on the re ceiver s paper You can store two Fax Headers First Name and Second Name For example if you store your depart ment name in one and your organiza tion name in the other you could use the first when sending internal faxes and the second for external faxes C Note CJ If you used the number keys to specify the receiver the first head er name will be printed on the re ceiver s paper O You can program fax header names using the Program Fax In formation function CT You can select whether or not dates fax header names file num bers or page numbers are printed by changing their respective user parameters CJ You can program one of the Quick Operation keys with operations for this function 67 68 Other Transmission Features Label Insertion With this function you can have the receiver name printed on the message
14. Where Incoming Message are Delivered Output Tray Where Incoming Message are Delivered Output Tray Specifying Tray for Lines The optional extra G3 interface unit is re quired You can specify the document feed ing tray for each port For example you can specify documents received through the G3 1 port to be fed to the Internal Tray 1 and documents re ceived through the G3 2 port to be fed to the Internal Tray 2 facilitat ing separation of files C Note CJ To use this function specify the port and destination using Specify Tray for Lines See p 132 Reception Setting Tray Shift The optional finisher or shift sort tray unit is required When the optional finisher unit is se lected for fax output you can use the Tray Shift function whenever a fax or report is printed This is useful for separating faxes stacked in the finisher output tray For example if the previous incoming fax was output to the left the next in coming fax will be output to the right and vice versa Note O You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 19 bit 0 93 94 Reception Features
15. Document ssssseeeserrrrernne 138 Deleting an Auto DOCUMENT reet qeapiveeeresshesabdededd sarie pais 140 Programming and Changing a Scan Size eeeeeieeerrrerrrirerrrerii rennene 140 Deleting a Scan Size rre re nie oa t nte 142 Printingthe Journal ieeititb eere rb rer epe Pp Pere eris 142 rol 142 Forwarding t gie 143 Programming an end receiver sssssseeeeeem eee mere nennt 144 Quitting the forwarding function 144 Forwarding Kul 145 Memory Lock EE 145 EGM E M 146 Changing the User Parameters sss emen 147 Changing the User Parameters AA 151 Printing the User Parameter list 152 Special Senders to Treat Differently AAA 152 Programming Changing Special Senders AAA 155 Programming Initial Set Up of a Special Gender sssssssssnssssrsrreererrrrnersrrrr rene 157 Deleting a Special Gender 159 Printing the Special Sender list 160 Box Settings EEE esee ed eb lakes RE e Ee xen AERE CR ERR 160 Programming editing Personal Boxes AA 161 Deleting Personal BOX6S uere eerie e Ee erhebt o RR eee ie nn 162 Programming editing Information BOXES AA 163 Deleting Information BOXES AAA 164 Programming editing Transfer BOXES AA 165 Deleting Transfer Doxes AAA 167 Printing the box EE 168 Transfer Report idee tee RE e tne eR PER ENEE 169 Programming a Confidential ID 170 Programming a P
16. If free memory space is low mes sages may not be received CJ You can also apply a Memory Lock to messages that come only from certain senders See p 152 Special Senders to Treat Differently O Messages received by Polling Re ception are automatically printed even if this function is switched on CT You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps H and B Confirm that the Confidential File indicator is blinking Yow Commu nicating ki Receive File ZHPS061E erun boom 33 000093 t000103 31000111 uiii LL EX STORE PARIS OFF DETROIT F SAN FRAN F SYDNEY OFLA FACTOS pm FICE FACTORY 4 CISCO EFFICE ERY 4 H Select Print Memory Lock FY Note O If no messages were received while Memory Lock was switched on the message No reception file is shown Press Exit Enter a 4 digit Memory Lock ID with the number keys and then press the Start key H Printing Mernory Lack file Enter Mernory Lock ID with Number keys then press Start az Printing a File Received with Memory Lock Y Note O If the Memory Lock ID does not match the message Speci fied code does not corre spond to programed Memory Lock ID appears Press Exit and retry after checking the Memory Lock ID H Press Exit The standby display app
17. Mode 58 H Select Std Message D Select the standard message to be stamped and then press OK Copyto cores section SES The selected standard message is shown above the highlighted Std Message FY Note O To cancel the selection press Cancel The display returns to that of step E O Programmed standard messag es are shown in the keys CT The machine cannot stamp mul tiple standard messages H Press OK O bia and then press the Start key Sub Transmission Mode Sending an Auto Document If you often send a particular page to people for example a map a stand ard attachment or a set of instruc tions store that page in memory as an Auto Document This saves res canning every time you want to send it You can fax an Auto Document by it self or attach it to a normal fax mes sage E Preparation You need to register an Auto Doc ument See p 138 Storing Chang ing and Deleting an Auto Document Note O You can attach one Auto Docu ment to each transmission CJ You can store up to 6 Auto Docu ments up to 18 with the optional expansion memory installed See p 138 Storing Changing and De leting an Auto Document O Files with Auto Documents are sent by Memory Transmission O When sending an Auto Document with other files the Auto Docu ment is sent first O Storing Auto Documents reduces the amount
18. O When this function is on the first page will be printed last O This function uses Memory Recep tion Printing Options Page Reduction If you receive a message that is longer than the paper in the cassette the ma chine usually prints it on two pages If you turn this function on the ma chine reduces the width and length of the received image so that it will fit on one page If A4L7 paper is loaded and a message of B4 JISDJ size is received the machine will reduce the message to a single A4D sheet This machine Reduction A4 size AB B4 JIS size ND1X01E3 Note O You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 10 bit 3 CT When this function is used the printing quality may not be as good as usual Reference p 88 Page Separation and Length Reduction TSI Print Transmitting Subscriber Identification Print Usually the sender s Fax Header is printed on received messages If the sender has not programmed their Fax Header you will not be able to identi fy them However if you turn this function on the sender s Own Name or Own Fax Number is printed in stead so you can find out where the message came from See p 41 Initial Settings and Adjustments Facsimile Reference Basic Features Note CJ You can turn this function on or off in the User Parameters See p 147 Chang
19. Reception Problems Causes Solutions 8r is lit Paper is jammed Remove the jammed paper See Sk Cleaning Misfeeds General Settings Guide The machine is printing The machine is busy print The message will be automatically with other function ing with other function printed after the current job finishes The message Follow The output tray is full Remove paper from the output tray ing output tray is full Remove pa per appears Li is lit The cover is open Close the cover shown in the display 79 Reception Features Receiving messages according to parameter specified settings If one of the conditions listed below occurs the machine receives only those mes sages that match the conditions specified in the User Parameters See p 147 Changing the User Parameters switch 05 bit 2 1 Problems Causes Solutions Bj is lit All trays out of paper Add paper See EJLoading Paper General Settings Guide LJ is lit Toner is empty Replace the toner cartridge See i amp JAdding Toner General Settings Guide The message This All trays out of action Call your service representative tray is out of or der appears You can specify the following conditions with the User Parameters See p 147 Changing the User Parameters switch 05 bit 2 1 When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the
20. a Personal Box you must inform the sender of the SUB code regis tered for that Personal Box and ask them to send the message using SUB Code Transmission with that SUB code See p 45 SUB Code When messages have been re ceived into Personal Boxes the Confidential Reception Memory Lock indicator lights and the Con fidential File Report is printed See p 33 Confidential File Report f a Personal Box is assigned a re ceiver incoming messages are transferred to that receiver with a Forwarding Mark stamped on them See p 143 Forwarding e If a receiver is not assigned print these messages See p 36 Printing Personal Box Messages Printing Personal Box Messages Follow these steps to print a message that has been received into a Personal Box C Note O If you print a Personal Box mes sage it is deleted T Confirm that the Confidential File indicator is lit Yow Commu K nian L D A Receive File OG ZHPSO61E Personal Boxes H Press Information H Select Print Personal Box File Select the box with the message you want to print Personal Box Select Boxto print file of CH r GENERAL AFFAIR When a password is required The display appears when the se lected Personal Box password is set in advance Note O The password is registered in Key Operator Tools See p 161 Programming editing Per
21. and Length Reduction When the size of a received message is longer than the paper loaded in the machine each page of the message can be split and printed on several sheets or reduced and printed on a single sheet For example this function splits the message if the message length is 20 mm 0 79 or longer than the paper used The message is reduced if it is less than 20 mm 0 79 When a mes sage is split an asterix is inserted at the split position and about 10 mm 0 39 of the split area is duplicated on the top of the second sheet e BC ABC A Document ND1X01E1 Note O Your service representative can customize this function with the following settings Reduction Printsplit mark e Overprinting e Overprinting length Guideline for split O You can adjust the overprinting and reduction lengths within the following ranges e Overprinting length 4 mm 0 16 10 mm 0 39 15 mm 0 59 Guideline for split 5 155 mm 5 mm steps 0 2 6 1 0 2 steps Reverse Order Printing Normally received pages are printed and stacked on the tray in the order they are received If you turn this function on the machine will start printing the message from the last page received This machine S Print ND1X01E2 F Note CT You can turn this function on or off using Reception Setting See p 132 Reception Setting
22. no files being sent received or stored by Memory Transmission Change Stop TX File does not appear on the display CT You cannot check or edit a file being sent or received Also a Confidential Transmission file or stored file to be printed as a report cannot be checked or edited Displaying Confirmation of Transmission D Press Change Stop TX File E select files to be changed or checked ChangeyStop TX File Select file to check change Scanning Date Time Transmission Mode Destination Tuna T TET Danz X STOR Check Change Settin Y Note Change Stop TX File Select file to stop transmission O If multiple destinations were EU u S Wi specified only the destination selected first appears FiBJan 11 07 Memory TX XYZ CO LTD pu a em We UT SE destinations were ra 11 08 MemoyTx BUT specified only the number of unsent messages appears Stop Transmission Check a file and then press Exit B Press Exit The standby display appears 15 16 Checking and Canceling Transmission Files Canceling a Transmission You can cancel transmission of a file when the file is being sent stored in memory or fails to transmit All the scanned data is deleted from memory You can cancel a file for Memory Transmission This function is useful
23. of free memory slight ly Unless you delete the docu ment free memory will not return to 100 O You can print an Auto Document currently stored in memory See p 60 Printing documents stored as Auto Documents CJ You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps H and B H Place the original and then select the scan settings you require Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features Note CT When you fax an Auto Docu ment start from step H E press Sub TX Mode TXFile Status SC Transmission Mode Sub TX Mode EDETROIT EFACTORY H Select Auto Document D select an Auto Document file and then press OK When you fax an Auto Document by itself press TX Stored File AD Only and then press OK The selected file name is shown above the highlighted Auto Docu ment 59 60 Other Transmission Features Note O Programmed Auto Documents are shown in the keys CJ If you make a mistake press Clear or the Clear Stop key be fore pressing OK and then try again O To cancel the Auto Document press Cancel The display re turns to that of step H H Press OK O pial and then press the Start key Printi
24. of handling or oper ating the machine Trademarks Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights in those marks Note The proper names of the Windows operating systems are as follows Microsoft Windows 95 operating system Microsoft Windows 98 operating system e Microsoft Windows Millennium Edition Windows Me e Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server e Microsoft Windows 2000 Professional e Microsoft Windows NT Server operating system Version 4 0 Microsoft Windows NT Workstation operating system Version 4 0 Copyright 2002 Manuals for This Machine The following manuals describe the operational procedures of this machine For particular functions see the relevant parts of the manual C Note C Manuals provided are specific to machine type CJ Adobe Acrobat Reader is necessary to view the manuals as a PDF file CJ Two CD ROMs are provided e CD ROM 1 Operating Instructions for Printer Scanner e CD ROM 2 Scanner Driver amp Document Management Utilities
25. or a name pro grammed in a Destination list is shown for transmissions The space will be blank for receptions 6 Communication mode Shows a communication mode after transmission or reception If the optional Extra G3 interface unit has been installed G3 1 G3 2 or G3 3 will be shown 25 26 Communication Information 7 Communication time Shows time taken for transmissions or re ceptions 8 Number of pages Shows the number of pages transmitted or received 9 Communication result Shows the result of transmissions or re ceptions OK All pages were properly transmitted or received Error A communication error occurred Power was disconnected during communication Not all fax messages were transmitted 10 User name Shows the user name registered for user code use restriction or User Transmis sion 11 File number Shows file management numbers Checking the Transmission Result TX File Status Checking the Transmission Result TX File Status You can browse a part of the Trans Note mission Result Report on the display O Destination shows the Own Y Note Fax Number or Fax Header in formation of a receiver For a transmission from a computer LAN Fax gt is shown CT Only the transmission result of the last 200 communications recep tions amp transmissions are shown O If a transmission is completed H Press Exit twice while you
26. settings made when they were stored l Other Transmission Features Press Sub TX Mode Specifying documents from the HII User Name Press Search by User Name Select Stored File Select file to transmit then press OK User Name File Name DOMESTIC DIV Trung UU E SYDNEY 0 M ECISCU EFFICE E E E Store File F Search by User Name H Select Select Stored File E Select the documents to be sent Select the user name of the reg Sekt eta rns ten pess OK istered document and then UserName FileName i i press OK TECHNICAL DIY DOMESTIC DIY Note O When multiple documents are selected they are sent in the or der of selection P Note O Press TX Order to arrange the ae ouod ose order of the documents to be press Non programed Name and then enter the user sent name Partial matching is O Press File Name to place the used when searching for a documents in alphabetical or user name der Q Select the file name to be sent CJ Press User Name to place the documents in order by regis tered user name Specifying documents from the O Press Date to place the docu file name in order of registered Press Search by File Name ate Speci
27. the Line Port The optional extra G3 interface unit is required When the extra G3 interface unit is in Multi port stalled you can connect to a maxi mum of three ports amp Note O When you install the extra G3 in terface unit you can specify the line port home position from Gen Settings Adjust See p 130 Gen eral Settings Adjustment O When sending a fax you can select the line port if dialing with the number keys or Chain Dial G3 G3 is selected after power up or when the machine is reset If you install the extra G3 interface unit you can select G3 1 G3 2 G3 3 or G3 Auto depending on the number of the installed unit T Don 1 2 NEW YORK 3 TORONTO XY2 CO L d When the extra G3 interface unit is installed communications can take place simultaneously through two lines at once The following list shows protocol combinations available for each line type Option Available Available line types protocol combinations Without PSTN G3 option Extra G3 PSTN PS G34G3 interface TN unit Extra G3 PSTN PS G3 G3 G3 interface TN PSTN unit Extra G3 interface unit Y Note CJ A maximum of three communi cations can take place simulta neously O You cannot perform three Im mediate Transmissions simulta neously CJ If three communications are in progress the disp
28. the desired settings P Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features BH Press the key programmed with Transfer Request H Press the Start key X Setting Multistep Transfer Register a Transfer Station in a Desti nation list When receiving a transfer request that specifies the same End Receiver as programmed in the Desti nation list this machine sends a trans fer request to the programmed Transfer Station This function allows fax messages to be transferred via multiple stations and makes fax mes sage transfer more efficient You can program up to 30 End Re ceivers per Transfer Station For more information contact your service rep resentative On Hook Dial On Hook Dial This is just like using the external tel ephone except you do not have to pick up the external telephone before dialing Just press the On Hook Dial key and dial the number If you hear a voice you can pick up the external telephone and speak with the other party 9 Limitation O This function is unavailable for the optional extra C3 interface unit Note O This function is unavailable in Some countries H Place the original and then select the scan settings you require P Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Feature
29. tings Guide Q Select the file name D If you select a document with a password enter the password and then press OK D Enter password with Number keys then press OK Seen If the document does not have a password proceed to step H 65 Other Transmission Features H Press Print File or Print 1st Page When Print File is pressed the ma chine prints all the pages When Print 1st Page is pressed the ma chine prints only the first page 9 Limitation O When Print 1st Page is selected originals larger than A4 size are printed after they are reduced to A4 size O The machine can print up to 30 files using the Print 1st Page function PF Note O To print both sides press Print 2 Sides DH Press the Start key Y Note O When only the first page is printed the file name is printed at the top of the paper O To cancel printing press Can cel H Press Exit Note O You can also send a stored doc ument See p 61 Sending stored documents DH Press OK The standby display appears 66 Stamp The optional Auto Document Feeder ADF is required When sending a fax message using the ADF the machine can stamp a cir cle mark at the bottom of the original When sending a two sided docu ment the document is marked at the bottom of the front page and top of the rear page This stamp indicates that the original has been successfully stored in memory for Mem
30. to cancel a transmission when you no tice a mistake in destination or with the originals after storing To cancel Memory Transmission search for the file to be canceled among the files stored in memory and then delete it F Note g If you cancel a transmission while the file is being sent some pages of your file may have already been sent and will be received at the other end CJ If the transmission finishes while you are carrying out this proce dure transmission cannot be can celed Press Change Stop TX File F Change Stop TX File Information EC000031 4 t000043 i LONDON O NEW YORK EFFICE j OFFICE H Select the files whose transmis sion you want to cancel Change Stop TX File Select file to stop transmission Scanning Date Time Transmission Mode De Des Dm 7 mi ST Oe TT ID RTT TERA Mey ERE TETTE RR TTS Doan 11 07 wenn bam m 1 T STEEN Ke SEENEN E Check Change Settings FY Note CJ To display only the files being sent press Files under TX O If multiple destinations were specified only the number of unsent messages appears CJ If multiple destinations were specified only one destination number appears To display all destinations press Check Change Settings H Press Stop Transmission The selected file is deleted
31. 3 ERT RE EE 43 Example 01133 1 555333 esses nennen nennen 43 PRO Gia ee ee XA A EE 43 E EWERT 45 SIBHOnnIM cR 45 SID Code E 46 SEP COG cR 46 AIR ee te DEAS e OR HER Re e Aandi pelea eerie 47 Transfer Request erii tenente rena cree LR RE ERES Me Pra t La ER ru EXER Eeer 48 With Transfer Requests set in the System Settings sessssssssssss 50 On HOOK E 51 SUITE TIE e saasiin 52 Changing the Line Port niece coiere caera i sosne rin eranc osea Er ENEE 53 Sub Transmission Neger 55 BOOK EaX xe tesserae ms t ture Lu Me iti s 55 Two Sided Transmission Double Sided Transmission ssssseesssssreeserrrre resserre 56 Standard Message Stamp esni ginio ai a e a a a ea 58 Sending an Auto DOCUmeril 3 2 ri retener rtr Pei eee eaei 59 Printing documents stored as Auto Documents A 60 Sending Re De UE 61 Sending stored documents Ave enne nnne 61 Printing stored documents 64 Stamp ah teer ted Ped E TESI HL eL Dh tdeo e oed eaten Mead 66 Transmission OptlOris e Eed eec eec ed pae ee ee eter des 67 Fax Header Print ioi ht eodein ai ode te tae HL iat 67 Label Insertion ea Ae eA ith nean See 68 Sender Stamp iioi eI rt aet ebd edat ree ed ti rn EIE cites ea eoe Deui denota 68 Reduced Image Transmission een 68 ege 68 Default ID Transmission niei n ioc Bend ee erit e reet are As 69 Selecting transmission optio
32. Polling Transmission DH Press OK XXOOCOOCOXOCK ap pears The type of Polling Transmission is shown above the highlighted Poll ing TX H Press OK Y Note O To check the settings press Transmission Mode DH Press the Start key Note J You can cancel the transmission setup for Polling Transmission See p 16 Canceling a Transmis sion Polling Transmission Clear Report This report allows you to verify whether Polling Transmission has taken place 9 Limitation CJ This report is not printed if the User Parameters are set to allow the stored originals to be repeated ly sent Save See p 147 Changing the User Parameters switch 11 bit 7 Note CJ You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 03 bit 6 O You can have a portion of the sent image printed on the report with the User Parameters See p 147 Changing the User Parameters switch 04 bit 7 O You can check the result of Polling Transmission with the Journal See p 23 Printing the Journal 12 Transmission Mode Polling Reception Use this function to poll a message from another terminal You can also poll documents from many terminals with only one operation use Groups and Keystroke Programs to fully ex ploit this function Receiver This machine Sender ND1X01E8 T
33. TO F7 1 EFACTORY 4 CISCO EFF ICE ERY H Select RX File Status H Check the reception results RX File Status Displaying reception file status Date Time TX Station ABC COMPANY NEW YORK OFFICE LONDON OFFICE X STORE Reception results are displayed from the latest result in groups of six Note O Transmission Station shows the fax number of a sender or Fax Header information 4 Press Exit twice The standby display appears Displaying the Memory Status Displaying the Memory Status Use this function to display a summa ry of current memory usage Items shown are the percentage of free memory space the number of re ceived confidential messages the number of files to be sent the number of Memory Lock files and the number of received messages to be printed Press Information OFFICE OFFICE SAN FRAN SYDNEY FICE H Press Memory Status H Check the memory status sU JAN ZUUS U 5b5 Memory Status Displaying memory status gt Memory 92 TX Standby File 6 Files Confidential Reception 2 Files Memory Lock 1 Files RX Print Standby File O Files Others Y Note O Others will be displayed When storing attachment files See p 138 Storing Changing and Deleting an Auto Document When storing Transfer Re quest files See p 48 Transfer Request Wh
34. age printed on both sides of a sheet You can turn this function on or off using Reception Setting See p 132 Recep tion Setting H Limitation O To use this function all pages of the received document must be of the same size inform the sending party of this beforehand if neces sary You must also have paper set in your machine of the same size as that sent by the sending party In Two Sided Printing this machine will correctly receive in A3L7 B4 JIS Japanese Industrial Stand ard D A4 J D B5 JIS J DO A5DJD2 1117 D7 8 2 x14 D 81 5 x11 D D 8 7 x5 L7 The following table shows the results that can be achieved when receiv ing with this machine Originals Top binding Side binding A4 B5JIS A5 81 2 x 11 81 2 x 51 2 A3 B4JIS 11 x 17 81 2 x 14 NDOX03N3 CJ This function works only when all pages are of the same width and received into memory O This function cannot be used with Combine two originals 85 86 Reception Features amp Note CJ The machine will use Memory Re ception for Two Sided Printing O Printouts may vary depending on how the sender sets the originals CJ You can select to have messages only from selected sender
35. an have up to 30 End Receiv ers per Transfer Station If you specify a Transfer Station Group the Group counts as a single re ceiver CJ You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps B and B H Place the original and then select any scan settings you require Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features H Dial a Transfer Station Note O Enter the fax numbers of the Transfer Stations using either the Quick Dial or number keys O If you make a mistake press the Clear Stop key and then try again AP Reference p 32 Dialing Facsimile Ref erence Basic Features Advanced Features H Press Adv Features D Select Transfer Req H Press Receiving Station DH Dial an End Receiver Receiving statn Above destination will be transfer station Specify Quick Speed and Group Dial No programed by the station E Total 0 FF oak bal ES SE ao Erem XD Note O You cannot enter End Receiver numbers directly The numbers must be stored in Destination lists Speed Dial or Groups in the Transfer Station s To spec ify an End Receiver use the pro cedure described below O To cancel the Transfer Request press Cancel The display re turns to that of
36. are using this function the result will not appear To view the latest result exit TX File Status and then try again The standby display appears CJ You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps ll and B Press Information Berta ii D STORI 1 FACTORY CISCO EFFICE H Select TX File Status E Check the transmission results TX File Status Displaying transmission file status Date Time Destination Original Q ABC COMPANY NEW YORK OFFICE LONDON OFFICE TORONTO OFFICE X STORE PARIS OFFICE Transmission results are dis played from the latest result down in groups of six 27 28 Communication Information Checking the Reception Result RX File Status You can browse a part of the Recep tion Result Report on the display Note CT Only the reception result of the last 200 communications receptions amp transmissions are shown O If a message is reccived while you are using this function the result will not appear To view the latest result exit RX File Status and then try again O You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps ll and B Press Information Berta GOODS GOG097 383 mia X STORE FRAN SYDNEY OFLA FAC
37. ce the original and then select the scan settings you require P Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features H Press Transmission Mode L Information Transmission Mode Sub TX Mode a H Select Polling TX Depending on the Polling Trans mission mode use one of the fol lowing procedures Transmitting message against instruction from destination Specify Polling mode Free Polling Transmission Q Check that Free Polling TX is se lected Default ID Transmission Q Select Default ID TX ID Override Transmission Select ID Override Transmission Specify a 4 digit ID using the number keys and A B C D E and F 1 FEB 2002 Transmitting message against instruction from destination Specify Polling mode Note CT A Polling ID may be any four numbers 0 to 9 and charac ters A to F except 0000 and FFFF O If you make a mistake press Clear or the Clear Stop key and then try again H Press Only Once or Save to delete or save the file after transmission Note O To delete the original immedi ately after transmission select Only Once CT To repeatedly send the original select Save O To cancel Polling Transmission press Cancel The display re turns to that of step E
38. cified lat er time This allows you to take ad vantage of off peak telephone charges without having to be by the machine at the time Transmitter ay Receiver Send Later at 21 00 9 00PM ND1X01E4 If you have a non urgent fax select Send Later with Economy Transmis sion when you scan it Faxes will be queued in memory and sent during Economy Transmission Time amp important O After the machine has been switched off for about one hour all fax messages stored in memory are lost If messages are lost for this reason a Power Failure Report is automatically printed when the operation switch is turned on Use this report to identify lost messag es e Limitation CJ This function is unavailable with Immediate Transmission Use Memory Transmission F Note O You can specify a time within 24 hours CJ If the current time shown is not correct change it See the General Settings Guide O For convenience you can program the time when your phone charges become cheaper as the Economy Transmission Time See p 131 Program Economy Time CJ You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps H and B H Place the original and then select the scan settings you require Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsim
39. cuments You can specify a max imum of 30 documents at one time Press Information 000011 ANY Ft 00073 Zong 000003 Tu frou mm X STORE CPI OF TDETROIT SAN FRAN TSYDNEY OFLA FACT ZE FICE EFACTORY 4 CISCO EFF ICE ERY B Press Print Stored RX File H Select the document to be printed and then press Print Select file to print Sender Original File No ABC COMPANY Printing Deleting Received and Stored Documents Printing Stored RX File Select the printing mode and then press the Start key amp Note CJ To cancel printing press Can cel The display returns to that of step E CJ To delete the document after printing press Delete File after Printing CT To perform 2 sided printing optional duplex unit required press Print on 2 sides before pressing the Start key H Press Exit twice The standby display appears Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk C Note O You cannot delete a document while another person is viewing or printing it using a Web browser Press Information ftos 3000041 4000053 ELONDON O NEW YORK TORONT EFFICE E OFFICE f OFFICE 47D SIUUYDUNGUS XP X TOU TTTUTISU E S OF DETROIT SAN FRAN 4 SYD FICE FACTORY 4 CISCO EFFICE
40. d a destination ChangejStop TX File Select file to check change Scanning Date Time Transmission Mode Destination XYZ CO LTD 1000051 LONDON OFFICE 5 0123789456 H Specify the destination C Note CT You can specify the destination using the number keys or soft on screen keys O You can also program a SUB code and Sub address by press ing Adv Features DH Press Exit Note O Repeat steps D and H if you want to add another destina tion H Press Exit The standby display appears Changing the Transmission Time Changing the Transmission Time You can change the transmission time specified with Send Later See p 3 H ee Sending at a Specific Time Send Later Dialling 16 JAN 2UU3 11 22 You can also delete the transmission time If the transmission time is delet ed the file is transmitted immediate ly Press Change Stop TX File H Press Clear and then reenter the transmission time using the number keys or select Economy Time and then press OK lt Cument Time gt 11 22 Change Stop TX File Select file to stop transmission Scanning Date Time Transmission Mode Destination MN aea c Note fux 6M Meu mp CT If you select Economy Time the economy time already specified is entered See p 130 General Settings Adjustm
41. dential Transmission press Cancel The display returns to that of step H H Press OK Y Note O To check the settings press Transmission Mode O bia and then press the Start key Note O You can cancel the transmission setup for Confidential Trans mission See p 16 Canceling a Transmission Polling Transmission Polling Transmission Use Polling Transmission when you want to leave an original in the ma chine memory for others to pick up The message will be sent when the other party calls you up Transmitter This machine Transmission Receiver Request ND1X01E7 There are three types of Polling Transmission Free Polling Transmission It is not necessary to enter the Poll ing ID during the procedure Anybody can poll the message from your machine The machine sends it regardless of whether Poll ing ID s match D Kk L Default ID Transmission It is not necessary to enter the Poll ing ID during the procedure The message will only be sent if the Polling ID of the machine trying to poll your message is the same as the Polling ID stored in your ma chine Make sure in advance that both machines Polling IDs are identical ID Override Transmission You must enter an Override Poll ing ID unique to the transmission This ID overrides the ID stored in the machine The user must supply this ID when they poll your ma chin
42. dial several destinations for the same message broadcasting the messages are sent in the order in which they were dialed If the fax message could not be transmitted the machine redials that destination after the last destination specified for broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the destinations in the following order A B C D A and C Checking the Transmission Progress To check which destinations the fax message has been sent to so far print the TX file list Dual Access The machine can scan other messages into memory even while sending a fax message from memory receiving a message into memory or automati cally printing a report Since the ma chine starts sending the second message immediately after the cur rent transmission ends the line is used efficiently Note O Note that during Immediate Transmission or when in User Tools mode the machine cannot scan an original Transmission with Image Rotation Generally place A4 8 7 x11 origi nals in the landscape orientation D If you place an A4 8 x11 original in the portrait orientation D the image will be sent rotated by 90 Pro viding the receiver has A4 8 7 x11 landscape paper L7 the message will be printed the same size as the original Note O This function is unavailable with Immediate T
43. e If the IDs match the mes sage is sent Make sure in advance the other end knows the ID you are using Limitation Polling Transmission is allowed only if the receiver s machine has the Polling Reception function C9 O Usually only machines of the same manufacturer that support Polling Reception can perform ID Polling Transmission However when the Information Box File function is used and the other par ty s fax machine supports Polling Transmission and the SEP func tion you can still carry out Polling Transmission with an ID See p 38 Information Boxes P Note O Free Polling and Default ID Trans mission allow only one file to be stored in memory O ID Override Polling Transmission allows a file to be stored in memo ry for each ID you can store up to 400 files 800 with the optional fax function upgrade unit by chang ing IDs CJ Before using Default ID Transmis sion you need to program the Poll ing ID See p 170 Programming a Polling ID 10 Transmission Mode O You can set whether a Polling Transmission file is deleted after transmitting in User Parameters To save the file to transmit repeat edly set to Standby Save See p 147 Changing the User Parame ters switch 11 bit 7 CT You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps H and B O The communication fee is charged to the receiver H Pla
44. e a message programmed in an Information Box you need to inform them of the SEP code as signed to that Information Box When an SEP Code Polling Recep tion request is made by another party the SEP code they specify is matched against the SEP codes programmed in that Information Boxes If a code matches the mes sage stored in the Information Box is sent to the other party automati cally You can check the contents of In formation Boxes with Printing In formation Box Messages See p 40 Printing Information Box Mes sages You can set a password for Infor mation Boxes in advance A pass word can be set in Key Operator Setting See p 163 Program ming editing Information Boxes Storing Messages in Information Boxes Follow these steps to store a message in an Information Box Note CT One Information Box stores one file O The stored file is not deleted auto matically If you want to delete a stored file see p 41 Deleting In formation Box Messages Press Information anze m OFFICE OFFICE j To E SYDNEY 0 EFF ICE H Select Store Delete Print Information Box File Information Boxes H Select the box in which you want to store the file Store Delete Print Information Box File GENERAL AFFAIR Delete File Print File Y Note O When there are pre registered files a fil
45. e hard disk and will not be printed You can print those messages by oper ating the machine or a connected computer as necessary See p 172 Storing or Printing Received Doc uments Reception Substitute Reception In Substitute Reception a received fax message is stored in memory instead of being printed Substitute Reception gets used when the machine cannot print any fax messages Fax messages received using Substitute Reception are auto matically printed when the condition which caused the machine to use Substi tute Reception is rectified Depending on why the machine cannot print Substitute Reception might be used for all fax messages received or for only those messages that match a spec ified condition The Receive File indicator lights to let you know when fax messages have been received using Substitute Reception TEA x nicating og Kei Receive File o qp ZHPSO60E C Note CJ Reception may not take place if there is not enough free memory CJ If free memory reaches 0 during Substitute Reception any further reception becomes impossible and the current communication is terminated O When a fax message is received after Store has been selected for Reception File Setting in the Facsimile Features menu the Receive File indicator lights Receiving messages unconditionally If one of the conditions listed below occurs the machine receives all fax messag es using Substitute
46. e mark is displayed at the end of the Box Name O A message is displayed when selecting a box with a file stored in it Press Yes when changing the file name The file stored originally will be overwritten When a password is required Enter the password and then press OK D Enter password with Number Keys then press OK Note O If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again O To cancel entering a pass word press Cancel The dis play returns to that of step H D Place the original and then select the scan settings you require Ready to Store File Set original then press Start SEP Code 1111 Box name EXPORT DIY BookFax 2 Sided Original Note CJ You can also select the follow ing settings e Book Fax Two Sided Original The op tional Auto Document Feed er ADF is required e Stamp The optional Auto Document Feeder ADF is required Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features H Press the Start key The machine starts to scan the orig inal To stop scanning press Stop Scan ning The display returns to that of step H DH Press Exit Note O To store a message in another Information Box return to step B H Press Exit The standby display appears
47. e optional Auto Document Feeder ADF is required Use this function to send two sided originals Note O Originals placed on the exposure glass cannot be sent O The front and back of the scanned original will be printed in order on separate sheets at the other end The orientation of alternate sheets may be reversed at the other end If you want to print the original with the same orientation at the other end specify the Original Position and Page Opening Orientation Original cL Original positioncL Page opening orinentation Output at the other end Aj 1 x x Top to Top EN A A x ggd Zx K Top to Bottom nBC e LE Rol ot g Top to Top T EE we at Ji E E ez S d lt a JD ill amp A B a E Top to Bottom mE lt gl y Top to Top S 3 at Zo PED io J x Top to Bottom BC E EN i E o g Top to Top wo a Top to Bottom GHPY020E Original EOriginal position cL Page opening orinentation Output at the other end a as Top to Top a e z a BS Top to Bottom BC Ka D EN X D Top to Top 7 lt mii E Top to Bottom GHPY030E O This function is only avai
48. ears 35 36 Communication Information Personal Boxes E Preparation Before using this function set the Personal Box in advance See p 161 Programming editing Personal Boxes Personal Boxes This function lets you set up the ma chine so that incoming messages ad dressed to certain users are stored in memory instead of being printed out immediately Each user must be as signed a SUB code Personal Code that has been designated as a Person al Box beforehand When the other party sends their message they spec ify the SUB code of the user to which they are sending When the message is received it is stored in the Personal Box with the matching SUB code In order to print a message received into a Personal Box you must enter the SUB code assigned to that Personal Box This enables several individuals or departments to share a single fax machine yet be able to differentiate between messages Furthermore if you specify a receiver for the Personal Box instead of being stored in memo ry incoming messages with this SUB code appended are forwarded direct ly to the destination you specify This machine Personal Box Receiver Sender SUB Code 1111 Receiver A SUB Code 2222 Receiver B SUB Code 3333 Receiver t GFSINBON Tobeable to receive messages into
49. ears Information Boxes Deleting Information Box Messages Follow these steps to delete a file stored in an Information Box Press Information EH DO 00063 1 2 YORK J TORONTO x2 CO L Fann FX STO H Select Store Delete Print Information Box File E Press Delete File 4 Select the box that contains the stored file you want to delete Store Delete Print Information Box F ile Select a Boxto delete file from FIT a a r gp d GENERAL AFFAIR Delete File When a password is required Enter the password and then press OK D Enter password with Number Keys then press OK ej Y Note O If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again CJ To cancel entering a pass word press Cancel The dis play returns to that of step H E Press Delete Y Note O To stop deleting press Do not Delete The display returns to that of step H DH Press Exit FY Note O Repeat from step D to delete an other stored file in another box H Press Exit The standby display appears 42 Communication Information 4 Other Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele phone number from various parts some of which may be stored in Quick Dials and some of which may be entered using the
50. en storing originals in the Information Boxes See p 38 Information Boxes When sending to the Person al Box See p 36 Personal Boxes O If you have made the machine save received messages on the hard disk see RX Print Stand by File on the display to check the number D Press Exit twice The standby display appears 29 30 Communication Information Printing Deleting Received and Stored Documents Printing Stored RX File The optional printer scanner unit or network board is required When the network board is used the optional SDRAM 128 MB is also required You can print documents that are re ceived and stored on the hard disk You can also delete unwanted docu ments This machine Transmitting station Hard Disk GFJYUSSE E Preparation Make a setting for received and stored documents before using this function See p 172 Storing or Printing Received Documents Note O You can view and or print re ceived and stored documents us ing a Web browser See p 109 Viewing Fax Information Using a Web Browser Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk 2 Note O This function allows you to print only received and stored docu ments O Received documents cannot be used for the Document Server function CJ You can specify and print multiple do
51. ent H Select the file for which you want O If you press Transmit Now the to change or cancel the transmis file is transmitted immediately sion time However if there is a file on standby that file is sent first ChangejStop TX File Select file to checksthange DH Feta KEE Dress Exit I Memory TX XYZ CO LTD E Note La g Repea rae tep 5 if you Wani Dn 11 20 eec comm mc to change another transmission time H Press Exit The standby display appears 19 20 Checking and Canceling Transmission Files Printing a File If you want to check the contents of a file that is stored in memory and not yet sent use this procedure to print it out CG Note O Confidential Transmission files are displayed but cannot be printed CJ You can also print files that have not been successfully transmitted Press Change Stop TX File _Change Stop TX File JB Information Froo DX STORE Print File H Select the file you want to print Change Stop TX File Select file to print LONDON OFFICE ABC COMPANY heckChange Settings Stop Transmission FY Note CT If multiple destinations were specified only the number of unsent messages appears O If you want two sided printing optional press Pr
52. function and ECM function G3 communication only Note O When the optional extra G3 inter face unit is installed JBIG recep tions of G3 2 and G3 3 lines are standard J If ECM is turned off JBIG Trans mission is unavailable See p 146 ECM Printed Report Printed Report Memory Storage Report This report is printed after an original is stored in memory It helps you re view the contents and the destina tions of stored originals Even if the machine is set up not to print this re port it is still printed if an original could not be stored C Note CJ You can turn this report on and off See p 147 Changing the User Pa rameters switch 03 bit 2 O You can select whether to include part of the original image on the re port See p 147 Changing the User Parameters switch 04 bit 7 CT If you use Parallel Memory Trans mission the Memory Storage Re port is not printed Transmission Result Report Memory Transmission This report is printed when a Memo ry Transmission is completed so you can check the result of the transmis sion If two or more destinations are specified this report is printed after the fax message has been sent to all the destinations If the machine is set up not to print this report and the fax message could not be successfully transmitted a Communication Fail ure Report is printed See p 75 Com munication Failure Report Note J You can turn
53. fying documents from the E d Username file list Search by User Name Press 4 Prev or V Next to dis play the documents to be sent Search by eise Q Select the file name 62 Sub Transmission Mode Q Enter the name of the docu ment to be sent and then press OK amp Note O Partial matching is used when searching for a file name Q Select the file name to be sent and then press OK 4 If you select a document with a password enter the password and then press OK D Enter password with Number Keys then press OK E If the document does not have a password proceed to step H H When you want to add your origi nals to stored documents and send them all at once press f Origi Stored File or Stored file Origi When sending only stored docu ments proceed to step J C Note O When f Origi Stored File is pressed the machine sends the originals and then stored files When Stored file C Origi is pressed the machine sends the stored files and then originals O The added originals are not stored DH Press OK twice Y Note O To add an original to stored documents place the original and then select any scan settings you require U pia and then press the Start key 63 Other Transmissio
54. g on the optional equipment in stalled if there is not enough free memory left O If you use this function the Memo ry Storage Report will not be print ed O If the Clear Stop key is pressed an original will jam or memory will run out during Parallel Mem ory Transmission stops The Trans mission Result Report is printed and files are deleted O When Parallel Memory Transmis sion is used the total number of originals in Fax Header Print is not automatically printed 7 72 Other Transmission Features Checking the Transmission Result Turn the Transmission Result Re port on if you want a report to be printed after every successful transmission See p 18 Memory Transmission Facsimile Reference Basic Features gt If you leave the Transmission Re sult Report off the report will not be printed after every transmis sion However if a transmission fails a Communication Failure Re port will be printed instead See p 75 Communication Failure Re port You can also check the transmis sion result by examining the Jour nal See p 23 Printing the Journal You can either print or scroll through the Journal on the display See p 27 Checking the Transmis sion Result TX File Status Automatic Redial If a fax message could not be trans mitted because the line was busy or an error occurred during transmis sion redialing is done five times in five minutes interva
55. ging the User Parameters switch 03 bit 5 O If the page was sent successfully the Page column gives the total number of pages sent successfully 5 Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received This method is used for standard fax messages Receiver this machine Sender ND1X00E2 Normally this machine receives mes sages by Immediate Transmission But Memory Reception is used when Combine 2 Originals Multi copy reception Reverse Order Printing reception or Two sided Printing is set to ON See p 84 Printing Op tions If the conditions are that Sub stitute Reception should be used a fax message is not printed It will be stored in memory See p 77 Memory Reception See p 79 Substitute Re ception Y Note O The machine may not be able to re ceive fax messages when free memory space is low O If free memory reaches 0 during Immediate Reception any further reception becomes impossible and the current communication is ter minated X Reception resolution This machine supports Standard De tail and Super fine resolutions for re ception If you do not have the optional fax function upgrade unit faxes sent at Super fine resolution will be printed on your machine at Detail resolution This may differ from the sender s intended resolution Memory Recepti
56. he same manufacturer However if a machine of another manufacturer supports Polling Reception you can receive fax messages from the other party using this method instead You can receive messages that have the same SEP code as the SEP code you entered amp Note O The ID can be up to 20 digits long O Make sure the number of digits in the ID matches the one set on the machine to which you are sending CT You can enter numbers and spaces to program an ID O You can store IDs in Destination lists and Programs See Register ing a Fax Destination General Set tings Guide See p 113 Registering and Changing Keystroke Pro grams CJ Messages you receive using this function are marked SEP on all reports i the fax number using the number keys H Press Adv Features gt gt 8 01234 Y DUUYRUNEP ER IN OF LONDON O NEW YORK TORONTO FICE EFF ICE FFICE 4 OFFICE Fosse TUM LO LOT La X STORE PARIS OF DETROIT SAN FRAN SYDNEY OT FICE EFACTORY 4 CISCO EFF ICE Advanced Features E select SEP Code O Press RX SEP Code H Enter a SEP code and then press OK Enter with Number and space keys SEP Code appears one line above Adv Features on the dis play Y Note O If you make a mistake press Cancel or the Clear Stop key before pressing OK and then try again To cancel enteri
57. here are two types of Polling Recep tion Default ID Free Polling Reception Use this method for Free Polling or Default ID Polling If the Polling ID is programmed in your machine any messages waiting in the trans mitting machine with the same ID are received If the other machine does not have any messages wait ing with the same Polling ID any messages that do not require ID are received Free Polling ID Override Polling Reception You must enter an Override Poll ing ID unique to this transmission This ID overrides the one stored in this machine Your machine will receive any messages waiting in the transmit ting machine that have matching ID s If no ID s match any messag es that do not require IDs are re ceived Free Polling e Limitation O Polling Reception requires that the other machine is capable of Polling Transmission O Usually you can only receive doc uments with a Polling ID from ma chines of the same manufacturer that support the polling function However if the other party s fax machine supports Polling Trans missions and the SEP function and also has stored IDs you can still perform Polling Reception See p 46 SEP Code O To receive a message sent by De fault ID Polling Transmission or ID Override Polling Transmission it is necessary to specify the same Polling ID as the sender s CJ To receive a message sent by Free Polling Transmission it is not nec essary to spec
58. hey will be transmitted toga gt File name be Storage method HI rang Facsimile gt User name E None Storage time 16 Jan 2003 17 57 b Size be Pages xo 1 Tx order 1 1 Selecting a document from file list Press 4 Prev or V Next to dis play the document to be sent Select the file name Sub Transmission Mode Specifying a document from the User Name Press Search by User Name Select Stored File Select file to transmit then press OK User Name d DOMESTIC DIY Search by User Name j T See nit Stored File Press the user name of the doc ument to be sent and then press OK Search User Name SALES DIV LEGAL DIY CREDIT DIY Note DJ To search by user name press Non programed Name and then enter the user name User name serches us ing partial matching Pp Reference Entering Text General Set tings Guide Q Select the file name Specifying a document from the file name Press Search by File Name Select Stored File Select file to transmit then press OK User Name DOMESTIC DIY Enter the file name to be print ed and then press OK Note O Partial matching is used to search for the file name P Reference Entering Text General Set
59. hts if the machine received a mes sage with a SUB code Check the Per sonal Boxes Note O Print from the Personal Box when a file has been sent from another party with a SUB code attached See p 36 Personal Boxes Confidential File Report When this function is turned on this report is printed whenever your ma chine receives a confidential message Note CJ You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 04 bit 0 33 34 Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your messages If Memory Lock is switched on all received mes sages are stored in memory and are not automatically printed To print the messages you have to enter the Memory Lock ID Code When your machine has received a message with Memory Lock the Confidential File Et indicator blinks E Preparation Before using this function pro gram your Memory Lock ID See p 171 Programming a Memory Lock ID Before using this function set Con fidential Transmissions to On kimportant CT If the main power switch is turned off for more than an hour all mes sages protected by Memory Lock will be deleted In that case the Power Failure Report will be print ed so you can confirm which mes sages have been deleted See p 175 Power Failure Report F Note O
60. ify the same Polling ID as the sender s P Note O For ID Polling Reception program a Polling ID in advance See p 170 Programming a Polling ID O You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps ll and H Press Transmission Mode astination j PX File Status Transmission Mode Sub TX Mode m Og NeW E OFFICE 4 OFFICE Jt50008 FT D Tar ips SAN FRAN SYDNEY OJ LA FACTO 4 7 EFACTORY CISCO Polling Reception H Select Polling RX E Depending on which method you are using select one of the follow ing procedures Default ID Free Polling Reception Check that Default ID Free Polling RX is selected and then press OK Deflt ID Free Poll is shown above the highlighted Polling RX Y Note O To cancel Polling Reception press Cancel The display returns to that of step E ID Override Polling Reception Press ID Override Polling Recep tion Specify a 4 digit ID using the number keys and A B C D E and F and then press OK Receiving Polling transmission file Specify Polling mode Note CT A Polling ID may be any four numbers 0 to 9 and charac ters A to F except 0000 and FFFF O If you make a mistake press Clear or the Clear Stop key before pressing OK and then
61. iginals faster than with other methods of compres sion You can only use this function with G3 line type It allows you to re ceive messages sent in the JBIG for mat through JBIG Transmission H Limitation O If ECM is turned off JBIG Recep tion is unavailable Note O When the optional extra G3 inter face unit is installed JBIG recep tions of G3 2 and G3 3 lines are as standard Reception Functions Auto Fax Reception Power up This machine can be set to shut down automatically if no one has used it for a while In these situations even though the operation switch is off the machine can still receive incoming messages as long as the main power switch is on kimportant CJ Reception is not possible if both the operation switch and main power switch are turned off F Note O You can set whether messages are printed as soon as they are re ceived Immediate Reception with the User Parameters See p 147 Changing the User Parame ters switch 14 bit 0 O You can also have fax messages re ceived by Memory Reception Substitute Reception printed af ter the machine is turned on 83 Reception Features Printing Options Print Completion Beep When this function is turned on the machine beeps to let you know when a received message has been printed F Note O You can alter the volume of the beep or turn it off completely set the volume to the minimum level See p 47 Adjust
62. ile Reference Basic Features H Press Transmission Mode TXFile Status Transmission Mode 4 Sub TX Mode LONDON OF FFICE 1000083 Zoo DETROIT 2 FACTORY f CISCO H Select Send Later Transmission Mode 4 Enter the time using the number keys 24 hr format and then press OK 16 JAN ZUU3 11 01 5 0 CumntTime 1 1 01 The specified time is shown above the highlighted Send Later Y Note CJ Press Economy Time to specify the economy time O When entering numbers small er than 10 add a zero at the be ginning O If you make a mistake press Clear or the Clear Stop key be fore pressing OK and then try again DJ To cancel Send Later press Cancel The display returns to that of step E H Press OK The standby display appears Y Note O To check the settings press Transmission Mode O pial ana press the Start key Y Note O You can cancel the transmission setup for Send Later See p 16 Canceling a Transmission User Transmission User Transmission This function allows you to check each user or department s transmis sion history To use the function you need to program a user code eight digits max for each user or depart ment to be entered before transmis sion See the General Settings Guide amp Note CJ You can program codes of up to 8 digi
63. ing the User Parameters switch 02 bit 3 When There Is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message the machine will choose a paper size based on the paper availa ble For example if your machine has 8 gt x11 L and A3D loaded and you receive a A4D size message check the AAL d column of the follow ing table The paper size at the top has highest priority In this case since 81 5 x11 ie given a higher priority than A3LJ the message is printed on 81 511 D If only B5 JIS is loaded and you re ceive an A3 message the received message is stored in memory and not printed 89 90 Reception Features Priority Table Received Image Size B5 JIS A4 LT AS DLT B4JIS LE B5JIS LE B5JIS B4 JIS BAS FiF4 A3 Paper Select Priorities E uw H Portrait p Landscape Image Rotation GFPRIOOE Page reduction Disabled Reduction in Sub Enabled scan Direction Page Separation 20 mm 0 79 Threshold Width or Length Pri Width ority LD and GD indicate that the message is split over two pages of paper with the orientation and size shown
64. ing the Volume Facsimile Reference Basic Features gt Checkered Mark When this function is turned on a Checkered Mark is printed on the first page of fax messages to help you separate them ND1X00E5 F Note CT You can turn this function on or off using Reception Setting See p 132 Reception Setting 84 Center Mark When this function is turned on marks are printed halfway down the left side and at the top center of each page received This makes it easy for you to position a hole puncher cor rectly when you file received messag es d ND1X00E6 C Note O The Center Mark may deviate a lit tle from the exact center of the edge CT You can turn this function on or off using Reception Setting See p 132 Reception Setting Printing Options Reception Time You can have the date and time print ed at the bottom of the message when it is received You can turn this func tion on or off using Reception Setting See p 132 Reception Setting F Note CJ When a received message is print ed on two or more sheets the date and time is printed on the last page O The date and time when the mes sage was printed can also be re corded on the message If you need this function contact your service representative Two Sided Printing The optional duplex unit is required You can have a received mess
65. int 2 Sides O To cancel printing press Can cel The display returns to that of step B Press the Start key Note CJ To cancel printing after pressing the Start key press Stop Print ing The display returns to that of step B H Press Exit The standby display appears Note O Repeat from step E if you want to print another file Resending a File Resending a File Machine memory stores messages that could not be successfully trans mitted using Memory Transmission Use this procedure to resend these messages E Preparation You should select Store for 24 hours for Store a message that could not be transmitted in User Parameters See p 147 Changing the User Parameters switch 24 bit 0 F Note O Files that could not be transmitted will be kept for either 24 or 72 hours depending on how you pro gram this function See p 147 Changing the User Parameters switch 24 bit 1 Press Change Stop TX File H Select the file you want to resend TX failed is displayed for files that could not be sent 3U JAN Files under TX Tshts 0035 Note CT If multiple destinations were specified only the destination number appears CT If multiple destinations were specified only the number of unsent messages appears D Press OK
66. ions You can also print a copy of the Jour nal at any time by following the pro cedure below If the machine is installed with the optional extra G3 interface unit you can print the Journal of each line type kimportant O The contents of a Journal printed automatically are deleted after printing Keep the journal if you require a record of transmissions and receptions You can check a to tal of 200 communications recep tions amp transmissions on the display All Prints the results of communica tions in the order made Print per File No Prints only the results of commu nications specified by file number Print per User Code Prints only the results of commu nications through User Code Man agement or User Transmission See p 8 User Code Entry Display Facsimile Reference Basic Features and p 5 User Transmission F Note O The setting on the machine can be changed so that user codes will be printed instead of user names For more information contact your service representative CJ The sender name column of the Journal is useful when you need to program a special sender See p 152 Special Senders to Treat Differently J You can set whether the Journal is automatically printed after every 50 communications in User Param eters See p 147 Changing the User Parameters switch 03 bit 7 O You can set whether you print the Journal by line type See p 147 Changing the User Pa
67. is full Cannot scan more Transmission will be stopped is displayed Press Exit to transmit stored pages only Y Note O In default scanned pages are sent To change the settings to delete scanned pages contact your serv ice representative Parallel Memory Transmission This function dials while the original is being scanned Standard Memory Transmission stores the original in memory then dials the destination Parallel Memory Transmission al lows you to quickly determine whether a connection was made In addition this function scans the orig inal faster than Immediate Transmis sion This is useful when you are in a hurry and need to use the original for another purpose 9 Limitation O Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cas es e When the line is busy and could not be connected to e With Send Later When you store an original for Memory Transmission while another communication is in progress e When two or more destinations are specified When you send only an Auto Document When the first page of an origi nal is placed on the exposure glass When you send messages stored in the Document Server Note CJ You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 07 bit 2 O Standard Memory Transmission may be used instead of Parallel Memory Transmission dependin
68. ission Confidential Transmission If you want to limit who views your message use this function The mes sage will be stored in memory at the other end and not printed until an ID is entered Transmitter Receiver HI d Entering the Confidential ID GFSINSON There are two types of Confidential Transmission Default ID It is not necessary to enter an ID when transmitting The other party can print the mes sage by entering the Confidential ID programmed in their machine ID Override Should you want to send a confi dential message to a particular per son at the other end you can specify the Confidential ID that the receiver has to enter to see that message Before you send the mes sage do not forget to tell the re ceiver the ID that must be entered to print the message H Limitation J The destination machine must be of the same manufacturer and have the Confidential Reception function C The destination machine must have enough memory available F Note O We recommend that you program the Confidential ID beforehand See p 170 Programming a Confi dential ID O An ID can be any 4 digit number except 0000 O If the destination machine is not of the same manufacturer you can use Confidential Transmission with SUB Code See p 45 SUB Code H Place the original and then select the scan settings you require
69. key Start Manual RX a Oe On Hook Dial E Pause Vee Tone Cie GE ZDPSO90E l H Select the destination you want to ED redial to ast 10 dest Note O Now that the date and time the original was read appears as a key select by pressing it 44 Advanced Features Advanced Features SUB Code Normally you can only use Confiden tial Transmission to send messages to fax machines of the same manufactur er that have the Confidential Recep tion function See p 7 Confidential Transmission However if the other machine supports a similar function called SUB Code you can send fax messages to the other party using this method instead F Note O The ID can be up to 20 digits long CT You can enter numbers and spaces to program an ID CJ Make sure the number of digits in the ID matches the specification of the machine to which you are sending J You can store IDs in Destination lists and Programs See Register ing a Fax Destination General Set tings Guide See p 113 Registering and Changing Keystroke Pro grams O Messages you send using this function are marked SUB on all reports H Place the original and then select the scan settings you require B pia the fax number using the number keys H Press Adv Features Dag i i X STORE LA FACTO r7 O select SUB Code E Pres
70. lable with Memory Transmission O This function is only available with the ADF O You can confirm whether both sides were properly scanned using the Stamp function See p 66 Stamp Sub Transmission Mode CT You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps H and B Place the original in the ADF and then select the scan settings you require Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features Bl Press Sub TX Mode Transmission Mode Sub TX Mode E select 2 Sided Original D Specify the original position Check the orientation of the placed document and then press Ei or Sen 2 Sided TX Transmitting 2 Sided original Select positig Original Position age Opening Orientation Y Note O Make sure that the specified original position matches the orientation of originals loaded in the ADF H Specify the page opening orienta tion from Top to Top or Top to Bot tom Sided TX Transmitting 2 Sided original Select position page opening orientation G Specify the transmission mode from 2 Sided from 1st Page or 1 Sid ed for 1st Page and then press OK 16 JAN 2UUS 15 45 miting 2 Sided original Select position page opening orientation ansi The selected original positi
71. lay shows the first communication that was initiated 53 Other Transmission Features Press Select Line H Select the line you want to use When one optional extra G3 unit is ED installed melon When two optional extra G3 units are installed Note CT If you select G3 Auto the ma chine will use any available line This increases efficiency H Press Exit The standby display appears 54 Sub Transmission Mode Sub Transmission Mode Book Fax Use to send book originals from the exposure glass Pages are scanned in the order shown below gt 112 A Exposure glass THYS980E H Limitation O Place the original on the exposure glass You cannot use the optional Auto Document Feeder ADF O Depending on paper sizes availa ble in the destination machine the message may be reduced when printed at the other end Note DJ You can have bound originals scanned as left or right page first You can set which page left or right the machine scans first as de fault with the User Parameters See p 147 Changing the User Parame ters switch 06 bit 6 H Place the original on the exposure glass and then select the scan set tings you require P Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Ba
72. lled out or the machine runs out of the speci fied size of paper the message will not be printed Be sure the paper tray is inserted O The action that follows pressing Exit varies depending on the sta tus of the machine when the mes sage occurred If any received documents or re ports were being printed automat ically the printer automatically continues printing from where it left off If any documents or reports were being printed manually the printer does not resume printing Perform the operation from the beginning again Note O You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 05 bit 5 Setting Priority Trays With the same size of paper loaded into multiple trays you can make the machine use one tray for one function and another tray for another function For example you may load white A4 paper into tray 1 to use when making copies and yellow A4 paper into tray 2 to use when printing received faxes You can then easily identify for which purpose paper has been output You can perform this setting using System Settings See the General Settings Guide 2 Note CJ When a different size of document from the priority tray is received the tray containing the same size of paper as the received document is used Having Incoming Messages Printed on Paper from the Bypass Tray You can have messages sent from Specified Senders pri
73. ls these figures vary according to which country you are in If redialing fails after four redials the machine cancels the transmission and prints a Transmission Result Report or Communication Failure Report Batch Transmission If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination that message is sent along with your orig inal Several fax messages can be sent with a single call thus eliminating the need for several separate calls This helps save communication costs and reduce transmission time Fax messages for which the transmis sion time has been set in advance are sent by batch transmission when that time is reached Note J You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 14 bit 2 O The originals to be transmitted at a specific time will be sent at that time O If fax memory is overloaded mes sages may not be sent in the order they were scanned ECM Error Correction Mode This function automatically sends data that was not transmitted suc cessfully using a system that complies with international standards ECM requires that the destination machine has the same function Note J You can turn this function on or off using the Key Operator Settings See p 146 ECM More Transmission Functions Broadcasting Sequence If you
74. n a FAX Option Type 2045 Operating Instructions Facsimile Reference mu Advanced Features 1 Transmission Mode 2 Checking and Canceling Transmission Files 3 Communication Information 4 Other Transmission Features 5 Reception Features 6 LAN Fax Features Simplifying the Operation Facsimile Features 9 Key Operator Setting Solving Operation Problems t1 Appendix For safe and correct use of this machine please be sure to read the Safety Information in the General Settings Guide before you use it FAX Option Type 2045 Operating Instructions Facsimile Reference lt Advanced Fea Printed in the Netherlands GB B547 8650 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions Please keep this manual in a handy place near the machine Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Two kinds of size notation are employed in this manual With this machine refer to the metric version Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result
75. n Features Printing stored documents Use this function to print documents stored in the Document Server C Note O Only documents stored using the facsimile function can be printed O You can print documents saved from the copy or the printer func tion with the Document Server You cannot print documents saved from the scanner function with this mode O You can also print the first page only to check the content of the original CT You can specify and print multiple documents You can specify a max imum of 30 documents at one time Press Sub TX Mode j PX File Status Transmission Mode Sub TX Mode H Select Select Stored File H Select the document to be printed Select file to transmit then press OK User Name Y E Origi Stored File E Stored file Origi Manage Delete File 64 F Note O The documents stored using the facsimile function appear on the display O Press File Name to place the documents in alphabetical or der O Press User Name to place docu ments in order of registered user name O Press Date to place the docu ments in order by the pro grammed date O To see details of the selected document press Detail To re turn to the standby menu press File List Select Stored File Iftwo or more files are selected t
76. nd dial When the line is connected and you hear a high pitched tone press the Start key to send your fax message If on the oth er hand you hear a voice at the other end continue conversation as nor mal 9 Limitation O This function is unavailable for the optional extra C3 interface unit J The result of a transmission with Manual Dial is not mentioned in the Transmission Result Report Immediate Transmission Place the original and then select the scan settings you require P Reference p 11 Placing Originals Fac simile Reference Basic Features gt p 27 Scan Settings Facsimile Reference Basic Features H Pick up the external telephone You will hear a tone H Dial Daa X STO The machine immediately dials the destination 52 Y Note O If you make a mistake replace the external telephone and then try again from step H O when the line is connected and you hear a high pitched tone press the Start key to send your fax message FY Note O If you hear a voice tell the re ceiver that you want to send them a fax message ask them to switch to facsimile mode H Replace the handset of the exter nal telephone After transmission the standby display appears FY Note CT If you want to cancel a transmis sion press the Clear Stop key and then remove the originals Changing the Line Port Changing
77. ned Therefore if several messages are queued in memory the next document will not be sent imme diately However by using this func tion you can have your message sent before other queued messages Scan Transmitter Transmission E 1z CR E i Z s sil dl Send First THYS950E e Limitation O This function is not available with Immediate Transmission If this function is selected the machine automatically switches to Memory Transmission 2 Note O If there is already a message stored with this function or a transmis sion in progress your message will be sent after that message has been transmitted Place the original and then select the scan settings you require Pp Reference p 27 Scan Settings Facsimile Reference Basic Features H Press Transmission Mode TX File Status 000041 OFFICE ito00083 ftoi EDETROIT SAN FRA 3 MM FACTORY f CISCO E E E Store File H Select Priority TX and then press OK Switch RX Mode TXFile Status i User TX Transmission Modea Sub TX Mode Ring TX ele GET The standby display appears Y Note O To check the settings press Transmission Mode O bia and then press the Start key Note O Press Change Stop TX File to cancel the transmission Confidential Transm
78. nfidential File indicator is lit Yow Commu nicating ki Receive File ZHPS061E infomation sw 1 IN E OFFICE boom 33 000091 LC Tou Sek EX STORE PARIS OFF DETROIT F SAN FRAN F SYDNEY OFLA FACTOS pm d EFICE EFACTORY 4 CISCO EFF ICE ERY E H Select Print Confidential RX File Note O If no confidential messages have been received the mes sage No reception file is shown Press Exit 4 Enter a 4 digit Confidential ID using the number keys and then press the Start key H Printing Confidential reception file Enter Confidential ID with Number keys then press Start ee Printing a Confidential Message Note CJ You must enter the Confidential ID programmed in this ma chine if the received file has no Confidential ID O You must enter the Confidential ID programmed by the sender Confirm the sender s Confiden tial ID in advance CJ If the Confidential IDs or Per sonal Confidential IDs do not match the message No recep tion file under specified Confidential ID appears Press Exit to cancel the opera tion and then check the Confi dential ID or Personal Confidential ID with the other party and then try again H Press Exit The standby display appears XE you cannot print confidential files even if the Confidential File Ft indicator is lit The Confidential File indicator also lig
79. ng a SEP code press Cancel The display returns to that of step H G To enter a password press Pass word PWD H Enter the password using the number keys and then press OK E Press Exit H Press Transmission Mode Transmission Mode Sub TX Mode SS y E TOR OFFICE j 10 Select Polling RX I Press Default ID Free Polling RX and then press OK 16 JAN 2UUS 15 01 Receiving Polling transmission file Specify Polling mode Polling RX is highlighted and Default ID Free Poll is shown FY Note O To cancel Polling RX press Can cel The display returns to that of step H 12 Press OK The standby display appears 13 Press the Start key PWD Code There are times you may want to use a password when receiving faxes by polling using the SEP Code function F Note O The password can be up to 20 dig its long CT You can enter numbers and spaces as a password O You can store IDs in Destination lists and Programs See Register ing a Fax Destination General Set tings Guide See p 113 Registering and Changing Keystroke Pro grams CT Messages you send using this function are marked PWD on all reports 47 48 Other Transmission Features Transfer Request Transfer Request allows fax machines that have this function to automati cally distribute incoming messages to multiple fa
80. ng documents stored as Auto Documents This function is used for printing doc uments stored as Auto Documents This function is very convenient as it can be used for checking the contents of stored files E Press Sub TX Mode Transmission Mode Sub TX Mode H Select Auto Document E Select an Auto Document file to be printed and then press Print File FY Note O To cancel the Auto Document press Cancel before pressing Print File The display returns to that of step H Press the Start key Once printing is completed the display returns to that of step E Y Note O To cancel printing press Can cel The display returns to that of step B H Press Cancel Note CT You can also send Auto Docu ments See p 59 Sending an Auto Document DH Press OK The standby display appears Sub Transmission Mode Sending a Stored File Use this function to send documents stored in the Document Server You can specify and send multiple docu ments and also send them with scanned originals all at once You can also print stored originals with Print File See p 64 Printing stored documents This machine Document Server Original stored file A B C GHPYO10E E Preparation Store the documents to be sent in advance You can program a pass w
81. ns for a single transmission eeeeeeeeeeeee 69 More Transmission Functions eeeeeeeeeeeeeeeee nennen nennen nnns 71 If Memory Runs Out While Storing an Original 71 Parallel Memory Transmtseion nee 71 Checking the Transmission Result 72 Automatic Hedial nehm Ret eet 72 Batch Transmmisslon si E tierra eoe fete 72 ECM Error Correction Model 72 Broadeasting Ee Ee 73 Checking the Transmission Progress AA 73 Dual rem 73 Transmission with Image Rotation ssse e 73 Simultaneous Broadcast sssssssssssssssseeee eene enne nennen 73 JBIG Transmlseion eene nnne ae aieiaa naaie aeaee ness 74 dilitziBzizvuqet 75 Memory Storage Heport eene nn nenne nnne nennen ns 75 Transmission Result Report Memory Transmission esses 75 Communication Failure Report ssssssssssssseeneenne eene nennen 75 Transmission Result Report Immediate Transmission ssusssss 76 5 Reception Features lazio ie EP gege 77 Immediate Reception uk 77 Memory Reception ANEREN ENNER 77 Substitute Reception cccccecceceeeceeeeeeeeeeeeeeaeeeeeeeseeeeaeeeeeeseeeaeeeeesesenaaaeeseeesenianeeees 79 Receiving messages unconditionally een 79 Receiving messages according to parameter specified settings 80 Reception if TiTetiorr i e 81 Transfer Stati
82. nted on paper from the bypass tray This is useful if you need messages printed on a size of paper not stocked in the paper cas sette s You can load a maximum of 100 sheets of standard paper in the by pass tray F Note CJ Before you can use this function you need to turn on Authorized Reception Initial Setup Reception Mode settings program the Spec ified Senders Key Operator Set tings along with the paper See p 132 Reception Setting See p 152 Special Senders to Treat Differently 9 92 Reception Features m m m The print area is determined by the optional expansion memory reso lution and the vertical length of the originals If paper longer than 600 mm is used the paper may get wrinkled it may not be sent or a paper jam may occur The machine can detect A4D A3D2 81 x11 L2 11 x13 D7 pa per sizes When you load any other size specify the paper size See p 158 Programming Bypass Tray Paper Size When using tray 1 of the optional 1000 sheet finisher paper is out put to the tray even with non standard sizes selected If the specified paper size and the size of paper set in the bypass tray do not match paper jams may oc cur or the image may be truncat ed If messages are printed on paper smaller than A4 the image may be truncated or split across sheets If you use this function Image Ro tation and 180 Degree Rotating Printing are not possible
83. number keys PF Note O Maximum length of a telephone or fax number 128 digits CJ For Memory Transmission and Im mediate Transmission insert a pause between parts of a number For On Hook Dial and Manual Di al no pause is needed Example 01133 1 555333 Assume that 01133 is stored in a Quick Dial key H Place the original and then select the scan settings you require H Press the Quick Dial key that is programmed 01133 H Press the Pause Redial key D Enter 1 5 5 5 3 3 3 using the number keys H Press the Start key Redial The machine stores the last 10 desti nations dialed If you want to send a message to a destination which you sent faxes to recently the Redial func tion saves you time by finding and entering the number again H Limitation C The following kinds of destina tions are not stored Quick Dials Group Dials Destinations dialed as End Re ceivers for Transfer Request Forwarding terminal of the Sub stitute Reception Destinations dialed using the external telephone Destinations dialed by Redial regarded as already stored in memory Second and later destinations broadcasted to O Do not dial any numbers before you press the Pause Redial key If you press the Pause Redial key af ter entering numbers using the number keys a pause will be en tered instead 43 Other Transmission Features Press the Pause Redial
84. o ena iiaeaae ae aaa aaa aa a a aae aeaaea aaa Diaa 81 Transfer result report ee eege ERE Deren kaaa KENEK akaa 82 JBIG Reception ie ee Re NEEN EENS 82 Auto Fax Reception Power up nennen nennen 83 Printing EICH ee Tp c ouis obe cod aie ota stat ae rete unus eus 84 Print Completion Beep i c eati rere ae roii eee veri th redo d dead 84 Checkered Mark atre bet orte rede to eee Anal Gi Gas Aes 84 Genter Mark iioi oie EIE ee MUA a ER ed ED ees 84 i e 85 Two Sided Printings cea ee ee EE E ed ts 85 180 Degree Rotation Printing 86 Multi copy Heceptton ENNEN 86 image Ee e nada tiere e eh doa urne eae Rt MERE RE RE irent 87 Combine Two Originals eene nennen 87 Page Separation and Length Reduction ssssse 88 Reverse Order Printing essen eene nnne nnns 88 Page Reduction o icd e n A 89 TSI Print Transmitting Subscriber Identification Print 89 When There Is No Paper of the Correct Glze 89 Just Size Printing eeh 90 Setting Priority Trays itti rtt retento rikka a RE densae 91 Having Incoming Messages Printed on Paper from the Bypass Tray 91 Where Incoming Message are Delivered Output Tray 93 Specifying Tray tor Lines a neret reed e a e e Bedae 93 Tay Shift eio era ie a E ea de UE EH e a e EE alee 93 vi 6 LAN Fax Features Sending Fax Documents from Computers eese 95 In
85. olling ID 170 Programming a Memory Lock ID 171 Selecting Dial Push Phone 171 Storing or Printing Received Documents sssseesiesrriseriireririnerinrnerinesrienrerinsena 172 Setting a User Code for Viewing Received and Stored Documents 173 vii viii 10 Solving Operation Problems PRE AGING HOD el CET 175 zog Tm 175 Power Failure Heport annee EES es 175 11 Appendix Replacing the Stamp Cartridge cccssseccssseeeeeeseeeeeeenseeeeeesseeeeeeseneeeeenseeeees 177 Connecting the Machine to a Telephone Line and Telephone 178 Connecting the Telephone Line emen 178 Selectirig the Line Typeia ict aan ree n tei De e dede des 178 Optional Equipment ciere oi pere Selec aides 179 Fax Function Upgrade Untt 5 2 retire eese 179 Expansion Memory 32MB DIMM nennen nnns 179 Extra G3 Interface Unit sessssssssssssesese seen 179 Specifica ON e ein 180 Acceptable Types of Originals ssssssssssse eene 181 Acceptable original Siz s eei deitate ela RER 181 Paper size and scanned ares nennen 181 Maximum CITT 184 LIND EX CMS 186 How to Read This Manual Symbols In this manual the following symbols are used AN WARNING This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following
86. on The machine waits until all pages of the message have been received into memory before printing it Receiver this machine Sender ND1X00E3 This method is used with the follow ing functions Combine 2 originals See p 87 Combine Two Origi nals e Multi copy when set to multiple copies See p 86 Multi copy Reception e Reverse Order Printing See p 88 Reverse Order Printing e 2 sided Printing See p 85 Two Sided Printing 77 78 Reception Features kimportant O When about one hour passes after power to the machine is turned off all fax messages stored in memory will be lost If any messages have been lost for this reason a Power Failure Report is automatically printed when the operation switch is turned on Use this report to identify lost messages O The machine may not be able to re ceive large numbers of messages or messages with high data con tent In such cases we recommend you switch off the above functions or install the optional expansion memory e Limitation O The machine may not be able to re ceive fax messages when free memory space is low Note O If the free memory space reaches 0 during Memory Reception the machine can no longer receive the current fax message and stops communicating O If you have selected Store for Re ception File Setting received mes sages will be saved on th
87. on this machine The machine that forwards the in coming message to another desti nation amp End Receiver The final destination of the mes sage that is the machine the Trans fer Station sends to End Receivers must be programmed into a Quick Dial or Groups in the Transfer Sta tion Limitation O Polling ID s of the Requesting Par ty and Transfer Station must be identical for this function to work O A Transfer Request cannot be sent if the fax number of the transfer station this machine is not pro grammed as a Quick Dial g If your line number is not regis tered at the Transfer Station recep tion will not take place See p 169 Transfer Report O If the Requesting Party specifies a Group for the End Receivers and the total number of End Receivers exceeds 500 the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party O See Registering Destination to a Group General Settings Guide Xf Multistep transfer The principles of Transfer Stations can be used to build up a multi step facsimile network where messages are passed through several Transfer Stations By programming the End Receivers in a Transfer Station Group you can enable this machine to trans fer messages onto other Transfer Sta tions For more information contact your service representative This function can only be used if the machines are made by the same man ufacturer 81
88. on and page opening orientation are shown above the highlighted 2 Sided Original Note O To cancel this mode press Can cel The display returns to that of step B O Select 2 Sided from 1st Page to send a two sided original from the first page O Select D Sided for 1st Page if you want to send a cover letter as the first page H Press OK E pial and then press the Start key 57 Other Transmission Features Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent There are four types of standard mes sages Confidential Urgent Please phone and Copy to corres section You can also program other messag es C Note While this function is in use the third line of the Label Insertion is not printed See p 70 Program ming the Label Insertion O When there is an image around the area where the standard message is to be stamped that image is de leted O To program a standard message use the Program Change Delete Standard Message function See p 137 Programming Changing and Deleting Standard Messages Place the originals and the select the scan settings you require P Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features E press Sub TX Mode f TX File Status Transmission Mode e Sub TX
89. ord for this function You can change the user names file names and passwords of stored docu ments See p 117 Using the Docu ment Server and p 120 File Manage Note O Received fax documents are stored and categorized as Stored RX Files See p 30 Printing Deleting Received and Stored Documents Printing Stored RX File O You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps H and B Sending stored documents The machine sends documents stored in the Document Server The documents stored in the Docu ment Server can be sent again and again until they are deleted Once sent documents are stored in the Document Server Therefore you can send them in just one operation with out having to set your originals again 9 Limitation O You cannot use the following transmission methods Free Polling Transmission Default ID Transmission D Override Transmission mmediate Transmission e Parallel Memory Transmission On Hook Dial Manual Dial Note O Only documents stored using the facsimile function can be sent Documents stored using the copy printer or scanner functions cannot be sent CJ You can specify and print multiple documents You can specify a max imum of 30 documents at once O The machine can send a total of 1 000 pages in one operation O The specified documents are sent with the scan
90. ormation Printing the Jourhal s cedere nean ENZ pln ioa ENEE diva dics caen daanin edana des 23 Journal enfe iom o iier HN ref EE S cds 25 Checking the Transmission Result TX File Status 27 Checking the Reception Result RX File Status 28 Displaying the Memory Status eeeeeeeeeeeeeeeeeeeeee nennen nnne nnns 29 Printing Deleting Received and Stored Documents Printing Stored RX File 30 Printing Received and Stored Documents 30 Deleting Received and Stored Documents sssssseeesessrerrsstrrrreeterirntresrrrnrnnereene 31 Printing a Confidential Message eere nnns 32 Confidential File Peport nennen nnne nennen nnns 33 Printing a File Received with Memory Lock eene 34 Personal BOXeSici eec ree ad ioo li rii au Sos cea cxi aD aa Rub deni ixi uo dev 36 Personal BOXES 70 5 ied ete T Ae ded evt ago Ab en YA ates 36 Printing Personal Box Messages ener nennen 36 Information BOXES kKERKKENKKENKKK KKK KK KEREN KENE ENKER KEN KEN R ner KKK KKK KKK KKK esas nass ansa an 38 Information Ek 38 Storing Messages in Information Boxes ssssese nenne 38 Printing Information Box Messages emen 40 Deleting Information Box Messages AA 41 4 Other Transmission Features Handy Dialing Functions ndn rena rh ra tiki sd eges eti a su RE XL a dde Dora da 4
91. ory Trans mission or successfully sent by Im mediate Transmission Aet rel ZHPX020E C Note CT Stamp only works when scanning from the ADF O When the stamp starts getting lighter replace the cartridge See p 177 Replacing the Stamp Car tridge g If a page was not stamped even though the Stamp function is turned on you need to resend that page Sub Transmission Mode O If you use this function often you can set the default in General Set tings Adjustment so that this function is always on In this case Stamp can easily be turned off for any single transmission by press ing Stamp See p 130 General Set tings Adjustment A paper jam during Parallel Memory Transmis sion may cause the transmission to be failed even if stamping is per formed O You cannot turn the Stamp func tion on or off while a document is being scanned H Place the original and then select the scan settings you require P Reference p 11 Placing Originals Fac simile Reference Basic Features p 27 Scan Settings Facsimile Reference Basic Features E press Sub TX Mode Transmission Mode Sub TX Mode Y E DETROIT EFACTORY SAN FRAN CISCO t000083 a s SYDNEY O re E select Stamp and then press OK Y Note O To cancel the stamp press Stamp again before pressing
92. portant O If you turn this function off the scale of the original is maintained and some parts of the image may be deleted when printed at the oth er end Default ID Transmission ND1X02E1 If you turn this function on transmis sion will only take place if the desti nation s Polling ID is the same as yours This function can stop you ac cidentally sending information to the wrong place you need to coordinate Polling ID s with the other party Note CT You can program one of the Quick Operation keys with operations for this function Selecting transmission options for a single transmission g Place the original and then select the scan settings you require P Reference p 11 Placing Originals Fac simile Reference lt Basic Features gt p 27 Scan Settings Facsimile Reference lt Basic Features gt Bl Press Sub TX Mode Transmission Mode Sub TX Mode H Select Options Select options to be set up Option Setting Set functions gt Fax Header Print Label Insertion Programed Name Stamp Sender Name gt No Stamp be Reducd Image TX be Auto Reduce It 1D amp Note O To close the option settings proceed to step E Programming the Fax Header Print Press ON to specify the fax header print amp Note O Press OFF if you do not want to print the sender name 69 70 Other Transmi
93. r V2 Lite is installed DeskTopBinder V2 Lite Introduction Guide PDF file CD ROM2 Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions This guide is added to the Start menu when DeskTop Binder V2 Lite is installed Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite This guide is added to the Start menu when DeskTopBinder V2 Lite is installed gt Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD ROM labeled Scanner Driver amp Document Management Utilities e ScanRouter V2 Lite Setup Guide PDF file CD ROM2 Describes installation of settings and the operating environment for Scan Router V2 Lite in detail This guide can be displayed from the Setup dia log box when ScanRouter V2 Lite is installed e ScanRouter V2 Lite Management Guide PDF file CD ROM2 Describes delivery server management and operations and provides an overview of ScanRouter V2 Lite functions This guide is added to the Start menu when ScanRouter V2 Lite is installed Other manuals e PS3 Supplement PDF file CD ROM1 UnixSupplement Available from an authorized dealer or as a PDF file on our Web site TABLE OF CONTENTS Manuals for This Machine E i How to Read This Manual eeeee ceres esses eeenene nennen nnn neta 1 Sn
94. rameters switch 19 bit 1 CJ You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit steps H and H Press Information H Select Print Journal 23 Communication Information H Select a printing mode Print Select printing mode Print per File No Hi eere Selecting AII Press All Selecting Print per File No Press Print per File No Enter a 4 digit file number D Printing Journal Enter 4 digit file No then press Start Note J If you make a mistake press Clear or the Clear Stop key and then try again 24 Selecting Print per User Code Press Print per User Code Specify an 8 digit user code us ing the number keys and then press amp D Printing Journal Specify user code then press Note J If you make a mistake press Clear or the Clear Stop key before pressing G5 and then try again Q Check the user name shown on the display DH Press the Start key FY Note CJ To cancel a file printing press Stop Printing The display re turns to that of step EJ H Press Exit twice The standby display appears Printing the Journal Journal 1 P 1 Journal 28 Sep 2003 18 38 7 6 8 5 1 ABC COMPANY 2 4 2 DESIGN
95. ransmission O When Image Rotation is used all messages are sent by normal Mem ory Transmission J This function is unavailable when using Mixed Original Sizes Simultaneous Broadcast The optional extra G3 interface unit is re quired The Standard Broadcast function sends faxes one at a time to multiple destinations in the order of specified destination numbers The Simultaneous Broadcast func tion however can simultaneously send faxes to three destinations using different lines This results in a shorter overall trans mission time Receiver Transmitter This machine Receiver T Receiver A GFDOHO1E 73 74 Other Transmission Features amp Note CJ This function can use a maximum of three lines simultaneously O When using the optional extra G3 interface unit if you set the line se lection as G3 Auto beforehand the machine will use whichever G3 line is not busy This increases effi ciency JBIG Transmission The optional fax function upgrade unit is required If you use JBIG Joint Bi level Image Experts Group compression you can send photographic originals faster than with other methods of compres sion You can only use this function with G3 line type 9 Limitation O This function requires that the oth er party s fax machine has both the JBIG
96. s H Press the On Hook Dial key Start Manual RX dO On Hook Dial ioe Pause Redial 0060 Tone NC You will hear a low tone from the internal speaker amp Note CJ If you want to cancel this oper ation press the On Hook Dial key again ZDPSOBO0E UY FORGOT TRUST LOT ESAN FRAN SYDNEY OFLA FACT r FACTORY 4 CISCO EFF ICE ERY The machine immediately dials the destination Note O You can adjust the volume of the On hook sound by pressing Higher or Lower in the upper right hand corner of the dis play The volume can also be preprogrammed in General Settings and Adjustments See p 47 Adjusting the Volume Facsimile Reference Basic Fea tures O If you make a mistake press the On Hook Dial or Clear Modes key and then return to step H O when the line is connected and you hear a high pitched tone press the Start key FY Note O If you hear a voice pick up the external telephone before you press the Start key and notify the receiver that you want to send a fax message ask them to switch to facsimile mode O After transmission the machine returns to standby mode CJ If you want to cancel a transmis sion press the Clear Stop key and then remove the originals 51 Other Transmission Features Manual Dial The external telephone is required Pick up the handset of the external telephone a
97. s TX SUB Code G Enter a SUB code and then press OK SUB Code appears one line above Adv Features on the dis play F Note If you make a mistake press Cancel or the Clear Stop key before pressing OK and then try again To cancel entering a SUB code press Cancel The display returns to that of step E H To enter a password press Pass word SID B Enter the password with the number keys and then press OK 45 46 Other Transmission Features H Press Exit 10 Press the Start key Note O If you use Immediate Transmis sion and the fax machine at the destination does not support the SUB Code function a mes sage will appear on the display to inform you of this When this happens press OK to cancel the transmission SID Code There are times when you may want to use an SID Sender ID when sending confidential faxes with the SUB Code function 2 Note O The ID can be up to 20 digits long J You can enter numbers and spaces to program an ID g You can store IDs in Destination lists and Programs See p 113 Registering and Changing Key stroke Programs See Register ing a Fax Destination General Settings Guide DJ Messages you send using this function are marked SID on all reports SEP Code Normally you can only use Polling Reception to receive faxes from ma chines that have the Polling Recep tion function and t
98. s printed in this way See p 152 Special Senders to Treat Differently CT Stored documents of the same size are printed on the same paper Some stored documents may be unavailable for this printing op tion 180 Degree Rotation Printing When printing on both sides of the paper this machine rotates images as shown in the diagram E CP2B02E0 Multi copy Reception If you switch this function on multi ple copies of each incoming fax mes sage will be printed You can also select to have multiple copies made of messages from particular senders See p 152 Special Senders to Treat Differently See p 132 Reception Setting N ND1X00E7 F Note O The maximum number of copies that can be made for each message is 10 O When you are using the Multi Copy function with specified send ers the maximum number of cop ies is 10 CT You can turn this function on or off using Reception Setting See p 132 Reception Setting O The machine will use Memory Re ception for Multi copy Reception Printing Options Image Rotation If you have set paper in the standard tray J incoming fax messages will be rotated automatically to fit onto the paper ND1X00E9 amp Note O You can choose to have received messages printed from a specified tray See p 132 Reception Set ting
99. sender has pro grammed their Own Name or Own Fax Number If the power is switched off for more than an hour all the messages stored in memory are deleted In that case the Power Failure Report or the Journal can be used to identify which messages are lost so you can ask the senders to transmit them again kimportant CT If asender has not programmed their Own Name or Own Fax Number the machine may fail to receive an important fax message We recommend that you ask important senders to program an Own Name or Own Fax Number in advance Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number Polling ID match The machine switches to Substitute Reception only when the programmed Polling ID of the other end matches the ID of this machine Disable The machine does not receive any messages 80 Reception Functions Reception Functions Transfer Station Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks The diagram below may make the concept clearer End Receiver Requesting Transfer Station e es End Receiver Y Transfer End Receiver Result Report NI ES ND1X00E4 The following terminologies are used in this section Requesting Party The machine where the message originates Transfer Stati
100. sic Features Bl Press Sub TX Mode Transmission Mode Sub TX Mode CHE E Select Book Fax Select the size of the original Transmitting book type original Specify original size and transm Note O To cancel this mode press Can cel The display returns to that of step B CJ If you select A3 the original will be sent using Image Rotation Transmission See p 73 Trans mission with Image Rotation H Select From first Page or From sec ond Page and then press OK 3U JAN ZUU3 1l 1U Transmitting book type original in left and right halves Specifvori ecify original size and transmission mode b E Beet He The selected original size is shown above the highlighted Book Fax 95 56 Other Transmission Features Note O Select From first Page to send a book original from the first page O Select From second Page if you want to send a cover letter as the first page DH Press OK bia and then press the Start key Note O When sending more than one page place the originals indi vidually one after the other pressing the Start key after each page After the last original has been scanned press 8 O If is not pressed the ma chine will automatically start sending the documents 60 sec onds after the last original has been scanned Two Sided Transmission Double Sided Transmission Th
101. son al Boxes Enter the password and then press OK D Enter password with Number keys then press OK Y Note O If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again CJ To cancel entering a pass word press Cancel The dis play returns to that of step H H Press the Start key Note CJ To stop printing press Stop Printing The display returns to that of step H DH Press Exit FY Note O To print a message in another Personal Box refer to step Qj and then try again H Press Exit The standby display appears 38 Communication Information Information Boxes E Preparation Before using this function set the Information Box in advance See p 163 Programming editing In formation Boxes Information Boxes Use the Information Box function to set up the machine as a Fax Informa tion service or Document Server By scanning documents into Information Boxes other parties can receive these messages whenever they request them This machine Information Boxes Register Documents Receiver SEP 2222 Transmission Request Print CA GFKEIBON You can program documents for this function with Storing Mes sages in Information Boxes See p 38 Storing Messages in Infor mation Boxes For other parties to be able to re triev
102. ssion Features Programming the Label Insertion Press Programed Name in La bel Insertion Note O Press OFF if you do not want to insert a destination Programming the Stamp Sender Name Q Press Change Press the name of the user to be stamped and then press OK Stamp Sender Name TECHNICAL DIY DOMESTIC DIV Note O The set user name is dis played when the user code has been stored See the Gen eral Settings Guide CJ You can switch titles by pressing the title keys O To stamp a non registered user name press Non pro gramed Name and then enter the user name g If you do not want to stamp the sender s stamp press No Stamp Programming the Reduced Image Transmission Press ON in Reduced Image TX Note O Press OFF if you do not want to do a reduced trans mission Programming the Auto Reduce Press ON in Auto Reduce Note O Press OFF if you do not want to use the Auto Reduce function Programming the Default ID Transmission Press ON in Default ID TX Note O Press OFF if you do not want to use ID transmission H Press OK twice Ose the destination and then press the Start key More Transmission Functions More Transmission Functions If Memory Runs Out While Storing an Original If you run out of memory while stor ing an original free space reaches 0 the message Memory
103. stalling the Software AAR 96 Auto Run iProgram rri ERR ER teer EES 96 Installing Individual Applications eeeeeseeesseesessierrrrrrrrrirrrrrtsttessertsserrrrrrennna 97 Applications Stored on the CD ROM enne 97 LAN F x Dfe iui sin iioii ERE cene Ebr EE AIR Si cipere ee TER sitihise adits crests 97 Address BOok 3 ine see decades as 98 LAN Fax Cover Sheet Editor eee 98 Setting LAN Fax Properties A 98 Basic TransmlssiOni 2 cei ettet iR Reese rie etai Fame ces eseei tala saneti d Road dk cus 99 Attaching a cover seet ee NENNEN ENEE EES 101 Previewing fax Images nennen mener nennen 101 Specifying OpHOnS 4 ier ee mee teda neis 101 Printing or Saving as Files ssseemmmmeemeemeennns 103 Address BOOK nd edite rien papeienens 104 Editing Fax Cover Sheets eite deo poeIRRBE e 105 Creating a COVER SHOOT 5 coiere terrre eio eee e e Pene oes 105 Attaching a created cover aheet eene 106 LAN Fax Operation Meseages Auen 107 LAN Eax Error Heport iE Hp m eee s 108 EiroF4messages i imei irn eer eie YR repere o EI 108 Viewing Fax Information Using a Web Browser eere 109 Viewing and or Printing Received Fax Messages Using a Web Browser 109 Viewing received fax messages using a Web browser AAA 109 Printing fax information using a Web browse 110 Deleting fax information using a Web broweser AAA 110 Viewing Received Messages on a Computer
104. step E Destination List Press Quick Dial Enter the number of the Desti nation list where the End Re ceiver is stored For example to select the number stored in Quick Dial 01 of the Transfer Station enter 0 1 Speed Dial Press 129 Speed Dial Enter the number of the Speed Dial code For example to select the number stored in Speed Dial 12 of the Transfer Station enter 1 2 Group Dial Press 2 3 9 Group Dial Enter the number of the Group number For example to select the number stored in Group Dial 04 of the Transfer Station enter 0 4 H To specify another End Receiver press Add Note O Press 4 Prev or V Next to see the End Receivers already en tered You can select an End Re ceiver from this list and remove it by pressing Clear or the Clear Stop key B When you have specified all the End Receivers press OK H Press Exit ation Specify Receiving Station ECL 1001 D ed toaz 005 feat 1005 eui The Transfer Stations and End Re ceivers are displayed 10 Press the Start key 49 50 Other Transmission Features With Transfer Requests set in the System Settings You can program a Quick Dial key with Transfer Station and or End Re ceiver using the Transfer Request function in the System Settings See the General Settings Guide Place the original down and then select
105. the in structions under this symbol Be sure to read the instructions all of which are in cluded in Safety Information General Settings Guide A CAUTION This symbol indicates a potentially hazardous situation that might result in mi nor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol Be sure to read the instructions all of which are included in Safety In formation General Settings Guide The statements above are notes for your safety kimportant If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this E Preparation This symbol indicates information or preparations required prior to operating PF Note This symbol indicates precautions for operation or actions to take after abnor mal operation e Limitation This symbol indicates numerical limits functions that cannot be used together or conditions under which a particular function cannot be used Reference This symbol indicates a reference K Keys that appear on the machine s panel display L A Keys and buttons that appear on the computer s display ED Keys built into the machine s control panel 1 Transmission Mode Sending at a Specific Time Send Later Using this function you can instruct the machine to delay transmission of your fax message until a spe
106. this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 03 bit 0 O You can select whether to include part of the original image on the re port See p 147 Changing the User Parameters switch 04 bit 7 O The Page column gives the total number of pages The NotSent col umn gives the number of pages that could not be sent successfully Communication Failure Report This report is only printed if the Transmission Result Report is turned off and a message could not be suc cessfully transmitted with Memory Transmission Use it to keep a record of failed transmissions so you can send them again Y Note O You can select whether to include part of the original image on the re port See p 147 Changing the User Parameters switch 04 bit 7 O The Page column gives the total number of pages The NotSent col umn gives the number of pages that could not be sent successfully 75 76 Other Transmission Features Transmission Result Report Immediate Transmission If you turn this report on a report will be printed after every Immediate Transmission so you have a record of whether the transmission was suc cessful or not If the machine is set up not to print this report and the fax message could not be successfully transmitted the Error Report is print ed instead 2 Note CT You can switch this report on or off in the User Parameters See p 147 Chan
107. try again O To cancel Polling Reception press Cancel The display returns to that of step H Press OK The standby display appears Bia and then press the Start key Polling Reserve Report This report is printed after Polling Re ception has been set up Note CJ You can turn this function on or off with the User Parameters See p 147 Changing the User Parame ters switch 03 bit 3 Polling Result Report This report is printed after a Polling Reception has been completed and shows its result F Note CT You can also check the result of a Polling Reception with the Journal See p 23 Printing the Journal g You can turn this function on or off ID Override and the entered Polling ID are shown above the highlighted Polling RX with the User Parameters See p 147 Changing the User Parame ters switch 03 bit 4 14 Transmission Mode 2 Checking and Canceling Transmission Files After you have pressed the Start key after scanning originals you can check and edit the destination or settings of Memory Transmission You can also can cel a transmission change the settings of a transmission print a stored file print a list of stored files and resend a file which the machine failed to transmit This function is available for Memory Transmission Confidential Transmission Transfer Request Polling Reception and Polling Transmission Note CJ If there are
108. ts for a maximum of 100 users and or departments With the op tional account enhance module in stalled you can program user codes for a maximum of 500 users and or departments See the Gen eral Settings Guide O You can enter user codes or names into various lists or reports H Place the original and then select desired scan settings Pp Reference p 27 Scan Settings Facsimile Reference Basic Features H Press Transmission Mode L Infomation Transmission Mode Sub TX Mode oe E Press User TX Using the number keys enter a user code up to eight characters and then press TX result will be recorded per user Erter user code with Number keya then press Key The programmed user name will appear FY Note O If you enter a wrong code press Clear or the Clear Stop key be fore pressing G9 and then try again CJ To cancel the operation press Cancel The display returns to that of step E H Press OK The standby display appears Y Note O To check the settings press Transmission Mode O specify a destination and then press the Start key Note O You can cancel the transmission setup for User Transmission See p 16 Canceling a Transmis sion Transmission Mode Priority Transmission Documents you send with Memory Transmission are sent in the order they are scan
109. when it is received at the other end The name will be printed at the top of the page and will be preceded by To You can also cause the text pro grammed as a standard message to be printed See p 137 Programming Changing and Deleting Standard Messages F Note O When there is an image around the area where the Label is to be print ed that image is deleted O You can program one of the Quick Operation keys with operations for this function Sender Stamp When there is data such as the user name and department name pro grammed into the user code you can have the machine print a sender stamp on the right edge of your pa per Note O Enter the user name in System Set tings Reduced Image Transmission Using this function your message is sent at a reduced size 93 with a blank margin on the left Transmitter i This machine Receiver SUA Reduction GFSMALON CG Note O This function is unavailable with Immediate Transmission or speci fied transmission of a stored docu ment O Image Rotation is unavailable with this function Auto Reduce When this function is turned on if the receiver s paper is smaller than the paper you are sending on the mes sage is automatically reduced to fit onto the paper available at the other end Transmitter This machine Receiver AB Reduction ND1X02E0 Sub Transmission Mode kim
110. x destinations This func tion helps you save costs when you send the same message to more than one place in a distant area and saves time since many messages can be sent in a single operation The diagram below may make the concept clearer Requesting End Receiver Part a Transfer Station End Receiv ju e oO Set m e CA Transfer Result Report D a End Receiv N II Tm e ND1X01E9 The following terminologies are used in this section Requesting Party The machine where the message originates Transfer Station The machine that forwards the in coming message to another desti nation gt End Receiver The final destination of the mes sage or the machine to which the Transfer Station sends to H Preparation Before you can use this function you must program the Polling ID and your own fax number See p 170 Programming a Polling ID p 169 Transfer Report H Limitation CJ The Transfer Stations you specify must be machines of the same manufacturer and have the Trans fer Station function CJ You cannot use Transfer Request without programming the fax number of the Requesting Party in a Quick Dial or Speed Dial Note O Polling ID s of the Requesting Par ty this machine and Transfer Sta tions must be identical O You can specify up to 500 Transfer Stations in a Transfer Request You c

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