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HP OFFICEJET 7200 User's Manual

1. In this example the network devices are connected to a switch or router and there is no Internet connection Devices use AutolP which means IP addresses are configured automatically If you have this configuration connect your HP All in One to the switch or router with an Ethernet cable For connection instructions see Connect to an Ethernet network A Note In order to use the HP Instant Share features on your HP All in One Ez you will need broadband Internet access such as cable or DSL For more information about HP Instant Share see Use HP Instant Share 134 HP Officejet 7200 All in One series Ethernet connection to a wireless network 02 D r lt a 5 D rr O a Po Your access point connects a wired device to a wireless network In this model your computer is configured for wireless networking using a wireless network adapter and transfers and receives data through the access point Your HP All in One is configured for wired networking and is connected with an Ethernet cable to the access point A DSL or cable modem can provide Internet access For connection instructions see Connect to an Ethernet network A Note In this configuration we recommend that you route the Internet EZ connection directly through the access point using an Ethernet cable Connect to an Ethernet network Use this chapter to connect your HP All in
2. cccceceeeeeeeeeeeeeeeeees 204 Warranty SUpport en 204 Warranty Upgrades ssissirssrasssosiisirasii saisies nanninta cerdauanesncucrediacsxccuecnins 204 Returning your HP All in One for S rViCe ccccccseeceeceeeeeseeeeeeeeeeesaeeeeeeas 204 AP customer SUP DOM esanian ainan NRE EE AAEE EE AOE AEA DATAEN ERRANETAN RANAN DERA 205 Access your serial number and service D cccccseceseeeeeeeeeeeeeeeeeeeeseeeeseeenees 205 Call in North America during Warrannty cccecccceeceeeeeeeeeeeeeeeeeseeeeseeeesaeeesaaes 205 Call elsewhere in the WOM cccccssscccssececeeesecceececseueeeseusecseeeeessseesseseessaaees 206 Call in Australia under warranty and post warranty c cccseeeceeeeeeeeeeeeeeeeeeenes 208 Call HP Korea customer SUPPOST cc cece cece cece eeeceeeaeeeeeeeeeeeeeeseeeeeeeeeeseeeaeeeaees 208 Call HP Japan Customer SUPPOTMT ccccccccecec eee eeeeeeeaeeeseeeseeeseeeaeeesaeeseeaeeeaes 209 HP Quick Exchange Service SApan ccccceeeceseeeeeeeeeseeeeaeeeeeeeeeaeeesaaees 209 Prepare your HP All in One for SNIPMENL cccceccceeeceeeceecaeeseeeaeeeeeeeaeeees 209 Remove print cartridges from a functional HP All in One cccceee 210 Remove print cartridges from a nonfunctional HP All in One 210 Remove the control panel overlay and pack your HP All in One 212 Hewlett Packard LIMITED WARRANTY STATEMEN
3. lt e C4 T y gt L Li D 1 Print carriage access door 2 Print carriage User Guide 157 v 9 lt a 25 b O gt et Chapter 15 158 3 When the print carriage is idle and silent press down and then lift a latch inside the HP All in One If you are replacing the tri color print cartridge lift the green latch on the left If you are replacing the black photo or gray photo print cartridge lift the black latch on the right 1 Print cartridge latch for the tri color print cartridge 2 Print cartridge latch for the black photo and gray photo print cartridges Push down on the print cartridge to release it and then pull it toward you out of its slot If you are removing the black print cartridge in order to install the photo or gray photo print cartridge store the black print cartridge in the print cartridge protector For more information see Use the print cartridge protector If you are removing the print cartridge because it is low or out of ink recycle the print cartridge The HP Inkjet Supplies Recycling Program is available in many countries regions and lets you recycle used print cartridges free of charge For more information go to the following website www hp com hpinfo globalcitizenship environment recycle inkjet html Remove the new print cartridge from its packaging and being careful to touch only th
4. For information about how to scan from the computer and how to adjust resize rotate crop and sharpen your scans see the onscreen HP Image Zone Help that came with your software This chapter contains information on scanning to an application to an HP Instant Share destination and to a memory card It also contains information about scanning from the HP Director and adjusting the preview image Cc V D fas F D O Q gt D Q m D V Scan to an application You can scan originals placed on the glass directly from the control panel User Guide 67 Chapter 8 the operating system on your computer and which applications you set up as scan destinations in the HP Image Zone software A Note The menus shown in this section might vary in content depending on Scan an original USB connected Follow these steps if your HP All in One is directly connected to a computer through a USB cable 1 Load the original face down on the right front corner of the glass 2 Inthe Scan area press Scan To The Scan To menu appears listing destinations including applications for anything you scan The default destination is the one you selected the last time you used this menu The Scan To menu can be configured You can designate which applications and other destinations appear on the Scan To menu by using the HP Image Zone software on your computer 3 To select an application to receive the scan press gt
5. Note If you performed a minimum installation of the software as Ez opposed to a typical installation the HP Image Zone and Copy are not installed and will not be available from the HP Director e Open the Printers dialog box and check to see that the HP All in One is listed e Look in the system tray at the far right of the Windows taskbar for an HP All in One icon This indicates that the HP All in One is ready When insert the CD ROM into the CD ROM drive nothing happens Solution Do the following 1 From the Windows Start menu click Run 2 Inthe Run dialog box enter d setup exe if your CD ROM drive is not assigned to drive letter D enter the appropriate drive letter and then click OK The minimum system checks screen appears Solution Your system does not meet the minimum requirements to install the software Click Details to see what the specific problem is and then correct the problem before attempting to install the software A red X appears on the USB connect prompt Solution Normally a green check appears indicating that the plug and play is successful A red X indicates that the plug and play failed HP Officejet 7200 All in One series Do the following 1 Verify that the control panel overlay is firmly attached unplug the HP All in One power cord and then plug it in again 2 Verify that the USB and power cords are plugged in 3 Click Retry to retry the plug and play setup If this does no
6. Share a scanned image by pressing Scan To on the control panel To use the Scan To button place an image face down on the glass select a destination to which you want to send the image and start the scan a Note If you previously set up HP Instant Share on a network you will not be Ez able to use HP Instant Share on a USB connected device 1 Load your original face down on the right front corner of the glass or if you are using the document feeder tray in the document tray 2 Inthe Scan area press Scan To The Scan To menu appears on the control panel display 3 Use the gt arrow to highlight HP Instant Share 4 Press OK to select the destination and scan the image The image is scanned and uploaded to your computer For Windows users the HP Image Zone software opens on your computer The HP Instant Share tab appears A thumbnail of the scanned image appears in the Selection Tray For more information on the HP Image Zone software see the onscreen HP Image Zone Help that came with the software For Macintosh users the HP Instant Share client application software opens on your computer A thumbnail of the scanned image appears in the HP Instant Share window Note If you are using a version of the Macintosh OS earlier than OS X EZ v10 2 including OS 9 the scanned image is uploaded to the HP Gallery on your Macintosh Click E mail Send the image as an e mail attachment by following the prompts on your computer screen
7. cccccecccseeeeeeeeeeeeeeeeeeaeeeeseeeeseeeeeaeeeaeeeess 28 Share DINOLO Ss oicdcctoces cnt ssccdsnndicancanteseindausatactsieded inion sateseercdennessniddancdnedatsnesabseddedetente 28 Share photos using a Windows COMPUTED ccccceecceeecaeeeeeeeeeeeeeesaeeeaes 28 Share photos using a MACINOSN cccccseeeceeeeeeeeeeeeeeeaeeeeeeeeeseeeeseeesaeees 29 FM ONS EEE pean ans A A T E E A N A E T AT OE 30 Print photos using a Windows COMPUTED cccecceeeeeceeeeeeeeeeaeeeeeeaeeeeeeees 30 Print photos using a MACINIOSN ccccceecseeeeeeeeeeeeeeeeeeeseeeeeeeseeesaeeeeeeneees 31 Load originals and load papet cccccccceccceeeceeeceeeceeeeaeeeseeeseeeseeeseeeeeeess 33 OAC ONG MM Al Spica sreicssettacneehnsdten hace T E E T E T T 33 Load an original in the automatic document feedel ccceceeeeeeeeeeeeeees 33 Load an original on the QlaSS cccccceccsssceceseeseeceseeeeseeeeseesesseseecseessaeeens 34 Choose papers for printing and COPYING cccecccseccceceeeeeeeeeeeaeeeseeesaeeseeesseeees 34 Recommended PAPELS cccceccecccseecececaceceeeceeccucecseeceeseuesseeseeecseeceeseaeeaees 34 Papers 6182 hi 6 essais EDENE ee ese ere en eee eee ee 35 Load PAPE S cccccccceccceecscecseeceeceueeceecseecaueceeecseeseescaeeseeeeeessueseeesueeseesseesaesgeesaeess 35 Load full size PAPEM eee cecccesceceececeeeceeeseeeceececeeeesueeseeessaeeseueesaeesaeeese
8. gt a fo O tz De e N 1 Load 10 x 15 cm 4 x 6 inch photo paper in the input tray 22249 Note If your HP All in One has more than one input tray you might need Ey to select the correct input tray See Select an input tray for copying for more information 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Press Reduce Enlarge The Reduce Enlarge menu appears Press gt until Fill Entire Page appears and then press OK 5 Press Start Copy Color The HP All in One makes a 10 x 15 cm 4 x 6 inch borderless copy of your original photo as shown below 58 HP Officejet 7200 All in One series a 2 Tip Ifthe output is not borderless then set the paper size to the Ae appropriate Borderless menu selection set the paper type to Photo 7 Paper set the Photo enhancement and then try again For more information on setting the paper size see Set the copy paper size For information on setting the paper type see Set the copy paper type For information on setting the Photo enhancement see Enhance light areas of your copy Copy a photo onto a full size page You can use the Fill Entire Page setting to enlarge or reduce your original to fill the printable area of the paper size loaded in the input tray In this example Fill Entire Page is used to enlarge a 10 x 15 cm 4 x
9. A Note Make sure you do not remove the originals from the output EZ area before they are scanned on both sides The HP All in One scans the front side of an original places it in the output area and then picks it back up to scan the opposite side After both sides of every page have been scanned you can remove the originals 5 Press Start Fax Black Note The option you select applies only to the current fax If you want all Ey future faxes you send to use this same option change the default For more information see Set new default settings Send a fax manually from a phone You can make a phone call and talk with the recipient before you send your fax This method of sending a fax is called manually sending a fax Sending a fax manually is useful if you want to make sure the recipient is available to receive the fax before you D send it E The phone you use to make the call must be connected to the 2 EXT port on the A back of the HP All in One For information on setting up your HP All in One with your p phone see Fax setup 2 1 Load your originals face up in the document feeder tray with the top of the page o on the left 2 Dial the number by using the keypad on the phone that is connected to your HP All in One f Note You must use the keypad on the phone to dial the number Do not Ez use the keypad on the control panel of the HP All in One 3 Doone of the following If after dialing the number you hear fa
10. Lo 0 c D V gt 0 O gt Q e h e Q e 5 User Guide 175 e q i O Au O O oO 2 Ko O pa H Chapter 16 Software installation troubleshooting 176 If you encounter a problem during software installation see the topics below for a possible solution If you encounter a hardware problem during setup see Hardware setup troubleshooting During a normal installation of the HP All in One software the following events occur The HP All in One software CD ROM runs automatically The software installs Files are copied to your hard drive You are requested to connect the HP All in One to your computer A green OK and check mark appear on an installation wizard screen You are requested to restart your computer The Fax Setup wizard runs The registration process runs ONDORENA If any of these things did not occur there might be a problem with the installation To check the installation on a Windows computer verify the following e Start the HP Director and check to make sure the following icons appear Scan Picture Scan Document and Send Fax For information on starting HP Director see the onscreen HP Image Zone Help that came with your software If the icons do not appear immediately you might need to wait a few minutes for the HP All in One to connect to your computer Otherwise see Some of the icons are missing in the HP Director
11. Q quality copy 55 HP Officejet 7200 All in One series Index fax 116 quality button 11 Quick Print 52 R Readme file 169 rear input tray 56 receive faxes forwarding 119 manually 110 polling 111 troubleshooting recycling device 223 supplies 223 redial fax 106 120 redial oause button 9 reduce faxes to fit 120 reduce enlarge button 11 custom size 61 fit several on one page 60 menu 12 poster 64 resize to fitletter 62 resize to fit letter or A4 61 regulatory notices Canadian statement 225 declaration of conformity European Economic Area 228 declaration of conformity U S 228 FCC requirements 224 FCC statement 224 notice to users in Japan 227 notice to users in Korea 227 notice to users in the European Economic Area 226 notice to users of the German telephone network 226 regulatory model identification number 223 reinstall software 178 replace print cartridges 157 reports error 113 fax 101 105 113 114 181 faxlog 114 184 187 User Guide fax test failed 181 last fax transaction 114 self test 155 self test report 114 speed dial list 114 reprint faxes inmemory 122 resolution fax 116 restore factory settings 167 restore network defaults 139 return your HP All in One 209 right arrow 10 ring answer pattern 119 rings to answer fax 109 RJ 45 plug 136 147 148 router 132 137 S save faxes in memory 120 photos to computer 43 scan from control
12. User Guide Print and view a network configuration page The Network Configuration Page lists all of the important network settings such as the IP address link speed DNS and DNS SD To print a network configuration page 1 Press Setup 2 Press 8 and then press 1 This selects the Network Setup menu and then selects Print Network Settings 3 Press 1 or OK to confirm For definitions of the items on the configuration page see Configuration page definitions Restore network defaults If necessary you can reset the HP All in One network to factory defaults To reset to factory defaults 1 Press Setup 2 Press 8 and then press 4 This selects the Network Setup menu and then selects Restore Network Defaults 3 Press OK to confirm 139 02 D a lt o 5 D rr O l an Chapter 13 Advanced network settings The advanced network settings are provided for your convenience However unless you are an advanced user you should not change any of these settings The advanced settings include Set Link Speed and IP Settings This section contains the following topics e Set link speed e Change IP settings lt Tam O gt pa G Se O gt Q pe Set link speed You can change the speed at which data is transmitted over the network The default is Automatic To set the link speed 1 Press Setup 2 Press 8 and then press 2 This selects the N
13. 20 HP Officejet 7200 All in One series 2 Find more information A variety of resources both printed and onscreen provide information about setting up and using your HP All in One Setup Guide The Setup Guide provides instructions for setting up your HP All in One and installing software Make sure you follow the steps in order If you have problems during setup see Troubleshooting in the last section of the Setup Guide or see Troubleshooting information User Guide This User Guide contains information on how to use your HP All in One including troubleshooting tips and step by step instructions HP Image Zone Tour The HP Image Zone tour is a fun interactive way to get a brief overview of the software included with your HP All in One You ll learn how the HP Image Zone can help you edit organize and print your photos If you did not take the tour when you installed the HP Image Zone software you can find it in the Start menu The tour is available for Windows only SO My i d i HP Director The HP Director provides easy access to the software applications default settings status and onscreen help for the HP All in One HP Image Zone Help The HP Image Zone Help provides detailed information on using the software for your HP All in One e The Get step by step instructions topic provides information on using the HP Image Zone software with HP devices e The E
14. Click Continue and follow the onscreen instructions 7 From the HP Instant Share services list select the service you want to use to send your scanned image 8 Follow the onscreen instructions If you select the HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the multiple address link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address text box followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password gt Note If you have not previously set up HP Instant Share click need Ey an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password eb Ta g9 t N e G go man 2 ou L 2 130 HP Officejet 7200 All in One series Share images using the HP Image Zone Macintosh OS X earlier than v10 2 A Note Macintosh OS X v10 0 and v10 0 4 are not supported You can share images with anyone who has an e mail account Simply start the HP Image Zone and open the HP Gallery Then create a new e mail message using
15. D ana mn y N D D fe HP Quick Exchange Service Japan CHESS AAAA Fic eR SCS ee ICR LOX AV Maas i Les Sc eee amp Ht SAVE BA HP Quick Exchange Serviced mt on 2 ie m amp ACh Lhe Le Bl ih Eig LET EREHE la ERNE amp BRE IE BROT Ek BHEEWOHMICEKOETS PUY FRROBECICRMTSAAL b ARE CT Hanes gt 0570 000511 HIG 03 3335 9800 B WIERY AT ADEA CE RORA HR bh fa EH DFR 9 00 2 gt D Fe 5 00 EC HDFT 10 00 2D 4F4 5 00 T mMRABEKLOIA1A AS 3HR ET EZDI DR FOI DAVIS RY FKL COSA DHET PABST TF UYE RTYV VI ORR EMM LEBEIZ VHP AERIS Sep Caso MYER FoR pE Choke OICMRLEGABIA RERE P bo T bIEHISAE LAV ET SEAICOVY CISRAEBSBIRUT lt K RAV on MAORI BEEVOMICLoCBRROET FUSE VARVITT A CRS L T CMBR STE EV BRS MRCP ORS ATES BAAR SHER COOMBS TRIC KOC ENDREDE ET ZOY EAIL MPRPRRLICERETAZLERSVET Prepare your HP All in One for shipment If after contacting HP Customer Support or returning to the point of purchase you are requested to send your HP All in One in for service remove the print cartridges and pack the HP All in One in the original packing materials to avoid further damage You can remove the print cartridges from your HP All in One whether it is turned on or not Retain the power cord and control panel overlay in case the HP All in One needs to be replaced This section provides instructions on how to remove print cartridges from a functional HP All in One remove print cartri
16. For more information see the onscreen HP Image Zone Help 4 Click E mail The e mail program on your Macintosh opens Send the images as an e mail attachment by following the prompts on your computer screen User Guide 131 Cc O D ae yD m b D aa 92 gt D Cet lt Tam O gt pa G See O gt Q pe Q 13 Set up your network This chapter describes how to connect your HP All in One to an Ethernet network so that you can share your HP All in One with other computers Also included are examples of recommended networks and network management information If you are connecting your HP All in One to a network for the first time or you want a direct USB connection instead please see the printed Setup Guide that came with your HP All in One Use this chapter to help you find information on the following topics Switch from a USB connection to a network connection Choose a recommended Ethernet network Connect to an Ethernet network Install the software for a network connection Connect additional computers Manage your network Network glossary A Note For definitions of network terms used in this chapter see the Network Ez glossary Switch from a USB connection to a network connection If you first install your HP All in One with a USB connection you can later switch to a network connection To switch a USB connection to a network connection 1 Unplug the USB con
17. ale lt x ou an O Pa S go ao To align the cartridges from the control panel at any other time 1 Load letter or A4 unused plain white paper into the input tray 2 Press Setup 3 Press 6 then press 2 162 HP Officejet 7200 All in One series This selects the Tools menu and then selects Align Print Cartridge The HP All in One prints a print cartridge alignment sheet and aligns the print cartridges Recycle or discard the page For information on aligning the print cartridges by using the HP Image Zone software that came with your HP All in One see the onscreen HP Image Zone Help that came with your software Clean the print cartridges Use this feature when the self test report shows streaking or white lines through any of the lines of color Do not clean print cartridges unnecessarily as this wastes ink and shortens the life of the ink nozzles To clean the print cartridges from the control panel 1 Load letter or A4 unused plain white paper into the input tray 2 Press Setup 3 Press 6 then press 1 This selects the Tools menu and then selects Clean Print Cartridge The HP All in One prints a page that you can recycle or discard If copy or print quality still seem poor after you clean the print cartridges try cleaning the print cartridge contacts before replacing the affected print cartridge For information on cleaning the print cartridge contacts see Clean the print cartridge contacts
18. e Archive treasured photos in an electronic scrapbook a Note Scanning text also known as optical character recognition or OCR lets EZ you bring the content of magazine articles books and other printed matter into your favorite word processor and many other programs as fully editable text Learning to do OCR right is important if you want to obtain the best results Do not expect scanned text documents to be letter perfect the first time you use your OCR software Using OCR software is an art that takes time and practice to master For more information about scanning documents especially documents containing both text and graphics see the documentation that came with your OCR software To use the scan features your HP All in One and computer must be connected and turned on The HP All in One software must also be installed and running on your computer prior to scanning To verify that the HP All in One software is running on a Windows PC look for the HP All in One icon in the system tray at the lower right side of the screen near the time On a Macintosh the HP All in One software is always running Note If you close the Hewlett Packard Digital Imaging Monitor icon in the Ey Windows system tray it can cause your HP All in One to lose some of its scan functionality and result in the No Connection error message If this happens you can restore full functionality by restarting your computer or by starting the HP Image Zone software
19. gt 0 O gt co h e 3 Q e User Guide 191 Chapter 16 Operational troubleshooting The HP Officejet 7200 All in One series troubleshooting section in the HP Image Zone Help contains troubleshooting tips for some of the most common issues associated with your HP All in One To access the troubleshooting information from a Windows computer go to the HP Director click Help and then choose Troubleshooting and Support Troubleshooting is also available through the Help button that appears on some error messages To access troubleshooting information from Macintosh OS X v10 1 5 and later click the HP Image Zone icon in the Dock select Help from the menu bar choose HP Image Zone Help from the Help menu and then choose HP Officejet 7200 All in One series in the Help Viewer If you have Internet access you can get help from the HP website at www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support The website also provides answers to frequently asked questions Paper troubleshooting To help avoid paper jams only use paper types that are recommended for your HP All in One For a list of recommended papers see Recommended papers or go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support Do not load curled or wrinkle
20. 1 Inthe HP Director click Settings point to Print Settings and then click Print Settings 2 Make changes to the print settings and click OK To change the print settings for the current job 1 On the File menu in your software application click Print 2 Make sure the HP All in One is the selected printer 3 Click the button that opens the Properties dialog box Depending on your software application this button might be called Preferences Properties Options Printer Setup or Printer 4 Make changes to the print settings and click OK 5 Click Print or OK in the Print dialog box to print the job 73 y z aa h L O lt O y t o O 3 rb D Lo Chapter 9 Macintosh users Use the Page Setup and Print dialog boxes to change the settings for your print job Which dialog box you use depends on which setting you want to change To change the paper size orientation or scaling percentage 1 Select the HP All in One in the Chooser OS 9 Print Center OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 2 From the File menu in your software application choose Page Setup 3 Make changes to the paper size orientation and scaling percentage settings and click OK Tam Par Q z fe S i O gt z fe Gam G ou To change all other print settings 1 Select the HP All in One in the Chooser OS 9 Print Cent
21. Contents User Guide GAINS SICA ONS boat ce e enadneee nek cate tats eso AAE aA 222 Physical SPCCIICATIONS wssce cnet soccc00 sgnaceciendesecaccncasanntewncntdebeceeteniineetdcedebndeadeetedtnddeees 222 Power SPECIFICATIONS cece cceccceececeececeececeeceeueeeae cece ceseeeeseeeeeeeesseeeeseeesseesseeeees 222 Environmental SpeCifiCations cccccccceeces ccc eeceeeeeeeeeeeeeeeseeeseeeeeeeeeeaeeeseeeaeeeas 222 Additional SPeCIfICATIONS cccccecccecceeceeeeeeeeeeesaeeseeeseeeaeeseesseeseeeeeeeaeeeseeeaeetes 222 Environmental product stewardship program cccscccecceeeeeeseeeeeeeeeseeeeeeeneees 222 Protecting the ENvirOnMet ccccccscessesceceseeseeseceeseseeeeseesenseeessesesseeesees 222 OO ZOINS OCG NOMA es ec ce E eee 222 EMELGY CONSUMPION sssini enan n a E EEE EREE EIEEE a 222 E E eee ee eee A E E ee eee E ee 223 PIO CS 5 csc eae sce yesees aces pees cacaea eas E 223 Material safety data Sheets cccccccseccceceeeeeeeeeeeseeeeeeeeeeeeseeeeeseaeeseaeeeeeas 223 Recycling DFO QUAN csiicincciannesdnenicasnibradhtiinecdeniismahhieibindanentsbicsdennanssaieranl 223 HP inkjet supplies recycling PrOGraAM ccccccseeecceeeeeceeeeeseeeeeeseeeeeseeeeesees 223 Regulatory NOUCE S oasinconinteresaneneraprcmnsh turcmnanvorddenuecietteatamnnieasbiouuetesitceuecuaimuriens 223 Regulatory model identification NUMDEL ccccececeeeeceeeeaeeeseeeaeeeeeeeens 223 Notice to users o
22. For information on loading paper in your accessory read and follow the instructions that came with the accessory This feature is only supported for sending black and white faxes It is not available if you are sending color faxes Cc V D J D Q x D Q C4 D V 1 lt Tip You can also print received faxes on both sides of the page For more zu information see Set up the HP All in One to print single or two sided faxes 1 Load your originals face up in the document feeder tray with the top of the page on the left f Note Your originals must be loaded in the document feeder tray sending EZ two sided originals is not supported when sending a fax from the glass 2 Enter the fax number by using the keypad 3 Inthe Fax area press Menu until Two Sided Send appears User Guide 105 Chapter 11 4 Press gt to select one of the following two sided options and then press OK If you want to send two sided originals and include a cover page select 2 Sided Cover This setting scans and sends only the front of the cover page and scans and sends both sides of the rest of your pages This prevents a blank page from accidentally being sent when you include a cover page If you want to send two sided originals and you do not have a cover page select 2 SidedOriginal This setting scans and sends both sides of all of your pages Use this setting if all of your originals have text on both sides
23. WINdOWS ccccseseeeeeeeeeeeeeeaeeeees 14 Access the HP Image Zone software Macintosh OS 10 1 5 or later 16 Access the HP Image Zone software Macintosh OS 9 2 6 or earlier 18 Find more TOP i ctiesst cise isecd tere nderdnserensiedssceudeidansedineseentinatienssanduenbins 21 Connochon Mormaii eas esta ede eee 23 Supported CONNECTION LYPES cc cece ce ecceeeecceeeceeeeeceeeeaeeeceeeeseeeeeeeeseeesseeeseeetaeees 23 Connect USING EtNGrne lis sais csiccettaleaseun bate daniancsusutcaiiars snsinenet ale daiddan end viaadaseswedeeaiens 24 Connect using a USB Cable ce cccccccccseeeeeceeeeeeeeeeeaeeeeeeeeeesseeseesaeeeeeseeeeeseeeeeas 24 Use Windows printer SNAP ing ccceccccseceeeeeceeeeeeaeeeceeeeseeeeseeeeseeeesaeeeseeeeseeeeaaees 24 Use printer sharing Macintosh OS X cccccsseeccseeeeseeeeeseeeeseeeeeseeeeseeeeeseeeesaaees 24 MSOs VG COIN a ceca egig se E E A E T E A A EE es 24 Work With CG scire EEE 26 Transfer DNOVOS oi ecceccectecsecnennassenseacactceseosevicssaniacseincdt lt eedaetan auadenendeenseueesteacaiaceede 26 Transfer photos using a Windows COMPUTED cccccceeeeeeeeeeeeeeeseeeeeeees 26 Transfer photos using a MACINIOSN cccececceceseeeeeeceeeeeeseeeeeessaeeeeeesaaeeees 27 EAM DAOIS oreinen eei E E OEE E 27 Edit photos using a Windows COMPUTET ccceccceeceeeeeeeeeceeeseeeeseeeseeeaaees 27 Edit photos using a M CINtOSN
24. answering machine will record the incoming message To set the number of rings before answering from the control panel 1 Press Setup 2 Press 4 and then press 3 This selects Basic Fax Setup and then selects Rings to Answer 3 Enter the appropriate number of rings by using the keypad 4 Press OK to accept the setting e HP All in One to print single or two sided faxes If you have an HP two sided printing accessory installed you can print two sided faxes For information on loading paper in your accessory read and follow the instructions that came with the accessory 109 Cc V D J D Q x ia D mr c D N 7 eb a 14 gt x lt eb le per Chapter 11 1 Tip You can also send two sided originals by using the automatic document 7 uf feeder For more information see Send two sided originals _ Make sure you have paper loaded in the input tray 2 Press Setup and then press 4 This selects Basic Fax Setup 3 Press gt until Two Sided Fax Print appears and then press OK a Note This option only appears if you have an HP two sided printing Ez accessory installed 4 Press gt to select one of the following options If you want to print on one side of the page select 1 Sided Output If you want to print on both sides of the page to select 2 Sided Output A Note If you select 2 Sided Output make sure you do not remove Ey the pag
25. converter terminal adapter make sure the HP All in One is connected to the port that is designated for fax and phone use Also make sure that the terminal adapter is set to the correct switch type for your country region if possible Note that some ISDN systems allow you to configure the ports for specific phone equipment For example you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes If you continue to have problems when connected to the fax phone port try using the port designated for multiple purposes it might be labeled multi combi or something similar For information on setting up your HP All in One with a PBX phone system or ISDN line see Fax setup e If your HP All in One shares the same phone line with a DSL service the DSL modem might not be properly grounded If the DSL modem is not properly grounded it can create noise on the phone line Phone lines with poor sound quality noise can cause faxing problems You can check the sound quality of the phone line by plugging a phone into the telephone wall jack and listening for static or other noise If you hear noise turn off your DSL modem and completely remove power for at least 15 minutes Turn the DSL modem back on and listen to the dial tone again A Note You might notice static on the phone line again in the future If Ez your HP All in One stops sending and receiving faxes repeat this process If the phone line is stil
26. transparency film or use special features To print from the software application you used to create your document Windows users 1 Make sure you have paper loaded in the input tray 2 Onthe File menu in your software application click Print 3 Select the HP All in One as the printer 4 lf you need to change settings click the button that opens the Properties dialog box Depending on your software application this button might be called Preferences Properties Options Printer Setup or Printer 5 Select the appropriate options for your print job by using the features available in the Paper Quality Finishing Effects Basics and Color tabs Tip You can easily select the appropriate options for your print job by choosing one of the predefined print tasks on the Printing Shortcuts tab Click a type of print task in the What do you want to do list The default settings for that type of print task are set and summarized on the Printing Shortcuts tab If necessary you can adjust the settings here or you can make your changes on the other tabs in the Properties dialog box s 1 s 6 Click OK to close the Properties dialog box 7 Click Print or OK to begin printing To print from the software application you used to create your document Macintosh users 1 Make sure you have paper loaded in the input tray HP Officejet 7200 All in One series Chang 2 Select the HP All in One in the Chooser OS 9 Print Ce
27. which allows you Se i to transfer images from the HP All in One and save them on your computer Document viewer Import find edit view process print and send T documents Send Fax Use this feature to send a fax in black and white or color T User Guide 15 L U gt 5 5 D lt lt D Z D gt O lt ae T Chapter 1 Feature Help Note For information on additional features and menu items such as Software Ey Update Creative Ideas and HP Shopping see the onscreen HP Image Zone Help Menus and list items are also available to help you select the device you want to use check its status adjust a variety of software settings and access the onscreen help The following table explains these items Purpose Use this feature to access the HP Image Zone Help which provides software help and troubleshooting information for your HP All in One Select Device Use this feature to select the device you want to use from a list of installed devices Settings Use this feature to view or change various settings for your HP All in One such as print scan or copy Status Use this feature to display the current status of your HP All in One Access the HP Image Zone software Macintosh OS 10 1 5 or later 16 A Note Macintosh OS 10 0 0 10 1 4 are not supported When you install the HP Image Zone software the HP Image Zone icon is placed
28. 1 8 mm 0 07 inches 6 7 mm 0 3 inches Envelopes 3 2 mm 0 13 inches 6 7 mm 0 3 inches Cards 1 8 mm 0 07 inches 6 7 mm 0 3 inches This margin is not compatible with the HP All in One however the total writing area is compatible The writing area is offset from center by 5 4 mm 0 21 inches which causes asymmetric top and bottom margins Print specifications e 1200 x 1200 dpi black e 2400 x 1200 dpi color with HP PhotoREt III e Method drop on demand thermal inkjet e Language HP PCL Level 3 PCL3 GUI or PCL 10 e Print speeds vary according to the complexity of the document e Duty cycle per month 500 printed pages average 5000 printed pages maximum e Panorama size printing Mode Resolution dpi Speed ppm Best Black 1200 x 1200 2 z Color 1200 x 1200 up to 4800 dpi optimized 2 O Normal Black 600 x 600 9 E Color 600 x 600 7 5S Fast Black 300 x 300 30 S zZ Color 300 x 300 20 E Up to 4800 x 1200 optimized dpi color printing on premium photo papers 1200 x 1200 input dpi Copy specifications e Digital image processing e Up to 99 copies from original varies by model e Digital zoom from 25 to 400 varies by model e Fit to page Poster Many on page e Up to 30 copies per minute black 20 copies per minute color varies by model e Copy speeds vary according to the complexity of the document Mode Speed ppm Print resolution dpi Scan resolution dpi Be
29. 178 troubleshoot installation 176 uninstall 178 233 software application print from 72 software installation Macintosh 138 Windows 137 software update See device update sounds adjust fax 118 specifications 10 x 15 cm photo paper 218 banner paper 218 copy 220 envelopes 218 environmental 222 fax 221 labels 218 legal paper 218 letter paper 218 memory card 221 photo paper 218 power 222 print 220 scan 222 transparencies 218 speed dial button 9 speed dialing create entries 114 115 delete settings 116 edit 115 groups 115 print list 114 send fax 107 SSID 144 start copy black 10 start copy color 10 start fax black button 9 start fax color button 9 start scan button 10 status general network settings 142 stop copy 66 fax 119 123 printjob 74 scan 71 scheduled fax 108 subnet mask general network settings 142 subscriber identification code 112 support before you call 168 234 resources 168 switch from USB to network 132 symbols enter 112 system requirements 218 T technical information copy specifications 220 environmental specifications 222 fax specifications 221 memory card specifications 221 paper sizes 219 paper specifications 218 paper tray capacities 218 physical specifications 222 power specifications 222 print margin specifications 219 print specifications 220 scan specifications 222 system requirements 218 weight 222 telephone receive fax 110 send fax 106 telephone a
30. 2 EXT on the back of your HP All in One 3 Unplug your answering machine from the telephone wall jack and connect it to the OUT port on the back of your computer modem This allows a direct connection between the HP All in One and your answering machine even though the computer modem is connected first in line 2 Note If you do not connect your answering machine in this way fax Ey tones from a sending fax machine might be recorded on your answering machine and you might not be able to receive faxes with your HP All in One 4 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One 96 HP Officejet 7200 All in One series Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 5 Optional If your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port 6 If your computer modem software is set to receive faxes to your computer automatically turn off
31. 6 inch photo to create a full size borderless copy When copying a photo you might want to use the photo print cartridge for superior print quality With the tri color and photo print cartridges installed you have a six ink system See Use a photo print cartridge for more information A Note In order to achieve a borderless print without changing the proportions Ez of the original the HP All in One might crop some of the image around the margins In most cases this cropping will not be noticeable V D r gt D O O lt D a r c Lo D N A Note In order to make a borderless copy you must have photo paper or Ey other specialty paper loaded If the HP All in One detects plain paper in the input tray it will not make a borderless copy Instead your copy will have borders Note This feature will not work correctly if the glass and lid backing are not EZ clean For more information see Clean the HP All in One 1 Load letter or A4 photo paper in the input tray If your HP All in One has more than one input tray you might need to select the correct input tray See Select an input tray for copying for more information 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Inthe Copy area press Reduce Enlarge until Fill Entire Page appears 4 Press Start Copy Color User G
32. Copy a two page black and white GCOCUMENL ccccceecceeececeeeceeeeeeeeeeeeeeeeeeees 57 Make two sided COPIES cccceccceecceeee eect eece ees eeseeeseeeseeeseeeseeeseeeeeeeseesaeeeeeseeees 57 Make a borderless copy of a PNOtO ec ccc cc ecceeeeceeeeaeeeeeeeeeeeseeeseeesaeeeaeeeseeeaes 58 Copy a photo onto a full size PAGe ce eeccc cece seccceeeceeeeceeceeeeeeeeceeeeeeeeseeeeaeeees 59 Copy a photo several times ON ONE PAGE ccccceccceeeceececeeeeeeeceeeseeeeeeeseeeaeeees 60 Resize an original to fit onto letter or A4 DPapel cece cecccceeeceeeeeeeeeeeeeeeneesaees 61 Resize an original using custom SeTttINGS cccceccceeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeesaaees 61 Copy a legal size document onto letter Papel ccccccceccceecceeeeeeeeeeeceeeeeeeseees 62 Copy a faded OFiGinal cccccccsseccccseeeecseeeeeseeeeeseeeeecseeeeeseaeeessueeessesessaneeesseeeenas 62 Copy a document that has been faxed several tiME S ccccceeesseeeeeeeseeeeeees 63 Enhance light areas Of your CODY ccseccsececeeeeseeeeeeeeeeeeeeeeeeeeseeseeeeaeeeaeeesaneeges 63 Make a DOSICE iis cccinansstdeczesenssndeenitexonsastdunstacesnacuenaased se dadsadscabesiocabedtwsaudstAseaioessenese 64 Prepare a color iron on traNnSfer ccccceccssceceeeeeeeeeseceeeeeeeteeeeaneceeeeaneseeeetseeneeeas 65 Change default copy SettinGS cccccseeecseeeeceeeeseeeeeeeeeeeeeeeeae
33. E de ves ses eees eee 125 Send images using your HP Alll iN ONG cccececccceeeeeeeeeeeeeeeeeeeeeeeeaeeeeaeeeeaees 125 Send photos from a memory CaNA cccseecceeeceseeeeeeeeeseeeeeaeeeseeeeeseeeeaeeeeaes 125 Send a scanned IMAGE ccccceececeeeeeceeeeeeeeeecaeeeeeseeeeeeseeeeseeeeeseeeeeseeeeaees 127 Send images using your COMPUTET cccceeccceeeeeeeeeeseeeeeeeeeeeeeeesaeeeeseeeesaneeeaees 128 Send images using the HP Image Zone software Windows 06 129 Send images using the HP Instant Share client application software Macintosh OS X v10 2 and later cccceccceeseeeeeeeeeeeeeeeseeeeeseaeeeeeesaeeeeeeas 130 HP Officejet 7200 All in One series Contents Share images using the HP Image Zone Macintosh OS X earlier than VIO Ble ae nen ene one ee ee ee ee eee ee ee nee eee ee eee eee 131 Share images using the HP Director Macintosh OS 9 ccceeceeeeeeeeee ees 131 To Serup OE iia ds tas aes ert ire beeen 132 Switch from a USB connection to a network CONNECTHION ccccceeeeeeeeeeeeeees 132 Choose a recommended Ethernet network cccccccecceseceeecceeeeseeeaseeseeetaeeeees 132 Ethernet connection to a wired network with DSL or cable Internet EOE ho ee eee ee eee ere eee ae eee ere ee er nT re 133 Ethernet connection to a wired network with modem Internet access 134 Ethernet connection to a wired network without Internet cee 134 Eth
34. HP All in One to either tone dialing or pulse dialing Most telephone systems work with either type of dialing If your telephone system does not require pulse dialing we recommend using tone dialing If you have a public telephone system or a private branch exchange PBX system you might need to select Pulse Dialing Contact your local telephone company if you are unsure which setting to use A Note 1 Ifyou select Pulse Dialing some phone system features might not be Ez available It can also take longer to dial a fax or phone number Note 2 This feature is not supported in all countries regions If it is not supported in your country region Tone or Pulse Dialing does not appear in the menu _ Press Setup 2 Press 4 and then press 7 This selects Basic Fax Setup and then selects Tone or Pulse Dialing 3 Press gt to select an option and then press OK eb c a 14 gt x lt eb le per Adjust the volume Your HP All in One provides three levels for adjusting the ring and speaker volume The ring volume is the volume of the phone rings The speaker volume is the level of everything else such as the dial tones fax tones and button press beeps The default setting is Soft 1 Press Setup 2 Press 4 and then press 5 This selects Basic Fax Setup and then selects Ring and Beep Volume 3 Press gt to select one of the options Soft Loud or Off 28 Note If you select Off you wi
35. HP All in One without error received since it has been turned on The counter clears after the HP All in One is turned off 02 D a lt o D r O gt Network glossary ASCII American Standard Code for Information Interchange The standard for numbers used by computers to represent all the uppercase and lowercase Latin letters numbers punctuation etc autolP A feature of the installation software which determines the configuration parameters of devices on the network DHCP Dynamic Host Configuration Protocol A server on the network that supplies configuration parameters to devices on the network On small networks this could be a router DNS Domain Name Service When you use the web or send an e mail message you use a domain name to do it For example the URL http www hp com contains the domain name hp com The DNS on the Internet translates the domain name into an IP address Devices use the IP addresses to refer to one another DNS SD See DNS The SD portion stands for Service Discovery This is part of a protocol developed by Apple that enables automatic discovery of computers devices and services on IP networks DSL Digital Subscriber Line A high speed connection to the Internet Ethernet The most common local network technology that connects computers using copper cabling Ethernet cable The cable used to connect network elements in a wired network The CAT 5 Ethernet c
36. HP Photos folder OS X 9 D 55 a i 5 c 5 T a O Tip You can also use the control panel to transfer photo files to an attached computer In the Photo area press Menu and then press gt to select Transfer to computer and then press OK Follow the prompts on the computer In addition the memory card appears as a drive on your computer You can move the photo files from the memory card to the desktop s s When the HP All in One finishes reading the memory card the status light next to the memory card slots stops blinking and stays lit The first photo on the memory card appears on the control panel display To navigate through the photo files on the memory card press lt or to move backward or forward through the photo files one photo file at a time Press and hold lt or gt to move rapidly backward or forward through the photo files 44 HP Officejet 7200 All in One series Print photos from a proof sheet A proof sheet is a simple and convenient way to select photos and make prints directly from a memory card without using a computer A proof sheet which might be several pages long shows thumbnail views of photos stored on the memory card The file name index number and date appear under each thumbnail Proof sheets are also a quick way to create a printed catalog of your photos There are three steps required to print photos from a proof sheet print the proof sheet
37. I1 E Voriou Epirou 76 151 25 Maroussi Athens Hewlett Packard Sverige AB Skalholtsgatan 9 S 164 97 Kista Italia Hewlett Packard Italiana S p A Via G Di Vittorio 9 20063 Cernusco sul Naviglio I Milano United Kingdom Hewlett Packard Ltd Cain Road Bracknell GB Berks RG12 1HN Polska Hewlett Packard Polska Sp z 0 0 ul Szturmowa 2A 02 678 Warszawa Wpisana do rejstru przedsiebiorcow w Sadzie Rejonowym dla m st Warszawy XX Wydzial Gospodarczy pod numerem KRS 0000016370 Hungary Hewlett Packard Magyarorsz g Kft 1117 Budapest Neumann J u 1 Lietuva UAB Hewlett Packard eimyni ki g 21B 09200 Vilnius Latvia Hewlett Packard SIA Palasta iela 7 Riga LV 1050 Slovensk republika Hewlett Packard Slovakia s r o Mileti ova 23 826 00 Bratislava eska republika HEWLETT PACKARD s r o Vysko ilova 1 1410 140 21 Praha 4 Estonia HP Oy Eesti Filiaal Estonia pst 1 EE 10143 Tallinn tel 372 6 813 820 fax 372 6 813 822 216 HP Officejet 7200 All in One series continued Slovenia Hewlett Packard d o o Tivolska cesta 48 1000 Ljubliana User Guide Cyprus Kibris Hewlett Packard Hellas E I E Voriou Epirou 76 151 25 Maroussi Athens Greece Malta Hewlett Packard Europe B V Amsterdam Meyrin Branch 150 Route de Nant d Avril 1217 Meyrin Geneva Switzerland 217 fes Le fes r lt 5 O be
38. Image Zone software differs by operating system OS e If you have a PC and are running Windows the HP Image Zone software entry point is the HP Director window e Ifyou have a Macintosh and are running OS 10 1 5 or later the HP Image Zone software entry point is the HP Image Zone window e Ifyou have a Macintosh and are running OS 9 2 6 or earlier the HP Image Zone software entry point is the HP Director window The entry point gets you started with the HP Image Zone software and services You can quickly and easily expand the functionality of your HP All in One by using the HP Image Zone software Look for boxes like this throughout the guide that provide topic specific tips and helpful information for your projects Access the HP Image Zone software Windows Open the HP Director from the desktop icon system tray icon or the Start menu The HP Image Zone software features appear in the HP Director To open the HP Director 1 Doone of the following On the Windows desktop double click the Director icon Inthe system tray at the far right of the Windows taskbar double click the Hewlett Packard Digital Imaging Monitor icon On the taskbar click Start point to Programs or All Programs select HP and then click Director 2 Inthe Select Device box click to see a list of installed devices 14 HP Officejet 7200 All in One series 3 Select the HP All in One Icons for some of the features supported by the HP
39. Japan Number for ordering 65 272 5300 Australia 1300 721 147 Europe 49 180 5 290220 Germany 44 870 606 9081 U K New Zealand 0800 441 147 South Africa 27 0 11 8061030 150 HP Officejet 7200 All in One series continued Country region Number for ordering U S and Canada 1 800 HP INVENT 1 800 474 6836 as Q D 4 o D N User Guide 151 15 Maintain your HP All in One The HP All in One requires little maintenance Sometimes you might want to clean the glass and lid backing to remove surface dust and ensure that your copies and scans remain clear You will also need to replace align or clean your print cartridges occasionally This chapter provides instructions for Keeping your HP All in One in top working condition Perform these simple maintenance procedures as necessary Clean the HP All in One Fingerprints smudges hair and other debris on the glass or lid backing slow down performance and affect the accuracy of special features such as Fit to Page To ensure that your copies and scans remain clear you might need to clean the glass and lid backing You might also want to dust the exterior Clean the glass Dirty glass from fingerprints smudges hair and dust slows down performance and affects the accuracy of features such as Fit to Page 1 Turn off the HP All in One unplug the power cord and raise the lid AN Caution When you unplug th
40. One installer icon On the Authentication screen enter the Administrator password used to access your computer or network The installer software looks for HP All in One devices and then lists them On the Select Device screen select your HP All in One HP Officejet 7200 All in One series Conne 6 Follow the onscreen instructions to complete all the installation steps including the Setup Assistant When you have finished installing the software your HP All in One is ready for service 7 To test your network connection go to your computer and print a test page to your HP All in One For more information see Print from your computer ct additional computers If your HP All in One is connected to one of the recommended networks you can share your HP All in One with additional computers on the network For each additional computer you must install the HP All in One software as described in Install the software for a network connection During installation the software will discover the SSID network name of the existing network Once you have set up your HP All in One on the network you will not need to configure it again when you add additional computers Manage your network This section describes how to use the network tools on the HP All in One control panel and the Embedded Web Server These tools enable you to view and edit network settings and add advanced security to your network Use the HP All in One control panel
41. One to a router switch or access point using an Ethernet cable For ideas on how to set up a wired network see Choose a recommended Ethernet network EA Note For definitions of terms not defined here see the Network glossary To connect your HP All in One to your computer first see the next section for the things you will need When you are finished connecting your HP All in One you will need to install the software as described in Install the software for a network connection User Guide 135 lt Tam O gt pa G Se O gt Q pe Chapter 13 What you need A functional Ethernet network that includes an Ethernet router switch or a wireless access point with Ethernet ports CAT 5 Ethernet cable If the Ethernet cable provided is not long enough for your network configuration you might need to purchase a longer cable Q Although standard Ethernet cables look similar to standard telephone cables they are not interchangeable There is a different number of wires in each one and each has a different connector An Ethernet cable connector also called an RJ 45 connector is wider and thicker and always has 8 contacts on the end A phone connector has between 2 and 6 contacts A desktop computer or laptop with either a wired or wireless connection to the router or access point A Note The HP All in One su
42. Repeat if necessary for the other print cartridge 11 Gently close the print carriage access door and plug the power cord into the back of the HP All in One Clean the area around the ink nozzles If the HP All in One is used in a dusty environment a small amount of debris might accumulate inside the device This debris can include dust hair carpet or clothing fibers When debris gets on the print cartridges it can cause ink streaks and smudges 164 HP Officejet 7200 All in One series on printed pages Ink streaking can be corrected by cleaning around the ink nozzles as described here A Note Clean the area around the ink nozzles only if you continue to see E streaks and smudges on your printed pages after you have already cleaned the print cartridges by using the control panel or the HP Image Zone For more information see Clean the print cartridges Make sure you have the following materials available e Dry foam rubber swabs lint free cloth or any soft material that will not come apart or leave fibers Tip Coffee filters are lint free and work well for cleaning print cartridges e Distilled filtered or bottled water tap water might contain contaminants that can damage the print cartridges Caution Do not touch the copper colored contacts or ink nozzles Touching these parts can result in clogs ink failure and bad electrical connections To clean the area around the ink nozzles 1 Turn on the HP All in One an
43. Test your fax setup You must be available to respond in person to incoming fax calls or your HP All in One cannot receive faxes For information on receiving faxes manually see Receive a fax manually Test your fax setup You can test your fax setup to check the status of your HP All in One and to make sure it is set up properly for faxing Perform this test after you have completed setting up your HP All in One for faxing The test does the following Checks the fax hardware Verifies that the phone cord is plugged into the correct port Checks for a dial tone Checks for an active phone line Checks the status of your phone line connection The HP All in One prints a report with the results of the test If the test fails review the report for information on how to fix the problem and rerun the test To test your fax setup from the control panel 1 Setup your HP All in One for faxing according to the setup instructions in this chapter 2 Make sure you have inserted the print cartridges and loaded paper before starting the test For more information see Replace the print cartridges and Load full size paper 3 Press Setup 4 Press 6 then press 5 This displays the Tools menu and then selects Run Fax Test The HP All in One displays the status of the test on the control panel display and prints a report 5 Review the report Ifthe test passes and you are still having problems faxing check the fax settings listed in th
44. Windows software installation 137 wireless status wireless network settings 144 X xD memory card 42 User Guide 235 HP Officejet 7200 All in One series 2004 Hewlett Packard Development Company L P Electronic Edition www hp com Q5560 90 103
45. You must receive faxes manually this means you must be available to respond in person to incoming fax calls If you want to receive faxes automatically instead contact your telephone company to subscribe to a distinctive ring service or to obtain a separate phone line for faxing Since your computer modem shares the phone line with your HP All in One you will not be able to use both your computer modem and your HP All in One for faxing simultaneously For example you cannot use your HP All in One for faxing if you are using your computer modem to send an e mail or access the Internet User Guide 97 Q el Q x LL Chapter 10 There are two different ways to set up your HP All in One with your computer based on the number of phone ports on your computer Before you begin check your computer to see if it has one or two phone ports e f your computer has only one phone port see the next section Set up your HP All in One to a computer with one phone port You will need to purchase a parallel splitter also called a coupler as shown below A parallel splitter has one RJ 11 port on the front and two RJ 11 ports on the back Do not use a 2 line phone splitter a serial splitter or a parallel splitter which has two RJ 11 ports on the front and a plug on the back Example of a parallel splitter e f your computer has two phone ports see Set up your HP All in One to a computer with two phone ports Set up your
46. and close the latch Repeat if necessary for the other print cartridge 0 Gently close the print carriage access door and plug the power cord into the back of the HP All in One a Change the device settings You can change the power save time and prompt delay time settings on your HP All in One so that it behaves according to your preference You can also restore the device settings to what they were when you purchased your device This will erase any new defaults you have set Set the scroll speed The Scroll Speed option lets you control the rate that text messages scroll in the control panel display For example if the message is Load paper then press OK it will not completely fit in the control panel display and will need to scroll This is so that you can read the entire message You can choose the rate at which it will scroll Normal Fast or Slow The default is Normal 1 Press Setup 2 Press 7 and then press 2 This selects the Preferences menu and then selects Set Scroll Speed 3 Press gt to select a scroll speed then press OK Set the power save time 166 The light bulb in the scanner of your HP All in One remains on for a specified period so that the HP All in One is immediately ready to respond to your request When the HP All in One has not been used within that specified period it turns the light bulb off to preserve power You can exit this mode by pressing any button on the control panel Your HP A
47. and receive You can also manually print system reports as you need them these reports provide useful system information about your HP All in One By default your HP All in One is set to print a report only if there is a problem with sending or receiving a fax A confirmation message that indicates whether a fax was successfully sent appears briefly on the control panel display after each transaction Cc V D gt D Q x D m gt c D N Tip You can also print fax confirmation reports For more information see Q Print fax confirmation reports Print fax error reports You can configure your HP All in One so that it automatically prints a report when there is an error during fax transmission The default is On 1 Press Setup User Guide 113 Chapter 11 2 Press 2 and then press 2 again This selects Print Report and then selects Fax Error Report 3 Press to select one of the following options and then press OK Send amp Receive prints fax error reports for errors encountered during fax transmission Off does not print fax error reports if there are errors encountered during fax transmission On Fax Send prints fax error reports for errors encountered while the HP All in One is sending a fax On Fax Receive prints fax error reports for errors encountered while the HP All in One is receiving a fax Print other reports You can manually generate reports about yo
48. and then click Next The Searching screen appears as the Setup program searches for your HP All in One on the network On the Printer Found screen verify that the printer description is correct If more than one printer is found on the network the Printers Found screen appears Select the device you wish to connect To see the device settings on your HP All in One a Go to the control panel on your device b Select View Network Settings on the Network Menu and then select Display Summary If the device description is correct select Yes install this printer At the prompt restart your computer to finish the installation process When you have finished installing the software your HP All in One is ready for service If you disabled a firewall or virus detection software on your computer make sure to enable it again To test your network connection go to your computer and print a test page to your HP All in One For more information see Print from your computer For Macintosh The following instructions are for Macintosh computers only 138 A Note Installation time can range from 20 to 45 minutes depending on your operating system the amount of available space and the processor speed To install your HP All in One software 1 2 3 Quit all applications running on your computer Insert the Macintosh CD that came with your HP All in One into the CD ROM drive on your computer Double click the HP All in
49. answer ring pattern 82 119 answering machine receive faxes setup 92 93 troubleshoot 189 attention light 11 authentication type wireless network settings 145 auto answer button 9 light 9 automatic document feeder clean 194 feeding problems troubleshoot 194 jams troubleshoot 193 load original 33 reattach face plate 198 remove face plate 194 automatic fax reports 113 102 109 B banner paper load 39 baud rate 121 best copy quality 55 blocked carriage 175 borderless copies fill entire page 59 User Guide photo 58 borderless photos print from memory card 50 broadband Internet 136 C cancel button 10 copy 66 fax 108 119 123 printjob 74 scan 71 carriage blocked 175 cartridges See print cartridges CAT 5 Ethernet cable 136 channel wireless network settings 145 clean automatic document feeder 194 exterior 153 glass 152 lid backing 153 print cartridge contacts 163 print cartridge ink nozzle area 164 print cartridges 163 color copies 63 intensity 62 communication mode wireless network settings 144 CompactFlash memory card 42 computer gateway 133 computer modem set up with fax 85 87 93 troubleshoot 184 187 config source general network settings 143 configuration page 139 141 connect multiple computers 139 connection problems fax 184 186 189 connection type screen Windows 138 connection types supported Ethernet 24 printer sharing 24 USB 24 contrast fax 117 control pane
50. document backing with a soft cloth or sponge slightly moistened with a mild soap and warm water 3 Wash the backing gently to loosen debris Do not scrub the backing 4 Dry the backing with a chamois or soft cloth Caution Do not use paper based wipes as these might scratch the backing 5 If further cleaning is needed repeat the previous steps using isopropyl rubbing alcohol and wipe the backing thoroughly with a damp cloth to remove any residual alcohol Caution Be careful not to spill alcohol on the glass or painted parts of the HP All in One as this might damage the device E4 rb lt e C4 T y gt L Li D Clean the exterior Use a soft cloth or slightly moistened sponge to wipe dust smudges and stains off the case The interior of the HP All in One does not require cleaning Keep fluids away from the control panel and the interior of the HP All in One Caution To avoid damage to painted parts of the HP All in One do not use alcohol or alcohol based cleaning products on the control panel document feeder tray lid or other painted parts of the device User Guide 153 Chapter 15 Check the estimated ink levels You can easily check the ink supply level to determine how soon you might need to replace a print cartridge The ink supply level shows an estimate of the amount of ink remaining in the print cartridges 1 lt Tip You can also print a self test report to see if
51. exchange PBX phone system or an integrated services digital network ISDN system If you answered Yes proceed directly to Case C Set up your HP All in One with a PBX phone system or an ISDN line You do not need to continue answering questions If you answered No please continue answering questions 3 Do you subscribe to a distinctive ring service through your telephone company that provides multiple phone numbers with different ring patterns Q Yes have distinctive ring Q No If you answered Yes proceed directly to Case D Fax with a distinctive ring service on the same line You do not need to continue answering questions lf you answered No please continue answering questions Are you unsure if you have distinctive ring Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line When you subscribe to this service each phone number will have a different ring pattern For example you can have single double and triple rings for the different numbers You might assign one phone number with a single ring to your voice calls and another phone number with double rings to your fax calls This allows you to tell the difference between voice and fax calls when the phone rings 4 Do you receive voice calls at the same phone number you will use for fax calls on your HP All in One Q Yes receive voice calls LY No Please continue answering questions 5 Do you have a compute
52. identification No two pieces of hardware have the same MAC address Note Some Internet service providers ISPs require that you register the MAC address of the Network Card or LAN Adapter that was connected to your cable or DSL modem during installation Firmware The internal networking component and device firmware revision Revision code separated by a hyphen Note If you call in for support depending on the problem you might be asked to provide the firmware revision code Hostname The TCP IP name assigned by the install software to the device By default this is the letters HP followed by the last 6 digits of the MAC address IP Address This address uniquely identifies the device on the network IP addresses are assigned dynamically through DHCP or AutolP You can also set up a static IP address though this is not recommended Note Manually assigning an invalid IP address during install will prevent your network components from seeing the HP All in One Subnet Mask A subnet is an IP address assigned by the install software to make an additional network available as part of a larger network Subnets are specified by a subnet mask This mask determines HP Officejet 7200 All in One series continued Parameter Description which of the HP All in One IP address bits identify the network and subnet and which bits identify the device itself Note It is recommended that the HP All in One and the computers that use it all reside on
53. in One and open the print carriage access door The print carriage is on the far right side of the HP All in One 2 Wait until the print carriage is idle and silent and then unplug the power cord from the back of the HP All in One Caution When you unplug the power cord for more than 72 hours the date and time are erased You will need to reset the date and time later when you plug the power cord back in For more information see Set the date and time Any faxes stored in memory are also erased 3 Lift one of the latches to the open position and then remove the print cartridge Caution Do not remove both print cartridges at the same time Remove and clean each print cartridge one at a time Do not leave a print cartridge outside the HP All in One for more than 30 minutes gt Inspect the print cartridge contacts for ink and debris buildup 5 Dip a clean foam rubber swab or lint free cloth into distilled water and squeeze any excess water from it 6 Hold the print cartridge by its sides 7 Clean only the copper colored contacts For information on cleaning the ink nozzle area see Clean the area around the ink nozzles eb Q ale lt x ou an O Pa S ao ao 1 Copper colored contacts 2 Ink nozzles do not clean 8 Allow the print cartridge to dry for approximately ten minutes 9 Place the print cartridge back into the print carriage slot and close the latch 10
54. in One before EZ restarting your computer Do not connect the HP All in One to your computer until after you have reinstalled the software 6 To reinstall the software insert the HP All in One CD ROM into your computer s CD ROM drive and follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP All in One 7 After the software is installed connect the HP All in One to your computer 8 Press the On button to turn the HP All in One on After connecting and turning on your HP All in One you might have to wait several minutes for all of the Plug and Play events to complete 9 Follow the onscreen instructions When the software installation is complete the Status Monitor icon appears in the Windows system tray To verify that the software is properly installed double click the HP Director icon on the desktop If the HP Director shows the key icons Scan Picture Scan Document and Send Fax the software has been properly installed To uninstall from a Windows computer method 2 X49 Note Use this method if Uninstall Software is not available in the Windows Ez Start menu 1 On the Windows taskbar click Start Settings Control Panel 2 Double click Add Remove Programs 3 Select HP All in One amp Officejet 4 0 and then click Change Remove Follow the onscreen instructions 4 Disconnect your HP All in One from your computer 5 Restart your computer A Note Itis importan
55. information on the answer mode see Set up the HP All in One to receive faxes 1 gt Tip You can set up the HP All in One to print received faxes on both sides of J the page to save paper For information see Set up the HP All in One to print single or two sided faxes A Note If you installed a photo or gray photo print cartridge for printing photos Ey you might want to replace it with the black print cartridge when receiving faxes See Work with print cartridges umber of rings before answering You can specify how many rings should occur before your HP All in One automatically answers the incoming call Note This setting only applies if your HP All in One is set to receive faxes Ey automatically The Rings to Answer setting is important if you have an answering machine on the same phone line as your HP All in One The answering machine must answer the call before your HP All in One The number of rings to answer for the HP All in One should be greater than the number of rings to answer for the answering machine For example set your answering machine to answer in 4 rings and your HP All in One to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP All in One will monitor the line If the HP All in One detects fax tones the HP All in One will receive the fax If the call is a voice call the
56. input tray and is no higher than the top of the paper width guide 37 rr O D a o a v a O D a D D D D Chapter 5 T Q 1 oe xe O xe c Ay ao O p Oo xe Oo 5 Replace the output tray To load 10 x 15 cm 4 x 6 inch photo paper in the optional rear tray The HP Auto Two sided Print Accessory with Small Paper Tray and the Hagaki Tray with Auto Two sided Print Accessory are available for this product For information on loading paper in either of these accessories read and follow the instructions that came with the accessory Load postcards or Hagaki cards You can load postcards or Hagaki cards into the main input tray of your HP All in One or into an optional rear input tray This accessory is the HP Auto Two sided Print Accessory with Small Paper Tray In Japan it is called the Hagaki Tray with Auto Two sided Print Accessory For the best results set the paper type and size before printing or copying For more information see the onscreen HP Image Zone Help To load postcards or Hagaki cards in the main input tray 1 Remove the output tray 2 Remove all paper from the input tray 3 Insert the stack of cards into the far right side of the input tray with the short edge forward and the print side down Slide the stack of cards forward until it stops 4 Slide the paper length and paper width guides inward against the stack of cards
57. labeled 1 LINE on the back of your HP All in One A Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord 82 HP Officejet 7200 All in One series is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 2 Set the HP All in One to answer incoming calls automatically Press the Auto Answer button until the light is on 3 Change the Answer Ring Pattern setting to the pattern that has been assigned to your fax number by the telephone company for example double rings or triple rings For information on changing this setting see Change the answer ring pattern distinctive ringing Note Your HP All in One is factory set to answer all ring patterns If you Ey do not set the correct ring pattern assigned to your fax number by the telephone company your HP All in One might answer both voice calls and fax calls or it might not answer at all 4 Optional Change the Rings to Answer setting to one ring or two rings For information on changing this setting see Set the number of rings before answering 5 Runa fax test For information see Test your fax setup TI Q x V D x Your HP All in One will automatically answer incoming calls th
58. language and country region settings You can perform this process from the control panel only 1 Press Setup 2 Press 6 then press 3 This selects the Tools menu and then selects Restore Factory Defaults The factory default settings are restored Self maintenance sounds The HP All in One might make noises after long periods approximately 2 weeks of inactivity This is normal operation and is necessary to ensure the HP All in One produces the best quality printouts rb lt e C4 T y gt L Li D User Guide 167 16 Troubleshooting information This chapter contains troubleshooting information for the HP All in One Specific information is provided for installation and configuration issues and some operational topics For more troubleshooting information see the onscreen HP Image Zone Help Many issues are caused when the HP All in One is connected to the computer using a USB cable before the HP All in One software is installed on the computer If you connected the HP All in One to your computer before the software installation screen prompts you to do so you must follow these steps Disconnect the USB cable from the computer Uninstall the software if you have already installed it Restart your computer Turn off the HP All in One wait one minute then restart it Reinstall the HP All in One software a Wa Caution Do not connect the USB cable to the computer until pro
59. loaded in your input tray The default paper size setting for copying is Automatic which causes the HP All in One to detect the size of paper in the input tray To set the paper size from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray lf you use the document feeder tray place the page so that the top of the document is inserted first In the Copy area press Menu until Copy Paper Size appears Press gt to select the appropriate paper size and then press OK 5 Press Start Copy Black or Start Copy Color oS 53 a D ct aj D O e ke lt D Lo D 7p See vest 14 gt 2A Q e S te p gt Chapter 7 Refer to the following table to determine which paper size to choose based on the paper loaded in the input tray Paper type Suggested paper size settings Copier multi purpose or plain papers Letter or A4 Inkjet papers Letter or A4 lron on transfers Letter or A4 Letterhead Letter or A4 Photo papers 10 x 15 cm or 10 x 15 cm Borderless 13 x 18 cm or 13 x 18 cm Borderless 4 x 6 inches or 4 x 6 Borderless 5 x 7 inches or 5 x 7 Borderless Letter or Letter Borderless A4 or A4 Borderless L size or L size Borderless Japan only Hagaki cards Hagaki or Hagaki Borderless Japan only
60. malfunctioning This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state public utility commission public service commission or corporation commission for more information This equipment includes automatic dialing capability When programming and or making test calls to emergency numbers e Remain on the line and explain to the dispatcher the reason for the call e Perform such activities in the off peak hours such as early morning or late evening c e P o teen oO Pa Go 2 c Oo o m 99 Note The FCC hearing aid compatibility rules for telephones are not applicable to E this equipment The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the date and time it is sent and an identification of the business other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the ste
61. might not match the E percentage that appears in the control panel display To copy a legal size document onto letter paper from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your original face up in the document feeder tray Place the page in the document feeder tray so that the top of the document is inserted first 3 In the Copy area press Reduce Enlarge until Legal gt Ltr 72 appears 4 Press Start Copy Black or Start Copy Color The HP All in One reduces the size of your original to fit within the printable area of the letter paper as shown below Copy a faded original You can use the Lighter Darker option to adjust the lightness and darkness of the copies you make You can also adjust the color intensity to make colors on your copy more vivid or more subtle 7p Tm vest 14 gt lt gt Q e S Acs p gt 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray lf you use the document feeder tray place the page so that the top of the document is inserted first 3 Inthe Copy area press Menu until Lighter Darker appears 4 Press to darken the copy and then press OK EA Note You can also press lt to lighten the copy 5 Inthe Copy area press Menu until Color Intensity appears 6 Press to make the image more vivid and then
62. on the control panel display If you have an older HP brand digital camera try using the USB cable that came with the camera Plug it into the USB port on the back of the HP All in One and not into the camera port near the memory card slots Tip By default Windows XP will format a memory card of 8 MB or less and Q 64 MB or more with the FAT32 format Digital cameras and other devices use the FAT FAT16 or FAT12 format and cannot operate with a FAT32 formatted card Either format your memory card in your camera or select FAT format to format your memory card in a Windows XP PC Transfer digital images to your computer After you take photos with your digital camera you can print them immediately or save them directly to your computer To save them to your computer you need to User Guide 43 D 3 lt 3 o o 5 2 I a WO 2 ta D Chapter 6 remove the memory card from the camera and insert it in the appropriate memory card slot on the HP All in One A Note You can only use one memory card in your HP All in One at a time 1 Insert the memory card into the appropriate slot on your HP All in One When the memory card is inserted correctly the status light next to the memory card slots begins to blink Reading photos appears on the control panel display The status light next to the memory card slots blinks green when the card is being accessed If you insert a memory card incorrectly the
63. panel display with Photo Transfer selected Press to select Yes and then press OK The transfer process is started EA Note Movie file types might not be supported by the HP Instant Share service 3 When the Transfer To menu appears press gt to select the computer to which you want to transfer the photos 4 Press OK Cc on D ae D m rb D aa 92 gt D Cet User Guide 125 eb Ta a9 t N e G go man 2 ou L 2 Chapter 12 126 5 6 Perform one of the following For Windows users the HP photo transfer software dialog box displays on your computer screen Click the option to save the photos to your computer For Macintosh OS X users the Image Capture dialog displays on your computer screen configured it as described in the Transfer Images section of the HP Image Zone Help A Note Image Capture opens automatically only if you have e Choose a destination for your images from the Download To pop up menu e Choose View Images with HP Gallery from the Automatic Task pop up menu For Macintosh OS 9 users the Unload images software dialog displays on your computer screen I Tip Ifyou are using Macintosh OS 9 upload your photos to the gt uf HP Gallery on your Macintosh Click E mail and send the photos as an e mail attachment by following the prompts on your computer screen Follow the steps appropriate for your operating system If yo
64. photos from your network connected HP All in One through the Internet to the HP Instant Share service where the photos are stored in an online photo album You can share photos from your network connected HP All in One through the Internet to the HP Instant Share service The HP Instant Share service can then send the photos to friends or family as an e mail or to another network connected HP All in One Share photos using a Macintosh The graphics below show methods for sharing photos when your computer is a Macintosh You can share photos from your USB connected HP All in One using the HP Instant Share service If your HP All in One is connected by USB to your Macintosh you can transfer photos to the computer and then use the HP Instant Share service to send them as an e mail to your friends and family e a xe 3 ie e 7 You can share photos from your network connected HP All in One through the Internet to the HP Instant Share service where the photos are stored in an online photo album User Guide 29 O Pur O t Q ta gt ne ta Chapter 4 You can share photos from your network connected HP All in One through the Internet to the HP Instant Share service The HP Instant Share service can then send the photos to friends or family as an e mail or to another network connected HP All in One Print photos You have several options for printing photos
65. photos only To manage both video clips and still images use Unload Images from the HP Director instead Device update lf directed by HP customer support or prompted by a message on your computer update your HP All in One Several update methods are available each involves downloading a file to your computer to start the Device Update Wizard Device update Windows Use one of the following to retrieve an update for your device e If directed by HP customer support use your Web browser to download an update for your HP All in One from www hp com support The file will be a self extracting executable with the extension exe When you double click the exe file the Device Update Wizard opens on your computer e Use the Software Update utility provided with the HP Image Zone software to automatically search the HP support website for device updates at predetermined intervals For more information on the Software Update utility see the onscreen HP Image Zone Help Note After the Software Update utility is installed on your computer it Ey searches for device updates If you do not have the latest version of the Software Update utility at the time of install a dialog appears on your computer prompting you to upgrade Accept the upgrade Once the upgrade is finished restart the Software Update utility to locate updates for your HP All in One To use device update 1 Doone of the following Double click the update exe file
66. place With the tri color print cartridge and photo print cartridge installed you have a six ink system which provides enhanced quality color photos When you want to print regular text documents swap the black print cartridge back in Use a print cartridge protector to keep your print cartridge secure when it is not being used e For more information on purchasing a photo print cartridge see Order print cartridges e For more information on replacing print cartridges see Replace the print cartridges For more information on using the print cartridge protector see Use the print cartridge protector eb Q ale lt q ou an O Pa S go ao Use a gray photo print cartridge You can optimize the quality of the black and white photos you print and copy with your HP All in One by purchasing a gray photo print cartridge Remove the black print cartridge and insert the gray photo print cartridge in its place With the tri color print 160 HP Officejet 7200 All in One series cartridge and gray photo print cartridge installed you can print a full range of gray tones which provides enhanced quality black and white photos When you want to print regular text documents swap the black print cartridge back in Use a print cartridge protector to keep your print cartridge secure when it is not being used e For more information on purchasing a gray photo print cartridge see Order print cartridges e For m
67. select the photos and then scan the proof sheet This section contains detailed information on all three steps Print a proof sheet The first step in using a proof sheet is to print it from the HP All in One 1 Insert the memory card into the appropriate slot on your HP All in One 3 2 Inthe Photo area press Proof Sheet and then press OK z This displays the Proof Sheet menu and then selects Print a 2 f Note Depending on how many photos are on the memory card the time S Ez it takes to print a proof sheet can vary greatly 3 If there are more than 20 photos on the card the Select Photos menu appears SS Press gt to scroll to the option you want to select and then press OK G All Last 20 Custom Range 4 If you choose Custom Range you must enter the photo index numbers for the first and last photos you want to print When the First Photo prompt appears press P until the number for the first photo in the range appears and then press OK A Note If you enter the wrong number press Cancel to cancel the process Ey and then start over 5 When the Last Photo prompt appears press until the number for the last photo in the range appears and then press OK User Guide 45 Chapter 6 Complete the proof sheet After you have printed a proof sheet you can use it to select the photos you want to eb O xe aa vjet ou ze c 9o ze i ta D O Q 1 S
68. set up your HP All in One as described in this section a Note You cannot receive faxes automatically if you have a voice mail service EZ at the same phone number you use for fax calls You must receive faxes manually this means you must be available to respond in person to incoming fax calls If you want to receive faxes automatically instead contact your telephone company to subscribe to a distinctive ring service or to obtain a separate phone line for faxing 84 HP Officejet 7200 All in One series Back view of the HP All in One 1 Telephone wall jack 2 Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One with voice mail 1 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 2 Setup the HP All in One to answer incoming calls manually Press the Auto Answer button until the light is off 3 Runa fax test For i
69. special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 5 If your computer modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your computer modem software your HP All in One will not be able to receive faxes 6 Optional Connect a phone to the other open phone port on the parallel splitter 7 Setup the HP All in One to answer incoming calls manually Press the Auto Answer button until the light is off 8 Runa fax test For information see Test your fax setup User Guide 99 Chapter 10 You must be available to respond in person to incoming fax calls or your HP All in One cannot receive faxes For information on receiving faxes manually see Receive a fax manually Set up your HP All in One to a computer with two phone ports 6 Back view of the HP All in One Q _ eb x 14 LL Telephone wall jack IN phone port on your computer OUT phone port on your computer Telephone Computer with modem OOIAIOIN gt Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One to a computer with two phone ports 1 Remove
70. test 101 181 test failed 181 tone or pulse dial 118 troubleshoot 180 voice mail setup 84 97 volume 118 fax problems sending and receiving 189 FCC requirements 224 statement 224 fill entire page photo enlargement 59 firmware version general network settings 142 fit to page 61 FolP 123 191 forward faxes 119 four wire phone cord 107 114 115 184 190 G gateway computer 133 default setting 143 router 133 general network settings 142 glass clean 152 load original 34 greeting cards load 39 group speed dial entries 115 HP Officejet 7200 All in One series Index H Hagaki cards load 38 hardware address general network settings 142 hardware setup troubleshooting 169 hardware test fax 181 header fax 112 hostname general network settings 142 HP All in One overview 8 HP Director HP Instant Share 131 missing icons 177 start 14 HP email portal HP Image Zone OS X 18 HP Gallery HP Director OS 9 20 HP Image Zone OS X 17 HP help HP Director OS 9 20 HP Image Edit HP Image Zone OS X 17 HP Image Print HP Image Zone OS X 18 HP Image Zone HP Director Windows 15 HP Instant Share 129 130 131 Macintosh 130 131 Macintosh OS 9 18 Macintosh OS X 16 overview 14 Windows 14 129 HP Instant Share e mail photos 125 128 e mailscans 69 HP Image Zone OS X 18 overview 124 scan images 69 sendimages 69 125 128 send photos from a memory card 125 send scanned images 127 send scans 69
71. the HP Image Zone image editing tools to edit your images E and achieve the results you want For more information see the onscreen HP Image Zone Help Click the HP Instant Share tab The HP Instant Share tab appears in the HP Image Zone window From either the Control or Work areas of the HP Instant Share tab click the link or icon of the service you want to use to send your scanned image a Note If you click See All Services you can choose from among all of the Ey services available in your country region for example HP Instant Share E mail and Create Online Albums Follow the onscreen instructions The Go Online screen appears in the Work area of the HP Instant Share tab Click Next and follow the onscreen instructions If you select the HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the multiple address link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address text box followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password A Note Ifyou have not previously set up HP Instan
72. the automatic document feeder or on the glass to copy scan or fax choosing the best paper type for your job loading paper in the input tray and avoiding paper jams rr O D a a v a O D a D D D D Load originals You can load an original for a copy fax or scan job in the automatic document feeder or on the glass Originals that are loaded in the automatic document feeder will automatically be fed into the HP All in One Load an original in the automatic document feeder You can copy scan or fax a multiple page letter A4 or legal size document up to 50 pages of plain paper by placing it in the document feeder tray T Warning Do not load photos in the automatic document feeder this might cause damage to your photos Note Some features such as the Fit to Page and Fill Entire Page copy Ey features do not work when you load your originals in the automatic document feeder Additionally if you are scanning a proof sheet to print photos from a memory card you must load the proof sheet on the glass For more information see Load an original on the glass To load an original in the automatic document feeder 1 Load your originals face up in the document feeder tray with the top of the page on the left The automatic document feeder holds a maximum of 50 sheets of plain paper 1 lt Tip For more help on loading originals in the automatic document feeder ye refer to the diagram engrav
73. the line and your answering machine can record a voice message Case J Shared voice fax line with computer modem and answering machine If you receive both voice calls and fax calls at the same phone number and you also have a computer modem and answering machine connected on this phone line set up your HP All in One as described in this section Since your computer modem shares the phone line with your HP All in One you will not be able to use both your computer modem and your HP All in One for faxing simultaneously For example you cannot use your HP All in One for faxing if you are using your computer modem to send an e mail or access the Internet There are two different ways to set up your HP All in One with your computer based on the number of phone ports on your computer Before you begin check your computer to see if it has one or two phone ports e f your computer has only one phone port see the next section Set up your HP All in One to a computer with one phone port You will need to purchase a parallel splitter also called a coupler as shown below A parallel splitter has one RJ 11 port on the front and two RJ 11 ports on the back Do not use a 2 line phone splitter a serial splitter or a parallel splitter which has two RJ 11 ports on the front and a plug on the back Example of a parallel splitter e f your computer has two phone ports see Set up your HP All in One to a computer with two phone ports Use
74. the second or third column based on your phone system Step by step instructions are included for each case later in this chapter If you have answered all of the questions in the previous section and have none of the described equipment or services choose None from the first column in the table Q x 14 LL a Note If your home or office setup is not described in this chapter set up the EZ HP All in One as you would a regular analog phone Make sure you use the phone cord supplied in the box to connect one end to your telephone wall jack and the other end to the port labeled 1 LINE on the back of your HP All in One If you use another phone cord you might experience problems sending and receiving faxes Other equipment services Recommended fax setup Recommended fax setup sharing your fax line for parallel type phone for serial type phone systems systems None Case A Separate fax line no Case A Separate fax line You answered No to all voice calls received no voice calls received questions DSL service Case B Set up your HP All Case B Set up your HP All You answered Yes to question in One with DSL in One with DSL 1 only PBX or ISDN system Case C Set up your HP All Case C Set up your HP All You answered Yes to question in One with a PBX phone in One with a PBX phone 2 only system or an ISDN line system or an ISDN line 78 HP Officejet 7200 All in One series contin
75. the vendor or Hewlett Packard Company if additional product support is necessary This equipment has been certified by the manufacturer in accordance with Directive 1999 5 EC annex II for Pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact your equipment supplier in the first instance This equipment is designed for DTMF tone dialing and loop disconnect dialing In the unlikely event of problems with loop disconnect dialing it is recommended to use this equipment only with the DTMF tone dial setting Notice to users of the German telephone network This HP fax product is designed to connect only to the analogue public switched telephone network PSTN Please connect the TAE N telephone connector plug provided with the HP All c e P o teen oO Pa Go 2 c Oo o m 226 HP Officejet 7200 All in One series in One into the wall socket TAE 6 code N This HP fax product can be used as a single device and or in combination in serial connection with other approved terminal equipment Gerauschemission LpA lt 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T 19 Notice to users in Japan VCCI 2 CORES ARUBRE
76. then press OK 11 gt 1 this option produces a standard single sided copy from a single sided original 1 gt 2 this option takes two single sided originals and produces a two sided copy 2 gt 1 this option produces single sided copies of a two sided original 2 gt 2 this option produces a two sided copy from a two sided original 5 Press Start Copy Black or Start Copy Color 11949 Note Do not take the paper out of the tray until both sides of the copy are Ey complete Make a borderless copy of a photo You can use the Fill Entire Page setting to create a borderless copy of a photo In order to achieve a borderless print without changing the proportions of the original the HP All in One might crop some of the image around the margins In most cases this cropping will not be noticeable For the best quality when copying a photo load photo paper in the input tray and change your copy settings for the correct paper type and photo enhancement You might also want to use the photo print cartridge for superior print quality With the tri color and photo print cartridges installed you have a six ink system See Use a photo print cartridge for more information A Note In order to make a borderless copy you must have photo paper or EZ other specialty paper loaded If the HP All in One detects plain paper in the input tray it will not make a borderless copy Instead your copy will have borders m Q Sem
77. until they stop Do not overload the input tray make sure the stack of cards fits within the input tray and is no higher than the top of the paper width guide 5 Replace the output tray To load postcards or Hagaki cards in the optional rear tray gt The HP Auto Two sided Print Accessory with Small Paper Tray and the Hagaki Tray with Auto Two sided Print Accessory are available for this product For 38 HP Officejet 7200 All in One series information on loading paper in either of these accessories read and follow the instructions that came with the accessory Load envelopes You can load one or more envelopes into the input tray of your HP All in One Do not use shiny or embossed envelopes or envelopes that have clasps or windows a Note For specific details on how to format text for printing on envelopes Ez consult the help files in your word processing software For best results consider using a label for the return address on envelopes re O D a o e a v a O D a D D D D To load envelopes 1 Remove the output tray 2 Remove all paper from the input tray 3 Insert one or more envelopes into the far right side of the input tray with the envelope flaps up and to the left Slide the stack of envelopes forward until it stops 1 lt Tip For more help on loading envelopes refer to the diagram engraved gt uf inthe base of the input tray 4 Slide the paper length and paper width guid
78. you can connect directly to a computer using a USB cable Supported connection types Description Ethernet wired connection USB connection Recommended number of connected computers for best performance Up to five computers connected to an HP All in One using a hub or router One computer connected to an HP All in One using a USB cable The USB port is located on the rear of the HP All in One Supported software features All features are supported including Webscan For more information on Webscan see Use Webscan All features are supported except Webscan Setup instructions Follow the Setup Guide for detailed instructions Follow the Setup Guide for detailed instructions Windows printer sharing Up to five computers The host computer must be turned on at all times or the other computers will not be able to print to the HP All in One All features resident on the host computer are supported Only print is Supported from the other computers For setup instructions see Use Windows printer sharing Printer sharing Macintosh User Guide Up to five computers The host computer must be turned on at all times or the other computers will not be able to print to the HP All in One All features resident on the host computer are supported Only print is Supported from the other computers For setup instructions see Use printer sharin
79. you can send a fax from your computer include a computer generated cover page and quickly set up speed dials For more information see the onscreen HP Image Zone Help For information on accessing the HP Image Zone software and the onscreen help see Use the HP Image Zone to do more with your HP All in One Set up the HP All in One to receive faxes Your HP All in One can be set up to receive faxes automatically or manually depending on your home or office setup If you set up the HP All in One to answer faxes automatically it answers all incoming calls and receives faxes If you set up the HP All in One to answer faxes manually you must be available to respond in person to the incoming fax call or your HP All in One cannot receive faxes For more information on receiving faxes manually see Receive a fax manually In certain situations you might want to receive faxes manually For example if you share a phone line between your HP All in One and phone and you do not have distinctive ringing or an answering machine you will need to set up the HP All in One to answer fax calls manually If you subscribe to a voice mail service you will also need to answer fax calls manually This is because the HP All in One will not be able to distinguish between fax calls and phone calls Note For more information on setting up your office equipment with the Ey HP All in One see Fax setup Choose the recommended answer mode for your setup 102
80. you downloaded from www hp com support When prompted accept the device update found by the Software Update utility The Device Update Wizard opens on your computer 2 Atthe Welcome screen click Next The Select a Device screen appears i e q i O Au O O oO 2 Ko O pa H 202 HP Officejet 7200 All in One series Select your HP All in One from the list and then click Next The Important Information screen appears Make sure your computer and device meet the requirements listed If you meet the requirements click Update A progress bar or other such designator appears on the device display Do not disconnect shut down or otherwise disturb your device while the update is occurring A Note If you disrupt the update or an error message indicates the update failed call HP support for assistance After your HP All in One restarts the Update Complete screen appears on your computer and a test page prints from your device Your device is updated It is now safe to use your HP All in One Device update Macintosh If directed by HP customer support or prompted by an error message use the device update installer to apply updates to your HP All in One as follows User Guide 1 2 Use your Web browser to download an update for your HP All in One from www hp com support Double click the downloaded file The installer opens on your computer Follow the onscreen p
81. 00 871 United States 1 800 474 6836 1 800 HP invent Jamaica 1 800 711 2884 Venezuela 0 800 474 6836 0 800 HP invent Japan 81 3 3335 9800 Venezuela Caracas 502 207 8488 Jordan 971 4 366 2020 Vietnam 84 8 823 4530 Korea 82 1588 3003 W Africa 351 213 17 63 80 Kuwait 971 4 366 2020 Yemen 971 4 366 2020 Lebanon 971 4 366 2020 1 This Call Center supports French speaking customers from the following countries Morocco Tunisia and Algeria 2 Setup price per call 0 55 Norway kroner 0 08 Euro customer price per minute 0 39 Norway kroner 0 05 Euro 3 This Call Center supports German French and Italian speaking customers in Switzerland 0 08 CHF min during peak hours 0 04 CHF min during off peak hours Call in Australia under warranty and post warranty If your product is under warranty call 1300 721 147 If your product is not under warranty call 1902 910 910 A per incident out of warranty support fee will be charged to your phone bill Call HP Korea customer support HP SI 7124 A SO UA IUN ME OR 219 1588 3003 SS SPL BS Sl At 080 703 0700 MS SS Ike AZE w 2 09 00 18 00 E82 09 00 13 00 22a ese We 208 HP Officejet 7200 All in One series Call HP Japan customer support BADGES TEL 0570 000 511 FE VV 03 3335 9800 FEA VIVE TCAAWE EU RVBA FAX 03 3335 8338 A amp 9 00 17 00 4H 10 00 17 00 HASH 1 1 3 amp BR lt FAX CLARY Adtt CAHAR L EL BIZ CRE Wet LA pee Pa PROBA FAV A
82. 35 Chapter 5 Load full size paper You can load many types of letter A4 or legal paper into the input tray of your HP All in One To load full size paper 1 Remove the output tray and slide the paper width and paper length guides to Sa p Q Q O ao c 2 2 x z their outermost positions x Le l 2 Tap a stack of paper on a flat surface to align the edges and then check the paper for the following Make sure it is free of rips dust wrinkles and curled or bent edges Make sure all the paper in the stack is the same size and type 3 Insert the stack of paper into the input tray with the short edge forward and the print side down Slide the stack of paper forward until it stops I Tip Ifyou are using letterhead insert the top of the page first with the A Z print side down For more help on loading full size paper and letterhead refer to the diagram engraved in the base of the input tray 4 Slide the paper width and paper length guides inward until they stop at the edges of the paper Do not overload the input tray make sure the stack of paper fits within the input tray and is no higher than the top of the paper width guide 36 HP Officejet 7200 All in One series 6 Pull the output tray extender toward you as far as it will go Flip the paper catch at the end of the output tray extender to open the extender the rest of the way Load 10 x 15 cm 4 x 6 in
83. 8 9922 Bahrain 800 171 Middle East 971 4 366 2020 international Bangladesh fax to 65 6275 6707 Morocco 212 22 404747 Belgium Dutch 32 070 300 005 Netherlands 0 10 Euro min 0900 2020 165 Belgium French 32 070 300 004 New Zealand 0800 441 147 Bolivia 800 100247 Nigeria 234 1 3204 999 Brazil Demais 0800 157751 Norway 47 815 62 070 Localidades Brazil Grande Sao 11 3747 7799 Oman 971 4 366 2020 Paulo Brunei fax to 65 6275 6707 Pakistan fax to 65 6275 6707 Cambodia fax to 65 6275 6707 Palestine 971 4 366 2020 206 HP Officejet 7200 All in One series continued Country Region HP technical support Country Region HP technical support Canada during warranty 905 206 4663 Panama 001 800 711 2884 Canada once warranty 1 877 621 4722 Peru 0 800 1011 1 has ended per call charge Caribbean amp Central 1 800 711 2884 Philippines 632 867 3551 America Chile 800 360 999 Poland 48 22 5666 000 China 021 38814518 Portugal 351 808 201 492 8008103888 Colombia 01 800 51 474 6836 Puerto Rico 1 877 232 0589 01 800 51 HP invent Costa Rica 0 800 011 4114 Qatar 971 4 366 2020 1 800 711 2884 Czech Republic 420 261307310 Romania 40 21 315 4442 Denmark 45 70 202 845 Russian Federation 7 095 7973520 Moscow Dominican Republic 1 800 711 2884 Russian Federation St 7 812 3467997 Petersburg Ecuador Andinatel 9
84. 99119 1 800 7112884 Saudi Arabia 800 897 1444 Ecuador Pacifitel 1 800 225528 Singapore 65 62725300 1 800 7112884 Egypt 20 2 532 5222 Slovakia 421 2 50222444 English International Finland 44 0 207 512 5202 358 0 203 66 767 South Africa RSA South Africa Outside Republic 086 0001030 27 11 2589301 France 0 34 Euro min 33 0 892 69 60 22 Spain 34 902 010 059 Germany 0 12 Euro 49 0 180 5652 180 Sri Lanka fax to 65 6275 6707 min Greece Cyprus to 800 9 2649 Sweden 46 0 77 120 4765 Athens toll free Greece inside country region 801 11 22 55 47 Switzerland 41 0848 672 672 Greece international 30 210 6073603 Syria 971 4 366 2020 Guatemala 1800 999 5105 Taiwan 886 2 8722 8000 0800 010 055 Hong Kong SAR 852 2802 4098 Thailand 0 2353 9000 Hungary 36 1 382 1111 Trinidad amp Tobago 1 800 711 2884 User Guide 207 Q D ana mn y N Ke D fe Appendix 17 continued Country Region HP technical support Country Region HP technical support E India 91 80 8526900 Tunisia 216 71 89 12 22 2 India toll free 1600 4477 37 Turkey 90 216 579 71 71 a I Indonesia 62 21 350 3408 Ukraine Kiev 7 380 44 4903520 Ireland 353 1890 923 902 United Arab Emirates 971 4 366 2020 Israel 972 0 9 830 4848 United Kingdom 44 0 870 010 4320 Italy 39 848 8
85. A we aeeenctencceneacicauctanseaeenntacstarswausseetenc 104 Print fax confirmation rEPOIts cccccecccceececeeecceececeeeeeeeceseeeeseneeteneesaeeesees 105 Send two sided OFIGiNA lS ccceeccceeecccececceeecceeeeceseeccueeseeeeeseueeseeeesseeseeas 105 Send a fax manually from a PNONE cccceeeeeeseeeeceeeeeeaeeeeeaeeeeseeeeeseeeeeeaes 106 Send a fax USING FeCial cccccceecceceseeeeeeeeeseeeeseeeeseeeeeeeeeeeseeeeseeeesseeeeeaees 106 Send a fax using speed ial S cccceecccseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeseeeeeeees 107 Schedule BA ass acces cciareoecc ti ceeceonec Seseonee seesensoee rune ensere acteenene eeceoseetareceensee 107 3 12 Cancel A scheduled Taxa aecccxe te sctedccseetencecsseeccecssikouiesocncetetieosciscabssiactoeeecteed 108 Send a fax from MEMOLY cccecceeceeeeceeeeeeeeeeceeeeeeeeeeeseeeesaeeeeseeeeseeeesseeeesees 108 Send a fax using monitor GiAliNG ccceeeceeeeeeeeeeeeeeeeeeeeeeeeeeeseaeeeeesseeeeeeeas 108 EE A E i E EE A A E 109 Set the number of rings before answering ss ussereessrrsrrrssrrrsrrrrerrrenn 109 Set up the HP All in One to print single or two sided faxes 0 0008 109 Receive a fax MANUAILY ccccecceeeeeeeeeeeceeeeeeeeeeeeeeeseeeeeeeeeseaeesseeeeaeeeeeaeees 110 Poll to receive a LAX i ernenircirn nn isei gee EEEE RENEE E EEREN 111 S t th date and UME s os hendsccetcestoescatscaaceantasacsecidedadnonnesewasus
86. B maximum e Maximum recommended memory card size 1 GB solid state only D O gt O r e 3 w e 19249 Note Approaching any of the recommended maximums on a memory card might cause E the performance of the HP All in One to be slower than expected Supported memory card types CompactFlash SmartMedia Magic Gate Memory Stick Memory Stick Memory Stick Duo Memory Stick Pro Secure Digital MultimediaCard MMC xD Picture Card User Guide 221 Appendix 19 Scan specifications Image editor included Integrated OCR software automatically converts scanned text to editable text Scan speeds vary according to the complexity of the document Twain compliant interface Resolution 2400 x 4800 dpi optical up to 19 200 dpi enhanced Color 48 bit color 8 bit grayscale 256 levels of gray Maximum scan size from glass 216 x 279 mm 8 5 x 11 inches Physical specifications Height 290 mm 11 4 inches Width 381 mm 15 inches Depth 502 mm 19 75 inches Weight 10 5 kg 23 2 pounds Power specifications e Power consumption 75 W maximum e Input voltage AC 100 to 240 V 2 A 50 60 Hz grounded e Output voltage DC 31Vdc 2420 mA Environmental specifications Recommended operating temperature range 15 to 32 C 59 to 90 F Allowable operating temperature range 15 to 35 C 59 to 95 F Humidity 15 to 85 RH non condensing Non operating Storage temperature range 40 t
87. Cc V D fas F D O Q gt D Q m D V Follow the prompts on your computer for sharing the scan with others using HP Instant Share User Guide 69 Chapter 8 Share a scanned image with friends and relatives network connected Share a scanned image by pressing Scan To on the control panel To use the Scan To button place an image face down on the glass select a destination to which you want to send the image and start the scan Before you can share a scanned image on a network connected HP All in One you must first have the HP Image Zone software installed on your computer For more information on installing the HP Image Zone software on your computer see the Setup Guide that came with your HP All in One 1 Load your original face down on the right front corner of the glass or if you are using the document feeder tray in the document tray 2 Inthe Scan area press Scan To The Scan To menu appears on the control panel display 3 Press gt to highlight Select Computer and then press OK The Select Computer menu appears on the control panel display 4 Press gt to highlight the computer to where you want to send the scan and then press OK The Scan To Application menu appears 5 Press gt to highlight HP Instant Share and then press OK 6 The image is scanned and sent to the computer you selected Send a scan to a memory card You can send a scanned image as a JPEG image to the memory c
88. Check the connection between the telephone wall jack and the HP All in One to make sure the phone cord is secure e Make sure you use the phone cord that came with your HP All in One If you do not use the supplied phone cord to connect from the telephone wall jack to your HP All in One you might not be able to send or receive faxes After you plug in the phone cord that came with your HP All in One run the fax test again e Make sure you have correctly connected the HP All in One to the telephone wall jack Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One For more information on setting up your HP All in One for faxing see Fax setup e Ifyou are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP All in One directly to the telephone wall jack e Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP All in One and check for a dial tone If you do not hear a dial tone contact your telephone company and have them check the line e Try to send or receive a test fax If you can send or receive a fax successfully there might not be a problem After you resolve any problems found run the fax test again to make sure it passe
89. D 5 Call HP Customer Support Be near your HP All in One when you call a Access your serial number and service ID You can access important information by using the Information Menu of your HP All in One a at the sticker on the rear upper left corner of the device The serial number is the 10 9 Note If your HP All in One is not turning on you can view the serial number by looking character code in the upper left corner of the sticker 1 Press and hold OK While holding OK press 4 This displays the Information Menu 2 Press gt until Model Number appears and then press OK This displays the service ID Write down the complete service ID 3 Press Cancel and then press gt until Serial Number appears 4 Press OK This displays the serial number Write down the complete serial number 5 Press Cancel to exit the Information Menu Call in North America during warranty Call 1 800 474 6836 1 800 HP invent US phone support is available in both English and Spanish languages 24 hours a day 7 days a week days and hours of support may change User Guide 205 A D mn y N Ke xo fe Tm e Q Q ou L ge Q Appendix 17 without notice This service is free during the warranty period A fee may apply outside the warranty period Call elsewhere in the world The numbers listed below are current as of the publication date of this guide For a list of current in
90. D D fe Tm e Q Q ou L ge Q Appendix 17 Remove the control panel overlay and pack your HP All in One Complete the following steps once you have removed the print cartridges and unplugged the HP All in One Warning The HP All in One must be unplugged before following these steps 1 Remove the control panel overlay as follows a Place your hands on each side of the control panel overlay b Use your thumbs to pry the control panel overlay off 2 Retain the control panel overlay Do not return the control panel overlay with the HP All in One Note The replacement HP All in One might not come with a control panel overlay eh E Store your control panel overlay in a safe place and when the replacement HP All in One arrives reattach your control panel overlay You must attach your control panel overlay to use the control panel functions on the replacement HP All in One Tip See the Setup Guide that came with your HP All in One for instructions on 9 how to attach your control panel overlay Note The replacement HP All in One might come with instructions for setting up 22 E your device 3 If your HP All in One has an HP two sided printing accessory remove it from the back of the device 4 Ifavailable pack the HP All in One for shipment by using the original packing materials or the packaging materials that came with your exchange device 212 HP Officejet 7200 All in O
91. For information on replacing the print cartridges see Replace the print cartridges For information on cleaning the print cartridges by using the HP Image Zone software that came with your HP All in One see the onscreen HP Image Zone Help that came with your software Clean the print cartridge contacts Clean the print cartridge contacts only if you get repeated messages on the control panel display prompting you to check a print cartridge after you already have cleaned or aligned the print cartridges Before cleaning the print cartridge contacts remove the print cartridge and verify that nothing is covering the print cartridge contacts then reinstall the print cartridge If you continue to get messages to check the print cartridges clean the print cartridge contacts rb lt e C4 T y gt L I D Make sure you have the following materials available e Dry foam rubber swabs lint free cloth or any soft material that will not come apart or leave fibers 1 lt Tip Coffee filters are lint free and work well for cleaning print cartridges e Distilled filtered or bottled water tap water might contain contaminants that can damage the print cartridges Caution Do not use platen cleaners or alcohol to clean the print cartridge contacts These can damage the print cartridge or the HP All in One User Guide 163 Chapter 15 To clean the print cartridge contacts 1 Turn on the HP All
92. HP All in One to a computer with one phone port This section describes how to set up your HP All in One with a computer modem if your computer has only one phone port Back view of the HP All in One Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Telephone Computer with modem Oo R w dD gt Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One to a computer with one phone port 1 Find the phone cord that connects from the back of your computer your computer modem to a telephone wall jack Disconnect the cord from the 98 HP Officejet 7200 All in One series telephone wall jack and plug it into the parallel splitter on the side with two phone ports 2 Remove the white plug from the port labeled 2 EXT on the back of your HP All in One 3 Using another phone cord connect one end to the port labeled 2 EXT on the back of your HP All in One Connect the other end of the phone cord to the parallel splitter on the side with the single phone port 4 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This
93. HP Officejet 7200 All in One series User Guide Invent HP Officejet 7200 All in One series User Guide Copyright 2004 Hewlett Packard Development Company L P The information contained herein is subject to change without notice Reproduction adaptation or translation without prior written permission is prohibited except as allowed under copyright laws jk Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Windows Windows NT Windows Me Windows XP and Windows 2000 are U S registered trademarks of Microsoft Corporation Intel and Pentium are registered trademarks of Intel Corporation SD Card is a trademark of the SD Card Association Energy Star and Energy Star logo are US registered marks of the United States Environmental Protection Agency Publication number Q5560 90103 First edition November 2004 Notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services Nothing herein should be construed as constituting an additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document an
94. ITY OF SUCH DAMAGES Local law This Warranty Statement gives the customer specific legal rights The customer may also have other rights which vary from state to state in the United States from province to province in Canada and from country to country elsewhere in the world To the extent that this Warranty Statement is inconsistent with local law this Warranty Statement shall be deemed modified to be consistent with such local law Under such local law certain disclaimers and limitations of this Warranty Statement may not apply to the customer For example some states in the United States as well as some governments outside the United States including provinces in Canada may Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory rights of a consumer e g the United Kingdom Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations or Grant the customer additional warranty rights specify the duration of implied warranties which the manufacturer cannot disclaim or allow limitations on the duration of implied warranties THE TERMS IN THIS WARRANTY STATEMENT EXCEPT TO THE EXTENT LAWFULLY PERMITTED DO NOT EXCLUDE RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE HP PRODUCTS TO SUCH CUSTOMERS fes Lem go r lt 5 e be 3 fes O Limited warranty information for EU
95. K allows you to manually select each photo file you want A to print E k Number of Copies Lets you set the number of copies to be printed 5 Image Size Lets you set the size at which you want the image 5 ce The Fill Entire Page setting scales the image to cover all of the output paper without any white border area Some cropping might occur Fit to Page scales the image to cover as much of the page as possible while keeping the original aspect ratio without cropping The image is centered on the page and is surrounded by a white border Tray Select Lets you select the input tray front or rear that the HP All in One should use This setting is only available if a rear tray is detected when you turn on the HP All in One Photo Paper Size Lets you select the paper size for the current print job The Automatic setting defaults to a large letter or A4 and small 10 x 15 cm 4 x 6 inch paper size that varies by country region When Paper Size and Paper Type are both set to Automatic the HP All in One selects the best print options for the current print job The other Paper Size settings let you override the automatic settings Photo Paper Type Lets you select the paper type for the current print job The Automatic setting lets the HP All in One detect and set the paper type automatically When Paper Size and Paper Type are both set to Automatic the 48 HP Officejet 7200 All in One series Setting Descr
96. Officejet 7200 All in One series are shown in the following table The HP Director might also include additional icons to those shown here The HP Director is customized to display icons for features and functions associated with the device that is selected If the selected device is not equipped with a particular feature or function then the icon for that feature or function does not appear in the HP Director 1 Tip Ifthe HP Director on your computer does not contain any icons an error Q might have occurred during the software installation To correct this uninstall and reinstall the software using one of the methods in Uninstall and reinstall the software Button Name and Purpose AS Scan Picture Scans a photo picture or drawing and displays it in the P dl HP Image Zone a Scan Document Scans a document that contains text or both text and graphics and displays it in your selected program N Make Copies Displays the Copy dialog box for the selected device from B ies which you can make a printed copy of your image or document You can select the copy quality number of copies color and size if HP Image Zone Displays the HP Image Zone where you can e View and edit images e Print photos in multiple sizes e Make and print a photo album postcard or flyer e Make a multimedia CD e Share images through e mail or a website pes Transfer Images Displays the HP Image Transfer software
97. One and hear fax tones from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually Case l Shared voice fax line with answering machine If you receive both voice calls and fax calls at the same phone number and you also have an answering machine that answers voice calls at this phone number set up your HP All in One as described in this section Q _ eb x 14 LL Back view of the HP All in One Telephone wall jack IN port on your answering machine OUT port on your answering machine Telephone optional Answering machine On RR OIN gt Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One with a shared voice fax line with answering machine 1 Remove the white plug from the port labeled 2 EXT on the back of your HP All in One 2 Unplug your answering machine from the telephone wall jack and connect it to the port labeled 2 EXT on the back of your HP All in One Note If you do not connect your answering machine directly to your EZ HP All in One fax tones from a sending fax machine might be recorded on your answering machine and you probably will not be able to receive faxes with your HP All in One 3 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the po
98. Q x D Q C4 D V 7 eb Se a 14 gt x lt eb es per Chapter 11 Set the answer mode The answer mode determines whether your HP All in One answers incoming calls or not If you set up the HP All in One to answer faxes automatically the Auto Answer light is on it answers all incoming calls and receives faxes If you set up the HP All in One to answer faxes manually the Auto Answer light is off you must be available to respond in person to the incoming fax call or your HP All in One will not receive faxes For more information on receiving faxes manually see Receive a fax manually If you do not know which answer mode to use see Choose the recommended answer mode for your setup gt Press the Auto Answer button to set the answer mode When the Auto Answer light is on your HP All in One automatically answers calls When the light is off your HP All in One does not answer calls Send a fax You can send a fax in a variety of ways Using the control panel you can send a black and white or color fax from your HP All in One You can also send a fax manually from an attached phone This allows you to speak with the recipient before sending the fax If you frequently send faxes to the same numbers you can set up speed dials and quickly send faxes by using the Speed Dial button or a one touch speed dial button Review this section for more information on all the ways you can s
99. Refer to the table below to determine the recommended answer mode for your HP All in One based on your home or office setup From the first column in the table choose the type of equipment and services applicable to your office setup Then look up the recommended answer mode in the second column The third column describes how the HP All in One will answer incoming calls After you have determined the recommended answer mode setting for your home or office setup see Set the answer mode for more information HP Officejet 7200 All in One series Equipment services sharing your fax Recommended answer mode Description phone line None Automatic The HP All in One automatically answers all You have a separate The Auto incoming calls using the Rings to Answer phone line on which you Answer light is setting For more information on setting the receive only fax calls on number of rings see Set the number of rings before answering A shared voice and fax Manual The HP All in One will not automatically phone line and no The Auto answer calls You must receive all faxes answering machine Answer light is manually by pressing Start Fax Black or You have a shared off Start Fax Color For information on receiving phone line in which you faxes manually see Receive a fax manually receive both voice and You might use this setting if the majority of fax calls calls on this phone line are voice calls and you rarely recei
100. SE RRS ARAS VCC OF TJ a Sa BARRET TORE RRB CERT CE FEAHELTOETA TORES OF OF LED VRE RIGEELT Atha t BME ESEE TTb hY AR RU ERAR SIE TEE LUMURUALTFEL Notice to users in Korea APSA AZB 7171 ol 7172 HAFS eR AA Ae SSS Ye 72A FHAAAA E SE SE HAAA ASS UEUC D 2 gt O 4 r e w e User Guide 227 Appendix 19 Declaration of conformity European Economic Area The Declaration of Conformity in this document complies with ISO IEC Guide 22 and EN 45014 It identifies the product manufacturers name and address and applicable specifications recognized in the European community HP Officejet 7200 All in One series declaration of conformity D DECLARATION OF CONFORMITY according to ISO IEC Guide 22 and EN 45014 invent Manufacturer s Name Hewlett Packard Company Manufacturer s Address 16399 West Bernardo Drive San Diego CA 92127 USA declares that the product Regulatory Model Number SDGOB 0305 01 Product Name OfficeJet 7200 Series Q3460A Q3463A Model Number s OfficeJet 7210 Q5560A B 7210xi Q5561A 7210v Q5566A 7205 Q5567A B 7213 Q5572C 7215 Q5568B 7208 Q5565D 7210 Q5575A Q5574C Power Adapter s HP part 0950 4483 domestic 0950 4484 international 0957 2106 international conforms to the following Product Specifications Safety IEC 60950 1 2001 EN 60950 1 2002 IEC 60825 1 Edition 1 2 2001 EN 60825 1 A11 A2 A1 2002 Class 1 L
101. See the appropriate section below for the operating system on your computer Print photos using a Windows computer 30 The graphics below show methods for printing photos when your computer is running Windows You can print photos from your PictBridge compatible digital camera You can print photos from your camera using a software application such as the HP Image Zone software on your computer ii You can print photos from a memory card using options on the HP All in One control panel HP Officejet 7200 All in One series You can print photos from a memory card by transferring photos to your Windows computer and printing them using the HP Image Zone software Print photos using a Macintosh The graphics below show methods for printing photos when your computer is a Macintosh You can print photos from your PictBridge compatible digital camera You can print photos from your camera using a software application such as the HP Image Zone software on your computer panel e a xe 3 ie e 7 User Guide 31 Chapter 4 You can print photos from a memory card by transferring photos to your Macintosh and printing them using the HP Gallery or iPhoto software a O Pur O t Q lt gt ne fon 32 HP Officejet 7200 All in One series 5 Load originals and load paper This chapter provides instructions for loading originals in
102. Sided Send Resolution and Lighter Darker settings through the control panel Cc V D J D Q x D m gt c D N 1 Make your changes to the Two Sided Send if available Resolution or Lighter Darker settings 2 Inthe Fax area press Menu until Set New Defaults appears 3 Press gt to select Yes 4 Press OK Set fax options There are numerous fax options that you can set such as controlling whether the HP All in One redials a busy number automatically adjusting the volume of the HP All in One and forwarding faxes to another number When you make changes to the following options the new setting becomes the default Review this section for information on changing fax options User Guide 117 Chapter 11 Set the paper size for received faxes You can select the paper size for received faxes The paper size you select should match what is loaded in your input tray Faxes can be printed on letter A4 or legal paper only A Note Ifan incorrect paper size is loaded in the input tray when a fax is Ez received the fax does not print and an error message appears on the control panel display Load letter A4 or legal paper and then press OK to print the fax Press Setup 2 Press 4 and then press 4 again This selects Basic Fax Setup and then selects Fax Paper Size 3 Press gt to select an option and then press OK Set tone or pulse dialing You can set the dial mode for your
103. T eeceeeees 214 Duration of limited Warranty cccccccccecseeeeceeeeeseeeeeaeeeeseeeeesseeeesaaeeesaeeeesneesaees 214 Extent of limited Warranty ccccccsseccccececeesecceeeecsueeecececeusessueeeseesecsusesseseesess 214 Limitation Of WarraMty ccccccccseeeeecceeeeeeeeceeeeeeeseseeeeeseeeeeeeeeeeeesseaeeeeesaeeeeeesaeeees 215 Limitanon of ANIM eraai icnnar ie E Eda aE aA ia 215 LOC e E EEE E E E E E oweeseeee ne eceveees 215 Limited warranty information for EU CountrieS reGiOns cccsecesseeeseeeeeeeeees 215 Technical TUS arceri enr ai ie ara raai 218 System FEQUIFEMENHS c ccccceccsseecceeeeeceececceucceseueeecsueeesusesseueeessuseesseseesseaees 218 Paper SPECIFICATIONS cccccceecccecccceeeee cece cece eeeeeeeceeeeae cess eeeseeeseeeseeeeseeeseeesaeeas 218 Papettray CAD ACCS cacacseactecnecantacsssensennnanadensvae lt thaceuesaabsnsdanccatidabienasebacceess 218 Papel SZOS ee ee ee ee eee ee 219 PIAL margin Specifications veintcsasscdindersnsancosnensatiadnansartanaeonsanesoamcainneioeensannae 219 PINE SDC Cll CANONS xo nat ae oastencep eae utes a a aa are a 220 Copy SPECIFICATIONS ccc ccceeccceeecece cece ceeseeeeeeeeseueesseeeeseeesseeesseeeeseueeseeeseeesees 220 FAX SD CCH ICA OM S eset ARETE Sea E a 221 Memory Card Specifications ccccccccccsccssscceseccesccencesseeecseesseeecueeseesenseensesenes 221 HP Officejet 7200 All in One series
104. Transparency films Set the copy paper type Letter or A4 You can set the paper type on your HP All in One The default paper type setting for copying is Automatic which causes the HP All in One to detect the type of paper in the input tray If you copy onto special papers or if you experience poor print quality by using the Automatic setting you can set the paper type manually from the Copy menu 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray lf you use the document feeder tray place the page so that the top of the document is inserted first 3 Inthe Copy area press Menu until Copy Paper Type appears 4 Press gt to select a paper type setting and then press OK 5 Press Start Copy Black or Start Copy Color Refer to the following table to determine which paper type setting to choose based on the paper loaded in the input tray Paper type Control panel setting Copier paper or letterhead Plain Paper HP Bright White Paper Plain Paper 54 HP Officejet 7200 All in One series continued Paper type Control panel setting HP Premium Plus Photo Paper Glossy Premium Photo HP Premium Plus Photo Paper Matte Premium Photo HP Premium Plus 4 x 6 inch Photo Paper Premium Photo HP Photo Paper Photo Paper HP Everyday Photo Paper Everyday Photo HP Everyday Photo P
105. a Vietnam 1 Tip You can also check the end of the phone cord that came in the box with gt uf your HP All in One If the phone cord appears to have two wires you have a 2 wire phone cord If the phone cord has four wires you have a 4 wire phone cord The graphic below shows the differences between the phone cords Yo Choose the right fax setup for your home or office 76 To fax successfully you need to know what types of equipment and services if any share the same phone line with your HP All in One This is important because you might need to connect some of your existing office equipment directly to your HP All in One and you might also need to change some fax settings before you can fax successfully To determine the best way to set up the HP All in One in your home or office first read through the questions in this section and record your answers Next refer to the table in the following section and choose the recommended setup case based on your answers Make sure to read and answer the following questions in the order they are presented 1 Do you have a digital subscriber line DSL service through your telephone company Q Yes have DSL Q No HP Officejet 7200 All in One series If you answered Yes proceed directly to Case B Set up your HP All in One with DSL You do not need to continue answering questions If you answered No please continue answering questions 2 Do you have a private branch
106. a fax You can schedule a black and white fax to be sent later the same day within the next 24 hours when phone lines are not as busy or phone rates are lower for example When scheduling a fax the originals must be loaded in the document feeder tray and not on the glass The HP All in One automatically sends your fax when the specified time is reached You can only schedule one fax to be sent at a time You can continue to send faxes normally however while a fax is scheduled 1 Load your originals face up in the document feeder tray with the top of the page on the left Cc V D y D h Q x a D m c D V 13449 Note Load your originals in the document feeder tray and not on the Ey glass This feature is not supported if you load your originals on the glass In the Fax area press Menu until How to Fax appears Press gt to select Send Fax Later and then press OK Enter the send time by using the numeric keypad and then press OK If prompted press 1 for AM or 2 for PM Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 7 Press Start Fax Black The HP All in One sends the fax at the scheduled time Send Fax Later appears on the control panel display along with the scheduled time ol ey User Guide 107 Chapter 11 Cancel a scheduled fax You can cancel your scheduled fax After you schedule a
107. a fax using speed dials You can also set up group speed dials This saves you time by sending a fax to a group of people at once rather than sending the fax to each recipient individually You can quickly and easily set up speed dial entries from your computer by using the HP Image Zone software For more information see the onscreen HP Image Zone Help that came with your HP Image Zone software Create speed dial entries You can create speed dial entries for fax numbers that you use frequently 1 Press Setup 114 HP Officejet 7200 All in One series 2 Press 3 and then press 1 This selects Speed Dial Setup and then selects Individual Speed Dial The first unassigned speed dial entry appears on the control panel display 3 Press OK to select the displayed speed dial entry You can also press gt or lt to select an empty entry and then press OK 4 Enter the fax number to assign to that entry and then press OK d lt Tip To enter a pause in the fax number press Redial Pause 5 Enter the name and then press OK For more information on entering text see Enter text and symbols 6 Press 1 if you want to set up another number or press 2 to exit the Speed Dial Setup menu Create group speed dial entries You can create a group speed dial entry that contains up to 48 individual speed dial entries This allows you to send black and white faxes to specific groups of people by using one speed dial entry a Note You can onl
108. a power outlet Press the On button to turn on the HP All in One e Check the USB cable If you are using an older cable it might not be working properly Try connecting it to another product to see if the USB cable works If you experience problems the USB cable might need to be replaced Also verify that the cable does not exceed 3 meters 9 8 feet in length e Make sure your computer is USB ready Some operating systems such as Windows 95 and Windows NT do not support USB connections Check the documentation that came with your operating system for more information e Check the connection from your HP All in One to your computer Verify that the USB cable is securely plugged into the USB port on the back of your HP All in One Make sure the other end of the USB cable is plugged into a USB port on your computer After the cable is connected properly turn your HP All in One off and then on again 174 HP Officejet 7200 All in One series e f you are using a Macintosh Check the Apple System Profiler OS 9 or the System Profiler OS X to verify your USB connection If the HP All in One shows up in the USB window then the USB connection between your computer and HP All in One is working If it is working there might be a problem with the software Try to run the HP All in One Setup Assistant to see if it can detect the HP All in One You can access the HP All in One Setup Assistant through the HP Image Zone software e Check other pr
109. able is also known as a straight through cable When using an Ethernet cable the network elements must be attached to a router The Ethernet cable uses an RJ 45 connector EWS Embedded Web Server A browser based utility that provides a simple way to manage your HP All in One You can monitor status configure HP All in One networking parameters or access HP All in One features For more information see Use the Embedded Web Server Gateway A computer or other device such as a router that serves as an entrance to the Internet or another network User Guide 147 lt Tam O gt pa G Sen O gt Q pe Chapter 13 continued HEX hub IP address infrastructure MAC address NIC RJ 45 connector SSID router switch 148 Hexadecimal The base 16 numbering system which uses the digits 0 9 plus the letters A F No longer used much in modern home networks a hub takes its signal from each computer and sends it to all of the other computers connected to the hub Hubs are passive other devices on the network plug into the hub in order to communicate with one another A hub does not manage the network A number that uniquely identifies the device on the network IP addresses are assigned dynamically through DHCP or AutolP You can also set up a static IP address though this is not recommended An infrastructure network uses a router switch or access point to connect netwo
110. ace print cartridges 157 restore factory defaults 167 self test report 155 set scroll speed 166 make copies HP Director OS 9 19 HP Director Windows 15 HP Image Zone OS X 17 manual fax reports 114 receive fax 110 send fax 106 108 troubleshoot fax 186 mDNS service name general network settings 143 media See paper 231 Media Access Control MAC address 142 memory delete faxes 122 reprint faxes 122 save faxes 120 memory cards insertacard 43 overview 42 print DPOF file 52 print photos 50 proof sheet 45 save files to computer 43 send photos 125 specifications 221 supported 221 Memory Stick memory card 42 monitor dialing 108 more applications HP Director OS 9 20 MultiMediaCard MMC memory card 42 N network configuration page 139 connection type general network settings 142 name wireless network settings 144 upgrade 132 normal copy quality 55 O OK button 10 On button 10 one touch speed dial buttons 9 order accessories paper 149 print cartridges Setup Guide software 150 User Guide 150 150 149 150 P paper copy paper size 53 fax paper size 118 incompatible types 35 jams 41 175 192 legal to letter copy 62 load 35 232 order 149 paper sizes 219 paper specifications 218 recommended copy paper types 54 recommended types 34 troubleshoot 192 paper tray paper tray capacities 218 parallel phone systems 76 password Embedded Web Server 144 PBX system setup 81 pho
111. ack of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office 3 Connect the DSL filter cord to the telephone wall jack 4 Runa fax test For information see Test your fax setup Case C Set up your HP All in One with a PBX phone system or an ISDN line If you are using either a PBX phone system or an ISDN converter terminal adapter make sure you do the following e lf you are using either a PBX or an ISDN converter terminal adaptor connect the HP All in One to the port that is designated for fax and phone use Also make sure that the terminal adapter is set to the correct switch type for your country region if possible Note Some ISDN systems allow you to configure the ports for specific Ey phone equipment For example you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes If you have problems when connected to the fax phone port of your ISDN User Guide 81 Q x 14 LL Chapter 10 converter try using the port designated for multiple purposes it might be labeled multi combi or something similar e f you are using a PBX phone system set the call waiting tone to off Caution Many digital PBX systems include a call waiting ton
112. air replace or refund until the customer returns the defective product to HP Any replacement product may be either new or like new provided that it has functionality at least equal to that of the product being replaced HP products may contain remanufactured parts components or materials equivalent to new in performance HP s Limited Warranty Statement is valid in any country region where the covered HP product is distributed by HP Contracts for additional warranty services such as on site service may be available from any authorized HP service facility in countries where the product is distributed by HP or by an authorized importer HP Officejet 7200 All in One series Limitation of warranty TO THE EXTENT ALLOWED BY LOCAL LAW NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKES ANY OTHER WARRANTY OR CONDITION OF ANY KIND WHETHER EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY SATISFACTORY QUALITY AND FITNESS FOR A PARTICULAR PURPOSE Limitation of liability To the extent allowed by local law the remedies provided in this Warranty Statement are the customer s sole and exclusive remedies TO THE EXTENT ALLOWED BY LOCAL LAW EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER BASED ON CONTRACT TORT OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBIL
113. ally detect transparency film if it is loaded incorrectly or if you use transparency film other than HP transparency film For best results set the paper type to transparency film before printing or copying onto transparency film e HP Iron On Transfers Flatten the transfer sheet completely before using it do not load curled sheets To prevent curling keep transfer sheets sealed in the original package until you are ready to use them Locate the blue stripe on the nonprinting side of the transfer paper and then manually feed one sheet at a time into the input tray with the blue stripe facing up e HP Greeting Cards HP Photo Greeting Cards or HP Textured Greeting Cards Insert a small stack of HP greeting card paper into the input tray with the print side down slide the stack of cards forward until it stops Labels Always use letter or A4 label sheets designed for use with HP inkjet for printing from a devices such as Avery inkjet labels and make sure that the labels are software application NO more than two years old Labels on older sheets might peel off only when the paper is pulled through the HP All in One causing paper jams 1 Fan the stack of labels to make sure none of the pages are sticking together 2 Place a stack of label sheets on top of full size plain paper in the input tray label side down Do not insert labels one sheet at a time Continuous banner Continuous banner paper is also known as computer o
114. an e mail application installed on your computer Note For more information see the HP Gallery section in the onscreen EZ HP Image Zone Help To use the e mail option within the HP Image Zone 1 Select the HP Image Zone icon from the Dock The HP Image Zone opens on your desktop 2 Inthe HP Image Zone click the Services button at the top of the window A list of applications appears in the lower part of the HP Image Zone 3 Choose HP Gallery from the list of applications The HP Gallery opens on your computer 4 Select one or more images to share For more information see the onscreen HP Image Zone Help 5 Click E mail The e mail program on your Macintosh opens Send the images as an e mail attachment by following the prompts on your computer screen Share images using the HP Director Macintosh OS 9 EA Note Macintosh OS 9 v9 1 5 and later and v9 2 6 and later are supported You can share images with anyone who has an e mail account Simply start the HP Director and open the HP Gallery Then create a new e mail message using an e mail application installed on your computer A Note For more information see the HP Gallery section in the onscreen EZ HP Image Zone Help To use the e mail option within the HP Director 1 Double click the HP Director shortcut on your desktop The HP Director menu opens on your desktop 2 Double click HP Gallery The HP Gallery opens on your desktop 3 Select one or more images to share
115. and then press OK to select the appropriate entry User Guide 115 7 eb a 14 gt x lt eb le per Chapter 11 When the current fax number appears press lt q to erase it Enter the new fax number Press OK to save the new number Enter the new name For more information on entering text see Enter text and symbols Press OK 9 Press 1 to update another speed dial entry or press 2 to exit oo 2 Delete speed dial entries You can delete an individual or group speed dial entry When you delete an individual speed dial entry that is included in a group speed dial the entry is deleted from the group as well 1 Press Setup 2 Press 3 and then press 3 again This selects Speed Dial Setup and then selects Delete Speed Dial 3 Press gt until the speed dial entry that you want to delete appears and then press OK to delete it You can also enter the speed dial code by using the keypad on the control panel The speed dial entry is deleted Change the fax resolution and lighter darker settings You can change the fax Resolution and Lighter Darker settings for documents that you are faxing Change the fax resolution 116 The Resolution setting affects the transmission speed and quality of faxed black and white documents The HP All in One sends faxes at the highest resolution supported by the receiving fax machine You can only change the resolution for faxes that you are
116. answering For information on setting the HP All in One to answer faxes manually see Set the answer mode 4 Doone of the following If your phone is on the same phone line but not plugged into the back of the HP All in One and you hear fax tones from a sending fax machine wait 5 HP Officejet 7200 All in One series 10 seconds before pressing 1 2 3 on your phone If the HP All in One does not begin receiving the fax wait several more seconds and press 1 2 3 again f Note When the HP All in One receives an incoming call it displays EZ Ringing on the control panel display If you pick up the phone Phone off hook appears after a few seconds You must wait until Phone off hook appears before pressing 1 2 3 on your phone or you will not be able to receive the fax If your phone is plugged directly into the back of the HP All in One and you hear fax tones from a sending fax machine press the Start Fax Black or Start Fax Color button on the control panel f you are currently on the phone with the sender using a phone connected to the HP All in One instruct them to press Start on their fax machine first After you hear fax tones from the sending fax machine press the Start Fax Black or Start Fax Color button on the control panel f Note If you press Start Fax Color but the sender sent the fax in Ey black and white the HP All in One prints the fax in black and white After the HP All in One begins to receive the fax yo
117. any time To stop faxing from the control panel gt Press Cancel on the control panel to stop a fax you are sending or receiving Look for the Fax Cancelled message on the control panel display If it does not appear press Cancel again The HP All in One prints any pages it has already started printing and then cancels the remainder of the fax This can take a few moments To cancel a number you are dialing gt Press Cancel to cancel a number you are currently dialing 123 Cc V D y D h Q x D m gt c D N eb Ta 14 t N e G go man 2 ou L 2 12 Use HP Instant Share HP Instant Share makes it easy to share photos with family and friends Just scan a photo or insert a memory card into the appropriate card slot on your HP All in One select one or more photos to share select a destination for your photos and then send the photos on their way You can even upload your photos to an online photo album or an online photo finishing service Availability of services varies by country region With HP Instant Share E mail family and friends always get photos they can view no more large downloads or images that are too big to open An e mail message with thumbnail images of your photos is sent with a link to a secure Web page where family and friends can easily view share print and save the photos Overview 124 Your HP Officejet 7200 All in One series is equ
118. aper Semi Gloss Everyday Matte Other photo paper Other Photo HP Iron On Transfer for color fabrics Iron On HP Iron On Transfer for light or white fabrics Iron On Mirrored HP Premium Paper Premium Inkjet Other inkjet paper Premium Inkjet HP Professional Brochure amp Flyer Paper Glossy Brochure Glossy HP Professional Brochure amp Flyer Paper Matte Brochure Matte HP Premium or Premium Plus Inkjet Transparency Transparency Film Other transparency film Transparency e Plain Hagaki Japan only Plain Paper 2 Glossy Hagaki Japan only Premium Photo z ke L Japan only Premium Photo gt 3 D 7 Increase copy speed or quality The HP All in One provides three options that affect copy speed and quality e Best produces the highest quality for all paper and eliminates the banding striping effect that sometimes occurs in solid areas Best copies more slowly than the other quality settings e Norma delivers high quality output and is the recommended setting for most of your copying Normal copies faster than Best e Fast copies faster than the Normal setting The text is comparable to the quality of the Normal setting but the graphics might be lower quality The Fast setting uses less ink and extends the life of your print cartridges To change the copy quality from the control panel 1 Make sure you have paper loaded in the input tray User Guide 55 Chapter 7 2 Load your original
119. apter contains a brief overview of the wide range of options for performing each of these tasks depending on your preferences and computer setup More detailed information for each task is available in other chapters within this guide or in the onscreen HP Image Zone Help Transfer photos You have several different options for transferring photos You can transfer photos to your HP All in One your computer or a memory card See the appropriate section below for the operating system on your computer Transfer photos using a Windows computer The graphics below show methods for transferring photos to your Windows computer or to a memory card You can transfer a photo from a memory card inserted into your HP All in One to your Windows computer You can transfer a photo from your digital camera to your Windows computer i You can transfer a photo to a memory card by scanning it directly onto a memory card inserted into your HP All in One ry O De Q z x i 26 HP Officejet 7200 All in One series Transfer photos using a Macintosh The graphics below show methods for transferring photos to your Macintosh or to a memory card You can transfer a photo from a memory card inserted into your HP All in One to your Macintosh You can transfer a photo to a memory card by scanning it directly onto a memory card inserted into your HP All in One Edit photos You ha
120. ard that is currently inserted in one of the memory card slots on the HP All in One This enables you to use the memory card features to generate borderless prints and album pages from the scanned image It also enables you to access the scanned image from other devices that support the memory card Send a scan to a memory card loaded in your HP All in One USB connected You can send the scanned image as a JPEG image to a memory card This section describes the process when your HP All in One is directly connected to your computer through a USB cable Make sure you have a memory card inserted in the HP All in One 1 Load the original face down on the right front corner of the glass 2 Inthe Scan area press Scan To until Memory Card displays on the control panel display 3 Press OK The HP All in One scans the image and saves the file to the memory card in the JPEG format m Q 5 va amp O D ol e 7 70 HP Officejet 7200 All in One series Send a scan to a memory card loaded in your HP All in One network connected You can send a scanned image as a JPEG image to a memory card This section describes the process when your HP All in One is connected to a network 1 Load the original face down on the right front corner of the glass 2 Inthe Scan area press Scan To until Memory Card displays on the control panel display 3 Press OK The HP All in One scans the image and saves the file to th
121. aser Led UL 60950 1 2003 CAN CSA 22 2 No 60950 1 03 NOM 019 SFCI 1993 AS NZS 60950 2000 GB4943 2001 CISPR 22 1997 EN 55022 1998 Class B CISPR 24 1997 EN 55024 1998 IEC 61000 3 2 2000 EN 61000 3 2 2000 IEC 61000 3 3 A1 2001 EN 61000 3 3 A1 2001 AS NZS CISPR 22 2002 CNS13438 1998 VCCI 2 FCC Part 15 Class B ICES 003 Issue 2 GB9254 1998 EN 301 489 17 2002 Telecom TBR 21 1998 AS ACIF S002 2002 c e P ao teen oO Pa Go 2 c Oo o m Supplementary Information The product herewith complies with the requirements of the Low Voltage Directive 73 23 EC the EMC Directive 89 336 EC and with the R amp TTE Directive 1999 5 EC Annex II and carries the CE marking accordingly The product was tested in a typical configuration D 7 EF ___29 June 2004 Ltr fl Jct Date Steve Smith Hardware Test amp Regs MGR European Contact for regulatory topics only Hewlett Packard GmbH HQ TRE Herrenberger Strasse 140 D 71034 B blingen Germany FAX 49 7031 14 3143 228 HP Officejet 7200 All in One series Index Symbols Numerics 10 x 15 cm photo paper load 37 2 wire phone cord 184 190 4 x 6 inch photo paper load 37 4 wire phone cord 184 190 A A4 paper load 36 access point HW address wireless network settings 146 accessories order 150 admin password general network settings 144 ADSL line See DSL line advanced network setup 140 align print cartridges 162 answer mode 102
122. at have the ring pattern you selected Answer Ring Pattern setting after the number of rings you selected Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax Case E Shared voice fax line If you receive both voice calls and fax calls at the same phone number and you have no other office equipment or voice mail on this phone line set up your HP All in One as described in this section Back view of the HP All in One Telephone wall jack Phone cord supplied in the box with your HP All in One connected to the 1 LINE port Optional phone for the HP All in One NO oO User Guide 83 Chapter 10 To set up your HP All in One with a shared voice fax line 1 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 2 Doone of the following depending on your phone system If you have a parallel t
123. atically after a specified number of rings 8 Menu Fax Select fax options including Resolution and Lighter Darker using the Menu button in the Fax area 9 Speed Dial Select a speed dial number User Guide 9 Z D gt O 9 lt ae T Chapter 1 Label Name and Description 10 Setup Access the menu system for reports fax settings maintenance tools preferences and network settings Also access product launched Help 11 Left arrow Decrease values or go back when viewing filenames on the control panel display 12 OK Select a menu or setting or select filenames on the control panel display for printing 13 Right arrow Increase values or go forward when viewing filenames on the control panel display 14 Cancel Stop a job exit a menu or exit settings 15 Start Copy Black Start a black and white copy job 16 Start Copy Color Start a color copy job 17 Print Photos Print the photo whose filename is currently displayed on the control panel display or print all of the photos you selected using the OK button 18 Start Scan Start a scan job and send it to the destination you selected using the Scan To button 19 On Turn the HP All in One on or off When the HP All in One is off a minimal amount of power is still supplied to the device To completely disconnect the power supply to the HP All in One turn the device off and then unplug the power cord 20 On light When l
124. ation not covered in the User Guide Readme file The Readme file contains information on possible installation problems For more information see View the Readme file 2 If you are unable to solve the problem using the information in the documentation visit www hp com support to do the following Access online support pages Send HP an e mail message for answers to your questions Connect with an HP technician by using online chat Check for software updates Support options and availability vary by product country region and language 3 Contact your local point of purchase If the HP All in One has a hardware failure you will be asked to bring the HP All in One to where you purchased it Service is free during the HP All in One limited warranty period After the warranty period you will be quoted a service charge 4 Ifyou are unable to solve the problem using the onscreen Help or HP websites call HP Support using the number for your country region For more information see Get HP support View the Readme file You might want to refer to the Readme file for more information on possible installation problems e In Windows you can access the Readme file from Windows taskbar by clicking Start pointing to Programs or All Programs pointing to Hewlett Packard pointing to HP Officejet 7200 All in One series and then clicking View the Readme File e In Macintosh OS 9 or OS X you can access the Readme file by d
125. aueeseesseeeeees 72 Change the print SettingS cccccsseccceececcesececceuceceeeeeeseesecseeeessegeeesueeessaneeeeas 73 Windows USELS ccccccceccceccceecceeceueccueceueceeceueseeeseeessueseecseeseeesueseeesaeeseeeeas 73 Macintosh USOT S recrean saeco rie deh ance aia E E Aia aE Ea iia 14 5 0 0 ig 61 14 Gi 6 Senet eee tenon ee an ee eee ese eer nee ee ment ae een eer aren cree 74 To stop a print job from the HP Alll in One ccccceeccceeceeeeeeeeeesaeeesaeeeeaes 74 Fax io ccs sie scian ses cnnncseacvnduncunzscecabesecnseandeansunacndchansscnsckesunpanscecsnanseascusnacseneecrenss 75 Choose the right fax setup for your home or OffICE cee cecceeeeeeeeeeeeeeeeeeesaeees 76 Select your fax setup CASE cecccceceecceeeeeeeeeeeeaeeeeeeeeeeeeeesseeeeeessaeeeeesaaeeeeesaeeeeesaas 78 Case A Separate fax line no voice calls reCeiVed cccceseeeeeeeeeeeeeeeeeeseeeeeans 80 Case B Set up your HP All in One with DSL 0 cece ceecceeeeeeeeeeeeeeeaneesaees 80 Case C Set up your HP All in One with a PBX phone system or an ISDN HL Sd peers aicaee E tsase artes aousee scence E 81 Case D Fax with a distinctive ring service on the Same liNG ccceceeeee ees 82 Case E Shared voice fax lin cccccccsssecceececaseccsoeeccsececaeeesoaeeeceeesceeeeseaeenaeees 83 Case F Shared voice fax line with VOICE Mall ccccsecceeseeeeeeeeeeeeeeeeeseaeeeeeaeeeees 84 Case G F
126. ax line shared with computer modem no voice calls received 85 Case H Shared voice fax line with Computer MOdEM ccceccceeeeeeeeeeeaeeeees 87 Set up your HP All in One to a computer with one phone port 6 88 Set up your HP All in One to a computer with two phone ports 06 90 Case l Shared voice fax line with answering MACHINE ccccceseeeeeeeeeeeeeeees 92 Case J Shared voice fax line with computer modem and answering machine 93 Set up your HP All in One to a computer with one phone pott 6 94 Set up your HP All in One to a computer with two phone ports 6 96 Case K Shared voice fax line with computer modem and voice mail 97 Set up your HP All in One to a computer with one phone pott 6 98 Set up your HP All in One to a computer with two phone ports 100 Test your fax SQtup c cccccscccseecseeceeceeeecseecacececeueececeueeceeseueeceeseueseeesaeeseensaeens 101 Be TUN Fe TE arsine hess EEE N E vacant resected eects 102 Set up the HP All in One to receive faxes ccccccccceceseeceeeeeeeeeeceeseeeseeteneeeeeens 102 Choose the recommended answer mode for your S tUDP 0ccsseeeeeeeeees 102 Set the answer MOE ccceccsecccceeeecee cece eesaeeeseeeecseessaeeseeeeseeeeeeeeeseeeees 104 SS NG pace E E eeceaeeceecseessonert 104 Send d Dasit fax scrierea natier A
127. bedded Web Server EWS password settings 144 using 140 encryption settings 146 enlarging copies 59 enter text 112 envelopes load 39 environment 230 inkjet supplies recycling 223 environmental product stewardship program 222 environmental specifications 222 error correction mode ECM 121 error reports fax 113 Ethernet 23 Ethernet connection Internet access 133 wireless 135 EWS password settings 144 using 140 F factory defaults restore 167 fast copy quality 55 fax answer call 110 answer mode set 102 104 answer ring pattern 119 answering machine 92 93 187 189 auto answer set 104 backup fax reception 120 cancel 123 computer modem set up 85 87 93 97 contrast 117 date and time 111 defaults 117 delete 122 distinctive ringing 82 102 119 DSL line setup 80 enter text and symbols 112 error correction mode ECM 121 fax specifications 221 forward faxes 119 header 112 Internet over 123 191 ISDN line setup 81 lighten or darken 117 manual receive 110 manual send 106 186 menu 11 menu button 9 monitor dialing 108 paper size 118 pause 112 PBX system setup 81 phone cord 182 184 190 poll to receive 111 problems sending 189 receive 109 redial 106 120 reduce automatically 120 reports 101 105 113 reprint 122 resolution 116 rings to answer 109 schedule 107 send 104 setup 75 180 settings 116 117 single sided originals 105 109 speed 121 speed dial 116 static on the phone line 190
128. ccess the Embedded Web Server 4 Click the Home tab to access the device information 1949 Note Do not disable TCP IP Transmission Control Protocol Internet Ez Protocol on your computer It is required for communication with the Embedded Web Server 5 Inthe Status section check the estimated ink levels for the print cartridges you have installed For more information on using the Embedded Web Server see Use the Embedded Web Server For more information on connecting your HP All in One to a network see Set up your network 154 HP Officejet 7200 All in One series To check the ink levels from the HP Image Zone software Macintosh 1 Inthe HP Director OS 9 or HP Image Zone OS X choose Settings and then choose Maintain Printer 2 Ifthe Select Printer dialog box appears select your HP All in One and then click Utilities 3 From the pop up menu choose Ink Level The estimated ink levels for the print cartridges appear Print a self test report If you are experiencing problems with printing print a self test report before you replace the print cartridges This report provides useful information on several aspects of your device including your print cartridges 1 Load letter A4 or legal unused plain white paper into the input tray 2 Press Setup 3 Press 2 then press 6 This selects the Print Report menu and then selects Self Test Report The HP All in One prints a self test report which might indicate the
129. ce For more information on speed dials see Set up speed dialing e The number you entered when sending the fax is not in the proper format Check to see that the fax number you entered is correct and in the proper format For example you might need to dial a 9 prefix depending on your phone system If your phone line has a PBX system make sure you are dialing the number for an outside line before dialing the fax number e The receiving fax machine is having problems To check this try calling the fax number from a telephone and listen for fax tones If you cannot hear fax tones the receiving fax might not be turned on or connected or a voice mail service could be interfering with the recipient s phone line You can also ask the recipient to check the receiving fax machine for any problems Fax tones are recorded on my answering machine Solution e When you have an answering machine on the same phone line you use for fax calls try connecting the answering machine directly to the HP All in One Lo 0 c D V gt 0 e gt Q h e 3 Q e User Guide 189 Chapter 16 as described in Fax setup If you do not connect the answering machine as recommended fax tones might be recorded on your answering machine e Make sure your HP All in One is set to receive faxes automatically If your HP All in One is set up to receive faxes manually the HP All in One will not answer incoming ca
130. ceive the fax If the call is a voice call the answering machine will record the incoming message For information on setting the number of rings to answer see Set the number of rings before answering Disconnect the answering machine and then try receiving a fax If you can receive a fax without the answering machine the answering machine might be causing the problem Reconnect the answering machine and rerecord your outgoing message Make sure the message is as short as possible no more than 10 seconds long and that you speak softly and slowly when recording it At the end of your message leave 3 4 seconds of silence with no background noise Try to receive a fax again A Note Some digital answering machines might not retain the Ey recorded silence at the end of your outgoing message Play back your outgoing message to check If your HP All in One shares the same phone line with other types of phone equipment such as an answering machine a computer modem or multi port switch box the fax signal level might be reduced This can cause problems during fax reception To find out if other equipment is causing a problem disconnect everything except the HP All in One from the phone line and then try to receive a fax If you can receive faxes successfully without the other equipment one or more pieces of the other equipment is causing problems try adding them back one HP Officejet 7200 All in One series at a time and receiv
131. cessesan sanbencensiasberasaebe 111 Set the fax NEACE M ccc ccc cceccceececeeeceeeeeececeeesaeeeseueeseeeseueesaeesseeeseeesseeesenseneeess 112 Enter text ANG SYMDONS s iccccsccueceisienaiaccoventanseiluccdestimmnciseiseinraewiuantnedonsserevaataiienss 112 Enter text using the keypad on the control panel ccccseceseeeeeeeeeeeees 113 PrN TEDOS ac ces eos sec ecetccccenee tae nceatne asbetnn E in AEn ranei 113 Print fax error r POrts cccccceeccceeccceececeececaeceeseeeececesseeessueesesessaeeeseaeesons 113 Print other VO DOI Sice E eR T eR Eai 114 Set up speed iaAlinG ccccccccecccsececceeeceeceseeeeseeeceeeeseeeceaeeseeeeseeesseeeeeeeseeesaeeess 114 Create speed dial GNtri S ccccccccsccceeeceeea cece eeceeeeeesecseeeeeteneeneeeaeeseeeees 114 Create group Speed dial Entri S c ccccccccseccceeeceseeseeeseeeeeeeseeeseeeeaeeenes 115 Update speed dial Qntrie S ccccccccccescceecseeeeeceeesseeeeeeeeeeeeeeeeeeeeeeeeeeaeers 115 Delete speed dial ENtrieS ccccccceccsscccecceeeeceeeceeecececseeceecseeseeeeeeeseeeenas 116 Change the fax resolution and lighter darker SettingS cccccecceeseeeeeeeeeeees 116 Change the fax reSolution cccccccsssececeececcesscecceueeeceeseeeseuesesseeeeeseeeeses 116 Change the lighter darker Setting ccccccsssseeeeeeeeeeeeeeeeeeeeseaeeeeeeseeeeeeeaas 117 Set new default SettiNGS ccc ceccce
132. cessfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 90 HP Officejet 7200 All in One series User Guide If your computer modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your computer modem software your HP All in One will not be able to receive faxes Now you need to decide how you want the HP All in One to answer calls automatically or manually If you set up the HP All in One to answer calls automatically it answers all incoming calls and receives faxes Your HP All in One will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP All in One answers the call To answer fax calls automatically press the Auto Answer button until the light is on If you set up the HP All in One to answer faxes manually you must be available to respond in person to incoming fax calls or your HP All in One cannot receive faxes To answer fax calls manually press the Auto Answer button until the light is off Run a fax test For information see Test your fax setup 91 Chapter 10 If you pick up the phone before the HP All in
133. ch photo paper User Guide You can load 10 x 15 cm 4 x 6 inch photo paper into the main input tray of your HP All in One or into an optional rear input tray This accessory is called the HP Auto Two sided Print Accessory with Small Paper Tray In Japan this accessory is called the Hagaki Tray with Auto Two sided Print Accessory For the best results use 10 x 15 cm 4 x 6 inch HP Premium photo paper or HP Premium Plus photo paper and set the paper type and size for your print or copy job For more information see the onscreen HP Image Zone Help 1 gt Tip To help prevent rips wrinkles and curled or bent edges store all paper ata flat in a resealable bag If the paper is not stored properly extreme changes in 7 temperature and humidity might result in curled paper that does not work well in the HP All in One To load 10 x 15 cm 4 x 6 inch photo paper in the main input tray 1 Remove the output tray 2 Remove all paper from the input tray 3 Insert the stack of photo paper into the far right side of the input tray with the short edge forward and the glossy side down Slide the stack of photo paper forward until it stops If the photo paper you are using has perforated tabs load the photo paper so that the tabs are closest to you 4 Slide the paper length and paper width guides inward against the stack of photo paper until they stop Do not overload the input tray make sure the stack of photo paper fits within the
134. ch are referred to as clients have access only to the print features All other functions must be performed on the host computer To enable printer sharing 1 On the host computer select System Preferences in the Dock The System Preferences window appears 2 Select Sharing 3 From the Services tab click Printer Sharing G O T fe t S fe S lt 3 G e 24 HP Officejet 7200 All in One series Use Webscan Webscan lets you scan photos and documents from your HP All in One to your computer using a Web browser This feature is available even if you chose not to install the device software on your computer 1 Print a network configuration page to obtain the IP address of your HP All in One A Note For more information see Manage your network 2 Enter the IP address in a Web browser on your computer The embedded Web server Home page appears in your browser 3 Inthe left hand column under Applications select Scan 4 Follow the onscreen instructions Webscan does not support scan to destinations like the HP Image Zone scanning software The e mail functionality of Webscan is limited so it is recommended you use the HP Image Zone scanning software for this feature O fe m D Q a o aa O Lo 3 D i o gt User Guide 25 4 Work with photos Your HP All in One allows you to transfer edit share and print photos in several different ways This ch
135. ch the receiver is connected e Consult the dealer or an experienced radio TV technician for help For more information contact the Product Regulations Manager Hewlett Packard Company San Diego 858 655 4100 The user may find the following booklet prepared by the Federal Communications Commission helpful How to Identify and Resolve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washington DC 20402 Stock No 004 000 00345 4 Caution Pursuant to Part 15 21 of the FCC Rules any changes or modifications to this equipment not expressly approved by the Hewlett Packard Company may cause harmful interference and void the FCC authorization to operate this equipment Exposure to radio frequency radiation Caution The radiated output power of this device is far below the FCC radio frequency exposure limits Nevertheless the device shall be used in such a manner that the potential for human contact during normal operation is minimized This product and any attached external antenna if supported shall be placed in such a manner to minimize the potential for human contact during normal operation In order to avoid the possibility of exceeding the FCC radio frequency exposure limits human proximity to the antenna shall not be less than 20 cm 8 inches during normal operation Note a l attention des utilisateurs du r seau t l phonique Canadien notice to users of the Canadian telephone networ
136. ck 2 Phone cord supplied in the box with your HP All in One This special 2 wire cord is different from the more common 4 wire phone cords you might already have in your home or office Check the end of the cord and compare it to the two types of cords shown below If you used the 4 wire phone cord disconnect it find the supplied 2 wire cord and then connect the 2 wire cord to the port labeled 1 LINE on the back of your HP All in One For more information on connecting this phone cord and setting up your HP All in One for faxing see Fax setup If the supplied phone cord is not long enough you can extend it For information see The phone cord that came with my HP All in One is not long enough e Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP All in One and check for a dial tone If you do not hear a dial tone contact your telephone company and have them check the line e Other equipment which uses the same phone line as the HP All in One might be in use For example you cannot use your HP All in One for faxing if an extension phone is off hook or if you are using your computer modem to send an e mail or access the Internet e Check to see if another process has caused an error Check the control panel display or your computer for an error message providing information about the problem and how to solve it If there is an error the HP All in One will not send or receive a
137. connected to the port labeled 1 LINE on the back of your HP All in One and the other end to your telephone wall jack If the supplied phone cord is not long enough you can extend it For information see The phone cord that came with my HP All in One is not long enough e lf you are using a phone splitter this can cause static on the phone line A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP All in One directly to the telephone wall jack e If you are not using a proper grounded power outlet for your HP All in One you might hear static on your phone line Try connecting to another power outlet The phone cord that came with my HP All in One is not long enough Solution If the phone cord that came with your HP All in One is not long enough you can use a coupler to extend the length You can purchase a coupler at an electronics store that carries phone accessories You will also need another phone cord which can be a standard phone cord that you might already have in your home or office c e q ae pam O Au O O oO 2 Ko O pa H 190 HP Officejet 7200 All in One series 1 lt Tip If your HP All in One came with a 2 wire phone cord adaptor you A Z can use it with a 4 wire phone cord to extend the length For information on using the 2 wire phone cord adaptor see the documentation that came with it To extend yo
138. countries regions Listed below are the names and addresses of the HP entities which grant HP s Limited Warranty manufacturer s warranty in your country You may also have statutory legal rights against the seller on the basis of the purchase agreement in addition to the manufacturer s warranty which are not restricted by this manufacturer s warranty Belgique Luxembourg lreland Danmark Hewlett Packard Belgium BVBA Hewlett Packard Ireland Ltd Hewlett Packard A S SPRL 30 Herbert Street Kongevejen 25 Luchtschipstraat 1 IRL Dublin 2 DK 3460 Birkeroed Rue de l aeronef B 1140 Bruxelles User Guide 215 c e iy fe Go S 9o See pam Appendix 18 continued Nederland Hewlett Packard Nederland BV Startbaan 16 1187 XR Amstelveen NL France Hewlett Packard France 1 Avenue du Canada Zone d Activite de Courtaboeuf F 91947 Les Ulis Cedex Portugal Hewlett Packard Portugal Sistemas de Informatica e de Medida S A Edificio D Sancho Quinta da Fonte Porto Salvo 2780 730 Paco de Arcos P Oeiras Deutschland Osterreich Espana Hewlett Packard GmbH Hewlett Packard Ges m b H Hewlett Packard Espanola S L Herrenberger Strae 110 140 Lieblgasse 1 C Vicente Aleixandre 1 D 71034 Boblingen A 1222 Wien Parque Empresarial Madrid Las Rozas 28230 Las Rozas E Madrid Suomi Greece Sverige Hewlett Packard Oy Piispankalliontie 17 FIN 02200 Espoo Hewlett Packard Hellas E
139. cts on the print cartridge are not touching the contacts in the print carriage Solution Remove and then reinsert the print cartridges Verify that they are fully inserted and locked in place and then try the alignment again For more information see Align the print cartridges Cause You are not using HP print cartridges or you are using print cartridges that have been refilled Solution The alignment process might fail if you are not using HP print cartridges It might also fail if you are using refilled print cartridges Replace the print cartridges with genuine HP print cartridges that have not been refilled and then try the alignment again For more information on replacing the print cartridges see Replace the print cartridges For more information on aligning the print cartridges see Align the print cartridges Cause The print cartridge or sensor is defective Solution Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support The HP All in One does not print Solution If your HP All in One and computer are not communicating with each other try the following e Look at the control panel display on the HP All in One If the control panel display is blank and the light next to the On button is not lit the HP All in One is turned off Make sure the power cord is firmly connected to the HP All in One and plugged into
140. d into these papers e Extremely smooth shiny or coated papers not specifically designed for your HP All in One They can jam the HP All in One or repel the ink e Multi part forms such as duplicate and triplicate forms They can wrinkle or get stuck and the ink is more likely to smear e Envelopes with clasps or windows They can get stuck in the rollers and cause paper jams Depending on your country region some of these papers might not be available We do not recommend copying to the following papers e Any size paper other than letter A4 10 x 15 cm 4 x 6 inch 13 x 18 cm 5 x 7 inch Hagaki Japan only or L Japan only Depending on your country region some of these papers might not be available to you e Paper with cutouts or perforations unless specifically designed for use with HP inkjet devices e Envelopes e Banner paper e Transparency film other than HP Premium Inkjet Transparency Film or HP Premium Plus Inkjet Transparency Film e Multiple part forms or label stock Load paper This section describes the procedure for loading different types and sizes of paper into your HP All in One for your copies printouts or faxes 1 gt Tip To help prevent rips wrinkles and curled or bent edges store all paper u flat in a resealable bag If the paper is not stored properly extreme changes in temperature and humidity might result in curled paper that does not work well in the HP All in One User Guide
141. d open the print carriage access door The print carriage is on the far right side of the HP All in One 2 Wait until the print carriage is idle and silent and then unplug the power cord from the back of the HP All in One Caution When you unplug the power cord for more than 72 hours the date and time are erased You will need to reset the date and time later when you plug the power cord back in For more information see Set the date and time Any faxes stored in memory are also erased 3 Lift one of the latches to the open position and then remove the print cartridge Caution Do not remove both print cartridges at the same time Remove and clean each print cartridge one at a time Do not leave a print cartridge outside the HP All in One for more than 30 minutes 2 rb lt oO C4 L y gt Li D 4 Place the print cartridge on a piece of paper with the ink nozzles facing up Lightly moisten a clean foam rubber swab with distilled water 6 Clean the face and edges around the ink nozzle area with the swab as shown below on User Guide 165 eb Q at lt x ou an O Pa S go ao Chapter 15 1 Nozzle plate do not clean 2 Face and edges around the ink nozzle area Caution Do not clean the nozzle plate Allow the ink nozzle area to dry for approximately ten minutes Place the print cartridge back into the print carriage slot
142. d paper or paper with bent or torn edges into the input tray For more information see Avoid paper jams If paper does become jammed in your device follow these instructions to clear the paper jam Paper has jammed the HP All in One Solution 1 Press in the tabs on the rear clean out door to remove the door as shown below If your HP All in One came with a two sided printing accessory your device might not have the rear clean out door shown here To remove a paper jam you might have to remove the accessory instead For more information see the printed guide that came with your two sided printing accessory e q a O Au O fe oO 2 Ko O pa H 192 HP Officejet 7200 All in One series Caution Trying to clear a paper jam from the front of the HP All in One can damage the print mechanism Always access and clear paper jams through the rear clean out door 2 Gently pull the paper out of the rollers Warning Ifthe paper tears when you are removing it from the rollers check the rollers and wheels for torn pieces of paper that might be remaining inside the device If you do not remove all the pieces of paper from the HP All in One more paper jams are likely to occur 3 Replace the rear clean out door Gently push the door forward until it snaps into place 4 Press OK to continue the current job Paper has jammed the automatic document feeder Solution 1 Pull the docu
143. d the program material which it describes Note Regulatory information can be found in Technical information It is not lawful in many places to make copies of the following items When in doubt check with a legal representative first e Governmental paper or documents Passports Immigration papers Selective service papers Identification badges cards or insignias e Governmental stamps Postage stamps Food stamps Checks or drafts drawn on Governmental agencies Paper currency travelers checks or money orders Certificates of deposit Copyrighted works Safety information Warning To prevent fire or A shock hazard do not expose this product to rain or any type of moisture Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock Warning Potential shock hazard 1 Read and understand all instructions in the Setup Guide 2 Use only a grounded electrical outlet when connecting the device to a power source If you do not know whether the outlet is grounded check with a qualified electrician 3 Observe all warnings and instructions marked on the product 4 Unplug this product from wall outlets before cleaning 5 Do not install or use this product near water or when you are wet 6 Install the product securely on a stable surface T Install the product in a protected location where no one can step
144. der 1 Remove all originals from the document feeder tray e _ ae E pam O Au O fe oO 2 Ko O pa H 194 HP Officejet 7200 All in One series d Tip You might find it easier to work with the automatic document Q7 feeder if you first remove the document feeder tray 2 Lift the cover of the automatic document feeder as shown in Figure 1 Figure 1 3 Lift the lid on the HP All in One as if you were loading an original on the glass Figure 2 shows the lid open and the location of a notch 1 near the top right edge of the lid backing 2 Figure 2 1 Notch 2 Lid backing 4 Place one or two fingers in the notch as shown in Figure 3 Warning Do not pull the face plate all the way off yet There is a plastic catch on the far left inside of the face plate that helps secure the face plate in place If you pull the face plate straight off you might damage the plastic catch on the inside of the face plate 0 c D V gt 0 O gt co p e 3 Q e User Guide 195 c e Seen O W O c O O 2 2 gt O Bas Chapter 16 196 Figure 3 Keep your fingers in the notch as you lower the lid back down until the lid is almost closed Push against the top of the face plate 1 with your thumb as you pull the bottom away from the right side of the HP All in One with your fing
145. dges from a non functional HP All in One remove the control panel overlay and pack your HP All in One User Guide 209 Appendix 17 22 Note This information does not apply to customers in Japan For information on service E options in Japan see HP Quick Exchange Service Japan Remove print cartridges from a functional HP All in One 1 Turn on the HP All in One See Remove print cartridges from a nonfunctional HP All in One if your device will not turn on 2 Open the print carriage access door 3 Wait until the print carriage is idle and silent and then remove the print cartridges from their slots and lower the latches For information on removing the print cartridges see Replace the print cartridges Tm e Q Q ou L ge Q 2 Note Remove both print cartridges and lower both latches Failure to do so might Ez damage your HP All in One 4 Place the print cartridges in an airtight plastic container or print cartridge protectors if available so they will not dry out and put them aside Do not send them with the HP All in One unless the HP customer support call agent instructs you to 5 Close the print carriage access door and wait a few minutes for the print carriage to move back to its home position on the right side 9 Note Make sure the scanner has returned to its parked position before turning off E the HP All in One Press the On button to turn off the HP All in One 7 Unplug th
146. e receiving fax machine is available 7p eb Soe aa 14 gt x lt eb es per Send a fax using monitor dialing Monitor dialing allows you to dial a number from the control panel as you would dial a regular telephone This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing It also allows you to dial the number at your own pace if necessary Note Make sure the volume is turned on or you will not hear a dial tone For Ey information see Adjust the volume 1 Load your originals face up in the document feeder tray with the top of the page on the left If you are sending a single page fax you can also load it on the glass 2 Press Start Fax Black or Start Fax Color If your original is loaded on the glass Fax from Glass appears Press 1 4 After you hear the dial tone enter the number by using the keypad on the control panel G 108 HP Officejet 7200 All in One series 5 Follow any prompts that might occur Your fax is sent when the receiving fax machine answers Receive a fax Set the n Set up th User Guide Your HP All in One can receive faxes automatically or manually depending on the answer mode that you set If the light next to the Auto Answer button is on your HP All in One automatically answers incoming calls and receives faxes If the light is off you need to receive faxes manually For more
147. e Copy area press Menu until Set New Defaults appears Press to select Yes Press OK to accept the settings as the new default settings Press Start Copy Black or Start Copy Color a OS The settings you specify here are only saved on the HP All in One They do not adjust the settings in the software You can save your most frequently used settings by using the HP Image Zone software that came with your HP All in One For more information see the onscreen HP Image Zone Help Stop copying gt To stop copying press Cancel on the control panel 7p Tm vest 14 gt lt 2A Q e S Acs p 66 HP Officejet 7200 All in One series 8 Use the scan features Scanning is the process of converting text and pictures into an electronic format for your computer You can scan just about anything photos magazine articles and text documents as long as you are careful not to scratch the glass on your HP All in One Scanning to a memory card makes your scanned images even more portable You can use the scanning features of your HP All in One to do the following e Scan text from an article into your word processor and quote it in a report e Print business cards and brochures by scanning a logo and using it in your publishing software e Send photos to friends and relatives by scanning your favorite prints and including them in e mail messages e Create a photographic inventory of your house or office
148. e black plastic gently remove the plastic tape by using the pink pull tab HP Officejet 7200 All in One series _ Copper colored contacts NO Plastic tape with pink pull tab must be removed before installing OO Ink nozzles under tape Caution Do not touch the copper colored contacts or ink nozzles Touching these parts can result in clogs ink failure and bad electrical connections 7 Slide the new print cartridge down the ramp and into the empty slot Push the print cartridge forward until it clicks into place lf the print cartridge you are installing has a white triangle on its label slide the print cartridge into the slot on the left The latch is green with a solid white triangle on it If the print cartridge you are installing has a white square or a white pentagon on its label slide the print cartridge into the slot on the right The latch is black with a solid white square and a solid white pentagon on it rb lt e C4 T gt L Li D 8 Press down on the latch until it stops Make sure the latch catches below the bottom tabs User Guide 159 Chapter 15 9 Close the print carriage access door Use a photo print cartridge You can optimize the quality of the color photos you print and copy with your HP All in One by purchasing a photo print cartridge Remove the black print cartridge and insert the photo print cartridge in its
149. e desired setting and then press OK Full Page 91 use this setting if you have loaded your original in the document feeder tray Fit to Page use this setting if you have loaded your original face down on the right front corner of the glass 5 Press Start Copy Black or Start Copy Color Resize an original using custom settings User Guide You can use your own custom settings to reduce or enlarge a copy of an original 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray lf you use the document feeder tray place the page so that the top of the document is inserted first 3 Inthe Copy area press Reduce Enlarge until Custom 100 appears and then press OK 4 Press lt or P or use the keypad to enter a percentage to reduce or enlarge the copy and then press OK The minimum and maximum percentage to resize a copy varies by model 61 V D r gt D O O lt D a r c Lo D N Chapter 7 d Tip Ifyou hold down either of the arrow buttons the reduce enlarge Ay percentage changes by increments of five 5 Press Start Copy Black or Start Copy Color Copy a legal size document onto letter paper You can use the Legal gt Ltr 72 setting to reduce a copy of a legal size document to a size that fits onto letter paper 2 Note The percentage in the example Legal gt Ltr 72
150. e device 210 HP Officejet 7200 All in One series User Guide 3 Locate the cover on the bottom and then follow the steps below to unlock the print cartridge cradle a Use the tab to rotate the cover 1 4 turn in either direction b Remove the cover This exposes a gear that controls the height of the print cartridge cradle c Rotate the gear toward the back of the device until it stops A Note You will rotate the gear a number of times before it stops Open the print carriage access door and then remove the print cartridges from their slots and lower the latches 399 Note Remove both print cartridges and lower both latches Failure to do so might Ey damage your HP All in One Place the print cartridges in an airtight plastic container or print cartridge protectors if available so they will not dry out and put them aside Do not send them with the HP All in One unless the HP customer support call agent instructs you to Rotate the gear toward the front of the HP All in One until it stops This locks and secures the print cartridge cradle for safe shipment Reattach the cover to the bottom of the HP All in One by aligning the two tabs directly across from each other on the cover with the whole slots With the cover in position rotate it 1 4 turn to lock the cover in its place See Remove the control panel overlay and pack your HP All in One to complete preparation for shipment 211 A D ana mn y N
151. e icons are missing in the HP Director The system tray normally appears in the lower right corner of the desktop Uninstall and reinstall the software If your installation is incomplete or if you connected the USB cable to the computer before prompted by the software installation screen you might need to uninstall and then reinstall the software Caution Do not simply delete the HP All in One program files from your hard drive Make sure to remove them properly using the uninstall utility provided in the HP All in One program group e q i O Au O O oO 2 Ko O pa H 178 HP Officejet 7200 All in One series A reinstall can take from 20 to 40 minutes for both Windows and Macintosh computers There are three methods to uninstall the software on a Windows computer To uninstall from a Windows computer method 1 1 Disconnect your HP All in One from your computer Do not connect the HP All in One to your computer until after you have reinstalled the software 2 On the Windows taskbar click Start Start Programs or All Programs XP Hewlett Packard HP Officejet 7200 All in One series uninstall software 3 Follow the onscreen instructions 4 Ifyou are asked whether you would like to remove shared files click No Other programs that use these files might not work properly if the files are deleted 5 Restart your computer f Note It is important that you disconnect your HP All
152. e installation software might take one of the reserved drive letters and you will not be able to access that network drive on your computer See the instructions below for your Windows or Macintosh computer For Windows The following instructions are for Windows computers only operating system the amount of available space and the processor speed of your computer EA Note Installation time can range from 20 to 45 minutes depending on your To install your HP All in One software 1 Quit all applications running on your computer including the internal XP firewall and any other firewall or virus detection software User Guide 137 02 D r lt a 5 D rr O a an lt Tam O gt pa G Se O gt Q pe Q Chapter 13 Insert the Windows CD that came with your HP All in One into the CD ROM drive on your computer The Welcome screen appears click My Computer double click the CD ROM icon and then double click setup exe A Note Windows XP only If the startup screen does not appear double Click Next on the installation screens for checking and preparing the system and for installing drivers plug ins and software After several screens the Connection Type screen appears Note On the screens warning about firewalls on your system you must Ey accept them in order to continue with the installation On the Connection Type screen select Through the network
153. e memory card in the JPEG format Stop scanning To stop scanning press Cancel on the control panel or in the HP Image Zone software click Cancel C D fas F D O Q gt D Q m D V User Guide 71 Ta gt Q z fe S i O gt z fe Gam G ou O Print from your computer The HP All in One can be used with any software application that allows printing The instructions vary slightly depending on whether you are printing from a Windows PC or a Macintosh Make sure you follow the instructions for your operating system in this chapter In addition to the printing capabilities described in this chapter you can print special print jobs such as borderless prints newsletters and banners print images directly from a memory card or from a digital camera that supports PictBridge and use scanned images in printing projects in the HP Image Zone e For more information on printing from a memory card or digital camera see Use a memory card or PictBridge camera e For more information on performing special print jobs or printing images in the HP Image Zone see the onscreen HP Image Zone Help Print from a software application 72 Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology You need to change the settings manually only when you change print quality print on specific types of paper or
154. e of purchase by the customer For software products HP s limited warranty applies only to a failure to execute programming instructions HP does not warrant that the operation of any product will be uninterrupted or error free HP s limited warranty covers only those defects that arise as a result of normal use of the product and does not cover any other problems including those that arise as a result of a Improper maintenance or modification b Software media parts or supplies not provided or supported by HP c Operation outside the product s specifications d Unauthorized modification or misuse For HP printer products the use of a non HP ink cartridge or a refilled ink cartridge does not affect either the warranty to the customer or any HP support contract with the customer However if printer failure or damage is attributable to the use of a non HP or refilled ink cartridge HP will charge its standard time and materials charges to service the printer for the particular failure or damage If HP receives during the applicable warranty period notice of a defect in any product which is covered by HP s warranty HP shall either repair or replace the product at HP s option If HP is unable to repair or replace as applicable a defective product which is covered by HP s warranty HP shall within a reasonable time after being notified of the defect refund the purchase price for the product HP shall have no obligation to rep
155. e power cord and then disconnect it from the HP All in One D 99 Note Do not return the power cord and power supply with the HP All in One The A replacement HP All in One will not be shipped with these items Store the power cord and power supply in a safe place until the replacement HP All in One arrives 8 See Remove the control panel overlay and pack your HP All in One to complete preparation for shipment Remove print cartridges from a nonfunctional HP All in One Follow these steps if you need to remove print cartridges for shipment and your HP All in One will not turn on See Remove print cartridges from a functional HP All in One if your device is turning on Follow the steps below to unlock the print cartridge cradle remove the print cartridges and then lock the print cartridge cradle 1 Unplug the power cord and then disconnect it from the HP All in One replacement HP All in One will not be shipped with these items Store the power A Note Do not return the power cord and power supply with the HP All in One The cord and power supply in a safe place until the replacement HP All in One arrives 2 Facing the front of the HP All in One turn the right hand side toward you until approximately 12 5 cm 5 inches of the bottom right side hangs over the edge of a flat surface such as a desk or table This exposes a round purple cover on the bottom Warning Do not tilt the HP All in One on its side this might damage th
156. e power cord for more than 72 hours the date and time are erased You will need to reset the date and time later when you plug the power cord back in For more information see Set the date and time Any faxes stored in memory are also erased 2 Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner Caution Do not use abrasives acetone benzene or carbon tetrachloride on the glass they can damage it Do not place or spray liquid directly on the glass the liquid might seep under the glass and damage the device Q alt lt x ou an O Pa S go ao 3 Dry the glass with a chamois or cellulose sponge to prevent spotting A Note Make sure you clean the small glass strip to the left of the main E glass surface This strip is for processing jobs from the automatic document feeder Streaks can occur if the glass strip is dirty 152 HP Officejet 7200 All in One series Clean the lid backing Minor debris can accumulate on the white document backing located underneath the lid of the HP All in One 1 Turn off the HP All in One unplug the power cord and raise the lid Caution When you unplug the power cord for more than 72 hours the date and time are erased You will need to reset the date and time later when you plug the power cord back in For more information see Set the date and time Any faxes stored in memory are also erased 2 Clean the white
157. e receiving a fax Or you might want to delete all the faxes in memory for security purposes A Note The HP All in One stores all faxes it receives in memory even when the Ey faxes are printed This allows you to reprint the last eight faxes later if needed After the memory becomes full the HP All in One overwrites the oldest printed faxes as it receives new faxes If you receive a fax that is too large such a very detailed color photo it might not be stored in memory due to memory limitations You will not be able to reprint faxes that were too large to be stored in memory To reprint faxes in memory from the control panel 1 Make sure you have paper loaded in the input tray 2 Press Setup 3 Press 6 and then press 4 This selects Tools and then selects Reprint Faxes in Memory The faxes are printed in the reverse order they were received with the most recently received fax printed first and so on 4 Ifyou do not need a fax that is printing press Cancel The HP All in One begins printing the next fax in memory Note You will need to press Cancel for each stored fax in order to stop it Ey from printing HP Officejet 7200 All in One series To delete all the faxes in memory from the control panel gt To delete all the faxes from memory turn off the HP All in One by pressing the On button All faxes stored in memory will be deleted from memory after you turn off the power to your HP All in One Fax over the Inter
158. e report to verify the settings are correct A blank or incorrect fax setting can cause problems faxing Ifthe test fails review the report for more information on how to fix any problems found 6 After you pick up the fax report from your HP All in One press OK If necessary resolve any problems found and rerun the test For more information on resolving any problems found during the test see The fax test failed User Guide 101 7 eb Se a 14 x lt eb es per 11 Use the fax features You can use your HP All in One to send and receive faxes including color faxes You can set up speed dials to send faxes quickly and easily to frequently used numbers From the control panel you can also set a number of fax options such as resolution a Note Before you begin make sure you have set up your HP All in One EZ properly for faxing For more information see Fax setup You can also use the Fax Setup Wizard Windows or Setup Assistant Mac to help you quickly set up some important fax settings such as the answer mode and fax header information You can access the Fax Setup Wizard Windows or Setup Assistant Mac through the HP Image Zone software For information on accessing the HP Image Zone software see Use the HP Image Zone to do more with your HP All in One You should explore the HP Image Zone software to take full advantage of all of its features Using the HP Image Zone software
159. e status of your HP All in One to make sure it does not have an error such as a paper jam or out of paper message Try the following e Check the HP All in One control panel display to see if there are any error messages e Windows users Check the status of the HP All in One from your computer In the HP Director click Status Resolve any errors found For information on error messages see the onscreen Troubleshooting Help that came with your HP Image Zone software Memory card troubleshooting The following troubleshooting tips relate only to Macintosh users of iPhoto 0 c D V gt 0 O gt co h e 3 Q e User Guide 201 Chapter 16 You insert a memory card into a networked HP All in One but iPhoto does not see it Solution A memory card must appear on the desktop for iPhoto to find it but a memory card inserted in a networked HP All in One does not automatically mount on the desktop If you simply launch iPhoto from its folder or by double clicking an alias the application cannot see the inserted but unmounted memory card Instead start the HP Director and choose iPhoto from More Applications When you start iPhoto from within the HP Director in this way the application sees and mounts the memory card automatically You have video clips on a memory card but they do not appear in iPhoto after you import the memory card s contents Solution iPhoto handles still
160. e that is factory set to on The call waiting tone will interfere with any fax transmission and you will not be able to send or receive faxes with your HP All in One Refer to the documentation that came with your PBX phone system for instructions on how to turn off the call waiting tone e If you are using a PBX phone system dial the number for an outside line before dialing the fax number e Make sure you use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it Case D Fax with a distinctive ring service on the same line If you subscribe to a distinctive ring service through your telephone company that allows you to have multiple phone numbers on one phone line each with a different ring pattern set up your HP All in One as described in this section Back view of the HP All in One 1 Telephone wall jack 2 Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One with a distinctive ring service 1 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port
161. e the lid Choose papers for printing and copying You can use many types and sizes of paper in your HP All in One Review the following recommendations to get the best printing and copying quality Whenever you change paper types or sizes remember to change those settings Recommended papers If you want the best print quality HP recommends using HP papers that are specifically designed for the type of project you are printing If you are printing photos 34 HP Officejet 7200 All in One series for example load glossy or matte photo paper in the input tray If you are printing a brochure or presentation use a type of paper specifically designed for that purpose For more information about HP papers see the onscreen HP Image Zone Help or see the HP website www hp com support inkjet_media A Note Atthis time this portion of the site is available in English only re O D a o e a v a O D a D D D D Papers to avoid Using paper that is too thin paper that has a slick texture or paper that stretches easily can cause paper jams Using paper that has a heavy texture or does not accept ink can cause printed images to smear bleed or not fill in completely We do not recommend printing to the following papers e Paper with cutouts or perforations unless specifically designed for use with HP inkjet devices e Highly textured stock such as linen It might not print evenly and the ink can blee
162. ece cece eccceeeceeeceeeeeeeeeeeeseeeeseeeseeeseeeeseesaneesees 168 View the Readme file ccccccccsssceccesececceesecceeeecceececseaeesseseeesseeeesssasesseneeenas 169 Setup trouDleSNOOting cceccccssscccceeecceeseecceueeecseeeeseueeeessueesseueeesseeeesseeeessagees 169 Hardware Setup trouDleSnooting cccccseeceseeeeeeeeceeeeeeeeeseeseseeeeseeeseeeeeees 169 Software installation trouDleShOOtiNg ccccccceeseseeeceeeeeeeeeeeeeeeeeeeeeseeeeas 176 Fax setup troubleshooting ccccccccsecccscessseceeeesesscseeeseusenseeseeeesseeseaeenes 180 Operational trouDleShOoting ccccccscccceeeeccessceccececseseeesseeecseueeessueeesseeeeeseaes 192 Paper trouDIOSNooting ccccccsecceseccsscceeceesecseseeseeeseuseeeeesseessesenseeneeseaaes 192 Print Cartridge trouDl SNOOtiNG ccceceeeeeeeeeseeeeceeeeeeeeeeeeeeseeeeseeeseeeesaaes 200 MIME TROUDISSMOOUING issena eddie Ene erR Ea 201 Memory card trouDleShOoting ccccceceeeceeeeeeeeceeeseeeeeeeeeeeeeseeeseeeeneeesaaes 201 D vice UDC Al s idse cs cda sce sedv ccdeede niner isei eaaa eia iaia Eiaeia A EE iiie a 202 Device update WINdOWS ccccseececseeeeeeeeeeeeaeeeeesaeeeeseeeeeesaeeeeaeeeeeeeeeeeas 202 Device update MaCINtOSN cccceecceeseeeeeeseeeeeseeeesaeeeeseeeeeseeeesaeeeeeseeeeeas 203 DAR gg 22 eo cen oe ee EEr r eee ee ey 204 Get support and other information from the Internet
163. ed by the HP Officejet 7200 All in One series are shown in the following table L gt 5 5 D lt lt Products Icon Feature and Purpose Unload Images Use this feature to transfer images from a memory card to your computer Scan Picture Use this feature to scan an image and display it in the HP Gallery Scan to OCR Use this feature to scan text and display it in the selected destination text editing software program Note Availability of this feature varies by country region Scan to PDF Use this feature to scan and archive documents in PDF format Note Availability of this feature varies by country region Make Copies Use this feature to make a copy in black and white or color Send Fax Use this feature to send a fax in black and white or color Icon Feature and Purpose HP Image Edit Use this feature to edit images 10 2 and later HP Gallery Use this feature to view images 10 2 and later Use this feature to view and edit images 10 1 5 only User Guide 17 Chapter 1 continued Services Icon Feature and Purpose HP Image Print Use this feature to print images from an album using one of several templates available ia Z D gt O Q lt a T HP Instant Share Use this feature to open the HP Instant Share software client application 10 2 and later only HP Email Portal Use this feature to easily send
164. ed in the document feeder tray 2 Slide the paper guides inward until they stop at the left and right edges of the paper User Guide 33 T Q 1 oe xe O xe c Ay ao O p Oo xe Oo Chapter 5 Load an original on the glass You can copy scan or fax up to letter or A4 size single page originals by loading them on the glass as described here If your original contains multiple full size pages load it in the automatic document feeder For more information see Load an original in the automatic document feeder You should also follow these instructions when loading a proof sheet on the glass for photo printing If your proof sheet contains multiple pages load each page on the glass one at a time Do not load a proof sheet in the automatic document feeder A Note Many of the special features will not work correctly if the glass and lid Ey backing are not clean For more information see Clean the HP All in One To load an original on the glass 1 Remove all originals from the document feeder tray then lift the lid on the HP All in One 2 Place your original face down on the right front corner of the glass If you are loading a proof sheet make sure the top of the proof sheet is lined up against the right edge of the glass I lt Tip For more help on loading an original refer to the guides along the front and right edges of the glass jd 10x15 CM 4x6 IN 3 Clos
165. ee Fax setup e If you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP All in One directly to the telephone wall jack e f your telephone system is not using a standard dial tone such as some PBX systems this might cause the test to fail This will not cause a problem sending or receiving faxes Try sending or receiving a test fax e Check to make sure the country region setting is set appropriately for your country region If the country region setting is not set or is set incorrectly the test might fail and you might have problems sending and receiving faxes To check the setting press Setup and then press 7 The language and country region settings appear on the control panel display If the country region setting is incorrect press OK and follow the prompts on the control panel display to change it e Make sure you connect your HP All in One to an analog phone line or you will not be able to send or receive faxes To check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital phones Connect your HP All in One to an analog phone line and try sending or receiving a fax After you resolve any problems found run the fax test again to make sure it passes and your HP All
166. eed to clean the separator pad or rollers inside the automatic document feeder Pencil lead wax or ink can build up on the rollers and separator pad after extensive use or if you copy handwritten originals or originals that are heavy with ink e lf the automatic document feeder does not pick up any pages at all the rollers inside the automatic document feeder need to be cleaned e lf the automatic document feeder picks up multiple pages instead of single sheets the separator pad inside the automatic document feeder needs to be cleaned Solution Load one or two sheets of unused plain white full size paper into the document feeder tray and then press Start Copy Black to pull the pages through the automatic document feeder The plain paper releases and absorbs residue from the rollers and separator pad 1 lt Tip Ifthe automatic document feeder does not pick up the plain paper try cleaning the front roller Wipe the roller with a soft lint free cloth dampened with distilled water If the problem persists or the automatic document feeder does not pick up the plain paper you can clean the rollers and separator pad manually Remove the face plate from the front of the automatic document feeder to access the pick assembly inside the automatic document feeder clean the rollers or separator pad and then reattach the face plate as described in the following procedures To remove the face plate from the front of the automatic document fee
167. eeeeeeeeeeeeeeees 48 Change photo print Options ccccccccccceecceeceeeeeeeeeseeeeseeeseeseeeeseeseeeseeeees 49 Set new photo print Options Aefaults cc ceccceeceseeeeceeeeceeeeseeeeeeeteeeeseeees 49 Print photos directly from a memory CaMC ccccccceeeeceeeeeeeeeeaeeeeeseeeseeeeseeeeseees 50 Print individual PNOTOS ccc cccccecc cece eeseeeeeeeseeeeeeseeeseeeaeeeeeeseeeeeeeseeeaeesneaaes 50 Create borderless prints ccccccceccesceceeeseeeeeeceeceneeceeeaceteeeeaeeteseneesneeneeees 50 Deselect PHOTOS esonera EO AARE EERE DOE EA ENE EA AREE 51 Print photos from a PictBridge compatible digital Camera cccccceeeeeeeeeeees 51 Print the current DN ONO nase teacetes tweets encatenedbecsdencsneneveseecsdsuteaiaekestassecacadpieiacsneeeueees 52 res a a ed ec eee rene er on node Oe ee eee eee 52 Uso iho CODY TOON OD rinnaka E a 53 Set the copy paper SIZC iesecsccsectccresdenectdeseece cecdoisecsenanticztebinsendencupnasons dideeeeeedeeeties 53 Set the copy paper tyPe cccccscccececececeeecseeceuceceeceueecaeecseeceueeceeesaescaeesseesaeesags 54 Increase copy speed or QUAIILY ccc ccc cccc cece eeeceeeceeeeeeeseeeseeeseeeseeeseeeseesseeeseeeaeees 55 Select an input tray fOr COPYING cccsecceseeeeeseeeeeeeeseeeeseeeeeeeeeeseeeeseeeesaeeeeaeeeeas 56 Make multiple copies of the Same Or iGinal ccccsecccssecceeeeeeeeceeeesaeeeeeeeeaeees 56
168. eeeeeeeseeeaeeseeeaes 160 Use a gray photo print CartridGe cccccccccceeecceeeeeeeeeeeeeeeeeeeeeaeeeseeeseeesaes 160 Use the print Cartridge Protector ccccccccccccsecceeeceeeeeeeeeeeeeeeeeeeseeeaeeseeeaes 161 Align the print CartridQe s ccccccecccssccceseeeeececeecesssecseeeecsseseaeeseseeeneeeneaess 162 Clean the print CartridQes ccccccccsecceseeeeceeeeeseeeeaeeeeaeeeeseeeeseeeeeaeeeeseeeeeas 163 Clean the print Cartridge CONtACES cccccceeceeceeeeeeeeeeeeeeeeeaeeeeseeeeaeeeseaes 163 Clean the area around the ink NOZZIES ccccceccseecceeceeeceeeeeeeeeceeeeaeeeseees 164 Change the device SettingS cccccccsscccceeecceeeeceeseceeeecceeeecsusesseueesseeesseeeensaees 166 Set the scroll SCC occas scents oleae atieovateeausehanstectecudebibseaccwidadeaevendtantietenss 166 Set the power SAVE tIME c cece eeccceeeceeeeeeeeeeeececeeessa cece seseeeeseeeseeeseeeeaes 166 Set the prompt delay WMC cose dceerscecsesceinsecssuaudseseesc onaiscaadeepiesecestenlacaeiedeeese 167 Restore the factory Aefaults cccccccsscceesseeeeeeeeeeseeeeeeeeeeeeeeeeeeseeeesseeeeeas 167 User Guide 5 16 17 18 19 Self MAINtTENANCE SOUNAS ccccecececececececccccccccceceteceneueaeceeeatensueaeaeaeauansneneneass 167 Troubleshooting information cccccccccseeeeeceeeeeceeeeeeeeeseesseeeesseeeeeseeeeeas 168 Before you Call HP SUPPOSt ccc c
169. eeseeeeseeeeseneenseeees 65 SOD COD YING e A E EE E 66 Use the scan Tisai cas reasicciccveacianttaci remnaesrmiaiiceiaenanennes 67 Scan to an AD PICHHOM oscicoececadascdenscancascceiacbaccesneaneennssacneceecescneciedccandacudeadeonmenanesnes 67 Scan an original USB CONNECHE cece cceccceeeceeeeeeeeaeeeeeeeceeeseeeeaeeeeeeeees 68 Scan an original Network CONNECted cccceccceeceseeeceeeeeseeceeeeaeeeseeeeeeeees 68 Send a scan to an HP Instant Share destination cccccccccseccceeeeeeeeeeeeeeees 69 HP Officejet 7200 All in One series Contents User Guide 10 11 Share a scanned image with friends and relatives USB connected VCS es pecs esate aatoce nese E E E E see 69 Share a scanned image with friends and relatives network connected 70 Send a SCAN tO A memory CAMC ccccsecccceeeeceeeeeeeseeeesaeeeeeeeeeeeseeeeeeaeeeesaeeeeseeeeaas 70 Send a scan to a memory card loaded in your HP All in One USB COMMOCIOO oasis casescrccvscsededucacedenunssersiuedeessedanenanedsansanennesassiedecdwesaedandeaninesudeetecees 70 Send a scan to a memory card loaded in your HP All in One network CONNEC IEO Seen ene ene ene ee eee eee eee ee ee eee eee eee 70 OP 072 NO oe eee ee ee ee een nee ee eee ene eee ee 71 Print from your COTTA oscar dnecce Gans icianbenancevcriwlseanicdieiiatedeemenemaenaeeess 72 Print from a Software AppliCatiOn ccccceccceecceeceeeeececeeeeeeeeeeseeeseees
170. elect the photos to print by using a dark pen or pencil to fill in the circles located under the thumbnail images on the proof sheet 2 Select one layout style by filling in a circle in step 2 of the proof sheet Note If you need more control over print settings than the proof sheet Ey provides you can print photos directly from the control panel For more information see Print photos directly from a memory card 3 Load the proof sheet face down on the right front corner of the glass Make sure the sides of the proof sheet touch the right and front edges Close the lid 46 HP Officejet 7200 All in One series 10x15 CM 4x6 IN Continue to the Scan a proof sheet section Scan a proof sheet The final step in using a proof sheet is to scan the completed sheet you have placed on the glass 1 lt Tip Make sure the glass of the HP All in One is completely clean or the proof f sheet might not scan properly For more information see Clean the glass D 3 lt 3 k o o 2 v a WO Z 2 ta D 1 Load the proof sheet face down on the right front corner of the glass Make sure the sides of the proof sheet touch the right and front edges Close the lid 2 Make sure you have photo paper loaded in the input tray Make sure the same memory card you used to print the proof sheet is still in the slot when you scan that proof sheet 3 Inthe Photo area press Proof Sheet and then press to
171. end faxes Send a basic fax 104 You can send a basic single or multiple page fax by using the control panel A Note If you need printed confirmation that your faxes were successfully sent EZ enable fax confirmation before you send any faxes For information see Print fax confirmation reports I Tip You can also send a fax using monitor dialing This allows you to control a0 the pace of your dialing This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing For more information see Send a fax using monitor dialing 1 Load your originals face up in the document feeder tray with the top of the page on the left If you are sending a single page fax you can also load it on the glass A Note If you are sending a multiple page fax you must load the originals E in the automatic document feeder 2 Enter the fax number by using the keypad d Tip To enter a pause in the fax number press Redial Pause 3 Press Start Fax Black 4 If your original is loaded on the glass Fax from Glass appears Press 1 to select Yes HP Officejet 7200 All in One series I Tip You can also send a fax in color such as a photo from your HP All in Te One Just press Start Fax Color instead of Start Fax Black You can also change the resolution or contrast of your fax For more information see Change the fax resolution and lighter darker settings Did you know t
172. ent feeder c e Seen O W O c O O 2 2 gt O Bas 198 HP Officejet 7200 All in One series Figure 8 1 Notch 2 Plastic catch 2 Line up the right edge of the face plate with the right side of the HP All in One and then press the right side of the face plate until it snaps securely into place as shown in Figure 9 Figure 9 3 Place your hands towards the center of the face plate as shown in Figure 10 then press until the center of the face plate snaps into place You should hear clicks when the left side snaps into place and when the right side snaps into place O c D e O O gt Ce p e Q p e gt User Guide 199 Chapter 16 Figure 10 4 Close the cover of the automatic document feeder 5 If you removed the document feeder tray reattach it Print cartridge troubleshooting If you are experiencing problems with printing you might have a problem with one of the print cartridges Try the following 1 Remove the print cartridge on the right side to make sure the plastic tape has been removed If it is still covering the ink nozzles gently remove the plastic tape by using the pink pull tab Do not touch the ink nozzles or the copper colored contacts Copper colored contacts N Plastic tape with pink pull tab must be removed before installing oO Ink nozzles und
173. er OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 2 From the File menu in your software application choose Print 3 Make changes to the print settings and click Print to print the job Stop a print job Although you can stop a print job from either the HP All in One or the computer we recommend you stop it from the HP All in One for best results To stop a print job from the HP All in One gt Press Cancel on the control panel Look for the Print Cancelled message on the control panel display If the message does not appear press Cancel again 74 HP Officejet 7200 All in One series 10 User Guide Fax setup After completing all steps in the Setup Guide use the instructions in this chapter to complete your fax setup Please keep your Setup Guide for later use In this chapter you will learn how to set up your HP All in One so that faxing works successfully with equipment and services you might already have on the same phone line as your HP All in One I lt Tip You can also use the Fax Setup Wizard Windows or Setup Assistant V Macintosh to help you quickly set up some important fax settings such as the 7 answer mode and fax header information You can access the Fax Setup Wizard Windows or Setup Assistant Macintosh through the HP Image Zone software For information on accessing the HP Image Zone software see Use the HP Image Zone to do more with your HP All in One Af
174. er Support Center for basic troubleshooting See HP customer support for steps to take before calling Customer Support 22 Note This information does not apply to customers in Japan For information on service E options in Japan see HP Quick Exchange Service Japan Warranty upgrades Depending on your country region HP might offer for an additional fee a warranty upgrade option that extends or enhances your standard product warranty Available options might include priority phone support return service or next business day exchange Typically service coverage begins on product purchase date and must be purchased within a limited time of product purchase For more information e Inthe U S dial 1 866 234 1377 to speak to an HP advisor e Outside the U S please call your local HP Customer Support office See Call elsewhere in the world for a list of international Customer Support numbers e Go to the HP website www hp com support If prompted choose your country region and then find warranty information Returning your HP All in One for service Before returning your HP All in One for service you must call HP Customer Support See HP customer support for steps to take before calling Customer Support 32 Note This information does not apply to customers in Japan For information on service E options in Japan see HP Quick Exchange Service Japan 204 HP Officejet 7200 All in One series HP customer support Software programs fro
175. er Guide Case K Shared voice fax line with computer modem and voice mail Not applicable 79 TI Q x V D x Q x 14 LL Chapter 10 Case A Separate fax line no voice calls received If you have a separate phone line on which you receive no voice calls and you have no other equipment connected on this phone line set up your HP All in One as described in this section Back view of the HP All in One 1 Telephone wall jack 2 Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One with a separate fax line 1 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 2 Setup the HP All in One to answer incoming calls automatically Press the Auto Answer button until the light is on 3 Optional Change the Rings to Answer setting to one ring or two rings For info
176. er tape 2 Reinsert the print cartridge and verify that it is fully inserted and locked in place c e 5 Seen O W c O c O O 2 2 gt O Bas 200 HP Officejet 7200 All in One series 3 Repeat steps 1 and 2 for the print cartridge on the left side 4 Ifthe problem persists print a self test report to determine if there is a problem with the print cartridges This report provides useful information about your print cartridges including status information For more information see Print a self test report 5 Ifthe self test report shows a problem clean the print cartridges For more information see Clean the print cartridges 6 If the problem persists clean the copper colored contacts of the print cartridges For more information see Clean the print cartridge contacts 7 If you are still experiencing problems with printing determine which print cartridge is experiencing the problem and replace it Print troubleshooting My document did not print Solution If you have multiple printers installed make sure you select the HP Officejet 7200 All in One series in your software application for the print job f Note You can set the HP All in One as the default printer to ensure that Ez the printer is automatically selected when you print from your software applications For information see the onscreen Troubleshooting Help that came with your HP Image Zone software Solution Check th
177. ernet connection to a wireless NetWork cccccceceseeceeeeeeeaeeeeeeeeeeaeees 135 Connect to an Ethernet Nnetwork cccccccsecccececeeeeseceseeeececesseeseeeesseesseeeseeees 135 What you MC CU suitiactne toncicnnmantinssetaninnsaiacidiebnatamiasinaiidceb teens nanigeiuedatebnebaiad 136 Connect your HP All iN One cccccceeceeeeeeeeeeeeceeeeeseeeeeaeeeeaeeeeseeeesaeeeeeees 136 Install the software for a network CONNECTION cccceccceececeeeeeeeeeeeeeaeetaeeeeaes 137 FOF N NOOWS cresien esis Pesce a beeen EEEE eesti 137 FOr M CINOSN cccc cece cece eeeceeeeceeeaeeseeeeeeeseeeseeeseeeeseeeseeeseeesaeeeaeesaeetaeeeaes 138 Connect additional COMPULETS cc cece ecccceeceeeeeeeeeeeeeeeeeceeeceeeeseneeaeeeseeeeaeeees 139 Manage your Network ccccccceeecceeeeeeeeeeeeeceeeeseeeeeeeeeeeeeseeeeeeeeseeeseeesaeeeseeseaaees 139 Use the HP All in One control panel cccceccccececeeeeceeseeseeseeeeeeeesaeees 139 Use the Embedded Web Servel cccccccccsececececeneeceeeeeeeeeseeeeseeeesneesaees 140 Configuration page CefiNitionS cecccceeceeeeeceeceeeeeeeeeeseeeeseeeeeseeeeaeeseeaes 141 INGEWOR CIOS SRY icgerctisnensainatenek cianceonanuetoorsee meni aaae ae daa aani nna 147 a ies eats ncn pases Ea aai 149 Order paper transparency film or other M iIa cccceccceeeceeeceeeeceeeeaeeeenees 149 Order print cartridge Si gejsaictesndusccaste ceranases o
178. ers as shown in Figure 4 Use a slight twisting motion to help release the face plate on the right side Figure 4 1 Face plate As shown in Figure 5 slide the face plate left 1 until the plastic catch on the left side is not touching any part of the HP All in One then pull the face plate away from the device 2 HP Officejet 7200 All in One series Figure 5 To clean the rollers or separator pad 1 Use the blue green handle 1 shown in Figure 6 to lift the pick assembly 2 Figure 6 1 Handle 2 Pick assembly This provides easy access to the rollers 3 and separator pad 4 as shown in Figure 7 Lo 0 ce g gt 2 gt Oo oO Q p 0 s 3 F e User Guide 197 Chapter 16 Figure 7 3 Rollers 4 Separator pad 2 Lightly dampen a clean lint free cloth with distilled water then squeeze any excess liquid from the cloth 3 Use the damp cloth to wipe any residue off the rollers or separator pad 4 Ifthe residue does not come off using distilled water try using isopropyl rubbing alcohol 5 Use the blue green handle to lower the pick assembly To reattach the face plate to the front of the automatic document feeder 1 As shown in Figure 8 hook the face plate onto the left side of the HP All in One so that the plastic catch 2 on the far left inside of the face plate catches on the notch 1 on the front of the automatic docum
179. ers or access HP All in One features For more information about features available in the EWS see the onscreen help within the Embedded Web Server To access Embedded Web Server Help open the Embedded Web Server as described below then click the Help link under Other Links on the Embedded Web Server Home tab 02 D a lt o 5 D rr O l an 1 Tip You can use the Embedded Web Server to check the amount of ink A Z remaining in the print cartridges For more information see Check the estimated ink levels To access the Embedded Web Server 1 Press Setup 2 Press 8 and then press 1 This prints a configuration page for your HP All in One including the IP address You will use the IP address in the next step 3 Inthe Address box in your web browser enter the IP address of the HP All in One as shown on the network configuration page For example http 195 168 0 5 The Embedded Web Server Home page appears showing the HP All in One device information 12 Note If you are using a proxy server in your browser you might need to Ey disable it to access the Embedded Web Server 4 Ifyou need to change the language displayed in the Embedded Web Server do the following a Click the Settings tab b Click Select Language in the Settings navigation menu c Inthe Select Language list click the appropriate language d Click Apply 5 Click the Home tab to access device and network informat
180. es from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually Set up your HP All in One to a computer with two phone ports This section describes how to set up your HP All in One with a computer modem if your computer has two phone ports Q _ eb x 14 LL 6 Back view of the HP All in One Telephone wall jack IN phone port on your computer OUT phone port on your computer Telephone Computer with modem O ODAO NJ gt Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One to a computer with two phone ports 1 Remove the white plug from the port labeled 2 EXT on the back of your HP All in One 2 Find the phone cord that connects from the back of your computer your computer modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP All in One 3 Connect a phone to the OUT port on the back of your computer modem 4 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax suc
181. es from the output tray before the HP All in One finishes printing the fax The HP All in One prints the front side of the page places it in the output tray and then picks it back up to print the opposite side After both sides of every page have been printed you can remove the fax When you receive a fax and 2 Sided Output is selected the HP All in One will print black and white faxes with the top along the short side of the paper or portrait style The HP All in One will print color faxes with the top along the long side of the paper or landscape style 5 Press OK The HP All in One uses this setting to print all faxes Receive a fax manually 110 If you set up your HP All in One to receive faxes manually the Auto Answer light is off or you answer the phone and hear fax tones use the instructions in this section to receive faxes You can receive faxes manually from a phone that is e Directly connected to the HP All in One on the 2 EXT port e Onthe same phone line but is not connected to the HP All in One 1 Make sure the HP All in One is turned on and you have paper loaded in the input tray 2 Remove any originals from the document feeder tray 3 Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP All in One answers Or set your HP All in One to answer faxes manually For information on setting the number of rings to answer see Set the number of rings before
182. es inward against the stack of envelopes until they stop Do not overload the input tray make sure the stack of envelopes fits within the input tray and is no higher than the top of the paper width guide 5 Replace the output tray Load other types of paper The following table provides guidelines for loading certain types of paper For best results adjust the paper settings each time you change paper sizes or paper types For information on changing paper settings see the onscreen HP Image Zone Help Note Not all paper sizes and paper types are available with all the functions Ey on the HP All in One Some paper sizes and paper types can only be used if you are starting a print job from the Print dialog box in a software application They are not available for copying faxing or printing photos from a memory card or digital camera Papers that are only available for printing from a software application are indicated as such User Guide 39 Chapter 5 Paper Tips HP papers e HP Premium Paper Locate the gray arrow on the nonprinting side of the paper and then slide the paper into the input tray with the arrow side facing up e HP Premium Inkjet Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is on top and is going into the input tray first fen Q jo xe ie xe c Ay ao O p Oo xe Oo a Note The HP All in One might not automatic
183. etwork Setup menu and then selects Set Link Speed 3 Press gt until the link speed appears Automatic 10 Full 10 Half 100 Full 100 Half Change IP settings The default IP setting is Automatic However if necessary you can manually change the IP address subnet mask or the default gateway To see the IP address and subnet mask of your HP All in One print a network configuration page from your HP All in One see Print and view a network configuration page For a description of the items on the configuration page including the IP address and subnet mask see Configuration page definitions To change the IP settings from the control panel 1 Press Setup 2 Press 8 and then press 3 This selects the Network Setup menu and then selects IP Settings Press gt until Manual appears and then press OK Edit the IP Address and then press OK Edit the Subnet Mask and then press OK Edit the Default Gateway and then press OK oY oe Use the Embedded Web Server The best way to manage the general network settings for the HP All in One is through the HP All in One control panel For more information see Use the HP All in One control panel However for more advanced settings you can use the Embedded Web Server EWS a network configuration tool you access from your web browser The EWS enables 140 HP Officejet 7200 All in One series you to monitor status configure HP All in One networking paramet
184. evices User Guide 133 lt Tam O gt pa G Se O gt Q pe Q Chapter 13 Note Ifthe computer acting as a gateway is turned off the other computers Ey on the network will lose their Internet connection The HP All in One will not support Internet related functions If you use this configuration connect your HP All in One to the switch or router with an Ethernet cable For connection instructions see Connect to an Ethernet network Ethernet connection to a wired network with modem Internet access o In this example the network devices are connected to a switch or router and a modem shown here connected to the computer on the left provides Internet access The modem is connected to the computer using a phone cord and jack Only one computer has Internet access Neither the HP All in One nor any of the other computers on the network have access to the Internet If you use this configuration connect your HP All in One to the switch or router with an Ethernet cable For connection instructions see Connect to an Ethernet network Note In order to use the HP Instant Share features on your HP All in One Ez you will need broadband Internet access such as cable or DSL For more information about HP Instant Share see Use HP Instant Share Ethernet connection to a wired network without Internet
185. f an original to fit a specific paper size adjust the darkness and color intensity of the copy and use special features to make high quality copies of photos including 10 x 15 cm 4 x 6 inch borderless copies This chapter provides instructions for increasing copy speed enhancing copy quality setting the number of copies to print guidelines for choosing the best paper type and size for your job making posters and making iron on transfers 1 lt Tip For the best copy performance on standard copy projects set the paper Asa size to Letter or A4 the paper type to Plain Paper and the copy quality to Fast For more information on how to set the paper size see Set the copy paper size For information on how to set the paper type see Set the copy paper type For information on setting the copy quality see Increase copy speed or quality You can learn how to perform photo copy projects such as making borderless copies of photos enlarging and reducing the copies of photos to suit your preference making multiple copies of photos on a page and making quality enhancements to copies of faded photos a Ewa Make a borderless copy of a photo a Copy a photo onto a full size page Copy a photo several times on one page 2 gt A Enhance light areas of your copy Set the copy paper size User Guide You can set the paper size on your HP All in One The paper size you select should match what is
186. f the U S telephone network FCC requirements 224 FCC SUAS EE owes ces rh Secem deste tell Sandee ceecnedue dea ncedesSeedcesernoxcndees 224 Note a l attention des utilisateurs du r seau t l phonique Canadien notice to users of the Canadian telephone network ccccccseceeeeeeeeeees 225 Notice to users in the European Economic Area c scceccneeeeeceeeeeeeeenees 226 Notice to users of the German telephone network cccccceeeeeeeeeeeeeees 226 GErAUSCNEMISSION cccceccccececeececeeeeceececeucessecesecessueeseucessueesueesaeessaees 227 Notice to users in Japan VCCI 2 ccccceccecceceeeeeeeeeeeeeeseeeeeseeeeeseeeeeaeeeeeas 227 Notice to users IN KOC cccceccceccceecceeeceeceueceeeceeeceecseeeueseueseeeseeeaeeeeas 227 Declaration of conformity European Economic Area c ccccceeeesseeceeeeaeeeeaes 228 HP Officejet 7200 All in One series declaration of Conformity 0cceseeeeees 228 E EIEII EEPE EET TROET AOSE ae nas ta aa E gl ead ESE SEE EE A A A E EET E ETTE 229 7 Z D gt O lt q ae T 41 HP All in One overview Many HP All in One functions can be accessed directly without turning on your computer Tasks such as making a copy sending a fax or printing photos from a memory card can be accomplished quickly and easily from your HP All in One This chapter describes the HP All in One hardware features control panel f
187. face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the page so that the top of the document is inserted first 3 Inthe Copy area press Quality to select Best Normal or Fast 4 Press Start Copy Black or Start Copy Color Select an input tray for copying If you have an HP two sided printing accessory installed you can specify which input tray to use for making copies e You can load all types of supported paper types and sizes such as photo paper or transparencies in the main input tray e You can load small paper such as photo paper or Hagaki cards in the optional HP Auto Two sided Print Accessory with Small Paper Tray or Hagaki Tray with Auto Two sided Print Accessory For example you could load the optional tray with 10 x 15 cm 4 x 6 inch photo paper and the input tray with full size paper Using the optional input tray saves time because you don t have to remove and reload paper each time you make copies on different sizes and types of paper Note For information on loading paper in an accessory read and follow the Ey instructions that came with the accessory To select an input tray from the control panel 1 Load paper in the input tray from which you want to make copies 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the page so tha
188. fax the scheduled time appears on the control panel display To change or cancel a scheduled fax from the control panel gt After the scheduled time appears on the control panel display press Cancel and then press 1 The scheduled fax is cancelled Send a fax from memory You can scan a black and white fax into memory and then send the fax from memory This feature is useful if the fax number you are trying to reach is busy or temporarily unavailable The HP All in One scans the originals into memory and sends them once it is able to connect to the receiving fax machine After the HP All in One scans the pages into memory you can immediately remove the originals from the document feeder tray 1 Load your originals face up in the document feeder tray with the top of the page on the left A Note Load your originals in the document feeder tray and not on the Ez glass This feature is not supported if you load your originals on the glass 2 Inthe Fax area press Menu until How to Fax appears Press gt to select Scan and Fax and then press OK 4 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 5 Press Start Fax Black 9 Note If you press Start Fax Color the fax will be sent in black and white EZ and a message appears on the control panel display The HP All in One scans the originals into memory and sends the fax when th
189. fax until the error condition is resolved Lo 0 c D V gt 0 O gt co h e 3 Q e User Guide 185 Chapter 16 e The phone line connection might be noisy Phone lines with poor sound quality noise can cause faxing problems Check the sound quality of the phone line by plugging a phone into the telephone wall jack and listening for static or other noise If you hear noise turn Error Correction Mode ECM off and try faxing again For information see Use error correction mode If the problem persists contact your telephone company e If you are using a digital subscriber line DSL service make sure that you have a DSL filter connected or you will not be able to fax successfully The DSL filter removes the digital signal and allows your HP All in One to communicate properly with the phone line Obtain a DSL filter from your DSL provider If you already have a DSL filter make sure it is connected correctly For information see Case B Set up your HP All in One with DSL e Make sure your HP All in One is not connected to a telephone wall jack that is set up for digital phones To check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital phones e f you are using either a private branch exchange PBX or an integrated services digital network ISDN
190. force paper too far forward in the input tray Use paper types that are recommended for your HP All in One For more information see Choose papers for printing and copying Do not leave originals on the glass If you load an original in the automatic document feeder while there is already an original on the glass the original can jam in the automatic document feeder For more information about clearing paper jams see Paper troubleshooting User Guide 41 rr O D a o a v a O D a D D D D 6 Use a memory card or PictBridge camera The HP All in One can read the memory cards used in most digital cameras so you can print store and manage your photos You can insert the memory card into the HP All in One or connect your camera directly letting the HP All in One read the contents of the memory card while it is still in the camera This chapter contains information on using memory cards or a PictBridge camera with your HP All in One Read this section for information on transferring photos to your computer setting photo print options printing photos and editing photos The memory card slots and camera port If your digital camera uses a memory card to store photos you can insert the memory card in your HP All in One to print or save your photos You can print a proof sheet which might be several pages long and shows thumbnail views of photos stored on the memory card and print photos from the me
191. ftware is uninstalled disconnect your HP All in One and then restart your computer A Note Itis important that you disconnect your HP All in One before Ey restarting your computer Do not connect the HP All in One to your computer until after you have reinstalled the software 5 To reinstall the software insert the HP All in One CD ROM into your computer s CD ROM drive 6 On the desktop open the CD ROM and then double click HP all in one installer 7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP All in One Fax setup troubleshooting This section contains fax setup troubleshooting information for the HP All in One If your HP All in One is not set up properly for faxing you might experience problems when sending faxes receiving faxes or both 1 Tip This section contains only setup related troubleshooting For additional ate fax troubleshooting topics such as problems with your printouts or slow fax reception see the onscreen Troubleshooting Help that came with your HP Image Zone software If you are having faxing problems you can print a fax test report to check the status of your HP All in One The test will fail if your HP All in One is not set up properly for faxing Perform this test after you have completed setting up your HP All in One for faxing e q i O Au O O Oo 2 Ko O pa 180 HP Officejet 7200 Al
192. ftware that came with your HP All in One For information see Check the estimated ink levels When you receive a low ink warning message on the control panel display make sure you have a replacement print cartridge available You should also replace the print cartridges when you see faded text or if you experience print quality issues related to the print cartridges 1 Tip You can also use these instructions to replace the black print cartridge ne with a photo or gray photo print cartridge for printing high quality color or black and white photos To find out the reorder number for all the print cartridges that your HP All in One supports see Order print cartridges To order print cartridges for your HP All in One go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page To replace the print cartridges 1 Make sure the HP All in One is on Caution If the HP All in One is off when you lift the print carriage access door to access the print cartridges the HP All in One will not release the cartridges for changing You might damage the HP All in One if the print cartridges are not docked safely on the right side when you try to remove them 2 Open the print carriage access door by lifting from the front center of the device until the door locks into place The print carriage is on the far right side of the HP All in One rb
193. g Macintosh OS X 23 O fe m D Q a o aa O k 3 D i o gt Chapter 3 Connect using Ethernet The HP Officejet 7200 All in One series supports both 10 Mbps and 100 Mbps Ethernet network connections Detailed instructions on connecting your HP All in One to an Ethernet wired network are included in the Setup Guide that came with your device Connect using a USB cable Detailed instructions for connecting a computer to your HP All in One using a USB cable are included in the Setup Guide that came with your device Use Windows printer sharing If your computer is on a network and another computer on the network is connected to the HP All in One by using a USB cable you can use that device as your printer using Windows printer sharing The computer connected directly to the HP All in One acts as the host for the printer and has full feature functionality Other computers on the network which are referred to as clients have access only to the print features All other functions must be performed on the host computer To enable Windows printer sharing gt Refer to the user guide that came with your computer or the Windows onscreen Help Use printer sharing Macintosh OS X If your computer is on a network and another computer on the network is connected to the HP All in One by using a USB cable you can use that device as your printer using printer sharing Other computers on the network whi
194. hat you can send a fax from your computer by using the HP Director that came with your HP Image Zone software You can also create and attach a computer generated cover page to send with your fax It s easy For more information see the onscreen HP Image Zone Help that came with your HP Image Zone software Print fax confirmation reports If you need printed confirmation that your faxes were successfully sent follow these instructions to enable fax confirmation before sending any faxes and select either On Fax Send or Send amp Receive The default fax confirmation setting is Off This means that your HP All in One will not print a confirmation report for each fax sent or received A confirmation message indicating whether a fax was successfully sent appears briefly on the control panel display after each transaction 1 Press Setup 2 Press 2 and then press 1 This selects Print Report and then selects Fax Confirmation 3 Press gt to select one of the following Off does not print a fax confirmation report when you send and receive a fax On Fax Send prints a fax confirmation report for every fax you send On Fax Receive prints a fax confirmation report for every fax you receive Send amp Receive prints a fax confirmation report for every fax you send and receive 4 Press OK Send two sided originals If you have an HP two sided printing accessory installed you can send two sided originals in black and white
195. he wireless LAN due to incorrect settings Such as the wrong WEP key or the HP All in One is out of range e Disabled either the radio is turned off or the Ethernet cable is plugged in e Not applicable this parameter does not apply to this network type Communicatio An IEEE 802 11 networking framework in which devices or n Mode stations communicate with each other e Infrastructure the HP All in One communicates with other network devices through a wireless access point such as a wireless router or base station e ad hoc the HP All in One communicates directly with each device on the network No wireless access point is used This is also called a peer to peer network On Macintosh networks ad hoc mode is called computer to computer mode e Not applicable this parameter does not apply to this network type Network Service Set Identifier A unique identifier up to 32 characters that Name SSID differentiates one wireless local area network WLAN from 144 HP Officejet 7200 All in One series continued Parameter Description another The SSID is also referred to as the network name This is the name of the network to which the HP All in One is connected Signal The transmitting or return signal graded on a scale of 1 to 5 Strength 1 5 Channel 5 Excellent 4 Good 3 Fair 2 Poor 1 Marginal No signal no signal detected on the network Not applicable this parameter does not appl
196. iginal face down on the right front corner of the glass If you are copying a photo position the photo on the glass so the long edge of the photo is along the front edge of the glass In the Copy area press Reduce Enlarge until Poster appears and then press OK Press to select a page width for the poster The default poster size is two pages wide Press Start Copy Black or Start Copy Color After you select the poster width the HP All in One adjusts the length automatically to maintain the proportions of the original 1 lt Tip Ifthe original cannot be enlarged to the selected poster size because it exceeds the maximum zoom percentage an error message appears that tells you to try a smaller width Select a smaller poster size and make the copy again After the poster has printed trim the edges of the sheets and tape the sheets together HP Officejet 7200 All in One series Prepare a color iron on transfer You can copy an image or text onto an iron on transfer then iron it onto a T shirt pillow cover place mat or other piece of fabric 1 Tip Practice applying an iron on transfer on an old garment first 1 Load the iron on transfer paper in the input tray Load your original face down on the right front corner of the glass If you are copying a photo position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Inthe Copy area press Menu until Copy Paper Type appears 4 Pre
197. in the Dock You can access the HP Image Zone software in one of two ways e Through the HP Image Zone window e Through the HP Image Zone Dock menu Use the HP Image Zone window The HP Image Zone window has two main elements e The display area for the Products Services tabs The Products tab gives you access to many of the features of your HP imaging products such as an installed products pop up menu and a list of tasks available for the current product The list might include tasks such as copy scan fax or transfer images Clicking on a task opens an application to assist you with that task The Services tab gives you access to digital imaging applications that can help you view edit manage and share you images e The Search HP Image Zone Help text box The Search HP Image Zone Help text box lets you search the HP Image Zone Help for keywords or phrases To open the HP Image Zone window gt Click the HP Image Zone icon in the Dock HP Officejet 7200 All in One series The HP Image Zone window appears The HP Image Zone window displays only the HP Image Zone features that are appropriate for the selected device The HP Image Zone window is customized to display features and functions associated with the device that is selected If the selected device is not equipped with a particular feature or function then that feature or function does not appear in the HP Image Zone window Icons for some of the features support
198. in One is ready for faxing If the Dial Tone Detection test continues to fail contact your telephone company and have them check the phone line The HP All in One is having problems sending and receiving faxes Solution Make sure the HP All in One is turned on Look at the control panel display on the HP All in One If the control panel display is blank and the light next to the On button is not lit the HP All in One is turned off Make sure the power cord is firmly connected to the HP All in One and plugged into a power outlet Press the On button to turn on the HP All in One Solution 2 Note This possible solution applies only in the countries regions that Ey receive a 2 wire phone cord in the box with the HP All in One including Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Portugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuela and Vietnam e q i O Au O O Oo 2 Ko O pa 184 HP Officejet 7200 All in One series e Make sure you used the phone cord supplied in the box with your HP All in One to connect to the telephone wall jack One end of this special 2 wire cord should be connected to the port labeled 1 LINE on the back of your HP All in One and the other end to your telephone wall jack as shown below 1 Telephone wall ja
199. in One is turned on and that the initialization process is finished 2 Connect your PictBridge compatible digital camera to the camera port on the front of your HP All in One using the USB cable supplied with your camera 3 Turn on your camera and make sure it is in PictBridge mode D 3 lt 3 2 o 5 2 Uv a WO 2 ta D memory card slots is illuminated The status light blinks green when you are printing from the camera A Note When the camera is connected correctly the status light next to the For more information about printing from a PictBridge compatible digital camera see the documentation that came with your camera If the camera is not PictBridge compliant or is not in PictBridge mode the status light blinks amber and an error message appears on your computer monitor if you have the HP All in One software installed Disconnect the camera correct the problem on the camera and reconnect For more information about PictBridge camera port troubleshooting see the onscreen Troubleshooting Help that came with your HP Image Zone software After you successfully connect your PictBridge compliant camera to the HP All in One you can print your photos Make sure the size of the paper loaded in the HP All in One matches the setting on your camera If the paper size setting on your camera is set to the default the HP All in One uses the paper that is currently loaded in the input tray For more inf
200. ing a fax each time until you identify which equipment is causing the problem e If you have a special ring pattern for your fax phone number using a distinctive ring service through your telephone company make sure that the Answer Ring Pattern feature on your HP All in One is set to match For example if the telephone company has assigned your fax number a double ring pattern make sure Double Rings is selected as the Answer Ring Pattern setting For information on changing this setting see Change the answer ring pattern distinctive ringing Note The HP All in One cannot recognize some ring patterns such Ey as those with alternating short and long ringing patterns If you are having problems with a ring pattern of this type ask your telephone company to assign a non alternating ring pattern The HP All in One cannot send faxes but can receive faxes Solution e The HP All in One might be dialing too fast or too soon You might need to insert Some pauses in the number sequence For example if you need to access an outside line before dialing the phone number insert a pause following the access number If your number is 95555555 and 9 accesses an outside line you might insert pauses as follows 9 555 5555 To insert a pause during dialing press Redial Pause repeatedly until a dash character appears If you are using a speed dial entry to send the fax recreate the speed dial entry and insert some pauses in the number sequen
201. ing it 3 Remove the white plug from the port labeled 2 EXT on the back of your HP All in One 4 Using another phone cord connect one end to the port labeled 2 EXT on the back of your HP All in One Connect the other end of the phone cord to the parallel splitter on the side with the single phone port 5 Unplug your answering machine from the telephone wall jack and connect it to the parallel splitter on the side with two phone ports 94 HP Officejet 7200 All in One series tones from a sending fax machine might be recorded on your answering machine and you might not be able to receive faxes with your HP All in One A Note If you do not connect your answering machine in this way fax 6 Optional If your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port 7 If your computer modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your computer modem software your HP All in One will not be able to receive faxes 8 Setup the HP All in One to answer incoming calls automatically Press the Auto Answer button until the light is on Set your answering machine to answer after four or fewer rings 10 Change the Rings to Answer setting on your HP All in One to six rings For information on changing this setting see Set the
202. int options defaults from the control panel User Guide 1 2 In the Photo area press Menu repeatedly until the photo print option you want to change appears Make changes to any options as needed When you have finished changing an option press OK The Photo menu reappears when you confirm a new setting for any option In the Photo area press Menu until Set New Default appears and then press OK Press to select Yes and then press OK All the current settings become the new defaults 49 D lt 3 3 o a Uv a WO Z a ta D Chapter 6 Print photos directly from a memory card You can insert a memory card in your HP All in One and use the control panel to print photos For information on printing photos on your HP All in One from a PictBridge compatible camera see Print photos from a PictBridge compatible digital camera This section contains information on the following topics printing individual photos creating borderless photos and deselecting photos f Note When printing photos you should select options for the correct paper Ey type and photo enhancement For more information see Set photo print options You might also want to use the photo print cartridge for superior print quality For more information see Use a photo print cartridge You can do more than print your photos if you use the HP Image Zone software This software lets you use photos for iron on transfe
203. inters or scanners You might need to disconnect older products from your computer e Try connecting the USB cable to another USB port on your computer After you check the connections try restarting your computer Turn your HP All in One off and then on again e f your HP All in One is networked see Set up your network for information on setting up the HP All in One on your network e After you check the connections try restarting your computer Turn your HP All in One off and then on again e f necessary remove and then install the HP Image Zone software again For more information on uninstalling the software see Uninstall and reinstall the software For more information on setting up your HP All in One and connecting it to your computer see the Setup Guide that came with your HP All in One received a message on the control panel display about a paper jam or a blocked carriage Solution If either a paper jam or blocked carriage error message appears on the control panel display there might be some packing material inside the HP All in One Lift open the print carriage access door to expose the print cartridges and remove any packing material such as tape or cardboard or any other foreign objects blocking the carriage path Turn off the HP All in One wait one minute and then press the On button to turn the HP All in One back on For more information about clearing paper jams see Paper has jammed the HP All in One
204. ion or click the Networking tab to access more network information or to modify network information 13449 Note Donot disable TCP IP Transmission Control Protocol Internet Ey Protocol on your computer It is required for communication with the Embedded Web Server Configuration page definitions This section explains the items that appear on the network configuration page This section contains the following topics e General network settings e Wireless network settings e Miscellaneous User Guide 141 Chapter 13 General network settings 142 The following table describes the general network settings shown on the network configuration page c 8 Parameter Description Q Network Status Status of the HP All in One e Ready the HP All in One is ready to receive or transmit data e Offline the HP All in One is not currently connected to the network Active Network mode of the HP All in One Connection e Wired the HP All in One is connected by Ethernet cable to an Type IEEE 802 3 network e None There is no network connection Note Only one connection type can be active at a time URL The web or IP address of the Embedded Web Server Note You will need to know this URL when you try to access the Embedded Web Server Hardware The Media Access Control MAC address that identifies the Address HP All in One This is a unique 12 digit identification number MAC assigned to networking hardware for
205. ipped with a USB port so you can connect directly to your PC using a USB cable It is also equipped with an Ethernet port so you can connect to an existing local are network LAN Choose the port that best matches the environment to which you are connecting your HP All in One Now you can share photos with friends and relatives using your HP All in One and the HP Image Zone software installed on your computer USB and network connected devices are shown below 00000 E ooo 00 E Use HP Instant Share to send images from your HP All in One to a destination of your choice The destination for example can be an e mail address an online photo album or an online photo finishing service Availability of services varies by country region A Note You can also send images to a friend or relative s network connected Ey HP All in One or photo printer To send to a device you must have an HP Passport user ID and password The receiving device must be set up and registered with HP Instant Share You will also need to obtain the name the HP Officejet 7200 All in One series recipient assigned to the receiving device Further instructions are provided in step 7 in Send images using your HP All in One Get started You must have the following to use HP Instant Share with your HP All in One e An HP All in One connected to a computer either with a USB cab
206. iption HP All in One selects the best options for the current print job The other Paper Type settings let you override the automatic settings Layout Style Lets you select one of three layout styles for the current print job The Paper Saver layout fits as many photos on the paper as possible rotating and cropping photos if necessary The Album layouts keep the orientation of the original photos Album refers to the orientation of the page not the photos themselves Some cropping might occur Smart Focus Lets you enable or disable automatic digital sharpening of photos Smart Focus affects only printed photos It does not change the actual image file on the memory card Smart Focus is enabled by default Digital Flash Lets you make dark photos appear lighter Digital Flash affects only printed photos It does not change the appearance of the actual image file on the memory card Digital Flash is turned off by default Set New Defaults Lets you save the current photo print options settings as the new defaults Change photo print options You change each photo print option setting in the same way 1 2 In the Photo area press Menu repeatedly until the photo print option you want to change appears Make the change to the setting and then press OK For information on setting default photo print options see Set new photo print options defaults Set new photo print options defaults You can change the photo pr
207. irement 1 Press Setup 2 Press 4 and then press 2 This selects Basic Fax Setup and then selects Fax Header 3 Enter your personal or company name by using the numeric keypad and then press OK For information on entering text from the control panel see Enter text and symbols You can enter up to 25 characters 4 Enter your fax number by using the numeric keypad You can enter up to 19 digits 5 Press OK You might find it easier to enter fax header information by using the HP Image Zone software In addition to entering fax header information you can also enter cover page information that will be used when you send a fax from your computer and attach a cover page For more information see the onscreen HP Image Zone Help that came with your HP Image Zone software Enter text and symbols 112 You can enter text and symbols from the control panel by using the keypad on the control panel when you set up speed dial entries and the fax header information You can also enter symbols from the keypad when you dial a fax or phone number When the HP All in One dials the number it will interpret the symbol and respond HP Officejet 7200 All in One series accordingly For example if you enter a dash in the fax number the HP All in One will pause before dialing the remainder of the number A pause is useful if you need to access an outside line before dialing the fax number Enter text using the keypad on the control panel You can e
208. ise the transmission might fail The HP All in One cannot receive faxes but can send faxes Solution e lf you are not using a distinctive ring service check to make sure that the Answer Ring Pattern feature on your HP All in One is set to All Rings For information see Change the answer ring pattern distinctive ringing e f Auto Answer is set to Off you will need to manually receive faxes otherwise your HP All in One will not receive the fax For information on receiving faxes manually see Receive a fax manually e lf you have a voice mail service at the same phone number you use for fax calls you must receive faxes manually not automatically This means that you must be available to respond in person to incoming fax calls For information on setting up your HP All in One when you have a voice mail service see Fax setup For information on receiving faxes manually see Receive a fax manually e f you have a computer modem on the same phone line with your HP All in One check to make sure that the computer modem software is not set to 0 c D V gt 0 O gt co h e 3 Q e User Guide 187 e q i O Au O O oO 2 Ko O pa H Chapter 16 188 receive faxes automatically Modems with the auto fax receive feature turned on will receive all incoming faxes which prevents the HP All in One from receiving fax calls If yo
209. it the On light indicates that the HP All in One is on The light blinks while performing a job 21 Scan To Select a scan destination 10 HP Officejet 7200 All in One series continued Label Name and Description 22 Proof Sheet Print a proof sheet when a memory card has been inserted in a memory card slot A proof sheet shows thumbnail views of all the photos on the ri memory card You can select photos on the proof sheet then print those photos S by scanning the proof sheet Q 23 Menu Photo Adjust settings to print a customized photo without using your lt computer by using the Menu button in the Photo area z 24 Quality Control the speed and quality of copies 25 Reduce Enlarge Change the size of the copy 26 Menu Copy Select copy options including Number of Copies Paper Type Paper Size and several other options using the Menu button in the Copy area 27 Attention light When blinking the Attention light indicates an error has occurred that requires your attention 28 Control panel display View menus photo filenames and messages Menu overview The following tables provide a quick reference to top level menus that appear on the HP All in One control panel display Fax menu The Fax menu allows you to adjust the fax that you want to send Fax Number Resolution Lighter Darker How to Fax Two Sided Send Set New Defaults Setup menu The Help menu selection on the Setup menu
210. k Cet appareil est conforme aux sp cifications techniques des quipements terminaux d Industrie Canada Le num ro d enregistrement atteste de la conformit de l appareil L abr viation IC qui pr c de le num ro d enregistrement indique que l enregistrement a t effectu dans le cadre d une D claration de conformit stipulant que les sp cifications techniques d Industrie Canada ont t respect es N anmoins cette abr viation ne signifie en aucun cas que l appareil a t valid par Industrie Canada Pour leur propre s curit les utilisateurs doivent s assurer que les prises lectriques reli es la terre de la source d alimentation des lignes t l phoniques et du circuit m tallique d alimentation en eau sont le cas ch ant branch es les unes aux autres Cette pr caution est particuli rement importante dans les zones rurales D 2 gt 2 O 4 r e 3 w e terminal fournit une indication sur le nombre maximal de terminaux qui peuvent tre connect s a une interface telephonique La terminaison d une interface peut se composer de n importe quelle combinaison d appareils a condition que le total des num ros REN ne d passe pas 5 A Note Le num ro REN Ringer Equivalence Number attribu chaque appareil Bas sur les r sultats de tests FCC Partie 68 le num ro REN de ce produit est 0 2B This equipment meets the applicable Industry Canada Terminal Equipment Technica
211. l enter text 112 overview 9 scroll speed 166 control panel display change language 171 change measurements 172 copy black and white documents 57 borderless copies 58 cancel 66 color intensity 62 copy specifications 220 default settings 65 enhance light areas 63 enlarge 61 enlarge into poster 64 iron on transfers 65 legal to letter 62 menu 12 menu button 11 number of copies 56 paper size 53 paper types recommended 54 photos onto letter or A4 paper 59 photos enhance 63 quality 55 reduce 61 62 reduce enlarge 12 61 several on one page 60 size custom 61 speed 55 text enhance 63 two sided 57 correct port test fax 182 customer support Australia 208 contact 205 HP Quick Exchange Service Japan 209 229 Japan 209 Korea 208 North America 205 outside U S 206 serial number 205 service ID 205 website 204 D darken faxes 117 darken copies 62 date set 111 declaration of conformity European Economic Area 228 HP Officejet 7200 All in One series 228 default gateway general network settings 143 default settings copy 65 fax 117 restore 167 defaults restoring 139 device update about 202 Macintosh 203 Windows 202 dial tone test failure 183 digital camera PictBridge 51 distinctive ringing 82 102 119 DNS server general network settings 143 Document viewer HP Director Windows 15 double sided faxes 105 109 DPOF file 52 DSL line set up with fax 80 E Em
212. l Specifications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of User Guide 225 Appendix 19 Conformity indicating that Industry Canada technical specifications were met It does not imply that Industry Canada approved the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas 9 Note The Ringer Equivalence Number REN assigned to each terminal device E provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 The REN for this product is 0 2B based on FCC Part 68 test results Notice to users in the European Economic Area C This product is designed to be connected to the analog Switched Telecommunication Networks PSTN of the European Economic Area EEA countries regions Network compatibility depends on customer selected settings which must be reset to use the equipment on a telephone network in a country region other than where the product was purchased Contact
213. l icons Scan Picture Scan Document and Send Fax do not appear your installation might not be complete Solution If your installation is incomplete you might need to uninstall and then reinstall the software For more information see Uninstall and reinstall the software Caution Do not simply delete the HP All in One program files from your hard drive Make sure to remove them properly using the uninstall utility provided in the HP All in One program group The Fax Setup Wizard does not start Solution Launch the Fax Setup Wizard as follows 1 Start the HP Director For more information see the onscreen HP Image Zone Help that came with your software 2 Click the Settings menu point to Fax Settings and Setup then click Fax Setup Wizard The registration screen does not appear Solution gt In Windows you can access the registration screen from the Windows taskbar by clicking Start pointing to Programs or All Programs XP Hewlett Packard HP Officejet 7200 All in One series and then clicking Sign up now The Digital Imaging Monitor does not appear in the system tray Solution Ifthe Digital Imaging Monitor does not appear in the system tray start the HP Director to check whether or not essential icons are there For more information about starting the HP Director see the onscreen HP Image Zone Help that came with your software For more information about missing essential icons in the HP Director see Some of th
214. l in One series To test your fax setup 1 Make sure you have inserted the print cartridges and loaded paper before starting the test For more information see Replace the print cartridges and Load full size paper 2 Press Setup 3 Press 6 then press 5 This displays the Tools menu and then selects Run Fax Test The HP All in One displays the status of the test on the control panel display and prints a report 4 Review the report Ifthe test passes and you are still having problems faxing check the fax settings listed in the report to verify the settings are correct A blank or incorrect fax setting can cause faxing problems Ifthe test fails review the report for information on how to fix any problems found For more information you can also see the next section The fax test failed 5 Press OK to return to the Setup Menu If you are still experiencing faxing problems continue with the following sections for more troubleshooting help The fax test failed If you ran a fax test and the test failed review the report for basic information about the error For more detailed information check the report to see which part of the test failed and then navigate to the appropriate topic in this section for information e The fax hardware test failed e The fax connected to active telephone wall jack test failed e The phone cord connected to correct port on fax test failed e The fax line condition test failed e The dial to
215. l noisy or for more information on turning your DSL modem off contact your DSL provider for support You can also contact your telephone company e lf you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP All in One directly to the telephone wall jack c e q a O Au O fe oO 2 Ko O pa H The HP All in One is having problems sending a manual fax 186 HP Officejet 7200 All in One series Solution e Check with the recipient to see if their fax machine can receive faxes manually e Make sure the telephone you use to initiate the fax call is connected directly to the HP All in One To send a fax manually the telephone must be connected directly to the port labeled 2 EXT on the HP All in One as shown below For information on sending faxes manually see Send a fax manually from a phone _ Telephone wall jack NO Phone cord supplied in the box with your HP All in One oO Telephone e f you are sending a fax manually from your phone that is connected directly to the HP All in One you must use the keypad on the telephone to send the fax You cannot use the keypad on the control panel of the HP All in One e Make sure that you press Start Fax Black or Start Fax Color within three seconds of hearing the recipient s fax tones otherw
216. le or through a LAN e Broadband Internet access e Based on your operating system Windows HP Image Zone software installed on your computer Macintosh HP Image Zone software installed on your computer including the HP Instant Share client application software Once you have set up your HP All in One and installed the HP Image Zone software you are ready to start sharing photos using HP Instant Share For more information on setting up your HP All in One see the Setup Guide that came with your device Send images using your HP All in One Images can be photos or scanned documents Either can be shared with friends and relatives using your HP All in One and HP Instant Share Simply transfer photos to your computer from a memory card or scan an image select one or more images to share and send your images to the destination of your choice Send photos from a memory card You can use your HP All in One to share photos from a memory card Transfer your photos to your computer select the photos you want to send and share them using HP Instant Share E mail Note For more information on using a memory card see Use a memory card or PictBridge camera 1 Make sure the memory card is inserted into the appropriate card slot on your HP All in One If you are connected using a USB cable skip to step 5 f you are connected through an Ethernet network continue with step 2 2 The Photo menu displays on the control
217. led 2 EXT on the back of your HP All in One Connect the other end of the phone cord to the parallel splitter on the side with the single phone port 5 If your computer modem software is set to receive faxes to your computer automatically turn off that setting 88 HP Officejet 7200 All in One series Caution If you do not turn off the auto fax receive setting in your computer modem software your HP All in One will not be able to receive faxes 6 Optional Connect a phone to the other open phone port on the parallel splitter 7 Now you need to decide how you want the HP All in One to answer calls automatically or manually If you set up the HP All in One to answer calls automatically it answers all incoming calls and receives faxes Your HP All in One will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP All in One answers the call To answer fax calls automatically press the Auto Answer button until the light is on If you set up the HP All in One to answer faxes manually you must be available to respond in person to incoming fax calls or your HP All in One cannot receive faxes To answer fax calls manually press the Auto Answer button until the light is off 8 Runa fax test For information see Test your fax setup User Guide 89 Chapter 10 If you pick up the phone before the HP All in One and hear fax ton
218. ll in One is automatically set to enter power save mode after 12 hours Follow these steps if you want the HP All in One to enter this mode earlier 1 Press Setup HP Officejet 7200 All in One series 2 Press 7 and then press 4 This selects Preferences and then selects Set Power Save Mode Time 3 Press gt to select the appropriate time then press OK You can choose 1 4 8 or 12 hours for the power save time Set the prompt delay time The Prompt Delay Time option allows you to control the amount of time that passes before a message prompts you to take further action For example if you press Menu in the Fax area and the prompt delay time passes without you pressing another button the message Press Start Black or Color appears in the control panel display You can choose Fast Normal Slow or Off If you select Off hints will not appear on the control panel display but other messages such as low ink warnings and error messages will still appear 1 Press Setup 2 Press 7 then press 3 This selects the Preferences menu and then selects Set Prompt Delay Time 3 Press to select a delay time then press OK Restore the factory defaults You can change the current device settings to restore the factory defaults to what they were when you purchased your HP All in One a Note Restoring the factory defaults will not change the date information you Ez set nor will it affect any changes you made to scan settings and the
219. ll not hear a dial tone fax tones or Ey incoming ring tones 4 Press OK 118 HP Officejet 7200 All in One series Forward faxes to another number You can set up your HP All in One to forward your faxes to another fax number If a color fax is received the fax is forwarded in black and white f Note When the HP All in One is forwarding your faxes it will not print the EZ faxes it receives unless there is a problem If the HP All in One is not able to forward the fax to the designated fax machine if it is not turned on for example the HP All in One will print the fax and an error report We recommend that you verify the number you are forwarding to is a working fax line Send a test fax to make sure the fax machine is able to receive your forwarded faxes 1 Press Setup 2 Press 4 and then press 6 This selects Basic Fax Setup and then selects Fax Forwarding Black Only 3 Press to select On 4 Atthe prompt enter the number of the fax machine that will receive the forwarded faxes 5 Press OK Fax Forwarding appears on the control panel display Cancel fax forwarding You can cancel your fax forwarding setup from the control panel To cancel fax forwarding from the control panel gt Press Cancel and then press 1 Fax forwarding is cancelled Change the answer ring pattern distinctive ringing Many phone companies offer a distinctive ringing feature that allows you to have several phone numbers on one ph
220. llow the onscreen instructions 7 If you select the HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the multiple address link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address text box followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you have not previously set up HP Instant Share click need Ey an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password Send a scanned image You can share a scanned image Place the image on the glass select a destination scan the image and share your image using HP Instant Share E mail A Note For more information on scanning an image see Use the scan features 1 Load your original face down on the right front corner of the glass Press Scan To on the control panel of your HP All in One The Scan menu appears on the control panel display 3 Perform one of the following If you are connected using a USB cable skip to step 6 If you are connected through an Ethe
221. lls You must be available to respond in person to incoming fax calls or the HP All in One will not receive the fax and your answering machine will record the fax tones For information on setting up your HP All in One to receive faxes automatically see Set up the HP All in One to receive faxes e Make sure the Rings to Answer setting is correct The number of rings to answer for the HP All in One should be greater than the number of rings to answer for the answering machine If the answering machine and the HP All in One are set to the same number of rings to answer both devices will answer the call and fax tones will be recorded on the answering machine Set your answering machine to answer in 4 rings and your HP All in One to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP All in One will monitor the line If the HP All in One detects fax tones the HP All in One will receive the fax If the call is a voice call the answering machine will record the incoming message For information on setting the number of rings to answer see Set the number of rings before answering hear static on my phone line since connecting the HP All in One Solution e Make sure you used the phone cord supplied in the box with your HP All in One to connect to the telephone wall jack One end of the phone cord should be
222. ly a computer of a network to communicate directly with one another HP Officejet 7200 All in One series 414 Order supplies You can order recommended types of HP paper print cartridges and HP All in One accessories online from the HP website Order paper transparency film or other media To order media such as HP Premium Paper HP Premium Plus Photo Paper HP Premium Inkjet Transparency Film or HP Iron On Transfers go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page Order print cartridges Print cartridge reorder numbers vary by country region If the reorder numbers listed in F this guide do not match the numbers on the print cartridges currently installed in your a HP All in One order new print cartridges with the same numbers as those you 3 currently have installed Your HP All in One supports the following print cartridges Print cartridges HP reorder number HP black inkjet print cartridge 339 28 ml black print cartridge HP tri color inkjet print cartridge 344 16 ml color print cartridge 343 11 ml color print cartridge HP photo inkjet print cartridge 348 15 ml color photo print cartridge HP gray photo inkjet print cartridge 100 15 ml gray print cartridge You can also find out the reorder numbers for all the print cartridges your device supports by doing the following e For Windows users I
223. m e c e P teen oO Pa 2 c Oo o e 19 Technical information This chapter contains the following information e Windows and Macintosh system requirements System requirements Software system requirements are located in the Readme file For information on viewing the Readme file see View the Readme file Paper specifications This section contains information about paper tray capacities paper sizes and print margin specifications Paper tray capacities Paper print copy fax memory card and scan specifications Physical power and environmental specifications Regulatory notices Declaration of Conformity Type Paper weight Input tray Output tray Plain paper 60 to 90 gsm 16 to 24 150 20 Ib paper 50 20 Ib paper Ib Legal paper 75 to 90 gsm 20 to 24 150 20 Ib paper 50 20 Ib paper Ib Cards 200 gsm index max 60 10 110 Ib Envelopes 75 to 90 gsm 20 to 24 22 10 Ib Banners 60 to 90 gsm 16 to 24 20 20 or fewer Ib Transparency film N A 25 25 or fewer Labels N A 20 20 10 x 15 cm 4 x 6 inch 236 gsm 145 Ib 30 30 Photo Paper 216 x 279 mm 8 5 x 11 N A 20 20 inch Photo Paper Maximum capacity Output tray capacity is affected by the type of paper and the amount of ink you are using HP recommends emptying the output tray frequently 218 HP Officejet 7200 All in One series Paper sizes Type Size Pa
224. m other companies might be included with your HP All in One If you experience problems with any of those programs you will receive the best technical assistance by calling the experts at that company If you need to contact HP Customer Support do the following before you call 1 Make sure that a Your HP All in One is plugged in and turned on b The specified print cartridges are installed correctly c The recommended paper is properly loaded in the input tray 2 Reset your HP All in One a Turn off the HP All in One by pressing the On button b Unplug the power cord from the back of the HP All in One c Plug the power cord back into the HP All in One d Turnon the HP All in One by pressing the On button 3 For more information go to www hp com support This website offers technical support drivers supplies and ordering information 4 Ifyou are still experiencing problems and need to speak with an HP Customer Support Representative do the following a Have the specific name of your HP All in One as it appears on the control panel available b Print a self test report For information on printing a self test report see Print a self test report c Make a color copy to have available as a sample printout Be prepared to describe your problem in detail e Have your serial number and service ID ready For information on how to access your serial number and service ID see Access your serial number and service I
225. ment feeder tray from the HP All in One to remove it 2 Lift the cover of the automatic document feeder 3 Gently pull the paper out of the rollers Warning Ifthe paper tears when you are removing it from the rollers check the rollers and wheels for torn pieces of paper that might be remaining inside the automatic document feeder If you do not remove all the pieces of paper from the HP All in One more paper jams are likely to occur 0 c D V gt 0 O gt co p e 3 Q e User Guide 193 Chapter 16 In the rare occurrence of a severe paper jam you might need to remove the face plate from the front of the automatic document feeder and lift the pick assembly to remove torn pieces of paper from deep inside the automatic document feeder For more information see The automatic document feeder picks up too many pages or none at all 4 Close the cover of the automatic document feeder and then reattach the document feeder tray Paper has jammed the optional two sided printing accessory Solution You might need to remove the two sided printing accessory For more information see the printed guide that came with your two sided printing accessory 2 Note If you turned the HP All in One off before clearing the paper jam Ey turn it back on and then restart your print copy or fax job The automatic document feeder picks up too many pages or none at all Cause You n
226. mmend the wired LAN local area network configurations below to support your HP All in One Ethernet connection to a wired network with DSL or cable Internet access If your network has DSL or cable Internet access you can use either a router or a computer as the Internet gateway With either DSL or cable you are able to access the full functionality of your HP All in One including sharing pictures over the Internet with HP Instant Share Router gateway 02 D a lt D rr O a Po O 000 Zz 255 ee aE In this example a router manages the network connections and a DSL or cable modem provides Internet access If you use this configuration connect your HP All in One to the router with an Ethernet cable With this configuration you are able to access the full functionality of the HP All in One including sharing pictures over the Internet For connection instructions see Connect to an Ethernet network Computer gateway In this example the network devices are connected to a switch or router A computer on the network acts as the gateway between the network and the Internet The gateway computer uses Windows Internet Connection Sharing ICS or similar software to manage the network connections and provide Internet access to the other d
227. mory card even if your HP All in One is not connected to a computer You can also connect a digital camera that supports PictBridge to the HP All in One through the camera port and print directly from the camera eb O xe aa prar 2 ou To c i ze i fa O D Oo Q Your HP All in One can read the following memory cards CompactFlash I II Memory Sticks MultiMediaCard MMC Secure Digital SmartMedia and xD Picture Card Your HP All in One features four slots for memory cards shown in the following illustration with the memory cards that correspond to each slot A Note You can only use one memory card in your HP All in One at a time 42 HP Officejet 7200 All in One series The slots are configured as follows Top left slot CompactFlash I Il Top right slot Secure Digital MultiMediaCard MMC Bottom left slot SmartMedia xD Picture Card fits in top right of the slot Bottom right slot Memory Stick Magic Gate Memory Stick Memory Stick Duo with user supplied adapter Memory Stick Pro Camera port below the memory card slots compatible with any USB equipped digital camera that supports PictBridge Look for the PictBridge icon 6 A Note The camera port only supports USB equipped digital cameras that support PictBridge It does not support other types of USB devices If you attach a USB device that is not a compatible digital camera to the camera port an error message appears
228. mple HP Instant Share E mail and Create Online Albums Follow the onscreen instructions The Go Online screen appears in the Work area b Click Next and follow the onscreen instructions If you are using a Macintosh a Make sure the scanned image you want to share displays in the HP Instant Share window Use the button to remove photos or the button to add photos to the window b Click Continue and follow the onscreen instructions c From the HP Instant Share services list select the service you want to use to send your scanned image d Follow the onscreen instructions 8 Ifyou select the HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the multiple address link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address text box followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you have not previously set up HP Instant Share click need Ey an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password N
229. mpted by the software installation screen For information about uninstalling and reinstalling the software see Uninstall and reinstall the software This chapter contains the following topics e Setup troubleshooting contains information on hardware setup software installation and fax setup troubleshooting information e Operational troubleshooting contains information on issues that might occur during normal tasks when using the HP All in One features e Device update Based on advice from HP customer support or a message on the control panel display you might access the HP support website to retrieve an upgrade for your device This section contains information about updating your device Before you call HP Support If you have a problem follow these steps 1 Check the documentation that came with the HP All in One Setup Guide The Setup Guide explains how to set up the HP All in One User Guide The User Guide is the book you are reading This book describes the basic features of the HP All in One explains how to use the HP All in One without connecting it to a computer and contains setup and operational troubleshooting information e q Ln O Aut O fe oO 2 2 Ko O pa 168 HP Officejet 7200 All in One series HP Image Zone Help The onscreen HP Image Zone Help describes how to use the HP All in One with a computer and contains additional troubleshooting inform
230. multiple copies of the photo to fill the paper in the input tray or just one copy Some larger sizes do not prompt you for a number of images In this case only one image is copied to the page 5 Ifthe Many on Page prompt appears press gt to select Yes or No and then press OK 6 Press Start Copy Color 7p a vest 14 gt 2 2A Q e S Acs p gt 60 HP Officejet 7200 All in One series Resize an original to fit onto letter or A4 paper If the image or text on your original fills the entire sheet with no margins use Fit to Page or Full Page 91 to reduce your original and prevent unwanted cropping of the text or images at the edges of the sheet 1 Tip You can also enlarge a small photo to fit within the printable area of a full Y size page In order to do this without changing the proportions of the original or cropping the edges the HP All in One might leave an uneven amount of white space around the edges of the paper Make sure you have paper loaded in the input tray Load your original face down on the right front corner of the glass or face up in the document feeder tray lf you use the document feeder tray place the page so that the top of the document is inserted first NR 2 Note If you are using the Fit to Page setting you must load your original EZ on the glass 3 Inthe Copy area press Reduce Enlarge 4 Choose one of the following by pressing P to select th
231. n the HP Director click Settings point to Print Settings and then click Printer Toolbox Click the Estimated Ink Levels tab and then click Print Cartridge Ordering Information e For Mac users In the HP Director OS 9 or HP Image Zone OS X choose Settings choose Maintain Printer If prompted select your HP All in One and then click Utilities From the pop up menu choose Supplies Additionally you can contact a local HP reseller or go to www hp com support to confirm the correct print cartridge reorder numbers for your country region To order print cartridges for your HP All in One go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page User Guide 149 7 Q Q Te Q ze O Chapter 14 Order accessories To order accessories for your HP All in One such as an additional paper tray or a duplexer for automatic two sided printing go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page Depending on your country region your HP All in One might support the following accessories Accessory and HP model number HP Automatic Two sided Printing Accessory ph5712 Description Enables you to automatically print on both sides of a sheet of paper With this accessory installed you can print on both side
232. n the telephone wall jack and the HP All in One to make sure the phone cord is secure e Make sure you have correctly connected the HP All in One to the telephone wall jack Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One For more information on setting up your HP All in One for faxing see Fax setup e Other equipment which uses the same phone line as the HP All in One might be causing the test to fail To find out if other equipment is causing a problem disconnect everything from the phone line and then run the test again Ifthe Fax Line Condition Test passes without the other equipment then one or more pieces of the equipment is causing problems try adding them back one at a time and rerunning the test each time until you identify which piece of equipment is causing the problem Ifthe Fax Line Condition Test fails without the other equipment connect the HP All in One to a working phone line and continue reviewing the troubleshooting information in this section e If you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP All in One directly to the telephone wall jack After you resolve any problems found run the fax test again to make sure it pas
233. ncryption is in use This is an encryption algorithm for securing sensitive but unclassified material by US Government agencies e WPA TKIP Temporal Key Integrity Protocol an advanced encryption protocol is in use e Automatic AES or TKIP is in use e Not applicable this parameter does not apply to this network type WEP aims to provide security by encrypting data over radio waves so that it is protected as it is transmitted from one end point to another This security method is common on wireless networks Access Point The hardware address of the access point on the network to which HW Address the HP All in One is connected e lt MAC address gt the unique MAC media access control hardware address of the access point e Not applicable this parameter does not apply to this network type Miscellaneous The following table describes the data transmission and receipt information shown on the network configuration page Parameter Description Total Packets The number of packets transmitted by the HP All in One without transmitted error since it has been turned on The counter clears after the HP All in One is turned off When a message is transmitted over a 146 HP Officejet 7200 All in One series continued Parameter Description packet switching network it is broken up into packets Each packet contains the destination address as well as the data Total Packets The number of packets received by the
234. ne receive fax send fax phone cord check 182 connection failure extend 190 phone numbers customer support 205 photo menu 13 menu button 11 photo paper load 37 photos borderless 50 deselect 51 e mail 69 enhance copies 63 gray photo print cartridge 160 HP Image Zone 128 photo print cartridge 160 print from DPOF file 52 Quick Print 52 scan 69 send 69 send from a memory card 125 send scanned images share 69 physical specifications 222 PictBridge 51 poll to receive fax postcards load 38 posters copy 64 power save mode 166 power specifications 222 print 110 106 182 127 111 both sides of page 109 canceljob 74 fax reports 101 105 113 114 faxes 122 from computer 72 from software application 72 photos from DPOF file 52 photos from memory card 50 print options 73 print specifications 220 proof sheet 45 Quick Print 52 self test report print cartridge recycling 223 print cartridge protector 155 161 print cartridges align 162 check ink levels 154 clean 163 clean contacts 163 clean ink nozzle area 164 gray photo print cartridge 160 handle 156 order 149 part names 156 photo print cartridge replace 157 store 161 troubleshoot 173 200 print margin specifications 219 print photos button 10 printer found screen Windows 138 printer sharing Macintosh 24 Windows 24 prompt delay time proof sheet button 11 fillin 46 menu 13 print 45 scan 47 pulse dial 118 160 167
235. ne detection test failed The fax hardware test failed Solution e Turn off the HP All in One by using the On button located on the control panel and then unplug the power cord from the back of the HP All in One After a few seconds plug the power cord back in and turn the power on Run the test again If the test fails again continue reviewing the troubleshooting information in this section e Try to send or receive a test fax If you can send or receive a fax successfully there might not be a problem e f you are using a Windows computer and are running the test from the Fax Setup Wizard make sure the HP All in One is not busy completing another task such as receiving a fax or making a copy Check the control panel display for a message indicating that the HP All in One is busy If it is busy wait until it is finished and in the idle state before running the test Lo 0 c D V gt 0 O gt co h e 3 Q e After you resolve any problems found run the fax test again to make sure it passes and your HP All in One is ready for faxing If the Fax Hardware Test continues to fail and you experience problems faxing contact HP support Go to User Guide 181 Chapter 16 www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support The fax connected to active telephone wall jack test failed Solution e
236. ne series A D ana mn y N Ke D fe If you do not have the original packaging materials please use other adequate packaging materials Shipping damage caused by improper packaging and or improper transportation is not covered under the warranty 5 Place the return shipping label on the outside of the box 6 Include the following items in the box A complete description of symptoms for service personnel samples of print quality problems are helpful A copy of the sales slip or other proof of purchase to establish the warranty coverage period Your name address and a phone number where you can be reached during the day User Guide 213 c O iy Se fe Gam S a Seen pam 18 Hewlett Packard LIMITED WARRANTY STATEMENT Duration of limited warranty HP product Duration of limited warranty Software 90 Days Printer 1 Year Print cartridges Until the HP ink is depleted or the end of warranty date printed on the cartridge has been reached whichever occurs first This warranty does not cover HP ink products that have been refilled remanufactured refurbished misused or tampered with Accessories 90 days Extent of limited warranty 214 Hewlett Packard HP warrants to the end user customer that the HP products specified above will be free from defects in materials and workmanship for the duration specified above which duration begins on the dat
237. nect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Q x 14 LL Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 4 If your computer modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your computer modem software your HP All in One will not be able to receive faxes 5 Setup the HP All in One to answer incoming calls automatically Press the Auto Answer button until the light is on 6 Optional Change the Rings to Answer setting to one ring or two rings For information on changing this setting see Set the number of rings before answering 7 Runa fax test For information see Test your fax setup 86 HP Officejet 7200 All in One series When the phone rings your HP All in One will answer automatically after the number of rings you set in the Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax Case H Shared v
238. nection from the back of your HP All in One 2 Install the software as described in Install the software for a network connection 3 When the installation is complete access the printer icons on your computer as follows For Windows XP Open the Printers and Faxes folder For Windows 9 x or Windows 2000 Open the Printers folder For Macintosh OS X Open the Printer Setup Utility in the Utilities list 4 Check to see if the USB printer icon for your HP All in One is there If it is delete it Choose a recommended Ethernet network 132 Use this section to help you identify what kind of Ethernet network you already have in place or want to set up Each network shown here uses a device such as an Ethernet router to connect the network elements A network connected in this manner is called an infrastructure network An Ethernet network provides superior performance reliability and network security Ethernet networks might or might not be connected to the Internet If you place your HP All in One on an Ethernet network connected to the Internet it is recommended that you use a gateway so that the IP address for the HP All in One is assigned dynamically through Dynamic Host Configuration Protocol DHCP A gateway can either be a router or a Windows computer running Internet Connection Sharing ICS HP Officejet 7200 All in One series EA Note For definitions of terms not defined here see the Network glossary We reco
239. net You might subscribe to a low cost phone service that allows you to send and receive faxes with your HP All in One by using the Internet This method is called Fax over Internet Protocol FoIP You probably use a FolP service provided by your telephone company if you e Dial a special access code along with the fax number or e Have an IP converter box that connects to the Internet and provides analog phone ports for the fax connection A Note You can only send and receive faxes by connecting a phone cord to the E port labeled 1 LINE on the HP All in One and not from the Ethernet port This means that your connection to the Internet must be done either through a converter box which supplies regular analog phone jacks for fax connections or your telephone company The FolP service might not work properly when the HP All in One is sending and receiving faxes at high speed 33600 bps If you experience problems sending and receiving faxes while using an Internet fax service use a slower fax speed You can do this by changing the Fax Speed setting from High the default to Medium For information on changing this setting see Set the fax speed You should also check with your telephone company to make sure their Internet phone service supports faxing If they do not support faxing you will not be able to send and receive faxes through the Internet Stop faxing User Guide You can cancel a fax you are sending or receiving at
240. nformation see Test your fax setup You must be available to respond in person to incoming fax calls or your HP All in One cannot receive faxes For information on receiving faxes manually see Receive a fax manually Case G Fax line shared with computer modem no voice calls received If you have a fax line on which you receive no voice calls and you also have a computer modem connected on this line set up your HP All in One as described in this section Since your computer modem shares the phone line with your HP All in One you will not be able to use both your computer modem and your HP All in One for faxing simultaneously For example you cannot use your HP All in One for faxing if you are using your computer modem to send an e mail or access the Internet User Guide 85 Chapter 10 Back view of the HP All in One _ Telephone wall jack NO Phone cord supplied in the box with your HP All in One connected to the 1 LINE port OO Computer with modem To set up your HP All in One with a computer modem 1 Remove the white plug from the port labeled 2 EXT on the back of your HP All in One 2 Find the phone cord that connects from the back of your computer your computer modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP All in One 3 Using the phone cord supplied in the box with your HP All in One con
241. ns 36 1 Load 10 x 15 cm 4 x 6 inch photo Pape l occ ee cece ceceecceeeeeeceeeeaeeeeees 37 Load postcards or Hagaki Cards ccccccccsececeeeeeeeeeeeeeeeeeeeaeeeeeeeseeeaeeeseees 38 Load CNVEIOPES ccccccecccecccececeecceeeceeeceeccseecucecaeecseecueeseeecueeseesaueesensaaesagss 39 Load other types Of PApel cccccccsecccececseeceecceeeceeeecaeeceeesueseueseseesaeeseeess 39 Avold paper IAINS sesedecscebeeacetecsssee eer dotucte eres ageneeteceaieetees uneetasceseseebacecelasuennstne aes 41 Use a memory card or PictBridge Camera ccccccseccceeeeeeeeeeeesaeeeeeeeens 42 The memory card slots and Camera POSt cccccccceceseceseeceeeeeeseeeaeeeseeeeeeaeeesees 42 Transfer digital images to your COMPUTEM ccccccseeeeceeseeeeeeeeseeeeeeeueeeseeeeeees 43 Print photos from a proof Sheet cece ceccceeecceeeceeeceeeseeceseeeseeeseeseesseesseesees 45 Print a proof SING Cl isin cnc cceieieven nna ceaceansicev scanned cis oxenescaseslendbecesedsnadesieeesnden lt osess 45 Complete the proof Sheet ccccccccccc secs ceeseeeeeeeseeeeseeseeeesaeeseeeeseeesaeeeees 46 DCAM a PIOOl SINGS vse ecewvevcsisdeinssaacstaeantiweeusdeasaseraeancdaweueacsederdeteeemaduataastenies 47 Set photo Print OPtiONS ec ceccecccsscccsecceeeeeeeeeeeeneeceeeeeeeeaseceueeseeseeeeaeetsneegneeaes 47 Use the Photo menu to set photo print OPtions ccccceceeee
242. nswering machine See answering machine telephone numbers customer support 205 telephone wall jack fax 182 test dialtone 183 fax hardware test 181 fax line condition 183 fax port 182 fax setup 101 181 fax test failed 181 phone cord 182 telephone wall jack 182 text enhance on copies 63 enter on keypad 112 time set 111 tone dial 118 total packets received 147 total packets transmitted 146 transfer images HP Director Windows 15 transparencies load 39 troubleshoot about 168 about setup 169 answering machines 189 blocked carriage 175 contact HP Support 168 fax 180 184 186 189 191 faxtest 181 hardware setup 169 incorrect measurements 172 jams paper 41 175 192 language display 171 memory cards 201 paper 192 paper jam 175 print cartridges 173 200 Readme file 169 receiving faxes 184 187 sending faxes 184 186 setup 169 software installation 176 static on phone line 190 support resources 168 USB cable 170 two sided faxes 105 109 two sided printing accessory jams troubleshoot 194 two wire phone cord 184 190 U uninstall software 178 unload images HP Director OS 9 19 HP Image Zone OS X 17 upgrade from USB to network 132 URL general network settings 142 USB cable installation 170 V voice mail set up with fax 84 97 102 troubleshoot 187 volume adjust fax 118 W wall jack test fax 182 warranty statement 214 upgrades 204 HP Officejet 7200 All in One series Index Webscan 25
243. nter OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 3 From the File menu in your software application choose Page Setup The Page Setup dialog box appears allowing you to specify the paper size orientation and scaling 4 Specify the page attributes Choose the paper size Select the orientation Enter the scaling percentage A Note For OS 9 the Page Setup dialog box also includes options to print Ez a mirrored or reversed version of the image and to adjust the page margins for two sided printing 5 Click OK 6 From the File menu in your software application choose Print The Print dialog box appears If you are using OS 9 the General panel opens If you are using OS X the Copies amp Pages panel opens 7 Change the print settings for each option in the pop up menu as appropriate for your project 8 Click Print to begin printing e the print settings You can customize the print settings of the HP All in One to handle nearly any print task Windows users User Guide Before you change print settings you should decide if you want to change the settings for the current print job only or if you want to make the settings the defaults for all future print jobs How you display print settings depends on whether or not you want to apply the change to all future print jobs or just to the current print job To change the print settings for all future jobs
244. nter text or symbols by using the keypad on the control panel e Press the keypad numbers that correspond to the letters of a name For example the letters a b and c correspond to the number 2 as shown on the button below e Press a button multiple times to see the available characters Note Depending on your language and country region setting additional Ey characters might be available e After the correct letter appears wait for the cursor to advance automatically to the right or press gt Press the number that corresponds to the next letter in the name Press the button multiple times until the correct letter appears The first letter of a word is automatically set to uppercase e To insert a space press Space e To enter a pause press Redial Pause A dash appears in the number sequence e To enter a symbol such as press the Symbols button repeatedly to scroll through the list of available symbols asterisk dash ampersand amp period slash parentheses apostrophe equal number at underscore _ plus exclamation semicolon question comma colon percent and approximation e If you make a mistake press lt to erase the character e When you are finished entering text numbers or symbols press OK Print reports You can set up your HP All in One to print error reports and confirmation reports automatically for each fax you send
245. number of rings before answering 11 Run a fax test For information see Test your fax setup When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP All in One monitors the call during this time listening for fax tones If incoming fax tones are detected the HP All in One will emit fax reception tones and receive the fax if there are no fax tones the HP All in One stops monitoring the line and your answering machine can record a voice message User Guide 95 Chapter 10 Set up your HP All in One to a computer with two phone ports This section describes how to set up your HP All in One with a computer modem if your computer has two phone ports Q x 49 LL Back view of the HP All in One Telephone wall jack IN phone port on your computer OUT phone port on your computer Telephone Answering machine Computer with modem Phone cord supplied in the box with your HP All in One connected to the 1 LINE port NiO oO R W ND gt To set up your HP All in One to a computer with two phone ports 1 Remove the white plug from the port labeled 2 EXT on the back of your HP All in One 2 Find the phone cord that connects from the back of your computer your computer modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled
246. nvironment The HP Inkjet Supplies Recycling Program is available in many countries regions and lets you recycle used print cartridges free of charge For more information go to the following website www hp com hpinfo globalcitizenship environment recycle inkjet html Regulatory notices The HP All in One meets product requirements from regulatory agencies in your country region This section contains regulatory topics that do not pertain to wireless functions Regulatory model identification number For regulatory identification purposes your product is assigned a Regulatory Model Number The Regulatory Model Number for your product is SDGOB 0305 01 This regulatory number should User Guide 223 Appendix 19 not be confused with the marketing name HP Officejet 7200 All in One series or product number Q3460A Q3463A Notice to users of the U S telephone network FCC requirements This equipment complies with FCC rules Part 68 On this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalent Number REN for this equipment If requested provide this information to your telephone company An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant This equipment connects to the telephone network through the following s
247. o 60 C 40 to 140 F 9 2 Note In the presence of high electromagnetic fields it is possible the output from the E HP All in One may be slightly distorted HP recommends using a USB cable less than or equal to 3 m 10 feet in length to minimize injected noise due to potential high electromagnetic fields Additional specifications If you have Internet access you can get acoustic information from the HP website Go to www hp com support c e P o teen e Aut Go 2 c Oo o e Environmental product stewardship program This section provides information on protecting the environment ozone production energy consumption paper use plastics material safety data sheets and recycling programs Protecting the environment Hewlett Packard is committed to providing quality products in an environmentally sound manner This product has been designed with several attributes to minimize impacts on our environment For more information visit HP s Commitment to the Environment website at www hp com hpinfo globalcitizenship environment index html Ozone production This product generates no appreciable ozone gas 03 Energy consumption Energy usage drops significantly while in ENERGY STAR mode which saves natural resources and saves money without affecting the high performance of this product This product 222 HP Officejet 7200 All in One series qualifies for ENERGY STAR which is a voluntary program e
248. oice fax line with computer modem User Guide If you receive both voice calls and fax calls at the same phone number and you also have a computer modem connected on this phone line set up your HP All in One as described in this section Since your computer modem shares the phone line with your HP All in One you will not be able to use both your computer modem and your HP All in One for faxing simultaneously For example you cannot use your HP All in One for faxing if you are using your computer modem to send an e mail or access the Internet There are two different ways to set up your HP All in One with your computer based on the number of phone ports on your computer Before you begin check your computer to see if it has one or two phone ports e f your computer has only one phone port see the next section Set up your HP All in One to a computer with one phone port You will need to purchase a parallel splitter also called a coupler as shown below A parallel splitter has one RJ 11 port on the front and two RJ 11 ports on the back Do not use a 2 line phone splitter a serial splitter or a parallel splitter which has two RJ 11 ports on the front and a plug on the back Example of a parallel splitter e f your computer has two phone ports see Set up your HP All in One to a computer with two phone ports 87 Chapter 10 Set up your HP All in One to a computer with one phone port This section describes how to set up y
249. oll through the list of languages by pressing gt 3 When your language is selected press OK 4 When prompted press 1 for Yes or 2 for No The countries regions for the selected language appear Press to scroll through the list 5 Use the keypad to enter the two digit number for the appropriate country region 6 When prompted press 1 for Yes or 2 for No Print a Self Test Report to confirm the language and country region 1 Press Setup 2 Press 2 and then press 6 This selects Print Report and then selects Self Test Report received a message on the control panel display to align the print cartridges Solution The HP All in One prompts you to align cartridges every time you install a new print cartridge Make sure you have letter or A4 unused plain white paper loaded in the input tray and then press OK The HP All in One prints a print cartridge alignment sheet and aligns the print cartridges Recycle or discard the page For more information see Align the print cartridges A Note If you remove and reinstall the same print cartridge the HP All in EZ One will not prompt you to align the print cartridges The HP All in One e q i O Au O O Oo 2 Ko O pa 172 HP Officejet 7200 All in One series remembers the alignment values for that print cartridge so you do not need to realign the print cartridges received a message on the control panel display that the
250. om a digital camera or 18 HP Officejet 7200 All in One series memory card You can also use the HP Director to open the HP Gallery to view modify and manage the images on your computer To open the HP Director 1 You can access the HP Image Zone software in one of two ways Double click the HP Director alias on the desktop Double click the HP Director alias in the Applications Hewlett Packard HP Photo and Imaging Software folder L gt 5 5 D lt lt D 12449 Note If you install several HP devices of different kinds for example an Ez HP All in One a camera and an HP scanner an HP Director icon for each kind of device appears on the desktop However if you install two of the same kind of device for example you might have a laptop that you connect to two different HP All in One devices one at work and one at home only one HP Director icon is displayed on the desktop 2 The HP Director window appears The HP Director displays only the task buttons that pertain to the selected device A Note The icons in the table below might appear differently on your Ez computer The HP Director is customized to display icons for features and functions associated with the device that is selected If the selected device is not equipped with a particular feature or function then the icon for that feature or function does not appear Icons for the features supported by the HP Officejet 7200 All in One
251. on or trip over the power cord and where the power cord will not be damaged 8 If the product does not operate normally see the onscreen Troubleshooting help 9 No operator serviceable parts inside Refer servicing to qualified service personnel 10 Use in a well ventilated area Warning This equipment will be inoperable when main power fails Contents User Guide HP All in One ON ioiscisesveicccsiceatadecvievneicedapnmedenapscessconnetowcsescetesdss edencenctnmeces 8 The HP All in One at a Ql aince ccccccecccsseeeceeecccesecceeeecseueessugeeseusesseneesseeesseaes 8 Control panel OVErViCW ccccccccccececeecececececeseuceseeeceeeeeeecessueeseeesssessaeeseeeeseeeeas 9 Menu OVESVICW ccccccecceeeceeecececeeceueceueceecececaeeseceueeeeceeesaeecaeseuesgeeseeeseesseesseess 11 FP UN NN aera ered ae ce estes etc cee N eae eer oe cndeee acetates N E 11 SGU MENU ensi e r E 11 COPY MENU ccceccccescecceeecceesecsececsueeecsueeecsuseeseusessegeeeceueeeseusesseueessnsessags 12 Reduce Enlarge MENU cccccceeeeceeeeeeeceeeeeeseeeesseeseeeaeeeeseeeeeseseesaeeeeeseeeeeas 12 Photo MENU ee 13 Proof Sheet MGI ois a sce aind cee nenccc can seeantscnsdaiancadaneaianseaaseccaatecpeseeteanantacarucotaans 13 Scan To TMS ies oe wed ecco irie AEE ewes ee ee ome os ase canes ence 13 Use the HP Image Zone to do more with your HP Alll in One cecceseeeee ees 14 Access the HP Image Zone software
252. one line When you subscribe to this service each number will have a different ring pattern For example you can have single double and triple rings for the different numbers You can set up your HP All in One to answer incoming calls that have a specific ring pattern a D J D Q x ia D mr c D N If you connect your HP All in One to a line with distinctive ringing have your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls We recommend that you request double or triple rings for a fax number When the HP All in One detects the specified ring pattern it will answer the call and receive the fax For example you might have your telephone company assign double rings to your fax number and a single ring to your voice number In this setup set the Answer Ring Pattern for your HP All in One to Double Rings You can also set the Rings to Answer setting to 3 When a call comes in with a double ring the HP All in One answers it after three rings and receives the fax If you do not have this service use the default ring pattern which is All Rings To change the answer ring pattern from the control panel 1 Verify that your HP All in One is set to answer fax calls automatically For information see Set the answer mode User Guide 119 eb c a 14 gt 2 x lt 2 le per Chapter 11 2 Press Setup 3 Press 5 and then p
253. ore information on replacing print cartridges see Replace the print cartridges e For more information on using the print cartridge protector see Use the print cartridge protector Use the print cartridge protector In some countries regions when you purchase a photo print cartridge you might also receive a print cartridge protector In other countries regions a print cartridge protector comes in the box with your HP All in One If neither your print cartridge nor your HP All in One came with a print cartridge protector you can order one from HP Support Go to www hp com support The print cartridge protector is designed to keep a print cartridge secure and prevent it from drying out when it is not being used Whenever you remove a print cartridge from the HP All in One with the intention of using it again later store it in the print cartridge protector For example store the black print cartridge in a print cartridge protector if you are removing it So you can print high quality photos with the photo and tri color print cartridges To insert a print cartridge into the print cartridge protector gt Slide the print cartridge into the print cartridge protector at a slight angle and snap it securely into place rb lt e C4 T y gt L Li D To remove the print cartridge from the print cartridge protector gt Press down and back on the top of the print cartridge protector to release the
254. ormation about printing from a PictBridge compatible digital camera see the documentation that came with your camera I Tip Ifyour digital camera is an HP model that does not support PictBridge u7 you can still print directly to the HP All in One Connect the camera to the USB 7 porton the back of the HP All in One instead of to the camera port This works with HP digital cameras only User Guide 51 eb O xe aa prar 2 ou To c i ze i fa D Oo Q Chapter 6 Print the current photo You can use the Print Photos button to print the photo file currently shown on the control panel display 1 Insert the memory card into the appropriate slot on your HP All in One 2 Navigate to a photo you want to print 3 Inthe Photo area press Print Photos to print the photo file using the current settings f Note If your HP All in One is connected to a Macintosh computer an error EZ message might display on your computer screen when you remove a memory card from the HP All in One You can ignore this error Click OK to close the error message window Print a DPOF file 52 The Digital Print Order Format DPOF is an industry standard file that can be created by some digital cameras Camera selected photos are photos you marked for printing with your digital camera When you select photos with your camera the camera creates a DPOF file that identifies which photos have been tagged for printing You
255. ote You can also use the Scan To button to send a scanned image For Ez more information see Use the scan features Send images using your computer In addition to using your HP All in One to send images through HP Instant Share you can use the HP Image Zone software installed on your computer to send images The HP Image Zone software lets you select and edit one or more images and then access HP Instant Share to select a service for example HP Instant Share E mail and send your images At a minimum you can share images through the following e HP Instant Share E mail send to an e mail address HP Instant Share E mail send to a device Online albums Online photo finishing availability varies by country region eb Se 14 t N e G go man 2 ou L 2 128 HP Officejet 7200 All in One series Send images using the HP Image Zone software Windows You can use the HP Image Zone software to share images with friends and relatives Simply open the HP Image Zone select the images you want to share and forward the images using the HP Instant Share E mail service User Guide To use the HP Image Zone software 1 Double click the HP Image Zone icon on your desktop The HP Image Zone window opens on your computer The My Images tab appears in the window Select one or more images from the folder s in which they are stored For more information see the onscreen HP Image Zone Help A Note Use
256. otherwise appear white You can also use Photo enhancements to eliminate or reduce any of the following that might occur when copying with Text enhancements V D ct F D O e ke lt D Lo D e Stray dots of color surround some text on your copies e Large black typefaces look splotchy not smooth e Thin colored objects or lines contain black sections e Horizontal grainy or white bands appear in light to medium gray areas To copy an overexposed photo from the control panel 1 Make sure you have paper loaded in the input tray User Guide 63 N O 5 oo gt 2 fo O ce dat v N gt Chapter 7 a i 14 Tip For the best quality when copying a photo load photo paper in the PIA input tray Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass In the Copy area press Menu until Enhancements appears Press gt to select the Photo enhancement setting and then press OK Press Start Copy Color Make a poster You can use the Poster feature to create an enlarged copy of your original in sections and assemble them into a poster 64 Make sure you have paper loaded in the input tray Tip Ifyou are copying a photo into a poster use full size photo paper to gt uf achieve the highest quality copy Load your or
257. ouble clicking the icon located in the top level folder of the HP All in One software CD ROM The Readme file provides more information including e Using the reinstall utility after a failed installation to return your computer to a state that will allow the HP All in One to be reinstalled e Using the reinstall utility in Windows 98 to recover a missing Composite USB System Driver Setup troubleshooting This section includes installation and configuration troubleshooting tips for some of the most common issues associated with HP All in One hardware installation software and fax setup Hardware setup troubleshooting Use this section to solve any problems you might encounter while setting up the HP All in One hardware 0 c D V gt 0 e gt co h e 3 Q e 5 My HP All in One does not turn on User Guide 169 Chapter 16 Solution Try the following e Make sure the power cord is firmly connected to both the HP All in One and the power adaptor as shown below e Plug the power cord into a grounded power outlet surge protector or power strip If you are using a power strip make sure the power strip is on e Test the power outlet to make sure it is working Plug in an appliance that you know works and see if the appliance has power If not then there might be a problem with the power outlet e If you plugged the HP All in One into a switched outlet make sure the
258. our HP All in One with a computer modem if your computer has only one phone port Back view of the HP All in One Q x 14 LL Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Telephone Computer with modem On R wld gt Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One to a computer with one phone port 1 Find the phone cord that connects from the back of your computer your computer modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports 2 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 3 Remove the white plug from the port labeled 2 EXT on the back of your HP All in One 4 Using another phone cord connect one end to the port labe
259. panel 67 from directly connected device 68 from networked device 68 HP Instant Share 69 127 proof sheet 47 scan specifications 222 stop 71 to memory card 70 scan document HP Director OS 9 19 HP Director Windows 15 scan glass clean 152 load original 34 scan picture HP Director OS 9 19 HP Director Windows 15 HP Image Zone OS X 17 scan to menu button 10 scan to menu USB Macintosh 13 USB Windows 13 scan to OCR HP Image Zone OS X 17 scan to PDF HP Image Zone OSX 17 schedule fax 107 scrollspeed 166 Secure Digital memory card 42 self test report 114 155 send fax basic fax 104 HP Director Windows 15 HP Image Zone OS X 17 manual 106 108 186 memory from 108 monitor dialing 108 redial 106 schedule 107 speed dials 107 two sided originals 105 send to a device from a memory card 125 HP Image Zone 129 130 scanned images 127 serialnumber 205 serial phone system 76 service ID 205 set link speed 140 Settings HP Director OS 9 20 settings auto answer 102 date andtime 111 fax 117 print options 73 speed fax 121 settings restoring defaults 139 setup answering machine 92 93 computer modem 85 87 93 97 distinctive ringing 82 119 DSL line 80 fax 75 ISDN line 81 menu 11 menu button 10 PBX system 81 separate fax line 80 shared phone line 83 test fax 101 181 troubleshoot fax 180 voice mail 84 97 signal strength wireless network settings 145 SmartMedia memory card 42 software reinstall
260. per Letter 216 x 279 mm 8 5 x 11 inches A4 210 x 297 mm A5 148 x 210 mm Executive 184 x 267 mm 7 25 x 10 5 inches Legal 216 x 356 mm 8 5 x 14 inches B5 176 x 250 mm Banner HP Banner Paper A4 Z fold Computer Paper Tractor Perforations Removed Envelopes U S 10 105 x 241 mm 4 125 x 9 5 inches U S 9 99 x 226 mm 3 9 x 8 9 inches A2 111 x 146 mm 4 4 x 5 8 inches DL 110 x 220 mm 4 3 x 8 7 inches C6 114 x 162 mm 4 5 x 6 4 inches Transparency film Letter 216 x 279 mm 8 5 x 11 inches A4 210 x 297 mm Photo paper 102 x 152 mm 4 x 6 inches 127 x 178 mm 5 x 7 inches Letter 216 x 280 mm 8 5 x 11 inches A4 210 x 297 mm 102 x 305 mm 4 x 12 inch panoramic 127 x 305 mm 5 x 12 inch panoramic Cards 76 x 127 mm 3 x 5 inches Index card 101 x 152 mm 4 x 6 inches 127 x 178 mm 5 x 7 inches A6 105 x 149 mm Hagaki card 100 x 148 mm 3 94 x 5 83 inches D O gt O r e 3 w e Labels Letter 216 x 279 mm 8 5 x 11 inches A4 210 x 297 mm Custom 76 x 127 mm up to 216 x 356 mm 3 x 5 inches up to 8 5 x 14 inches Print margin specifications Top leading edge Bottom trailing edge U S Letter Legal Executive 1 8 mm 0 07 inches 6 7 mm 0 3 inches Paper or transparency film User Guide 219 Appendix 19 continued Top leading edge Bottom trailing edge ISO A4 A5 and JIS B5
261. photos through e mail Menus and list items are also available to help you select the device you want to use check its status adjust a variety of software settings and access the onscreen help The following table explains these items Feature Purpose Select Device Use this feature to select the device you want to use from a list of installed devices Settings Use this feature to view or change various settings for your HP All in One such as print scan or copy Search HP Use this feature to search the HP Image Zone Help which provides software Image Zone help and troubleshooting information for your HP All in One Help Use the HP Image Zone Dock menu The HP Image Zone Dock menu provides a shortcut to HP Image Zone services The Dock menu automatically contains all of the applications available in the HP Image Zone window Services tab list You can also set HP Image Zone preferences to add other items to the menu such as tasks from the Products tab list or HP Image Zone Help For more information see the HP Image Zone Help To display the HP Image Zone Dock menu Press and hold the mouse on the HP Image Zone Dock icon Access the HP Image Zone software Macintosh OS 9 2 6 or earlier The HP Director is the entry point to the HP Image Zone software Depending on the capabilities of your HP All in One the HP Director lets you initiate device functions such as scanning copying faxing or unloading images fr
262. pports both 10 Mbps and 100 Mbps Ethernet Ez networks If you are purchasing or have purchased a network interface card NIC make sure it can operate at either speed Broadband Internet access such as cable or DSL only if you want to access HP Instant Share directly from the device For more information on HP Instant Share see Use HP Instant Share Connect your HP All in One 1 2 136 Remove the yellow plug from the back of the HP All in One Connect the Ethernet cable to the Ethernet port on the back of your HP All in One HP Officejet 7200 All in One series 3 Connect the other end of the Ethernet cable to an available port on your Ethernet router switch or wireless access point 4 Once you have connected the HP All in One to the network go to your computer to install the software See Install the software for a network connection Install the software for a network connection Use this section to install your HP All in One software on either a Windows or Macintosh computer connected to an Ethernet network However before you install the software make sure you have connected your HP All in One to an Ethernet network as described in the previous section Connect to an Ethernet network Note If your computer is configured to connect to a series of network drives Ez make sure that your computer is currently connected to these drives before installing the software Otherwise HP All in On
263. press OK 62 HP Officejet 7200 All in One series E Note You can also press lt to make the image more pale 7 Press Start Copy Black or Start Copy Color Copy a document that has been faxed several times You can use the Enhancements feature to adjust the quality of text documents by sharpening edges of black text or adjust photographs by enhancing light colors that might otherwise appear white The Mixed enhancement is the default option Use the Mixed enhancement to sharpen edges of most originals To copy a blurred document from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the page so that the top of the document is inserted first 3 Inthe Copy area press Menu until Enhancements appears 4 Press gt to select the Text enhancement setting and then press OK 5 Press Start Copy Black or Start Copy Color Tip If any of the following occur turn off Text enhancement by selecting gt uf Photo or None e Stray dots of color surround some text on your copies e Large black typefaces look splotchy not smooth e Thin colored objects or lines contain black sections e Horizontal grainy or white bands appear in light to medium gray areas Enhance light areas of your copy You can use Photo enhancements to enhance light colors that might
264. print cartridge alignment failed Cause The incorrect type of paper is loaded in the input tray Solution If you have colored paper loaded in the input tray when you align the print cartridges the alignment fails Load unused plain white letter or A4 paper into the input tray and then try the alignment again For more information see Align the print cartridges If the alignment fails again you might have a defective sensor or print cartridge Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support Cause Protective tape is covering the print cartridges Solution Check each print cartridge If the plastic tape is still covering the ink nozzles gently remove the plastic tape by using the pink pull tab Do not touch the ink nozzles or the copper colored contacts Copper colored contacts NO Plastic tape with pink pull tab must be removed before installing oO Ink nozzles under tape Reinsert the print cartridges and verify that they are fully inserted and locked in place and then try the alignment again For more information see Align the print cartridges 0 c D V gt 0 e gt co gt p e Q9 e User Guide 173 c e q a O Au O fe oO 2 Ko O pa H Chapter 16 Cause The conta
265. print cartridge then slide the print cartridge out of the print cartridge protector User Guide 161 Chapter 15 Align the print cartridges The HP All in One prompts you to align cartridges every time you install or replace a print cartridge You can also align the print cartridges at any time from the control panel or by using the HP Image Zone software on your computer Aligning the print cartridges ensures high quality output A Note If you remove and reinstall the same print cartridge the HP All in One EZ will not prompt you to align the print cartridges The HP All in One remembers the alignment values for that print cartridge so you do not need to realign the print cartridges To align the print cartridges from the control panel when prompted gt Make sure you have letter or A4 unused plain white paper loaded in the input tray and then press OK The HP All in One prints a print cartridge alignment sheet and aligns the print cartridges Recycle or discard the page the print cartridges the alignment will fail Load unused plain white paper into the input tray and then try the alignment again E Note Ifyou have colored paper loaded in the input tray when you align If the alignment fails again you might have a defective sensor or print cartridge Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support Q
266. provides quick access to key help topics Most of the information is presented on a connected computer screen I Tip Press the number to advance directly to the menu item 1 Help Menu 2 Print Report 3 Speed Dial Setup User Guide 11 Chapter 1 continued 4 Basic Fax Setup 5 Advanced Fax Setup 6 Tools 7 Preferences 8 Network Setup gt Z D gt O lt a T Copy menu The Two Sided Copy and Tray Select features appear only when an HP two sided printing accessory is installed Number of Copies Copy Paper Size Copy Paper Type Lighter Darker Enhancements Color Intensity Two Sided Copy Tray Select Set New Defaults Reduce Enlarge menu To use the Legal gt Ltr 72 feature you must load the legal size original in the document feeder tray To use the Fit to Page Fill Entire Page Image Sizes and Poster features you must use the glass For more information about loading originals in the document feeder tray or on the glass see Load originals Actual Size Fit to Page Fill Entire Page Custom 100 Full Page 91 Legal Ltr 72 Image Sizes Poster 12 HP Officejet 7200 All in One series Photo menu When the HP All in One is connected to one or more computers on a network or when a two sided printing accessory is attached the Photo menu shows additional options The following menu includes all available options Photo Transfer Selec
267. ps described in the software FCC statement The United States Federal Communications Commission in 47 CFR 15 105 has specified that the following notice be brought to the attention of users of this product Declaration of Conformity This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device 224 HP Officejet 7200 All in One series must accept any interference received including interference that may cause undesired operation Class B limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient the receiving antenna e Increase the separation between the equipment and the receiver e Connect the equipment into an outlet on a circuit different from that to whi
268. r HP All in One can read the DPOF file from the memory card so you do not have to reselect the photo files to print 2 Note Not all digital cameras allow you to tag your photos for printing See Ey your digital camera documentation to see if it supports DPOF Your HP All in One supports DPOF file format 1 1 When you print camera selected photos the HP All in One print settings do not apply the settings in the DPOF file for photo layout and number of copies override those of your HP All in One The DPOF file is stored by the digital camera on a memory card and specifies the following information e Which photos to print The quantity of each photo to print Rotation applied to a photo Cropping applied to a photo Index printing thumbnails of selected photos To print camera selected photos 1 Insert the memory card into the appropriate slot on your HP All in One If there are DPOF tagged photos the Print DPOF prompt appears on the control panel display 2 Doone of the following Press OK to print all DPOF tagged photo files on the memory card This selects Yes and prints the photos using the DPOF settings Press and then press OK This selects No and bypasses DPOF printing HP Officejet 7200 All in One series T Use the copy features The HP All in One allows you to produce high quality color and black and white copies on a variety of paper types including transparencies You can enlarge or reduce the size o
269. r Guide 93 Chapter 10 Set up your HP All in One to a computer with one phone port This section describes how to set up your HP All in One with a computer modem if your computer has only one phone port Back view of the HP All in One Q x 14 LL Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Answering machine Computer with modem 1 2 3 4 Telephone optional 5 6 7 Phone cord supplied in the box with your HP All in One connected to the 1 LINE port To set up your HP All in One to a computer with one phone port 1 Find the phone cord that connects from the back of your computer your computer modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports 2 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extend
270. r modem on the same phone line as your HP All in One Q Yes have a computer modem Q No If you answer Yes to any of the following questions you are using a computer modem Do you send and receive faxes directly to and from your computer software programs through a dial up connection Doyou send and receive e mail messages on your computer through a dial up connection Do you access the Internet from your computer through a dial up connection Please continue answering questions User Guide 77 Chapter 10 6 Do you have an answering machine that answers voice calls at the same phone number you will use for fax calls on your HP All in One Q Yes have an answering machine Q No Please continue answering questions 7 Do you subscribe to a voice mail service through your telephone company at the same phone number you will use for fax calls on your HP All in One Q Yes have a voice mail service LY No After you have completed answering the questions proceed to the next section to select your fax setup case Select your fax setup case Now that you have answered all of the questions about the equipment and services that share the phone line with your HP All in One you are ready to choose the best setup case for your home or office From the first column in the following table choose the combination of equipment and services applicable to your home or office setting Then look up the appropriate setup case in
271. r z fold paper paper 1 Remove the output tray for printing from a 2 Remove all paper from the input tray software application l l only Note Leave the output tray off of the HP All in One while the banner prints to prevent the continuous banner paper from tearing 3 Verify that the stack of banner paper contains at least five pages in the stack Note If you use non HP banner paper make sure you use 20 lb paper 4 Carefully tear off the perforated edge strips from both sides of the paper stack if any and unfold and refold the paper to make sure the pages do not stick together 40 HP Officejet 7200 All in One series continued Paper Tips 5 Slide the paper into the input tray so that the unattached edge is at the top of the stack 6 Insert the first edge into the input tray until it stops as shown below Avoid paper jams To help avoid paper jams follow these guidelines Prevent curled or wrinkled paper by storing all unused paper flat in a resealable bag Remove printed papers from the output tray frequently Ensure that paper loaded in the input tray lies flat and the edges are not bent or torn Do not combine different paper types and paper sizes in the input tray the entire stack of paper in the input tray must be the same size and type Adjust the paper guides in the input tray to fit snugly against all paper Make sure the paper guides do not bend the paper in the input tray Do not
272. ree copies of the original 10 x 15 cm 4 x 6 inch photo a Copy a two page black and white document You can use the HP All in One to copy a single or multiple page document in color or black and white In this example the HP All in One is used to copy a two page black and white original To copy a two page document from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your originals face up in the document feeder tray Place the pages so that the top of the document is inserted first 3 Press Start Copy Black V D ct gt j D O e ke lt D Lo D N Make two sided copies You can make two sided copies from single sided or double sided letter or A4 sized originals A Note You can make two sided copies only if your HP All in One has an Ey HP two sided printing accessory The HP two sided printing accessory is standard equipment with some models or can be purchased separately To make two sided copies from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your letter or A4 sized originals face up in the document feeder tray Place the pages so that the top of the document is inserted first User Guide 57 Chapter 7 A Note You cannot make two sided copies from legal sized originals 3 Inthe Copy area press Menu until Two Sided Copy appears 4 Choose one of the following by pressing P to select the desired setting and
273. ress 1 This selects Advanced Fax Setup and then selects Answer Ring Pattern 4 Press to select an option and then press OK When the phone rings with the ring pattern assigned to your fax phone line the HP All in One answers the call and receives the fax Redial a busy or unanswered number automatically You can set your HP All in One to redial a busy or an unanswered number automatically The default setting for Busy Redial is Redial The default setting for No Answer Redial is No Redial 1 Press Setup 2 Doone of the following To change the Busy Redial setting press 5 and then press 2 This selects Advanced Fax Setup and then selects Busy Redial Tochange the No Answer Redial setting press 5 and then press 3 This selects Advanced Fax Setup and then selects No Answer Redial 3 Press to select Redial or No Redial 4 Press OK Set automatic reduction for incoming faxes This setting determines what your HP All in One does if it receives a fax that is too large for the default paper size With this setting turned on the default the image of the incoming fax is reduced so that it fits on one page if possible With this feature turned off information that does not fit on the first page is printed on a second page Automatic Reduction is useful when you receive a legal size fax and letter size paper is loaded in the input tray 1 Press Setup 2 Press 5 and then press 4 This selects Advanced Fax Setup and
274. rk elements Media Access Control MAC address that uniquely identifies the HP All in One This is a unique 12 digit identification number assigned to networking hardware for identification No two pieces of hardware have the same MAC address Network Interface Card A card on your computer that provides an Ethernet connection so that you can connect your computer to a network The connector on the ends of an Ethernet cable Although standard Ethernet cable connectors RJ 45 connectors look similar to standard telephone cable connectors they are not interchangeable An RJ 45 connector is wider and thicker and always has 8 contacts on the end A phone connector has between 2 and 6 contacts Service Set Identifier A unique identifier up to 32 characters that differentiates one wireless local area network WLAN from another The SSID is also referred to as the network name This is the name of the network to which the HP All in One is connected A router provides a bridge between two or more networks A router can link a network to the Internet link two networks and connect both to the Internet and help secure networks through the use of firewalls and assigning dynamic addresses A router can also act as a gateway while a switch cannot A switch makes it possible for several users to send information over a network at the same time without slowing each other down Switches allow different nodes a network connection point typical
275. rmation on changing this setting see Set the number of rings before answering 4 Runa fax test For information see Test your fax setup When the phone rings your HP All in One will answer automatically after the number of rings you set in the Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax Case B Set up your HP All in One with DSL If you have a DSL service through your telephone company use the instructions in this section to connect a DSL filter between the telephone wall jack and your HP All in One The DSL filter removes the digital signal that can interfere with your HP All in 80 HP Officejet 7200 All in One series One from communicating properly with the phone line DSL might be called ADSL in your country region Caution If you have a DSL line and you do not connect the DSL filter you will not be able to send and receive faxes with your HP All in One Back view of the HP All in One _ Telephone wall jack DSL filter and cord supplied by your DSL provider Phone cord supplied in the box with your HP All in One connected to the 1 LINE port NO oO To set up your HP All in One with DSL 1 Obtain a DSL filter from your DSL provider 2 Using the phone cord supplied in the box with your HP All in One connect one end to the open port on the DSL filter then connect the other end to the port labeled 1 LINE on the b
276. rnet network continue with step 4 4 Press gt to select Select Computer and then press OK 5 Press to select the computer to which you want to send the image and then press OK 6 Press to select HP Instant Share and then press OK or Start Scan The image is scanned and uploaded to your computer For Windows users the HP Image Zone software opens on your computer The HP Instant Share tab appears A thumbnail of the scanned image appears in the Selection Tray For more information on the HP Image Zone see the onscreen help For Macintosh OS X users v10 2 and later the HP Instant Share client application software opens on your computer A thumbnail of the scanned image appears in the HP Instant Share window A Note If you are using Macintosh OS X earlier than v10 2 or OS 9 your Ey photos are uploaded to the HP Gallery on your Macintosh Click E mail Send the scanned image as an e mail attachment by following the prompts on your computer screen on D ae D m rb D aa 92 gt D Cet 7 Follow the steps appropriate for your operating system User Guide 127 Chapter 12 If you are using a Windows based computer a From either the Control or Work areas of the HP Instant Share tab click the link or icon of the service you want to use to send your scanned image 2 Note If you click See All Services you can choose from among all Ey of the services available in your country region for exa
277. rompts to install the update to your HP All in One Restart the HP All in One to complete the process 203 0 c D V gt 0 O gt co h e 3 Q e 5 T e Q Q ou m m chad oO 417 Get HP support Hewlett Packard provides Internet and phone support for your HP All in One This chapter provides information on how to get support from the Internet contact HP customer support access your serial number and service ID call in North America during warranty call HP Japan customer support call HP Korea customer support call elsewhere in the world call Australia post warranty and prepare your HP All in One for shipment If you are unable to find the answer you need in the printed or onscreen documentation supplied with your product you can contact one of the HP support services listed in the following pages Some support services are available only in the U S and Canada while others are available in many countries regions worldwide If a support service number is not listed for your country region contact your nearest authorized HP dealer for help Get support and other information from the Internet If you have Internet access you can get help from www hp com support This website offers technical support drivers supplies and ordering information Warranty support To obtain HP repair service you must first contact an HP service office or an HP Custom
278. rs posters banners stickers and other creative projects For more information see the onscreen HP Image Zone Help Print individual photos You can print photos directly from the control panel without using a proof sheet 1 Insert the memory card into the appropriate slot on your HP All in One The status light next to the memory card slots lights up 2 Load photo paper in the input tray Make sure you load the correct size of paper for the photo size you want to print 3 Press lt or gt to move backward or forward through the file names on the memory card Press and hold lt or gt to move rapidly through the file names 4 When the file name of the photo you want to print appears on the control panel display press OK A check mark appears next to the selected file name 5 Inthe Photo area press Menu to display the Photo menu and then modify the photo print options as desired The print option settings revert back to the default settings after the print job is completed 6 Inthe Photo area press Print Photos to print the selected photos eb O Ee aa prar 2 ou ze c i ze i fa D O z Q Create borderless prints An exceptional feature of your HP All in One is its ability to turn photo files on a memory card into professional borderless prints 1 Insert the memory card into the appropriate slot on your HP All in One The status light next to the memory card slots lights up 2 Pre
279. rt labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords 92 HP Officejet 7200 All in One series you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 4 Optional If your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port 5 Setup the HP All in One to answer incoming calls automatically Press the Auto Answer button until the light is on 6 Set your answering machine to answer after four or fewer rings 7 Change the Rings to Answer setting on your HP All in One to six rings For information on changing this setting see Set the number of rings before answering 8 Runa fax test For information see Test your fax setup When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP All in One monitors the call during this time listening for fax tones If incoming fax tones are detected the HP All in One will emit fax reception tones and receive the fax if there are no fax tones the HP All in One stops monitoring
280. s of the page without having to manually flip and reload the pages in the middle of your print job HP Auto Two sided Print Accessory with Small Paper Tray also called the Hagaki Tray with Auto Two sided Print Accessory ph3032 Adds a dedicated paper tray for small paper sizes and envelopes to the rear of your HP All in One and enables you to automatically print on both sides of full and small size papers With this accessory installed you can load full size paper in the main input tray and small paper such as Hagaki cards in the rear input tray This saves you time when switching between print jobs on different size papers because you do not need to remove and reload paper each time Order other supplies To order other supplies such as HP All in One software a copy of the printed User Guide a Setup Guide or other customer replaceable parts call the appropriate number below e Inthe U S or Canada dial 1 800 474 6836 1 800 HP invent e In Europe dial 49 180 5 290220 Germany or 44 870 606 9081 U K To order HP All in One software in other countries regions call the phone number for your country region The numbers listed below are current as of the publication date of this guide For a list of current ordering numbers go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support Country region Asia Pacific except for
281. s 5 and then press 6 This selects Advanced Fax Setup and then selects Error Correction Mode 3 Press gt to select Off or On 4 Press OK Set the fax speed User Guide You can set the fax speed used to communicate between your HP All in One and other fax machines when sending and receiving faxes The default fax speed is Fast If you use one of the following setting the fax speed to a slower speed might be required e An Internet phone service e A PBX system 121 Cc V D J D Q x ia D mr c D N 7p eb Soe aa 14 gt x lt eb le per Chapter 11 e Fax over Internet Protocol FoIP e An integrated services digital network ISDN service If you experience problems sending and receiving faxes you might want to try setting the Fax Speed setting to Medium or Slow The following table provides the available fax speed settings Fax speed setting Fax speed Fast v 34 33600 baud Medium v 17 14400 baud Slow v 29 9600 baud To set the fax speed from the control panel 1 Press Setup 2 Press 5 and then press 7 This selects Advanced Fax Setup and then selects Fax Speed 3 Press gt to select an option and then press OK Reprint or delete the faxes in memory 122 You can reprint the last eight faxes in memory or delete all the faxes stored in memory You might need to reprint a fax in memory if your HP All in One runs out of paper whil
282. s and your HP All in One is ready for faxing The phone cord connected to correct port on fax test failed Solution The phone cord is plugged into the wrong port on the back of the HP All in One 1 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One f Note If you use the 2 EXT port to connect to the telephone wall Ey jack you will not be able to send or receive faxes The 2 EXT port should only be used to connect other equipment such as an answering machine or a telephone 2 After you have connected the phone cord to the port labeled 1 LINE run the fax test again to make sure it passes and your HP All in One is ready for faxing 3 Try to send or receive a test fax e q i O Au O O oO 2 Ko O pa H 182 HP Officejet 7200 All in One series The fax line condition test failed Solution e Make sure you connect your HP All in One to an analog phone line or you will not be able to send or receive faxes To check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital phones Connect your HP All in One to an analog phone line and try sending or receiving a fax e Check the connection betwee
283. seeeeseeeeeee cece eeeeeeeeseeeeseeeeeseeeesaeeeeeeeeeas 117 SEL TAX ODOM Saser ai E Ea 117 Set the paper size for received fAXES ccccceccceccsseceeceeeteeeteeceeeseeeeneeeeeens 118 Set tone or pulse ialiing ccccccsseccceeeeeceeeecceuseceeusecseseeessusessuseessesesees 118 Adjust TGV OMIM ceieanccnntcuenevanscanenavend dvehendivaeninanctaredseiiastotinineesiatueiaeeute 118 Forward faxes to another NUMDEL cccccccccceeceeceeceeceeeceseeeceseueeesseeeesaaes 119 Cancel fax fOrwarding cccccccseeeceseeeeeseeeeeeeeeeeeeeeeeeseeesseeeesaeeeeesaeeeeaeeeeees 119 Change the answer ring pattern distinctive riNGiNg ccccceseeeeeeeeeeeees 119 Redial a busy or unanswered number automatically cccceeeeeeeeeeeees 120 Set automatic reduction for INCOMING fAXES ccceeceeceeeeeeeeeeeeeeeeeaeeeesaees 120 Set backup fax reCeption ccccccecccsscceeeecceeeeeeeeceeeceeessueeseeeesneeesseeeeeeees 120 Use error correction MOE ccccceccceecc cece seca eeceeeeaeceeeeeaeeeseeeseeseeeeaaeeseeeees 121 Set Ne fax SOC CO aos categories aee a ir E EE 121 Reprint or delete the faxes i MEMOLY ccccccceeececeeeeeeeeeeeaeeeeseeeeseeeeeeeeeeeeaes 122 Fax over the Internet c cccccccccseececeeeeeceeceeecseeceecaeceeeeceeseecaeeseeseuesseeseesaaeeas 123 OP TIR er E N E E E 123 Uan PP Morati Sma cerci D T eee 124 B E RE EE NE E A E IEA A NAE N 124 EEEE o E A E EE E E
284. select Scan 4 Press OK The HP All in One scans the proof sheet and prints the selected photos Set photo print options From the control panel you can control how your HP All in One prints photos including paper type and size layout and more This section contains information on the following topics setting photo print options changing print options and setting new photo print option defaults You access and set photo print options from the Photo menu available through the control panel You can also use the HP Image Zone software to set photo print options For more information see the HP Image Zone Help User Guide 47 Chapter 6 Use the Photo menu to set photo print options The Photo menu gives you access to a variety of settings that affect the way photos print by selecting options for number of copies paper types and more The default measurements and sizes vary according to country region 1 Insert a memory card into the appropriate slot on your HP All in One 2 Inthe Photo area press Menu The Photo menu appears 3 Press Menu repeatedly until the setting you want to change appears on the control panel display When the option appears press OK printed Most choices are self explanatory but two require some explanation Fill Entire Page and Fit to Page Setting Description z Select Photos Lets you select the photo files you want to print All selects all photos on the memory card and Custom
285. send to a device 69 125 128 setup 125 HP JetDirect 23 HP on the Web HP Director OS 9 20 User Guide HP Support before you call 168 individual speed dial entries 114 infrastructure network 132 ink cartridges See print cartridges ink levels check 154 input tray capacities 218 install software Macintosh 138 Windows 137 installation problems 169 Instant Share See HP Instant Share Instant Share HP Ethernet connection 133 Internet broadband 136 DSL or cable with router gateway 133 fax using 123 191 Internet access modem 134 IP address general network settings 142 settings 140 iron on transfers copy 65 load 39 ISDN line setup 81 J jams paper 41 175 192 K keypad 9 112 L labels load 39 leftarrow 10 legal paper load 36 letter paper load 36 lid backing clean 153 lighten copies 62 faxes 117 line condition test fax 183 link config general network settings 144 speed 140 load 10 x 15 cm photo paper 37 4 x 6 inch photo paper 37 A4 paper 36 banner paper 39 envelopes 39 full size paper 36 greeting cards 39 Hagaki cards 38 iron on transfers 39 labels 39 legal paper 36 letter paper 36 original 33 postcards 38 transparencies 39 M Macintosh software installation 138 main input tray 56 maintenance align print cartridges 162 check ink levels 154 clean exterior 153 clean glass 152 clean lid backing 153 clean print cartridges 163 power save mode 166 prompt delay time 167 repl
286. sending in black and white The HP All in One sends all color faxes using Fine resolution The following resolution settings are available e Fine provides high quality text suitable for faxing most documents This is the default setting e Very Fine provides the best quality fax when you are faxing documents with very fine detail If you choose Very Fine be aware that the faxing process takes longer to complete and you can only send black and white faxes using this resolution If you send a color fax it will be sent using Fine resolution instead e Photo provides the best quality fax when sending photographs If you choose Photo be aware that the faxing process takes longer to complete When faxing photographs we recommend that you choose Photo e Standard provides the fastest possible fax transmission with the lowest quality This setting returns to the default setting after the job has been completed unless you set your changes as the default For information see Set new default settings To change the resolution from the control panel 1 Load your originals face up in the document feeder tray with the top of the page on the left HP Officejet 7200 All in One series 2 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears In the Fax area press Menu until Resolution appears Press to select a resolution setting 5 Press Start Fa
287. series are shown in the following table Device Tasks Icon Purpose Unload Images Use this feature to transfer images from a memory card to rots your computer Note Image transfer from a memory card to your computer is not supported over a network Scan Picture Use this feature to scan an image and display it in the HP Gallery Scan Document Use this feature to scan text and display it in the selected destination text editing software program Vay g prog Note Availability of this feature varies by country region Make Copies Use this feature to make a copy in black and white or color User Guide 19 Chapter 1 Manage and Share Icon Purpose HP Gallery Use this feature to display the HP Gallery to view and edit SB images In addition to the icons shown several menu items without icons allow you to select other applications on your computer change feature settings on your HP All in One and access the onscreen help The following table explains these items 2 Z D gt O Q lt ae T Manage and Share Feature Purpose More Applications Use this feature to select other applications on your computer HP on the Web Use this feature to select an HP website HP Help Use this feature to select a source for help with your HP All in One Settings Use this feature to view or change various settings for your HP All in One such as print scan or copy
288. ses and your HP All in One is ready for faxing If the Fax Line Condition test continues to fail and you experience problems faxing contact your telephone company and have them check the phone line The dial tone detection test failed Solution e Other equipment which uses the same phone line as the HP All in One might be causing the test to fail To find out if other equipment is causing a problem disconnect everything from the phone line and then run the test again If the Dial Tone Detection Test passes without the other equipment then one or more pieces of the equipment is causing problems try adding them back one at a time and rerunning the test each time until you identify which piece of equipment is causing the problem e Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP All in One and check for a dial tone If you do Lo 0 c D V gt 0 O gt co h e 3 Q e User Guide 183 Chapter 16 not hear a dial tone contact your telephone company and have them check the line e Make sure you have correctly connected the HP All in One to the telephone wall jack Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One For more information on setting up your HP All in One for faxing s
289. sing the following procedure 1 Press Setup 2 Press 7 and then press 1 This selects Preferences and then selects Set Language amp Country Region A list of languages appears You can scroll through the list of languages by pressing the gt O c D e O O gt c p O Q p e gt User Guide 171 Chapter 16 3 When your language is selected press OK 4 When prompted press 1 for Yes or 2 for No The countries regions for the selected language appear Press gt to scroll through the list 5 Use the keypad to enter the two digit number for the appropriate country region 6 When prompted press 1 for Yes or 2 for No Print a Self Test Report to confirm the language and country region 1 Press Setup 2 Press 2 and then press 6 This selects Print Report and then selects Self Test Report The wrong measurements are showing in menus on the control panel display Solution You might have selected the incorrect country region when setting up your HP All in One The country region you select determines the paper sizes shown on the control panel display To change the country region you must first set the default language again You can change these settings at any time by using the following procedure 1 Press Setup 2 Press 7 and then press 1 This selects Preferences and then selects Set Language amp Country Region A list of languages appears You can scr
290. source of the printing problem A sample of the ink test area of the report is shown below Black Cartridge Test Patterns 0 Color Cartridge Test Parems 0 l i ig T l i j Ef had i i E a E ef LTA TELLOW VENET CREEK Ern i Total Page Count 826 4 Make sure the test patterns are even and show a complete grid If more than a few lines in a pattern are broken this might indicate a problem with the nozzles You might need to clean the print cartridges For more information see Clean the print cartridges 5 Make sure the lines of color extend across the page If the black line is missing faded streaked or shows lines this might indicate a problem with the black or photo print cartridge in the right slot If any of the remaining three lines are missing faded streaked or show lines this might indicate a problem with the tri color print cartridge in the left slot 6 Make sure the color blocks have even consistency and are representative of the colors listed below User Guide 155 2 rb lt oO C4 L U gt L Li D eb Q ale lt x ou an b j O Pa S go ao Chapter 15 You should see cyan magenta yellow violet green and red color blocks If color blocks are missing or if a block of color is muddy or does not match the label indicated below the block this might indicate that the tri color print cartridge is ou
291. ss to select Iron On or Iron On Mirrored and then press OK Select Iron On as the paper type if you are using HP Iron On Transfers for color fabrics If you are using HP Iron On Transfers for color fabrics the image does not need to be reversed to appear properly on the fabric Select Iron On Mirrored if you are using HP Iron On Transfers for light or white fabrics The HP All in One automatically copies a mirror image of your Original so that it will appear properly when you iron it onto light or white fabric 5 Press Start Copy Black or Start Copy Color Change default copy settings When you change copy settings from the control panel the settings apply only to the current copy job To apply copy settings to all future copy jobs you can save the settings as defaults When you change copy settings from the control panel or the HP Director the settings apply only to the current copy job To apply copy settings to all future copy jobs you can save the settings as defaults 1 a D ct aj D O e ke lt D Lo D User Guide 65 Chapter 7 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the page so that the top of the document is inserted first In the Copy area press Menu and make any needed changes to the copy settings In th
292. ss lt or gt to move backward or forward through the file names on the memory card Press and hold lt or gt to move rapidly through the file names 3 When the file name of the photo you want to print appears on the control panel display press OK A check mark appears next to the selected file name 4 Load photo paper face down in the back right corner of the input tray and adjust the paper guides I Tip Ifthe photo paper you are using has perforated tabs load the photo 7 paper so that the tabs are closest to you 5 Inthe Photo area press Print Photos to print the selected photo files as borderless prints 50 HP Officejet 7200 All in One series Deselect photos You can deselect photo files from the control panel gt Doone of the following Press OK to deselect the currently selected photo file shown in the display Press Cancel to deselect all photo files and return to the idle screen Print photos from a PictBridge compatible digital camera The HP All in One supports the PictBridge standard which lets you connect any PictBridge compatible camera to the camera port and print JPEG photo files contained on the memory card in the camera A Note Your HP All in One only supports JPEG file formats when printing from EZ the PictBridge port For more information about changing the file format on your PictBridge compatible digital camera see the documentation that came with your camera 1 Make sure the HP All
293. st Black up to 2 1200 x 1200 1200 x 2400 Color up to 2 1200 x 1200 1200 x 2400 Normal Black up to 9 600 x 1200 600 x 1200 220 HP Officejet 7200 All in One series continued Mode Speed ppm Print resolution dpi Scan resolution dpi Color up to 5 600 x 600 600 x 1200 Fast Black up to 30 300 x 1200 600 x 1200 Color up to 20 600 x 300 600 x 1200 Maximum at 400 scaling On photo paper or premium paper Fax specifications e Upto 75 speed dials varies by model e Up to 90 page memory varies by model based on ITU T Test Image 1 at standard resolution more complicated pages or higher resolution will take longer and use more memory Up to 33 6 Kbps transmission Up to 6 seconds per page speed at 33 6 Kbps based on ITU T Test Image 1 at standard resolution more complicated pages or higher resolution take longer and use more memory CCITT ITU Group 3 fax with Error Correction Mode Walk up black and white and color fax capability Manual multiple page fax Automatic redial up to five times Confirmation and activity reports Ring detect with automatic fax answering machine switching Photo dpi Fine dpi Standard dpi Black 200 x 200 8 bit grayscale 200 x 200 200 x 100 Color 200 x 200 200 x 200 200 x 200 Memory card specifications e Maximum recommended number of files on a memory card 1 000 o Maximum recommended individual file size 12 megapixel maximum 8 M
294. stablished to encourage the development of energy efficient office products ENERGY STAR is a U S registered service mark of the U S EPA As an ENERGY STAR partner HP has determined that this product meets ENERGY STAR guidelines for energy efficiency For more information on ENERGY STAR guidelines go to the following website www energystar gov Paper use This product is suited for the use of recycled paper according to DIN 19309 Plastics Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product s life Material safety data sheets Material safety data sheets MSDS can be obtained from the HP website at www hp com go msds Customers without Internet access should contact their local HP Customer Care Center Recycling program HP offers an increasing number of product return and recycling programs in many countries regions as well as partnering with some of the largest electronic recycling centers throughout the world HP also conserves resources by refurbishing and reselling some of its most popular products This HP product contains the following materials that may require special handling at end of life e Mercury in the fluorescent lamp in the scanner lt 2 mg e Lead in the solder D 2 gt 2 O 4 r e 3 w e HP inkjet supplies recycling program HP is committed to protecting the e
295. status light next to the memory card slots blinks amber and the control panel display shows an error message such as Card is in backwards or Card is not fully inserted VAN Caution Never attempt to remove a memory card while it is being accessed Doing so can damage photo files on the card You can safely remove a card only when the status light next to the memory card slots is not blinking 2 If there are photo files on the memory card that have never been transferred before a dialog box on your computer asks whether you want to save the photo files to your computer If the HP All in One is on a network the Photo menu appears with Photo Transfer selected Press gt to select Yes and then press OK The transfer process is launched When the Transfer To menu appears press to select the computer where you want to transfer the photos Press OK The HP Photo Transfer software dialog box appears on your computer screen 3 Click the option to save This saves all the new photo files from the memory card to your computer For Windows by default photo files are saved in month and year folders from when you extracted the files from your camera The folders are created under the C Documents and Settings username My Documents My Pictures folder in Windows XP and Windows 2000 For Macintosh by default photo files are saved to the computer at Hard Drive Documents HP All in One Data Photos folder OS 9 or Hard Drive Users User Name Pictures
296. switch is on e When you press the On button wait a few seconds for the HP All in One to turn on My USB cable is not connected Solution You must first install the software that came with your HP All in One before connecting the USB cable During installation do not plug in the USB cable until prompted by the onscreen instructions Connecting the USB cable before prompted can cause errors Once you have installed the software connecting your computer to your HP All in One with a USB cable is straightforward Simply plug one end of the USB cable into the back of your computer and the other into the back of the HP All in One You can connect to any USB port on the back of your computer EA Note Do not plug the USB cable into the USB port on your keyboard i e q a O Au O fe oO 2 Ko O pa H 170 HP Officejet 7200 All in One series received a message on the control panel display to attach the control panel overlay Solution This might mean the control panel overlay is not attached or it is attached incorrectly Lift the lid before you install the overlay Make sure to align the overlay over the buttons on the top of the HP All in One and snap it firmly into place The control panel display shows the wrong language Solution Usually you set the language and country region when you first set up the HP All in One However you can change these settings at any time by u
297. t Photos Number of Copies Image Size Tray Select Photo Paper Size Photo Paper Type Layout Style Smart Focus Digital Flash Set New Defaults Proof Sheet menu The Proof Sheet menu allows you to print a proof sheet of the photos on your memory card You can fill in the bubbles for the photos that you want to print then scan the proof sheet to print those selected photos Print Proof Sheet Scan Proof Sheet Scan To menu The Scan To menu lists scan destinations including applications installed on your computer The Scan To menu on a network connected printer will list the other computers and HP All in One devices on your network Therefore your Scan To menu might list scan destinations different than the ones shown here USB connected Windows HP Image Zone Microsoft PowerPoint Adobe Photoshop Microsoft Word Memory Card USB connected Macintosh User Guide 13 L U gt 5 fe 5 D lt lt Chapter 1 JPEG to HP Gallery Microsoft Word Apple Mail Adobe Photoshop Memory Card Z D gt O v 9 lt a T Network connected Miguel s computer AltheaMac Jody s iBook DavidWatsonPC Memory Card Use the HP Image Zone to do more with your HP All in One The HP Image Zone software is installed on your computer when you set up your HP All in One For further information see the Setup Guide that came with your device Access to the HP
298. t Share click I need EZ an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password 129 Cc on D ae yD gt a b D aa 92 gt D Cet Chapter 12 Send images using the HP Instant Share client application software Macintosh OS X v10 2 and later A Note Macintosh OS X v10 2 1 and v10 2 2 are not supported You can use the HP Instant Share client application to share images with friends and relatives Simply open the HP Instant Share window select the images you want to share and forward the images using the HP Instant Share E mail service A Note For more information on using the HP Instant Share client application Ey software see the onscreen HP Image Zone Help To use the HP Instant Share client application 1 Select the HP Image Zone icon from the Dock The HP Image Zone opens on your desktop 2 Inthe HP Image Zone click the Services button at the top of the window A list of applications appears in the lower part of the HP Image Zone 3 Choose HP Instant Share from the list of applications The HP Instant Share client application software opens on your computer 4 Use the button to add an image to the window or the button to remove an image Note For more information on using the HP Instant Share client Ey application software see the onscreen HP Image Zone Help 5 Make sure the images you want to share display in the HP Instant Share window
299. t of ink You might need to replace the print cartridge For more information on replacing print cartridges see Replace the print cartridges Note For examples of test patterns lines of color and color blocks from Ey normal and malfunctioning print cartridges see the onscreen HP Image Zone Help that came with your software Work with print cartridges To ensure the best print quality from your HP All in One you will need to perform some simple maintenance procedures This section provides guidelines for handling the print cartridges and instructions for replacing aligning and cleaning the print cartridges Handle the print cartridges Before you replace or clean a print cartridge you should know the part names and how to handle the print cartridges 156 Copper colored contacts N Plastic tape with pink pull tab must be removed before installing OO Ink nozzles under tape Hold the print cartridges by their black plastic sides with the label on top Do not touch the copper colored contacts or the ink nozzles Caution Be careful not to drop the print cartridges This can damage them making them unusable HP Officejet 7200 All in One series Replace the print cartridges When the ink level for the print cartridge is low a message appears on the control panel display f Note You can also check the estimated amount of ink remaining in your Ez cartridges by using the HP Image Zone so
300. t that you disconnect your HP All in One before Ey restarting your computer Do not connect the HP All in One to your computer until after you have reinstalled the software 6 Launch setup 7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP All in One 0 c D V gt 0 O gt co h e 3 Q e User Guide 179 Chapter 16 To uninstall from a Windows computer method 3 1X49 Note This is an alternate method if Uninstall Software is not available in the EZ Windows Start menu Run the HP Officejet 7200 All in One series software Setup program Select Uninstall and follow the onscreen directions Disconnect your HP All in One from your computer Restart your computer NS f Note It is important that you disconnect your HP All in One before Ez restarting your computer Do not connect the HP All in One to your computer until after you have reinstalled the software 5 Run the HP Officejet 7200 All in One series software Setup program again Launch Reinstall 7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP All in One m To uninstall from a Macintosh computer 1 Disconnect the HP All in One from your Macintosh 2 Double click the Applications HP All in One Software folder 3 Double click HP Uninstaller Follow the onscreen instructions 4 After the so
301. t the top of the document is inserted first 3 Inthe Copy area press Menu until Tray Select appears The Tray Select menu item will appear if an optional paper tray is attached to the HP All in One 4 Press gt to select the input tray and then press OK This chooses the input tray and then displays the Copy menu 5 Make any needed changes to the settings in the Copy menu 6 Press Start Copy Black or Start Copy Color 7 eb Tm vest 14 gt lt gt Q e S Acs p gt Make multiple copies of the same original You can set the number of copies that you want to print by using the Number of Copies option in the Copy menu 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the page so that the top of the document is inserted first 3 Inthe Copy area press Menu until Number of Copies appears 56 HP Officejet 7200 All in One series 4 Press or use the keypad to enter the number of copies up to the maximum and then press OK The maximum number of copies varies by model I Tip Ifyou hold down either of the arrow buttons the number of copies gt uf changes by increments of five to make it easier to set a large number of copies 5 Press Start Copy Black or Start Copy Color In the following example the HP All in One makes th
302. t work continue to the next step 4 Verify that the USB cable is set up properly as follows Unplug the USB cable and plug it in again Do not attach the USB cable to a keyboard or non powered hub Verify that the USB cable is 3 meters or less in length If you have several USB devices attached to your computer you might want to unplug the other devices during the installation 5 Continue with the installation and restart the computer when prompted Then open HP Director and check for the essential icons Scan Picture Scan Document and Send Fax 6 Ifthe essential icons do not appear remove the software and then reinstall it For more information see Uninstall and reinstall the software received a message that an unknown error has occurred Solution Try to continue with the installation If that doesn t work stop and then restart the installation and follow the directions on the screen If an error occurs you might need to uninstall and then reinstall the software Caution Do not simply delete the HP All in One program files from your hard drive Make sure to remove them properly using the uninstall utility provided in the HP All in One program group For more information see Uninstall and reinstall the software Some of the icons are missing in the HP Director 0 c D V gt 0 O gt co h e 3 Q e User Guide 177 Chapter 16 If the essentia
303. tandard network interface jack USOC RJ 11C The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called Too many devices on one line may result in failure to ring in response to an incoming call In most but not all areas the sum of the RENs of all devices should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area If this equipment causes harm to the telephone network your telephone company may discontinue your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper operation of your equipment If they do you will be given advance notice so you will have the opportunity to maintain uninterrupted service If you experience trouble with this equipment please contact the manufacturer or look elsewhere in this manual for warranty or repair information Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not
304. ter you run the Fax Setup Wizard Windows or Setup Assistant Macintosh follow the procedures in this chapter to complete your fax setup Before you begin setting up your HP All in One for faxing determine which kind of phone system your country region uses The instructions for setting up your HP All in One for faxing differ depending whether you have a serial or parallel phone system e Ifthe connector type on your shared telephone equipment modems phones and answering machines does not allow a physical connection to the 2 EXT port on your HP All in One and instead must be connected at the telephone wall jack you probably have a serial type telephone system Check the table below to make sure that your country region does not appear in this list If you are unsure which kind of telephone system you have serial or parallel check with your telephone company This type of phone system uses a 4 wire phone cord to connect the HP All in One to the telephone wall jack e f your country region is listed in the table you probably have a parallel type telephone system This type of phone system uses a 2 wire phone cord to connect the HP All in One to the telephone wall jack 75 Chapter 10 Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Portugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuel
305. ternational HP Support Service numbers go to www hp com support and choose your own country region or language You can call the HP support center in the following countries regions If your country region is not listed contact your local dealer or nearest HP Sales and Support Office to find out how to obtain services Support service is free during the warranty period however your standard long distance phone charges will apply In some cases a flat fee per single incident will also apply A Note Per call and per minute rates quoted in this section are approximate For phone support in Europe please check for the details and conditions of phone support in your country region by going to www hp com support Alternatively you can ask your dealer or call HP at the phone number provided in this guide As part of our constant efforts to improve our phone support service we advise you to check our website on a regular basis for new information regarding service features and delivery Country Region Algeria Argentina HP technical support 213 61 56 45 43 54 11 4778 8380 0 810 555 5520 Country Region Luxembourg French Luxembourg German HP technical support 900 40 006 900 40 007 Australia during warranty 1300 721 147 Malaysia 1 800 805405 Australia once warranty has ended per call 1902 910 910 Mexico 01 800 472 6684 charge Austria 43 1 86332 1000 Mexico Mexico City 55 525
306. that setting Caution If you do not turn off the auto fax receive setting in your computer modem software your HP All in One will not be able to receive faxes 7 Setup the HP All in One to answer incoming calls automatically Press the Auto Answer button until the light is on 8 Set your answering machine to answer after four or fewer rings 9 Change the Rings to Answer setting on your HP All in One to six rings For information on changing this setting see Set the number of rings before answering 10 Run a fax test For information see Test your fax setup When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP All in One monitors the call during this time listening for fax tones If incoming fax tones are detected the HP All in One will emit fax reception tones and receive the fax if there are no fax tones the HP All in One stops monitoring the line and your answering machine can record a voice message Case K Shared voice fax line with computer modem and voice mail If you receive both voice calls and fax calls at the same phone number use a computer modem on the same phone line and subscribe to a voice mail service through your telephone company set up your HP All in One as described in this section A Note You cannot receive faxes automatically if you have a voice mail service EZ at the same phone number you use for fax calls
307. the faxes in memory E Note If Backup Fax Reception is On and there is an error condition the The default Backup Fax Reception setting is On To set backup fax reception from the control panel 1 Press Setup 2 Press 5 and then press 5 again This selects Advanced Fax Setup and then selects Backup Fax Reception 3 Press to select On or Off 4 Press OK Use error correction mode Error Correction Mode ECM eliminates data that is lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion Phone charges are unaffected or might even be reduced on good phone lines On poor phone lines ECM increases sending time and phone charges but sends the data much more reliably The default setting is on Turn ECM off only if it increases phone charges substantially and you can accept poorer quality in exchange for reduced charges The following rules apply to ECM e f you turn ECM off this applies only to faxes that you send This does not apply to faxes that you receive e If you turn ECM off set the Fax Speed to Medium If the Fax Speed is set to Fast the fax will automatically be sent with ECM on For information on changing the Fax Speed see Set the fax speed e f you send a fax in color the fax will be sent with ECM on regardless of the option currently set To change the ECM setting from the control panel 1 Press Setup 2 Pres
308. the same subnet Default Gateway A node on a network that serves as an entrance to another network A node in this instance can be a computer or some other device Note The address of the default gateway is assigned by the install software Configuration Source The protocol used to assign the IP address to the HP All in One e AutolP the installation software automatically determines the configuration parameters e DHCP the configuration parameters are supplied by a dynamic host configuration protocol DHCP server on the network On small networks this could be a router e Manual the configuration parameters are set manually such as a static IP address e Not Specified the mode used when the HP All in One is initializing DNS Server The IP address of the domain name service DNS for the network When you use the web or send an e mail message you use a domain name to do it For example the URL http www hp com contains the domain name hp com The DNS on the Internet translates the domain name into an IP address Devices use the IP addresses to refer to one another e IP Address the IP address of the domain name server e Not Specified the IP address is not specified or the device is initializing Note Check to see if a DNS IP address appears on the network configuration page If no address is shown obtain the DNS IP address from your Internet service provider ISP mDNS Rendezvous is
309. the white plug from the port labeled 2 EXT on the back of your HP All in One 2 Find the phone cord that connects from the back of your computer your computer modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP All in One 3 Connect a phone to the OUT port on the back of your computer modem 4 Using the phone cord supplied in the box with your HP All in One connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP All in One Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All in One you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP All in One is not long enough for information on extending it 5 If your computer modem software is set to receive faxes to your computer automatically turn off that setting 100 HP Officejet 7200 All in One series Caution If you do not turn off the auto fax receive setting in your modem software your HP All in One will not be able to receive faxes 6 Setup the HP All in One to answer incoming calls manually Press the Auto Answer button until the light is off 7 Runa fax test For information see the next section
310. then selects Automatic Reduction 3 Press gt to select Off or On 4 Press OK Set backup fax reception 120 The HP All in One stores all received faxes in memory If there is an error condition that prevents the HP All in One from printing the faxes Backup Fax Reception allows you to continue receiving faxes During the error condition with Backup Fax Reception enabled the faxes are stored in memory For example if the HP All in One is out of paper and Backup Fax Reception is enabled all received faxes are stored in memory After you load more paper you can print the faxes If you disable this feature the HP All in One will not answer incoming fax calls until the error condition is resolved During normal operation whether Backup Fax Reception is On or Off the HP All in One stores all faxes in memory After the memory becomes full the HP All in One overwrites the oldest printed faxes as it receives new faxes If you want to delete all the faxes in memory turn off the HP All in One by pressing the On button HP Officejet 7200 All in One series HP All in One stores the faxes it receives in memory as unprinted All unprinted faxes remain in memory until they are printed or deleted When the memory becomes full of unprinted faxes the HP All in One will not receive any more fax calls until the unprinted faxes are printed or deleted from memory For information on printing or deleting faxes from memory see Reprint or delete
311. time stamp is a legal Ey requirement User Guide 111 7p eb Sn at 14 gt x lt eb a per Chapter 11 Note 2 If your HP All in One loses power for more than 72 hours you will need to reset the date and time o_ Press Setup 2 Press 4 and then press 1 This selects Basic Fax Setup and then selects Date and Time 3 Enter the month day and year by pressing the appropriate numbers on the keypad Depending on your country region setting you might enter the date ina different order The underline cursor is presented initially beneath the first digit it automatically advances to the next digit when you press a button The time prompt automatically appears after you enter the last digit of the date 4 Enter the hours and minutes If your time is displayed in the 12 hour format the AM or PM prompt automatically appears after you enter the last digit 5 If prompted press 1 for AM or 2 for PM The new date and time settings appear on the control panel display Set the fax header The fax header prints your name and fax number on the top of every fax you send We recommend that you set up the fax header by using the Fax Setup Wizard Windows users or the Setup Assistant Macintosh users during the HP Image Zone software installation You can also set up or change the fax header from the control panel 298 Note In some countries regions the fax header information is a legal Ey requ
312. u are using a Windows based computer a e Double click the HP Image Zone icon on your desktop The HP Image Zone window opens on your computer The My Images tab appears in the window Select one or more images from the folder s in which they are stored For more information see the onscreen HP Image Zone Help Click the HP Instant Share tab The HP Instant Share tab appears in the HP Image Zone window From either the Control or Work areas of the HP Instant Share tab click the link or icon of the service you want to use to send your photos A Note If you click See All Services you can choose from among all Ey of the services available in your country region for example HP Instant Share E mail and Create Online Albums Follow the onscreen instructions The Go Online screen appears in the Work area Click Next and follow the onscreen instructions If you are using Macintosh OS X a b In the HP Gallery Image Area select one or more photos to share On the Sidebar click the Share Images icon The HP Instant Share client application software window appears Make sure the photos you want to share display in the HP Instant Share window Use the button to remove photos or the button to add photos to the window Click Continue and follow the onscreen instructions HP Officejet 7200 All in One series e From the HP Instant Share services list select the service you want to use to send your photos f Fo
313. u can hang up the phone Poll to receive a fax Polling allows your HP All in One to ask another fax machine to send a fax that it has in its queue When you use the Poll to Receive feature the HP All in One calls the designated fax machine and requests the fax from it The designated fax machine must be set for polling and have a fax ready to send codes are a security feature that requires the receiving fax machine to provide a pass code to the device it is polling in order to receive the fax Make sure the device you are polling does not have a pass code set up or has not changed the default pass code or the HP All in One will not be able to receive the fax A Note The HP All in One does not support polling pass codes Polling pass In the Fax area press Menu until How to Fax appears Press gt to select Poll to Receive and then press OK Enter the fax number of the other fax machine Press Start Fax Black or Start Fax Color Cc V D J D h Q x D m gt c D N UN S Note If you press Start Fax Color but the sender sent the fax in black EZ and white the HP All in One prints the fax in black and white Set the date and time You can set the date and time from the control panel When a fax is transmitted the current date and time are printed along with the fax header The date and time format is based on the language and country region setting Note 1 In some countries regions the date and
314. u have an answering machine on the same phone line with your HP All in One you might have one of the following problems Your answering machine might not be set up properly with your HP All in One Your outgoing message might be too long or too loud to allow the HP All in One to detect fax tones and the calling fax machine might disconnect Your answering machine might hang up too quickly after the outgoing message plays if it does not detect someone trying to record a message as when a fax is calling This prevents the HP All in One from detecting the fax tones This problem is most common with digital answering machines Try the following When you have an answering machine on the same phone line you use for fax calls try connecting the answering machine directly to the HP All in One as described in Fax setup Make sure your HP All in One is set to receive faxes automatically For information on setting up your HP All in One to receive faxes automatically see Set up the HP All in One to receive faxes Make sure the Rings to Answer setting is correct Set your answering machine to answer in 4 rings and your HP All in One to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP All in One will monitor the line If the HP All in One detects fax tones the HP All in One will re
315. ued Other equipment services sharing your fax line Distinctive ring service You answered Yes to question 3 only Recommended fax setup for parallel type phone systems Case D Fax with a distinctive ring service on the same line Recommended fax setup for serial type phone systems Case D Fax witha distinctive ring service on the same line Voice calls You answered Yes to question 4 only Voice calls and voice mail service You answered Yes to questions 4 and 7 only Case E Shared voice fax line Case F Shared voice fax line with voice mail Case E Shared voice fax line Case F Shared voice fax line with voice mail Computer modem You answered Yes to question 5 only Case G Fax line shared with computer modem no voice calls received Not applicable Voice calls and computer modem You answered Yes to questions 4 and 5 only Case H Shared voice fax line with computer modem Not applicable Voice calls and answering machine You answered Yes to questions 4 and 6 only Case Shared voice fax line with answering machine Not applicable Voice calls computer modem and answering machine You answered Yes to questions 4 5 and 6 only Case J Shared voice fax line with computer modem and answering machine Not applicable Voice calls computer modem and voice mail service You answered Yes to questions 4 5 and 7 only Us
316. uide 59 Chapter 7 1 Tip Ifthe output is not borderless then set the paper size to Letter a Borderless or A4 Borderless set the paper type to Photo Paper set the Photo enhancement and then try again For more information on setting the paper size see Set the copy paper size For information on setting the paper type see Set the copy paper type For information on setting the Photo enhancement see Enhance light areas of your copy Copy a photo several times on one page You can print multiple copies of an original on one page by selecting an image size from the Reduce Enlarge menu After you select one of the available sizes you might be prompted whether you want to print multiple copies of the photo to fill the paper you have loaded in the input tray aa To copy a photo several times on one page from the control panel 1 Make sure you have paper loaded in the input tray 1 lt Tip For the best quality when copying a photo load photo paper in the A Z input tray 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Inthe Copy area press Reduce Enlarge until Image Sizes appears 4 Press gt to select the size in which you want to copy the photo and then press OK Depending on the image size you select the Many on Page prompt might appear to determine whether you want to print
317. unctions and how to access the HP Image Zone software I Tip You can do more with your HP All in One by using the HP Image Zone ass software installed on your computer The software provides enhanced copy 7 fax scan and photo functionality For more information see the onscreen HP Image Zone Help and Use the HP Image Zone to do more with your HP All in One The HP All in One at a glance Label Description Document feeder tray Lid Control panel display Control panel a FF WwW N Memory card slots and PictBridge camera port Output tray Paper length guide Output tray extender O CO N OC Input tray 10 Paper width guide 8 HP Officejet 7200 All in One series continued Label Description I 11 Ethernet port and Ethernet indicator lights 12 Rear USB port 13 Power connection o 14 Fax ports 1 LINE and 2 EXT 2 15 Rear clean out door Control panel overview Label Name and Description 1 One touch speed dial buttons Access the first five speed dial numbers 2 Start Fax Black Start a black and white fax 3 Start Fax Color Start a color fax 4 Keypad Enter fax numbers values or text 5 Redial Pause Redial the most recently dialed number or insert a 3 second pause in a fax number 6 Auto Answer light When the Auto Answer light is on the HP All in One is set to receive faxes automatically 7 Auto Answer Set the fax function to answer the phone autom
318. until the destination you want displays on the control panel display and then press Start Scan A preview image of the scan appears in the HP Scan window on the computer where you can make changes to the preview before the final scan Changes made to the preview image are not saved to the original image file For more information about editing a preview image see the onscreen HP Image Zone Help that came with your software 4 Make any edits to the preview image in the HP Scan window When you have finished click Accept The HP All in One sends the scan to the selected application For example if you chose the HP Image Zone software it automatically opens and displays the image Scan an original network connected Follow these steps if your HP All in One is connected to one or more computers over a network 1 Load the original face down on the right front corner of the glass 2 Inthe Scan area press Scan To The Scan To menu appears listing various options 3 Press gt to highlight Select Computer and then press OK The Select Computer menu appears listing computers connected to the HP All in One f Note The Select Computer menu might list computers with a USB Ey connection in addition to those connected through the network 4 To select the default computer press OK To select another computer press gt to highlight your selection and then press OK To send the scan to an application on your computer choose your comp
319. ur HP All in One such as the status of the last fax you sent a list of programmed speed dial entries or a self test report for diagnostic purposes 1 Press Setup and then press 2 again This selects Print Report 2 Press gt to scroll through the following report types 1 Fax Confirmation prints fax confirmation reports as described in Print fax confirmation reports 2 Fax Error Report prints reports for any error encountered during fax transmission as described in Print fax error reports 3 Last Transaction prints details of the last fax transaction 4 Fax Log prints a log of approximately the last 30 fax transactions 5 Speed Dial List prints a list of programmed speed dial entries 6 Self Test Report prints a report to assist you in diagnosing print and alignment problems For more information see Print a self test report 3 After the report that you want is highlighted press OK Set up speed dialing You can assign speed dial entries to fax numbers you use often Use the one touch speed dial buttons on the control panel to send faxes quickly You can also press Speed Dial to scroll through and select from the list of soeed dial entries eb c a 14 gt x lt eb Je per The first five speed dial entries are automatically saved to the one touch speed dial buttons on the control panel For information on sending a fax using speed dials see Send
320. ur phone cord 1 Using the phone cord supplied in the box with your HP All in One connect one end to the coupler then connect the other end to the port labeled 1 LINE on the back of your HP All in One 2 Connect another phone cord to the open port on the coupler and to the telephone wall jack as shown below Telephone wall jack 2 Coupler oO Phone cord supplied in the box with the HP All in One I am having problems faxing over the Internet Solution Check the following e The FolP service might not work properly when the HP All in One is sending and receiving faxes at high speed 33600 bps If you experience problems sending and receiving faxes while using an Internet fax service use a slower fax speed You can do this by changing the Fax Speed setting from High the default to Medium For information on changing this setting see Set the fax speed e You can only send and receive faxes by connecting a phone cord to the port labeled 1 LINE on the HP All in One and not from the Ethernet port This means that your connection to the Internet must be done either through a converter box which supplies regular analog phone jacks for fax connections or your telephone company e Check with your telephone company to make sure their Internet phone service supports faxing If they do not support faxing you will not be able to send and receive faxes through the Internet 0 c D V
321. used with local and ad hoc networks that don t use central DNS servers To perform name services Rendezvous uses a DNS alternative called mDNS With mDNS your computer can find and use any HP All in One connected to your local area network It can also work with any other Ethernet enabled device that appears on the network User Guide 143 02 D a lt o D r O gt lt Tam O gt pa G Son O Pa Q hea Q Chapter 13 continued Parameter Description Admin Status of the administrator s password for the Embedded Web Password Server e Set password is specified You must enter the password to make changes to the Embedded Web Server parameters e Not Set no password is set A password is not required for making changes to the Embedded Web Server parameters Link The speed at which data is transmitted over a network Configuration e 10TX Full for wired network 10TX Half for wired network 100TX Full for wired network 100TX Half for wired network e e None networking is disabled Wireless network settings The following table describes the wireless network settings shown on the network configuration page Parameter Wireless Status Description Status of the wireless network e Connected the HP All in One is connected to a wireless LAN and everything is working e Disconnected the HP All in One is not connected to t
322. uter in the menu The Scan To menu appears listing destinations including applications for anything you scan The default destination is whichever one you selected the last time you used this menu You designate which destinations appear on the Scan To menu by using the HP Image Zone software on your computer For more information see the onscreen HP Image Zone Help that came with your software m Q 5 O D v ta ol e 7 68 HP Officejet 7200 All in One series 5 To select an application to receive the scan press gt to highlight it and then press OK or Start Scan If you chose the HP Image Zone software a preview image of the scan appears in the HP Scan window on the computer where you can edit it 6 Make any desired edits to the preview image in the HP Scan window When you finish click Accept The HP All in One sends the scan to the selected application For example if you chose the HP Image Zone software it automatically opens and displays the image Send ascan to an HP Instant Share destination HP Instant Share lets you share your photos with family and friends through e mail messages online photo albums and high quality prints EA Note Not all countries regions can order printed photos online This section contains information on sharing a scanned image from a USB connected device and a network connected device Share a scanned image with friends and relatives USB connected device
323. ve faxes Voice mail service Manual The HP All in One will not automatically provided by your The Auto answer calls You must receive all faxes telephone company Answer light is manually by pressing Start Fax Black or off Start Fax Color For information on receiving faxes manually see Receive a fax manually An answering machine Automatic The answering machine will answer the call and a shared voice and The Auto and the HP All in One will monitor the line If fax phone line Answer light is the HP All in One detects fax tones the on HP All in One will receive the fax Note This is the recommended setting if you have an answering machine Make sure the answering machine is set up properly with the HP All in One For information see Fax setup Also set the number of rings to answer for the HP All in One to a number greater than the number of rings to answer for the answering machine The answering machine must answer the call before your HP All in One For more information on setting the number of rings to answer see Set the number of rings before answering Distinctive ringing Automatic The HP All in One automatically answers all service The Auto incoming calls Answer light is Make sure the ring pattern the phone on company set for your fax phone line matches the Answer Ring Pattern set for the HP All in One For more information see Change the answer ring pattern distinctive ringing User Guide 103 Cc V D y D
324. ve several different options for editing photos See the appropriate section below for the operating system on your computer Edit photos using a Windows computer The graphics below show methods for editing photos when your computer is running Windows You can edit a photo on your Windows computer using the HP Image Zone software Oo Lm xe 3 ie e 7 You can edit a photo using control panel options on your HP All in One User Guide 27 a O _ O t QO ta gt ne ta Chapter 4 Edit photos using a Macintosh The graphics below show methods for editing photos when your computer is a Macintosh You can edit a photo on your Macintosh using the HP Image Zone software Share photos You have several different options for sharing photos with friends and family See the appropriate section below for the operating system on your computer Share photos using a Windows computer The graphics below show methods for sharing photos when your computer is running Windows You can share photos from your USB connected HP All in One using the HP Instant Share service If your HP All in One is connected by USB to your Windows computer you can transfer photos to the computer and then use the HP Instant Share service to send them as an e mail to your friends and family 28 HP Officejet 7200 All in One series You can share
325. work However such a network might use WEP Wired Equivalent Privacy encryption to provide a first level of security against casual eavesdroppers A network using Shared Key authentication provides increased security by requiring users or devices to identify themselves with a User Guide 145 02 D am lt o D a O a P Chapter 13 continued Parameter Description static key a hexadecimal or alphanumeric string Every user or device on the network shares the same key WEP encryption is used along with shared key authentication using the same key for both authentication and encryption A network using server based WPA PSK authentication provides significantly stronger security and is supported in most wireless access points and wireless routers The access point or router verifies the identity of a user or device requesting access to the network before granting that access Several different authentication protocols might be used on an authentication server lt Tam O gt pa G Son O Pa Q hea Note Shared key and WPA PSK authentication can only be entered through the Embedded Web Server Encryption The type of encryption in use on the network e None no encryption is in use e 64 bit WEP a 5 character or 10 hex digit WEP key is in use e 128 bit WEP a 13 character or 26 hex digit WEP key is in use e WPA AES Advanced Encryption Standard e
326. x Black J pa A Note If you press Start Fax Color the fax will be sent using the Fine setting Your fax is sent with the Resolution setting you selected If you want to send all faxes with this setting change it to the default For more information see Set new default settings Change the lighter darker setting You can change the contrast of a fax to be darker or lighter than the original This feature is useful if you are faxing a document that is faded washed out or handwritten You can darken the original by adjusting the contrast This setting returns to the default setting after the job has been completed unless you set your changes as the default For information see Set new default settings 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 3 Inthe Fax area press Menu until Lighter Darker appears 4 Press lt to lighten the fax or press to darken it The indicator moves to the left or right as you press an arrow 5 Press Start Fax Black or Start Fax Color Your fax is sent with the Lighter Darker setting you selected If you want to send all faxes with this setting change it to the default For more information see Set new default settings Set new default settings You can change the default value for the Two
327. x tones press Start Fax Black or Start Fax Color within three seconds to send the fax lf the recipient answers the telephone you can engage in a conversation before sending your fax Once you are ready to send your fax press the Start Fax Black or Start Fax Color button on the control panel Send a fax using redial You can use redial to send a fax to the last fax number dialed from the control panel 1 Load your originals face up in the document feeder tray with the top of the page on the left 106 HP Officejet 7200 All in One series 2 Press Redial Pause The last number dialed appears in the control panel display 3 Press Start Fax Black or Start Fax Color Send a fax using speed dials You can quickly send a fax by pressing Speed Dial or a one touch speed dial button on the control panel 12249 Note The one touch speed dial buttons correspond to the first five speed dial Ey entries Speed dial entries will not appear until you have set them up For more information see Set up speed dialing 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Doone of the following Press Speed Dial until the appropriate speed dial entry appears in the top line of the control panel display Press Speed Dia and then enter the speed dial code by using the keypad on the control panel Press a one touch speed dial button 3 Press Start Fax Black or Start Fax Color Schedule
328. xed ocavantesdudcecssguoteveenesectdeseceeeteesedteccedececes 149 Order ACCESSON CS oecehacaccis ceetecsesyseds indinin E iinde dipsa dite bedik ienei niiair iiaiai 150 Order other SUPPIICS ccccceecccececcececeeeceeeeceeceseeeeseeeceuceseeeeseeessgeesaeeeseeesaeess 150 15 Maintain your HP All in Omne c ccc ccccececseeeeceeeeeeeeeeeaeeeeeeeeeseeeeseeeeeeeeeeas 152 Clean the HP All iIN ONe cccccccceccceecceeecceeeeeeeeseeeeaeeeseeeeseeeseeeseeeeaeeseeeeaeees 152 Clean the QIAS S aaicsce coerce seiveceneatexecaletanuevaceneeveasevesnetiicedsneecneieesaeeievedeneaaccteasesuent 152 Clean the lid D ACKING cccccececssececeeeeceeeseceesecceusecseneessaeeeseusesseeeessaeeesass 153 Clean the CX GTION scsecccciuctcnsassctecsncancadntnssntrsnestenanenessieacacseaeseceecsedexnaesereacnns 153 Check the estimated ink leVelS ccccccccceecceecececeseeeeceeeeseeeeeeseeeeaeeseeeeaeees 154 Print a self test rePOrt cc ccccccecceecececeeeeeeceeeceeeeseeeseeeeseeeceeeseeeseueesaeesseeeseees 155 Work with print Ca MMNGO 6S iccdadteucsnivan ves nid ilinastuapacbsaunviawnse Silaniinaatea vhutbanbnodieiascnteaieas 156 Handle the print CartridQes ccccccecccseeeceeeeeeeeeeeeeeeeseeeeeeeseeeseeeeeeeseuesaees 156 Replace the print CartridQes ccccccseccceeceeeeeseeeeeeeseeeeeeeeseeseeesaeesseeeseeeaes 157 Use a photo print Cartridge cccccccccccccceecceeeeeeese eee eeeeeseese
329. xplore what you can do topic provides more information about the practical and creative things User Guide 21 aL gt a 3 O T h O p D O gt Chapter 2 continued you can do with the HP Image Zone software and your HP devices e f you need further assistance or want to check for HP software updates see the Troubleshooting and support topic Onscreen help from your device Onscreen help is available from your device and contains additional information on select topics You can access the Onscreen help from the control panel 1 Press Setup on the control panel The Help menu appears on the control panel display 2 Press OK 3 Press lt or gt to scroll through the available help options 4 Press OK to view the selected topic on your computer screen Readme The Readme file contains the most recent information which might not be found in other publications G O z Ta e A S e5 T O x k LL Install the software to access the Readme file www hp com support If you have Internet access you can get help and support from the HP website This website offers technical support drivers supplies and ordering information 22 HP Officejet 7200 All in One series 3 Connection information Your HP All in One comes equipped with an RJ 45 Ethernet port for wired networking capability It also comes equipped with a USB port so
330. y send black and white faxes when sending a fax to groups Ez Very Fine resolution is also not supported when using this feature You can only assign previously entered individual speed dial numbers to a group Additionally only individual speed dial entries can be added you can t assign one group to another group 1 Press Setup 2 Press 3 and then press 2 This selects Speed Dial Setup and then selects Group Speed Dial The first unassigned speed dial entry appears on the control panel display 3 Press OK to select the displayed speed dial entry You can also press gt or lt to select another empty entry and then press OK Press to select an individual speed dial entry to add to the group speed dial Press OK Press 1 to add another speed dial entry or press 2 if you are finished Enter the group speed dial name and then press OK For more information on entering text see Enter text and symbols 8 Press 1 If you want to add another group or press 2 to exit Cc V D y D h Q x D m gt c D N io Ol Update speed dial entries You can change the phone number or name of an individual speed dial entry i Note If you update an individual speed dial entry that is included in a group Ey speed dial the group is updated as well 1 Press Setup Press 3 and then press 1 This selects Speed Dial Setup and then selects Individual Speed Dial 3 Press gt to scroll through the speed dial entries
331. y to this network type The channel number currently being used for wireless communication This depends on the network in use and might differ from the requested channel number Value is from 1 to 14 countries regions might limit the range of approved channels e lt number gt value ranging from 1 to 14 depending on country region e None no channel is in use e Not Applicable the WLAN is disabled or this parameter does not apply to this network type Note In adhoc mode if you are not able to receive or transmit data between your computer and the HP All in One make sure that you are using the same communication channel on your computer and the HP All in One In infrastructure mode the channel is dictated by the access point Authentication type Type of authentication in use e None no authentication in use Open System ad hoc and infrastructure no authentication Shared Key infrastructure only WEP key is required WPA PSK infrastructure only WPA with Pre Shared Key Not applicable this parameter does not apply to this network type Authentication verifies the identity of a user or device before granting access to the network making it more difficult for unauthorized users to get at network resources This security method is common on wireless networks A network using Open System authentication does not screen network users based on their identities Any wireless user can have access from the net
332. your print cartridges might f need to be replaced For more information see Print a self test report If you are using a Windows computer and have a network connected device you will need to use the Embedded Web Server to check the estimated ink levels For information see To check the ink levels by using the Embedded Web Server Windows To check the ink levels from the HP Director Windows 1 Inthe HP Director click Settings point to Print Settings and then click Printer Toolbox 13449 Note You can also open the Printer Toolbox from the Print Properties Ez dialog box In the Print Properties dialog box click the Services tab and then click Service this device 2 Click the Estimated Ink Level tab The estimated ink levels for the print cartridges appear To check the ink levels by using the Embedded Web Server Windows 1 Press Setup 2 Press 8 and then press 1 This prints a configuration page for your HP All in One including the IP address You will use the IP address in the next step 3 Open your web browser In the Address box in your web browser enter the IP address of the HP All in One as shown on the network configuration page For example http 195 168 0 5 The Embedded Web Server Home page appears showing the device information eb Q ale lt x ou an O Pa S go ao 12449 Note If you are using a proxy server in your browser you might need to Ey disable it to a
333. ype phone system remove the white plug from the port labeled 2 EXT on the back of your HP All in One and then connect a phone to this port Ifyou have a serial type phone system you might plug your phone directly to the telephone wall jack 3 Now you need to decide how you want the HP All in One to answer calls automatically or manually If you set up the HP All in One to answer calls automatically it answers all incoming calls and receives faxes Your HP All in One will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP All in One answers the call To answer fax calls automatically press the Auto Answer button until the light is on If you set up the HP All in One to answer faxes manually you must be available to respond in person to incoming fax calls or your HP All in One cannot receive faxes To answer fax calls manually press the Auto Answer button until the light is off 4 Runa fax test For information see Test your fax setup If you pick up the phone before the HP All in One and hear fax tones from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually Case F Shared voice fax line with voice mail If you receive both voice calls and fax calls at the same phone number and you also subscribe to a voice mail service through your telephone company

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