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HP 6200 series User's Manual

1. HP Officejet 6200 series all in one User Guide inven HP Officejet 6200 series all in one User Guide Copyright 2004 Hewlett Packard Development Company L P The information contained herein is subject to change without notice Reproduction adaptation or translation without prior written permission is prohibited except as allowed under copyright laws A DF Be Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Windows Windows NT Windows Me Windows XP and Windows 2000 are U S registered trademarks of Microsoft Corporation Intel and Pentium are registered trademarks of Intel Corporation Energy Star and Energy Star logo are US registered marks of the United States Environmental Protection Agency Publication number Q5800 90129 Second edition Notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services Nothing herein should be construed as constituting an additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document and the program material which it d
2. Fax speed setting Fax speed Fast v 34 33600 baud Medium v 17 14400 baud Slow v 29 9600 baud To set the fax speed from the control panel 1 Press Setup 2 Press 5 and then press 7 This selects Advanced Fax Setup and then selects Fax Speed 3 Press gt to select an option and then press OK Reprint or delete the faxes in memory You can reprint or delete the faxes stored in memory You might need to reprint a fax in memory if your HP all in one runs out of paper while receiving a fax Or if the memory of the HP all in one becomes full you might need to clear it in order to continue receiving faxes Note The HP all in one stores all faxes it receives in memory even when the faxes are printed This allows you to reprint the faxes later if needed After the memory becomes full the HP all in one overwrites the oldest printed faxes as it receives new faxes To reprint faxes in memory from the control panel 1 Make sure you have paper loaded in the input tray 2 Press Setup 3 Press 6 and then press 4 This selects Tools and then selects Reprint Faxes in Memory The faxes are printed in the reverse order they were received with the most recently received fax printed first and so on 4 Ifyou do not need a fax that is printing press Cancel The HP all in one begins printing the next fax in memory Note You will need to press Cancel for each stored fax in order to stop it from printing To delete all the faxes in m
3. get an error message when select Scan Document or Scan to OCR Solution If you try to use the HP Image Zone software you will find that the scan document feature displays an error message indicating that the HP all in one is disconnected gt Close out of the error message and use Webscan to perform a scan For more information on Webscan see Use Webscan get an error message when select Make Copies Solution If you try to use the HP Image Zone software you will find that the make copies feature displays an error message indicating that the HP all in one is disconnected gt Close out of the error message and use the control panel of your HP all in one to make a copy For more information on making a copy from the control panel see Use the copy features get an error message when I select Send a Fax Solution If you try to use the HP Image Zone software you will find that the send a fax feature displays an error message indicating that the HP all in one is disconnected gt Close out of the error message and use the control panel of your HP all in one to send a fax For more information on sending a fax from the control panel see Use the fax features Device update Several options are provided to update your HP all in one Each involves downloading a file to your computer to start the Device Update Wizard For example e Based on advice from HP customer support you might access the HP support websit
4. For more information on setting up your office equipment with the HP all in one see Fax setup Choose the recommended answer mode for your setup Refer to the table below to determine the recommended answer mode for your HP all in one based on your home or office setup From the first column in the table choose the type of equipment and services applicable to your office setup Then look up the recommended answer mode in the second column The third column describes how the HP all in one will answer incoming calls After you have determined the recommended answer mode setting for your home or office setup see Set the answer mode for more information Equipment services Recommended Description sharing your fax answer mode phone line None Automatic The HP all in one automatically answers all You have a separate incoming calls using the Rings to Answer fax phone line on which setting For more information on setting the User Guide 77 Chapter 11 continued Equipment services sharing your fax phone line Recommended answer mode Description you receive only fax calls The Auto Answer light is on number of rings see Set the number of rings before answering A shared voice and fax phone line and no answering machine You have a shared phone line in which you receive both voice and fax calls Manual The Auto Answer light is off The HP all in one will not automat
5. User Guide 69 Chapter 10 70 Back view of the HP all in one Telephone wall jack IN phone port on your computer OUT phone port on your computer Telephone Answering machine Computer with modem NOIR IN Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with two phone ports 1 2 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP all in one Unplug your answering machine from the telephone wall jack and connect it to the OUT port on the back of your PC modem This allows a direct connection between the HP all in one and your answering machine even though the PC modem is connected first in line Note If you do not connect your answering machine in this way fax tones from a sending fax machine might be recorded on your answering machine and you might not be able to receive faxes with your HP all in one Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one
6. Greece Cyprus to 800 9 2649 Sri Lanka fax to 65 6275 6707 Athens toll free Greece inside country 801 11 22 55 47 Sweden 46 0 77 120 4765 region Greece international 30 210 6073603 Switzerland 41 0848 672 672 Guatemala 1800 999 5105 Taiwan 886 2 8722 8000 0800 010 055 Hong Kong SAR 852 2802 4098 Thailand 0 2353 9000 Hungary 36 1 382 1111 Trinidad amp Tobago 1 800 711 2884 India 91 80 8526900 Tunisia 216 71 89 12 22 India toll free 1600 4477 37 Turkey 90 216 579 71 71 Indonesia 62 21 350 3408 Ukraine Kiev 7 380 44 4903520 Ireland 353 1890 923 902 United Arab Emirates 800 4520 Israel 972 0 9 830 4848 United Kingdom 44 0 870 010 4320 Italy 39 848 800 871 United States 1 800 474 6836 1 800 HP invent Jamaica 1 800 711 2884 Venezuela 0 800 474 6836 0 800 HP invent Japan 81 3 3335 9800 Venezuela Caracas 502 207 8488 Jordan 971 4 883 8454 Vietnam 84 8 823 4530 Korea 82 1588 3003 W Africa 351 213 17 63 80 Kuwait 971 4 883 8454 Yemen 971 4 883 8454 1 This Call Center supports French speaking customers from the following countries regions Morocco Tunisia and Algeria 2 Setup price per call 0 55 Norway kroner 0 08 Euro customer price per minute 0 39 Norway kroner 0 05 Euro 3 This Call Center supports German French and Italian speaking customers in Switzerland 0 08 CHF min during peak hours 0
7. Resolution 1200 by 2400 ppi optical up to 19 200 dpi enhanced Color 16 bit per RGB color 48 bit total Maximum scan size from glass 216 by 297 mm 8 5 by 11 7 inches Physical specifications e Height 23 4 cm 9 1 inches e Width 45 cm 17 6 inches e Depth 38 4 cm 15 inches e Weight 6 8 kg 15 pounds Power specifications e Power consumption 80 W maximum e Input voltage AC 100 to 240 V 1 A 50 60 Hz grounded e Output voltage DC 32Vdc 1100 mA 16V dc 1600 mA Environmental specifications Recommended operating temperature range 15 to 32 C 59 to 90 F Allowable operating temperature range 15 to 35 C 5 to 104 F Humidity 15 to 85 RH non condensing Non operating Storage temperature range 4 to 60 C 40 to 140 F In the presence of high electromagnetic fields it is possible the output from the HP all in one may be slightly distorted e HP recommends using a USB cable less than or equal to 3 m 10 feet in length to minimize injected noise due to potential high electromagnetic fields Additional specifications Memory 32 MB or 64 MB DRAM depending on model If you have Internet access you can get acoustic information from the HP website Go to www hp com support Environmental product stewardship program This section provides information on protecting the environment ozone production energy consumption paper use plastics material safety data sheets and recycling progr
8. Answer setting to 3 When a call comes in with a double ring the HP all in one answers it after three rings and receives the fax If you do not have this service use the default ring pattern which is All Rings To change the answer ring pattern from the control panel 1 Verify that your HP all in one is set to answer fax calls automatically For information see Set the answer mode Press Setup 3 Press 5 and then press 1 This selects Advanced Fax Setup and then selects Answer Ring Pattern 4 Press gt to select an option and then press OK When the phone rings with the ring pattern assigned to your fax phone line the HP all in one answers the call and receives the fax N HP Officejet 6200 series all in one Redial a busy or unanswered number automatically You can set your HP all in one to redial a busy or an unanswered number automatically The default setting for Busy Redial is Redial The default setting for No Answer Redial is No Redial 1 Press Setup 2 Do one of the following To change the Busy Redial setting press 5 and then press 2 This selects Advanced Fax Setup and then selects Busy Redial To change the No Answer Redial setting press 5 and then press 3 This selects Advanced Fax Setup and then selects No Answer Redial 3 Press gt to select Redial or No Redial 4 Press OK Set automatic reduction for incoming faxes This setting determines what your HP all in one does if it receives a fax that is too
9. Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord HP Officejet 6200 series all in one is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 5 Optional If your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port 6 If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will not be able to receive faxes 7 Get up the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on Set your answering machine to answer after four or fewer rings 9 Change the Rings to Answer setting on your HP all in one to six rings For information on changing this setting see Set the number of rings before answering 10 Run a fax test For information see Test your fax setup CO When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP all in one monitors the call during this time
10. and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient the receiving antenna e Increase the separation between the equipment and the receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help For more information contact the Product Regulations Manager Hewlett Packard Company San Diego 858 655 4100 The user may find the following booklet prepared by the Federal Communications Commission helpful How to Identify and Resolve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washington DC 20402 Stock No 004 000 00345 4 Caution Pursuant to Part 15 21 of the FCC Rules any changes or modifications to this equipment not expressly approved by the Hewlett Packard Company may cause harmful interference and void the FCC authorization to operate this equipment Exposure to radio frequency radiation Caution The radiated output power of this device is fa
11. and then clicking Sign up now The Digital Imaging Monitor does not appear in the system tray Windows only Solution If the Digital Imaging Monitor does not appear in the system tray start the HP Director to check whether or not essential icons are there For more information about starting the HP Director see the onscreen HP Image Zone Help that came with your software For more information about missing essential icons in the HP Director see Some of the icons are missing in the HP Director The system tray normally appears in the lower right corner of the desktop SO HDs 404P Uninstall and reinstall the software If your installation is incomplete or if you connected the USB cable to the computer before prompted by the software installation screen you might need to uninstall and then reinstall the software Do not simply delete the HP all in one program files from your hard drive Make sure to remove them properly using the uninstall utility provided in the HP all in one program group A reinstall can take from 20 to 40 minutes for both Windows and Macintosh computers There are three methods to uninstall the software on a Windows computer 128 HP Officejet 6200 series all in one User Guide To uninstall from a Windows computer method 1 1 Disconnect your HP all in one from your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 2 On the Windows taskbar cli
12. device is displayed in the Dock For example if you have an HP scanner and an HP all in one installed two HP Image Zone icons are present in the Dock one for each device However if you installed two of the same kind of device for example two HP all in ones only one HP Image Zone icon is displayed in the Dock to represent all devices of that kind You can access the HP Image Zone software in one of two ways e Through the HP Image Zone window e Through the HP Image Zone Dock menu Open the HP Image Zone window Select the HP Image Zone icon to open the HP Image Zone window The HP Image Zone window has two main elements e The display area for the Products Services tabs The Products tab gives you access to many of the features of your HP imaging products such as an installed products pop up menu and a list of tasks available for the current product The list may include tasks such as copy scan or fax Clicking on a task opens an application to assist you with that task The Services tab gives you access to digital imaging applications that can help you view edit manage and share you images e The Search HP Image Zone Help text entry field The Search HP Image Zone Help text entry field lets you search HP Image Zone Help for keywords or phrases To open the HP Image Zone window gt Click the HP Image Zone icon in the Dock The HP Image Zone window appears The HP Image Zone window displays only the HP Image Zone features
13. large for the default paper size With this setting turned on the default the image of the incoming fax is reduced so that it fits on one page if possible With this feature turned off information that does not fit on the first page is printed on a second page Automatic Reduction is useful when you receive a legal size fax and letter size paper is loaded in the input tray 1 Press Setup 2 Press 5 and then press 4 This selects Advanced Fax Setup and then selects Automatic Reduction 3 Press gt to select Off or On 4 Press OK Set backup fax reception The HP all in one stores all received faxes in memory If there is an error condition that prevents the HP all in one from printing the faxes Backup Fax Reception allows you to continue receiving faxes During the error condition with Backup Fax Reception enabled the faxes are stored in memory For example if the HP all in one is out of paper and Backup Fax Reception is enabled all received faxes are stored in memory After you load more paper you can print the faxes If you disable this feature the HP all in one will not answer incoming fax calls until the error condition is resolved Error conditions such as the following may prevent the HP all in one from printing faxes e There is no paper loaded in the input tray e There is a paper jam e The print carriage access door is open e The print carriage is stalled During normal operation whether Backup Fax Reception is
14. report for information on how to fix the problem and rerun the test To test your fax setup from the control panel 1 2 Set up your HP all in one for faxing according to the setup instructions in this chapter Make sure you have inserted the print cartridges and loaded paper before starting the test For more information see Replace the print cartridges and Load full size paper Press Setup Press 6 then press 5 This selects the Tools menu and then selects Run Fax Test HP Officejet 6200 series all in one User Guide The HP all in one displays the status of the test on the control panel display and prints a report Review the report Ifthe test passes and you are still having problems faxing check the fax settings listed in the report to verify the settings are correct A blank or incorrect fax setting can cause problems faxing Ifthe test fails review the report for more information on how to fix any problems found After you pick up the fax report from your HP all in one press OK If necessary resolve any problems found and rerun the test For more information on resolving any problems found during the test see The fax test failed 75 76 HP Officejet 6200 series all in one 11 Use the fax features You can use your HP all in one to send and receive faxes including color faxes You can set up speed dials to send faxes quickly and easily to frequently used numbers From the control panel you ca
15. right arrow 6 ring answer pattern 92 172 rings to answer fax 83 S save faxes in memory 93 scan from front panel 45 HP Instant Share 98 scan specifications 162 stop 46 scan document HP Director Windows 10 OS 9 HP Image Zone Macintosh 14 troubleshoot 145 scan glass clean 105 load original 25 scan picture HP Director Windows 10 OS 9 HP Image Zone Macintosh 13 OS X HP Image Zone Macintosh 11 troubleshoot 144 scan to menu USB Macintosh 8 menu USB Windows 8 menu button 7 scan to OCR OS X HP Image Zone 11 schedule fax 81 scroll speed 118 self test report 87 108 send fax basic fax 79 manual 80 82 136 memory from 82 monitor dialing 82 redial 81 schedule 81 speed dials 81 troubleshoot 145 send to a device HP Director Macintosh 101 HP Image Zone Macintosh 100 HP Image Zone Windows 99 scanned images 98 serialnumber 147 serial phone system 52 service ID 147 settings auto answer 77 date and time 85 fax 90 print options 48 speed fax 94 setup answering machine 65 67 distinctive ringing 57 92 DSL line 56 fax 51 ISDN line 56 menu 8 menu button 6 PBX system 56 PC modem 61 62 67 71 separate fax line 55 shared phone line 58 test fax 74 131 troubleshoot fax 130 voice mail 60 71 ship your HP all in one 152 software reinstall 128 troubleshoot installation 125 uninstall 128 software application print from 47 software update See device update sounds adjust fa
16. 04 CHF min during off peak hours Call in Australia post warranty If your product is not under warranty call 131047 A per incident out of warranty support fee will be charged to your credit card You can also call 1902 910 910 A per incident out of warranty support fee will be charged to your phone bill 150 HP Officejet 6200 series all in one Call HP Korea customer support HP Cha 1124 A H Eo 2124 ZIQ SE CHEE et 1588 3003 HEIA BS PUA SS Sl ug 080 703 0700 UY VS Ike AIZt 2 09 00 18 00 EL 09 00 13 00 BLA SGA HL Call HP Japan customer support KEE de I YA TEL 0570 000 511 FEF 4 VV 03 3335 9800 FEA Fe CAA EE RORA FAX 03 3335 8338 A amp 9 00 17 00 HE 10 00 17 00 HRA 1 13 ZRS FAX CLSOBHV DER CAKE LOI Sea PARA HV Ca PAE TA EV User Guide 151 Chapter 16 HP Quick Exchange Service Japan LL RARES b gt 2 IALA NN e EN CVS ER Ss OU LS EES ERD is pores Frais S ET SEA HP Quick Exchange Service mie CSN Ltb RE LAUR LED RAM RIRE ER cE ee BOT EE BHEEVOHMICEKOETR DU e ek H ried IE BARE CT ane 0570 000511 BHIC 03 3335 9800 B ECEAT AMEN TE RORA HA pR EH OFRI 9 00 2 D44 5 00 EC A OFA 10 00 2 gt DF 4 5 00 ET EEGENHEEM KEE E W PR RORI Ee ee TOA ONET Daer VA ORAG EAM LEBEIK ERER CEBCRET CER 2 FORWAD AWW Choke DIE LEBFIL REEMA bo BIGFUILA BL RO ED AE DU TIRER ABIL TCR EUX Z Ott till BR EDR EOOH ES TEAN ET
17. 1 _ Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Note If you use the 2 EXT port to connect to the telephone wall jack you will not be able to send or receive faxes The 2 EXT port should only be used to connect other equipment such as an answering machine or a telephone 2 After you have connected the phone cord to the port labeled 1 LINE run the fax test again to make sure it passes and your HP all in one is ready for faxing 3 Try to send or receive a test fax The fax line condition test failed 132 HP Officejet 6200 series all in one User Guide Solution Make sure you connect your HP all in one to an analog phone line or you will not be able to send or receive faxes To check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital phones Connect your HP all in one to an analog phone line and try sending or receiving a fax Check the connection between the telephone wall jack and the HP all in one to make sure the phone cord is secure Make sure you have correctly connected the HP all in one to the telephone wall jack Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack
18. 2 Plastic tape with pink pull tab must be removed before installing 3 Ink nozzles under tape Caution Do not touch the copper colored contacts or ink nozzles Touching these parts can result in clogs ink failure and bad electrical connections 111 Chapter 14 7 Slide the new print cartridge forward into the empty slot Push the print cartridge forward until it clicks into place If the print cartridge you are installing has a white triangle on its label slide the print cartridge into the slot on the left The label for the slot is green with a solid white triangle If the print cartridge you are installing has a white square or a white pentagon on its label slide the print cartridge into the slot on the right The label for the slot is black with a solid white square and a solid white pentagon 8 Close the print carriage access door Use a photo print cartridge 112 You can optimize the quality of the color photos you print and copy with your HP all in one by purchasing a photo print cartridge Remove the black print cartridge and insert the photo print cartridge in its place With the tri color print cartridge and photo print cartridge installed you have a six ink system which provides enhanced quality color photos HP Officejet 6200 series all in one When you want to print regular text documents swap the black print cartridge back in Use a print cartridge protector to keep your print cartridge secur
19. Aiaia nE aei 103 Maintain your HP all in one 105 Clean the HP all in One issues 105 Print a S lf test r port 4fan sienne lits Rhin asie de 108 Work with print cartridges irai iaiia 109 Change the device settimgs inicira aeia a 118 Troubleshooting information 119 Before you call HP Support ss 119 View the Readme file siennes 120 HP Officejet 6200 series all in one Contents User Guide Setup troubleshooting 52215 Hatr en me ee etat date eege 120 Operational troubleshooting 141 BEE 145 E EEN 147 Get support and other information from the Internet 147 HP customer support 147 Access your serial number and service ID 147 Call in North America during warranty 148 Call elsewhere in the world 148 Call in Australia Dostwarmranty 150 Call HP Korea customer support 151 Call HP Japan customer support 151 Prepare your HP all in one for sbipment renne 152 17 Oran ER 155 Duration of limited warranty nssr ntt 155 Warranty SEIN aeaa aE E EE ea eed eas AE EEEE 155 Warranty upgrades tnnn tnn nnmnnn nnmn Ennn 155 Returning your HP all in one for service 155 Hewlett Packard limited global warranty statement 156 18 Technical INfermation cssciivsssencsanensesenaavreme
20. HP Instant Share E mail service Note For more information on using the HP Instant Share client application software see the onscreen HP Image Zone Help To use the HP Instant Share client application 1 Select the HP Image Zone icon from the Dock The HP Image Zone opens on your desktop 2 Inthe HP Image Zone click the Services button at the top of the window A list of applications appears in the lower part of the HP Image Zone 3 Choose HP Instant Share from the list of applications The HP Instant Share client application software opens on your computer 4 Use the button to add an image to the window or the button to remove an image HP Officejet 6200 series all in one oo CO Note For more information on using the HP Instant Share client application software see the onscreen HP Image Zone Help Make sure the images you want to share display in the HP Instant Share window Click Continue and follow the onscreen instructions From the HP Instant Share services list select the service you want to use to send your scanned image Follow the onscreen instructions From the HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved over the Web Open and maintain an e mail address book Click Address Book register With HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click th
21. LLI WARVITT RR TEK LC OHR ES HRA MA OBL AST OET ACSIA BR Lob rbl kot ENDASSE ET SE EE Ee a Prepare your HP all in one for shipment If after contacting HP Customer Support or returning to the point of purchase you are requested to send your HP all in one in for service remove the print cartridges and pack the HP all in one in the original packing materials to avoid further damage You can remove print cartridges from your HP all in one whether it is turning on or not Retain the power cord and control panel overlay in case the HP all in one needs to be replaced Note This information does not apply to customers in Japan For information on service options in Japan see HP Quick Exchange Service Japan 1 Turn on the HP all in one If your HP all in one will not turn on skip this step and go to step 2 2 Open the print carriage access door 3 Wait until the print carriage is idle and silent and then remove the print cartridges from their slots For information on removing the print cartridges see Replace the print cartridges Note If your HP all in one does not turn on you can unplug the power cord and then manually slide the print carriage to the far right to remove the print cartridges When finished manually move the print carriage to the home po
22. PC modem to send an e mail or access the Internet Back view of the HP all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port 3 Computer with modem To set up your HP all in one with a PC modem 1 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one 2 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP all in one 3 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord 61 Chapter 10 is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 4 If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem
23. Paper set the Photo enhancement and then try again For more information on setting the paper size see Set the copy paper size For information on setting the paper type see Set the copy paper type For information on setting the Photo enhancement see Enhance light areas of your copy Copy a 10 by 15 cm 4 by 6 inch photo onto a full size page User Guide You can use the Fill Entire Page setting to enlarge or reduce your original to fill the printable area of the paper size loaded in the input tray In this example Fill Entire Page is used to enlarge a 10 by 15 cm 4 by 6 inch photo to create a full size borderless copy When copying a photo you might want to use the photo print cartridge for superior print quality With the tri color and photo print cartridges installed you have a six ink system See Use a photo print cartridge for more information 39 Chapter 7 Note In order to achieve a borderless print without changing the proportions of the original the HP all in one might crop some of the image around the margins In most cases this cropping will not be noticeable a To copy a photo onto a full size page from the control panel Note This feature will not work correctly if the glass and lid backing are not clean For more information see Clean the HP all in one 1 Load letter or A4 photo paper in the input tray Tip When making borderless copies you must have photo paper or other specialty
24. Print OS X HP Image Zone 12 HP Image Zone HP Instant Share 99 100 Macintosh 10 13 100 overview 9 troublehoot 144 Windows 9 10 99 HP Instant Share about 97 e mail photos from the HP Image Zone USB 99 HP Image Zone 99 send images from HP image Zone USB 99 send scanned images 98 send to a device 99 setup USB 97 HP JetDirect 17 18 HP on the Web OS 9 HP Image Zone 14 HP Support before you call 119 l individual speed dial entries 87 ink cartridges See print cartridges Instant Share See HP Instant Share Internet fax using 96 141 iron on transfers copy 43 load 31 ISDN line setup 56 J jams paper 32 125 142 K keypad 6 85 L labels HP Officejet 6200 series all in one Index load 31 specifications 159 left arrow 6 legal paper copy 35 load 27 specifications 159 letter paper copy 36 load 27 specifications 159 lid backing clean 107 lighten copies 42 faxes 90 line condition test fax 132 load 10 by 15 cm photo paper 29 4 by 6 inch photo paper 29 A4 paper 27 envelopes 30 full size paper 27 greeting cards 31 Hagaki cards 30 iron on transfers 31 labels 31 legal paper 27 letter paper 27 original 25 postcards 30 transparencies 31 M maintenance align print cartridges 114 clean exterior 107 clean glass 105 clean lid backing 107 clean print cartridges 115 prompt delay time 118 replace print cartridges 109 restore factory defaults 118 self test report 108 set sc
25. This selects Speed Dial Setup and then selects Individual Speed Dial The first unassigned speed dial entry appears on the control panel display 3 Press OK to select the displayed speed dal entry You can also press lt or gt to select a another empty entry and then press OK 4 Enter the fax number to assign to that entry and then press OK You can enter up to 49 digits Tip To enter a pause in the fax number press Redial Pause 5 Enter the name and then press OK You can enter up to 13 characters For more information on entering text see Enter text and symbols 6 Press 1 if you want to set up another number or press 2 if you are finished creating speed dial entries Create group speed dial entries You can create a group speed dial entry that contains up to 48 individual speed dial entries This allows you to send black and white faxes to specific groups of people by using one speed dial entry Note You can only send black and white faxes when sending a fax to groups Very Fine resolution is also not supported when using this feature You can only assign previously entered individual speed dial numbers to a group Additionally only individual speed dial entries can be added you can t assign one group to another group 1 Press Setup 2 Press 3 and then press 2 This selects Speed Dial Setup and then selects Group Speed Dial The first unassigned speed dial entry appears on the control panel display 3 Press OK to select
26. Zone software again For more information see Uninstall and reinstall the software For more information on setting up your HP all in one and connecting it to your computer see the Setup Guide that came with your HP all in one I received a message on the control panel display about a paper jam or a blocked carriage Solution If either a paper jam or blocked carriage error message appears on the control panel display there might be some packing material inside the HP all in one Lift open the print carriage access door The orange shipping lock might still be in place on the left side of the HP all in one Pull out the orange shipping lock and throw it away Software installation troubleshooting If you encounter a problem during software installation see the topics below for a possible solution If you encounter a hardware problem during setup see Hardware setup troubleshooting User Guide 125 Chapter 15 126 During a normal installation of the HP all in one software the following events occur The HP all in one software CD ROM runs automatically The software installs Files are copied to your hard drive You are requested to connect the HP all in one to your computer A green OK and check mark appear on an installation wizard screen You are requested to restart your computer The Fax Setup wizard runs The registration process runs JO O1 P Ob If any of these things did not occur there might be a p
27. and the amount of ink you are using HP recommends emptying the output tray frequently Note The document feeder tray holds 20 sheets of Letter Legal and A4 sized paper 16 to 24 Ib paper Paper sizes Type Size Paper Letter 216 by 280 mm 8 5 by 11 inches A4 210 by 297 mm A5 148 by 210 mm Executive 184 2 by 266 7 mm 7 25 by 10 5 inches User Guide 159 continued Type Size Legal 216 by 356 mm 8 5 by 14 inches Envelopes U S 10 105 by 241 mm 4 125 by 9 5 inches U S 9 98 by 225 mm 3 9 by 8 9 inches A2 111 by 146 mm 4 4 by 5 8 inches DL 110 by 220 mm 4 3 by 8 7 inches C6 114 by 162 mm 4 5 by 6 4 inches Transparency film Letter 216 by 279 mm 8 5 by 11 inches A4 210 by 297 mm Photo paper 102 by 152 mm 4 by 6 inches 10 by 15 cm 127 by 178 mm 5 by 7 inches Letter 216 by 280 mm 8 5 by 11 inches A4 210 by 297 mm Cards 76 by 127 mm 3 by 5 inches Index card 101 by 152 mm 4 by 6 inches 127 by 178 mm 5 by 7 inches A6 105 by 148 5 mm Hagaki postcard 100 by 148 mm 3 94 by 5 83 inches Labels Letter 216 by 279 mm 8 5 by 11 inches A4 210 by 297 mm Custom 76 by 127 mm up to 216 by 356 mm 3 by 5 inches up to 8 5 by 14 inches Print margin specifications U S Letter Legal Executive Top leading edge 1 8 mm 0 07 inches Bottom trailing edge 6 7 mm 0 3 inches Left and Right margins 1 5
28. are installed correctly c The recommended paper is properly loaded in the input tray 2 Reset your HP all in one a Turn off the HP all in one by pressing the On button b Unplug the power cord from the back of the HP all in one c Plug the power cord back into the HP all in one d Turn on the HP all in one by pressing the On button 3 For more information go to www hp com support This website offers technical support drivers supplies and ordering information 4 Ifyou are still experiencing problems and need to speak with an HP Customer Support Representative do the following a Have the specific name of your HP all in one as it appears on the control panel available b Print a self test report For information on printing a self test report see Print a self test report c Make a color copy to have available as a sample printout Be prepared to describe your problem in detail e Have your serial number and service ID ready For information on how to access your serial number and service ID see Access your serial number and service ID 5 Call HP Customer Support Be near your HP all in one when you call Qa Access your serial number and service ID You can access important information by using the Information Menu of your HP all in one User Guide 147 Chapter 16 Note If your HP all in one is not turning on you can view the serial number by looking at the sticker on the rear side The serial number is the 10 character c
29. below HP Officejet 6200 series all in one 1 Telephone wall jack 2 Coupler 3 Phone cord supplied in the box with the HP all in one lam having problems faxing over the Internet Solution Check the following e The FolP service might not work properly when the HP all in one is sending and receiving faxes at high speed 33600bps If you experience problems sending and receiving faxes use a slower fax speed You can do this by changing the Fax Speed setting from High the default to Medium For information on changing this setting see Set the fax speed e You can only send and receive faxes by connecting a phone cord to the port labeled 1 LINE on the HP all in one and not from the Ethernet port This means that your connection to the Internet must be done either through a converter box which supplies regular analog phone jacks for fax connections or your telephone company e You should also check with your telephone company to make sure their Internet phone service supports faxing If they do not support faxing you will not be able to send and receive faxes through the Internet Operational troubleshooting This section contains information on paper print cartridge and fax troubleshooting The troubleshooting section in the HP Image Zone Help contains more complete troubleshooting tips for some of the most common issues associated with your HP all in one To access the troubleshooting informat
30. calling for technical support To align the cartridges from the control panel at any other time 1 Load letter or A4 unused plain white paper into the input tray 2 Press Setup 3 Press 6 then press 2 This selects Tools and then selects Align Print Cartridge The HP all in one prints a print cartridge alignment sheet and aligns the print cartridges Recycle or discard the page For information on aligning the print cartridges by using the HP Image Zone software that came with your HP all in one see the onscreen HP Image Zone Help that came with your software HP Officejet 6200 series all in one Clean the print cartridges Use this feature when the self test report shows streaking or white lines through any of the lines of color Do not clean print cartridges unnecessarily as this wastes ink and shortens the life of the ink nozzles To clean the print cartridges from the control panel 1 Load letter or A4 unused plain white paper into the input tray 2 Press Setup 3 Press 6 then press 1 This selects Tools and then selects Clean Print Cartridge The HP all in one prints a page that you can recycle or discard If copy or print quality still seem poor after you clean the print cartridges try cleaning the print cartridge contacts before replacing the affected print cartridge For information on cleaning the print cartridge contacts see Clean the print cartridge contacts For information on replacing the print cartridges see Repla
31. if the message is Pass Refer to printed report for Fax Test details Press OK to continue it will not completely fit in the control panel display and will need to scroll This is so that you can read the entire message You can choose the rate at which it will scroll Normal Fast or Slow The default is Normal 1 Press Setup 2 Press 7 then press 2 This selects Preferences and then selects Set Scroll Speed 3 Press gt to select a scroll speed then press OK Set the prompt delay time The Prompt Delay Time option allows you to control the amount of time that passes before a message prompts you to take further action For example if you press Menu in the Copy area and the prompt delay time passes without you pressing another button the message Press Menu for more options appears in the control panel display You can choose Normal Fast Slow or Off If you select Off hints will not appear on the control panel display but other messages such as low ink warnings and error messages will still appear 1 Press Setup 2 Press 7 then press 3 This selects Preferences and then selects Set Prompt Delay Time 3 Press gt to select a delay time then press OK Restore the factory defaults 118 You can restore the original factory settings to what they were when you purchased your HP all in one Note Restoring the factory defaults will not affect any changes you made to scan settings and the language and country region setti
32. in one with a shared voice fax line with answering machine 1 2 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Unplug your answering machine from the telephone wall jack and connect it to the port labeled 2 EXT on the back of your HP all in one Note If you do not connect your answering machine directly to your HP all in one fax tones from a sending fax machine might be recorded on your answering machine and you probably will not be able to receive faxes with your HP all in one Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one A Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Optional If your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port HP Officejet 6200 series all in one 5 Setup the HP all in one to answer incoming calls automatically Press the Auto Answer button until the li
33. it into the parallel splitter on the side with two phone ports Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Using another phone cord connect one end to the port labeled 2 EXT on the back of your HP all in one Connect the other end of the phone cord to the parallel splitter on the side with the single phone port If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will not be able to receive faxes Optional Connect a phone to the other open phone port on the parallel splitter 63 Chapter 10 7 8 Now you need to decide how you want the HP all in one to answer calls automatically or manually If you set up the HP all in one to ans
34. load curled sheets To prevent curling keep transfer sheets sealed in the original package until you are ready to use them Locate the blue stripe on the nonprinting side of the transfer paper and then manually feed one sheet at a time into the input tray with the blue stripe facing up HP Matte Greeting Cards HP Photo Greeting Cards or HP Textured Greeting Cards Insert a small stack of HP greeting User Guide 31 Chapter 5 continued Paper Tips card paper into the input tray with the print side down slide the stack of cards forward until it stops Labels Always use letter or A4 label sheets designed for use with HP inkjet for printing from a devices such as Avery inkjet labels and make sure that the labels are software application not more than two years old Labels on older sheets might peel off only when the paper is pulled through the HP all in one causing subsequent paper jams 1 Fan the stack of labels to make sure none of the pages are sticking together 2 Place a stack of label sheets on top of full size plain paper in the input tray label side down Do not insert labels one sheet at a time Avoid paper jams To help avoid paper jams follow these guidelines e Prevent curled or wrinkled paper by storing all unused paper flat in a resealable bag e Remove printed papers from the output tray frequently e Ensure that paper loaded in the input tray lays flat and the edges are not bent or to
35. mm 0 06 inches ISO A4 A5 and JIS BS 1 8 mm 0 07 inches 6 7 mm 0 3 inches 1 5 mm 0 06 inches Envelopes 1 8 mm 0 07 inches 6 7 mm 0 3 inches 1 5 mm 0 06 inches Cards 1 8 mm 0 07 inches 6 7 mm 0 3 inches 1 5 mm 0 06 inches 1 This margin is not compatible however the total writing area is compatible The writing area is offset from center by 5 4 mm 0 21 inches which causes asymmetric top and bottom margins Print specifications e 1200 by 1200 dpi black e 4800 dpi Optimized dpi color 4800 dpi 6 ink 160 HP Officejet 6200 series all in one e Method drop on demand thermal inkjet e Language HP PCL Level 3 PCL3 GUI or PCL 10 e Up to 23 copies per minute black 18 copies per minute color varies by model e Print speeds vary according to the complexity of the document Mode Resolution dpi Maximum dpi up to 4800 by 1200 optimized dpi using 1200 rendered dpi Best up to 1200 by 1200 Normal up to 600 by 600 Fast Draft up to 300 by 300 Copy specifications e Digital image processing e Up to 99 copies from original varies by model e Digital zoom from 25 to 400 varies by model e Fitto page pre scan e Up to 23 copies per minute black 18 copies per minute color varies by model e Copy speeds vary according to the complexity of the document Mode Print resolution dpi Scan resolution dpi Best up to 4800 by 1200 optimized dpi u
36. need to reset the date and time later when you plug the power cord back in Any faxes stored in memory are also erased 2 Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner Warning Do not use abrasives acetone benzene or carbon tetrachloride on the glass they can damage it Do not place or spray liquid directly on the glass the liquid might seep under the glass and damage the device 3 Dry the glass with a chamois or cellulose sponge to prevent spotting To clean the glass strip inside the automatic document feeder 1 Lt the cover of the automatic document feeder User Guide 105 Chapter 14 2 Raise the lid as if you were loading an original on the glass 3 Lift the automatic document feeder mechanism There is a glass strip under the automatic document feeder 106 HP Officejet 6200 series all in one 4 Clean the glass strip with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner Warning Do not use abrasives acetone benzene or carbon tetrachloride on the glass they can damage it Do not place or spray liquid directly on the glass the liquid might seep under the glass and damage the device 5 Lower the automatic document feeder mechanism and then close the cover of the automatic document feeder 6 Close the lid Clean the lid backing Minor debris can accumulate on the white document backing located underneath the lid of the HP a
37. on a variety of paper types including transparencies You can enlarge or reduce the size of an original to fit a specific paper size adjust the darkness and color intensity of the copy and use special features to make high quality copies of photos including 10 by 15 cm 4 by 6 inch borderless copies This chapter provides instructions for increasing copy speed enhancing copy quality setting the number of copies to print guidelines for choosing the best paper type and size for your job and making iron on transfers Tip For the best copy performance on standard copy projects set the paper size to Letter or A4 the paper type to Plain Paper and the copy quality to Fast For information on setting the paper size see Set the copy paper size For information on setting the paper type see Set the copy paper type For information on setting the copy quality see Increase copy speed or quality You can learn how to perform photo copy projects such as making borderless copies of photos enlarging and reducing the copies of photos to suit your preference making multiple copies of photos on a page and making quality enhancements to copies of faded photos a gt Make a 10 by 15 cm 4 by 6 inch borderless copy of a photo a Ea Enhance light areas of your copy Set the copy paper size User Guide You can set the paper size on your HP all in one The paper size you select should match what is loaded in your input tray The def
38. on the control panel display Cancel fax forwarding You can cancel your fax forwarding setup from the control panel You can cancel your fax forwarding setup from the control panel or the HP Director If you want to change the number of the fax machine you are forwarding your faxed to use the HP Director To cancel forward faxes from the control panel gt Press Cancel and then press 1 Fax forwarding is cancelled Change the answer ring pattern distinctive ringing 92 Many phone companies offer a distinctive ringing feature that allows you to have several phone numbers on one phone line When you subscribe to this service each number will have a different ring pattern For example you can have single double and triple rings for the different numbers You can set up your HP all in one to answer incoming calls that have a specific ring pattern If you connect your HP all in one to a line with distinctive ringing have your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls We recommend that you request double or triple rings for a fax number When the HP all in one detects the specified ring pattern it will answer the call and receive the fax For example you might have your telephone company assign double rings to your fax number and a single ring to your voice number In this setup set the Answer Ring Pattern for your HP all in one to Double Rings You can also set the Rings to
39. one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your modem software your HP all in one will not be able to receive faxes Set up the HP all in one to answer incoming calls manually Press the Auto Answer button until the light is off Run a fax test For information see the next section Test your fax setup You must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes For information on receiving faxes manually see Receive a fax manually Test your fax setup You can test your fax setup to check the status of your HP all in one and to make sure it is set up properly for faxing Perform this test after you have completed setting up your HP all in one for faxing The test does the following 74 Checks the fax hardware Verifies that the phone cord is plugged into the correct port Checks for a dial tone Checks for an active phone line Checks the status of your phone line connection The HP all in one prints a report with the results of the test If the test fails review the
40. or face up in the document feeder tray Place the page in the document feeder tray so that the top of the document goes in first 3 Inthe Copy area do one of the following Ifyou loaded your original in the document feeder tray press Reduce Enlarge until Full Page 91 appears Ifyou want to use Fit to Page press Reduce Enlarge until Fit to Page appears 4 Press Start Copy Black or Start Copy Color Resize an original using custom settings You can use your own custom settings to reduce or enlarge a copy of a document To set a custom size from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray 3 Inthe Copy area press Reduce Enlarge until Custom 100 appears 4 Press gt or use the keypad to enter a percentage to reduce or enlarge the copy and then press OK The minimum and maximum percentage to resize a copy varies by model 5 Press Start Copy Black or Start Copy Color Copy a legal size document onto letter paper User Guide You can use the Legal gt Ltr 72 setting to reduce a copy of a legal size document to a size that fits onto letter paper Note The percentage in the example Legal gt Ltr 72 might not match the percentage that appears in the control panel display 1 Make sure you have paper loaded in the input tray 2 Load your legal size document face up in the document f
41. phone support return service or next business day exchange Typically service coverage begins on product purchase date and must be purchased within a limited time of product purchase For more information e Inthe U S dial 1 866 234 1377 to speak to an HP advisor e Outside the U S please call your local HP Customer Support office See Call elsewhere in the world for a list of international Customer Support numbers e Go to www hp com support If prompted choose your country region and then find warranty information Returning your HP all in one for service Before returning your HP all in one for service you must call HP Customer Support See HP customer support for steps to take before calling Customer Support Note This information does not apply to customers in Japan For information on service options in Japan see HP Quick Exchange Service Japan User Guide 155 Chapter 17 Hewlett Packard limited global warranty statement The following information specifies the HP limited global warranty Extent of limited warranty Hewlett Packard HP warrants to the end user customer Customer that each HP Officejet 6200 series all in one product Product including related software accessories media and supplies shall be free from defects in material and workmanship for the duration which begins on the date of purchase by the Customer For each hardware Product the duration of HP s limited warranty is one year for part
42. print cartridges with the same numbers as those you currently have installed You can find out the reorder numbers for all the print cartridges your device supports through the Printer Toolbox In the HP Director click Settings point to Print Settings and then click Printer Toolbox Click the Estimated Ink Levels tab and then click Print Cartridge Ordering Information You can also contact a local HP reseller or go to www hp com support to confirm the correct print cartridge reorder numbers for your country region Order other supplies To order other supplies such as HP all in one software a copy of the printed User Guide a Setup Guide or other customer replaceable parts call the appropriate number below e Inthe U S or Canada dial 1 800 474 6836 1 800 HP invent e In Europe dial 49 180 5 290220 Germany or 44 870 606 9081 U K To order HP all in one software in other countries regions call the phone number for your country region The numbers listed below are current as of the publication date of User Guide 103 Chapter 13 this guide For a list of current ordering numbers go to www hp com support H prompted choose your country region and then click Contact HP for information on calling for technical support Country region Number for ordering Asia Pacific except for Japan 65 272 5300 Australia 131047 Europe 49 180 5 290220 Germany 44 870 606 9081 U K New Zealand 0800 441 14
43. same phone line as the HP all in one might be causing the test to fail To find out if other equipment is causing a problem disconnect everything from the phone line and then run the test again If the Dial Tone Detection Test passes without the other equipment then one or more pieces of the equipment is causing problems try adding them back one at a time and rerunning the test each time until you identify which piece of equipment is causing the problem Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all in one and check for a dial tone If you do not hear a dial tone contact your telephone company and have them check the line 133 Chapter 15 134 Make sure you have correctly connected the HP all in one to the telephone wall jack Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one For more information on setting up your HP all in one for faxing see Fax setup If you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack If your telephone system is not using a standard dial tone such as some PBX systems this may cause the test to fail This will not cause a
44. software your HP all in one will not be able to receive faxes 5 Setup the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on 6 Optional Change the Rings to Answer setting to one ring or two rings For information on changing this setting see Set the number of rings before answering 7 Run a fax test For information see Test your fax setup When the phone rings your HP all in one will answer automatically after the number of rings you set in the Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax Case H Shared voice fax line with PC modem If you receive both voice calls and fax calls at the same phone number and you also have a PC modem connected on this phone line set up your HP all in one as described in this section Since your PC modem shares the phone line with your HP all in one you will not be able to use both your PC modem and your HP all in one simultaneously For example you cannot use your HP all in one for faxing if you are using your PC modem to send an e mail or access the Internet There are two different ways to set up your HP all in one with your computer based on the number of phone ports on your computer Before you begin check your computer to see if it has one or two phone ports e f your computer has only one phone port see the next section Set up your HP all in one to a compute
45. that are appropriate for the selected device Note The icons in the table below might appear differently on your computer The HP Image Zone window is customized to display feature icons associated with the device that is selected If the selected device is not equipped with a particular feature or function then that feature or function does not display in the HP Image Zone window Products Feature and Purpose Aj Scan Picture Use this feature to scan an image and display it in the HP Gallery h i ES Scan to OCR Use this feature to scan text and display it in the selected destination text editing software program Note Availability of this feature varies by country region User Guide 11 Chapter 1 continued Products Icon Feature and Purpose Make Copies Use this feature to make a copy in black and white or color Services 8 si NS Feature and Purpose HP Gallery Use this feature to display the HP Gallery to view and edit images 5 E HP Image Print Use this feature to print images from an album using one of several templates available amp HP Instant Share Use this feature to open the HP Instant Share client application software From the client application software you can share photos with family and friends using HP Instant Share E mail or upload photos to an online photo album or online photo finishing service In addition to the
46. the Auto Answer button until the light is on Ifyou set up the HP all in one to answer faxes manually you must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes 59 Chapter 10 To answer fax calls manually press the Auto Answer button until the light is off 4 Run a fax test For information see Test your fax setup If you pick up the phone before the HP all in one and hear fax tones from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually Case F Shared voice fax line with voice mail 60 If you receive both voice calls and fax calls at the same phone number and you also subscribe to a voice mail service through your telephone company set up your HP all in one as described in this section Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls You must receive faxes manually this means you must be available to respond in person to incoming fax calls If you want to receive faxes automatically instead contact your telephone company to subscribe to a distinctive ring service or to obtain a separate phone line for faxing Back view of the HP all in one 1 2 Telephone wall jack Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one with voice mail 1 Using the ph
47. the displayed speed dal entry You can also press lt or gt to select another empty entry and then press OK 4 Press lt or gt to select an individual speed dal entry to add to the group speed dial 5 Press OK 6 Press 1 to add another individual speed dial entry or press 2 if you are finished 7 Enter the group speed dal name and then press OK For more information on entering text see Enter text and symbols 8 Press 1 to add another group or press 2 if you are finished Update speed dial entries 88 You can change the phone number or name of an individual speed dial entry Note If the individual speed dal entry is also a part of a speed dial group the speed dial group will reflect any updates made to the individual speed dial entry 1 Press Setup 2 Press 3 and then press 1 This selects Speed Dial Setup and then selects Individual Speed Dial 3 Press lt or gt to scroll through the speed dial entries and then press OK to select the appropriate entry HP Officejet 6200 series all in one When the current fax number appears press lt to erase it Enter the new fax number Press OK to save the new number Enter the new name For more information on using entering text see Enter text and symbols Press OK Press 1 to update another speed dial entry or press 2 when you are finished NOOO Delete speed dial entries You can delete an individual or group speed dial entry If you delete an indiv
48. the supplied phone cord to connect from the telephone wall jack to your HP all in one you may not be able to send or receive faxes After you plug in the phone cord that came with your HP all in one run the fax test again e Make sure you have correctly connected the HP all in one to the telephone wall jack Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one For more information on setting up your HP all in one for faxing see Fax setup e Ifyou are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack e Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all in one and check for a dial tone If you do not hear a dial tone contact your telephone company and have them check the line e Try to send or receive a test fax If you can send or receive a fax successfully there might not be a problem After you resolve any problems found run the fax test again to make sure it passes and your HP all in one is ready for faxing The phone cord connected to correct port on fax test failed Solution The phone cord is plugged into the wrong port on the back of the HP all in one
49. then connect the other end to the port labeled 1 LINE on the back of your HP all in one For more information on setting up your HP all in one for faxing see Fax setup Other equipment which uses the same phone line as the HP all in one might be causing the test to fail To find out if other equipment is causing a problem disconnect everything from the phone line and then run the test again Ifthe Fax Line Condition Test passes without the other equipment then one or more pieces of the equipment is causing problems try adding them back one ata time and rerunning the test each time until you identify which piece of equipment is causing the problem Ifthe Fax Line Condition Test fails without the other equipment connect the HP all in one to a working phone line and continue reviewing the troubleshooting information in this section If you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack After you resolve any problems found run the fax test again to make sure it passes and your HP all in one is ready for faxing If the Fax Line Condition test continues to fail and you experience problems faxing contact your telephone company and have them check the phone line The dial tone detection test failed Solution Other equipment which uses the
50. to make the settings the defaults for all future print jobs How you display print settings depends on whether or not you want to apply the change to all future print jobs or just to the current print job To change the print settings for all future jobs 1 Inthe HP Director click Settings point to Print Settings and then click Printer Settings 2 Make changes to the print settings and click OK To change the print settings for the current job 1 On the File menu in your software application click Print 2 Make sure the HP all in one is the selected printer 3 Click the button that opens the Properties dialog box Depending on your software application this button might be called Properties Options Printer Setup or Printer 4 Make changes to the print settings and click OK 5 Click Print or OK in the Print dialog box to print the job HP Officejet 6200 series all in one Macintosh users Use the Page Setup and Print dialog boxes to change the settings for your print job Which dialog box you use depends on which setting you want to change To change the paper size orientation or scaling percentage 1 Select the HP all in one in the Chooser OS 9 Print Center OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 2 From the File menu in your software application choose Page Setup 3 Make changes to the paper size orientation and scaling percentage settings and click OK To chan
51. up your HP all in one with a shared voice fax line 1 User Guide Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Do one of the following depending on your phone system Ifyou have a parallel type phone system remove the white plug from the port labeled 2 EXT on the back of your HP all in one and then connect a phone to this port Ifyou have a serial type phone system you might plug your phone directly to the telephone wall jack Now you need to decide how you want the HP all in one to answer calls automatically or manually Ifyou set up the HP all in one to answer calls automatically it answers all incoming calls and receives faxes Your HP all in one will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP all in one answers the call To answer fax calls automatically press
52. you can change these settings at any time by using the following procedure 1 Press Setup 2 Press 7 and then press 1 This selects Preferences and then selects Set Language amp Country Region 122 HP Officejet 6200 series all in one A list of languages appears You can scroll through the list of languages by pressing the lt and gt arrows 3 When your language is highlighted press OK 4 When prompted press 1 for Yes or 2 for No The countries regions for the selected language appear Press lt or gt to scroll through the list 5 Use the keypad to enter the two digit number for the appropriate country region 6 When prompted press 1 for Yes or 2 for No received a message on the control panel display to align the print cartridges Solution The HP all in one prompts you to align cartridges every time you install a new print cartridge For more information see Align the print cartridges Note If you remove and reinstall the same print cartridge the HP all in one will not prompt you to align the print cartridges The HP all in one remembers the alignment values for that print cartridge so you do not need to realign the print cartridges received a message on the control panel display that the print cartridge alignment failed Cause The incorrect type of paper is loaded in the input tray Solution If you have colored paper loaded in the input tray when you align the print cartridges the alignment fails Lo
53. your HP all in one This chapter provides information on how to get support from the Internet contact HP customer support access your serial number and service ID call in North America during warranty call HP Japan customer support call HP Korea customer support call elsewhere in the world call Australia post warranty and prepare your HP all in one for shipment If you are unable to find the answer you need in the printed or onscreen documentation supplied with your product you can contact one of the HP support services listed in the following pages Some support services are available only in the U S and Canada while others are available in many countries regions worldwide If a support service number is not listed for your country region contact your nearest authorized HP dealer for help Get support and other information from the Internet If you have Internet access you can get help from the following HP website www hp com support This website offers technical support drivers supplies and ordering information HP customer support Software programs from other companies might be included with your HP all in one If you experience problems with any of those programs you will receive the best technical assistance by calling the experts at that company If you need to contact HP Customer Support do the following before you call 1 Make sure that a Your HP all in one is plugged in and turned on b The specified print cartridges
54. 1 fax test 131 hardware installation 120 incorrect measurements 122 installation overview 120 jams paper 32 125 language display 122 operational tasks 141 paper 142 print cartridges 123 144 receiving faxes 134 137 sending faxes 134 136 software installation 125 static on phone line 139 support resources 119 USB cable 121 two wire phone cord 134 140 U uninstall software 128 USB cable installation 121 V voice mail set up with fax 60 71 77 troubleshoot 137 volume adjust fax 91 W wall jack test fax 132 warranty duration 155 service 155 statement 156 upgrades 155 Webscan 20 173 Di Printed on at least 50 total recycled fiber with at least 10 post consumer paper 2004 Hewlett Packard Development Company L P Electronic Edition www hp com Q5800 90129
55. 5 6275 6707 Oman 971 4 883 8454 Cambodia fax to 65 6275 6707 Pakistan fax to 65 6275 6707 Canada during warranty 905 206 4663 Palestine 971 4 883 8454 Canada post warranty 1 877 621 4722 Panama 001 800 711 2884 per call charge Caribbean amp Central 1 800 711 2884 Peru 0 800 10111 America Chile 800 360 999 Philippines 632 867 3551 China mainland 86 21 38814518 Poland 48 22 5666 000 8008206616 Colombia 01 800 51 474 6836 Portugal 351 808 201 492 01 800 51 HP invent Costa Rica 0 800 011 4114 Puerto Rico 1 877 232 0589 1 800 711 2884 Czech Republic 420 261307310 Qatar 971 4 883 8454 Denmark 45 70 202 845 Romania 40 21 315 4442 Dominican Republic 1 800 711 2884 Russian Federation Moscow 7 095 7973520 Ecuador Andinatel 999119 1 800 7112884 Russian Federation St Petersburg 7 812 3467997 Ecuador Pacifitel 1 800 225528 Saudi Arabia 800 897 1444 1 800 7112884 Egypt 20 2 532 5222 Singapore 65 62725300 English International 44 0 207 512 5202 Slovakia 421 2 50222444 Finland 358 0 203 66 767 South Africa RSA 086 0001030 France 0 34 Euro min 33 0 892 69 60 22 South Africa Outside Republic 27 11 2589301 Germany 0 12 Euro min 49 0 180 5652 180 Spain 34 902 010 059 User Guide 149 Chapter 16 continued Country Region HP technical support Country Region HP technical support
56. 6399 West Bernardo Drive San Diego CA 92127 USA declares that the product Regulatory Model Number SDGOB 0402 Product Name OfficeJet 6200 Series Q5800A Q5802A Q5810A Model Number s OJ 6210 Q5801A B OJ 6213 Q5808C OJ 6210xi Q5802A OJ 6210v Q5803A OJ 6200 Q5804A B OJ 6203 Q5807A OJ 6205 Q5805A OJ 6215 Q5806B OJ 6210 Q5801A C OJ 6200 Q5804A OJ 6208 Q5809D Power Adapter s HP part 0950 4491 international conforms to the following Product Specifications Safety IEC 60950 1 2001 EN 60950 1 2002 IEC 60825 1 Edition 1 2 2001 EN 60825 1 A11 A2 A1 2002 Class 1 Laser Led UL 60950 1 2003 CAN CSA 22 2 No 60950 1 03 NOM 019 SFCI 1993 AS NZS 60950 2000 GB4943 2001 CISPR 22 1997 EN 55022 1998 Class B CISPR 24 1997 EN 55024 1998 IEC 61000 3 2 2000 EN 61000 3 2 2000 IEC 61000 3 3 A1 2001 EN 61000 3 3 A1 2001 CNS13438 1998 VCCI 2 FCC Part 15 Class B ICES 003 Issue 2 GB9254 1998 Telecom TBR 21 1998 AS ACIF S002 2001 FCC Part 68 Supplementary Information The product herewith complies with the requirements of the Low Voltage Directive 73 23 EC the EMC Directive 89 336 EC and with the R amp TTE Directive 1999 5 EC Annex Il and carries the CE marking accordingly The product was tested in a typical configuration 16 April 2004 A Er Lost Date Steve Smith Hardware Test amp Regs MGR European Contact for regulatory topics only Hewlett Packard GmbH HQ
57. 7 South Africa 27 0 11 8061030 U S and Canada 1 800 HP INVENT 1 800 474 6836 104 HP Officejet 6200 series all in one 14 Maintain your HP all in one The HP all in one requires little maintenance Sometimes you might want to clean the glass and lid backing to remove surface dust and ensure that your copies and scans remain clear You will also need to replace align or clean your print cartridges occasionally This chapter provides instructions for keeping your HP all in one in top working condition Perform these simple maintenance procedures as necessary Clean the HP all in one Fingerprints smudges hair and other debris on the glass or lid backing slow down performance and affect the accuracy of special features such as Fit to Page To ensure that your copies and scans remain clear you might need to clean the glass and lid backing You might also want to dust the exterior of the HP all in one Clean the glass Fingerprints smudges hair and dust on the main glass surface slow down performance and affect the accuracy of features such as Fit to Page In addition to the main glass surface you might also need to clean the small glass strip inside the automatic document feeder Streaks can occur if the glass strip inside the automatic document feeder is dirty To clean the glass 1 Turn off the HP all in one unplug the power cord and raise the lid Note When you unplug the power cord the date and time are erased You will
58. 8 HP Officejet 6200 series all in one Use th one continued Setup Menu e HP Image Zone to do more with your HP all in The HP Image Zone software is installed on your computer when you set up your HP all in one For further information see the Setup Guide that came with your device Access to the HP Image Zone software differs by operating system OS For example if you have a PC and are running Windows the HP Image Zone software entry point is the HP Director If you have a Macintosh and are running OS X V10 1 5 or later the HP Image Zone software entry point is the HP Image Zone window Regardless the entry point serves as the launching pad for the HP Image Zone software and services You can quickly and easily expand the functionality of your HP all in one by using the HP Image Zone software Look for boxes like this throughout the guide that provide topic specific tips and helpful information for your projects Access the HP Image Zone software Windows User Guide Open the HP Director from the desktop icon system tray icon or the Start menu The HP Image Zone software features appear in the HP Director Note HP Image Zone software features are not available if you are using an HP JetDirect 175x For more information see Connection information To open the HP Director 1 Doone of the following Onthe Windows desktop double click the HP Director icon Inthe system tray at the far right of the W
59. Applications HP on the Web Use this feature to select an HP website HP Help Use this feature to select a source for help with your HP all in one Settings Use this feature to view or change various settings for your HP all in one such as print scan or copy 14 HP Officejet 6200 series all in one 2 Find more information A variety of resources both printed and onscreen provide information about setting up and using your HP all in one Setup Guide The Setup Guide provides instructions for setting up your HP all in one and installing software Make sure you follow the steps in order If you have problems during setup see Troubleshooting in the last section of the Setup Guide or the Troubleshooting chapter in this guide User Guide This User Guide contains information on how to use your HP all in one including troubleshooting tips and step by step instructions HP Image Zone Tour The HP Image Zone Tour is a fun interactive way to get a brief overview of the software included with your HP all in one You ll learn how HP Image Zone can help you edit organize and print your photos HP Director K EM The HP Director provides easy access to the software Gomm applications default settings status and onscreen Help for your HP device To start the HP Director double click the HP Director icon from your desktop HP Image Zone Help The HP Image Zone Help provides detailed in
60. BLE FOR DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER BASED ON 156 HP Officejet 6200 series all in one CONTRACT TORT OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES Local law This Limited Warranty Statement gives the Customer specific legal rights The Customer may also have other rights which vary from state to state in the United States from province to province in Canada and from country region to country region elsewhere in the world To the extent this Limited Warranty Statement is inconsistent with local law this Statement shall be deemed modified to be consistent with such local law Under such local law certain disclaimers and limitations of this Statement may not apply to the Customer For example some states in the United States as well as some governments outside the United States including provinces in Canada may Preclude the disclaimers and limitations in this Statement from limiting the statutory rights of a consumer for example the United Kingdom Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations or Grant the Customer additional warranty rights specify the duration of implied warranties which the manufacturer cannot disclaim or not allow limitations on the duration of implied warranties FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND THE TERMS IN THIS LIMITED WARRANTY STATEMENT EXCEPT TO THE EXTENT LAW
61. FULLY PERMITTED DO NOT EXCLUDE RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE COVERED HP PRODUCTS TO SUCH CUSTOMERS Limited warranty information for EU countries regions User Guide Listed below are the names and addresses of the HP entities which grant HP s Limited Warranty manufacturer s warranty in EU countries regions You may also have statutory legal rights against the seller on the basis of the purchase agreement in addition to the manufacturer s warranty which are not restricted by this manufacturer s warranty Belgique Luxembourg Ireland Hewlett Packard Belgium SA NV Hewlett Packard Ireland Ltd Woluwedal 100 30 Herbert Street Boulevard de la Woluwe IRL Dublin 2 B 1200 Brussels Danmark Nederland Hewlett Packard A S Hewlett Packard Nederland BV Kongevejen 25 Startbaan 16 DK 3460 Birkeroed 1187 XR Amstelveen NL France Portugal Hewlett Packard France Hewlett Packard Portugal Sistemas de 1 Avenue du Canada Inform tica e de Medida S A Zone d Activite de Courtaboeuf Edificio D Sancho F 91947 Les Ulis Cedex Quinta da Fonte Porto Salvo 2780 730 Paco de Arcos P Oeiras Deutschland Osterreich 157 Chapter 17 158 continued Hewlett Packard GmbH Hewlett Packard Ges m b H Herrenberger StraRe 110 140 Lieblgasse 1 D 71034 B blingen A 1222 Wien Espa a Suomi Hewlett Packard Espa ola S A Carretera Nacional VI Hewlett Pack
62. For information see Change the answer ring pattern distinctive ringing If Auto Answer is set to Off you will need to manually receive faxes otherwise your HP all in one will not receive the fax For information on receiving faxes manually see Receive a fax manually If you have a voice mail service at the same phone number you use for fax calls you must receive faxes manually not automatically This means that you must be available to respond in person to incoming fax calls For information on setting up your HP all in one when you have a voice mail service see Fax setup For information on receiving faxes manually see Receive a fax manually If you have a PC modem on the same phone line with your HP all in one check to make sure that the PC modem software is not set to receive faxes automatically Modems with the auto fax receive feature turned on will receive all incoming faxes which prevents the HP all in one from receiving fax calls 137 Chapter 15 138 If you have an answering machine on the same phone line with your HP all in one you might have one of the following problems The Your answering machine might not be set up properly with your HP all in one Your outgoing message might be too long or too loud to allow the HP all in one to detect fax tones and the calling fax machine might disconnect Your answering machine might hang up too quickly after the outgoing message plays if it does not detect someone try
63. HP all in one Hardware setup troubleshooting Use this section to solve any problems you might encounter while setting up the HP all in one hardware 120 My HP all in one does not turn on Solution Make sure each of the power cords is firmly connected and wait a few seconds for the HP all in one to turn on If this is the first time you have turned on the HP all in one it can take up to a minute to turn on Make sure the green light on the power adaptor is illuminated Also if the HP all in one is plugged in to a power strip make sure the power strip is turned on HP Officejet 6200 series all in one connected the USB cable but am having problems using the HP all in one with my computer Solution You must first install the software that came with your HP all in one before connecting the USB cable During installation do not plug in the USB cable until prompted by the onscreen instructions Connecting the USB cable before prompted can cause errors Once you have installed the software connecting your computer to your HP all in one with a USB cable is straightforward Simply plug one end of the USB cable into the back of your computer and the other into the back of the HP all in one You can connect to any USB port on the back of your computer I received a message on the control panel display to attach the control panel overlay User Guide 121 Chapter 15 Solution This might mean the control panel ove
64. HP all in one using the HP Instant Share service Scan the photos to the HP Instant Share destination This sends the scanned image to the HP Instant Share tab within the HP Image Zone software From there you can select a service such as e mail to send the photos through the HP Instant Share service to your friends or family Share photos using a Macintosh The graphic below shows one method for sharing photos using a Macintosh For more information see the information below the graphic Share photos from your USB connected HP all in one using the HP Instant Share service Scan the photos to the HP Instant Share destination This sends the scanned User Guide 23 Chapter 4 image to the HP Instant Share client application software From there you can select a service such as e mail to send the photos through the HP Instant Share service to your friends or family Print photos You have several different options for printing photos For more information see the section below specific to your operating system Print photos using a Windows PC The graphic below shows several methods for printing photos using a Windows PC For more information see the list below the graphic A Print photos from your PictBridge compatible digital camera B Print photos from your camera using a software application such as HP Image Zone on your Windows PC Print photos us
65. HP technician by using online chat Check for software updates Support options and availability vary by product country region and language Contact your local point of purchase If the HP all in one has a hardware failure you will be asked to bring the HP all in one to where you purchased it Service is free during the HP all in one limited warranty period After the warranty period you will be quoted a service charge If you are unable to solve the problem using the onscreen Help or HP websites call HP Support using the number for your country region For more information see Get HP support View the Readme file You might want to refer to the Readme file for more information on possible installation problems and system requirements In Windows you can access the Readme file from Windows taskbar by clicking Start pointing to Programs or All Programs pointing to Hewlett Packard pointing to HP Officejet 6200 series all in one and then clicking View the Readme File If you have not yet installed the software and want to view the Readme file follow the Macintosh instructions below In Macintosh OS 9 or OS X you can access the Readme file by double clicking the icon located in the top level folder of the HP all in one software CD ROM Setup troubleshooting This section includes installation and configuration troubleshooting tips for some of the most common issues associated with hardware software and fax features of the
66. If you frequently send faxes to the same numbers you can set up speed dials to send faxes by using the Speed Dial button or a one touch speed dial button Review this section for more information on all the ways you can send faxes Send a basic fax You can send a basic single or multiple page fax by using the control panel Note If you need printed confirmation that your faxes were successfully sent enable fax confirmation before sending any faxes For information see Enable fax confirmation Tip You can also send a fax using monitor dialing This allows you to control the pace of your dialing This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing For more information see Send a fax using monitor dialing 1 Load your originals face up in the document feeder tray with the top of the page on the left If you are sending a single page fax you can also load it on the glass Note If you are sending a multiple page fax you must load the originals in the automatic document feeder 2 Enter the fax number by using the keypad Tip To enter a pause in the fax number press Redial Pause 3 Press Start Fax Black 4 If your original is loaded on the glass press 1 Tip You can also send a fax in color such as a photo from your HP all in one Just press Start Fax Color instead of Start Fax Black User Guide 79 Chapter 11 Did you know that you can send a fax f
67. On or Off the HP all in one stores all faxes in memory After the memory becomes full the HP all in one overwrites the oldest printed faxes as it receives new faxes If you want to delete all the faxes in memory turn off the HP all in one by pressing the On button User Guide 93 Chapter 11 Note If Backup Fax Reception is On and there is an error condition the HP all in one stores the faxes it receives in memory as unprinted All unprinted faxes remain in memory until they are printed or deleted When the memory becomes full of unprinted faxes the HP all in one will not receive any more fax calls until the unprinted faxes are printed or deleted from memory For information on printing or deleting faxes from memory see Reprint or delete the faxes in memory The default Backup Fax Reception setting is On To set backup fax reception from the control panel 1 Press Setup 2 Press 5 and then press 5 again This selects Advanced Fax Setup and then selects Backup Fax Reception 3 Press gt to select On or Off 4 Press OK Use error correction mode Error Correction Mode ECM eliminates data that is lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion Phone charges are unaffected or might even be reduced on good phone lines On poor phone lines ECM increases sending time and phone charges but sends the data much more reliably The def
68. TRE Herrenberger Strasse 140 D 71034 B blingen Germany FAX 49 7031 14 3143 168 HP Officejet 6200 series all in one Index Symbols Numerics 10 by 15 cm photo paper copy 35 load 29 specifications 159 2 wire phone cord 134 140 4 by 6 inch photo paper copy 35 4 by 6 inch photo paper load 29 4 wire phone cord 134 140 A A4 paper load 27 ADSL line See DSL line align print cartridges 114 answer mode 77 answer ring pattern 57 92 answering machine receive faxes 77 setup 65 67 troubleshoot 137 139 attention light 6 auto answer 7 77 automatic document feeder clean 143 feeding problems troubleshoot 143 jams troubleshoot 142 load original 25 automatic fax reports 86 B baud rate 94 best copy quality 37 blocked carriage 125 borderless copies 10 by 15 cm 4 by 6 inch photo 39 fill entire page 39 C cancel copy 44 fax 82 92 96 print job 49 User Guide scan 46 cancel button 6 carriage blocked 125 cartridges See print cartridges clean automatic document feeder 143 exterior 107 glass 105 lid backing 107 print cartridge contacts 115 print cartridge ink nozzle area 116 print cartridges 115 color copies 43 intensity 42 computer modem See PC modem confirmation reports fax 86 connection problems fax 134 136 connection types supported networked 18 printer sharing 18 USB 18 contrast fax 90 control panel enter text 85 overview 6 control panel display change language 122 change mea
69. You can enter up to 25 characters For information on entering text from the control panel see Enter text and symbols 4 Press OK 5 Enter your fax number by using the numeric keypad You can enter up to 19 digits 6 Press OK You might find it easier to enter fax header information by using the HP Director that came with your HP Image Zone software In addition to entering fax header information you can also enter cover page information that will be used when you send a fax from your computer and attach a cover page For more information see the onscreen HP Image Zone Help that came with your HP Image Zone software Enter text and symbols You can enter text and symbols from the control panel by using the keypad on the control panel when you set up speed dial entries and the fax header information User Guide 85 Chapter 11 You can also enter symbols from the keypad when you dial a fax or phone number When the HP all in one dials the number it will interpret the symbol and respond accordingly For example if you enter a dash in the fax number the HP all in one will pause before dialing the remainder of the number A pause is useful if you need to access an outside line before dialing the fax number Enter text using the keypad on the control panel You can enter text or symbols by using the keypad on the control panel e Press the keypad numbers that correspond to the letters of a name For example the letters a b and c corre
70. accept the settings as the new default settings The settings you specify here are only saved on the HP all in one They do not adjust the settings in the software You can save your most frequently used settings by using the HP Image Zone software that came with your HP all in one For more information see the onscreen HP Image Zone Help Make multiple copies of the same original You can set the number of copies that you want to print by using the Number of Copies option 1 2 Make sure you have paper loaded in the input tray Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the pages so that the top of the document goes in first In the Copy area press Menu until Number of Copies appears Press gt or use the keypad to enter the number of copies up to the maximum The maximum number of copies varies by model Tip If you hold down either of the arrow buttons the number of copies changes by increments of 5 to make it easier to set a large number of copies Press Start Copy Black or Start Copy Color In this example the HP all in one makes three copies of the original 10 by 15 cm 4 by 6 inch photo 4 ya Copy a two page black and white document You can use the HP all in one to copy a single or multiple page document in color or black and white In this example the HP all in one is used to copy a two page black an
71. ad unused plain white letter or A4 paper into the input tray and then try the alignment again If the alignment fails again you might have a defective sensor or print cartridge Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support Cause Protective tape is covering the print cartridges Solution Check each print cartridge If the plastic tape is still covering the ink nozzles gently remove the plastic tape by using the pink pull tab Do not touch the ink nozzles or the copper colored contacts User Guide 123 Chapter 15 124 1 Copper colored contacts 2 Plastic tape with pink pull tab must be removed before installing 3 Ink nozzles under tape Reinsert the print cartridges and verify that they are fully inserted and locked in place Cause The contacts on the print cartridge are not touching the contacts in the print carriage Solution Remove and then reinsert the print cartridges Verify that they are fully inserted and locked in place Cause The print cartridge or sensor is defective Solution Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support The HP all in one does not print Solution If your HP all in one and computer are not communicating with each other try
72. age is as short as possible no more than 10 seconds long and that you speak softly and slowly when recording it At the end of your outgoing message record an additional 4 5 seconds of silence with no background noise Try to receive a fax again Note Some digital answering machines might not retain the recorded silence at the end of your outgoing message Play back your outgoing message to check If your HP all in one shares the same phone line with other types of phone equipment such as an answering machine a PC modem or multi port switch box the fax signal level might be reduced This can cause problems during fax reception To find out if other equipment is causing a problem disconnect everything except the HP all in one from the phone line and then try to receive a fax If you can receive faxes successfully without the other equipment one or more pieces of the other equipment is causing problems try adding them back one HP Officejet 6200 series all in one at a time and receiving a fax each time until you identify which equipment is causing the problem e If you have a special ring pattern for your fax phone number using a distinctive ring service through your telephone company make sure that the Answer Ring Pattern feature on your HP all in one is set to match For example if the telephone company has assigned your fax number a double ring pattern make sure Double Rings is selected as the Answer Ring Pattern setting F
73. all jack and the other end to the port labeled 1 LINE on the back of your HP all in one If you use another phone cord you might experience problems sending and receiving faxes User Guide 53 Chapter 10 Other equipment services Sharing your fax line Recommended fax setup for parallel type phone systems Recommended fax setup for serial type phone systems None You answered No to all questions Case A Separate fax line no voice calls received Case A Separate fax line no voice calls received DSL service You answered Yes to question 1 only Case B Set up your HP all in one with DSL Case B Set up your HP all in one with DSL PBX or ISDN system You answered Yes to question 2 only Case C Set up your HP all in one with a PBX phone system or an ISDN line Case C Set up your HP all in one with a PBX phone system or an ISDN line Distinctive ring service You answered Yes to question 3 only Case D Fax with a distinctive ring service on the same line Case D Fax witha distinctive ring service on the same line Voice calls You answered Yes to question 4 only Case E Shared voice fax line Case E Shared voice fax line Voice calls and voice mail service You answered Yes to questions 4 and 7 only Case F Shared voice fax line with voice mail Case F Shared voice fax line with voice mail PC modem You answered Yes to questio
74. als face up in the document feeder tray with the top of the page on the left If you are sending a single page fax you can also load it on the glass 2 Press Start Fax Black or Start Fax Color 3 If your original is loaded on the glass press 1 HP Officejet 6200 series all in one 4 After you hear the dial tone enter the number by using the keypad on the control panel 5 Follow any prompts that might occur Your fax is sent when the receiving fax machine answers Receive a fax Your HP all in one can receive faxes automatically or manually depending on the answer mode that you set If the light next to the Auto Answer button is on your HP all in one automatically answers incoming calls and receive faxes If the light is off you need to receive faxes manually For more information on the answer mode see Set up the HP all in one to receive faxes Note If you installed a photo print cartridge for printing photos you might want to replace it with the black print cartridge when receiving faxes See Work with print cartridges Set the number of rings before answering You can specify how many rings should occur before your HP all in one automatically answers the incoming call Note This setting only applies if your HP all in one is set to receive faxes automatically The Rings to Answer setting is important if you have an answering machine on the same phone line as your HP all in one The answering machine must answer the call bef
75. ame phone line as the HP all in one might be in use For example you cannot use your HP all in one for faxing if an extension phone is off hook or if you are using your PC modem to send an e mail or access the Internet The phone line connection might be noisy Phone lines with poor sound quality noise can cause faxing problems Check the sound quality of the phone line by plugging a phone into the telephone wall jack and listening for static or other noise If you hear noise turn Error Correction Mode ECM off and try faxing again For information see Use error correction mode If the problem persists contact your telephone company If you are using a digital subscriber line DSL service make sure that you have a DSL filter connected or you will not be able to fax successfully The DSL filter removes the digital signal and allows your HP all in one to 135 Chapter 15 136 communicate properly with the phone line Obtain a DSL filter from your DSL provider If you already have a DSL filter make sure it is connected correctly For information see Case B Set up your HP all in one with DSL Make sure your HP all in one is not connected to a telephone wall jack that is set up for digital phones To check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital phones If you are using either a privat
76. ams This section contains information about environmental standards Protecting the environment Hewlett Packard is committed to providing quality products in an environmentally sound manner This product has been designed with several attributes to minimize impacts on our environment For more information visit HP s Commitment to the Environment website at www hp com hpinfo globalcitizenship environment index html 162 HP Officejet 6200 series all in one Ozone production This product generates no appreciable ozone gas O3 Energy consumption Energy usage drops significantly while in ENERGY STAR mode which saves natural resources and saves money without affecting the high performance of this product This product qualifies for ENERGY STAR which is a voluntary program established to encourage the development of energy efficient office products Ce ENERGY STAR is a U S registered service mark of the U S EPA As an ENERGY STAR partner HP has determined that this product meets ENERGY STAR guidelines for energy efficiency For more information on ENERGY STAR guidelines go to the following website www energystar gov Paper use This product is suited for the use of recycled paper according to DIN 19309 Plastics Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product s life Material safety data sheets Materia
77. an immediately remove the originals from the document feeder tray 1 Load your originals face up in the document feeder tray with the top of the page on the left Note Load your originals in the document feeder tray and not on the glass This feature is not supported if you load your originals on the glass N In the Fax area press Menu until How to Fax appears Press gt until Scan amp Fax appears and then press OK 4 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 5 Press Start Fax Black wo Note If you press Start Fax Color the fax will be sent in black and white and a message appears on the control panel display The HP all in one scans the originals into memory and sends the fax when the receiving fax machine is available If you want to send all faxes with this setting change it to the default For more information see Set new default settings Send a fax using monitor dialing 82 Monitor dialing allows you to dial a number from the control panel as you would dial a regular telephone This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing It also allows you to dial the number at your own pace if necessary Note Make sure the volume is turned on or you will not hear a dial tone For information see Adjust the volume 1 Load your origin
78. an to and from different destinations and adjusting the preview image Scan to an application Follow these steps if your HP all in one is directly connected to a computer through a USB cable You can scan originals placed on the glass directly from the control panel User Guide 45 Chapter 8 Note The menus shown in this section may vary in content depending on your computer s operating system and which applications you set up as scan destinations in the HP Image Zone To send a scan to an application 1 2 Load your original face down in the right front corner of the glass In the Scan area press the Scan To button The Scan To menu appears listing destinations including applications for anything you scan The default destination is whichever one you selected the last time you used this menu You designate which applications and other destinations appear on the Scan To menu by using the HP Image Zone on your computer To select an application to receive the scan use lt or gt to select it and then press OK or Start Scan A preview image of the scan appears in the HP Scan window on the computer where you can edit it For more information about editing a preview image see the onscreen HP Image Zone Help that came with your software Make any edits to the preview image in the HP Scan window When you have finished click Accept The HP all in one sends the scan to the selected application For example if you chose
79. aphs If you choose Photo be aware that the faxing process takes longer to complete When faxing photographs we recommend that you choose Photo e Standard provides the fastest possible fax transmission with the lowest quality This setting returns to the default setting after the job has been completed unless you set your changes as the default For information see Set new default settings To change the resolution from the control panel 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears User Guide 89 Chapter 11 In the Fax area press Menu until Fax Resolution appears Press gt to select a resolution setting Press Start Fax Black ok Ww Note If you press Start Fax Color the fax will be sent using the Fine setting Your fax is sent with the Fax Resolution setting you selected If you want to send all faxes with this setting change it to the default For more information see Set new default settings Change the lighter darker setting You can change the contrast of a fax to be darker or lighter than the original This feature is useful if you are faxing a document that is faded washed out or handwritten You can darken the original by adjusting the contrast This setting returns to the default setting after the job has been c
80. ard Oy Piispankalliontie 17 km 16 500 FIN 02200 Espoo 28230 Las Rozas E Madrid Greece Sverige Hewlett Packard Hellas Hewlett Packard Sverige AB 265 Mesogion Avenue Skalholtsgatan 15451 N Psychiko Athens Italia Hewlett Packard Italiana S p A Via G Di Vittorio 9 20063 Cernusco sul Naviglio l Milano 9S 164 97 Kista United Kingdom Hewlett Packard Ltd Cain Road Bracknell GB Berks RG12 1HN HP Officejet 6200 series all in one 18 Technical information The technical specifications and international regulatory information for your HP all in one are provided in this section System requirements Software system requirements are located in the Readme file For information on viewing the Readme file see View the Readme file Paper specifications This section contains information about paper tray capacities paper sizes and print margin specifications Paper tray capacities Type Paper weight Input tray Output tray Plain paper 16 to 24 Ib 60 to 100 20 Ib paper 50 20 Ib paper 90 gsm Legal paper 20 to 24 Ib 75 to 100 20 Ib paper 50 20 Ib paper 90 gsm Cards 110 Ib index max 40 10 200 gsm Envelopes 20 to 24 Ib 75 to 15 10 90 gsm Transparency film N A 25 25 or fewer Labels N A 20 20 4 by 6 inch photo paper 145 Ib 236 gsm 30 30 8 5 by 11 inch photo N A 20 20 paper 1 Maximum capacity 2 Output tray capacity is affected by the type of paper
81. ase G Fax line shared with PC modem no voice callsreceived 61 Case H Shared voice fax line with PC modem 62 Case Shared voice fax line with answering machine 65 Case J Shared voice fax line with PC modem and answering machine 67 Case K Shared voice fax line with PC modem and voice mail 71 Test your fax seiup cee eeee is 74 Use the fax E TT Set up the HP all in one to receive Taxes 77 Send ATAK asin E a a a a tras ax sets 79 Receive a fax ienen aaaea E E med ie din TN E EE Ae genee 83 S t TNS date ANd ime sraton tinap iAd O eai dasi iain 85 Set the fax E EE 85 Enter text and evmbole tnn nn rnern 85 Bin dE 86 Set Up speed GiAliNG ccceessesseeseecceneeseeneceeseeenceneeesconenseeeeenseesueeteresconesnenseseee 87 Change the fax resolution and lighter darker settings 89 SET TAX OPIIONS EEE eege Eeer ege ee eebe 90 Reprint or delete the faxes in memory 95 Fax over the Intemetning ramener mineurs 96 SIOD TAKING 5er aa de de een en drama a actes 96 Uso HP ROME E 97 OS EAN AE EE PE Eee een EEEegeg 97 Get Started sue tnt een tes rite Mr er near in 97 Send images using your HP all in one 98 Send images using your computer 99 Order SUNS sos Ne 108 Order paper transparency film or other media 103 Order print cartridges taire dairana Entia n tiiat innra 103 Order other suppltes ine enaren enea aa Aani p aE EEUE E ae
82. at the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 The REN for this product is 0 2B based on FCC Part 68 test results Notice to users in the European Economic Area CE This product is designed to be connected to the analog Switched Telecommunication Networks PSTN of the European Economic Area EEA countries regions Network compatibility depends on customer selected settings which must be reset to use the equipment on a telephone network in a country region other than where the product was purchased Contact the vendor or Hewlett Packard Company if additional product support is necessary This equipment has been certified by the manufacturer in accordance with Directive 1999 5 EC annex II for Pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact your equipment supplier in the first instance This equipment is designed for DTMF tone dialing and loop disconnect dialing In the unlikely event of problems with loop disconnect dialing it is recommended to use this equipment only with the DTMF tone dial setting Notice to users of the German telephone network This HP fax product is designed to connect only to t
83. ate and time Any faxes stored in memory are also erased Lightly press down on the print cartridge to release it and then pull it toward you out of the slot Note Do not remove both print cartridges at the same time Remove and clean each print cartridge one at a time Do not leave a print cartridge outside the HP all in one for more than 30 minutes Place the print cartridge on a piece of paper with the ink nozzles facing up Lightly moisten a clean foam rubber swab with distilled water Clean the face and edges around the ink nozzle area with the swab as shown below 1 Nozzle plate do not clean 2 Face and edges around the ink nozzle area Warning Do not clean the nozzle plate Slide the print cartridge back into the slot Push the print cartridge forward until it clicks into place Repeat if necessary for the other print cartridge Gently close the print carriage access door and plug the power cord into the back of the HP all in one 117 Chapter 14 Change the device settings You can change the scroll speed and prompt delay time settings on your HP all in one so that it behaves according to your preference You can also restore the device settings to what they were when you purchased your device This will erase any new defaults you have set Set the scroll speed The Scroll Speed option lets you control the rate that text messages scroll from right to left in the control panel display For example
84. ation 47 print options 48 print specifications 160 self test report 108 print cartridge protector 113 print cartridges align 114 clean 115 clean contacts 115 clean ink nozzle area 116 handle 109 order 103 part names 109 photo print cartridge 112 replace 109 store 113 troubleshoot 123 144 print margin specifications 160 printer sharing Macintosh 18 Windows 17 18 prompt delay time 118 pulse dial 91 Q quality button 7 quality copy 37 171 R readme file view 120 receive faxes forwarding 91 manually 83 polling 84 recycling 163 redial fax 81 93 redial pause 7 reduce faxes to fit 93 reduce enlarge 7 reduce enlarge copies custom size 41 resize to fit letter 41 resize to fit letter or A4 40 regulatory notices Canadian statement 165 declaration of conformity European Economic Area 167 declaration of conformity U S 168 FCC requirements 164 FCC statement 164 notice to users in Japan 167 notice to users in Korea 167 notice to users in the European Economic Area 166 notice to users of the German telephone network 166 regulatory model identification number 164 reinstall software 128 replace print cartridges 109 reports confirmation 86 error 86 fax 74 80 86 87 131 fax log 87 fax test failed 131 last fax transaction 87 self test 87 108 speed dial list 87 reprint faxes in memory 95 resolution fax 89 restore factory settings 118 return your HP All in One 155
85. ation on issues that may occur during normal tasks when using the HP all in one features e Device update Based on advice from HP customer support or a message on the control panel display you might access the HP support website to retrieve an upgrade for your device This section contains information about updating your device Before you call HP Support If you have a problem follow these steps 1 Check the documentation that came with the HP all in one Setup Guide The Setup Guide explains how to set up the HP all in one User Guide The User Guide is the book you are reading This book describes the basic features of the HP all in one explains how to use the HP all in one without connecting it to a computer contains setup and operational troubleshooting information and contains device update information User Guide 119 Chapter 15 HP Image Zone Help The onscreen HP Image Zone Help describes how to use the HP all in one with a computer and contains additional troubleshooting information not covered in the User Guide Readme file The Readme file contains information on possible installation problems and system requirements For more information see View the Readme file If you are unable to solve the problem using the information in the documentation visit www hp com support to do the following Access online support pages Send HP an e mail message for answers to your questions Connect with an
86. ault paper size setting for copying is Automatic which causes the HP all in one to detect the size of paper in the input tray Paper type Suggested paper size settings Copier multi purpose or plain papers Letter or A4 Inkjet papers Letter or A4 lron on transfers Letter or A4 Letterhead Letter Legal or A4 Photo papers 10x15 cm or 10x15 cm Borderless 4x6 inches or 4x6 Borderless 5x7 inches or 5x7 Borderless 35 Chapter 7 continued Paper type Suggested paper size settings Letter or Letter Borderless A4 or A4 Borderless L size or L size Borderless Hagaki cards Hagaki or Hagaki Borderless Transparency films Letter or A4 To set the paper size from the control panel 1 In the Copy area press Menu until Copy Paper Size appears 2 Press gt until the appropriate paper size appears 3 Press OK to choose the displayed paper size Set the copy paper type 36 You can set the paper type on your HP all in one The default paper type setting for copying is Automatic which causes the HP all in one to detect the type of paper in the input tray If you copy onto special papers or if you experience poor print quality by using the Automatic setting you can set the paper type manually To set the paper type from the control panel 1 Inthe Copy area press Menu until Copy Paper Type appears 2 Press gt until the paper type setting you want appears and then press OK Refer to the following tabl
87. ault setting is on Turn ECM off only if it increases phone charges substantially and you can accept poorer quality in exchange for reduced charges The following rules apply to ECM e f you turn ECM off this applies only to faxes that you send This does not apply to faxes that you receive e Ifyou turn ECM off set the Fax Speed to Medium If the Fax Speed is set to Fast the fax will automatically be sent with ECM on For information on changing the Fax Speed see Set the fax speed e f you send a fax in color the fax will be sent with ECM on regardless of the option currently set To change the ECM setting from the control panel 1 Press Setup 2 Press 5 and then press 6 This selects Advanced Fax Setup and then selects Error Correction Mode 3 Press gt to select Off or On 4 Press OK Set the fax speed 94 You can set the fax speed used to communicate between your HP all in one and other fax machines when sending and receiving faxes The default fax speed is Fast If you use one of the following setting the fax speed to a slower speed might be required e An Internet phone service e A PBX system HP Officejet 6200 series all in one e Fax over Internet Protocol FolP e An integrated services digital network ISDN service If you experience problems sending and receiving faxes you might want to try setting the Fax Speed setting to Medium or Slow The following table provides the available fax speed settings
88. ays the HP Image Zone where you can IC e View and edit images e Print photos in multiple sizes e Make and print a photo album postcard or flyer e Make a multimedia CD only available if the HP Memories Disc software is installed e Share images through e mail or a website Note For information on additional features and menu items such as Software Update Creative Ideas and HP Shopping see the onscreen HP Image Zone Help Menu and list items are also available to help you select the device you want to use check its status adjust a variety of software settings and access the onscreen help The following table explains these items Feature Purpose Help Use this feature to access the HP Image Zone Help which provides software help and troubleshooting information for your HP all in one Select Device Use this feature to select the device you want to use from the list of installed devices Settings Use this feature to view or change various settings for your HP all in one such as print scan or copy Status Use this feature to display the current status of your HP all in one Open the HP Image Zone software Macintosh OS X v10 1 5 or later Note Macintosh OS X v10 2 1 and v10 2 2 are not supported When you install the HP Image Zone software the HP Image Zone icon is placed in the Dock 10 HP Officejet 6200 series all in one Note If you install more than one HP all in one an HP Image Zone icon for each
89. by enhancing light colors that might otherwise appear white The Mixed enhancement is the default option Use the Mixed enhancement to sharpen edges of most originals To copy a blurred document 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the pages so that the top of the document goes in first 3 Inthe Copy area press Menu until Enhancements appears 4 Press gt until the Text setting appears and then press OK 5 Press Start Copy Black or Start Copy Color f If any of the following occur turn off Text enhancement by selecting Photo or None Stray dots of color surround some text on your copies H e Large black typefaces look splotchy not smooth HP Officejet 6200 series all in one e Thin colored objects or lines contain black sections e Horizontal grainy or white bands appear in light to medium gray areas Enhance light areas of your copy You can use Photo enhancements to enhance light colors that might otherwise appear white You can also use Photo enhancements to eliminate or reduce any of the following that might occur when copying with Text enhancements Stray dots of color surround some text on your copies e Large black typefaces look splotchy not smooth e Thin colored objects or lines contain black sections e Horizontal grainy or white bands app
90. ce the print cartridges For information on cleaning the print cartridges by using the HP Image Zone software that came with your HP all in one see the onscreen HP Image Zone Help that came with your software Clean the print cartridge contacts User Guide Clean the print cartridge contacts only if you get repeated messages on the control panel display prompting you to check a print cartridge after you already have cleaned or aligned the print cartridges Before cleaning the print cartridge contacts remove the print cartridge and verify that nothing is covering the print cartridge contacts then reinstall the print cartridge If you continue to get messages to check the print cartridges clean the print cartridge contacts Make sure you have the following materials available e Dry foam rubber swabs lint free cloth or any soft material that will not come apart or leave fibers e Distilled filtered or bottled water tap water might contain contaminants that can damage the print cartridges Warning Do not use platen cleaners or alcohol to clean the print cartridge contacts These can damage the print cartridge or the HP all in one To clean the print cartridge contacts 1 Turn on the HP all in one and open the print carriage access door The print carriage moves to the far right side of the HP all in one 2 Wait until the print carriage is idle and silent and then unplug the power cord from the back of the HP all in one No
91. ceiving faxes repeat this process If the phone line is still noisy or for more information on turning your DSL modem off contact your DSL provider for support You can also contact your telephone company If you are using a phone splitter this can cause faxing problems A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack The HP all in one is having problems sending a manual fax Solution Make sure the telephone you use to initiate the fax call is connected directly to the HP all in one To send a fax manually the telephone must be connected directly to the port labeled 2 EXT on the HP all in one as shown below For information on sending faxes manually see Send a fax manually from a phone HP Officejet 6200 series all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one 3 Telephone If you are sending a fax manually from your phone that is connected directly to the HP all in one you must use the keypad on the telephone to send the fax You cannot use the keypad on the control panel of the HP all in one The HP all in one cannot receive faxes but can send faxes Solution User Guide If you are not using a distinctive ring service check to make sure that the Answer Ring Pattern feature on your HP all in one is set to All Rings
92. ck Start Start Programs or All Programs XP Hewlett Packard HP Officejet 6200 series all in one uninstall software 3 Follow the onscreen instructions 4 Ifyou are asked whether you would like to remove shared files click No Other programs that use these files might not work properly if the files are deleted 5 Restart your computer Note Itis important that you disconnect your HP all in one before restarting your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 6 To reinstall the software insert the HP all in one CD ROM into your Computers CD ROM drive and follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all in one 7 After the software is installed connect the HP all in one to your computer 8 Press the On button to turn the HP all in one on After connecting and turning on your HP all in one you might have to wait several minutes for all of the Plug and Play events to complete 9 Follow the onscreen instructions When the software installation is complete the Status Monitor icon appears in the Windows system tray To verify that the software is properly installed double click the HP Director icon on the desktop If the HP Director shows the key icons Scan Picture Scan Document Send Fax and HP Gallery the software has been properly installed To uninstall from a Windows computer method 2 Note Use th
93. cles books and other printed matter into your favorite word processor and many other programs as fully editable text Learning to do OCR right is important if you want to obtain the best results Do not expect scanned text documents to be letter perfect the first time you use your OCR software Using OCR software is an art that takes time and practice to master For more information about scanning documents especially documents containing both text and graphics see the documentation that came with your OCR software To use the scan features your HP all in one and computer must be connected and turned on The HP all in one software must also be installed and running on your computer prior to scanning To verify that the HP all in one software is running ona Windows PC look for the HP all in one icon in the system tray at the lower right side of the screen near the time On a Macintosh the HP all in one software is always running Note Closing the HP Windows system tray icon can cause your HP all in one to lose some of its scan functionality and result in the No Connection error message If this happens you can restore full functionality by restarting your computer or by starting the HP Image Zone software For information about how to scan from the computer and how to adjust resize rotate crop and sharpen your scans see the onscreen HP Image Zone Help that came with your software This chapter contains information on sending a sc
94. computer to see if it has one or two phone ports e f your computer has only one phone port see the next section Set up your HP all in one to a computer with one phone port You will need to purchase a parallel splitter also called a coupler in order to send and receive faxes successfully and use your PC modem A parallel splitter has one RJ 11 port on the front and two RJ 11 ports on the back Do not use a 2 line phone splitter a serial splitter or a parallel splitter which has two RJ 11 ports on the front and a plug on the back You will also need three additional phone cords You can purchase a parallel splitter and additional phone cords from an electronics store e f your computer has two phone ports see Set up your HP all in one to a computer with two phone ports Set up your HP all in one to a computer with one phone port This section describes how to set up your HP all in one with a PC modem if your computer has only one phone port User Guide 67 Chapter 10 68 Back view of the HP all in one Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Telephone optional Answering machine Computer with modem NOIR OO IN Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with one phone port 1 Find the phone cord that c
95. computer has only one phone port see the next section Set up your HP all in one to a computer with one phone port You will need to purchase a parallel splitter also called a coupler in order to send and receive faxes successfully and use your PC modem A parallel splitter has one RJ 11 port on the front and two RJ 11 ports on the back Do not use a 2 line phone splitter a User Guide 71 Chapter 10 serial splitter or a parallel splitter which has two RJ 11 ports on the front and a plug on the back You will also need three additional phone cords You can purchase a parallel splitter and additional phone cords from an electronics store If your computer has two phone ports see Set up your HP all in one to a computer with two phone ports Set up your HP all in one to a computer with one phone port This section describes how to set up your HP all in one with a PC modem if your computer has only one phone port 72 Back view of the HP all in one Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Telephone Computer with modem IR ON Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with one phone port 1 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the
96. d answering machines does not allow a physical connection to the 2 EXT port on your HP all in one and instead must be connected at the telephone wall jack you probably have a serial type telephone system Check the table below to make sure that your country region does not appear in this list If you are unsure which kind of telephone system you have serial or parallel check with your telephone company This type of phone system uses a 4 wire phone cord to connect the HP all in one to the telephone wall jack e f your country region is listed in the table you probably have a parallel type telephone system This type of phone system uses a 2 wire phone cord to connect the HP all in one to the telephone wall jack Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Portugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuela Vietnam Tip You can also check the end of the phone cord that came in the box with your HP all in one If the phone cord appears to have two wires you have a 2 wire phone cord If the phone cord has four wires you have a 4 wire phone cord The graphic below shows the differences between the phone cords User Guide 51 Chapter 10 Choose the right fax setup for your home or office To fax successfully you need to know what types of equipment and services
97. d is different from the more common 4 wire phone cords you might already have in your home or office e If you are using a phone splitter this can cause static on the phone line A splitter is a two cord connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP all in one directly to the telephone wall jack e Ifyou are not using a proper grounded power outlet for your HP all in one you might hear static on your phone line Try connecting to another power outlet The phone cord that came with my HP all in one is not long enough Solution If the phone cord that came with your HP all in one is not long enough you can use a coupler to extend the length You can purchase a coupler at an electronics store that carries phone accessories You will also need another phone cord which can be a standard 4 wire phone cord that you might already have in your home or office Tip If your HP all in one came with a 2 wire phone cord adaptor you can use it with a 4 wire phone cord to extend the length For information on using the 2 wire phone cord adaptor see the documentation that came with it To extend your phone cord 1 Using the phone cord supplied in the box with your HP all in one connect one end to the coupler then connect the other end to the port labeled 1 LINE on the back of your HP all in one 2 Connect another phone cord to the open port on the coupler and to the telephone wall jack as shown
98. d that came with my HP all in one is not long enough for information on extending it Case D Fax with a distinctive ring service on the same line If you subscribe to a distinctive ring service through your telephone company that allows you to have multiple phone numbers on one phone line each with a different ring pattern set up your HP all in one as described in this section Back view of the HP all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one with a distinctive ring service 1 User Guide Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one 57 Chapter 10 Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 2 Get the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on 3 Change the Answer Ring Pattern setting to the pattern that has been assigned to you
99. d white original 38 1 To copy a two page document from the control panel Make sure you have paper loaded in the input tray HP Officejet 6200 series all in one 2 Load your letter or A4 sized originals in the document feeder tray Place the pages so that the top of the document goes in first 3 Press Start Copy Black Make a 10 by 15 cm 4 by 6 inch borderless copy of a photo For the best quality when copying a photo load photo paper in the input tray and change your copy settings for the correct paper type and photo enhancement You might also want to use the photo print cartridge for superior print quality With the tri color and photo print cartridges installed you have a six ink system See Use a photo print cartridge for more information To copy a photo from the control panel 1 Load 10 by 15 cm 4 by 6 inch photo paper in the input tray Tip When making borderless copies you must have photo paper or other specialty paper loaded 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Press Start Copy Color The HP all in one makes a 10 by 15 cm 4 by 6 inch borderless copy of your original photo as shown below bw Tip If the output is not borderless then set the paper size to 10x15 cm Borderless or 4x6 Borderless set the paper type to Photo
100. d your images At a minimum you can share images through the following e HP Instant Share E mail send to an e mail address HP Instant Share E mail send to a device Online Albums Online photo finishing availability varies by country region Send images using the HP Image Zone software Windows User Guide Use the HP Image Zone software to share images with friends and relatives Simply open the HP Image Zone select the images you want to share and forward the images using the HP Instant Share E mail service Note For more information on using the HP Image Zone software see the onscreen HP Image Zone Help To use the HP Image Zone software 1 Double click the HP Image Zone icon on your desktop The HP Image Zone window opens on your computer The My Images tab appears in the window 2 Select one or more images from the folder s in which they are stored For more information see the onscreen HP Image Zone Help 99 Chapter 12 Note Use the HP Image Zone image editing tools to edit your images and achieve the results you want For more information see the onscreen HP Image Zone Help 3 Click the HP Instant Share tab The HP Instant Share tab appears in the HP Image Zone window 4 From either the Control or Work areas of the HP Instant Share tab click the link or icon of the service you want to use to send your scanned image Note If you click See All Services you can choose from among all of the services availabl
101. detailed information for each task is available in other chapters within this guide or in the onscreen HP Image Zone Help Transfer photos You have several different options for transferring photos You can transfer photos to your HP all in one or computer For more information see the section below specific to your operating system Transfer photos using a Windows PC The graphic below shows several methods for transferring photos to your Windows PC For more information see the list below the graphic A Transfer a photo by scanning a photo on your HP all in one directly to your Windows PC using HP Instant Share B Transfer a photo from your HP digital camera to your Windows PC Note You can only print photos using the PictBridge camera port on the front of your HP all in one You cannot transfer photos from the camera to your computer using the HP all in one PictBridge camera port Transfer photos using a Macintosh The graphic below shows several methods for transferring photos to your Macintosh For more information see the list below the graphic User Guide 21 Chapter 4 Q A Transfer a photo by scanning a photo on your HP all in one directly to your Macintosh using HP Instant Share B Transfer a photo from your HP digital camera to your Macintosh Note Yo
102. e HP Image Zone see the onscreen HP Image Zone Help Print from a software application Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology You need to change the settings manually only when you change print quality print on specific types of paper or transparency film or use special features To print from the software application you used to create your document Windows users 1 Make sure you have paper loaded in the input tray 2 On the File menu in your software application click Print 3 Select the HP all in one as the printer 4 Ifyou need to change settings click the button that opens the Properties dialog box Depending on your software application this button might be called Properties Options Printer Setup or Printer 5 Select the appropriate options for your print job by using the features available in the Paper Quality Finishing Effects Basics and Color tabs Tip You can easily select the appropriate options for your print job by choosing one of the predefined print tasks on the Printing Shortcuts tab Click a type of print task in the What do you want to do list The default settings for that type of print task are set and summarized on the Printing Shortcuts tab If necessary you can adjust the settings here or you can make your changes on the other tabs in the Properties dialog box OO Click OK to close the Properties dialog bo
103. e is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper operation of your equipment If they do you will be given advance notice so you will have the opportunity to maintain uninterrupted service If you experience trouble with this equipment please contact the manufacturer or look elsewhere in this manual for warranty or repair information Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state public utility commission public service commission or corporation commission for more information This equipment includes automatic dialing capability When programming and or making test calls to emergency numbers e Remain on the line and explain to the dispatcher the reason for the call e Perform such activities in the off peak hours such as early morning or late evening Note The FCC hearing aid compatibility rules for telephones are not applicable to this equipment The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or ot
104. e branch exchange PBX or an integrated services digital network ISDN converter terminal adapter make sure the HP all in one is connected to the port that is designated for fax and phone use Also make sure that the terminal adapter is set to the correct switch type for your country region if possible Note that some ISDN systems allow you to configure the ports for specific phone equipment For example you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes If you continue to have problems when connected to the fax phone port try using the port designated for multiple purposes it might be labeled multi combi or something similar For information on setting up your HP all in one with a PBX phone system or ISDN line see Fax setup If your HP all in one shares the same phone line with a DSL service the DSL modem might not be properly grounded If the DSL modem is not properly grounded it can create noise on the phone line Phone lines with poor sound quality noise can cause faxing problems You can check the sound quality of the phone line by plugging a phone into the telephone wall jack and listening for static or other noise If you hear noise turn off your DSL modem and completely remove power for at least 15 minutes Turn the DSL modem back on and listen to the dial tone again Note You might notice static on the phone line again in the future If your HP all in one stops sending and re
105. e control panel display 10 OK Select a menu or a setting in the control panel display 11 Right arrow Increase values on the control panel display 12 Cancel Stop a job exit a menu or exit settings 6 HP Officejet 6200 series all in one continued 13 Start Copy Black Start a black and white copy job 14 Start Copy Color Start a color copy job 15 Start Scan Start a scan job and send it to the destination you selected using the Scan To button 16 On Turn the HP all in one on or off When the HP all in one is off a minimal amount of power is still supplied to the device To completely disconnect the power supply to the HP all in one turn the device off and then unplug the power cord 17 On light When lit the On light indicates that the HP all in one is on The light blinks while performing a job 18 Scan To Select a scan destination 19 Menu Select copy options including Tray Select Paper Type Paper Size and several other options using the Menu button in the Copy area 20 Reduce Enlarge Change the size of the photo or copy for printing 21 Copy quality lights Indicates selected copy quality 22 Quality Control the speed and quality of copies 23 Control panel display View menus and messages 24 Redial Pause Redial the most recently dialed number or insert a 3 second pause in a fax number 25 Auto Answer Set the fax function to answer the phone automaticall
106. e copy speed or quality 37 Change default copy settings 37 Make multiple copies of the same original 38 Copy a two page black and white document 38 Make a 10 by 15 cm 4 by 6 inch borderless copy of a photo 39 Copy a 10 by 15 cm 4 by 6 inch photo onto a full size page 39 Resize an original to fit onto letter or A4 paper 40 Resize an original using custom settings 41 Copy a legal size document onto letter paper 41 Copy E E Rente UE 42 Copy a document that has been faxed several times 42 Enhance light areas of your copy 43 Prepare a color iron on transfer 43 SLOP COPYING DEE 44 Use the scan features ac iscescscescsavsevarseeceseaavsesavsascesevasseversevarsaveaneccisansasecoesavaavevens 45 Scan to AN application 45 SLOP SCANMMIN BEE 46 1 10 11 12 13 14 15 PART iron EUREN eegener gege EA Age 47 Print from a software application 47 Change the print Settings stunt dE 48 SHOP a print JOD EE 49 Fat SQUIB E A EE E E N E T E T E E A E 51 Choose the right fax setup for your home or office 52 Select your fax setup case 53 Case A Separate fax line no voice calls received 55 Case B Set up your HP all in one with DSL 56 Case C Set up your HP all in one with a PBX phone system or an ISDN line 56 Case D Fax with a distinctive ring service on the same line 57 Case E Shared voice fax iNe sinisi seien insseinsdue 58 Case F Shared voice fax line with voice mail 60 C
107. e in your country region for example HP Instant Share E mail and Create Online Albums Follow the onscreen instructions The Go Online screen appears in the Work area of the HP Instant Share tab Click Next and follow the onscreen instructions 6 From the HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved over the Web Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the related link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address field followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Wu Note If you have not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password Send images using the HP Instant Share client application software Macintosh OS X v10 1 5 and later 100 Note Macintosh OS X v10 2 1 and v10 2 2 are not supported Use the HP Instant Share client application to share images with friends and relatives Simply open the HP Instant Share window select the images you want to share and forward the images using the
108. e is the volume of the phone rings The speaker volume is the level of everything else such as the dial tones fax tones and button press beeps The default setting is Soft 1 Press Setup 2 Press 4 and then press 6 This selects Basic Fax Setup and then selects Ring and Beep Volume 3 Press gt to select one of the options Soft Loud or Off Note If you select Off you will not hear a dial tone fax tones or incoming ring tones 4 Press OK Forward faxes to another number You can set up your HP all in one to forward your faxes to another fax number If a color fax is received the fax is forwarded in black and white Note When the HP all in one is forwarding your faxes it will not print the faxes it receives unless there was a problem If the HP all in one is not able to forward the fax to the designated fax machine if it is not turned on for example the HP all in one will print the fax and an error report We recommend that you verify the number you are forwarding to works Send a test fax to make sure the fax machine is able to receive your forwarded faxes User Guide 91 Chapter 11 To forward faxes from the control panel 1 Press Setup 2 Press 4 and then press 7 This selects Basic Fax Setup and then selects Fax Forwarding Black Only 3 Press gt until On appears and then press OK 4 Atthe prompt enter the number of the fax machine that will receive the forwarded faxes 5 Press OK Fax Forwarding appears
109. e marketing name HP Officejet 6200 series all in one or product number Q5800A Notice to users of the U S telephone network FCC requirements This equipment complies with FCC rules Part 68 On this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalent Number REN for this equipment If requested provide this information to your telephone company An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant This equipment connects to the telephone network through the following standard network interface jack USOC RJ 11C The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called Too many devices on one line may result in failure to ring in response to an incoming call In most but not all areas the sum of the RENs of all devices should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area If this equipment causes harm to the telephone network your telephone company may discontinue your service temporarily If possible they will notify you in advance If advance notic
110. e photos or the button to add photos to the window b Click Continue and follow the onscreen instructions c From the HP Instant Share services list select the service you want to use to send your scanned image d Follow the onscreen instructions 6 Fromthe HP Instant Share E mail service you can Send an e mail message with thumbnail images of your photos which can be viewed printed and saved over the Web Open and maintain an e mail address book Click Address Book register with HP Instant Share and create an HP Passport account Send your e mail message to multiple addresses Click the related link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address field followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you have not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password Send images using your computer In addition to using your HP all in one to send images through HP Instant Share you can use the HP Image Zone software installed on your computer to send images The HP Image Zone software lets you select and edit one or more images and then access HP Instant Share to select a service for example HP Instant Share E mail and sen
111. e related link Send a collection of images to a friend or relative s network connected device Enter the name assigned to the device by the recipient in the E mail address field followed by send hp com You will be prompted to sign in to HP Instant Share with your HP Passport userid and password Note If you have not previously set up HP Instant Share click need an HP Passport account on the Sign in with HP Passport screen Obtain an HP Passport user ID and password Share images using the HP Director Macintosh OS earlier than X v10 1 5 User Guide Note Macintosh OS 9 v9 1 5 and later and v9 2 6 and later are supported Macintosh OS X v10 0 and v10 0 4 are not supported Share images with anyone who has an e mail account Simply start the HP Director and open the HP Gallery Then create a new e mail message using an e mail application installed on your computer Note For more information see the HP Imaging Gallery section in the onscreen HP Photo and Imaging Help To use the e mail option within the HP Director 1 Display the HP Director menu In OS X select the HP Director icon from the Dock In OS 9 double click the HP Director shortcut on your desktop Open the HP Photo and Imaging Gallery In OS X select HP Gallery from the Manage and Share section of the HP Director menu In OS 9 click HP Gallery Select one or more images to share For more information see the onscreen HP Photo and Imagi
112. e to determine which paper type setting to choose based on the paper loaded in the input tray Paper type Control panel setting Copier paper or letterhead Plain Paper HP Bright White Paper Plain Paper HP Premium Plus Photo Paper Glossy Premium Photo HP Premium Plus Photo Paper Matte Premium Photo HP Premium Plus 4 by 6 inch Photo Paper Premium Photo HP Photo Paper Photo Paper HP Everyday Photo Paper Everyday Photo HP Everyday Photo Paper Semi Gloss Everyday Matte Other photo paper Other Photo HP Iron On Transfer Iron On HP Iron On Transfer Iron On Mirrored HP Officejet 6200 series all in one continued Paper type Control panel setting HP Premium Paper Premium Inkjet Other inkjet paper Premium Inkjet HP Professional Brochure amp Flyer Paper Glossy Brochure Glossy HP Professional Brochure amp Flyer Paper Matte Brochure Matte HP Premium or Premium Plus Inkjet Transparency Transparency Film Other transparency film Transparency Plain Hagaki Plain Paper Glossy Hagaki Premium Photo L Japan only Premium Photo Increase copy speed or quality The HP all in one provides three options that affect copy speed and quality Best produces the highest quality for all paper and eliminates the banding striping effect that sometimes occurs in solid areas Best copies more slowly than the other quality settings Normal delivers high quality ou
113. e to retrieve an upgrade for your device e A dialog might appear on your HP all in one control panel display to direct you to update your device Note If you are a Windows user you can set the Software Update utility part of the HP Image Zone software installed on your computer to automatically search the HP support website for device updates at predetermined intervals For more information on the Software Update utility see the onscreen HP Image Zone Help User Guide 145 Chapter 15 Device update Windows Use one of the following to retrieve an update for your device e Use your Web browser to download an update for your HP all in one from www hp com support The file will be a self extracting executable with the extension exe When you double click the exe file the Device Update Wizard opens on your computer e Use the Software Update utility to automatically search the HP support website for device updates at predetermined intervals Note After the Software Update utility is installed on your computer it searches for device updates If you do not have the latest version of the Software Update utility at the time of install a dialog appears on your computer prompting you to upgrade Accept the upgrade To use device update 1 Doone of the following Double click the update exe file you downloaded from www hp com support When prompted accept the device update found by the Software Update utility The Device Upda
114. e when it is not being used e For more information on purchasing a photo print cartridge see Order print cartridges e For more information on replacing print cartridges see Replace the print cartridges For more information on using the print cartridge protector see Use the print cartridge protector Use the print cartridge protector In some countries regions when you purchase a photo print cartridge you might also receive a print cartridge protector In other countries regions a print cartridge protector comes in the box with your HP all in one If neither your print cartridge nor your HP all in one came with a print cartridge protector you can order one from HP Support Go to www hp com support The print cartridge protector is designed to keep a print cartridge secure and prevent it from drying out when it is not being used Whenever you remove a print cartridge from the HP all in one with the intention of using it again later store it in the print cartridge protector For example store the black print cartridge in a print cartridge protector if you are removing it so you can print high quality photos with the photo and tri color print cartridges To insert a print cartridge into the print cartridge protector gt Slide the print cartridge into the print cartridge protector at a slight angle and snap it securely into place To remove the print cartridge from the print cartridge protector gt Press down and back on the to
115. e with a separate fax line 1 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 2 Setup the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on 3 Optional Change the Rings to Answer setting to one ring or two rings For information on changing this setting see Set the number of rings before answering 4 Run a fax test For information see Test your fax setup When the phone rings your HP all in one will answer automatically after the number of rings you set in the Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax User Guide 55 Chapter 10 Case B Set up your HP all in one with DSL If you have a DSL service through your telephone company use the instructions in this section to connect a DSL filter between the telephone wall jack and your HP all in one The DSL filter
116. ear in light to medium gray areas To copy an overexposed photo 1 Make sure you have paper loaded in the input tray 2 Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Inthe Copy area press Menu until Enhancements appears 4 Press gt until the Photo enhancement setting appears and then press OK 5 Press Start Copy Color It is easy to set Enhancement settings for photos and other documents you copy by using the HP Image Zone software that came with your HP all in one With one click of your mouse button you can set a photo to copy with Photo enhancements a text document to copy with Text enhancements or a document that contains both images and text to copy with both Photo and Text enhancements turned on For more information see the onscreen HP Image Zone Help Prepare a color iron on transfer User Guide You can copy an image or text onto an iron on transfer then iron it onto a T shirt pillow cover place mat or other piece of fabric Tip Practice applying an iron on transfer on an old garment first 1 Load the iron on transfer paper in the input tray 2 Load your original face down on the right front corner of the glass If you are copying a photo position the photo on the glass so the long edge of the photo is along the front edge of the glass 3 Inthe Copy area press Menu until Copy Paper T
117. eeder tray Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP all in one answers Or set your HP all in one to answer faxes manually For information on setting the number of rings to answer see Set the number of rings before answering For information on setting the HP all in one to answer faxes manually see Set the answer mode Do one of the following If your phone is on the same phone line but not plugged into the back of the HP all in one and you hear fax tones from a sending fax machine wait 5 10 seconds before pressing 1 2 3 on your phone If the HP all in one does not begin receiving the fax wait several more seconds and press 1 2 3 again Note When the HP all in one receives an incoming call it displays Ringing on the control panel display If you pick up the phone Phone Off Hook appears after a few seconds You must wait until Phone Off Hook appears before pressing 1 2 3 on your phone or you will not be able to receive the fax If your phone is plugged directly into the back of the HP all in one and you hear fax tones from a sending fax machine press the Start Fax Black or Start Fax Color button on the control panel Then press 2 to receive the fax Ifyou are currently on the phone with the sender using a phone connected to the HP all in one instruct them to press Start on their fax machine first After you hear fax tones from the sending fax machine pr
118. eeder tray with the top of the page on the left 3 Inthe Copy area press Reduce Enlarge until Legal gt Ltr 72 appears 4 Press Start Copy Black or Start Copy Color The HP all in one reduces the size of your original to fit within the printable area of the letter paper as shown below 41 Chapter 7 Copy a faded original You can use the Lighter Darker option to adjust the lightness and darkness of the copies you make You can also adjust the color intensity to make colors on your copy more vivid or more subtle 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the pages so that the top of the document goes in first 3 Inthe Copy area press Menu until Lighter Darker appears 4 Press to darken the copy and then press OK Note You can also press lt to lighten the copy 5 Inthe Copy area press Menu until Color Intensity appears The range of color intensity values appears as a scale on the control panel display 6 Press gt to make the image more vivid and then press OK Note You can also press lt to make the image more pale 7 Press Start Copy Black or Start Copy Color Copy a document that has been faxed several times 42 You can use the Enhancements feature to adjust the quality of text documents by sharpening edges of black text or adjust photographs
119. ell as troubleshooting tips and product specific help For more information see the onscreen HP Image Zone Help and Use the HP Image Zone to do more with your HP all in one The HP all in one at a glance Label Description 1 Control panel Control panel display Camera port Output tray Input tray Lid Document feeder tray Automatic document feeder OI AI NI BR ON Rear clean out door Rear USB port User Guide Chapter 1 continued Label Description 11 Power connection 12 Fax port 1 LINE 13 Phone port 2 EXT Control panel features The following diagram and related table provide a quick reference to your HP all in one control panel features Label Name and Description 1 Menu Select fax options such as Resolution and Lighter Darker using the Menu button in the Fax area 2 Speed Dial Select a speed dial number 3 Start Fax Black Start a black and white fax 4 Start Fax Color Start a color fax 5 One touch speed dial buttons Access the first five speed dial numbers 6 Keypad Enter fax numbers values or text 7 Attention light When blinking the attention light indicates an error has occurred that requires your attention 8 Setup Access the menu system for reports fax settings and maintenance Also access product launched Help 9 Left arrow Decrease values on th
120. emory from the control panel gt To delete all the faxes from memory turn off the HP all in one by pressing the On button All faxes stored in memory will be deleted from memory after you turn off the power to your HP all in one User Guide 95 Chapter 11 Fax over the Internet You may subscribe to a low cost phone service that allows you to send and receive faxes with your HP all in one by using the Internet This method is called Fax over Internet Protocol FolP You probably use a FolP service provided by your telephone company if you e Diala special access code along with the fax number or e Have an IP converter box that connects to the Internet and provides analog phone ports for the fax connection Note You can only send and receive faxes by connecting a phone cord to the port labeled 1 LINE on the HP all in one and not from the Ethernet port This means that your connection to the Internet must be done either through a converter box which supplies regular analog phone jacks for fax connections or your telephone company The FolP service might not work properly when the HP all in one is sending and receiving faxes at high speed 33600bps If you experience problems sending and receiving faxes use a slower fax speed You can do this by changing the Fax Speed setting from High the default to Medium For information on changing this setting see Set the fax speed You should also check with your telephone company to
121. equested Note Make sure you click TCP IP Network on the connection screen Use Webscan Webscan lets you perform a basic scan through the HP JetDirect 175x using just a Web browser It also lets you perform the scan from your HP all in one without the device software installed on your computer Just enter the IP address of the HP JetDirect in a Web browser and access the HP JetDirect embedded Web server and Webscan The user interface for Webscan is unique to using the HP JetDirect and does not support scan to destinations like the HP Image Zone scanning software The e mail functionality of Webscan is limited so it is recommended you use the HP Image Zone scanning software if you are not connected using the HP JetDirect To use Webscan 1 Briefly press and release the test button on the rear of the HP JetDirect 175x The HP JetDirect network configuration page prints on the HP all in one 2 Enter the IP address of the HP JetDirect obtained from the network configuration page in a Web browser on your computer The HP JetDirect Web server opens in the browser window 3 Select Scan 4 Follow the onscreen instructions 20 HP Officejet 6200 series all in one 4 Work with photos Your HP all in one allows you to transfer edit share and print photos in several different ways This chapter contains a brief overview of the wide range of options for performing each of these tasks depending on your preferences and computer setup More
122. es will answer the call and fax tones will be recorded on the answering machine Set your answering machine to answer in 4 rings and your HP all in one to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP all in one will monitor the line If the HP all in one detects fax tones the HP all in one will receive the fax If the call is a voice call the answering machine will record the incoming message For information on setting the number of rings to answer see Set the number of rings before answering hear static on my phone line since connecting the HP all in one User Guide 139 Chapter 15 140 Solution Note This possible solution applies only in the countries regions that receive a 2 wire phone cord in the box with the HP all in one including Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Portugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuela and Vietnam e If you did not connect the 2 wire cord supplied in the box with your HP all in one to the port labeled 1 LINE on the back of your HP all in one to your telephone wall jack you might hear static on your phone line and you probably will not be able to fax successfully This special 2 wire cor
123. escribes Note Regulatory information can be found in the technical information chapter of this guide It is not lawful in many places to make copies of the following items When in doubt check with a legal representative first Caution To reduce the risk of fire use only No 26 AWG or larger UL Listed or CSA Certified Telecommunication Line Cord Governmental paper or documents A Passports Immigration papers Selective service papers Identification badges cards or insignias Governmental stamps Postage stamps Food stamps Checks or drafts drawn on Governmental agencies Paper currency traveler s checks or money orders Certificates of deposit Copyrighted works Safety information A Warning To prevent fire or shock hazard do not expose this product to rain or any type of moisture Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock A 10 Warning Potential shock hazard Read and understand all instructions in the setup poster Use only a grounded electrical outlet when connecting the device to a power source If you do not know whether the outlet is grounded check with a qualified electrician Observe all warnings and instructions marked on the product Unplug this product from wall outlets before cleaning Do not install or use this product near water or when you are wet Install the product securely on a s
124. ess the Start Fax Black or Start Fax Color button on the control panel Then press 2 to receive the fax Note If you press Start Fax Color but the sender sent the fax in black and white the HP all in one prints the fax in black and white Poll to receive a fax Polling allows your HP all in one to ask another fax machine to send a fax that it has in its queue When you use the Poll to Receive feature the HP all in one calls the designated fax machine and requests the fax from it The designated fax machine must be set for polling and have a fax ready to send 84 Note The HP all in one does not support polling pass codes This is a security feature that requires the receiving fax machine your HP all in one to provide a pass code to the device it is polling in order to receive the fax Make sure the device you are polling does not have a pass code set up or changed the default pass code or the HP all in one will not be able to receive the fax RON A In the Fax area press Menu until How to Fax appears Press gt until Poll to Receive appears and then press OK Enter the fax number of the other fax machine Press Start Fax Black or Start Fax Color HP Officejet 6200 series all in one Note If you press Start Fax Color but the sender sent the fax in black and white the HP all in one prints the fax in black and white Set the date and time You can set the date and time from the control panel When a fax is transmitted the c
125. fault your HP all in one is set to print a report only if there is a problem with sending or receiving a fax A confirmation message that indicates whether a fax was successfully sent appears briefly on the control panel display after each transaction Generate reports automatically 86 You can configure your HP all in one so that it automatically prints error and confirmation reports HP Officejet 6200 series all in one Note If you need printed confirmation each time a fax is sent follow these instructions before sending any faxes and select Send Only 1 Press Setup 2 Press 2 and then press 1 This selects Print Report and then selects Fax Report Setup 3 Press gt to scroll through the following report types Every Error prints whenever there is any kind of fax error default Send Error prints whenever there is a transmission error Receive Error prints whenever there is a receiving error Every Fax confirms every time a fax is sent or received Send Only prints every time a fax is sent indicating whether the fax was successfully sent or not Off does not print any error or confirmation reports 4 Press OK to select the report Generate reports manually You can manually generate reports about your HP all in one such as the status of the last fax you sent a list of programmed speed dial entries or a self test report for diagnostic purposes 1 Press Setup and then press 2 This selects Prin
126. feature icons several menu and list items allow you to select the device you want to use adjust a variety of software settings and access the onscreen help The following table explains these items Feature Purpose Select Device Use this feature to select the device you want to use from a list of installed devices Settings Use this feature to view or change various settings for your HP all in one such as print scan or copy Search HP Use this feature to search the HP Image Zone Help which provides software Image Zone help and troubleshooting information for your HP all in one Help Display the HP Image Zone Dock menu The HP Image Zone Dock menu provides a shortcut to HP Image Zone services The Dock menu automatically contains all of the applications available in the HP Image Zone window Services tab list You can also set HP Image Zone preferences to add other items to the menu such as tasks from the Products tab list or HP Image Zone Help 12 HP Officejet 6200 series all in one To display the HP Image Zone Dock menu gt Do one of the following Set either HP Gallery or iPhoto as your preferred photo manager Set additional options associated with your preferred photo manager Customize the list of items displayed in the HP Image Zone Dock menu Access the HP Image Zone software Macintosh OS earlier than X v10 1 5 Note Macintosh OS 9 v9 1 5 and later and v9 2 6 and later are su
127. feeder need to be cleaned e He automatic document feeder picks up multiple pages instead of single sheets the separator pad inside the automatic document feeder needs to be cleaned Solution Load one or two sheets of unused plain white full size paper into the document feeder tray and then press Start Copy Black to pull the pages through the automatic document feeder The plain paper releases and absorbs residue from the rollers and separator pad If the problem persists or the automatic document feeder does not pick up the plain paper you can clean the rollers and separator pad manually To clean the rollers or separator pad 1 Lift the cover of the automatic document feeder The rollers and separator pad are identified in the following illustration 143 Chapter 15 Rollers 4 _2 Separator pad 2 Lightly dampen a clean lint free cloth with distilled water then squeeze any excess liquid from the cloth 3 Use the damp cloth to wipe any residue off the rollers or separator pad 4 Ifthe residue does not come off using distilled water try using isopropyl rubbing alcohol 5 Close the cover of the automatic document feeder Print cartridge troubleshooting If you are experiencing problems with printing you might have a problem with one of the print cartridges 1 2 oa Remove the print cartridges and check that the protective tape has been completely removed Reinsert the print cartridges and verify tha
128. formation on using the software for your HP all in one e The Get step by step instructions topic provides information on using the HP Image Zone software with HP devices e The Explore what you can do topic provides more information about the practical and creative things you can do with the HP Image Zone software and your HP devices e f you need further assistance or want to check for HP software updates see the Troubleshooting and support topic User Guide 15 Chapter 2 continued Onscreen help from your device Onscreen help is available from your device and contains additional information on select topics Access the onscreen help from the control panel From the control panel press the Setup button next to the and then press 1 Use the to scroll through the list of available topics Highlight the appropriate topic and press OK Readme The Readme file contains the most recent information which might not be found in other publications Install the software to access the Readme file www hp com support If you have internet access you can get help and support from the HP website This website offers technical support drivers supplies and ordering information 16 HP Officejet 6200 series all in one Connection information Your HP all in one comes equipped with a USB port so you can connect directly to a computer using a USB cable It also has networking capability which can be accessed by
129. ge all other print settings 1 Select the HP all in one in the Chooser OS 9 Print Center OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 2 From the File menu in your software application choose Print 3 Make changes to the print settings and click Print to print the job Stop a print job Although you can stop a print job from either the HP all in one or the computer we recommend you stop it from the HP all in one for best results To stop a print job from the HP all in one User Guide gt Press Cancel on the control panel Look for the Print Cancelled message on the control panel display If the message does not appear press Cancel again 49 Chapter 9 50 HP Officejet 6200 series all in one 10 Fax setup After completing all steps in the Setup Guide use the instructions in this chapter to complete your fax setup Please keep your Setup Guide for later use In this chapter you will learn how to set up your HP all in one so that faxing works successfully with equipment and services you might already have on the same phone line as your HP all in one Before you begin setting up your HP all in one for faxing determine which kind of phone system your country region uses The instructions for setting up your HP all in one for faxing differ depending whether you have a serial or parallel phone system e If the connector type on your shared telephone equipment modems phones an
130. ght is on Set your answering machine to answer after four or fewer rings Change the Rings to Answer setting on your HP all in one to six rings For information on changing this setting see Set the number of rings before answering 8 Runa fax test For information see Test your fax setup When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP all in one monitors the call during this time listening for fax tones If incoming fax tones are detected the HP all in one will emit fax reception tones and receive the fax if there are no fax tones the HP all in one stops monitoring the line and your answering machine can record a voice message NO Case J Shared voice fax line with PC modem and answering machine If you receive both voice calls and fax calls at the same phone number and you also have a PC modem and answering machine connected on this phone line set up your HP all in one as described in this section Since your PC modem shares the phone line with your HP all in one you will not be able to use both your PC modem and your HP all in one simultaneously For example you cannot use your HP all in one for faxing if you are using your PC modem to send an e mail or access the Internet There are two different ways to set up your HP all in one with your computer based on the number of phone ports on your computer Before you begin check your
131. he analogue public switched telephone network PSTN Please connect the TAE N telephone connector plug provided with the HP all in one into the wall socket TAE 6 code N This HP fax product can be used as a single device and or in combination in serial connection with other approved terminal equipment Gerauschemission 166 LpA lt 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T 19 HP Officejet 6200 series all in one Notice to users in Japan VCCI 2 CORES HRUBRESSRESSE MAMAS VCCI ORE T FIABARRAMRECT CORES R RRT MI ATE EAMELTUETA OS dr LE DS SIS LT ASS CREME eS SRMOTCEMHVET WY RUA SIH TIE LURUMUELTF EL Notice to users in Korea AIS CHAZ BS 7171 o FIFE HARLOS AA Het SBS tte 7 Zoo SS 2E AAA ASS SISLICH Declaration of conformity This section contains the HP Officejet 6200 series all in one Declaration of conformity and information about it for the Euopean Economic Area Declaration of conformity European Economic Area The Declaration of Conformity in this document complies with ISO IEC Guide 22 and EN 45014 It identifies the product manufacturer s name and address and applicable specifications recognized in the European community User Guide 167 Chapter 18 HP Officejet 6200 series all in one Declaration of conformity O DECLARATION OF CONFORMITY according to ISO IEC Guide 22 and EN 45014 invent Manufacturer s Name Hewlett Packard Company Manufacturer s Address 1
132. he onscreen HP Image Zone Help To load postcards or Hagaki cards in the input tray 1 2 3 5 Remove the output tray Remove all paper from the input tray Insert the stack of cards into the far right side of the input tray with the short edge forward and the print side down Slide the stack of cards forward until it stops Slide the paper width guide inward against the stack of cards until it stops Do not overload the input tray make sure the stack of cards fits within the input tray and is no higher than the top of the paper width guide Replace the output tray Load envelopes 30 You can load one or more envelopes into the input tray of your HP all in one Do not use shiny or embossed envelopes or envelopes that have clasps or windows Note For specific details on how to format text for printing on envelopes consult the help files in your word processing software For best results consider using a label for the return address on envelopes To load envelopes 1 2 3 Remove the output tray Remove all paper from the input tray Insert one or more envelopes into the far right side of the input tray with the envelope flaps up and to the left Slide the stack of envelopes forward until it stops HP Officejet 6200 series all in one Tip For more help on loading envelopes refer to the diagram engraved in the base of the input tray 4 Slide the paper width guide inward against the stack of envelopes until it stop
133. he recipient before you send your fax This method of sending a fax is called manually sending a fax Sending a fax manually is useful if you want to make sure the recipient is available to receive the fax before you send it The phone must be connected to the 2 EXT port on the back of the HP all in one For information on setting up your HP all in one with your phone see Fax setup 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Dial the number by using the keypad on the phone that is connected to your HP all in one Note You must use the keypad on the phone to dial the number Do not use the keypad on the control panel of the HP all in one 3 Doone of the following H after dialing the number you hear fax tones press Start Fax Black or Start Fax Color within three seconds to send the fax Ifthe recipient answers the telephone you can engage in a conversation before sending your fax Once you are ready to send your fax press the Start Fax Black or Start Fax Color button on the control panel HP Officejet 6200 series all in one The phone line will go silent while the fax is transmitting At this point you can hang up the telephone If you want to continue speaking with the recipient remain on the line until the fax transmission is complete Send a fax using redial You can use redial to send a fax to the last fax number dialed from the control panel 1 Load your origina
134. her electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the date and time it is sent and an identification of the business other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the steps described in the software FCC statement The United States Federal Communications Commission in 47 CFR 15 105 has specified that the following notice be brought to the attention of users of this product 164 HP Officejet 6200 series all in one Declaration of Conformity This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Class B limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy
135. ically answer calls You must receive all faxes manually by pressing Start Fax Black or Start Fax Color For information on receiving faxes manually see Receive a fax manually You might use this setting if the majority of calls on this phone line are voice calls and you rarely receive faxes Voice mail service provided by your telephone company Manual The Auto Answer light is off The HP all in one will not automatically answer calls You must receive all faxes manually by pressing Start Fax Black or Start Fax Color For information on receiving faxes manually see Receive a fax manually An answering machine and a shared voice and fax phone line Automatic The Auto Answer light is on The answering machine will answer the call and the HP all in one will monitor the line If the HP all in one detects fax tones the HP all in one will receive the fax Note This is the recommended setting if you have an answering machine Make sure the answering machine is set up properly with the HP all in one For information see Fax setup Also set the number of rings to answer for the HP all in one to a number greater than the number of rings to answer for the answering machine The answering machine must answer the call before your HP all in one For more information on setting the number of rings to answer see Set the number of rings before answering Distinctive ringing service Automatic The Au
136. ice and contains the Hewlett Packard limited global warranty statement Duration of limited warranty Duration of Limited Warranty hardware and labor 1 Year Duration of Limited Warranty CD media 90 Days Duration of Limited Warranty print cartridges Until the HP ink is depleted or the end of warranty date printed on the cartridge has been reached whichever occurs first This warranty does not cover HP ink products that have been refilled remanufactured refurbished misused or tampered with Warranty service To obtain HP repair service you must first contact an HP service office or an HP Customer Support Center for basic troubleshooting See HP customer support for steps to take before calling Customer Support If your HP all in one needs a minor part replacement that you can replace HP might prepay shipping charges duty and taxes provide telephone assistance for replacing the part and pay shipping charges duty and taxes for any part that HP asks you to return Otherwise the HP Customer Support Center will direct you to an authorized service provider who is certified by HP to service the product Note This information does not apply to customers in Japan For information on service options in Japan see HP Quick Exchange Service Japan Warranty upgrades Depending on your country region HP might offer a warranty upgrade option that extends or enhances your standard product warranty Available options might include priority
137. idual speed dial entry that is included in a group speed dial it will be deleted from the group as well 1 Press Setup 2 Press 3 and then press 3 again This selects Speed Dial Setup and then selects Delete Speed Dial 3 Press lt or gt until the speed dial entry that you want to delete appears and then press OK to delete it You can also enter the speed dial code by using the keypad on the control panel Change the fax resolution and lighter darker settings You can change the Fax Resolution and Lighter Darker settings for documents that you are faxing Change the fax resolution The Fax Resolution setting affects the transmission speed and quality of faxed black and white documents The HP all in one sends faxes at the highest resolution supported by the receiving fax machine You can only change the resolution for faxes that you are sending in black and white All color faxes will be sent using Fine resolution The following resolution settings are available e Fine provides high quality text suitable for faxing most documents This is the default setting e Very Fine provides the best quality fax when you are faxing documents with very fine detail If you choose Very Fine be aware that the faxing process takes longer to complete and you can only send black and white faxes using this resolution If you send a color fax it will be sent using Fine resolution instead e Photo provides the best quality fax when sending photogr
138. if any share the same phone line with your HP all in one This is important because you might need to connect some of your existing office equipment directly to your HP all in one and you might also need to change some fax settings before you can fax successfully To determine the best way to set up the HP all in one in your home or office first read through the questions in this section and record your answers Next refer to the table in the following section and choose the recommended setup case based on your answers 52 Make sure to read and answer the following questions in the order they are presented 1 Do you have a digital subscriber line DSL service through your telephone company A Yes have DSL Q No If you answered Yes proceed directly to Case B Set up your HP all in one with DSL You do not need to continue answering questions If you answered No please continue answering questions Do you have a private branch exchange PBX phone system or an integrated services digital network ISDN system If you answered Yes proceed directly to Case C Set up your HP all in one with a PBX phone system or an ISDN line You do not need to continue answering questions If you answered No please continue answering questions Do you subscribe to a distinctive ring service through your telephone company that provides multiple phone numbers with different ring patterns Q Yes have distinctive ring Q No If you a
139. ight side of the HP all in one 1 Print carriage access door 2 Print carriage 3 Wat until the print carriage is idle and silent and then lightly press down on a print cartridge to release it If you are replacing the tri color print cartridge remove the print cartridge from the slot on the left If you are replacing the black or photo print cartridge remove the print cartridge from the slot on the right 110 HP Officejet 6200 series all in one aft User Guide 1 Print cartridge slot for the tri color print cartridge 2 Print cartridge slot for the black and photo print cartridges Pull the print cartridge toward you out of its slot If you are removing the black print cartridge in order to install the photo print cartridge store the black print cartridge in the print cartridge protector For more information see Use the print cartridge protector If you are removing the print cartridge because it is low or out of ink recycle the print cartridge The HP Inkjet Supplies Recycling Program is available in many countries regions and lets you recycle used print cartridges free of charge For more information go to the following website www hp com hpinfo globalcitizenship environment recycle inkjet html Remove the new print cartridge from its packaging and being careful to touch only the black plastic gently remove the plastic tape by using the pink pull tab 1 Copper colored contacts
140. indows taskbar double click the Hewlett Packard Digital Imaging Monitor icon On the taskbar click Start point to Programs or All Programs select HP and then click HP Director 2 Inthe Select Device box click to see a list of installed devices 3 Select the HP all in one Note The icons in the HP Director graphic below might appear differently on your computer The HP Director is customized to display icons associated with the device that is selected If the selected device is not equipped with a particular feature or function then the icon for that feature or function does not display in the HP Director Tip Ifthe HP Director on your computer does not contain any icons an error might have occurred during the software installation To correct this use the Control Panel in Windows to completely uninstall the HP Image Zone software then reinstall the software For more information see the Setup Guide that came with your HP all in one Chapter 1 Button Name and Purpose 1 ta Scan Picture Scans a photo picture or drawing and displays it in the HP Image Zone Scan Document Scans a document that contains text or both text and graphics and displays it in your selected program ob Make Copies Displays the Copy dialog box for the selected device from which you can make a printed copy of your image or document You can select the copy quality number of copies color and size HP Image Zone Displ
141. ing a Macintosh The graphic below shows several methods for printing photos using a Macintosh For more information see the list below the graphic A Print photos from your PictBridge compatible digital camera B Print photos from your camera using a software application such as HP Image Zone on your Macintosh 24 HP Officejet 6200 series all in one 5 Load originals and load paper This chapter provides instructions for loading originals in the automatic document feeder or on the glass to copy scan or fax choosing the best paper type for your job loading paper in the input tray and avoiding paper jams Load originals You can load an original for a copy fax or scan job in the automatic document feeder or on the glass Originals that are loaded in the automatic document feeder will automatically be fed into the HP all in one Load an original in the automatic document feeder You can copy scan or fax a multiple page letter A4 or legal size document up to 20 pages by placing it in the document feeder tray Warning Do not load photos in the automatic document feeder this might cause damage to your photos Note Some features such as the Fit to Page and Fill Entire Page copy features do not work when you load your originals in the automatic document feeder For more information see Load an original on the glass To load an original in the automatic document feeder 1 Load your origi
142. ing to record a message as when a fax is calling This prevents the HP all in one from detecting the fax tones This problem is most common with digital answering machines following actions might help solve these problems When you have an answering machine on the same phone line you use for fax calls try connecting the answering machine directly to the HP all in one as described in Fax setup Make sure your HP all in one is set to receive faxes automatically For information on setting up your HP all in one to receive faxes automatically see Set up the HP all in one to receive faxes Make sure the Rings to Answer setting is correct Set your answering machine to answer in 4 rings and your HP all in one to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP all in one will monitor the line If the HP all in one detects fax tones the HP all in one will receive the fax If the call is a voice call the answering machine will record the incoming message For information on setting the number of rings to answer see Set the number of rings before answering Disconnect the answering machine and then try receiving a fax If you can receive a fax without the answering machine the answering machine might be causing the problem Reconnect the answering machine and rerecord your outgoing message Make sure the mess
143. ion from a Windows computer go to the HP Director click Help and then choose Troubleshooting and Support Troubleshooting is also available through the Help button that appears on some error messages To access troubleshooting information from Macintosh OS X v10 1 5 and later click the HP Image Zone icon in the Dock select Help from the menu bar choose User Guide 141 Chapter 15 HP Image Zone Help from the Help menu and then choose 6200 series Troubleshooting in the Help Viewer If you have Internet access you can get help from the HP website at www hp com support The website also provides answers to frequently asked questions Paper troubleshooting To help avoid paper jams only use paper types that are recommended for your HP all in one For a list of recommended papers see the onscreen HP Image Zone Help or go to www hp com support Do not load curled or wrinkled paper or paper with bent or torn edges into the input tray For more information see Avoid paper jams If paper does become jammed in your device follow these instructions to clear the paper jam Paper has jammed the HP all in one Solution 1 Press in the tab on the left side of the rear clean out door to release the door Remove the door by pulling it away from the HP all in one Caution Trying to clear a paper jam from the front of the HP all in one can damage the print mechanism Always access and clear paper jams through the rear clean out doo
144. ions on the replacement HP all in one Note See the Setup Guide that came with your HP all in one for instructions on how to attach your control panel overlay The replacement HP all in one might come with instructions for setting up your device If available pack the HP all in one for shipment by using the original packing materials or the packaging materials that came with your exchange device 153 Chapter 16 If you do not have the original packaging materials please use other adequate packaging materials Shipping damage caused by improper packaging and or improper transportation is not covered under the warranty 11 Place the return shipping label on the outside of the box 12 Include the following items in the box A complete description of symptoms for service personnel samples of print quality problems are helpful A copy of the sales slip or other proof of purchase to establish the warranty coverage period Your name address and a phone number where you can be reached during the day 154 HP Officejet 6200 series all in one 17 Warranty information Your HP all in one comes with a limited warranty that is described in this section Information about how to obtain warranty service and how you can upgrade your standard factory warranty is also provided This chapter provides information on duration of your HP all in one limited warranty warranty service warranty upgrades returning you HP all in one for serv
145. ions on the screen If an error occurs you might need to uninstall and then reinstall the software Do not simply delete the HP all in one program files from your hard drive Make sure to remove them properly using the uninstall utility provided in the HP all in one program group For more information see Uninstall and reinstall the software User Guide Some of the icons are missing in the HP Director If the essential icons Scan Picture Scan Document Send Fax and HP Gallery do not appear your installation might not be complete Solution If your installation is incomplete you might need to uninstall and then reinstall the software Do not simply delete the HP all in one program files from your hard drive Make sure to remove them properly using the uninstall utility 127 Chapter 15 provided in the HP all in one program group For more information see Uninstall and reinstall the software The fax wizard does not start Solution Launch the fax wizard as follows 1 Start the HP Director For more information see the onscreen HP Image Zone Help that came with your software 2 Click the Settings menu select Fax Settings and Setup then select Fax Setup Wizard The registration screen does not appear Windows only Solution gt In Windows you can access the registration screen from the Windows taskbar by clicking Start pointing to Programs or All Programs XP Hewlett Packard HP Officejet 6200 series all in one
146. is method if Uninstall Software is not available in the Windows Start menu 1 On the Windows taskbar click Start Settings Control Panel 2 Double click Add Remove Programs 3 Select HP all in one amp Officejet 4 0 and then click Change Remove Follow the onscreen instructions 4 Disconnect your HP all in one from your computer 5 Restart your computer Note Itis important that you disconnect your HP all in one before restarting your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 6 Launch setup 7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all in one 129 Chapter 15 To uninstall from a Windows computer method 3 Note This is an alternate method if Uninstall Software is not available in the Windows Start menu 1 Run the HP Officejet 6200 series all in one software Setup program 2 Select Uninstall and follow the onscreen directions 3 Disconnect your HP all in one from your computer 4 Restart your computer Note Itis important that you disconnect your HP all in one before restarting your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 5 Run the HP Officejet 6200 series all in one software Setup program again 6 Launch Reinstall 7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP al
147. is out of ink You might need to replace the print cartridge For more information on replacing print cartridges see Replace the print cartridges Note For examples of test patterns lines of color and color blocks from normal and malfunctioning print cartridges see the onscreen HP Image Zone Help that came with your software HP Officejet 6200 series all in one Work with print cartridges To ensure the best print quality from your HP all in one you will need to perform some simple maintenance procedures This section provides guidelines for handling the print cartridges and instructions for replacing aligning and cleaning the print cartridges Handle the print cartridges Before you replace or clean a print cartridge you should know the part names and how to handle the print cartridges 1 Copper colored contacts 2 Plastic tape with pink pull tab must be removed before installing 3 Ink nozzles under tape Hold the print cartridges by their black plastic sides with the label on top Do not touch the copper colored contacts or the ink nozzles Warning Be careful not to drop the print cartridges This can damage them making them unusable Replace the print cartridges When the ink level for the print cartridge is low a message appears on the control panel display Note You can also check the estimated amount of ink remaining in your cartridges by using the HP Image Zone software that came with
148. ivers win9x_me directory where enu is the English language directory and win9x_me is for Windows ME The printer driver file is hpoupdrx inf b Repeat for each of the drivers required 8 Complete the installation Note If at some later time you want to connect to your PC using a USB cable disconnect the HP JetDirect from your HP all in one uninstall the HP printer driver from your computer and follow the instructions provided in the Setup Guide that came with your HP all in one To network connect your HP all in one using the HP JetDirect 175x Macintosh 1 Follow the HP JetDirect 175x setup instructions to connect the print server to a LAN User Guide 19 Chapter 3 N Connect the HP JetDirect to the USB port on the rear of your HP all in one 3 Doone of the following Ifyou are performing an initial installation of your HP all in one make sure you insert the HP all in one installation CD into the CD ROM drive on your computer and run the HP all in one setup wizard The network support software for your computer is installed at this time When the installation is finished the HP All in One Setup Assistant appears on your computer From the Disk Drive open the HP All in One Setup Assistant from the following location Applications Hewlett Packard HP Photo amp Imaging Software HP AiO Software The HP All in One Setup Assistant appears on your computer 4 Follow the onscreen prompts and provide the information r
149. l within a reasonable time after being notified of the defect refund the purchase price for the Product HP shall have no obligation to repair replace or refund until the Customer returns the defective Product to HP Any replacement product may be either new or like new provided that it has functionality at least equal to that of the Product being replaced HP products including each Product may contain remanufactured parts components or materials equivalent to new in performance HP s limited warranty for each Product is valid in any country region or locality where the covered HP product is distributed by HP Contracts for additional warranty service such as on site service are available from any authorized HP service facility in countries regions where the product is distributed by HP or by an authorized representative Limitations of warranty TO THE EXTENT ALLOWED BY LOCAL LAW NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND WHETHER EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY SATISFACTORY QUALITY AND FITNESS FOR A PARTICULAR PURPOSE Limitations of liability To the extent allowed by local law the remedies provided in this Limited Warranty Statement are the Customer s sole and exclusive remedies TO THE EXTENT ALLOWED BY LOCAL LAW EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS LIMITED WARRANTY STATEMENT IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIA
150. l in one To uninstall from a Macintosh computer 1 Disconnect the HP all in one from your Macintosh 2 Double click the Applications HP All in One Software folder 3 Double click HP Uninstaller Follow the onscreen instructions 4 After the software is uninstalled disconnect your HP all in one and then restart your computer Note Itis important that you disconnect your HP all in one before restarting your computer Do not connect the HP all in one to your computer until after you have reinstalled the software 5 To reinstall the software insert the HP all in one CD ROM into your Computers CD ROM drive On the desktop open the CD ROM and then double click HP all in one installer 7 Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP all in one OO Fax setup troubleshooting 130 This section contains fax setup troubleshooting information for the HP all in one If your HP all in one is not set up properly for faxing you might experience problems when sending faxes receiving faxes or both Tip This section contains only setup related troubleshooting For additional fax troubleshooting topics such as problems with your printouts or slow fax reception see the onscreen Troubleshooting Help that came with your HP Image Zone software If you are having faxing problems you can print a fax test report to check the status of your HP all in one The test will fail if your HP a
151. l safety data sheets MSDS can be obtained from the HP website at www hp com go msds Customers without Internet access should contact their local HP Customer Care Center Recycling program HP offers an increasing number of product return and recycling programs in many countries as well as partnering with some of the largest electronic recycling centers throughout the world HP also conserves resources by refurbishing and reselling some of its most popular products This HP product contains the following materials that may require special handling at end of life e Mercury in the fluorescent lamp in the scanner lt 2 mg e Lead in the solder HP inkjet supplies recycling program HP is committed to protecting the environment The HP Inkjet Supplies Recycling Program is available in many countries regions and lets you recycle used print cartridges free of charge For more information go to the following website www hp com hpinfo globalcitizenship environment recycle inkjet html Regulatory notices The HP all in one meets product requirements from regulatory agencies in your country region This section contains regulatory topics that do not pertain to wireless functions User Guide 163 Chapter 18 Regulatory model identification number For regulatory identification purposes your product is assigned a Regulatory Model Number The Regulatory Model Number for your product is SDGOB 0402 This regulatory number should not be confused with th
152. li rement importante dans les zones rurales Le num ro REN Ringer Equivalence Number attribu chaque appareil terminal fournit une indication sur le nombre maximal de terminaux qui peuvent tre connect s une interface t l phonique La terminaison d une interface peut se composer de n importe quelle combinaison d appareils condition que le total des num ros REN ne d passe pas 5 Bas sur les r sultats de tests FCC Partie 68 le num ro REN de ce produit est 0 2B This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by the registration number The abbreviation IC before the User Guide 165 Chapter 18 registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met It does not imply that Industry Canada approved the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Note The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement th
153. listening for fax tones If incoming fax tones are detected the HP all in one will emit fax reception tones and receive the fax if there are no fax tones the HP all in one stops monitoring the line and your answering machine can record a voice message Case K Shared voice fax line with PC modem and voice mail If you receive both voice calls and fax calls at the same phone number use a PC modem on the same phone line and subscribe to a voice mail service through your telephone company set up your HP all in one as described in this section Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls You must receive faxes manually this means you must be available to respond in person to incoming fax calls If you want to receive faxes automatically instead contact your telephone company to subscribe to a distinctive ring service or to obtain a separate phone line for faxing Since your PC modem shares the phone line with your HP all in one you will not be able to use both your PC modem and your HP all in one simultaneously For example you cannot use your HP all in one for faxing if you are using your PC modem to send an e mail or access the Internet There are two different ways to set up your HP all in one with your computer based on the number of phone ports on your computer Before you begin check your computer to see if it has one or two phone ports e f your
154. ll in one 1 Turn off the HP all in one unplug the power cord and raise the lid 2 Clean the white document backing with a soft cloth or sponge slightly moistened with a mild soap and warm water 3 Wash the backing gently to loosen debris Do not scrub the backing 4 Dry the backing with a chamois or soft cloth Warning Do not use paper based wipes as these might scratch the backing 5 If further cleaning is needed repeat the previous steps using isopropyl rubbing alcohol and wipe the backing thoroughly with a damp cloth to remove any residual alcohol Warning Be careful not to spill alcohol on the glass or painted parts of the HP all in one as this might damage the device Clean the exterior Use a soft cloth or slightly moistened sponge to wipe dust smudges and stains off the case The interior of the HP all in one does not require cleaning Keep fluids away from the control panel and the interior of the HP all in one Warning To avoid damage to painted parts of the HP all in one do not use alcohol or alcohol based cleaning products on the control panel document feeder tray lid or other painted parts of the device User Guide 107 Chapter 14 Print a self test report If you are experiencing problems with printing print a self test report before you replace the print cartridges This report provides useful information on several aspects of your device including your print cartridges 108 1 2 3 Load lette
155. ll in one is not set up properly for faxing Perform this test after you have completed setting up your HP all in one for faxing HP Officejet 6200 series all in one User Guide To test your fax setup 1 2 4 Press Setup Press 6 and then press 5 This displays the Tools menu and then selects Run Fax Test The HP all in one displays the status of the test on the control panel display and prints a report Review the report Ifthe test passes and you are still having problems faxing check the fax settings listed in the report to verify the settings are correct A blank or incorrect fax setting can cause faxing problems Ifthe test fails review the report for information on how to fix any problems found For more information you can also see the next section The fax test failed Press OK to return to the Setup Menu If you are still experiencing faxing problems continue with the following sections for more troubleshooting help The fax test failed If you ran a fax test and the test failed review the report for basic information about the error For more detailed information check the report to see which part of the test failed and then navigate to the appropriate topic in this section for information The fax hardware test failed The fax connected to active telephone wall jack test failed The phone cord connected to correct port on fax test failed The fax line condition test failed The dial tone detectio
156. ls face up in the document feeder tray with the top of the page on the left 2 Press Redial Pause The last number dialed appears in the control panel display 3 Press Start Fax Black or Start Fax Color Send a fax using speed dials You can quickly send a fax by pressing Speed Dial or a one touch speed dial button on the control panel The one touch speed dial buttons correspond to the first five speed dial entries Speed dial entries will not appear until you have set them up For more information see Set up speed dialing 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Do one of the following Press Speed Dial until the appropriate speed dal entry appears You can also scroll through the speed dal entries by pressing lt or gt Press Speed Dial and then enter the speed dal code by using the keypad on the control panel Press a one touch speed dial button 3 Press Start Fax Black or Start Fax Color Schedule a fax User Guide You can schedule a black and white fax to be sent later the same day when phone lines are not as busy or phone rates are lower for example When scheduling a fax the originals must be loaded in the document feeder tray and not on the glass The HP all in one automatically sends your fax when the specified time is reached You can only schedule one fax to be sent at a time You can continue to send faxes normally however while a fax i
157. make sure their Internet phone service supports faxing If they do not support faxing you will not be able to send and receive faxes through the Internet Stop faxing 96 You can cancel a fax you are sending or receiving at any time To stop faxing from the control panel gt Press Cancel on the control panel to stop a fax you are sending or receiving Look for the Fax Cancelled message on the control panel display If it does not appear press Cancel again The HP all in one prints any pages it has already started printing and then cancels the remainder of the fax This can take a few moments To cancel a number you are dialing gt Press Cancel to cancel a number you are currently dialing HP Officejet 6200 series all in one 12 Use HP Instant Share HP Instant Share makes it easy to share photos with family and friends Just scan a photo select a destination for your photo and then send the photo on its way You can even upload your photos to an online photo album or an online photo finishing service Availability of services varies by country region With HP Instant Share E mail family and friends always get photos they can view no more large downloads or images that are too big to open An e mail message with thumbnail images of your photos is sent with a link to a secure Web page where family and friends can easily view share print and save the photos Overview If your HP all in one is USB connected you can share pho
158. n 5 only Case G Fax line shared with PC modem no voice calls received Not applicable Voice calls and PC modem You answered Yes to questions 4 and 5 only Case H Shared voice fax line with PC modem Not applicable Voice calls and answering machine You answered Yes to questions 4 and 6 only Case l Shared voice fax line with answering machine Not applicable Voice calls PC modem and answering machine You answered Yes to questions 4 5 and 6 only Case J Shared voice fax line with PC modem and answering machine Not applicable Voice calls PC modem and voice mail service Case K Shared voice fax line with PC modem and voice mail Not applicable 54 HP Officejet 6200 series all in one continued Other equipment services Recommended fax setup Recommended fax setup sharing your fax line for parallel type phone for serial type phone systems systems You answered Yes to questions 4 5 and 7 only Case A Separate fax line no voice calls received If you have a separate phone line on which you receive no voice calls and you have no other equipment connected on this phone line set up your HP all in one as described in this section 1 Back view of the HP all in one 1 Telephone wall jack 2 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in on
159. n also set a number of fax options such as resolution You should explore the HP Director that came with your HP Image Zone software to take full advantage of all of its features Using the HP Director you can send a fax from your computer include a computer generated cover page and quickly set up speed dials For more information see the onscreen HP Image Zone Help For information on accessing the HP Director see Use the HP Image Zone to do more with your HP all in one Set up the HP all in one to receive faxes Your HP all in one can be set up to receive faxes automatically or manually depending on your home or office setup If you set up the HP all in one to answer faxes automatically it answers all incoming calls and receives faxes If you set up the HP all in one to answer faxes manually you must be available to respond in person to the incoming fax call or your HP all in one cannot receive faxes For more information on receiving faxes manually see Receive a fax manually In certain situations you might want to receive faxes manually For example if you share a phone line between your HP all in one and phone and you do not have distinctive ringing or an answering machine you will need to set up the HP all in one to answer fax calls manually If you subscribe to a voice mail service you will also need to answer fax calls manually This is because the HP all in one will not be able to distinguish between fax calls and phone calls
160. n test failed The fax hardware test failed Solution e Turn off the HP all in one by using the On button located on the control panel and then unplug the power cord from the back of the HP all in one After a few seconds plug the power cord back in and turn the power on Run the test again If the test fails again continue reviewing the troubleshooting information in this section e Try to send or receive a test fax If you can send or receive a fax successfully there might not be a problem e If you have a Windows computer and are running the test from the Fax Setup Wizard make sure the HP all in one is not busy completing another task such as receiving a fax or making a copy Check the control panel display for a message indicating that the HP all in one is busy If it is busy wait until it is finished and in the idle state before running the test After you resolve any problems found run the fax test again to make sure it passes and your HP all in one is ready for faxing If the Fax Hardware Test continues to fail and you experience problems faxing contact HP for support For information on contacting HP for support see Get HP support 131 Chapter 15 The fax connected to active telephone wall jack test failed Solution e Check the connection between the telephone wall jack and the HP all in one to make sure the phone cord is secure e Make sure you use the phone cord that came with your HP all in one If you do not use
161. nals face up in the document feeder tray with the top of the page on the left Keep sliding the paper leftward into the automatic document feeder until you hear a beep This indicates that the HP all in one detected the pages you loaded The automatic document feeder holds a maximum of 20 sheets of plain paper Tip For more help on loading originals in the automatic document feeder refer to the diagram engraved in the document feeder tray 2 Slide the paper guides inward until they stop at the left and right edges of the paper Load an original on the glass You can copy scan or fax up to letter or A4 size single page originals by loading them on the glass as described here If your original contains multiple full size pages User Guide 25 Chapter 5 load it in the automatic document feeder For more information see Load an original in the automatic document feeder Note Many of the special features will not work correctly if the glass and lid backing are not clean For more information see Clean the HP all in one To load an original on the glass 1 Remove all originals from the document feeder tray and then lift the lid on the HP all in one 2 Place your original face down on the right front corner of the glass Tip For more help on loading an original refer to the guides along the front and right edges of the glass 10x15 cm 4x6 IN 3 Close the lid Choose papers for printing and copying You can u
162. nded type of 10 by 15 cm 4 by 6 inch photo paper For more information see Recommended papers In addition for best results set the paper type and paper size before copying or printing For information on changing paper settings see the onscreen HP Image Zone Help Tip To help prevent rips wrinkles and curled or bent edges store all paper flat in a resealable bag If the paper is not stored properly extreme changes in temperature and humidity might result in curled paper that does not work well in the HP all in one To load 10 by 15 cm 4 by 6 inch photo paper in the input tray 1 Remove the output tray 2 Remove all paper from the input tray 3 Insert the stack of photo paper into the far right side of the input tray with the short edge forward and the glossy side down Slide the stack of photo paper forward until it stops If the photo paper you are using has perforated tabs load the photo paper so that the tabs are closest to you 4 Slide the paper width guide inward against the stack of photo paper until it stops Do not overload the input tray make sure the stack of photo paper fits within the input tray and is no higher than the top of the paper width guide 29 Chapter 5 Replace the output tray Load postcards or Hagaki cards You can load postcards or Hagaki cards into the input tray of your HP all in one For the best results set the paper type and size before printing or copying For more information see t
163. ned from the scanner bed For Windows users the HP Image Zone software opens on your computer The HP Instant Share tab appears A thumbnail of the scanned image appears in the Selection Tray For more information on the HP Image Zone see Use the HP Image Zone in the onscreen help For Macintosh users the HP Instant Share client application software opens on your computer A thumbnail of the scanned image appears in the HP Instant Share window Note If you are using a Macintosh OS earlier than X v10 1 5 including OS 9 v9 1 5 your photos are uploaded to the HP Gallery on your Macintosh Click E mail Send the scanned image as an e mail attachment by following the prompts on your computer screen 5 Follow the steps appropriate for your operating system If you are using a Windows based computer a From either the Control or Work areas of the HP Instant Share tab click the link or icon of the service you want to use to send your scanned image Note If you click See All Services you can choose from among all of the services available in your country region for example HP Instant Share E mail and Create Online Albums Follow the onscreen instructions The Go Online screen appears in the Work area b Click Next and follow the onscreen instructions If you are using a Macintosh a Make sure the scanned image you want to share displays in the HP Instant Share window 98 HP Officejet 6200 series all in one Use the button to remov
164. nememaresses 159 System req ire UE 159 Paper specifications E 159 Print Sp cifications EE 160 COPY Specification Ssss aaea a ae ata an enS iaiia 161 FAX SPECIMGALONS reiro die ESCHER V 161 Scan spechflcatons sia 162 Physical specifications trnnnn nenten trnnnn nnen 162 Power specifications ernn nn nsn nsnn rnnr nnns nennt 162 Environmental specifications nt 162 Additional specifications 162 Environmental product stewardship program 162 Regulatory e e 163 Declaration Of CONTONMITY 2 25 5 aa seussaueudesestenenremeesnn tre aA aaeain ais 167 DO RE T E E E E E OT 169 3 HP Officejet 6200 series all in one 1 HP all in one overview Many HP all in one functions can be accessed directly without turning on your computer Tasks such as making a copy and sending a fax can be accomplished quickly and easily from your HP all in one This chapter describes the HP all in one hardware features control panel functions and how to access the HP Image Zone software Your HP all in one might not have all of the features described in this guide Tip You can do more with your HP all in one by using the HP Image Zone software installed on your computer during the initial setup The software provides enhanced copy and scan functionality as w
165. ng Help Click E mail The e mail program on your Macintosh opens Send the images as an e mail attachment by following the prompts on your computer screen 101 Chapter 12 102 HP Officejet 6200 series all in one 13 Order supplies You can order recommended types of HP paper and print cartridges online from the HP website Order paper transparency film or other media To order media such as HP Premium Paper HP Premium Plus Photo Paper HP Premium Inkjet Transparency Film or HP Iron On Transfer go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page Order print cartridges To order print cartridges for your HP all in one go to www hp com If prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page Your HP all in one supports the following print cartridges Print cartridges HP reorder number HP black inkjet print cartridge 94 11 ml black print cartridge HP tri color inkjet print cartridge 97 14 ml color print cartridge 95 7 ml color print cartridge HP photo inkjet print cartridge 99 13 ml color photo print cartridge Note Print cartridge reorder numbers vary by country region If the reorder numbers listed in this guide do not match the numbers on the print cartridges currently installed in your HP all in one order new
166. ngs You can perform this process from the control panel only 1 Press Setup 2 Press 6 then press 3 This selects Tools and then selects Restore Factory Defaults HP Officejet 6200 series all in one 15 Troubleshooting information This chapter contains troubleshooting information for the HP all in one Specific information is provided for installation and configuration issues and some operational topics For more troubleshooting information see the onscreen HP Image Zone Help Many issues are caused when the HP all in one is connected to the computer using a USB cable before the HP all in one software is installed on the computer If you connected the HP all in one to your computer before the software installation screen prompts you to do so you must follow these steps Disconnect the USB cable from the computer Uninstall the software if you have already installed it Restart your computer Turn off the HP all in one wait one minute then restart it Reinstall the HP all in one software Do not connect the USB cable to the computer until prompted by the software installation screen O1 Gah For information about uninstalling and reinstalling the software see Uninstall and reinstall the software This chapter contains the following topics e Setup troubleshooting Contains information on hardware setup software installation and fax setup troubleshooting information e Operational troubleshooting Contains inform
167. nks while the camera is being accessed The light also stops blinking and stays lit when printing from the camera If the camera is not PictBridge compliant or is not in PictBridge mode the status light blinks amber and an error message displays on your computer monitor if you have the HP all in one software installed Disconnect the camera correct the problem on the camera and reconnect For more information about PictBridge camera port troubleshooting see the 6200 series Troubleshooting section in the HP Image Zone Help After you successfully connect your PictBridge compliant camera to the HP all in one you can print your photos Make sure the size of the paper loaded in the HP all in one matches the setting on your camera If the paper size setting on your camera is set to the default the HP all in one uses the paper that is currently loaded in the input tray Refer to the user guide that came with your camera for detailed information on printing from the camera Tip If your digital camera is an HP model that does not support PictBridge you can still print directly to the HP all in one Connect the camera to the USB port on the back of the HP all in one instead of to the camera port Direct printing from the back port works with HP digital cameras only User Guide 33 Chapter 6 34 HP Officejet 6200 series all in one 7 Use the copy features The HP all in one allows you to produce high quality color and black and white copies
168. nstall the software Use the Setup Guide for your HP all in one and follow the hardware setup instructions if you are performing an initial installation of both your HP all in one and HP JetDirect 175x 2 Follow the HP JetDirect 175x setup instructions to connect the print server to a LAN 3 Connect the HP JetDirect to the USB port on the rear of your HP all in one 4 Insert the installation CD that was supplied with the HP JetDirect into your computer s CD ROM drive You will use this CD to locate the HP JetDirect on the network 5 Select Install to run the HP JetDirect installer 6 When prompted insert the HP all in one installation CD Note If you are performing an initial installation of your HP all in one and HP JetDirect 175x do not run the HP all in one setup wizard Just install the drivers following the instructions below If you decide at some later date to connect your HP all in one using a USB cable then insert the HP all in one installation CD and run the setup wizard 7 Follow the steps appropriate for your operating system If you are using Windows XP or 2000 a Browse to the root directory of the CD and select the correct driver inf for your HP all in one The printer driver file located in the root directory is hpoprn08 inf If you are using Windows 98 or ME a Browse the CD for the Drivers folder and find the correct language subfolder For example for English speaking customers navigate to the enu dr
169. nswered Yes proceed directly to Case D Fax with a distinctive ring service on the same line You do not need to continue answering questions If you answered No please continue answering questions Are you unsure if you have distinctive ring Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line When you subscribe to this service each phone number will have a different ring pattern For example you can have single double and triple rings for the different numbers You might assign one phone number with a single ring to your voice calls and another phone number with double rings to your fax calls This allows you to tell the difference between voice and fax calls when the phone rings HP Officejet 6200 series all in one 4 Do you receive voice calls at the same phone number you will use for fax calls on your HP all in one A Yes receive voice calls Q No Please continue answering questions 5 Do you have a PC modem on the same phone line as your HP all in one Q Yes have a PC modem Q No If you answer Yes to any of the following questions you are using a PC modem Do you send and receive faxes directly to and from your computer software programs through a dial up connection Do you send and receive e mail messages on your computer through a dial up connection Do you access the Internet from your computer through a dial up connection Please continue a
170. nswering questions 6 Do you have an answering machine that answers voice calls at the same phone number you will use for fax calls on your HP all in one Q Yes have an answering machine Q No Please continue answering questions 7 Do you subscribe to a voice mail service through your telephone company at the same phone number you will use for fax calls on your HP all in one Q Yes have a voice mail service Q No After you have completed answering the questions proceed to the next section to select your fax setup case Select your fax setup case Now that you have answered all of the questions about the equipment and services that share the phone line with your HP all in one you are ready to choose the best setup case for your home or office From the first column in the following table choose the combination of equipment and services applicable to your home or office setting Then look up the appropriate setup case in the second or third column based on your phone system Step by step instructions are included for each case later in this chapter If you have answered all of the questions in the previous section and have none of the described equipment or services choose None from the first column in the table Note If your home or office setup is not described in this chapter set up the HP all in one as you would a regular analog phone Make sure you use the phone cord supplied in the box to connect one end to your telephone w
171. ode in the upper left corner of the sticker To access your serial number and service ID 1 Press and hold OK While holding OK press 4 This displays the Information Menu 2 Press gt until Model Number appears and then press OK This displays the service ID Write down the complete service ID 3 Press Cancel and then press gt until Serial Number appears 4 Press OK This displays the serial number Write down the complete serial number 5 Press Cancel to exit the Information Menu Call in North America during warranty Call 1 800 474 6836 1 800 HP invent US phone support is available in both English and Spanish languages 24 hours a day 7 days a week days and hours of support may change without notice This service is free during the warranty period A fee may apply outside the warranty period Call elsewhere in the world The numbers listed below are current as of the publication date of this guide For a list of current international HP Support Service numbers go to www hp com support and choose your own country region or language You can call the HP support center in the following countries regions If your country region is not listed contact your local dealer or nearest HP Sales and Support Office to find out how to obtain services Support service is free during the warranty period however your standard long distance phone charges will apply In some cases a flat fee per single incident will also apply For phone
172. ompleted unless you set your changes as the default For information see Set new default settings 1 Load your originals face up in the document feeder tray with the top of the page on the left 2 Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears 3 Inthe Fax area press Menu until Lighter Darker appears 4 Press lt q to lighten the fax or press gt to darken it The indicator moves to the left or right as you press an arrow 5 Press Start Fax Black or Start Fax Color Your fax is sent with the Lighter Darker setting you selected If you want to send all faxes with this setting change it to the default For more information see Set new default settings Set new default settings You can change the default value for the Fax Resolution Lighter Darker and How to Fax settings through the control panel 1 Make your changes to the Fax Resolution Lighter Darker or How to Fax settings 2 Press Menu until Set New Defaults appears 3 Press gt until Yes appears Set fax options There are numerous fax options that you can set such as controlling whether the HP all in one redials a busy number automatically When you make changes to the following options the new setting becomes the default Review this section for information on changing fax options Set the paper size for received faxes You can select the paper size for received faxe
173. omputer directly connected to the HP all in one acts as the host for the printer and has full feature functionality Your computer which is referred to as a client has access only to the print features All other functions must be performed on the host computer To enable printer sharing 1 On the host computer select System Preferences in the Dock The System Preferences window appears 2 Select Sharing 3 From the Services tab click Printer Sharing Set up the HP JetDirect 175x Your HP all in one can be shared by up to five computers on a local area network LAN by using the HP JetDirect 175x as a print server for all computers on the network Simply connect your HP JetDirect to your HP all in one and router or hub and then run the HP JetDirect installation CD The required printer drivers INF file are located on the installation CD for your HP all in one 18 HP Officejet 6200 series all in one Note Using the HP JetDirect 175x you can print and send a scan using Webscan from your computer you can make copies send a fax and print from the control panel of your HP all in one To network connect your HP all in one using the HP JetDirect 175x Windows 1 Before you follow the steps below Uninstall the HP Image Zone software from your computer if your HP all in one has been connected to a computer with a USB cable and you now want to connect it to a network using an HP JetDirect For more information see Uninstall and rei
174. one cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 2 Get up the HP all in one to answer incoming calls manually Press the Auto Answer button until the light is off 3 Run a fax test For information see Test your fax setup HP Officejet 6200 series all in one You must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes For information on receiving faxes manually see Receive a fax manually Case G Fax line shared with PC modem no voice calls received User Guide If you have a fax line on which you receive no voice calls and you also have a PC modem connected on this line set up your HP all in one as described in this section Since your PC modem shares the phone line with your HP all in one you will not be able to use both your PC modem and your HP all in one simultaneously For example you cannot use your HP all in one for faxing if you are using your
175. onnects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the parallel splitter on the side with two phone ports Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Remove the white plug from the port labeled 2 EXT on the back of your HP all in one Using another phone cord connect one end to the port labeled 2 EXT on the back of your HP all in one Connect the other end of the phone cord to the parallel splitter on the side with the single phone port Unplug your answering machine from the telephone wall jack and connect it to the parallel splitter on the side with two phone ports HP Officejet 6200 series all in one 11 Note If you do not connect your answering machine in this way fax tones from a sending fax machine might be recorded on your answering machine and you might not be able to receive faxes
176. or information on changing this setting see Change the answer ring pattern distinctive ringing Note The HP all in one cannot recognize some ring patterns such as those with alternating short and long ringing patterns If you are having problems with a ring pattern of this type ask your telephone company to assign a non alternating ring pattern Fax tones are recorded on my answering machine Solution e When you have an answering machine on the same phone line you use for fax calls try connecting the answering machine directly to the HP all in one as described in Fax setup If you do not connect the answering machine as recommended fax tones might be recorded on your answering machine e Make sure your HP all in one is set to receive faxes automatically If your HP all in one is set up to receive faxes manually the HP all in one will not answer incoming calls You must be available to respond in person to incoming fax calls or the HP all in one will not receive the fax and your answering machine will record the fax tones For information on setting up your HP all in one to receive faxes automatically see Set up the HP all in one to receive faxes e Make sure the Rings to Answer setting is correct The number of rings to answer for the HP all in one should be greater than the number of rings to answer for the answering machine If the answering machine and the HP all in one are set to the same number of rings to answer both devic
177. ore your HP all in one The number of rings to answer for the HP all in one should be greater than the number of rings to answer for the answering machine For example set your answering machine to answer in 4 rings and your HP all in one to answer in the maximum number of rings supported by your device The maximum number of rings varies by country region In this setup the answering machine will answer the call and the HP all in one will monitor the line If the HP all in one detects fax tones the HP all in one will receive the fax If the call is a voice call the answering machine will record the incoming message To set the number of rings before answering from the control panel 1 Press Setup 2 Press 4 and then press 3 This selects Basic Fax Setup and then selects Rings to Answer 3 Enter the appropriate number of rings by using the keypad 4 Press OK to accept the setting Receive a fax manually If you set up your HP all in one to receive faxes manually the Auto Answer light is off or you answer the phone and hear fax tones use the instructions in this section to receive faxes User Guide 83 Chapter 11 You can receive faxes manually from a phone that is 1 N Directly connected to the HP all in one on the 2 EXT port On the same phone line but is not connected to the HP all in one Make sure the HP all in one is turned on and you have paper loaded in the input tray Remove any originals from the document f
178. othing fibers When debris gets on the print cartridges it can cause ink streaks and smudges on printed pages Ink streaking can be corrected by cleaning around the ink nozzles as described here 116 Note Clean the area around the ink nozzles only if you continue to see streaks and smudges on your printed pages after you have already cleaned the print cartridges by using the control panel or the HP Image Zone For more information see Clean the print cartridges HP Officejet 6200 series all in one User Guide Make sure you have the following materials available Dry foam rubber swabs lint free cloth or any soft material that will not come apart or leave fibers Distilled filtered or bottled water tap water might contain contaminants that can damage the print cartridges Warning Do not touch the copper colored contacts or ink nozzles Touching these parts can result in clogs ink failure and bad electrical connections To clean the area around the ink nozzles 1 2 Oo O1 E Turn on the HP all in one and open the print carriage access door The print carriage moves to the far right side of the HP all in one Wait until the print carriage is idle and silent and then unplug the power cord from the back of the HP all in one Note When you unplug the power cord the date and time are erased You will need to reset the date and time later when you plug the power cord back in For more information see Set the d
179. p of the print cartridge protector to release the print cartridge then slide the print cartridge out of the print cartridge protector User Guide 113 Chapter 14 Align the print cartridges 114 The HP all in one prompts you to align cartridges every time you install or replace a print cartridge You can also align the print cartridges at any time from the control panel or by using the HP Image Zone software on your computer Aligning the print cartridges ensures high quality output Note If you remove and reinstall the same print cartridge the HP all in one will not prompt you to align the print cartridges The HP all in one remembers the alignment values for that print cartridge so you do not need to realign the print cartridges To align the print cartridges from the control panel when prompted gt Make sure you have letter or A4 unused plain white paper loaded in the input tray and then press OK The HP all in one prints a print cartridge alignment sheet and aligns the print cartridges Recycle or discard the page Note If you have colored paper loaded in the input tray when you align the print cartridges the alignment will fail Load unused plain white paper into the input tray and then try the alignment again If the alignment fails again you might have a defective sensor or print cartridge Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on
180. p to 1200 by 1200 using 1200 scan dpi Normal up to 600 by 600 up to 300 by 300 Fast up to 300 by 300 up to 300 by 300 1 Maximum at 400 scaling Fax specifications Walk up black and white and color fax capability Up to 60 speed dials varies by model Up to 60 page memory varies by model based on ITU T Test Image 1 at standard resolution More complicated pages or higher resolution will take longer and use more memory e Manual multiple page fax e Automatic busy redial up to five times varies by model e Automatic no answer redial one time varies by model e Confirmation and activity reports e CCITT ITU Group 3 fax with Error Correction Mode e 33 6 Kbps transmission e 3 seconds per page speed at 33 6 Kbps based on ITU T Test Image 1 at standard resolution More complicated pages or higher resolution take longer and use more memory e Ring detect with automatic fax answering machine switching Photo dpi Very Fine dpi Fine dpi Standard dpi Black 196 by 196 8 bit 300 by 300 196 by 196 98 by 98 grayscale User Guide 161 Chapter 18 continued Photo dpi Very Fine dpi Fine dpi Standard dpi Color 200 by 200 200 by 200 200 by 200 200 by 200 Scan specifications Image editor included Integrated OCR software automatically converts scanned text to editable text Scan speeds vary according to the complexity of the document Twain compliant interface
181. paper loaded Load your original photo face down on the right front corner of the glass Position the photo on the glass so the long edge of the photo is along the front edge of the glass In the Copy area press Reduce Enlarge until Fill Entire Page appears Press Start Copy Color Tip If the output is not borderless then set the paper size to Letter Borderless or A4 Borderless set the paper type to Photo Paper set the Photo enhancement and then try again For more information on setting the paper size see Set the copy paper size For information on setting the paper type see Set the copy paper type For information on setting the Photo enhancement see Enhance light areas of your copy Resize an original to fit onto letter or A4 paper If the image or text on your original fills the entire sheet with no margins use Fit to Page or Full Page 91 to reduce your original and prevent unwanted cropping of the text or images at the edges of the sheet 40 HP Officejet 6200 series all in one Tip You can also enlarge a small photo to fit within the printable area of a full size page In order to do this without changing the proportions of the original or cropping the edges the HP all in one might leave an uneven amount of white space around the edges of the paper To resize a document from the control panel 1 Make sure you have paper loaded in the input tray 2 Load your original face down on the right front corner of the glass
182. pported Macintosh OS X v10 0 and v10 0 4 are not supported The HP Director is the entry point to the HP Image Zone software Depending on the capabilities of your HP all in one the HP Director lets you initiate device functions such as scanning copying or faxing You can also use the HP Director to open the HP Gallery to view modify and manage images on your computer Use one of the following methods to open the HP Director The methods are Macintosh OS specific e Macintosh OS X The HP Director opens automatically during HP Image Zone software installation and an HP Director icon is created in the Dock for your device To display the HP Director menu In the Dock click the HP Director icon for your device The HP Director menu appears Note If you install several HP devices of different kinds for example an HP all in one a camera and an HP scanner an HP Director icon for each kind of device is displayed in the Dock However if you install two of the same kind of device for example you may have a laptop that you connect to two different HP all in one devices one at work and one at home only one HP Director icon is displayed in the Dock e Macintosh OS 9 The HP Director is a standalone application that must be opened before its features can be accessed Use one of the following methods to open the HP Director Double click the HP Director alias on the desktop Double click the HP Director alias in the Applica
183. problem sending or receiving faxes Try sending or receiving a test fax Check to make sure the country region setting is set appropriately for your country region If the country region setting is not set or is not set correctly the test may fail and you might have problems sending and receiving faxes For information on changing the country region setting see the Setup Guide that came with your HP all in one Make sure you connect your HP all in one to an analog phone line or you will not be able to send or receive faxes To check if your phone line is digital connect a regular analog phone to the line and listen for a dial tone If you do not hear a normal sounding dial tone it might be a phone line set up for digital phones Connect your HP all in one to an analog phone line and try sending or receiving a fax After you resolve any problems found run the fax test again to make sure it passes and your HP all in one is ready for faxing If the Dial Tone Detection test continues to fail contact your telephone company and have them check the phone line The HP all in one is having problems sending and receiving faxes Solution Note This possible solution applies only in the countries regions that receive a 2 wire phone cord in the box with the HP all in one including Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Port
184. ptor connect the HP all in one to the port that is designated for fax and phone use Also make sure that the terminal adapter is set to the correct switch type for your country region if possible 56 HP Officejet 6200 series all in one Note Some ISDN systems allow you to configure the ports for specific phone equipment For example you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes If you have problems when connected to the fax phone port of your ISDN converter try using the port designated for multiple purposes it might be labeled multi combi or something similar If you are using a PBX phone system set the call waiting tone to off Caution Many digital PBX systems include a call waiting tone that is factory set to on The call waiting tone will interfere with any fax transmission and you will not be able to send or receive faxes with your HP all in one Refer to the documentation that came with your PBX phone system for instructions on how to turn off the call waiting tone If you are using a PBX phone system dial the number for an outside line before dialing the fax number Make sure you use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cor
185. r 2 Gently pull the paper out of the rollers Warning If the paper tears when you are removing it from the rollers check the rollers and wheels for torn pieces of paper that might be remaining inside the device If you do not remove all the pieces of paper from the HP all in one more paper jams are likely to occur 3 Replace the rear clean out door Gently push the door forward until it snaps into place 4 Press OK to continue the current job Paper has jammed the automatic document feeder 142 HP Officejet 6200 series all in one User Guide Solution 1 Lift the cover of the automatic document feeder 2 Gently pull the paper out of the rollers Warning If the paper tears when you are removing it from the rollers check the rollers and wheels for torn pieces of paper that might be remaining inside the automatic document feeder If you do not remove all the pieces of paper from the HP all in one more paper jams are likely to occur 3 Close the cover of the automatic document feeder The automatic document feeder picks up too many pages or none at all Cause You need to clean the separator pad or rollers inside the automatic document feeder Pencil lead wax or ink can build up on the rollers and separator pad after extensive use or if you copy handwritten originals or originals that are heavy with ink e Ifthe automatic document feeder does not pick up any pages at all the rollers inside the automatic document
186. r A4 or legal unused plain white paper into the input tray Press Setup Press 2 then press 5 This selects Print Report and then selects Self Test Report The HP all in one prints a self test report which might indicate the source of the printing problem A sample of the ink test area of the report is shown below Black Cartridge Test Patterns 0 Color Cartridge Test Patterns 0 j j j HEH B 1 il CYAN MAGENTA vou GREEN YELLOW erp Total Page Count 826 Make sure the test patterns are even and show a complete grid If more than a few lines in a pattern are broken this might indicate a problem with the nozzles You might need to clean the print cartridges For more information see Clean the print cartridges Make sure the lines of color extend across the page If the black line is missing faded streaked or shows lines this might indicate a problem with the black or photo print cartridge in the right slot If any of the remaining three lines are missing faded streaked or show lines this might indicate a problem with the tri color print cartridge in the left slot Make sure the color blocks have even consistency and are representative of the colors listed below You should see cyan magenta yellow violet green and red color blocks If color blocks are missing or if a block of color is muddy or does not match the label indicated below the block this might indicate that the tri color print cartridge
187. r below the FCC radio frequency exposure limits Nevertheless the device shall be used in such a manner that the potential for human contact during normal operation is minimized This product and any attached external antenna if supported shall be placed in such a manner to minimize the potential for human contact during normal operation In order to avoid the possibility of exceeding the FCC radio frequency exposure limits human proximity to the antenna shall not be less than 20 cm 8 inches during normal operation Note a l attention des utilisateurs du r seau t l phonique Canadien notice to users of the Canadian telephone network Cet appareil est conforme aux sp cifications techniques des quipements terminaux d Industrie Canada Le num ro d enregistrement atteste de la conformit de l appareil L abr viation IC qui pr c de le num ro d enregistrement indique que l enregistrement a t effectu dans le cadre d une D claration de conformit stipulant que les sp cifications techniques d Industrie Canada ont t respect es N anmoins cette abr viation ne signifie en aucun cas que l appareil a t valid par Industrie Canada Pour leur propre s curit les utilisateurs doivent s assurer que les prises lectriques reli es la terre de la source d alimentation des lignes t l phoniques et du circuit m tallique d alimentation en eau sont le cas ch ant branch es les unes aux autres Cette pr caution est particu
188. r fax number by the telephone company for example double rings or triple rings For information on changing this setting see Change the answer ring pattern distinctive ringing Note Your HP all in one is factory set to answer all ring patterns If you do not set the correct ring pattern assigned to your fax number by the telephone company your HP all in one might answer both voice calls and fax calls or it might not answer at all 4 Optional Change the Rings to Answer setting to one ring or two rings For information on changing this setting see Set the number of rings before answering 5 Run a fax test For information see Test your fax setup Your HP all in one will automatically answer incoming calls that have the ring pattern you selected Answer Ring Pattern setting after the number of rings you selected Rings to Answer setting Then it will begin emitting fax reception tones to the sending fax machine and receive the fax Case E Shared voice fax line 58 If you receive both voice calls and fax calls at the same phone number and you have no other office equipment or voice mail on this phone line set up your HP all in one as described in this section HP Officejet 6200 series all in one Back view of the HP all in one 1 2 Telephone wall jack Phone cord supplied in the box with your HP all in one connected to the 1 LINE port 3 Optional phone for the HP all in one To set
189. r with one phone port You will need to purchase a parallel splitter also called a coupler in order to send and receive faxes successfully and use your PC modem A parallel splitter has one RJ 11 port on the front and two RJ 11 ports on the back Do not use a 2 line phone splitter a serial splitter or a parallel splitter which has two RJ 11 ports on the front and a plug on the back You will also need three additional phone cords You can purchase a parallel splitter and additional phone cords from an electronics store that carries phone accessories e f your computer has two phone ports see Set up your HP all in one to a computer with two phone ports Set up your HP all in one to a computer with one phone port 62 This section describes how to set up your HP all in one with a PC modem if your computer has only one phone port HP Officejet 6200 series all in one User Guide Back view of the HP all in one Telephone wall jack Phone cord connected to the 2 EXT port Parallel splitter Telephone Computer with modem OBS IN Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with one phone port 1 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug
190. ree of rips dust wrinkles and curled or bent edges Make sure all the paper in the stack is the same size and type Insert the stack of paper into the input tray with the short edge forward and the print side down Slide the stack of paper forward until it stops Note Make sure that the HP all in one is idle and silent when you load paper into the input tray If the HP all in one is servicing the print cartridges or otherwise engaged in a task the paper stop inside the device might not be in place You could push the paper too far forward causing the HP all in one to eject blank pages Tip If you are using letterhead insert the top of the page first with the print side down For more help on loading full size paper and letterhead refer to the diagram engraved in the base of the input tray Slide the paper width guide inward until it stops at the edges of the paper Do not overload the input tray make sure the stack of paper fits within the input tray and is no higher than the top of the paper width guide Replace the output tray HP Officejet 6200 series all in one 6 Pull the output tray extender toward you as far as it will go Flip the paper catch at the end of the output tray extender to open the extender the rest of the way Load 10 by 15 cm 4 by 6 inch photo paper User Guide You can load 10 by 15 cm 4 by 6 inch photo paper into the paper tray of your HP all in one For the best results use a recomme
191. removes the digital signal that can interfere with your HP all in one from communicating properly with the phone line DSL might be called ADSL in your country region Caution If you have a DSL line and you do not connect the DSL filter you will not be able to send and receive faxes with your HP all in one Back view of the HP all in one 1 Telephone wall jack 2 DSL filter and cord supplied by your DSL provider 3 Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one with DSL 1 Obtain a DSL filter from your DSL provider 2 Using the phone cord supplied in the box with your HP all in one connect one end to the open port on the DSL filter then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office 3 Connect the DSL filter cord to the telephone wall jack 4 Run a fax test For information see Test your fax setup Case C Set up your HP all in one with a PBX phone system or an ISDN line If you are using either a PBX phone system or an ISDN converter terminal adapter make sure you do the following e If you are using either a PBX or an ISDN converter terminal ada
192. rlay is not attached or it is attached incorrectly Make sure to align the overlay over the buttons on the top of the HP all in one and snap it firmly into place The control panel display shows the wrong language Solution Usually you set the language and country region when you first set up the HP all in one However you can change these settings at any time by using the following procedure 1 Press Setup 2 Press 7 and then press 1 This selects Preferences and then selects Set Language amp Country Region A list of languages appears You can scroll through the list of languages by pressing the lt and gt arrows 3 When your language is highlighted press OK 4 When prompted press 1 for Yes or 2 for No The countries regions for the selected language appear Press lt or gt to scroll through the list 5 Use the keypad to enter the two digit number for the appropriate country region 6 When prompted press 1 for Yes or 2 for No The wrong measurements are showing in menus on the control panel display Solution You may have selected the incorrect country region when setting up your HP all in one The country region you select determines the paper sizes shown on the control panel display To change the country region you must first set the default language again Usually you set the language and country region when you first set up the HP all in one However
193. rn e Do not combine different paper types and paper sizes in the input tray the entire stack of paper in the input tray must be the same size and type e Adjust the paper width guide in the input tray to fit snugly against all paper Make sure the paper width guide does not bend the paper in the input tray e Do not force paper too far forward in the input tray e Use paper types that are recommended for your HP all in one For more information see Choose papers for printing and copying For more information about clearing paper jams see Paper troubleshooting 32 HP Officejet 6200 series all in one 6 Use a PictBridge camera The HP all in one supports the PictBridge standard which lets you connect any PictBridge compatible digital camera to the camera port and print JPEG photos contained on the memory card in the camera The photos are printed directly from the digital camera For more information about printing from your camera see the documentation that came with your digital camera To print photos from a PictBridge compatible camera 1 Make sure the HP all in one is turned on and that the initialization process is finished 2 Connect your PictBridge compatible digital camera to the camera port on the front of your HP all in one using the USB cable supplied with your camera 3 Turn on your camera and make sure it is in PictBridge mode Note When the camera is connected correctly the status light next to the camera port bli
194. roblem with the installation To check the installation on a PC verify the following e Start the HP Director and check to make sure the following icons appear Scan Picture Scan Document Send Fax and HP Gallery For information on starting HP Director see the onscreen HP Image Zone Help that came with your software If the icons do not appear immediately you might need to wait a few minutes for the HP all in one to connect to your computer Otherwise see Some of the icons are missing in the HP Director Note If you performed a minimum installation of the software as apposed to a typical installation the HP Image Zone and Copy are not installed and will not be available from the HP Director e Open the Printers dialog box and check to see that the HP all in one is listed e Look in the system tray at the far right of the Windows taskbar for an HP all in one icon This indicates that the HP all in one is ready When insert the CD ROM into my computer s CD ROM drive nothing happens Windows only Solution Do the following 1 From the Windows Start menu click Run 2 Inthe Run dialog box enter d setup exe if your CD ROM drive is not assigned to drive letter D enter the appropriate drive letter and then click OK The minimum system checks screen appears Solution Your system does not meet the minimum requirements to install the software Click Details to see what the specific problem is and then correct the problem before a
195. rollspeed 118 make copies HP Director Windows 10 OS 9 HP Image Zone Macintosh 14 OS X HP Image Zone Macintosh 12 troubleshoot 145 manual User Guide fax reports 87 receive fax 83 send fax 80 82 troubleshoot fax 136 media See paper memory delete faxes 95 reprint faxes 95 save faxes 93 modem See PC modem monitor dialing 82 more applications OS 9 HP Image Zone 14 N normal copy quality 37 number of copies o OK button 6 on button 7 one touch speed dial buttons 6 order paper 103 print cartridges 103 Setup Guide 103 software 103 User Guide 103 P paper incompatible types 26 jams 32 125 142 legal to letter copy 41 load 27 order 103 paper sizes 159 recommended copy types 36 recommended types 26 size set for fax 90 troubleshoot 142 paper size copy setting 35 paper specifications 159 paper tray capacities 159 parallel phone systems 52 PBX system setup 56 PC modem set up with fax 61 62 67 troubleshoot 134 137 phone receive fax 83 send fax 80 phone cord check 132 connection failure 132 extend 140 phone numbers customer support 147 photo paper copy 36 load 29 specifications 159 photos enhance copies 43 HP Image Zone 99 photo print cartridge 112 send scanned images 98 physical specifications 162 poll to receive fax 84 postcards load 30 power specifications 162 print canceljob 49 fax reports 74 80 86 87 faxes 95 from computer 47 from software applic
196. rom your computer by using the HP Director that came with your HP Image Zone software You can also create and attach a computer generated cover page to send with your fax It s easy For more information see the onscreen HP Image Zone Help that came with your HP Image Zone software Enable fax confirmation If you need printed confirmation that your faxes were successfully sent follow these instructions to enable fax confirmation before sending any faxes The default fax confirmation setting is Every Error This means that your HP all in one prints a report only if there is a problem with sending or receiving a fax A confirmation message indicating whether a fax was successfully sent appears briefly on the control panel display after each transaction For more information on printing reports see Print reports 1 Press Setup 2 Press 2 and then press 1 This selects Print Report and then selects Fax Report Setup 3 Press gt until Send Only appears and then press OK Every time you send a fax the HP all in one will print a confirmation report informing you whether the fax was sent successfully or not Note If you select Send Only you will not receive printed reports if there are errors while the HP all in one is receiving faxes Print the Fax Log to view any receive errors For more information on printing the Fax Log see Generate reports manually Send a fax manually from a phone 80 You can make a phone call and talk with t
197. s Do not overload the input tray make sure the stack of envelopes fits within the input tray and is no higher than the top of the paper width guide 5 Replace the output tray Load other types of paper The following table provides guidelines for loading certain types of paper For best results adjust the paper settings each time you change paper sizes or paper types For information on changing paper settings see the onscreen HP Image Zone Help Note Not all paper sizes and paper types are available with all the functions on the HP all in one Some paper sizes and paper types can only be used if you are starting a print job from the Print dialog box in a software application They are not available for copying or faxing Papers that are only available for printing from a software application are indicated as such below Paper Tips HP papers e HP Premium Paper Locate the gray arrow on the nonprinting side of the paper and then slide the paper into the input tray with the arrow side facing up HP Premium Inkjet Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is on top and is going into the input tray first Note The HP all in one cannot automatically detect transparency film For best results set the paper type to transparency film before printing or copying onto transparency film HP Iron On Transfers Flatten the transfer sheet completely before using it do not
198. s The paper size you select should match what is loaded in your input tray Faxes can be printed on letter A4 or legal paper only 90 HP Officejet 6200 series all in one Note If an incorrect paper size is loaded in the input tray when a fax is received the fax does not print and an error message appears on the control panel display Load letter A4 or legal paper and then press OK to print the fax 1 Press Setup 2 Press 4 and then press 4 again This selects Basic Fax Setup and then selects Fax Paper Size 3 Press gt to select an option and then press OK Set tone or pulse dialing You can set the dial mode for your HP all in one to either tone dialing or pulse dialing Most telephone systems work with either type of dialing If your telephone system does not require pulse dialing we recommend using tone dialing If you have a public telephone system or a private branch exchange PBX system you may need to select Pulse Dialing Contact your local telephone company if you are unsure which setting to use Note If you select Pulse Dialing some phone system features might not be available It can also take longer to dial a fax or phone number 1 Press Setup 2 Press 4 and then press 5 This selects Basic Fax Setup and then selects Tone or Pulse Dialing 3 Press gt to select an option and then press OK Adjust the volume Your HP all in one provides three levels for adjusting the ring and speaker volume The ring volum
199. s and one year for labor For all other Products the duration of HP s limited warranty for both parts and labor is ninety days For each software Product HP s limited warranty applies only to a failure to execute programming instructions HP does not warrant that the operation of any Product shall be uninterrupted or error free HP s limited warranty covers only those defects which arise as a result of normal use of a Product and does not cover any other problems including those which arise as a result of a improper maintenance or modification b software accessories media or supplies not provided or supported by HP or c operation outside the Product s specifications For any hardware Product the use of a non HP ink cartridge or a refilled ink cartridge does not affect either the warranty to the Customer or any HP support contract with the Customer However if Product failure or damage is attributable to the use of a non HP or refilled ink cartridge HP shall charge its standard labor and materials charges to service the Product for the failure or damage If HP receives during the applicable warranty period notice of a defect in any Product HP shall either repair or replace the defective Product at HP s option Where labor charges are not covered by HP s limited warranty repairs shall be at HP s standard charges for labor If HP is unable to repair or replace as applicable a defective Product which is covered by HP s warranty HP shal
200. s and receives faxes Your HP all in one will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP all in one answers the call To answer fax calls automatically press the Auto Answer button until the light is on Ifyou set up the HP all in one to answer faxes manually you must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes To answer fax calls manually press the Auto Answer button until the light is off 7 Runa fax test For information see Test your fax setup If you pick up the phone before the HP all in one and hear fax tones from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually Case l Shared voice fax line with answering machine If you receive both voice calls and fax calls at the same phone number and you also have an answering machine that answers voice calls at this phone number set up your HP all in one as described in this section User Guide 65 Chapter 10 66 Back view of the HP all in one Telephone wall jack IN port on your answering machine OUT port on your answering machine Telephone optional Answering machine OI BRON Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all
201. s scheduled 1 Load your originals face up in the document feeder tray with the top of the page on the left Note Load your originals in the document feeder tray and not on the glass This feature is not supported if you load your originals on the glass In the Fax area press Menu until How to Fax appears Press gt until Send Fax Later appears and then press OK Enter the send time by using the numeric keypad and then press OK Enter the fax number by using the keypad press a one touch speed dial button or press Speed Dial until the appropriate speed dial entry appears Press Start Fax Black O1 5 N O 81 Chapter 11 The HP all in one sends the fax at the scheduled time and the scheduled time appears on the control panel display Cancel a scheduled fax You can cancel a scheduled fax or one that is currently in progress After you schedule a fax the scheduled time appears on the control panel display gt After the scheduled time appears on the control panel display press Cancel and then press 1 The scheduled fax is cancelled Send a fax from memory You can scan a black and white fax into memory and then send the fax from memory This feature is useful if the fax number you are trying to reach is busy or temporarily unavailable The HP all in one scans the originals into memory and sends them once it is able to connect to the receiving fax machine After the HP all in one scans the pages into memory you c
202. s will find that the HP Instant Share client application software is also installed Once you have set up your HP all in one and installed the HP Image Zone software you are ready to start sharing photos using HP Instant Share For more information on setting up your HP all in one see the Setup Guide that came with your device User Guide 97 Chapter 12 Send images using your HP all in one Images can be photos or scanned documents Either can be shared with friends and relatives using your HP all in one and HP Instant Share Share a scanned image by pressing Scan To on the control panel To use Scan To place an image face down on the glass select a destination to which you want to send the image and start the scan Note For more information on scanning an image see Use the scan features To send a scanned image from your HP all in one 1 Load your original face down on the right front corner of the glass or if you are using the automatic document feeder in the document tray 2 Press Scan To on the control panel of your HP all in one The Scan To menu appears on the color graphics display 3 Use the 4 and gt arrows to highlight HP Instant Share 4 Press OK or Start Scan to select the destination The image is scanned and uploaded to your computer Note If an original is detected in the automatic document feeder one or more pages are scanned If no original is detected in the automatic document feeder a single page is scan
203. scan are supported from your computer For more information on Webscan see Use Webscan Copy fax and printing are For setup instructions see Set up the HP JetDirect 175x 17 Chapter 3 continued Description Recommended Supported software Setup instructions number of features connected computers for best performance supported from the control panel of your HP all in one Connect using a USB cable Detailed instructions for connecting a computer to your HP all in one using a USB cable are included in the Setup Guide that came with your device Use Windows printer sharing If your computer is on a network and another computer on the network has an HP all in one connected to it by means of a USB cable you can use that device as your printer using Windows printer sharing The computer directly connected to the HP all in one acts as the host for the printer and has full feature functionality Your computer which is referred to as a client has access only to the print features All other functions must be performed on the host computer To enable Windows printer sharing gt Refer to the user guide that came with your computer or Windows onscreen Help Use printer sharing Macintosh OS X If your computer is on a network and another computer on the network has an HP all in one connected to it by means of a USB cable you can use that device as your printer using printer sharing The c
204. se many types and sizes of paper in your HP all in one Review the following recommendations to get the best printing and copying quality Whenever you change paper types or sizes remember to change those settings Recommended papers If you want the best print quality HP recommends using HP papers that are specifically designed for the type of project you are printing If you are printing photos for example load glossy or matte photo paper in the input tray If you are printing a brochure or presentation use a type of paper specifically designed for that purpose For more information about HP papers see the onscreen HP Image Zone Help or go to www hp com support Papers to avoid Using paper that is too thin paper that has a slick texture or paper that stretches easily can cause paper jams Using paper that has a heavy texture or does not accept ink can cause printed images to smear bleed or not fill in completely 26 HP Officejet 6200 series all in one We do not recommend printing to the following papers e Paper with cutouts or perforations unless specifically designed for use with HP inkjet devices e Highly textured stock such as linen It may not print evenly and the ink can bleed into these papers e Extremely smooth shiny or coated papers not specifically designed for your HP all in one They can jam the HP all in one or repel the ink e Multi part forms such as duplicate and triplicate forms They can wrinkle or ge
205. sition on the left side 4 Place the print cartridges in print cartridge protectors or an airtight plastic container so they will not dry out and put them aside Do not send them with the HP all in one unless the HP customer support call agent instructs you to 5 Close the print carriage access door and wait a few minutes for the print carriage to move back to its home position on the left side 152 HP Officejet 6200 series all in one User Guide 8 10 Note Make sure the scanner has returned to its parked position before turning off the HP all in one Press the On button to turn off the HP all in one Unplug the power cord and then disconnect it from the HP all in one Do not return the power cord with the HP all in one Warning The replacement HP all in one will not be shipped with a power cord Store the power cord in a safe place until the replacement HP all in one arrives Remove the control panel overlay as follows a Place your hands on each side of the control panel overlay b Use your thumbs to pry the control panel overlay off Retain the control panel overlay Do not return the control panel overlay with the HP all in one Warning The replacement HP all in one might not come with a control panel overlay Store your control panel overlay in a safe place and when the replacement HP all in one arrives reattach your control panel overlay You must attach your control panel overlay to use the control panel funct
206. spond to the number 2 as shown on the button below e Press a button multiple times to see the available characters Note Depending on your language and country region setting additional characters might be available e After the correct letter appears wait for the cursor to advance automatically to the right or press bk Press the number that corresponds to the next letter in the name Press the button multiple times until the correct letter appears The first letter of a word is automatically set to uppercase e To insert a space press Space e To enter a pause press Redial Pause A dash appears in the number sequence e To enter a symbol such as press the Symbols button repeatedly to scroll through the list of available symbols asterisk dash ampersand amp period slash parentheses apostrophe equals number sign at underscore _ plus exclamation semi colon question comma colon percent and approximation e If you make a mistake press lt q to clear it and then make the correct entry e After you are done entering text press OK to store your entry Print reports You can set up your HP all in one to print error reports and confirmation reports automatically for each fax you send and receive You can also manually print system reports as you need them these reports provide useful system information about your HP all in one By de
207. support in Europe please check for the details and conditions of phone support in your country region by going to www hp com support Alternatively you can ask your dealer or call HP at the phone number provided in this guide As part of our constant efforts to improve our phone support service we advise you to check our website on a regular basis for new information regarding service features and delivery Country Region HP technical support Country Region HP technical support Algeria 213 61 56 45 43 Lebanon 971 4 883 8454 Argentina 54 11 4778 8380 Luxembourg French 900 40 006 0 810 555 5520 Australia during warranty 131047 Luxembourg German 900 40 007 Australia post warranty 1902 910 910 Malaysia 1 800 805405 per call charge Austria 43 1 86332 1000 Mexico 01 800 472 6684 Bahrain 800 171 Mexico Mexico City 55 5258 9922 Bangladesh fax to 65 6275 6707 Middle East 971 4 366 2020 Belgium Dutch 32 070 300 005 Morocco 212 22 404747 148 HP Officejet 6200 series all in one continued Country Region Belgium French HP technical support 32 070 300 004 Country Region Netherlands 0 10 Euro min HP technical support 0900 2020 165 Bolivia 800 100247 New Zealand 0800 441 147 Brazil Demais 0800 157751 Nigeria 234 1 3204 999 Localidades Brazil Grande S o 11 3747 7799 Norway 47 815 62 070 Paulo Brunei fax to 6
208. surements 122 copy black and white documents 38 borderless photo 39 cancel 44 color intensity 42 copy specifications 161 default settings 37 enhance light areas 43 enlarge 41 iron on transfers 43 legal to letter 41 menu 7 menu button 7 number of copies 38 paper size 35 paper types recommended 36 photos onto letter or A4 paper 39 photos enhance 42 quality 37 reduce 41 size custom 41 speed 37 text enhance 42 correct port test fax 132 customer support Australia 150 contact 147 HP Quick Exchange Service Japan 152 Japan 151 Korea 151 North America 148 outside U S 148 serial number 147 service ID 147 warranty 155 website 147 D darken copies 42 faxes 90 date set 85 declaration of conformity European Economic Area 167 United States 168 default settings fax 90 restore 118 device update about 145 Macintosh 146 Windows 146 dial tone test failure 133 distinctive ringing 57 77 92 DSL line set up with fax 56 169 E enter text 85 envelopes load 30 specifications 159 environment Environmental product stewardship program 162 inkjet supplies recycling 163 environmental specifications 162 error correction mode ECM 94 error reports fax 86 F factory defaults restore 118 fast copy quality 37 fax answer call 83 answer mode set 77 79 answer ring pattern 92 answering machine 65 67 137 139 auto answer set 79 backup fax reception 93 cancel 96 contrast 90 da
209. t stuck The ink is also more likely to smear e Envelopes with clasps or windows e Banner paper We do not recommend copying to the following papers e Any size paper other than letter A4 10 by 15 cm 4 by 6 inch 5 by 7 inch Hagaki L or legal Depending on your country region some of these papers might not be available to you e Paper with cutouts or perforations unless specifically designed for use with HP inkjet devices e Envelopes e Banner paper e Transparency film other than HP Premium Inkjet Transparency Film or HP Premium Plus Inkjet Transparency Film e Multiple part forms or label stock Load paper This section describes the procedure for loading different types and sizes of paper into your HP all in one for your copies printouts or faxes Tip To help prevent rips wrinkles and curled or bent edges store all paper flat in a resealable bag If the paper is not stored properly extreme changes in temperature and humidity might result in curled paper that does not work well in the HP all in one Load full size paper You can load many types of letter A4 or legal paper into the input tray of your HP all in one To load full size paper in the input tray 1 Remove the output tray and slide the paper width guide to its outermost position User Guide 27 Chapter 5 28 5 Tap a stack of paper on a flat surface to align the edges and then check the paper for the following Make sure it is f
210. t Report 2 Press gt to scroll through the following report types 1 Fax Report Setup prints the automatic fax reports as described in Generate reports automatically 2 Last Transaction prints details of the last fax transaction 3 Fax Log prints a log of approximately the last 30 fax transactions 4 Speed Dial List prints a list of programmed speed dal entries 5 Self Test Report prints a report to assist you in diagnosing print and alignment problems For more information see Print a self test report 3 Press OK to print the report Set up speed dialing You can assign speed dial entries to fax numbers you use often Use the one touch speed dial buttons on the control panel to send faxes quickly You can also press Speed Dial to scroll through and select from the list of speed dal entries The first five speed dial entries are automatically saved to the one touch speed dial buttons on the control panel For information on sending a fax using speed dials see Send a fax using speed dials You can quickly and easily set up speed dial entries from your computer by using the HP Director that came with your HP Image Zone software For more information see the onscreen HP Image Zone Help that came with your HP Image Zone software Create speed dial entries You can create speed dial entries for fax numbers that you use frequently 1 Press Setup User Guide 87 Chapter 11 2 Press 3 and then press 1
211. t they are fully inserted and locked in place If the problem persists print a self test report to determine if there is a problem with the print cartridges This report provides useful information about your print cartridges including status information If the self test report shows a problem clean the print cartridges If the problem persists clean the copper colored contacts of the print cartridges If you are still experiencing problems with printing determine which print cartridge is experiencing the problem and replace it For more information on these topics see Maintain your HP all in one HP Image Zone troubleshooting If your HP all in one has been connected to a computer with a USB cable and you now want to connect it to a network using an HP JetDirect you will only be able to print or scan using Webscan from your computer s If you try to use the HP Image Zone software you will find that the scan picture scan documents send a fax and make copies features display error messages indicating that the HP all in one is disconnected 144 I get an error message when select Scan Picture HP Officejet 6200 series all in one Solution If you try to use the HP Image Zone software you will find that the scan picture feature displays an error message indicating that the HP all in one is disconnected gt Close out of the error message and use Webscan to perform a scan For more information on Webscan see Use Webscan
212. table surface Install the product in a protected location where no one can step on or trip over the line cord and where the line cord will not be damaged If the product does not operate normally see the online Troubleshooting help No operator serviceable parts inside Refer servicing to qualified service personnel Use in a well ventilated area Contents User Guide lk 5 The HP all in one at a glance aridi diei 5 Control panel f atures 2sttmassissiteeen mme memes 6 Menu OV rVIBW rite EENS nina a mn EES 7 Use the HP Image Zone to do more with your HP all in one 9 Find more information 15 Connection Infofmation i issus inner 17 Supported connection types 17 Connect using a USB cable 18 Use Windows printer sharing 18 Use printer sharing Macintosh OS X 18 Set upithe HP JetDirect ALEN tee eege eech ege EES 18 Use Websta sireeni e a aaa aa E AE OE a FEAA E 20 E 21 Transfer photo Seira ini aint neti 21 Edit photos E 22 Share photos EE 23 IAO DO O EATE A E TEE EA Te AS E 24 Load originals and load paper 25 LOA Belle lake Re ee saiecceeteeeeeta 25 Choose papers for printing and copvimg 26 Load Ne EE 27 Avoid PAPG ET EE 32 Use a e E a iscissi 33 To print photos from a PictBridge compatible camera 33 Uso the capy TS AS si a aa ne nn 35 Set the ele Ee 35 Set the copy paper peser na aiai iaaa 36 Increas
213. te When you unplug the power cord the date and time are erased You will need to reset the date and time later when you plug the power cord back in For more information see Set the date and time Any faxes stored in memory are also erased 115 Chapter 14 ak NO Lightly press down on the print cartridge to release it and then pull it toward you out of the slot Note Do not remove both print cartridges at the same time Remove and clean each print cartridge one at a time Do not leave a print cartridge outside the HP all in one for more than 30 minutes Inspect the print cartridge contacts for ink and debris buildup Dip a clean foam rubber swab or lint free cloth into distilled water and squeeze any excess water from it Hold the print cartridge by its sides Clean only the copper colored contacts For information on cleaning the ink nozzle area see Clean the area around the ink nozzles 1 Copper colored contacts 2 Ink nozzles do not clean Slide the print cartridge back into the slot Push the print cartridge forward until it clicks into place Repeat if necessary for the other print cartridge Gently close the print carriage access door and plug the power cord into the back of the HP all in one Clean the area around the ink nozzles If the HP all in one is used in a dusty environment a small amount of debris might accumulate inside the device This debris can include dust hair carpet or cl
214. te Wizard opens on your computer 2 Atthe Welcome screen click Next The Select a Device screen appears 3 Select your HP all in one from the list and then click Next The Important Information screen appears Make sure your computer and device meet the requirements listed If you meet the requirements click Update The Updating Device screen appears A light then begins to flash on the control panel of your HP all in one The screen on your control panel display turns green as the update is loaded and extracted to your device 6 Do not disconnect shut down or otherwise disturb your device while the update is occurring ast Note If you disrupt the update or an error message indicates the update failed call HP support for assistance After your HP all in one shuts down and restarts an update complete screen appears on your computer Your device is updated It is now safe to use your HP all in one Device update Macintosh The device update installer provides a means to apply updates to your HP all in one as follows 1 Use your Web browser to download an update for your HP all in one from www hp com support 2 Double click the downloaded file The installer opens on your computer 3 Follow the onscreen prompts to install the update to your HP all in one A Restart the HP all in one to complete the process 146 HP Officejet 6200 series all in one 16 Get HP support Hewlett Packard provides Internet and phone support for
215. te andtime 85 defaults 90 delete 95 distinctive ringing 57 77 92 DSL line setup 56 enter text and symbols 85 error correction mode ECM 94 fax specifications 161 forward faxes 91 92 header 85 Internet over 96 141 ISDN line set up 56 lighten or darken 90 manual receive 83 manual send 80 manual troubleshoot 136 menu 8 menu button 6 monitor dialing 82 paper size 90 pause 85 PBX system setup 56 170 PC modem setup 61 62 67 71 phone cord 132 134 140 poll to receive 84 receive 83 134 redial 81 93 reduce automatically 93 reports 74 80 86 reprint 95 resolution 89 rings to answer 83 schedule 81 send 79 134 setup 51 130 settings 89 90 speed 94 speed dial 87 88 89 static on the phone line 139 test 74 131 test failed 131 tone or pulse dial 91 troubleshoot 130 voice mail set up 60 71 volume 91 FCC requirements 164 FCC statement 164 fill entire page photo enlargement 39 fitto page 40 FoIP 96 141 forward faxes 91 92 four wire phone cord front panel scrollspeed 118 134 140 G glass clean 105 load original 25 greeting cards load 31 group speed dial entries 88 H Hagaki cards load 30 hardware test fax 131 header fax 85 HP All in One return 155 HP all in one about 5 ship your HP All in One 152 HP Director HP Instant Share 101 missing icons 127 start 9 HP Gallery OS 9 HP Image Zone 14 OS X HP Image Zone 12 HP help OS 9 HP Image Zone 14 HP Image
216. telephone wall jack and plug it into the parallel splitter on the side with two phone ports Using another phone cord connect one end to the port labeled 2 EXT on the back of your HP all in one Connect the other end of the phone cord to the parallel splitter on the side with the single phone port Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord HP Officejet 6200 series all in one 6 7 8 is too short see The phone cord that came with my HP all in one is not long enough for information on extending it Remove the white plug from the port labeled 2 EXT on the back of your HP all in one If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will not be able to receive faxes Optional Connect a phone to the other open phone port on the parallel splitter Set up the HP all in one to answer incoming calls manually Press the Auto Answer button until
217. the HP Image Zone software Windows or JPEG to HP Gallery Macintosh it automatically opens and displays the image The HP Image Zone has many tools that you can use to edit your scanned image You can improve the overall image quality by adjusting the brightness sharpness color tone or saturation You can also crop straighten rotate or resize the image When the scanned image looks just the way you want it you can open it in another application send it through e mail save it to a file or print it For more information about using the HP Image Zone see the onscreen HP Image Zone Help Stop scanning gt To stop scanning press Cancel on the control panel 46 HP Officejet 6200 series all in one 9 Print from your computer The HP all in one can be used with any software application that allows printing The instructions vary slightly depending on whether you are printing from a Windows PC or a Macintosh Make sure you follow the instructions for your operating system in this chapter In addition to the printing capabilities described in this chapter you can print special print jobs such as borderless prints and newsletters print images directly from a digital camera that supports PictBridge and use scanned images in printing projects in the HP Image Zone e For more information on printing from a digital camera see Use a PictBridge camera e For more information on performing special print jobs or printing images in th
218. the following e Check that the HP all in one print queue is not paused Windows or stopped Macintosh If it is choose the appropriate setting to resume printing For more information about accessing the print queue see the documentation that came with the operating system installed on your computer e Check the USB cable If you are using an older cable it might not be working properly Try connecting it to another product to see if the USB cable works If you experience problems the USB cable might need to be replaced Also verify that the cable does not exceed 3 meters 9 8 feet in length HP Officejet 6200 series all in one e Make sure your computer is USB ready Some operating systems such as Windows 95 and Windows NT do not support USB connections Check the documentation that came with your operating system for more information e Check the connection from your HP all in one to your computer Verify that the USB cable is securely plugged into the USB port on the back of your HP all in one Make sure the other end of the USB cable is plugged into a USB port on your computer After the cable is connected properly turn your HP all in one off and then on again e Check other printers or scanners You might need to disconnect older products from your computer e After you check the connections try restarting your computer Turn your HP all in one off and then on again e f necessary remove and then install the HP Image
219. the light is off Run a fax test For information see Test your fax setup You must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes For information on receiving faxes manually see Receive a fax manually Set up your HP all in one to a computer with two phone ports User Guide Back view of the HP all in one Telephone wall jack IN phone port on your computer OUT phone port on your computer Telephone Computer with modem OI Goal Phone cord supplied in the box with your HP all in one connected to the 1 LINE port To set up your HP all in one to a computer with two phone ports 1 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one 73 Chapter 10 2 6 7 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP all in one Connect a phone to the OUT port on the back of your PC modem Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in
220. tions Hewlett Packard HP Photo and Imaging Software folder The HP Director displays only the task buttons that pertain to the selected device Note The icons in the table below might appear differently on your computer The HP Director menu is customized to display feature icons associated with the device that is selected If the selected device is not equipped with a particular feature or function then the icon for that feature or function does not display Device Tasks Icon Purpose Scan Picture Use this feature to scan an image and display it in the A HP Gallery 57 User Guide 13 Chapter 1 continued Device Tasks Icon Purpose Scan Document Use this feature to scan text and display it in the selected destination text editing software program Note Availability of this feature varies by country region Make Copies Use this feature to make a copy in black and white or color Manage and Share Icon Purpose Ce HP Gallery Use this feature to display the HP Gallery to view and edit images In addition to the HP Gallery feature several menu items without icons allow you to select other applications on your computer change feature settings on your HP all in one and access the onscreen help The following table explains these items Manage and Share Feature Purpose More Use this feature to select other applications on your computer
221. to Answer light is on The HP all in one automatically answers all incoming calls Make sure the ring pattern the phone company set for your fax phone line matches the Answer Ring Pattern set for the HP all in one For more information see Change the answer ring pattern distinctive ringing 78 HP Officejet 6200 series all in one Set the answer mode The answer mode determines whether your HP all in one answers incoming calls or not If you set up the HP all in one to answer faxes automatically the Auto Answer light is on it answers all incoming calls and receives faxes If you set up the HP all in one to answer faxes manually the Auto Answer light is off you must be available to respond in person to the incoming fax call or your HP all in one will not receive faxes For more information on receiving faxes manually see Receive a fax manually If you do not know which answer mode to use see Choose the recommended answer mode for your setup gt Press the Auto Answer button to set the answer mode When the Auto Answer light is on your HP all in one automatically answers calls When the light is off your HP all in one does not answer calls Send a fax You can send a fax in a variety of ways Using the control panel you can send a black and white or color fax from your HP all in one You can also send a fax manually from an attached phone This allows you to speak with the recipient before sending the fax
222. tos with friends and relatives using your device and the HP software installed on your computer If you have a Windows based computer use the HP Image Zone software if you have a Macintosh use the HP Instant Share client application software Note A USB connected device is an HP All in One that is connected to a computer by means of a USB cable and relies on the computer for access to the Internet Use HP Instant Share to send images from your HP all in one to a destination of your choice The destination for example can be an e mail address an online photo album or an online photo finishing service Availability of services varies by country region Note You can also send images to a friend or relative s network connected HP All in One or photo printer To send to a device you must have an HP Passport user ID and password The receiving device must be set up and registered with HP Instant Share You will also need to obtain the name the recipient assigned to the receiving device Further instructions are provided in step 6 in Send images using your HP all in one Get started You must have the following to use HP Instant Share with your HP all in one e An HP all in one connected to a computer with a USB cable e Internet access through the computer to which the HP all in one is connected e HP Image Zone software installed on your computer Macintosh user
223. tput and is the recommended setting for most of your copying Normal copies faster than Best Fast copies faster than the Normal setting The text is comparable to the quality of the Normal setting but the graphics might be lower quality The Fast setting uses less ink and extends the life of your print cartridges To change the copy quality from the control panel 1 2 3 4 Make sure you have paper loaded in the input tray Load your original face down on the right front corner of the glass or face up in the document feeder tray If you use the document feeder tray place the pages so that the top of the document goes in first In the Copy area press Quality until you illuminate the light next to a quality setting Press Start Copy Black or Start Copy Color Change default copy settings When you change copy settings from the control panel the settings apply only to the current copy job To apply copy settings to all future copy jobs you can save the settings as defaults When you change copy settings from the control panel or the HP Director the settings apply only to the current copy job To apply copy settings to all future copy jobs you can save the settings as defaults User Guide 37 Chapter 7 To set default copy settings from the control panel 1 2 3 4 Make any needed changes to the Copy settings In the Copy area press Menu until Set New Defaults appears Press gt until Yes appears Press OK to
224. ttempting to install the software A red X appears on the USB connect prompt Solution Normally a green check appears indicating that the plug and play is successful A red X indicates that the plug and play failed Do the following 1 Verify that the control panel overlay is firmly attached unplug the HP all in one power cable and then plug it in again 2 Verify that the USB and power cables are plugged in HP Officejet 6200 series all in one 3 Click Retry to retry the plug and play setup If this does not work continue to the next step 4 Verify that the USB cable is set up properly as follows Unplug the USB cable and plug it in again Do not attach the USB cable to a keyboard or non powered hub Verify that the USB cable is 3 meters or less in length If you have several USB devices attached to your computer you might want to unplug the other devices during the installation 5 Continue with the installation and restart the computer when prompted Then open HP Director and check for the essential icons Scan Picture Scan Document Send Fax and HP Gallery 6 Ifthe essential icons do not appear remove the software and then reinstall it For more information see Uninstall and reinstall the software received a message that an unknown error has occurred Solution Try to continue with the installation If that doesn t work stop and then restart the installation and follow the direct
225. u can only print photos using the PictBridge camera port on the front of your HP all in one You cannot transfer photos from the camera to your computer using the HP all in one PictBridge camera port Edit photos You have several different options for editing photos For more information see the section below specific to your operating system Edit photos using a Windows PC The graphic below shows one method for editing photos using a Windows PC For more information see the description below the graphic Edit a photo on your Windows PC using the HP Image Zone software Edit photos using a Macintosh The graphic below shows several methods for editing photos using a Macintosh For more information see the list below the graphic 22 HP Officejet 6200 series all in one A Edit a photo on your Macintosh using the HP Image Zone software B Edit a photo on your Macintosh using the iPhoto software Share photos You have several different options for sharing photos with friends and family For more information see the section below specific to your operating system Share photos using a Windows PC The graphic below shows one method for sharing photos using a Windows PC For more information see the information below the graphic Share photos from your USB connected
226. ugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuela and Vietnam Make sure you used the phone cord supplied in the box with your HP all in one to connect to the telephone wall jack One end of this special 2 wire cord should be connected to the port labeled 1 LINE on the back of your HP all in one and the other end to your telephone wall jack as shown below HP Officejet 6200 series all in one User Guide Telephone wall jack 2 Phone cord supplied in the box with your HP all in one This special 2 wire cord is different from the more common 4 wire phone cords you might already have in your home or office Check the end of the cord and compare it to the two types of cords shown below If you used the 4 wire phone cord disconnect it find the supplied 2 wire cord and then connect the 2 wire cord to the port labeled 1 LINE on the back of your HP all in one For more information on connecting this phone cord and setting up your HP all in one for faxing see Fax setup If the supplied phone cord is not long enough you can extend it For information see The phone cord that came with my HP all in one is not long enough Try connecting a working phone and phone cord to the telephone wall jack that you are using for the HP all in one and check for a dial tone If you do not hear a dial tone contact your telephone company and have them check the line Other equipment which uses the s
227. urrent date and time are printed along with the fax header The date and time format is based on the language and country region setting Note If your HP all in one loses power you will need to reset the date and time 1 Press Setup 2 Press 4 and then press 1 This selects Basic Fax Setup and then selects Date and Time 3 Enter the month day and year by pressing the appropriate numbers on the keypad Depending on your country region setting you might enter the date in a different order The underline cursor is presented initially beneath the first digit it automatically advances to the next digit when you press a button The time prompt automatically appears after you enter the last digit of the date Enter the hours and minutes If your time is displayed in the 12 hour format press 1 for AM or 2 for PM The new date and time settings appear on the control panel display ak Set the fax header The fax header prints your name and fax number on the top of every fax you send We recommend that you set up the fax header by using the Fax Setup Wizard Windows users or the Setup Assistant Macintosh users during the HP Image Zone software installation You can also set up or change the fax header from the control panel The fax header information is required by law in many countries regions 1 Press Setup 2 Press 4 and then press 2 This selects Basic Fax Setup and then selects Fax Header 3 Enter your personal or company name
228. using an external print server HP JetDirect 175x The HP JetDirect can be purchased as an accessory for your HP all in one and lets you easily share your device through an existing Ethernet network Supported connection types Description Recommended number of connected computers for best performance Supported software features Setup instructions USB connection One computer connected by means of a USB cable to the device The USB port is located on the rear of the HP all in one All features are supported from your computer Follow the Setup Guide for detailed instructions Windows printer sharing Up to five The host computer must be on at all times in order to print from the other computers All features resident on the host computer are supported Only print is supported from the other computers See the Windows Printer Sharing setup instructions below Printer sharing Macintosh Up to five The host computer must be on at all times in order to print from the other computers All features resident on the host computer are supported Only print is supported from the other computers See the Printer Sharing setup instructions below Networked by means of the HP JetDirect 175x J6035C Availability of the HP JetDirect product varies by country region User Guide Up to five network connected computers Only print and Web
229. uter with two phone ports 1 Remove the white plug from the port labeled 2 EXT on the back of your HP all in one 2 Find the phone cord that connects from the back of your computer your PC modem to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of your HP all in one 3 Connect a phone to the OUT port on the back of your PC modem 4 Using the phone cord supplied in the box with your HP all in one connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of your HP all in one Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP all in one you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your home or office If the supplied phone cord is too short see The phone cord that came with my HP all in one is not long enough for information on extending it 5 If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will not be able to receive faxes 6 Now you need to decide how you want the HP all in one to answer calls automatically or manually If you set up the HP all in one to answer calls automatically it answers all incoming call
230. wer calls automatically it answers all incoming calls and receives faxes Your HP all in one will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP all in one answers the call To answer fax calls automatically press the Auto Answer button until the light is on Ifyou set up the HP all in one to answer faxes manually you must be available to respond in person to incoming fax calls or your HP all in one cannot receive faxes To answer fax calls manually press the Auto Answer button until the light is Off Run a fax test For information see Test your fax setup If you pick up the phone before the HP all in one and hear fax tones from a sending fax machine you will need to answer the fax call manually For information see Receive a fax manually Set up your HP all in one to a computer with two phone ports This section describes how to set up your HP all in one with a PC modem if your computer has two phone ports 64 Back view of the HP all in one Telephone wall jack IN phone port on your computer OUT phone port on your computer Telephone Computer with modem IR ON Phone cord supplied in the box with your HP all in one connected to the 1 LINE port HP Officejet 6200 series all in one To set up your HP all in one to a comp
231. with your HP all in one Optional H your answering machine does not have a built in phone for convenience you might want to connect a phone to the back of your answering machine at the OUT port If your PC modem software is set to receive faxes to your computer automatically turn off that setting Caution If you do not turn off the auto fax receive setting in your PC modem software your HP all in one will not be able to receive faxes Set up the HP all in one to answer incoming calls automatically Press the Auto Answer button until the light is on Set your answering machine to answer after four or fewer rings Change the Rings to Answer setting on your HP all in one to six rings For information on changing this setting see Set the number of rings before answering Run a fax test For information see Test your fax setup When the phone rings your answering machine will answer after the number of rings you have set and then play your recorded greeting The HP all in one monitors the call during this time listening for fax tones If incoming fax tones are detected the HP all in one will emit fax reception tones and receive the fax if there are no fax tones the HP all in one stops monitoring the line and your answering machine can record a voice message Set up your HP all in one to a computer with two phone ports This section describes how to set up your HP all in one with a PC modem if your computer has two phone ports
232. x 7 Click Print or OK to begin printing To print from the software application you used to create your document Macintosh users 1 Make sure you have paper loaded in the input tray User Guide 47 Chapter 9 2 Select the HP all in one in the Chooser OS 9 Print Center OS 10 2 or earlier or Printer Setup Utility OS 10 3 or later before you begin printing 3 From the File menu in your software application choose Page Setup The Page Setup dialog box appears allowing you to specify the paper size orientation and scaling 4 Specify the page attributes Choose the paper size Select the orientation Enter the scaling percentage Note For OS 9 the Page Setup dialog box also includes options to print a mirrored or reversed version of the image and to adjust the page margins for two sided printing 5 Click OK 6 From the File menu in your software application choose Print The Print dialog box appears If you are using OS 9 the General panel opens If you are using OS X the Copies amp Pages panel opens 7 Change the print settings for each option in the pop up menu as appropriate for your project 8 Click Print to begin printing Change the print settings You can customize the print settings of the HP all in one to handle nearly any print task Windows users 48 Before you change print settings you should decide if you want to change the settings for the current print job only or if you want
233. x 91 specifications See technical information speed copy 37 front panel scroll 118 speed dial button 6 speed dialing create entries 87 88 delete settings 89 edit 88 groups 88 print list 87 send fax 81 start copy black 7 color 7 start fax black button 6 color button 6 start scan button 7 stop HP Officejet 6200 series all in one Index copy 44 fax 92 96 print job 49 scan 46 scheduled fax 82 subscriber identification code 85 support before you call 119 resources 119 symbols enter 85 system requirements 159 T technical information copy specifications 161 environmental specifications 162 fax specifications 161 paper sizes 159 paper specifications 159 paper tray capacities 159 physical specifications 162 power specifications 162 print margin specifications 160 print specifications 160 scan specifications 162 system requirements 159 weight 162 telephone receive fax 83 send fax 80 telephone answering machine See answering machine telephone numbers customer support 147 telephone wall jack fax 132 test dialtone 133 fax hardware test 131 fax line condition 132 fax port 132 fax setup 74 131 fax test failed 131 phone cord 132 telephone wall jack 132 text enhance on copies 42 enter on keypad 85 time set 85 tone dial 91 transparencies User Guide copy 36 load 31 specifications 159 troubleshoot about 119 blocked carriage 125 contact HP Support 119 fax problems 134 136 139 14
234. y when a fax is sent to the device 26 Auto Answer light When lit the HP all in one is set to receive faxes automatically Menu Overview The following tables provide a quick reference to top level menus that appear on the HP all in one color graphics display Copy Menu User Guide Copy Menu Number of Copies Copy Paper Size Copy Paper Type Lighter Darker Enhancements Color Intensity Set New Defaults NOOO PS WD Chapter 1 Scan To menu The Scan To menu lists scan destinations including applications installed on your computer Note Depending on the applications installed on your computer your Scan To menu might list scan destinations different than the ones shown here Scan To USB Windows 1 HP Image Zone 2 Microsoft PowerPoint 3 Adobe Photoshop 4 HP Instant Share Scan To USB Macintosh 1 JPEG to HP Gallery 2 Microsoft Word 3 Microsoft PowerPoint 4 HP Instant Share Fax Menu Fax Menu 1 Fax Number 2 Fax Resolution 3 Lighter Darker 4 How to Fax 5 Set New Defaults Setup Menu The Help Menu selection on the Setup Menu provides quick access to key help topics Most of the information is presented on a connected Windows PC or Macintosh computer screen Setup Menu 1 Help 2 Print Report 3 Speed Dial Setup 4 Basic Fax Setup 5 Advanced Fax Setup 6 Tools 7 Preferences
235. your HP all in one For information on checking the ink levels from the HP Director see the onscreen HP Image Zone Help that came with your software When you receive a low ink warning message on the control panel display make sure you have a replacement print cartridge available You should also replace the print User Guide 109 Chapter 14 cartridges when you see faded text or if you experience print quality issues related to the print cartridges Tip You can also use these instructions to replace the black print cartridge with a photo print cartridge for printing high quality color photos To find out the reorder number for all the print cartridges that your HP all in one supports see Order print cartridges To order print cartridges for your HP all in one go to www hp com H prompted choose your country region follow the prompts to select your product and then click one of the shopping links on the page To replace the print cartridges 1 Make sure the HP all in one is on Warning If the HP all in one is off when you lift the print carriage access door to access the print cartridges the HP all in one will not release the cartridges for changing You might damage the HP all in one if the print cartridges are not docked safely on the right side when you try to remove them 2 Open the print carriage access door by lifting from the front center of the device until the door locks into place The print carriage moves to the far r
236. ype appears 4 Press gt until Iron On or Iron On Mirrored appears and then press OK Note Select Iron On as the paper type for dark colored fabrics and Iron On Mirrored for white and light colored fabrics 5 Press Start Copy Black or Start Copy Color Note When you select Iron On Mirrored as the paper type the HP all in one copies a mirror image of your original automatically so that it will appear properly when you iron it onto fabric 43 Chapter 7 Stop copying gt To stop copying press Cancel on the control panel 44 HP Officejet 6200 series all in one 8 Use the scan features Scanning is the process of converting text and pictures into an electronic format for your computer You can scan just about anything photos magazine articles and text documents as long as you are careful not to scratch the glass on your HP all in one You can use the scanning features of your HP all in one to do the following e Scan text from an article into your word processor and quote it in a report e Print business cards and brochures by scanning a logo and using it in your publishing software e Send photos to friends and relatives by scanning your favorite prints and including them in e mail messages e Create a photographic inventory of your house or office e Archive treasured photos in an electronic scrapbook Note Scanning text also known as optical character recognition or OCR lets you bring the content of magazine arti

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