Fujitsu P2WW-2622-01ENZ0 User's Manual
Contents
1. 19 NE NAME ds 21 file folder cabinet management 34 1UNCHOM IS vasre 34 43 importing exporting files 112111211 39 ASINO BEE 42 K KCYWOTA EE 21 L IST VICW He 22 ele ane ER M Main WINdOW EE 17 Microsoft Office SharePoint Server linkage lee die NEE 38 O OMING update aeran 40 OUN G visse 10 p Page Forward Backward buttons 21 page number box 21 Page VIEW ss 27 Pages Panel wa dziac eek 27 Q Quick Access Toolbar 18 26 Index R W RACKET 38 Windows Desktop Search 1 1111 37 RID BOM aiw ARA 18 23 27 29 S scan to Microsoft SharePoint 40 searching files ee aae aaa aaa a aaa aa aaaci 36 setting a keyword ezaaeaaa aaa azasazascaa 36 SNOWAJI eege 28 Show Pages Panel 22 21112211 29 Show the Page Only 2s 1122212 28 starting up ScanSnap Organizer 14 SAUS Bar sanere 19 27 system requirements rarnanrnannnnrnnnnnnnnerr 12 T IEXEMAIK sved 22 lf ein E UE 21 Thumbnail View erennnrennnrnnnnrnnnnnnnnnnnnnenn 21 HALIM Mall ae 19 U Bil CU We Le WEE 42 Bil ef ed Le EEN 35 using with ABBYY FineReader for ScanSnap 38 le 38 RACK FIle redene 38 SCAN OMAD araoe ai 37 oharePOini ege n 38 V Viewer Window EN 26 Viewer Window view mode display format aeaa2. 2 s s s1 s1 9 ET DUNGA 10 e IN 11 13 System ReqQUuKementS Eat sa 12 1 4 Starting Up and Exiting ScanSnap Organizer 14 M Starting Up ScanSnap Organzer aaa aaa aaa aaa aaa zaa aaakanncc 14 M Exiting ScanSnap Organizer aa ace ati eau AE Gere 15 Chapter2 ScanSnap Organizer Windows 2 11 11 16 2 1 MAIN WINDOW veske 17 M File List Pane Style Display Format 19 PRD ASS 23 22 VIEWET WI JO W vasse 26 M Viewer Window View Mode Display Fommat 28 BRODOM cae a S 29 Chapter 3 Function List waeacwaii GG GA C EGW L EG EEG A 33 Salt FOOT 34 M File Folder Cabinet Management 34 M EONO FIGS z eee EO EO EE GE A EK ANS c 34 M IMpOninG EXPOMING e UE 35 Mtlwef ere EE 39 M Converting into Searchable PDF Files aaa aa aaa zana zana 39 M OCUINOFAKCYWOTJ wabi CEBA OG EE Gda 36 M SUING FIESTA Fe 36 Klee le FIIES zacina ONA aaa ECU 36 Contents M Changing the Window Display 37 Using WIihiRESCA SNAD NES 37 M Using with ABBYY FineReader for Gcanznap aaa 38 MW SIN Gi RI FE ve 38 M WISIN Gi VM EVEN e EE 38 M Using with Gharetiomt aaa a aaa aaa aa aa aa aaa a aaa zak azaaa aaa aaa azakc 38 E Onine Ree EE 40 Appendix A Starting Up ScanSnap Organizer Help 41 Appendix B Installing and Uninstalling Organizer 42 MGR 42 BB WMS CANIN Gc EE DP nn AAC JIA 42 NING OX EE ie cO d w Gz cO ad a it i 43 Chapter 1 W ag SPP IOI ef
3. This dialog box appears if you select to rename a thumbnailed file when the file name is not shown e The file extension is not changed even if the file name is changed e An error occurs if the entered file name already exists in the designated folder 41 Appendix B d et ert RE RE RARE RANA Installing and Uninstalling Organizer This appendix indicates the references on how to install and uninstall Organizer M Installing For details on how to install Organizer refer to Installing the Software in the Operator s Guide of your scanner model M Uninstalling For details on how to uninstall Organizer refer to Appendix Uninstalling the Software in the Operator s Guide of your scanner model 42 Index RENE RE RE RE RE RENE A ABBYY FineReader for ScanSnap 38 ie e 35 Actions Keywords List Pane 18 Adobe Acrobat search 22 1111211 36 Application Button 18 26 B Basic Search Toolbar nannnonnnonnonennennnn 18 C changing the window display 37 converting into searchable PDF files 35 D digital signature mark ccceeeeeeeeeees 22 AIStABUtNG THES seo upeeta 36 E editing files esaae aaa aaa wana aa aaaaaaaca 34 exiting ScanSnap Organizer 1 1 15 F EIER eee 11 FIIELISE PANG sa speed 19 File List Pane style display format
4. 7 Home Premium operating system English version Windows 7 Professional operating system English version Windows 7 Enterprise operating system English version Windows 7 Ultimate operating system English version Windows Vista Home Basic operating system English version Windows Vista Home Premium operating system English version Windows Vista Business operating system English version Windows Vista Enterprise operating system English version Windows Vista Ultimate operating system English version Windows XP Professional operating system English version Windows XP Home Edition operating system English version Windows 7 Windows Vista and Windows XP Microsoft Word 2010 Microsoft Office Word 2007 Microsoft Office Word 2003 Microsoft Office Word 2002 Microsoft Excel 2010 Microsoft Office Excel 2007 Microsoft Office Excel 2003 Microsoft Office Excel 2002 Microsoft PowerPoint 2010 Microsoft Office PowerPoint 2007 Microsoft Office PowerPoint 2003 Microsoft Office PowerPoint 2002 Microsoft SharePoint Server 2010 English version Microsoft Office SharePoint Server 2007 English version SharePoint Portal Server 2003 SharePoint Foundation 2010 SharePoint Services 2 0 3 0 SharePoint Office Live NET Framework Adobe Reader Adobe Acrobat Adobe PDF IFilter ABBYY FineReader for ScanSnap Google Docs ScanSnap Introduction Microsoft SharePo
5. FUNCGIONLIST Lapa sigkeseetes selle W ene Sa ceo rakke seere Sead 34 33 3 1 Function List The following shows the functions of ScanSnap Organizer 3 1 Function List For details and information about how to use the functions refer to ScanSnap Organizer Help M File Folder Cabinet Management You can perform the following operations for files folders cabinets Create new cabinet Create new folder Create shortcut to folder Delete shortcut to folder Check shortcut to folder Cut Copy Paste Delete Rename Change ScanSnap folder Rearrange Refresh M Editing Files You can perform the following file edit operations Cut page Copy page Paste page Insert page Delete page Rotate page Deskew page Crop page Move page Save file Set a password for opening a PDF file Show file properties Cut marked section on a page Crop Marked Section 34 3 1 Function List M Importing Exporting Files Files can be imported or exported Import File Copy files from a folder not managed with ScanSnap Organizer to the ScanSnap folder My ScanSnap folder for Windows XP e Export File Copy files from the ScanSnap folder My ScanSnap folder for Windows XP to a folder not managed by ScanSnap Organizer M Using Actions Actions are frequently used functions that help you make efficient use of ScanSnap Orga nizer The following operations can be performed easily by selecting a file and clicking an icon on
6. can be sent by e mail and printed A password to open a PDF file can be set as a security precaution Sections on a page that are marked with a highlight pen can be cut and pasted else where 11 1 3 System Requirements 1 3 System Requirements The system requirements for ScanSnap Organizer are as follows CPU 1 Intel Pentium 4 Processor 1 8 GHz or higher Intel Core M2 Duo Processor 2 2 GHz or higher recommended Memory 1 32 bit 1 GB or more 512 MB or more ry 64 bit 2 GB or more 1 GB or more recommended Hard disk space 580 MB or more Display resolution 800 x 600 pixels or higher 2 If the ScanSnap system requirements are higher than those described above it is recom mended that ScanSnap Organizer be used under the ScanSnap system requirements or higher 2 When the font size is large some screens may not be displayed properly In that case use a smaller font size The following application is required for the use of the search function e For Adobe Acrobat searches Adobe Acrobat 9 2 or later Adobe Acrobat 8 1 or later Adobe Acrobat 7 0 or later e For Windows Desktop Searches Application is not required Windows Desktop Search 3 01 or later Windows 7 and Windows Vista already contain a function equivalent to Windows Desktop Search therefore no extra application is required 12 1 3 System Requirements NET Framework 3 0 is required to use the Microsoft Office SharePoint
7. the Actions tab Ribbon or Actions Keywords List Pane or dragging and dropping a file onto an icon on the Actions tab Actions Keywords List Pane e Send file by E mail e Print file with printer e Save file to Google Docs e Save file in the Pictures folder Q NET Framework 3 0 must be installed for using the Scan to Google Docs function M Converting into Searchable PDF Files PDF files scanned with the ScanSnap can be converted into searchable PDF files You can convert files to searchable PDF files in the following ways You can also check the conversion results Select a PDF file and convert it to a searchable PDF file Select a folder and convert PDF files in the folder to searchable PDF files e Automatically convert PDF files to searchable PDF files when they are added to the ScanSnap folder My ScanSnap folder for Windows XP 35 3 1 Function List M Setting a Keyword You can set a character string to indicate the content of a file so that you can immediately rec ognize the file Such a character string is referred to as a keyword Recognize a character string on a page OCR process and set as a keyword Set a character string as a keyword Set a marked character string as a keyword Set a keyword from the registered keywords in the keyword list Highlight pen colors O e Itis recommended that you use a blue or a green highlight pen for marking When you use colors such as pink or yellow for m
8. 01 E j i ra Home Edit Next Last Switch Zoom Zoom Zoom ge Pag ge Page Page View In Out at 100 Page Mode Zoom m Por A Date Created 11 4 18 58 PM Size 723KB Page Size A4 209 x 297 mm Show the Page Only Displays a page in the single page mode Se Number GB fu reg ce jar Zoom To a D Fit Height D ard ER ES ES m eg Fit Width 4p Arrange List v Marquee ol Scroll Zoom Windows 2 d m A ScanSnap Organizer Viewer 001 pdf g Home Edit D Next Last Switch Zoom Zoom Page Page View In 0 Eroen mber gt Zoom To a EH Fit Height kl 2 rrange 7 Ce te Fit Width ist 7 Zoom p Hand u f Fit Pa p G Date Created 11 4 18 58 PM Size 723KB Page Size A4 209 x 297 mm 28 2 2 Viewer Window Show Pages Panel Displays pages in thumbnails xy ud s 8 Is ScanSnap Organizer Viewer 001 pdf gt et So pay Home Edit x P 6 5 Page Number Zoom 1 Fit Height p gt gt 3333 t z Cr 13 505 AS fe List t Pre Next Last Switch Z Z Fe C Page Page View 1 in d Page Mode Zoom Tools Windows PoF Date Created 11 4 18 58 PM Size 723KB Page Size A4 209 x 297 mm M Ribbon The items and functions shown on the Ribbon of the Viewer Window are as follows Home Tab First Page Shows th
9. 3 3 1 Function List M Using with ABBYY FineReader for ScanSnap PDF files scanned with the ScanSnap can be converted into the following file formats by installing and using ABBYY FineReader for ScanSnap 4 1 or later is recommended Word Excel e PowerPoint M Using with Rack2 Filer PDF files can be saved in Rack2 Filer by installing Rack2 Filer V5 0 or later recommended M Using with Evernote When Evernote for Windows 3 5 or later is installed you can use it to save files to Evernote PDF files can be converted to searchable PDF before being saved to Evernote To save a file to Evernote you need to sign in on the sign in dialog box of Evernote for Windows in advance For details about Evernote refer to the Evernote Web site M Using with SharePoint PDF files can be saved on a SharePoint site by using either of the following functions e Microsoft Office SharePoint Server linkage function e Scan to Microsoft SharePoint Microsoft Office SharePoint Server linkage function When you access SharePoint by using the Microsoft Office SharePoint Server linkage function a SharePoint site is shown on the Main Window Folder List Pane on which you can share files from the site Files saved on the site can also be searched printed etc This function is available for the following combinations Compatible SharePoint SharePoint Server 2010 SharePoint Server 2007 Required Application NET Framework 3 0 T
10. DF file conversion To change the current settings displayed in the message click the Yes button Otherwise click the No button Start Up from ScanSnap Manager Start up ScanSnap Organizer from ScanSnap Manager in one of the following ways eStart Up from ScanSnap Quick Menu 1 Perform a scan The ScanSnap Quick Menu appears 2 Select Scan to ScanSnap Organizer ScanSnap Organizer starts up eStart Up from the ScanSnap Manager Setup Dialog Box 1 In the ScanSnap Manager setup dialog box select the Application tab and then select ScanSnap Organizer from the Application drop down list 2 Perform a scan ScanSnap Organizer starts up For details on how to start up ScanSnap Organizer refer to the Operator s Guide of your scanner model 14 1 4 Starting Up and Exiting ScanSnap Organizer M Exiting ScanSnap Organizer ScanSnap Organizer can be exited in the following ways EB d i In amp On the Main Window click and then click the application menu Exit button e Click on the title bar on the Main Window For more details about the Main Window refer to 2 1 Main Window page 17 15 Chapter 2 W ag SPP JF GJ RS ScanSnap Organizer Windows This chapter provides a basic explanation of windows and items of ScanSnap Organizer ScanSnap Organizer has two types of windows Main Window for managing files and Viewer Window for displaying and editing files For details abou
11. For details about the Folder List Pane refer to ScanSnap Organizer Help e Actions Keywords List Pane Show the lists of actions and keywords The display of the Actions Keywords List Pane can be switched by clicking the tabs For details about the Actions Keywords List Pane refer to ScanSnap Organizer Help 18 2 1 Main Window File List Pane Shows the files in the folder selected in the Folder List Pane Files can be viewed in the following display styles Thumbnails List view For files other than PDF and JPEG files the icons of applications associated with those files are displayed For details about the File List Pane refer to File List Pane Style Display Format page 19 e Status Bar Shows the following information The information shown on the Status Bar can be changed Total number of files displayed in the File List Pane Arrangement order of files File details creation date and size of selected file Change display style button Show hide popup thumbnail button M File List Pane Style Display Format In the File List Pane files are displayed according to a selected style For details about changing the style refer to the ScanSnap Organizer Help The following types of styles are available Thumbnails PDF and JPEG files are displayed in thumbnails Other kinds of files are displayed with the icons of applications associated with those files Thumbnails can be changed to the following sizes La
12. P2WW 2622 01ENZ0 ScanSnap Organizer User s Guide cO FUJITSU Introduction RENE RE RE RE RE RENE Thank you for purchasing ScanSnap Organizer This User s Guide provides an overview and describes the screens and functions of ScanSnap Organizer Be sure to read this guide before using the ScanSnap Organizer to ensure correct use To display or print this manual either Adobe Acrobat 7 0 or later or Adobe Reader 7 0 or later is required Trademarks Microsoft Windows Windows Vista Excel PowerPoint and SharePoint are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Word is the product of Microsoft Corporation in the United States Adobe the Adobe logo Acrobat and Adobe Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and or other countries Intel Pentium and Intel Core are registered trademarks or trademarks of Intel Corporation in the United Sates and other countries ABBYY and FineReader are trademarks of ABBYY Evernote is a registered trademark or trademark of Evernote Corporation Google and Google Docs are registered trademarks or trademarks of Google Inc ScanSnap the ScanSnap logo and Rack2 Filer are registered trademarks or trademarks of PFU LIMITED in Japan Other company names and product names are the registered trademarks or trademarks of the respective companies Man
13. Pane nail when the files are displayed as thumbnails Large Medium Small Top F Show Keywords Show Keywords Shows hides keywords in the File List Pane when the files are displayed as thumbnails Large Medium Top Arrange A to Z Rearranges folders in ascending order Arrange Z to A Rearranges folders in descending order 24 2 1 Main Window Actions Tab KK Scan to E mail Sends E mail with the selected file attached Scan to Print Prints the selected file E Scan to Print Scan to Google Saves the selected file to Google Docs U Docs TM Scan to Google Docs Thi z Scan to Picture Saves the selected file in the Pictures folder Folder Scan to Picture Folder NET Framework 3 0 must be installed in advance If the application associated with the scanner is installed the following functions will be avail able mmm e Scan to Word Converts the selected PDF file into Word format Scan to Excel Converts the selected PDF file into Excel format 1 ce Scan to Converts the selected PDF file into PowerPoint format 1 PowerPoint R Scan to PowerPoint F Scan to Rack2 Saves the selected file in Rack2 Filer 2 Filer Stan to Rack2 Filer Scan to Evernote Saves the selected file to Evernote 3 Stan to Evernote Scan to Share Saves the selected file in a SharePoint site or Office Live S Point 4 Scan to SharePoint 1 ABBYY FineReader for ScanSna
14. ScanSnap Organizer Overview This chapter provides an introduction and overview of the ScanSnap Organizer features and system requirements and describes how to start up and exit ScanSnap Organizer ET e le 10 VZ TEE 11 1 3 System Requirements aaa aaa aaa aaa aa aaa aaa aaa 12 1 4 Starting Up and Exiting ScanSnap Organizer 00000 cee 14 1 1 Outline 1 1 Outline ScanSnap Organizer is an application used for displaying and organizing image files PDF or JPEG files which were scanned using the ScanSnap You can use this application to display image data PDF or JPEG files without opening them create folders and arrange files as you like Pages of a PDF file can also be flipped through in thumbnails to verify the scanned image data 209 Scan file with the ScanSnap 2010 Main Window Documents Actions Keywords 4 Scan to E mail L Scan to Print we Scan to Google Docs TM 4 Scan to Picture Folder Drop the file for the Action to use CG Gei 0 V fe ScanSnap Organizer ScanSnap Automatically convert added PDF documents into searchable ones elaks cy NY View Actions Search within current folder Q Q HBE ej m i 7 D d za el i to U a Ss A G Cabinet F Shortcut Cut Paste Delete Rename Operation Edit Distribute by Convert into op Marked to Folder z rd Keyword Searchable PDF Sectior New Shortcut Edit Organize fil
15. Server linkage func tion or the Scan to Google Docs function The relationship between each operating system and NET Framework is as follows Windows Vista Windows XP 2 NET Framework 3 0 is already installed NET Framework 3 0 is not installed 1 1 NET Framework 3 0 is included in NET Framework 3 5 SP1 or later It is recommended to install the latest update in the operating system and use NET Framework 3 5 SP1 or later 2 Even when NET Framework 4 or later is already installed NET Framework 3 0 must also be installed because it is not included in NET Framework 4 or later To use the Microsoft Office SharePoint Server linkage function install NET Framework 3 0 O before installing ScanSnap Organizer If NET Framework 3 0 is installed after ScanSnap Organizer the Microsoft Office SharePoint Server linkage function cannot be used 13 1 4 Starting Up and Exiting ScanSnap Organizer 1 4 Starting Up and Exiting ScanSnap Organizer This section describes how to start up and exit ScanSnap Organizer M Starting Up ScanSnap Organizer Directly Start Up ScanSnap Organizer Start up ScanSnap Organizer in one of the following ways es e e Double click the ScanSnap Organizer icon on the desktop Organizer e Click Start All Programs gt ScanSnap Organizer gt ScanSnap Organizer When ScanSnap Organizer starts a message appears to ask whether to change the settings for searchable P
16. Uninstalling Organizer This appendix indicates the references on how to install and uninstall Organizer It is recommended to read the chapters in order before using ScanSnap Organizer For explanations of the operations screens and messages for ScanSnap Organizer refer to ScanSnap Organizer Help Symbols Used in This Manual This manual uses the following symbols with explanations This symbol alerts operators to particularly important information Be sure to read this information Arrow Symbols in This Manual Right arrow symbols gt are used to connect icons or menu options you should select in succession Example Select the Start menu gt Computer Introduction Screen Examples in This Manual Screenshots in this manual are used according to guidelines provided by Microsoft Corporation The screen examples in this manual are subject to change without notice in the interest of product improvement This manual uses Windows Vista screen examples Depending on the operating system the actual screen may differ from the screen examples shown in this manual In this case operate by following the actual screen displayed Abbreviations Used in This Manual The following abbreviations are used in this manual Windows 7 Windows Vista Windows XP Windows Word Excel PowerPoint SharePoint Server 2010 SharePoint Server 2007 Windows 7 Starter operating system English version Windows
17. a aa aaaaaaaaaaaai 28 44 ScanSnap Organizer User s Guide P2WW 2622 01ENZ0 Issue date October 2010 Issued by PFU LIMITED e he contents of this manual are subject to change without notice e PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product and any claims by a third party e Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law
18. about basic Select the Start menu All Operator s Guide operations of ScanSnap software installation Programs ScanSnap Man scanning methods various settings and ager ScanSnap Operator s handling of the ScanSnap Guide ScanSnap Organizer Read this manual for details about ScanSnap Select the Start menu J All User s Guide Organizer features screens operating Programs ScanSnap This Manual environment and functions Organizer gt Manuall ScanSnap Organizer Use ScanSnap Organizer Help when For details about how to start Help questions or problems regarding operations up help refer to Appendix A for example when setting items arise Starting Up ScanSnap This provides explanations for operations Organizer Help page 41 screens and messages Introduction M About This Manual Structure of This Manual This manual consists of the following Chapter 1 ScanSnap Organizer Overview This chapter provides an introduction and overview of the ScanSnap Organizer features and system requirements and describes how to start up and exit ScanSnap Organizer Chapter 2 ScanSnap Organizer Windows This chapter provides a basic explanation of windows and items of ScanSnap Organizer Chapter 3 Function List This chapter explains various functions of ScanSnap Organizer Appendix A Starting Up ScanSnap Organizer Help This appendix explains how to start up ScanSnap Organizer Help Appendix B Installing and
19. ackward Buttons Appears when the file has multiple pages They operate as follows 5 Moves to the first page al Moves to the previous page Moves to the next page C Moves to the last page e File Name Shows the file name File names can be renamed by typing directly in this field e Page Number Box Shows the currently displayed page number and the total number of pages If the file has multiple pages entering a page number directly in this box changes the displayed page This box is hidden when the thumbnail size is set to Small 21 2 1 Main Window ext Mark Appears for each page from a PDF file in which textual information is embedded However the text mark does not appear if an image is not shown in the thumbnail and the PDF file is displayed with a lock mark For a PDF file being converted into a searchable PDF file an image is not shown in the thumbnail but is displayed with the converting text mark R e Lock Mark ei Appears when the PDF file is password protected When a password is set the combination of the PDF icon and a lock mark is dis played instead of a thumbnail of the file and a hyphen appears instead of the page number However when ScanSnap Manager is starting up if the same password as the fixed password specified in ScanSnap Manager is set for the PDF file the image is shown in the thumbnail Also when the Permissions Password is set if Content Copying or Extraction is allowe
20. arking the marked sections may not be recognized as keywords Use a blue highlight pen for documents with dark background colors such as newspapers Marked sections may not be detected when a color other than blue is used For details about colors of highlight pens to be used refer to the Operator s Guide of your scanner model M Distributing Files Files can also be distributed into a folder according to the keyword set for files as a distribution condition M Searching Files By using the search function you can search files in the ScanSnap folder My ScanSnap folder for Windows XP Files can be searched in the following ways e Specify a character string and search e Specify search conditions and search The following types of search functions can be used to perform a search e Adobe Acrobat search Searchable PDF files can be searched Search results are shown in Adobe Acrobat PDF files with security options such as a password cannot be searched 36 3 1 Function List Windows Desktop Search All files can be searched Search results are shown in the Search results folder created during a search in the Folder List Pane of the Main Window indexed locations which are set in Control Panel gt Indexing Options in Popular on the Options dialog box or if you create a shortcut to a local folder unless they have been specified to be indexed You will not be able to use Windows Desktop Search if you mo
21. ct All Refresh e Edit Keyword Edits keywords set to a PDF file Edit Keyword 23 2 1 Main Window DK o Pr Distribute by Key Distributes the PDF files according to the set condition word Distribute by Keyword A Convert into Converts the selected PDF files or the PDF files in a Searchable PDF selected folder to searchable PDF files OPISU File FB Crop Marked Crops sections defined by a highlight pen in the selected 74 Section PDF file Crop Marked Section View Tab Style Switches the display style of the File List Pane between Thumbnails Large Medium Small Top and List Arrange Files Rearranges the files in the File List Pane in ascending or EU descending order by the following Gs Name Type Size Date Modified Date Created Folder Name Only when a Search results folder cre ated during a Windows Desktop Search is selected Path Only when a Search results folder created during a file search on a site is selected egy Arrange A to Z Arrange A to Z Rearranges files in ascending order according to the item specified in Arrange Files egy Arrange Z to A Arrange Z toA Rearranges files in descending order according to the item specified in Arrange Files E File Name File Name Shows hides the file names in the File List Pane when the files are displayed as thumbnails Large Medium Small Top aay ej Pop up Thumb Shows hides the pop up thumbnail in the File List
22. d the image is shown in the thumbnail e Digital Signature Mark GH Appears when the PDF file bears digital signatures List View Files are shown in a list Name Type Size Date Modified Date Cre a 001 pt Adobe Acrobat Docume 654 KB 10 15 10 15 1002 pdf Adobe Acrobat Docume 193KB 10 15 10 15 1003 pdf Adobe Acrobat Docume 253KB 10 15 10 15 TA 004 pdf Adobe Acrobat Docume 190 KB 10 15 10 15 1005 pdf Adobe Acrobat Docume 211KB 10 15 vm 10 15 1006 pdf Adobe Acrobat Docume 209 KB 10 15 10 15 22 2 1 Main Window M Ribbon The items and functions shown in the Ribbon of the Main Window are as follows Home Tab em mme SS Cabinet Creates a new cabinet in the Folder List Pane Cabinet Folder Creates a new folder under a cabinet in the Folder List Pane Shortcut to Folder Creates a shortcut to a folder to display it in the Folder List Pane Shortcut to Folder Led Clicking hentet displays the submenu Clicking an performs the same operation as when Shortcut to Folder in the submenu is clicked Cuts the selected cabinet folder or file Copies the selected cabinet folder or file Pastes the cut or copied data Delete Deletes the selected cabinet folder or file Delete Rename Renames the selected cabinet folder shortcut to folder or file Rename a Operation Used to perform the following operations P e Undo ORA Sele
23. dify the ScanSnap folder the My ScanSnap folder for Windows XP Include those folders as the indexing target Run Search after they are indexed For Windows 7 when Indexing Options is not displayed select either Large icons or Small icons for View by The following files cannot be searched Hidden files Files with a full path that exceeds 220 bytes Files with the same file name formats as the files created in the hidden folder organizer Ink files Ink in the ScanSnap folder My ScanSnap folder for Windows XP In the case that the assigned folder is a network folder the search function is not supported for files in a network folder If you perform a desktop search immediately after renaming moving or deleting a file the file before the operation may be searched Q e Folders that can be searched with Windows Desktop Search are only those in the M Changing the Window Display The window display can be changed for the following e Main Window File List Pane display style Thumbnail including file name and keyword Pop up thumbnail Viewer Window Display format view mode Multiple windows arrangement Page from a file with multiple pages Display size of a page Window Color Quick Access Toolbar commands Information in the Status Bar Ribbon display M Using with the ScanSnap Image data for documents scanned with the ScanSnap can be managed with ScanSnap Organizer
24. e first page e Previous Page Shows the previous page Previous Page M Page Number Page Number Shows a page specified by the number of the page Next Page Shows the next page Last Page Shows the last page 29 2 2 Viewer Window Switch View Switches the view mode of the Viewer Window e Show All Pages Panel and Page View Shows the Pages Panel and Page e Show the Page Only Shows the page only e Show Pages Panel Shows the Pages Panel only Switch Clicking view switches the view mode ATP switch Clicking displays the submenu Zoom In Magnifies the page Zoom Out Shrinks the page Zoom To Zooms to the specified scaling Zoom at 100 Shows the page with a scale of 100 Zoom at 100 Fit Height Fits the page to the window height Fit Width Fits the page to the window width Fit Page Fits the whole page to the window size mp Hand Tool Scroll Drags the magnified page to view a different area bh Hand Tool Scroll Marquee Zoom Zooms in the selected area of the page e Dragging the mouse on the page magnifies the selected area Left clicking on the page magnifies the clicked area according to the magnification level predetermined To shrink the image hold down the Ctrl key while dragging or left clicking the mouse on the page Marquee Zoom Arrange Arranges multiple active windows in the following ways Cascade e Horizontal 6 Vertical Clicking Eo arrange switches the wi
25. es Convert files EN ScanSnap a a E 9999 rv L cabinet 2 SR vw Ex Open file Check in thumbnails and manage files according to purpose oo 1 001 par l UVUZ PAT I UU3 PAT mmm mmm se gg IN a lint d m b 4 ScanSnap Organizer Viewer 001 215 mise p TE 0 5 Spe age Number a a Zoom To 4 Fit Height PZ LC Arrange O O O Ga v Cm haben RA 9 list witch Zoom Zoom Marquee Page Page View foa Tool Scroll Zoom 1 1 ode Tools wi Date Created Ascending 6 object s PoF A Date Created 11 4 w 18 58 PM Size 723KB Page Size A4 209 x 297 mm 10 1 2 Features 1 2 Features ScanSnap Organizer contains the following features Pages can be flipped through in thumbnails Characters in PDF files scanned with the ScanSnap can be recognized OCR func tion character strings marked by a highlight pen can be set as keywords and the PDF files are converted into searchable files Searchable PDF files can be searched quickly with a specified character string Moreover conversion to searchable PDF files can be executed while the computer CPU is idle so that other operations will not be disturbed In the ScanSnap Organizer Viewer files can be shown and edited pages can be rotated deleted moved inserted deskewed and cropped and keywords can be added to a file Files
26. following tabs Each tab contains functions that can be performed in the Viewer Window The contents of each tab appear by clicking the tab Home Tab Edit Tab For details about each tab refer to Ribbon page 29 Pages Panel Displays pages in a PDF or JPEG file in thumbnails The Pages Panel and Page View together form a window Page View Displays a page selected in the Pages Panel The Pages Panel and Page View together form a window Status Bar Shows the following information The information shown on the Status Bar can be changed File format Icon indicates PDF or JPEG file Text Mark Appears when the page is from a searchable PDF file Lock Mark Appears when the PDF file is password protected Digital Signature Mark EP Appears when the PDF file bears a digital signature File Information Date created file size page size Switch View buttons Zoom Page magnification Zoom Slider 27 2 2 Viewer Window M Viewer Window View Mode Display Format In the Viewer Window files are displayed according to the selected view mode For details about changing the view mode refer to ScanSnap Organizer Help The following types of view modes are available Show All Pages Panel and Page View Displays all pages as thumbnails in the Pages Panel left side and the page currently selected in the Page View right side NVE AR I eh ScanSnap Organizer Viewer 0
27. humbnails Do not delete this data deleting the data may adversely affect the display performance ScanSnap Organizer cannot create cache data for PDF files saved in unwritable media such as CD ROMs To display image data faster copy the files to the hard disk to create cache data and then save the files and cache data altogether on media such as a CD R Images may not appear immediately or no images may appear until post scanning pro cesses such as password settings are completed If the images of files do not appear even after the post scanning processes are complete click ener in the Home tab and select Refresh to update the File List Pane display e Application Button Displays the Application Menu For details about Application Menu refer to ScanSnap Organizer Help Quick Access Toolbar Frequently used functions are added in the Quick Access Toolbar Functions and their locations in the Quick Access Toolbar can be changed Ribbon Ribbon has the following tabs Each tab contains functions that can be performed in the Main Window The contents of each tab appear by clicking the tab Home tab View tab Actions tab For details about each tab refer to Ribbon page 23 Basic Search Toolbar Contains items for searching files Folder List Pane Shows the ScanSnap folder configured in ScanSnap Organizer and the icons of Cabinets Folders and Shortcuts to folders directly under the ScanSnap folder
28. int Portal Server 2003 English version Microsoft SharePoint Foundation 2010 English version Microsoft Windows SharePoint Services 2 0 3 0 English version SharePoint Server 2010 SharePoint Server 2007 SharePoint Portal Server 2003 SharePoint Foundation 2010 and SharePoint Services 2 0 3 0 Microsoft Office Live Microsoft NET Framework Adobe Reader Adobe Acrobat Adobe PDF IFilter ABBYY FineReader for ScanSnap M All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap Unless otherwise specified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap Note that ABBYY FineReader for ScanSnap may be upgraded without notice If the descriptions differ from the actual displayed screens refer to ABBYY FineReader for ScanSnap Help Google Docs Color Image Scanner ScanSnap For Windows XP Users This manual is based the assumption on that Windows 7 or Windows Vista is used as the operating system If you are using Windows XP ScanSnap Organizer screen display varies as indicated below Please be aware of this when referring to this manual Windows 7 Windows Vista screen display in this manual Windows XP ScanSnap folder My ScanSnap folder Contents RENE NE RE RE RE RENE Dud ee e d Le a BEE 2 M ADOUC NIS Mandala ae add 4 Chapter 1 ScanSnap Organizer Overview
29. ndow arrangement Hr Arrange Clicking arrange displays the submenu 30 2 2 Viewer Window n Lists multiple open windows and specifies which window to make active show on top Edit Tab em mme Undoes the most recent action such as the following Cut page Paste page Insert page Delete page Rotate page Move page Crop page Deskew page Set a keyword Set a password for opening a PDF file Cuts the selected page Copies the selected page Paste Pastes the cut or copied page Insert Page Inserts pages from another file Delete Page Deletes the selected page Delete Page Rotate ccw 90 Rotates the selected page 90 degrees counterclockwise Rotate 180 Rotates the selected page 180 degrees Rotate 180 Rotate cw 90 Rotates the selected page 90 degrees clockwise A Rotate cw 90 aah Deskew Deskews the selected page mi Deskew 31 2 2 Viewer Window Ea Crops the selected page g Set Keyword Sets a keyword for a PDF file A A character string in the selected page is recognized OCR spice process and set as a keyword Select All Selects all the pages 4K Select displayed page only Select displayed Selects the displayed page only page only 32 Chapter 3 W ag SPP FS JP RS Function List This chapter explains various functions of ScanSnap Organizer For details on how to use these functions refer to ScanSnap Organizer Help 3 1
30. o search for a file on a site in Microsoft SharePoint Server 2010 you need to perform additional settings with Search Service Contact the site administrator before use For details refer to ScanSnap Organizer Help 38 3 1 Function List Multiple users cannot simultaneously access a site while using ScanSnap Organizer on a single computer Microsoft Office SharePoint Server linkage function cannot be used while an application which uses port 80 such as Web server is running Connection via a proxy server is not supported Make sure that the site time zone and the time zone of the computer running ScanSnap Organizer are the same For PDF files on the site if Keyword or Text and Properties are targeted for a search Adobe PDF IFilter must be installed Adobe PDF IFilter is installed at the same time when you install Adobe Acrobat 8 1 or later or Adobe Reader 8 1 or later Notes when using SharePoint Operations that cannot be performed For files folders and libraries on the SharePoint site the following operations are not available The following file folder library operations Create shortcut to folder Rename e for a folder in which sub folders or files exist e for a file name longer than 128 bytes You cannot specify a folder or file name which starts or end with a period O The following characters cannot be used for file names amp lt gt and a sequence of periods Copy e Copy f
31. olders amp Copy files on the SharePoint site e Copy files with a name that exceeds 128 characters from a folder in a local drive to the SharePoint site e Copy files with a name that exceeds 110 bytes from a site to a local folder Delete folders in which sub folders or files exist Move Undo Open files with a name that exceeds 110 bytes View in thumbnail files with a name that exceeds 110 bytes Actions files with a name that exceeds 110 bytes In the following cases even if the Append a folder path to the file name before O moving copying check box in Popular on the Options dialog box is selected a folder path will not be appended to the file when it is copied or moved e Copy a file from a local folder to the site e Copy a file from the site to a local folder 39 3 1 Function List e Edit file e Files on the site cannot be edited directly from ScanSnap Organizer O For files on the site if Open or ScanSnap Organizer Viewer on the Application Menu is run the specified file is copied to the local computer temporary folder as a read only file The file is opened with the application associated with the file exten sion or with ScanSnap Organizer Viewer Import export file amp Convert into searchable PDF Set or edit keyword e Distribute file Scan to Microsoft SharePoint You can save files to SharePoint and Office Live by using Scan to Microsoft SharePoint to access SharePoint and dis
32. owing ways Starting Up from the Main Window or the Viewer Window To start up ScanSnap Organizer Help while using ScanSnap Organizer press the F 1 key on the keyboard or click the help button on the top right of the Window Main Window Viewer Window HL Arrange m j List Convert to Crop Marked jeg rchable PDF File section n a Kiba li Windows Starting Up from the Help Button on the Dialog Box ScanSnap Organizer Help can also be started up by clicking the Help button on the dialog box which is displayed while ScanSnap Organizer is used In this case topics relevant to the displayed dialog box will appear Those topics can also be displayed by pressing the F1 but ton on the keyboard ScanSnap Organizer less amp 3 Hide Back rin r 8 Contents ScanSnap Organizer Rename S Index Search Rename Dialog Box When One File Is Selected Name 001 You can select and rename a single file ScanSnap Organizer Rename EJ a Ci 001 ox Cancel Help The Rename dialog box contains the following Name i Enter a new file name without the file extension in this field for the selected file The following characters cannot be used s M lt gt OK button Applies the new name to the selected file Cancel button Cancels renaming of the file ATTENTION
33. p 4 1 or later is recommended must be installed in advance 2 Rack2 Filer V5 0 or later is recommended must be installed in advance 3 Evernote for Windows 3 5 or later must be installed in advance A Scan to Microsoft SharePoint must be installed in advance 25 2 2 Viewer Window 2 2 Viewer Window The Viewer Window is used for displaying and editing files This window starts up from the Main Window when a PDF or JPEG file is displayed 6 PDF files can be edited only when they are created with the ScanSnap For details about starting the Viewer Window refer to ScanSnap Organizer Help The Viewer Window contains the following Application Button Quick Access Toolbar Ribbon ScanSnap Organizer Viewer 001 fe e a gt aS ZoomTo a Fit Height 2 gt Arrange EJ e han Bo CS 32 gt Fit Width 27 ua Next Last Switch Zoom Zoom Zoom Marquee ol Scro Page Page View In Out at 100 sia Zoom Mode Zoom Tools Windows POF JJ A Date Created 11 4 18 58 PM Size 723KB Page Size A4 209 x 297 mm Status Bar Pages Panel Page View e Application Button Displays the Application Menu For details about the Application Menu refer to ScanSnap Organizer Help e Quick Access Toolbar Frequently used functions are added in the Quick Access Toolbar Functions and their locations in the Quick Access Toolbar can be changed 26 2 2 Viewer Window Ribbon Ribbon has the
34. playing the Scan to Microsoft SharePoint dialog box on the Main Window the site Other operations cannot be performed e Support for Office Live varies according to country For more details refer to the Microsoft Office Live Web site When using Scan to Microsoft SharePoint for linkage you can only save files on This function is available for the following combinations Compatible SharePoint SharePoint Server 2010 SharePoint Server 2007 SharePoint Portal Server 2003 SharePoint Foundation 2010 SharePoint Services 2 0 3 0 Office Live Required Application NET Framework 2 0 Although Scan to Microsoft SharePoint is available use of Microsoft Office SharePoint Server linkage function is recommended because files saved on a SharePoint site can also be searched or printed For details about Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User s Guide For details about Office Live refer to the Microsoft Office Live Web site M Online Updates Organizer program updates are available online on a necessity basis for better usability and functionality When a update request is received Organizer checks to see if program updates are provided online and automatically downloads the latest version 40 Appendix A PRE SSS RARE RANA Starting Up ScanSnap Organizer Help This appendix explains how to start up ScanSnap Organizer Help ScanSnap Organizer Help can be started up in the foll
35. rge Files are shown as a 196 x 196 pixels image a 5 a DI D 4 AJ a rm pr ZS nr DO 13 OG 1 1 1 1 001 pdf 002 pdf 003 pdf il t 1 1 WM 1 1 1 1 004 pdf 005 pdf 006 pdf 19 2 1 Main Window e Medium Files are shown as a 128 x 128 pixels image 0000 ww Le ae z a P KEK e Fu E llul DO 13 OC 1 1 Y 1 1 Y 1 1 001 pdf 002 pdf 003 pdf I 004 pdf lul linl e Small Files are shown as a 96 x 96 pixels image sooo L v a g u 7 REE z4 a LR H DOGG pi Jk D D O0l pdf 002pdf 003 pdf O04 pdf 005 pdf 006 pdf Top Shows the upper part of the image The maximum width that can be displayed is 640 pixels 20 2 1 Main Window Thumbnail View The following view appears when the File List Pane is displayed in thumbnails shrunk images of file contents The Thumbnail View contains the following Thumbnail Keyword Keyword I Om 2 To NE Ya gt Page Forward Backward Buttons File Name Page Number Box Text Mark Lock Mark Digital Signature Mark e Thumbnail PDF and JPEG files are displayed in thumbnails Other kinds of files are displayed with the icons of applications associated with those files Keyword If the Show Keywords check box on the View tab is selected the keyword set for the file is displayed e Page Forward B
36. t these Windows and dialog boxes for operations refer to ScanSnap Organizer Help 2 1 Man ele EEN 17 2 2 VIEWER WINdOW ivasuatusviskism sese dB A God W WWL da Gog owa dich ads 26 16 2 1 Main Window 2 1 Main Window The Main Window is used for managing files This window appears when you start up Scan Snap Organizer The Main Window contains the following Application Button Ribbon Basic S h Toolb Quick Access Toolbar asic search Ioolbar Ra le Pl ot ee PBS Cabinet Folder Shortcut Cut Copy Paste to Folder Shortcut ja glt fa A Delete Rename Operation Edit Distribute by Convertinto Crop Marked z Keyword Keyword Searchable PDF Section Organize files New Convert files CH ScanSnap 4 Cabinet 1 Cabinet 2 Documents Actions Keywords Scan to E mail Scan to Print es Scan to Google Docs TM ad Scan to Picture Folder Drop the file for the Action to use z a E 006 pdf Date Created Ascending 6 object s Actions Keywords List Pane Status Bar File List Pane Folder List Pane 17 2 1 Main Window e o improve display performance ScanSnap Organizer creates cache data The cache data is created for a PDF file that can be viewed as a thumbnail and placed in the hidden folder organizer which is created in the folder in which the PDF file is stored Cache data is cre ated for the pages that are displayed in t
37. ufacturer PFU LIMITED International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 All Rights Reserved Copyright PFU LIMITED 2010 Introduction Use in High Safety Applications This product has been designed and manufactured on the assumption that it will be used in office personal domestic regular industrial and general purpose applications It has not been designed and manufactured for use in applications simply called high safety applications from here on that directly involve danger to life and health when a high degree of safety is required for example in the control of nuclear reactions at nuclear power facilities automatic flight control of aircraft air traffic control operation control in mass transport systems medical equipment for sustaining life and missile firing control in weapons systems and when provisionally the safety in question is not ensured The user should use this product with adopting measures for ensuring safety in such high safety applications PFU LIMITED assumes no liability whatsoever for damages arising from use of this product by the user in high safety applications and for any claims or compensation for damages by the user or a third party Manuals When using ScanSnap Organizer read the following manuals as required ScanSnap Read this manual for information
Download Pdf Manuals
Related Search