Wiley Exchange Server 2010 Administration
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1.2. 50 storage groups or databases 5 storage groups or databases No clustering support Processor 64 bit processor Intel EM64T and AMD64 RAM 2 GB 5 MB per mailbox Disk space At least 1 2 GB on the drive to install Exchange and 200 MB for system drive 450 MB if Hub Transport server ASP NET Framework 2 0 HS WWW MMC 3 0 Windows PowerShell CDOEx WebDAV Windows 2003 Native or higher No storage groups 100 databases per server No storage groups 5 databases Processor 64 bit processor Intel EM64T and AMD64 RAM 4 GB 5 MB per mailbox Disk space At least 1 2 GB on the drive on which you install Exchange and 200 MB of available disk space on the system drive 500 MB if Hub Transport server NET Framework 3 5 IIS Windows Remote Management Windows PowerShell v2 Comparison between Exchange Server 2007 and Exchange Server 2010 17 TABLE 1 5 Exchange 2007 and 2010 comparison continued Exchange 2007 Exchange 2010 ExOLEDB Removed options Coexistence and upgrade paths Store events IMF Outlook Mobile Access Administrative groups Coexistence with Exchange Server 5 5 Routing groups Outlook Web Access to public folders Mailbox Recovery Center No Exchange Server 5 5 No in place upgrade Coexistence with Exchange Server 2000 and Exchange Server 2003 No in place upgrade Migration options for Lotus Notes and GroupWise Storage groups Clustered mailbox ser
3. database copies Messaging policy and compliance As email continues to grow and evolve as the number one means of business critical communication the need to manage and enforce certain policies on email content and usage also grows As part of a general compliance regulation Microsoft introduced the concept of managed folders in Exchange Server 2007 This has been enhanced in Exchange Server 2010 with new features such as the option of tagging messages cross mailbox searches new transport rules and actions and the new retention policies Mailbox archive Exchange Server 2010 also introduces personal archive this is a secondary mailbox associated to a user s mailbox Because Exchange Server 2010 now supports lower cost storage configurations the personal archive is a great replacement for locally stored easily stolen and damaged PST files This allows administrators to keep control of messaging data on the corporate servers Discontinued Features 13 Discontinued Features In any new release of a software product discontinued or de emphasized features are inevitable The items that follow in no way represent every change that has occurred in Exchange Server 2010 but it does represent some of the most prominent changes Features That Have Been Removed The following key features and functionality have been removed from Exchange Server 2010 Storage groups are no longer a feature in Exchange Server 2010 The concepts of a databa
4. for Lotus Notes Microsoft Exchange Connector for GroupWise No migration plan If this functionality is required you will need to keep Exchange Server 2003 in your environment No migration plan If this functionality is required you will need to keep Exchange Server 2003 in your environment Management features and tools that have been discontinued are listed in Table 1 3 TABLE 1 3 Discontinued Exchange Server 2003 management tools and features Feature Replacement Migration Wizard Clean Mailbox tool Message Tracking Center node AD Users and Computers snap in ExMerge Recipient Update Service RUS Mailbox Recovery Center Mailbox Management Service Exchange Profile Redirector tool ExProfRe Move Request Wizard Export Mailbox and New MailboxExportRequest cmdlets SP1 Tracking Log Explorer and Message Tracking tools Recipient management included in the EMC Export Mailbox and New MailboxExportRequest cmdlets SP1 Update EmailAddressPolicy cmdlets that perform some of the RUS functions Restore Mai1box cmdlet Messaging records management MRM AutoDiscover service Discontinued Exchange OWA features are listed in Table 1 4 Comparison between Exchange Server 2007 and Exchange Server 2010 15 TABLE 1 4 Discontinued OWA features Feature Replacement Web Parts SP1 of Exchange Server 2010 adds Web Parts back They were removed with Exchange Server 2010 RTM Reading pane at the botto
5. a template for using AD RMS to protect messages over the Internet AD RMS protection for voicemail messages coming from the UM server role Transport and routing With Exchange Server 2010 it is possible to implement cross premises message routing If you use a mixed hosting environment Exchange Server 2010 can route messages from a datacenter to an on premise environment In Exchange Server 2010 you can create enhanced email disclaimers making it possible to add HTML content to disclaimers It is even possible to use AD attributes from the user s private property set to create a personal disclaimer A new feature in Exchange 2010 is shadow redundancy This feature protects messages in tran sit from being lost due to a server or network failure Instead of deleting a message immediately after sending it to the next hop server the message is maintained in a shadow redundancy queue until the next hop server reports that it was successful in delivering the message If the next hop server does not report a successful delivery the first server will resubmit the message in the shadow redundancy queue to another transport server in the organization for delivery More information about shadow redundancy can be found in Chapter 3 Configuring Client Access for Exchange 2010 When you have HA messaging support the messages stay in the transport dumpster on a Hub Transport server and will be deleted only if they are successfully replicated to all
6. an appropriate retention policy using a convenient drop down menu If a retention policy applies to a specific item a notification will be sent to the user when the item is set to expire An administrator can configure these policies so that upon expiration the items are either deleted or moved to the user s personal archive You can use this functionality to provide a true life cycle of an item by moving it to the archive after a certain period of time and then deleting the item from the archive after a longer period of time Figure 1 9 shows some of the options that are now available within retention policies FIGURE 1 9 Retention policies Personal 1 Year move to archive Properties xi General TA Eo Personal 1 Year move to archive Modified Friday May 14 2010 1 27 48 PM Tag Type Personal Folder F Age limit for retention days 365 Action to take when the age limit is reached Move To Archive 7 c Move to the Deleted Items Folder Move to a Managed Custom Folder Delete and Alow Recovery oq Permanently Delete Mark as Past Retention Limk Move To Archive User Specific HTML Disclaimers Exchange 2007 provided simple email disclaimer functionality with trasport rules Exchange 2007 disclaimers are limited to static text and could be difficult to manage Besides email 24 Chapter 1 Introduction to Exchange Server 2010 disclaimers many companies also want to have standardized email s
7. information and distribution group membership The goal of these changes is to give detailed control while also reducing the number of small changes that users need to make Improvements in Exchange Server 2010 With any new release of an established product like Exchange Server Microsoft includes new and improved features that benefit both the administrative side of the product and the end user experience We briefly highlight some of the key features that are new or improved in Exchange Server 2010 this list is certainly not all inclusive Outlook Web App A major change or upgrade for end users is Outlook Web App OWA previously known as Outlook Web Access It now has a seamless flow across browsers so an OWA user running Safari should have the same experience as one running Internet Explorer See Figure 1 4 to see what the new interface looks like FIGURE 1 4 Outlook Web App 2 Administrator Outlook Web App Windows Internet Explorer Go we O hrros mall maltask com o 3 ye Favorkes O Administrator Outlook Web App Outlook Web App sign aut Administrator Mail gt Inbox 0 Ite ME Ana Someone Options 4 Favorites Inbox Zo G Unread Mail 3 Sentltems Delete Move Filter View Entira Mailhe P Y Converationz by Date Newez on Top La There are no items to show in this view 4 Administrato 3 Inbox GA Drafts B t Items A Sent items 3 Deleted Items CA
8. users themselves Many features have created a seamless coexistence between OWA and Outlook 2010 In addition features such as the ability to define tags and control what items get archived eDiscovery support policy enforcement through user intervention and provide solutions for many companied looking to get a handle on email content Chapter Essentials Know what administrative changes have been made in Exchange 2010 Understanding the changes within Exchange 2010 will help administrators who are coming from an Exchange 2007 environment Understanding how the management interface has been redesigned will make finding features and components a lot easier Know the requirements for Exchange 2010 A thorough knowledge of the requirements both in server hardware and network configuration will help in the planning stages of your Exchange 2010 rollout These requirements are important because they will shape not only what hardware you will be able to utilize but also the amount of effort required to ensure that your organization s environment is ready for Exchange 2010 Understand the benefits of the new features in Exchange 2010 The new features and even the enhancements to features provide many benefits to the end users and Exchange administrators A deep understanding of these features and how to properly configure them will ensure that the deployment will be successful and that your users will be fully prepared to take advantage of them
9. 2 GB in size or when the individual folders contained more than 5 000 items Outlook 2007 SP2 included some changes in how the software handled large mailboxes making it more efficient to support mailboxes that grew larger than 10 GB These improvements were helpful but still didn t solve all the issues or specific errors that might be encountered as mailboxes approached 20 GB in size Exchange 2010 reduces the I O requirements of the underlying storage by some 70 percent over Exchange 2007 This results in optimization for mailboxes over 10 GB in size and folders with 100 000 items Microsoft now supports and even recommends deploying Exchange on a properly sized low cost SATA based storage This can represent a significant cost savings and allow organizations to size Exchange for capacity instead of performance Client Benefits to Exchange Server 2010 21 Native Archiving Features With Exchange 2010 Microsoft introduced basic archiving features natively Figure 1 7 shows the archiving feature enabled The native archiving feature of Exchange 2010 allows an administrator to create an archive mailbox for each user content can be moved automatically via policies or manu ally by end users Here are a few caveats about Microsoft s native archiving features Access to the archive is online only there is no support for synchronizing the archive data for offline use No automated PST ingestion tools are currently available The initia
10. Bob G Junk E Mail b Mail Calendar EE Contacts A Tasks 3 Public Folders a 10 Chapter 1 Introduction to Exchange Server 2010 One of the complaints against OWA especially in the earlier versions was about the differences between the Outlook client and OWA Users would complain that OWA was missing features that they needed In an effort to provide a rich client experience and reduce the gap between the client and OWA new features have been introduced includ ing favorites attaching messages to a message search folders integration with Office Communicator and Lync a new conversation view and integration with Short Message Service SMS messages Microsoft Online Services Many providers of services are moving into the cloud and Microsoft is no exception With Exchange 2010 it is now possible to host mail boxes in a datacenter or host them with your own ISP or even host them with Microsoft Online Services Exchange 2010 provides the flexibility to be mixed between hosted and on premises it can also be 100 percent hosted or 100 percent on site The users may not notice any difference however you will be able to manage mailboxes across both the on premises deployment and the hosted environment In this way you will be able to take advantage of the cloud for a portion of your mailboxes while maintaining control of other mailboxes by hosting them on premises Administration The Exchange Management Console EM
11. C has changed to keep up with the changes to the major features like HA Due to the new replication functions the mail box database object is now tied to the Exchange Server 2010 organization and is no longer tied to the Exchange Server object Because storage groups are no longer used their administration has been removed from both the EMC and the EMS Cmdlets you might have been familiar with such as New StorageGroup Get StorageGroup and so on have been removed Exchange Server 2010 now runs on top of Windows PowerShell version 2 This version not only has a command line interface CLI it also has an interactive development environment IDE This change allows you to easily create scripts and use variables An output window has been added where you can quickly view the results of your cmdlet or script Another new feature is Send Mail shown in Figure 1 5 which allows you to send mail directly from the EMC which is great for testing Exchange Control Panel A new options page in OWA now makes it possible to perform some basic Exchange management tasks not just with the user s own properties but also at an organizational level Using this new control panel makes it possible to create users mailboxes distribution groups mail enabled contacts management email addresses and so forth Figure 1 6 shows the OWA Control Panel Active Directory Rights Management Active Directory Rights Management Services AD RMS lets you have g
12. Introduction PART to Exchange Server 2010 Chapter Md 141 1 iit a a alll Introduction to Exchange Server 2010 THE FOLLOWING TOPICS ARE DISCUSSED IN THIS CHAPTER v Brief history v New features Y Improvements v Discontinued features Y Comparison between 2007 and 2010 v Client benefits Ninety trillion That is the estimated number of emails that were sent in 2009 Staggering isn t it While many of those emails were used to send jokes or argue sports a large portion of them were used in business and deemed vital for the success of an organization It is no wonder then that Exchange Server administrators and messaging professionals are in high demand and it is our goal in this book to get you comfortable with Exchange 2010 This chapter s aim is to bring you up to speed on the latest versions of the Exchange adminis trator tools as well as help you understand the important changes since and even the smallest improvements over Exchange Server 2007 Brief History of Exchange Servers Exchange Server 2010 is a calendaring and email solution that runs on Windows Server and like Exchange Server 2007 it can also integrate with your phone system This is the seventh major release of the product and the Exchange teams continue to make improve ments and add features with every version Exchange started out as an upgrade to Microsoft Mail in 1996 Over the next several years release
13. Name Date Y Size B Search Su Test me 12 24 2009 9 5 2 MB Test me Status Search Suv User Date 12 24 2009 9 Size 2 MB Items 8 Results Discovery Sea Mailbox open Errors None Keyword statistics Duplicates nc 1 selected of 1 total excluded This allows for users like a user in the Legal department for example to search across specific mailboxes or even across all mailboxes based on criteria such as sender recipient expiration policy message size send and receive date and information rights management protected items These searches can be applied across both the primary and archive mailboxes and can also be applied to email contacts calendars and instant messaging conversations Client Benefits to Exchange Server 2010 23 The results of the specific query once obtained may be sent to either a mailbox or a specific SMTP address Because these functions are also exposed with the API third parties are able to create tools that integrate with the native features Retention Policies and Legal Holds While basic retention functionality has existed for years in the form of mailbox manage ment policies Exchange 2003 and managed folder policies Exchange 2007 granularity of application was restricted to just folders With Exchange 2010 retention policies exist that can be applied per folder or per individual message These policies can be applied and managed centrally or users can be allowed to select
14. d Outlook Web Access module added Enhanced spam control introduced Management console enhanced 2006 Exchange 2007 64 bit performance Exchange Management Shell EMS added Maximum database size increased to 16 TB Maximum number of storage groups increased to 50 per server Why use Exchange Server Exchange is certainly not the only email server on the mar ket In fact there are dozens of email servers available and each one would have a group of individuals who would argue strongly in their favor There are many of small and medium sized businesses that want an in house email system These businesses want to be up and running in only a few steps and with only a little maintenance Simplicity and ease of use are the major contributors to the success of Exchange Exchange installs and configures simply and anyone can be trained in a relatively short period of time to use it effectively Because it also sets up Web access automatically for all mailboxes it makes it easy for users to check email from home or even while on vacation Features like these have made Exchange the choice of many organizations This rich feature set and the ability to scale has led to its dominance in the enterprise market While the first version of Exchange code named Mercury was just a Microsoft internal release and could not scale past 25 users Exchange 2010 has become the mode of transport for a major chunk of the 9 billion emails sent each day 6 C
15. d party solutions were needed to provide a message waiting indicator in Exchange 2007 but in Exchange 2010 the feature has been added Another new UM feature is a voicemail preview Using Automatic Speech Recognition tech nology voicemail messages are transcribed and the text is attached to the voicemail in your inbox This allows you to be able to respond to voicemail messages often without having to listening to them on your phone or your computer s speakers Role based permissions Large organizations will see an immediate value in the new permis sions structure with a variety of administrators that handle different administrative roles This new model gives you granular control over who does what which gives you better control over a person or group 8 Chapter 1 Introduction to Exchange Server 2010 FIGURE 1 2 Unified messaging interface Exchange Management Console File Action View Help Alm le ES Morosoft Exchange E Unified Messaging a E Microsoft Exchange On Premi F EJ L Organization Configuratio LES Mailbox New UM Dial Plan lil Gient Access E Hub Transport m New UM IP Gateway LIS Unified Messaging DCall plan Defaut Policy Call plan 15 New UM Maibox Policy ad saree Configuration New UM Auto At ba a Malbox dh Client Access Export List Ea Hub Transport o Ela Unified Messaging View El amp Recipient Configuration Q Refresh BB Mailbox 82 Distribution Group id Hep LF Mall Contac
16. e 1 2 shows the UM interface New Features in Exchange Server 2010 1 FIGURE 1 1 Exchange 2010 Database Availability Groups BJ Excha ana o1x File Action View Help CCAA Es Microsoft Exchange amp mailbox Sa Actions Address Lists Retention Policy Tags Retention Policies Offline Address Book E 3 Microsoft Exchange On Premi El He Organization Configuratio A Mabor Database Management Database Availabilty Groups Sharing Policies 2 New mailbox Database 8 Chert Access P Create Fiter 23 New Public Folder Databas 4 Hub Transport ei Unified Messaging mame Member Servers Winess Server Pl New Database Availability a Server Configuration MB01B MB01A e14hc2 maitask com 3 New Sharing Policy a Maibox Ea Gent Access New Address List i Hub Transport a 3 e jon Poli he iq Unified Messaging 1 New Retention Policy Tag El amp Recipient Configuration 23 Port from Managed Folder t A Maibox n y a Distribution Group DY New Retention Policy D Mail Contact gt I 8 New Offline Address Book Disconnected Mailbox A Export List Move Request ral Miami DAGO1 1 object P tt Toolbox a RATA View gt Name IG Refresh m gt DAGNetwork01 Help Miami DAGO1 2 Manage Database Avails AP New Database Availabilt 2 Remove Properties B reo UM also has more language support features and the name lookup from a caller ID has been enhanced Thir
17. enefit of this to you is that it will reduce the need for additional or more costly storage to retain performance levels Also the new high availability HA options may reduce the need for RAID in some deployments In Exchange 2007 high availability HA solutions used continuous replication to copy the transaction logs to another disk or server You might be familiar with them these features were called local continuous replication cluster continuous replication and standby contin uous replication LCR CCR and SCR These required you to put a single database within a single storage group because multiple databases within a storage group LCR CCR SCR and single copy cluster SCC have been removed in Exchange 2010 in favor of database availability groups DAGs DAGs is an evolution of the Exchange 2007 continuous replication features With DAGs as seen in Figure 1 1 you can create up to 16 different replicas of the database across multiple servers or even sites This will give you the additional option of not having a RAID solution in place You will learn more about DAGs in Chapter 7 Configuring High Availability Solutions for Exchange Server Unified messaging Unified messaging UM has also matured in Exchange 2010 For example you now can create up to nine calls or answer rules This provides a personal auto attendant for the user s mailbox which will then transfer the call to another user another number or voicemail Figur
18. ertme EB Sachin Kar makask comfDapartma nt oaa y malbask comibepartme Hacer a A AAA makask comdepertmes makask com Depertme mabask comdepertme makask comjdepertme makask comidepartme makask comdepertme Modry the Maximum numb amp Fre BQ New Maibox nte nw B Export List mt Aew at E Refresh Heb Roy Gustafson nts La Enable Archive Disable Remove a Enable Unflad Massaging nts Manage Send As Permissio ir Manage Full Access Permss nts Send Mal 5 Properties B teo nts makask comib pertment y gt rf Sar Favores 4 My Account Outlook Web App Outlook Web App Mail gt Options Manage Myself Account Organize E Mail Groups Settings Account Information Administ ator Phone eases Block or Allow Display name Administrator E mail address Aciministratormailtask com Contact Numbers Work phone Mobile phone Settings for POP IMAP and SMTP access olx isc far Administrator MyMail Shortcuts to other things you Tell people you re on vacation Learn how to get Direct Push e mail on your mobile phone Connect Outlook to this account Change your password Shortcuts to administrative to Manage your organization Learn about Windows PowerShell 12 Chapter 1 Introduction to Exchange Server 2010 With Exchange Server 2010 new features have been added to the AD RMS Integration with transport rules which is
19. group Journaling Disclaimer SSL certificate automatically installed Secure RPC for Outlook HTTPS access for Outlook Anywhere Database availability group Mailbox database copy Database mobility Deleted item retention Mailbox retention Single Item Recovery Dial tone recovery Recovery database Journaling Disclaimer MailTips Legal Hold SSL certificate automatically installed Secure RPC for Outlook HTTPS access for Outlook Anywhere 20 Chapter 1 Introduction to Exchange Server 2010 OTE Exchange Server 2010 by visiting the Microsoft Exchange product site at http www microsoft com exchange 2010 en us whats new aspx lt a You can look at the entire list of new and discontinued features in Client Benefits to Exchange Server 2010 Microsoft spent much time listening to its customers consultants and messaging profes sionals to find out what features were missing or needed to be enhanced from earlier ver sion of Exchange The benefits of this feedback are shown in the many new features and enhancements While we will not cover every modification we will review some of the major changes Large Mailbox Support Previous versions of Exchange required a significant investment in memory and a robust storage infrastructure to make large mailbox support a reality Even if organizations had enough memory and storage to support large mailboxes performance degradation typically started when mailboxes grew beyond
20. hapter 1 Introduction to Exchange Server 2010 New Features in Exchange Server 2010 Exchange Server 2010 is available in three editions Trial Standard and Enterprise The same installation media is used to install each edition If no license key is supplied the Trial edition features are enabled To enable Standard or Enterprise features an appropri ate license key must be provided Exchange Server 2010 is 64 bit only therefore you will need 64 bit capable hardware for your production test and management systems In addition to server licenses client address licenses CALs are also required The two different types of CALs are as follows Standard CAL will provide access to ActiveSync email Outlook Web App and calendaring Enterprise CAL provides unified messaging and compliance functions functionality for Exchange hosted filtering for antispam and antivirus and Forefront Security for Exchange Server Whenever new versions of software such as Exchange are released we want to know what s new Exchange 2010 includes some very nice changes and additions that will make an Exchange administrator s job a little bit easier as the following list shows Storage improvements In an effort to provide greater flexibility and higher performance Microsoft has made some big adjustments in storage architecture Estimates indicate that you will see an additional 50 to 70 percent reduction in database storage I O over Exchange 2007 The b
21. ignatures To accomplish this many companies would turn to third party software or email gateways to provide this functionality Smaller organizations would just manually create Outlook signatures This con tent had to be managed outside of Exchange and proved to be difficult to update Exchange 2010 can define dynamic signature text that leverages AD defined attributes such as name title and phone number in addition to HTML formatting As a result orga nizations can define a standard format that includes dynamic information specific to each user Figure 1 10 shows the Specify disclaimer text dialog box FIGURE 1 10 Specify disclaimer text dialog box a New Transport Rule y E Introduction E FJ Condtions Step 1 Select actions O prepend message subject with string D Actions O soply message classification tl Exception A and incl E a bo tic intel bo ame ad Specify disclaimer text x O Create Rule Disclaimer text LJ Completion lt h gt lt b gt DisplayName lt b gt lt bm lt font size smal gt zi XXxDepartment 2 Compary lt br 1 Rights led Service AMS is a premium feature that requires an Exchange Ent nterprise Client Access License CAL for each user mailbox Help lt Back Next gt Cancel MailTips MailTips are a new feature in Exchange 2010 that can help a user become more productive with email and can prevent Outlook and OWA policy infractions Mail Tips provide sug gestions t
22. l release of Exchange 2010 had no ability to store archive data in a different database or on different storage than the primary mailbox Exchange 2010 Service Pack 1 introduced the ability to store the archive on a seperate database or even host the archive in the cloud Archiving policies may not be as granular as some third party solutions Removing attachments and storing them elsewhere stubbing is not available FIGURE 1 7 Archiving feature enabled EEE Ll File Action View Help eslam lHa Ey Microsoft Exchange El 3 Microsoft Exchange On Premi El ea Organization Configuratio Mailbox Entire Forest Alex Carpenter Properties x E Server Configuration z aximum Number of Re E i Recipient Configuration General User Information Address and Phone Orgarization Account a Maibox MemberOf E MailAddresses Mailbox Settings 2 Distribution Group f Mile Car Mai Flow Settings MaiboxFeatues CalendarSettings E3 Mail Contact pn J j Disconnected Mailbox Alexan A a 8 nr pgs EA Properties G Enable Disable Toolbox E Outlook Web Apo Enabled SA AImuder Exchange ActiveSync Enabled Bh Amr Zak E Unified Messaging Disabled Amy E ls MAPI Enabled a BA Amy Str i POPS Enabled AAAnahkta jel maps Enabled BAAnenth Enabled ive Ane Ket o Ed Messaging BAnceas Description love Request BA Andeej k i Bancew Items can be automatically mo
23. m No replacement This is no longer possible SharePoint document libraries No replacement This is no longer possible and Windows file share A De emphasized Feature Public folders a key feature continues to be de emphasized in Exchange Server 2010 Starting with Exchange 2003 Microsoft has started to steer away from public folders If your organization requires features such as non MAPI top level hierarchies in public folder stores public folder access with NNTP or IMAP4 you will need to retain Exchange Server 2003 in your organization Comparison between Exchange Server 2007 and Exchange Server 2010 Table 1 5 compares Exchange 2007 and Exchange 2010 TABLE 1 5 Exchange 2007 and 2010 comparison Exchange 2007 Exchange 2010 Release date December 2006 Supported operating system Windows Server 2003 SP2 64 bit and newer Management tools in client Windows XP Professional operating system and newer Supported domain Windows 2003 and higher controllers November 2009 Windows Server 2008 64 bit SP1 and newer Windows Vista 64 bit and newer Windows 2003 SP2 and higher 16 Chapter 1 Introduction to Exchange Server 2010 TABLE 1 5 Exchange 2007 Exchange 2007 and 2010 comparison continued Exchange 2010 Domain and forest functional level Enterprise Edition Standard Edition Hardware requirements Software prerequisites Options that are de emphasized Windows 2000 Native or higher
24. o users about any potentially unanticipated results that will occur if a message was to be sent In addition it can prevent specific messages or even content from being sent entirely There are a number of situations in which MailTips can prove to be useful Ifa user is about to send a message to a distribution list that contains more than 1 000 recipients or to a distribution list that contains an external email address Chapter Essentials 25 Ifa user is about to send a message to another user that has enabled their out of office auto reply Ifa message exceeds the maximum configured sending receiving size limits configured within Exchange Ifa recipient s mailbox is full due to a storage quota Ifa custom MailTip has been configured for a recipient or distribution group If a user replies to all but was Bcc d on the original message Ifa user is attempting to send a message to a user or distribution list to which they are not allowed to send ethical wall or defined client conflict Summary Exchange 2010 has many improvements focused made to provide better support for large scale deployments The much reduced storage I O requirements and flexible storage options have increased the administrators or messaging professionals design options and have allowed them to plan based on both capacity and performance There is also a much richer set of permissions allowing work to be pushed down to user level administrators or to the
25. reater control with what users can do with emails messages For example you can disable the Forward options to prevent your messages from being sent to other recipients Improvements in E FIGURE 1 5 Send Mail xchange Server 2010 11 Fie Acion View Hap E Moroseft Exchange E Ey Microsoft Exchange On Preni El E Organization Corfiguratio LS Mailbox LA Clerk Access E Hub Trarsert mokask comibepartme La Uri ed Messaging Rovialters morkask comidepartmws El E Server Configuration A RoD Young Rovoung malkask com Depentnne y Mattox R Robert Zare Rovere mavkask comfOapen tin y Clerk Access R Roberto Tamburello RoTarturelo makask comidepertmes gt Hub Transport pSRebn Wakefield Rowakefind makosk comidepartme dn Uried Messaging mSRebn Wood RowWeod mabask comidepertmes El amp Retiviant Configuration 2 3Roger Lengel Roleros mvkask comfOspartmes GLG SS Robrton Wada Rowada malbask comioepertmes 3 Detabunon Gree lo poland Wacker Rowecke makask comfOepertnve 2 Mal Contact pS Rolend Winkle owner makask comidepertmes DisconnectedMeibox E3 Roman Stachnio RoStachrio makask comfOepartme ir Pa Request EB Ronski Smth Jr RoSmthdr matask comfOapartmer SB Ronen Ashkenazi Roashkenan malosk comDepes tm eS Roy Anteti Roartets makask comfOepen tron EB Roya Ade makask comidepertme Erin uu makask com Depertme eS Ruslan She matask com Oepertme eS Russel kn malkask com Depentmne SS Ryan Spar makask comidep
26. s 5 0 and 5 5 introduced Lightweight Directory Access Protocol LDAP which was a precursor to what would become Active Directory AD in Windows 2000 To take advantage of AD in Windows 2000 Microsoft also included Exchange Server 2000 which was a robust platform that included chat and instant messaging IM services In 2003 another version of Exchange was released aptly named Exchange Server 2003 Features such as chat and IM were removed and they were marketed as separate services in Live Communications Server The release of Exchange Server 2007 continued the tradition of adding more features and expanded the storage of this email server even more than its predecessors Let s look briefly at some of the historical milestones 1996 Exchange 4 0 Client server architecture X 400 based 1997 Exchange 5 0 and 5 5 Clustering introduced LDAP introduced Brief History of Exchange Servers 5 Standard and expression versions introduced Connectors to allow Exchange to talk to any email server provided Administrative console added Support for stand alone SMTP Outlook introduced as the preferred client Outlook Web Access introduced 2000 Exchange 2000 Designed to work with AD Scheme management services for sending and receiving secure email Enhanced storage and administrative tools Chat and IM services introduced 2003 Exchange 2003 Exchange ActiveSync introduced support for blacklisting addresses Enhance
27. se log files and a checkpoint file are still valid but they are now just referred to as a database You can think of an Exchange 2010 mailbox database as being a single database in a single storage group Exchange Server 2007 had LCR CCR and SCR three different forms of replication All three of these features are no longer available in Exchange Server 2010 Mailbox databases no longer save storage space by storing the same item in multiple mail boxes using single instance storage This means that when you send a 1 MB message to 100 recipients the database could potentially grow by 100 MB This may have an impact on storage space however the performance improvements made to the database schema that caused this feature to no longer be feasible are an excellent trade off Table 1 1 shows the discontinued Exchange Server protocols TABLE 1 1 Discontinued Exchange Server 2003 protocols Feature Replacement X 400 and Network News Transfer No migration plan If this functionality is required Protocol NNTP you will need to keep Exchange Server 2003 in your environment SMTP virtual server instances Has been replaced with Exchange Server 2010 SMTP connectors In addition some of the Exchange 2003 connector features have been discontinued Table 1 2 lists them 14 Chapter 1 Introduction to Exchange Server 2010 TABLE 1 2 Discontinued Exchange Server 2003 connectors Feature Replacement Microsoft Exchange Connector
28. t Disconnected Mailbox feo Move Request En Toolbox 4 Figure 1 3 shows the Administrator Roles control panel FIGURE 1 3 Roles and auditing interface 2 Administrator Roles Microsoft Exchange Windows Internet Explorer Go 2a httos mai makask com ecn 2o Admink amp ex El a 5 x ng ejz Uy Favorites L Administrator Roles Microsoft Exchange Ti Hime Exchange Server sign cut Administrator Mail gt Options Manage My Organization My Mail ia Users amp Groups gB Y Roles amp Auditing Administrator Roles UserRoles Auditing Mail Control Phone amp Voice Role Groups New E details X copy Delegated Setup Members of this RoleGroup have permissions to install and uninstall Exchange on provisioned servers Search role groups Name Delegated Setup Discovery Management Assigned Roles View Only Configuration Help Desk Hygiene Management Members Organization Management Administrator Public Folder Management Recipient Management Write scope Records Management Default Server Management 1 selected of 11 total Improvements in Exchange Server 2010 9 There are also new management role assignment policies that will define what users can configure within their own mailboxes and every mailbox has one of these polices This is a welcome addition because it allows the administrator to control how much a user can change personal information contact
29. ved from the primary maibox to the archive by Move Request HAAndrew using move pokey d As Permission Andrew E i 0 requi i del td o g Enterprise Access Perrission Bhanna Gamew 63 Lok cma a te Bh Anne w A anne Mette Stokze AnStokze bet 4 aS 22 Chapter 1 Introduction to Exchange Server 2010 Microsoft s native archiving feature provides basic archiving functionality along with a unified search that will query both the primary live mailbox and the archive mailbox simultaneously eDiscovery Features In previous versions of Exchange external tools are required for basic multi mailbox searching With Exchange 2010 this is provided by default as seen in Figure 1 8 FIGURE 1 8 Multi Mailbox Search e Discovery Microsoft Exchange Windows Internet Explorer Ge gt https mal maltask com eco rfr owa 5 Favorites E4 Discovery Microsoft Exchange Micoscte Exchange Server sion out Administrator Mail gt Options Manage My Organization My Mail Q FA z a7 Users amp Groups A So Roles amp Auditing Rules Joumaling Discovery Delivery Reports Mail Control Phone amp Voice Multi Mailbox Search Search the mailboxes in your organization for e mail and other message types that contain specific keywords You can create a new search or edit and restart an existing one To update the search list click Refresh below P New E Details 821x 8 ea Status Search
30. ver CDOEx WebDAV ExOLEDB Store events Streaming backups No Exchange Server 2000 Must upgrade to Exchange Server 2003 or 2007 before transition to Exchange 2010 Coexistence with Exchange Server 2003 and Exchange Server 2007 Upgrade Exchange Server 2003 to 2007 and to Exchange Server 2010 18 Chapter 1 Introduction to Exchange Server 2010 TABLE 1 5 Exchange 2007 and 2010 comparison continued Exchange 2007 Exchange 2010 Management and EMC Exchange Control Panel monitoring tools EMS Role Based Access Control RBAC ExBPA Remote PowerShell Administrative roles Database Recovery Management Database Troubleshooter Mail Flow Troubleshooter Message tracking Queue Viewer Performance Monitor Exchange Organization Administrators Exchange Recipient Administrators Exchange Server Administrators Exchange View Only Administrators Exchange Organization Administrators Exchange Recipient Administrators Exchange Server Administrators Exchange View Only Administrators RBAC Comparison between Exchange Server 2007 and Exchange Server 2010 19 TABLE 1 5 Exchange 2007 Exchange 2007 and 2010 comparison continued Exchange 2010 Clustering with high availability Recovery options Compliance Cluster continuous replication Single copy cluster Standby continuous replication Deleted item retention Mailbox retention Dial tone recovery Recover CMS CAS Recovery storage
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