Wiley QuickBooks 2012 For Dummies
Contents
1. online banking changing instructions 244 drawbacks of 238 240 making payments 241 243 messages 246 247 online bill payment feature 62 opportunities for 247 overview 237 238 signing up for 241 transferring money electronically 243 244 transmitting instructions 244 246 understanding 241 Online Banking Center window 245 Online Banking Message screen 246 Online Payment option Write Checks window 137 243 Open Backup Copy dialog box 292 Open or Restore Company option 291 294 Open Purchase Orders dialog box 166 Opening Balance text box New Job window 59 organizing lists 70 Other Charge type New Item window 41 Other Names list 67 outsourcing payroll 16 owner equity in corporations 320 321 in partnerships 320 in sole proprietorships 319 320 owners business See business owners Owner s Draws account 319 e po page break options report 266 Page oriented printer type option Printer Setup dialog box 98 paper quality 102 partnerships owner equity in 320 signing checks 311 passwords choosing 366 closing 295 Paste From Excel button 30 Pay Bills window 148 Index 38 Pay Sales Tax dialog box 153 paying with credit cards See also payments customer 201 202 debit cards 201 entering transactions 196 200 overview 193 reconciling statements and paying bills 200 201 tracking 193 196 Payment Date field Pay Bills window 149 Payment Info tab New Customer w2. putting into 179 180 signing 311 312 transactions 15 writing 175 180 Choose Installation Location option 342 Class drop down list Create Purchase Orders window 163 Class list 66 Class Tracking feature 66 classes defined 66 Clear Splits button Write Checks window 137 closing passwords 295 COD collect on delivery 123 COGS Cost of Goods Sold 43 COGS Account drop down list New Item window 45 coinage defined 120 Combine Reports from Multiple Companies report option 273 Comma Delimited File option Print Lists dialog box 216 Company amp Financial report category 262 Company File Location tab Preview Your Company Settings dialog box 29 Company Preferences tab Preferences dialog box 275 276 Company Snapshot report option 273 Company Type field Tell Us About Your Business dialog box 28 components identifying 167 confidentiality of data 364 contact names 30 Continuous printer type option Printer Setup dialog box 98 Contributed Capital accounts 319 conversion date 20 corporation owner equity 320 321 corruption of data 364 Cost column Create Item Receipts window 158 Cost of Goods Sold COGS 43 Cost text box New Item window 43 costs charging for 282 283 costing jobs 275 276 fixed 328 revenue 329 variable 329 Create Company File button Enter Your Business Contact Information dialog box 29 Create Credit Memos Refunds window 92 Create Estimates form 277 279 Create Invoices w
3. 226 227 EFTPS signing up for 219 employees and employers 219 employer ID numbers 218 overview 218 quarterly payroll tax returns 224 226 sales batching 49 50 sales paying 153 154 Taxpayer Identification number 24 28 Tell Us About Your Business dialog box 27 templates sharing 268 1099 contractor 62 Terms list 68 time charging for 282 283 Time amp Mileage option 284 Time report category 262 Title 26 Internal Revenue Code 104 105 To Be E Mailed option Create Invoices window 104 To Be Printed option Create Credit Memos Refunds window 94 Create Invoices window 90 101 Write Checks window 137 176 Total Value text box New Item window 44 45 tracking costs 284 credit cards 193 196 vehicle mileage 152 153 303 307 transactions changing charges 199 200 finding 191 192 overview 15 196 recording charges 196 199 transferring money between accounts 185 changing transfers 186 187 electronically 243 244 recording deposits into new accounts 185 186 recording other half of transfers 186 setting up second bank accounts 185 trial balance 21 23 355 Trial Balance option Report Center 72 Type drop down list New Item window 41 o f o unprinted checks 214 updating vehicle mileage rates 307 upgrading to Enterprise Solutions version 171 172 Use Register dialog box 181 User and Roles List dialog box 367 user permissions overview 363 setting up 367 370 sharing files on netw
4. efe launching QuickBooks 25 Layout Designer window 106 Legal Name field Enter Your Business Contact Information dialog box 28 letterheads 102 liabilities account balance of 21 defined 351 full meal deal service 223 224 nontaxed 224 paying 222 223 License and Product Numbers window 342 licensing agreement 342 limited liability company LLC 28 List report category 263 lists Billing Rate Levels 65 Chart of Accounts 71 80 Class 66 Customer 53 56 67 68 Customer Message 68 Employee 51 53 exporting items to word processors 71 Fixed Asset 64 65 Item 37 50 Job Types 67 68 Memorized Transaction 69 organizing 70 Other Names 67 Payment Method 46 68 Price Level 65 printing 70 Reminders 70 Sales Rep 67 Sales Tax Code 66 Ship Via 69 Terms 68 Vehicle 69 303 307 Vendor 60 64 67 68 LLC limited liability company 28 Loan Manager option 323 loans getting 322 repaying 322 324 Local Backup option 287 Logo dialog box 208 loss statements 17 349 358 losses forecasting 235 ele M key shortcut 85 made to order reports 270 272 mailing labels creating 71 Make Deposits window 122 182 measuring profits 349 Memo text box Create Credit Memos Refunds window 94 Memorized Transaction list 69 memorizing reports 268 269 memos See credit memos messages electronic banking 246 247 Mileage Rates dialog box 307 Mileage report category 262 mileage tracking identifying vehicl
5. paid for upfront items 157 oC o calculating equity account balances 22 canceled checks 312 cash amount owed by customers 123 125 balance of 21 deposits 128 130 finance charges 125 128 improving inflow of 123 projecting flows of 235 346 347 Cash report option 271 cash basis accounting 132 314 349 charges for actual time and costs 282 283 changing 199 200 recording 196 199 chart of accounts defined 354 Chart of Accounts list checking over work 79 80 customer balances 71 72 hiding accounting mistakes 72 77 overview 71 194 supplying missing numbers 77 79 vendor balances 72 3 14 QuickBooks 2012 For Dummies checkbooks changing checks 179 deleting and voiding options 188 189 depositing money into checking accounts 181 184 handling NSF checks from customers 189 190 multiple checks putting into register feature 179 180 overview 175 register feature 190 192 transferring money between accounts 185 187 working with multiple currencies 188 writing checks from register feature 177 179 writing checks from Write Checks window 175 177 checking account deposits income from customers 182 184 overview 181 recording 181 182 Checking register 214 216 checks See also checkbooks canceled reviewing before bookkeepers 312 changing 179 marking cleared 254 257 multiple putting into register feature 179 180 NSF 189 190 printing 205 216 recording bills by writing 132 140 register feature
6. purchase order form 163 o o data backing up 285 293 confidentiality of 364 corruption of 364 date setting 20 Date text box Create Credit Memos Refunds window 93 debit defined 354 debit balance 23 debit cards 201 deleting bills 146 147 credit card transactions 200 invoices 91 voiding versus 188 189 depletion 348 deposits improving inflow 128 130 of income from customers 182 184 making 120 123 marking cleared 254 257 of money into checking accounts 181 184 into new accounts recording 185 186 recording 181 182 depreciable assets 318 319 depreciation 347 348 Depreciation Expense account 317 Description on Purchase Transactions text box New Item window 42 43 Description on Sales Transactions text box New Item window 42 43 Description text box New Item window 42 45 direct expenses 328 376 QuickBooks 2012 For Dummies Discount and Credits dialog box 118 discount items 47 49 Discount type New Item window 41 discounts adding to invoices 49 Do Not Print Lines around Each Field option Printer Setup dialog box 98 Do You Track Time radio button 283 double entry bookkeeping 353 360 Due on Receipt defined 58 of o early payment discounts 58 326 economic order quantity EOQ formula 336 337 economy services 227 Edit Item window 50 303 editing reports e mailing 269 exporting 269 270 memorizing 268 269 modifying 267 268 overview 267 sharing templates
7. 268 EIN employer identification number 218 electronic banking changing instructions 244 drawbacks of 238 240 making payments 241 243 messages 246 247 overview 12 237 238 signing up for 241 transferring money electronically 243 244 transmitting instructions 244 246 understanding 241 Electronic Federal Tax Payment System EFTPS 218 219 223 e mailing credit memos 104 105 invoices 104 105 reports 269 Employee Center window 51 Employee list 51 53 Employee Organizer Hire Employee tool 51 employees paying 220 222 payroll check transactions 15 payroll taxes 219 Employees amp Payroll report category 263 employer identification number EIN 218 employers ID numbers 218 payroll taxes 219 Employment Info tab New Employee window 52 Enter Bills window 159 161 166 323 Enter Credit Card Charges window 197 Enter Manually button 30 Enter Payroll Income window 221 Enter Sales Receipts window 108 Enter Vehicle Mileage window 152 306 Enter Your Business Contact Information dialog box 28 Enterprise Solutions version upgrading to 171 172 Enterprise version 314 EOQ economic order quantity formula 336 337 equity in corporations 320 321 defined 351 in partnerships 320 in sole proprietorships 319 320 estimates comparing with actual item amounts 281 282 creating 276 279 defined 276 revising 279 turning into invoices 280 281 Excel spreadsheets exporting reports to 267 Exclude Esti
8. 4 from suppliers transaction 15 tracking vehicle mileage 152 153 Vendor Center window 154 book value 319 bookkeepers choosing 312 313 reviewing canceled checks before 312 bookkeeping double entry 353 360 See also accounting borrowing money 326 328 boxes 270 breaking even 328 330 budgets adjusting plan 235 business planner tools 235 236 forecasting profits and losses 235 need for 229 overview 229 projecting cash flows 235 secret for 231 232 setting up plan for 232 235 tips for 230 231 Budgets amp Forecast report category 263 Build Assemblies window 168 Build Point option New Item window 45 building products 167 168 business formulas borrowing money 326 328 breaking even 328 330 economic order quantity formula 336 337 growth 330 331 net worth relation to growth 331 overview 325 projections 332 336 Rule of 72 338 sustainable growth 331 332 Business Name field Tell Us About Your Business dialog box 28 business owners accounting system choosing 314 bookkeepers choosing 312 313 canceled checks reviewing before bookkeepers 312 financial statements reviewing 313 overview 311 QuickBooks 314 315 signing checks 311 312 simplifying 315 Business Plan tool 236 business planner tools 235 236 business profits 333 buying inventory overview 156 paying for items when billed 159 160 recording items and paying bills at same time 161 recording items without bills 157 159 recording
9. 45 assets defined 351 depreciable selling 318 319 selling 318 audit trails 294 295 AutoFill feature Write Checks window 134 AutoRecall feature Write Checks window 134 e Bo backing out of assets 318 backing up data overview 285 290 restoring 290 293 Backup Options dialog box 288 balance sheet accounts 357 balance sheets 17 351 balancing bank accounts 251 customer balances 71 72 information from bank statements 251 254 marking cleared checks and deposits 254 257 offline accounts 258 260 overview 251 vendor balances 72 bank accounts balancing 251 257 making deposits 120 123 128 130 setting up 185 statements 251 254 Banking report category 263 batches batching sales taxes 49 50 printing credit memos in 103 printing invoices in 101 103 Begin Reconciliation dialog box 252 Beginning Balance text box Begin Reconciliation dialog box 252 benchmarking 232 bill of materials 168 Bill of Materials drop down list New Item window 45 Bill To address field 86 Bill To text box New Customer window 54 Billing Rate Levels list 65 bills accounting method choosing 131 132 credit cards paying with 200 201 overview 131 paying process of 148 152 paying for items when billed 159 160 recording bills by writing checks 132 140 Index 3 13 recording bills with accounts payable 140 148 recording items and paying at same time 161 recording items without 157 159 sales tax paying 153 15
10. Index o Symbols and Numerics minus symbol 85 plus symbol 85 1099 contractor 62 eAe Account drop down list New Item window 43 Account No text box New Vendor window 62 Account Prefill tab New Vendor window 63 Accountant amp Taxes report category 263 accounting accrual basis 63 131 314 348 349 cash basis 132 349 choosing systems for 314 copies of files for accountants 293 294 double entry bookkeeping 353 360 financial accounting standards 360 361 help from accountants 34 35 hiding mistakes 72 77 income tax accounting laws 361 inventory 358 multiple state 321 322 overview 345 past methods 350 353 periods of 350 profits 345 350 QuickBooks 10 12 simplicity in 362 systems of 10 accounts See also bank accounts Accumulated Depreciation 317 balance sheets 357 balancing 251 Contributed Capital 319 depositing money into 181 184 Depreciation Expense 317 information from bank statements balancing 251 254 marking cleared checks and deposits 254 257 offline balancing 258 260 Owner s Draws 319 profit and loss statement 358 recording deposits into 185 186 selecting 195 196 setting up 194 195 transfer of 185 transferring money between 185 187 accounts payable A P deleting bills 146 147 entering bills 145 146 overview 131 140 144 reminders 147 148 Accounts Payable register window 145 accounts receivable balance 21 accrual defined 270 Accrual report opt
11. epts of 350 depreciation 347 348 forecasting 235 measuring 349 overview 345 346 profit and loss statements 17 349 358 progress billing 275 progress invoicing 275 projecting cash flows 235 projection formulas 332 336 purchase orders POs checking up on 165 customizing forms 162 163 filling out 163 165 overview 86 162 receiving items 166 Purchases report category 262 ede Qty column Create Item Receipts window 158 quarterly tax returns 224 226 quarters 224 350 QuickBooks benefits of 9 12 earlier version of 26 features 15 16 getting professional help 17 installing 14 341 344 366 licensing agreement 342 overview 1 6 9 14 popularity of 12 13 registering 33 setup 14 starting 25 27 Quicken application 21 177 QuickReport reports 261 273 274 QuickZoom feature 267 eRe R key shortcut 86 Rate text box New Item window 42 rearranging reports e mailing 269 exporting 269 270 memorizing 268 269 modifying 267 268 overview 267 sharing templates 268 Recalculate button Write Checks window 137 Index 383 receipts correcting mistakes 115 116 printing 112 113 recording 108 112 sales 108 transaction 15 Receive Payments window 116 117 Received From drop down list Receive Payments window 117 Reconcile Adjustment dialog box 257 Reconcile window 254 reconciliation defined 251 reconciling statements 200 201 recording bills by writing checks 132 140 bi
12. es 304 305 overview 152 153 303 recording miles 305 306 updating vehicle mileage rates 307 vehicle reports using 306 minus symbol 85 mistakes accounting hiding 72 77 credit memos 95 96 in customer payment entries 120 deleting invoices 91 invoices 90 91 printing checks 213 214 sales receipt 115 116 Modify Report dialog box 268 380 QuickBooks 2012 For Dummies money borrowing 326 328 depositing into checking accounts 181 184 transferring between accounts 185 187 transferring electronically 243 244 mortization defined 348 multiple checks printing 211 213 multiple currencies 188 multiple inventory locations inventory by location counts 171 item numbers using different 171 overview 170 upgrading to Enterprise Solutions version 171 172 multiple reports 272 multiple state accounting 321 322 multi user mode 370 eNe net worth and growth 331 networks defined 365 installing QuickBooks for usage of 366 sharing files on 363 365 New Customer window 53 New Employee window 51 New Item window 39 47 301 New Job window 57 New Payment Method dialog box 46 New User dialog box 368 New Vehicle window 305 New Vendor window 60 Non Inventory Part type New Item window 41 non sufficient funds NSF 189 nontaxed liabilities 224 NSF checks 189 190 numbers supplying missing 77 79 ede offline accounts 258 260 On Hand text box New Item window 44 45 Online Backup service 290
13. etting items 155 156 Inventory Assembly type New Item window 41 Inventory Part type New Item window 41 Inventory report category 263 inventory by location counts 171 invoices customizing 105 106 deleting 91 discounts adding to 49 displayed 90 e mailing 104 105 estimates turning into 280 281 fixing mistakes 90 history information 96 non displayed 91 overview 83 84 preparing 84 90 printing 97 103 transaction 15 voiding 91 window for 11 IRS Internal Revenue Service 10 218 Item Estimates vs Actuals option 281 Item Is Sold check box 302 Item list discount items creating 49 editing items 50 group items creating 48 normal items 39 47 overview 37 39 Sales Tax Group items creating 49 50 subtotal items creating 47 Item Name Number text box New Item window 42 Item Description Qty list box New Item window 48 Item Description Qty Rate Amount Tax text box Create Credit Memos Refunds window 93 Items tab Create Item Receipts window 157 eje Job Info tab New Customer window 55 Job Status drop down list New Job window 59 Job Types list 67 68 jobs charging for actual time and costs 282 283 comparing estimated with actual item amounts 281 282 costing 275 276 estimates creating 276 279 estimates revising 279 estimates turning into invoices 280 281 Index 3 19 overview 275 setting up 276 tracking costs of 284 Jobs report category 262 journal entries 355
14. files installing QuickBooks for network usage 366 multi user mode 370 on networks 363 365 overview 363 user permissions setting up 367 370 shell games 362 Ship To address field 86 Ship To field New Customer window 54 Ship Via list 69 Show History button 96 signing checks 311 312 signing up for EFTPS 219 for electronic banking 241 Simple Start version 314 simplicity in accounting 362 simplifying finances 315 Simply Accounting application 21 Social Security numbers 28 sole proprietorships 319 320 spreadsheets exporting reports to 267 standard checks 207 Start Working button You ve Got a Company File dialog box 33 state payroll 24 227 228 Statement Date field Begin Reconciliation dialog box 252 Statement of Cash Flows report option 271 Statement Writer report option 273 statements balancing 251 254 financial 313 income 264 profit and loss 17 349 358 reconciling 200 201 W 2 24 W 4 24 wages 226 227 Subitem Of check box New Item window 42 subitems defined 42 subtotal items 47 Index 385 Subtotal type New Item window 41 suppliers transaction 15 support 17 suspense accounts 72 sustainable growth 331 332 efe T key shortcut 85 Tab Delimited File option Print Lists dialog box 216 Tax Agency box New Item window 46 Tax Code drop down list New Item window 43 45 Tax ID number 28 Tax Rate box New Item window 46 taxes annual returns and wage statements
15. ickBooks 12 formulas borrowing money 326 328 breaking even 328 330 economic order quantity formula 336 337 growth 330 332 projections 332 336 Rule of 72 338 free on board FOB 87 FUTA Federal Unemployment Tax Return 226 eGe General Journal Entry window 317 General Rule for Methods of Accounting Section 446 Title 26 10 group items creating 48 Group type New Item window 41 growth formulas net worth 331 overview 330 331 sustainable 331 332 e H o H key shortcut 86 Hire Employee tool 51 history information invoices 96 378 QuickBooks 2012 For Dummies eje Income Account option New Item window 43 45 income from customers depositing 182 184 income statements 264 income tax accounting laws 361 Industry field Tell Us About Your Business dialog box 28 Industry Specific report category 263 Insert Line Delete Line option Create Invoices window 90 installing QuickBooks 14 341 344 366 instructions changing 244 transmitting 244 246 insufficient funds NSF 189 interest rates annual 326 interim accounting periods 350 353 Internal Revenue Code Title 26 104 105 Internal Revenue Service IRS 10 218 Internet banking See online banking Intuit website 341 inventory accounting 358 assembling products 167 168 buying 156 161 multiple locations of 170 172 overview 155 periodic systems 172 174 physical checks of 169 170 purchase orders 162 166 selling 161 162 s
16. indow 55 New Job window 58 Payment Method list 46 68 Payment type New Item window 41 Payment version New Item window 46 payments See also paying with credit cards bills 148 152 correcting mistakes in entries 120 from customers 15 116 120 electronic banking 241 243 to employees 220 222 liabilities 222 224 sales tax 153 154 to vendors 15 Payments to Deposit dialog box 121 182 payroll annual returns and wage statements 226 227 outsourcing 16 overview 15 217 paying employees 220 222 paying liabilities 222 224 preparing for 217 218 219 220 quarterly tax returns 224 226 state 227 228 taxes 24 218 219 Payroll Center window 221 periodic inventory systems benefits of 173 174 overview 172 173 permissions 368 physical inventory checks 169 170 Physical Inventory Worksheet option Vendors menu 169 PIN personal identification number 245 plus symbol 85 P O number text box Create Invoices window 86 popularity of QuickBooks 12 13 populating lists Billing Rate Levels list 65 Chart of Accounts list 71 80 Class list 66 Customer list 53 56 67 68 Customer Message list 68 Employee list 51 53 exporting items to word processors 71 Fixed Asset list 64 65 Item list 37 50 Job Types list 67 68 jobs 56 60 Memorized Transaction list 69 organizing lists 70 Other Names list 67 overview 37 Payment Method list 68 Price Level list 65 printing lists 70 Reminders list 70 Sales Rep l
17. indow 84 282 Create Item Receipts window 157 166 Create New Budget window 232 Create New Design button Customize Your QuickBooks Forms window 105 162 Index 3 15 Create Purchase Orders window 163 credit defined 354 credit balance 23 Credit Card Acct No text box Add New Account window 195 Credit Card Register window 196 credit cards customer 201 202 debit cards 201 entering transactions 196 200 overview 193 reconciling statements and paying bills 200 201 tracking 193 196 Credit Limit box New Job window 58 New Vendor window 63 credit memos customizing 105 106 fixing mistakes 95 96 history information 96 overview 83 84 preparing 92 95 printing 97 103 sending via e mail 104 105 Credit No text box Create Credit Memos Refunds window 93 creditors 21 currencies multiple 188 Custom and Network Options window 342 Custom Reports report option 273 Customer Center window 53 124 276 Customer list 53 56 67 68 Customer Message box Create Invoices window 89 Customer Message list 68 customers balances 71 72 correcting entries from payments from 120 credit cards 201 202 depositing income from 182 184 handling NSF checks from 189 190 payments from 15 recording payments 116 120 tracking amount owed by 123 125 Customers amp Receivables report category 262 Customize Your QuickBooks Forms window 105 106 162 customizing credit memos 105 106 forms 162 163 invoices 105 106
18. ion 270 accrual basis accounting 63 131 314 348 349 accumulated depreciation 21 Accumulated Depreciation account 317 Add a Loan button 323 Add Job option Customer Center window 57 Add Multiple Customers option 53 Add Multiple Vendors command 60 Add New Account window 194 Add the People You Do Business With button 30 Add the Products and Services You Sell button 32 Add Your Bank Accounts dialog box 32 Add Edit Multiple Items command 50 Add Edit Multiple List Entries window 50 Additional Customization dialog box 163 372 QuickBooks 2012 For Dummies Additional Info tab New Employee window 52 New Job window 58 Address and Contact tab New Employee window 52 Address Info tab New Customer window 53 New Vendor window 60 addresses 30 Adjust Quantity Value On Hand window 169 Adjust Row Amounts dialog box 234 administrators of files 366 Age from Due Date report option 271 Amount or text box New Item window 42 49 annual interest rates 326 annual returns economy services 227 full meal deal service 226 overview 226 A P accounts payable deleting bills 146 147 entering bills 145 146 overview 131 140 144 reminders 147 148 As Of text box New Item window 44 45 New Job window 59 ASCII Text File option Print Lists dialog box 216 assembling products building 167 168 identifying components 167 overview 167 Assess Finance Charges window 128 Asset Account option New Item window 44
19. ist 67 Sales Tax Code list 66 Ship Via list 69 Terms list 68 Vehicle list 69 Vendor list 60 64 67 68 portable files 294 POs purchase orders checking up on 165 customizing forms 162 163 filling out 163 165 overview 86 162 receiving items 166 Preferences dialog box 275 276 Preferred Vendor drop down list New Item window 43 preparing credit memos 92 95 invoices 84 90 payroll 217 218 219 220 quarterly tax returns 224 226 preprinted forms 102 382 QuickBooks 2012 For Dummies Preview Your Company Settings dialog box 29 Preview Your Settings button Enter Your Business Contact Information dialog box 29 Price Level list 65 Price text box New Item window 42 Print Batch option Create Credit Memos Refunds window 103 Create Invoices window 101 Print button Write Checks window 137 Print Check dialog box 209 Print Items in Groups option New Item window 48 Print One Sales Receipt dialog box 113 Print Reports dialog box 266 Print Selected Time and Costs as One Invoice Item check box 283 Printer Setup dialog box 206 printing checks 205 216 credit memos 97 103 invoices 97 103 lists 70 reports 264 270 sales receipts 112 113 Process Multiple Reports dialog box 272 products assembling building 167 168 identifying components 167 overview 167 professional help 17 profit and loss statements 17 349 358 profits accrual basis accounting 348 349 business 333 cash flow 346 347 conc
20. lls with accounts payable 140 148 charges 196 199 customer payments 116 120 deposits into new accounts 185 186 items and paying bills 161 items paid for upfront 157 items without bills 157 159 miles 305 306 other half of transfers 186 sales receipts 108 112 simple deposits 181 182 records defined 365 locking 363 365 register feature finding transaction 191 192 multiple checks putting into 179 180 navigating 190 191 overview 190 writing checks from 177 179 registering QuickBooks 33 registers printing checking 214 216 reminders for paying bills 147 148 Reminders list 70 Reorder Point text box New Item window 44 Rep drop down list Create Invoices window 87 repaying loans 322 324 Report Center window 264 Report Format Preferences dialog box 272 reports e mailing 269 exporting 269 270 features 266 267 file formats for 265 made to order 270 272 memorizing 268 269 modifying 267 268 multiple processing 272 other options for 273 overview 261 264 266 QuickReport 261 273 274 sharing templates 268 types of 261 264 vehicle 306 Reports Show Accounts By report option 271 retailers 114 115 retroactive conversion 24 returns annual 226 economy services 227 full meal deal service 226 revenue and costs 329 Review and Create Paychecks window 221 reviewing canceled checks before bookkeepers 312 financial statements 313 revising estimates 279 Rule of 72 338 ese sales ba
21. mates Sales Orders and Purchase Orders from Closing Date Restrictions check box 295 expenses depreciation 347 direct 328 Index 3 7 1 Expenses and Items tabs Write Checks window 133 exporting list items to word processors 71 reports 267 269 270 Express Setup feature 27 33 Express Start button 27 ofo federal income tax form 24 federal payroll tax rates 24 Federal Unemployment Tax Return FUTA 226 file formats report 265 files accountant copies 293 294 audit trails using 294 295 backing up 285 293 closing passwords using 295 copies for accountants 293 294 installing QuickBooks for network usage 366 multi user mode 370 overview 285 portable 294 sharing 363 365 user permissions setting up 367 370 filing annual returns and wage statements 226 227 quarterly payroll tax returns 224 226 filling out purchase orders 163 165 finance charges 125 128 financial accounting standards 360 361 Financial Institution option Online Banking Center window 245 financial statements reviewing 313 Find window 191 finding transactions 191 192 fiscal year defined 353 Fixed Asset list adding items to 299 302 editing items on 302 303 overview 64 297 299 in QuickBooks 299 setting up 299 fixed costs 328 FOB free on board 87 F O B text box Create Invoices window 87 forecasting profits and losses 235 Format report option 271 forms customizing 162 163 loading into printers 97 Qu
22. nk deposits making 120 123 cash inflow improving 123 130 correcting mistakes in customer payments entries 120 correcting sales receipt mistakes 115 116 overview 107 printing sales receipts 112 113 receipts 15 108 recording customer payments 116 120 recording sales receipts 108 112 retailers 114 115 384 QuickBooks 2012 For Dummies Sales Price text box New Item window 43 45 Sales Rep list 67 Sales report category 262 Sales Tax Code list 66 sales taxes batching 49 50 paying 153 154 Save Backup dialog box 287 Save Company File As dialog box 293 scheduling payroll 220 scrolling 190 Section 179 depreciation form 318 Section 446 General Rule for Methods of Accounting Title 26 10 Select Item Receipt dialog box 159 selling assets 318 depreciable assets 318 319 inventory 161 162 Send button Create Invoices window 104 Send Invoice dialog box 104 Send Later button Send Invoice dialog box 104 Send Report to Excel dialog box 269 Service type New Item window 41 Set Up Account for Online Services option Banking menu 241 Set Up Budgets window 233 Set Up User Password and Access Wizard feature 369 setting up accounts 194 195 budget plan 232 235 Express Setup feature 27 33 Fixed Asset list 299 303 help from accountants 34 35 inventory items 155 156 jobs 276 overview 19 preparing for 19 25 second bank accounts 185 starting QuickBooks 25 27 user permissions 367 370 sharing
23. orks 364 365 o o variable costs 329 vehicle lists overview 69 tracking vehicle mileage 152 153 303 307 vendor balances 72 Vendor Center window 60 154 Vendor list 60 64 67 68 Vendor option Create Purchase Orders window 163 vendor transactions 15 Vendors amp Payables report category 262 386 QuickBooks 2012 For Dummies View Payment Method Type drop down list Payments to Deposit dialog box 182 Void Invoice option Create Invoices window 91 voiding checks 188 189 credit card transaction 200 invoices 91 printed checks 214 voucher checks 206 eWe W 2 statements 24 W 4 statements 24 wage statements economy services 227 full meal deal service 226 overview 226 Wallet option 207 Windows operating systems 341 withholding account amounts 226 word processors 71 Write Checks window 132 138 175 177 writing checks changing checks 179 overview 175 putting multiple checks into register feature 179 180 from register feature 177 179 from Write Checks window 175 177 o o Y key shortcut 86 You ve Got a Company File dialog box 29
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