Wiley Office 2011 for Mac For Dummies
Contents
1. If you have an earlier version of Office on your To specify which version Office for Mac hard drive when you install Office 2011 the 2011 2008 2004 or whatever of Word older version isn t touched You now have two Excel or PowerPoint opens when you or possibly even three or more Office folders double click one of its document files in your Applications folder single click that document file and choose In a perfect world all your Office documents both new and old would launch the 2011 ver If you don t see a pop up or drop down sions of Word or other Office apps when you if you prefer Open With menu the one open them But in the real world this may or that says Microsoft Word default 14 0 0 may not be your experience in the following figure click the small So offer you this little lesson in Mac OS X file opening mastery Dealing with multiple versions of Office Filec gt Get Info The shortcut is Command l gray disclosure triangle next to the words Open With and the menu appears continued 4 Part I Introduction to the Microsoft Office 2011 Suite continued The Info window should look something like this figure N O 878699 Chol doc info 878699 ChOl doc 66 KB Modified Today 3 40 PM Y General Kind Microsoft Word 97 2004 document Size 66 KB on disk 61 242 bytes Where Users robl Desktop Created Wednesday October 6 2010 3 00 PM Modified To2. 99 but is available only to higher education students staff and faculty This edi tion includes everything in the Home and Business edition including Microsoft Outlook at half the price But in this case you have to prove that you re in the field of higher education So there you have it three editions for three budgets By the way you don t have to prove you re a student or live in a home to purchase the Home and Student edition for 119 but you have to prove that you re in the field of higher education to get the Academic edition for 99 The bottom line For most users the Home and Student edition is the most cost effective way to acquire the big three Office applications Installing Office 2011 When you insert the Office 2011 DVD you launch the Office Installer by double clicking it The first screen you see is Welcome to the Microsoft Office for Mac 2011 Installer which informs you that in order to install Microsoft Office you need ar Chapter 1 Overview from 10 000 Feet the username and password for an Administrator account on this Mac If you have no Administrator account and password handy it would behoove you to get one now This screen also recommends that you temporarily disable any virus protec tion applications on this computer before you continue That s a good idea so if you re running any antivirus software disable it before you proceed or else it can interfere with your installatio
3. Chapter 1 Overview from 10 000 Feet In This Chapter Deciding which of the three editions of Office for Mac 2011 to buy Installing Office 2011 Getting set up using the Setup Assistant Removing Office 2011 O the next several hundred pages you can find out in detail about the applications that make up the Microsoft Office for Mac 2011 suite But first you must decide which version of the suite you want or need there are three of em acquire a copy of it and then install it and find out how to update it to ensure that you re always running the latest and greatest not to mention most stable version So without further ado dig in The Three Faces of Office for Mac 2011 Microsoft Office for Mac 2011 comes in three tasty flavors 1 Office for Mac Home and Student 2011 1 Office for Mac Home and Business 2011 Office for Mac Academic 2011 The three editions have this in common All three have the exact same versions of the big three applications Word Excel and PowerPoint plus a copy of Microsoft Messenger an instant messaging or IM program that you can download from the Microsoft Web site for free The differences between the editions lie in which features you get in addition to the big three 0 Part I Introduction to the Microsoft Office 2011 Suite Microsoft Office for Mac Home and Student 2011 The retail price is 119 for a single install or 149 for a Family Pack with three installs As the leas
4. Path Finder Stanza Clean Up Selection 7 TextEdit Show View Options TextSoap 6 0 624 Label TextSoap 5 8 2 x a M WriteRoom Yojimbo 2 2 1 Services _B Yojimbo 2 0 Other There you have it if the wrong version of an Office applica tion launches when you open a document you now know how to fix it
5. am Respond to both and then click Continue ar NG gt Chapter 1 Overview from 10 000 Feet 13 Before you complete this action though read this tip The DVD you just installed Office 2011 from was manufactured several months ago or longer In the meantime Microsoft may have discovered bugs in the software and issued software updates to correct them I recommend that you click Yes Office then runs the AutoUpdate application periodically and updates your software when necessary That way you always receive the benefits of updated software which generally increase reliability and enhance performance and even occasionally add a new feature or functionality If you choose Yes you can specify that Office should check for updates every day week or month If you choose not to run AutoUpdate at this time or you click the Manually button don t forget to run the Microsoft AutoUpdate application manually every few weeks by choosing Help Check for Updates in any of the Office applications The second option determines whether you want to participate in the Microsoft Customer Experience Improvement Program Office then occasionally sends information about your hardware and how you use Office as well as informa tion on crashes freezes and unexpected shutdowns to Microsoft via the Internet No personal information is sent it s totally anonymous Click the radio button for Yes or No and then click the Continue button
6. day 3 40 PM Label x O Stationery pad O Locked gt More Info gt Name amp Extension Open with W Microsoft Word default 14 0 0 ie Use this application to open all documents like this one Change All gt Preview gt Sharing amp Permissions 4 Now click that pop up or drop down menu and select the ver sion of the application you want to open when you double click this document In the figure that version is Word 2011 also known as Word 14 0 0 which is the default for doc files To open the document in Word 2008 or 2004 you choose Word 12 or Word 100702 don t ask for them respectively If you want all documents of this type a doc file in the example to launch this version of Word just click the Change All button Or right click the document and choose Open With from the contextual menu to select a different application to open it this time Finally right click the document and then hold down the Option key the menu changes from Open With to Always Open With to launch a different application everytime you open this document W Microsoft Word default 14 0 0 Move to Trash U Adobe Illustrator CSS Get Info os AppleWorks 6 Compress 878699 Ch01 doc lb calibre Burn 878699 ChO1 doc to Disc E Create Duplicate Microsoft Word 12 2 6 Make Alias Notational Velocity Quick Look 878699 Ch01 doc Pages Copy 878699 Ch01 doc
7. e Welcome to Office for Mac 2011 screen appears with the following three options 1 Enter Your Product Key Click this option and then type your product key which you can find in the box with your installation disc When you re done click the Continue button to see a screen acknowledg ing that your copy has been activated Your product ID number also appears on this screen with the suggestion that you store it with your records because you ll need it in order to register or obtain technical support If you forget the product ID number or fail to write it down and keep it with your records you can find it in the About dialog box for Excel PowerPoint or Word Try Free for 30 Days If you have a demo version of Office for Mac 2011 click this option to use the software without a product key for as long as 30 days v Purchase a Product Key Online Click this option and follow the onscreen instructions to purchase a product key on the Web At this point you may or may not see a screen congratulating you or encour aging you to enjoy the demo or telling you something entirely different Click Continue A screen offers to either use your existing settings from an earlier version of Office for Mac or create new settings Click an option and then click Continue Next is the Keep Office Up to Date screen which offers two simple yes or no options Keep Office for Mac Up to Date and Join the Customer Experience Improvement Progr
8. n When you have both of the aforementioned ducks in a row you have an Administrator account name and password and have disabled all antivirus software click the Continue button The second screen displays the license terms Because you must accept these terms to use the software you should read every word before you even think about clicking the Continue button I m only half kidding I know that nobody reads the licensing information But because you re about to enter into a legally binding agreement I would be remiss not to at least pretend to urge you to read every word When you re done reading click the Continue button A sheet with three buttons Agree Disagree and Read License appears Assuming that you ve read the agreement already I strongly suggest that you click Agree If you haven t read the agreement click the Read License button to return to the second screen where you can read the fine print Or if you read it and disagree click the Disagree button and the Installer quits In other words unless you specify that you agree you can t install the software The next screen labeled Select a Destination lets you choose the destination disk for the software installation Click the hard disk icon in the middle of the window to select the disk you want to install the software on and then click Continue The next screen is labeled Standard Install on your hard drive s name at the top The Micro
9. soft Office 2011 folder is installed in your Applications folder by default If you want to install the Office folder elsewhere click the Change Install Location button and select another destination Before you click the Install button click the Customize button and deselect any items you don t want to install If you re short on disk space consider not installing some of the proofing tools By default all languages including Catalan Dutch Finnish German two flavors of Portuguese and more are installed To save some disk space first click the little triangle to the left of the words Microsoft Office 2011 to reveal its contents and then click the little triangle to the left of the words Proofing Tools Finally deselect the check boxes for the languages you don t need If 11 2 Part I Introduction to the Microsoft Office 2011 Suite you don t install these languages you don t save a ton of disk space but why install them if you re never going to use them Now click the Install button to open an authentication window so that you can provide an administrator name and password Do so and then click OK Go get yourself some coffee or a soft drink you have a bit of time When the installation is complete the screen informs you that the instal lation was successful and the software was installed D oh Click the Close button and the Office Setup Assistant launches itself Setting Up with Setup Assistant Th
10. t expensive edition it includes the big three applications and Messenger and nothing more Of course many if not most users need nothing more so unless you can find a compelling reason to spend two or three times more money for the same three applications this edition is the most affordable Note that this edition does not include Microsoft Outlook Outlook sometimes called the Swiss army knife of personal communications software combines an e mail client with an address book a calendar to do lists and searchable notes in a single application Unless you dislike the Mail Address Book and iCal applications that are included with Mac OS X you probably won t miss Outlook much And if you re a student or a staff or faculty member in higher education you may qualify for the 99 single install Academic edition which does include Outlook See the third bullet in this list Y Microsoft Office for Mac Home and Business 2011 The retail price is 199 for a single install or 279 for a Multi Pack with two installs What do you get for the additional dough In two words Microsoft Outlook What s that you say You don t know whether you need Outlook Well then I suggest that you save yourself a bundle and start with the Home and Student Edition If you later determine that you do need Microsoft Outlook you can upgrade to the Home and Business edition online Y Microsoft Office for Mac Academic 2011 The retail price is
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