DELL Chromebox 3010
Contents
1. 18 Quality Unit 1 save Cancel JJK8722 8 14 14 4 26 PM Serial number MEID and more Add calendar resource Assigned to Quality Unit 1 Notes Enter labels and notes for searching and sorting through devices 7 A screen appears asking if you want to update the calendar resource name to match the new device Select Yes or No K NOTE Having the device name match the calendar resource name makes it easy to identify which resource goes with which device Naming your Chromebox for meetings 1 From a laptop or other device sign in to the Google Admin console Click Device management then to the right of Chromebox for meetings click Devices 3 A screen appears showing active Chromebox for meetings devices Click the device that you want to add information 4 Click Notes Notes Quality Unit 1 EH Cancel JJK8722 Note 8 14 14 4 26 PM Location Hardware and OS Serial number MEID and more Add calendar resource Assigned to Quality Unit 1 Notes Enter labels and notes for searching and sorting through devices 19 5 On the right side of the screen click Edit 6 Enter the information you want in the User Note and or Location field 7 Click Save Associating your Chromebox for meetings with a different room calendar or unassigning the device from any room If you move your Chromebox for meetings to a different room you must assign the device to that new room s calendar2. Network connector HDMI connector Headset connector Power Button Recovery button 5 Requirements to Setup Your Chromebox for Meetings Network requirements Your Chromebox for meeting device works with both wired and wireless networks The network requirements are the same as those for Hangouts In addition we recommend a minimum bandwidth of 1 mbps or 2mbps up down for group video conferencing NOTE Although you can use your Chromebox for meeting device over a wireless network connection we recommend using a wired network connection for best sound and video quality Table Other mounting requirements 1 For the Chromebox for meetings you must have a 50 mm x 145 mm x 145 mm or 1 97 inches x 5 71 inches x 5 71 inches H x W x L space available to mount the device or place it in a table 2 For the speakerphone you must have at least 55 mm x 140 mm x 150 mm or 2 17 inches x 5 51 inches x 5 91 inches H x W x L space available to place the unit on the table or mount it on the wall 3 The universal hook mount on the camera fits the width on the most standard monitors Conference room requirements Your Chromebox for meetings is designed for a 5 6 person conference room though it works well in rooms of 2 10 people We recommend a room that contains either a long table with the monitor at one end optimal or a round table K NOTE A classroom setup is not recommended for using Chromebox for meetings The room must
3. You can mount your Chromebox for meetings behind the display Use a mounting bracket to attach the Chromebox for meetings to your display or to any VESA 100 mm compatible location A mounting bracket comes included with your Chromebox for meetings package 13 Using your Chromebox for meetings Enrolling Chromebox for meetings Ed NOTE We recommend connecting a USB keyboard and mouse to easily complete the enrolling your device If you are using the remote here s how to move around the screen e Press right to move the next field e Press left to move back to the pervious field Press up or down to scroll the list for each field e Press Select to make a selection To complete basic enrollment 14 NOTE The instructions below are done using the remote controller You can also use a USB keyboard to perform the enrollment Turn on the display Turn on the Chromebox for meeting Verify or change your language keyboard layout time zone and network chrome Chromebox for Meetings device is ready to be set up Select your language English United States hd Select your keyboard us Y Time zone UTC 7 00 Pacific Daylight Time Select a network Nonetwork v Accessibility Co tin ue 1 K NOTE If your network doesn t appear in the Select a network list select Join network and enter the correct settings Ask your network administrator for the settings if you don t know them Select Continue Accept
4. Alternatively if you stop using Chromebox for meetings device you can unassign the device from any room 1 From a laptop or any other device sign in to the Google Admin console Click Device management then to the right of Chromebox for meetings click Devices A screen appears showing active Chromebox for meetings devices Click the device that you want to reassign or unassign 4 Click Add calendar resource 5 Onthe right side of the screen click the room to which the Chromebox for meetings device is associated and do any one of the following Add calendar resource Quality Unit 1 JJK8722 Assign calendar resource to associate with this video device Quality Unit 1 Edit Resource Assign to 8 14 14 4 26 PM Quality Unit 2 Hardware and OS Spikebox Seno numer ME RI ONG dnte Quality Unit 1 Marketing 1 Add calendar resource Assigned to Quality Unit 1 CELab2 Dell Canada Marketing Notes ort eate Resource Enter labels and notes for searching and sorting through devices Create Resource Manage Resource Unassign e To associate your Chromebox for meetings device with another room s calendar click the room name e To unassign your Chromebox for meetings device from any room click Unassign 6 Click Save Editing a room name type or description 1 From a laptop or other device sign in to the Google Admin console Click Device management then to the right
5. http www jabra com Products PC Headsets Jabra SPEAK 410 Series Jabra SPEAK 410 Connecting the camera You can connect a camera to any of the USB 3 0 ports in your Chromebox for meetings NOTE For information of the camera you can refer to the following technical documentation http www logitech com assets 45920 hd pro webcam c920 quick start quide pdf Placing your camera Place your camera on top of the display K NOTE Keep the camera at eye level Connecting the Remote Control Receiver Connect the remote control receiver dongle to the USB 3 0 port on the front panel of your Chromebox for meeting Remove the anti discharge battery protector from remote 10 K NOTE The remote controller and receiver are paired in the factory and should automatically pair when connected The remote does not include special characters such as lt gt nor does it include the Ctrl and Alt buttons An external keyboard must be connected if your login password has special characters Connecting the AC Power Adapter To connect the AC power adapter to your Chromebox for meetings 1 Plug the AC power cord into a 100 V 240 V power source 2 Connect the DC power connector into the power DC input port of your Chromebox for meetings K NOTE Depending on the model the power adapter may vary in appearance Recommendations on how to use the power adapter e Always use the AC power adapter that came with your
6. Chromebox for meetings e A grounded wall socket e Make sure that the wall socket is easily accessible Connecting your cables Connect the cables from the external accessories to Chromebox for meetings 11 chrome 1 DisplayPort connects a display with DisplayPort 2 HDMI connects a display with HDMI connector connector 5 USB 3 0 port connects the camera 4 USB 3 0 port connects the speakerphone assembly 5 Network port connects to a router modem 6 Power port connects to a power outlet NOTE Although you can use your K NOTE Always make sure that you Chromebox for meetings device over a connect the power cable to the power wireless connection we strongly outlet only after the other connections recommend using a wired network connection for a best sound and video quality 7 USB 3 0 connects to the remote control receiver Connectors and accessories Depending on your setup you may need the following e CAT5e Ethernet cable for wired network connection e Chromebox for meetings wall mount for wall mounting e USB extension cable for camera for distance exceeding 5 feet e USB extension cable for speakerphone for distance exceeding 3 feet 12 e Cable concealers if needed for wall mounting NOTE If your setup of the display Chromebox for meetings and peripherals reguires longer distance you may need to purchase additional extension cables Mounting your Chromebox for meetings Optional
7. of Chromebox for meetings click Devices A screen appears showing active Chromebox for meetings devices Click the device that is in the room whose information you want to edit 4 Click Add calendar resource 20 5 On the right side of the screen do one of the following To edit the currently assigned room click Edit Resource to the right of the room name Edit the name type and or description as desired and click Save Edit calendar resource Fields marked are required Resource Name Quality Unit 1 Resource type Quality cubicle in PS4 Examples conference room or projector Description To edit a different room or other resource click the currently assigned room name and click Manage Resource This takes you to the Calendar settings page where you can edit a resource name type or description create a new resource or delete a resource Editing a room name type or description 1 From a laptop or other device sign in to the Google Admin console Click Device management then to the right of Chromebox for meetings click Devices A screen appears showing active Chromebox for meetings devices Click the device that is in the room whose information you want to edit Click Add calendar resource On the right side of the screen do one of the following e To edit the currently assigned room click Edit Resource to the right of the room name Edit the name type and or description as desi
8. Dell Chromebox For Meetings 3010 User Guide Regulatory Model ZO1V Regulatory Type Z01V001 Notes Cautions and Warnings K NOTE A NOTE indicates important information that helps you make better use of your computer AN CAUTION A CAUTION indicates either potential damage to hardware or loss of data and tells you how to avoid the problem IN WARNING A WARNING indicates a potential for property damage personal injury or death Copyright 2014 Dell Inc All rights reserved This product is protected by U S and international copyright and intellectual property laws Dell and the Dell logo are trademarks of Dell Inc in the United States and or other jurisdictions All other marks and names mentioned herein may be trademarks of their respective companies 2014 07 Rev AOO Contents 1 Finding More Information and Resources eene 5 AS EE AE EE ET Ee 6 3 Requirements to Setup Your Chromebox for Meetings 7 Networkreguirementss EES EE DEE Be EEN IE ee car SE eee SES ena Y Ce Ee e SA EE DER 7 Table Other mounting reguirements iese ee ee ee eee ee ee ee ee ee ee ee ee ee ee ek ee ee 7 Conference room requirements ee ee ee ee RA AR AAR ee ee ee ee RA ee ee ee Re ee ee ee ek natenn 7 Display reduirementssarid Installation su Ee a lo boe aloud Ge Lits DEE 8 4 Setting up Your Chromebox for Meeting see ee Re ER RE Re Re RR ee ee 9 Connecting a display panel to you
9. alender or type google com calender in the address bar Click Create to schedule an event Enter event details the event title date time and guests cr kN NS Click Rooms etc on the right side of the page 15 6 Enter the name of a room with a Chromebox for meetings and then click Add 7 After booking a room click Add video call 8 Give aname for the video call but keep the name short and distinct The name can have up to 15 characters 9 Click Save to send others an invitation that includes a link to the video call Leaving a video call If you have scheduled the video call leaving the call does not mean that you are ending the call for everyone in the meeting It just means that you are leaving The video call will continue until the last person leaves it From a room Press the read handset icon on the remote control or the speaker Managing devices and rooms Check Admin and console settings for Google Video Conferencing devices K NOTE Chromebox for meetings uses the Google video conferencing solution To manage Chromebox for meetings devices from the Admin console make sure your time zone is set correctly You can also choose to reboot your Chromebox for meetings at scheduled intervals 1 From a laptop or other device sign in to the Google Admin console Click Device management and then to the right of Chromebox for meetings click Settings 3 In the Schedule reboot field enter the number of days
10. before a reboot takes place optional For example if you want to reboot your devices every five days enter 5 4 Inthe Time Zone field at the bottom of the screen make sure your correct time zone is selected Associating your Chromebox for meetings with the room s online calendar After a user enrolls a Chromebox for meeting device in a room an admin user needs to associate the device with that room s online calendar This allows users to schedule video conferences using the Chromebox for meeting NOTE You do not need to associate a Chromebox for meetings device with the room s calender to use the device for ad hoc meetings At the end of device enrollment the screen displays a URL for the Chromebox for meetings Admin console Follow these steps if you are an admin user 1 From a laptop or other device copy the Admin console s URL into a web browser 2 When the login screen appears sign in to the Admin console using your Google Admin account K NOTE You will not see the login screen if you are already signed in to your account 16 3 4 Click Device Management and then click Chromebox for meetings devices Select the Conference room or resource and click Add calendar resource Add calendar resource Quality Unit 1 ose Cancel JK8722 Assign calendar resource to associate with this video device Quality Unit 1 Edit Resource Assign to 8 14 14 4 26 PM Quality Unit 2 Hardware and OS Spik
11. creen appears showing active Chromebox for meetings devices Click the device that you want to view Click Hardware and OS The right side of the screen displays devices information including the model serial number MEID and more 17 Hardware and OS Quality Unit 1 EH Cancel Model JJK8722 Serial Number JJK8722 8 14 14 4 26 PM MEID WiFi MAC Address a0a8cd40eda4 Hardware and OS Ethernet MAC Address e0db55f45dd9 Serial number MEID and more Google Chrome Version 37 0 2062 53 Add calendar resource Platform Version 5978 37 0 Official Build beta channel tricky Assigned to Quality Unit 1 Firmware Version Google Tricky 5829 12 0 Notes Boot Mod Verified Enter labels and notes for searching and sorting through devices of Made Sim Enrollment Date Jul 24 2014 Editing the device name 1 From a laptop or other device sign in to the Google Admin console 2 Click Device management then to the right of Chromebox for meetings click Devices A screen appears showing active Chromebox for meetings devices Click the device that you want to rename 4 Click the arrow to the right of the device name Quality Unit 1 Edit device name Call Hang up Mute Provisioned device v Serial number MEID and more Add calendar resource Assigned to Quality Unit 1 Notes Enter labels and notes for searching and sorting through devices 5 Click Edit device name 6 Enter the new name and click Save
12. e e bib Heri s 17 Editing thed vic Name se ER RR RORIS BG 18 Naming your Chromebox for meetings Cer a i P d e DH ER ER ERE ge 19 Associating your Chromebox for meetings with a different room calendar or unassigning the device from any room ciet e ee ne e e ere edel deem een 20 Editing a room name type or description nennen 20 Editing a room name type or descriptiON ese ee ee RR RR Re nennen erre ee ee ee ee ee ee ee 21 6 Troubleshooting tertie trat eere inpar dua ee ene DE ee e 23 RMG ele od OE EE ER N RE EE OE EE ME EE N 23 Helpand SUpport cic OE EE TO EE e OP eigene tte dere 23 7 Contacting Dell EER ERGE GE ee os ee RE RE OG EDE EE Bee See eke 24 1 Finding More Information and Resources See the safety and regulatory documents that shipped with your computer and the regulatory compliance website at www dell com regulatory compliance for more information on e Safety best practices e Regulatory certification Ergonomics See www dell com for additional information on Warranty e Terms and Conditions U S only End User License Agreement Additional information on your product is available at www dell com support Features 11 10 oO N ON EF 5 jan ma mi THE o Oe 2 G Uo mmm 2 chrome Power Connector USB 3 0 connector Display port connector USB 3 0 Port Memory card reader Secure Cable slot
13. ebox Serial number MEID and more Quality Unit 1 Marketing 1 Add calendar resource 2 Assigned to Quality Unit 1 CELab2 Dell Canada Marketing Notes CELab Enter labels and notes for searching rting through devices Create Resource Manage Resource Unassign On the right side of the screen click Unassigned and do one of the following If the room where the Chromebox for meeting device is located appears in the list click the room name and then click Save If the room does not appear in the list click Create Resource Enter the room name and optionally the resource type and a description Click Save To associate your Chromebox for meeting device with the room s calendar click Unassigned click the room name and click Save Add calendar resource Assign calendar resource to associate with this video device Quality Unit 1 JJK872 Quality Unit 1 Edit Resource Assign to 8 14 14 4 26 PM Quality Unit 2 Hardware and OS Spikebox Serial number MEID and more Quality Unit 4 Marketing 1 Add calendar resource Assigned to Quality Unit 1 CELab2 Dell Canada Marke Notes CELab Enter labels and notes for searching and sorting through devices Create Resource Manage Resource Unassign Viewing device information 1 From a laptop or other device sign in to the Google Admin console Click Device management then to the right of Chromebox for meetings click Devices A s
14. ebox for meetings Options are available for users who want to customize the setup experience or learn more These options appear on the second enrollment screen except for accessibility which appear on both the first and second screens e Accessibility Accessibility options include larger font and cursor size voice prompts and more The options you select here apply to the setup process only you cannot use Chromebox for meetings by selecting these options To select the Accessibility link using remote navigate to the Continue or Accept and continue button and then press right gt e Send usage and crash info to Google Allow your device to send info to Google helps us improve the Chrome OS experience for all users To learn more about this option click the Learn more K NOTE If you click learn more link you will need a mouse to close the learn more screen option e System security Read more about the Chromebox for meetings security settings e Google Chrome OS Terms If you are using the remote navigate to the Accept and Continue button and then press right to move the cursor inside the terms window Once you are inside the window you can scroll up and down to review the terms Scheduling a video call Scheduling a meeting that includes a video call is easy Your Calender invitation will include everything people need to join from a room and or from a personal device Sign in using your Google account Open Google C
15. ernet connection you can find contact information on your purchase invoice packing slip bill or Dell product catalog Dell provides several online and telephone based support and service options Availability varies by country and product and some services may not be available in your area To contact Dell for sales technical support or customer service issues 1 Go to dell com support 2 Select your support category 3 Verify your country or region in the Choose a Country Region drop down list at the bottom of the page 4 Select the appropriate service or support link based on your need 24
16. have the following e Network port for wired network connections e AC power outlet e Display TV Projector 1 Speakerphone 2 Chromebox for meetings Display requirements and installation Your Chromebox for meetings can be setup to work with LCD LED plasma and projector type monitors and televisions The display must have an HDMI or DisplayPort input The screen resolution must be at least 1280 x 720 pixels K NOTE For best video quality we recommend a resolution of 1920 x 1080 pixels You can place the display on a table against one wall or mount the display on a wall or ceiling for a projector unit NOTE If you already have an existing video conferencing system in the room you can use the existing setup for your Chromebox for meetings 4 Setting up Your Chromebox for Meetings Connecting a display panel to your Chromebox for meetings You can connect your Chromebox to a display panel or a projector that has any of the following connectors e HDMI connector e DisplayPort K NOTE If required the HDMI to DVI adapter must be purchased separately To connect a display panel to your Chromebox for meetings Connecting a display cable either to the HDMI port or the DisplayPort Connecting the Speaker Phone You can connect a speaker phone to any of the USB 3 0 ports on your Chromebox for meetings NOTE For information on speaker phones you can refer to the following technical documentation
17. r Chromebox for meetings 9 To connect a display panel to your Chromebox for meetings ee ee ee ee ee ee ee 9 Connecting the Speaker Phone ee es ee RA ee AR AA ee ee RA ee ee Re ee ee ee RA ee ee ee ae 9 Conn cting og de AGE EE dee AE AE EE rtt dann ER ON A 10 Placing your CaM ras ms de sd torta tee tti ee reti eof dde N eet ee se ees oed ge eg ee 10 Connecting the Remote Control Receiver iter ueri pe o ree Eam hh 10 Connecting the AC Power Adapter sisine ee ee nnne entere enne 11 Recommendations on how to use the power adapteF ee ee Re ee ee ee RR ee ee ee ee ee 11 Connecting Your Cables AE LA RO EE EE AO EE EE Da 11 ConnectorsanddeEessori s ME Re ld eT obedece riter N e WE vr ee ee ee eee 12 Mounting your Chromebox for meetings Optional eie ke memes 13 5 Using your Chromebox for meetings eene 14 Enrolling Chromebox for meetirigs eca tem e tec ere b ent cet ane dete t thee citta 14 Selecting other enrollment OPUONS ee ee ee nennen nennen enne enne 15 Scheduling a video call zi ren Ee e ree ete Seana e Ee ee eg is 15 leaving a video Call m eoe ede edito MN uc a DH Ue 16 Managing devi s aind roots eiii teet Fe Od Fa PRU D UE Ped e e ee ee be e tede 16 Check Admin and console settings for Google Video Conferencing devices ss 16 Associating your Chromebox for meetings with the room s online calendar esse ee ee ee 16 Vi wing device Information iste tee ete tte dim b
18. red and click Save 21 22 Edit calendar resource Fields marked are required Resource Name Quality Unit 1 Resource type Quality cubicle in PS4 Examples conference room or projector Description cance To edit a different room or other resource click the currently assigned room name and click Manage Resource This takes you to the Calendar settings page where you can edit a resource name type or description create a new resource or delete a resource Troubleshooting Fixing a problem Setup During enrollment cannot get past the language screen How to wipe and re enroll a device Manage devices and rooms Help and support The link to the content is at https support google com chromeboxformeetings answer 3344700 hl en amp ref topic 3368353 The link to the content is athttps support google com chromeboxformeetings answer 4580158 hl en amp ref_topic 3368353 do not know how to identify the Chromebox for meetings device want on the device list screen If you are not sure which device to click you can identify the correct one by its serial number You can find your device serial number or service tag on the bottom of the device itself Visit support google com chromeboxformeetings for more detailed set up and provisioning instructions customizable table mats or to print guides for your user 23 7 Contacting Dell K NOTE If you do not have an active Int
19. the Google Chrome OS Terms K NOTE If you would like to uncheck Optional Help make Chrome OS better by automatically sending usage statistics and crash reports to Google with the remote you need to uncheck it with the spacebar on the back of the remote or connect a mouse to uncheck it Sign in with your Google Apps email address and password K NOTE If you use the remote to enter your password the entire password may be revealed on screen Use a USB keyboard to have your password hidden as you type K NOTE Use a USB keyboard to enter special characters 7 The enrollment process takes place automatically After the process is complete click Done 8 When the Hangouts screen appears follow the onscreen instruction to test your camera and speakerphone NOTE If you cannot see video or hear audio e Ensure that your camera and speakerphone are connected to your Chromebox for meetings before you turned on your device e Unplug the cables and plug them in again then restart your device Q AL 9 Click through the screens to view tips on using Chromebox for meetings At the end of enrollment the screen displays a URL for this devices page in the Chromebox for meetings Admin console Using this URL an admin user must add the room s online calendar to the device to enable schedule meetings Selecting other enrollment options Most users can go through the simple enrollment flow described in Enrolling Chrom
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