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Kofax VirtualReScan Professional 4.5

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1. R VirtualReScan 4 5 User s Guide 10300853 000 2009 Kofax Inc 15211 Laguna Canyon Road Irvine California 92618 U S A All rights reserved Use is subject to license terms Third party software is copyrighted and licensed from Kofax s suppliers This product is protected by U S Patent No 6 370 277 THIS SOFTWARE CONTAINS CONFIDENTIAL INFORMATION AND TRADE SECRETS OF KOFAX INC USE DISCLOSURE OR REPRODUCTION IS PROHIBITED WITHOUT THE PRIOR EXPRESS WRITTEN PERMISSION OF KOFAX INC Kofax the Kofax logo Kofax Express VirtualReScan the VRS VirtualReScan logo and VRS are trademarks or registered trademarks of Kofax Inc in the U S and other countries All other trademarks are the trademarks or registered trademarks of their respective owners U S Government Rights Commercial software Government users are subject to the Kofax Inc standard license agreement and applicable provisions of the FAR and its supplements You agree that you do not intend to and will not directly or indirectly export or transmit the Software or related documentation and technical data to any country to which such export or transmission is restricted by any applicable U S regulation or statute without the prior written consent if required of the Bureau of Export Administration of the U S Department of Commerce or such other governmental entity as may have jurisdiction over such export or transmission You represent and
2. 4 Inthe New Profile text box assign a name to the new profile Be sure to assign a profile name with alphanumeric characters and avoid the characters listed in Table 2 7 5 Click OK to save the profile and close the New Profile dialog box The new profile name will be added to the list of profiles and it will also become the active profile gt To create a new profile from the Organize Profiles dialog box 1 Scan a sample image 2 Open the VRS Interactive Viewer and make selections from the VRS Adjustment Controls to achieve the desired adjustments 3 From the VRS Interactive Viewer select Profile Organize The Organize Profiles dialog box will display Figure 2 21 Organize Profiles Ee E5 Defaut settings MN Save ina f s Q z Up Down Save As Delete Close Figure 2 21 Organize Profiles Dialog Box 4 Click Save As to open the New Profile dialog box as shown in Figure 2 20 on the previous page 5 Inthe New Profile text box assign a name to the new profile Be sure to assign a profile name with alphanumeric characters and avoid the characters listed in Table 2 7 Click OK to save the profile name and close the New Profile dialog box Click Close to exit the Organize Profiles dialog box VRS automatically associates a function key to the first eight profiles that you create You can change the sequence of any profile and its associated function key by moving VirtualRe
3. 5 Fujitsu HP H Kodak Panasonic Help H Ricoh Visioneer Sy Xerox Ey Other X Close Limit scanner list to 7 VRS certified scanners Scanners by manufacturer m 7 Scanners with configured sources Al Current default scanner Scanner A Current default source Scanner A with SVRS with AIPE Figure A 6 Scanner Configuration Utility Visual Cues The Scanner Configuration Utility includes visual cues that indicate important information about the items on the Available image devices list The following conventions apply to the icons that display on the list VRS icon denotes scanners that are VRS certified Generic scanner icon denotes scanners that are not VRS certified also called compatible scanners Red X denotes scanners for which drivers are not available on the computer Check mark denotes the currently selected default scanner a CD denotes a file import device Also as you position the cursor over a scanner name in the list the tooltip indicates the driver type ISIS TWAIN or Kofax SCSI that supports the scanner VirtualReScan VRS User s Guide 91 Appendix A The following table explains the significance of each icon that is used in the Available image devices list Table A 1 Scanner Configuration Utility Icons Icon f Description Scanner is VRS certified 8 Y Scanner is VRS certified and it is currently selected as t
4. All background color is changed to black Automatic All background pixels are smoothed to the same value representing an average of the detected background colors This selection is appropriate only when minor variations exist in the background color Note If you select Automatic the results may vary according to the color detected in the background region of the scanned document 4 Ifyou selected Automatic in the previous step the results will be directly affected by the Snap to White setting as follows If Snap to White is selected and the image background is close to white the resulting background color is white If Snap to White is selected and the background is not close to white the background color is set to a smoothed color value determined by the scanner If Snap to White is not selected the background color is set to a smoothed color value representing an aggregate of the detected background colors Note The Snap to White feature is not available with all scanners 5 Do one of the following to adjust the Background Color Sensitivity setting Move the slider to the left to decrease the level of background region processing in color documents A low value decreases the likelihood that a pixel will be determined to be part of the image background Move the slider to the right to increase the level of background region processing in color documents A high value increases the likelihood that a pixel will be deter
5. open the VirtualReScan Administration Utility dialog box by selecting the Admin Utility command from the VRS taskbar menu From the Warnings and Errors tabs you define settings that tell VRS exactly how to respond when it detects an exception image an equipment conflict or a paper transport issue You can use the default settings on the Warnings and Errors tabs or customize how VRS handles each exception type Once you are satisfied with the settings click Save Changes that you have made on any of the tabs are saved and they take effect at the start of the next scan operation When you click Cancel to dismiss the dialog box changes made on any of the tabs are automatically discarded For detailed information on how to modify settings on the VirtualReScan Administration Utility refer to the next section Warnings Tab the Errors Tab section on page 31 or the Accelerated Scanning Tab section on page 33 Warnings Tab The Warnings tab lists exception conditions associated with image quality For each warning condition you set a threshold value This threshold value defines the acceptable range that VRS tolerates for brightness contrast and color confidence VRS intercepts any image with values that fall outside the acceptable range and then handles the image according to the response that you select from the Action column 28 VirtualReScan VRS User s Guide Operating VRS e VirtualReScan Administration Utility Wamings Err
6. 01 inch increments In the Left box the distance of an annotation string from the left edge of a page can be specified The default and minimum value is zero but the endorsing string is never VirtualReScan VRS User s Guide Advanced Properties printed less than 20 mm from the top of the page The maximum is dependent on paper size Whole numbers are required when entering pixels and millimeters When values are in inches however they can be entered in 01 inch increments The Left edit box is disabled grayed out unless annotation is selected Note Not all scanners allow you to select a top and or left position for your endorser string Refer to your scanner documentation for more information On the right side of the Text Definition dialog box is the Page Counter group which is used to enable the page counter specify a starting number for your automatic endorser annotation counter set the number of digits to use and determine the amount by which the counter will be incremented Enable Select the Enable check box to activate the Page Counter feature When the Enable check box is clear all other elements in the Page Counter group are disabled Digits The page counter length can be specified via a drop down list which is available only when the Enable check box is selected The available values depend on the scanner as well as on the installed endorsing hardware The list contains only the available values for page
7. E Ee E IE OS e vor nV ee S 50 Minimize Maximize Close ssesseeeee n 50 P tton Controls X sevo Pe e seed EE ESeYrtssGu essor EUST 50 OK elei tu OW epe SP Ea Re AR EE 50 Cancel oss secs ies ehh OEE Se enero dtes e Deo LEST SER S 51 Reset 35 5 25 ond Be AG GER Swe eg rere Bd Aged ws Raed Waleed EGER Sete eh Ss 51 VRS Interactive Viewer Menu Bar 0 000 ccc ence teen tenes 51 ZOOM MODUS ours thats ood tU ahd EA Ra ee Moor E one Segoe od hace eet Bae 52 Profile Menu d tbe e e det e VE ER 53 DAV CIAS Si LL eR erLEM a Rae E LR LI rendre d Le AE iif 53 DAVG ure ueber End gute esee gun dee dar b e dere e ot Orca 53 Organize xinh lane ae NR cates fii ease o ossis erede dise ero dent 53 Tools Men evene ex e pea ee oe Rt so e ER V RO RT e RAI DR 53 Scanner Driver Settings lis vu eue uy SS E REESE 53 Enable Professional Features Demo 0 cece ce teen eens 54 Help Men ios em Reb asst deeds e at lead sb E 54 buda m D E 54 User s Gulde uec bets tate i edu in ILI I AG D eae dus 54 About VRS e505 d eus eere et ee nd du quee b pU ERES 54 VRS Interactive Viewer Toolbar 000 ccc ccc cence ence ete teens 54 Zoomi Fool sars by Se eA BEF GR ESF XE WE EE ER PO RR 54 Scanner Driver Settings Tool 0 eens 55 Profile Selection Eist eos Lie AB RE eA UEM AU EARS 55 Using the VRS Adjustment Controls 0 0 0000 56 Using the Clarity Panel iius et a a ewok ieee Ea 57 4 VirtualReScan VRS User s G
8. Enabled check box When the Enabled check box is selected you may then select an image quality level of Good 65 Better 80 Best 95 or Custom When the Custom image quality level option is selected both a YUV value and a Custom JPEG Compression Value may be set The Custom value has a range of 1 to 100 with a default of 65 As a very general example setting the JPEG Compression Value at 100 would probably compress the image so lightly that it would be near its original size a JPEG Compression Value of 10 however could result in major data loss You may type a custom quality JPEG Compression Value into the text box provided or use the up and down arrows to select a value Because results from the Custom JPEG Compression value cannot be predicted with certainty use this setting with caution The key is to achieve an agreeable balance between better performance through optimum compression and quality of the images Avoid compression that speeds up scanning yet loses necessary data YUV a color encoding scheme involving luminance frame and field brightness or Y and chrominance color information or UV may be selected if desired from the drop down list The choices for YUV may vary by scanner When the JPEG Compression Enabled check box is clear the Quality YUV and quality Value choices are disabled VirtualReScan VRS User s Guide 119 Appendix E Picking Rectangle Panel 120 You can use the Picking Rectangle pa
9. Mode stamp is applied to all images If you are interested in upgrading your license to access the VRS Professional features on a permanent basis navigate to the Kofax VRS program folder and select Upgrade Now For details refer to the VRS online Help Note If you enable the VRS Professional features demonstration it remains active until you close the scanning application P To exit the Professional features demonstration 1 While the VRS Professional features demonstration is enabled select Tools Enable Professional Features Demo The check mark next to the menu item will be cleared to indicate that the demonstration is no longer in effect The VRS Adjustment Controls will refresh so that the options on the Color Background and Blank Page panels are grayed Also if you attempt to select VirtualReScan VRS User s Guide 79 Chapter 2 any of these panels after exiting the Professional features demonstration a message will display to remind you that full access requires a VRS Professional license The message will include a link to the Upgrade VRS dialog box which you can use to purchase a VRS Professional license The options on the Clarity Noise and Skew panels will continue to be available 3 When you resume scanning the Kofax Demo Mode stamp will no longer be applied to your images Using Advanced Features From the VRS Interactive Viewer you can access advanced features if they are supported
10. Organize Profiles dialog box or the Profile submenu that is available from the VRS taskbar menu For more information refer to Working with Profiles on page 39 F5 Default settings v 5 Default settings User Defined Profile 1 User Defined Profile 2 User Defined Profile 3 User Defined Profile 4 F10 User Defined Profile 5 Figure 2 30 VRS Profile Selection List VirtualReScan VRS User s Guide 55 Chapter 2 Using the VRS Adjustment Controls 56 The VRS Adjustment Controls consist of six panels that give you options for adjusting image properties The default settings are saved to a VRS profile called Default settings Once you identify a set of adjustments that work well for a particular document type you can save them in a custom profile that can be used in place of the default profile For more information refer to Working with Profiles on page 39 Clarity Brichtness and Contrast Auto Brightness Brightness 50 EB 100 Contrast 43 Advanced Clarity Enable Advanced Clarity Analyze Color Ignore Pictures 1 Intensity 5 Gamma Dark Normal Light g Ncise Skew Color Background Blank Page Figure 2 31 VRS Adjustment Controls VirtualReScan VRS User s Guide Operating VRS Using the Clarity Panel This section gives you details about the Clarity panel which gives you options to adjust the contrast brightness a
11. Out of Range threshold to define the valid range for brightness values When a document is scanned VRS evaluates the resulting image to determine its brightness Then VRS compares the actual brightness value to the user defined acceptable range The acceptable range is determined by starting with 50 and adding and subtracting the Brightness Out of Range threshold value listed on the Warnings tab Based on this real time evaluation VRS either accepts the image and allows it to be passed on to the scanning application or intercepts it and responds according to the Action setting in the Warnings tab The detected value for brightness is reported on the status bar in the VRS Interactive Viewer For example if the Brightness Out of Range threshold is 10 on the Warnings tab VRS accepts any image with a detected brightness value ranging from 40 to 60 The range starts at 40 which is 10 less than 50 and it ends at 60 which is 10 more than 50 Therefore an image with a brightness value of 70 would fall outside the valid range VRS would respond by taking the action listed on the Warnings tab for Brightness Out of Range Refer to Figure 2 14 on page 29 Contrast Out of Range Use the threshold to define the valid range for contrast values When a document is scanned VRS evaluates the resulting image to determine its contrast Then VRS compares it to the user defined acceptable range The acceptable range is determined by starting with 50 and adding
12. VRS program folder From your scanning application you select a scan source to ensure that the appropriate drivers are used during your scanning session As explained earlier in this guide a VRS scan source must be selected in order to run VRS with your scanning application If you have installed either VRS or an Adrenaline SCSI scanner controller and selected a scanner several preconfigured scan sources are already available for use with your scanning application Scan sources are also available if you have installed a VRS Component Installer Therefore in most cases you will not need to use the Scanner Configuration Utility to create a scan source You may need to use the utility to create an additional scan source if one of the following situations is applicable to your installation a You are using VRS with a compatible scanner which is a scanner that has not gone through the VRS certification process Youare using a Kofax Adrenaline SCSI scanner controller without VRS with a compatible scanner and you want to create a source other than the default source named lt XYZ Scanner without SVRS Using the Scanner Configuration Utility you can do the following Create and configure scan sources Select a scanner and set it as the VRS default scanner Restore the VRS default settings for a specific scanner Set source properties Create and manage import sources VirtualReScan VRS User s Guide 85 Appen
13. Viewer Status OK Figure 2 23 Image Status Information VirtualReScan VRS User s Guide Operating VRS The image analysis information appears in the VRS Interactive Viewer status bar and includes the following properties Size Lists the image dimensions in pixels a Skew Lists the detected skew angle in degrees a Brightness Lists the detected brightness value as a percentage Contrast Lists the detected contrast value as a percentage Color Lists the detected image type as color or bitonal along witha confidence value expressed as a percentage The percentage is listed only if Automatic Color Detection is enabled Speckles Lists the number of pixels that are removed from the image when Speckle Removal is selected from the Noise panel The analysis information can help you identify appropriate threshold values for contrast brightness and color confidence on the Warnings tab in the VirtualReScan Administration Utility as well as for settings for the VRS Adjustment Controls You cannot edit the analysis information on the status bar Figure 2 24 Size 1678x 2205 Skew 0 08 Brightness 56 Contrast 45 Color 100 Speckles 0 Figure 2 24 Image Analysis Information VirtualReScan VRS User s Guide 47 Chapter 2 Using the VRS Interactive Viewer 48 The VRS Interactive Viewer displays scanned images for your inspection and gives you access to the VRS Adjustment Controls which can be used to a
14. automatic length detection continuous sheet operation and manual start The availability of these options is dependent upon the capability of the selected scanner For more information press F1 from the Scanner Properties dialog box a Sides Select either single sided or duplex according the number of sides that will be scanned at one time Some scanners do not support duplex scanning Click the Options button to access a Source Properties dialog box which is used to specify preferences for your image source For more information press F1 from the Scanner Properties dialog box Click the Advanced button to open the VRS Interactive Viewer With ImageControls scanning applications the option that you select to start scanning is usually available as a menu command that is separate from the scanner property settings Note For more information refer to your ImageControls documentation VirtualReScan VRS User s Guide 19 Chapter 2 gt Toscan using the Kofax VRS ImageControls interface 1 2 20 Open your scanning application Select a VRS scan source and click OK The scan source is typically named as lt Your Scanner Model with SVRS where Your Scanner Model gt corresponds to the make and model of your scanner Select Scan Source Source VAS x Cancel Properties Advanced Figure 2 6 Kofax VRS ImageControls Interface Select Source Select Source Pr
15. configure a custom source for your scanner 1 2 3 5 88 Make sure that the necessary scanner driver is installed on your computer Start the Scanner Configuration Utility From the Available Image Devices list expand the Scanners node and locate the name of the manufacturer associated with your scanner Note The scanner manufacturer list consists of VRS certified scanners as well as any scanner for which a driver has been installed on your computer Select the name of your scanner model and click Configure Sources The Configure Sources dialog box will display with the name of the scanner in the title bar Figure A 3 r Configure Sources for Scanner A a Configured sources l Create Standard Sources Help Close Figure A 3 Configure Sources Dialog Box From the Configure Sources dialog box click New The Create Source dialog box will display Figure A 4 VirtualReScan VRS User s Guide Scanner Configuration Utility a Js Create Source for Scanner A x Source name Source type Software VRS ISIS scanning with Image Processing AIPE X Image formatting E Enable width alignment JPEG compression quality 82 TIFF JPEG Style Kofax Classic TIFF 6 0 Technical Note 2 Default Figure A 4 Create Source Dialog Box 6 Source name Enter the name that will be used to reference the scanner or source device from y
16. configure the Color panel settings 1 From the VRS Adjustment Controls select the Color panel 2 Select the Enable Detection check box if you want to enable Automatic Color Detection If this check box is not selected a color image is always returned when you scan in color mode regardless of the extent of the color content in the document Note When VRS is used with an ISIS based scanning application Automatic Color Detection is activated from the Kofax VRS ISIS interface or the scanning application rather than the Color panel In this situation the Enable check box is unavailable on the Color panel The other Color panel settings are available as usual 3 Adjust the Color Sensitivity setting possible values range from 1 to 100 by doing one of the following a Move the slider to the left to decrease the likelihood of detecting a color document Move the slider to the right to increase the likelihood of detecting a color document Click the arrows of the text box to increase or decrease the Color Sensitivity value a Click in the Color Sensitivity text box and type a value 4 Select the Detect Small Color Areas check box if you want to enable the function that is used to detect small amounts of color such as a date stamp or small amounts of highlighter text on otherwise bitonal documents If this check box is not selected the scanner may not detect small amounts of color 5 Adjust the Color Area Sensitivity setting
17. counter length Select None if you do not wish to increment the counter Start At The starting page counter value is set to 1 initially but it may be reset using the Start At text box When you start a new batch the Page Counter Starting Value is the next number in the sequence based on the final page counter value from the previous batch Again you are free to enter a new value into the Start At text box instead Step Value Select from the Step Value drop down list to determine how the automatic endorser annotation counter is incremented on every page The counter should be set based on VirtualReScan VRS User s Guide 117 Appendix E the documents being scanned how the batches are organized and specific user needs The following Step Values are available from the drop down list Increment by one default Increment by two a Decrement by one Decrement by two Note Decrementing is not available with all scanners Other Elements on This Dialog Box The text displayed under Sample String shows how the current imprinting text will look with any optional date stamp or counter expanded The current date is used Color Panel VRS supports optional color features for some scanners through the Color panel on the Advanced Properties dialog box You can use the Color panel to set up color related features such as Color Dropout and JPEG Compression The Color panel consists of three groups Front Side Dropout Colo
18. noise is produced by shaded backgrounds gradients or dark colored paper increase the brightness from the Clarity panel If you have only one or two kinds of documents with consistent quality try to apply various levels of the speckle removal filters If the filter removes part of the characters even at low levels of the speckle removal filter apply the rules for mixed batches Filling Holes When scanning pages with marks from notebook holes or tractor feed holes you may prefer not to retain the hole marks in the scanned image If you select the Fill Holes check box VRS will automatically fill in the hole marks on the images with the background color of the surrounding area Note This feature is supported with scanners that produce images with a black background gt To update the Noise panel settings 1 2 From the VRS Adjustment Controls select the Noise panel Use the Line Filter slider to select the amount of thinning thickening to apply to image elements Move toward Thin for image elements ballooned or blended together a Move toward the Thick setting for image elements too thin or too light Use the Speckle Removal Filter slider to remove unwanted black dots a Move the slider toward Small if removal of small dots will achieve the desired image quality a Move the slider toward Medium if removal of small and medium dots will achieve the desired image quality VirtualReScan VRS User s Guide 65 C
19. this real time evaluation VRS either accepts the image and allows it to be passed on to the scanning application or intercepts it and responds according to the Color Confidence Out of Range action in the Warnings tab For example if the threshold is 50 on the Warnings tab VRS accepts any image witha color confidence value of 50 or higher Therefore an image with a color confidence value lower than 50 would fall below the valid range and generate a warning VRS would respond by taking the action listed on the Warnings tab for Color Confidence Out of Range Refer to Figure 2 14 on page 29 Errors Tab The Errors tab lists exception conditions such as errors caused by equipment conflicts or paper transport issues along with the VRS response to each condition Note The list of error types on the Errors tab may vary according to the scanner that you are using with VRS In the Action column select the desired VRS response for each error type To change the setting click in the Action box and select the new setting from the list VirtualReScan Administration Utility fo e ea Wamings Errors Accelerated Scanning Action Auto Resolve Paper Jam Out of Paper Auto Resolve Cover Open Auto Resolve Auto Crop Failure Page boundary not detected Ignore Error Auto Deskew Failure Ignore Error Save Cancel Figure 2 15 VirtualReScan Administration Utility Errors Tab Tab
20. very bright for black and white grayscale or color images Keep in mind that the manual brightness setting is not shared between black and white grayscale and color modes Changing the value of the manual brightness VirtualReScan VRS User s Guide 59 Chapter 2 60 setting in black and white mode does not affect the value of the manual brightness setting in grayscale or color mode because VRS keeps these values separate Contrast Text Box When the VRS Interactive Viewer is launched the Contrast numeric text box indicates the current value of the Contrast setting The Contrast value of an image may be set manually using the Contrast numeric text box The Contrast value may be set from 0 very low contrast to 100 very high contrast Similar to the Brightness setting the Contrast setting is not shared between black and white grayscale and color modes You must enter a separate Contrast value for each mode Gamma Slider and Gamma Correct Text Box The Gamma slider and Gamma numeric text box indicate the current value of the Gamma setting which can range from 100 very dark gamma to 100 very light gamma Gamma may be set for black and white grayscale and color images but is only shared between black and white and grayscale modes This means that changing the value of the Gamma setting while in black and white mode also changes the Gamma setting for grayscale mode because VRS internally uses a single value to represent gamm
21. 0 ls Contrast 43 gt 4 Current contrast setting Figure 2 34 Brightness Contrast Custom Control The Brightness Contrast custom control indicates the current value of the Brightness setting by means of a horizontal solid black line The Brightness Contrast custom control indicates the current value of the Contrast setting by means of a vertical solid black line When Auto Brightness is enabled the black lines along with the slider are automatically adjusted to reflect the automatic brightness adjustment The Brightness Contrast custom control indicates the current acceptable range of detected brightness and detected contrast values by means of a rectangle with solid blue lines This box shows you the region of acceptable Brightness and Contrast values The box is centered on the 50 50 baseline settings for Brightness and Contrast with the borders representing the Brightness and Contrast threshold values from the VirtualReScan Administration Utility dialog box Valid VRS detected values must fall within the blue box VRS detected values that fall outside the blue box borders are invalid and they generate warnings Brightness Text Box When the VRS Interactive Viewer is launched the Brightness numeric text box on the Clarity panel indicates the current Brightness setting If desired the Brightness setting may be changed manually using the Brightness numeric text box Brightness may be set from 0 very dark to 100
22. 05 Interpret Bar Code option 107 ISIS 23 interface 21 K Kofax Capture formerly Ascent Capture 12 37 Kofax contact information 54 Kofax Demo stamp 78 Kofax Scanner Configuration Utility 85 Kofax VRS program folder 82 Kofax VRS scan interfaces 18 L Learn option 106 License activation 82 License deactivation 83 License information 54 License registration 83 License upgrade 83 Line filter 65 Linear 2 of 5 105 Long paper support 101 Manual image enhancement 9 58 Multifeed error 31 N Naming profiles 40 Noise panel 64 hole filling 65 line filter 65 speckle removal 65 VirtualReScan VRS User s Guide Index Non certified scanners 12 O Online Help 7 54 Operating mode 37 Operating VRS 15 Organize Profiles dialog box 41 Out of Paper error 32 Output format automatic color detection 72 P Page counter 115 Paper Jam error 31 Patch code left offset to center 112 Patch Code Properties dialog box 111 Patch code recognition 107 Picking rectangle 120 Postnet 105 Previewing images 45 Product updates 83 Professional features demo 51 54 78 Profile menu 53 Profiles 39 53 changing active 42 creating 40 naming 40 naming conventions 40 removing 45 updating 43 Q QC Later 12 37 QC modes 37 R Register VRS 83 Registering VRS Basic license Register VRS 83 Release notes 7 Return Error action 29 32 Rotation 121 125 Index
23. 1 From the VRS Interactive Viewer select Profile Organize The Organize Profiles dialog box will be displayed From the list select the profile you want to use Click Load This step is important clicking Close without clicking Load will not change the active profile Click Close to exit the dialog box VirtualReScan VRS User s Guide Operating VRS gt To change the active profile from the VRS Interactive Viewer toolbar 1 From the VRS Interactive Viewer toolbar place your cursor in the profiles list to expand the list of saved profiles F5 Default settings v Default settings User Defined Profile 1 User Defined Profile 2 User Defined Profile 3 User Defined Profile 4 F10 User Defined Profile 5 Figure 2 22 VRS Profile Selection List Do one of the following a From the list of profiles select the profile that you want to use Press the function key associated with the profile that you want to use The profile selection stays in effect until you change it again gt To change the active profile from the VRS taskbar menu 1 2 From the VRS taskbar menu select the Profile command When the Profiles submenu opens select the name of the profile you want to use The profile selection stays in effect until you change it again gt To change the active profile from the Kofax VRS ISIS interface 1 2 3 From the Kofax VRS ISIS interface select an ISIS preset Select
24. 2 5 Action Types for Errors Action Type Ignore Error Description VRS does not notify you of the error or take any action to correct it VRS accepts the image as is passes it to the scanning application and resumes the scanning session Return Error VRS notifies you of the error but does not send the image to the scanning application The scan session is then terminated Auto Resolve VRS opens the Auto Resolve Manager in automatic mode As a result the scanner automatically attempts to retry the scan until the user resolves an equipment or paper transport impediment such as a paper jam or out of paper condition Refer to Using the Auto Resolve Manager on page 81 VirtualReScan VRS User s Guide Operating VRS Table 2 5 Action Types for Errors Action Type Description Interactive The VRS Interactive Viewer opens and displays the image in the VRS Interactive Viewer so that you can apply new settings to the current image Accelerated Scanning Tab When used with a scanning application that requests a bitonal image VRS requests a grayscale image from the scanner VRS analyzes the grayscale image and produces a clean clear bitonal image that is passed to the application This means that when used with VRS the scanner never actually produces a bitonal image Historically scanners run at their optimum speed when scanning in bitonal mode and more slowly when scanning grayscale or co
25. 2010 DD MMM YY 07 JUL 10 MMM DD YY JUL 07 10 DD MMM YYYY 07 JUL 2010 YYYY 2010 MMM DD YYYY JUL 07 2010 YY 10 MMM DD YY JUL 07 10 MMM JUL MM DD YYYY 07 07 2010 MM 07 MM DD YY 07 07 10 DD 07 MMM DD YYYY JUL 07 2010 YYDDD ordinal 10188 Note Once set the contents of the prefix are identical for every endorsing and annotation occurrence for a batch The counter if enabled will always be printed following the prefix base string The number of allowable characters varies by scanner Exceeding the maximum string length will result in the string being truncated to the maximum length along with an audible alert Because the endorser annotation string is made up of a text prefix and a counter consider their combined length when setting the string length Directly below the Prefix box are the Top and Left text boxes which you can use to specify the vertical and horizontal position of the annotation text string You can use the options in the Units group to specify text positioning values in inches millimeters or pixels DPI dependent The default unit of measurement is inches In the Top text box you may specify the distance of the endorsing and annotation string from the top of each page The default and minimum value is zero but the maximum value is dependent on the paper size Whole numbers are required when entering pixels and millimeters but when values are specified in inches they can be entered in
26. A Configure Sources x Configured sources Y Scanner A Create Standard Sources Co Close Figure A 5 Scanner Configuration Utility New Source Added 11 Click Close to exit the Configure Sources dialog box Note For more information about other options on this dialog box refer to Configure Sources Dialog Box Options on page 95 Scanner Configuration Utility Dialog Box Tour This section gives you an overview of the user interface elements in the Scanner Configuration Utility dialog box When starting the Scanner Configuration Utility you are presented with the Available image devices list which consists of scanners and file import devices The Scanners list in alphabetical order consists of every VRS certified scanner along with every scanner for which drivers are installed on your computer When using the Scanners list you can use the graphical visual cues to identify key information related to individual scanner models You can also use filtering options to restrict the number of items that display on the list For details refer to Visual Cues on page 91 or Filtering Options for the Scanners List on page 92 90 VirtualReScan VRS User s Guide Scanner Configuration Utility ys Scanner Configuration Utility orm x i Available image devices a Scanners Gy Avision 4 4 Bowe Bell Howell TOU H Canon H Epson Restore VRS Defaults
27. Auto Resolve Manager opens in automatic mode when the Action selection is Auto Resolve the OK button is grayed VirtualReScan VRS User s Guide 81 Chapter 2 VRS automatically will attempt to retry the scanning process which will resume once you do something to resolve the exception condition a OK Manual Mode When the Auto Resolve Manager opens in manual mode when the Action selection is Intervention you need to resolve the equipment or paper transport issue Then select OK to accept the image as is send it to the scanning application and proceed with the scanning process Cancel Stop the batch or cancel the scanning process When you select Cancel any error information is passed to your scanning application The images that caused the errors are not sent to the scanning application Rescan Manual Mode only Rescan a sheet after you have reloaded a document into the scanner Kofax VRS Program Folder From the Windows Start menu you can navigate to the Kofax VRS program folder Figure 2 44 Activate VRS B Buy Now Check for Updates YW Deactivate YRS 7 Register VRS 7 Scanner Configuration Utility amp VRS Test Application Figure 2 44 VRS Program Folder The availability of some items in the Kofax VRS program folder may vary according to the status of your product license Activate VRS Use this command to activate your VRS Professional product license When you select the Activate VR
28. C Move the slider to a position in between the leftmost or rightmost setting to select an angle shift that is less than a full degree Each line on the slider scale represents 0 05 degrees 6 ClickOK VirtualReScan VRS User s Guide 69 Chapter 2 Using the Color Panel Use the Color panel to specify your preferences for Automatic Color Detection and related processing options VRS uses the Automatic Color Detection process to determine if an image has any color content If no color content is detected then the document is processed as a bitonal image When using Automatic Color Detection it is important to test your settings on a sample document that is similar to the documents you expect to scan The adjustments that you make to the Color Sensitivity and the Color Area Sensitivity settings will directly affect the outcome of the Automatic Color Detection process Automatic Color Detection V Enable Detectior Color Sensitivity Low High u 5 E V Detect Small Color Areas Color Area Sensitivity Low High t 50 E Background Color Detection 7 Suppress color f applicable Output Format Backcround Blank Page Figure 2 39 Color Panel 70 VirtualReScan VRS User s Guide Operating VRS Note The availability of the Color panel depends upon your VRS license and scanner as well as the active scanning mode which must be set to Color gt To
29. Content Detected Figure 2 41 Blank Page Panel gt To enable blank page detection 1 Scan a sample blank document that is similar to the documents that you plan to scan in a batch and then select Preview from the VRS taskbar menu 2 From the VRS Adjustment Controls select the Blank Page panel Select the Enable Detection check box to turn on automatic blank page detection Select the Delete Blank Pages check box to turn on automatic blank page deletion 76 VirtualReScan VRS User s Guide Operating VRS Note When Blank Page Detection is enabled without deletion the ability to notify the scanning application is supported only for ImageControls based applications rather than ISIS or TWAIN based applications 4 Adjust the Content Sensitivity setting to determine how sensitive VRS is to page content The possible values range from 1 to 100 A high sensitivity value means that VRS is very sensitive to small amounts of content even if it is scattered on a page As a result such a page would not be considered to be blank A low sensitivity value means that VRS is less likely to detect small amounts of content on a page As a result such a page would be considered blank You can adjust the Content Sensitivity setting by doing one of the following Move the slider to the left to decrease the likelihood of detecting small amounts of content on a page Move the slider to the right to increase the likelihood of d
30. F Dots Per Inch Select an option for scan resolution or DPI Mode Select from the color modes supported by the scanner which may include black and white grayscale or color The mode selection also affects the availability of VRS features Page Size Select a paper size such as Letter Legal A5 etc Orientation Select the paper orientation portrait or landscape Simplex Duplex Select single sided or double sided scanning You can access the VRS Interactive Viewer by clicking the Advanced button and you can access the VirtualReScan Administration Utility by clicking the VRS Admin button gt Toscan using the Kofax VRS ISIS interface 1 2 Open your scanning application Select the Kofax VRS Scanner source and click OK Scanner Selection l able Kofax VAS Scanner A jE Cancel l Setup Figure 2 9 Kofax VRS ISIS Interface Scanner Selection Dialog Box The Kofax VRS ISIS interface will launch Figure 2 8 Under General select settings such as the paper source DPI mode and paper size If desired click New to create a profile to save the settings for future use a At the New Profile dialog box type a name for the profile in the text box b Type the file name for the profile into the text box VirtualReScan VRS User s Guide Operating VRS New Profile Profile Name Default profile Filename Default Figure 2 10 Kofax VRS ISIS Interface New Profile Dialog Box 5 C
31. H Help User s Guide Open the VRS User s Guide in PDF format AlttH U Help About VRS Zoom Menu Open the About dialog box which includes VRS AlttH V version and license information along with contact information for Kofax Inc The Zoom menu lists a range of magnification settings that can be applied to the images that display in the image viewing area of the VRS Interactive Viewer 25 50 7596 100 Actual 200 Double Fit Window Figure 2 26 VRS Interactive Viewer Zoom Menu From the Zoom menu you can select an option to magnify or reduce the image that appears in the left pane of the VRS Interactive Viewer You can also adjust the image view with the left and right mouse buttons a Using the left mouse button you can do the following a View part of the image by clicking and dragging the selection rectangle across the area you want to magnify Restore the image to the standard view by double clicking the image Using the right mouse button you can do the following Once you have zoomed in on an image click and drag or pan the image in the viewing pane You can also adjust the image magnification setting by using the Zoom tool on the VRS Interactive Viewer toolbar Refer to Zoom Tool on page 54 52 VirtualReScan VRS User s Guide Operating VRS Profile Menu You can use the Profile menu to create and manage VRS profiles Each profile represents a saved combinatio
32. RS sources as well as custom sources Regardless of the source type you can use the Configure Sources dialog box Figure A 8 to view the list of sources that have been configured for the device that is currently selected in the Available image devices list in the Scanner Configuration Utility dialog box Configure Sources LX Configured sources Y Scanner A with SVRS Scanner A with SVRS with AIPE Scanner A without SVRS et Scanner A without SVRS with AIPE Create Standard Sources Beo Close Figure A 8 Configure Sources Dialog Box Options If your sources were created by selecting the Set as Default option on the Scanner Configuration Utility dialog box you may not need to use the Configure Sources dialog box unless you want to use one of the following options Set Device Default Source Use this option to specify the source in the Configured sources list as the default source for the currently selected device Each device has its own default source which may differ from the default source associated with the current default device a New Use this option to open the Create Source dialog box which is used to add a new source For instructions refer to Configuring a Scan Source Custom Method on page 87 Delete Use this option to remove the source that is currently selected in the Configured sources list Properties Use this option to display or update ima
33. S Scan interfaces 18 Scanner Configuration Utility 83 85 Scanner Driver Settings tool 55 Scanner Offline error 32 Scanner Page Sensor error 32 Scanner Properties dialog box 101 Scanner Stop Key error 32 Scanners certified 12 compatible 12 driver version 122 non certified 12 Skew panel auto crop 66 auto orientation 66 deskew 66 edge cleanup 66 fine angle adjustments 66 Small color area detection 71 Snap to White setting 74 Source type list 97 Speckle removal filters 65 Standard vs enhanced bar codes 103 Status information 46 Support options 8 T Technical support 8 Text Definition dialog box 115 Tools menu Enable Professional Features Demo 53 Scanner Driver Settings 53 TWAIN interface 23 TWAIN source types 97 U UPC A 105 UPC E 105 Upgrade Now 83 User s guide 54 126 V VCDemo 84 VRS automatic image enhancement 9 configuration 26 default settings 9 documentation set 7 manual image enhancement 9 operating 15 Professional features 51 54 VRS Adjustment Controls Background panel 72 Blank Page panel 74 Clarity panel 57 Color panel 70 Noise panel 64 Skew panel 66 VRS Administration Utility Accelerated Scanning tab 26 33 Errors tab 26 31 Warnings tab 26 28 VRS Advanced Properties dialog box About panel 122 Color panel 118 Endorser panel 114 Picking Rectangle panel 120 Rotation panel 121 VRS Interactive Viewer 29 33 VRS ISIS inter
34. S command the Activate VRS dialog box is opened so that you can request a license code You must activate your VRS Professional license to access the VRS Professional features and to be eligible for product updates and technical support For more information refer to the VRS Help or the VRS Installation Guide Buy Now Use this command to purchase a licensed version of VRS if you are currently running the product in evaluation mode When you select the Buy Now command the Buy VRS dialog box is displayed so that you can open the Web site that is used to purchase 82 VirtualReScan VRS User s Guide Operating VRS the licensed product The Buy Now command is available if you are currently running an evaluation or demonstration version of VRS For more information refer to the VRS Help Check for Updates Use this command to check for and download a VRS product update You can use this feature if you have a VRS Professional license that has been activated For more information refer to the VRS Help or the VRS Installation Guide Deactivate VRS Use this command to deactivate and remove your VRS product license If you remove VRS the product license should be deactivated unless you plan to reinstall the product later on the same computer For more information refer to the VRS Help or the VRS Installation Guide Register VRS Use this command to register your VRS Basic product license When you select the Register VRS command the R
35. Scan VRS User s Guide 41 Chapter 2 a profile up or down with the Up and Down controls that are available in the Organize Profiles dialog box The function keys for profiles are available only when the VRS Interactive Viewer is active If the list of profiles exceeds the available viewing area in the Organize Profiles dialog box you can use scroll bars to bring additional profiles into view gt To create a new profile from the Kofax VRS ISIS interface 1 2 3 Open the Kofax VRS ISIS interface Select the VRS tab Click New The New VRS Profile dialog box is displayed From the Initial Settings Based On list select an existing profile on which the new VRS profile will be based In the New VRS Profile Name field type a name for the new VRS profile Click OK The new profile is added to the VRS Profile Name list in the Kofax VRS ISIS interface While the new profile is active click Edit to open the VirtualReScan Profile Editor to update the new profile with unique settings see Updating a Profile on page 43 Changing the Active Profile You can change the active profile from the Organize Profiles dialog box the VRS Interactive Viewer toolbar or the Profile submenu on the VRS taskbar menu Note If an image is open in the VRS Interactive Viewer when you change the active profile the image is refreshed with the new settings 42 gt To change the active profile from the Organize Profiles dialog box
36. Warnings tab Errors tab Action Define a VRS response to each exception type by clicking in the Action option and selecting from the list For more information refer to Warnings Tab on page 28 and Errors Tab on page 91 Accelerated Scanning tab Click and drag the slider to make your selection For details refer to Accelerated Scanning Tab on page 33 4 Once you are satisfied with the settings click Save Changes that you have made on any of the tabs are saved and they take effect at the start of the next scanning operation 36 VirtualReScan VRS User s Guide Operating VRS Setting the VRS Operating Mode You can configure settings that control how often the VRS Interactive Viewer will be displayed during a scanning session By selecting the QC Modes command from the VRS menu you can set the VRS Interactive Viewer to open under different conditions The default QC mode is On Errors The default value for the Hardware Warnings setting is on checked Once selected a QC mode setting and the Hardware Warnings setting stay in effect until they are changed even across scanning sessions The operating mode selections are unique for each VRS user on your computer On Errors The VRS Interactive Viewer will open only in connection with exception conditions for which the action selection in the VirtualReScan Administration Utility is Interactive refer to Using the VirtualReScan Administration Utility on page 26 Aft
37. a for black and white and grayscale The Gamma setting is not shared between non color and color modes Changing the value of the Gamma setting in black and white mode does not affect the value of the Gamma setting in color as VRS uses a dedicated value to represent color gamma Advanced Clarity VRS Professional only The Advanced Clarity function is available for challenging documents that cannot be processed adequately with the standard brightness contrast adjustments and thresholding Advanced Clarity V Enable Advanced Clarity Analyze Color Ignore Pictures 1 Intensity 5 Lt 3 Figure 2 35 Advanced Clarity Setting For example you may notice that some airline tickets produce less than optimal image quality results when they are scanned with the default VRS settings because the patterned background is dense and difficult to suppress With the Advanced VirtualReScan VRS User s Guide Operating VRS Clarity feature enabled VRS can process the background successfully and produce optimal results If you have documents that are particularly challenging you may achieve better results by applying a profile with the Advanced Clarity feature turned on When Advanced Clarity is enabled you can use the Intensity slider to control the degree of special processing that is applied A setting of 1 requires less processing while a setting of 5 corresponds to more aggressive processing which may be required in special cases You can
38. able via the TWAIN scanner driver The Kofax VRS TWAIN interface consists of two groups the Profiles group and the General group Use the Profiles group to create and manage configuration settings scanner presets You can use the list box to type in the name of a new profile which can then be saved restored or removed using the Save Restore or Delete buttons You can establish multiple profiles to accommodate different scanning situations Although you can create multiple profiles only seven profiles at a time will be visible in the Profiles window on the Kofax VRS TWAIN interface Note The profiles created from the Kofax VRS TWAIN interface differ from the profiles created in VRS For details refer to Working with Profiles on page 39 Under General you can select the following settings Source Paper Source Select either Flatbed or ADF Resolution DPI Select an option for scan resolution or DPI Color Mode Select from the color modes supported by the scanner which may include Black White Grayscale or RGB color The color mode selection affects the availability of VRS features a Paper Size Select a paper size such as Letter A5 etc a Orientation Select the paper orientation such as portrait or landscape Simplex Duplex Select single sided or double sided scanning Long Document Select this check box if you are scanning pages that exceed the standard length a Advanced Opens the VRS Inte
39. ack background or white background scanners VirtualReScan VRS User s Guide 67 Chapter 2 68 Skew Deskew and Crop J Deskew V Auto Crop V Edge Cleanup Auto Orientation Figure 2 38 Skew Panel Deskew and Crop Options Auto Crop and Edge Cleanup Options Use the Auto Crop option to automatically crop every page to its original size Auto Crop is important for a precise registration of each image in order to perform accurate optical character recognition OCR You can use Edge Cleanup to automatically remove black borders from an image It is different from image cropping because it does not crop the image to its actual size Instead it replaces any black pixels in the border around the image with white pixels preserving the width and length of the image size determined by the image crop Auto Orientation You can select the Auto Orientation check box to turn on the feature that performs automatic page rotation With this feature enabled VRS will automatically rotate a page that is scanned in a non standard orientation As a result you do not have to perform manual rotation after the image is scanned This feature eliminates the need to pre sort batches of documents to ensure that they are facing in the same direction With Auto Orientation enabled you can place a stack of documents in the scanner feeder without checking to make sure that they are facing the same way and VRS will automatically rotate the
40. age viewing area with a message indicating that it has either been detected or marked for deletion Figure 2 42 Blank pages may also display in the image viewing area when the QC mode is set to On Errors if an exception occurs in connection with the back side of the blank page Blank pages that are detected but not marked for deletion are sent to the scanning application P VirtualReScan Interactive Viewer Status Mode Stop c fon x Zoom Profile Help E I uem Clarity J l Noise Skew Blank Page Blank Page Detection V Enable Detection V Delete Blank Pages Content Sensitivity Low High ly 50 This Blank Page R Ignore Holes Will Be Deleted Page Detected As Blank Cancel Reset Left mouse button Click and drag to zoom double click to fit w Size 1691x 2203 Skew 0 56 Brightness 40 Contrast 5 Bitonal Speckles 0 Figure 2 42 Message Indicating that Blank Page will be Deleted Enabling the Professional Features Demo 78 The Enable Professional Features Demo command appears on the Tools menu only if you have a VRS Basic license If you have a VRS Desktop Workgroup or Production license access to VRS Professional features is already included in your installation You can use the Enable Professional Features Demo command to enable a demonstration of VRS Professional features While this mode is enabled you have access to the VRS Professional fea
41. ally VirtualReScan VRS User s Guide 61 Chapter 2 62 In the Contrast text box VRS displays the current contrast setting To change the setting do one of the following Click the arrows on the Contrast text box to increase or decrease the contrast level Click in the Contrast text box and type in a value Move the Contrast slider control left or right to select a value From the Advanced Clarity group select the Enable Advanced Clarity check box to turn on the feature that applies advanced processing to identify the optimal contrast and brightness settings for challenging documents Note Advanced Clarity is available only for documents that are scanned in bitonal mode It is also available for documents that are scanned in color mode and then output as bitonal using the Automatic Color Detection feature For more information refer to Using the Color Panel on page 70 If you enable Advanced Clarity the following settings are available Analyze Color For pages that contain a color background or color text this option produces optimal black and white images by including subtle color content variations in the page evaluation Otherwise only grayscale variations are evaluated Note While this setting is active the color analysis may adversely affect scanner performance Ignore Pictures Ignores pictures or photos when VRS evaluates the page content As a result the clarity improvements are app
42. also use the text box instead of the slider to specify the Intensity setting Note If you make manual adjustments with the Brightness or Contrast controls the Advanced Clarity setting is turned off automatically gt To update the Clarity panel settings 1 From the VRS Adjustment Controls select the Clarity panel 2 Doone of the following To adjust the contrast and brightness at the same time click within the boundaries of the brightness contrast grid then insert the pointer so that the intersection of the crosshairs represents the desired values for brightness and contrast For best results stay within the blue rectangle To adjust the contrast and brightness separately skip to the next step 3 Inthe Brightness text box VRS displays the current brightness setting To change the setting do one of the following Click the arrows on the Brightness text box to increase or decrease the brightness level Click in the Brightness text box and type in a value Move the Brightness slider control up or down to select a value Selectthe Auto Brightness check box to have VRS automatically assign the Brightness value Auto Brightness is available for bitonal black and white or grayscale scanning only Note As soon as you change the brightness value the Auto Brightness option is automatically disabled To enable it again select Auto Brightness again and VRS will calculate and reapply the brightness level automatic
43. alue a Move the Gamma slider control left or right to select a value 10 Click OK VirtualReScan VRS User s Guide 63 Chapter 2 Using the Noise Panel You can use the filters on the Noise panel to enhance image quality and remove excessive speckling Also you can use the Fill Holes option to fill in hole marks with the background color of the surrounding area As you adjust the Noise settings the effects are applied to the image in the VRS Interactive Viewer window You can fine tune the settings until the image appearance meets your quality standards Clarity Enhancement Filter None Line Filter Thin Normal Thick t Speckle Removal Filter Small Medium Large b 7 Fill Holes Skew Color Background Blank Page 0K Cancel Reset Figure 2 36 Noise Panel 64 VirtualReScan VRS User s Guide Operating VRS Removing Noise from a Document Follow these general rules for removing noise from a document If you have batches of mixed documents with varying quality never use the Speckle Removal filter You could risk losing information on documents If the noise was produced by bleed through of text from the back side or background patterns such as the patterns commonly found on boarding passes decrease the contrast from the Clarity panel If text starts to disappear as you remove the noise compensate by adjusting the Brightness slider to a lower setting If the
44. and subtracting the Contrast Out of Range threshold value listed on the Warnings tab Based on this real time evaluation VRS either accepts the image and allows it to be passed on to the scanning application or intercepts it and responds according to the Contrast Out of Range action setting in the Warnings tab The detected contrast value is listed on the status bar in the VRS Interactive Viewer For example if the Contrast Out of Range threshold is 15 on the Warnings tab VRS accepts any image with a contrast value ranging from 35 to 65 The range starts at 35 which is 15 less than 50 and it ends at 65 which is 15 more than 50 Therefore an image with a contrast value of 25 would fall outside the valid range and generate a warning VRS would respond by taking the action listed on the Warnings tab for Contrast Out of Range Refer to Figure 2 14 on page 29 Color Confidence Out of Range Use this threshold to define the valid range for color confidence values When a document is scanned VRS evaluates the image to determine if it is color or bitonal VRS also determines how confident it is that the correct assessment was made The confidence level is expressed as a percentage that appears in the status bar of the VRS Interactive Viewer VirtualReScan VRS User s Guide Operating VRS VRS compares the percentage to the user defined acceptable value which is the Color Confidence Out of Range threshold setting on the Warnings tab Based on
45. by your scanner If your scanner supports advanced features you can use the Scanner Driver Settings option to access one of the following dialog boxes a Advanced Settings dialog box Consists of options related to page layout JPEG compression and other custom features a Advanced Properties dialog box Consists of options that you can use to specify preferences for endorsing color image processing picking rectangles and rotation The dialog box that you access by selecting the Scanner Driver Settings option is dependent on the scanner that you have configured to work with VRS The Scanner Driver Settings option will be available if both of the following conditions are met a Your scanner or scanner driver supports advanced features You open the VRS Interactive Viewer in Preview mode Note Use the advanced features with caution Some features may interfere with the optimal performance of VRS 80 P To access advanced features from the VRS Interactive Viewer 1 Scan a sample image 2 From the VRS taskbar menu select Preview to open the VRS Interactive Viewer 3 From the VRS Interactive Viewer do one of the following From the menu select Tools Scanner Driver Settings From the toolbar select the Scanner Driver Settings icon VirtualReScan VRS User s Guide Operating VRS Note If the Scanner Driver Settings menu command or toolbar option is not available your scanner driver does not support advance
46. canner 7 Leam Bar Size Limits Height in 0 50 E Minimum Characters In Bar Code 0 Width in 0 014 E Maximum Bar Codes Per Page 5 GR i Maximum Bar Codes Per Line 1 B 2 To 1 Ratio Search Direction Quality Checksum mo Ow Cio Bx E Enatie Bar Code Algorithm D Standard Bar Codes Enhanced Bar Codes Type Available In Use Aztec Code 39 3 of 3 Codabar E Code 128 Code 93 Data Matrix EAN vj Figure C 1 Bar Code Properties Dialog Box With the Enhanced Bar Code engine you will be able to scan all the standard bar code types with improved recognition in addition to the 2D bar codes The Enhanced Bar Code engine supports the following bar codes 104 m Aztec Codabar Code 128 Code 39 3 of 9 Code 93 a DataMatrix a EAN m Interleaved 2 of 5 a Maxi Code PDF417 Postnet a QR a UPC A a UPC E VirtualReScan VRS User s Guide Enhanced Bar Code Engine Standard bar codes include the following Codabar Code 128 Code 39 3 of 9 Code 93 a EAN Interleaved 2 of 5 Linear 2 of 5 Postnet a UPC A a UPC E How to Switch Between Bar Code Engines While the Kofax Enhanced Bar Code recognition engine offers many advantages over the standard bar code recognition engines in some cases the processing speed may vary For those who wish to focus on processing speed rather than quality of recognition the Standard Bar Code algorithm
47. compatible VRS scanner the appropriate sources are automatically created and configured if they don t exist already If the selected item is a file import device the default source My Kofax File Import with AIPE is created Additionally the default VRS settings are set and saved to the default profile for the selected scanner Configure Sources Use this option to open the Configure Sources dialog box which is used to create configure or view the sources for the device that is currently selected in the Available image devices list For more information refer to Configuring a Scan Source Custom Method on page 87 Restore VRS Defaults Use this option to restore the VRS default settings for the selected scanner and set it as the default VRS source Before selecting this option sources must already exist for the specified device For details refer to Restoring VRS Default Settings on page 98 Refresh List Use this option to update the list of devices This option is useful if changes affecting the list such as addition or deletion of drivers have been made during the current session Help Use this option to access the online Help topic for the Scanner Configuration Utility dialog box Close Use this option to exit the Scanner Configuration Utility VirtualReScan VRS User s Guide Scanner Configuration Utility Configure Sources Dialog Box Options In previous sections the procedures were described for creating standard V
48. ct ete eens 107 Bat Size Group 3 65 bates toe A EO ben Roe bo ce on oe VH Lewd when 107 Search Direction Group lssseeeee teen e es 108 Quality Group siete stale bx ge vate a ee RR CIUS gen 108 Checksum Group aseene ee tpe ER MERE ere bee em RR DR n 109 D Patch Code Recognition 2er RR RR amm RE ERR E ERES 111 Using the Patch Code Properties Dialog Box 0 0 eee eee eee eee 112 E Advanced Properties 20 02 0202 ccecerceeeeer ee ateari EEEa 113 Endorser Panel 5 ucc naw Saini Ra wk Ua ea ete bac fle ae CA Ren 114 Text Definition Dialog Box sssssseee I 115 Color Panel i22 RR ud bay GAGS WOU APP IRAE RIS NEERA CETA EEEREN 118 Picking Rectangle Panel eed eet EN e Sella ane aene 120 Rotation Panel o c5 ts he ses o RP RU EE RMEReR PR RRELUREPRRURNEREREPPIBe 121 About Panel 4 iere ERR RERE ERE EEG pe p REIR EE E eS 122 MGS NG cscs ernst aes ee Lib X bb Sd Pomtqatbgate bt mU deba duced 123 6 VirtualReScan VRS User s Guide How to Use This Guide Introduction The VRS User s Guide which gives instructions for using VirtualReScan VRS is intended for all potential scan operators Whether you are an expert at image processing or have no special knowledge of scanning this guide provides the information you need to make the best use of VRS features and functionality This guide is written with the assumption that your VRS product has been installed and tested according to the instructions in the VRS In
49. d features 4 One of the following dialog boxes will display according to the scanner that you have configured to work with VRS a Advanced Settings dialog box a Advanced Properties dialog box Note For details about the Advanced Properties dialog box refer to Advanced Properties on page 113 Using the Auto Resolve Manager You can use the Auto Resolve Manager to handle VRS exception conditions such as errors caused by equipment conflicts or paper transport issues VRS opens the Auto Resolve Manager dialog box for each occurrence of an exception condition specified as an Auto Resolve or Intervention action type on the Errors tab in the VirtualReScan Administration Utility When Auto Resolve is the selected action the Auto Resolve Manager opens in automatic mode When Intervention is the selected action the Auto Resolve Manager opens in manual mode e VirtualReScan Auto Resolve Manager xm Scanner Error Multifeed CDTO02 Return multifed pages to feeder then clear scanner error p pee Figure 2 43 VRS Auto Resolve Manager The Auto Resolve Manager displays text indicating the exception condition and operator instructions for dealing with the condition The Auto Resolve Manager dialog box may also display the image that triggered the exception depending on the exception The options on the Auto Resolve Manager will vary according to the active mode automatic or manual a OK Automatic Mode When the
50. dix A Configuring a Scan Source Quick Start Method There are a number of ways to create and configure sources with the Scanner Configuration Utility For most VRS users the procedure in this section will provide the easiest approach to configuring a scan source If you need to configure a custom source for a scanner that is not certified or compatible with VRS refer to Configuring a Scan Source Custom Method on page 87 If you need additional information please click Help from the utility gt To configure a scan source 1 From the Start menu navigate to the Kofax VRS program folder and select the Scanner Configuration Utility The Scanner Configuration Utility dialog box will display Figure A 1 P Scanner Configuration Utility estos x7 Available image devices Scanners Set as Default 6 Other A Close Limit scanner list to IV VRS certified scanners Scanners with configured sources Al Scanners by manufacturer Current default scanner Scanner A Current default source Scanner A with SVRS with AIPE Figure A 1 Scanner Configuration Utility Dialog Box 2 Expand the Scanners node to locate the name of your scanner manufacturer Expand the manufacturer node to locate and select the name of your scanner model Figure A 2 86 VirtualReScan VRS User s Guide Scanner Configuration Utility a Scanners C53 Avision E Bowe Bell Howell cy Canon C3 Epson C3 Fuji
51. e data can then be used for example in indexing and workflow operations or for tracking inventory Using the Bar Code Properties Dialog Box This section describes the options on the Bar Code Properties dialog box Recognition Group The Recognition group of the Bar Code Properties dialog box gives you the ability to enable bar code recognition to select scanner specific bar code recognition if available and to implement the bar code Learn feature Enable Select the Enable check box to enable bar code recognition Clear the check box to disable bar code recognition Use Scanner The Use Scanner option is reserved for scanners that have bar code recognition ability Learn The bar code Learn feature automatically ascertains the most appropriate values associated with bar codes on an image It uses the selected bar code type s and search 106 VirtualReScan VRS User s Guide Enhanced Bar Code Engine direction s to detect bar codes on the current image and updates the following values Height m Width a Ratio Quality For best results bar codes should be learned using the same scanner and scanner settings that will be used to process images In addition you must know the type of bar codes you are using for the Learn feature to work properly Note The Learn feature does not work with Postnet bar codes In addition the Learn mode operates on one bar code at a time You cannot learn multip
52. e if you have activated a VRS Professional Workgroup or VRS Professional Production license or if you have installed an Adrenaline 650i adapter Note The Enhanced Bar Code engine may also be licensed through the Kofax Capture licensing scheme For more information refer to the Kofax Capture documentation This appendix gives information on the bar code types supported the differences between the Standard Bar Code engine and the Enhanced Bar Code engine and instructions on how to switch between the two Refer to Using the Bar Code Properties Dialog Box on page 106 for more information Standard vs Enhanced Bar Code With the Adrenaline Image Processing Engine the ability to capture and read bar codes has been expanded through the application of color technology Because color images provide more information to assist in bar code interpretation the enhanced bar code reader is able to achieve more accurate readings of all supported bar code types at low dpi levels and varying levels of quality The enhanced bar code also has the ability to work with grayscale images in addition to having improved bitonal recognition capability Another significant advancement is the support of two dimensional 2D bar codes If you are not familiar with this dialog box refer to Using the Bar Code Properties Dialog Box on page 106 VirtualReScan VRS User s Guide 103 Appendix C Code Properties Recognition Interpret Bar Code Use S
53. e the Kofax VRS ImageControls interface to control scanner functions Under General you can select from the following options Source Lists the available input paper source as Flatbed ADF Manual or Panel Depending upon the capabilities of the selected scanner some sources may not be available Destination Lists the output tray usually Bin 1 or Bin 2 for the pages to be scanned Depending upon the capabilities of the selected scanner some trays may not be available Resolution DPI Select an option for scan resolution or DPI Paper Size Lists the paper size Letter Legal A5 etc supported by the selected scanner Orientation Lists the paper orientation portrait or landscape for the documents that you plan to scan Other options on the ImageControls scanning interface include the following Timeout Select the number of seconds allowed for you to load paper into the scanner after starting a scan operation Once the timeout interval is exceeded the operation will time out and report an out of paper error Color Mode Select the color mode color black and white grayscale for the scan operation The color mode determines the number of colors or shades of gray into which the scanned page is translated The availability of the color modes is dependent upon the capability of the selected scanner The color mode selection also affects the availability of VRS features Other Select options associated with
54. ect Table 2 6 Accelerated Scanning DPI Settings for the Typical Scanner DPI Setting as Actual Scan DPI Actual Scan DPI Actual Scan DPI Image Output Defined in Setting Level1 Setting Level 2 Setting Level3 DPI Setting Scanning Acceleration Acceleration Acceleration Application 300 240 150 100 300 240 200 150 100 240 200 150 100 75 200 150 150 75 75 150 100 75 75 75 100 75 75 75 75 75 Updating the VirtualReScan Administration Utility Dialog Box Use these instructions to update the VirtualReScan Administration Utility settings gt To update the VirtualReScan Administration Utility settings 1 Right click on the VRS taskbar icon to open the VRS menu VirtualReScan VRS User s Guide 35 Chapter 2 2 From the VRS taskbar menu select Admin Utility e VirtualReScan Administration Utility Warnings Errors Accelerated Scanning Brightness Out of Range Contrast Out of Range Color Confidence Out of Range Ignore Error 40 Ignore Error Ignore Error Save Cancel Figure 2 17 VirtualReScan Administration Utility 3 When the VirtualReScan Administration Utility displays select and adjust the settings for the following tabs a Warnings tab Threshold Type directly into the Threshold text box or click the arrows to select a new threshold setting For more information refer to Warnings Tab on page 28 a
55. efer to the Kofax Capture documentation Disabled The VRS Interactive Viewer will not open even if exception conditions occur Hardware Warnings Use the Hardware Warnings option to specify how VRS should respond to hardware conditions such as Paper Jam Out of Paper and Cover Open Selecting the Hardware Warnings option means that you are choosing to handle these errors exactly as defined by the Action settings in the VirtualReScan Administration Utility When this option is not selected it is the equivalent of choosing Return Error as the action for all hardware error conditions in the VirtualReScan Administration Utility Refer to Table 2 5 on page 32 gt To change the operating mode 1 Right click on the VRS taskbar icon 2 From the VRS taskbar menu select QC Modes 3 From the QC Modes submenu select the desired operating mode A check mark will appear next to your selection v OnErrors First Page Every Page DISABLED v Hardware Warnings Figure 2 18 QC Modes 4 Proceed with your scanning session VirtualReScan VRS User s Guide Operating VRS Working with Profiles With VRS you can scan documents and accurately capture data in the shortest time possible using the default settings which have been carefully chosen to allow VRS to excel at a wide range of documents without adjustments However some document types may pose a challenge and they may require custom adjustments If you expect to wo
56. egister VRS dialog box is opened so that you can start the registration process You must register your VRS Basic license to be eligible for technical support For more information refer to the VRS Help or the VRS Installation Guide Upgrade Now Use this command to upgrade your VRS license When you select the Upgrade Now command the Upgrade VRS dialog box is displayed so that you can access the Web site that is used to purchase a license upgrade The Upgrade Now command is available if you are currently running a licensed version of VRS that is lower than a production license For more information refer to the VRS Help Scanner Configuration Utility Use this command to start the Scanner Configuration Utility which is used to configure scan or file import sources and to set VRS default scanners For more information refer to Scanner Configuration Utility on page 85 VirtualReScan VRS User s Guide 83 Chapter 2 VRS Test Application Use this command to start VCDemo a sample ImageControls based scanning application that is installed automatically with VRS For more information refer to the VCDemo section of the VRS Installation Guide 84 VirtualReScan VRS User s Guide Appendix A Scanner Configuration Utility Introduction You can use the Kofax Scanner Configuration Utility to create and configure scan and image device sources and set VRS default scanners The Scanner Configuration Utility is available from the Kofax
57. er you install VRS On Errors is the default operating mode selection Exception images typically account for five percent or fewer of the documents that are scanned with VRS First Page The VRS Interactive Viewer will always open when you scan the first page of a batch You can use this mode to verify the effect of the active VRS profile or to make adjustments before proceeding with subsequent documents in a batch In this mode you use the first page in the batch to verify the VRS Adjustment Controls settings Every Page The VRS Interactive Viewer will open after each document scans or with duplex scanning after each document side scans This mode can be used for small batches of extremely complex documents that require individual adjustments The need to select Every Page operating mode is unusual because VRS has the ability to process a wide range of document types without requiring any adjustments QC Later available to Kofax Capture users The VRS Interactive Viewer will remain out of view until it is invoked from the Quality Control or Scan modules in the Kofax Capture formerly Ascent Capture application VRS QC Later gives Kofax Capture users the option to postpone VRS image quality adjustments associated with exception processing VRS QC Later is VirtualReScan VRS User s Guide 37 Chapter 2 38 available to Kofax Capture users provided that the proper VRS Professional license is in place For more information r
58. erface dialog box is displayed or when you start scanning Refer to Kofax VRS Scanning Interfaces on page 18 for more information L VRS Taskbar Icon Figure 2 4 VRS Taskbar Icon The scanner associated with the Kofax VRS TWAIN or Kofax VRS ISIS source is the default scanner The default VRS scanner is set when you do either of the following Selecta scanner during the VRS installation process a Select a default scanner from the Scanner Configuration Utility Note For more information about the VRS installation process refer to the VRS Installation Guide For information about the Scanner Configuration Utility refer to Scanner Configuration Utility on page 85 of this guide 6 Follow your scanning application instructions and scan as usual VirtualReScan VRS User s Guide 17 Kofax VRS Scanning Interfaces The scanning interface consists of basic scanner property settings along with an option for accessing VRS The scanning interface serves as a connection between VRS and your scanning application Depending on the type of scanning application ImageControls based ISIS based TWAIN based the options that appear on the VRS scanning interface will vary For example the ImageControls scanning interface does not include an option that you can select to start scanning but the ISIS and TWAIN scanning interfaces both include a Scan option Most scanning applications support one scanning interface type but some do suppo
59. etecting small amounts of content on a page Click the arrows in the text box to increase or decrease the Content Sensitivity value Click in the Content Sensitivity text box and type a value The message Page Content Detected or Page Content Not Detected indicates whether or not VRS considers the preview image to be blank based on the current Content Sensitivity setting You can adjust the Content Sensitivity setting to locate the threshold at which VRS detects content on a page 5 Select the Ignore Holes check box if you want hole marks to be disregarded when VRS determines if a page is blank If the check box is not selected a page that is blank except for hole marks near the edges may not be considered blank by VRS 6 Click OK Note If a page is removed as a result of blank page deletion any exceptions that it may have generated for other reasons are disregarded and canceled Any exceptions related to the image on the reverse side of the blank page are processed as usual When You Can Expect to See Blank Page Images in the Viewer When the blank page deletion feature is in effect blank pages are automatically deleted and you do not see them in the image viewer However when you set the OC VirtualReScan VRS User s Guide 77 Chapter 2 mode to First Page or Every Page the scanning process stops to display the page that is appropriate for the active mode If that page happens to be blank it appears in the im
60. f one gray level to another level The larger the difference between the levels of gray the more edgy the object is With a low contrast level only very edgy objects become black such as black text on a white background very faint text and lines would still not appear because the transition from a white background to light gray is relatively minor Faint text and lines are therefore not edgy A background because it does not have transitions from one level of gray to another would not be edgy A gradient because there are no sudden transitions from one level of gray to another would not be edgy Even something that is technically invisible to the eye such as a piece of transparent tape placed on a document could be detected when contrast is set high enough since there is ultimately a transition from the tape to the paper surrounding it Manual Image Adjustment VRS provides the option to manually adjust the settings for an image or images You can use the Clarity panel to make the adjustments Brightness Contrast Custom Control The Clarity panel includes custom controls visual markers to assist you in identifying the optimal range for brightness and contrast VirtualReScan VRS User s Guide Operating VRS VRS Adjustment Controls Clarity Brichtness and Contrast B ghtness Brightness 50 t Current brightness setting 100 Acceptable range of brightness and contrast C gt 50 0 0 50 10
61. face 21 VRS Professional features Kofax Demo stamp 78 VRS TWAIN interface 23 VRS workflow diagram 10 W Warning types 29 Brightness Out of Range 29 Color Confidence Out of Range 29 Contrast Out of Range 29 Warnings tab 26 28 Z Zoom menu 52 Zoom tool 54 VirtualReScan VRS User s Guide
62. ge formatting properties associated with options such as JPEG compression Typically it is not necessary to use these settings unless you are instructed to do so by Kofax Technical Support Create Standard Sources Use this option to create a set of standard VRS sources for the selected device You can also create a set of standard VRS VirtualReScan VRS User s Guide 95 Appendix A sources by selecting the Set as Default option from the Scanner Configuration Utility dialog box Help Use this option to access the online Help topic for the Configure Sources dialog box Close Use this option to exit the Configure Sources dialog box Restoring VRS Default Settings 96 The VRS default settings have been carefully chosen to ensure that VRS excels with a wide range of documents and scanners without requiring adjustments A unique set of VRS property settings is available for each VRS certified scanner and they go into effect when that scanner is in use In the day to day use of VRS the default settings may inadvertently be altered From the Scanner Configuration Utility you can use the Restore VRS Defaults function to restore the VRS original default settings for the selected device and also set it as the default scanner source In earlier versions of VRS the Restore Default Values RDV utility was used to reset VRS default values The RDV utility has been discontinued and replaced with the Restore Default Values functio
63. hapter 2 66 Move the slider toward Large if removal of small medium and large dots will achieve the desired image quality Moving the slider too far to the right may interfere with text recognition 4 Select the Fill Holes check box to enable the feature that replaces hole marks such as notebook paper hole marks with the color of the area surrounding the holes 5 Click OK Using the Skew Panel You can use the Skew panel to select settings that control automatic deskew auto crop and edge cleanup as well as auto orientation which is used to automatically rotate a page that scans in a non standard orientation The Skew panel also gives you options to perform manual skew adjustment on an image Images can be rotated up to 360 degrees clockwise or counter clockwise using the movable angle control arm or they can be automatically deskewed if you select the Deskew check box If necessary you can fine tune the rotation with the Fine Angle Adjustment slider When the Angle box lists 0 00 the image is displayed as it was originally scanned VirtualReScan VRS User s Guide Deskew and Crop V Deskew V Auto Crop Edge Cleanup Auto Orientation Fine Angle Adjustment 1 00 1 00 Figure 2 37 Skew Panel Deskew Option Operating VRS Use the Deskew option to automatically straighten any images that are skewed You can achieve excellent results with bl
64. he default device 8 4 Scanner is VRS certified but the driver does not exist on the computer 8 Scanner is VRS certified and currently selected as the default device but the driver does not exist on the computer Scanner is not VRS certified Scanner is not VRS certified and it is currently selected as the default device e mts Filtering Device is used for importing files from disk Options for the Scanners List You may wish to use one of the following filtering options to restrict the list of scanners that display in the Available image devices listing 92 VRS certified scanners Select this check box to limit the list to scanners that are VRS certified All other scanners will be excluded from the list When this check box is not selected the scanner list includes VRS certified scanners along with scanners for which drivers are installed on your computer Scanners with configured sources Select this check box to limit the list to scanners for which sources are configured Scanners without configured sources will be excluded from the list VirtualReScan VRS User s Guide Scanner Configuration Utility As another option you can specify one of the following to indicate your preferences for viewing the list of scanners a All Select this option if you prefer an unrestricted list that includes every scanner manufacturer Manufacturer name Select this option if you prefer to rest
65. he page The patch code must be horizontal It must be located at least 0 20 inches from the leading edge of the image It must not extend beyond 3 75 inches from the leading edge of the image In compliance with the patch code specification for duplex scanning operations patch codes are only detected on the front side of a page Patch codes on the back side of a page are ignored Note As an alternative to using patch codes you can specify that a bar code be interpreted as a patch code as well as a bar code This might be useful for example if there is always a bar code on the first page of each document The Bar Code Properties dialog box is used to configure bar codes for use as patch codes For more information refer to Using the Bar Code Properties Dialog Box on page 106 112 VirtualReScan VRS User s Guide Appendix E Advanced Properties Introduction This appendix gives you information about the Advanced Properties dialog box which can be accessed by selecting the Scanner Driver Settings option from the Tools menu while the VRS Interactive Viewer is in Preview mode Note The availability and appearance of the Advanced Properties dialog box are dependent on the scanner that you configure to use with VRS Advanced Properties EX Endorser Endorser Color Picking Rectangle Options Rotation No Endorser and No Annotation About Enable Mechanical Endorser Only Enable Mechanical Endorser and Electron
66. ic Annotation Annotation Options Figure E 1 Advanced Properties Dialog Box When an image is processed some settings from the VRS Adjustment Controls take precedence over the settings on the Advanced Properties dialog box Image processing tasks will occur in this order 1 Deskew settings from the Skew panel if enabled VirtualReScan VRS User s Guide 113 Appendix E 2 Auto Crop settings from the Skew panel if enabled 3 Settings from the Advanced Properties Picking Rectangle panel 4 Settings from the Advanced Properties Rotation panel Endorser Panel VRS supports basic endorsing and annotation For VRS production class scanners that are equipped with endorsers you can set up endorsing properties using the Endorser panel on the Advanced Properties dialog box Through the Endorser panel you will be able to build a text string from a text prefix and numeric counter value and then use the string to endorse and or annotate pages and images Once added to the page or image however endorser and annotation strings are permanent The Endorser panel consists of two groups the Options group and the Annotation Options group In the Options group you can select from the following options Endorsing Off Annotation Off default setting Endorsing On Annotation Off mechanical endorsing only Endorsing On Annotation On mechanical endorsing with electronic annotation When No Endorser and No Annotatio
67. iew Persistence The size and state of the VRS Interactive Viewer are maintained from one scanning session to another Focus To navigate among the panels that make up the VRS Adjustment Controls you can use Ctrl to navigate to the panels below the one that is currently selected You can use Ctrl T to navigate to the panels that precede the one that is currently selected Minimize Maximize Close At the upper right corner of the VRS Interactive Viewer the Minimize Maximize and Close buttons work as follows a If you select Minimize the VRS Interactive Viewer window is minimized to the taskbar a Ifyou select Maximize the VRS Interactive Viewer window covers the full computer screen Ifyou select Close it is the same as selecting Cancel Button Controls Three button controls OK Cancel Reset are available from the VRS Interactive Viewer OK Click OK to transmit the current settings to your scanning application If the VRS Interactive Viewer opened because of an exception the settings will only apply to the image in question If the viewer appeared as the result of a First Page QC mode or in connection with the Preview option then the changes apply to subsequent scans or batches 50 VirtualReScan VRS User s Guide Cancel Operating VRS Click Cancel in Preview to close the VRS Interactive Viewer without applying any changes If an exception is detected when scanning click Cancel to return an err
68. images at scan time if necessary Note Auto Orientation may conflict with the rotation options that are available with some scanners that support advanced features If you are using VRS with such a scanner we recommend that you enable either Auto Orientation or the advanced rotation options but not both For more information refer to Rotation Panel on page 121 gt To change the Skew panel settings 1 Fromthe VRS Adjustment Controls select the Skew panel 2 Select the desired Deskew and Crop options 3 Select Auto Orientation if you want VRS to automatically rotate a page that scans in the non standard orientation VirtualReScan VRS User s Guide Operating VRS 4 If automatic deskew is not selected you can use the movable angle control arm to straighten an image by clicking anywhere on the grid You can also adjust the skew as follows a Position the mouse over the vertical arm click and hold The cursor will change to a hand b Drag the arm counter clockwise to rotate the image to the left or clockwise to rotate it to the right You can rotate the image up to 360 degrees 5 If desired use the Fine Angle Adjustment slider to fine tune the deskew angle in single degree or partial degree increments as follows a Move the slider all the way to the left to complete a one degree counter clockwise angle adjustment b Move the slider all the way to the right to complete a one degree clockwise angle adjustment
69. ine Image Processing Engine and HVRS Hardware VirtualReScan in a high volume production scanning environment Table A 2 ISIS Source Types Source Type Software VRS ISIS scanning with image processing AIPE Source Naming Convention ScannerName with SVRS with AIPE Software VRS ISIS scanning ScannerName with SVRS ISIS scanning with image processing AIPE ScannerName without SVRS with AIPE ISIS scanning Table A 3 TWAIN Source Types Source Type Software VRS TWAIN scanning with image processing AIPE ScannerName without SVRS Source Naming Convention ScannerName with SVRS with AIPE Software VRS TWAIN scanning ScannerName with SVRS TWAIN scanning with image processing AIPE ScannerName without SVRS with AIPE TWAIN scanning VirtualReScan VRS User s Guide ScannerName without SVRS 97 Appendix A Table A 4 HVRS SCSI Source Types Source Type Source Naming Convention Hardware VRS SCSI scanning with image lt ScannerName gt with SVRS with AIPE processing AIPE Hardware VRS SCSI scanning lt ScannerName gt with SVRS Table A 5 HVRS TWAIN Source Types Source Type Source Naming Convention Hardware VRS TWAIN scanning with image lt ScannerName gt with SVRS with AIPE processing AIPE Hardware VRS TWAIN scanning ScannerName with SVRS Table A 6 File Imp
70. ing to your scanning application and scanner specified during the VRS installation process ImageControls based applications lt Your Scanner Model gt with SVRS lt Your Scanner Model gt with SVRS with AIPE lt Your Scanner Model gt without SVRS lt Your Scanner Model gt without SVRS with AIPE ISIS based applications Kofax VRS Scanner TWAIN based applications Kofax Software VRS TWAIN Refer to Figure 2 1 through Figure 2 3 for examples Select Scan Source Source VRS Cancel Properties Advanced Figure 2 1 Select Scan Source Dialog Box ImageControls based application Scanner Selection LX Scanner z Kofax VRS Scanner Figure 2 2 Scanner Selection Dialog Box ISIS based application VirtualReScan VRS User s Guide Operating VRS Create PDF from Scanner Scanner Kofax Software VRS TWAIN Scan Front Sides Y Destination New Document V Recognize Text Using OCR Settings E Add Tags to Document Improves accessibility for disabled users e Figure 2 3 Select Scanner Dialog Box TWAIN based application Click the OK or Scan button as applicable to your scanning application For ImageControls based applications the VRS icon Figure 2 4 will display in the Windows taskbar as soon as you select the scan source For ISIS and TWAIN applications the VRS icon will display when the scanner int
71. irtualReScan VRS User s Guide 121 Appendix E About Panel 122 The Advanced Properties About panel provides information that is useful for technical support purposes In addition to listing the scanner firmware version and the Enhanced Grayscale Adapter EGSA firmware version the About panel also indicates if a scanner endorser is installed and if the endorser is a 16 bit or 24 bit endorser if applicable anced Properties Endorser Color Picking Rectangle Rotation About About Scanner firmware version 0 25 CGA firmware version 3 20 016 Scanner driver version 450 012 Copyright 1999 2009 Kofax Inc 0K Cancel Help Figure E 6 Advanced Properties Dialog Box About Panel VirtualReScan VRS User s Guide A About VRS dialog box 54 Accelerated Scanning tab 26 33 Action types 29 32 Auto Resolve 32 Ignore Error 29 32 Interactive 29 33 Return Error 29 32 Activate VRS 82 Activating VRS Professional license 82 Admin Utility 26 Advanced Clarity 60 Advanced features 53 55 80 Advanced Properties dialog box 113 About panel 122 Color panel 118 Endorser panel 114 Picking Rectangle panel 120 Rotation panel 121 Analysis information 47 Analyze Color 62 Annotation 114 Annotation string customizing 115 Ascent Capture See Kofax Capture Auto Brightness 58 Auto Crop 66 Auto Crop Failure error 32 Auto Deskew Failure error 32 Auto Orientati
72. le 2 4 Error Types Description Paper Jam Paper jam occurs in the scanner paper path Multifeed Multiple pages have been pulled into the transport VirtualReScan VRS User s Guide 31 Chapter 2 32 Table 2 4 Error Types continued Error Description Out of Paper No paper is available to scan Cover Open Scanner cover is not closed securely Scanner Offline The scanner is not ready to scan Feeder Timeout The document feeder tries but is unable to move the page for a period of time that exceeds the ADF timeout setting Scanner Stop Key The user presses the OI STOP key on the scanner causing an immediate transport stop and pages are left somewhere in the transport Scanner Page Sensor The sensor detects an unexpected page sensor transition during scanning such as a hole in the document or a ragged page edge The transport continues to run until it clears and all pages are in the exit tray Auto Crop Failure Page Boundary Not Detected Due to excessive skew or other condition VRS is unable to detect the edges of the scanned document Auto Deskew Failure The image does not contain sufficient horizontal or vertical lines to perform a correct deskew Use the Skew panel to make a manual correction Refer to Using the Skew Panel on page 66 1 Scanner dependent errors Table 2 5 lists the action types that are available from the Errors tab Table
73. le bar codes or mixed bar code types with a single Learn operation Interpret Bar Code Group Using the Interpret Bar Code option you may translate bar codes as patch code Choose a patch code from the list or select No Patch Code to disable this feature a PatchI PatchIl w Patch M a Patch IV a Patch T Patch VI Bar Size Group Under Bar Size you can type or select the Height and Width of the bar size Height The height of a bar code is the distance between the top of the bars and the bottom of the bars The minimum height is 015 inch and the maximum is 1 25 inches You can type or select the bar code height from the list Width The bar width the physical thickness of the narrowest element in a bar code ranges from 0 010 to 0 050 inches Type or select the width from the list VirtualReScan VRS User s Guide 107 Appendix C Any Width When the bar width is unknown select this check box to allow the application to automatically determine the bar width as it searches for potential bar codes 2 to 1 Ratio Some bar code types support an optional ratio between the narrowest element and the larger elements in the code In a 2 to 1 ratio the width of the largest elements is two times larger than the narrowest element For example if the width of the narrowest element is 20 inches the width of the largest elements will be 40 inches Note The ratio setting only has meaning for Codabar Code 39 Code 93 In
74. lick OK to close the New Profile dialog box or click Cancel to exit without making any changes In the future you can change a profile by selecting it updating the settings under General and then clicking Save You may also load a profile by selecting it and clicking Restore from the Kofax VRS ISIS interface Likewise you remove a profile by selecting it and clicking Delete 6 Start the scanning process Kofax VRS TWAIN Interface The Kofax VRS TWAIN interface serves as a connection between VRS and your TWAIN application In most cases the Kofax VRS TWAIN interface will automatically display when you select the Kofax Software VRS TWAIN scanner source from your TWAIN scanning application Kofax VRS Scanner A with SVRS Sea Profiles Default profe CC Save Delete General Resolution DPI 300 Paper Size US Letter Color Mode Black White v Simplex Duplex _ Long Document Advanced Barcodes Endorser Compression E Preview Scan About Cancel Figure 2 11 Kofax VRS TWAIN Interface With some TWAIN scanning applications the Kofax VRS TWAIN interface includes a More button that typically gives you access to the VRS Interactive Viewer Some TWAIN applications may hide the Kofax VRS TWAIN interface and use their own interface instead VirtualReScan VRS User s Guide 23 Chapter 2 24 Use the Kofax VRS TWAIN interface to control scanner features made avail
75. lied to other non picture content on the page If you enable the Advanced Clarity feature move the slider to the left or right to select the desired level of intensity as follows Move the slider to the left toward 1 to apply minimal processing Move the slider toward the midpoint 3 to apply more aggressive processing Move the slider toward 5 to apply the most aggressive processing which may be required in special cases Note The default Intensity setting is appropriate for most document types If you change the setting it persists until you change it again or apply a profile that uses a different setting VirtualReScan VRS User s Guide Operating VRS 8 Asan option you can use the text box instead of the slider to specify the intensity value Do one of the following to specify a value from 1 to 5 Click in the text box and type in a value Click the arrows in the text box to change the value Note If you enable the Advanced Clarity feature and subsequently make manual adjustments to the brightness and contrast values the Advanced Clarity function will be turned off 9 Inthe Gamma text box VRS displays the gamma correction setting The correction values range from Dark to Light with Normal at the midpoint To change the setting do one of the following a Click the arrows on the Gamma Correct text box to increase or decrease the gamma level Click in the Gamma text box and type in a v
76. lor images This has changed in the last few years because nearly all scanners now scan in grayscale mode as fast as they scan in bitonal mode In fact some scanners can even scan in color mode as fast as they do in grayscale or bitonal modes When used with some scanners old or new that run more slowly while scanning in grayscale mode VRS may appear to be responsible for the slowdown The perception is that the application is requesting a bitonal image and VRS is causing the scanner to run more slowly than usual In reality the scanner is running at its rated speed in grayscale mode rather than bitonal mode Most users accept this slight slowdown because the image quality produced by VRS far outweighs the reduced throughput If you prefer your scanner to run at or near rated bitonal speed you can use the setting on the Accelerated Scanning tab to accelerate the scanner and experience only a slight reduction in image quality Note With some scanners the Accelerated Scanning setting has no effect VirtualReScan VRS User s Guide 33 Chapter 2 VirtualReScan Administration Utility tol o E Warnings Errors Accelerated Scanning i f Image Quality Best Good Acceleration None Maximum Cancel Figure 2 16 Accelerated Scanning Tab You can use the slider to select a scanning acceleration level from None to Maximum while reducing the image quality from Best to Good VRS performs the accelerati
77. lude their own blank page deletion feature If you are using VRS with such a scanner we do not recommend that both blank page deletion features be enabled at the same time For best results select blank page deletion from VRS and turn off the counterpart feature With ImageControls scanning applications you can enable VRS blank page detection without deletion In this case the scanning application receives a notification from VRS that a blank page has been detected Instead of deleting the page VRS sends it to the scanning application which can be configured to handle the page according to your preference When the VRS QC mode is set to First Page and the first page is blank it is clearly identified in the VRS Interactive Viewer as a detected blank page or a page to be deleted Similarly if the QC mode is set to Every Page any blank page that appears in the viewer is identified the same way Figure 2 42 Blank pages that are not marked for deletion are sent to the scanning application If a page is removed as a result of blank page deletion any exceptions that it may have generated for other reasons are disregarded and canceled Any exceptions related to the image on the reverse side of the blank page are processed as usual VirtualReScan VRS User s Guide 75 Chapter 2 Blank Page Detection V Enable Detection V Delete Blank Pages Content Sensitivity Low B 5 E 7 Ignore Holes Page
78. may be preferable Both algorithms are available for selection at any time without restarting the scanning application gt To switch the active bar code engine 1 From the Bar Code Properties dialog box select the Bar Code Algorithm group 2 Select one of the following a Standard Bar Codes a Enhanced Bar Codes The corresponding bar code types will immediately become available 3 Select the desired bar code type and click Add to move it from the Available list to the In Use list Hold down the Control key to select multiple bar codes at once 4 Click OK Note The 2D bar codes are not supported when you switch to the Standard Bar Codes algorithm VirtualReScan VRS User s Guide 105 Appendix C Accessing the Bar Code Properties Dialog Box How you access the Bar Code Properties dialog box varies according to your scanning application From the VCDemo demonstration application you can select the Bar Code Properties dialog box from the Imaging menu to enable your scanning application to automatically recognize certain bar codes during scanning Note VCDemo is available from the Kofax VRS program folder From the Bar Code Properties dialog box you can customize how bar codes are handled When a potential bar code is found your application examines the bar code and determines if it meets the requirements you have selected If so it is decoded and bar code data is returned to your scanning application This bar cod
79. ments For most situations it should not be necessary to adjust the default settings which are listed in Table 2 1 Table 2 1 VirtualReScan Administration Utility Dialog Box Default Settings Tab Warning Error Threshold Action Setting Type Warnings Brightness Out of 30 Interactive NA Range 1 Ignore Error Warnings Contrast Out of 40 Interactive NA Range Warnings Color Confidence 50 Interactive NA Out of Range Errors Auto Crop NA Ignore Error NA Failure Page Boundary Not Detected Errors Auto Deskew NA Ignore Error NA Failure Errors Paper Jam NA Auto Resolve NA Errors Out of Paper NA Auto Resolve NA Errors Cover Open NA Auto Resolve NA VirtualReScan VRS User s Guide 27 Chapter 2 Table 2 1 VirtualReScan Administration Utility Dialog Box Default Settings continued Tab Warning Error Threshold Action Setting Type Errors Multifeed NA Auto Resolve NA Errors Scanner Offline NA Auto Resolve NA Errors Feeder Timeout NA Auto Resolve NA Errors Scanner Stop NA Auto Resolve NA Key Errors Scanner Page NA Auto Resolve NA Sensor Error Accelerated NA NA NA Image quality Best Scanning Acceleration None 1 B we Bell Howell scanners only If desired you can modify the VirtualReScan Administration Utility settings according to your requirements for image quality and exception handling To modify the settings
80. mined to be part of the image background Click the arrows of the text box to increase or decrease the Background Color Sensitivity value Click in the Background Color Sensitivity text box and type a value 6 ClickOK Using the Blank Page Panel 74 Use the Blank Page panel to enable automatic detection and deletion of blank pages a feature that is especially useful for batch scanning in duplex mode VRS can detect and delete a blank page based on its assessment of the content You use the Content Sensitivity setting to control how sensitive VRS is to page content For example you can configure VRS to ignore small amounts of content such as speckles As a result a speckled page is considered blank resulting in automatic VirtualReScan VRS User s Guide Operating VRS removal if blank page deletion is enabled You can also configure VRS to detect small amounts of content in which case the same speckled page may not be considered blank and it would not be deleted When VRS evaluates the page content the background color is ignored Depending on the content sensitivity setting VRS may fail to identify a blank page if it contains marks caused by holes such as notebook paper holes near the edge of the paper You can avoid this issue by selecting the Ignore Holes option With Ignore Holes selected VRS can successfully detect a blank page even if it contains hole marks near the edges Some scanner and scanning applications inc
81. n 83 Scanner Configuration Utility 83 VRS Test Application cessio o epi ep ESER PEPLIERSS D RE RES 84 A Scanner Configuration Utility sls 85 Configuring a Scan Source Quick Start Method 0 0c eee eee eee 86 Configuring a Scan Source Custom Method 6000 cece eee eee eee 87 Scanner Configuration Utility Dialog Box Tour ssssssssssssssse 90 Vistial Cues oi sie aie rac oo rhe REPERUOPAUEN E DEEE TUPE PSL AE MEE 91 Filtering Options for the Scanners List 000 cee eect ees 92 Scanner Configuration Utility Dialog Box Options 0 93 Configure Sources Dialog Box Options 0 60 eee cece eee eee 95 Restoring VRS Default Settings ccce ee 96 Standard VRS Source Types esc cc aes ced ee eee Pewee RR n t RR I ERE I debe 97 Restoring VRS Default Settings ics 98 VirtualReScan VRS User s Guide 5 Contents B kong Paper Support eec RR am ERRARE xS EER E Eqs 101 Activating Long Paper Support 0 eee eee eens 101 C Enhanced Bar Code Engine 20 0c cece eee eee eee 103 Standard vs Enhanced Bar Code 1 2 0 eee eens 103 How to Switch Between Bar Code Engines 0 0 0 e eee eee eee 105 Accessing the Bar Code Properties Dialog Box 00000008 106 Using the Bar Code Properties Dialog Box 0 eee eee eee 106 Recognition Group 0 nee 106 Interpret Bar Code Group 0 0 2 ce
82. n are selected no string is created on either the scanned page or on the resulting image Selecting Enable Mechanical Endorser Only means that the endorsing string is physically printed on the scanned page but is not placed on the image By selecting Enable Mechanical Endorser and Electronic Annotation you are choosing to have the endorsing string appear both on the document being scanned as well as on the resulting image When the Enable Mechanical Endorser and Electronic Annotation option is selected the options in the Annotation Options group become available Annotation can be performed on the document front document back and on both sides of a document but the default setting is to annotate the front side only Also available on the Advanced Properties dialog box is a Text Definition option which you can use to set and or modify the contents of the endorser string The Text Definition button is disabled unless endorsing and or annotation is selected 114 VirtualReScan VRS User s Guide Advanced Properties Text Definition Dialog Box When the options for either Enable Mechanical Endorser Only or Enable Mechanical Endorser and Electronic Annotation are enabled selecting the Text Definition button from the Advanced Properties dialog box launches the Text Definition dialog box Use this dialog box to customize the endorser and or annotation string You can use the Text Definition dialog box to specify endorsing string settings such a
83. n in the Scanner Configuration Utility If you have a copy of the RDV utility from an earlier release the utility will automatically be removed when you install Kofax Capture 8 0 or VRS 4 2 gt To restore VRS default settings 1 From the Scanner Configuration Utility dialog box use the Available image devices list to locate the scanner that you have configured for use with VRS Select your scanner from the list Click Restore VRS Defaults Note The Restore VRS Defaults function is not available unless sources have been configured for the selected scanner Notice that the Current default scanner and Current default source entries will be updated at the bottom of the Scanner Configuration Utility dialog box 4 Click Close to exit the Scanner Configuration Utility When you start VRS you will notice that the panels in the VRS Adjustment Controls will be updated with the original default settings VirtualReScan VRS User s Guide Standard VRS Source Types Scanner Configuration Utility This section lists the standard VRS source types and source naming conventions which are based on the type of device scanner or file import that is used in your installation The source types listed here are available for certified and compatible VRS scanners The scanner source types depend on the drivers ISIS TWAIN or Kofax that are required to support a particular scanner Other factors include support for AIPE Adrenal
84. n of settings on the panels in the VRS Adjustment Controls A profile works like a memorized strategy for image correction and enhancement With the exception of the Default settings profile which is predetermined and automatically included in your VRS installation profiles are created by the user VRS uses the Default settings profile unless you select another profile The active profile selection is unique for each VRS user on your computer Save As Use this command to assign a name to a new profile and then save it When you select Save As the New Profile dialog box opens so that you can assign the profile name For details refer to Working with Profiles on page 39 Save Use this command to save modifications to the currently selected profile For details refer to Working with Profiles on page 39 Organize Use this command to open the Organize Profiles dialog box which is used to create profiles and manage existing profiles For details refer to Working with Profiles on page 39 Tools Menu You can use the Tools menu commands to access advanced settings for certain scanners and to preview VRS Professional features The Tools menu is available only if the VRS Interactive Viewer opens in preview mode or as a result of selecting the First Page or Every Page operating mode Scanner Driver Settings If applicable to your installation this menu command is used to access the driver that VRS uses to connect to
85. nd Process an Image Figure 1 1 VRS Image Processing Workflow VRS Image Processing Workflow VRS works hand in hand with your scanning application and scanner When you initiate a scan request from the scanning application VRS evaluates and processes the request based on the image type color bitonal or grayscale Once the image is scanned VRS applies adjustments as appropriate and then sends the processed image back to the scanning application Figure 1 1 Basic Features 10 With VRS you can ensure that every scanned image meets your quality standards While VRS is designed to make production scanning easier and more cost effective VRS also provides the same advantages for all types of scanning situations Through instant detection of poor image quality VRS performs automatic image enhancements You can be certain that every scanned image meets your standards as VirtualReScan VRS User s Guide Overview VRS provides a set of interactive adjustment controls to eliminate guesswork with easy real time image correction The VRS Basic feature set does the following Scans batches that consist of multiple document sizes or varying degrees of quality This means you won t have to pre sort mixed batches VRS will deskew images and crop them to the size of the original documents Detects and alerts you to paper jams and equipment conflicts automatically This saves time and increases post processing accuracy a Perform
86. nd gamma values for an image In general a high Contrast value enhances faint text and lines in your documents Since brightness increases or decreases the overall density of your images increasing the brightness level can clear up dark shaded documents Gamma Correct is used to adjust images created with incorrect gamma encoding Clarity Brichtness and Contrast amp 50 0 0 50 100 t Contrast 43 E Advanced Clarity Enable Advanced Clarity Analyze Color Ignore Pictures 1 Intensity 5 Gamma Dark Normal Light t Neise Skew Color Background Blank Page Figure 2 32 Clarity Panel VirtualReScan VRS User s Guide 57 Chapter 2 58 Brightness and Contrast When the Auto Brightness check box is selected VRS automatically assigns optimal values for brightness and displays those values in the manual Brightness slider and numeric text box The Auto Brightness setting is not applicable when you scan in color mode Moving the Brightness slider entering a value in the Brightness numeric text box or clicking in the Brightness Contrast custom control turns off Auto Brightness Clarity Brightness and Contrast y uto Brightness Figure 2 33 Auto Brightness Check Box Edge Detection Edge detection in VRS is controlled with the Contrast slider Edge detection or edge finding as it is sometimes called is a technology that can recognize transitions o
87. nel to select a portion of an image to be scanned or processed effectively cropping out unwanted data This feature is only available for certain scanners The Picking Rectangle panel consists of two groups of settings Front Side and Back Side If a scanner supports duplex scanning you may select picking rectangle settings for the front or the back side or both For simplex scanners only the Front Side settings will be available the Back Side options will be dimmed Advanced Properties p Endorser Picking Rectangle Color Front Side V Enabled Top 0 00 About English in Left 0 00 Pixels Width 0 00 Height 0 00 t Back Side V Enabled Top 0 00 English n Left 0 00 Pixels Width 0 00 t Height 0 00 t Figure E 4 Advanced Properties Dialog Box Picking Rectangle Panel You can use the Picking Rectangle panel to enable and set the following Unit of measurement to be used via the English or Pixels options Placement of the picking rectangle on the document more specifically the distance from the top and left offset of the document edge using the up and down arrows or by entering the distance into the Top and Left text boxes a Width and Height of the picking rectangle using the up and down arrows or by entering the picking rectangle dimensions into the appropriate text boxes VirtualReScan VRS User s Guide Advanced Properties Rotation Panel The Rotation panel consi
88. ner Configuration Utility VirtualReScan VRS User s Guide 99 Appendix A 100 VirtualReScan VRS User s Guide Appendix B Long Paper Support Introduction VRS supports long paper scanning for some production class scanners You can use the instructions in this appendix to configure VRS for long paper support Activating Long Paper Support Using VRS you can scan duplex long documents in black and white mode at 300 DPI and below With long paper support activated images may not be rotated gt Toscan long paper in VRS 1 Start your scanning application VCDemo is used in this example and select Source Properties 2 From the Scanner Properties dialog box select Continuous Sheet Scanner Properties General Color Mode Source ADE I Black amp White x Destination Bin 1 Other Resolution DPI m v Aiko Length Detection Paper Size ISO E Continuous Sheet Orientation Portrait Manual Start Timeout Sides Scan Start secs 10 g Single sided Duplex OK l Cancel l Options Figure B 1 Scanner Properties Dialog Box 3 Click OK You may now scan long documents VirtualReScan VRS User s Guide 101 Appendix B 102 VirtualReScan VRS User s Guide Appendix C Enhanced Bar Code Engine Introduction Access to the Kofax Standard bar code recognition engine is provided through your scanning application Access to the Enhanced Bar Code features is availabl
89. on 68 Auto Resolve action 32 Auto Resolve Manager 81 Automatic color detection 70 Automatic image enhancement 9 VirtualReScan VRS User s Guide Index Background color detection 70 Background color sensitivity 74 Background panel background color 72 background color sensitivity 72 smoothing 72 snap to white 72 Background smoothing 73 Bar code algorithm 105 Bar code engine enhanced 103 Bar code engines 105 Bar code properties bar size 107 codabar 108 Interpret Bar Code 107 search attributes 108 Bar Code Properties dialog box 104 106 Bar code recognition 106 Checksum 109 Code 39 108 Code 93 108 Interleaved 2 of 5 108 Learn 106 Linear 2 of 5 108 Quality 108 Search direction 108 Bar codes Enhanced Bar Code engine 104 search direction 108 standard bar code engine 105 standard vs enhanced 103 Blank Page panel blank page deletion 74 blank page detection 74 content sensitivity 74 123 Index Ignore Holes 74 Brightness 58 Brightness Out of Range warning 29 Brightness Contrast custom control 59 Buy Now 83 C Certified scanners 12 Check for Updates 83 Checksum 109 Clarity panel Advanced Clarity 57 Auto Brightness 58 brightness 57 contrast 57 edge detection 58 gamma 57 Clarity advanced 60 Codabar 105 Code 128 105 Code 39 3 of 9 105 Code 93 105 Color area sensitivity 71 Color Confidence Out of Range warning 29 Color detection automatic 70 Colo
90. on by scanning a grayscale image at a lower resolution then what was requested by the application VRS performs its normal analysis on this image and produces a clean clear bitonal image VRS then scales this image up to the resolution requested by the application and this process affects the image quality As you move the slider from None no acceleration to Maximum the difference between the requested resolution and the actual scanned resolution is increased At Maximum the difference is the greatest and as a result the reduction in image quality is also the greatest For example suppose you select 300 DPI in your scanning application and enable the first level of Accelerated Scanning in VRS The image scans at 200 DPI to accelerate scanning speed and VRS translates it to 300 DPI to achieve the desired resolution Table 2 6 lists the DPI settings that VRS uses for a typical scanner Use this table as an example of how VRS treats DPI settings defined in a scanning application 34 VirtualReScan VRS User s Guide Operating VRS Note When you select the first level of accelerated scanning the image quality is virtually equivalent to non accelerated scanning However higher levels of acceleration affect the image quality Not all scanners increase in speed when you select accelerated scanning If your scanner does not offer lower resolutions than the resolution selected in your scanning application accelerated scanning will have no eff
91. onfiguring VRS Before You Scan isses 26 Using the VirtualReScan Administration Utility 5c eee a ee 26 Warnings Tab ee eese ree e eere ee Rep eeepc aede ee e am 28 Errors lab eroe sgrog Leu aper UR ac ERA Taal E bra re rto SE 31 Accelerated Scanning Tab 000s 33 Updating the VirtualReScan Administration Utility Dialog Box 35 Setting the VRS Operating Mode 0 cece eel 37 ON ETOS kiore a a aa 37 VirtualReScan VRS User s Guide 3 Contents First Page eesosas ahaa Mtoe oat hota sees avt et seis 37 Every Page ure rede uA P aa epe eed tes t tees v neces 37 QC Later available to Kofax Capture users 0 0 02 ee eee 37 Disapled ene nr er p E Ee 38 Hardware Warnings inel rae e eh Gade se aes Sa aE Bia RE 38 Working with Profiles cresie misesa cece eee 39 Kofax VRS ISIS Interface 0 ccc cece e 39 Creating a Profiles focsiasecsai estia hare epe eee Hr ee eee ege 40 Changing the Active Profile 42 Updating a Profile cies cs hes Wie elie e reete hehe eet Mr ga 43 Removing a Profile i505 essit Ee RR ER teak ae gay ER 44 Previewing Images ooo bec eer i e a ebd ac eene Ee teet 45 Using the Status and Analysis Information 0000005 46 Using the VRS Interactive Viewer 0 eee 48 Scroll Bars v vieberzdemu AR eae eb ee rre De VERE ADL ODER Eke SI 50 Persistence saan e IRA ee OB hn ee RR RV US E eg Oe A P EUER 50 FOCUS crece
92. operties to open the Scanner Properties dialog box associated with the selected scan source Scanner Properties General Color Mode Souma ADi X Black amp White x Destination Bin 1 Other Resolution DPI 200 ee Paper Size ISO Letter Size v E Continuous Sheet Orientation Portrait X Manual Start Timeout Sides Scan Start secs 10 2 Single sided zi Duplex OK Cancel Options Figure 2 7 Scanner Properties Dialog Box From the Scanner Properties dialog box select the desired options and click OK For more information about individual settings press F1 from the dialog box Start the scanning process by selecting either Source Process Image or Source Process Batch as appropriate VirtualReScan VRS User s Guide Operating VRS Kofax VRS ISIS Interface The Kofax VRS ISIS interface Figure 2 8 serves as a connection between VRS and your ISIS scanning application In most cases the Kofax VRS ISIS interface is displayed automatically when you select the Kofax VRS Scanner source from your ISIS scanning application The interface includes settings for configuring preferences related to basic scan settings VRS profiles bar codes imprinters patch codes and more You can save the settings configured from the Kofax VRS ISIS interface as a preset Each preset is associated with a VRS profile which consists of the image processing settings that you configure from
93. or without the error image itself to the scanning application In addition the batch scan will be stopped Reset Click Reset to clear any changes and restore all VRS Adjustment Controls settings to their original values After selecting Reset you can continue by updating or saving the original values VRS Interactive Viewer Menu Bar This section explains each command that is available from the VRS Interactive Viewer menu bar The availability of some commands may vary according to the features supported by your VRS license and your scanner Table 2 8 VRS Interactive Viewer Menu Commands Menu Command Description Keyboard Shortcut Zoom menu Open the Zoom menu Alt Z Profile menu Open the Profile menu Alt P Profile Save As Open the New Profile dialog box Altt P A Ctrl N Profile Save Save a profile Alt P S Ctrl S Profile Organize Open the Organize Profiles dialog box Alt P O Ctrl1 O Tools menu Open the Tools menu Alt T Tools Scanner Driver Open the Advanced Settings dialog box or the Alt T S Settings Advanced Properties dialog box Tools Enable Activate VRS Professional features in Alt T P Professional Features demonstration mode Demo Help menu Open the Help menu AlttH VirtualReScan VRS User s Guide 51 Chapter 2 Table 2 8 VRS Interactive Viewer Menu Commands Menu Command Description Keyboard Shortcut Help VRS Help Open the VRS online Help system AlttH
94. or product updates Advanced Clarity setting QC Later mode for Kofax Capture formerly Ascent Capture users Unlimited access to VRS Professional features is available to all users with the following VRS license categories Desktop Workgroup and Production Limited access to VRS Professional features is available to users who have the VRS Basic license With a VRS Basic license you can preview the VRS Professional features by using them in demonstration mode For details refer to Enabling the Professional Features Demo on page 78 For details about individual VRS Professional features refer to Operating VRS on page 15 Note If you enable all of the VRS Professional features at the same time there is some potential for performance degradation Certified Scanning Applications As part of the certification process Kofax tests VRS compatibility with a wide range of scanning applications While the list of certified scanning applications is updated on a regular basis it is important to know that VRS is designed to work with any application based on the Kofax ImageControls toolkit an ISIS programming interface or a TWAIN programming interface Certified vs Non Certified Scanners When a scanner is certified for VRS it goes through a rigorous testing process during which the best default settings are identified and selected For this reason we recommend that you use VRS only with certified scanners Also Kofax Technical Sup
95. ors Accelerated Scanning Warming Brightness Out of Range Contrast Out of Range Color Confidence Out of Range Threshold Action 36 40 50 Ignore Error Ignore Error Ignore Error Figure 2 14 Warnings Tab Save Cancel Table 2 2 lists the types of warnings and their causes Table 2 2 Warning Types Warning Cause Brightness Out of Range Brightness value for the image falls outside the acceptable range Contrast Out of Range Contrast value for the image falls outside the acceptable range Color Confidence Out of Range Color confidence value for the image is lower than the acceptable range Table 2 3 lists the actions that you can select as responses to the warnings on the Warnings tab Table 2 3 Action Types for Warnings Action Type Description Ignore Error VRS does not notify you of the warning or take any action to correct it VRS accepts the image as is passes it to the scanning application and then resumes the scanning session Return Error VRS notifies you of the warning but does not send the image to the scanning application The scanning session is then terminated Interactive The VRS Interactive Viewer opens and displays the image so that you can VirtualReScan VRS User s Guide apply adjustments to correct the condition that caused the warning 29 Chapter 2 30 Brightness Out of Range Use the Brightness
96. ort Source Types Source Type Source Naming Convention Kofax Software Import from disk with image My Kofax File Import with AIPE processing Kofax Software Import from disk without My Kofax File Import without AIPE image processing Restoring VRS Default Settings 98 The VRS default settings have been carefully chosen to ensure that VRS excels with a wide range of documents without requiring adjustments In the day to day use of VRS the default settings may inadvertently be altered From the Scanner Configuration Utility you can use the Restore VRS Defaults function to restore the VRS default settings for the selected device and set it as the default VRS scan source gt To restore VRS default settings 1 From the Scanner Configuration Utility dialog box use the Available image devices list to locate the scanner that you have configured for use with VRS 2 Select your scanner from the list VirtualReScan VRS User s Guide Scanner Configuration Utility 3 Click Restore VRS Defaults Note The Restore VRS Defaults function is not available unless sources have been configured for the selected scanner Notice that the Current default scanner and Current default source entries will be updated at the bottom of the dialog box When you start VRS you will notice also that the panels in the VRS Adjustment Controls will be updated with the original default settings 4 Click Close to exit the Scan
97. ough edges Poor Have jagged edges or other characteristics that might make them hard to read Note For optimal results the default setting of Good should be selected Checksum Group Note Checksum verification only has meaning for Code 39 Interleaved 2 of 5 and Linear 2 of 5 bar code types It is ignored for all other bar code types Usually the last character in the bar code the checksum character helps to ensure that the bar code is valid Selecting the Enable check box in the Checksum group allows the application to perform checksum verification VirtualReScan VRS User s Guide 109 Appendix C 110 VirtualReScan VRS User s Guide Appendix D Patch Code Recognition Introduction Patch codes can be used to separate documents stop the scanner or change the scanner mode The patch code itself is a pattern of horizontal black bars resembling a bar code the size of a full page VRS supports patch code recognition in ImageControls applications with a VRS Workgroup license or a VRS Production license In addition any configuration that includes an Adrenaline 650i scanner controller will support patch code recognition in ImageControls applications The Patch Code Properties dialog box Figure D 1 can be used to enable disable or specify the location of a patch code In VCDemo the Patch Code dialog box is accessed via the Imaging menu Other patch code options are set from the Units option on the File men
98. our scanning application You can assign any name if it fits within the naming conventions of your application Typically the source name corresponds to the name of the scanner or source device along witha description of the source type An example source name might be Scanner A with ISIS where Scanner A corresponds to the make and model of the scanner 7 Source type Select a source type from the list The items on the source type list correlate to the type of driver ISIS TWAIN or Kofax that supports your scanner as well as the software VRS AIPE etc that you will be using with the scanner For example if the selected scanner has an ISIS driver associated with it you will only see the scan sources including VRS sources associated with ISIS scanning on the list Select the type that is appropriate for your installation For more information refer to Standard VRS Source Types on page 97 8 For information about the options in the Image formatting group click Help from the dialog box Usually it is not necessary to use these settings unless you are instructed to do so by Kofax Technical Support 9 Click OK to close the Create Source dialog box 10 The Configure Sources dialog box will be displayed with the new source added to the Configured sources list as the default selection The newly created source will now be available from your scanning application VirtualReScan VRS User s Guide 89 Appendix
99. port is available only for VRS certified scanners You can use the links on the VRS product pages on the Kofax Web site at www kofax com to view the list of VRS 12 VirtualReScan VRS User s Guide Overview certified scanners In addition to listing the scanner name and manufacturer the VRS product pages include the following information Driver used for VRS TWAIN ISIS or Kofax SCSI a Black or white background support a Additional memory required for optimal performance if applicable a Interface certified by VRS SCSI USB FireWire or RJ45 VRS is capable of working with some non certified or compatible scanners if they have been configured with the Scanner Configuration Utility It is important to be aware that you may experience less than optimal image quality when using a non certified scanner with VRS Not every scanner can be used with VRS To be compatible with VRS a non certified scanner must meet the following requirements a Ability to output a 256 level grayscale image as a single image a TWAIN driver or ISIS driver support Note While VRS works best with an ISIS driver it also supports some scanners with TWAIN drivers For more information about using non certified scanners with VRS refer to the VRS Installation Guide VirtualReScan VRS User s Guide 13 Chapter 1 14 VirtualReScan VRS User s Guide Chapter 2 Operating VRS Introduction This chapter explains how to operate VRS u
100. possible values range from 1 to 100 by doing one of the following Move the slider to the left to decrease the likelihood of detecting small amounts of color Move the slider to the right to increase the likelihood of detecting small amounts of color a Click the arrows of the text box to increase or decrease the Color Area Sensitivity value Click in the Color Area Sensitivity text box and type a value VirtualReScan VRS User s Guide 71 Chapter 2 At Background Color Detection select Suppress color if applicable to have VRS suppress the background color for images in which the foreground is bitonal Note The availability of the Background Color Detection feature may vary according to the scanner that you are using with VRS You can use the Output Format settings to override the results of Automatic Color Detection These settings apply only to the current image in a batch These settings are available only if Automatic Color Detection is enabled You can select the following options Color Image is processed in color regardless of the results of the automatic color detection process Bitonal Image is processed in black and white regardless of the results of the automatic color detection process As Detected Image color is processed according to the results of the automatic color detection process This is the default selection If you make adjustments that you do not want to save click Reset
101. pply changes to image properties refer to Using the VRS Adjustment Controls on page 56 The purpose of the viewer is to show you what the image looks like when it scans and to refresh the image as you apply changes The VRS Interactive Viewer is displayed under the following conditions a You select Preview from the VRS taskbar menu Refer to Previewing Images on page 45 VRS intercepts or traps an exception image for which the response is defined as Interactive Refer to Using the VirtualReScan Administration Utility on page 26 As appropriate for the active operating mode Refer to Setting the VRS Operating Mode on page 37 In addition to the VRS Adjustment Controls the VRS Interactive Viewer consists of other components a menu a toolbar and a status bar VirtualReScan VRS User s Guide Operating VRS f Skew 0 08 Brghtness 56 Contrast 45 Color 100 Speckles 0 Figure 2 25 VRS Interactive Viewer Image status information Page 46 VRS Interactive Viewer menu bar Page 51 VRS Interactive Viewer toolbar Page 54 Image viewing area VRS Adjustment Controls Page 56 Image analysis information Page 46 VirtualReScan VRS User s Guide 49 Chapter 2 Scroll Bars If you resize the VRS Interactive Viewer so that the individual controls do not fit within the available space horizontal and or vertical scroll bars are displayed so that you can navigate to the controls that are not in v
102. ptions refer to Using the VRS Interactive Viewer on page 48 For information on updating image properties refer to Using the VRS Adjustment Controls on page 56 gt To preview an image 1 Scan a document that is similar to the type you plan to scan in a batch 2 From the VRS taskbar menu select Preview The VRS Interactive Viewer will open and display the image that you scanned If desired select a zoom option to adjust the magnification level If necessary use the VRS Adjustment Controls to adjust the image property settings to suit your preferences For more information refer to Using the VRS Adjustment Controls on page 56 5 If you expect to use the updated settings on a regular basis you can save them as a profile Refer to Working with Profiles on page 39 6 When you are satisfied with the preview image select OK from the VRS Adjustment Controls The property settings are saved and put into effect for the next batch of documents that you scan with VRS Note that the preview image is discarded it is not sent to the scanning application Using the Status and Analysis Information The VRS Interactive Viewer gives you image status information along with analysis statistics that summarize the properties for the current image in the viewing pane The image status message appears in the title bar and indicates the status of the current image such as Status OK or Brightness Out of Range VirtualReScan Interactive
103. r Back Side Dropout Color and JPEG Compression Advanced Properties mx Endeser Color Color Front Side Dropout Color Picking Rectangle None Red Green Blue Rotation About Back Side Dropout Color None Red Green Blue JPEG Compression V Enabled Quality Good Better Best Custom OK Cancel quu Figure E 3 Advanced Properties Dialog Box Color Panel 118 VirtualReScan VRS User s Guide Advanced Properties In some cases you may want to remove all instances of one color such as the background color on a document in order to make the necessary data more accessible to OCR engines etc One method to effectively erase this unwanted color during scanning is to use color dropout If you select a color to drop out your scanner will ignore that color but capture everything else The Front Side Dropout Color and Back Side Dropout Color groups provide the following dropout color choices None Red Green or Blue The default is None If a scanner supports duplex you can select different dropout colors for the front and for the back side Note The back side options for color dropout are disabled for some scanners that support single sided scanning only JPEG Joint Photographic Expert Group is a standardized image format designed to compress color and grayscale images In the JPEG Compression group of the Color panel you can activate JPEG compression via the
104. r dropout 119 Color panel Advanced Properties dialog box 118 background color detection 70 color sensitivity 70 output format 70 small color areas 70 Color sensitivity 71 Compatible scanners 12 85 Configuring scanners 83 Configuring VRS 26 Content sensitivity 77 Continuous Sheet setting 101 Contrast 58 Contrast Out of Range warning 29 Cover Open error 32 Cropping unwanted data 120 D Deactivate VRS 83 124 Default profile 39 56 Default scanners 83 Default settings 9 Admin Utility 27 Deskew 66 Documentation 7 Downloading product updates 83 Dropout color 119 E EAN 105 Edge cleanup 66 Edge detection 58 EGSA firmware version 122 Endorser string customizing 115 Endorsing 114 Enhanced bar code engine 103 Error types 31 116 auto crop failure 32 auto deskew failure 32 cover open 32 feeder timeout 32 multifeed 31 out of paper 32 paper jam 31 scanner offline 32 scanner page sensor 32 scanner stop key 32 Errors tab 26 31 F Feeder Timeout error 32 File import source types 97 Fill holes 65 Firmware versions 122 H Hardware Warnings option 37 38 Help online 7 54 Hole filling 65 Ignore Error action 29 32 VirtualReScan VRS User s Guide Ignore Holes 77 Ignore Pictures 62 Image analysis information 47 Image status information 46 Installation guide 7 Interactive action 29 33 Interfaces ISIS 21 scan 18 TWAIN 23 Interleaved 2 of 5 1
105. ractive Viewer Barcodes Opens the Barcode Properties dialog box Endorser Opens the Endorser amp Annotation Properties dialog box Compression Opens the Compression dialog box You can select the Preview check box in the lower left corner of the interface to view the image as it is being scanned and make changes to it in real time using the VRS Adjustment Controls When Preview is selected it overrides the First Page operating mode in VRS You can select the About button to view installation location and version information gt Toscan using the Kofax VRS TWAIN interface 1 Open your scanning application 2 Select the Kofax Software VRS TWAIN scanning source and click OK VirtualReScan VRS User s Guide Operating VRS Create PDF from Scanner Scanner Kofax Software VRS TWAIN Scan Front Sides Destination lew Document Recognize Text Using OCR Settings Add Tags to Document Improves accessibility for disabled users l Help Image Settings Cancel Figure 2 12 Kofax VRS TWAIN Interface Select Source 3 The Kofax VRS TWAIN interface will launch From the General group make your selections such as the Source DPI Color Mode Paper Size etc 4 If desired click Save to create a profile to save the updated settings a At the Save Profile dialog box type a name for the profile b Click OK In the future you can load a profile by selecting i
106. ractive Viewer toolbar gives you convenient shortcuts for selecting zoom options advanced scanner properties and profiles T Na F5 Default settings v Figure 2 27 VRS Interactive Viewer Standard Toolbar Zoom Tool Use the Zoom tool to select different image magnification options which are also available from the Zoom menu refer to Zoom Menu on page 52 54 VirtualReScan VRS User s Guide Operating VRS VirtualReScan Interactive Vie Zoom Profile Tools Help Se WE oes Ez Zoom to Fit All Zoom to Fit 25 Zoom to Fit 50 Zoom to Fit 75 Zoom to Fit 100 e Zoom to Fit 200 Figure 2 28 Zoom Tool Options Scanner Driver Settings Tool Select this tool to view advanced settings in the Advanced Settings dialog box or the Advanced Properties dialog box associated with the selected scanner The Scanner Driver Settings tool will be available only if your scanner supports advanced options The availability of the advanced settings may vary according to the scanner that you specified during the VRS installation process You can also access advanced settings by selecting the Scanner Driver Settings command from the Tools menu For more information refer to Using Advanced Features on page 80 J 5 Figure 2 29 Scanner Driver Settings Tool Profile Selection List Use the profile selection list on the toolbar to view or change the active profile selection You can also select a profile from the
107. rict the list to include scanners from a specific manufacturer You select the manufacturer name Note As you position the cursor over a scanner name in the list a tooltip will display to indicate the driver type ISIS TWAIN or Kofax SCSI that supports the scanner If desired you can combine your selection for scanner manufacturer with the other filtering options to restrict the list to suit your preferences For example you could restrict the list to display only VRS certified scanners with configured sources for a specific manufacturer Scanner Configuration Utility Dialog Box Options This section explains the options that you can select from the Scanner Configuration Utility dialog box Figure A 7 VirtualReScan VRS User s Guide 93 Appendix A 94 r n Scanner Configuration Utility Available image devices Scanners H Avision Bowe Bell Howell H Canon H Epson H Fujitsu HP InoTec H Kodak Panasonic H Ricoh H Visioneer Sy Xerox Other Limit scanner list to V VRS certified scanners E Scanners with configured sources Current default scanner Scanner A Scanners by manufacturer All Current default source Scanner A with SVRS with AIPE Figure A 7 Scanner Configuration Utility Dialog Box Options Set as Default Use this option to set the currently selected item in the Available image devices list as the default device If the device is a certified or
108. rk with a high volume of problematic or challenging documents the best solution may be to create a profile that contains custom settings In VRS a profile consists of a saved combination of settings from the VRS Adjustment Controls refer to Using the VRS Adjustment Controls on page 56 A VRS profile is the equivalent of a memorized strategy for image correction and enhancement VRS includes one default profile that can be used to process a range of document types VRS uses the default profile unless you define and select another profile The profile selection is unique for each VRS user on your computer v F5 Default settings F6 User Defined Profile 1 F User Defined Profile 2 F8 User Defined Profile 3 F9 User Defined Profile F10 User Defined Profile 5 Figure 2 19 VRS Profiles You can use the options on the Profile menu in the VRS Interactive Viewer to create update load and remove profiles You can establish multiple profiles to accommodate different scanning situations The first eight profiles will be assigned a shortcut key We recommend that you do not update the Default settings profile as it can be restored only by using the Scanner Configuration Utility or by reinstalling VRS Kofax VRS ISIS Interface If you are using the Kofax VRS ISIS interface to access VRS with an ISIS based scanning application you can create and manage profiles directly from the VRS tab in the Kofax VRS ISIS interface To
109. rs and experts alike VRS works hand in hand with your scanning application By giving you access to the VRS interactive controls VRS offers the ability to drive your image processing with true power VRS keeps it simple though Basically VRS can be used in three ways 1 Default Settings You can use VRS to scan documents and accurately capture data effortlessly using the default settings These default settings have been carefully chosen so that VRS will produce excellent image quality fora wide range of documents without adjustments 2 Automatic Image Enhancement VRS also monitors images detecting poor image quality and performing automatic image enhancements that greatly reduce errors related to image quality or recognition 3 Manual Image Enhancement VRS provides interactive controls for cases in which you want the ability to modify an image manually You determine the best settings only once for the documents you scan and VRS does the rest Whether you choose to let VRS work completely on its own using the superior default settings or make image adjustments yourself you can be certain that every scanned image will meet the highest standards Note VRS is equipped with context sensitive online Help Press F1 to get on screen assistance with crucial tasks without leaving the application VirtualReScan VRS User s Guide 9 Chapter 1 eae Scanning Application d Scanner Using VRS to Scan a
110. rt more than one For applications that support multiple scanning interfaces the preferred interface is the one that provides direct access to VRS For best results we recommend that the Kofax ImageControls interface be your first choice followed by the ISIS interface and then the TWAIN interface Kofax VRS ImageControls Interface The Kofax VRS ImageControls interface serves as a connection between VRS and your ImageControls scanning application Once you select the scan source from the scanning application you can access an ImageControls scanning interface Then the scanner properties will be available from a custom dialog box created by the application or in a standard ImageControls dialog box In Figure 2 5 you can see the Scanner Properties dialog box that is available in VCDemo the ImageControls based demonstration scanning application that is included with every VRS installation Note For more information about VCDemo refer to Using VCDemo in your VRS Installation Guide Scanner Properties General Color Mode Source ADF zj Black amp White X Destination Bin1 Other Resolution DPI 200 D a ae Paper Size ISO Letter Size zZ T Continuous Sheet Orientation Potrat Manual Start Timeout Sides Scan Start secs 10 E Single sided zi Duplex OK Cancel Options Figure 2 5 Kofax VRS ImageControls Interface VirtualReScan VRS User s Guide Operating VRS You can us
111. s Prefix selection of text and date format Location of the string relative to the top and left of the page Number of digits in the page counter Start number for the page counter Step Value increment or decrement values for the page counter Text Definition zu LX Prefix EIER Page Counter Kofax Enable 5 digits Top Units 0 00 inches 1 Left Imprinting Only EC 083 pixels Increment by Left Annotation only Sample string 0 00 Kofax OK Cancel Help Figure E 2 Text Definition Dialog Box Prefix The Prefix is an optional sequence of characters that you can set to precede the rest of your imprinting string Typically the prefix consists of a text string and a date If no prefix is manually entered into the Prefix box an empty string will be returned When creating a text string you need to limit it to the characters in Table E 1 Table E 1 Acceptable Prefix Text String Characters space 0 9 _ Q lt gt amp A Z a Z VirtualReScan VRS User s Guide 115 Appendix E 116 You can manually enter the text string or date to be used during annotation or you can select from the Prefix drop down list to insert pre formatted date information into the prefix string The date format choices are shown in Table E 2 Table E 2 Date Formats Date Format Example Date Format Example YYYY MM DD 2010 07 07 MM DD YYYY 07 07
112. s automatic deskew without character degradation Traditional deskew software produces jagged edges but VRS character edges remain smooth and precise even after the deskew process Figure 1 2 Figure 1 2 Traditional Deskew vs VRS Because the VRS Basic feature set has been optimized for bitonal output it also does the following a Automatically assigns brightness settings that are optimal for your document type For batch scans in which Optical Character Recognition OCR precision is crucial low contrast documents traditionally pose significant problems With VRS you are able to enhance faint content which can result in improved OCR results even at low resolutions such as 200 DPI Suppresses any background or noise to yield smaller image file sizes during image optimization thus reducing storage requirements In addition VRS offers a range of other features to help you ensure the highest level of quality for every scanned image Despeckling Gamma correction Character dilation erosion Long paper support Access to advanced properties a White background cropping and deskew VirtualReScan VRS User s Guide 11 Chapter 1 VRS Professional Features In addition to the basic feature set VRS supports a set of Professional features which include the following a Automatic color detection Background smoothing a Auto orientation Blank page detection and deletion Automatic checking f
113. sing the default settings how to set up custom profiles and how to use the VRS Adjustment Controls to configure and use the manual image enhancement features This chapter also gives you information about advanced features and other options that are available from the VRS user interface Selecting a VRS Scan Source VRS will be active once you start your scanning application and select a VRS scan source as described in the following procedure SVRS and HVRS Scan Sources Each VRS scan source includes either SVRS or HVRS in its name Sources with SVRS refer to Software VRS while sources with HVRS refer to Hardware VRS HVRS sources are required for high speed production class scanners in which a special board is installed to support VRS functionality Based on the scanner that you specify during the VRS installation process the appropriate source SVRS or HVRS is made available for selection from your scanning application Although SVRS sources are shown in the procedure below your list may consist of HVRS sources if a production class scanner has been specified during the VRS installation process P To select a VRS scan source 1 Turn on your scanner and your computer 2 Start your scanning application 3 From the scanning application select a VRS scan source The dialog box used to select the VRS scan source will vary as will the scan source name VirtualReScan VRS User s Guide 15 Chapter 2 16 accord
114. stallation Guide Related Documentation The VRS User s Guide is just one piece in the VRS documentation set Your VRS product includes related documentation as outlined in this section VRS Installation Guide The VRS Installation Guide includes detailed instructions for installing VRS and activating the product license The guide is intended for system administrators who are responsible for installing the application and configuring VRS This guide also explains how to install Adrenaline SCSI scanner controllers The VRS Installation Guide is available in PDF format on your VRS installation disk The guide is also available from the Kofax Web site at www kofax com when you select Support Online Documentation VRS Online Help VRS online Help provides online assistance with your application You can access the online Help by pressing F1 from the VRS user interface or by selecting the Help menu from the VRS Interactive Viewer VirtualReScan VRS User s Guide 7 How to Use This Guide VRS Release Notes Late breaking product information is available from the release notes You should read the release notes carefully as they contain information that may not be included in the other VRS documentation The VRS Release Notes are available in PDF format from the Kofax Web site at www kofax com when you select Support Online Documentation Training Kofax offers both classroom and computer based training that will help you make
115. sts of options for front side and back side rotation When a scanner supports duplex scanning the front side and or the back side of a scanned image can be rotated by 90 180 or 270 degrees Selecting 0 means no rotation On simplex scanners only front side rotation is enabled Advanced Properties Exe Endorser Rotation Color Front Side Picking Rectangle Rotation e 0 90 180 270 About Back Side o0 90 180 270 OK Cancel Help Figure E 5 Advanced Properties Dialog Box Rotation panel When an image is displayed in the VRS Interactive Viewer the image displays at the rotation angle plus the angle set on the Skew panel Furthermore any rotation in ImageControls based applications is independent of and performed after the rotation set from the Rotation panel Rotation panel settings apply after deskew crop and settings from the Picking Rectangle panel In other words image processing tasks will occur in this order a VRS deskew if enabled a VRS crop if enabled Settings from Picking Rectangle panel on the Advanced Properties dialog box Settings from Rotation panel on the Advanced Properties dialog box Note The rotation options on this panel may conflict with the VRS content based rotation feature which is enabled by selecting the Auto Orientation check box from the VRS Skew panel For best results do not select the Rotation panel options and the Auto Orientation option at the same time V
116. t and clicking Restore from the Kofax VRS TWAIN interface Similarly you can remove a profile by selecting it and clicking Delete 5 If desired click any of the following buttons to update additional settings Advanced Opens the VRS Interactive Viewer Barcodes Opens the Barcode Properties dialog box Endorser Opens the Endorser amp Annotation Properties dialog box Compression Opens the Compression dialog box 6 Click Scan to start the scanning process VirtualReScan VRS User s Guide 25 Chapter 2 Configuring VRS Before You Scan The VRS default settings produce superior results for most document types and in most cases you can use VRS successfully without changing anything VRS does give you the flexibility to configure operating preferences and adjust the default settings if necessary This section explains some configuration options that are available to you Using the VirtualReScan Administration Utility to customize the way that VRS responds to exception images For details refer to the next section a Selecting an operating mode to control how often the VRS Interactive Viewer will display during a scanning session Refer to Setting the VRS Operating Mode on page 37 Selecting a profile that will produce the best possible image quality for the documents that you scan Refer to Working with Profiles on page 39 Previewing a sample image to confirm that the selected profile is the best choice for your documen
117. terleaved 2 of 5 and Linear 2 of 5 Search Direction Group The application searches for bar codes in a linear fashion examining the search area for potential bar codes With vertical bar codes for example it works across the image starting on the top edge and searches top to bottom Bar codes can be oriented on an image in four general directions You can select the 0 90 180 or 270 check box for the direction you would like to search Table C 1 Search Direction Options Orientation Direction on the Image 0 Rotated 0 degrees reads in all directions 90 Vertical rotated 90 degrees reads top to bottom 180 Horizontal rotated 180 degrees to the right reads right to left 270 Vertical rotated 270 degrees to the right reads bottom to top Quality Group The bar code Quality refers to the condition of bar code elements on an image For example sometimes the bar code elements are well defined the black bars are clearly delineated and very little noise exists on the image In some cases the black bars are too light or noise exists in the bar code s quiet zone Because these factors can affect 108 VirtualReScan VRS User s Guide Enhanced Bar Code Engine the application s ability to accurately read the bar code you can specify the quality of the bar codes being read a Good Well delineated have smooth edges and are noise free Normal Generally well delineated but may have some noise and r
118. the most of your Kofax solution Visit the Kofax Web site at www kofax com for complete details about the available training options and schedules Kofax Technical Support For additional technical information about Kofax products visit the Kofax Web site at www kofax com and select an appropriate option from the Support menu The Kofax Support pages provide product specific information such as current revision levels the latest drivers and software patches online documentation and user manuals updates to product release notes if any technical tips and an extensive searchable knowledgebase You can find VRS FAQs on the VRS Support pages The Kofax Web site also contains information that describes support options for Kofax products Please review the site for details about the available support options If you need to contact Kofax Technical Support please have the following information available as applicable VRS software version and build number Scanning application Operating system and service pack version Scanner make and model a SCSI scanner controller Special custom configuration or integration information 8 VirtualReScan VRS User s Guide Chapter 1 Overview Introduction VirtualReScan VRS is an image enhancement tool intended to provide the best possible image quality across the widest range of document types VRS is an extremely effective and versatile imaging tool that is easy to use for beginne
119. the VRS tab In the VRS Profile Name list select the name of the profile that you want to associate with the active preset Click OK Updating a Profile If desired you can update and save the settings associated with an existing profile gt To update a profile 1 2 From the VRS Interactive Viewer toolbar select a profile name From the VRS Adjustment Controls update the settings associated with the currently selected profile VirtualReScan VRS User s Guide 43 Chapter 2 44 7 Select Profile Save or From the VRS Adjustment Controls update the settings associated with the currently selected profile From the VRS Interactive Viewer select Profile Organize Profiles The Organize Profiles dialog box is displayed Make sure that the appropriate profile is selected from the profile list and then click Save Click Close to exit the Organize Profiles dialog box gt To update a profile from the Kofax VRS ISIS interface 1 2 3 Open the Kofax VRS ISIS interface Select the VRS tab In the VRS Profile Name list select the name of the profile you want to update Note You cannot edit the Default settings profile Click Edit The VirtualReScan Profile Editor is displayed Notice that the profile name is unavailable in the toolbar In the VRS Adjustment Controls update the settings to suit your preferences If applicable select Tools Advanced Properties to update the set
120. the VirtualReScan Profile Editor When you create a preset it is automatically associated with the VRS Default settings profile unless you specify a different VRS profile You can access the VirtualReScan Profile Editor directly from the VRS tab in the Kofax VRS ISIS interface Properties for Scanner A with SVRS s ISIS Preset Default VRS Profile Default settings Presets Ma VRS BarCode Patch Code About VRS Profile Name CS a New Edit elete Renam VRS Admin Figure 2 8 Kofax VRS ISIS Interface Some ISIS applications hide the Kofax VRS ISIS interface and use their own interfaces instead You can use the Kofax VRS ISIS interface to control scanner features made available via the ISIS driver The interface consists of settings associated with scanner presets profiles as well as general settings related to the scanner VirtualReScan VRS User s Guide 21 Chapter 2 22 Use the Scanner Presets group to create and manage scanner preset settings You type in the name of a new preset which can then be saved restored or removed using the New Save Restore or Delete buttons Note The scanner presets that you create from the Kofax VRS ISIS interface differ from the profiles created in VRS For details refer to Working with Profiles on page 39 Under General you can select the following options Paper Source Select from the available input paper sources Flatbed or AD
121. the scanner The Scanner Driver Settings command will not be available unless your scanner driver supports advanced options When available the command opens the Advanced Settings dialog box or the Advanced Properties dialog box so that you can view and adjust additional settings associated with your scanner The availability of the options on the advanced dialog boxes varies from one scanner to another For more information refer to Using Advanced Features on page 80 VirtualReScan VRS User s Guide 53 Chapter 2 Enable Professional Features Demo This menu command is available only if a VRS Basic license is in effect You can use this command to enable a demonstration of the VRS Professional features While this mode is enabled you have full access to the VRS Professional features and a Kofax Demo Mode stamp is applied to any images that you scan For details refer to Enabling the Professional Features Demo on page 78 Help Menu You can use the Help menu to access the VRS online Help system and documentation From the Help menu you can also view the About dialog box VRS Help Use this command to open the VRS online Help system User s Guide Use this command to open the VRS User s Guide in PDF format About VRS Use this command to open the About dialog box which lists VRS version and license information along with contact information for Kofax Inc VRS Interactive Viewer Toolbar The VRS Inte
122. tings in the Advanced Properties dialog box Click Save Your adjustments to the VRS Adjustment Controls and the Advanced Properties dialog box are saved to the active VRS profile Removing a Profile You can use the Organize Profiles dialog box to delete a profile If desired multiple profiles can be deleted at once We recommend that you do not remove the Default settings profile because it can be restored only by using the Scanner Configuration Utility or by reinstalling VRS For more information refer to Scanner Configuration Utility on page 85 VirtualReScan VRS User s Guide Operating VRS gt To remove a profile 1 5 From the VRS Interactive Viewer select the Profile Organize The Organize Profiles dialog box will display From the profiles list select the profile you want to remove If desired you can select multiple profiles for removal Click Delete The profile name is removed from the list If the deleted profile was the last profile in use select another profile from the list and then click Load to make it active Click Close to exit the Organize Profiles dialog box gt To remove a profile from the Kofax VRS ISIS interface 1 2 3 Open the Kofax VRS ISIS interface Select the VRS tab In the VRS Profile Name list select the name of the profile you want to delete Note You cannot delete the Default settings profile Click Delete Click Yes when you are prompted
123. to clear them and restore the default values Then continue by adjusting or saving the original values Using the Background Panel 72 Use the Background panel to select preferences that affect the way that the background region of a color image will be processed by VRS You can use the options on the Background panel to convert and smooth the background region to black white or to a color that represents an average of the detected background Note The availability of the Background panel depends upon your VRS license and your scanner as well as the active scanning mode which must be set to Color VirtualReScan VRS User s Guide Operating VRS Background Enable Smoothing Background Color White Black 9 Automatic Wi hite Background Color Sensitivity Low High Blank Page Figure 2 40 Background Panel gt To configure the Background panel settings 1 From the VRS Adjustment Controls select the Background panel 2 Select the Enable Smoothing check box to turn on the background smoothing feature which you can use to modify the background of a color image If this check box is not selected the background region of a color image is not altered when it is processed 3 Select an option for processing images with color backgrounds a White All background color is changed to white VirtualReScan VRS User s Guide 73 Chapter 2 Black
124. to confirm the deletion The profile is removed from the VRS Profile Name list Previewing Images If desired you can use the preview process to scan a sample image to ensure that it meets your quality requirements and to validate the settings in the current profile If necessary you can make adjustments to the profile If your scanner supports advanced features you can use the preview process to test settings such as color dropout JPEG compression etc Use the Preview feature before you scan a batch of documents or to adjust the settings between batches When you select Preview VRS opens the most recently scanned image in the VRS Interactive Viewer For this reason the Preview function is available only if a scanned image exists in the VRS cache if you are using VRS with a production class scanner the last image may not be available As you apply property changes from the VRS Interactive Viewer the preview image is refreshed so you can evaluate the impact of the adjustments Be aware that the changes to the preview image are not sent to your VirtualReScan VRS User s Guide 45 Chapter 2 46 scanning application the image is intended only for preview purposes You can invoke the preview process by selecting the following Preview from the VRS taskbar menu First Page from the QC Modes menu Preview check box from the TWAIN scanning interface For information on the VRS Interactive Viewer window and using the Zoom o
125. ts Refer to Previewing Images on page 45 Using the VirtualReScan Administration Utility While you may want to scan until all pages have been processed successfully there are cases in which scanning may stop before a batch is completed You can use the VirtualReScan Administration Utility settings to control scanning behavior under specific image and scanner conditions Most of the settings are used to specify how VRS responds to exception images and reports problems to your scanning application The choices vary according to different warning or error types The VirtualReScan Administration Utility dialog box consists of three tabs Warnings tab settings related to image quality conditions a Errors tab settings that affect the VRS response to errors that occur in connection with equipment conflicts and paper transport issues Accelerated Scanning tab settings that you can use to maximize the speed of your scanner 26 VirtualReScan VRS User s Guide e VirtualReScan Administration Utility Fere ES Wamings Errors Accelerated Scanning Warming Threshold Action Brightness Out of Range 35 Ignore Error Contrast Out of Range 40 Ignore Error Color Confidence Out of Range 50 Ignore Error Save Figure 2 13 VirtualReScan Administration Utility Dialog Box Cancel Operating VRS The default settings for VRS provide optimal scanning and accurate data capture for a wide range of docu
126. tsu HP G InoTec C3 Kodak c3 Panasonic c Ricoh C3 Visioneer C3 Xerox H Other Figure A 2 Scanner Manufacturer List Er Ge Ge Er Er Er Ee E E Ee E E Note The scanner manufacturer list consists of VRS certified scanners as well as any scanner for which a driver has been installed on your computer 4 Click Set as Default which accomplishes the following Creates a set of standard sources if they do not already exist for the selected scanner Sets the selected scanner as the default scanner Sets the default source for the default scanner the selection will be based on the license that is currently in effect Sets default image processing properties that go into effect when the default scanner is in use with your VRS software 5 Notice that the entries for the Current default scanner and Current default source are updated at the bottom of the Scanner Configuration Utility dialog box 6 Click Close to exit the utility The newly created source s will be available from your scanning application Configuring a Scan Source Custom Method This section explains how to use the Configure Sources dialog box to configure a source for a scanner that is not certified or compatible with VRS You may need to use this method if you are using a scanning application that requires a custom source with a specific naming convention VirtualReScan VRS User s Guide 87 Appendix A gt To
127. tures and a Kofax Demo Mode stamp is placed on any images that you scan VirtualReScan VRS User s Guide Operating VRS Once the VRS Professional Features Demonstration is enabled the VRS Interactive Viewer will be refreshed and options on three additional panels will be available from the VRS Adjustment Controls Color Background and Blank Page Note To access the Color or Background panels while the Professional Features Demonstration mode is in effect you must have color scanning selected from your scanning application If you exit the demo the VRS Adjustment Controls will be refreshed again so that you have access only to the options on the Clarity Noise and Skew panels Access to the options on the Color Background and Blank Page panels is discontinued P To enable the Professional Features demonstration 1 Select Tools Enable Professional Features Demo A check mark will appear next to the menu item to indicate that the demonstration has been enabled Review the message confirming that the VRS Professional features demonstration is active and then click OK The VRS Interactive Viewer will refresh so that options on three additional panels become available from the VRS Adjustment Controls Color Background and Blank Page Note The options on the Color and Background panels are available if you have color scanning selected from your scanning application Scan as usual and notice that a Kofax Demo
128. u in VCDemo Note When using VRS with a certified scanner the options will be grayed in the Stop On Patch Code group Figure D 1 Patch Code Properties Advanced Detection Left Offset To Center of 6 00 Patch Code in L Stop On Patch Code Enable Scan Stop Patch Code vel Wine Patc Cancel Figure D 1 Patch Code Properties Advanced Dialog Box VirtualReScan VRS User s Guide 111 Appendix D Using the Patch Code Properties Dialog Box Use the following options to enable patch code detection Enable Select the Enable check box to take advantage of the patch code detection feature Left Offset to Center of Patch Code The Left Offset to Center of Patch Code is a value you select from the left edge of the page to define a point near the center of the patch code The offset value allows the patch code detection feature to quickly locate the patch code on the page This offset can be any value in inches between 0 and the maximum page width A value of 0 specifies searching anywhere in the horizontal direction for a patch code All patch codes are made up of narrow and wide bars as follows The narrow bars must be 0 08 inch in height The wide bars must be 0 20 inch in height a The entire patch code must be 0 80 inch in height Theentire patch code should be at least 2 0 inches in width To be detected patch codes must be positioned correctly on t
129. uide Contents Brightness and Contrast susu cece es 58 Manual Image Adjustment 0 0 0 c eects 58 Advanced Clarity VRS Professional only 0000008 60 Using the Noise Panel eese eese evt ei e mee er es 64 Removing Noise from a Document sssseeeeeees 65 lilia d s 65 Using the Skew Panel sseeeeeeeeeee ehh hh 66 Deskew Optlon cette eret Care Duke eee boe bep ied 67 Auto Crop and Edge Cleanup Options sssssssssssssss 68 Auto Orientation i e eer ee RI Ere RE E eA era e ee te 68 Using the Color Panel oes hh Rh ope eae pew de 70 Using the Background Panel 0 00 00 72 Using the Blank Page Panel 000s 74 When You Can Expect to See Blank Page Images in the Viewer 77 Enabling the Professional Features Demo 0 66 e eee teens 78 Using Advanced Features 0 0 tesa oer EE cence e 80 Using the Auto Resolve Manager 00000 81 Kofax VRS Program Folder sssssssssss ee 82 Activate VRS prg iss b pos bpetie a E de Urs EIE Seis IP ES DE weds s 82 Buy NOW d eseeetbu ue khe r ie DE Fok ead LEE RECRnEE Re PG RET nir 82 Check for Updates ib RE bp ua o Ses ERA ye EES SMe ERSTES 83 Deactivate VRS ccsece c e pe e RR RR E EA en RA PESE PEE EE EE TRES 83 Register VRO zeli iessIleRi epp DIbRD IE EOD kee beau ed GR IRAM ERA US 83 pgtade NOW gn sce idu b rp E Speed OES Eb Mew E ES CER ES RI E
130. update the profile settings you access the VirtualReScan Profile Editor directly from the Kofax VRS ISIS interface Then you update the settings in the VRS Adjustment Controls and the Advanced Properties dialog box if applicable Once you click Save from the VirtualReScan Profile Editor the settings are saved to the active profile For details see the VRS Help VirtualReScan VRS User s Guide 39 Chapter 2 Creating a Profile You can create a profile by doing one of the following Saving the current VRS Adjustment Controls settings under a new profile name Creating a profile from the Organize Profiles dialog box Creating a profile from the Kofax VRS ISIS interface Before creating a profile note the characters that are not acceptable for profile names as shown in Table 2 7 Table 2 7 Invalid Characters for VRS Profile Names Character Description Character Description Colon Question mark j Asterisk i Double quotation mark Backslash gt Greater than Slash lt Less than Pipe gt To save the current VRS Adjustment Controls settings under a new profile name 1 Scan a sample image 2 Open the VRS Interactive Viewer and make selections from the VRS Adjustment Controls to achieve the desired adjustments 3 Select Profile Save As to open the New Profile dialog box New Profile x Figure 2 20 New Profile Dialog Box 40 VirtualReScan VRS User s Guide Operating VRS
131. warrant that you are not located in under the control of or a national or resident of any such country DOCUMENTATION IS PROVIDED AS IS AND ALL EXPRESS OR IMPLIED CONDITIONS REPRESENTATIONS AND WARRANTIES INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR NON INFRINGEMENT ARE DISCLAIMED EXCEPT TO THE EXTENT THAT SUCH DISCLAIMERS ARE HELD TO BE LEGALLY INVALID Contents Howto Use This GUIde ioo bak riR eR Sd Hera saeua dae Papae edd 7 Related Documentation sssssssssse ene 7 TrA sei erepta ice a UR aUos UD a ach US RU A de Doe pti 8 Kofax Technical Support 555 p RR VE ERPURPORIUHEPRREREEE ESA 8 T SOVGIVIGW o195 9s IUE PP toe d ERE dba dd hee LUE Rue 9 VRS Image Processing Workflow ssssssssssee eee 10 Basic Features is tosis hadi shoud verted EN EPIPISGRDEN hd EE es M Ii eee esis 10 VRS Professional Features useless e 12 Certified Scanning Applications 0 eee 12 Certified vs Non Certified Scanners 0 eee eee 12 2 Operaling VHS icc cnc eee Ruanda dde eatin asa ugs cadena es 15 Selecting a VRS Scan Source 0 cee eee eee eee 15 SVRS and HVRS Scan Sources 0 cette nee es 15 Kofax VRS Scanning Interfaces 00000 eee 18 Kofax VRS ImageControls Interface 000s 18 Kofax VRS ISIS Interface ac ccsncccig cs eR RES EE ERE EF EUER ERR 21 Kofax VRS TWAIN Interface 1 2 0 0 rrur r erennere errre 23 C

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