How to Use the Avaya 3720 Cordless Phone
Contents
1. or off device and toggle between upper and lower case letters Navigation Key Allows users to move left right up and down within the display Get Help or Training If you need technical assistance or would like training please contact the Help Desk at 212 817 7300 or via e mail at helpdesk gc cuny edu Charge the Battery Charging is done in a desktop charger or in a charging rack and is indicated by orange LED light The charging process can take up to 4 hours When the battery is fully charged the LED light is green and a fully charged Battery icon is displayed While in a desktop charger the telephone is fully operational however the phone does not vibrate in charger Basic Functions Make a call Pre Dial e Dial the number and then press the Off hook key Post Dial e Press the Off hook key and then enter the number Answer a call e When the ring signal sounds press the Off hook key End a Call e Press the On hook key The total call time is shown in the display Use Call Waiting During a call a second call will appear on the display e Press the Off hook key You will be connected with the new caller while the other party is placed on hold When the line is free your phone will automatically ring with a call from the party that was placed on hold Use the Phone Menu The phone menu can be accessed by pressing the Menu soft key left button below the display The menu structure includes 3 sub2. RADUATE ENTER T kO OF NEWYORK How to Use the Avaya 3720 Cordless Phone 1 LED Indicator 2 Headset Connector 3 Display 4 Middle Soft Key 10 Left Soft Key 5 Right Soft Key 11 Off Hook Key e 6 On Hook On Off Key 7 Navigation Key 12 Voicemail Access Key 13 Key Lock Upper Lower case 8 Sound Off Key 9 Space Key Description of Keys LED Indicator Sound Off Key Indicates incoming calls and the charging of Allows a user to turn off or on the ring for the battery incoming calls and the mute the microphone during a call Headset Connector Space Key Allows a user to connect a headset and is Allows a user to add space in between protected from dust by its cover text Display Left Soft Key The display is 112 pixels wide and 115 Allows a user to activate the any pixels high It is monochrome black and command that displays directly above this white with backlighting key Middle Soft Key Off Hook Key Allows a user to activate any command that Allows user to answer a call pre dial or displays directly above this key post dial a number Right Soft Key Voicemail Access Key Allows a user to activate any command that Allows a user to listen to voicemail displays directly above this key This feature is not implemented On Hook On Off Display Key Key Lock Upper Lower case Allows a user to end calls return to idle Allows a user to lock the keys of the mode and turn the device on
3. ave your entry as Work Number Mobile Number or Other Press the Select soft key Press the Add soft key to choose Name which will already be highlighted Enter the name for the contact and press OK Press the Save soft key Edit a Contact 1 NOORWEN Press the Menu soft key and then press the Select soft key to enter the Contacts menu which is highlighted by default Select Edit contact Highlight the name of the contact you wish to edit and then press the Edit soft key Highlight the part of the contact you wish to edit Name Mobile Number Work Number or Other Press the Edit soft key Make your changes and press OK You can choose to edit another part of the contact When you are done press the Save soft key Delete a Contact 1 2 3 4 Press the Menu soft key and then press the Select soft key to enter the Contacts menu which is highlighted by default Select Delete contact Select the name of the contact you wish to delete and then press the Delete soft key Press the Yes soft key The contact will be deleted immediately Use the Local Phonebook Find and Call a Name 1 2 3 4 Press the Menu soft key and then press the Select soft key to enter the Contacts menu which is highlighted by default Select Call contact Highlight the name of the contact you wish to call or begin typing to search for a name and then highlight it Note When a key is pressed all of the le
4. menus a Calls b Contacts and c Settings e Use the Navigation key to move around in the menu structure As you move from one menu to another the name of the menu will show at the top of the phone s display screen e The three soft keys below the display screen are used for choices within a selected menu The function of each soft key is explained by the text shown directly above the soft key in the display Add a Contact 1 Press the Menu soft key and then press the Select soft key to enter the Contacts menu which is highlighted by default 2 Select Add contact and then select New 3 Press the Add soft key to choose Name which will already be highlighted 4 Enter a name and press OK 5 Highlight the type of phone number you wish to save your entry as Work Number Mobile Number or Other 6 Press the Add soft key 7 Enter the phone number and then press OK 8 Optional If you wish to add another number scroll and highlight another number type and then press the Add soft key again 9 Press the Save soft key Add a Contact from Call List 1 oe OND Press the Menu soft key and then press the Select soft key to enter the Contacts menu which is highlighted by default Select Add contact and then select From call list Highlight the desired phone number from the call list If you have not made calls the list will be empty Press the Add soft key Highlight the type of phone number you wish to s
5. tters numbers and symbols that are stored in that key will show at the top of the display screen Press quickly to change the letters until you reach the desired one Press the Clear soft key to delete a letter Press the Call soft key Change Audio Settings Turn on Mute e Press and hold the Sound off key for a few seconds The phone will be muted and the party with whom you are speaking will not be able to hear you speak until you press and hold the Sound off key again Silence the Ring of an Incoming Call A short press on the Sound off key before answering a call silences the ring signal The Sound off icon indicates a completely silenced telephone Note Remember to answer the call by pressing the Off hook key otherwise you will miss the call Silencing the ring does not cause the call to be automatically answered Change the Volume during a Call Press the Up or Down Navigation key to adjust the volume Change the Ring Tone 1 Press the Menu soft key Highlight the Settings menu and then press the Select soft key Highlight Sounds and Alerts and then press the Select soft key Select Ring Signal and then press the Select soft key Highlight Internal within GC or External outside of GC and then press the Select soft key Highlight a ring tone Press the Play soft key to preview the sound and then press the Select soft key to choose that sound NO Cree o
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