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Panasonic KX-FPG381 Plain Paper Thermal transfer Fax

1. Ji LY FA MOT A ff Kt we 7 Remove the recording paper and straighten Pull the tension plate forward and insert the paper Then push the tension plate back 10 4 2 When the recording paper was not fed into the unit properly The display will show the following CHECK PAPER Remove the recording paper and straighten Pull the tension plate forward and insert the For Fax Advantage assistance call 1 800 435 7329 89 10 Help paper Push the tension plate back then press 2 Close the front cover securely SET to clear the message Note Do not pull out the jammed paper forcibly before opening the front cover 10 5 Document jams sending 1 Open the front cover by pulling up the center part Remove the jammed document carefully 10 6 Document feeder cleaning Clean the document feeder in the following cases If misfeeding of the document occurs frequently If smudges or black white lines appear on the original document when transmitting or copying 1 Disconnect the power cord and the telephone line cord 90 For Fax Advantage assistance call 1 800 435 7329 10 Help 2 Open the front cover by pulling up the 4 Close the front cover securely center part 5 Connect the power cord and the telephone 3 Clean the document feeder rollers and line cord rubber flap with a cloth moistened with
2. Press 1 to play back all messages Press 2 for other functions 1 All recorded messages in the mailbox will be played back 2 Voice prompt is announced Press 1 to play back new messages Press 2 for other functions 1 Only new messages in the mailbox will be played back 2 Voice prompt is announced 3 Press 1 to record your message Press 2 for other functions 1 The unit will announce Please leave your message and you can leave your own voice message in the mailbox When you finish recording hang up 2 Voice prompt is announced Press 1 to erase all messages Press 2 for other functions 1 All recorded messages in the mailbox will be erased and the unit will announce Mailbox no no messages 2 Voice prompt is announced 7 6 3 Remote operation using the direct commands 1 Repeat During playback The current message is repeated f pressed within 5 seconds of playback the previous message will be played 2 Skip During playback The current message is skipped The next message is played 3 Slow talk message playback During playback Each time you press the button the playback speed will change between slow normal 4 New message playback Only new messages are played back 5 All message playback All messages are played back 9 Stop Operation is stopped temporarily 7 Answering Mac
3. 90 Cleaning 10 6 Document feeder cleaning 90 10 7 Thermal head cleaning 00 91 11 General Information Printed Reports 11 1 Reference lists and reports Base unit ODN eta n wacitetcneettie wactiad anedte 93 Specifications 11 2 Technical data about this product 94 FCC and Other Information 11 3 FCC and Other Information 97 Limited Warranty 11 4 Limited Warranty n 99 Customer Services 11 5 Customer Services directory 101 1 Introduction and Installation 1 1 Included accessories mo tem Partmumber Quanity Speciicatons PO Powercors ermo h e Co Teeshoneine ort Pamor h e ofensa my Battery N4HKGMA00001 aa 1 Belt Beltcip PQKE10340Z1 034021 gt Charger unit Charger PQLV30013YS af AC adaptor KX TCA1 G KX TCA1 Ink Te T 10 meters long prints about 30 letter o E Operating instructions instructions PFQX1855Z7 1 Part numbers are subject to change without notice Note f any items are missing or damaged check with the place of purchase Save the original carton and packing materials for future shipping and transportation of the unit 8 For Fax Advantage assistance call 1 800 435 7329 1 2 Accessory information Accessories for this unit can be ordered online by fax or by telephone Please note that only orders for replacement film and batteries can be accepted by fax and telephone
4. During playback Adjust the speaker or receiver volume using v or a At the end of the last message of the mailbox the unit announces End of final message The unit will announce the remaining recording time if it is less than 5 minutes f a callis being received you will hear incoming call tones feature 73 on page 72 or page 74 To answer the call press TALK or SP PHONE f the unit announces Memory full after playback erase unnecessary messages page 65 Voice menu for handset remote operation If no commands are entered after you listened to new messages in the mailbox and the unit announced End of final message the handset will start the following voice menu Press 4 to play back new messages Press 5 to play back all messages You can enter direct commands even after the voice menu has started To switch to another mailbox Press ft and the mailbox number 1 2 or 3 during the remote operation 7 5 2 Remote operation using the direct commands 1 Repeat During playback The current message is repeated f pressed within 5 seconds of playback the previous message will be played You can also press 4 to repeat a message 2 Skip During playback The current message is skipped The next message is played You can also press gt to skip a message 3 Changing playback speed During playback Each time you press the b
5. SP PHONE For speakerphone operation page 34 35 TONE To change from pulse to tone temporarily during dialing when your line has rotary pulse services CONF FUNCTION To make a conference call page 47 To initiate programming page 73 Navigator LOUD SEARCH To search for a stored item page 37 To select features or feature settings during programming page 74 To navigate to the next operation To adjust volume page 27 OFF To hang up page 34 35 To stop an operation or programming O HOLD CLEAR INTERCOM TRANSFER To put a call on hold page 34 To clear a digit page 37 To page or locate another handset page 45 To transfer a call page 46 FLASH CALL WAIT To access special telephone services such as call waiting page 40 or for transferring extension calls The flash time can be changed feature 72 On page 72 or page 75 1 Introduction and Installation d PAUSE REDIAL To redial one of the last 5 numbers dialed from the handset page 34 To insert a pause during dialing es 1 6 Description of base unit display Example HB 10 MAILBOX MESSAGE S MAILBOX icons An icon will flash when there is at least one new message in its mailbox page 62 An icon will light when there are only old messages in its mailbox 2 MESSAGE S The total number of recorded messages will be displayed page
6. To navigate to the next operation To adjust volume page 28 ERASE To erase messages page 63 MENU To initiate or exit programming page 68 DIGITAL SP PHONE For speakerphone operation page 35 36 FLASH CALL WAIT To access special telephone services such as call waiting page 40 or for transferring extension calls The flash time can be changed feature 72 On page 72 or page 75 A REDIAL PAUSE To redial the last number dialed from the base unit page 35 To insert a pause during dialing A MUTE To mute your voice to the other party during a conversation Press this button again to resume the conversation Oe 1 5 Description of handset buttons Keep the front cover page open for button locations Soft keys These 3 keys are used to select features displayed directly above them Features 10 For Fax Advantage assistance call 1 800 435 7329 displayed above the keys will change depending on the state of usage Example Talk 00 00 40 q Booster I I l POF For example PRIVACY is displayed above the left soft key and MUTE is displayed above the right soft key To operate PRIVACY feature press the left soft key To operate MUTE feature press the right soft key When a feature does not appear above a soft key the soft key will not work TALK To make answer calls page 34 35
7. Replacement film KX FA92 2 rolls 216 mm x 35 m 8 x 114 Each roll will print about 113 letter sized pages Battery P P511 Headset KX TCA60 KX TCA86 KX TCA88 KX TCA91 KX TCA92 KX TCA98 Allows hands free telephone conversations Additional handset KX TGA270S KX TGA271B KX TGA271V KX TGA271W KX TGA272S 2 KX TGA273S 1 To ensure the unit operates properly we recommend the use of a Panasonic replacement film 2 2 way radio communication page 49 is not possible with this model To place an order online for customers in the U S A ONLY Visit our web site http www panasonic com fpg381 For questions regarding online orders E mail specialty panasonic com Telephone 1 866 888 2929 To place an order by fax replacement film and batteries only Fax 1 800 237 9080 Include your name shipping address and telephone number credit card type number expiration date and your signature part number and quantity To place an order by telephone replacement film and batteries only Telephone 1 800 332 5368 For Fax Advantage assistance call 1 800 435 7329 1 Introduction and Installation ss 1 3 Overview 1 3 1 Base unit Antennas 2 Document guides 3 Paper tray 4 Metal recording paper guide 5 Recording paper entrance Recording paper exit Tension plate Microphone 9 Front cover Document entrance 4 Document exit
8. with a soft dry cloth once a month Clean more often if the unit is subject to grease dust or high humidity The battery cannot be overcharged Battery strength You can verify the battery strength on the handset display Handset display Battery strength Low Battery life Battery life is dependent on use and conditions but in general if your Panasonic battery is fully charged D ae Needs to be recharged flashing 20 For Fax Advantage assistance call 1 800 435 7329 DO 2 4 Selecting the way to use your fax machine Depending on your situation you can select the way you prefer to use your fax machine in Quick Setup feature 00 You can print out the Quick Setup Guide as a reference Case 1 TAM FAX page 22 Case 2 Distinctive Ring 1 phone line with 2 or more phone numbers page 23 Case 3 TEL ONLY page 24 Case 4 FAX ONLY page 26 STOP MENU SET 1 Press MENU 2 Press ft then 0 0 QUICK SETUP PRESS SET PRINT SETUP YES SET NO STOP 4 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 5 Press or repeatedly to display the desired setting 6 Press SET 7 Press MENU 3 Press SET For Fax Advantage assistance call 1 800 435 7329 2 Preparation 21 2 Preparation aa 2 5 Case 1 TAM FAX 2 5 1 Your situation You wish to use this unit as a fax a
9. 2cccceecseeeeeeeenes 56 5 2 Using two or more phone numbers ona single telephone line 56 5 3 Using three or more phone numbers on a single telephone line 0 56 5 4 Programming the ring pattern assigned TOF TAX aoi n ads 57 6 Copy Copying 6 1 Making a copy cccccceeeeseeeeeeeeeees 58 7 Answering Machine Voice Mailbox 7 1 Mailbox features cceceeececeeeees 60 Table of Contents Greeting 12 Index 7 2 Recording your greeting message 61 12 1 Index 102 Memo Message 7 3 Leaving a message for others or VOURSC IDs aien 62 Incoming Messages 7 4 Listening to recorded messages 62 7 5 Remote operation with the handset 64 Remote Operation 7 6 Operating from a remote location 66 8 Programmable Features Features Base Unit 8 1 Base unit programming 06 68 8 2 Basic featUres ccccescecsssseeeeeeeees 68 8 3 Advanced features ccccccccccseeeees 69 Features Handset 8 4 Handset programming c c0ccc 73 9 Option Multi Units 9 1 Canceling the handset registration 77 9 2 Re registering the handset 77 10 Help Error Messages 10 1 Error messages Reports 79 10 2 Error messages Display 79 Frequently Asked Questions 10 3 When a function does not work check NEE aaner a 83 Jams 10 4 Recording paper jams 0600 88 10 5 Document jams sending
10. Note The second callers information will not be displayed when the first call is placed on hold the answering machine is recording an incoming message an extension telephone on the same line is in use or you are sending or receiving a fax document Please contact your telephone company for details and availability of this service in your area as 3 9 Viewing and calling back using caller information If the unit has received new calls the following will be displayed while the unit is not in use Handset display fe 1 Whenonthe Received calls charger Handset display fe 1 When offthe Received calls Y charger PLAY Pase unti diepen f the battery needs to be charged page 20 Received calls will not be displayed Using caller information you can easily see who has called you and return their calls Important Returning calls via caller information will not be possible in the following cases The telephone number includes data other than numbers i e or The caller information does not include a telephone number 3 9 1 Using the handset DIAL EDIT M gt lI a v lor SP PHONE SSS Make sure the handset is not being used 3 Telephone 1 Press vw or a Caller s list 10 new calls Example Directory list 2 Press v to search from the most recent call Press 4 to search from the oldest call Exa
11. The default setting of the line mode is B Generally leave this setting to B If a change of the line mode setting is required by our customer call center or service personnel change the line mode to A Note You can also program this feature with the handset page 75 Code 67 Setting the incoming message monitor ICM MONITOR MODE ON To hear an incoming message ICM from the speaker when the answering machine is recording the message ON default You can monitor the incoming message OFF Deactivates this feature Code 72 Setting flash time SET FLASH TIME MODE 700ms The flash time depends on your telephone exchange or host PBX You can select 90ms milliseconds 100ms 110ms 250ms 300ms 400ms 600ms or 700ms default 72 Note f the unit is connected via a PBX PBX functions transferring a call etc might not work correctly Consult your PBX supplier for the correct setting You can also program this feature with the handset page 75 Code 73 Setting incoming call tone INCOMING CALL MODE 2 E During an intercom call page 45 or while using the room monitor feature page 48 or while listening to messages page 62 64 you can be informed by 2 tones if a call arrives 2 default The incoming call tone will sound twice ON The incoming call tone will be heard for as long as
12. repeatedly to display the desired item 3 Press MENU 4 Press f you do not need to edit the name skip to step 6 5 Edit the name For further details see the storing procedure on page 37 6 Press SET f you do not need to edit the telephone number skip to step 8 7 Edit the telephone number For further details see the storing procedure on page 37 8 Press SET SSE 3 6 Erasing a stored item Keep the front cover page open for button locations 3 6 1 Using the handset Make sure the handset is not being used 1 Press 4 or gt 2 Press vw or repeatedly to display the desired item 3 Press HOLD CLEAR To cancel erasing press 4 4 Press HOLD CLEAR again 5 Press OFF 3 6 2 Using the base unit 1 Press 4 or gt 2 Press or repeatedly to display the desired item 3 Press MENU 4 Press tt To cancel erasing press STOP 5 Press SET Another method to erase a stored item 1 Press 4 or gt 2 Press or gt repeatedly to display the desired item 3 Press ERASE 4 Press SET aan 3 7 Copying the directory You can copy one or all of the directory items between a handset and the base unit or between two handsets Items copied to the destination unit are added to its directory Phone directory sharing Keep the front cover page open for button locations Important Make sure the base unit
13. 1 Press CONF FUNCTION 2 Scrollto Initial setting by pressing v or 2 and press gt 3 Scroll to Registration by pressing v or a and press gt J 4 Scroll to Deregistration by pressing v or 4 and press gt 5 Press 3 3 5 DEL to delete the registration memory f you make a mistake press HOLD CLEAR and enter 3 3 5 6 Press the right soft key OK A beep will sound and the registration memory will be erased on both the handset and the base unit is shown on the top right of the display enn Press MUTE on base unit then OK on handset to register handset f 3 beeps sound you entered a wrong code Try again from step 5 Note f you do not press a button for more than 3 minutes the unit will return to the standby mode To register the handset to another base unit of the same model start from step 5 in the re registering the handset procedure on page 77 or see page 32 The handset will not work To use it again registration will be required page 32 77 9 Option ee 9 2 Re registering the handset If you want to re register the handset to the base unit or a different base unit of the same model you need to register it to that base unit The handset will be given a new extension number of that base unit Only one handset can be registered at a time Make sure the base unit and the other handsets are no
14. 8 4 1 Function menu table After pressing CONF FUNCTION the main menu is displayed Most items in the main menu have a sub menu See the corresponding pages for function details Ringer volume page 27 Save directory page 36 Ringer tone page 74 Ringer setting Incoming call for handset page 74 Date and time page 29 Copy directory Copy 1 item page 39 Copy all items page 39 8 Programmable Features Initial setting LCD contrast page 74 Auto talk page 74 Room monitor for handset page 48 Caller ID edit page 43 Set tel line Set dial mode page 74 Set flash time page 75 Set line mode page 75 Set answering Number of rings page 75 Recording time page 75 Remote code page 76 Set mailbox2 amp 3 page 76 Set base unit Incoming call for base unit page 74 Room monitor for base unit page 76 Registration HS registration page 77 Deregistration page 77 2Way radio mode page 49 8 4 2 Programmable functions 73 8 Programmable Features Helpful hints To exit programming press OFF any time Setting ringer tone for external calls To set the handset ringer tone from one of 6 patterns for external calls You can select 1 default ee ecg aS 5 or ye Make sure the handset is not being used 1 Press CONF FUNCTION 2 Scroll to Ringer setting by pressing v or 4 and p
15. LETTER LETTER default Letter or legal size paper A4 A4 size paper Code 17 Setting the ringer tone for external Calls RINGER TONE MODE 1 E To set the base unit ringer tone from one of 6 patterns for external calls You can select 1 default A pee a p or 67 Note To set the handset ringer tone see page 74 8 3 Advanced features Code 22 Setting the journal report to print automatically AUTO JOURNAL MODE ON ON default The unit will print a journal report automatically after every 30 new fax communications page 51 OFF The unit will not print a journal report but will keep a record of the last 30 fax communications Code 23 Sending documents overseas OVERSEAS MODE MODE ERROR If you have difficulty sending an overseas fax activate this feature before starting transmission NEXT FAX This setting is effective only for the next attempted fax transmission After 69 8 Programmable Features transmission the unit will return to the previous setting ERROR default When the previous fax transmission fails and you wish to re send the document automatically OFF Deactivates this feature Note This feature is not available for broadcast transmission The calling charge may be higher as the transmission speed is slowed down Code 25 Sending a fax at a specific time DELAYED SEND MODE OFF E This
16. Some paper has instructions recommending which side to print on Try turning the recording paper over You may have used paper with a cotton and or fiber content that is over 20 such as letterhead or resume paper We recommend smooth paper such as Hammermill Jet Print for clearer printing cannot receive documents by pressing 1t 9 on the handset You must set the remote fax activation to ON feature 41 on page 71 beforehand Press X H 9 firmly The memory is filled with received documents due to a lack of recording paper or a recording paper jam Install paper page 15 or clear the jammed paper page 88 The other party complains that they cannot send a document The memory is filled with received documents due to a lack of recording paper or a recording paper jam Install paper page 15 or clear the jammed paper page 88 86 For Fax Advantage assistance call 1 800 435 7329 The unit is not in TAM FAX or FAX ONLY mode Select the desired mode using feature 77 page 73 and press AUTO ANSWER repeatedly until TAM FAX or FAX ONLY mode is displayed cannot select the desired receiving mode f you want to set TAM FAX or FAX ONLY mode select the desired mode using feature 77 page 73 and press AUTO ANSWER repeatedly until the desired mode is displayed f you want to set TEL mode press AUTO ANSWER repeatedly until TEL mode is displayed 10 3 6 Copyi
17. If the capabilities of the other party s machine are inferior to your unit the transmission speed may be lower 3 Based on the ITU T No 1 Test Chart in standard resolution 4 Including greeting messages Total recording time may be reduced by the calling party s background noise 94 11 General Information ITU T No 1 Test Chart Q THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH 25 8 ER Paper specifications Recording paper size Letter 216 mm x 279 mm 81 x 11 Legal 216 mm x 356 mm 8 5 x 14 A4 210 mm x 297 mm 81 x 11 146 Recording paper weight 60 g m to 90 g m 16 Ib to 24 Ib Note for recording paper Do not use the following types of paper Paper with a cotton and or fiber content that is over 20 such as letterhead paper or paper used for resumes Extremely smooth or shiny paper or paper that is highly textured Coated damaged or wrinkled paper Paper with foreign objects attached such as tabs or staples Paper which has dust lint or oil stains Paper that will melt vaporize discolor scorch or emit dangerous fumes near 200 C 392 F such as vellum paper These materials may transfer onto the fusing roller and cause damage Moist paper Some paper only accepts print on one side Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs For proper paper feeding and best print quality we recommend using lon
18. SP PHONE or DIGITAL SP PHONE at any time provided the transfer has not been answered by another extension When answering the call again you may also transfer the caller into a mailbox page 63 SSE EE 3 15 Conference A conference call allows two extensions to speak together with an outside caller While you are talking with a caller page the base unit or a handset to start the conference call Keep the front cover page open for button locations 3 15 1 Handset 1 During a phone call press INTERCOM TRANSFER IN USE will flash on the display and the call will be put on hold 2 To page the base unit press 0 OR To page another handset enter its extension number using a dialing button 1 to 8 3 When the paged party answers press CONF FUNCTION on your handset to make a conference call Example Conference with the base unit IN USE fen 1 Conference H01 4 Booster PRIVACY MUTE You can switch to the speaker by pressing SP PHONE To switch back to the receiver press TALK 3 Telephone To leave the conference press OFF The other two parties can continue the conversation 3 15 2 Base unit 1 During an outside call press LOCATOR INTERCOM The call will be put on hold 2 To page a handset enter its extension number using a dialing button 1 to 8 3 When the paged party answers press CONF on the base unit to make a conference call
19. TAM RING COUNT RINGS 2 To change the number of rings before the unit answers a Call in TAM FAX mode You can select ee default 3 A 5 6 Er or TOLL SAVER See page 55 for details Note e You can also program this feature with the handset page 75 Code 10 Changing the maximum recording time for each incoming message RECORDING TIME MODE 3 MIN 1 MIN 2 MIN or 3 MIN default 1 minute to 3 minutes GREETING ONLY Only plays your greeting message Note f you select GREETING ONLY the unit will answer a call with the greeting message and then hang up The unit will not record any incoming messages You can also program this feature with the handset page 75 Code 11 Setting the remote operation ID REMOTE TAM ID ID 11 1 Press MENU 2 Press fH then 1 1 3 Enter any 2 digit number 00 99 The default ID is 11 4 Press SET 5 Press MENU 8 Programmable Features Note You can also program this feature with the handset page 76 Code 13 Setting the dialing mode DIALING MODE MODE TONE If you cannot make calls change this setting depending on your telephone line service TONE default For tone dial service PULSE For rotary pulse dial service Note You can also program this feature with the handset page 74 Code 16 Setting the recording paper size PAPER SIZE
20. To turn the feature OFF press PRIVACY again Note This feature will return to OFF after you hang up the call CS 3 17 Room monitor feature This feature allows you to listen in on a room where a handset or base unit is located The monitored extension will not ring allowing you to easily monitor for example a baby s room from different areas of the house If you want to prevent your unit from being monitored by other extensions leave this feature OFF default setting An extension currently in use cannot be monitored Keep the front cover page open for button locations 3 17 1 Turning ON the room monitor feature Handset This allows the handset to be monitored Make sure the handset is not being used 1 Press CONF FUNCTION 2 Scrollto Initial setting by pressing v or 4 then press gt J 3 Scroll to Room monitor by pressing v or a then press gt J 4 Press w or a to select on 5 Press the right soft key SAVE 6 Press OFF 3 17 2 Turning ON the room monitor feature Base unit This allows the base unit to be monitored 48 Press MENU Press H then 7 4 Press or repeatedly to select on Press SET Press MENU oar OON Note You can turn ON the base unit room monitor feature using the handset page 76 3 17 3 Monitoring a room Using the handset 1 Press INTERCOM TRANSFER 2 Press the right soft ke
21. When you leave the unit unused for a long period of time unplug this unit from power outlet CAUTION Battery To reduce the risk of fire or injury to persons read and follow these instructions Use only the battery ies specified e Do not dispose of the battery ies in a fire They may explode Check with local waste management codes for special disposal instructions Do not open or mutilate the battery ies Released electrolyte is corrosive and may Cause burns or injury to the eyes or skin The electrolyte may be toxic if swallowed Do not let the battery ies come in contact with conductive materials such as rings bracelets and keys or the battery ies and or conductor may overheat and cause burns Charge the battery ies provided with or identified for use with this product only in accordance with the instructions and limitations specified in this manual NOTICE Operating near 2 4 GHz electrical appliances may cause interference Move away from the electrical appliances Consult the manufacturer of any personal medical devices such as pacemakers or hearing aids to determine if they are adequately shielded from external RF radio frequency energy The unit operates in the frequency range of 2 40 GHz to 2 48 GHz and the power output level can range 0 04 to 0 4 watts Do not use the unit in health care facilities if any regulations posted in the area instruct you not to do so Hospitals or health
22. care facilities may be using equipment that could be sensitive to external RF radio frequency energy 4 For Fax Advantage assistance call 1 800 435 7329 For best performance Battery charge Place the handset on the charger for about 15 hours before initial use For details see page 20 For Fax Advantage assistance call 1 800 435 7329 For Best Performance Operating distance and noise Calls are transmitted between the base unit and the handset using wireless radio waves For maximum distance and noise free operation we recommend the following Placing the unit away from electrical appliances such as a TV radio personal computer or another cordless phone 2 Placing the unit in a HIGH and CENTRAL location with no obstructions such as walls 3 Raising the antennas vertically Note f you are using the handset near a microwave oven which is being used noise may be heard from the receiver or the speaker Move away from the microwave oven and closer to the base unit f you use the handset near another cordless phone s base unit noise may be heard Move away from the other cordless phone s base unit and closer to your base unit Table of Contents 1 Introduction and Installation Accessories 1 1 Included ACCESSOTLIES cccceeeeeees 8 1 2 Accessory information cccccee 9 Finding the Controls 1 3 OVervi W sosectes2hoec Gast ecste ec ese 9 1 4 Description
23. isopropyl rubbing alcohol and let all parts dry thoroughly Clean the glass with a 10 7 Thermal head soft dry cloth i Caution cleaning Do not use paper products such as If smudges or black white lines appear on a paper towels or tissues copied received document check for dust on the thermal head Clean the thermal head to remove the dust 1 Disconnect the power cord and the telephone line cord 2 Open the front cover by pulling up the center part 3 Release the back cover by pushing the green button on the right side of the unit OR For Fax Advantage assistance call 1 800 435 7329 91 10 Help Release the back cover by pushing in the Caution green lever in the unit To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 6 Reinstall the ink film and close the covers see steps 4 to 6 on page 13 4 Open the back cover Remove the ink film 7 Connect the power cord and the telephone line cord COAT i G mai AMi iape A f ii 4 V e s WY i j 5 Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly 92 For Fax Advantage assistance call 1 800 435 7329 OO 11 1 Reference lists and reports Base unit only You can print out the following lists and reports for your reference Setup list Provides you with the curr
24. you may contact your dealer or Servicenter If the problem is not handled to your satisfaction then write to the warrantor s Consumer Affairs Department at the addresses listed for the warrantor PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY ARE YOUR RESPONSIBILITY For product service When you ship the product e Call toll free 1 800 HELP FAX 1 800 435 7329 e Carefully pack your unit preferably in the original for the location of an authorized servicenter carton e Attach a letter detailing the symptom or problem For out of Limited Warranty technical support to the outside of the carton e After the Limited Warranty has expired please e Send the unit to an authorized servicenter contact our Continued Services Technical prepaid and adequately insured Support Line at 1 900 555 PANA 1 900 555 e Do not send your unit to the Panasonic 7262 for support on a fee basis Consumer Electronics Company or to any executive or regional sales office These locations do not repair consumer products 100 11 General Information E 11 5 Customer Services directory To obtain service or technical assistance during the warranty period please contact 1 800 HELP FAX 1 800 435 7329 Monday Friday 9am 8pm EST To obtain support or service after the warranty has expired please contact 1 900 555 PANA 1 900 555 7262 for support on a fee basis For hearing or speech impaired TTY users TTY 1 866 741 6422 Web Site www p
25. 2 way radio mode which allows the two handsets to communicate with each other completely independent of the base unit To use this feature this 2 way radio mode must be turned ON for both handsets Once the mode is ON the handset can be used only to talk in 2 way radio mode and the following features cannot be used Making answering external and internal calls Searching caller information or the directory Programming Accessing mailboxes to listen to messages Receiving Caller ID information After using 2 way radio mode remember to turn the mode OFF otherwise battery life page 20 will be shortened Keep the front cover page open for button locations 3 18 1 To turn the 2 way radio mode ON Make sure the handset is not being used 1 Press CONF FUNCTION 2 Scroll to 2Way radio mode by pressing v or 4 then press gt J 3 Press vw or a repeatedly to select on 4 Press the right soft key SAVE The display will show 2Way radio mode To turn the mode OFF Place the handset on the charger 2Way radio mode will disappear and the mode will turn OFF You can also turn OFF the mode as follows 1 Press CONF FUNCTION 3 Telephone 2 Press v or 4 repeatedly to select Off 3 Press the right soft key SAVE 3 18 2 To call another handset Make sure the mode is ON on both your handset and the destination handset and t
26. 62 S 1 7 Description of handset display ms rerea Example mn ew 1 G IN USE icon Off invisible The line is free The line is being used Flashing A call is on hold within this system handset or base unit or the answering machine is responding to a call Flashing Someone is calling you quickly For Fax Advantage assistance call 1 800 435 7329 11 1 Introduction and Installation 2 Speakerphone icon This icon will be displayed when you are using the handset speakerphone during an intercom call page 45 ora conference call page 47 t will be displayed while listening to messages page 64 t will be displayed while in the 2 way radio mode using the handset speakerphone page 49 t will be displayed while monitoring a room from the speaker page 48 3 Directory icon This icon will be displayed when you are using the directory features page 36 4 PRIVACY icon This icon will be displayed when the call privacy mode is ON page 48 The base unit and other handsets cannot join your conversation Battery icon This icon shows the battery strength page 20 Extension number This number indicates the handset s extension number assigned to it during registration page 32 77 Extension icon and number This will be displayed during an intercom page 45 a conference call page 47 room monitoring page 48 or the 2 way radio mod
27. Accessories 8 A4 paper guide 75 Belt clip 16 Paper tray 75 Advanced features 69 AUTO ANSWER setting 73 Auto talk feature 35 74 Basic features 68 Battery 102 Charge 20 Installation 16 Replacement 16 Broadcast transmission 52 Button description Base unit 70 Handset 70 Caller ID Calling back 41 Storing 44 Caller ID list 40 70 93 Caller ID number auto edit feature 43 Callers recording time 69 75 Call share 47 Call waiting Caller ID 40 Character table 30 36 Cleaning 90 Communication messages 79 Conference 47 Connecting tone 72 Connections 18 Copy 58 Collation 59 Enlarge Reduce 58 Date and time 29 Delayed transmission 70 Dialing mode 69 74 Display Base unit Contrast 70 Description 11 Error messages 79 Display Handset Contrast 74 Description 11 Error messages 87 Distinctive Ring service 56 Document size 57 Error messages 79 Extension number 32 45 77 Extension telephone 24 54 Fax activation code 71 Fax number 32 Fax voice guidance 77 Flash time 72 75 Friendly reception 77 Function menu table Handset 73 Greeting message TAM FAX 61 Handset Canceling Deregistration 77 Locator 45 Registration 32 77 Headset 17 Help 27 Incoming call tone 72 74 Incoming message monitor 72 Ink film Installing 73 Replacing 14 Intercom 45 Jams Document 90 Recording paper 88 Journal report 57 69 Line mode
28. Document weight Single sheet 45 g m to 90 g m 12 Ib to 24 Ib Multiple sheets 60 g m to 80 g m 16 Ib to 21 Ib Note Remove clips staples or other fasteners e Do not send the following types of documents Use copies for fax transmission Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Badly curled creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite side that can be seen through the other side such as newsprint Check that ink paste or correction fluid has dried completely To transmit a document with a width of less than 210 mm 8 we recommend using a copy machine to copy the original document onto A4 or letter sized paper then transmitting the copied document ee 4 3 Sending a fax using the navigator directory Before using this feature program the desired names and telephone numbers into directory page 37 Keep the front cover page open for button locations 1 Adjust the width of the document guides to the size of the document 51 4 Fax 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution page 50 4 Press gt J 5 Press or repeatedly to display the desired item and press
29. Example NO 1234567 5 Press SET The next feature will be displayed 6 Press MENU to exit the program Note Your fax number will be printed on each page transmitted from your unit The button enters a and the button enters a space Example 234 5678 Press 2 3 4 1 5 6 7 8 To correct a mistake 1 Press 4 or gt to move the cursor to the incorrect number 2 Press STOP To erase all of the digits press and hold STOP 3 Enter the correct number 2 15 Registration of additional handsets You can expand this unit by adding up to 7 additional handsets A maximum of 8 handsets can be registered at the base unit Generally a maximum of 3 extensions can operate at a time If 3 other extensions are in use such as conducting an external internal call you may not be able to use your unit Model shown is KX TGA270S The included handset is pre registered and is assigned the extension number 1 indicated by 1 shown on the display You do not need to register this handset If you purchase additional handsets page 9 you must register each of them at the base unit Only one handset can be registered at a time A handset will be assigned an extension number when registered When registering a handset make sure the base unit and the other handsets are not 32 For Fax Advantage assistance call 1 800 435 7329 being used Registration must be
30. Example Conference with handset 1 CONFERENCE 91 To leave the conference press DIGITAL SP PHONE The other two parties can continue the conversation During a conference call The phone call can be put on hold by pressing HOLD CLEAR on the handset or HOLD on the base unit Internal communications between extensions are not suspended Only the person who placed the call on hold can resume the full conference press CONF FUNCTION on the handset or CONF on the base unit One more extension can join the conference call Call share feature page 47 ae 3 16 Call share This feature allows a handset or the base unit to join the existing outside call Keep the front cover page open for button locations 3 16 1 To join a conversation Call share feature 2 additional extensions can join an existing phone call for a total of 4 people including the outside caller taking part in the conference Handset Press TALK or SP PHONE Base unit Press DIGITAL SP PHONE 47 3 Telephone 3 16 2 To prevent other users from joining your conversation Call privacy feature You can turn the feature ON during a call Handset Press the left soft key PRIVACY during a phone call PRIVACY will be displayed on the first line To turn the feature OFF press the left soft key PRIVACY again Base unit Press PRIVACY during a phone call The PRIVACY indicator turns ON
31. FAX START Fax auto redial If the line is busy or if there is no answer the unit will automatically redial the number up to 2 times To cancel redialing press STOP If your unit does not send a fax Confirm that you have entered the number correctly and that the number is a fax number Confirm that the other party s fax machine is answering by turning on the connecting tone feature feature 76 on page 72 4 4 Broadcast transmission By programming items from the directory page 37 into the broadcast memory you can send the same document to multiple parties up to 20 Your programmed items will remain in the broadcast memory allowing frequent re use See page 52 for broadcast transmission instructions Keep the front cover page open for button locations 4 4 1 Programming items into the broadcast memory 1 Press MENU repeatedly to display DIRECTORY SET 2 Press ft The number in brackets indicates the number of registered items 3 Press or repeatedly to display the desired item 4 Press SET To program other items repeat steps 3 and 4 up to 20 items 5 Press SET 52 Note f you program the wrong item press STOP after step 4 to erase the item Confirm the stored items by printing a broadcast programming list page 93 4 4 2 Adding a new item into the broadcast memory After initial programming you can add new items up to a combined
32. The called handset base unit is in use The unit you tried to copy directory items to is in use The handset you are calling is too far from the base unit Privacy mode is turned ON for the call you tried to join page 48 Charge for 15HRS The battery is completely discharged The handset will not work Charge the battery fully page 20 Denied When you tried to monitor an extension the room monitor feature of the destination extension was set to OFF page 48 Directory Full For Fax Advantage assistance call 1 800 435 7329 81 10 Help There is no space to store new items in navigator directory Erase unnecessary items page 38 Directory No items stored You tried to copy your directory items to another extension but your directory is empty Error When you tried to register or unregister the handset the handset and the base unit could not link for some reason such as interference from other electrical appliances Take the handset and the base unit away from the electrical appliances and try again f more than one handset is in use you may not be able to register unregister a handset Try again later Another unit tried to copy directory items page 39 but the copy has been stopped Error 8 handsets have already been registered 8 handsets have already been registered to the base unit To cancel one of the handsets registered to the base uni
33. a MAILBOX button MAILBOX 1 MAILBOX 2 or MAILBOX 3 A long beep will sound 3 Speak clearly about 20 cm 8 inches away from the microphone 4 When finished recording press MEMO or STOP Note f you record for over 3 minutes the unit will stop recording f 6 beeps sound and the unit announces Your message was not recorded Record your message again start again f 6 beeps sound and the unit announces Memory full the unit will exit recording mode Erase unnecessary messages page 63 and try again SSS Eee 7 4 Listening to recorded messages The base unit display will show the total number of recorded messages When the unit has recorded new voice messages The AUTO ANSWER indicator will flash when AUTO ANSWER is turned ON The mailbox icons which contain new messages will flash on the base unit display If only old messages exist in a mailbox The AUTO ANSWER indicator will be lit but will not flash when AUTO ANSWER is turned ON The mailbox icons will be lit but will not flash Example 10 messages exist in total Mailbox 1 has new messages Mailbox 2 has old messages 62 Mailbox 3 has no messages YF 1 2 10 4 S MAILBOX MESSAGE S 7 4 1 To play back messages STOP ERASE lt 4 gt A DIGITAL SP PHONE AUTO ANSWER C0 Ds INTERCOM TRANSFER 000008 Press the MAILBOX button whose icon is
34. are available Make sure the handset is not being used 1 Press CONF FUNCTION 2 Scrollto Ringer setting by pressing or 4 and press gt p J 3 Press gt at Ringer volume 4 Press or 4 to select the desired volume 5 Press the right soft key SAVE To turn the ringer OFF Press v repeatedly until off is displayed in step 4 f set to OFF the handset will not ring for external calls and for internal calls it will ring at the low level To turn the ringer back ON press 4 in step 4 Note To adjust the ringer volume for the 2 way radio mode see page 49 Ringer tone You can select the handset ringer tone from one of 6 patterns for external calls page 74 2 10 2 Handset receiver volume 3 levels high medium low are available While using TALK or INTERCOM TRANSFER press vw or 4 2 10 3 Speaker volume 6 levels high to low are available While using SP PHONE press or 4 For Fax Advantage assistance call 1 800 435 7329 27 2 Preparation he 2 11 Adjusting base unit volume 0000 o 0000 SET 2 11 1 Ringer volume 4 levels high medium low off are available While the unit is idle press or f any documents are in the document entrance you cannot adjust the ringer volume Confirm that there are no documents in the entrance To turn the ringer OFF 1 Press repeatedly to display the
35. automatically AUTO ANSWER ON AUTO ANSWER CO 0N 4 6 1 Activating TAM FAX mode 1 Set feature 77 to TAM FAX page 73 beforehand 2 Press AUTO ANSWER repeatedly to display the following 2 RINGS The unit announces Answer set and the current day and time The unit will announce the remaining recording time if it is less than 5 minutes The display will show the ring setting in TAM FAX mode If you wish to change it press or gt repeatedly to display the desired setting and press SET The AUTO ANSWER indicator turns ON The remaining time for recording messages will be displayed Note The maximum recording time allowed for each message can be changed feature 10 on page 69 or page 75 While an incoming call is being recorded you can monitor it through the speaker If this feature is not required set feature 67 to OFF page 72 f the unit announces Memory full and ALL MAILBOX FULL is displayed on the base unit erase unnecessary messages page 63 65 How to receive calls When receiving calls the unit works as a fax and or answering machine f the call is a phone call the unit will record a voice message automatically f a fax calling tone is detected the unit will receive a fax automatically Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same
36. call is deleted Caller information can be viewed on the 40 display one item at a time page 41 You can print the Caller ID list page 93 f the unit is connected to a PBX Private Branch Exchange system you may not receive the caller information Consult your PBX supplier f the unit cannot receive caller information the following will be displayed OUT OF AREA The caller dialed from an area which does not provide Caller ID service PRIVATE CALLER The caller requested not to send caller information LONG DISTANCE The caller made a long distance call The name display service may not be available in some areas For information please contact your telephone company f the handset has lost communication with the base unit when a call is received caller information will not be recorded in the handset Printing the Caller ID list Base unit only The Caller ID list can be printed manually page 93 or automatically after every 50 new callers feature 26 on page 70 Call Waiting Caller ID feature If you subscribe to both Caller ID and Call Waiting services when a second call is received during a conversation you will hear a call waiting tone and the display will show the second caller s information Press FLASH CALL WAIT to answer the second call The first call is put on hold and you can answer the second call To return to the first caller press FLASH CALL WAIT again
37. displayed When finished press OFF To erase the password Press HOLD CLEAR in step 6 and press the right soft key SAVE then press OFF You will be able to access the mailbox without entering the password Note You can also program this feature with the base unit feature 51 on page 71 and feature 52 on page 71 Setting the room monitor feature See page 48 for details To turn ON the base unit room monitor feature using the handset program as follows Use the handset Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scrollto Initial setting by pressing or and press gt 3 Scrollto Set base unit by pressing v or a and press gt 4 Scroll to Room monitor by pressing v or a and press gt 5 Press v or 4 repeatedly to select the desired setting 6 Press the right soft key SAVE Note You can also set the base unit room monitor feature using the base unit feature 74 on page 48 SSeS See 9 1 Canceling the handset registration If you no longer need to use the handset or if you need to register the handset to a different base unit of the same model it may be necessary to cancel the registration Only one handset can be canceled at a time near the base unit Make sure the handset and the base unit are not being used Keep the front cover page open for button locations
38. feature Setting dialing mode If you cannot make calls change this setting depending on your telephone line service Tone default For tone dial service Pulse For rotary pulse dial service Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scroll to Initial setting by pressing v or 2 and press gt 3 Scroll to Set tel line by pressing v or a and press gt 4 Press p at Set dial mode 5 Press v or 4 repeatedly to select the desired setting 6 Press the right soft key SAVE 7 Press OFF Note You can also program this feature with the base unit feature 13 on page 69 Setting the flash time The flash time depends on your telephone exchange or host PBX You can select 90ms milliseconds 100ms 110ms 250ms 300ms 400ms 600ms or 700ms default Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scroll to Initial setting by pressing or 4 and press gt 3 Scroll to Set tel line by pressing v or 4 and press gt 4 Scroll to Set flash time by pressing or 4 and press p 5 Press v or 4 repeatedly to select the desired setting 6 Press the right soft key SAVE 7 Press OFF Note f the unit is connected via a PBX PBX functions transfer
39. following RINGER OFF OK YES SET NO STOP RINGER OFF f set to OFF the base unit will not ring for external calls and for internal calls it will ring at the low level To turn the ringer back ON press 2 Press SET Ringer tone You can select the base unit ringer tone from one of 6 patterns for external calls feature 17 on page 69 2 11 2 Speaker volume 8 levels high to low are available While using the speakerphone press or 2 11 3 Fax voice guidance volume 9 levels high to off are available While listening to fax voice guidance press or 2 11 4 Answering machine volume 9 levels high to off are available While listening to recorded messages press or 28 For Fax Advantage assistance call 1 800 435 7329 CO 2 12 Date and time Date and time can be set using either the handset or the base unit 2 12 1 Using the handset CONF FUNCTION Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scrollto Date and time by pressing v or a Ringer setting gt Date and time Copy directory 3 Press gt J The cursor _ will appear on the display Date M003 01 01 Time 12 00 AM 4 gt O0 9 Date amp Time AM PM SAVE 4 Enter the 4 digit year and 2 digits each for the month and day 8 digits in all Example 2003 August 10 Press 2 0 0 3 then 0 8 1 0 Date 2003 08
40. hints For your convenience HELP FAX 1 800 435 7329 has been stored in the base unit 3 Telephone directory If you cannot solve a problem call this number from the base unit page 38 If not needed you can erase it page 38 You can confirm the stored items by printing the telephone number list page 93 Note f SPACE 5 DIRS is displayed only 5 more items can be stored To correct a mistake 1 Press 4 or gt to move the cursor to the incorrect character number 2 Press STOP To erase all of the digits press and hold STOP 3 Enter the correct character number 3 4 Making a phone call using the navigator directory Before using this feature program the desired names and telephone numbers into the navigator directory page 36 37 Keep the front cover page open for button locations 3 4 1 Using the handset Make sure the handset is not being used 1 Press 4 or gt 2 Press vw or a repeatedly to display the desired item 3 Press TALK or SP PHONE The unit will start dialing automatically To search for a name by initial Example LISA 1 Press 4 or gt 2 Press v or 4 to initiate the directory 3 Press 5 repeatedly to display any name with the initial L See the character table page 36 To search for symbols not letters or numbers press 1 4 Press v repeatedly to display LISA To stop the sear
41. it is covered by the period of limited after shipment of the replacement product will be charged to warranty call our toll free help line at 1 800 HELP FAX your credit card account at Panasonic s Suggested Retail Price 2 Talk to one of our technical experts to diagnose your problem see dealer for details If your original unit is not eligible for over the phone warranty service your card will be charged for the non warranty 3 If repairs are necessary and you are entitled to service under repair of the unit at Panasonic s current rate for parts and labor the terms and conditions of the limited warranty we will send and for any shipping charges associated with this program If a refurbished replacement unit to you by UPS Ground service you do not wish to pay out of warranty repair costs you will be delivery The shipping method is upgradable for an extra responsible for returning the replacement unit to Panasonic and charge for paying all shipping charges associated with this program A second option available under our limited warranty is to mail in including the UPS delivery of the replacement product to you or carry in your fax to one of our Regional Service centers where shipment of the problem unit to Panasonic shipment of the the unit will be repaired and returned to you replacement unit back to Panasonic and the return of your Instructions original unit back to you Credit status will be verified prior to If you choose to
42. make a call when the handset is in the remote operation mode Exit the mode by pressing OFF page 64 f the 2 way radio mode is ON turn it OFF page 49 cannot make a call even if the line is free f more than one other user is using the handsets and base unit you may not be able to make a call Try again later cannot have a conversation or listen to messages using the headset Make sure that an optional headset is connected properly page 17 f SP phone or SP is displayed on the handset press TALK to switch to the headset cannot program items Programming is not possible while the handset is being used Do not pause for over 1 minute while programming Move closer to the base unit v a 4 or gt may have been pressed when you picked up the handset Press OFF and try again f more than three other users are using the handsets you may not be able to program Try again later f the 2 way radio mode is ON turn it OFF page 49 cannot register a handset to the base unit Charge the battery fully page 20 The maximum number of handsets have already been registered to the base unit Although you may be using fewer than 8 handsets with your base unit if you have registered one of the handsets to another base unit your base unit still contains the registration of that handset until it is erased from your base unit Erase the handset r
43. name 2 Press repeatedly to display Pm M 08 D 10 Y 03 TIME 10 15PM 6 Press SET The next feature will be displayed f 3 beeps sound the setting is not correct Start again from step 4 7 Press MENU to exit the program Note STOP MENU The date and time will be printed on each SET S page transmitted from your unit 1 Cait The accuracy of the clock is approximately 60 seconds a month 1 Press MENU SYSTEM SETUP To correct a mistake PRESS NAVI lt 4 gt Press 4 or gt to move the cursor to the 2 Press 4 or p gt repeatedly to display the incorrect number and make the correction following For Caller ID service users page 40 Caller ID will reset the clock after the first ring if the adjusted time is incorrect 3 Press SET f the time has not previously been set Caller The cursor _ will appear on the display ID will not adjust the clock Caller ID will automatically adjust the clock for daylight saving time 4 Enter up to 30 characters for your logo See the character table on page 30 for details 5 Press SET The next feature will be displayed 6 Press MENU to exit the program Note Your logo will be printed on each page transmitted from your unit To select characters with the dialing button Buttons Characters 30 For Fax Advantage assistance call 1 800 435 7329 y Z O Space STOP Note To ente
44. page 15 and press SET to clear the message The recording paper has jammed near the recording paper entrance Clear the jammed paper page 89 and press SET to clear the message The film is empty Replace the film with a new one page 14 t The ink film is slack or creased Tighten it see step 5 on page 13 and install again memory capacity of the unit Transmit the entire document manually FILM EMPTY COVER OPEN The fax machine is positioned near The covers are open Close them The film is empty Replace the film with a new one page 14 appliances such as TVs or speakers which generate an intense magnetic field FILM NEAR EMPTY The ink film is not installed Install it page 13 The ink film is slack or creased Tighten it see step 5 on page 13 The remaining film is low Prepare a new film page 9 DENIED INCOMPLETE The directory copy stopped because the When you tried to monitor an extension the pees destination handset was out of range room monitor feature of the destination extension was set to OFF page 48 DIRECTORY FULL There is no space to store new items in navigator directory Erase unnecessary items page 38 The directory memory of the destination handset is already full or became full when copying directory items Copying was stopped Press STOP to exit the mode page 39 Erase other stored items in the destination hand
45. press gt 4 Press gt at Number of rings 5 Press v or 4 repeatedly to select the desired setting You can also select the number of rings by pressing a dialing button 0 Toll saver or 2 to 7 6 Press the right soft key SAVE 7 Press OFF Note You can also program this feature with the base unit feature 06 on page 69 Changing the maximum recording time for each incoming message Imin 2min or 3min default 1 minute to 3 minutes Greeting only Only plays your greeting message Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scrollto Initial setting by pressing or 4 and press gt J 75 8 Programmable Features 3 Scrollto Set answering by pressing v or 4 and press gt 4 Scroll to Recording time by pressing or 4 and press p 5 Press v or 4 repeatedly to select the desired setting You can also select the recording time by pressing a dialing button 1 1 minute 2 2 minutes 3 3 minutes or 0 Greeting only 6 Press the right soft key SAVE 7 Press OFF Note f you select Greeting only the unit will answer a Call with the greeting message and then hang up The unit will not record any incoming messages You can also program this feature with the base unit feature 10 on page 69 Setting r
46. the call while a user is accessing a mailbox from a remote location 1 Press INTERCOM TRANSFER on the handset or TRANSFER on the base unit 2 Press 9 The user can then access a mailbox by entering the remote code or the mailbox password 67 8 Programmable Features ha 8 1 Base unit programming 0000 o 0000 SET i MENU 4 J gt Helpful hints To exit programming press MENU any time 8 1 1 Programming basic features 1 Press MENU 2 Select the feature you wish to program Press 4 or gt repeatedly to display the desired feature The current setting of the feature will be displayed 3 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature 4 Press SET The setting you selected is set and the next feature will be displayed 5 To exit programming press MENU 8 1 2 Programming advanced features 1 Press MENU 2 Press 4 or gt repeatedly to display ADVANCE SETTINGS 3 Press SET 4 Select the feature you wish to program Press 4 or gt repeatedly to display the desired feature The current setting of the feature will be displayed 68 5 Press or repeatedly to display the desired setting This step may be slightly different depending on the feature 6 Press SET The setting you selected is set and the next feature will be
47. this equipment is a label that contains among other information a product identifier in the format US ACUJ If requested this number must be provided to the telephone company e Registration No found on the rear of the unit e Ringer Equivalence No REN P EE found on the rear of the unit A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required
48. total of 20 1 Press 4 or gt 2 Press or repeatedly to display lt BROADCAST gt 3 Press MENU Press 5 Press or repeatedly to display the desired item 6 Press SET To add other items repeat steps 5 and 6 up to 20 items 7 Press STOP to exit the program 4 4 3 Erasing a stored item from the broadcast memory 1 Press 4 or gt 2 Press or repeatedly to display lt BROADCAST gt 3 Press MENU 4 Press ft 5 Press or repeatedly to display the desired item you want to erase To cancel erasing press STOP 6 Press SET 7 Press SET again To erase other items repeat steps 5 to 7 8 Press STOP to exit the program 4 4 4 Sending the same document to pre programmed parties 1 Insert the document FACE DOWN 2 If necessary press or repeatedly to select the desired resolution page 50 3 Press gt J 4 Press or repeatedly to display lt BROADCAST gt 5 Press SET The document will be fed into the unit and scanned into memory The unit will then transmit the data to each party calling each number sequentially After transmission the stored document will be erased automatically and the unit will automatically print a broadcast sending report Note f you select FINE SUPER FINE or PHOTO resolution the number of pages that the unit can transmit will de
49. we recommend Hammermill Jet Print paper 1 Before inserting a stack of paper fan the paper to prevent paper jams 2 Pull the tension plate forward and insert the paper print side down then push the tension plate back For Fax Advantage assistance call 1 800 435 7329 15 1 Introduction and Installation f the paper is not inserted correctly readjust the paper or the paper may jam Incorrect 1 11 Battery installation 1 Insert the battery matching the correct polarity then push the battery down into the compartment 1 12 Battery replacement If battery performance diminishes make sure you have cleaned the charge contacts and fully charged the battery After recharging if Recharge battery is displayed and or Co lt S continues to flash or Charge for A 15HRS and are displayed after just a few calls the battery needs to be replaced Please use only Panasonic batteries See page 9 for accessory information Only use rechargeable batteries If you install non rechargeable batteries and start charging them the batteries may leak electrolyte 1 Press the arrow on the battery cover firmly and slide the cover 2 Remove the old battery Insert the new battery and close the cover see the battery installation procedure on page 16 Attention A nickel cadmium battery that is recyclable powers the product you have purchased At the en
50. wrist and feet The handset unit may be carried and operated with only the specific provided belt clip Other non tested belt clips or similar body worn accessories may not comply and must be avoided The base and handset units must not be co located or operated in conjunction with any other antenna or transmitter 98 11 General Information Se a S SOSA 11 4 Limited Warranty PANASONIC CONSUMER ELECTRONICS COMPANY PANASONIC SALES COMPANY DIVISION OF MATSUSHITA ELECTRIC DIVISION OF MATSUSHITA CORPORATION OF AMERICA ELECTRIC OF PUERTO RICO INC One Panasonic Way Ave 65 de Infanter a Km 9 5 Secaucus New Jersey 07094 San Gabriel Industrial Park Carolina Puerto Rico 00985 Panasonic Facsimile Product Limited Warranty Limited Warranty Coverage If your product does not work properly because of a defect in materials or workmanship Panasonic Consumer Electronics Company or Panasonic Sales Company collectively referred to as the warrantor will for the length of the period indicated on the chart below which starts with the date of original purchase Limited Warranty period at its option either a repair your product with new or refurbished parts or b replace it with a new or a refurbished product The decision to repair or replace will be made by the warrantor FAX categories Parts tabr Thermal Transfer Facsimile 6 Months 6 Months 1 one Year 1 one Year Batteries antennas optional accessor
51. 10 Time 2 00 AM q gt 0 9 Date amp Time SAVE AM PM 5 Enter the current 4 digit hour minute Press to select Am or PM Example 10 15 PM 12 hour clock entry 1 Press 1 0 1 5 For Fax Advantage assistance call 1 800 435 7329 2 2 Preparation 2 Press repeatedly to display Pm Date 2003 08 10 arte tee 4 gt 0 9 Date amp Time AM PM SAVE 6 Press the right soft key SAVE f 3 beeps sound the setting is not correct Start again from step 4 7 Press OFF to exit the program To check the date and time Repeat steps 1 to 3 The date and time will be displayed When finished press OFF 2 12 2 Using the base unit T OOO o OKOLORO 008 O e O eas w eee SET MENU lt gt 1 Press MENU SYSTEM SETUP PRESS NAVI gt 2 Press lt 4 or gt repeatedly to display the following SET DATE amp TIME PRESS SET 3 Press SET The cursor will appear on the display M 01 D 01 Y 03 TIME 12 00AM 4 Enter 2 digits each for month day and year Example August 10 2003 Press 0 8 1 0 0 3 M 08 D 10 Y 03 TIME 12 00AM 5 Enter the current 4 digit hour minute Press to select Am or PM 2 Preparation Example 10 15 PM 12 hour clock entry aan 1 Press 1 0 1 5 2 13 Your logo M 08 D 10 Y 03 eee TIME 10 15AM The logo can be your company division or
52. 42 Speaker 43 Green button Back cover release button Back cover 1 Introduction and Installation 1 3 2 Handset Antenna 2 Receiver 3 Microphone 4 Speaker eee 1 4 Description of base unit buttons Keep the front cover page open for button locations LOCATOR INTERCOM TRANSFER To page or locate the handset page 45 To transfer a call page 46 CALLER ID To use the Caller ID features page 42 GREETING To record a greeting message page 61 PRIVACY To use call privacy feature page 48 HOLD To put a call on hold page 35 CONF To make a conference call page 47 TA MAILBOX PLAYBACK SLOW TALK To use mailbox feature page 62 To slow down the playback speed page 63 AUTO ANSWER To turn ON OFF the AUTO ANSWER setting page 53 54 TONE To change from pulse to tone temporarily during dialing when your line has rotary pulse services d COPY To initiate copying page 58 FAX START SET To initiate fax transmission or reception To store a setting during programming STOP To stop an operation or programming To clear a digit page 31 HELP To print a quick reference page 27 MEMO To record a memo message page 62 NAVIGATOR VOLUME To search for a stored item page 38 page 51 To select features or feature settings during programming page 68
53. 72 75 Listening to recorded messages 62 64 66 Logo 30 Mailbox 60 Password 71 76 Transferring a call 63 Memory redial 34 Navigator directory Copying 39 Making a phone call 37 Selecting characters 31 Sending faxes 57 Storing 36 O Overseas mode 69 Paper size 69 Phone directory sharing 39 Power failure 88 Privacy feature 48 Programming Base unit programming 68 Handset programming 73 Quick scan 50 58 70 Quick Setup 27 Receiving Automatically 54 Manually 53 Receiving alert 77 Receiving reduction 70 Reception booster 34 Recording Greeting message 67 Memo message 62 Recording paper 15 95 12 Index Recording time for TAM FAX greeting 72 Redialing Base unit 35 50 52 Handset 34 Redial list 34 Registration 32 77 Remote operation From a remote location 66 With the handset 64 Remote operation ID 69 76 Reports Broadcast programming 93 Broadcast sending 52 Caller ID 40 70 93 Journal 57 93 Power down 88 Printer test 93 Sending 51 68 Setup 93 Telephone number 93 Reset 73 Resolution 50 58 Ringer tone Base unit 69 Handset 74 Ring pattern for Distinctive Ring 57 Ring setting FAX ONLY 69 TAM FAX 69 Room monitor 48 76 Sending Broadcast 52 From memory 50 Manually 50 Navigator directory 57 Sending report 57 68 Slow talk message playback 63 67 Soft keys 10 Storing Broadcast 52 Navigator directory 36 Toll saver 55 Transfer
54. But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact a Factory Servicenter or other Authorized Servicer If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information This equipment is hearing aid compatible as defined by the FCC in 47 CFR Section 68 316 When you hold the phone to your ear noise might be heard in your Hearing Aid Some Hearing Aids are not adequately shielded from external RF radio frequency energy If noise occurs use an optional headset accessory or the speakerphone option if applicable when using this phone Consult with your audiologist or Hearing Aid manufacturer about the availability of Hearing A
55. FF Q PAUSE REDIAL CY ED Soft keys k 2 TONE O R D ED II Thank you for purchasing a Panasonic fax machine Things you should keep a record of I Attach your sales receipt here For your future reference Date of purchase Serial number found on the rear of the unit Dealers name and address Dealer s telephone number Caution The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the instructions on page 29 to page 32 Note that the images of copied or received documents will remain on the used ink film Use discretion when disposing of the used ink film Do not rub or use an eraser on the printed side of recording paper as the print may smear Energy Star As an ENERGY STAR Partner Panasonic has determined that th
56. Panasonic 2 4 GHz Expandable Cordless Phone System and Fax Operating Instructions model No KX FPG381 FOR FAX ADVANTAGE ASSISTANCE PHONE CALL 1 800 HELP FAX 1 800 435 7329 E MAIL TO consumerproducts panasonic com for customers in the U S A or Puerto Please read these Operating Rico Instructions before using the unit REFER TO and save for future reference www panasonic com for customers in the U S A or Puerto This model is designed to be Rico used only in the U S A gt EEE eee How to use the operating instructions When following operating instructions always keep the front cover page next page open so that you will find easy reference to the buttons OPEN Location of controls Please keep this page open when following operating instructions For a description of each button see page 10 z m TRANSFER T 7 COPY FAX START Q SET R ee IMeAIAr Buttons Listed in alphabetical order lt KERT T gt GITAL TONE PHONE e REDI M AUTO ANSWER O GREETING NAVIGATOR CALLER ID O HELP PRIVACY CONF O HOLD O REDIAL PAUSE COPY O LOCATOR INTERCOM SET DIGITAL SP PHONE MAILBOX Q STOP ERASE MEMO TONE FAX START MENU amp TRANSFER FLASH CALL WAIT MUTE VOLUME Buttons CONF FUNCTION O FLASH CALL WAIT HOLD CLEAR INTERCOM TRANSFER O Navigator LOUD SEARCH O O
57. Remote operation with the handset 7 5 1 Listening to recorded messages You can access the mailboxes from your handset and listen to messages If PLAY flashes on the handset display there are new messages ina mailbox es PLAY EDIT A S ETALK Shoa SP PHONE S 00000 0000 O OFF 1 Press the right soft key PLAY A beep will sound and the unit will announce Please select mailbox To Switch to the receiver press TALK To switch back to the speaker press SP PHONE 64 The mailboxes that have new messages will flash Remote Qperation Example 15Mailbox1 2 Mailbox2 3 Mailbox3 2 Press tt 1 mailbox 1 t 2 mailbox 2 or H1 3 mailbox 3 f Enter mailbox password is announced and displayed mailbox 2 or 3 has a password Enter it feature 51 on page 71 feature 52 on page 71 or page 76 The unit will announce Mailbox no and the number of new messages in the mailbox and will play back the new messages To play all messages in the mailbox press 5 You can enter the desired direct commands for other functions page 65 f you do not enter a direct command after playback the voice menu will start page 64 3 Press OFF to end the operation Note f you do not select a mailbox in step 2 the unit will announce the number of new messages in mailbox 1 and they will be played
58. ake a call has not been registered to the base unit Register it page 32 77 No link to base Walk closer to base and try again The handset has lost communication with the base unit Walk closer to the base unit and try again Not found 2Way radio mode 82 For Fax Advantage assistance call 1 800 435 7329 When you tried to call another handset in the 2 way radio mode the handset was too far from your handset Walk closer to the handset 2 way radio mode on the other handset is OFF page 49 The called handset was talking with another handset in the 2 way radio mode Recharge battery The battery needs to be charged Recharge the battery page 20 System is busy Please try again later Radio communication between the handset and the base unit is partially impaired More than one unit is in use such as conducting an external internal call Try again later Another user is listening to messages Try again later You tried to operate the answering machine remotely while the base unit user is viewing caller information SE y 10 3 When a function does not work check here 10 3 1 Initial settings cannot hear a dial tone f you used a splitter to connect the unit remove the splitter and connect the unit to the wall jack directly If the unit operates properly check the splitter e Disconnect the unit from the telephone line and connect the li
59. all 5 Press v or 4 repeatedly to select the desired setting 6 Press the right soft key SAVE 7 Press OFF Note You can also program the base unit incoming call tone with the base unit feature 73 on page 72 Changing the handset display contrast You can program the handset display contrast from 6 levels The default setting is level 3 Make sure the handset is not being used 1 Press CONF FUNCTION 2 Scrollto Initial setting by pressing or 4 and press gt J 3 Press gt at LCD contrast 4 Press v or 4 repeatedly to select the desired setting 5 Press the right soft key SAVE 6 Press OFF Note To change the base unit display contrast see feature 39 on page 70 Setting auto talk feature This feature allows you to answer a call by lifting the handset off the charger without pressing TALK or SP PHONE The default setting is OFF Make sure the handset is not being used 1 Press CONF FUNCTION 2 Scrollto Initial setting by pressing or 4 and press gt J 3 Scroll to Auto talk by pressing or a and press gt 4 Press v or 4 repeatedly to select the desired setting 5 Press the right soft key SAVE 6 Press OFF Note f you subscribe to Caller ID service and want to view the caller s information on the handset display after lifting up the handset to answer a Call turn OFF this
60. anasonic com for customers in the USA or Puerto Rico ONLY You can purchase parts accessories or locate your nearest servicenter by visiting our Web Site Service in Puerto Rico Matsushita Electric of Puerto Rico Inc Panasonic Sales Company Factory Servicenter Ave 65 de Infanter a Km 9 5 San Gabriel Industrial Park Carolina Puerto Rico 00985 Phone 787 750 4300 Fax 787 768 2910 101 12 Index ae 12 1 Index 00 Quick Setup 27 01 Date and time 29 02 Your logo 30 03 Your fax number 32 04 Sending report 57 68 06 FAX ring setting 69 06 TAM ring setting 55 69 10 Recording time for each incoming message 69 11 Remote operation ID 69 13 Dialing mode 69 16 Paper size 69 17 Ringer tone 69 22 Journal report 57 69 23 Overseas mode 69 25 Delayed transmission 70 26 Caller ID list 70 31 Distinctive Ring 56 32 Ring pattern 57 34 Quick scan 50 58 70 36 Receiving reduction 70 39 Display contrast 70 41 Fax activation code 77 44 Memory reception alert 77 46 Friendly reception 77 47 Fax voice guidance 77 51 Mailbox 2 password 77 52 Mailbox 3 password 77 54 Greeting time 72 59 Copy directory 39 62 Line mode 72 67 Incoming message monitor 72 72 Flash time 72 73 Incoming call tone 72 74 Room monitor 48 75 Caller ID number auto edit 43 76 Connecting tone 72 77 AUTO ANSWER 73 80 Reset advanced features 73
61. arger Note To use the PRIVACY call privacy feature using the soft key page 10 see page 48 To use the MUTE and reception booster features see the following To mute your conversation You can mute your conversation during a call so the other party cannot hear you When the call is muted you will be able to hear the other party Press the right soft key MUTE page 10 MUTE will flash To release the mute press the right soft key MUTE When you switch between the receiver and speaker the mute will be released Reception booster feature This feature allows the handset to improve the sound quality when using it in an area with interference Press 4 in the talk or speakerphone mode Booster on will flash on the display To turn this feature OFF press 4 or gt 34 This feature will be OFF after hanging up or when putting a call on hold page 34 or making a conference page 47 The battery life will be shortened using this feature page 20 Making hands free phone calls 1 Lift the handset and press SP PHONE 2 Dial the telephone number 3 When the other party answers talk into the microphone 4 When finished talking press OFF or place the handset on the charger Speakerphone operation Adjust the handset speakerphone volume using v or 4a Talk alternately with the caller in a quiet room fthe other party has difficulty he
62. aring you press v to decrease the speaker volume f the other party s voice from the speaker cuts in out during a conversation press v to decrease the speaker volume While talking using TALK you can switch to a hands free phone conversation by pressing SP PHONE To switch back press TALK To put a call on hold Press HOLD CLEAR twice IN USE will flash on the display Hold will be displayed To release the hold press TALK or SP PHONE on the handset or DIGITAL SP PHONE on the base unit f you do not press a button for more than 6 minutes a beep will sound every 30 seconds After 4 additional minutes on hold the call will be disconnected To redial the last number dialed from the handset Press TALK or SP PHONE and press PAUSE REDIAL To redial using the redial list Memory redial The last 5 phone numbers dialed from the handset are stored in the redial list 1 Press PAUSE REDIAL The last number dialed will be displayed 2 Press v or 4 repeatedly to select the number You can also scroll through the list by pressing PAUSE REDIAL To delete the displayed number press HOLD CLEAR To exit the list press OFF 3 Press TALK or SP PHONE 3 1 2 Using the base unit HOLD DIGITAL SP PHONE MUTE REDIAL PAUSE 1 Press DIGITAL SP PHONE 2 Dial the telephone number When the other party answers
63. assigned ring pattern and automatically start fax reception If the incoming call is for the phone number the fax machine will keep on ringing in TEL mode the fax machine will record a voice message in TAM FAX mode fax communication will be attempted in FAX ONLY mode 5 3 Using three or more phone numbers on a single telephone line You may wish to use three or more phone numbers for a single telephone line to distinguish which number the call was addressed to A different ring pattern must be assigned for each number Example Using three phone numbers Ring pattern Standard Personal ring Triple ring To use one phone number for the fax program the ring pattern assigned for the fax in feature 32 page 57 In the example the ring pattern assigned for fax is a triple ring so you should program C triple ring Ring pattern Settings in feature 32 Standard ring one long ring Telephone number 012 1234 012 5678 012 9876 tl 1st ring 2nd ring Triple ring short long short rings Double ring two short rings ME BE 1st ring 2nd ring 1st ring 2nd ring Ring pattern Settings in feature 32 Other triple ring short short long rings 1st ring 2nd ring Sa 5 4 Programming the ring pattern assigned for fax Keep the front cover page open for button locations Set feature 31 to ON page 56 Press MENU Press then 3 2 Press or gt
64. aulty installation set up adjustments signal reception problems misadjustment of consumer controls improper maintenance power line surge improper voltage supply lightning damage modification or commercial use such as in a hotel office restaurant or other business rental use of the product service by anyone other than a Factory Servicenter or other Authorized Servicer or damage that is attributable to acts of God THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER LIMITED WARRANTY COVERAGE THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM THE USE OF THIS PRODUCT OR ARISING OUT OF ANY BREACH OF THIS LIMITED WARRANTY As examples this excludes damages for lost time cost of having someone remove or re install an installed unit if applicable or travel to and from the servicer The items listed are not exclusive but are for illustration only ALL EXPRESS AND IMPLIED WARRANTIES INCLUDING THE WARRANTY OF MERCHANTABILITY ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY 9g 11 General Information Some states do not allow the exclusion or limitation of incidental or consequential damages or limitations on how long an implied Limited Warranty lasts so the exclusions may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from state to state If a problem with this product develops during or after the Limited Warranty period
65. ax activation code firmly The fax machine will start fax reception You can also press FAX START on the base unit Note To receive fax documents using the handset you must set the remote fax activation to ON feature 41 on page 71 beforehand With an extension telephone Important Use a touch tone telephone as the extension telephone 1 When the extension telephone rings lift the handset of the extension telephone 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press 9 default fax activation code firmly 3 Replace the handset 24 For Fax Advantage assistance call 1 800 435 7329 The fax machine will start fax reception Note To receive fax documents using the extension telephone you must set the remote fax activation to ON feature 41 on page 71 beforehand For Fax Advantage assistance call 1 800 435 7329 2 Preparation 25 2 Preparation aa 2 8 Case 4 FAX ONLY 2 8 1 Your situation You wish to use the fax machine only for fax reception transmission 2 8 2 How to setup AUTO ANSWER o SET MENU STOP 1 Press MENU 2 Press H then 0 0 QUICK SETUP PRESS SET PRINT SETUP YES SET NO STOP 4 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 5 Press or repeatedly to display the following 3 Pres
66. c Dialing 3 3 Storing names and telephone numbers into the navigator directory 36 3 4 Making a phone call using the navigator GINCCIONY sic rns Paades EEE 37 3 5 Editing a stored item 38 3 6 Erasing a stored item 00008 38 3 7 Copying the directory cccceee 39 Caller ID 3 8 Caller ID Service eeeeeeeees 40 3 9 Viewing and calling back using caller INFOPMALION ccccceeeeceeeeeeeeeeseeeeees 41 3 10 Caller ID number auto edit feature 43 3 11 Erasing caller information 43 3 12 Storing caller information into the Navigator CireCtOry cccseeeeeeeeeees 44 Other features 3 19 IMErCOM eienen eia 45 3 14 Transferring a Call cccceccseeeeeeeees 46 3 15 CONFErENCE ccccceecceeeeeeeeeeeeeeeees 47 3 16 Gall Share sii este ties ees 47 3 17 Room monitor feature 00 48 3 18 2 way radio communication when the system has additional handsets 49 4 Fax Sending Faxes 4 1 Sending a fax manually 0 50 4 2 Documents you can send 51 4 3 Sending a fax using the navigator GIFECIOLY ccnn andes 51 4 4 Broadcast transmission 0 52 Receiving Faxes 4 5 Receiving a fax manually AUTO ANSWER OFF J eiernes 53 4 6 Receiving a fax automatically AUTO ANSWER ON scincciiiisciiecrs 54 5 Distinctive Ring Distinctive Ring 5 1 Distinctive Ring service from your phone COMPANY
67. call Inform the caller of the following procedure beforehand 1 The caller calls your unit The answering machine will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses 9 The unit will activate the fax function 4 The caller presses the start button to senda document Changing the ring setting in TAM FAX mode You can select from 2 default 3 4 5 6 7 Or TOLL SAVER This setting can be changed by feature 06 on page 69 or page 75 TOLL SAVER When you call the unit froma remote location to listen to new messages page 66 the number of times the unit rings will tell you if there are any new voice messages The unit will answer on the 2nd ring when there is at least one new recorded message The unit will answer on the 4th ring when there are no new recorded messages If you do not want to listen to old messages 4 Fax hang up when you hear the 3rd ring because it indicates there are no new messages You will not pay for the call Note f you set to 5 6 or 7 receiving faxes may not be possible 4 6 2 Activating FAX ONLY mode 1 Set feature 77 to FAX ONLY page 73 beforehand 2 Press AUTO ANSWER repeatedly to display the following 3 RINGS The display will show the ring setting in FAX ONLY mode If you wish to change it press or repeatedly to disp
68. ch generate an intense magnetic field PAPER JAMMED A recording paper jam occurred Clear the jammed paper page 88 PLEASE WAIT The unit is checking that there is no slack or crease on the ink film Wait for a moment while the check is completed RECORDING ERROR The greeting message or voice memo you recorded was under 1 second long Record a longer message REDIAL TIME OUT The other party s fax machine is busy or has run out of recording paper Try again REMOVE DOCUMENT The document is jammed Remove the jammed document page 90 SERIAL ERROR There is something wrong with the unit Contact our service personnel The base unit will not work So if you make a call use the handset SYSTEM IS BUSY Radio communication between the handset and the base unit is partially impaired More than one unit is in use such as conducting an external internal call Try again later Another user is listening to messages Try again later 10 Help You tried to view caller information while a handset user is operating the answering machine remotely TRANSMIT ERROR A transmission error occurred Try again f you send a fax overseas try the following Use the overseas transmission mode feature 23 on page 69 Add 2 pauses at the end of the telephone number or dial manually UNIT OVERHEATED The unit is too hot Let the unit cool down 10 2 2 Handset Busy
69. ch press OFF To dial the displayed number press TALK or SP PHONE 37 3 Telephone 3 4 2 Using the base unit 1 Press 4 or gt 2 Press or repeatedly to display the desired item 3 Press DIGITAL SP PHONE The unit will start dialing automatically To search for a name by initial Example LISA 1 Press 4 or gt 2 Press or to initiate the directory 3 Press 5 repeatedly to display any name with the initial L See the character table page 30 To search for symbols not letters or numbers press 1 4 Press repeatedly to display LISA To stop the search press STOP To dial the displayed number press DIGITAL SP PHONE EEE 3 5 Editing a stored item Keep the front cover page open for button locations 3 5 1 Using the handset Make sure the handset is not being used 1 Press 4 or gt 2 Press vw or a repeatedly to display the desired item 3 Press the right soft key EDIT f you do not need to edit the name skip to step 5 4 Edit the name For further details see the storing procedure on page 36 5 Press w f you do not need to edit the telephone number skip to step 7 6 Edit the telephone number For further details see the storing procedure on page 36 7 Press w 8 Press the right soft key SAVE 9 Press OFF 3 5 2 Using the base unit 1 Press 4 or 38 2 Press or
70. completed within 1 minute Lm OOOO oM O 9 0O00 MUTE The handset display shows the instructions as follows CO Press MUTE on base unit then OK on handset to register handset 1 Base unit Press MUTE HS REGISTRATION 2 Handset 1 Press the right soft key OK mu Handset Registering 2 Wait until a long beep sounds and the display shows the registered number The registration will be complete The registered number 1 to 8 will be shown on the top right of the display 2 Preparation Example Extension number 2 mai Handset 2 Registered Note To stop registration press OFF on the handset and press MUTE on the base unit To cancel a handset registration see page 77 To re register a handset to a different base unit of the same model see page 77 The maximum number of extensions that can be used at once may decrease depending on the state of usage such as using the reception booster mode page 34 or when the answering machine is taking a call For Fax Advantage assistance call 1 800 435 7329 33 3 Telephone as 3 1 Making phone calls 3 1 1 Using the handset TALK SP PHONE HOLD CLEAR J PAUSE REDIAL 1 Lift the handset and press TALK Talk 4 Booster PRIVACY MUTE 2 Dial the telephone number 3 When finished talking press OFF or place the handset on the ch
71. crease f the document exceeds the memory Capacity transmission will be canceled f a party is busy or does not answer it will be skipped and redialed later up to 2 times To send the same document to a one time group of items You can also select a one time group of parties to send the same document to After transmission this group will be deleted 1 Insert the document 2 Press gt 3 Press or repeatedly to display lt ONE TIME BROAD gt 4 Press SET to start programming the items you want to transmit to 5 Press or repeatedly to display the desired item 6 Press SET To program other items repeat steps 5 and 6 up to 20 items 7 Press SET to start transmission to the programmed items To cancel broadcast transmission 1 Press STOP while the unit displays BROADCASTING The display will show SEND CANCELED 2 Press SET 4 Fax he 4 5 Receiving a fax manually AUTO ANSWER OFF 4 5 1 Activating TEL mode FAX START AUTO ANSWER C D OFF DIGITAL SP PHONE Set the fax machine to TEL mode by pressing AUTO ANSWER repeatedly to display the following TEL MODE The AUTO ANSWER indicator turns OFF 53 4 Fax How to receive calls faxes with the base unit 1 Press DIGITAL SP PHONE to answer the call 2 When document reception is required a fax calling tone slow beep is heard or nos
72. d of its useful life under various state and local laws it is illegal to dispose of this battery into your municipal waste stream Please call 1 800 8 BAT TERY for information on how to recycle this battery 1 13 Belt clip You can hang the handset on your belt or pocket using the belt clip 16 For Fax Advantage assistance call 1 800 435 7329 To attach the belt clip To remove the belt clip While pressing the top of the clip pull the right edge in the direction of the arrow 1 14 Headset optional Plugging an optional headset into the handset allows to have hands free phone conversations Please use only a Panasonic headset See page 9 for accessory information For Fax Advantage assistance call 1 800 435 7329 1 Introduction and Installation To connect an optional headset to the handset Model shown is KX TCA88 To switch to the speakerphone while using the headset Press SP PHONE To return to the headset press TALK 17 2 Preparation DO 2 1 Connections Caution When you operate this product the power outlet should be near the product and easily accessible 2 1 1 Base unit eae protector Toa Telephone cord A gt J gt er line cord Ma outlet 120 V 60 Hz sA 10a single telephone ai T line jack RJ11C Line a protector Note To avoid malfunction do not position the fax machine near appliances such as TVs or spea
73. displayed 7 To exit programming press MENU Programming by entering the program code number directly You can select a feature by directly entering the program code and a 2 digit number instead of using 4 or gt Press MENU Press 4 and the 2 digit code number page 68 to page 73 Press or gt repeatedly to display the desired setting Press SET To exit programming press MENU N 9 a 8 2 Basic features Code 00 Setting the Quick Setup QUICK SETUP PRESS SET See page 21 for details Code 01 Setting the date and time SET DATE amp TIME PRESS SET See page 29 for details Code 02 Setting your logo YOUR LOGO PRESS SET See page 30 for details Code 03 Setting your fax number YOUR FAX NO PRESS SET See page 32 for details Code 04 Printing a sending report SENDING REPORT MODE ERROR To print a sending report for fax transmission results page 51 ERROR default A sending report will be printed only when fax transmission fails ON A sending report will be printed out after every transmission OFF Sending reports will not be printed out Code 06 Changing the ring setting in FAX ONLY mode FAX RING COUNT RINGS 3 To change the number of rings before the unit answers a call in FAX ONLY mode You can select 1 2 3 default or 4 Code 06 Changing the ring setting in TAM FAX mode
74. documents When you have a single telephone line and subscribe to a voice mail service you must also subscribe to a Distinctive Ring service page 56 The film is empty Replace the film with a new one page 14 cannot receive documents automatically The receiving mode is set to TEL mode Set to TAM FAX mode page 54 or FAX ONLY mode page 55 The time taken to answer the call is too long Decrease the number of rings in feature 06 page 69 The greeting message is too long Record a shorter message page 61 The display shows CONNECTING but faxes are not received The incoming call is not a fax Change the receiving mode to TAM FAX mode page 54 or TEL mode page 53 A blank sheet is ejected f a blank sheet is ejected after the received document is printed out the receiving reduction rate is not programmed correctly Program the proper rate in feature 36 page 70 The other party placed the document in their fax machine facing the wrong way Check with the other party A white line or a smudge appears on your recording paper The glass or rollers are dirty Clean them page 90 The printing quality is poor Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 9 for further details The other party sent a faint document Ask them to send a clearer copy of the document The thermal head is dirty Clean it page 91
75. ds in length We recommend you record a message of less than 12 seconds to make it easier to receive faxes If a greeting message is not recorded one of two pre recorded greetings will be played when a call is received page 61 Suggested message This is your name We are unable to answer right now To send a fax Start transmission To leave a message for John press ft and 1 for Jane press ft and 2 for Jack press ft and 3 Or just stay on the line and leave a message after the beep Thank you GREETING STOP ERASE 1 Press and hold GREETING until the unit announces Record greeting after the beep A long beep will sound 2 Speak clearly about 20 cm 8 inches away from the microphone The display will show the remaining recording time 3 When finished recording press GREETING The unit will repeat your message You can also finish recording by pressing STOP 7 Answering Machine Note f 6 beeps sound and the unit announces Your greeting was not recorded Record your greeting again start again You can choose 60 seconds for your TAM FAX greeting message feature 54 on page 72 If you change the maximum greeting message time to 60 seconds we recommend that you tell the caller in your TAM FAX greeting message to press 9 before starting fax transmission If you change the maximum greeting message time from 60 seconds to 16 seconds your cu
76. e page 49 Soft key icons Each icon indicates the feature that is selected by pressing the soft key below it page 10 12 For Fax Advantage assistance call 1 800 435 7329 1 Introduction and Installation 3 Open the back cover 1 8 Ink film 1 8 1 Installing the ink film 1 Open the front cover by pulling up the center part 4 Insert the gear of the blue core into the left slot of the unit Insert the rear ink film roll The ink film is safe to touch and will not rub off on your hands like carbon paper 2 Release the back cover by pushing the green button on the right side of the unit ji A a a geenlever inthe unt PA Kea y ie Or we 5 Turn the gear of the blue core in the direction of the arrow until the white core begins to turn For Fax Advantage assistance call 1 800 435 7329 13 1 Introduction and Installation Make sure that the ink film is wrapped around the blue core at least once replacement film See page 9 for accessory information We cannot be responsible for any damage to Incorrect Qee The ink film is not wrapped around the blue core Slack Crease KS Reverse 6 First close the back cover securely by pushing down on the dotted area on both sides Then close the front cover securely 1 8 2 Replacing the ink film The included film roll is a complimenta
77. e AC adaptor to reset Plug in and try again The handset has not been registered to the base unit Register the handset page 32 77 Re install the battery page 16 and charge it fully The handset does not ring The ringer volume is set to OFF Adjust it page 27 49 f more than one other user is using the handsets and base unit the handset base unit may not ring Those users will hear incoming call tones feature 73 on page 72 or page 74 INCOMING CALL will be displayed on the base unit The display shows No link to base Walk closer to base and try again and an alarm tone sounds The handset is too far from the base unit Move closer and try again e Plug in the AC adaptor Raise the base unit antennas Static sound cuts in out fades Interference from other electrical units Use the handset and the base unit away from other electrical appliances Move closer to the base unit Press 4 on the handset to turn ON the reception booster feature page 34 Raise the base unit antennas 84 For Fax Advantage assistance call 1 800 435 7329 The handset stops working while being used Place the handset on the charger and disconnect the power cord to reset the unit Connect the power cord and try again cannot store an item in the navigator directory You cannot store an item in the directory while the handset is in the talk speakerphone intercom or room mo
78. e base unit display will show NO NAME RCVD After viewing all of the new caller information RECEIVED CALLS will disappear To change the display of the caller information Press CALLER ID repeatedly after step 2 on page 42 Example SAM LEE 11 20A Jul 20 t 1345678 11 20A Jul 20 What v means The display shows a v after you have viewed answered or returned this call or played back the message page 62 64 the caller left for you Example SAM LEE 11 20A Jul 20 vy f the same caller calls again the call entry with v will be replaced with the new call entry The base unit and handset and any additional handsets store caller information individually When a call or message is viewed answered returned or played back on one extension the others will not add a V When a message is played back using a handset a v will not be added in the caller information of the handset If the same person calls more than once Only the date and time of the most recent call will be stored The number of times the person called x2 to x9 will be displayed Example The same person called 3 times SAM LEE 10 30P Jul 20 x3 After checking x2 to x9 will be replaced with a v To stop viewing Press STOP after step 2 on page 42 To edit a telephone number You can edit a phone number into one of 3 patterns to call back or store it into the direc
79. e document is not copied when you copy a document that is the same length as the recording paper try 92 or 86 To collate multiple copies The unit can collate multiple copies in the same order as the original document pages 1 After step 4 on page 58 enter the number of copies up to 30 2 Press gt 2 times COLLATE OFF will be displayed 3 Press or repeatedly to display COLLATE ON 4 Press START Example Making 2 copies of a 4 page original document Uncollated pages Note The unit will store the documents into memory while collating the copies If memory 6 Copy becomes full while storing the unit will only print out the stored pages After copying the collating feature will turn OFF automatically 59 7 Answering Machine SSS aa nes 7 1 Mailbox features This unit provides 3 mailboxes mailbox 1 2 3 for recording voice messages Callers using a touch tone phone can leave a message in a specific mailbox by entering a mailbox number Callers who use rotary phones or do not specify a mailbox can leave messages in mailbox 1 Also passwords can be assigned to mailboxes 2 and 3 This is useful if you share the unit with other people because only the person who knows the mailbox password can listen to messages in a mailbox 7 1 1 To use a mailbox 1 Record your TAM FAX greeting message page 61 2 Program a password for mailbox 2 or 3 if necessar
80. e other by entering its extension number shown in the top right of each display The base unit s extension number is 0 and only the base unit can page all handsets at once The extension number of the included handset is 1 Keep the front cover page open for button locations 3 13 1 Making intercom calls Handset 1 Press INTERCOM TRANSFER 2 To page the base unit press 0 The base unit will beep for 1 minute To stop paging press OFF To page another handset enter its extension number using a dialing button 1 to 8 The destination handset will beep for 1 minute 3 When the paged party answers talk into the handset You can switch to the speaker by pressing SP PHONE To switch back to the receiver press TALK 4 To end the intercom press OFF or place the handset on the charger Base unit You can also locate a misplaced handset by paging it Handset locator 1 Press LOCATOR INTERCOM 2 To page one handset enter its extension number using a dialing button 1 to 8 The handset will beep for 1 minute To stop paging press DIGITAL SP PHONE or LOCATOR INTERCOM 3 Telephone To page all handsets press 0 All handsets will beep for 1 minute You can talk with the handset user who answers first 3 When the paged party answers talk into the microphone 4 To end the intercom press DIGITAL SP PHONE or LOCATOR INTERCOM 3 13 2 Answering interc
81. e telephone number 6 Press v 7 Press the right soft key SAVE To program other items repeat steps 2 to 7 8 Press OFF To select characters with the dialing button Tautons Characters k Qo h oz O gt TY oz D h 3 gt O lt Q 5 0 U Z AJI m U N Oo 2 o n lt IOJOIT c lt 4 C lt o l pio la A o pr x lt N gt lt N co a B o Ca ts i ik Ca Ca Ca Burons Characters ro o Space HOLD Delete button CLEAR Note To enter another character located on the same dialing button press gt to move the cursor to the next space To correct a mistake 1 Press 4 or gt to move the cursor to the incorrect character number 2 Press HOLD CLEAR To erase all of the digits press and hold HOLD CLEAR 3 Enter the correct character number 3 3 2 Using the base unit You can also send faxes using the navigator directory page 51 EE OOO E4 C0000 KEK O i JQ Or amp STOP MENU SET lt gt 1 Press MENU repeatedly to display DIRECTORY SET 2 Press DIRECTORY 1 ITEM 3 Enter up to 16 characters for a name see page 30 for instructions 4 Press SET 5 Enter up to 22 digits for the telephone number 6 Press SET To program other items repeat steps 3 to 6 7 Press MENU Helpful
82. eature to ON then make an outgoing call from the Caller ID list to a number which you have assigned to one of the auto edit patterns This feature can be turned ON using either the handset or the base unit The default setting is ON 3 10 1 Using the handset Keep the front cover page open for button locations Make sure the handset is not being used 1 Press CONF FUNCTION 3 Telephone 2 Scrollto Initial setting by pressing or 4 and press gt p J 3 Scroll to Caller ID edit by pressing or 4 and press gt 4 Press vw or repeatedly to select the desired setting 5 Press the right soft key SAVE 6 Press OFF 3 10 2 Using the base unit Keep the front cover page open for button locations 1 Press MENU 2 Press f then 7 5 3 Press or repeatedly to select the desired setting 4 Press SET 5 Press MENU Note f you fail to reach your destination when making a call the phone number you dialed might have an incorrect pattern Edit the phone number with another pattern page 42 43 When this feature is set to OFF the unit will still be able to display Caller ID but incoming Caller ID numbers will not be automatically edited f you move to another area you may need to turn this feature OFF to erase the previously edited area codes To use this feature again turn it ON and reprogram the area codes you want to be edited once a
83. ect the resolution Select the desired resolution according to the type of document STANDARD For printed or typewritten originals with normal sized characters FINE For originals with small printing SUPER FINE For originals with very small printing This setting only works with other compatible fax machines 50 PHOTO For originals containing photographs shaded drawings etc Using the FINE SUPER FINE and PHOTO settings will increase transmission time f the resolution setting is changed during feeding it will be effective from the next page To redial the last number 1 Press REDIAL PAUSE 2 Press FAX START f the line is busy the unit will automatically redial the number up to 2 times To cancel redialing press STOP To send more than 10 pages at a time Insert the first 10 pages of the document Add the other pages up to 10 at a time before the last page feeds into the unit Pre dialing a fax number You can dial the fax number first before inserting the document This is convenient if you need to refer to the document for the other party s fax number 1 Enter the fax number 2 Insert the document 3 Press FAX START Sending from memory Quick scan feature You can scan the document into memory before sending it To use this feature activate feature 34 page 70 1 Insert the document 2 Enter the fax number 3 P
84. egistration from this unit as follows Press MENU Press MUTE Press SET Enter 3 3 5 Press SET Enter that handset number 1 to 8 Press SET SSS ee NS For Fax Advantage assistance call 1 800 435 7329 85 10 Help 10 3 4 Fax sending cannot send documents The other party s fax machine is busy or has run out of recording paper Try again The other party s machine is not a fax machine Check with the other party The other party s fax machine rings too many times Send the fax manually page 50 cannot send a fax overseas Use the overseas transmission mode feature 23 on page 69 Add two pauses at the end of the telephone number or dial manually The other party complains that letters on their received document are distorted or not clear f your line has special telephone services such as call waiting the service may have been activated during fax transmission Connect the unit to a line that does not have these services An extension telephone on the same line is off the hook Hang up the extension telephone and try again Try copying the document with this unit If the copied image is clear there may be something wrong with the other party s machine The other party complains that smudges or black lines appear on their received document The glass or rollers are dirty Clean them page 90 10 3 5 Fax receiving cannot receive
85. eing used 1 Press v or a repeatedly to display the desired item f the number requires editing press the right soft key EDIT page 42 2 Press gt J To stop storing press 4 3 Press gt again To continue storing other items repeat from step 1 To exit the programming mode press OFF If there is no name information for the caller Enter name will be displayed ma mnn 1 Enter name 4 gt T Next 1 Ifa name is not required press v If a name is required enter the name page 36 When finished press v Example an meL Enter name CINDY TURNER 4 Y Next aa E 1 CINDY TURNER 1 234 456 7890 Example A Edit SAVE 2 Press the right soft key SAVE To continue storing other items repeat from step 1 To exit the programming mode press OFF 3 12 2 Into the base unit Keep the front cover page open for button locations 1 Press CALLER ID 2 Press or repeatedly to display the desired item 3 Press MENU 4 faname is required enter up to 16 digits for the name page 30 5 Press SET To edit a number see page 38 6 Press SET Note To print the Caller ID list see page 93 CC 3 13 Intercom The intercom feature makes it possible to have conversations between handsets and with the base unit without using the telephone line To make an intercom call one extension must page Summon th
86. emote operation code Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scroll to Initial setting by pressing or 4 and press gt J 3 Scrollto Set answering by pressing v or 4 and press gt 4 Scroll to Remote code by pressing v or a and press gt 5 Enter a remote code using a 2 digit number 00 99 The default setting is 11 6 Press the right soft key SAVE 7 Press OFF Note You can also program this feature with the base unit feature 11 on page 69 Setting the mailbox 2 or 3 password To prevent other users from retrieving your messages program a password for mailbox 2 or 3 Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scroll to Initial setting by pressing v or 4 and press gt 3 Scrollto Set answering by pressing v or a and press gt 4 Scroll to Set mailbox2 amp 3 by pressing v or 4 and press gt 76 5 Select the mailbox by pressing a Mailbox2 or v Mailbox3 f the password has previously been assigned to the mailbox it is displayed 6 Enter a 2 digit number 00 99 f you entered a wrong number press HOLD CLEAR and enter the password again 7 Press the right soft key SAVE 8 Press OFF To check the password Repeat steps 1 to 5 The password is
87. ent settings of the base unit programming features page 68 to page 73 Telephone number list Provides you with names and numbers which are stored in the navigator directory of the base unit Journal report Keeps a record of fax transmission and reception This report will be printed automatically after every 30 fax communications feature 22 on page 69 Printer test Allows you to check the print quality of your unit If the test print has a smudge or blurred points or lines clean the thermal head page 91 Broadcast programming list Provides you with names and numbers which are stored in the broadcast memory page 52 Caller ID list Keeps a record of the last 50 different callers of the base unit after subscribing to a Caller ID service To print automatically after every 50 new calls activate feature 26 page 70 Or amp STOP MENU SET 4 gt 1 Press MENU repeatedly to display PRINT REPORT 2 Press 4 or gt repeatedly to display the desired item 3 Press SET to start printing To stop printing press STOP 4 Press MENU 11 General Information 93 11 General Information SSS 11 2 Technical data about this product 11 2 1 Base unit Applicable lines Document size Effective scanning width Effective printing width Transmission speed Scanning density Photo resolution Scanner type Printer type Data compression syste
88. f the limited warranty packing will be charged to you as an out of warranty cost 6 Panasonic reserves the right to send a refurbished unit Panasonic Consumer Electronics Panasonic Sales Company Company Division of Matsushita Division of Matsushita Electric of Electric Corporation of America Puerto Rico Inc One Panasonic Way Ave 65 de Infanteria Km 9 5 Secaucus New Jersey 07094 San Gabriel Industrial Park Carolina Puerto Rico 00985 PFQX1855YA CM0503MK1053
89. feature allows you to take advantage of low cost calling hours offered by your telephone company This feature can be set up to 24 hours in advance of the desired time To send a document Insert the document Press MENU Press 1 then 2 5 Press or repeatedly to select on Press SET Enter the fax number Press SET Enter the transmission start time Press repeatedly to select Am or DM 9 Press SET 10 Press MENU SS a RT Note To cancel after programming press STOP then SET Code 26 Setting the Caller ID list to print automatically AUTO CALL LIST MODE OFF On The Caller ID list will be printed automatically each time the base unit logs 50 different callers page 40 OFF default The Caller ID list will not be printed but the unit will Keep a record of the information for the last 50 different callers Code 31 Activating the Distinctive Ring feature DISTINCTIVE RING MODE OFF See page 56 for details 70 Code 32 Setting the ring pattern for fax Distinctive Ring feature FAX RING PATTERN RING B D See page 57 for details Code 34 Setting the quick scan QUICK SCAN MODE 0FF This feature is helpful when you want to remove the document for other uses because the unit will release the document before sending or copying ON The unit will scan the document and store it into memory firs
90. flashing on the display MAILBOX 1 MAILBOX 2 or MAILBOX 3 The unit will announce Mailbox no and the number of new messages in the mailbox and will play back the new messages f old messages exist with new messages in the mailbox only new messages will be played back e When the mailbox has no new messages the unit will announce Mailbox no no new messages All message playback and will play back all messages in the mailbox When mailbox 2 or 3 has the password 1 Press MAILBOX 2 or MAILBOX 3 The unit will announce Enter mailbox password and PASSWORD will be displayed 2 Enter the mailbox password feature 51 on page 71 feature 52 on page 71 or page 76 The unit will announce Mailbox no and the number of new messages in the mailbox and will play back the new messages If there are no new messages all messages in the mailbox will be played back During playback The display shows the message number of the mailbox Example While the first message of the mailbox is being played back 4 REPEAT gt SKIP 01 Adjust the speaker volume using or Atthe end of the last message of the mailbox the unit announces End of final message The unit will announce the remaining recording time if it is less than 5 minutes f a call is being received you will hear incoming call tones feature 73 on page 72 or page 74 To answer the ca
91. g grained paper Do not use paper of different types or thickness at the same time This may cause a paper jam Avoid double sided printing Do not use paper printed from this unit for double sided printing with other copiers or printers This may cause a paper jam To avoid curling do not open paper packs until you are ready to use the paper Store unused paper in the original packaging in a cool and dry location 11 2 2 Handset Operating environment 5 C 40 C 41 F 104 F Frequency 2 40 GHz 2 48 GHz Dimensions Approx height 242 mm x width 53 mm x depth 40 mm 91 35 x 23 32 x 19 46 Mass Weight Approx 220 g 0 48 Ib Power supply Ni Cd battery 3 6 V 850 mAh Security codes 1 000 000 95 11 General Information 11 2 3 Charger unit Operating environment 5 C 40 C 41 F 104 F Dimentions Approx height 60 mm x width 74 mm x depth 96 mm 2 1 32 x 277 45 x 229 32 Mass Weight Approx 95 g 0 21 Ib Power consumption Standby Approx 0 8 W Maximum Approx 4 0 W Power supply AC adaptor 120 V AC 60 Hz Note Any details given in these instructions are subject to change without notice The pictures and illustrations in these instructions may vary slightly from the actual product 96 11 General Information hee 11 3 FCC and Other Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear of
92. g to the ring pattern table page 56 For Fax Advantage assistance call 1 800 435 7329 23 2 Preparation Oa EY 2 7 Case 3 TEL ONLY 2 1 Your situation You wish to use the fax machine and an extension telephone in a different room Most incoming calls are phone calls and the fax machine is seldom used for fax reception 2 2 How to setup AUTO ANSWER O TI o ele TI 0 O o 000G TALK SP PHONE gt 1 Press MENU 2 Press ft then 0 0 QUICK SETUP PRESS SET PRINT SETUP YES SET NO STOP 4 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 3 Press SET 5 Press or repeatedly to display the following SELECT A SETUP TEL ONLY 6 Press SET The AUTO ANSWER indicator turns OFF 7 Press MENU 2 3 How to receive calls You can receive a fax with the base unit handset or an extension telephone With the base unit 1 Press DIGITAL SP PHONE to answer the call 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press FAX START The fax machine will start fax reception With the handset 1 Lift the handset and press TALK or SP PHONE to answer the call 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press 41 9 default f
93. gain SSS Saas 3 11 Erasing caller information Keep the front cover page open for button locations 3 11 1 Erasing all caller information Using the handset Make sure the handset is not being used 43 3 Telephone 1 Press w or Caller s list O new call VA h Directory list 2 Press HOLD CLEAR To cancel erasing press 4 then OFF 3 Press HOLD CLEAR again Using the base unit 1 Press MENU repeatedly to display CALLER SETUP 2 Press SET 3 Press SET again To cancel erasing press STOP then MENU 4 Press SET 5 Press STOP 3 11 2 Erasing specific caller information Using the handset Make sure the handset is not being used 1 Press vw or 4 repeatedly to display the desired item 2 Press HOLD CLEAR To erase other items repeat from step 1 3 Press OFF Using the base unit 1 Press CALLER ID 2 Press or repeatedly to display the desired item 3 Press ERASE To erase other items repeat steps 2 to 3 4 Press STOP See 3 12 Storing caller information into the navigator directory Important This feature is not available in the following cases The telephone number includes data other than numbers i e or 44 The caller information does not include a telephone number 3 12 1 Into the handset Keep the front cover page open for button locations Make sure the handset is not b
94. he displays show 2Way radio mode 1 Press TALK SP PHONE or INTERCOM TRANSFER 2 Enter an extension number using a dialing button 1 to 8 The called handset will ring for 1 minute To stop calling press OFF 3 When the called party answers talk into the handset You can switch to the receiver or the speaker by pressing TALK or SP PHONE 4 To end the conversation press OFF To adjust the ringer volume for 2 way radio mode high medium low off While the handset is not in use press w or a To turn the ringer OFF press repeatedly until Off is displayed Ringer off will be displayed 3 18 3 To answer a call 1 Press TALK SP PHONE or INTERCOM TRANSFER to answer the call 2 To end the conversation press OFF 49 4 Fax PT 4 1 Sending a fax manually 1 HELP STOP FAX START DIGITAL SP PHONE SET REDIAL PAUSE 1 Adjust the width of the document guides to the size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution 4 Press DIGITAL SP PHONE Q1 Dial the fax number 6 Whena fax tone is heard Press FAX START When the other party answers your call Ask them to press their start button When the fax tone is heard press FAX START To sel
95. he operating instructions Improper adjustment may require extensive work by an authorized service center E If the unit has been dropped or physically damaged F If the unit exhibits a distinct change in performance 14 During thunderstorms avoid using telephones except cordless types There may be a remote risk of an electric shock from lightning 15 Do not use this unit to report a gas leak when in the vicinity of the leak SAVE THESE INSTRUCTIONS INSTALLATION Never install telephone wiring during a lightning storm Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines WARNING To prevent the risk of fire or electrical shock do not expose this product to rain or any type of moisture OTHER INFORMATION Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors The unit should be kept free from dust high temperature and vibration The unit should not be exposed to direct sunlight Do not place heavy objects on top of this unit Do not touch the plug with wet hands Wipe the outer surface of the unit with a soft cloth Do not use benzine thinner or any abrasive powder Safety Instructions
96. he handset on the charger Answering phone calls hands free 1 Lift the handset and press SP PHONE and talk into the microphone 2 When finished talking press OFF or place the handset on the charger Auto talk feature Handset This feature allows you to answer a call by simply lifting the handset off the charger without pressing TALK or SP PHONE The default 35 3 Telephone setting is OFF To activate this feature see page 74 3 2 2 Using the base unit DIGITAL SP PHONE 1 Press DIGITAL SP PHONE and talk into the microphone 2 When finished talking press DIGITAL SP PHONE Doo O 3 3 Storing names and telephone numbers into the navigator directory You can make a call or send a fax to a person stored in the directory by selecting an item shown on the display The base unit and handset each have their own individual directories up to 50 names and phone numbers each and you can copy directory items from one extension to another page 39 When the system has additional handsets page 32 each handset can have its own directory To use a directory first store the items then see page 37 to make a phone call 36 3 3 1 Using the handset Make sure the handset is not being used 1 Press CONF FUNCTION 2 Press p at Save directory 3 Enter up to 16 characters for a name See the character table on page 36 for details 4 Press v 5 Enter up to 22 digits for th
97. hine To resume operation enter a direct command within 15 seconds or the voice menu will start page 67 4 Erasing a specific message During playback The current message is erased A short beep will sound and the next message will be played 5 Erasing all messages All recorded messages in the mailbox are erased A long beep will sound and the unit will announce Mailbox no no messages 0 Turning OFF the answering machine The unit hangs up and will not answer calls until turned ON again page 54 67 1 Selecting mailbox 1 Mailbox 1 is selected and the unit announces the number of new messages in the mailbox 2 Selecting mailbox 2 f mailbox 2 has a password feature 51 on page 71 or page 76 enter it Mailbox 2 is selected and the unit announces the number of new messages in the mailbox 3 Selecting mailbox 3 f mailbox 3 has a password feature 52 on page 71 or page 76 enter it Mailbox 3 is selected and the unit announces the number of new messages in the mailbox Turning ON the AUTO ANSWER mode Call your unit and let it ring 15 rings The unit will answer your call with the greeting message and AUTO ANSWER mode will be turned ON When AUTO ANSWER is turned ON the receiving mode will be set to FAX ONLY or TAM FAX mode depending on the setting of feature 77 page 73 7 6 4 Interrupting remote operation If you mistakenly answer
98. hine To record a message call your unit press H and the mailbox number 1 2 or 3 then leave a message Repeats a message HER Selecting mailbox 2 2 Skips a message E Selecting mailbox 3 7 6 1 Summary of remote When voice memory is full Voice guide 1 Call your unit Erase unnecessary messages 2 During or after the TAM FAX greeting 4 After 3 seconds the voice menu will start message page 67 Follow the menu or enter the For mailbox 1 direct commands page 65 Press the remote operation ID 5 To end remote operation hang up For mailbox 2 or 3 when you program the OR l password To listen to messages in another mailbox Enter the password press H 1 mailbox 1 1 2 mailbox 2 or H 3 mailbox 3 3 Start remote operations f the unit announces Enter mailbox When there are new recorded messages password mailbox 2 or 3 has a The unit will announce Mailbox no password feature 51 on page 71 and the number of new messages in the feature 52 on page 71 or page 76 mailbox and will play back the new Enter the password messages Note When there are no new messages The unit will announce the remaining Voice guide recording time after playback if it is less than Mailbox no no new messages 5 minutes The messages are saved 66 7 6 2 Remote operations following voice menu During remote operation the unit will provide voice prompts in the following order
99. ialing a pause will be inserted If pressed immediately after a dial tone is obtained the last number dialed will be redialed The receiving mode does not function properly The Distinctive Ring is set feature 31 on page 70 During programming cannot enter the code or ID number All or part of the numbers are the same as another code or ID Change the number remote operation ID code feature 11 on page 69 or page 76 fax activation code feature 41 on page 71 For Fax Advantage assistance call 1 800 435 7329 83 10 Help password for mailbox 2 feature 51 on page 71 or page 76 password for mailbox 3 feature 52 on page 71 or page 76 You entered a one digit number for the password of mailbox 2 or 3 Enter 2 digit number 00 99 feature 51 on page 71 feature 52 on page 71 or page 76 The ink film runs out quickly The help printing function copy function and reports also use ink film The unit beeps Recording paper or ink film has run out Press STOP to stop the beeps and install paper ink film Whenever I try to retrieve my voice mail messages am interrupted by the fax tone You are probably entering 9 This is the default setting for the fax activation code If you use a voice mail service turn the fax activation feature OFF or reprogram the activation code feature 41 on page 71 The speakerphone is not working Use the speakerphone in a qu
100. ids which provide adequate shielding to RF energy commonly emitted digital devices lf your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call 2 Perform such activities in the off peak hours such as early morning or late evenings The software contained in this equipment to allow user access to the network must be upgraded to recognize newly established network area codes and exchange codes as they are placed into service Failure to upgrade the premises systems or peripheral equipment to recognize the new codes as they are established will restrict the customer and the customer s employees from gaining access to the network and to these codes This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Privacy of communications may not be ensured when using this phone 97 11 General Information CAUTION Any changes o
101. ies such as additional handsets ink film toner cartridge drum unit and ink cartridge as may be applicable and cosmetic parts cabinet are not warranted under this Limited Warranty During the Labor Limited Warranty period there will be no charge for labor During the Parts Limited Warranty period there will be no charge for parts You must carry in or mail in your product during the Limited Warranty period This Limited Warranty only applies to products purchased and serviced in the United States or Puerto Rico This Limited Warranty is extended only to the original purchaser and only covers products purchased as new A purchase receipt or other proof of the original purchase date is required for Limited Warranty service Carry In or Mail In Service For Carry In or Mail In Service in the United States call 1 800 HELP FAX 1 800 435 7329 For assistance in Puerto Rico call Panasonic Sales Company 787 750 4300 or fax 787 768 2910 Limited Warranty Limits And Exclusions This Limited Warranty ONLY COVERS failures due to defects in materials or workmanship and DOES NOT COVER normal wear and tear or cosmetic damage The Limited Warranty ALSO DOES NOT COVER damages which occurred in shipment or failures which are caused by products not supplied by the warrantor such as non Panasonic ink film toner cartridge or drum unit or failures which result from accidents misuse abuse neglect mishandling misapplication alteration f
102. iet room f you have difficulty hearing the other party adjust the volume cannot page the handset or base unit The called handset is too far from the base unit The called unit is in use Try again later f more than one other user is using the handsets and base unit you may not be able to page Try again later While having an intercom call tones are heard Someone is calling you from outside Press TALK SP PHONE or DIGITAL SP PHONE to answer the outside call The unit does not display the caller s name and or telephone number You need to subscribe to a Caller ID service Other telephone equipment may be interfering with your phone Disconnect it and try again Other electrical appliances connected to the same outlet may be interfering with the Caller ID information Telephone line noise may be affecting the Caller ID information The caller requested not to send his her information page 40 f a call is being transferred to you the caller information will not be displayed The display exits the Caller ID List while viewing caller information Do not pause for over 1 minute on the handset or 20 seconds on the base unit while searching 10 3 3 Cordless handset The handset does not work Make sure that the battery is installed correctly page 16 Charge the battery fully page 20 Clean the charge contacts and charge again page 20 Unplug th
103. is product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR is a U S registered mark Trademarks e Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and or other countries All other trademarks identified herein are the property of their respective owners Copyright This manual is copyrighted by Panasonic Communications Co Ltd PCC and its licensee Under the copyright laws this manual may not be reproduced in any form in whole or part without the prior written consent of PCC and its licensee Panasonic Communications Co Ltd 2003 SS Se Important safety instructions When using this unit basic safety precautions should always be followed to reduce the risk of fire electric shock or personal injury 1 Read and understand all instructions 2 Follow all warnings and instructions marked on this unit 3 Unplug this unit from power outlets before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning 4 Do not use this unit near water for example near a bathtub wash bowl kitchen sink etc 5 Place the unit securely on a stable surface Serious damage and or injury may result if the unit falls 6 Do not cover slots and openings on the unit They are provided for ventilation and protection against overheating Never place the unit near radiators or in a place where proper ventilation is not provided 7 Use only the power
104. kers which generate an intense magnetic field This unit may disturb the performance of other devices connected to the same telephone line Using surge protectors The warranty does not cover damage due to power line surges or lightning For additional protection we recommend the use of a surge protector If you use this unit with a computer or subscribe to an xDSL service Fax transmission reception may be disturbed or you may hear interference noise during telephone conversation A filter to prevent this is provided from your service company Please attach the filter to the telephone line cord of the fax machine Telephone line cord To a single gt LJ a telephone Filter line jack 2 1 2 Charger unit AC adaptor D JO a power aq outlet J 120 V 60 Hz Note e USE ONLY WITH the included Panasonic AC adaptor The AC adaptor must remain connected at all times It is normal for the adaptor to feel warm during use 18 For Fax Advantage assistance call 1 800 435 7329 ass 2 2 Wall mounting the charger The charger can be wall mounted Install screws using the wall template below Mount the charger slide it down then slide down to the right until it is secured 2 45 cm 31 30 Wall Template 2 45 cm lt 31 22 For Fax Advantage assistance call 1 800 435 7329 2 Preparation 19 2 Preparation Cee it should last up to 4 5 hour
105. l 3 14 2 To transfer a call from the base unit 1 During a phone call press TRANSFER The call will be put on hold 2 To page a handset enter its extension number using a dialing button 1 to 8 To page all handsets press 0 f you do not wish to announce the transfer skip to step 4 3 Wait for the paged party to answer f the paged party does not answer press DIGITAL SP PHONE twice to return to the outside call 4 To complete the transfer press DIGITAL SP PHONE Note Even if you call all handsets only the handset user who answers first can take the transferred call To answer a transferred call with the handset Ifthe paging party announces the transfer the paging extension s number is displayed Press TALK SP PHONE or INTERCOM TRANSFER to answer the page Example Base unit is calling Call from 0 After the paging party hangs up the call you can talk to the outside caller If the paging party hangs up before you answer the page Incoming call will be displayed Press TALK or SP PHONE to take the transferred call During a transfer f you do not announce the transfer and the paged party does not answer within 1 minute after you hang up your extension will ring and the transferred call will be returned to you If you still do not answer the call within 4 minutes the call will be disconnected You may answer the call again by pressing TALK
106. l items by pressing or 4 and press gt 4 To copy to the base unit press 0 To copy to another handset enter its extension number using a dialing button 1 to 8 You can also select the extension number by pressing 7 or 4 o for the base unit 1 to 8 for another handset 5 Press the right soft key SEND The handset display will show the items being copied and each item s number When all items have been copied Complete will be displayed and a beep will sound The destination unit display will show DIRECTORY RECEIVING then DIRECTORY RECEIVED To copy items to another extension repeat steps 3 to 5 6 Press OFF 3 2 From the base unit to a handset Copying one directory item 1 Press MENU 2 Press t then 5 9 3 Press or repeatedly to display 1 ITEM 4 Press SET 5 Enter the extension number using a dialing button 1 to 8 You can also select the extension number by pressing or 1 to 8 6 Press SET 7 Press or repeatedly to display the desired item To search for the item by initial see page 38 8 Press SET When the item has been copied COMPLETE will be displayed and a beep will sound 39 3 Telephone The destination handset display will show Directory Receiving then Directory Received To copy another item repeat s
107. lay the desired setting and press SET The AUTO ANSWER indicator turns ON How to receive calls When receiving calls the unit will automatically answer all calls and only receive fax documents 55 5 Distinctive Ring Ds 5 1 Distinctive Ring service from your phone company This service is convenient if you wish to have a different number for your fax machine and telephone even when you use them on a single telephone line Distinctive Ring is a service offered by your local telephone company which allows you to use several telephone numbers on one telephone line When a call is made to one of your phone numbers the telephone company sends a ring pattern to your telephone line to indicate which number the call is intended for By setting up this unit for Distinctive Ring you can make the fax machine automatically start fax reception when a Call comes to the fax number To use this service you must subscribe to the Distinctive Ring service offered by your local telephone company E 5 2 Using two or more phone numbers on a single telephone line 5 2 1 Activating the Distinctive Ring feature gt Nh es ojexereke Oc 0 e SP SET por lt Press MENU Press then 3 1 Press or gt repeatedly to select on Press SET Press MENU oF ON 56 How to receive calls If the incoming call is for the fax number the fax machine will ring with the
108. ll press DIGITAL SP PHONE f the unit announces Memory full after playback erase unnecessary messages page 63 To repeat a message Press 4 while listening to the message f you press 4 within 5 seconds of the beginning of the message the previous message will be played To play back a specific message press 4 or gt and search for the message you want to listen to To skip a message Press gt to play the next message To stop playback temporarily Press STOP 7 Answering Machine To resume playback press the MAILBOX button MAILBOX 1 MAILBOX 2 or MAILBOX 3 whose playback was stopped within 1 minute Slow talk message playback For easier listening of recorded messages you can slow down the playback speed Press the MAILBOX button MAILBOX 1 MAILBOX 2 or MAILBOX 3 whose message is being played The playback speed will slow down To return to the original speed press the MAILBOX button again during playback The playback speed will return to normal after you finish listening to messages Voice time day stamp During playback a synthesized voice will announce the day of the week and time that each message was recorded For Caller ID service users page 40 During playback the display shows the name and or number of the caller whose message is being played 7 4 2 Erasing recorded messages To erase a specific message Press ERASE
109. m Modem speed Operating environment Dimensions Mass Weight Power consumption Power supply Fax memory capacity Voice memory capacity Public Switched Telephone Network Max 216 mm 8 5 in width Max 600 mm 23 in length 208 mm 83 4 6 Letter Legal 208 mm 8 A4 202 mm 7 46 Approx 15 s page Original mode Horizontal 8 pels mm 203 pels inch Vertical 3 85 lines mm 98 lines inch standard resolution 7 7 lines mm 196 lines inch fine photo resolution 15 4 lines mm 392 lines inch Super fine resolution 64 levels Contact Image Sensor Thermal Transfer on plain paper Modified Huffman MH Modified READ MR 9 600 7 200 4 800 2 400 bps Automatic Fallback 5 C 35 C 41 F 95 F 20 80 RH Relative Humidity Approx height 128 mm x width 324 mm x depth 242 mm 51 35 x 12 x 9 7 ap Approx 3 1 kg 6 8 Ib Standby Approx 4 4 W Transmission Approx 12 W Reception Approx 50 W When receiving a 20 black document Copy Approx 50 W When copying a 20 black document Maximum Approx 135 W When copying a 100 black document 120 V AC 60 Hz Transmission Approx 25 pages Reception Approx 28 pages Approx 15 minutes 1 Transmission speed varies depending on page content resolution telephone line conditions and the other party s machine 2 Transmission speed is based upon the ITU T No 1 Test Chart and original mode
110. mple SMITH JACK 1 222 333 4444 3 10P JUN 10 DIAL EDIT 3 Press TALK SP PHONE or the left soft key DIAL to return the call The unit will start dialing automatically Note After viewing all of the new caller information Received calls will disappear What v means The display shows a v after you have viewed answered or returned this call Example SMITH JACK leZ22 350 44448 3 10P JUN 10 vV f the same caller calls again the call entry with v will be replaced with the new call entry The base unit and handset and any additional handsets store caller information individually When a call or message is viewed answered returned or played back on one extension the others will not adda V When a message is played back using a handset page 64 a v will not be added in the caller information of the handset If the same person calls more than once Only the date and time of the most recent call will be stored The number of times the person called x2 to x9 will be displayed Example The same person called 3 times SMITH JACK 1 222 333 4444 10 15P JUN 10 x3 DIAL EDIT 41 3 Telephone After checking x2 to x9 will be replaced with a v To stop viewing Press OFF after step 2 on page 41 To edit a telephone number You can edit a phone number into one of 3 patterns to call back or store it int
111. nd answering machine 2 5 2 How to setup AUTO ANSWER Nd SET MENU STOP 1 Press MENU 2 Press H then 0 0 QUICK SETUP PRESS SET PRINT SETUP YES SET NO STOP 4 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 5 Press or repeatedly to display the following 3 Press SET SELECT A SETUP TAM FAX ae 6 Press SET The AUTO ANSWER indicator turns ON 7 Press MENU Note You can change the ring setting in TAM FAX mode feature 06 on page 69 or page 75 2 5 3 How to receive calls When receiving calls the unit works as a fax and answering machine f the call is a phone call the unit will record a voice message automatically f a fax calling tone is detected the unit will receive the fax automatically Note Do not connect an answering machine to the same telephone line If one is connected set the automatic answer feature to OFF Do not subscribe to voice mail service as it may disturb fax reception If you do subscribe to a voice mail service call Panasonic Fax Advantage assistance at 1 800 435 7329 for more information 22 For Fax Advantage assistance call 1 800 435 7329 2 6 Case 2 Distinctive Ring 1 phone line with 2 or more phone numbers 2 6 1 Your situation You wish to use this unit to receive faxes using one phone number and to handle phone calls using anothe
112. nd when a received fax document is stored into memory due to some existing problem The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document ON default You will hear a beeping sound OFF Deactivates this feature Code 46 Setting friendly reception FRIENDLY RCV MODE ON E To receive a fax automatically when you answer a call and hear a fax calling tone slow beep ON default You do not have to press FAX START for fax reception OFF You have to press FAX START for fax reception Code 47 Setting the fax voice guidance FAX GUIDANCE MODE ON LE If you wish to hear voice guidance for fax transmission reception activate this feature ON default You will hear voice guidance 8 Programmable Features OFF Deactivates this feature ERROR To hear voice guidance only when fax transmission reception fails Code 51 Setting the mailbox 2 password BOX2 PASSWORD ID To prevent other users from retrieving your messages program a password for mailbox 2 1 Press MENU 2 Press 4 then 5 1 f the password has already been assigned to the mailbox it is displayed 3 Enter a 2 digit number 00 99 f you entered a wrong number press STOP and enter the password again 4 Press SET 5 Press MENU To check the password Repeat steps 1 and 2 The pass
113. ne to a Known working telephone If the working telephone operates properly contact our service personnel to have the unit repaired If the working telephone does not operate properly contact your telephone company The power cord or telephone line cord is not connected Check the connections f you connected the fax machine through a computer modem connect the fax machine directly to a telephone line jack 10 Help cannot make calls The dialing mode setting is wrong Change the setting feature 13 on page 69 or page 74 The unit does not work Check the settings page 16 and page 18 to page 20 The unit does not ring The ringer volume is turned OFF Adjust it page 27 28 10 3 2 General The unit displays CHECK PAPER though the paper is inserted The paper is inserted halfway Insert it correctly page 15 and press SET to clear the message The other party complains they only hear a fax tone and cannot talk FAX ONLY mode is set Tell the other party the number is only used for faxes Change to TEL mode page 53 or TAM FAX mode page 54 f you use a Distinctive Ring service turn AUTO ANSWER OFF so that the fax machine is in TEL mode f you use a Distinctive Ring service make sure you have set the same ring pattern assigned by the telephone company page 56 The REDIAL PAUSE PAUSE REDIAL button does not function properly f this button is pressed while d
114. ng The unit will not make a copy The film is empty Replace the film with a new one page 14 You cannot make a copy during programming You cannot make a copy during a telephone conversation A black line white line or smudge appears on the copied document The glass or rollers are dirty Clean them page 90 The copied image is distorted The thermal head is dirty Clean it page 91 The printing quality is poor Please do not reuse the ink film Please use genuine Panasonic replacement film Refer to page 9 for further details Original Some paper has instructions recommending which side to print on Try turning the recording paper over You may have used paper with a cotton and or fiber content that is over 20 such as letterhead or resume paper We recommend smooth paper such as Hammermill Jet Print for clearer printing 10 Help 10 3 7 Answering machine cannot listen to messages from a remote location Press the remote operation ID code correctly and firmly feature 11 on page 69 or page 76 f the unit announces Enter Mailbox password mailbox 2 or 3 has a password Enter the password feature 51 on page 71 feature 52 on page 71 or page 76 The unit is not in TAM FAX mode Change to TAM FAX mode page 67 Messages in the mailbox do not play back The mailbox password is wrong Enter the correct password For mailbox 2 see featu
115. nitor mode 2 way radio mode or in the remote operation mode Do not pause for over 1 minute while storing While storing an item in the navigator directory the handset starts to ring To answer a call press TALK or SP PHONE Storing will be canceled Store the name and number again cannot redial by pressing PAUSE REDIAL f the last number dialed was more than 32 digits long the number will not be redialed correctly Recharge battery is displayed flashes or the handset beeps intermittently Charge the battery fully page 20 Charge for 15HRS and T are displayed and the handset does not work The battery has been discharged Charge the battery fully page 20 charged the battery fully but Recharge battery is still displayed and or C continues to flash or Charge for 15HRS and are displayed Clean the charge contacts and charge again page 20 t is time to replace the battery page 16 cannot receive documents by pressing 11 9 on the handset You must set the remote fax activation to ON feature 41 on page 71 beforehand Press Ht 9 firmly The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper or clear the jammed paper The handset display is blank Charge the battery fully page 20 10 Help cannot make a call with the handset You cannot
116. o the directory Make sure the handset is not being used Press the right soft key EDIT repeatedly after step 2 on page 41 Each time you press EDIT the telephone number will be changed as follows Local telephone number only 2 Area code Local telephone number 3 1 Area code Local telephone number The order in which patterns are displayed depends on how the telephone number is displayed in step 2 on page 41 To return a call press TALK SP PHONE or the left soft key DIAL To store a number in the directory follow from step 2 of the handset storing procedure on page 44 Note f a 7 digit number comes without editing EDIT will not display with the item and you cannot edit that 7 digit number The unit provides an auto edit feature for Caller ID numbers For details see page 43 3 9 2 Using the base unit CALLER ID ps BDO O00 e STOP FAX START DIGITAL SP PHONE 1 Press CALLER ID Example 10 NEW CALLS PRESS NAVI 2 Press to search from the most recent calls Press to search from the oldest calls Example SAM LEE 11 20A Jul 20 42 3 Press DIGITAL SP PHONE to call back the displayed party The unit will start dialing automatically To send a fax insert the document FACE DOWN and press FAX START Note f the unit did not receive name information th
117. of base unit buttons 10 1 5 Description of handset buttons 10 1 6 Description of base unit display 11 1 7 Description of handset display 11 Installation Base Unit 8 NAIK MMe 13 CS Paper tayana N 15 1 10 Recording paper cccccccceeeeeeeees 15 Installation Handset 1 11 Battery installation ces 16 1 12 Battery replacement ccee 16 119 BEOIR teats 16 1 14 Headset optional ees 17 2 Preparation Connections and Setup Zul CONNECCION S aceiisireerseissrianre identi 18 2 2 Wall mounting the charger 19 2 3 Battery charge 20 2 4 Selecting the way to use your fax MaCNN Eskeko A 21 2 5 Case 1 TAM FAX cccccccceeeeeeees 22 2 6 Case 2 Distinctive Ring 1 phone line with 2 or more phone numbers 23 2 7 Case 3 TEL ONLY eee 24 2 8 Case 4 FAX ONLY cccccccceeeeees 26 Help Button 2 9 Base unit help function 27 Volume 2 10 Adjusting handset volume 27 2 11 Adjusting base unit volume 28 Initial Programming 2 12 Date and time seiccavscricravsevuccouserdeeucteys 29 2 13 YOUR IOG Oies 30 2 14 Your fax NUMbEL ccceeeeeeeeee eens 32 Option 2 15 Registration of additional handsets 32 3 Telephone Making and Answering Calls 3 1 Making phone CallS cccceeeeeeee 34 3 2 Answering phone calls 006 35 Automati
118. om calls Handset When a handset is being paged it will beep and display the paging extension s number Example Base unit is paging handset 1 fen 1 Call from 0 1 Press TALK SP PHONE or INTERCOM TRANSFER to answer the page 2 To end the intercom press OFF or place the handset on the charger Base unit When the base unit is being paged it will beep and display the paging extension s number Example Handset 1 is paging CALL FROM bod 1 Press LOCATOR INTERCON or DIGITAL SP PHONE to answer the page 2 Toend the intercom press DIGITAL SP PHONE or LOCATOR INTERCOM Note When the ringer volume is OFF page 27 28 the handset and the base unit will ring at the low level when paged During an intercom call f you have difficulty hearing the other party decrease the speaker volume f you receive a phone call while talking on the intercom you will hear 2 tones feature 73 on page 72 or page 74 To answer the call if you are using the handset press OFF then press TALK or SP PHONE If you are using the base unit press DIGITAL SP PHONE twice 45 3 Telephone SS ne 3 14 Transferring a call A telephone call can be transferred between two extensions using the intercom feature Keep the front cover page open for button locations 3 14 1 To transfer a call from the handset 1 During a phone call press INTERCOM TRANSFER IN USE
119. ound is heard press FAX START The unit will start fax reception f you do not answer the call within 15 rings the unit will temporarily activate the answering machine The greeting message will then be played and the other party can then send a fax How to receive calls faxes with the handset 1 Lift the handset and press TALK or SP PHONE to answer the call 2 When document reception is required a fax calling tone slow beep is heard or nosound is heard press 41 9 default fax activation code firmly You can also press FAX START on the base unit Note To receive fax documents using the handset you must set remote fax activation to ON feature 41 page 71 beforehand To stop receiving Press STOP How to receive faxes with an extension telephone You can receive fax documents using an extension telephone Important Use a touch tone telephone as the extension telephone 1 When the extension telephone rings lift the handset of the extension telephone 2 When document reception is required a fax calling tone slow beep is heard or nosound is heard 54 press 9 default fax activation code firmly 3 Replace the handset The fax machine will start reception Note To receive fax documents using the extension telephone you must set remote fax activation to ON feature 41 on page 71 beforehand 4 6 Receiving a fax
120. p DIAL EDIT You can call back the displayed number using the handset Press the left soft key DIAL while the number is displayed The handset stops playback and automatically dials the phone number f you need to edit the phone number to return the call press the right soft key EDIT until the desired edit pattern is displayed The number will be edited to one of 3 patterns page 42 You can then return the call 65 7 Answering Machine SS ne 7 6 Operating from a remote location You can call your unit from a remote location and access the answering machine Important Program the remote operation ID beforehand feature 11 on page 69 or page 76 Set the unit to TAM FAX mode before going out page 54 Use a touch tone telephone for remote operations Helpful hints When you press a button press firmly e Please make a copy of the following table and carry it with you when you go out Answering machine remote operation Call your unit BO Slows down playback speed During or after the greeting message New messaae playback to access mailbox 1 enter the remote Ca ssi All message playback 9 Stops the operation temporarily operation ID If mailbox 2 or 3 has a password enter the password of the mailbox you want to access 4 Erases a specific message Follow the voice menu or enter the direct 5 Erases all messages SOR e en yen yey Turns OFF the answering mac
121. r another character located on the same dialing button press gt to move the cursor to the next space To enter your logo Example BILL 1 Press 2 5 times LOGO B 2 Press 4 6 times LOGO BI 3 Press 5 6 times LOGO BIL 4 Press gt to move the cursor to the next space and press 5 6 times LOGO BILL To correct a mistake 1 Press 4 or gt to move the cursor to the incorrect character 2 Press STOP To erase all of the digits press and hold STOP 3 Enter the correct character To select characters using or Instead of pressing the dialing buttons you can select characters using or 1 Press or repeatedly to display the desired character 2 Press gt to move the cursor to the next space The character displayed is selected 3 Return to step 1 to enter the next character 2 Preparation Display order of characters _ LOwer case alphabet pel Pressing Number A gt Pressing Symbol A Capital P alphabet For Fax Advantage assistance call 1 800 435 7329 31 2 Preparation CO 2 14 Your fax number STOP MENU SET lt gt 1 Press MENU SYSTEM SETUP PRESS NAVI 4 gt 2 Press 4 or gt repeatedly to display the following YOUR FAX NO PRESS SET 3 Press SET The cursor will appear on the display eaa 4 Enter up to 20 digits for your fax number
122. r modifications not expressly approved by the party responsible for compliance could void the user s authority to operate this device NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur ina particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet ona circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help FCC RF Exposure Warning To comply with FCC RF exposure requirements the base unit must be installed and operated with its antenna located at 20 cm or more between antenna and all person s body excluding extremities of hands
123. r phone number You must get an additional phone number by subscribing to your telephone company s Distinctive Ring service Distinctive Ring service may be called Identa Ring service The name of the service depends on the telephone company 2 6 2 How to setup AUTO ANSWER o SET MENU STOP 1 Subscribe to Distinctive Ring service with your local telephone company to get a new phone number 2 Press MENU 3 Press t then 0 0 QUICK SETUP PRESS SET PRINT SETUP YES SET NO STOP 5 Press SET again to print the Quick Setup Guide f you do not wish to print it press STOP 6 Press or repeatedly to display the following 4 Press SET SELECT A SETUP DIST RING 2 Preparation 7 Press SET The AUTO ANSWER indicator turns ON 8 Press MENU Note You can change the ring setting in TAM FAX mode feature 06 on page 69 or page 75 2 6 3 How to receive calls If the number assigned for phone calls is called the fax machine will ring and record a voice message automatically If the number assigned for fax is called the fax machine will ring and start fax reception automatically If you subscribe to three or more phone numbers on a single telephone line Each phone number will be assigned a different ring pattern by the phone company To use one number for fax program the ring pattern assigned for fax feature 32 on page 57 by referrin
124. re 51 on page 71 or page 76 For mailbox 3 see feature 52 on page 71 or page 76 The other party complains that they cannot leave a voice message The recording time is set to GREETING ONLY Select 1 MIN 2 MIN or 3 MIN feature 10 on page 69 or page 75 The memory is full Erase unnecessary messages page 63 65 67 cannot operate the answering machine with the handset Someone is operating the answering machine You are too far from the base unit Move closer to the base unit During message playback incoming call tones are heard To answer the call if you are using the base unit press DIGITAL SP PHONE If you are using the handset press TALK or SP PHONE For playback start again from the beginning after hanging up cannot erase messages in a mailbox While another user is accessing the mailbox or a caller is leaving a message in the mailbox you cannot erase messages in the same mailbox Caller ID information does not display during message playback page 65 The caller information will not be displayed if a message is recorded by using MEMO page 62 For Fax Advantage assistance call 1 800 435 7329 87 10 Help ifacallis transferred to a mailbox and the Release the back cover by pushing in the caller leaves a message page 63 or green lever in the unit ifthe same caller calls again page 40 10 3 8 If a power failu
125. re occurs The unit will not function The unit is not designed for making emergency telephone calls when the power fails Alternative arrangements should be made for access to emergency services Fax transmission and reception will be interrupted f delayed transmission feature 25 page 70 is programmed and the start time occurs during a power failure transmission will be attempted shortly after power is restored f any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed out stating which contents in the memory have been erased 10 4 Recording paper jams 10 4 1 When the recording paper has jammed in the unit The display will show the following PAPER JAMMED 1 Open the front cover by pulling up the center part 2 Release the back cover by pushing the green button on the right side of the unit OR 88 For Fax Advantage assistance call 1 800 435 7329 5 Turn the gear of the blue core in the direction of the arrow until the white core begins to turn mM Make sure that the ink film is wrapped around the blue core at least once Incorrect Qee The ink film is not wrapped around the blue core Slack Crease KS Reverse 6 First close the back cover securely by pushing down on the dotted area on both 10 Help sides Then close the front cover securely
126. receive a replacement unit under the Fax sending the replacement product Advantage Program Panasonic will provide a replacement unit 1 See dealer for limited warranty details which will be completely refurbished quality tested by Panasonic 2 After the fax advantage program contact our Continued technicians and individually hand inspected before it is shipped to Services Technical Support Line at 1 900 555 PANA 1 900 you You will keep the replacement unit and send the original unit to 555 7262 for fee based technical support us in the replacement unit s box UPS will pick up the unit at no Replacement unit is refurbished charge to you should it be determined that you are entitled to Replacement program is only available in the 50 United warranty service A proof of purchase must be included with the States is subject to termination at any time without returned product Any unit that is replaced by Panasonic and not advance notice and does not cover optional accessories shipped with proper proof of purchase by you will be subject to a Out of box failure is an inoperable unit that was purchased minimum 100 00 charge The original unit must be properly no more than 10 days prior to your 1 800 HELP FAX call packaged in the same manner as the replacement unit utilizing the and would otherwise qualify for warranty service under the packing materials provided Damage due to improper or inadequate _ terms and conditions o
127. repeatedly to select the ring pattern assigned for fax A Standard ring one long ring B Double ring two short rings C Triple ring short long short rings D Other triple ring short short long rings B D default setting For the ring pattern of B C and D Press SET Press MENU Aa ON 0l 5 Distinctive Ring 5 6 Copy a 6 1 Making a copy STOP START gt COPY 1 Adjust the width of the document guides to the size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is heard and the unit grasps the document 3 If necessary press or repeatedly to select the desired resolution 4 Press COPY f necessary enter the number of copies up to 30 5 Press START The unit will start copying Note Any transmittable document can be copied page 51 To select the resolution Select the desired resolution according to the type of document FINE For printed or typewritten originals with small printing SUPER FINE For originals with very small printing PHOTO For originals containing photographs shaded drawings etc f you select STANDARD copying will be done using FINE mode 58 Quick scan feature This feature is helpful when you want to copy a document but do not want to wait for the unit to print the copy because you need the document for other
128. ress FAX START The document will be fed into the unit and scanned into memory The unit will then transmit the data If the document exceeds the memory capacity transmission will be canceled and this feature will be turned OFF automatically You must transmit the entire document manually This feature cannot be used if DIGITAL SP PHONE TALK or SP PHONE is pressed To stop transmission Press STOP Sending a fax with the voice guide You can send documents by following the voice guide 1 Press HELP 2 times 2 Press SET 3 Follow the voice guide e After transmission the voice guide will turn OFF automatically Sending report for confirmation A sending report provides you with a printed record of transmission results To use this feature activate feature 04 page 68 For an explanation of error messages see page 79 Journal report A journal report provides you with a printed record of the 30 most recent faxes To print it manually see page 93 To print it automatically after every 30 new fax communications activate feature 22 page 69 For an explanation of error messages see page 79 4 2 Documents you can send Minimum document size E PFI mm 5 Maximum document size Oo se 216mm 8 1 2 io 600 mm 23 5 8 4 Fax Effective scanning area Shaded area will be scanned Le _ 2mm 4mm 4 mm 2 s2 208 mm 8 3 16 216 mm 8 1 2
129. ress p 3 Scrollto Ringer tone by pressing v or a and press p J 4 Press v or 4 repeatedly to select the desired setting You can also select the ringer tone by pressing a dialing button 1 to 6 5 Press the right soft key SAVE 6 Press OFF Note To set the base unit ringer tone see feature 17 on page 69 Setting incoming call tone During an intercom call page 45 while using the room monitor feature page 48 or while listening to messages page 62 64 you can be informed by 2 tones if a call arrives 2 default The incoming call tone will sound twice On The incoming call tone will be heard for as long as the line rings of Deactivates this feature Handset incoming call tone Make sure the handset is not being used 1 Press CONF FUNCTION 2 Scroll to Ringer setting by pressing or 4 and press p 3 Scroll to Incoming call by pressing 7 or a and press gt 4 Press v or 4 repeatedly to select the desired setting 5 Press the right soft key SAVE 6 Press OFF Base unit incoming call tone Use the handset Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scroll to Initial setting by pressing or 4 and press gt J 3 Scrollto Set base unit by pressing v or a and press gt 74 4 Press gt at Incoming c
130. ring a call 46 63 Two way radio communication 49 Voice menu 64 67 Voice time day stamp 63 Volume Base unit 28 Handset 27 49 W Wall mounting 19 103 a a aoa waa Panasonic FAX ADVANTAGE PROGRAM Free peace of mind direct from Panasonic Panasonic NO EXTRA COST 5S FAX ADVANTAGE PROGRAM E 6 month limited warranty parts labor and toll free help line E Free replacement and repair program The Panasonic Fax Advantage Consumer Service Program If our 1 800 HELP FAX technicians determine that your unit Panasonic knows that if your fax machine is not up and running may be an out of box failure we will attempt to provide you neither is your business That s why we created the Panasonic with a factory new replacement unit You must ship a copy of Fax Advantage Program Included at no extra cost with the your receipt with your original unit to verify that you purchased purchase of a new and unused Panasonic Fax Machine along the unit within 10 days prior to your 1 800 HELP FAX call with included handset the Fax Advantage Program can provide Requirements a free replacement unit if your original unit is in need of repair You must give our technicians a valid credit card number Here s how it works Discover VISA Master Card or American Express Optima 1 If you have a problem with your fax that you purchased new Product that is not returned to Panasonic by 10 business days and unused while
131. ring a call etc might not work correctly Consult your PBX supplier for the correct setting You can also program this feature with the base unit feature 72 on page 72 Setting line mode The default setting of the line mode is B Generally leave this setting to B If a change of the line mode setting is required by our customer call center or service personnel change the line mode to A Make sure the base unit and the handset are not being used 8 Programmable Features 1 Press CONF FUNCTION 2 Scrollto Initial setting by pressing or 4 and press gt 3 Scroll to Set tel line by pressing v or a and press gt 4 Scrollto Set line mode by pressing v or a and press gt 5 Press v or 4 repeatedly to select the desired setting 6 Press the right soft key SAVE 7 Press OFF Note You can also program this feature with the base unit feature 62 on page 72 Changing the ring setting in TAM FAX mode To change the number of rings before the unit answers a call in TAM FAX mode You can select 2 default 3 4 5 6 7 or Toll saver See page 55 for details Make sure the base unit and the handset are not being used 1 Press CONF FUNCTION 2 Scrollto Initial setting by pressing or 4 and press gt 3 Scrollto Set answering by pressing v or 4 and
132. rrent greeting message will be deleted When a call is received the pre recorded greeting message will be played Checking the greeting message Press GREETING The unit will play the greeting message 7 2 1 Erasing your recorded greeting message Press GREETING and then press ERASE while your greeting message is played The unit will answer a call with a pre recorded greeting message 7 2 2 Pre recorded greeting message If you do not record a greeting message one of two pre recorded messages will be played when a call is received depending on the callers recording time feature 10 on page 69 or page 75 To check the pre recorded greeting press GREETING A pre recorded greeting will be played as follows When the recording time is set to 1 MIN 2 MIN or 3 MIN Hello We are unable to answer right now To send a fax please start transmission To leave a voice message please speak after the beep Thank you When the recording time is set to GREETING ONLY Hello We are unable to answer right now Please try again later Thank you 61 7 Answering Machine a 7 3 Leaving a message for others or yourself You can record a voice memo to leave a private message for yourself or someone else Keep the front cover page open for button locations 1 Press MEMO The unit will announce Please select mailbox 2 Within 5 seconds press
133. ry starter ink film To ensure that the unit operates properly we recommend the use of Panasonic the unit or degradation of print quality which may occur from the use of non Panasonic replacement film Open the covers see steps 1 to 3 on page 13 Pull out the blue gear and remove the used ink film Remove the used core LL lame a 3 Remove the stoppers and tags from the new ink film ag eu 9 Insert the ink film and close the covers see steps 4 to 6 on page 13 14 For Fax Advantage assistance call 1 800 435 7329 Sa 1 9 Paper tray Insert the tabs on the paper tray into the slots on the back of the unit Note Do not place the unit in an area where the paper tray may be obstructed i e by a wall etc To use A4 size paper Insert the tab on the A4 paper guide into the slot on the paper tray and push the guide until it clicks into place Attach the paper tray to the back of the unit 1 Introduction and Installation Note Change the recording paper size to A4 feature 16 on page 69 aes 1 10 Recording paper The unit can hold Up to 30 sheets of 60 g m to 80 g m 16 Ib to 21 Ib paper Up to 20 sheets of 90 g m 24 Ib paper No more than 20 sheets of legal paper Please read the note for recording paper page 95 for important information regarding recording paper For superior results
134. s SET SELECT A SETUP FAX ONLY 6 Press SET The AUTO ANSWER indicator turns ON 7 Press MENU Note You can change the ring setting in feature 06 page 69 2 8 3 How to receive faxes Just leave it When the other party sends a fax the fax machine will receive it automatically 26 For Fax Advantage assistance call 1 800 435 7329 Doo 2 9 Base unit help function The unit contains helpful information which can be printed for quick reference Send guide How to send faxes The information is announced by a voice guide and is not printed out Basic settings How to set the date time your logo and fax number Feature list How to program the features TAM operation How to use the answering machine Fax sending receiving Help with problems sending receiving faxes Copier How to use the copier function Q and A Frequently asked questions and answers Errors Explanation of error messages shown on the display Reports List of available reports Caller ID How to use the Caller ID features as Lm 0000 5 OOO 5 OOO 0 OOOO SET lt gt HELP 1 Press HELP 2 Press 4 or gt repeatedly to display the desired item 3 Press SET The selected item will be printed 2 Preparation SSS 2 10 Adjusting handset volume Q O 2 S CONF FUNCTION 2 10 1 Ringer volume 4 levels high medium low off
135. s machine is not a fax machine Check with the other party The number you dialed is not in service PRESSED THE STOP KEY e STOP was pressed and fax communication was canceled 10 Help OK Fax communication was successful ALL MAILBOX FULL There is no room left in memory to record voice messages or the number of recorded messages has reached 64 Erase unnecessary messages page 63 BUSY The called handset is in use The handset you tried to copy directory items to is in use The handset you are calling is too far from the base unit Privacy mode is turned ON for the call you tried to join page 48 N CALL SERVICE There is something wrong with the unit Contact our service personnel CHECK DOCUMENT The document was not fed into the unit properly Re insert the document If misfeeding occurs frequently clean the document feeder rollers page 90 and try again Attempted to send a document longer than 600 mm 23 Press STOP to remove the document Divide the document into two or more sheets and try again CHECK MEMORY The base unit memory telephone numbers parameters etc has been erased Re program CHECK PAPER The unit has run out of recording paper Install paper and press SET to clear the message For Fax Advantage assistance call 1 800 435 7329 79 10 Help The recording paper was not fed into the unit properly page 89 Reinstall paper
136. s while in use in conversation 2 3 Battery charge itshould last up to about 11 days while not Place the handset on the charger for about 15 in use off the charger hours before initial use it should last up to 3 5 hours while using The CHARGE indicator will light a beep the reception booster feature page 34 will sound and Charging will be displayed f your Panasonic battery is fully charged and the 2 way radio mode page 49 is used the battery should last up to 4 5 hours while in use in conversation it should last up to about 12 hours while not in use off the charger Note Once the battery is fully charged you do not have to place the handset on the charger after every use Placing the handset on the charger only when Recharge battery Is displayed and or C lt flashes will maximize battery life Recharge Recharge the battery when the handset beeps intermittently while it is in use Recharge battery is shown and or flashes on the handset display Recharge the handset battery for more than 15 minutes or the display will continue showing the indication f the battery has been discharged the handset will not work The handset will display Charge for 15HRS and C when you place the handset on the charger Note To ensure the battery charges properly clean the handset charge contacts and the charger charge contacts
137. set directory page 38 then try again INVALID The called handset has not been registered to the base unit You pressed 9 instead of entering an extension number Enter the extension number 0 to 8 MEMORY FULL When making a copy the document being stored exceeded the memory capacity of the unit Press STOP to clear the message Divide the document into sections ERROR MODEM ERROR A handset tried to copy directory items page 39 but the copy has been stopped FAX IN MEMORY The unit has a document in memory See the other displayed message instructions to print out the document FAX MEMORY FULL The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 15 or clear the jammed paper page 88 When performing memory transmission the document being stored exceeded the There is something wrong with the unit Contact our service personnel NO FAX REPLY The other party s fax machine is busy or has run out of recording paper Try again NO ITEMS STORED 100 O For Fax Advantage assistance call 1 800 435 7329 You tried to copy your directory items to a handset but your directory was empty OPEN CABINET CHECK FILM SLACK OPEN CABINET CHECK FILM TYPE 4 The ink film is slack or creased Tighten it see step 5 on page 13 The fax machine is positioned near appliances such as TVs or speakers whi
138. source marked on the unit If you are not sure of the type of power supplied to your home consult your dealer or local power company 8 For safety purposes this unit is equipped with a grounded plug If you do not have this type of outlet please have one installed Do not defeat this safety feature by tampering with the plug 9 Do not place objects on the power cord Install the unit where no one can step or trip on the cord 10 Do not overload power outlets and extension cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorized service center when service is required Opening or removing covers may expose you to dangerous voltages or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from power outlets and refer servicing to an authorized service center when the following conditions occur A When the power cord is damaged or frayed For Fax Advantage assistance call 1 800 435 7329 Safety Instructions B If liquid has been spilled into the unit C If the unit has been exposed to rain or water D If the unit does not work normally by following the operating instructions Adjust only controls covered by t
139. t see page 77 Although you may be using fewer than 8 handsets with your base unit if you have registered one of the handsets to another base unit your base unit still contains the registration of that handset until it is erased from your base unit Erase the handset registration from this unit as follows Press MENU Press MUTE Press SET Enter 3 3 5 Press SET Enter that handset number 1 to 8 2 oO eo SS 7 Press SET I NCoONpL eve Tom Jones 098 765 4321 Directory full The name number is an example When the displayed item was being copied to the destination unit the directory memory was full Copying was stopped If you tried to copy all of the items the displayed item and items after it have not been copied to the destination unit Press OFF to exit the mode page 39 Erase other stored items in the destination unit directory page 38 then try again f Directory full is not displayed copying was stopped for another reason such as the destination handset was out of range or the destination unit user pressed TALK SP PHONE or DIGITAL SP PHONE Invalid The called handset has not been registered to the base unit or you selected your extension number You pressed 9 instead of entering an extension number Enter the extension number 0 to 8 Invalid Please register to the base unit The handset you tried to m
140. t then the unit will start sending or copying OFF default Deactivates this feature Note f the document exceeds the memory capacity sending of the whole document or copying of the exceeded document will be canceled and this feature will be turned OFF automatically Code 36 Receiving oversized documents RCV REDUCTION MODE 92 ial If the size of the document sent by the other party is as large as or larger than the recording paper the unit can reduce the document and print it Select the desired reduction rate wal Recording Original paper size document size 100 a a Code 39 Changing the base unit display contrast LCD CONTRAST MODE NORMAL NORMAL default For normal contrast DARKER Used when the display contrast is too light Note To change the handset display contrast see page 74 Code 41 Changing the fax activation code FAX ACTIVATION MODE ON If you use an extension telephone and wish to use it to receive a fax activate this feature and program the activation code 1 Press MENU Press H then 4 1 Press or repeatedly to select on Press SET Enter your code from 2 to 4 digits using O 9 and H The default code is x 9 Do not enter 0000 6 Press SET 7 Press MENU OF a 2 Code 44 Setting the memory reception alert RECEIVE ALERT MODE ON To alert you with a beeping sou
141. t being used Registration must be completed within 1 minute f you have canceled the handset registration at the previous base unit page 77 start from step 5 Keep the front cover page open for button locations 1 Handset Press CONF FUNCTION 2 Scrollto Initial setting by pressing v or 4 and press gt 3 Scroll to Registration by pressing v or a and press gt 4 Press gt at HS registration nn Press MUTE on base unit then OK on handset to register handset 5 Base unit Press MUTE HS REGISTRATION 6 Handset 1 Press the right soft key OK nu Handset Registering 2 Wait until a long beep sounds and the display shows the registered number The registration will be complete The registered number 1 to 8 will be shown on the top right of the display 9 Option Example Extension number 2 eenl 2 Handset 2 Registered Note To stop registration press OFF on the 78 handset and press MUTE on the base unit If you have not canceled the handset registration at the previous base unit page 77 the handset number still remains on that base unit memory To erase the handset number from the previous base unit see the base unit operating instructions For this base unit Press MENU Press MUTE Press SET Enter 3 3 5 Press SET Enter that handset n
142. talk into the microphone 3 When finished talking press DIGITAL SP PHONE Speakerphone operation Adjust the base unit speaker volume using or Talk alternately with the caller in a quiet room f the other party has difficulty hearing you press to decrease the speaker volume f the other party s voice from the speaker cuts in out during a conversation press to decrease the speaker volume To mute your conversation You can mute your conversation during a call so the other party cannot hear you When the call is muted you will be able to hear the other party Press MUTE 3 Telephone SP PHONE MUTE will be displayed To release the mute press MUTE To put a call on hold Press HOLD HOLD will be displayed To release the hold press DIGITAL SP PHONE on the base unit or press TALK or SP PHONE on the handset f you do not press a button for more than 6 minutes a beep will sound every 30 seconds After 4 additional minutes on hold the line will be disconnected To redial the last number dialed from the base unit Press DIGITAL SP PHONE then press REDIAL PAUSE 3 2 Answering phone calls 3 2 1 Using the handset TALK SP PHONE 1 Lift the handset and press TALK You can also answer a call by pressing any dialing button 0 to 9 or H Any key talk feature 2 When finished talking press OFF or place t
143. teps 7 and 8 9 Press MENU Copying all the directory items 1 Press MENU 2 Press H then 5 9 3 Press or repeatedly to display ALL ITEMS 4 Press SET 5 Enter the extension number using a dialing button 1 to 8 You can also select the extension number by pressing or 1 to 8 6 Press SET The base unit display will show the items being copied When all items have been copied COMPLETE will be displayed and a beep will sound The destination handset display will show Directory Receiving then Directory Received 3 8 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company To use this unit s Caller ID features you must subscribe to a Caller ID service Change the following ring setting to 2 or more rings beforehand FAX ring setting feature 06 on page 69 Keep the front cover page open for button locations 3 8 1 How Caller ID is displayed The calling party s name or telephone number will be displayed after the first ring You then have the option of whether or not to answer the call The unit will automatically store caller information name telephone number date and time of the call the number of times called from the 50 most recent callers Caller information is sorted by the most recent to the oldest call When the 51st call is received the first
144. the line rings OFF Deactivates this feature Note You can also program the base unit incoming call tone with the handset page 74 Code 74 Setting room monitor ROOM MONITOR MODE OFF See page 48 for details Code 75 Setting the Caller ID number auto edit feature CALLER ID EDIT MODE ON See page 43 for details Code 76 Setting the connecting tone CONNECTING TONE MODE ON E If you often have trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use those tones to confirm the status of the other party s machine f the ring back tone continues the other party s machine may not be a facsimile or may have run out of paper Check with the other party The connecting tone volume cannot be adjusted ON default You will hear connecting tones OFF Deactivates this feature Code 77 Changing the receiving mode in the AUTO ANSWER setting AUTO ANSWER MODE TAM FAX TAM FAX default Telephone Answering Machine Facsimile mode page 54 FAX ONLY Facsimile only mode page 55 Code 80 Resetting advanced features to their default settings SET DEFAULT RESET NO To reset the advanced features Press MENU Press 1 then 8 0 Press or gt repeatedly to select YES Press SET Press SET again Press MENU Pa PON 8 4 Handset programming
145. tory Press repeatedly after step 2 on page 42 Each time you press the telephone number will be changed as follows Local telephone number only 2 Area code Local telephone number 3 1 Area code Local telephone number The order in which patterns are displayed depends on how the telephone number is displayed in step 2 on page 42 To return a call press DIGITAL SP PHONE To store the number in the directory follow from step 3 of the base unit storing procedure on page 45 Note f a 7 digit number comes without editing you cannot edit that 7 digit number The unit provides an auto edit feature for Caller ID numbers For details see page 43 SSL y 3 10 Caller ID number auto edit feature This feature allows the unit to automatically edit incoming phone numbers and display or store phone numbers using a preset pattern of your choosing These 3 patterns are explained on page 42 43 and For example you may want the unit to ignore the area code of calls originating from your area code so that you can call these numbers without dialing the area code Once you have set a telephone number to be edited according to pattern or all other numbers from the same area code will be automatically edited according to the same pattern The unit can remember up to 4 area codes to be edited according to patterns and 2 To activate this feature you must first set this f
146. umber 1 to 8 Press SET NO oP WD 10 1 Error messages Reports If a problem occurs during fax transmission or reception one of the following communication messages will be printed on the sending and journal reports page 51 COMMUNICATION ERROR Code 40 42 46 72 FF A transmission or reception error occurred Try again or check with the other party COMMUNICATION ERROR Code 43 44 A line problem occurred Connect the telephone line cord to a different jack and try again An overseas transmission error occurred Try using the overseas mode feature 23 on page 69 DOCUMENT JAMMED The document is jammed Remove the jammed document page 90 ERROR NOT YOUR UNIT Code 54 59 70 A transmission or reception error occurred because of a problem with the other party s fax machine Check with the other party MEMORY FULL The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper page 15 or clear the jammed paper page 88 NO DOCUMENT The document was not fed into the unit properly Re insert the document and try again OTHER FAX NOT RESPONDING The other party s fax machine is busy or has run out of recording paper Try again The document was not fed properly Re insert the document and try again The other party s fax machine rang too many times Send the fax manually page 50 The other party
147. uses The unit can scan a document into memory release the original document then print the copy To use this feature activate feature 34 page 70 The document will be fed into the unit and scanned into memory The unit will then print the data If the document exceeds the memory Capacity copying of the exceeded document will be canceled and this feature will be turned OFF automatically To stop copying Press STOP 6 1 1 More copying features To enlarge a document 1 Press gt after step 4 on page 58 2 Press repeatedly to select 150 or 200 3 Press START The unit will enlarge the center of the upper part of the document To make an enlarged copy of the bottom of the document turn the document around and then make a copy Example 150 enlarged copy Original document Enlarged copy A B C D ss is To reduce a document 1 Press gt after step 4 on page 58 2 Press repeatedly to select 92 86 or 72 3 Press START Setting Recording Original paper size document size cerauit Legal Letter A4 Legal A4 Letter on fior m aa fior m Letter 216 mm x 279 mm 8 x 11 Legal 216 mm x 356 mm 8 x 14 A4 210 mm x 297 mm 81 4 x 111 46 Note f the appropriate reduction rate is not selected the document may be divided and the top of the second page will be deleted f the image at the bottom of th
148. utton the playback speed will change between slow normal slow will be displayed for the slow speed 4 New message playback Only new messages are played back 5 All message playback All messages are played back 9 Stop Operation is stopped temporarily To resume operation enter a direct command within 15 seconds or the voice menu will start page 64 4 Erasing a specific message During playback The current message is erased A short beep will sound and the next message will be played 5 Erasing all messages All recorded messages in the mailbox are erased A long beep will sound and the unit will announce Mailbox no no messages 1 Selecting mailbox 1 Mailbox 1 is selected and the unit announces the number of new messages in mailbox 1 2 Selecting mailbox 2 f mailbox 2 has a password feature 51 on page 71 or page 76 enter it Mailbox 2 is selected and the unit announces the number of new messages in mailbox 2 3 Selecting mailbox 3 f mailbox 3 has a password feature 52 on page 71 or page 76 enter it Mailbox 3 is selected and the unit announces the number of new messages in mailbox 3 7 Answering Machine For Caller ID service users page 40 During playback the display shows the name and or number of the caller whose message is being played SMITH JACK eer i534 567 e904 Message ba q Repeat p Ski
149. while listening to the message you want to erase To erase all messages All of the recorded messages in the desired mailbox can be erased at one time 1 Press ERASE The unit will announce To erase all messages please select mailbox 2 Within 5 seconds press the desired MAILBOX button MAILBOX 1 MAILBOX 2 or MAILBOX 3 f mailbox 2 or 3 has a password enter it feature 51 on page 71 feature 52 on page 71 or page 76 The unit will announce Mailbox no no messages 7 4 3 Transferring a call toa mailbox When you answer a call and the person who the caller wants to talk to is not available you can transfer the call into one of the mailboxes where the caller can leave a message You may remind 63 7 Answering Machine the caller to press and the intended mailbox number before the transfer 1 Press INTERCOM TRANSFER on the handset or press TRANSFER on the base unit The call will be put on hold IN USE will flash on the handset 2 Press 9 to hang up the call After you press 9 the caller can then access a mailbox and leave a message there page 60 Note Even if you subscribed to a Caller ID service page 40 caller information will not be displayed while the transferred caller is recording a message or while that message is being played The unit will store the caller information if the transferred call is an incoming call eee 7 5
150. will flash on the display and the call will be put on hold 2 To page the base unit press 0 To page another handset enter its extension number using a dialing button 1 to 8 Example Calling a base unit f you do not wish to announce the transfer skip to step 4 3 Wait for the paged party to answer f the paged party does not answer press TALK or SP PHONE to return to the phone call 4 To complete the transfer press OFF To answer a transferred call with the base unit If the paging party announces the transfer the paging extension s number is displayed Press DIGITAL SP PHONE or TRANSFER to answer the page Example Handset 1 is calling CALL FROM fede After the paging party hangs up the call you can talk to the outside caller Ifthe paging party hangs up before you answer the page INCOMING CALL will be displayed Press DIGITAL SP PHONE to take the transferred call To answer a transferred call with another handset If the paging party announces the transfer the calling extension will be 46 displayed Press TALK SP PHONE or INTERCOM TRANSFER to answer the page Example Handset 1 is calling Cali roms I After the paging party hangs up the call you can talk to the outside caller If the paging party hangs up before you answer the page Incoming call will be displayed Press TALK or SP PHONE to take the transferred cal
151. word is displayed When finished press MENU To erase the password Press STOP in step 3 and press SET You will be able to access the mailbox without entering the password Note You can also program this feature with the handset page 76 Code 52 Setting the mailbox 3 password BOX3 PASSWORD ID To prevent other users from retrieving your messages program a password for mailbox 3 1 Press MENU 2 Press 4 then 5 2 f the password has already been assigned to the mailbox it is displayed 3 Enter a 2 digit number 00 99 f you entered a wrong number press STOP and enter the password again 4 Press SET 5 Press MENU To check the password Repeat steps 1 and 2 The password is displayed When finished press MENU To erase the password Press STOP in step 3 and press SET 71 8 Programmable Features You will be able to access the mailbox without entering the password Note You can also program this feature with the handset page 76 Code 54 Changing the recording time for your TAM FAX greeting message GREETING TIME MODE 16s E 16s default Maximum recording time is 16 seconds 60s Maximum recording time is 60 seconds See page 61 for details Code 59 Copying directory data from the base unit to a handset COPY DIRECTORY 1 ITEM See page 39 for details Code 62 Setting line mode SET LINE MODE MODE B
152. y For mailbox 2 password see feature 51 of the base unit programming page 71 For mailbox 3 password see feature 52 of the base unit programming page 71 You can also program a password using the handset page 76 3 Set the unit to TAM FAX mode page 54 7 1 2 When a caller calls Incoming voice messages If not specified Caller Caller Caller Presses presses Presses HJ tt 2 11 3 Spare ge 1 Call your unit from a remote touch tone telephone The TAM FAX greeting message will be played 2 Press ft and the desired mailbox number 1 2 or 3 60 f the caller does not enter a mailbox number the message will be recorded in mailbox 1 3 After your unit announces Please leave your message leave a message Note The total recording time is about 15 minutes If messages are recorded in noisy rooms the time may be shortened by up to 3 minutes A maximum of 64 messages including the greeting message and memo messages can be recorded You can transfer a call to one of the mailboxes so that callers can leave a message there page 63 Caller s recording time You can select the callers recording time feature 10 on page 69 or page 75 The default setting is 3 minutes Se 7 2 Recording your greeting message You can record your own greeting message for TAM FAX mode for a maximum of 16 seconds default or 60 secon
153. y MONITOR 3 Tocall the base unit press 0 To call another handset enter its extension number using a dialing button 1 to 8 Your handset will start to monitor the room through the destination unit Room monitor then the duration time will be displayed on the handset To monitor from the speaker press SP PHONE To switch back to the receiver press TALK The monitored unit will display ROOM MONITOR 4 To end monitoring press OFF The base unit user can stop being monitored by pressing LOCATOR INTERCOM or DIGITAL SP PHONE The monitored handset user can stop being monitored by pressing OFF Using the base unit 1 Press LOCATOR INTERCOM then press MUTE 2 Tocall the handset enter its extension number using a dialing button 1 to 8 The base unit will start to monitor the room through the handset ROOM MONITOR will be displayed on the base unit The monitored unit will display Room monitor then the duration time 3 To end monitoring press LOCATOR INTERCOM or DIGITAL SP PHONE The monitored handset user can stop being monitored by pressing OFF Note f the room monitor feature of the destination unit is OFF DENIED will be displayed and busy tone will Sound as 3 18 2 way radio communication when the system has additional handsets If you purchase additional handsets page 9 you can use two handsets in
154. your handset and the destination unit are not being used when copying directory items Once copying has started do not place your handset on the charger until it is complete otherwise the operation will be stopped If an external call is being received during the directory copy the copy will be stopped You will need to copy the item s again 3 7 1 From a handset to the base unit or another handset Copying one directory item 1 Press CONF FUNCTION 2 Scroll to Copy directory by pressing v or 4 and press gt 3 Press gt at Ccopy 1 item 4 To copy to the base unit press 0 To copy to another handset enter its extension number using a dialing button 1 to 8 You can also select the extension number by pressing 7 or 4 o for the base unit 1 to 8 for another handset 5 Press gt J 6 Press or a repeatedly to display the desired item To search for the item by initial see page 37 7 Press the right soft key SEND When the item has been copied Complete will be displayed and a beep will sound The destination unit display will show DIRECTORY RECEIVING then DIRECTORY RECEIVED To copy another item repeat steps 6 and T 3 Telephone 8 Press OFF Copying all the directory items 1 Press CONF FUNCTION 2 Scrollto Copy directory by pressing or 4 and press gt p J 3 Scroll to Copy al

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