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Xerox 7300 Series All in One Printer User Manual

1. 14 Click the symbol to the left of Machine Software 15 Click Manual Upgrade 38 16 Enter the current administrator tools User Name and Password The default is admin and 1111 17 Note the current software level in the Last Successful Upgrade box 18 In the Manual Upgrade box select Browse to locate the software upgrade file obtained earlier 19 Select the file and click Open 20 Click the Install Software button to proceed with the upgrade The file will be sent to the printer and will disable the printing functionality The web browser will become inactive and you will not be able to access the machine via this method until the upgrade has completed and the machine has rebooted The upgrade should take no longer than 15 minutes 21 Once the machine has completed the upgrade it will reboot automatically The configuration report will print if it was enabled in the Tools set up When the machine is accessible from a web browser view the software version on the Internet Services Manual Upgrade page or check the configuration report to verify that the software level has changed NOTE Your device can be set to automatically schedule machine software upgrades from a central server at a specific time on a regular basis For instructions click the Software Upgrade link to the left of the page and select Auto You have completed the steps to perform a manual software upgrade 39 Software Upgrade Auto Your device c
2. Check that the correct PCL printer is selected and then click Properties to display the Properties dialog On the Paper Output tab select Fax from the Job Type drop down menu then click Setup The options for Fax will now be displayed in a separate dialog Select the necessary settings on the tabs of the LAN Fax Setup dialog Click Add From Phonebook to select your fax recipient from the current phonebook If your recipient is not selectable from an existing Phonebook select Add Fax Recipient enter the required information then click OK Click the Help button for any additional help you might need Click OK when done then OK to close the LAN Fax Setup dialog and OK again to close the Properties dialog Click OK on the Print dialog to fax your document from your desktop 206 LAN Fax PostScript Drivers You can facsimile documents directly from your PC in the same way you would print a document This is known as the LAN Fax Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure Also note that if Server Fax is enabled Embedded Fax will be disabled and the LAN Fax option will be unavailable in the driver 207 Initial Setup Refer to the Printer Drivers section of this guide and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP IP Port After the driver has been ins
3. Select Accounting Mode Select Network Accounting and touch Save The machine may reboot If it does the network controller takes approximately 5 minutes to reboot 212 Configure Network Accounting 8 Press the Log In Out button to access the Tools pathway 9 On the keypad enter admin then 1111 or the current password Touch the Enter button when finished 10 From Tools select Accounting 11 Touch the Accounting Mode button if available 12 Touch the Network Accounting button to enable it 13 Touch the Network Accounting Configuration buttons as required NOTE Information regarding the other options can be found in the Training and Information CD2 delivered with your machine 14 Touch the Enabled button to enable authentication or Disabled to disable authentication Authentication Enabled If you want to track copy print and scan usage by both User ID Account ID and amount of resources each user account uses for example types and sizes of paper stock duplex or simplex stapled or not stapled ensure that Authentication is Enabled Users will then be required to enter a valid User ID and an Account ID for any job The User ID and Account ID are alphanumeric strings between 1 and 32 characters in length Authentication Disabled Disabling Authentication allows the machine to accept both valid and invalid User and Account ID s Authentication Disabled is useful if conducting an analysis for t
4. At the Warning screen touch Continue Touch 802 1 X Touch Enable Select the Authentication Method EAP type used on your network Touch Username Enter the user name required by your authentication switch and server Touch Save Touch Password Enter the password required by your authentication switch and server Touch Save Touch Close The network controller will now reset taking the machine off line for several minutes When the machine comes back on line if the Tools screen is still displayed with a message indicating that you are still logged in as Administrator press Log In Out to log off the machine 123 Configure 802 1X with Internet Services In addition to enabling 802 1X at the machine 802 1X can be configured with Internet Services the embedded HTTP server running on the device Make sure that the HTTP and TCP IP protocols are properly configured for your network before attempting to use your web browser to communicate with the machine s HTTP server Note Some ports in an 802 1X environment may not be open preventing Internet Services screens from being displayed If this is the case enable and configure 802 1X first at the machine as previously stated in this section then use Internet Services to modify settings as required and stated below At your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location
5. 13 14 From the Start menu select Settings Select Control Panel Double click Add Remove Programs Select Add Remove Windows Components Select Other Network File and Print Services Click Details Check the box to select Print Services for Unix Click OK Click Next Close the Add Remove Programs window Add the Printer 15 16 17 18 19 20 21 22 23 From the Start menu select Settings then Printers Double click Add Printer and click Next Select Local Printer and deselect Automatically detect and install my Plug and Play printer Click Next Select Create a new port and choose LPR Port from the Type pull down menu Click Next Enter the IP address of the printer Enter a name for the print queue and click OK You will be prompted for a printer driver Select Have Disk and browse to the location of your printer drivers 92 24 25 26 27 28 29 30 31 Select the INF file then click Open The wizard will return you to the previous dialog Verify the path and file name are correct and click OK Select the model that corresponds to your machine and click Next The Name your Printer screen appears Enter a printer name Select Yes if you wish to make this the default printer then click Next The Printer Sharing Screen appears If you will be sharing this printer with other clients select the Share As button and
6. Ensure the Enabled box is checked to enable Raw TCP IP Printing Cd ER 0 Po GO All to see if they set to 9101 and 9102 respectively emulating HP JetDirect EX Plus 3 Leave the Bidirectional and Maximum Connections settings at their default values Gei Leave the TCP Port Number set to 9100 for Port 1 If two additional ports are available click Default Set the End of Job Timeout to the number of seconds to wait before processing a job without an End Of Job indicator 10 Leave the PDL Switching Enabled box at its default value 47 11 Click Apply to accept the changes NOTE The settings are not applied until you restart the machine 12 Click the Status Tab link 13 Click the Reboot Machine button to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 14 A Configuration Report should have printed by default when the device rebooted If the report did not print refer to the Configuration Report topic in the General Setup section of this guide 15 Review the settings for Raw TCP IP Printing under the heading TCP IP Settings These settings should read as follows a Raw TCP IP Printing Enabled Enabled b Raw TCP IP Port Number 9100 Create an IPP Printer at your Workstation Verify the correct software is loaded 16 At the Desktop right mouse click the My Network Places icon 17 Select Properties
7. From a desktop e mail client send a test e mail to the new e mail account created on the SMTP server for the machine Log in to the mail server with the new account name and password to verify that the e mail was received at the server Tip A webmail application makes a convenient tool to use to log in to the mail server to check for the receipt of e mail Has the Internet Fax e mail been received at the SMTP server SMTP items to check 1 Is the machine s account name and password correct Is the mail server down Ask the SMTP administrator to confirm that no errors were encountered and check for bounce messages to the machine s Reply To address 4 Check that the message size does not exceed the attachment or message size limit policy of your SMTP server 5 Check that the mail server is configured to accept SMTP mail as not all servers are configured to accept SMTP e mail The machine requires access to a mail server that is configured for SMTP 6 Check for restricted host addresses at the SMTP server Verify that the machine is not a restricted host 7 Troubleshoot the network path to the SMTP server It may be necessary to perform a network trace analysis 249 POP3 Errors If you are experiencing problems with receiving Internet Fax messages at the machine verify the POP3 address details have been properly configured At the Machine 1 Touch the Internet Fax button 2 Enter the Internet Fax address of the
8. Press the Start button 226 Xerox Standard Accounting Overview Xerox Standard Accounting XSA is a free feature of the WorkCentre 7655 7665 7675 When enabled XSA tracks the numbers of Copy Print Network Scanning E mail Server Fax Internet Fax and Embedded Fax jobs when these features are installed on the machine for each user Usage limits can also be applied to users to restrict the total numbers of copy print fax and scan jobs that a user can perform Administrators can print a report which contains all XSA data XSA is set up through CentreWare Internet Services the machine s HTTP pages displayed on your web browser Administrators must create accounts and specify limits before users are authorized to access the machine When XSA is set up users must enter their account details at the machine to use the device When they have finished their job their XSA allocation is reduced by the number of prints copies or scans performed When XSA is enabled users must enter their account details in the printer driver to print documents from their workstations The XSA feature is mutually exclusive from any other accounting feature If XSA is enabled at the device you cannot enable Foreign Device Interface Auditron or Network Accounting Each device supports a maximum of 2500 unique XSA user IDs 500 General Accounts 500 Group Accounts All user IDs must be assigned to one or more group accounts NOTE The XSA set
9. 17 18 19 20 21 22 23 24 25 Double click to open Applications Double click to open Utilities Double click to open Print Center Double click Add to add a new printer Select IP Printing from the menu Enter the IP address of the printer Select Xerox from the printer model list Select Xerox WCP xx xx according to your model from the model name list Click Add Print a document from an application to verify that the printer is installed correctly View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD CentreWare is a suite of applications used for installing maintaining and using the Xerox machines CentreWare Macintosh Printer Utility is a CentreWare application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity Locate the CentreWare Print and Fax Drivers CD ROM delivered in the CentreWare Network Services Pack with your machine follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Macintosh 71 UNIX HP UX Client Version 10 x You can use CentreWare to configure in this environment Click here for more information CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments To use CentreWare for Unix to configure printing locate the CentreWare Print and Fa
10. 18 Right mouse click on the Local Area Connection icon 19 Click Properties 20 Verify that the Internet Protocol TCP IP protocol has been loaded 48 Install the Printer Driver 21 22 23 24 25 26 27 28 29 30 31 32 33 From the Start menu select Settings and then Printers Windows 2000 or Printers and Faxes Windows XP The Vista path is Start Control Panel Printer s Double click Add Printer and click Next Verify that Network Printer is selected and click Next The Locate Your Printer Windows 2000 or Specify a Printer Windows XP screen will appear To create an IPP printer select Connect to a printer on the Internet or on your intranet Type HTTP followed by the printer s fully qualified Domain name or IP address in the URL field The Printer Name can be either the Host Name or the SMB Host Name as shown on the machine configuration report depending on the name resolution used by your network WINS or DNS Click Next Select Have Disk and browse to the location of the printer driver INF Click OK to install the printer driver Select the Printer Model and Click Next Select Yes if you wish to make this the default printer Select Yes to print a Test Page Verify that it prints at the machine Click Finish CentreWare Internet Services Once installed an IPP printer should provide a link directly to the Internet Services web pages To
11. Ensure that no one is currently using the machine At your Workstation 1 Open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Security Locate then click On Demand Overwrite This should be located in the Security group of links Click Manual and then the Start button Click OK The overwrite will commence The machine will be taken offline and will be unable to receive any incoming jobs Any existing jobs in the queue will be deleted The Image Overwrite will overwrite all image data on the hard disk The process will take approximately 20 minutes Be OS An rn ON 8 Following completion of the Overwrite the On Demand Overwrite completion screen appears Touch Close The network controller will reboot and network functionality will be unavailable for several minutes Once rebooted the Disk Overwrite confirmation report will print This details the status and time of the overwrite To verify the overwrite has completed view the Confirmation Sheet under Confirmation Details The Job Information Status ESS Disk should read SUCCESS 221 Schedule a Daily Overwrite A TCP IP network connected device can be set to overwrite image data on a daily basis To schedule a daily overwrite perform the following steps 1 Open your Web brows
12. SuppliesAssistant There are three ways to register a device for SMart eSolutions Client Direct registration Default SMart eSolutions Windows Client CentreWare Web For a full description of SMart eSolutions and to download the applications SMart eSolutions Windows Client or CentreWare Web refer to www xerox com smartesolutions Information Checklist Ensure the device is fully functioning on the network TCP IP and HTTP protocols must be enabled on the device so that the device web browser can be accessed Device Direct Enable SNMP SMart eSolutions Client and CentreWare Web If you want to use SMart eSolutions Windows Client or CentreWare Web visit www xerox com smartesolutions SMart eSolutions Information 1 Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page Click the Status tab Click SMart eSolutions The device communication section indicates if your device is successfully communicating to Xerox If there is an error in communication select the settings button to update the internet proxy settings 5 If you select settings you will be prompted to enter the Administrator User name and password the default is admin and 1111 6 Inthe Enrollment section verify that the Enrollment radio button is selected 7 Inthe Communications setup section select the setting button if there is a
13. Yes to print a Test Page Verify that it prints at the machine Click Finish CentreWare Internet Services Once installed an IPP printer should provide a link directly to the Internet Services web pages To Access CentreWare Internet Services 35 36 37 From the Start menu select Printers and Faxes Click on the machine printer icon and a Get More Info link will appear in the left hand pane of the window Click the Get More Info link to go to straight to the machine home page For more information on how to use Internet Services refer to the Read Me topic in this guide You have completed the installation of an IPP port and printer drivers 59 Configure Microsoft Networking and WINS Windows Internet Naming Service Configure Microsoft Networking 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Click the symbol to the left of Connectivity 5 Click the symbol to the left of Protocols 6 Select Microsoft Networking in the directory tree 7 Check the Enabled box to enable Microsoft Networking 8 Select TCP IP or NetBIOS from the Transport drop down list 9 Enter the maximum number of connections allowed in Maximum Connections The range is 10 30 10 Enter the Connection Timeout in the
14. character echoed when this information is entered Otherwise select Use Default Accounting Codes and enter the default user ID and the default account ID Click OK Click OK to exit 214 Test Network Accounting 1 Open an application and print a job Verify that you are presented with the User ID and Accounting ID screen 2 Enter a valid User and Accounting ID and click OK If you selected Save Accounting Codes it will only be necessary to enter this information the first time the driver is used 3 If your print job does not print try to copy a job at the machine using the same Account and User ID If the copy job completes then the Account and User ID are valid 4 It may be necessary to check the network accounting solution software or server configuration to verify the User ID and Account ID 5 Distribute the printer drivers with the Network Accounting option already selected if possible If the printer drivers are distributed without the option enabled workstation users will need to configure the drivers If the drivers are not properly configured jobs sent to the machine will be deleted You have completed the Network Accounting set up 215 Immediate Image Overwrite Overview The Immediate Image Overwrite feature provides security conscious customers with the ability to overwrite the machine s hard disk to protect classified or private information The machine s hard disk stores data similar to t
15. file with the extension csv 4 Itis recommended that you keep a copy of the CSV file once created At your Workstation 5 At your web browser enter http followed by the IP Address of the machine Press Enter 6 Select the Properties tab 7 Enter the Administrator User name and password if prompted The default is admin and 1111 8 Select Services 9 Select Internet Fax 10 Select Public Address Book in the directory tree 11 Click the Browse button and browse to the location of the Address Book File CSV created in step 3 above 12 Highlight the CSV file and click Open in the Choose File window 13 Click the Import Now button in the web browser If an address book is already in existence you will be warned that the new import will overwrite the existing address book 184 14 Click the OK button to import the Address Book Click Apply At the Machine 15 Select the Internet Fax button then touch OK 16 Touch Address Book 17 Touch Public in the Address Books drop down list 18 Enter the name of the recipient of your Internet Fax 19 Touch Search 20 The public address book appears Select the required name from the list 21 Touch the To button 22 Touch Close 23 Place a document to in the document handler and press the green start button 24 Verify the recipient receives the document at their Internet Fax machine You have completed the steps configure a pu
16. to enable this feature The Job Log works with the Document Management Fields feature and is filed with the scan job Click Apply to accept the changes Verify the New Template At the Machine 27 28 29 30 31 32 Touch the Network Scanning button then touch OK Touch the Network Scanning tab Touch the Show button Select All Templates Touch the name of the template just created to select it Verify that the changes have been made to the template Depending on the settings configured it may be necessary to select other available tabs and buttons You have completed the steps to configure network scanning and create a new scan template 157 Set up Remote Template Pool Repository optional 1 ONO Rw LD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the symbol to the left of Services Select the symbol to the left of Network Scanning Select the symbol to the left of Advanced Select Template Pool Setup in the directory tree For Protocol use the drop down menu to select the protocol you will be using to communicate with the template pool server Supply remote server addressing and login credentials 9 Referring to the on line Help in the upper right corner of the Internet Services scre
17. 7 Select Apply 240 Enable an Optional Feature This feature is used on machines which had an optional feature installed and then disabled This operation allows the user to re enable the feature NOTE This section is not applicable to the USB Print Kit and the Fax Hardware Kit At Your Workstation 1 Open your web browser and enter the TCP IP address of the machine Press Enter Click the Properties tab Enter the current administrator user name and password if prompted The default is admin and 1111 4 Select Services Select Service Registration Select the check box of the feature you wish to disable Copy Fax Embedded Server Fax Network Scanning Email and Internet Fax 7 Select Apply 241 Troubleshooting Troubleshooting Network Scanning If you are experiencing problems with Network Scanning first verify that the machine is connected on the network and functioning as a printer by performing the following activities 1 Check the network cable at the back of the machine 2 Send a test print from your PC to the machine 3 If connected via TCP IP try a PING from your workstation to the machine Is the machine functioning on the network as a printer Configure your machine on the network or resolve any networking issues before attempting to use the Network Scanning feature For instructions to configure the machine on the network refer to the Read Me section of this guide Ensure Network
18. CentreWare Print and Fax Drivers CD into your CD drive Double click the printer icon on your desktop Select Printing Select Change Setup Select Change Locate the Drivers folder on the CD Select the appropriate PPD for OS9 x Select the options according to those installed on your machine Click OK Print a document from an application to verify that the printer is installed correctly 69 Set up LPR Line Printer Remote Printing in Mac OSX 1 Fb DL MND D Load the CentreWare Print and Fax Drivers CD ROM into your CD drive Open the CD and select the required language Double click to open the Drivers folder Double click to open the Mac folder NOTE There may be more than one Print and Fax Drivers CD If the Mac folder does not appear check for another Print and Fax Drivers CD Double click to open the folder containing the drivers for version 10 x Double click to open the machine model dmg file Double click to open the machine model pkg file The Welcome to the Installer dialog box appears Click Continue Click Continue and then Agree to accept the License Agreement Select the required disk if necessary where you want to install the printer Click Continue 11 12 13 14 15 Click Install Click Close Restart your computer When your computer has restarted open Print Centre To do this Double click the hard drive icon on the desktop 70 16
19. Define IP Filter Rule dialog 14 15 Click Add to display the Add IP Filter Rule page From the Protocol drop down list select the protocol All TCP UDP ICMP that the rule will apply to From the Action drop down list select how you wish IP Filtering to handle the incoming packet From the Move This Rule To drop down list select either End of List or Beginning of List for the location of this rule Note that rule order is important in IP Filtering because rules can negate each other if placed in an incorrect order Enter the Source IP Address to which this rule will apply Enter a number for the Source IP Mask to which this rule will apply The allowable range of 0 to 32 corresponds to the 32 bit binary number comprising IP addresses A number of 8 for example represents a Class A address mask of 255 0 0 0 The number 16 represents a Class B address mask of 255 255 0 0 The number 24 represents a Class C address mask of 255 255 255 0 Source Port This selection is only available when the Protocol has been set to TCP Enter the originating port if applicable that the rule has been created to handle If the incoming packet did not originate from this source port the rule will not be applied Destination Port This selection is only available when the protocol is set to TCP or UDP Enter the destination port that the rule has been created to handle If the incoming packet was not sent to this port the r
20. File Repository Setup in the directory tree 145 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Select Edit in the Default File Destination box or Add in the Alternate File Destinations box NOTE During device configuration SMARTsend if used overwrites the Default Repository and Template Pool scan settings If certain applications will use Default Repository settings not matching SMARTsend settings reconfigure the applications to use an Alternate Repository before configuring the device with SMARTsend s Add Update feature Enter a name to describe the filing destination template in the Friendly Name entry box Select NetWare for protocol Enter the server name where the scan filing repository is located in Server Name Enter the server volume in Server Volume Enter the NDS Context and NDS Tree NetWare 4 x 5 x 6 x IPX only for the repository For NDS enter a name context For bindery and bindery emulation leave these fields blank Enter the path to the scan filing location in Document Path Select a radio button for Login Credentials to Access the Destination Select Authenticated User to have your Authentication Server determine user access to the file server Select Prompt at User Interface to have the file server determine user access Select System to have the system directly log in to the file server Supply a Login Name and Password if the system will be dire
21. Public Address Book If a site does not have an LDAP server to provide access to a corporate address list the machine will accept a Public Address Book file that contains a list of user names and their e mail internet fax addresses This file must be ina CSV Comma Separated Values format for the machine to be able to read the file contents The machine can have access to both an LDAP server and a public address book If both are configured the user will be presented with the choice to use either address book to select Internet Fax recipients The majority of word processing or spreadsheet packages will allow you to create a CSV file A selection of E mail applications will also allow you to export a list of users in the CSV file format There are also several conversion packages available on the web Create a Public Address Book 1 Open an application that supports CSV files for example Microsoft Excel 2 Create a list of addresses with the following headings name and address For example Name Address name firstname lastname company com name2 firstname lastname company com name3 firstname lastname company com The following are both valid format CSV file entries Smith smith company com and Smith John john smith company com The order in which entries are displayed in the Public Address Book at the machine will depend on how the entries are sorted in the CSV file 3 Save the file as a CSV comma delimited
22. SMARTsend use the SMARTsend Template Importer to import the desired templates as stated in the FreeFlow SMARTsend Installation and Administration Guide 139 Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed Click underlined topics to display further information 1 Ensure the machine is fully functioning on the network prior to installation 2 Install the Scanning Hardware Kit Refer to the instructions contained with the kit to complete this task Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit Verify the Scanning Hardware Kit has been fitted by observing the S2X card installed in one of the PCI expansion slots of the network controller When correctly installed a cable will connect the S2X card to the backplane of the device just above the orange SIM slot on the backplane 3 Locate the Network Scanning E mail Subscriber Installation Module SIM To install Network Scanning on the WorkCentre 7655 7665 7675 you will need the Network Scanning E mail SIM Following the supplied instructions for full details with the device powered on the SIM is inserted into an orange slot on the machine s backplane An Options Assist screen pops up to assist with installation Contact your Xerox Sales Representative if you do not have the plastic SIM 4 Ensure that the TCP IP and HTTP protocols are configured on the device
23. Select Authenticated User to have your Authentication Server determine user access to the file server Select Prompt at User Interface to have the file server determine user access Select System to have the system directly log in to the file server Supply a Login Name and Password if the system will be directly accessing the file server Click Apply to accept the changes 143 20 21 22 23 24 25 To configure General Settings select General in the directory tree To print a Confirmation Sheet after every scan job select On from the pull down menu The Confirmation Sheet specifies the status of the job and the file location if the scan was successful New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time area under Distribution Templates Note that Distribution Templates can be created with specific scan settings and destinations Refer to Configure the Default Template later in this document for further information Login Source settings control user access to a pool of templates stored on a remote server Communications to the server including entry of the required device Login Name and Password are set up by selecting Advanced then Template Pool Setup in the Internet Services directory tree Select Authenticated User to have the Authentication Server control remote template pool access Select Prompt at User Interface to have a
24. TCP IP and HTTP protocols are configured on the device and fully functional This is required to access CentreWare Internet Services to configure Network Authentication The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure Authentication settings by using an Internet browser 3 Ensure the Authentication Server to be used is functional on your network Refer to your manufacturer s documentation for instructions to complete this task 105 Configure Authentication for Kerberos Solaris At your Workstation 1 om or on N 10 11 12 13 14 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Verify that the Personalization checkbox is checked if using LDAP then select Remotely on the Network for Device User Interface Authentication and Authorization and click Next Click the Authentication Server Configure or Edit button Select Kerberos Solaris as the Authentication Type Select either IP Address or Host Name Enter the IP Address and optional Port or Host Name and optional Port of the default Key Distribution Center KDC Enter details for the Realm Ent
25. a document to print and select File and then Print From the Print Options Menu select Xerox Features Select the Output tab Select Accounting to enable it Print the document Mac OS X 1 Oar on Open a document to print and select File and then Print From the Print Options Menu select Printer Features Select the Feature Sets menu Select JCL Select Accounting to enable it Print the document 237 Back up XSA data and settings and Clone to another Xerox device The Cloning feature enables you to copy settings including XSA settings and account information to a file on your workstation or Server You can then use this file to restore the data and settings on the same machine or to clone other machines You can only clone XSA settings to another Xerox device that supports the XSA feature Check that the device you want to clone settings to supports XSA 1 Ata networked workstation open your web browser and enter the TCP IP address of the machine that you want to clone to 2 Click the Properties tab 3 Enter the current administrator tools user name and password if prompted The default is admin and 1111 4 Click the symbol to the left of General Setup 5 Select Cloning in the directory tree 6 From the display of available check boxes verify that Xerox Standard Accounting is among them 7 Click again on General Setup then on Configuration and verify that both devic
26. and 1111 Select the Accounting link Select the Xerox Standard Accounting link The first time you use XSA you must log in with the administrator user name and password The default is admin and 1111 Click the Manage Accounting button Click the Enable Accounting button NOTE The Enabling Accounting will require a user account to use the machine pop up box will appear Click OK to close the box When you enable XSA users must enter a valid user name at the machine to access any features Continue on to the next steps to create a new group account 228 Create a Group Account 9 10 11 12 13 Click the Xerox Standard Accounting link in the Internet Services menu on the left hand side of the screen Click the Group Account link to create a new group account In the Group Accounts Account ID box enter an ID for the new group account for example 001 The Group Account can be numeric values up to a maximum of 12 digits Group Account ID s must be unique Enter a name for the group account in the Account Name box for example Xerox The group name can be alphanumeric characters to a maximum of 32 characters The Group Account name must be unique Click Add Account The account will appear in the Group Accounts list Continue on to the next steps to create a new user 229 Create a User Account and Set Usage Limits 14 15 16 17 18 19 NOTE A group account must be
27. any README file contained with the printer drivers Enabling AppleTalk on the device 1 ONO Rw LD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select AppleTalk in the directory tree Check the Enabled box to enable the Protocol Type a name for the machine in Printer Name The default name is XRX_MAC address Also note the default star symbol for zone which lets the closest router assign the machine to a zone 61 13 14 15 16 17 Click Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you reboot the machine Click the Status tab Click the Reboot Machine button to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time A Configuration Report should have printed by default when the machine rebooted Look at the report to verify AppleTalk settings If the Configuration Report did not print press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close At the Windows X
28. are used at the device Accessing Image Settings including Linearized PDF and XPS At your Workstation 1 Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click General Setup Click Image Settings Select and configure the Image Settings for the various file formats as desired NOOR ON When done click Apply to save changes or Undo to remove changes and refresh the page TIFF Settings Tagged Image File Format is a multi platform format for raster bitmapped graphics Nearly every graphics application can read and write TIFF Depending upon your needs select which version of TIFF Compression the Xerox system uses TIFF 6 0 old JPEG TIFF Specification Supplement 2 new JPEG LZW One of the first lossless data compression algorithms LZW works best for files containing lots of repetitive data such as is the case with text and monochrome images LZW has long been associated with TIFF and GIF images This compression algorithm was widely used in Adobe Photoshop until version 6 and Adobe Acrobat until version 5 PDF amp PDF A Settings Select Optimized for Fast Web Viewing if you want to create linearized PDF files Linearized PDF files allow the first page of the PDF file
29. button Within Advanced Settings changes may also be made to Image Options Image Enhancement and Quality File Size Select Original Orientation Original Size and Edge Erase from Layout Adjustment Select a file type to be used for the scanned document from Filing Options accessed through the associated Edit button Click the Apply button to implement any changes 167 E mail Addressing Once configured an internal and a public address book can be accessed when using the E mail feature at the machine Lightweight Directory Access Protocol LDAP provides access to the internal corporate address book NOTE The LDAP feature is available on the WorkCentre 7655 7665 7675 A public address book can be created from a list of names and addresses saved in a CSV file comma separated values file Both address book types can be configured for use on the machine at the same time 168 Addressing Internal Address Book LDAP NOTE LDAP support is only available on the WorkCentre 7655 7665 7675 Configuration of the LDAP directory settings requires the network to support LDAP services Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure the E mail feature is functional on the machine 2 Obtain the IP Address of your LDAP Server The machine may also need a login name and password if the LDAP server is not configure
30. by the user at the device s User Interface The template may reside on the device or may be cached on the device from a pool of templates pulled from a remote server The scanned file will be stored on a pre determined network server and then with the help of server or desktop software Routed to a user s PC desktop for viewing or editing Integrated with a variety of popular document management and workflow applications Sent to a network directory or filing location for later retrieval Sent to an e mail distribution list 138 SMARTsend has replaced CentreWare Network Scanning Services NOTE FreeFlow SMARTsend combines and enhances the powerful features of two Xerox products FlowPort and CentreWare Network Scanning Services to deliver one integrated software application For more information click here SMARTsend scanning services Built on the Microsoft NET platform this server based software works with new and legacy Multifunction Systems to enable hardcopy documents to be scanned in black and white or color and converted into such standard digital formats as PDF JPEG and TIFF This Web based application requires no additional client software installation and uses wizards to simplify workflow template creation Once a workflow or distribution process is created it can be saved as a paper or electronic cover sheet The cover sheet can be set up to direct the scanned file to a wide variety of destinations Such destina
31. can be undertaken immediately following installation of the fax card or at a later date Embedded Fax is an optional feature for the machine and can be purchased from your Xerox Sales Representative A second fax line is also available as an option to be purchased from your Xerox Sales Representative Server Fax and Embedded Fax The Embedded Fax and Server Fax services are mutually exclusive and only one of them can be enabled at any time If Server Fax is currently enabled and Embedded Fax is then enabled Server Fax will be disabled automatically Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure the machine is fully functioning in its existing configuration prior to installation 2 Ensure the machine has access to a telephone connection 3 Obtain the telephone number that you wish to assign to the fax machine Hardware 4 Locate the Fax Hardware Kit Contact your Xerox Sales Representative if you do not have the Fax Hardware Kit 5 Locate the 2 Line Fax Kit if this has been purchased 198 Install the Fax Hardware Kit NOTE If Server Fax is installed on the machine when the Embedded Fax Install Wizard is run the Server Fax feature will be disabled and users will only have access to the Embedded Fax feature 1 Switch the power off by pressing the Power Off button 2 Waita couple of minutes for the Network Controller to
32. case selecting Retain All Jobs will retain all saved jobs currently on the system Alternatively Delete All Jobs will delete all saved jobs currently on the system Backup Saved Jobs 1 o o RF oO LD Select Backup Jobs to back up saved jobs stored on the system Under Settings from the Protocol drop down menu note that only FTP is available Select either the IP Address or Host Name radio button for your FTP server Specify the IP address or host name of the repository For Document Path specify the path to the file repository For File Name type the file name for the backup This name will be appended onto the end of the document path For Login Name if you selected System for Login Credentials referring to FTP repository in the Network Scanning topic then you must specify the system login name here For Password and Retype Password if you selected System for the login credentials then you can specify and confirm the system password here The password may be blank Click Select to Save New Password for an existing Login Name You must then click the Start button at the bottom of the page to implement the password change 10 Click Start to begin the backup process or Undo to cancel any changes 32 Restore Saved Jobs 1 Daron Select Backup Jobs to restore saved jobs stored on a repository Note that the following will happen when Saved Jobs are restored All current Saved Jobs d
33. communication error 8 Enter the HTTP proxy settings and select Apply Meter Assistant Verify devices are enabled on Xerox com Go to www xerox com Click on Submit Meter Reads Login to Xerox com and ensure all devices are enabled for automation If devices aren t enabled submit for enablement on Xerox com Check back on Xerox com after 24 hours Supplies Assistant Eligible devices will automatically be enabled for Supplies Assistant once the device is registered with Xerox 28 Set Permissions for Job Management The Job Management page allows you to set permissions that allow System Administrators or general non administrator users to delete jobs from the machine print queue oe mr wD NOTE System Administrators can always delete any job regardless of the setting selected on the Job Management Page Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of General Setup Select Job Management in the directory tree Select All Users to allow any user to delete their own or any other job OR select Administrators Only to allow only users with administrative access password to delete jobs Click Apply to accept the changes or Undo to return the settings to their previous values 29 Clonin
34. context for the machine in NDS Tree and NDS Context in the Netware Directory Services NDS box Note that you can also select the IP Address or Host Name radio buttons to specify the server used in the IP environment 17 Click Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you reboot the machine 18 Click the Status Tab link 19 Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time NDPS NEPS For The Xerox NDPS NEPS Agent documentation and printer drivers visit the Xerox web site at Www xerox com Novell Distributed Print Services NDPS Novell Enterprise Print Services NEPS are products built on Novell s printing architecture that allow administrators to take advantage of built in printer intelligence to centrally manage network printing resources from anywhere on the network improve network printing performance and reduce the hassles of network printing for end users The Xerox NDPS NEPS Solution allows you to use Novell NDPS NEPS with many of the latest Xerox printers It includes administrative tools that snap in to NWAdmin that enables users to easily configure and manage their network print services It also has a set of NetWare Loadable modules that run on the NetWare server NetWare users will
35. document to e mail in the document handler and press the green start button Verify that the recipient received the scanned document in his her e mail inbox You have completed the steps configure a public address book via a CSV file 173 Internet Fax Overview Internet Fax is an optional feature for the WorkCentre 7655 7665 7675 purchased from your Xerox Sales Representative and installed using a Internet Server Fax Subscriber Installation Module SIM Internet Fax allows you to send documents to one or more Internet Fax destinations and receive an Internet Fax at the machine without requiring connectivity to a telephone connection The Internet Fax service provides confirmation of delivery in much the same way as for the standard Fax service by returning the Delivery Status Notifications DSN s and Message Disposition Notifications MDN s for the job via the Internet Internet Fax Originals It is recommended that the originals used with the Internet Fax feature are of the same size If mixed sized originals are to be used ensure that the Mixed Sized Originals option is selected when performing an Internet Fax at the machine Once the Internet Fax feature has been configured select the Internet Fax tab at the machine followed by Image Adjustment and then Original Input Mixed Sized Originals can be selected as an option Internet Fax Addressing Recipient addresses can be added by entering the SMTP Simple Mail Transport Pr
36. drivers on the CD and select the required Windows 2000 printer driver Select Open Select Open again if necessary Select OK Select your printer model from the list and click Next Type a name for the printer or accept the default name and then click Next If you want this to be your default printer click Yes Click Next If you want to share this printer from your computer click Share As Enter a share name or accept the default name then click Next If you want to print a test page click Yes then click Finish 53 Windows XP Configure TCP IP and SLP Settings 1 NOOR WD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter NOTE TCP IP and HTTP should have been initially configured per the Introduction Read Me of this guide If necessary refer to the Read Me topic and follow the steps provided Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select TCP IP in the directory tree Check Enabled to enable the TCP IP protocol CAUTION Disabling TCP IP or changing the IP Address will affect NetBIOS IP LPR LPD FTP SNMP and Raw TCP IP printing If TCP IP is disabled Internet Services will not be available until TCP IP is enabled from the control panel
37. enter a share name Click Next Enter a location and comment optional Select Yes to print a test page and verify that it prints at the machine Click Next Click Finish You have completed the installation of the printer driver on Windows 2000 Professional 93 Microsoft Windows XP Note You can use CentreWare to configure in this environment Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time such as printer drivers PPDs user documentation and the Xerox TCP IP Port Monitor utility To use the Xerox Printer Installer locate the CentreWare Print and Fax Drivers CD ROM delivered with your machine and follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Microsoft Windows Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Verify the machine is configured with the correct IP Address Subnet Mask and Gateway Address information by printing a Configuration Report Print a Configuration Report At the Machine i Press the Machine Status button ii Touch Print Reports iii Touch Configuration Report touch Print Selected Report then touch Close 2 Locate the CentreWare Print and Fax Drivers CD This was delivered in the CentreWare Network Services Pack with your machine Review any README file contained with the printer driv
38. expiration of a preset timeout value Port 9100 printing does not require a Line Printer Request LPR from the workstation or the use of a Line Printer Daemon LPD running on the printer Raw TCP IP printing is selected in Windows 2000 as the Standard TCP IP port 1 ON OAR WD 13 14 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select Raw TCP IP Printing in the directory tree Ensure the Enabled box is checked to enable Raw TCP IP Printing Leave the TCP Port Number set to 9100 for Port 1 If two additional ports are available click Default All to see if they set to 9101 and 9102 respectively emulating HP JetDirect EX Plus 3 Leave the Bidirectional and Maximum Connections settings at their default values Set the End of Job Timeout to the number of seconds to wait before processing a job without an End Of Job indicator Leave the PDL Switching Enabled box at its default value Click Apply to accept the changes Undo to return the settings to their previous values or Default All to enter printer defaults for all settings recommended NOTE The settings are not applied until you restart the machine Click
39. field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the Security link Select the 802 1X link Select Enable 802 1 X Select the required EAP type Enter the Username and Password required by your authentication switch and server Click Save Sch 8 Et e GO ND 124 Xerox Secure Access Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader Users can access the features available at the device once they have been authenticated Secure Access and Accounting Secure Access can be enabled with the Network Accounting Xerox Standard Accounting and Auditron features for accounting purposes When Network Accounting is enabled the device can be configured to automatically obtain accounting data from the Network Accounting server when the user is authenticated Note Secure Access cannot be enabled at the same time as Foreign Device Interface Information Checklist 1 Ensure that the device is fully functional on the network TCP IP and HTTP protocols must be configured so that Internet Services can be accessed 2 Ensure that the Xerox Partner authentication solution Secure Access Server Controller and Card Reader is installed and communicating with the multifunction device Follow the installation instructions from the manufacturer of
40. implement any changes 166 Configure General E mail Settings 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Select Services Select E mail Select Defaults Select the required settings for the From Field and associated security options by clicking Edit under General For Message Body under General check the boxes according to your required settings In the Signature entry box also under General enter a default message which will be sent with the e mail Up to 6 lines of 127 characters each can be entered From the Confirmation Sheet drop down menu select the required option Check the Auto Send to Self enable box under General if you wish to add a copy of the sender s e mail to the Address List The Secure Send feature provides enhanced security when sending e mail messages and attachments This feature utilizes the authentication options of the device along with an optional secure e mail server to protect data transmitted as e mail Under Scan to E mail click Edit then in the Subject entry box enter text which will appear in the recipient s e mail subject field The Default Subject can be no longer than 255 characters Under Scan to E mail users can also select options for their documents such as Output Color 2 Sided Scanning Original Type and Scan Presets Select a resolution from Advanced Settings accessed through the associated Edit
41. machine the E mail address configured within Internet Services 3 Touch the Add button then touch Close Place a document in the document handler and press the green start button The document should be received as an Internet Fax job If it is not check the POPS server address details to make sure they have been properly configured within Internet Services Check the operation of the device s SMTP and POP 3 account as follows On a network connected workstation set up e mail using the same SMTP and POP 3 server and account with passwords as the device Send an e mail to yourself If the e mail arrives at your e mail in box you have proven that the device s account for both the SMTP and POPS server s is valid If there is still a problem check for restricted host addresses at the SMTP server that could cause mail to not be received from the device Other possibilities are that an authentication server is interfering with the device s log in to the mail server or that the mail client on the device is not working correctly By successfully sending e mail to a mail server not subject to authentication the possibility of a malfunctioning client can be eliminated The fault requires further investigation Refer to the Xerox web site at www xerox com for further support 250 Troubleshooting Server Fax If you are experiencing problems with sending a Server Fax first verify the machine is connected on the network and f
42. mailboxes in the device and then retrieve documents from same using a web browser This provides a convenient network scanning feature for customers who do not wish to purchase and configure a separate networked server Information Checklist Install the Scanning Hardware Kit Refer to the instructions contained with the kit to complete this task Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit Verify the Scanning Hardware Kit has been fitted by observing the S2X card installed in one of the PCI expansion slots of the network controller When correctly installed a cable will connect the S2X card to the backplane of the device just above the orange SIM slot on the backplane Locate the Network Scanning E mail Subscriber Installation Module SIM To install Network Scanning on the WorkCentre 7655 7665 7675 you will need the Network Scanning E mail SIM Following the supplied instructions for full details with the device powered on the SIM is inserted into an orange slot on the machine s backplane An Options Assist screen pops up to assist with installation Contact your Xerox Sales Representative if you do not have the plastic SIM Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access CentreWare Internet Services to configure Scan to Mailbox The Internet Services function is accessed through the embedded HTTP server on the machine and
43. of the machine If you change the IP address you must reference the new address within your web browser to locate the device 8 9 10 Enter a unique Host Name for your machine Select the desired method for obtaining a Dynamic IP address from the IP Address Resolution drop down list or select Static to give the machine a static IP address If you select Static type the IP addresses that apply in Machine IP Address Subnet Mask and Gateway Address NOTE If BOOTP or DHCP address resolution mode is selected you cannot change the IP address Subnet Mask or default gateway If RARP address resolution mode is selected you cannot change the IP address Select Static if you wish to disable dynamic addressing Domain Name 11 Enter a valid Domain Name 54 DNS Configuration 12 13 14 16 Enter an IP address for the Preferred DNS Server Enter an IP address for Alternate DNS Servers 1 and 2 Check the box to enable Dynamic DNS Registration DDNS NOTE If your DNS Server does not support dynamic updates there is no need to enable DDNS Check the Enable box under DHCP DDNS Release Registration ONLY if you wish to release this machine s IP address upon reboot Default is unchecked Check the Enabled box for Self Assigned Address under Zero Configuration Networking to support communicating with other devices using 169 254 16 IPv4 addressing over the same physical or logical lin
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45. performed 1 Ensure the machine is fully functioning on the network prior to installation 2 Install the Scanning Hardware Kit Refer to the instructions contained with the kit to complete this task Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit Verify the Scanning Hardware Kit has been fitted by observing the S2X card installed in one of the PCI expansion slots of the network controller When correctly installed a cable will connect the S2X card to the backplane of the device just above the orange SIM slot on the backplane 3 Locate the Network Scanning E mail Subscriber Installation Module SIM To install Network Scanning on the WorkCentre 7655 7665 7675 you will need the Network Scanning E mail SIM Following the supplied instructions for full details with the device powered on the SIM is inserted into an orange slot on the machine s backplane An Options Assist screen pops up to assist with installation Contact your Xerox Sales Representative if you do not have the plastic SIM 4 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access CentreWare Internet Services to configure Network Scanning The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure scan settings by using an Internet browser 5 Make sure to enable LDAP authentication on the devic
46. prompted The default is admin and 1111 Click the symbol to the left of General Setup Select Cloning in the directory tree In the Install Clone File portion of the displayed dialog click Browse Locate the dm clone file Click Install The machine will be unavailable over the network for several minutes Once rebooted a Configuration Report will print if enabled The XSA settings and data will be restored as they were when the back up file was created If you are cloning another machine you may want to change delete or reset the XSA accounts as appropriate for the new machine You have completed the steps to back up and restore or clone XSA settings 239 Disabling and Enabling Options Disable an Optional Feature This feature is used on machines which have an optional feature installed This operation allows the user to disable the feature so it is unavailable for use but still resident on the machine NOTE This section is not applicable to the USB Print Kit and the Fax Hardware Kit At Your Workstation 1 Open your web browser and enter the TCP IP address of the machine Press Enter Click the Properties tab Enter the current administrator user name and password if prompted The default is admin and 1111 Select Services Select Service Registration Select the check box of the feature you wish to disable Copy Fax Embedded Server Fax Network Scanning Email and Internet Fax
47. receive scans A dedicated server is required however for the installation and use of SMARTsend software to remotely manage the pool of templates workflows displayed locally to device users if so desired Scanning is configured on the machine using one of the file transfer options below FTP File Transfer Protocol Requires an FTP server running on a server or a workstation NetWare NCP NetWare Core Protocol Available for filing to a NetWare server SMB Server Message Block Available for filing to an environment that supports the SMB protocol HTTP HTTPS Supports scans to a web server using a CGI script 142 Configure a Scan Filing Repository using FTP 1 Ensure that File Transfer Protocol FTP services is running on the server or workstation where images scanned by the machine will be stored Note the IP address or host name Create a user account and password for the machine When a document is scanned the machine logs in using the account transfers the file to the server or workstation and logs out Note the user account and password details Create a directory within the FTP root to be used as a scan filing location repository Note the directory path Test the FTP connection by logging in to the scan directory from a PC with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights and the FTP service
48. return the settings to their previous values You may be asked to supply the administrator user name and password The default is admin and 1111 Once a scan filing destination has been configured from within the File Repository Setup section of CentreWare Internet Services it can be added to any new templates created To Add a New Filing Destination 11 12 13 14 Select the Add button next to the File Destinations section Select the required filing policy from the drop down list Select the required file destination from the drop down list The file destinations will be listed as the friendly name given when the file destination was created Select Apply to accept the changes The new destination will appear in the File Destinations List 155 To Edit the Filing Policy of a Destination NOTE The filing location of a template cannot be edited from this screen 15 Select the required destination from the File Destinations list 16 Select Edit 17 Set the required filing policy of your scanned document by selecting from the following options Rename New File Overwrite Existing File or Do Not Save 18 Select Apply to accept the changes Document Management Fields Optional This area enables you to add data fields to the Default Template This information is filed with your scanned documents in the Job Log The Job Log can then be accessed by third party software and the Document Management Fields informa
49. setup Enter the Scan Repository Details via Internet Services 5 mo N 12 13 14 15 16 18 19 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the symbol to the left of Services Select the symbol to the left of Network Scanning Select File Repository Setup in the directory tree Select Edit in the Default File Destination box or Add in the Alternate File Destinations box NOTE During device configuration SMARTsend if used overwrites the Default Repository and Template Pool scan settings If certain applications will use Default Repository settings not matching SMARTsend settings reconfigure the applications to use an Alternate Repository before configuring the device with SMARTsend s Add Update feature Enter a name to describe the filing destination template in the Friendly Name entry box Select FTP for Protocol Select either IP Address or Host Name Enter the IP Address or Host Name of the FTP location Type in the path to the location of the scan folder in Document Path Enter the full path to the directory starting at the root of FTP services For example directory name directory name Select a radio button for Login Credentials to Access the Destination
50. socket level connection over Port 9100 to stream a print ready file to the printer s input buffer and then to close the connection after sensing an End Of Job indicator in the Page Description Language or after expiration of a preset timeout value Port 9100 printing does not require a Line Printer Request LPR from the workstation or the use of a Line Printer Daemon LPD running on the printer Raw TCP IP printing is selected in Windows 2000 as the Standard TCP IP port 1 ON OAR WD 13 14 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select Raw TCP IP Printing in the directory tree Ensure the Enabled box is checked to enable Raw TCP IP Printing Leave the TCP Port Number set to 9100 for Port 1 If two additional ports are available click Default All to see if they set to 9101 and 9102 respectively emulating HP JetDirect EX Plus 3 Leave the Bidirectional and Maximum Connections settings at their default values Set the End of Job Timeout to the number of seconds to wait before processing a job without an End Of Job indicator Leave the PDL Switching Enabled box at its default value Click Apply to accept the
51. the Document Format from the following options PDF Portable Document Format The PDF image format is a multipage TIFF image enclosed within a PDF wrapper Multi Page TIFF A single TIFF file will be created containing all the pages of the document TIFF Each scanned original is converted into one TIFF image file All of these files will be stored in a directory foldername xsm 11 Select Apply File Once a scan filing destination has been configured from within the File Repository Setup section of CentreWare Internet Services it can be added to the Default Template To Add a New Filing Destination 1 Select the Add button next to the File Destinations section Select the required filing policy from the drop down list Select the required file destination from the drop down list This list contains the Friendly Name given when the destinations were created 4 Select Apply to accept the changes 152 Fax Destinations NOTE This option will only be available if the Server Fax option is installed on the machine and Fax was selected as a Destination Service 5 Select Destination Services and check Fax Select Add to add a new Fax destination Click Add Delayed Send can be selected in the Delivery box in Fax Distribution List if you want to send the fax at a specific time 6 7 Enter the required fax number in the Add Fax Number box within the Fax Recipients section 8 9 10 Select Apply t
52. the authentication solution to correctly set the devices up Make sure to securely mount any external user authenticating devices to the machine 3 Ensure that SSL Secure Sockets Layer is configured on the multifunction device The Xerox Partner authentication solution communicates with the multifunction device via HTTPS 4 Optional Ensure that Network Accounting is configured if you want the multifunction device to send user account information to a Network Accounting server For instructions refer to the Network Accounting section of this guide 5 You may also need another Authentication Server running LDAP in an ADS environment for example to communicate with the Secure Access Server providing that server with user credentialing information A second Authentication Server will be necessary for web user Interface Authentication if this feature is additionally desired 6 You will need to configure LDAP communications on the multifunction device as stated in the LDAP LDAPS topic in the Authentication section of this guide 125 Enable Secure Access 1 o mr wD N 12 13 14 Open your Web browser and enter the TCP IP address of the machine in the Address bar Press Enter Click the Properties tab Provide the Administrator User Name default of admin and Password default of 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Click the checkbox next to A
53. the left of General Setup 5 Click Configuration 6 Scroll down to the Printer Setup area and view the System Software Version To Clone a machine 1 Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of General Setup Select Cloning in the directory tree e or on From the display of available groups select the settings that you wish to clone To clone all features select Clone or to customize the configuration file disable any of the features by clicking the checkboxes next to the feature s and then select Clone 7 Right click on the dm link that appears and select Save Target As To Install the Clone File on another machine On the Status tab click Welcome Click I Have A Cloning File Enter the admin tools user name default of admin and password default of 1111 Click Browse to locate your file Click Open then click Install OY Je D 30 The Banner Sheet When documents are sent to print at the machine a banner sheet is printed identifying the PC that sent the print job It is possible to disable this setting both within the printer driver and from the machine administrator tools These instructions describe how to disable the banner sheet from the machine At t
54. the network options If Authentication is enabled a user will be prompted to enter a user name and password or a PIN before they can access the E mail feature For a full description of the Authentication feature refer to the Authentication section of this guide Authentication can be configured after E mail has been installed Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed Click the underlined links for more information 1 2 Ensure the machine is fully functioning on the network prior to enabling E mail Install the Scanning Hardware Kit Refer to the instructions contained with the kit to complete this task Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit Verify the Scanning Hardware Kit has been fitted by observing the S2X card installed in one of the PCI expansion slots of the network controller When correctly installed a cable will connect the S2X card to the backplane of the device just above the orange SIM slot on the backplane Locate the E Mail Subscriber Installation Module SIM To install E mail on the WorkCentre 7655 7665 7675 you will need the Network Scanning E mail SIM Following the supplied instructions for full details with the device powered on the SIM is inserted into an orange slot on the machine s backplane An Options Assist screen pops up to assist with installation Contact your
55. ti a A he 42 NetWare Directory Services ND 43 ND PSS INE PS EE 43 Windows 2000 s scisitie ticle iain enti adin hee ieee Wille hie ANA 44 Configure TCP IP and SLP Gettngs cece eeeeeaeeeeeeeeeeeaaesecaeeeseaaeseeeeesesaaaeeseneeeas 44 Configure Raw TCP IP Printing isisisi ai ai a e E aa 46 Create an IPP Printer Internet Printing Protocolt 47 2 Configure Microsoft Networking and WINS Windows Internet Naming Gerice 50 Windows 2000 over Apple ak 51 Klee VE EE We ees tinted nai ein in Aa aay 54 Configure TCP IP and SLP Geitngs 54 Configure Raw TCP IP Printing ccccccececeeeeeeneeeceeeeeeeeeeeseaeeeseaaeeseeaeeeseaaesseaeeeesaaeesecaeeesiaaeeseeeeas 56 Create an IPP Printer Internet Printing Protocolt 57 Configure Microsoft Networking and WINS Windows Internet Naming Gervice 60 Windows XP over Apple ak 61 Apple Macintosh 9 x 10 x OX 64 Apple Macintosh AppleTalk BEE 64 Apple Macintosh TC 68 UN Xeon aiid titan en tittle ania etd H 72 HP UX Client Version 10 72 Solais 2 XAEMVIGOMIMS NN aes aae vie g od seat daca ea vada a E dss dune aa a asec bh cade Saaaaepea seabed hentia cbs 74 Eieren k nt 76 CUPS E E E obateays teed awbebseddatediclelatveln ege erg eidele Niege eege geiget Des 78 AS400 isin eae as iad aan ea anes Gh ii eae a a 82 AS400 Raw TCP IP Printing to Port 9100 CHTDEVDRTI 82 AS400 Printing using LPR CHTOUTO 85 Printer Drivers wayne aie aA ein ard on aaa ain ad en ee et a 87 Microsof
56. to press the Services button to view the Internet Fax button on screen Install Internet Fax before proceeding For instructions refer to the Internet Fax topic in the Options section of this guide NOTE If you installed E mail but the button is grayed out or unavailable at the machine At the Work Station 1 Open your web browser and enter the TCP IP address of the machine Press Enter Click the Properties tab Enter the Administrator User name and Password if prompted The default is admin and 1111 Press Login w 4 Select Services 5 Select Service Registration 6 Select the Internet Fax check box to enable 7 Select Apply At the Machine 1 1 Select Services or All Services 2 2 Check to see if Internet Fax option is now available 3 3 If not contact Customer Support Verify that the Internet Fax settings have been properly configured on the machine by printing a Configuration Report At the Machine 1 Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close View the Network Setup details Verify that the SMTP Server Address is correct and that the TCP IP Domain Name Host Name and DNS settings are properly configured Verify the POP3 Server Address is correct aren Are the Internet Fax settings properly configured For instructions refer to the Internet Fax topic in the Options section of this guide 248
57. web server and send a POST request and file to the web server Check to see if the file was received at the repository Enter the Scan Repository Details via Internet Services 5 o oND 12 13 14 15 16 17 19 20 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the symbol to the left of Services Select the symbol to the left of Network Scanning Select File Repository Setup in the directory tree Select Edit in the Default File Destination box or Add in the Alternate File Destinations box NOTE During device configuration SMARTsend if used overwrites the Default Repository and Template Pool scan settings If certain applications will use Default Repository settings not matching SMARTsend settings reconfigure the applications to use an Alternate Repository before configuring the device with SMARTsend s Add Update feature Enter a name to describe the filing destination template in the Friendly Name entry box Select HTTP or HTTPS for Protocol Select either IP Address or Host Name Enter the IP Address or Host Name of the HTTP or HTTPS server For HTTPS communications click View Trusted SSL Certificates to verify that the machine has a digital certificate installed Optionally
58. will download to the Windows XP workstation Once the printer driver has installed open an application on the workstation and print a test page to verify operation Configure the Print Driver 13 14 From the Start menu select Printers and Faxes The Vista path is Start Control Panel Printer s Right click on the printer icon and select Properties Use the available tabs to set the printing defaults Additional settings may be accessed by clicking the Printing Preferences button on the General tab You have completed the installation of the printer driver on Windows XP 95 Create a New Print Queue on Windows XP 1 NOOR ON Obtain the Print Driver for your operating system Verify that Print Services for Unix is loaded from the Start menu select Control Panel Double click Add Remove Programs Select Add Remove Windows Components Scroll down until you see Other File and Print Services Click the Details button Check the box to add Print Services for Unix if not already installed Add the Printer 10 If already selected Deselect Automatically detect and install my Plug and Play printer 12 13 14 15 16 From the Start menu select Printers and Faxes The Vista path is Start Control Panel Printer s Select Add a Printer then Next Select Local Printer attached to this computer Click Next Select Create a new port Select LPR from the Type of Port pull
59. 9 Create a User Account and Set Usage Limits cccceesccececeeeeeseeeeeeeeeeeeeeececeeeeseaaeseeeeeseaeeneenees 230 Next Steps Using XSA at the machine cent eeeeeeeeeceeeeeeaaeseceeeeeeaaeseceeeestaeeeseeeeeaas 232 Disabling and Enabling Options cccccccceseeeeeeeeeeeeeeeeeeeeceaeeeeceeeceaaeeeeneeeesaaaeseceeeeesaeeeseeeeessaeesseneees 240 Disable an Optional Feature nenn nent 240 Enable an Optional Feature cecccceceeeeceeeeeeeeaaeeeeeeeeceaaeeeseeeeeeaaeseeeeeeeseaaeseeaaeeesaaeseeneeesseeeeseaaeene 241 TROUBIGSHOOUIMNG EE 242 Troubleshooting Network Scanning sssssssessssssssesssissrisssrrrssirsssrnnsttnnttnnntnnttnnnsatnnstnnsstnnnsnnnnnn nnna 242 Mroubleshooting E TEE 245 Troubleshooting Internet Fax reran eoa ee e a a e a Ra A aa aiea 248 Troubleshooting Server Fax isis ashi ein eee e aana aaa EAR a a aaae a 251 Troubleshooting Embedded Fax AA 254 Troubleshooting Network ACcoumtmg nant 255 Power On Off Button arenero ti KENE nadana hd geck ab iad din ad ran daara peada a ated ae 257 Introduction Read Me Who Should Use This Guide This WorkCentre 7655 7665 7675 System Administrator s Guide has been created to assist Experienced System Administrators in installing this device on a variety of networks Print out this Read Me then use the steps below as your road map to navigate this guide and assure a successful installation Steps for installing this device on your network Refer to th
60. Access CentreWare Internet Services 34 35 36 From the Start menu select Settings and then Printers Click on the machine printer icon and a Get More Info link will appear in the left hand pane of the window Click the Get More Info link to go to straight to the machine home page For more information on how to use Internet Services refer to the Read Me topic of this guide You have completed the installation of an IPP port and printer drivers 49 Configure Microsoft Networking and WINS Windows Internet Naming Service Configure Microsoft Networking 1 moie mF Y 10 11 12 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select Microsoft Networking in the directory tree Check the Enabled box to enable Microsoft Networking Select TCP IP or NetBIOS from the Transport drop down list Enter the maximum number of connections allowed in Maximum Connections The range is 10 30 Enter the Connection Timeout in the available box The range is 1 32767 seconds Enter the workgroup name in the Workgroup box Enter the SMB Host Name and type a descriptive comment in SMB Host Name Comment optional Type the S
61. Accounting select Accounting Enablement select Accounting Mode select Auditron select Configure User Accounts and follow the on screen instructions 35 Auxiliary Foreign Device Interface Kit A third party access and accounting device such as a coin operated device or a card reader can be attached to the machine To enable this option the Foreign Device Interface Kit must be installed After the kit is installed the administrator must enable Auxiliary Access as the Accounting Mode from the Tools menu of the machine The menu path to follow at the machine is ts ak to DN Press the Log In Out button Log into the machine as admin with a default password of 1111 From Tools press the Accounting button Press Accounting Mode Press Auxiliary Access and select available buttons to configure your device For further instructions on Auxiliary Foreign Device Interface Setup options refer to the Training and Information CD2 delivered with your machine 36 SNMP It is possible to remotely define and modify GET SET and Trap SNMP Simple Network Management Protocol community names for the machine You can also configure SNMP trap destinations for TCP IP and NetWare IPX that will receive traps from any machine on the network SNMP Community Name properties that can be configured are GET Returns the password for SNMP GET requests to the machine Applications obtaining information from the device via SNMP such as Xer
62. Authentication Configuration oe o ko bh Select Xerox Secure Access for Device User Interface Authentication and Authorization then Remotely on the Network for the Web User Interface and Authorization boxes and click Next 7 Click the Device Access Configure or Edit button 8 From the drop down menus for each item select the method to use to display that item to users 9 Click Save when done 10 Click the Service Access Configure or Edit button 11 From the drop down menus for each item select the method to use to display that item to users 12 Click Save when done 13 Click Finished on the Authentication Configuration screen when finished 14 Select Logout in the upper right corner of your screen if you are still logged in as Administrator 128 Using Secure Access 1 Read the multifunction device s User Interface prompt to determine what needs to be done to be authenticated at the device Authentication methods include swiping a card placing a proximity card near the reader or entering a user ID or PIN personal identification number If the device requests further information such as accounting details enter this information at the User Interface The device will confirm successful authentication allowing access to previously locked system features When finished using system features press the Clear All button on the multifunction device s keypad to close your account 129
63. Authentication Off if available At your Workstation 1 o om Fb wo LD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the symbol to the left of Security Select Authentication Configuration Select Authentication Disabled if available on the Authentication Configuration dialog Note Disabling Authentication if this setting is available is not a secure setting A more secure method to control access to the device is to assign Local Authentication as stated in that topic in this Authentication section To preclude tampering with the Tools dialog on the device s User Interface some form of authentication such as Locally on the Device should at least be maintained for the Administrator All installed optional features are now accessible to everyone 130 Security IP Filtering The Internet Services IP Filtering page allows you to permit or restrict user access to the machine 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab and enter the administrator User Name admin and Password 1111 if prompted Click the symbol to the left of Security Select IP Filtering in the directory tree Defining IP Filtering with the
64. CP IP address of the machine in the Address or Location field Press Enter Select the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Protocols Select TCP IP in the directory tree Enter the domain name in the Domain Name box eg abc xyz company com Note If Dynamic Addressing has been set on the machine DHCP DHCP AutoNet BootP or RARP the Domain Name will not be accessible If you need to change it select Static from the IP Address Resolution menu list and click Apply Click the Apply button to implement any changes NOTE It is only necessary to configure the DNS settings if Host Names are to be used The machine will require a reboot before settings take effect Select the Status tab Click the Reboot Machine button The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time Configure an SMTP Address 15 16 17 18 19 20 21 22 23 24 25 26 27 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press b gt Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Protocols Select SMTP Server Under Required Information select either IP Addr
65. Enter the full path to the directory starting at the root of FTP services For example directory name directory name Enter the user account and password in the Login Name and Password entry boxes Also select System to have the system log into the server or Authenticated User to have your Authentication Server determine access Click Apply to accept the changes 190 Configure General Settings 17 Click Defaults in the left hand pane 18 To print a Confirmation Sheet after every Server Fax job select Edit in the General section then select On from the drop down menu The Confirmation Sheet specifies the success or failure of the Server Fax job If the fax is successful the location of the document on the fax server is also specified 19 Check the User Name and Domain boxes if you want these to appear on the Job Log The Job Log is filed in the fax repository with the fax job 20 Click Apply Go to the FAX server 21 Configure the fax server so that it is able to monitor the fax repository for documents Refer to the manufacturer s documentation provided with your fax server to complete this task At the Machine 22 Select the Server Fax button from the touch screen then select OK 23 Enter a valid fax number Press Add then Close 24 Load a document in the document handler and press the green start button 25 Verify that your fax is received at the specified fax machine You have compl
66. Fax Repository using FTP 1 Ensure that File Transfer Protocol FTP services is running on the server or workstation where images to be faxed by the machine will be stored Note the IP address or host name Create a user account and password for the machine When the Server Fax feature is used the machine logs in using the account transfers the file to the server or workstation and logs out Note the user account and password details Create a directory within the FTP root to be used as a fax repository Note the directory path Test the FTP connection by logging in to the fax repository from a PC with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights and the FTP service setup Enter the Fax Repository Details via Internet Services At your Workstation 5 Oo ON Open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Services Select Server Fax Select Fax Repository Setup in the directory tree Select FTP in the Protocol menu Select either IP Address or Host Name Enter the IP Address or Host Name of the FTP location Type in the path to the location of the fax repository in Document Path
67. Fax section of this guide before continuing with this procedure Also note that if Server Fax is enabled Embedded Fax will be disabled and the LAN Fax option will be unavailable in the driver 204 Initial Setup Refer to the Printer Drivers section of this guide and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP IP Port After the driver has been installed perform the following steps 1 Right mouse click on the Printer s icon and select Properties Click the Configuration tab then click on Bi Directional Setup Make sure that Bi Directional Communication is set to On then click OK Click on Installable Options on the Configuration tab Click on the selection arrow next to the LAN Fax box and select Installed then click OK Si Pi Se ON Click OK to close the printer properties screen gt Printers and Faxes Gr OB Powe Bros Di EA Grese an Printers and Faxes 2 Lexington 7675 PCL Patriot Lab Properties Si See what s printing Il Select printing preferences Gi Pause printing Gi Share this printer fw Rename this printer XK Delete this printer QJ Set printer properties See Aso Go tomanufacturer s Web ste Other Places D Control Panel Q Scanners and Cameras E My Documents El My Pictures Q My Computer 205 Selecting a recipient and sending your fax 1 2 From the File menu of your program select Print to display the Print dialog
68. Login Name and Password if the system will be directly accessing the file server 19 Click Apply to accept the changes 148 Configure General Settings 20 21 22 23 24 25 Select General in the directory tree To print a Confirmation Sheet after every scan job select On from the pull down menu New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time area Login Source settings control user access to a pool of templates stored on a remote server Communications to the server including entry of the required device Login Name and Password are set up by selecting Advanced then Template Pool Setup in the Internet Services directory tree Select Authenticated User to have the Authentication Server control remote template pool access Select Prompt at User Interface to have a standalone server prompt device users for access This works well for small offices without an Authentication server Select Prompt if Authenticated User Does Not Match Template Owner to prompt authenticated users accessing templates containing either no or other users owner names Check the User Name and Domain boxes if you want these to appear on the Job Log The Job Log works with the Document Management Fields feature and is filed with the scan job Click Apply At the Machine 26 27 28 29 30 31 32 33 Touch the Network Scanning button on the
69. ONAR OD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select AppleTalk in the directory tree Check the Enabled box to enable the Protocol Type a name for the machine in Printer Name The default name is XRX_MAC address Also note the default star symbol for zone which lets the closest router assign the machine to a zone 64 13 14 15 16 17 Click Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you reboot the machine Click the Status tab Click the Reboot Machine button to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time A Configuration Report should have printed by default when the machine rebooted Look at the report to verify AppleTalk settings If the Configuration Report did not print press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close Install the Print Driver Refer to the Print and Fax Drivers Guide for Macintosh on the CentreWare Print and Fax Dr
70. OY gt e w Press the Log In Out button to enter the Tools pathway On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then the Tools tab Touch Connectivity and Network Setup Touch General then touch Online Offline To stop the machine receiving or sending jobs over the network touch the Offline button Any installed optional features using the network eg Network Scanning will not be available until the machine is set to Online To enable the machine to receive or send jobs over the network touch the Online button Touch the Close button Touch Log In Out to exit the Tools pathway 34 Auditron The Auditron is a feature of the machine which automatically tracks copy usage for analysis and billing purposes There are two types of Auditron an Internal Auditron and an External Auditron called Network Accounting Network Accounting is run over the network and the accounting functions are performed remotely via third party software Refer to the Network Accounting topic in the Options section of this guide for further information For detailed instructions on how to set up the Internal Auditron refer to the Training and Information CD2 delivered with your machine For reference purposes the path to Internal Auditron settings at the machine is press the Log In Out button supply the admin password to enter the Tools screen select
71. P Desktop 18 19 20 21 22 23 24 25 26 27 28 29 Right mouse click My Network Places Select Properties Right mouse click on the network connection you want to configure AppleTalk on and then click Properties The Connection Properties dialog box opens On the General tab if the AppleTalk Protocol is in the list of installed protocols make sure that it is selected If the AppleTalk protocol is not listed install it using the documentation provided by Microsoft Then return to the next step in this document Click Start Settings then Printers and Faxes Click Add a Printer to start the Add Printer Wizard Click Next Click Local Printer Deselect the Automatically detect and install my Plug and Play printer option Click Next Click Create a New Port Select AppleTalk Printing Devices and click Next In the Available AppleTalk Printing Devices box click the printer you want to connect to It may be necessary to double click the required Zone to locate the printer Click OK 62 30 31 32 33 34 35 36 37 38 39 40 41 NOTE You may be asked whether you want to capture the AppleTalk print device If you are prompted to do this and you are unsure how to respond click the Help button and read the help file for an explanation of capturing AppleTalk print devices IMPORTANT Capturing the printer may prevent other computers from printing to this printer Fo
72. Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Verify that the Personalization checkbox is checked Select Xerox Secure Access from the Device User Interface Authentication box Select Remotely on the Network from the Web User Interface Authentication box Select Remotely on the Network from the Authorization box Click Next Click the Configure or Edit button for Web User Interface Authentication Follow the instructions contained in the Network Authentication section of this guide to set up your selected Authentication Server Configure your LDAP Server Configure LDAP communications on the multifunction device as stated in the LDAP LDAPS topic in the Authentication section of this guide 127 Set Authentication to control access to individual services Note You should still be running the Authentication Configuration wizard on your workstation s web browser If you closed the Internet Services application follow steps 1 6 below to reopen Internet Services and run the wizard again 1 At a networked workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select
73. Representative for further information CentreWare Print and Fax Drivers are required to be installed on workstations The user is prompted for accounting information when submitting jobs to the machine The job log information can be compiled at the accounting server and formatted into reports 210 Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed Click the underlined links to display more information 1 Ensure the machine is fully functioning on the network prior to installation 2 Locate the Network Accounting Kit This kit contains the Network Accounting Subscriber Installation Module SIM required to install the feature Contact your Xerox Sales Representative if you do not have the plastic SIM 3 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access CentreWare Internet Services to configure Network Accounting The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure settings by using an Internet browser To verify that the TCP IP and HTTP protocols are correctly configured open your web browser on a TCP IP enabled workstation and enter the IP address of the multifunction device into the Address field of the browser Press Enter If the device s Internet Services web page displays the de
74. SSL cannot be implemented until a digital certificate is installed on the system Click Create New Certificate Select either Self Signed Certificate or Certificate Signing Request Note A self signed certificate is inherently less secure than installing a certificate signed by a trusted third party Certificate Authority CA However specifying a self signed certificate is the easiest way to start using SSL A self signed certificate is also the only option if your company does not have a Server functioning as a Certificate Authority Windows 2000 running Certificate Services for example or does not wish to use a third party CA Click Continue If you selected Self Signed Certificate fill out the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit E mail Address and Days of Validity Click Apply to continue Values from the form will be used to establish a self signed certificate and you will be returned to the main page If you selected Certificate Signing Request fill out the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit and E mail Address Click Apply to continue Values from the form will be used to generate a Certificate Signing Request When the process is complete you will be prompted to save the Certificate Signing Request Right click on the link and select Save Target As Save the Certifi
75. Scanning is installed properly on the machine At the machine verify that you have a Network Scanning button on the machine screen interface and that this is not grayed out or unavailable It may be necessary to press the Services button to view the Network Scanning button on screen Is the Network Scanning button available on the machine If there is no Network Scanning button available on the machine install the Scanning Kit and configure the Network Scanning feature For instructions refer to the Network Scanning topic in the Options section of this guide NOTE If you installed Network Scanning but the button is grayed out or unavailable at the machine At the Work Station 1 Open your web browser and enter the TCP IP address of the machine Press Enter Click the Properties tab Gei Enter the Administrator User name and Password if prompted The default is admin and 1111 Press Login 4 Select Services 5 Select Service Registration 6 Select the Network Scanning check box to enable 7 Select Apply At the Machine 8 Select Services or All Services 9 Check to see if Network Scanning option is now available 10 If not contact Customer Support When you perform a scan a Scan Confirmation Report prints if it has been enabled The Scan Confirmation Report will report a job status of SUCCESS or FAILED 242 Try to scan a document Does the Scan Confirmation Report print If the Scan Conf
76. Select All Templates Select the Default template and place a document in the document handler View template details on the monitor Press the green start button to scan the document Check the scan repository on your server to verify the image was filed The Next Step is to proceed to the Configure the Default Template instructions 147 Configure a Scan Filing Repository using SMB Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed k Create a shared folder to be used as a scan filing location repository for scanned documents Note the Share Name of the folder and the Computer Name or Server Name 2 Create a user account and password for the machine with full access rights to the scan directory Note the user account and password 3 Test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights At your Workstation 4 Open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter 5 Click the Properties tab 6 Enter the Administrator User name and password if prompted The default is admin and 1111 7 Select the symbol to the left of Services 8 Select the symbol to the
77. Status button Touch the Other Queues button if necessary Touch the All Completed Jobs button Touch a job in the queue View the Immediate Overwrite Status This will appear as Successful or Failed Touch Close Disabling or Enabling Immediate Image Overwrite Overwrite Security can be disabled or enabled at any time as follows At the Machine 1 NO RF ON Press the Log In Out button to access the Tools pathway On the keypad enter admin then 1111 or the current administrator password and touch Enter If necessary press Machine Status then touch the Tools tab From Tools select Security Settings Select Image Overwrite Security then Immediate Overwrite Select Enable or Disable then touch Save The change in status will be immediately effective Press the Log In Out button to log out of the Tools pathway 217 On Demand Overwrite Overview The On Demand Overwrite feature provides security conscious customers with the ability to overwrite the machine s hard disk to protect classified or private information The machine s hard disk stores data similar to the way a hard drive functions on a personal computer but with the data encrypted for extra protection When Print Copy E mail Internet Fax and Scan jobs are submitted to the machine information is stored on the machine s hard disk if these features are installed and configured on the machine The On Demand Overwrite
78. Touch Save to exit the Line Setup Complete screen 13 Touch Log In Out to exit the Tools pathway and the machine will reboot with the new settings You have completed the steps For detailed information about other embedded fax features refer to the Training and Information CD2 delivered with your machine 201 Deferred Fax Setup This procedure is only necessary if you pressed the Setup Later button when the Fax Setup screens appeared and you now wish to configure Embedded Fax settings using the Fax Setup Screens At the Machine 15 16 Press the Log In Out button to enter the Tools pathway On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then the Tools tab Touch User Interface Settings Touch the Embedded Fax Settings button Touch the Fax Country Setting Select the required or nearest country location by touching an entry in the Country Selection list Touch Save Touch Line 1 or Line 2 Setup The Line 1 Setup screen appears Select the required Dial Type For a tone line select Tone For a 10 pulse per second line select Pulse If in doubt touch Tone NOTE The Pulse Tone feature is not available in some countries Enter the fax telephone number for the machine by touching the Fax Number button and pressing the buttons on the keypad At least two digits must be entered here NOTE Cust
79. User System Administrator or Accounting Administrator 9 Click the Add New User button if available to add the user 10 Note that by clicking on various users displayed on the Local User Information Database screen you can also Edit user credentials as well as Delete users 11 You can ignore the LDAP Server configuration box LDAP configuration is fully described in the Configure Authentication for LDAP LDAPS topic in the Authentication section of this guide 120 Set Authentication to control access to individual services 1 ONO AR WD Click the Device Access Configure or Edit button From the drop down menus for each item select the method to use to display that item to users Click Save when done Click the Service Access Configure or Edit button From the drop down menus for each item select the method to use to display that item to users Click Save when done Click Finished on the Authentication Configuration screen when finished Select Logout in the upper right corner of your screen if you are still logged in as Administrator Adding User Accounts at the Machine 1 me NOAA Y Press the Log In Out button to enter the Tools pathway On the keypad enter admin then 1111 or the current password Touch the Enter button when finished If necessary touch Machine Status then the Tools tab Touch Security Settings Touch Authentication Touch User Administrator Acco
80. User Name and Password The default is admin and 1111 24 Billing Meter Read Alerts Using this dialog System Administrators can set up an e mail notification to the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant To Set up a Billing Meter Read Alert At your Workstation Als Oe Oe Os OI I e a ot O Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of General Setup Click the symbol to the left of Alert Notification Select E mail Alerts in the directory tree Check the box labeled When Billing Meter Reads are reported under Recipient Group Preferences Click Add Enter an e mail address and click Add Enter an e mail address in the Reply To E mail Address box Click Apply to accept the changes or Undo to return the settings to their previous values 25 Local UI Alerts System Administrators can set up the local UI to warn users that the scan disk is running low on memory potentially impacting system performance and or causing job loss To Set up the Local UI Alert At your Workstation 1 NOOR oh Open your Web Browser and enter the TCP IP address of
81. XEROX System Administrator e Guide WorkCentre 7655 7665 7675 em en F E Copyrights and Trademarks Microsoft is a registered trademark of Microsoft Corporation Windows NT Windows 95 Windows 98 Windows Me Windows 2000 and Windows XP are registered trademarks of Microsoft Corporation Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and or other countries Active Directory is a registered trademark of Microsoft Corporation Internet Explorer is a copyright protected program of Microsoft Corporation Novell and NetWare are registered trademarks of Novell Inc Netscape is a registered trademark of Netscape Communications Corporation Adobe and PostScript are registered trademarks of Adobe Systems Incorporated TIFF is a copyright of Adobe Systems Incorporated AppleTalk LaserWriter and Macintosh are trademarks of Apple Computer Inc PCL and HP GL are registered trademarks of Hewlett Packard Corporation WinZip is a registered trademark of Nico Mak Computing Incorporated Digi is a trademark of Digi International ACITS LPR Printing for Windows 95 is a copyright of the University of Texas at Austin VTAM is a registered trademark of IBM Corporation IPDS is a trademark of IBM Corporation Solaris and Java are trademarks of Sun Microsystems Linux is a registered trademark of Linus Torvalds Red Hat is a registered t
82. Xerox Sales Representative if you do not have the plastic SIM Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access the device s CentreWare Internet Services web pages which can be used to configure E mail settings from a network connected workstation s web browser For instructions on how to configure TCP IP and HTTP refer to the Read Me topic in this guide Note If Internet Services is not functioning at all refer to the Read Me topic of this guide and follow the instructions provided Obtain the IP Address of a functional SMTP mail server that accepts inbound mail traffic Ensure that DNS settings are configured on the machine For instructions if needed refer to the Read Me topic in this guide Create an e mail account on the mail server which the machine will use as the default From address Test the e mail account by sending an e mail from an SMTP mail client on a networked workstation Use the new account name and password if any to access the account and verify that e mail was received 164 Enable E mail When you purchase the Network Scanning E mail Kit you will receive the information and hardware required to install this feature The Kit contains the Subscriber Installation Module SIM and self explanatory instructions used to install the E mail option Follow the instructions supplied with the Network Scanning E mail Kit to install the S2X car
83. acintosh TCP IP TCP IP printing is standard with the WorkCentre 7655 7665 7675 Information Checklist Before starting the installation procedure please ensure the following items are available 1 An existing operational TCP IP network with Macintosh workstation computers equipped with Ethernet network interface cards Macintosh Operating System of 9 x or higher A live network drop and Ethernet Cable for the Macintosh workstation The printing device should already be configured with a static IP address preferred Subnet Mask and Gateway Address as well as with a Host Name The CentreWare Print and Fax Drivers CD delivered with your machine Review any README file contained with the printer drivers Enabling TCP IP on the device 1 NO a RF OD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select TCP IP in the directory tree Verify that the printing device has been configured with a static IP address preferred Subnet Mask Gateway Address and Host Name Verify that the Domain Name for your network has been supplied and that DNS is enabled and configured to resolve Host Names to IP Addresses Select LPR LPD in the director
84. act them from the user s new allocation when it is updated by the administrator If the user s limit is reached before a print job is completed an error report will print at the machine to notify the user that their limit has been reached The job will be deleted from the print queue The job may run over due to sheets committed to the paper path The system administrator has unlimited access to the machine User limits can be reset on the Internet Services Report and Reset screen 231 Next Steps Using XSA at the machine When you enable XSA users must enter a valid user name at the machine to access the features At the Machine 1 Press the Services button on the keypad 2 The User ID screen will show Type the User ID of one of the users that you created in the Manage Accounting area of Internet Services Use the keyboard on the screen to enter the user ID Touch the Enter button The Validation in Progress screen will show If the user is a member of more than one Group Account or General Account they will be asked to select the account that they wish to log in to 6 When the user is logged in the Services screen will show The user can now select the feature that they want to use Create a General Account Optional step Overview The XSA feature allows administrators to create both Group and General Accounts Users must be a member of at least one Group Account However the creation of General Accounts is opt
85. adiaua n adakan ka araa ataa dinadar nia dedan hadda hernion idly 11 Ethernet Contig trationyac tsicchs neanta aaa a aai aa aae iaaea ett E arar AAEE ENTS 12 Ethernet Cablen rr aan iaia deen DEE e iyi Oe EN ies 12 To Change the Ethernet Speed if needed eeceecececeeteeeeeeeeeeeeaeeeeeeeeeceaeeeeeneeeeseaeeeseaeeeetsaeeeeeaeees 13 US eaaa EE EE 14 luet el Bee TE EE 14 Enable the USB Poftea atin Seen eee ate See ed 14 Paralel Port rg erter Ee vans ee ee EE ee e 15 usus DENTEN 15 Enable the Parallel Et ig see E Edel dee gaer 15 General Setup iisscsscssesezcesecdeactecsscncetscaccessezcessstucataccectyutccancenvekaccectungensanctvstecdederses caaaadansneaescteneaacabeuanteasaaes 16 Set a Description for the Machine nent 16 GONPIQUIATION PAGS EE 17 Configuration Report ess fy echt eed deta eee eee a cy ated a ents eee tg eee 18 How to Print a Configuration Heport 18 How to Disable the Configuration Report from Printing at Power On 18 Administrator Tools Password 19 How to Change the Admin Password 19 IMAGES le EE 20 Accessing Image Settings including Linearized PDF and XP 20 TAU SSO TEAS EE 20 PDF amp PDFA Seting ee Ka eta eo ee eee 20 FlatesCOmpressions cs ieciGiteet ites a ati eA Hehe hl E E 21 BIG ah cent Ae ae Ae lee eh e EE 21 ere e EE 21 Scan to Searchable File Formats c ccccecceceeeeeeceeeeeeeeaeeeeeeeeesaaaeeeceeeeseaaeseeaaeeseaeeeseaaeeseeeeeesaeeneaeees 22 Accessing mage Settings 3 tien
86. aeeeeeeeaaeeeeeeeeaaeeeeseeeaaeeeeeeeeaeeeeeneaaes 212 Configure Network Accounting s ssssessssesssssssiessirsssrnstitnettnustntatnntttnntstnattnnastnnantnnsntnnnnnn nmur nennnnn 213 Enable Network Accounting in your Windows Print Driver 214 Test Network Actounting ae orrian aA E E EE TEET 215 Immediate Image Overwrite ccccecceceeeeeeeeeeeeeceeeeeeeeaaeeeceeeeecaaeeeeeeeeeceaeeeeceeeeseaeeeseaeeeseeeessaeeseeetes 216 EE 216 On D ma d Be en 218 OVEIVIEW s 4 ne a Od ee a ee 218 Enable On Demand Overwrtte tnst k ustin untEnn nEn unnust nnn nn tsena nanna te nnne nat 219 Perform an Image Overwrite at the Machine 220 Perform an Image Overwrite over the Network cccccecceeeeeeeeeceeeeeeeeeeeeaaeeeeeeeeeseaeeeeneeeeseaaeeneaes 221 Schedule a Daily Overwrite ccececeesceececneceeenee eect eeeeaaeeeaeeeseaaeeeaeeeeseaaesecaeeesaaaeesseneeetaeesseneees 222 RE Eet rie EE 223 KETTEN 223 Enable the USB POE a aar ar a aaa a E tists feigen AER sted oraaa r aae araa aa Geiger 224 Install and Configure Printer Drivers 225 Annotation Bates Stamping eseina i a iida da i aiii aia 226 0117 2 011 a ee eege Eege Meet tcereetecerrer errr 226 Configuring Bates Stamp Gettng s nestr estn tntnrtttenttnisstnnsstnnssrnsstnstnnnsnnnnn nenen nna 226 Xerox Standard ACcOUNntNGH EE E 227 EE 227 Enable Xerox Standard Accounting 228 Cr ate a Group ACCOUNT orenat aatra snaa ee EeEE ER odie EA ESOPO reana pN EEEE Ea ETK aAa 22
87. allows System Administrators to configure many device settings by using an Internet browser Print a Configuration Report to verify that network scanning Scan to File is an installed Option 1 Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close a Fo bh 161 Enable Scan to Mailbox 1 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Provide the Administrator User Name default of admin and Password default of 1111 if prompted Select the symbol to the left of Services Select the symbol to the left of Scan to Mailbox If necessary select Enablement Place a checkmark in the box labeled Enable Scan to Mailbox Place a checkmark in the box labeled On Scan tab view Mailboxes by default Click Apply oO Jm mF oO DP Configure Scan to Mailbox Select Capacity to view the amount of hard drive space being consumed by files in Mailboxes Select Files to perform either an immediate or scheduled cleanup of folder files Dialog controls are self explanatory Click Apply however to apply any setting changes Select Folders to perform operations on created folders Dialog controls are self explanatory Click Apply however to apply any changes Select Scan Policies and place checkmarks within the displayed b
88. an be set to automatically schedule machine software upgrades from a central server WARNING This procedure will delete any current jobs in the machine print queue and prevent further jobs from printing until the upgrade has completed If you wish to preserve these jobs allow them to complete before upgrading your software All configured network settings and installed options will be retained by the machine after the Software Upgrade process Before You Start i Determine your current System Software Version number a Enter the IP address of the machine in your web browser and press Enter b Click the Properties tab c Enter the Administrator User name and password if prompted The default is admin and 1111 d Click the symbol to the left of General Setup e Click Configuration f Scroll down to Printer Setup to see your version number Contact your Xerox Customer Support Representative to make certain that Auto Upgrading is appropriate for your machine If it is not refer to the Software Upgrade via Network Connection topic for manual upgrade instructions Go to the Machine A 5 6 7 8 9 Press the Log In Out button to enter the Tools pathway On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then the Tools tab Touch Connectivity and Network Setup Touch General Touch Remote Software Upgrade Touch Enabl
89. and fully functional This is required to access CentreWare Internet Services to configure Network Scanning The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure scan settings by using an Internet browser 140 Enable Network Scanning When you purchase the Network Scanning E mail Kit you will receive the information and hardware required to install this feature The Kit contains the Subscriber Installation Module SIM and self explanatory instructions used to install the Network Scanning option Follow the instructions supplied with the Network Scanning E mail Kit to install the S2X card in an available PCI slot in the network controller to connect the cable between the S2X card and the device s backplane and to use the Network Scanning E mail SIM to activate the network scanning feature Print a Configuration Report to verify that network scanning Scan to File is an Installed Option 1 Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close afro Nn 141 Configure a Scan Filing Location Scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers After storage on the server the files can be retrieved at any properly configured networked workstation A dedicated file server is not required to
90. and password if prompted The default is admin and 1111 Select Connectivity Select Physical Connections Select Parallel Select Enabled 10 gt Input the Printer Port Timeout in seconds 1 60 seconds E Rik E E NOTE The default Timeout value is 5 seconds If you are using an older PC and experience any print problems you may need to increase this value 11 Click Apply 12 When you see the window that says that the properties have been successfully modified select the Status tab and click Reboot Machine 13 When the machine has re booted verify that the USB Parallel Card is shown as present on the machine s Configuration Report which is set to print by default whenever the device is powered on 14 To print a Configuration Report on demand go to the machine and press the Machine Status button Next touch Print Reports then touch Configuration Report then touch Print Selected Report and finally touch Close 15 After verifying that the USB Printer Port is shown as present connect your PC to the printer s Parallel port with a Standard Parallel Printing cable 16 Locate the drivers that came with the printer and follow the standard windows driver installation process including the printing of a test print 15 General Setup Set a Description for the Machine The CentreWare Internet Services Properties Description page contains information that identifies a specific machine m
91. ap The Default TRAP community name is used to specify the default community name for all traps generated by this machine Check the box if you wish to enable Authentication Failure Generic Traps When the Authentication Failure Generic Trap is enabled the machine will generate a trap for every SNMP request that is received which contains an invalid community name Tray Destination Addresses 13 14 15 16 Click the Advanced button Click add IP Address or IPX Address in the Trap Destination addresses box Enter the required trap details Click Apply to accept the changes Cancel to return the settings to their previous values and return to the SNMP Properties screen or Undo to return the settings to their default values but remain in the Community Names screen When finished click Apply to accept the changes or Undo to return the settings to their previous values 37 Software Upgrade via Network Connection WARNING This procedure will delete any current jobs in the machine print queue and prevent further jobs from printing until the upgrade has completed If you wish to preserve these jobs allow them to complete before upgrading your software All configured network settings and installed options will be retained by the machine after the Software Upgrade process Prepare for the Upgrade Obtain the new software upgrade file for your machine from the www xerox com web site or from your Xerox Custome
92. appreciate the ease of automatically creating a printer object in the NDS tree and automatic driver download capability eliminating individual driver installation by downloading the driver as users connect to a printer Network users can perform remote up to the minute status checks or define meaningful notifications for their Xerox network printers 43 Windows 2000 Configure TCP IP and SLP Settings 1 NOOR WD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter NOTE TCP IP and HTTP should have been initially configured per the Introduction Read Me of this guide If necessary refer to the Read Me topic and follow the steps provided Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select TCP IP in the directory tree Check Enabled to enable the TCP IP protocol CAUTION Disabling TCP IP or changing the IP Address will affect NetBIOS IP LPR LPD FTP SNMP and Raw TCP IP printing If TCP IP is disabled Internet Services will not be available until TCP IP is enabled from the control panel of the machine If you change the IP address you must reference the new address within your web browser to locate the device 8 9 10 Enter a unique Host Name for your machine Select the desired
93. ata will be immediately deleted The restore process may take considerable time to complete depending on how many files were backed up The restored Saved Jobs data is not appended to the existing Saved Jobs If the restore is aborted the Default Public Folder will be empty Under Settings from the Protocol drop down menu note that only FTP is available Select either the IP Address or Host Name radio button for your FTP server Specify the IP address or host name of the repository For Document Path specify the path to the file repository For File Name type the file name for the backup to restore This name will be appended onto the end of the document path For Login Name if you selected System for Login Credentials referring to FTP repository in the Network Scanning topic then you must specify the system login name here For Password and Retype Password if you selected System for the login credentials then you can specify and confirm the system password here The password may be blank Click Select to Save New Password for an existing Login Name You must then click the Start button at the bottom of the page to implement the password change 10 Click Start to begin the restore process or Undo to cancel any changes 33 Online Offline The Online Offline window allows the System Administrator to stop and resume the system from receiving or sending jobs over the network At the Machine 1 2
94. ation of the document on the fax server is also specified Check the User Name and Domain boxes if you want these to appear on the Job Log The Job Log is filed in the fax repository with the fax job Click Apply Go to the FAX server 23 Configure the fax server so that it is able to monitor the fax repository for documents Refer to the manufacturer s documentation provided with your fax server to complete this task At the Machine 24 25 26 27 Select the Server Fax button from the touch screen then touch OK Enter a valid fax number Press Add then Close Load a document in the document handler and press the green start button Verify that your fax is received at the specified fax machine You have completed the steps to enable Server Fax 193 Configure a Fax Repository using SMB Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Create a shared folder to be used as a fax repository Note the Share Name of the folder and the Computer Name or Server Name 2 Create a user account and password for the machine with full access rights to the fax repository Note the user account and password 3 Test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password Create a new folder within the directory and then delete the folder If you cannot p
95. available box The range is 1 32767 seconds 11 Enter the workgroup name in the Workgroup box 12 Enter the SMB Host Name and type a descriptive comment in SMB Host Name Comment optional 13 Type the Share Name and type a descriptive comment in Share Name Comment optional Configure WINS if used 14 Check the Enabled box to enable WINS 15 16 17 18 19 Enter the IP Address of a Primary WINS server and port Enter the IP Address of a Secondary WINS server and port NOTE If DHCP is configured WINS IP Address es will be overridden Click Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you reboot the machine Click the Status Tab Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 60 Windows XP over AppleTalk Information Checklist Before starting the installation procedure please ensure the following items are available 1 ak oO DN An existing operational AppleTalk network with a Windows XP computer equipped with an Ethernet network interface card The AppleTalk Name you wish to assign to your printer The AppleTalk Zone if used in which your printer will reside Ethernet Cable The CentreWare Print and Fax Drivers CD delivered with your machine Review
96. ble the Authenticated User setting without a name or password to force authenticated users to authenticate to the LDAP server before obtaining information from same as might be the case with Scan to Home If SSL encryption is desired select Enable SSL If SSL will be used click the View Trusted SSL Certificates link to view secure certificates that have been uploaded to the device Note that if the LDAP Server is operating with encryption enabled you will need the certificate from that server installed on this device Enter your required number for Maximum Number of Search Results This is the maximum number of addresses that will appear which match the search criteria selected by the user Enter the required time to wait for Search Timeout Alternatively you may select Use LDAP Server Timeout If your primary LDAP server is connected to additional servers select LDAP Referrals to include searches at the other servers Under the Perform Query on heading select Surname and Given Name to search for the user s last name surname and first name given name Alternatively if you select Mapped Name Field you can click on User Mappings specify the base DN in Search Directory Root enter a known common name in the Enter Name box then click Search The returned information for each attribute configurable under Imported Heading will be shown in the column labeled Sample Click Apply when do
97. blic address book via a CSV file 185 Server Fax Overview Server Fax is an optional feature for the WorkCentre 7655 7665 7675 purchased from your Xerox Sales Representative and installed using a Internet Server Fax Subscriber Installation Module SIM The Server Fax feature enables users to send documents to one or more fax machines via the telephone network without having a dedicated telephone line connected to the machine This is achieved by providing a network fax server with its own links to the telephone system The machine requires the Internet Server Fax Kit to be installed and a network connection to a Xerox certified third party server fax solution to enable Server Fax Refer to your Xerox Sales Representative for further information This section contains instructions to configure a fax filing location repository on your server The fax server retrieves the documents from the filing location and transmits them via the telephone network The fax server manages the fax transfer and has the ability to send confirmation reports which are printed at the machine Server Fax and Embedded Fax The Embedded Fax and Server Fax services are mutually exclusive and only one of them can be enabled at any time If Server Fax is currently enabled and Embedded Fax is then enabled Server Fax will be disabled automatically If Embedded Fax is currently enabled and Server Fax is then enabled Embedded Fax will be disabled automatically S
98. by Microsoft Then return to the next step in this document Add the Printer 11 12 13 14 From the Start menu select Settings Select Printers Double click Add Printer and click Next Verify that Network Printer is selected and click Next The Locate Your Printer screen will appear Select the Type the Printer Name option or click Next to browse for a printer Enter the path to the printer or click Next to browse for the print queue created on your server Select the printer and click Next Select Yes if you wish to make it the default printer Click Next Click Finish The printer driver will download to the Windows 2000 Professional workstation Once the printer driver has installed open an application on the workstation and print a test page to verify operation You have completed the installation of the printer driver on Windows 2000 Professional 91 Create a New Print Queue Go to the Windows 2000 Professional Workstation 1 Fb DL At the Desktop right mouse click the My Network Places icon Select Properties Right mouse click on the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP protocol has been loaded If this software is not present install it using the documentation provided by Microsoft Then return to the next step in this document Verify that Print Services for Unix is loaded 5 6 7 8 9 10 11 12
99. cate to your hard drive and send it to a Trusted Certificate Authority When a signed certificate is received back from the Trusted Certificate Authority select Trusted Certificate Authorities in the Security directory tree of the Internet Services Properties tab Click Add Click Browse to locate the signed certificate from the Trusted Certificate Authority Click Upload Certificate Authority 133 IP Sec IP Sec IP Security is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols that secure IP communications at the network layer of the protocol stack using both authentication and data encryption techniques The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key following a network negotiating session between the initiator client workstation and the responder printer or server To send encrypted data to the printer the workstation and the printer have to establish a Security Association with each other by verifying a matching password shared secret to each other If this authentication is successful a session public key will be used to send IP Sec encrypted data over the TCP IP network to the printer Providing additional security in the negotiating process SSL Secure Sockets Layer protocols are used to assure the identities of the communicating parties with digital signatures individualized checksums verifying data integrity precludin
100. cation and Authorization and click Next Click the Authentication Server Configure or Edit button Select either SMB Windows 2000 2003 as the Authentication Type Enter the Default Domain name up to 15 characters within the Required Information box Select the Optional Information checkbox and enter the IP address or Host Name NetBIOS Name for WINS or host name for DNS of the Primary Domain Controller for the default domain NOTE Entering the IP address negates the need for name to IP resolution Entering the NetBIOS Name or host name sends the name query request to either the WINS or DNS servers for resolution Make sure the addresses of the WINS or DNS servers have already been set up for use with this machine under Connectivity Protocols Microsoft Networking or TCP IP Entering an IP Address or NetBIOS name can also be useful in allowing local network SMB name query broadcasts through a router if so desired Enter details for up to 8 Alternate Domains or alternatively use the Optional Information checkbox to enter information IP NetBIOS name or host name for up to 8 Backup Domain Controllers for the default domain Click Save to save the changes 112 Set Authentication to control access to individual services k o o ko 10 From the drop down menus for each item select the method to use to display that item to users 12 13 14 Note You should still be running the Authentication Confi
101. ccount transfers the file to the server or workstation and logs out Note the user account and password details 4 Create a directory on the HTTP HTTPS server to be used as a scan filing location repository Note the directory path 5 Note any script that is required to be run At your Workstation 6 Open your Web browser and enter the IP address of the machine in the Address bar Press Enter 7 Click the Properties tab 8 Enter the Administrator User name and password if prompted The default is admin and 1111 9 Select Services 10 Select Server Fax 11 Select the Fax Repository Setup link 12 Select HTTP or HTTPS from the Protocol menu 13 Select IP Address or Host Name and enter either IP address or Host Name of the computer where the fax filing repository HTTP or HTTPS server is located Enter the Port Number if required it is recommended to retain the default setting 14 Enter the Script Path and file name from HTTP root Click the Get Example Scripts link for further information 15 Enter the path to the scan repository in the Document Path box Enter the Login Name and Password for the scan filing repository Also select System to have the system log into the server or Authenticated User to have your Authentication Server determine access 16 Click Apply to accept the changes 196 Configure General Settings 17 Click Defaults in the Fax menu 18 To print a Confirmation Sh
102. cessing Network Scanning E mail or Internet Fax Settings At your Workstation i Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page Click the Properties tab If prompted enter the current system administrator name and password The default is admin and 1111 Click Services Select Network Scanning E mail or Internet Fax For Network Scanning select Default Template then the Edit button for Filing Options to set a Searchable File Format as the user presented scanning default For E mail or Internet Fax select Defaults then the Edit button for Filing Options to set a Searchable File Format as the user presented scanning default When done click Apply to save changes or Undo to remove changes and refresh the page 23 Alert Notification In the Alert Notification section you can set up groups to notify by e mail when problems occur on the machine To Set up an Alert Notification Group At your Workstation 1 Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of General Setup Click Alert Notification in the d
103. changes Undo to return the settings to their previous values or Default All to enter printer defaults for all settings recommended NOTE The settings are not applied until you restart the machine Click the Status Tab link Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 56 Create an IPP Printer Internet Printing Protocol Information Checklist Before starting the installation procedure please ensure that you have performed the following critical steps 1 TCP IP and HTTP which supports IPP should have been initially configured per the Introduction Read Me of this guide If necessary refer to the Read Me topic and follow the steps provided This will set up the device to communicate over the TCP IP network and enable use of the Web User Interface CentreWare Internet Services 2 In support of the use of domain names to communicate with the printer make sure that DNS domain name service is enabled on the printer and configured to use your DNS Server For instructions refer to the Read Me topic of this guide Enable Port 9100 as additional support for HTTP IPP printing 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and passwor
104. ck Reboot Machine When the machine has re booted verify the Ethernet speed setting displayed under Ethernet Profile on the machine s Configuration Report which is set to print by default whenever the device is powered on To print a Configuration Report on demand go to the machine and press the Machine Status button Next touch Print Reports then touch Configuration Report then touch Print Selected Report and finally touch Close 13 USB Printing USB printing is an optional feature available for the WorkCentre 7655 7665 The USB Printer Port can be used for printing directly from a laptop or workstation connected via a USB cable USB printing from Windows XP and 2000 are supported The USB port is located on a card that fits into one of the available PCI slots on the Network Controller at the back of the machine Information Checklist 1 Fb OD Before starting the installation procedures please ensure the following items are available The USB Print Kit available for purchase from your Xerox Sales Representative A standard USB peripheral cable CentreWare Print and Fax Drivers CD delivered with your machine This contains the USB printer drivers Enable the USB Port 1 w GOP E Et a 11 12 13 14 15 Press the Power Off button to turn the machine off Observe the network activity light on the Controller until it goes out the Controller shuts off Install the PCI card con
105. ck the user account access rights At your Workstation 6 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 7 Click the Properties tab 8 Enter the Administrator User name and password if prompted The default is admin and 1111 9 Select Services 10 Select Server Fax 11 Select Fax Repository Setup in the directory tree 192 12 13 14 15 16 17 18 Select NetWare for protocol Enter the server name where the fax repository is located in Server Name Enter the server volume in Server Volume Enter the context and tree NetWare 4 x 5 x 6 x IPX only for the repository in NDS Context and NDS Tree For NDS enter a name context For bindery and bindery emulation leave these fields blank Enter the path to the fax repository in Document Path Enter the Login Name and Password to access the scan filing location Also select System to have the system log into the server or Authenticated User to have your Authentication Server determine access Click Apply to accept the changes Configure General Settings 19 20 21 22 Click Defaults in the left hand pane To print a Confirmation Sheet after every Server Fax job select Edit in the General section then select On from the drop down menu The Confirmation Sheet specifies the success or failure of the Server Fax job If the fax is successful the loc
106. cols Select LDAP then click on Contexts Enter the Default Login Context in the box provided Enter the details of up to eight alternate contexts in the Optional Information Alternate Login Context area 10 Click Apply and supply the username admin and password 1111 if prompted 11 Select Logout in the upper right corner of your screen if you are still logged in as Administrator 118 Configure Authorization Access by groups for LDAP if desired LDAP server user groups can be used to control access to certain areas of the Xerox device For example the LDAP server may contain a group of users called Admin You can configure the Admin group on the device so that the members of that group will have administrator access to the device When a user logs in at the device with their network authentication account the device performs an LDAP look up to determine if the user is a member of any groups If the LDAP server confirms that the user is a member of the Admin group the user will have administrator access to the device 1 If you are continuing the previous procedure Configure Authentication for LDAP LDAPS click on Authorization Access on the LDAP Settings screen 2 If you have already logged out of Internet Services or closed your browser at a networked workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Proper
107. corner of your screen if you are still logged in as Administrator 107 Configure Authentication for Kerberos Windows 2000 2003 At your Workstation 1 om or on N 10 11 12 13 14 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Verify that the Personalization checkbox is checked if using LDAP then select Remotely on the Network for Device User Interface Authentication and Authorization and click Next Click the Authentication Server Configure or Edit button Select Kerberos Windows 2000 2003 as the Authentication Type Select either IP Address or Host Name Enter the IP Address and optional Port or Host Name and optional Port of the Default Domain Controller Enter details of the Windows 2000 2003 Domain in the Domain entry box Enter details of a Backup IP Address and optional Port or Backup Host Name and optional Port if required Enter details for up to 8 Alternate Domain Controllers and backups if required Click Save to save the settings Set Authentication to control access to individual services k oe o ko bh Note You should still be running the Authentication Configuration wizard on your workstation
108. created before you create user accounts Click the Xerox Standard Accounting link in the Internet Services left hand menu Click the Manage Accounting link Click the Add New User link Enter an ID for the user The user ID can contain alphanumeric characters to a maximum of 32 characters for example A10 User ID s must be unique Enter the user name for example Jane Smith The user name can contain alphanumeric characters to a maximum of 32 characters User names must be unique If you want this user to have rights to manage XSA click the Grant Accounting Management Access box Accounting Management rights allow the user to create groups and users 230 Usage Limits 20 Specify the usage limits for this account in the User Limits boxes The maximum value for each limit is 16 000 000 Usage limits can be specified as follows Black Printed Impressions The maximum number of documents that can be printed by a user from their workstation via the printer driver Black Copied Impressions The maximum number of copies that can be produced by a user via the Copy feature on the device Network Images Sent The maximum number of documents that can be sent over the network by the user This applies to the following features Network Scanning E mail Server Fax and or Internet Fax when these features are installed on the machine Note that if the machine is set to print scan confirmation reports or Internet Fax acknowledgem
109. ctly accessing the file server Click Apply to accept the changes To configure General Settings select General in the directory tree To print a Confirmation Sheet after every scan job select On from the pull down menu New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time area Login Source settings control user access to a pool of templates stored on a remote server Communications to the server including entry of the required device Login Name and Password are set up by selecting Advanced then Template Pool Setup in the Internet Services directory tree Select Authenticated User to have the Authentication Server control remote template pool access Select Prompt at User Interface to have a standalone server prompt device users for access This works well for small offices without an Authentication server Select Prompt if Authenticated User Does Not Match Template Owner to prompt authenticated users accessing templates containing either no or other users owner names Check the User Name and Domain boxes if you want these to appear on the Job Log The Job Log works with the Document Management Fields feature and is filed with the scan job Click Apply 146 At the Machine 28 29 30 31 32 33 34 35 Touch the Network Scanning button on the touch screen then touch OK Touch the Network Scanning tab Touch the Show button
110. d if prompted The default is admin and 1111 4 Click the symbol to the left of Connectivity 5 Click the symbol to the left of Protocols 6 Select Raw TCP IP Printing in the directory tree 7 Ensure the Enabled box is checked to enable Raw TCP IP Printing 8 Leave the TCP Port Number set to 9100 for Port 1 If two additional ports are available click Default All to see if they set to 9101 and 9102 respectively emulating HP JetDirect EX Plus 3 9 Leave the Bidirectional and Maximum Connections settings at their default values 10 Set the End of Job Timeout to the number of seconds to wait before processing a job without an End Of Job indicator 11 Leave the PDL Switching Enabled box at its default value 57 12 Click Apply to accept the changes NOTE The settings are not applied until you restart the machine 13 Click the Status Tab link 14 Click the Reboot Machine button to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 15 A Configuration Report should have printed by default when the device rebooted If the report did not print refer to the Configuration Report topic in the General Setup section of this guide and follow the steps provided 16 Review the settings for Raw TCP IP Printing under the heading TCP IP Settings These settings should read as follows a Raw TCP IP Printing Enab
111. d in an available PCI slot in the network controller to connect the cable between the S2X card and the device s backplane and to use the Network Scanning E mail SIM to activate the e mail feature Print a Configuration Report to verify that e mail is an Installed Option Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close 165 Verify or Configure your TCP IP Domain Name if necessary 9 10 11 12 13 14 15 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Select the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Protocols Select TCP IP in the directory tree Verify or re configure the Domain for this device in the Domain Name box eg abc xyz company com Note that it is preferable for the mail server to reside in the same domain as that of the device Note If Dynamic Addressing has been set on the machine DHCP DHCP AutoNet BootP or RARP the Domain Name will not be accessible If you need to change it select Static from the IP Address Resolution menu list Click the Apply button to implement any changes If required Click the Undo button to cancel any changes made and return to the previous values The machine will require a reboot before settings
112. d support refer to the www xerox com web site Note Server Fax and Embedded Fax are mutually exclusive services If one is enabled the other will not function Perform the steps immediately below to check which service is enabled Ensure Embedded Fax is Installed Properly At Your Work Station 1 Open your web browser and enter the TCP IP address of the machine Press Enter Click the Properties tab Enter the Administrator User name and Password if prompted The default is admin and 1111 Press Login w Select Services Select Service Registration Select the Fax check box to enable cl 2 e Select Apply Ensure that the machine has been configured with the correct fax telephone number At the Machine 1 Select Services or All Services 2 Check to see if the Fax option is now available Verify that all Fax Setting configuration steps have been performed These steps can be found in the Embedded Fax topic of the Options section of this guide The fault requires further investigation Refer to the Xerox web site at www xerox com for further support 254 Troubleshooting Network Accounting If you are experiencing problems with Network Accounting first verify that the machine is connected on the network and functioning as a printer by performing the following activities 1 Check the network cable at the back of the machine 2 Send atest page from your PC to the machine 3 If connected
113. d to allow NULL names and passwords 3 Use an LDAP client to validate your settings before inputting them into the Internet Services menus LDAP clients include Microsoft Outlook Express Microsoft Outlook and Netscape Communicator At your Workstation 1 Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Protocols Select LDAP Directory in the directory tree NO ko N Under Server Information select either IP Address or Host Name and enter the IP Address or the Host Name of the LDAP Server 8 Enter any further information as required in the Optional Information section Search Directory Root allows you to limit the LDAP search by entering the location on the server where the LDAP information is stored Enter a Login Name and Password if required for the machine to access the LDAP server Format for the login name may be login name or domain login name Maximum Number of Search Results between 5 and 100 This is the maximum number of addresses that will appear which match the search criteria selected by the user Set the search results to one less than the server will allow For example if the LDAP server limit is 75 set the search results to 74 or less Search Timeout There are two options Y
114. depending on the protocol being used for scanning Scanning via FTP Check that your FTP service is configured properly 1 Open a command prompt window and on one line type FTP then enter a space then IP Address of your FTP Server Press Return At the User prompt enter the user name for the account you created for the machine scanner At the Password prompt enter the password for the account you created for the machine scanner This user account should be able to log in If you cannot log in as this user check that your FTP server setups have Read Write access enabled Ensure the password is correct If the user can log in try copying a file into the scan directory to check write access using get and put commands Ensure that the FTP server has the Read and Write boxes checked Ensure that the user account has full access rights to the scanning directory repository Type Exit to close the command prompt window Scanning via NCP NetWare Core Protocol From another workstation log in to the network with the scan user account and password created for the scanning function Browse to the scan filing location and attempt to create and delete a folder If you cannot perform this function check the user account rights Scanning via SMB Server Message Block Test the configuration of the scan filing location by attempting to connect to the shared folder the scan filing location from another PC with the user account and pas
115. down menu then click Next Enter the IP Address of the printer Enter a name for the print queue and click OK 96 17 18 19 20 21 22 23 24 25 26 You will be prompted for a printer driver Select Have Disk and browse to the location of your printer drivers Select the INF file then click Open When the Install from Disk screen appears verify that the path and file name are correct then click OK Select the model of your machine from the list Click Next The Name your Printer screen appears Enter a printer name Decide whether or not you want to make this printer your default printer then click Next The Printer Sharing Screen appears If you will be sharing this printer with other clients select the Share Name button and enter a share name Click Next Enter a location and comment in the Location and Comment screen optional Select Yes to print a test page Click Next Click Finish The printer driver will install At the machine and verify that the test page printed Configure the Print Driver 27 28 29 From the Start menu select Printers and Faxes The Vista path is Start Control Panel Printer s Right click on the printer icon and select Properties Use the available tabs to set the printing defaults Additional settings may be accessed by clicking the Printing Preferences button on the General tab You have completed the installation of the printer d
116. e 10 Touch Save 11 Touch Log In Out to exit the Tools pathway 40 Set the Auto Upgrade Time 12 13 14 15 16 17 18 19 20 21 22 23 24 At your Workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of General Setup Click the symbol to the left of Machine Software Click Auto Upgrade Check the Enabled box to enable the Auto Upgrade feature Select either Hourly or Daily to activate the feature accordingly in the Refresh Start Time section If Daily has been selected enter the required time for the upgrade to be performed Enter the IP address of the server where the software upgrade file obtained earlier is located in the File Server IP Address field Enter the path to the upgrade file on the server in the Directory Path field Enter the Login Name and Password for the server Click Apply to accept the changes The upgrade will now be performed automatically on the machine at the time specified Once the upgrade process starts network connectivity with the machine will be unavailable including access from Internet Services The upgrade progress can be monitored from the machine screen interface You have completed the steps to automaticall
117. e 1 Press the Machine Status button 2 Touch Print Reports 3 Touch Configuration Report 4 Touch Print Selected Report 5 Touch Close The Configuration Report will print Verify the NetWare settings configured under Network Setup NetWare should read Enabled For instructions on how to enable NetWare refer to the NetWare topic in the Protocols section of this guide 3 Designate or create a new directory on the NetWare server to be used as the scan filing location repository Note the server name server volume directory path the NDS Context and Tree if applicable 4 Create a user account and password with access to the scan directory When a document is scanned the machine logs in using the account transfers the file to the server and then logs out Note the user account and password 5 Test your settings by logging in to the scan directory from a PC with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights At your Workstation 6 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 7 Click the Properties tab 8 Enter the Administrator User name and password if prompted The default is admin and 1111 9 Select the symbol to the left of Services 10 Select the symbol to the left of Network Scanning 11 Select
118. e E mail topic in the Options section of this guide 245 From a desktop e mail client send a test e mail to the new e mail account created on the SMTP server for the machine Log in to the mail server with the new account name and password to verify that the e mail was received at the server Tip A webmail application makes a convenient tool to use to log in to the mail server to check for the receipt of e mail 246 Was E mail received at the SMTP server While logged in to the machine s e mail account on the SMTP server forward the e mail to yourself If you receive the forwarded e mail you have verified that a valid path exists for receiving and forwarding e mail using the device s account If there is still a problem check for restricted host addresses at the SMTP server that could cause mail to not be received from the device Other possibilities are that an authentication server is interfering with the device s log in to the mail server or that the mail client on the device is not working correctly By successfully sending e mail to a mail server not subject to authentication the possibility of a malfunctioning client can be eliminated 1 Is the machine s account name and password correct Is the mail server down Check that the mail server is configured to accept SMTP mail as not all servers are configured to accept SMTP e mail The machine requires access to a mail server that accepts inbound mail traffic Check f
119. e LDAP Server pulldown menu Click Search Enter the administrator tools user name and password if prompted The fields in the LDAP Mappings section are displayed If no fields are displayed try changing the format of the name typed in the Enter Name box Examine the fields returned based on the test The fields can be adjusted again by selecting the drop down menus next to each field IMPORTANT Select Mail as the Internet Fax mapping Ensure the Internet Fax field is NOT set to No Mappings Available This setting will prevent the LDAP Address Book appearing on the Internet Fax screen at the machine Click the Test button when you have finished adjusting the mappings Click Apply to save the changes At the Machine 16 17 18 19 Select the Internet Fax button then touch OK Touch Address Book Enter a name using the keyboard touch screen for example lastname firstname Touch Search The Search Results Screen will appear Select the required name from the list if there is more than one match 182 20 Touch the To button to select the name as a recipient for your internet fax 21 Touch Close The e mail address will appear in the Address List 22 Place a document in the document handler and press the green start button 23 Verify the recipient received the document at their internet fax machine You have completed the steps to configure a company address book via LDAP 183 Addressing
120. e Physical Connection section and follow the steps provided for Power Cable and Ethernet Cable installation Note the helpful information provided on The Welcome Page and Install Wizards in the Power Cable topic of the Physical Connection section of this guide This section also points to instructions for printer connection directly to a workstation through optional USB or Parallel ports if so desired Print a Configuration Report to verify current device settings Note A Configuration Report should have printed when the machine was powered off then on during Power Cable and Ethernet Cable installation If necessary perform the following steps Press the Machine Status button on the machine Touch Print Reports Touch the Machine Information tab if Print Reports is not seen Touch Configuration Report Touch Print Selected Report Touch Close a Fo bh Enable TCP IP and HTTP at the device 1 Looking at the Configuration Report verify whether the addressing shown under TCP IP Settings will enable this device to communicate over your network Also verify that HTTP is enabled under HTTP Settings to enable use of the device s web User Interface for network and options configuration If necessary reset TCP IP addressing including DHCP and DNS settings and enable HTTP as follows a Go to the machine and press the Login Out button to enter the Tools pathway b On the keypad enter admin then 1111 or t
121. e User Name box and clicking Test When done click Apply or Save 19 Select the Feature Access tab then in the Color Copying Access Group box enter the name of a group defined at the LDAP server that you want to provide with Color Copying access to the device 20 To verify the groups enter a name of one of the members of the LDAP server group in the User Name box then click Test 21 When done click Apply or Save 22 Select Logout in the upper right corner of your screen if you are still logged in as Administrator 119 Local Authentication With Local Authentication enabled the System Administrator defines passcodes via a web browser or locally at the machine for users to use to authenticate to the system and use restricted services At your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration oe mF wD Select Locally on the Device for both the Device User Interface Authentication and Authorization drop down boxes and click Next N Click the Local User Information Database Configure or View button if available Click the Add New User button if available to add new users and set their Login Name Password and Role
122. e as explained in the Authentication section of this guide LDAP is enabled through Internet Services the embedded HTTP server on the machine using the following path open your web browser enter the IP address of the device select Properties select Security select Authentication Configuration and finally select Remotely on the Network for User Credential validation 6 Make sure to configure the LDAP protocol for the System or an Authenticated User to log in to the LDAP server LDAP is configured through Internet Services the embedded HTTP server on the machine using the following path open your web browser enter the IP address of the device select Properties select Connectivity select Protocols and finally select LDAP For more information see Addressing Internal Address Book LDAP in the E mail section of this guide 159 Configure Scan to Home To configure the Scan to Home feature perform the following steps 1 ON OAR WD 13 14 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the symbol to the left of Services Select the symbol to the left of Scan to Home Select General On the Scan to Home Setup screen click on the Status enabled box In the Friendly Name box type in a user reco
123. e can be connected to the network via 10 100BaseT Ethernet cable 11 Ethernet Configuration Ethernet Cable 1 Press the Power Off button to turn the machine off Observe the network activity light on the Controller until it goes out the Controller shuts off 2 Connect a category 5 Ethernet cable to the network interface port at the rear of the machine and connect the other end of the cable to a live network drop 3 Turn on the machine by pressing the Power On button The Ethernet Interface is set to auto detect the speed of your network The device supports selectable speeds of Auto 10Mbps Full Duplex 100 Mbps Full Duplex 10 Mbps Half Duplex and 100 Mbps Half Duplex Note If your network has hubs that have Auto Sensing enabled and the machine Ethernet speed is set to Auto it is possible that the hub will not arbitrate to the correct speed 12 To Change the Ethernet Speed if needed 1 O 100 Se OT Re A Je CH Go to a networked workstation open a Web browser application enter the TCP IP address of the machine in the Address bar and press Enter Select the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Physical Connections Select Ethernet Select your Rated Speed Click Apply When you see the window that says that the properties have been successfully modified select the Status tab and cli
124. e over the Network When the machine has a network controller and is connected over the network it is possible to run the Image Overwrite function using a web browser This is performed using CentreWare Internet Services NOTE All existing jobs regardless of their state shall be deleted and all job submission will be prohibited for the duration of the overwrite The power on off button will be ignored during image overwrite IMPORTANT The machine should not be in diagnostics mode when the Overwrite is started The machine screen indicates a status of Diagnostics Model this mode is used by a Customer Service Representative when servicing the machine The machine should not be used to perform any jobs and the power should not be switched off while an Overwrite is being performed Information Checklist Before starting the procedure please ensure the following items are available or have been performed 1 Ensure the machine is fully functioning on the network 2 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access CentreWare Internet Services To check to see if TCP IP and HTTP are configured use a web browser on a TCP IP enabled workstation and enter the IP address of the multifunction device in the Address field of the browser Press Enter If correctly configured the Internet Services web page should display If it does not refer to the Read Me topic in this guide 3
125. ed Verify that a directory with the extension XSM has been created and contains the correct TIFF files one per page of the fax sent Does the fax filing repository contain the TIFF files If the fax filing repository contains the TIFF files then the machine has successfully completed its task The problem lies with the third party fax server Ensure the server is configured properly and the path to the fax filing repository is set Refer to the manufacturer s instructions contained with the fax server software to complete this task Check the User Account and Fax Filing Location 1 Verify that the user account and password created for the Server Fax feature are correct and have sufficient rights permissions to write files and create directories in the directory the fax filing location 2 Try logging into the fax filing location from another PC using the machine s account and password Try to create a directory and delete the directory If you cannot perform this function check the user account permissions The fault requires further investigation Refer to the Xerox web site at www xerox com for further support 253 Troubleshooting Embedded Fax If you are experiencing problems with Embedded Fax first verify that the machine is functioning in its existing configuration by making a photocopy at the machine Is the machine functioning Resolve any mechanical issues before attempting to use Embedded Fax For assistance an
126. een fitted by observing the S2X card installed in one of the PCI expansion slots of the network controller When correctly installed a cable will connect the S2X card to the backplane of the device just above the orange SIM slot on the backplane 3 Locate the Internet Fax Subscriber Installation Module SIM To install Internet Fax on the WorkCentre 7655 7665 7675 you will need the Internet Server Fax SIM Following the supplied instructions for full details with the device powered on the SIM is inserted into an orange slot on the machine s backplane An Options Assist screen pops up to assist with installation Contact your Xerox Sales Representative if you do not have the plastic SIM 4 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access the device s CentreWare Internet Services web pages which can be used to configure Internet Fax settings from a network connected workstation s web browser For instructions on how to configure TCP IP and HTTP refer to the Read Me topic in this guide Note If Internet Services is not functioning at all refer to the Read Me topic of this guide and follow the instructions provided 5 Obtain the IP Address of a functional SMTP Simple Mail Transport Protocol mail server that accepts inbound mail traffic 6 Ensure that DNS settings are configured on the machine For instructions if needed refer to the Read Me topic in th
127. eeseaeeeseeeeseaeeesaes 179 Addressing Internal Address Book DAD 181 Addressing Public Address Book ssssessssssessssrrnessnnnnnssnnnnssnnnnnennnnnnnnnnnnnnnntnnnnnnnnnnnnnnnnanaennannneannn 184 SEVEN E 186 EE 186 Enable Server EE 188 Configure a Server Fax Filing Location Repository 0 ccccceceeeeeeeeeeeeeeeeeeeeeeeesaeeeeeeeeeetiaeeeeeees 189 Configure a Fax Repository using ET 190 Configure a Fax Repository using NetWare ccccsceeeceeeeeeeeeeeeeeeceaaeeeeeeeeesaeeeseneeeseeeeseaeeneaes 192 Configure a Fax Repository using MP 194 Configure a Fax Repository using HTTP HTTPS seseeeesessessrnessrrsrsrssrirssrisssrrnssrnssrnnsrnnssrnnsnen 196 Embedded 198 OVERVIEW eege et Ae etecde eee Egger gege A ege eet Eegen Ried siet 198 Install the Fax Hardware Kit ccccesscscceeeseceeeeeeseeeeeeeeseeeeceeeneeeaeeeenneeaeceeeeneeaesesennesaeeeesennseeennaes 199 Complete the Fax Setup Gcreens nenne nnt 200 Gonfigure Fax Settings E 201 Ree RK sarin tii Se ai Aen ee ee Qe 202 LAN Fax P GEADEIVens vexieiese oc tee ee ty at eke eege 204 CheckliSts t c histatins itt tert eeh ER Eeer 204 Initial Setup EEN 205 Selecting a recipient and sending your fax 206 LAN Fax PostScript Drivers 207 ENT 207 atiet R 0T ET 208 Selecting a recipient and sending your Tax 209 Network ACCOUNTING icn tiie han ee a a a ae ee 210 EE EN 210 Install the Network Accounting feature ieee eeennee eee eeee
128. eet after every Server Fax job select Edit in the General section then select On from the drop down menu The Confirmation Sheet specifies the success or failure of the Server Fax job If the fax is successful the location of the document on the fax server is also specified 19 Check the User Name and Domain boxes if you want these to appear on the Job Log The Job Log is filed in the fax repository with the fax job 20 Click Apply Go to the FAX server 21 Configure the fax server so that it is able to monitor the fax repository for documents Refer to the manufacturer s documentation provided with your fax server to complete this task At the Machine 22 Select the Server Fax button from the touch screen then touch OK 23 Enter a valid fax number Press Add then Close 24 Load a document in the document handler and press the green start button 25 Verify that your fax is received at the specified fax machine You have completed the steps to enable Server Fax 197 Embedded Fax Overview Embedded Fax enables users to send hard copy documents to another fax machine or multiple fax machines via a telephone connection The Embedded Fax option requires a fax card to be fitted to the machine and connected to a telephone line When you install the fax card and power on the machine the Fax Setup window pops up on the screen with step by step instructions to lead you through the configuration The Fax Setup procedure
129. efault printing system for Mandrake Linux Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on one of the CD ROMs that came with your printer From the CD ROM with root privileges copy the PPD into your CUPS ppd folder on your workstation If you are unsure of the folder s location use the Find command to locate the ppd s An example of the location of the ppd gz files in RedHat 8 1 is usr share cups model 80 Adding the Xerox printer 1 Use the PS command to make sure that the CUPS daemon is running The daemon can be restarted from Linux using the init d script that was created when the CUPS RPM was installed The command is gt etc init d cups restart A similar script or directory entry should have been created in System V and BSD For the example of CUPS built and installed on a FreeBSD 4 2 machine from the source code run cupsd from usr local sbin cd usr local sbin cupsd and press Enter 2 Type http localhost 631 admin into the address URL box of your web browser and press Enter 3 For User ID type root For the requested password type the root password 4 Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of both the System V lp and Berkeley lpr printing commands Use the d option with the Ip command to print to a specific printer Ip dprinter filename Enter Use the P option with the lpr comma
130. en provide the network address to the remote server and the directory path on the server to the template files Note that the format for a directory path for FTP is directory directory while the format for a directory path for SMB is directory directory Provide a Login account Name and server Password for the system to access the remote server This is mandatory for use with a SMARTsend server For information on creating accounts on the SMARTsend server refer to the FreeFlow SMARTsend Installation and Administration Guide Note that these accounts directly support the Login Source settings accessed by clicking General under Network Scanning in Internet Services Select Apply to accept the changes or Cancel to return the settings to their previous values 158 Scan to Home Overview The Scan to Home feature is supported through the Network Scanning service Essentially it is a template file xst stored locally on the device but in a different directory than the network scanning templates or mailbox folders Users access the Scan to Home template by pressing the Network Scanning button on the Services screen of the User Interface The device queries LDAP to acquire the authenticated user s home directory or appends the authenticated user s login name to a predefined network home path Information Checklist Before starting the installation procedure please ensure the following items are available or have been
131. en Internet Services and run the wizard again Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Select Remotely on the Network for Device User Interface Authentication and Authorization and click Next Click the Device Access Configure or Edit button From the drop down menus for each item select the method to use to display that item to users Click Save when done Click the Service Access Configure or Edit button Click Save when done Click Finished on the Authentication Configuration screen when finished Select Logout in the upper right corner of your screen if you are still loggin in as Administrator 111 Configure Authentication for SMB Windows 2000 2003 At your Workstation 1 om or on N 12 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Verify that the Personalization checkbox is checked if using LDAP then select Remotely on the Network for Device User Interface Authenti
132. ent reports these documents are counted towards the user s limit Fax Images Sent If Embedded Fax is installed on your machine you will see this option in Internet Services Fax Images Sent sets the maximum number of documents that can be faxed by a user with the Fax feature Embedded Fax The machine calculates the number of faxed documents by multiplying the number of images faxed this includes cover sheets by the number of destinations Embedded Fax Receive If Embedded Fax is installed on your machine you will see this option This sets the maximum number of documents that a user can produce from the following features on the machine Print Mailbox Poll Remote Mailbox Print Poll Store Poll Remote Fax For further information about these features refer to the Training and Information CD2 delivered with your machine 21 Click the Apply button when you have finished setting the usage limits Maximum Usage Limits The first time a user logs in to the device after they have reached their maximum usage limit a message displays on the user interface The message notifies the user that they have reached their limit for the feature Users will not be able to use the feature until their limit is reset If the user performs a copy scan or fax job at the machine and mid way through the job their limit is exceeded the job will continue The machine will track the number of sheets that were printed over the limit and subtr
133. epository USING ET 143 Configure a Scan Filing Repository using Netare 145 Configure a Scan Filing Repository using MP 148 Configure a Scan Filing Repository using HTTP HTTPS seseeeeeeenesnessrresssrssiesrrrssrrressrnssensns 150 Configuring the Default Template with Internet Genices 152 Create a New Template Optional 155 Set up Remote Template Pool Repository optional 158 Scanto ele Lu 159 COVORVI OW sde ees ee Seed Ee Eet ee EE dees 159 Information Ghecklist cc ieaie le tisd aettied a a aea anea ae ann eee 159 Configure Scan to HOME siiente Ate ti ae ail tie ai late 160 Scan to MailbOx teccieseadetiesiied aa a dee eee edi ed 161 EE 161 Information CNECKISE E 161 Enable Scan to Mailbox zeigt tvbesdeecauhenevaeeteleecdele bedi ceed very edged aaa a etaan na araa E Eaa AEE 162 Configure Scan to Mailbos A 162 me geesde a RA a A eed Gg i dee 163 CVG EVIGW ik eet Ee Eege mene teehee 163 Addressing Internal Address Book DAD 169 Addressing Public Address Book ccccccceeeeeeceeeeeeeneeeeeeeneeeeeseseneneeeeeenenaeeeseeseeseeeeeeneneeeeeensas 172 Internet Fax vise ade enn deel ee ae eee ee 174 VSL VIC Wis Sots totes ch ee ae te a Mane ca cee ee ee dee 174 Enable memet Fax norr aeaa ceed geet cd AAAA T cad ie Aa Aa AEA Ra A TR Raad dergeetadidncasanauatesnecadies 176 Configure a Domain Name and SMTP Address 177 Configure General Internet Fax Settings cccccccceceseeceeeeeeeeeececeeeesaaeeseeeeeesae
134. er and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Security Click the On Demand Overwrite link This should be located in the Security group of links Click Scheduled Make any required selections to enable the Overwrite ON em ko bh Specify the time for the Overwrite in Hours Minutes and select either AM or PM The machine will be taken off line each day at the time specified to perform the overwrite 222 USB Printing Overview USB printing is an optional feature available for the WorkCentre 7655 7665 7675 The USB Printer Port can be used for printing directly from a laptop or workstation connected via a USB cable USB printing from Windows XP and 2000 is supported The USB port is located on a card that fits into one of the available PCI slots on the Network Controller at the back of the machine Information Checklist Before starting the installation procedures please ensure the following items are available 1 The USB Print Kit available for purchase from your Xerox Sales Representative 2 Astandard USB peripheral cable 3 CentreWare Print and Fax Drivers CD delivered with your machine This contains the USB printer drivers 223 Enable the USB Port 1 w a li Sr nt 2 11 12 13 14 Press the Power Off butt
135. er details of a Backup IP Address and optional Port or Backup Host Name and optional Port if required Enter details for up to 8 Alternate Key Distribution Centers and backups if required Click Save to save the settings Set Authentication to control access to individual services k oe o ko bh Note You should still be running the Authentication Configuration wizard on your workstation s web browser If you closed the Internet Services application follow steps 1 6 below to reopen Internet Services and run the wizard again Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Select Remotely on the Network for Device User Interface Authentication and Authorization and click Next 106 10 From the drop down menus for each item select the method to use to display that item to users 12 13 14 Click the Device Access Configure or Edit button From the drop down menus for each item select the method to use to display that item to users Click Save when done Click the Service Access Configure or Edit button Click Save when done Click Finished on the Authentication Configuration screen when finished Select Logout in the upper right
136. erform this function check the user account access rights At your Workstation 4 Open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter 5 Click the Properties tab 6 Enter the Administrator User name and password if prompted The default is admin and 1111 7 Select Services 8 Select Server Fax 9 Select Fax Repository Setup in the directory tree 10 Select SMB for Protocol 11 Select IP Address or Host Name and enter either IP address or Host Name of the computer where the fax filing repository SMB server workstation is located 12 Enter the Port Number if required it is recommended to retain the default setting 13 Enter the Share Name in Share 14 Enter the Document Path as it relates to the share where the fax repository is located in Document Path For example If the path is sharename wc fax enter wc fax in Document Path 15 Enter the Login Name and Password for the fax repository Also select System to have the system log into the server or Authenticated User to have your Authentication Server determine access 16 Click Apply to accept the changes Configure General Settings 17 18 20 Click Defaults in the left hand pane To print a Confirmation Sheet after every Server Fax job select Edit in the General section then select On from the drop down menu The Confirmation Sheet specifies the success or failure of
137. ers 94 To install printer drivers on Windows XP choose one of the following options Connect to an existing print queue already created on a network server Create a new print queue on the Windows XP workstation Connect to an Existing Print Queue 1 w SS N gn OV aS 9 10 11 12 At the Windows XP Workstation verify that the TCP IP protocol stack is loaded select Start right click the My Network Places icon and select Properties Right mouse click on the Local Area Connection icon Select Properties Verify that the Internet Protocol TCP IP protocol has been loaded it may be necessary to scroll down the list If this software is not present install it using the documentation provided by Microsoft Then return to the next step in this document From the Start menu select Printers and Faxes The Vista path is Start Control Panel Printer s Select Add a Printer The Welcome Page appears Click Next Verify that A network printer or a printer attached to another computer is selected and click Next The Specify a Printer screen will appear Click Next to browse for the print queue created on your server or if you know the name of the server and printer click Connect to this printer and enter the server and printer name details Select the printer and click Next Decide whether or not you want to make this printer your default printer then click Next Click Finish The printer
138. ertificate Management topic in this System Administrator s Guide Set the days of validity to 9999 Ensure that Secure HTTP SSL is enabled on your device Click Properties Connectivity Protocols and finally HTTP Select the radio button to Enable Secure HTTP SSL Click Apply Note that the screen will disappear temporarily and you will need to refresh your browser To enable Extensible Service Registration from the HTTP web page select Web Services from the selection box near the top of the page Note that the two available selections are HTTP and Web Services Check the checkbox for Extensible Service Registration Note that if the Extensible Service Registration web service is not present in the list this indicates that the software install was not completed or failed Click Apply At the Device 1 2 Press the Services button Touch the EIP Application button that you registered Your XEIP workflow should be accessible from the new button 137 Network Scanning Network Scanning is an optional feature for the WorkCentre 7655 7665 7675 purchased from your Xerox Sales Representative and installed using a Network Scanning E mail Subscriber Installation Module SIM Network Scanning allows a user to scan an original document convert it to an electronic file and distribute and archive that file in a variety of ways The final destination of the electronic file depends on the template chosen
139. erver Fax Authentication Authentication Service Access Control can be enabled on the machine to prevent unauthorized access to the network options If Authentication is enabled a user will be prompted to enter a user name and password or a PIN before they can access the Fax feature For a full description of the Authentication feature refer to the Authentication section in this guide Authentication can be configured after Server Fax has been installed 186 Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed Click the underlined points for more information 1 Ensure the machine is fully functioning on the network prior to enabling Server Fax 2 Install the Scanning Hardware Kit Refer to the instructions contained with the kit to complete this task Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit Verify the Scanning Hardware Kit has been fitted by observing the S2X card installed in one of the PCI expansion slots of the network controller When correctly installed a cable will connect the S2X card to the backplane of the device just above the orange SIM slot on the backplane 3 Locate the Internet Server Fax Subscriber Installation Module SIM To install Server Fax on the WorkCentre 7655 7665 7675 you will need the Internet Server Fax SIM Following the supplied instructions for full details with the device
140. es have the same System Software Version To make a Back up file 1 At your workstation open your web browser and enter the TCP IP address of the machine with the settings that you want to copy in the Address bar Press Enter Click the Properties tab Enter the current administrator tools user name and password if prompted The default is admin and 1111 Click the symbol to the left of General Setup Select Cloning in the directory tree From the display of available groups select the settings that you wish to clone To clone all features select Clone or to customize the configuration file disable any of the features by clicking the checkboxes next to the feature s and then select Clone Right click on the dm link that appears and select Save Target As A dialog box will prompt you to specify and name and location for the cloned file Ensure the extension reads dm 9 Click Save The dm file can now be used to restore the information to the same machine or to clone other machines 238 To Restore Settings or Clone Settings to another Machine Gei STE E VE SS NOTE This procedure will cause the machine to reboot and will be unavailable over the network for several minutes Open your web browser and enter the TCP IP address of the machine that you wish to restore or clone the settings to Press Enter Click the Properties tab Enter the current administrator tools user name and password if
141. ess or Host Name Enter the IP Address or the Host Name of the SMTP Server Enter a valid E mail address matching the account you set up for this device on the SMTP Server Under Optional Information the Maximum Message Size per fragment the acceptable range is 512Kb to 20480 Kb Number of Fragments and the Total Job Size can all be set to control the size of E mail jobs sent to the SMTP Server Select the required setting for the E mail Job Splitting Boundary For Login Credentials if the mail account does not need password access select None If the mail account does require a password select System then enter the SMTP Server account name and password where shown Click the Apply button to implement any changes 177 Configure POP3 Settings At your Workstation 28 29 30 31 32 33 34 35 36 37 38 Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Select the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Protocols Select POP3 Setup Select either IP Address or Host Name and enter the POP3 Server IP Address or Host Name and Port Number in the Server Information section Enter the Login Name and optional Password Check the Enable receipt of E mail by POP3 box in the POPS Settings section Enter the required setti
142. eted the steps to enable Server Fax 191 Configure a Fax Repository using NetWare Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure the machine is fully functioning on the network prior to installation 2 Ensure the NetWare protocol is enabled on your machine How to check that the NetWare protocol is enabled on your machine Print a Configuration Report at the Machine Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close The Configuration Report will print Verify the NetWare settings configured under Network Setup NetWare should read Enabled For instructions on how to enable NetWare refer to the NetWare topic in the Protocols section of this guide 3 Designate or create a new directory on the NetWare server to be used as the fax repository Note the server name server volume directory path the NDS Context and Tree if applicable 4 Create a user account and password with access to the fax repository When a document is faxed the machine logs in using the account transfers the file to the server and then logs out Note the user account and password 5 Test your settings by logging in to the fax repository with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function che
143. f the HP drivers will work and set Workstation customizing object as none If printing ASCII set this parameter to IBM42011 which is the default 86 Printer Drivers Windows 2000 Server You can use CentreWare to configure in this environment Click here for more information Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time such as printer drivers PPDs user documentation and the Xerox TCP IP Port Monitor utility To use the Xerox Printer Installer locate the CentreWare Print and Fax Drivers CD ROM delivered with your machine and follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Microsoft Windows chapter 1 Before Installing Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Verify the machine is configured with the correct IP Address Subnet Mask and Gateway Address information by printing a Configuration Report Print a Configuration Report At the Machine i Press the Machine Status button ii Touch Print Reports iii Touch Configuration Report touch Print Selected Report then touch Close 2 Locate the CentreWare Print and Fax Drivers CD This was delivered in the CentreWare Network Services Pack with your machine Review any README file contained with the printer drivers 87 Windows Add Printer Wizard G
144. feature can be used by a System Administrator to overwrite the image data The process takes approximately 20 minutes to complete The machine is taken offline until the overwrite is complete and any existing jobs in the print queue are terminated 218 Enable On Demand Overwrite Verify that On Demand Image Overwrite is installed If a Configuration Report did not print during installation print the report as follows 1 a Fo bh Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close 219 Perform an Image Overwrite at the Machine This procedure will overwrite the image data from the hard disk This excludes Embedded Fax data when this feature is installed on the machine NOTE All existing jobs excluding Embedded Fax regardless of their state shall be deleted and all job submission will be prohibited for the duration of the overwrite The power on off button will be ignored during image overwrite IMPORTANT The machine should not be in diagnostics mode when the Overwrite is started The machine screen indicates a status of Diagnostics Mode this mode is used by a Customer Service Representative when servicing the machine The machine should not be used to perform any jobs and the power should not be switched off while an Overwrite is being performed At the Machine 1 Sch ZE E O Press the Log In Out button to enter the Tools path
145. fully power off The blinking green network activity light will be extinguished when this occurs Install the Fax Hardware Kit following instructions contained with the kit Connect the telephone cable to the port on the machine If you have purchased the 2 Line Fax Kit fit the kit following the instructions contained with the kit Once fitted connect the second telephone cable to the second port on the back of machine 6 Switch the machine on by pressing the Power On button 199 Complete the Fax Setup Screens 7 14 15 16 17 18 19 20 21 22 23 24 The Fax Setup or Install screen should appear If it does touch Set up Now If it does not see Deferred Fax Setup later in this document NOTE If you do not wish to run through the fax configuration touch the Set up Later button Embedded Fax will be unavailable until the fax configuration screens are completed from within the administrator tools screens See Deferred Fax Setup later in this document for instructions Select the required or nearest country location by touching an entry in the Country Setup list Touch Next Touch Line 1 or Line 2 if applicable The Line Configuration screen appears Select the required dialing method For a tone line select Tone For a 10 pulse per second line select Pulse If in doubt touch Tone NOTE The Pulse Tone feature is not available in some countries Enter the fax telephone numbe
146. g Cloning is available with the WorkCentre 7655 7665 7675 Configuration Cloning enables you to conveniently copy the settings and web generated scan templates of one machine and transfer them to other machines operating with the same version of system software Groups of settings can be cloned depending on the optional features installed on the machine For example scan settings will be available for cloning only if the Network Scanning optional feature is already installed on the source device After selecting the settings to be cloned a configuration cloning file is created and saved with the extension dlm downloadable module The configuration cloning file can then be submitted to other machines using CentreWare Internet Services via a web browser The settings are transferred and applied to the recipient device NOTE Optional features must be installed on the recipient machine in order to accept cloned settings In other words it is not possible to install an optional feature eg Network Scanning or E mail through the process of cloning All machines involved in the cloning procedure must contain the same system software version To verify the software version 1 Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Click the symbol to
147. g password guessing by network sniffers To enable IP Sec 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Security Select IP Sec in the directory tree oe o ko bh Observe the Current Status display to determine the current status of the IP Sec feature and SSL which secures transmission of the Shared Secret 7 Place a check mark in the Enabled box to enable the IP Sec protocols Shared Secret Setup 8 Enter the Shared Secret twice in the two text boxes supplied Make sure that the two Shared Secret entries are identical 9 Place a check mark in the Select to save new Shared Secret box 10 When deemed appropriate or necessary click the Flush All IP Sec Connections to temporarily close all communications with clients connected to the server by IP Sec 11 When you have finished making changes select Apply to save or Undo to cancel 134 Trusted Certificate Authorities If you selected and completed the Certificate Signing Request after clicking Create New Certificate on the Machine Digital Certificate Management page of Internet Services when the signed certificate is received back from the Trusted Certificate Authority you need to add it upload it to the system To add the certif
148. gnizable name of up to 127 characters for the template that will appear in Template Details on the machine s User Interface Ensure that the radio button next to LDAP Query is selected enabled The device will then query the LDAP server with the user s authenticated login name and retrieve the user s home directory to set up the template scanning path to that directory Click the LDAP Mapping for Home Directory hot link if you need to define the LDAP home directory to a name other than homeDirectory If you wish to create a scanning subdirectory within the user s home directory select Automatically Create Subdirectory and specify a general name If you wish to set up scanning to a shared directory on a Microsoft Network server such as SERVER Scanshare you can do so by selecting the No LDAP Query radio button If you selected No LDAP Query provide the path to your file server and its shared directory If you selected No LDAP Query you will likely need a method to distinguish individual ownership of job scans To do this select Append User Name to Path or Automatically Create User Name directory to if one does not exist 160 Scan to Mailbox Overview The Scan to Mailbox feature is supported through the Network Scanning option purchased from your Xerox Sales Representative and installed using a Network Scanning E mail Subscriber Installation Module SIM This feature provides the ability to scan to
149. guration wizard on your workstation s web browser If you closed the Internet Services application follow steps 1 6 below to reopen Internet Services and run the wizard again Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Select Remotely on the Network for Device User Interface Authentication and Authorization and click Next Click the Device Access Configure or Edit button From the drop down menus for each item select the method to use to display that item to users Click Save when done Click the Service Access Configure or Edit button Click Save when done Click Finished on the Authentication Configuration screen when finished Select Logout in the upper right corner of your screen if you are still logged in as Administrator 113 Configure Authentication for LDAP LDAPS 1 o om E wD At a networked workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Verify that the Personalizati
150. guring the Default Template with Internet Services The default template is created for the machine using Internet Services or SMARTsend software on the remote template pool server and appears as DEFAULT in the list of templates on the machine The default template consists of configured scan settings and at least one network filing location Once the default template has been configured all subsequent templates created with CentreWare Internet Services or SMARTsend software inherit the settings Users can modify these settings with any new templates they create The default template settings however can only be changed by the System Administrator The default template also cannot be deleted from either the local or remote template pool 1 Open your Web browser and enter the TCP IP address or location of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the symbol to the left of Services Select the symbol to the left of Network Scanning o o ko Select Default Template in the directory tree Destination Services 7 If available select the desired service by clicking on either the Fax or File links NOTE The Fax service requires the Server Fax feature to be installed on the machine Name Format File Options 8 Select Edit 9 Enter a name for the document scanned 10 Select
151. hare Name and type a descriptive comment in Share Name Comment optional Configure WINS if used 13 14 15 16 17 18 Check the Enabled box to enable WINS Enter the IP Address of a Primary WINS server and port Enter the IP Address of a Secondary WINS server and port NOTE If DHCP is configured WINS IP Address es will be overridden Click Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you reboot the machine Click the Status Tab Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 50 Windows 2000 over AppleTalk Information Checklist Before starting the installation procedure please ensure the following items are available 1 afro Nn An existing operational AppleTalk network with a Windows 2000 computer equipped with an Ethernet network interface card The AppleTalk Name you wish to assign to your printer The AppleTalk Zone if used in which your printer will reside Ethernet Cable The CentreWare Print and Fax Drivers CD delivered with your machine Review any README file contained with the printer drivers Enabling AppleTalk on the device 1 ONO Rw LD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field P
152. he Address bar Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the Accounting link Select the Xerox Standard Accounting link Click the Report and Reset link Click the Generate Report button Right click the Right click to download link Select Save Target As SC St E sr ON 10 Save the XSA Report csv file to your desktop 235 Enable XSA in your Windows Print Driver 1 GO Sp NE OD OP Za IS CH 11 12 13 From the Start menu select Printers and Faxes Windows XP or select Settings and then Printers Windows 2000 Right click on the printer driver Select Properties Select Configuration Select Accounting Click Setup Select Xerox Standard Accounting from the Accounting System menu Select Prompt for Every Job if you want users to enter their User and Account ID each time they print You may also select the Mask User ID and Mask Account ID check boxes to show asterisks when ID s are entered Otherwise select Use Default Accounting Codes and enter the default user ID and the default Account Type Enter the default Account ID Click OK Click OK to exit When you use the printer driver to print a document you will be asked to enter your user ID 236 Enable XSA in your Apple Macintosh Print Driver Mac OS 9 x 1 2 3 4 5 Open
153. he General Account can be numeric values up to a maximum of 12 digits General Account ID s must be unique Enter a name for the general account in the Account Name box for example Xerox general The general name can be alphanumeric characters to a maximum of 32 characters The General Account name must be unique Click Add Account The account will appear in the General Accounts list To add a user to this account click the Manage Accounting link in the left hand menu Click Limits and Accounts Click the Edit button next to General Account Access Click OK to save changes to the user account Click the Access box next to General Account Click Save Changes The user appears as a member of the Group and General Accounts 233 Reset User Limits At your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select the Accounting link Select the Xerox Standard Accounting link Click the Report and Reset link To reset all usage data to 0 click the Reset Usage Data button Click OK to confirm NO a ko WARNING The following step will delete all the XSA accounts set up for your machine 8 To delete all user group and general accounts click the Reset to Default button 234 Print a Usage Report At your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in t
154. he LDAP search string filter that you wish to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you seek The form of the typed search string filter is LDAP attributes placed inside parenthesis For example to find the user with a sAMAccountName of Bob type objectClass user sAMAccountName Bob If you are not familiar with LDAP search strings use an Internet browser search to find examples Click Apply when done and supply the username admin and password 1111 if prompted Select Logout in the upper right corner of your screen if you are still logged in as Administrator 117 Configure Contexts for LDAP if desired Contexts are used with the Authentication feature The administrator can configure the device to automatically add an authentication context to the Login Name provided by the user i mo 4 mm A w If you are continuing the previous procedure Configure Authentication for LDAP LDAPS click on Contexts on the LDAP Settings screen If you have already logged out of Internet Services or closed your browser at a networked workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Connectivity Select the symbol to the left of Proto
155. he Machine 1 Press the Log In Out button to enter the Tools pathway 2 On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then the Tools tab Touch User Interface Settings Touch Job Sheets Touch Banner Sheets Touch the Disabled button Touch the Save button ODN AA A e Touch Log In Out to exit the Tools pathway 31 Saving and Reprinting Jobs The Save Job for Reprint feature allows users to store print jobs on the device from their print driver or the Print page of Internet Services then select the job from the device s User Interface for reprinting This feature can be enabled and configured by the System Administrator from the Properties page of Internet Services the series of web pages hosted on the embedded HTTP server of the machine Enabling the feature at a TCP IP Networked Workstation 1 Gei PO Ol ee Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Provide the current administrator tools user name and password if prompted The default is admin and 1111 Click the symbol to the left of Services Click the symbol to the left of Reprint Saved Jobs Click on Enablement Select Enabled to enable the feature Note that if you select Disabled two radio buttons will become available In this
156. he command Ip d queuename etc hosts tty Method 1 Type su to become super user Type sh to run the Bourne shell Define the machine as a BSD style printer Type lpsystem t bsd hostname Where hostname is the machine hostname from the etc hosts file Create the queue Type lpadmin p queuename s hostname T unknown I any Where queuename is the name of the queue being created Type exit to exit the Bourne shell and exit to exit super user mode Test the queue created Type the command Ip d queuename etc hosts Verify that the job prints at the machine 75 SCO UNIX Environment You can use CentreWare to configure in this environment Click here for more information CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments To use CentreWare for Unix to configure printing locate the CentreWare Print and Fax Drivers CD ROM delivered with your machine Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure that the correct IP Address is being used for the machine To verify this print a Configuration Report from the machine At the Machine 2 Press the Machine Status button 3 Touch the Print Reports button 4 Touch Configuration Report touch Print Selected Report then touch C
157. he current administrator password Tip This password can be changed by following the steps provided in the Administrator Tools topic in the General Setup section of this guide Touch the Enter button then touch Machine Status and the Tools tab if necessary Wait for the screen to refresh and touch the Connectivity and Network Settings button Touch HTTP Settings touch Enable then touch Save Touch TCP IP then touch TCP IP Settings g Configure TCP IP settings including DHCP Dynamic Addressing and DNS touch Save touch Login Out to log out of Tools Note that this device supports IPv6 addressing with an automatically built Link Local Address for broadcasting to routers that can supply the network layer configuration parameters See Configure protocols with Internet Services below oe ao h Power the system Off and observe the network activity light on the Controller until it goes out the Controller shuts Off i Power the system On and verify the new settings for TCP IP and HTTP on the Configuration Report Configure protocols with Internet Services Internet Services is a series of web pages hosted on the embedded HTTP server of the machine allowing configuration of services and settings using a web browser Refer to the Protocols section of this guide and follow the instructions to configure protocols for specific network environments with your web browser To configure individual protocols only u
158. he printer is installed correctly 100 View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD CentreWare is a suite of applications used for installing maintaining and using the Xerox machines CentreWare Macintosh Printer Utility is a CentreWare application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity Locate the CentreWare Print and Fax Drivers CD ROM delivered in the CentreWare Network Services Pack with your machine follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Macintosh 101 Windows XP 2000 USB Printing Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure the USB print kit has been fitted to the machine Print a configuration report to check this Print a Configuration Report At the Machine i Press the Machine Status button ii Touch Print Reports iii Touch Configuration Report touch Print Selected Report then touch Close On the Configuration Report under Device Profile USB Printer Port should read Installed and the USB Printer Port Settings USB Port Enabled should read Enabled For instructions on how to enable the USB port click the Physical Connection link to the left of this page followed by USB Locate the CentreWare Print and Fax Drivers CD This was delivered in
159. he resources used on a particular machine before Authentication controls are instituted Users will still be required to enter at least one character into the User and Account ID fields 15 Touch the Save button to retain the settings 16 Touch the Log In Out button to log out Verify Accounting is Enabled 17 Press the Services button on the front panel 18 The Touch Panel should display a screen with two buttons One is the User ID button and the other is the Account ID button This indicates the system has enabled accounting successfully Go to the Network Accounting Server Activate the machine 19 Open the Network Accounting application and configure it so that the TCP IP address or fully qualified domain name of machine is entered as the destination for retrieval of data Refer to the manufacturer s documentation with your Network Accounting server to complete this task 213 Enable Network Accounting in your Windows Print Driver Windows 2000 ate go D Jm mF pb CH 11 12 From the Start menu select Settings and then Printers Right click on the machine printer icon Select Properties Select Device Settings Select Accounting Click Setup Check the Enable Accounting box Select Prompt for Every Job if you want users to enter their User and Account ID each time they print You may also select the Conceal User ID and Conceal Account ID checkboxes to have the asterisk
160. he way a hard drive functions on a personal computer but with the data encrypted for extra protection When Print Copy E mail Internet Fax and Scan jobs are submitted to the machine information is stored on the machine s hard disk if these features are installed and configured on the machine Immediate Image Overwrite automatically erases image data on a job by job basis once completed at the machine Immediate Image Overwrite and Internet Fax Jobs NOTE Internet Fax jobs are not overwritten until the job s Delivery Status Notifications DSN s and Message Disposition Notifications MDN s have been received or timeout occurs i e the job is not overwritten until after the Delivery Confirmed state or Sent state is exited This means that the job may not be overwritten for up to 72 hours as this is the maximum timeout setting for an Internet Fax job 216 Verify that Immediate Image Overwrite is Installed If a Configuration Report did not print during installation print the report as follows 1 2 3 4 5 Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close Immediate Image Overwrite Status When Immediate Image Overwrite is configured on the machine any job that is overwritten will have its overwrite status displayed in the Completed Jobs queue details window To view Overwrite Status at the Machine 1 o om E wo LD Press the Job
161. icate to the system perform the following steps 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Security Select Trusted Certificate Authorities in the directory tree Click Add Click Browse to locate the signed certificate from the Trusted Certificate Authority Click Upload Certificate Authority Oo NO OF ON 135 Options Xerox Extensible Interface Program Overview Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device Users can enter their authentication login at the device and access a set of features and options designed specifically for their business needs For example a hospital could customize the device to help better manage patient forms By touching an icon on the display a healthcare worker could access the hospital s Web based document management system and browse a list of patient forms Users can quickly scan and capture paper documents preview thumbnails and add them to frequently used document storage locations For example A tutor can scan notes directly to a specific course repository for students to access A student can scan assessment papers to their course folder for the
162. il with no attachment box if required Check the boxes according to the file types of attachments that can be accepted In the Finishing Options section select the required setting for stapling and 2 sided printing In the Receipt Options section check the Send Confirmation reply when requested allow device to send MDN box if required Check the Print Cover Sheet with incoming E mail messages box if required Click the Apply button to implement any changes 179 At the Machine 55 Press Services select the Internet Fax button then touch OK 56 Select New Recipient then the To button in the Recipient s drop down list 57 Enter an internet fax recipient address Review the notes below which describe the From address 58 Touch the Add button then touch Close The e mail address will appear in the Address List 59 Place a document to fax in the document handler and press the green start button 60 Verify the recipient receives the document at the internet fax address The From Address The Internet Fax From address is the e mail Address entered for the machine when the POP3 address details were configured and is not an editable field Receipt of Internet Fax Messages Verify the machine can also receive Internet Fax messages To do this touch the Internet Fax button touch the To button and enter the e mail address configured for the machine Touch the Add button Place a document in the document ha
163. ill continue on those servers as well Search Name Order offers two ways to search the address list depending on the name syntax used in your environment Choose Common Name if names are listed Last Name First Name Choose Surname and Given Name if names are listed First Name Last Name 181 9 NOTE The machine will display search results for the Internal Address Book as defined by the LDAP configuration For example an LDAP server can return a search inquiry And as Andrew Smith when the result Andrews James may have been expected The lastname firstname or firstname lastname display behavior is controlled by the LDAP server and not the machine The Search Name Order option will help control the returns by allowing the LDAP query to be on Common Name or Surname Netscape and Lotus Domino will typically require a setting of Surname to allow returns of lastname firstname Click the Apply button to implement any changes LDAP Mappings Fields contained within LDAP structures are not standardized This section allows you to find out what results you will get when searching for a name Choosing the right LDAP server will improve your success when performing name searches To map the LDAP fields 10 11 14 15 Enter a name to search on in the Enter Name entry box It may be necessary to click the Edit Mappings button Choose the type of LDAP server being used eg Microsoft Exchange or NDS from th
164. ill logged in as Administrator 116 Configure Filters for LDAP if desired 1 ONO aR w 11 12 If you are continuing the previous procedure Configure Authentication for LDAP LDAPS click the Custom Filters tab on the LDAP Settings screen If you have already logged out of Internet Services or closed your browser at a networked workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Connectivity Select the symbol to the left of Protocols Select LDAP then click on Custom Filters On the Custom Filters screen select one or both of the Enable Custom Filter boxes for the type of filter that you wish to apply For the Email Address Book filter in the box provided type in the LDAP search string filter that you wish to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you seek The form of the typed search string filter is LDAP objects placed inside parenthesis For example to find all users that have an E Mail attribute mail enabled type objectClass user mail If you are not familiar with LDAP search strings use an Internet browser search to find examples For the User ID Query Filter in the box provided type in t
165. ine in AppleTalk Settings Name Select Create Select the PostScript Printer Description PPD that matches your machine model Click Setup Click Configure Select the installed options which correspond to your machine configuration Click OK Click OK and close the Chooser Print a document from an application to verify that the printer is installed correctly 99 Instructions for 10 x OS X 1 GOs 100 Ns Hr A J ok ch ect eck ek ee eck cb eck oO ON Oa FW MA O Double click to open the folder containing the drivers for version 10 x Double click to open the machine model dmg Double click to open the machine model pkg file When the Welcome screen displays click Continue Click Continue then Agree to accept the License Agreement Select the required disk if necessary where you want to install the printer Click Continue Click Install Click Close and restart the workstation When the workstation has restarted double click the hard drive icon Double click the Applications icon Double click the Utilities folder Double click Print Center icon Double click Add to add a new printer Select AppleTalk as your network protocol Select the required AppleTalk zone Select the printer that you wish to set up Select the Printer Model that is choose the PPD for your printer Click Add Print a document from an application to verify that t
166. ing the hostname found in the etc hosts file 3 Use either the GUI method or the tty Method as follows 72 GUI Method 1 Open a command window from the desktop 2 Type su to become super user 3 Type sam to start the System Administrator Manager SAM 4 Select the Printers and Plotters icon 5 Select lp spooler 6 Select Printers and Plotters 7 Select Actions Add Remote Printer Plotter 8 Enter the following information into the Add Remote Printer Plotter form Printer Name printer name Where printer name is the name of the queue being created oee System Name hostname Where hostname is the machine hostname from the etc hosts ile Select Remote Printer is on a BSD System and click OK to complete form 9 Press Yes at the Configure HP UX Printers Subpanel screen This screen may be obscured by Add Remote Printer Plotter form 10 Select File Exit 11 Select File Exit Sam 12 Type exit to exit super user mode 13 Test the queue created Type the command Ip d queuename etc hosts tty Method 1 Type su to become super user 2 Type sh to run the Bourne shell 3 Type lpshut to stop the print service 4 Create the print queue by typing on the same command line lpadmin pqueuename v dev null mrmodel ocmrcmodel osmrsmodel ob3 orc ormhostname orplp Where queuename is the name of the queue being created and hostname is the machine hostname from the e
167. ional General Accounts can be created to identify a subset of a group or project that a user is involved in The XSA Report specifies the numbers of documents produced per group Account example In the example below the administrator creates a Group Account called Finance Department and two General Accounts called Company A Project and Company B Project The administrator adds the user Jane Smith to each account Jane can now record any impressions that she makes at the machine to a particular account At the machine Jane enters her User ID and selects Company A Project The number of impressions is recorded specifically to the Company A Project The administrator can print an XSA Report which lists the numbers of impressions recorded for each User Group and General Account User Accounts Group Accounts General Accounts 0 mmm 232 At your Workstation 1 NOOR WD 10 Select the user that you want to add to the General Account 12 13 14 15 16 Open your Web browser and enter the TCP IP address of the machine in the Address bar Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the Accounting link Select the Xerox Standard Accounting link Click the General Accounts link to create a new general account In the General Accounts Account ID box enter an ID for the new general account for example 002 T
168. ir tutor to mark Xerox Extensible Interface Platform utilizes web based Xerox Partner solutions including Omtool Equitrac and FreeFlow SMARTsend to enable users to access document repositories at the device display screen Additional resources may be required on the device depending on the solution For further information contact your Xerox Sales Representative 136 Enable XEIP Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed Ensure the machine is fully functioning on the network Ensure your XEIP solution is installed and functioning To enable EIP applications an InstallCustomServices dlm has to be installed on the device Ensure SSL is enabled on the device For further information refer to the Digital Certificate Management topic in this System Administrator s Guide At your Workstation L 11 Open your web browser and enter the TCP IP address of the machine in the Address bar Press Enter Click Properties then enter the Administrator User name and password if prompted The default is admin and 1111 then Machine Software and finally Manual Upgrade Use the Browse button to browse to where the InstallCustomServices dlm is located Select the file then click the Install Software button If you have not already done so create a digital certificate on your device by referring to the Digital C
169. irectory tree Click E mail Alerts Check the Enable Group 1 box Click Add Enter an e mail address and click Add MO NOOR wD 4 CH Enter an e mail address in the Reply To E mail Address box Click Apply to accept the changes or Undo to return the settings to their previous values 12 The Settings Confirmed Send Test e mail window will appear Click OK if you wish to send a test e mail to the Alert Notification recipient s or Cancel to return to the Alert Notification page To Assign Notification Alerts to a Group 1 Scroll down to the Recipient Group Preferences box Select the Status Codes that you wish the group s to be notified of by checking the appropriate boxes Click the Glossary link next to Status Codes in the Recipient Group Preferences box for further information about the Status Codes 2 Enter the number of minutes for the Set Jam Timer for release of status to selected groups 0 60 minutes 3 Select Apply to save your settings or Undo to cancel To Edit or Delete a Recipient Address 1 Select the address from the Group list and click Edit 2 To edit make the required changes and click Replace 3 To delete an address from the Group list click Delete The Are you sure you want to delete box appears Click OK P When you have finished making changes select Apply to save or Undo to cancel Hi If prompted enter the valid tools administrator
170. irmation Report does not print perform the following steps at your workstation 1 Oo NOOR WD Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select the symbol to the left of Services Select the symbol to the left of Network Scanning Select General in the directory tree Select On from the Confirmation Sheet drop down box and click Apply Return to the machine and scan another document using the DEFAULT template View the error message as detailed on your confirmation report View the Scan Confirmation Report If the Report reads FAILED Failure transferring job to network server the scan repository location may be incorrect Check the following 1 NO a ko Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Services Click the symbol to the left of Network Scanning and select File Repository Setup Select Edit and check the details configured for your Scan Filing Repository Make any amendments as necessary and try scanning your documents again 243 There are further checks that can be done
171. is guide Obtain the IP Address account and password details of a POP3 Post Office Protocol 3 Mail Server Create an e mail account which the machine will use as the Internet Fax From address Test the e mail account by sending an e mail from a networked workstation running SMTP and POP3 clients After sending the e mail log in to the POPS server to verify receipt of same 175 Enable Internet Fax When you purchase the Internet Server Fax Kit you will receive the information and hardware required to install this feature The Kit contains the Subscriber Installation Module SIM and self explanatory instructions used to install the Internet Fax option In addition before installing the Internet Fax feature make sure that the Network Scanning Email Kit was installed Follow the instructions supplied with the Network Scanning E mail Kit to install the S2X card in an available PCI slot in the network controller and to connect the cable between the S2X card and the device s backplane Print a Configuration Report to verify that e mail is an Installed Option 1 Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close a Ff oO ND 176 Configure a Domain Name and SMTP Address Note A domain name must be entered to enable configuration of the Internet Fax feature To Configure a Domain Name 6 10 12 Open your Web browser and enter the T
172. ithout an End Of Job indicator 11 Leave the PDL Switching Enabled box at its default value 12 Click Apply to accept the changes Undo to return the settings to their previous values or Default All to enter printer defaults for all settings recommended NOTE The settings are not applied until you restart the machine 13 Click the Status Tab link 14 Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 82 To create an SNMP trap 1 D D Jm mF bo bh Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select SNMP in the directory tree Check the Enable box to enable the protocol To edit SNMP properties click Edit The default TRAP Community Name is SNMP_trap which you can use without changing The Default TRAP community name is used to specify the default community name for all traps generated by this machine Click your browser Back button to return to the SNMP Configuration page then click the Advanced button Click Add IP Address in the Trap Destination addresses b
173. its default value Click Apply to accept the changes NOTE The settings are not applied until you restart the machine Click the Status Tab link Click the Reboot Machine button to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 79 Installing CUPS on the UNIX workstation The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual written and copyrighted by Easy Software Products and available for downloading at www cups org documentation php An Overview of the Common UNIX Printing System Version 1 1 and a large amount of other descriptive documentation is also available at this site The binary distribution of CUPS is available in tar format with installation and removal scripts as well as in rpm and dpkg formats for RedHat and Debian versions of Linux After logging into the workstation as root su and downloading the appropriate files to the root directory the installation begins as follows Tar format After untarring the files run the installation script with the cups install and press Enter RPM format rpm e lpr rpm i cups 1 1 linux M m n intel rpm and press Enter Debian format dpkg i cups 1 1 linux M m n intel deb and press Enter Note RedHat Linux versions 7 3 and newer include CUPS support so software downloading is unnecessary CUPS is also the d
174. ivers CD for detailed instructions 18 View the Configuration Report and note the Name given to the machine under AppleTalk Settings At the Macintosh Workstation 19 20 21 Load the CentreWare Print and Fax Drivers CD ROM into your CD drive Open the CD and locate the Drivers folder Locate and open the Mac folder Instructions for 9 x ie NO a ko N Double click the installer file to install the printer driver on your Macintosh Click Continue Click Agree to accept the License Agreement Click Install Your Mac may need to be re started Click Yes to continue The driver will install Select Restart Once the Mac has restarted select Apple then Chooser 65 9 10 11 12 13 14 15 16 17 Select the printer icon then select the Postscript Printer Name which corresponds to the name given to the machine in AppleTalk Settings Name Select Create Select the PostScript Printer Description PPD that matches your machine model Click Select Click Setup Click Configure Select the installed options which correspond to your machine configuration Click OK Click OK and close the Chooser Print a document from an application to verify that the printer is installed correctly Instructions for 10 x OS X 1 ONO Rw LP Double click to open the folder containing the drivers for version 10 x Double click to open the machine model dmg Double click to
175. k such as in ad hoc or isolated non DHCP networks Refer to the IETF web site for zeroconf details Check the Enabled box for Multicast DNS to resolve host names to IPv4 addresses without using a conventional DNS server Supporting LPR Printing 1 2 Select LPR LPD in the directory tree Check the Enabled box to enable LPR LPD Configure SLP if needed to support CUPS Mac OS and NetWare 1 NOOR WD Select SLP in the directory tree Check the Enabled box to enable Service Location Protocol SLP Enter an IP address for the Directory Agent if required Enter the required name s for Scope 1 2 3 Select the Message type from the drop down list for Multicast or Broadcast Enter a value for Multicast Radius 0 255 Enter a value for MTU to set the Maximum Transmission Unit 484 32768 with 1400 as the default This allows you to set the maximum packet size for SLP Click Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you restart the machine Click the Status tab Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 55 Configure Raw TCP IP Printing NOTE TCP IP must be enabled before Raw TCP IP Printing is enabled Raw TCP IP is a printing method used to open a TCP
176. l receive the information and hardware required to install this feature The Kit contains the Subscriber Installation Module SIM and self explanatory instructions used to install the Server Fax option In addition before installing the Server Fax feature make sure that the Network Scanning Email Kit was installed Follow the instructions supplied with the Network Scanning E mail Kit to install the S2X card in an available PCI slot in the network controller and to connect the cable between the S2X card and the device s backplane Print a Configuration Report to verify that Server Fax is an Installed Option y Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close a fF o bh 188 Configure a Server Fax Filing Location Repository Once configured the machine will transfer images that a user has specified to be faxed to a directory known as the fax repository on the fax server The fax server monitors the fax repository for documents to be faxed Select your required transfer method from the list below FTP File Transfer Protocol Requires an FTP server running on a server or a workstation NetWare NCP NetWare Core Protocol Available for filing to a NetWare server SMB Server Message Block Available for filing to an environment that supports the SMB protocol HTTP HTTPS Supports scans to a web server using a CGI script 189 Configure a
177. l with JBIG2 JBIG is a standard algorithm for lossless compression of bi level images two color images specializing in the preservation of thin lines JBIG2 compression is usually used for text and halftone documents and is claimed to be able to compress scanned documents up to 10 times smaller than with TIFF G4 A further claim is that it allows scanned manuals books check images and other document types to be viewed and manipulated efficiently over the Internet This method yields a very small black and white file size with fast viewing performance This compression format requires Acrobat 5 with PDF version 1 4 or greater XPS Settings XPS is Microsoft s new electronic paper format an alternative to PDF XPS is currently supported as a saved file format in Microsoft Office 2007 with an XPS viewer built into Windows Vista Microsoft states that Windows vista uses the XPS format as a document format a windows spool file format and a page description language for printers Select Optimized for Fast Web Viewing also known as Interleaved XPS or Enable MRC Compression for the same reasons stated above for PDF files Note regarding Searchable XPS If this option is available by enabling the selection you will provide Network Scanning E mail and Internet Fax users with the ability to choose Searchable as an option for their XPS file format The Searchable Format provides a second layer of data with the text of the scanned docu
178. leTalk on and then click Properties The Connection Properties dialog box opens On the General tab if the AppleTalk Protocol is in the list of installed protocols make sure that it is selected If the AppleTalk protocol is not listed install it using the documentation provided by Microsoft Then return to the next step in this document Click Start Settings then Printers Double click the Add Printer icon to start the Add Printer Wizard Click Next Click Local Printer Deselect the Automatically detect and install my Plug and Play printer option Click Next Click Create a New Port Select AppleTalk Printing Devices and click Next In the Available AppleTalk Printing Devices box click the printer you want to connect to It may be necessary to double click the required Zone to locate the printer Click OK 52 30 31 32 33 34 35 36 37 38 39 40 41 NOTE You may be asked whether you want to capture the AppleTalk print device If you are prompted to do this and you are unsure how to respond click the Help button and read the help file for an explanation of capturing AppleTalk print devices IMPORTANT Capturing the printer may prevent other computers from printing to this printer For more information refer to Microsoft Click Have Disk Load the CentreWare Print and Fax Drivers CD into your CD drive Click Browse and locate the CD drive Locate the folder containing printer
179. led Enabled b Raw TCP IP Port Number 9100 Create an IPP Printer at your Workstation Verify the correct software is loaded 17 At the Desktop right mouse click the My Network Places icon 18 Select Properties 19 Right mouse click on the Local Area Connection icon 20 Click Properties 21 Verify that the Internet Protocol TCP IP protocol has been loaded 58 Install the Printer Driver 22 23 24 25 26 27 28 29 30 31 32 33 34 From the Start menu select Settings and then Printers Windows 2000 or Printers and Faxes Windows XP The Vista path is Start Control Panel Printer s Double click Add Printer and click Next Verify that Network Printer is selected and click Next The Locate Your Printer Windows 2000 or Specify a Printer Windows XP screen will appear To create an IPP printer select Connect to a printer on the Internet or on your intranet Type HTTP followed by the printer s fully qualified Domain name or IP address in the URL field The Printer Name can be either the Host Name or the SMB Host Name as shown on the machine configuration report depending on the name resolution used by your network WINS or DNS Click Next Select Have Disk and browse to the location of the printer driver INF Click OK to install the printer driver Select the Printer Model and Click Next Select Yes if you wish to make this the default printer Select
180. left of Network Scanning 9 Select File Repository Setup in the directory tree 10 Select Edit in the Default File Destination box or Add in the Alternate File Destinations box NOTE During device configuration SMARTsend if used overwrites the Default Repository and Template Pool scan settings If certain applications will use Default Repository settings not matching SMARTsend settings reconfigure the applications to use an Alternate Repository before configuring the device with SMARTsend s Add Update feature 11 Enter a name for the filing destination template in the Friendly Name entry box 12 Select SMB for Protocol 13 Select IP Address or Host Name and enter either IP address or Host Name of the computer where the scan filing repository SMB server or workstation is located 14 Enter the Port Number if required it is recommended to retain the default setting 15 Enter the Share Name in Share 16 Enter the Document Path as it relates to the share where the scan filing repository is located in Document Path For example If the path is sharename wc scans enter wc scans 17 Select a radio button for Login Credentials to Access the Destination Select Authenticated User to have your Authentication Server determine user access to the file server Select Prompt at User Interface to have the file server determine user access Select System to have the system directly log in to the file server 18 Supply a
181. ll USB printer drivers Locate the drivers that came with the printer and follow the standard windows driver installation process 14 Parallel Port Printing Parallel port printing is an optional feature available for the WorkCentre 7655 7665 7675 The Parallel port is located on the optional USB card that fits into one of the available PCI slots on the Network Controller at the back of the machine The Parallel Port can be used for printing directly from a laptop or workstation connected via a Parallel cable Information Checklist Before starting the installation procedures please ensure the following items are available 1 The USB Print Kit which includes the Parallel Port option available for purchase from your Xerox Sales Representative A standard Parallel Port printing cable CentreWare Print and Fax Drivers CD delivered with your machine This contains the appropriate printer drivers Enable the Parallel Port 1 Press the Power Off button to turn the machine off Observe the network activity light on the Controller until it goes out the Controller shuts off Install the PCI card contained in the USB Print Kit following the instructions enclosed with kit 2 Turnonthe machine by pressing the Power On button w Go to a networked workstation open a Web browser application enter the TCP IP address of the machine in the Address bar and press Enter Select the Properties tab Enter the Administrator User name
182. lose The configuration report will print Verify the addresses detailed under TCP IP Settings If the TCP IP Settings are incorrectly configured refer to the Read Me topic of this guide for the path to TCP IP settings at the machine 5 Ensure the machine is connected to the network with Ethernet cabling 6 Ensure you can PING the machine IP address from the Unix workstation 7 Locate the CentreWare Print and Fax Drivers CD optional The CD is contained in the CentreWare Network Services Pack delivered with your machine Set up for a SCO Unix Client SCO UNIX workstations require specific installation steps to communicate with the machine The machines are BSD style UNIX printers whereas SCO is System V style UNIX 1 Add the machine printer hostname to the etc hosts file on the SCO workstation 2 Ensure that you can Ping the machine from the SCO workstation using the hostname found in the etc hosts file Perform the following steps to create a machine print queue on a SCO UNIX workstation using either the GUI or the TTY method 76 GUI Method 1 E Rb Log in as root From the Main Desktop select icons System Administration Printers Printer Manager Select Printer Add Remote UNIX Enter the following information into the Add Remote UNIX Printer form Host hostname Where hostname is the machine hostname from the etc hosts file Printer name of the queue being created ie dc xxxq Select OK to c
183. ment The second layer is converted to an optical character readable format enabling the text of the document to be searched on copied and pasted as desired 21 Scan to Searchable File Formats The optional feature provides Network Scanning E mail and Internet Fax users with the ability to choose Searchable as an option for the their PDF PDF A or XPS file formats The Searchable Format provides a second layer of data with the text of the scanned document The second layer is converted to an optical character readable format enabling the text of the document to be searched on copied and pasted as desired Note Before installing the Scan to Searchable File Formats feature make sure that you have installed the Network Scanning E mail option first Network Scanning is an optional feature purchased from your Xerox Sales Representative and installed using a Network Scanning E mail Subscriber Installation Module SIM For more information see the Network Scanning topic of the Options section of this guide Once you have completed the Scan to Searchable File Formats setup below you should see the option displayed as an available setting for PDF PDF A and XPS These settings should will be displayed under the Default Template Filing Options Image Settings for Network Scanning under Defaults Filing Options Image Settings for E mail and under Defaults Filing Options for Internet Fax Internet Services is a series of web pages hos
184. method for obtaining a Dynamic IP address from the IP Address Resolution drop down list or select Static to give the machine a static IP address If you select Static type the IP addresses that apply in Machine IP Address Subnet Mask and Gateway Address NOTE If BOOTP or DHCP address resolution mode is selected you cannot change the IP address Subnet Mask or default gateway If RARP address resolution mode is selected you cannot change the IP address Select Static if you wish to disable dynamic addressing Domain Name 11 Enter a valid Domain Name 44 DNS Configuration 12 13 14 16 Enter an IP address for the Preferred DNS Server Enter an IP address for Alternate DNS Servers 1 and 2 Check the box to enable Dynamic DNS Registration DDNS NOTE If your DNS Server does not support dynamic updates there is no need to enable DDNS Check the Enable box under DHCP DDNS Release Registration ONLY if you wish to release this machine s IP address upon reboot Default is unchecked Check the Enabled box for Self Assigned Address under Zero Configuration Networking to support communicating with other devices using 169 254 16 IPv4 addressing over the same physical or logical link such as in ad hoc or isolated non DHCP networks Refer to the IETF web site for zeroconf details Check the Enabled box for Multicast DNS to resolve host names to IPv4 addresses without using a conventi
185. n Login Source settings control user access to a pool of templates stored on a remote server Communications to the server including entry of the required device Login Name and Password are set up by selecting Advanced then Template Pool Setup in the Internet Services directory tree Select Authenticated User to have the Authentication Server control remote template pool access Select Prompt at User Interface to have a standalone server prompt device users for access This works well for small offices without an Authentication server Select Prompt if Authenticated User Does Not Match Template Owner to prompt authenticated users accessing templates containing either no or other users owner names Check the User Name and Domain boxes if you want these to appear on the Job Log The Job Log works with the Document Management Fields feature and is filed with the scan job Click Apply Go to the Machine 27 28 29 30 31 32 33 34 Touch the Network Scanning button on the touch screen then touch OK Touch the Network Scanning tab Touch the Show button Select All Templates Select the Default template and place a document in the document handler View template details on the monitor Press the green start button to scan the document Check the scan folder on your file server to verify the image was filed The Next Step button is to proceed to the Configure the Default Template instructions 151 Confi
186. nd follow the steps provided This will set up the device to communicate over the TCP IP network and enable use of the Web User Interface CentreWare Internet Services for further configuration 2 In support of the use of domain names to communicate with the printer make sure that DNS domain name service is enabled on the printer and configured to use your DNS server If necessary refer to the Read Me topic of this guide and follow the steps provided 78 Enable Port 9100 as additional support for HTTP IPP printing 1 ONO AR WD 13 14 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select Raw TCP IP Printing in the directory tree Ensure the Enabled box is checked to enable Raw TCP IP Printing Leave the TCP Port Number set to 9100 for Port 1 If two additional ports are available click Default All to see if they set to 9101 and 9102 respectively emulating HP JetDirect EX Plus 3 Leave the Bidirectional and Maximum Connections settings at their default values Set the End of Job Timeout to the number of seconds to wait before processing a job without an End Of Job indicator Leave the PDL Switching Enabled box at
187. nd to print to a specific printer lpr Pprinter filename Enter For complete information on CUPS printing capabilities see the CUPS Software Users Manual available from www cups org documentation php 81 AS400 AS400 Raw TCP IP Printing to Port 9100 CRTDEVPRT Purpose This is the procedure to set up printing to a multifunction device from an AS 400 using the SNMP drivers Assumptions This procedure is intended for users familiar with the AS 400 system especially those experienced with printing in an AS 400 environment The AS 400 must run V4R5 of OS 400 so that the SNMP drivers are present or V4R3 V4R4 with the most current PTFs installed The multifunction device must have port 9100 enabled Procedures To enable port 9100 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Click the symbol to the left of Connectivity 5 Click the symbol to the left of Protocols 6 Select Raw TCP IP Printing in the directory tree 7 Ensure the Enabled box is checked to enable Raw TCP IP Printing 8 Leave the TCP Port Number set to 9100 for Port 1 9 Leave the Bidirectional and Maximum Connections settings at their default values 10 Set the End of Job Timeout to the number of seconds to wait before processing a job w
188. ndler and press the green start button The document should be received and printed as an Internet Fax job Internet Fax Addressing Once configured an internal and a public address book can be accessed when using the Internet Fax feature at the machine Lightweight Directory Access Protocol LDAP provides access to the internal corporate address book A public address book can be created from a list of names and addresses saved in a CSV file comma separated values file Both address book types can be configured for use on the machine at the same time 180 Addressing Internal Address Book LDAP Note Configuration of the LDAP directory settings requires the network to support LDAP services Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure the Internet Fax feature is functional on the machine 2 Obtain the IP Address of your LDAP Server The machine may also need a login name and password if the LDAP server is not configured to allow NULL names and passwords 3 Use an LDAP client to validate your settings before inputting them into the Internet Services menus LDAP clients include Microsoft Outlook Express Microsoft Outlook and Netscape Communicator At your Workstation 1 Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter
189. ne Status button Touch Print Reports Touch Print Configuration Report Touch Close The Configuration Report will print Verify the NetWare settings configured under Network Setup NetWare should read Enabled For instructions on how to enable NetWare refer to NetWare in the Protocols section of this guide At your Workstation 1 Pan oON Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Verify that the Personalization checkbox is checked if using LDAP then select Remotely on the Network for Device User Interface Authentication and Authorization and click Next Make sure that the NetWare protocol has been enabled per the instructions contained in this guide in the Protocols section For NDS you will need to supply the NDS tree and context Click Save to save the settings 110 Set Authentication to control access to individual services k o o ko 10 From the drop down menus for each item select the method to use to display that item to users 12 13 14 Note You should still be running the Authentication Configuration wizard on your workstation s web browser If you closed the Internet Services application follow steps 1 6 below to reop
190. ne and supply the username admin and password 1111 if prompted Select Logout in the upper right corner of your screen if you are still logged in as Administrator 115 Set Authentication to control access to individual services Note You should still be running the Authentication Configuration wizard on your workstation s web browser If you closed the Internet Services application follow steps 1 6 below to reopen Internet Services and run the wizard again 1 At a networked workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration oe o ko bh Select Remotely on the Network for Device User Interface Authentication and Authorization and click Next 7 Click the Device Access Configure or Edit button 8 From the drop down menus for each item select the method to use to display that item to users 9 Click Save when done 10 Click the Service Access Configure or Edit button 11 From the drop down menus for each item select the method to use to display that item to users 12 Click Save when done 13 Click Finished on the Authentication Configuration screen when finished 14 Select Logout in the upper right corner of your screen if you are st
191. necessary to select other available tabs and buttons 154 Create a New Template Optional NOTE Any new templates created are based on the settings configured for the Default Template Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Scan tab NOTE If the Scan tab is inaccessible configure a scan filing location for the Network Scanning feature Enter a name for your template in the Template Name box in the New Distribution Template General Information area Enter a description and owner if required Select Add to create the new template The template will appear in the Templates list in the left hand pane Destination Services 6 If available select the desired service by clicking the File or Fax check boxes NOTE The Fax service requires the Server Fax feature to be installed on the machine Name Format 7 8 9 10 File Select Edit Enter a name for the document scanned Select the Document Format from the following options PDF Portable Document Format The PDF image format is a multipage TIFF image enclosed within a PDF wrapper Multi Page TIFF A single TIFF file will be created containing all the pages of the document TIFF Each scanned original is converted into one TIFF image file All of these files will be stored in a directory foldername xsm Select Apply to accept the changes or Cancel to
192. ng for the Polling interval 1 60 minutes Click the Apply button to implement any changes 178 Configure General Internet Fax Settings 39 A0 A1 42 43 44 45 46 47 Select the symbol to the left of Services Select the symbol to the left of Internet Fax then select Defaults in the directory tree In the Filing Options section click Edit Make desired changes to the Document Format Acknowledgement Report and Reply to fields Also in the General section enter the time required for the Delivery Confirmation Timeout 0 72 hours In the Message Body box enter a default message that will appear on received internet faxes Check the required boxes to select the information fields that will be automatically displayed in the body of the internet fax message In the Signature box enter any additional information you would like included on any fax sent from the machine From the Confirmation Sheet drop down menu select the required setting for printing a confirmation sheet In the Internet Fax section click Edit then enter a subject that will appear in all outgoing internet fax messages and click Apply In the Advanced Settings and Layout Adjustment sections Edit set desired parameters and click Apply Internet Fax Receive Settings 48 49 50 51 52 53 54 Click Internet Receive Settings in the left hand pane In the Filter Options section check the Accept E ma
193. ng the From Address For From address configuration refer to the E mail Settings screen within Internet Services For instructions review the Configure General E Mail Settings section earlier in this document You have completed the steps to configure a company address book via LDAP 171 Addressing Public Address Book If a site does not have an LDAP server to provide access to a corporate address list the machine will accept a Public Address Book file that contains a list of user names and associated e mail addresses This file must be in a CSV Comma Separated Values format for the machine to be able to read the file contents The machine can have access to both an LDAP server and a public address book If both are configured the user will be presented with the choice to use either address book to select e mail recipients The majority of word processing or spreadsheet packages will allow you to create a CSV file A selection of E mail applications will also allow you to export a list of users in the CSV file format There are also several conversion packages available on the web Create a Public Address Book 1 Open an application that supports CSV files for example Microsoft Excel 2 Create a list of addresses with the following headings name and address For example Name Address name firstname lastname company com name2 firstname lastname company com name3 firstname lastname company com The orde
194. nk to the left of this page and select Windows and TCP IP Port LPR options for further instructions 5 Ensure the machine is connected to the network with Ethernet cabling 6 Ensure you can PING the machine IP address from the Unix workstation 7 Locate the CentreWare Print and Fax Drivers CD optional The CD is contained in the CentreWare Network Services Pack delivered with your machine To Configure your Solaris 2 x Client 1 Add the machine printer hostname to the etc hosts file 2 Ensure that you can Ping the machine using the hostname found in the etc hosts file Perform the following steps to create a machine print queue on a Solaris 2 x workstation using either the GUI or the TTY method 74 GUI Method 1 Daron 7 8 9 Open a command window from the desktop Type su to become super user Type admintool to run the System Administrator Tool Select Browse Printers Select Edit Add Access to Printer Enter the following information into the Access to Remote Printer form Printer Name queuename Where queuename is the name of the queue being created Print Server hostname Where hostname is the machine hostname from the etc hosts file Click OK to complete the form Type sh to run the Bourne shell Type lpadmin p queuename s hostname lp to modify the remote queuename Type exit to exit the Bourne shell and exit to exit super user mode 10 Test the queue created Type t
195. nt and Fax Drivers CD ROM delivered with your machine and follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Microsoft Windows Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Verify the machine is configured with the correct IP Address Subnet Mask and Gateway Address information by printing a Configuration Report Print a Configuration Report At the Machine i Press the Machine Status button ii Touch Print Reports iii Touch Configuration Report touch Print Selected Report then touch Close 2 Locate the CentreWare Print and Fax Drivers CD This was delivered in the CentreWare Network Services Pack with your machine Review any README file contained with the printer drivers 90 To install printer drivers on Windows 2000 Professional choose one of the following options Connect to an existing print queue already created on a network server Create a new print queue on the Windows 2000 Professional workstation Connect to an Existing Print Queue 1 ak N At the Windows 2000 Professional Desktop right mouse click the My Network Places icon Select Properties Right click on the Local Area Connection icon Select Properties Verify that the Internet Protocol TCP IP protocol has been loaded If this software is not present install it using the documentation provided
196. o configure the machine network connectivity and optional settings Note that the Web User Interface Internet Services is now protected by the Administrator password so that you will need to log in with the User ID default of admin and the password default of 1111 BEFORE modifying any settings After working with settings make sure to log out by selecting admin Logout in the upper right corner of the Internet Services screen Xerox recommends that you change the Administrator password immediately after machine installation A password of at least 9 characters in length should be sufficient for a year Once changed ensure the password is kept in a secure place for future use How to Change the Admin Password At the Machine 1 Press the Log In Out button to enter the Tools pathway 2 On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then the Tools tab Touch Security Settings Touch Authentication Touch User Administrator Accounts Touch Configure Account Touch System Administrator Admin OO NOOO A Y Enter a Passcode of 1 to 9 digits 10 Touch Save 11 Touch Log In Out to exit the Tools pathway 19 Image Settings The Image Settings screen allows you to set preferences for the various file formats that the multifunction device is capable of creating when features such as Network Scanning E mail and Internet Fax
197. o accept the changes Document Management Fields Optional This area enables you to add data fields to the Default Template This information is filed with your scanned documents in the Job Log The Job Log can then be accessed by third party software and the Document Management Fields information retrieved and associated with the scanned files The following fields are available Click the underlined links for further information Field Name This defines a name for the Document Management data that is to be associated with the scanned job This value is not shown at the machine user interface screen and is used by third party software to access the Document Management information It can be up to 128 characters in length This field cannot be left blank Field Label If you would like the user to be able to modify the value of the Field Name select Editable next to User Editable Enter a value in the Field Label field The label should identify the purpose of this field to the user Select Not Editable if the user can not change the Document Management Field s value The user will not be presented with this Document Management Field at the machine and the Default Value will be used Default Value This is an optional requirement This value defines the actual data that is to be assigned to that particular scan job This field can be created blank or the user may edit this value at the machine user interface screen 153 To add a ne
198. o to the Windows 2000 Server 1 At the Desktop right mouse click the My Network Places icon and select Properties Right mouse click on the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP protocol has been loaded If this software is not present install it using the documentation provided by Microsoft Then return to the next step in this document Verify that Print Services for Unix is loaded 4 5 6 7 8 9 10 11 12 13 From the Start menu select Settings Select Control Panel Double click Add Remove Programs Select Add Remove Windows Components Select Other Network File and Print Services Click Details Check the box to select Print Services for Unix Click OK Click Next Close the Add Remove Programs window Add the Printer 14 15 16 17 18 19 From the Start menu select Settings then Printers Double click Add Printer and click Next Select Local Printer and deselect Automatically detect and install my Plug and Play printer Click Next Select Create a new port and choose LPR Port from the Type pull down menu Click Next 88 20 21 22 23 24 25 26 27 28 29 30 Enter the IP address of the printer Enter a name for the print queue and click OK You will be prompted for a printer driver Select Have Disk and browse to the location of your printer driver
199. odel name and physical location At your Workstation i NOR WD Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Description in the directory tree Type a name of your choice for the machine in Machine Name Type the site location for the machine in Location Click Apply to accept the changes or Undo to return the settings to their previous values 16 Configuration Page The Configuration page allows you to view machine setup details for example Network Setup and Network Scanning Setup These details can also be printed by selecting the Print Configuration Page button At your Workstation 1 N Qa Pk OD Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of General Setup Select Configuration in the directory tree To view information about a setting select the required configuration setting from the list To print the Configuration details select Print Configuration Page at the top of the screen 17 Configuration Report The Configuration Report details the machine software versions and ne
200. omers in the Czech Republic are advised to contact their Xerox Service Representative to perform this task Optional step enter a Line Name for the machine by touching Line Name and using the on screen keyboard to enter a maximum of 30 characters Select the required option for the line by touching one of the buttons as follows Send and Receive the machine is capable of sending and receiving fax transmissions Send Only the machine is only capable of sending faxes Receive Only the machine is only capable of receiving faxes Touch Save to exit the Line Setup Complete screen Touch Log In Out to exit the Tools pathway The machine will reboot with the new settings 202 17 Test the fax connection by sending a fax document Press the Services button 18 Touch the Fax service button 19 Enter the number of a nearby fax machine using the keypad 20 Place your documents in the document handler and press the green start button 21 Verify that your documents are received at the other fax machine You have completed the embedded fax setup For detailed information about other embedded fax features refer to the Training and Information CD2 delivered with your machine 203 LAN Fax PCL Drivers You can facsimile documents directly from your PC in the same way you would print a document This is known as the LAN Fax Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded
201. omplete the form Select OK at the Message window Select Host Exit Select File Close this directory Select File Close this directory Click Save at the warning confirmation window Type exit to log out of root account Open Unix Window tty Method 1 2 oa fF w Type su to become super user Type rlpconf to create a printer Enter the following information Printer Name queuename Remote Printer r Hostname hostname If the information has been entered properly type y Click Enter to accept default of a non SCO remote printer Click Enter to accept default of non default printer Click Enter to start process of adding queue Type q to quit the rlpconf program 77 CUPS The Common Unix Printing System CUPS was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon LPD and AT and T Line Printer LP system designed in the 1970s for printing text to line printers Currently available for downloading from a number of sources on the Internet such as www cups org CUPS is offered in both source code and binary distributions Information Checklist Before starting the installation procedure please ensure that you have performed the following critical steps 1 TCP IP and HTTP which supports IPP should have been initially configured per the Introduction Read Me of this guide If necessary refer to the Read Me topic a
202. on checkbox is checked then select Remotely on the Network for Device User Interface Authentication and Authorization and click Next Click the Authentication Server Configure or Edit button Note that LDAP can also simply be used as an Information Personalization server supplying information to other Authentication servers being used on the network Select LDAP as the Authentication Type Click on the LDAP Directory Settings link Under Server Information select either IP Address or Host Name Enter the IP Address or Host Name of the LDAP Server The last field of the IP Address should be used to supply the TCP port number of the LDAP process The default is 389 Specify the LDAP Server environment from the LDAP Server drop down list 114 15 16 21 22 If desired enter the path to the LDAP objects to limit the LDAP search in the Search Directory Root area The entry should be in base DN format for instance ou people dc xerox dc com Select the required Login Credentials to access the LDAP server Quite often to simply supply address information for E mail no login is required For authentication purposes however select System to have the machine log in to the LDAP server For Login Credentials enter the machine s Login Name and Password if required in the boxes provided Note Once the machine s Login Name and Password have been set up and saved from this screen you can ena
203. on to turn the machine off Observe the network activity light on the Controller until it goes out the Controller shuts off Install the PCI card contained in the USB Print Kit following the instructions enclosed with kit Turn on the machine by pressing the Power On button Go to a networked workstation open a Web browser application enter the TCP IP address of the machine in the Address bar and press Enter Select the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Physical Connections Select USB Port Select Enabled Input the Printer Port Timeout in seconds 0 60 seconds NOTE The default Timeout value is 5 seconds If you are using an older PC and experience any print problems you may need to increase this value When you see the window that says that the properties have been successfully modified select the Status tab and click Reboot Machine When the machine has re booted verify that the USB Printer Port has been enabled by reviewing the machine s Configuration Report which is set to print by default whenever the device is powered on To print a Configuration Report on demand go to the machine and press the Machine Status button Next touch Print Reports then touch Configuration Report then touch Print Selected Report and finally touch Close On the Configuration Report under Port Setu
204. onal DNS server Supporting LPR Printing 1 2 Select LPR LPD in the directory tree Check the Enabled box to enable LPR LPD Configure SLP if needed to support CUPS Mac OS and NetWare 1 NOOR WD Select SLP in the directory tree Check the Enabled box to enable Service Location Protocol SLP Enter an IP address for the Directory Agent if required Enter the required name s for Scope 1 2 3 Select the Message type from the drop down list for Multicast or Broadcast Enter a value for Multicast Radius 0 255 Enter a value for MTU to set the Maximum Transmission Unit 484 32768 with 1400 as the default This allows you to set the maximum packet size for SLP Click Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you restart the machine Click the Status tab Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 45 Configure Raw TCP IP Printing NOTE TCP IP must be enabled before Raw TCP IP Printing is enabled Raw TCP IP is a printing method used to open a TCP socket level connection over Port 9100 to stream a print ready file to the printer s input buffer and then to close the connection after sensing an End Of Job indicator in the Page Description Language or after
205. open the machine model pkg file When the Welcome screen displays click Continue Click Continue then Agree to accept the License Agreement Select the required disk if necessary where you want to install the printer Click Continue Click Install Click Close and restart the workstation 66 9 When the workstation has restarted double click the hard drive icon 10 Double click the Applications icon 11 Double click the Utilities folder 12 Double click Print Center icon 13 Double click Add to add a new printer 14 Select AppleTalk as your network protocol 15 Select the required AppleTalk zone 16 Select the printer that you wish to set up 17 Select the Printer Model that is choose the PPD for your printer 18 Click Add 19 Print a document from an application to verify that the printer is installed correctly View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD CentreWare is a suite of applications used for installing maintaining and using the Xerox machines CentreWare Macintosh Printer Utility is a CentreWare application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity Locate the CentreWare Print and Fax Drivers CD ROM delivered in the CentreWare Network Services Pack with your machine follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Macintosh 67 Apple M
206. or restricted host addresses at the SMTP server Verify that the machine is not a restricted host Try sending an e mail from the machine again Ask the SMTP administrator to confirm that no errors were encountered and check for bounce messages to the machine s Reply To address Check that the message size does not exceed the attachment or message size limit policy of your SMTP server Troubleshoot the network path to the SMTP server It may be necessary to perform a network trace analysis The fault requires further investigation Refer to the Xerox web site at www xerox com for further support 247 Troubleshooting Internet Fax If you are experiencing problems with sending an Internet Fax first verify that the machine is connected on the network and functioning as a printer by performing the following activities 1 Check the network cable at the back of the machine 2 Send a test page from your PC to the machine 3 If connected via TCP IP try a PING from your workstation to the machine Configure your machine on the network or resolve any networking issues before attempting to use the Internet Fax feature For instructions to configure the machine on the network refer to the Read Me topic of this guide Ensure Internet Fax is installed properly on the machine At the machine verify that you have an Internet Fax button on the machine screen interface and that this is not grayed out and unavailable It may be necessary
207. ord if prompted The default is admin and 1111 Click the symbol to the left of Security Select Audit Log in the directory tree Note that you must enable SSL before enabling Audit Log Place a check mark in the Audit Log Enabled box Click Apply Click Save as Text File to save the log as a text file ON em ko bh 132 Digital Certificate Management With SSL enabled from the Connectivity Protocols HTTP selections of the Properties tab of Internet Services and a digital certificate installed remote users accessing the system over an HTTP based interface are assured of having their network communications protected against eavesdropping and tampering using strong encryption The only action required by the workstation user is to type https followed by the IP address or fully qualified domain name of the system into the Address or URL box of the web browser The subsequent acceptance of a Digital Certificate completes the exchange of the Public Key enabling the encryption process to proceed 1 ak oO DN Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Security Select Machine Digital Certificate Management in the directory tree Creating a Digital Certificate 11 12 13 Note
208. otocol address for example name company com at the Internet Fax screen In addition both an internal and a public address book can be configured for the machine and accessed from the Internet Fax screen Lightweight Directory Access Protocol LDAP provides access to the internal or corporate address book A public address book can be created from a list of names and addresses saved in a CSV comma separated values file Internet Fax Authentication Authentication Service Access Control can be enabled on the machine to prevent unauthorized access to the network options If Authentication is enabled a user will be prompted to enter a user name and password or a PIN before they can access the Internet Fax feature For a full description of the Authentication feature refer to the Authentication section of this guide Authentication can be configured after Internet Fax has been installed 174 Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed Click the underlined links to display more information 1 Ensure the machine is fully functioning on the network prior to enabling Internet Fax 2 Install the Scanning Hardware Kit Refer to the instructions contained with the Network Scanning E mail Kit to complete this task Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit Verify the Scanning Hardware Kit has b
209. ou can let the server use its timeout limit by selecting the Wait LDAP Server Limit or specify how many seconds the search should last between 5 and 100 If the search takes longer than the time specified in the Wait seconds box the user will be notified that the search failed LDAP Referrals if the primary LDAP server is connected to additional servers the search will continue on those servers as well Search Name Order offers two ways to search the address list depending on the name syntax used in your environment Choose Common Name if names are listed Last Name First Name Choose Surname and Given Name if names are listed First Name Last Name 169 9 NOTE The machine will display search results for the Internal Address Book as defined by the LDAP configuration For example an LDAP server can return a search inquiry And as Andrew Smith when the result Andrews James may have been expected The lastname firstname or firstname lastname display behavior is controlled by the LDAP server and not the machine The Search Name Order option will help control the returns by allowing the LDAP query to be on Common Name or Surname Netscape and Lotus Domino will typically require a setting of Surname to allow returns of lastname firstname Click the Apply button to implement any changes LDAP Mappings Fields contained within LDAP structures are not standardized This section allows you to find out what re
210. ox Enter the multifunction device s IP address and leave all other parameters at their default values Click Apply to accept the changes When finished click Apply to accept the changes 83 To identify the trap To identify the trap create a device description from your terminal s command line 1 Select the F 4 key to prompt the CRTDEVPRT command Enter the following parameters Device Description Xeroxprinter Device Class lan Device Type 3812 Device Model 1 Press Enter to continue and enter the following parameters Lan Attachment IP Port Number 9100 Online at IPL yes Font Identifier 11 Form Feed autocut Note For some versions of AS400 the default may match some of these parameters Leave all other parameters at their defaults press Enter and enter the following parameters Activation Timer 170 Inactivity Timer sec15 Host Print Transform yes Press Enter to continue and enter the following parameter Manufacturer Type and Model hp5si Leave the remaining parameters set to their default values and press Enter to continue Enter the following parameters Remote Location Enter the IP address of the printer User defined options IBMSHRCNN System driver program IBMSNMPDRV Leave all other options set to the default values and press Enter A message indicates that you created the device Xeroxprinter Set the device on and start a print writer Then place a spool file in the app
211. ox PrinterMap or CentreWare use this password SET Returns the password for SNMP SET requests to the machine Applications that set information on the device via SNMP such as Xerox PrinterMap or CentreWare use this password TRAP Returns the password for SNMP TRAPS from the machine This is the default password for SNMP TRAPS sent from the device via SNMP SNMP Community Names 1 Pak wD 8 9 10 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select SNMP in the directory tree You may be prompted for the current tools administrator user name and password The default is admin and 1111 Click OK Check the Enable box to enable the protocol To edit SNMP properties click Edit Enter a name up to 256 characters for the QET Community Name The default is public Enter a name up to 256 characters for the SET Community Name The default is private CAUTION If you change the GET and or SET Community Names you must change all network applications that are communicating via SNMP with this machine to use the new GET SET names 11 Enter a name up to 256 characters for the default TRAP Community Name The default is SNMP_tr
212. oxes to set permissions for Scan to Mailbox capabilities Click Apply to apply any changes When finished working with the dialogs make sure to Log Out as Administrator in the upper right corner of the Internet Services web page Note To see individual Mailboxes click the Scan tab of Internet Services To scan to these mailboxes refer to the directions in the Interactive User Guide 162 E mail Overview The E mail feature enables a user to scan paper documents into an electronic format and have those documents delivered to a set of e mail recipients The E mail feature can be purchased from your Xerox Sales Representative and is installed using a Network Scanning E mail Subscriber Installation Module SIM E mail Addressing Recipient addresses can be added by entering the SMTP Simple Mail Transport Protocol address for example name company com at the E mail screen In addition both an internal and a public address book can be configured for the machine and accessed from the Email screen Lightweight Directory Access Protocol LDAP provides access to the internal or corporate address book NOTE The LDAP feature is available for the WorkCentre 7655 7665 7675 only A public address book can be created from a list of names and addresses saved in a CSV comma separated values file 163 E mail Authentication Authentication Service Access Control can be enabled on the machine to prevent unauthorized access to
213. p the USB Port setting should read Enabled Connect your machine to the PC with a Standard USB Peripheral Cable The PC will detect the USB device and will ask to install printer drivers 224 Install and Configure Printer Drivers Windows XP 2000 At your Workstation Connect the USB cable to the machine and the other end to your workstation or laptop The Found New Hardware Wizard box will appear 1 Click Next Ensure the radio button is selected next to Search for suitable driver Click Next Check the checkbox next to Specify a Location Click Next Click the Browse button to browse for the location of the printer drivers Insert the CentreWare Print and Fax Drivers CD into your CD drive Select the required USB printer driver Select the correct printer model from the list Select Next The printer driver will install Select Finish Configure the Print Driver 9 From the Windows 2000 Start menu select Settings and then Printers From the Windows XP Start menu select Printers and Faxes ON em R WD 10 Right click on the machine printer icon and select Properties 11 Select the correct paper size and any other default settings you wish to set for the printer within the driver You have completed the installation of the printer driver using the USB port on Windows XP 2000 225 Annotation Bates Stamping Overview Adding notes to scanned and copied pages annotation is primarily a use
214. pen a web browser and enter the IP address of the machine in the location or address field Press Enter The machine s Internet Services web pages should appear It they do not verify the IP address settings on the machine If you do not have a web browser test connectivity by pinging the IP address of the machine from your Network Accounting server Verify that your network accounting server is configured properly Consult the manufacturer s documentation with your network accounting server to perform this task Dynamic TCP IP Addressing and Network Accounting If Dynamic TCP IP addressing is used be sure to set lease times long enough on the DHCP server to allow for normal maintenance shutdowns If your machine suddenly stops communicating with the network accounting solution print a Configuration Report to check TCP IP settings to be sure that they have not changed Also verify by pinging that the server s settings have not been changed At the Machine a 2 3 4 5 Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close The fault requires further investigation Refer to the Xerox web site at www xerox com for further support 256 Power On Off Button The Power On Off button is located on the right front of the machine Press the button to the On I position to power on the machine If the machine does not show signs of powering on
215. powered on the SIM is inserted into an orange slot on the machine s backplane An Options Assist screen pops up to assist with installation Contact your Xerox Sales Representative if you do not have the plastic SIM 4 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access the device s CentreWare Internet Services web pages which can be used to configure E mail settings from a network connected workstation s web browser For instructions on how to configure TCP IP and HTTP refer to the Read Me topic in this guide Note If Internet Services is not functioning at all refer to the Read Me topic in this guide and follow the instructions provided 5 Install and configure the Xerox certified fax server solution on your network Refer to the manufacturer s documentation contained with the server fax solution for instructions to complete this task 6 If the server fax solution uses the TCP IP protocol to communicate it is recommended that the server be assigned a static IP address However dynamic IP Addressing may be used provided DNS settings are fully configured and the DHCP server has been configured with sufficient lease time so that the normal maintenance and service down times of the fax server does not result in a change in IP address 187 Enable Server Fax Server Fax is an optional feature for the machine When you purchase the Internet Server Fax Kit you wil
216. r Support Representative Download the upgrade file to a local or network drive You will be able to delete the file after the upgrade procedure It is important to obtain the correct upgrade file for your machine Determine the software version you are currently running as follows 1 Open your Web browser and enter http and the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Click the symbol to the left of General Setup 5 Click Configuration and scroll down to the Printer Setup section to see your System Software version At the Machine 1 Press the Log In Out button to enter the Tools pathway 2 On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then the Tools tab Touch Connectivity and Network Setup Touch General Touch Remote Software Upgrade Touch Enable Touch Save Touch Log In Out to exit the Tools pathway OO NOOR W At your Workstation 10 Open your Web browser and enter http and the TCP IP address of the machine in the Address or Location field Press Enter 11 Click the Properties tab 12 Enter the Administrator User name and password if prompted The default is admin and 1111 13 Click the symbol to the left of General Setup
217. r controlled feature An Annotation button is accessed by first pressing the Copy button on the device s Main All Services screen then by pressing the Output Format tab Selecting the Annotation button provides access to Bates Stamping Page numbering Date Stamp and comments options Bates Stamping is used in the legal profession to sequentially number or date time mark documents as they are scanned and copied by the system A number of parameters are available for selection as specified below Configuring Bates Stamp Settings NOR WD oo 14 15 Insert a document in the device s document handler Press Copy on the Main All Services screen Press the Output Format tab Press the Annotations button Select Bates Stamp Set the Bates Stamp option to on Press New or Edit if a stamp already exists under the Stamp Prefixes text box and use the displayed keyboard to specify the Prefix to use Press Save Use the keypad on the User Interface to type the Starting Bates Number to use on printed pages Press the arrow to the right of the Apply To box to specify the pages on which to print the Bates Stamp Press the Position arrows to specify the relative position on the page for the printed Bates Stamp Press Save to save changes Press Format amp Style to specify font characteristics including color for the Bates Stamp Press Save to save changes Press Save when done
218. r for the machine by touching the Fax Phone Number button and pressing the buttons on the keypad At least two digits must be entered here NOTE Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform this task Optional step enter a Line Name for the machine by touching the Keyboard icon and touching the characters A maximum of 30 characters may be entered Touch Save Touch Next The Line Settings window appears Select the required option for the line by touching one of the buttons as follows Send and Receive the machine is capable of sending and receiving fax transmissions Send Only the machine is only capable of sending faxes Receive Only the machine is only capable of receiving faxes Click Next Touch Save to exit the Line Setup Complete screen Touch Save to save the Fax Install Complete screen The machine will reboot with the new settings Test the fax connection by sending a fax document Press the Services button Touch the Fax service button Enter the number of a nearby fax machine using the keypad Place your documents in the document handler and press the green start button Verify that your documents are received at the other fax machine You have completed the embedded fax setup For detailed information about other embedded fax features refer to the Training and Information CD2 delivered with your machine 200 Configure Fax Set
219. r in which entries are displayed in the Public Address Book at the machine will depend on how the entries are sorted in the CSV file 3 Save the file as a CSV comma delimited file with the extension csv 4 Itis recommended that you keep a copy of the CSV file once created At your Workstation 5 At your web browser enter http followed by the IP Address of the machine Press Enter 6 Select the Properties tab 7 Enter the Administrator User name and password if prompted The default is admin and 1111 8 Select Services 9 Select E mail 10 Select Public Address Book in the directory tree 11 Click the Browse button and browse to the location of the Address Book File CSV created in step 3 above 12 Highlight the CSV file and click Open in the Choose File window 172 13 14 15 Click the Import Now button in the web browser If an address book is already in existence you will be warned that the new import will overwrite the existing address book Click the OK button to import the Address Book Click Apply At the Machine 16 17 18 19 20 21 22 23 24 25 Select the E mail button then touch OK Touch Address Book Touch Public in the Address Books drop down list Enter the name of the recipient of your e mail Touch Search The public address book appears Select the required name from the list Touch the To button Touch Close Place a
220. r more information refer to Microsoft Click Have Disk Load the CentreWare Print and Fax Drivers CD into your CD drive Click Browse and locate the CD drive Locate the folder containing printer drivers on the CD and select the required printer driver Select Open Select Open again if necessary Select OK Select your printer model from the list and click Next Type a name for the printer or accept the default name and then click Next If you want this to be your default printer click Yes Click Next If you want to share this printer from your computer click Share As Enter a share name or accept the default name then click Next If you want to print a test page click Yes then click Finish 63 Apple Macintosh 9 x 10 x OS X Apple Macintosh AppleTalk AppleTalk printing is available with the WorkCentre 7655 7665 7675 Information Checklist Before starting the installation procedure please ensure the following items are available 1 a fF oO bh An existing operational AppleTalk network with Macintosh workstation computers equipped with Ethernet network interface cards The AppleTalk Name you wish to assign to your printer The AppleTalk Zone if used in which your printer will reside Ethernet Cable The CentreWare Print and Fax Drivers CD delivered with your machine Review any README file contained with the printer drivers Enabling AppleTalk on the device 1 S
221. rademark of Redhat Inc Mandrake and Linux Mandrake are trademarks of MandrakeSoft CUPS is a trademark of Easy Software Products VIPP Variable data Intelligent PostScript Printware is a registered trademark of Xerox Corporation XEROX CentreWare and WorkCentre are registered trademarks of Xerox Corporation FreeFlow and SMARTsend are trademarks of Xerox Corporation Unicode is a trademark of the Unicode Consortium Table of Contents dude tege Ee le NEE 7 Who Should Use This Guide 20 0440 atin et E 7 Steps for installing this device ON your network ceceeeeeeeceeeeeeeeeeeaeeseceeesaaeeseeeeeeseaeeeeeaeeessaeeeeeeeeee 7 Print a Configuration Report to verify current device settings ceceeeeeeceeeeeeeeeeeeeeeeaeeeeeeeeeeteaeeneneees 7 Enable TCP IP and HTTP at the device 8 Configure protocols with Internet ServiCes cceececeeseeeeeeeeeeeeaeeeeeeeeceaeeeeeaeeeceaeeeesaaeeseeeeessiaaeseeeeees 8 Configure additional purchased Options ceccceeeceeeeeeeceeeeeeeeeaeeeeeeeeeeeaaeeeeeeeeseaeeeeaaeeseeueeeesaeesneeeess 9 Install Gill Rn VT 9 Xerox Unicode 3 0 for SAP Font kt 9 NET Ee NET EE 10 Power Cabero aa Mela nt Min hae eA ee a Al 10 Power On the Machine sisecsv3 2 c6 chennai EENS EES EEN dee 10 The Welcome Page and Install WiZards 000 00 eee ceeeeeeceeeeeeeeeeeee eee eeeeeeaaeeeeeeeaaaeeeseeeaaeeeeeeeaaaeeeeeeeaaeeeeseas 11 Network Connechhvity adina nana nodad anina
222. ress Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select AppleTalk in the directory tree Check the Enabled box to enable the Protocol Type a name for the machine in Printer Name The default name is XRX_MAC address Also note the default star symbol for zone which lets the closest router assign the machine to a zone 51 13 14 15 16 17 Click Apply to accept the changes or Undo to return the settings to their previous values NOTE The settings are not applied until you reboot the machine Click the Status tab Click the Reboot Machine button to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time A Configuration Report should have printed by default when the machine rebooted Look at the report to verify AppleTalk settings If the Configuration Report did not print press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close At the Windows 2000 Desktop 18 19 20 21 22 23 24 25 26 27 28 29 Right mouse click My Network Places Select Properties Right mouse click on the network connection you want to configure App
223. river on Windows XP 97 Apple Macintosh Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Verify the AppleTalk settings have been configured properly on the machine by printing a Configuration Report Print a Configuration Report At the Machine i Press the Machine Status button ii Touch Print Reports iii Touch Configuration Report touch Print Selected Report then touch Close 2 Locate the CentreWare Print and Fax Drivers CD Review any README file contained with the printer drivers Install the Print Driver 1 View the Configuration Report and note the Name given to the machine under AppleTalk Settings At the Macintosh Workstation 2 Load the CentreWare Print and Fax Drivers CD ROM into your CD drive 3 Open the CD and locate the Drivers folder 4 Locate and open the Mac folder 98 Instructions for 9 x o NAAR WD 10 Click Select 12 13 14 15 16 17 Double click installer file to install the printer driver on your Macintosh Click Continue Click Agree to accept the License Agreement Click Install Your Mac may need to be restarted Click Yes to continue The driver will install Select Restart Once the Mac has restarted select Apple then Chooser Select the printer icon then select the Postscript Printer Name which corresponds to the name given to the mach
224. ropriate queue to test the printer 84 AS400 Printing using LPR CRTOUTQ Creating a remote queue LPR on the AS400 At the command line issue CRTOUTQ and press F4 then F9 for additional parameters The setup is as follows Output queue queue name Library Library name Maximum spooled file size Number of pages NONE Starting time Time Ending time Time Order of files on queue FIFO Remote system INTNETADR Remote printer queue virtual printer name queue for WorkCentre should be Ip lower case L and P Writers to autostart 1 Queue for writer messages QSYSOPR Library LIBL Connection type Ip Destination type OTHER Transform SCS to ASCII YES Manufacturer type and model IBM42011 SEE NOTE BELOW Workstation customizing object xxxxxxxx leave as default Library xxxxxxxx leave as default Internet address xx xxx x xx IP address of printer VM MVS class SAME Forms control Buffer GAME Destination options XAIX Text description Display any file NO Job separators 0 Operator controlled YES Data Queue NONE Library Authority to check DTAAUT Press lt enter gt to create Note that the Workstation Customizing Object is the file that was created in the previous step step 2 85 ONLY CHANGE THE PARAMETERS IN BOLD At this point a spool file document should be able to be sent tot he WorkCentre NOTE If printing PCL set this parameter to HPIIID HP5Si most o
225. s Select the INF file then click Open The wizard will return you to the previous dialog Verify the path and file name are correct and click OK Select the model that corresponds to your machine and click Next The Name your Printer screen appears Enter a printer name Select Yes if you wish to make this the default printer then click Next The Printer Sharing Screen appears If you will be sharing this printer with other clients select the Share As button and enter a share name Click Next Enter a location and comment optional Select Yes to print a test page and verify that it prints at the machine Click Next Click Finish Configure the Print Driver 31 32 33 34 From the Start menu select Settings and then Printers Right click on the printer icon and select Properties Use the available tabs to set the printer s default settings Additional settings may be accessed by clicking on the Printing Preferences button on the General tab You have completed the installation of the printer driver on Windows 2000 Server 89 Microsoft Windows 2000 Professional Note You can use CentreWare to configure in this environment Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time such as printer drivers PPDs user documentation and the Xerox TCP IP Port Monitor utility To use the Xerox Printer Installer locate the CentreWare Pri
226. s web browser If you closed the Internet Services application follow steps 1 6 below to reopen Internet Services and run the wizard again Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Security Select Authentication Configuration Select Remotely on the Network for Device User Interface Authentication and Authorization and click Next 108 10 From the drop down menus for each item select the method to use to display that item to users 12 13 14 Click the Device Access Configure or Edit button From the drop down menus for each item select the method to use to display that item to users Click Save when done Click the Service Access Configure or Edit button Click Save when done Click Finished on the Authentication Configuration screen when finished Select Logout in the upper right corner of your screen if you are still logged in as Administrator 109 Configure Authentication for NDS Novell Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure the NetWare protocol is enabled on your machine by printing a Configuration Report At the Machine 2 3 4 5 Press the Machi
227. sennees 124 Xerox Secure ACCESS saute ceiling Mads dies ea ee aul eae eel 125 Secure Access ANd ACCOUNTING cccceceeeeeeceeeneeeceneeeeeeeeeceeaeeeeeaaeseeaeeeeseaeeseaeesesaaeesecaeeesaeeeeeaeess 125 lu te el ENT 125 Enable Secure ACCESS eier r a der D st deeg geleed tat ege Geleet Oa ar aan Aranana ia aat 126 Enable Web User Interface Authentication eee iceeeeecceeceeceenneeeeeeeeaeeeeeeeaaaeeeeeeeeaaeeeeenenaeeeeeeneaaes 127 Configure your LDAP Severin ee dee ative athena ieee 127 Set Authentication to control access to individual Services 000 eect eeee eee eeeeeeeeeeeeaeeenaeeneeeaes 128 Using KIT 129 Authentication Off if available 130 SOCUMILY EE 131 UP Il e EE 131 Defining IP Filtering with the Define IP Filter Rule dialog 2 0 0 0 eeeeeneeeeeeeeceeeeeeeeeteeeeeeeneeeeeneaea 131 le Melle E 132 Digital Certificate Management 133 Greating a Digital Certificate EE 133 EE 134 Tovenable IP Sees aii a ai a ene aie ae ed dee 134 shared Secret Set eege eege eege ee hte mi ntti nani agitate 134 Trusted Certificate Authorities AA 135 Ee le EE E 136 Xerox Extensible Interface Program 136 EE E 136 Enable EE 137 INGIWOKK lte EE 138 lut el BETEN 140 Enable Network SCanning asiiciciccssseevestaeet geed eege sie RS Eeer Aleng eege ege 141 i a Configuration Report to verify that network scanning Scan to File is an Installed Option Configure a Scan Filing Location 142 Configure a Scan Filing R
228. sing your web browser perform the following steps 1 At a TCP IP networked workstation open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page Click the Properties tab If prompted enter the current system administrator name and password The default is admin and 1111 Click on Connectivity then click on Protocols Note To see IPv6 addressing parameters if desired click TCP IP in the list of Protocols then click on TCP IP v6 Select your individual protocol of interest from the displayed list and modify settings to your requirements Make sure to click Apply when done Configure additional purchased options Refer to the Options section of this guide and follow the instructions provided Note If you are installing multiple machines on your network you may find the Cloning feature useful This feature enables you to copy a number of configuration settings from one machine to another For more information see the Cloning topic in this guide Security Note This device offers enhanced security For information refer to the Security and Authentication sections Install Printer Drivers Refer to the Printer Drivers section of this guide and follow the instructions provided Xerox Unicode 3 0 for SAP Font Kit A Unicode font kit is available for this multifunction device Installation of the Unicode fon
229. standalone server prompt device users for access This works well for small offices without an Authentication server Select Prompt if Authenticated User Does Not Match Template Owner to prompt authenticated users accessing templates containing either no or other users owner names Check the User Name and Domain boxes if you want these to appear on the Job Log The Job Log works with the Document Management Fields feature and is filed with the scan job Click Apply Go to the Machine 26 27 28 29 30 31 32 33 Touch the Network Scanning button on the touch screen then touch OK Touch the Network Scanning tab Touch the Show button Select All Templates Select the Default template and place a document in the document handler View template details on the monitor Press the green start button to scan the document Check the scan folder on your file server to verify the image was filed The Next Step is to proceed to the Configure the Default Template instructions 144 Configure a Scan Filing Repository using NetWare Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure the machine is fully functioning on the network prior to installation 2 Ensure the NetWare protocol is enabled on your machine How to check that the NetWare protocol is enabled on your machine Print a Configuration Report at the Machin
230. sults you will get when searching for a name Choosing the right LDAP server will improve your success when performing name searches To map the LDAP fields 10 11 12 13 Enter a name to search on in the Enter Name entry box It may be necessary to click the Edit Mappings button Choose the type of LDAP server being used eg Microsoft Exchange or NDS from the LDAP Server link Click Search The fields in the LDAP Mappings section are displayed If no fields are displayed try changing the format of the name typed in the Enter Name box Examine the fields returned based on the test The fields can be adjusted again by selecting the drop down menus next to each field and clicking the Test button When you have finished making your selections click the Apply button At the Machine 14 15 16 17 18 Select the E mail button then touch OK Touch Address Book Enter a name using the keyboard touch screen for example lastname firstname Touch Search The Search Results Screen will appear Select the required name from the list if there is more than one match Touch the To button to select the name as a recipient for your e mail 170 19 Touch Close The e mail address will appear in the Address List 20 Place a document to e mail in the document handler and press the green start button 21 Verify that the recipient received the scanned document in his her e mail inbox Configuri
231. sword created for the machine Create a new folder within this location and try to delete it If you cannot perform this function check the user account rights Verify that the information has been properly set in the Internet Services File Repository Setup page Scanning via HTTP S From a TCP IP networked workstation test the connection to the web server by Telnet From a command prompt start a Telnet session log in to the device s directory on the web server and send a POST request and file to the web server Check to see if the file was received at the repository If the file was not received refer to the HTTP HTTPS sub topic under the Network Scanning topic in the Options section of this guide The fault requires further investigation Refer to the Xerox web site at www xerox com for further support 244 Troubleshooting E mail If you are experiencing problems with sending an E mail first verify the machine is connected on the network and functioning as a printer by performing the following activities 1 Check the network cable at the back of the machine 2 Send atest page from your PC to the machine 3 If connected via TCP IP try a PING from your workstation to the machine Configure your machine on the network or resolve any networking issues before attempting to use the E mail feature For instructions to configure the machine on the network refer to the Read Me topic in this guide Ensure E mail is installed properl
232. t Windows 2000 Professional AAA 90 Microsoft Windows XP 04 cde ebiivd nei nana iin SEENEN 94 Apple MacIMOS EE 98 InStructions tee TEE 99 Instructions for LE A EE 100 Windows XP 2000 USB Pringmg iieii niaii iaiia iii iiaia 102 ANGIE Le EE 104 WEITEN Age teeth ices ected ta hee th eee eke eek et e aE ee el eee ene ere 104 Network Authentication aer a a adie E AER a EN A ve ihre eae 105 Configure Authentication for Kerberos Solaris c cccecccceeeeeeceeeeeeeeeeeeeeeeeeecaeeeseaeeeseneeeeseaeeenaes 106 Configure Authentication for Kerberos Windows 2000 2002 108 Configure Authentication for NDS Novell 110 Configure Authentication for SMB Windows 2000 2002 112 Configure Authentication for LDAP LDAPS 0 cceccceeeeeeeeceeeeeeeeeeeeeeeesaaaeseeeeeeesaeeeeeeeeeetaeeneees 114 Set Authentication to control access to individual Services 0 0 eee eee eee eeee scene teas tenet eeeeeeeeeee 116 Configure Filters for LDAP if desired 117 Configure Contexts for LDAP if desired eccceceeceeeeeseeeeeeneeeeeeeeeeeeeeeeaaeeseeeeeesaeeeseneeeetaeeeeees 118 Configure Authorization Access by groups for LDAP if desired 119 Local Authentication ces coteesceetiinhitiet sched NEESS DESEN ENEE 120 BO2 TA AUTISM Ceat EE 122 lite leie O e EE 122 Enable 80221 ge itis ile we ih acne A et ee ee ne 123 Configure 802 1X with Internet Services cccccccceceeceeneeececaeeeeaeeeceeaeeeeeaeesecaeeeeeaaeseeeeeessaaee
233. tab select Fax from the Job Type drop down menu then click Setup The options for Fax will now be displayed in a separate dialog Select the necessary settings on the tabs of the LAN Fax Setup dialog Click Add From Phonebook to select your fax recipient from the current phonebook If your recipient is not selectable from an existing Phonebook select Add Fax Recipient enter the required information then click OK Click the Help button for any additional help you might need Click OK when done then OK to close the LAN Fax Setup dialog and OK again to close the Properties dialog Click OK on the Print dialog to fax your document from your desktop 209 Network Accounting Overview Network Accounting Job Based Accounting is an optional feature available for the WorkCentre 7655 7665 7675 purchased from your Xerox Sales Representative and installed using a Network Accounting Subscriber Installation Module SIM Network Accounting provides the ability to manage usage of the machine with detailed cost analysis capabilities Print Scan Fax and Copy jobs are tracked at the machine and stored in a job log Jobs require an authentication of User ID and Account ID and this information is logged with the job details in the job log The machine requires the Network Accounting Kit to be installed and network access to a Xerox certified Network Accounting third party software solution Refer to your Xerox Sales
234. tained in the USB Print Kit following the instructions enclosed with kit Turn on the machine by pressing the Power On button Go to a networked workstation open a Web browser application enter the TCP IP address of the machine in the Address bar and press Enter Select the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Physical Connections Select USB Port Select Enabled Input the Printer Port Timeout in seconds 0 60 seconds NOTE The default Timeout value is 5 seconds If you are using an older PC and experience any print problems you may need to increase this value Click Apply When you see the window that says that the properties have been successfully modified select the Status tab and click Reboot Machine When the machine has re booted verify that the USB Printer Port has been enabled by reviewing the machine s Configuration Report which is set to print by default whenever the device is powered on To print a Configuration Report on demand go to the machine and press the Machine Status button Next touch Print Reports then touch Configuration Report then touch Print Selected Report and finally touch Close After verifying that the USB Printer Port is enabled connect your PC to the printer s USB port with a Standard USB Peripheral cable The PC will detect the device and ask to insta
235. take effect Select the Status tab Click the Reboot Machine button The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time Configure an SMTP Server on the machine 18 19 20 21 22 23 24 25 26 27 28 29 30 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press b gt Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Protocols Select SMTP Server Under Required Information select either IP Address or Host Name Enter the IP Address or the Host Name of the SMTP Server Enter a valid E mail address matching the account set up on the SMTP Server which the machine will use as a default Email From and Reply To address Under Optional Information the Maximum Message Size per fragment the acceptable range is 512Kb to 20480 Kb Number of Fragments and the Total Job Size can all be set to control the size of E mail jobs sent to the SMTP Server Select the required setting for the E mail Job Splitting Boundary For Login Credentials if the mail account does not need password access select None If the mail account does require a password select System then enter the SMTP Server account name and password where shown Click the Apply button to
236. talled perform the following steps 1 Right mouse click on the Printer s icon and select Properties Click the Configuration tab then click on Bi Directional Setup Make sure that Bi Directional Communication is set to On then click OK Click on Installable Options on the Configuration tab Click on the selection arrow next to the LAN Fax box and select Installed then click OK Si Pi e 0 N Click OK to close the printer properties screen S Printers and Faxes E O B Pruh Froes F Address S Printers and Faxes S Ledngton 2679 Pa Patriot Lab Properties General E Add a printer Color B See what s printing ang B Directional Communication 4 Select printing preferences S Pause printing a Share this printer E Rename this printer XK Delete this printer Ai Set printer properties Finisher Output Tray 2 o Advanced Office Finisher Xerox WorkCentre 7675 PS Paper Tray Options 5 Paper Trays instaled Hole Punch Unit 2 amp 3 Hole Punch Unit See Alsc 9 Gow manufacturer s Web Job Storage Installed Other Places D Control Pane Q Scanners and Cameras My Doaments a My Pictures Q My Computer 208 Selecting a recipient and sending your fax 1 2 From the File menu of your program select Print to display the Print dialog Check that the correct PS printer is selected and then click Properties to display the Properties dialog On the Paper Output
237. tc hosts file 5 Type lpsched to start the print service 6 Type enable queuename to enable the queue to print to the machine 7 Type accept queuename to the queue accepting jobs from the HP UX workstation 8 Type exit to exit the Bourne shell and then exit to exit super user mode 9 Test the queue created Type the command Ip d queuename etc hosts Verify that the job is printed at the machine 73 Solaris 2 x Environment You can use CentreWare to configure in this environment Click here for more information CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments To use CentreWare for Unix to configure printing locate the CentreWare Print and Fax Drivers CD ROM delivered with your machine Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure that the correct IP Address is being used for the machine To verify this print a Configuration Report from the machine At the Machine 2 Press the Machine Status button 3 Touch the Print Reports button 4 Touch Configuration Report touch Print Selected Report then touch Close The configuration report will print Verify the addresses detailed under TCP IP Settings If the TCP IP Settings are incorrectly configured click the Protocols li
238. ted on the embedded HTTP server of the machine allowing configuration of services and settings using a web browser NOTE XPS is not an available Document Format for Internet Fax Accessing Image Seitings At your Workstation 1 Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page 2 Click the Properties tab 3 If prompted enter the current system administrator name and password The default is admin and 1111 Click Services Click Network Scanning Select Default Template or create a new template Under the Network Scanning option click on the Edit button Within Scan Presets Original Type select Photo amp Text or Text Then select for OCR 10 Select Apply 11 Within Filing Options select Edit 12 Within Document Format select PDF PDF A or XPS format option 13 Scroll down in Filing Options Document Format to Searchable Options and select Searchable 14 Select Apply 15 Within Network Scanning Image Settings select Edit 16 Searchable XPS PDF and PDF A Defaults Searchable Options select Searchable and the correct language for your device under Document Language 17 Select Apply At your Machine 1 Select Services button 2 Select Network Scanning may have to select All Services 3 Input documents to scan and touch Start button 22 Ac
239. the Status Tab link Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time 46 Create an IPP Printer Internet Printing Protocol Information Checklist Before starting the installation procedure please ensure that you have performed the following critical steps 1 TCP IP and HTTP which supports IPP should have been initially configured per the Introduction Read Me of this guide If necessary refer to the Read Me topic and follow the steps provided This will set up the device to communicate over the TCP IP network and enable use of the Web User Interface CentreWare Internet Services 2 In support of the use of domain names to communicate with the printer make sure that DNS domain name service is enabled on the printer and configured to use your DNS Server For the path to these settings refer to the Read Me topic in this guide Enable Port 9100 as additional support for HTTP IPP printing 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select Raw TCP IP Printing in the directory tree
240. the Administrator User name and password if prompted The default is admin and 1111 Select Connectivity Select Protocols Select LDAP then LDAP Server Under Server Information select either IP Address or Host Name and enter the IP Address or the Host Name of the LDAP Server Use the drop down menu to choose your server type NO a PF ON 8 Enter any further information as required in the Optional Information section Search Directory Root allows you to limit the LDAP search by entering the location on the server where the LDAP information is stored Enter a Login Name and Password if required for the machine to access the LDAP server Format for the login name may be login name or domain login name Maximum Number of Search Results between 5 and 100 This is the maximum number of addresses that will appear which match the search criteria selected by the user Set the search results to one less than the server will allow For example if the LDAP server limit is 75 set the search results to 74 or less Search Timeout There are two options You can let the server use its timeout limit by selecting the Wait LDAP Server Limit or specify how many seconds the search should last between 5 and 100 If the search takes longer than the time specified in the Wait seconds box the user will be notified that the search failed LDAP Referrals if the primary LDAP server is connected to additional servers the search w
241. the CentreWare Network Services Pack with your machine Review any README file contained with the printer drivers 3 A standard USB peripheral cable 4 A workstation or laptop that supports USB connectivity 102 At your Workstation Connect the USB cable to the machine and the other end to your workstation or laptop The Found New Hardware Wizard box will appear 1 Click Next Ensure the radio button is selected next to Search for suitable driver Click Next Check the checkbox next to Specify a Location Click Next Click the Browse button to browse for the location of the printer drivers Insert the CentreWare Print and Fax Drivers CD into your CD drive Select the required USB printer driver Select the correct printer model from the list Select Next The printer driver will install Select Finish Configure the Print Driver 9 From the Windows 2000 Start menu select Settings and then Printers From the Windows XP Start menu select Printers and Faxes SONORA WD 10 Right click on the machine printer icon and select Properties 11 Select the correct paper size and any other default settings you wish to set for the printer within the driver You have completed the installation of the printer driver using the USB port on Windows XP 2000 103 Authentication Overview The Authentication service can be enabled to prevent unauthorized use of installed device options A System Administra
242. the Server Fax job If the fax is successful the location of the document on the fax server is also specified Check the User Name and Domain boxes if you want these to appear on the Job Log The Job Log is filed in the fax repository with the fax job Click Apply 194 Go to the FAX server 21 Configure the fax server so that it is able to monitor the fax repository for documents Refer to the manufacturer s documentation provided with your fax server to complete this task At the Machine 22 Select the Server Fax button from the touch screen then touch OK 23 Enter a valid fax number Press Add then Close 24 Load a document in the document handler and press the green start button 25 Verify that your fax is received at the specified fax machine You have completed the steps to enable Server Fax 195 Configure a Fax Repository using HTTP HTTPS Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure that web services are installed on the server where you want to store scanned images Examples of web servers include Microsoft Internet Information Services IIS and Apache Note the IP address or host name of the server For HTTPS ensure that your web server is installed with a secure certificate Create a user account and password for the machine When a document is scanned the machine logs in using the a
243. the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of General Setup Click the symbol to the left of Alert Notification Select Local UI Alerts in the directory tree Select the radio button corresponding to the warning that you wish to provide Click Apply to accept the changes or Undo to return the settings to their previous values 26 Billing and Counters The Billing and Counters page provides the Billing information for the machine including number of impressions printed or copied At your Workstation 1 ak wo DN Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page Click the Status tab Select SMart eSolutions in the directory tree Select Meter Assistant to view Current Billing information Select Usage Counters to view the counts from the Usage Counters 27 SMart eSolutions SMart eSolutions provides Xerox customers with a setup page to guide you through the steps required to configure the device for automatic meter readings SMart eSolutions provides the ability of the device to automatically send data to Xerox to be used for billing MeterAssistant and toner replenishment
244. ties tab Enter the Administrator User name admin and Password 1111 if prompted Select the symbol to the left of Connectivity Select the symbol to the left of Protocols Select LDAP then click on Authorization Access Select the User Roles tab In the System Administrator Access Access Group box enter the name of a group defined at the LDAP server that you want to provide with system administrator access to the device Oo MN AAR je 10 In the Accounting Administrator Access Access Group box enter the name of a group defined at the LDAP server that you want to provide with accounting administrator access to the device 11 To verify either group enter a name of one of the members of the LDAP server group in the User Name box then click Test 12 When done click Apply or Save 13 Select the Device Access tab 14 In the Services Pathway Access Group box enter the name of a group defined at the LDAP server that you want to provide with Service access to the device 15 Repeat the process for Job Status Access and Machine Status Access 16 To verify any of these groups enter a name of one of the members of the LDAP server groups in the User Name box then click Test 17 When done click Apply or Save 18 Select the Service Access tab then enter the names of LDAP groups as required to allow access to individual device services Verify each group by entering a group user in th
245. tings This procedure is only necessary if you have not yet configured the fax settings or if you have already fitted the fax card and wish to change any settings for the fax option At the Machine 1 2 ONO aR w Press the Log In Out button to enter the Tools pathway On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then the Tools tab Touch User Interface Settings Touch the Embedded Fax Settings Touch Line 1 or Line 2 Setup The Line 1 or 2 Setup screen appears Select the required Dial Type For a tone line select Tone For a 10 pulse per second line select Pulse If in doubt touch Tone NOTE The Pulse Tone feature is not available in some countries Touch the Fax Number button and enter the machine s fax number by pressing the keys on the keypad NOTE Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform this function Optional step enter a Line Name for the machine by touching Line Name and using the on screen keyboard to enter a maximum of 30 characters Select the required option for the line by touching one of the buttons as follows Send and Receive the machine is capable of sending and receiving fax transmissions Send Only the machine is only capable of sending faxes Receive Only the machine is only capable of receiving faxes 12
246. tings and account data are stored in the machine It is strongly recommended that you back up the settings and data regularly using the Cloning procedure available through the Internet Services screens Should the machine lose your XSA data and settings you can restore them from the backup file that you produced by the Cloning process Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure that your device is configured on the network 2 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access CentreWare Internet Services to configure Xerox Standard Accounting The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure XSA with a web browser For TCP IP and HTTP configuration instructions refer to the Read Me topic of this guide and follow the steps provided Note that Internet Services can be used to further configure any desired protocol on this device For instructions refer to the Read Me topic of this guide 227 Enable Xerox Standard Accounting At your Workstation 1 e o E oN Open your Web browser and enter the TCP IP address of the machine in the Address bar Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin
247. tion retrieved and associated with the scanned files To add a new Document Management field 19 Select Add in the Document Management Fields box 20 Enter a name for the field and provide a label and default value if required 21 Click Apply to accept the changes Scan Options Configure a variety of options for your scanned images including original type original input size image adjustment for example lighten darken sharpness and contrast resolution edge erase and number of sides scanned 22 Select Edit in the Scan Options box 23 Make the desired changes to the template Image Quality Select the original type of document you will be scanning photo text halftone photo or normal for mixed originals Click the Lighten Darken drop down menu to select the required setting Check the Background Suppression box to remove small dots or specs in your original documents when they are scanned Continue selecting the required settings for your template 156 Scan Confirmation Report and Job Log 24 25 26 Check the box next to Confirmation Report to print a Confirmation Report with every scan performed using this template The Confirmation Report details whether the scan has been successful or if it has failed the reason for failure It also shows the number of images scanned the name of the image s filed and location The Report is a useful aid for troubleshooting Check the box next to Job Log
248. tions include an email address or distribution list network folder FTP folder remote printer Web URL Domino doc Domino Microsoft SharePoint and Xerox DocuShare Scan to PC Desktop For information regarding the additional use of Scan to PC Desktop including Scansoft Paperport and Textbridge Pro applications consult your Xerox Sales Representative Network Scanning User Authentication Authentication can be enabled to prevent unauthorized access to the Network Scanning feature If Authentication is enabled users will be prompted to enter a network user name and password or a PIN before they can access the Network Scanning feature For a full description of the Authentication feature refer to the Authentication section of this guide Authentication can be configured after Network Scanning has been installed Multifunction Device Authentication If using a SMARTsend server a valid Windows account must be created on the SMARTsend Server for the device s authentication The account enables each device to communicate with the SMARTsend server to exchange template information and other configuration data For account creation instructions refer to the FreeFlow SMARTsend Installation and Administration Guide Template Considerations when using SMARTsend A single Xerox multifunction device cannot use both CentreWare Network Scanning services and SMARTsend If legacy CentreWare Network Scanning Services templates need to be utilized within
249. to be displayed in a user s Web browser before the entire file is downloaded from the Web server This fast first page display helps to alleviate Internet user frustration in waiting for an entire file to download before displaying the file s contents Select MRC Compression if you want to use Mixed Raster Content MRC compression MRC is used to divide the scanned image based on content and then compress each area in the optimal manner for that image area This option allows for smaller output files with better image quality Note regarding Searchable PDF and PDF A If this option is available by enabling the selection you will provide Network Scanning E mail and Internet Fax users with the ability to choose Searchable as an option for their PDF and PDF A file formats The Searchable Format provides a second layer of data with the text of the scanned document The second layer is converted to an optical character readable format enabling the text of the document to be searched on copied and pasted as desired 20 Flate Compression Select Enabled or Disabled Flate is a lossless compression algorithm based on two other algorithms Huffman compression and LZ77 the first LZW Huffman compression is a lossless algorithm ideal for compressing text LZ77 works well with files containing lots of repetitive data such as text and monochrome image TIFF and GIF files Flate compression is a standard feature of PDF files that Acrobat works wel
250. tor can configure the machine such that a walk up user cannot access Color Copy Network Scanning E mail Internet Fax and Server Fax when these features are installed on the machine unless the user has been authenticated There are four authentication options Authentication Off if available Users can access any service without restriction Network Authentication The System Administrator can select one of the following operating systems to provide network authentication Kerberos Solaris Kerberos Windows 2000 2003 NDS Novell 4 x 5 x SMB Windows 2000 2003 Local Authentication With Local Authentication enabled the System Administrator defines a passcode remotely using a web browser or locally at the machine allowing users to authenticate to the system and use restricted services Xerox Secure Access For information on this type of authentication see the topic of the same name in this guide 104 Network Authentication Network Authentication can be enabled to prevent unauthorized use of installed device options Color Copy Network Scanning E mail Internet Fax and Server Fax Users of the device will be asked to provide a username and password to be validated by the designated authentication server If this validation is successful the options which were previously locked will be available for individual use Information Checklist 1 Ensure the machine is fully functional on the network 2 Ensure that the
251. touch screen then touch OK Touch the Network Scanning tab Touch the Show button Select All Templates Select the Default template and place a document in the document handler View template details on the monitor Press the green start button to scan the document Check the scan folder on your file server to verify the image was filed The Next Step button is to proceed to the Configure the Default Template instructions 149 Configure a Scan Filing Repository using HTTP HTTPS 1 Ensure that HTTP HTTPS services and a web service such as Apache are running on the server where POST requests and scanned data will be sent for processing by a CGI script Note the IP address or host name Create a login account for the multifunction device on the web server Create a home directory for the device add a bin directory to the home directory and place an executable CGI script in the bin directory Make a note of the complete path to the executable CGI script When a document is scanned the machine logs in using the account sends a POST request along with the scanned file then logs out The CGI script handles the remaining details of file transfer Create a directory on the web server or an alternate server to be used as a scan filing location repository Set appropriate read and write permissions and make a note of this directory s path Test the connection Start a Telnet session log in to the device s directory on the
252. ts per the kit s instructions provides the required character sets to print documents in multiple languages in an SAP printing environment To order the kit contact your Xerox representative Physical Connection Power Cable Ensure the machine is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet Power On the Machine The Power On button is located on the front of the machine 10 The Welcome Page and Install Wizards An Installation Wizard displays the first time the machine is powered on providing the ability to set the date and time Simultaneously a Welcome Page is enabled as the opening page of the machine s Internet Services web pages You can click Configure Device on this Welcome Page or click the Configuration Overview link on the Properties tab to go directly to the Install Wizards for configuring protocols and optional services A Cloning File button on the Welcome Page lets you copy configuration settings from a compatible Xerox system and apply them to this system To stop showing the Internet Services Welcome Page check the Don t Show box on the Welcome Page Note To access the Welcome Page or Properties tab of Internet Services TCP IP and HTTP must be enabled on the device as described in the Read Me of this guide To review the Read Me click Introduction then Read Me on the left hand side of this page Network Connectivity The machin
253. twork settings configured for the machine The Configuration Report automatically prints when the machine is rebooted or powered on The report can be printed at any other time by following these instructions How to Print a Configuration Report NOTE If there is no Configuration Report button the machine does not have a network controller and is unable to be connected to the network Contact your Xerox Sales Representative to purchase a network controller if you wish to connect your machine over the network At the Machine bk bh Press the Machine Status button Touch the Print Reports button Touch the Configuration Report button Touch Print Selected Report then touch Close How to Disable the Configuration Report from Printing at Power On At the Machine 1 2 meim Y Press the Log In Out button to enter the Tools pathway On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then the Tools tab Touch Connectivity and Network Setup Touch General Select Configuration Report Select Do Not Print Report Touch the Save button Touch Log In Out to exit the Tools pathway 18 Administrator Tools Password The Administrator password is necessary to access the administrator tools function both from the machine touch screen and CentreWare Internet Services Access to the administrator tools is necessary t
254. ule will not be applied ICMP Message This selection is only available when the protocol is set to ICMP Select which ICMP Message the rule is meant to handle Click Apply to accept the changes or Cancel to exit the window without saving changes If prompted enter the valid tools administrator User Name and Password The default is admin and 1111 NOTE The settings are not applied until you restart the machine 131 Audit Log Audit Log is a log that tracks access and attempted access to the server With TCP IP and HTTP based processes running on the server exposure to access attacks eavesdropping file tampering service disruption and identity password theft is significantly increased The Audit Log regularly reviewed by the Security Administrator often with the aid of third party analyzing tools helps to assess attempted server security breaches identify actual breaches and prevent future breaches Access to the log s data is protected by enabling SSL Secure Sockets Layer protocols The audit trail and its associated data protected by strong SSL encryption helps to meet the Controlled Access Protection Class C2 criteria set by the United States Department of Defense To enable this feature perform the following steps 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and passw
255. unctioning as a printer by performing the following activities 1 Check the network cable at the back of the machine Send a test page from your PC to the machine If connected via TCP IP try a PING from your workstation to the machine Fb oO LD Note that Server Fax and Embedded Fax are mutually exclusive services If one is enabled the other will not function Perform the steps under Is the Fax button available on the machine below to check which service is enabled Is the machine functioning on the network as a printer Configure your machine on the network or resolve any networking issues before attempting to use the Server Fax feature For instructions to configure the machine on the network refer to the Read Me topic in this guide Ensure Server Fax is installed properly At the machine verify that you have a Fax button on the machine screen interface and that this is not grayed out and unselectable It may be necessary to press the Services button to view the Fax button on screen Is the Fax button available on the machine Install Server Fax before proceeding For instructions refer to the Server Fax topic in the Options section of this guide NOTE If you installed Server Fax but the button is grayed out or unavailable at the machine At the Work Station 1 Open your web browser and enter the TCP IP address of the machine Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and Pass
256. unts Read the on screen instructions to configure a User Account Touch Configure Account touch User Account enter a Passcode of 1 to 9 digits and touch Save Press the Log In Out button to log out as Administrator 121 802 1X Authentication The multifunction device supports 802 1X authentication based on the Extensible Application Protocol EAP 802 1X can be enabled for devices connected through both wired and wireless Ethernet networks As described here the 802 1X configuration is used to authenticate the multifunction device rather than individual users After the device has been authenticated it will be accessible to users on the network The administrator can configure the machine to use one EAP type EAP types currently supported on the device are e EAP MD5 e PEAPv0 EAP MS CHAPv2 e EAP MS CHAPv2 Information Checklist 1 Create a user name and password on your authentication server which will be used to authenticate the Xerox device 2 Ensure your 802 1X authentication server and authentication switch are available on the network 122 Enable 802 1X At the Machine Press the Log In Out button to enter the Tools pathway On the keypad enter admin then 1111 or the current password Touch the Enter button when finished If necessary press the Machine Status button then the Tools tab Touch the Connectivity and Network Setup button Touch Advanced then Network Settings
257. urn the accounting User ID and Account ID login If you want the user to enter these values at the local UI during login select User must manually enter accounting codes at the device Select Enable alternate access via on screen keyboard if you wish to allow the user to enter their card user ID manually at the UI Select Restricted access via Xerox Secure Access Device if this option should not be allowed Enter text in the Device Login Prompt Title and Prompt Instructions boxes to create the prompt that will be displayed on the multifunction device s User Interface informing users how to authenticate themselves at the device Note If the Title and Prompt have been configured on the Secure Access Server then this information will override the Title and Prompt text entered here Click Save when done 126 Enable Web User Interface Authentication A second networked Authentication Server will be necessary for web user Interface Authentication if this feature is additionally desired Full instructions for configuring network authentication using Kerberos NDS SMB and LDAP LDAPS are contained in the Network Authentication section of this guide The path to the Authentication Server configuration screen is 1 CO El OP OT ce be lt I ost zb O 12 At a networked workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the
258. utomatically retrieve user s email address from LDAP if you want to set the From address to the logged in user s email address when they log in via Secure Access Select Xerox Secure Access from the Device User Interface Authentication box Decide which type of authorization you would like to apply from the Location of Access Rights box When Locally on the Device is chosen you can define if each service and device access button requires Authentication for access by selecting Unlocked or Locked When Remotely on the Network is selected you can further control Service and Device access by defining which LDAP groups may access those features Click Next If you selected Remotely on the Network from the Location of Access Rights box configure LDAP communications as stated in the Configure Authentication for LDAP LDAPS in the Authentication section of this guide Under Authentication Required click the Configure or Edit button for Device User Interface Authentication Note that the IP address or Hostname will be filled in automatically by the Secure Access Server Note that the path to the directory will be filled in automatically by the Secure Access Server Under the Accounting Information heading note that this item will be grayed out if Network Accounting is not enabled If accounting is enabled select Automatically apply Accounting Codes from the server if the Secure Access Server has been configured to ret
259. via TCP IP try a PING from your workstation to the machine Is the machine functioning on the network as a printer Configure your machine on the network or resolve any networking issues before attempting to use the Network Accounting feature For instructions refer to the Read Me topic in this guide Ensure Network Accounting is installed properly At the machine press the Services button and touch any button on the screen interface Does the machine ask you for a User Name and Account Verify that Network Accounting is installed and enabled before proceeding To verify that Network Accounting is installed print a Configuration Report and look under Installed Options to see the status of Network Accounting To print a Configuration Report at the machine press the Machine Status button touch Print Reports touch Configuration Report touch Print Selected Report then touch Close For instructions to both install and enable the Network Accounting feature refer to the Network Accounting topic in the Options section of this guide Note that Network Accounting can be installed but not enabled Finally try rebooting the machine with the Power On Off button For instructions on use of the Power On Off button click the Previous Menu button at the top of this page then click the button labeled Power On Off Button 255 Test Communication between the Network Accounting Server and the Machine At your network accounting server 1 O
260. vice is correctly configured If the page does not display refer to the Read Me topic in this guide to configure TCP IP and HTTP 4 Install and configure the Xerox certified network accounting solution package on your network Refer to the manufacturer s instructions with the network accounting package to complete this task 5 Test communication between the accounting server and the machine To do this Go to your network accounting server and open a web browser Enter the IP address of the machine in the location or address field Press Enter The machine s Internet Services web page should appear If you do not have a web browser test connectivity by pinging the IP address of the machine from your network accounting server 211 Install the Network Accounting feature When you purchased the Network Accounting Kit you received the information and SIM required to install this feature Following the supplied instructions for full details with the device powered on the SIM is inserted into an orange slot on the machine s backplane An Options Assist screen pops up to assist with installation To Enable the Network Accounting feature at the Machine 1 2 NO mF Ww Press the Log In Out button to access the Tools pathway On the keypad enter admin then 1111 or the current password Touch the Enter button when finished Touch Machine Status then from Tools select Accounting Select Accounting Enablement
261. w Document Management field 11 Select Add in the Document Management Fields box 12 Enter a name for the field and provide a label and default value if required 13 Click Apply to accept the changes Scan Options Configure a variety of options for your scanned images including original type original input size image adjustment for example lighten darken sharpness and contrast resolution edge erase and number of sides scanned 1 2 3 Select Edit in the Scan Options box Make the desired changes to the default template More information about these options can be obtained by clicking the Help button at the top of the Internet Services screen Click Properties click Services click Network Scanning and then Default Template Scroll to the bottom of the page and click the Scan Settings Help link Click Apply to accept the changes Apply Factory Defaults To restore the Default Template to its original settings click the Apply Factory Default Settings button Warning This will delete any custom settings applied to the Default Template Verify Any New Changes to the Default Template At the Machine oe o ko bh Select the Network Scanning button then touch OK Touch the Network Scanning tab Touch the Show button Select All Templates Touch Default to select the Default Template Verify that the changes have been made to the template Depending on the settings configured it may be
262. way On the keypad enter admin then 1111 or the current password Touch the Enter button when finished If necessary press Machine Status then touch the Tools tab From Tools touch Security Settings Touch Image Overwrite Security then On Demand Overwrite Touch Overwrite Now to start the Image Overwrite process The Overwrite confirmation screen will appear The machine will be taken offline and will be unable to receive any incoming jobs The Image Overwrite will proceed to overwrite all image data on the hard disk The process will take approximately 20 minutes NOTE To cancel the overwrite procedure touch the Abort button Enter the current administrator tools password the default is 1111 and touch Enter The overwrite procedure may have already started at this stage but will return to normal operation Select the Back button if you want to continue with the overwrite Following completion of the Overwrite the On Demand Overwrite completion screen appears Touch Close The network controller will reboot and network functionality will be unavailable for several minutes Once rebooted the Disk Overwrite confirmation report will print This details the status and time of the overwrite To verify the overwrite has completed view the Confirmation Sheet under Confirmation Details The Job Information Status ESS Disk should read SUCCESS You have completed the steps 220 Perform an Image Overwrit
263. with lights flashing on the user interface for example check the circuit breaker and power cable located at the lower right rear of the machine The circuit breaker must be set to the On I position The power cable must be plugged in to the machine as well as to a live source of electric power When switching off the machine press the button to the Off O position The printer will power off quickly however for the system to be fully powered off you must observe the network activity light on the Controller at the rear of the machine When the network activity light stops blinking the Controller has shut off and the entire system is powered off 257 This page has been left intentionally blank 258 Published by Xerox Corporation GKLS East Coast Operations 800 Phillips Road Building 0845 17S Webster New York 14580 9791 United States of America Copyright 2007 by Xerox All rights reserved Translated by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU UK 259 701P46498
264. word if prompted The default is admin and 1111 Press Login 4 Select Services 5 Select Service Registration 6 Select the Server Fax box to enable 7 Select Apply At the Machine 1 1 Select Services or All Services 2 2 Check to see if Server Fax option is now available 3 3 If not contact Customer Support Verify that the Server Fax settings have been properly configured on the machine by printing a Configuration Report At the Machine 1 Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close tis Bc o 251 View the Server Fax Setup details Verify that the Protocol is correct and that the Server Name and Path to the Fax repository settings are properly configured Are the Server Fax settings properly configured Configure the Server Fax settings before continuing For instructions refer to the Server Fax topic in the Options section of this guide 252 Check the Third Party Fax Server Configuration 1 At the fax server disable the service so that it does not try to collect new faxes from the fax filing repository This will depend on the particular product but often the relevant service can be stopped Refer to the manufacturer s instructions contained with the fax server software to complete this task Send a test fax from the machine View the location on the server where the fax filing repository was creat
265. x Drivers CDROM delivered with your machine Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure that the correct IP Address is being used for the machine To verify this print a Configuration Report from the machine At the Machine 2 Press the Machine Status button 3 Touch the Print Reports button 4 Touch Configuration Report touch Print Selected Report then touch Close The configuration report will print Verify the addresses detailed under TCP IP Settings If the TCP IP Settings are incorrectly configured refer to the Read Me topic of this guide for the path to TCP IP settings at the machine 5 Ensure the machine is connected to the network with Ethernet cabling 6 Ensure you can PING the machine IP address from the Unix workstation 7 Locate the CentreWare Print and Fax Drivers CD optional The CD is contained in the CentreWare Network Services Pack delivered with your machine To Configure your HP UX Client Version 10 x HP UX workstations require specific installation steps to communicate with the machine The machine is a BSD style UNIX printer whereas HP UX is System V style UNIX Use the correct case when entering commands UNIX commands are case sensitive 1 Add the machine hostname to the etc hosts file on the HP UX workstation 2 Ensure that you can ping the machine from the HP UX workstation us
266. y At the machine verify that you have an E mail button on the machine screen interface and that it is not grayed out or unavailable It may be necessary to press the Services button view the E mail button on screen Install E mail before proceeding For instructions refer to the E mail topic in the Options section of this guide Note If you have installed E mail but the button is grayed out or unavailable at the machine At the Work Station 1 Open your web browser and enter the TCP IP address of the machine Press Enter 2 Click the Properties Tab 3 Enter the Administrator User name and password if prompted the default is admin and 1111 Press Login 4 Select Services 5 Select Services Registration 6 Select the Email check box to enable 7 Select Apply At the Machine 1 Select Services or All Services 2 Check to see if Email option is available 3 If no contact Customer Support Verify that the E mail settings have been properly configured on the machine by printing a Configuration Report At the Machine 1 Press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report 5 Touch Close View the Network Setup details Verify that the SMTP IP Address is correct and that the TCP IP Domain Name Host Name and DNS settings are properly configured bk oO bh Are the E mail settings properly configured For instructions refer to th
267. y tree and verify that the Protocol is Enabled and the Port Number is set to 515 10 If any of the above items are incorrectly set reset them and click Apply 68 14 15 16 17 18 Click the Status tab Click the Reboot Machine button to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time A Configuration Report should have printed by default when the machine rebooted Look at the report to verify TCP IP settings If the Configuration Report did not print press the Machine Status button Touch Print Reports Touch Configuration Report Touch Print Selected Report Touch Close Setting up LPR Printing in Mac OS 9 fe 2 Oona P ro 9 10 On your Macintosh locate and open the Desktop Printer Utility The New Desktop Printer dialog appears Select Printer LPR from the options to create a desktop printer using LPR printing Click OK A dialog appears that allows you to confirm or change the LPR printer selection Click Change Enter the domain name or IP address of your printer Click Verify Click OK Click Create Enter a name with which to save your desktop printer Click Save The desktop printer icon appears on your desktop Close all open dialog boxes Select the PPD PostScript Printer Definition 11 12 13 14 15 16 17 18 19 20 Insert the
268. y upgrade the machine software 41 Protocols NetWare Configure NetWare Settings 1 o ONO m F ON 10 11 12 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Enter the Administrator User name and password if prompted The default is admin and 1111 Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select NetWare in the directory tree Select Enabled to enable NetWare Select Filing Transport IP or IPX Select the required Frame Type from the pull down list Type a polling rate for the print server in Queue Poll Interval 1 240 seconds The default is 5 Enter the Print Server Name The default name is XRX_MAC address Enter the print server password in the New Print Server Password box then re enter it in the Retype New Print Server Password box Place a checkmark in the Select to save new password box Service Advertising Protocol SAP 13 14 Select Enabled if you wish to enable SAP Enter the SAP Frequency from 15 300 seconds or enter 0 for none The default is 60 Bindery Settings 15 If using NetWare in Bindery mode enter the names of up to four primary File Servers for the machine in the Bindery Settings box 42 NetWare Directory Services NDS 16 If using NetWare NDS NetWare Directory Services enter a directory tree and
269. you can check the Validate Repository SSL Certificate box Type in the path starting at root to the CGI script Click Get Example Scripts for working scripts Type in the path to the location of the scan folder in Document Path For web server directories type in the path starting at root Select a radio button for Login Credentials to Access the Destination Select Authenticated User to have your Authentication Server determine user access to the web server Select Prompt at User Interface to have the web server determine user access Select System to have the system directly log in to the web server Select None for rare instances where a login is not required Supply a Login Name and Password if the system will be directly accessing the web server Click Apply to accept the changes 150 21 22 23 24 25 26 To configure General Settings select General in the directory tree To print a Confirmation Sheet after every scan job select On from the pull down menu The Confirmation Sheet specifies the status of the job and the file location if the scan was successful New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time area under Distribution Templates Note that Distribution Templates can be created with specific scan settings and destinations Refer to Configure the Default Template later in this document for further informatio

Xerox 7300 Series All in One Printer User Manual

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