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Xerox 701P40210 All in One Printer User Manual

1. 148 Procedure tor Scan to PC SMB iss seunennne nine 149 44 Internet FAX ere ts a ea Oma r aa A a E ean EA eaaa atiak 151 Internet Fax Overview sieste tuiieisernensssnnennsentenenennetes 151 Information Check 151 Internet Fax Environments ss 152 Internet Fax IAS ANATOLE SR 152 Installation Proc d r sats Renan ne nie 152 Network Communication Setup 153 Test Internet Fax 156 15 Serv r FAX M nn nd nt ers 157 Server FT OVORVIOW sent e A nn ner 157 Information CRBCRISE dune naar ans ann vets 157 Server Fax EnViro MEeN iS sssi ennemi 158 Server Fax Installation 158 Installation Procedure 158 Network Communication Setup 158 Server Fax Configuration 160 Xerox WorkCentre 7232 7242 System Administration Guide 7 Test Server Fax transmission 162 16 SOC URE aces Rice SR ee a a a es 163 Security Features Overview 163 Network Communication Security ccccccceeesessestteeeeeeeeeeeeees 163 Scan File SO CUNY near enn aa A a a 164 Securing HTTP Communication with Encryption ssssssesesseseeeseereeee 165 Installation Overview ern a E E 165 Configuration of the Machine 165 Setting E mail Encryption Digital Signature eeceeeeeeeeeeeeeeeeees 167 Installation Overview enna 167 Configuration of the Machine 167 Configuration Of a Computer VU 168 Setting PDF XPS Signature cceecccseeeeesecceeeeeeeeeeeeeeeeeeeeesaeeeeeeneaas 170 Inst
2. RFC2617 HTTP Authentication Basic and Digest Access Authentication Basic authentication support only others are not supported RFC2817 Upgrading to TLS Within HTTP 1 1 RFC2818 HTTP Over TLS e HTTP HTTPS scheme compatibility GET CONNECT HOST method compatibility Xerox WorkCentre 7232 7242 System Administration Guide 205 17 Problem Solving 206 Xerox WorkCentre 7232 7242 System Administration Guide 18 Appendix Configuring Network Authentication by a remote Accounting server Network authentication uses the user information managed on a remote Accounting server to manage authentication access to available machine services Enable Network Authentication To enable Network Authentication for use with this Device at your networked workstation perform the following steps 1 2 co 10 11 12 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select the Security folder then the Authentication Configuration hot link Select Login to Remote Accounts from the Login Type drop down list then Network Accounting from the Accounting Mode drop down list Place a checkmark in the Enable box for each service that you wish to restrict access to For explanations of each service click the Help button Do not place a checkmark in the Non account Print box if you wish to enable people without a
3. Xerox WorkCentre 7232 7242 System Administration Guide 85 6 UNIX TCP IP 17 Select Enabled to filter access to the machine NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 18 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 8 Set IPv6 Address Manual Configuration NOTE Select Enabled when the machine is connected to a network on which IPv6 stateless address autoconfiguration is disabled or when you want to set a static IPv6 address If you selected Enabled in step 8 proceed to step 9 Otherwise proceed to step 15 9 Select IPv6 Manual IP Address Setup and then Change Settings 10 Use the keypad on the screen to enter the IP Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save 11 Select Manually Configured IPv6 Prefix and then Change Settings 12 Set the IP address prefix and then select Save 13 Select IPV6 Manual Gateway Setup and then Change Settings 14 Using the same method as in step 10 set the gateway address 15 Select IPV6 IP Filter and then select Enabled or Disabled NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to regi
4. An existing operational workstation with TCP IP Internet or intranet Customer accessibility is required These procedures are not intended to install the TCP IP stack itself Obtain and record the following information Customer e A Unique IP Address e Gateway Address e Subnet Mask for IPv4 Prefix for IPv6 Refer to the glossary for additional information about the Gateway Address and Subnet Mask if needed Test the machine to make sure that it is installed fully and functioning Customer correctly If problems are encountered during the installation of the machine refer to the Problem Solving chapter for assistance Xerox WorkCentre 7232 7242 System Administration Guide 47 4 CentreWare Internet Services CentreWare Internet Services Environments CentreWare Internet Services uses the embedded HTTP Server on the machine This allows communication with the machine through a Web browser with access to the Internet or intranet By entering the IP Address of the machine as the URL Universal Resource Locator in the browser direct access to the machine is available CentreWare Internet Services allows you to make not only the same basic settings as from the control panel but also more specialized settings for the machine User ID and Passcode Many of the features available within Internet Services will require an admin user name and passcode The default user name is 11111 and the default passcode is
5. Allows you to load up to 2 000 sheets of 20 Ib bond or 80 g m paper in B5 Executive Letter or A4 size long edge feed The High Capacity Feeder is referred to as HCF in this manual Services and Features The machine has various features and provides valuable services The following description outlines the features and explains the options on the lt All Services gt screen NOTE The arrangement of icons for the services and features displayed on the screen can be changed by the Key Operator 1 Press the lt All Services gt button on the control panel 2 Select the required service Copy Allows you to copy documents in various ways For example you can produce output which has been reduced or enlarged to a different size or copy two or four independent documents onto one sheet of paper E mail Allows you to send scanned documents by e mail in various ways For example you can set the density for scanning or specify the file format for saving the documents Internet Fax Allows you to send and receive faxes over the Internet or intranet Internet Fax provides reduced cost of transmissions compared to the use of a conventional phone line After scanning documents you can send scanned data by e mail and can also receive scanned data in an e mail attachment sent from an Internet Fax compatible machine Fax Allows you to send regular fax documents You can send documents in a reduced or enlarged format or
6. Test Print Install the print driver Adobe PS for Macintosh Install the screen font if necessary Refer to the PostScript User Guide To make sure that the machine has been installed on the network correctly a test print should be submitted from each client workstation Perform the following steps 1 Open a sample document on a client workstation 2 Select the machine using the Chooser Mac OS 9 2 or the Print Center Mac OS X 10 x 3 Print the document on the machine and verify that it prints correctly 4 Make sure that the driver is installed on every workstation that will be sending jobs to the machine 5 Repeat the test for all workstations that will be sending jobs to the machine The installation process is now complete If the test print fails refer to the Problem Solving chapter for assistance Xerox WorkCentre 7232 7242 System Administration Guide 105 7 EtherTalk 106 Xerox WorkCentre 7232 7242 System Administration Guide 8 Microsoft Networking This chapter explains how to set up the machine to operate on a Microsoft network The following information is provided Information Checklist page 107 SMB Environments page 108 SMB Installation page 109 Installation Procedure page 109 Network Communication Setup page 109 Workstation Setup page 111 Test Print page 111 Information Checklist Before starting the Microsoft networking installation procedures make sur
7. To perform network scanning the machine must be installed on a local area network using TCP IP protocol To retrieve a scanned document file it must be transferred to a file server NOTE ASCII characters are used for the user name password and all job template fields when assigned using Scanning Services Xerox WorkCentre 7232 7242 System Administration Guide 137 13 Scanning Services Scanning Process The machine has five types of scanning functions Scan to E mail Scan to Mailbox Network Scanning Scan to PC FTP Scan to PC SMB The setup procedures are as follows Scan to E mail Setup Hard copies can be scanned at the machine and sent to remote clients as e mail attachments in Single TIFF Multi TIFF PDF XPS or JPEG format SMTP and POP3 mail servers are used to send and receive e mail respectively NOTE XPS stands for XML Paper Specification Prerequisites for Scan to E mail Setup 1 Confirm that an existing operational network using TCP IP is available 2 Confirm that DNS and the Domain Name have been correctly setup for the multifunction machine 3 Confirm that the following ports are enabled e Scan to E mail Send E mail e E mail Print Receive E mail e Mail Notice Service Notify Job End by E mail E mail Notification Service Data to Set Up E mail Install Comines Requirement SMTP mail server Host Name or IP Required If using an external mail server your address I
8. Xerox WorkCentre 7232 7242 System Administrator Guide 29 2 Product Overview e HP GL 2 Emulation Allows you to set parameter values for HP GL 2 emulation to print documents It also allows you to store retrieve and delete up to 20 emulation settings Retrieve Programming Retrieves emulation settings and makes them active Programming Allows you to set emulation parameter item values Store Delete Programming Allows you to store user programmed emulation mode parameters on the machine Default Programming Sets the default emulation mode settings when the machine is turned on PDF Allows you to set parameter values and a password for PDF direct printing Setup Allows you to set emulation parameter item values for PDF direct printing Password Allows you to enter a password to restrict access to PDF direct printing Fax Receiving Mode This feature allows you to set the fax reception mode Manual Receive or Auto Receive NOTE This feature is available only when the Server Fax feature is enabled 1 Select Fax Receiving Mode on the Machine Information screen 2 Select the required option e Manual Receive Starts receiving a fax or polling after you have answered the call and confirmed it is a fax e Auto Receive Receives a fax automatically Billing Information This section describes the features that allow you to view the billing meter information and al
9. 9 Select Enabled and Save NAMAA Next establish TCP IP 1 In Connectivity amp Network Setup select Protocol Settings 2 Under TCP IP IP Mode select IPv4 Mode IPv6 Mode or Dual Stack When IPv4 Mode or Dual Stack is selected 3 Select IP Address Resolution and then Change Settings Xerox WorkCentre 7232 7242 System Administration Guide 115 9 TCP IP LPD or Port9100 4 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected STATIC in step 4 then proceed to step 5 to configure the protocol settings Otherwise proceed to step 11 5 Select IPv4 IP Address and then Change Settings 6 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx When you have finished entering all values select Save 7 Select IPv4 Subnet Mask and then Change Settings 8 Using the same method as in step 6 enter the Subnet Mask 9 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave this field blank 10 Using the same method as in step 6 enter the Gateway Address 11 Select IPv4 IP Filter and then Change Settings 12 Select Enabled to filter access to the machine NOTE If
10. Before installing the UNIX TCP IP features on the machine make sure that the following items are available or have been performed Item By An existing operational network utilizing a UNIX TCP IP protocol is Customer required These steps are not designed to install the UNIX TCP IP network SunOS 4 1x Solaris 1 x 2 x 7 x 8 x 9 x 10 x HP UX 9 x 10 x 11 x Customer Make sure that the correct IP Address is being used for the machine Customer Make sure that the Gateway Address is set correctly Customer Make sure that the Subnet Mask for IPv4 or Prefix for IPv6 is set Customer correctly Make sure that the Host Name is set correctly Customer Test the copy and fax features of the machine to make sure that they are Customer installed fully and functioning correctly Xerox WorkCentre 7232 7242 System Administration Guide 83 6 UNIX TCP IP If you encounter problems during the installation of the machine refer to the Problem Solving chapter for assistance CAUTION Do not connect the network cable to the machine until instructed to do so UNIX TCP IP Environments System configuration The machine uses the Line Printer Daemon Protocol LPD that supports TCP IP as the transport protocol With the LPD use the machine as a UNIX network printer The LPD supports spool mode this is where print jobs from clients are spooled once before output It also supports non spool mode this i
11. Select the certificate from the list Click Certificate Details and then click Use this Certificate Click Reboot Machine N D OAH ND ZB Configuring PDF XPS Signature Settings 1 Expand the Security folder and then click PDF XPS Security Settings 2 Set PDF Signature and XPS Signature 3 Click Apply Configuring Xerox Secure Access Authentication Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader Users can access the features available at the device once they have been authenticated Xerox WorkCentre 7232 7242 System Administration Guide 171 16 Security Configuring Xerox Secure Access Authentication Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader Users can access the features available at the device once they have been authenticated Secure Access and Accounting Secure Access can be enabled with Network Accounting or the Xerox Standard Accounting feature for accounting purposes To configure Xerox Secure Access with Network Accounting refer to the Configuring Network authentication by a remote Accounting server topic in the Appendix of this Guide To configure Xerox Secure Access with Xerox Standard Accounting refer to the Optional information in the Information Checklist below then refer to the Xerox Standard Accounting in t
12. When the client IP address or computer name is changed the machine cannot perform query processing and cancel processing Turn the machine off and on with the receiving buffer empty of print data NOTE Stopping printing or forced deleting of print data in the machine receiving buffer can be performed using the control panel When the machine is offline If a client issues a print request when the machine is offline the print data cannot be received and a write error is generated and displayed in an error dialog box on the client Deleting jobs On Windows NT 4 0 jobs can be deleted if Service Pack 4 or later is installed Deleting a job while receiving print data generates a write error In this case the button to retry printing on the error dialog box is disabled Printing using an SMB environment On Windows NT 4 0 Windows 2000 Windows XP or Windows Vista printing in an SMB environment is not available when Unicode support is active e On Windows XP or Windows Vista the user name may not be correctly displayed when printing on an SMB port e On Windows Vista in IPv6 environment the machine is not displayed in a list of networked computers Xerox WorkCentre 7232 7242 System Administration Guide 183 17 Problem Solving Authentication using SMB When SMB authentication is performed using the assigned IP address or host name authentication is successful if only the user name and passcode matches the authe
13. The personal certificate of the sender s e mail address The intermediate certificate authority certificate for the personal certificate e The root certificate NOTE For information on how to import the certificates refer to the CentreWare Internet Services online help Supported e mail applications For e mail transmission reception the machine supports the following e mail applications installed on computers e Outlook 2000 2002 2003 e Outlook Express 6 e Netscape 7 x Xerox WorkCentre 7232 7242 System Administration Guide 169 16 Security Setting PDF XPS Signature Installation Overview Use the following procedure to attach a PDF XPS signature to a PDF XPS document NOTE XPS stands for XML Paper Specification Configuration of the Machine Import a certificate into the machine and configure the PDF XPS signature settings on CentreWare Internet Services By factory default no certificate is registered in the machine Before you register a certificate the following configuration is required Securing HTTP Communication with Encryption on page 165 Configuration of a Computer Make sure that the root certificate for the scan file signature certificate is registered in the destination computer Configuration of the Machine To configure the PDF XPS signature settings first secure HTTP communication and then import a certificate into the machine and use it as a certificate for scan file signature NOTE
14. Workstation Setup page 105 Test Print page 105 Information Checklist Before installing EtherTalk on the machine make sure that the following items are available or have been performed Item By An existing operational EtherTalk network with Macintosh workstations Customer equipped with Ethernet network interface cards is required These procedures are not designed to install an EtherTalk network Macintosh System versions 7 5 or later 8 x 9 x or Mac OS X 10 x Customer Test the machine to make sure that it is installed fully and functioning Customer correctly Install the Adobe PS print driver or PPD optional Customer If problems are encountered during the machine installation refer to the Problem Solving chapter for assistance CAUTION Do not connect the network cable to the machine until instructed to do so Xerox WorkCentre 7232 7242 System Administration Guide 103 7 Etherlalk EtherTalk Environments System configuration As the machine supports EtherTalk protocol you can print from Macintosh NOTE You will need the optional PostScript Kit to use EtherTalk for printing Target computers The machine supports a Macintosh or Power Macintosh with the following OS e Mac OS 7 5 or later 8 x 9 x or Mac OS X 10 x EtherTalk Installation This section describes the installation procedure for using the machine in an EtherTalk environment Installation Procedure There a
15. Xxxx XXXX 120006120006 IXXXXIXXXX IXXXX IXXXX NOTE If a port number is set append it to the Internet address as follows In the following example the port number is 80 The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets For IPv4 http xxx xxx Xxx xxx 80 For IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX 80 2 Create mailboxes 1 Click the Scan tab 142 Xerox WorkCentre 7232 7242 System Administration Guide Scan to Mailbox Setup 2 Click the Mailboxes folder 3 Click the Create button for a mailbox 4 Enter the appropriate information 5 Click on Apply NOTE If a passcode is set for the mailbox entering the passcode will be required each time a user accesses the mailbox 3 From the touch screen select Scan to Mailbox 1 Select the mailbox number to which you want to scan the document 2 Load the sample document into the document feeder 3 Press the lt Start gt button on the machine 4 Verify that the scanned document is in the mailbox 1 Select the mailbox number to which the document was scanned 2 Select Document List Procedure for Scan to Mailbox Setup through the Control Panel Press the lt Machine Status gt button on the control panel Select the Tools tab Under Setup amp Calibration select Setup and then Create Mailbox Select a mailbox number and then select Create Delete A AWN n Set the informa
16. the status will be blank Group Parent Jobs Select this check box to group all parent jobs together in the job list View by Job Type Allows you to display only the selected type of jobs Job Attributes Select a job on the Completed Jobs screen to display the job attributes The attributes displayed vary depending on the type of job e Show Children Jobs Select this button to show all child jobs for the selected job The button is displayed only when there are child jobs available e Job History Report Select this button to print a job history report for both parent and child jobs NOTE The Job History Report feature is enabled by setting the Print Reports Button setting to Enabled in the Common Settings gt Reports feature Secure Print Jobs amp More This feature allows you to check locally stored documents print stored documents and delete stored documents NOTE The jobs displayed are sent from a PC using the print driver For more information refer to PCL Driver Online Help NOTE Some features on this screen may not display depending on the system settings and machine configuration For more information refer to the following Secure Print page 25 Sample Set page 26 Delayed Print page 27 Public Mailbox page 27 1 Press the lt Job Status gt button on the control panel 2 Select the Secure Print Jobs amp More tab 3 Select the required option Charge Print When
17. 6 Use the keypad on the screen to enter the IP Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save 7 Select Manually Configured IPv6 Prefix and then Change Settings 8 Setthe IP address prefix and then select Save 9 Select IPv6 Manual Gateway Setup and then Change Settings 10 Using the same method as in step 6 set the gateway address 11 Select IPv6 IP Filter and then select Enabled or Disabled NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 12 When you have finished establishing TCP IP select Close on the Protocol Settings screen Workstation Setup Test Print Install the print driver on the NetWare client computer Refer to the HTML document in PCL Print Driver CD ROM Make sure that the machine has been installed on the network correctly by submitting a test print from each client workstation Perform the following steps Open a document on a client workstation Select the machine as the printer Print the document on the machine and verify that it prints correctly AO NZ Make sure that the print driver is installed on every workstation that will be sending jobs to the machine 5 Repeat the test for all workstations that will be sending jobs to the machine The installation process is now c
18. At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select SNMP Configuration Set up the following displayed in the frame SNMP Properties Enable SNMP v1 v2c Protocols Allows you to enable or disable the SNMP vi v2c protocols Edit SNMP v1 v2c Properties Displays a page which allows you to set the following SNMP v1 2c properties Community Names Community Name Read Only Enter the community name used for display Xerox WorkCentre 7232 7242 System Administration Guide 59 4 CentreWare Internet Services Community Name Read Write Enter the community name used for display and update Default Trap Community Name TRAP Community Name Enter the trap notification community name System Administrator s Login ID System Administrator s Login ID Enter the name of the Key Operator Enable SNMP v3 Protocol Allows you to enable or disable the SNMP v3 protocol Edit SNMP v3 Properties Displays a page which allows you to set the following SNMP v3 properties This button is active only when the Secure HTTP SSL feature is enabled Administrator Account Account Enabled Select to enable the Key Operator s account User Name Displays the user name of the Key Operator Authe
19. Change Settings 11 Select Port Status and then Change Settings 12 Select Enabled and then Save MONA AA Next establish TCP IP 1 In Connectivity amp Network Setup select Protocol Settings 2 Under TCP IP Operation Mode select IPv4 Mode IPv6 Mode or Dual Stack When IPv4 Mode or Dual Stack is selected 3 Select IP Address Resolution and then Change Settings 4 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server Xerox WorkCentre 7232 7242 System Administration Guide 153 14 Internet Fax If you selected STATIC in step 4 then proceed to step 5 to configure the protocol settings Otherwise proceed to step 11 5 Select IPv4 IP Address and then Change Settings 6 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx When you have finished entering all values select Save 7 Select IPv4 Subnet Mask and then Change Settings 8 Using the same method as in step 6 enter the Subnet Mask 9 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave this field blank 10 Using the same method as in step 6 enter the Gateway Address 11 Select IPv4 IP Filter and then
20. ETOP KE l SE M Re a eme E E EE ce mena sents tees 55 NetWar nesiann iets ie hi dr veld valde sages rare dedans dns dees emeto ut 55 LG PUP Essen enterrer eine nt anse scecloshslackeoetage dates fat Etes 57 SNMP Configuration ics 25a cies danas en dome en le din en es 59 SODPES SERRE RS A An A a Re a ee ne enr 62 Microsoft Networking EL nt nie en anse t ion des 63 Lee ark et cet Re a 64 POM S100 RER RS M nn EET E ERN 65 SMTP SOG Paces cecse ers rentes a abarssetecagnesteee wees ter der Lente ts 66 DAP S een tn es M nn cece teeta en ne els cn 67 POPS Sel nt enr nana nt rennes 69 PAT Ts R deste dees E EE E teed tes 70 POS IN R nr d unes inde ua Sates Lee 71 QE EE RE EE RE tetera ds 72 WIP TP DISCOV RY sir te nl nantes de Ci rat le 73 WEDDAN EE Ra dbs dents a entend ssat teria a Mess Merde de 73 BONJOUR ee An Prend du nee enina ie 74 NATAS D EEE EE EEE EEEE ie ds esecen EEEE 74 Machine Software Upgrades rerne 76 5 NetWare aiina aar a a a aAa E a a aa 77 Information Checklist 77 NetWare Environments cccccccceccecsssseceeeeeecescaeaeaeaseeceeeeeesseseseeeeeeees 78 NetWare Installation ss 79 Installation Procedure naiss issues 79 Network Communication Setup 79 Xerox WorkCentre 7232 7242 System Administration Guide PEST WV Ab OU DE 81 Workstation Setup 2e etienne 81 Test PNU eeii ER D teaa 81 6 UNIX TCP IP 22 5 ci ik en ein o
21. For information on the settings for securing HTTP communication refer to Securing HTTP Communication with Encryption on page 165 NOTE For information on how to use CentreWare Internet Services refer to CentreWare Internet Services on page 47 Importing a Certificate into the Machine 1 On CentreWare Internet Services click the Properties tab 2 Under Description make sure that Machine s E mail Address is set 3 Expand the Security folder and then click Machine Digital Certificate Management 4 Click Upload Signed Certificate 5 Enter the password into Password and Re enter Password 6 Enter the name of the file to be imported Use the Browse button as necessary NOTE A certificate cannot be imported into the machine if the same certificate has already been registered in either Local Device or Others In that case delete the existing certificate and then import the new certificate 7 Click Import When prompted enter your user ID and passcode and then click OK 170 Xerox WorkCentre 7232 7242 System Administration Guide Setting PDF XPS Signature NOTE The factory default user name and passcode are 11111 and x admin respectively 8 Refresh the web browser Specifying the Certificate On the Properties page expand the Security folder Click Certificate Management Set Category to Local Device and Certificate Purpose to Scan File Click Display the list
22. In the Machine Software folder a Click Upgrades Click or verify the Enabled check box then click Apply oA KR amp b Click Manual Upgrade Click Browse and move through your file system to the new software Click Install Software to install the software NOTE The Manual Upgrade link provides the ability to upgrade software manually after enabling with the Upgrades link 76 Xerox WorkCentre 7232 7242 System Administration Guide 5 NetWare This chapter explains how to install the machine onto a NetWare network The following information is provided Information Checklist page 77 NetWare Environments page 78 NetWare Installation page 79 Installation Procedure page 79 Network Communication Setup page 79 NetWare Setup page 81 Workstation Setup page 81 Test Print page 81 Information Checklist Before installing the machine onto a network make sure that the following items are available or have been performed Item By An existing operational NetWare network is required These procedures Customer are not designed to install a NetWare network NetWare versions 3 x 4 x 5 x or 6 x Customer Obtain and record the following information if required Customer IP address e Gateway address e Subnet mask e Host name NOTE Only the IPv4 format is available for the addresses Refer to the glossary for additional information about the Gateway Ad
23. Make sure that the Remote Status Model is set correctly 7 Make sure that the Default Request Priority is set correctly 8 Make sure that the Allow Anyone to Cancel a Request check box is set correctly 9 Make sure that the Make This Printer the Default Destination check box is set correctly 6 Select OK Read and respond to any displayed system messages N 8 Continue with Test Print on page 92 Printing To make sure that the machine has been installed on the UNIX TCP IP network correctly a test print should be submitted from each client workstation Perform the following steps 1 Start the Open Windows application 2 Send a test print to the machine 3 Repeat the procedure for all workstations that will be sending jobs to the machine The UNIX TCP IP installation is now complete If the test print fails refer to the Problem Solving chapter for assistance Solaris HP UX Print Ip This section describes printing from workstations running Solaris or HP UX Refer to the manuals supplied with the workstation for full details The lp command is used for printing Command format lp d printer name n number of copies File name Command options The following command options are available 92 Xerox WorkCentre 7232 7242 System Administration Guide Printing e d printer name Specify the printer name registered by the Ipadmin command as the d option If this option is o
24. Printers 3 Select Edit 4 Select Add 5 Select Local Printer 6 Enter the Host Name in the Printer Name field and then select OK 7 Select File 8 Select Exit 3 Verify connectivity to the machine by using a UNIX command such as ping as shown in the following example ping PrinterName PrinterName is alive NOTE The remote queue name must be set to Ip to spool jobs to the machine 88 Xerox WorkCentre 7232 7242 System Administration Guide UNIX TCP IP Installation SunOS Follow the steps below to set up a SunOS workstation to communicate with the machine 1 Login at a client workstation as root and add the machine to the etc hosts file For example IP address tab PrinterName NOTE If an NIS server is running on the same segment of the network as the machine log in at the NIS server as root and add the machine to the master hosts file For example IP address tab PrinterName 2 Verify connectivity to the machine by using a UNIX command such as ping as shown in the following example ping PrinterName PrinterName is alive 3 Edit the etc printcap file to contain an entry for the machine queue using the following example PrinterName 1p rm PrinterName mx 0 sd var spool lpd PrinterName 1f var spool lpd PrinterName log 1 PrinterName is the local client name of the machine 2 1p is the local device name for the printer output For remote printers this pa
25. Repositories need to be setupon Required This is the location or path of the directory the FTP server for saving scanned documents Server IP Address Required This is the IP address of the FTP server FTP Login password information Optional This is required if the FTP server requires login password authentication Most FTP servers require a login password Kerberos IP Address Optional If Remote Authentication is required then Kerberos needs to be enabled Xerox WorkCentre 7232 7242 System Administration Guide 147 13 Scanning Services Procedure for Scan to PC FTP aA AW ND On the control panel select Scan to PC Enter all the information required Load a sample document into the document feeder Press the lt Start gt button on the machine Logon to the FTP server Navigate to the directory path repository that was set up earlier on the server Your scanned document can be found in the specified directory NOTE If Kerberos authentication remote authentication has been enabled a separate login screen appears when the Scan to PC FTP feature is selected Documents are not scanned in unless the Kerberos server authenticates user access Scan to PC Setup SMB Files can be scanned on the multifunction machine and routed on to a server or a client using SMB protocol Directory structures repositories need to be created on the server to hold the scanned documents See the Quick Network Setup Guide for
26. Target computers The following computers support printing through SMB Connection OS Protocol Windows network Windows 2000 TCP IP Windows XP TCP IP Windows Server 2003 Windows Vista NOTE NetBEUI is not recommended by Microsoft to be used as a protocol in new networks It is recommended that this protocol is only used in small networks where existing legacy clients require it 108 Xerox WorkCentre 7232 7242 System Administration Guide SMB Installation SMB Installation This section describes the installation procedure for using the machine on an SMB network Installation Procedure The installation procedure is as follows Network Communication Setup Enable the SMB port e fusing TCP IP set the SMB port to Enabled using the touch screen or CentreWare Internet Services Set the IP address on the control panel or CentreWare Internet Services Workstation Setup Install the print driver on the computer Test Print A print job should be submitted to make sure that the machine has been installed and configured correctly Network Communication Setup This procedure is used to set up the network communication parameters of the machine At the machine perform these steps NOTE Keep the SNMP port enabled while you use the machine on the TCP IP network NOTE Some of the configuration options for this protocol are only available from the CentreWare Internet Services Initi
27. To use the Internet Fax feature configure the following settings on the machine Network Communication Setup Use the touch screen to set the following ports to Enabled e Receive E mail e Send E mail Then set the IP address Finally set the other items required for the Internet Fax feature 152 Xerox WorkCentre 7232 7242 System Administration Guide Internet Fax Installation Test Internet Fax An Internet Fax job should be submitted to make sure that the machine has been installed and configured correctly Network Communication Setup NOTE Some of the configuration options for this protocol are only available from CentreWare Internet Services NOTE Keep the SNMP port enabled while you use the machine on the TCP IP network Initially activate the port 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Port Settings Select Receive E mail and then Change Settings Select Port Status and then Change Settings Select Enabled and then Save 10 On the Port Settings screen select Send E mail and then
28. agent Delete Selecting a trap on the SNMP Configuration gt Advanced page and clicking this button deletes the trap You can select and delete multiple traps at once 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine Xerox WorkCentre 7232 7242 System Administration Guide 61 4 CentreWare Internet Services SSDP This page allows you to configure the SSDP settings NOTE SSDP is available only after UPnP is enabled NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A 6 7 At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select SSDP Set up the following displayed in the frame e Protocol Displays whether the protocol is enabled or disabled e Valid Advertising Period Specify the time during which the advertising period remains valid e Maximum TTL Specify the maximum TTL time to live Select Apply to reflect the new settings Enter the user ID and passcode and then select OK NOTE T
29. allowed to access the machine 11 When you have finished establishing TCP IP select Close on the Protocol Settings screen Workstation Setup Install print drivers on each client workstation that will be sending print jobs to the machine and map to the machine as a printer Refer to the HTML document in PCL Print Driver CD ROM or document provided with the optional PostScript Kit Test Print To make sure that the machine has been installed on the network correctly a test print should be submitted from each client workstation Perform the following steps Open a document on a client workstation Select the machine as the printer to which the selected document will be sent Print the document on the machine and verify that it prints correctly A ND n Make sure that the driver is installed on every workstation that will be sending jobs to the machine 5 Repeat the test for all workstations that will be sending jobs to the machine The installation process is now complete If the test print fails refer to the Problem Solving chapter for assistance Xerox WorkCentre 7232 7242 System Administration Guide 117 9 TCP IP LPD or Port9100 118 Xerox WorkCentre 7232 7242 System Administration Guide 10 USB Port This chapter explains how to set up the machine in a USB port environment The following information is provided Information Checklist page 119 USB Port Environment page 120 USB Port Installa
30. e Refresh Refreshes the displayed information e Select All Selects all the documents in the Public Mailbox e Delete Deletes a document selected in the list Print Prints a document selected in the list Undelivered Faxes This feature allows you to delete or resend undelivered faxes You can resend faxes to their original recipient or change the recipient 1 Select Undelivered Faxes on the Secure Print Jobs amp More screen 2 Select a document to delete or resend Use the scroll buttons to switch between screens Xerox WorkCentre 7232 7242 System Administrator Guide 27 2 Product Overview 3 Press the lt Start gt button on the control panel to resend the fax to the original recipient Alternatively select to delete the document or send the document to a different recipient Delete This Document Deletes the selected document A confirmation screen is displayed before the document is deleted e Change Recipients Displays the Resend Fax screen where you can specify a new fax recipient Resend Fax Screen 1 Select the Change Recipients button on the Undelivered Fax screen 2 Specify a new recipient using the New Recipients or Address Book button e New Recipients Displays a keyboard which allows you to directly enter a recipient Address Book Displays a page which allows you to select a recipient from the Address Book Starting Rate Displays the Starting Rate
31. or Dual Stack is selected 8 Select IP Address Resolution and then Change Settings 9 Select STATIC and then select Save 10 Select IPv4 IP Address and then Change Settings 11 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx Select Save 12 Select IPv4 Subnet Mask and then Change Settings 13 Using the same method as in step 11 enter the Subnet Mask 14 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the Gateway Address leave this field blank 15 To enable IPv4 IP Filtering use CentreWare Internet Services to register the IP addresses which will not be allowed to access the machine NOTE If you enable IP Filtering at the machine user interface without first configuring it through Internet Services then you will not be able to access the machine s Internet Services web page or print to the machine 16 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 8 Set IPv6 Address Manual Configuration to Enabled 9 Select IPv6 Manual IP Address Setup and then Change Settings 10 Use the keypad on the screen to enter the IP Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save 11 Select Manually Configured IPv6 Prefix and then Change Setting
32. 17 inch Number of stored document pages mailbox The maximum number of document pages that can be written to a mailbox in a single write operation is 999 pages The maximum number also changes in response to the size of the document and resolution Network access in an SMB environment On Windows NT 4 0 Windows 2000 Windows XP Windows Server 2003 and Windows Vista if the number of shared resources other than those of shared folders such as printers is 256 or more the shared resources are displayed in the shared resources list e The list display of workgroup names server names shared names and others on the network are not displayed in alphabetical order In IPV6 environment the Browse function for the Scan to PC SMB feature is not available Xerox WorkCentre 7232 7242 System Administration Guide 201 17 Problem Solving E mail Services This section explains the troubleshooting procedures while using E mail functions Troubleshooting This section explains what to do when a problem occurs while using E mail Print Mail Notice Service Internet Fax or Scan to E mail feature The possible causes confirmation methods and actions are as follows Problem Confirmation Method Action Cannot receive E mail E mail Print Internet Fax Check if the E mail address of the machine is set Set the E mail address of the machine Check if Receive E mail is activated Activate Rece
33. A O O 13 OOO _ oS 3 z gt DOQ to elles 066 2 BoE SOC 16 es OC SS ee 11 10 Button Function 1 lt Log In Out gt Displays the log in screen to enter the Key Operator mode or when the Authentication feature is enabled DO NOT press this button again after you have logged in This will log you out after being prompted for confirmation 2 lt Help gt This button is non functional on this machine 3 lt Language gt Changes the languages displayed on the touch screen NOTE Certain characters may be garbled when you change languages 34 Xerox WorkCentre 7232 7242 System Administrator Guide Settings in the Key Operator Mode Button Function lt Power Saver gt green light 5 lt Clear All gt Indicates whether the machine is in power saver mode Also cancels the current power saver mode setting Resets to the default settings and displays the first screen for the current pathway 6 lt Interrupt gt Temporarily interrupts a job for programming a priority job 7 lt Stop gt Suspends or cancels a job depending on the job type When multiple jobs are being processed all the jobs will be suspended or cancelled Selecting Stop on the Job Status screen stops only the selected job 8 lt Start gt Starts or resumes a job 9 lt Speed Dial gt Enters speed dial codes 10 lt C gt Deletes a numeric value or the last digit entered and replaces the
34. Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save 6 Select Manually Configured IPv6 Prefix and then Change Settings 7 Set the IP address prefix and then select Save 8 Select IPv6 Manual Gateway Setup and then Change Settings 9 Using the same method as in step 5 set the gateway address 10 Select IPV6 IP Filter and then select Enabled or Disabled NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 11 When you have finished establishing TCP IP select Close on the Protocol Settings screen 50 Xerox WorkCentre 7232 7242 System Administration Guide Selecting Transport Protocols Test Access Follow the steps below to access CentreWare Internet Services 1 Ata client workstation on the network launch an Internet browser 2 Inthe URL field enter http followed by the Internet address of the machine Then press the lt Enter gt key on the keyboard NOTE If you enter the IP address use one of the following formats depending on your machine configuration The IPv6 format is supported on Windows Vista only It needs to be enclosed in square brackets For IPv4 http xxx xxx XXxx XXX For IPv6 http Xxxx XXXX XXXX IXXXX IXXXXIXXXX XXX IXXXX NOTE If a port number is set append it to t
35. Administration Guide TCP IP LPD or Port9100 Installation Workstation Setup This requires the workstations in the networking environment to be configured to communicate with the machine Test Print A print job should be submitted to make sure that the machine has been installed and configured correctly Network Communication Setup This section describes how to set up the network communication parameters of the machine At the machine perform these steps NOTE Keep the SNMP port enabled while you use the machine on the TCP IP network NOTE Some of the configuration options for this protocol are only available from CentreWare Internet Services Initially boot the LPD port or Port9100 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Port Settings If you are using the LPD port select LPD and Change Settings If you are using Port9100 select Port9100 and Change Settings 8 If you are using the LPD port select Port Status and Change Settings If you are using Port9100 select Port Status and Change Settings
36. Administrator Guide Conventions paper short edge feed into a paper tray place the paper with one of the short edges on the left hand side and one of the long edges toward the front of the tray LEF Orientation SEF Orientation ell El Paper feed direction Paper feed direction Text in Square Brackets Indicate that these are names of the screens tabs buttons features and option categories on the screen They are also used when referring to file and folder names on a PC For example e Select System Settings on the System Administrator Menu screen e Close config txt and then open the drivers folder Text in lt Angle Brackets gt Indicate that these are names of the hard buttons numeric or symbol buttons lights on the control panel or symbols on the power switch label For example e Press the switch to the lt I gt position to switch the machine on e Press the lt Log In Out gt button on the control panel Italic Typeface Warnings The Italic typeface is used to indicate references to other sections and chapters For example Machine Status page 28 Warnings are statements that alert you to the possibility of personal harm For example WARNING This product must be connected to a protective earth circuit Xerox WorkCentre 7232 7242 System Administrator Guide 13 1 Before Using the Machine Cautions Cautions are statements that suggest the possibility of mechanical damage as a result o
37. All Services gt screen Select the required features for the job Specify a destination D AA ND Press the lt Start gt button 162 Xerox WorkCentre 7232 7242 System Administration Guide 16 Security This chapter describes how to configure the security features for the machine The following information is provided in this chapter e Security Features Overview page 163 e Securing HTTP Communication with Encryption page 165 Setting E mail Encryption Digital Signature page 167 Setting PDF XPS Signature page 170 e Click Apply Configuring Xerox Secure Access Authentication page 171 NOTE Some of the features described in this chapter are optional and may not apply to your machine configuration Security Features Overview Network Communication Security The machine provides the security feature that encrypts the data to be transmitted between the machine and client computers Securing HTTP Communication from a Client to the Machine SSL TLS Server The machine supports the following ports to connect to the HTTP server SOAP port Internet Services HTTP port IPP port and WebDAV port The machine supports the SSL TLS protocol to encrypt the data to be transmitted from a Client to the machine To register an SSL TLS server certificate import an existing certificate or create a new certificate on CentreWare Internet Services NOTE By securing HTTP communication with encryp
38. Change Settings 12 Select Enabled to filter access to the machine NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 13 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 3 Set IPv6 Address Manual Configuration NOTE Select Enabled when the machine is connected to a network on which IPv6 stateless address autoconfiguration is disabled or when you want to set a static IPv6 address If you selected Enabled in step 3 proceed to step 4 Otherwise proceed to step 10 4 Select IPv6 Manual IP Address Setup and then Change Settings 5 Use the keypad on the screen to enter the IP Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save Select Manually Configured IPv6 Prefix and then Change Settings Set the IP address prefix and then select Save 2 N Select IPv6 Manual Gateway Setup and then Change Settings Using the same method as in step 5 set the gateway address 10 Select IPV6 IP Filter and then select Enabled or Disabled NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not to be allowed to access
39. Courier Bold Italic 67 Helvetica Nscroll 27 Letter Gothic 68 Helvetica Nscroll Oblique 28 Letter Gothic Italic 69 Helvetica Nscroll Bold 29 Letter Gothic Bold 70 Helvetica Nscroll Bold Oblique 30 Albertus Medium 71 New Century Schoolbook Roman 31 Albertus Extra Bold 72 New Century Schoolbook Italic 32 Clarendon Condensed 73 New Century Schoolbook Bold 33 Coronet 74 New Century Schoolbook Bold Italic 34 Marigold 75 ITC Avant Garde Book 35 Arial 76 ITC Avant Garde Book Oblique 36 Arial Italic 77 ITC Avant Garde Demi 37 Arial Bold 78 ITC Avant Garde Demi Oblique 38 Arial Bold Italic 79 ITC Zapf Chancery Medium Italic 39 Times New 80 ITC Zapf Dingbats 40 Times New Italic Symbol Set One of the following symbol sets can be selected as the default symbol set The default symbol set is used when a symbol set is not defined in the PCL job stream Code Value Short Display Long Display 8U 277 ROMAN 8 Roman 8 default ON 14 ISO L1 ISO 8859 1 Latin 1 2N 78 ISO L2 ISO 8859 2 Latin 2 5N 174 ISO L5 ISO 8859 9 Latin 5 6N 206 ISO L6 ISO 8859 10 Latin 6 10U 341 PC 8 PC 8 11U 373 PC 8 DN PC 8 DN 40 Xerox WorkCentre 7232 7242 System Administrator Guide Resident Fonts Code Value Short Display Long Display 26U 853 PC 775 PC 775 12U 405 PC 850 PC 850 17U 565 PC 852 PC 852 9J 298 PC 1004 PC 10
40. For more details refer to the manual in the CD ROM of the Driver CD Kit For the SOAP and WebDAV ports no setting is required Configuration of the Machine The following describes how to create a machine s self signed certificate for SSL server and then enable SSL TLS communication NOTE For information on how to import an existing certificate refer to the CentreWare Internet Services online help NOTE A certificate cannot be imported into the machine if the same certificate has already been registered in either Local Device or Others In that case delete the existing certificate and then import the new certificate Xerox WorkCentre 7232 7242 System Administration Guide 165 16 Security NOTE When performing SSL communication using a self signed certificate created on the machine or using a certificate written using the UTF 8 character code the following will occur On Internet Explorer on Windows 98SE or earlier the information of Issuer and Issued To written in the certificate will not be displayed correctly On Mac OS X 10 2 or later connection to SSL will not be established on Internet Explorer These problems occur because the above operating systems do not identify the UTF 8 character code When you use any of the above operating systems therefore use Netscape 7 as a web browser to avoid the problem Creating a Self Signed Certificate 1 Access CentreWare Internet Services NOTE For
41. Limit Specify the referral hop limit from 1 to 5 Xerox WorkCentre 7232 7242 System Administration Guide 67 4 CentreWare Internet Services Search Name Order Search Name Order Specify the attribute for searching by name Search Entries by Name will return matches for the first name and last name of the individual being searched Search Entries by Last Name will return matches for the last name of the individual being searched Search Entries by First Name will return matches for the first name of the individual being searched LDAP User Mappings Server Information IP Address Host Name amp Port Displays the primary LDAP server IP address and port number Server Application Displays the directory application to use This is a display only item Backup IP Address Host Name amp Port Displays the secondary LDAP server IP address and port number Search Root Entry DN Displays the distinguished name that represents the search start point Search Properties Displays Imported Heading This is a display only item Common Name Specify the name attribute type using up to 32 characters E mail Address Specify the e mail address attribute type using up to 32 characters Business Phone Specify the business phone attribute type Office Specify the office attribute type Business Address Specify the business address attribute type Home Specify the home attribute t
42. Operator mode is not required for Setup amp Calibration Xerox WorkCentre 7232 7242 System Administrator Guide 35 2 Product Overview NOTE The setting menus displayed on the screen depends on the machine configuration The following setup categories are available System Settings Common Service Settings e Copy Service Settings e Connectivity amp Network Setup e Print Service Settings Scan Service Settings e Fax Service Settings e E mail Internet Fax Settings e Mailbox Stored Document Settings e Job Flow Service Settings e Web Browser Settings Setup amp Calibration e Setup e Calibration Accounting e Create View User Accounts e Reset User Accounts e System Administrator s Meter Copy Jobs e Accounting Type e Auto Reset of User Billing Information e Copy Activity Report Authentication Security Settings e System Administrator Settings e Authentication e Job Status Default NOTE CentreWare Internet Services is software that enables you to display configure and change the settings of the machine by using a browser on a computer instead of the machine s control panel 36 Xerox WorkCentre 7232 7242 System Administrator Guide Settings in the Key Operator Mode Printing a Configuration Report Follow these steps to print a configuration report oa 8 ND Press the lt Machine Status gt button on the control panel Select the Billing Information tab Select the P
43. TCP IP is required These Customer procedures are not designed to install a network Obtain and record the following information Customer e IP address e Gateway address e Subnet mask for IPv4 Prefix for IPv6 e Host name Refer to the Glossary for additional information about the Gateway Address and Subnet mask Set up the mail server and E mail accounts Customer Test the machine to make sure that it is installed fully and functioning Customer correctly Install the Internet Fax Kit Xerox Xerox WorkCentre 7232 7242 System Administration Guide 151 14 Internet Fax Internet Fax Environments System Requirements The following are required for the machine e Fax Kit e The machine is connected to the network using TCP IP The environment allows the sending and receiving of E mail Item Correspondent Specifications ITU T Recommendations ITU T T 37 T 30 F 185 and E 164 Internet Fax format Sending RFC2301 TIFFprofileS F J and 600 x 600 dpi Receiving RFC2301 TIFFprofileS F J C Facsimile forwarding RFC2304 RFC2305 DSN function RFC1891 1894 MDN function RFC2298 SMTP receiving RFC821 822 POP3 receiving RFC1939 MIME version Version1 0 RFC2049 NOTE A file may not print if the format differs from those in the above table Internet Fax Installation This section describes how to enable the Internet Fax feature Installation Procedure
44. The document can then be displayed or printed using application software hardware or operating system which may differ from that used to create the original document Xerox WorkCentre 7232 7242 System Administration Guide 217 19 Glossary PDL Peer to Peer PostScript Print driver Protocol Queue RARP Router SSDP SMB SNMP SPX Subnet Mask TBCP Filter An abbreviation of Page Description Language This refers to a programming language such as PostScript that is used to describe output to a printer or a display device which then uses the instructions from the PDL to construct text and graphics and create the required page image A network environment in which the nodes communicate directly with other nodes Windows for Workgroups NetWare Lite and Macintosh System 7 are examples of peer to peer networking products PostScript is a page description language PDL developed by Adobe Systems It is an object oriented language meaning that it treats images including fonts as collections of geometrical objects rather than as bitmaps PostScript is the standard for desktop publishing because it is widely supported by both hardware and software vendors See Driver The rules that control the transmitting and receiving of data A place where jobs are stored temporarily while they are waiting to be processed A print queue will hold several print jobs An abbreviation of Reverse Address Resolution
45. Twisted Pair Cable e 100Base TX Twisted Pair Cable The machine supports the following frame types Ethernet Il specification e IEEE802 3 specification e IEEE802 3 802 2 specification e IEEE802 3 802 2 SNAP specification The machine will send out packets of each frame type on the connected network It will automatically use the frame type which corresponds to the first response However if more than one protocol is running simultaneously on the same network the machine will use the same frame type as used by the NetWare server NOTE Some network components such as the hub may not support automatic frame type setup If the data link indicator light of the port does not light up match the IPX SPX setting of the frame type of the machine to the frame type of the file server 78 Xerox WorkCentre 7232 7242 System Administration Guide NetWare Installation NetWare Installation This section describes the installation procedures to use the machine in a NetWare environment Installation Procedure The installation procedure is as follows Network Communication Setup Enable the SMB protocol Go to Properties gt Connectivity gt Port Settings 1 At the CentreWare Internet Services home page for the machine select the Properties tab 2 Inthe Properties frame select the plus symbol to the left of the Connectivity folder 3 Select the plus symbol to the left of the Port Settings folder 4 Onthe SMB line
46. Xerox WorkCentre 7232 7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine Traps TRAP Community Name Enter the trap community name of the SNMP agent Trap to be Received Select the types of traps to receive from the SNMP agent Add UDP IPv6 Address This button displays the SNMP Configuration IPv6 page which allows you to set the following settings IP Trap Destination Address IP Address Enter the IPv6 address of the SNMP agent that you are setting up to receive traps e UDP Port Number Enter the UDP port number of the SNMP agent e SNMP Version Select the SNMP version of the SNMP agent Traps e TRAP Community Name Enter the trap community name of the SNMP agent Trap to be Received Select the types of traps to receive from the SNMP agent Add IPX Address This button displays a page that allows you to set the following settings IPX Trap Destination Address IPX External Network Number Enter the IPX external network number of the SNMP agent you are setting up to receive traps e Physical MAC Address Enter the physical MAC address of the SNMP agent IPX Socket Number Enter the IPX socket number of the SNMP agent e SNMP Version Select the SNMP version of the SNMP agent Traps e TRAP Community Name Enter the trap community name of the SNMP agent Trap to be Received Select the types of traps to receive from the SNMP
47. aes en et 205 16 AppendiX ss as san iranien era astres an iesnas 207 Configuring Network Authentication by a remote Accounting server 207 Xerox Standard ACCOUNT en Rite 209 Over W Sn SN nement dense 209 Installation GHeCKISt es denscecgee ca dde ste ee ent se 209 Enable Xerox Standard Accounting from Internet Services 210 Create a Group ACCOUNE SES rent inner 210 Create a User Account and Set Usage Limits 210 Maximum Usage Limits and Resetting Individual Usage Limits 211 Using XSA at the machines kent eee Ae eeh es ae 211 Resetting WSage Data ne Rennes ste tn 212 Print a Usage Report Er RAR de te tn 212 Enable XSA in your Print DIN TS suture nantes 212 Backing Up XSA data and settings and Cloning to another device 213 19 GIOSS ATV Sn ne ieee cae Ree ee ee 215 Trims IDONMOG sn de M ne NE ARE t 215 Xerox WorkCentre 7232 7242 System Administration Guide 10 Xerox WorkCentre 7232 7242 System Administration Guide 1 Before Using the Machine Welcome to the Xerox family of WorkCentre products This System Administration Guide provides detailed information technical specifications and procedures for using the integral features of the machine Xerox Welcome Center If you need assistance during or after product installation visit the Xerox website for on line solutions and support http www xerox com support If you require further assistance contact our expert
48. assistance CAUTION Do not connect the network cable to the machine until instructed to do so Xerox WorkCentre 7232 7242 System Administration Guide 113 9 TCP IP LPD or Port9100 TCP IP LPD or Port9100 Environments System configuration As the machine supports the LPD and Port9100 protocol you can print directly from a Windows computer When printing through Port9100 change the necessary settings on the computers The transport protocol for LPD and Port9100 can be TCP IP You will also need to set up the IP address on the machine and the Windows computers Target computers The following computers support printing through LPD or Port9100 Connection OS Protocol LPD port Windows 2000 TCP IP Windows XP Windows Server 2003 Windows Vista Port9100 Windows 2000 TCP IP Windows XP Windows Server 2003 Windows Vista NOTE The optional PostScript Kit is required when you print from Macintosh TCP IP LPD or Port9100 Installation This section describes how to set up the machine to use the LPD and Port9100 protocols Installation Procedure There are three stages to enable printing to the machine through LPD or Port9100 Network Communication Setup Enable the following ports using the touch screen or CentreWare Internet Services e Printing through LPD LPD port e Printing through Port9100 Port9100 port Set the IP address using the touch screen 114 Xerox WorkCentre 7232 7242 System
49. be unique 6 Specify the usage limits for this account in the User Limits boxes The maximum value for each limit is 9999999 7 Click the Apply button when you have finished setting the usage limits Maximum Usage Limits and Resetting Individual Usage Limits The first time a user logs into the device after the user s group has reached the maximum usage limit a message displays on the user interface The message notifies the user that the group has reached the limit for the feature All the users in the group will not be able to use the feature until their limit is reset If a user performs a copy job at the machine and midway through the job the limit is exceeded the job will not continue If a user performs a scan job at the machine and midway through the job their limit is exceeded the job will be cancelled If the user s limit is reached before a print job is completed the machine will notify the user that the limit has been reached The job will be deleted from the print queue The job may run over due to sheets committed to the paper path NOTE The system administrator has unlimited access to the machine To Reset User Limits if necessary 1 On the Properties tab of Internet Services expand the Accounting folder and then the Xerox Standard Accounting folder Click Manage Accounting Place a checkmark in the box for the desired User ID Click Limits amp Access Check Reset boxes and click
50. e mail every 5 or 10 minutes for the multifunction machine s e mail account Xerox WorkCentre 7232 7242 System Administration Guide 141 13 Scanning Services Scan to Mailbox Setup This feature allows documents to be stored in a mailbox public or private for future processing Prerequisites for Scan to Mailbox Setup Confirm that an existing operational network utilizing TCP IP is available Target Computers e Windows 2000 Windows XP Windows Server 2003 Windows Vista Data to Set Up Scan to Install Mailbox Requirement Comments Mailboxes are created on Required the machine Scan Driver is installed Optional This utility can be installed from the CD ROM to view print scanned documents CentreWare Internet Optional CentreWare Internet Services can be used to Services create edit mailboxes and view print scanned documents stored in mailboxes Procedure for Scan to Mailbox Setup through CentreWare Internet Services 1 From a workstation open up a web browser such as Internet Explorer and then enter the machine s IP address If connected properly you should see a CentreWare Internet Services web page for your machine NOTE If you are to enter the IP address use one of the following formats depending on your machine configuration The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets For IPv4 http xxx xxx XXxx XXX For IPv6 http
51. file server console to set the NCP packet signature to level 0 1 or 2 and then restart the file server set NCP Packet Signature Option x x 0 1 or 2 Xerox WorkCentre 7232 7242 System Administration Guide NetWare Cause Confirmation Method Action The default machine name is invalid Print the System Settings List and then check that the 6 least significant digits of the Ethernet address are correct Specify the correct Ethernet address or assign a name other than the default No directory tree name is specified Print the System Settings List and then check that a tree name is specified Specify a tree name No context is specified Print the System Settings List and then check that a context is specified Specify a context Another printer object has been connected The file server goes down Use NWADMIN to check that the object is correctly assigned to the required print server Select Network Neighborhood of Windows to search for the file server Use PCL Print Driver CD ROM or CentreWare Internet Services to specify the correct file server name tree name context name and active mode Activate the file server A printer having the same machine name exists on the network Switch off the machine and then use NWADMIN to check that the printer object is in the job standby status Use PCL Print Driver CD ROM to specify another
52. from the transmission speed of the network Check whether the transmission speed is specified correctly Specify the correct transmission speed The client and machine are in different rings connected via a bridge and the source routing is inactivated Check whether the source routing is specified correctly Activate the source routing The data format of the print job does not match the print environment of the client print data sent from the client contains TBCP Specify PSASC as the printer name The data format of the print job does not match the print environment of the client print data sent from the Client is in the binary notation Set the logical printer name to PSBIN to print a binary file in the PostScript language Print paper is out Check the paper refilling message on the control panel Load the paper into the paper tray When changing the paper size specify the new size if required The selected transport protocol does not match the client Check the transport protocol selected from the control panel Select the transport protocol matching the client When the required printing result is not obtained Cause Confirmation Method Action The specified print language is different from the print language of the print data Check the specified print language and the print language of the print data Specify a print lan
53. hot link discussed on the previous page or use the alternative path stated below Select the Remote Authentication Server Directory Service folder in the list of hot links select Authentication System and pick Kerberos Solaris from the drop down list Click Apply Select Kerberos Server Settings Enter the IP Address of the Primary Server the server running the Key Distribution Center service Enter the IP Address of the Secondary Server if necessary Enter details for the Realm For example in upper case EXAMPLE COM Enter details for up to 4 alternate servers and backups if required 10 Click Apply and supply the Administrator User name and password if prompted Xerox WorkCentre 7232 7242 System Administration Guide 175 16 Security Enable Specific Xerox Secure Access Settings 1 aA Rw D Open your Web browser and enter the TCP IP address of the machine in the Address bar Press Enter Select the Properties tab Select the Security folder In the Security folder select the Remote Authentication Servers folder In the Remote Authentication Servers folder select Xerox Secure Access Settings In the Xerox Secure Access Settings area a Enter text in the Default Prompt and Default Title boxes to create the prompt and prompt title that will be displayed on the multifunction device s screen informing users how to authenticate themselves at the device Note If the Title and Prompt have been confi
54. including the root certificate for the destination e mail address needs to be registered in the machine NOTE For information on how to import a certificate refer to the CentreWare Internet Services online help 168 Xerox WorkCentre 7232 7242 System Administration Guide Setting E mail Encryption Digital Signature To send e mail attached with S MIME digital signature from the machine to a computer No settings are required on the destination computer To send S MIME encrypted e mail from a computer to the machine using the E mail Printing feature The machine s S MIME certificate needs to be registered in the computer using one of the following ways Set Digital Signature Outgoing E mail on the machine and send e mail attached with an S MIME digital signature from the machine to the computer Export the machine s S MIME certificate to the computer using CentreWare Internet Services and register the S MIME certificate into the certificate store of the e mail application on the computer NOTE For information on how to export the machine s certificate refer to the CentreWare Internet Services online help NOTE For information on how to register the machine s certificate into an e mail application refer to the manuals provided with the e mail application To send e mail attached with an S MIME digital signature from a computer to the machine The following items need to be registered in the machine
55. on the USB port correctly submit a test print from each client workstation Perform the following steps Open a document on a workstation Select the machine as the printer Print the document on the machine and verify that it prints correctly A D Repeat the test for all workstations that will be sending jobs to the machine The installation process is now complete If the test print fails refer to the Problem Solving chapter for assistance 122 Xerox WorkCentre 7232 7242 System Administration Guide 11 IPP Internet Printing Protocol This chapter explains how to set up the machine to operate in an IPP Internet Printing Protocol environment The following information is provided Information Checklist page 123 IPP Environment page 124 IPP Installation page 124 Installation Procedure page 124 Network Communication Setup page 125 Workstation Setup page 127 Test Print page 127 Information Checklist Before starting the IPP installation procedures make sure that the following items are available or have been performed Item By An existing operational TCP IP network is required These procedures Customer are not designed to install a network Obtain and record the following information Customer IP address e Gateway address e Subnet mask for IPv4 Prefix for IPv6 e Host name Refer to the glossary for additional information about the Gateway Address a
56. one of the Mail Notice Service features described in the previous paragraph You can configure the machine to notify the end of a print job via E mail On your print driver enable this feature and specify the addresses to notify print job completion For information about how to make settings refer to the print driver s Help Information Checklist Before enabling the E mail feature make sure that the following items are available or have been performed Item By An existing operational network utilizing TCP IP is required These Customer procedures are not designed to install a network Obtain and record the following information Customer e IP address e Gateway address e Subnet mask for IPv4 Prefix for IPv6 e Machine Host name e Machine E Mail Account e SMTP Server Address or Server Name e DNS Server Name if Mail Server Names are used instead of Mail Server Addresses e LDAP Server Address if global search is required Refer to the Glossary for additional information about the Gateway Address and Subnet mask Set up the mail server and E mail accounts Customer Test the machine to make sure that it is installed fully and functioning Customer correctly Install the Scan To E mail Kit Xerox NOTE You must have an Internet service provider if you wish to acquire an E mail account through ISP 130 Xerox WorkCentre 7232 7242 System Administration Guide E mail Environments E mail Env
57. screens 3 Select a job to cancel or promote as required Owner Displays the owner of each job Name Identifies each job by job number and type Status Displays the status of each job such as copying printing and scanning Print Waiting Jobs Prints the jobs waiting in the incomplete jobs queue View by Job Type Allows you to display only the selected type of jobs Pop up Menus Selecting an active job or stored document in the Active Jobs screen displays a pop up menu that allows you to delete the job release the stored document or view the details of the job or stored document Pop up Menu for Active Jobs Delete Deletes the job or displays a page that asks whether or not to delete the job depending on the job type Job Details Displays a job screen where you can view the details of the job e Close Menu Closes the pop up menu 22 Xerox WorkCentre 7232 7242 System Administrator Guide Modes Pop up Menu for Stored Documents e Delete Deletes the stored document Release Prints the stored document e Details Displays a job screen where you can view the details of the stored document e Close Menu Closes the pop up menu Job Screen A job screen allows you to view the details of a job stored document and select the following buttons The content of the screen and the buttons displayed will vary depending on the service type and status of the job stored document e Delete
58. specify destinations using the Address Book or speed dialing features Server Fax Allows you to send and receive image data by using the Fax feature of a Server Fax server The Server Fax feature cannot be used concurrently with the Fax or Internet Fax feature 18 Xerox WorkCentre 7232 7242 System Administrator Guide Power On Off Network Scanning Allows you to scan documents and store them as electronic documents on a file server on the network by selecting a job template which has various assigned parameters You can retrieve the stored electronic documents by accessing the file server from a PC Scan to PC Allows you to scan and store documents to specified destinations using the FTP or SMB protocol Scan to Mailbox Enables the confidential mailbox or polling feature by storing the scanned documents in private mailboxes Send from Mailbox Allows you to confirm print or delete the documents in a mailbox It also allows you to change or release linkage with a job flow sheet and execute the linked job flow sheets Power On Off Powering On Make sure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet The machine is ready to make copies a maximum of 42 seconds after powering on varies with machine configuration 1 Press the power switch to the lt l gt position NOTE If the machine does not start up check that
59. staple or sort copies automatically The Integrated Office Finisher Center Tray can hold 500 sheets of 20 Ib bond or 80 g m2 paper in Letter A4 size or smaller Duplex Module Allows you to make double sided copies The Duplex Module can be used when paper is supplied from Tray 1 2 or 3 Trays 2 amp 3 At the base of the machine the following optional trays will be available depending on the configuration e Two Tray Module Can be added to the standard 1 tray configuration Each tray can hold 520 sheets of 20 Ib bond or 80 g m paper e High Capacity Tandem Tray Can be added to the standard 1 tray configuration to provide high volume paper sources Tray 2 can hold a maximum of 900 sheets of 20 lb bond or 80 g m paper in Letter or A4 size long edge feed Tray 3 can hold 1 200 sheets of 20 Ib bond or 80 g m paper in Letter or A4 size The High Capacity Tandem Tray is referred to as HCTT in this manual Tray 5 Bypass Allows you to bypass the standard paper trays to print on different sized paper The Bypass Tray can hold 100 sheets of 20 Ib bond or 80 g m paper in sizes ranging from B6 SEF or Envelope Monarch LEF to A3 SEF or 11 x 17 inch SEF NOTE Do not place paper with a length less than 140mm in the Bypass Tray as this may cause paper jams and potentially damage the inside of the machine Xerox WorkCentre 7232 7242 System Administrator Guide 17 2 Product Overview Tray 6 High Capacity Feeder
60. that your transfer protocol FTP SMB is configured correctly For more details refer to Scan to PC Setup FTP on page 147 or Scan to PC Setup SMB on page 148 3 Repository folder needs to be created on the FTP or SMB server to hold scanned documents 4 Confirm that the following ports are enabled 1 TCP IP Port 2 FTP Client Port or SMB Port depending on which protocol is used Data to Set Up Network Scanning ar Comments equirement Templates are created via CentreWare Required Internet Services or any other Xerox Network Scanning Solutions Repositories are created via CentreWare Required Internet Services or any other Xerox Network Scanning Solutions Kerberos IP Address Optional If Remote Authentication is required then Kerberos needs to be enabled Procedure for Network Scanning Setup Create templates and repositories via CentreWare Internet Services On the control panel select Network Scanning Select a template from the list You can also change any other value from the control panel without impacting the template configuration only the current job will be affected Load a sample document into the document feeder Press the green lt Start gt button on the machine The job is sent to the server using FTP or SMB protocol as defined within the template 144 Xerox WorkCentre 7232 7242 System Administration Guide Network Scanning Setup 6 Log onto the FTP or SMB server Navigate to the
61. the RESET button on the back of the machine is in the reset position depressed Xerox WorkCentre 7232 7242 System Administrator Guide 19 2 Product Overview Powering Off Cabling Before turning the power off wait at least 5 seconds after all copy or print jobs have completely finished When you switch off the machine it remains on for approximately 10 seconds while it stores files and prepares for shutdown The machine then shuts down completely CAUTION Wait at least 20 seconds between powering the system on and off Failure to do this could cause damage to the hard disk and the machine Interface Ports The machine has multiple interface ports as shown in the following diagram USB 1 1 Port Ethernet Port USB 2 0 Port Telephone socket Located at the back of the machine The telephone socket is used to connect to the fax kit USB 1 1 Host Port Located at the back of the machine This port is used to connect to the fax kit USB 1 1 Device Port Located at the back of the machine This port is used to connect to a PC for software update downloads USB 2 0 Device USB 2 0 is provided for connection to a PC and is used as an input port for printing data This is compatible with Full Speed 12 Mbps and High Speed 480 Mbps but is not compatible with Low Speed 1 5 Mbps Ethernet 10 Mbps 100 Mbps Port The machine is compatible with SMB
62. the left frame click Fax Repository setup 14 On the right frame set the items under Fax Destination 15 Select a protocol NOTE When FTP or SMB is selected faxes will be sent to the destination specified under Fax Destination When SMTP is selected faxes will be sent to the destination specified in the E mail settings For more details on this setting refer to the CentreWare Internet Services help e When FTP or SMB is selected Set the repository server that is to be used for the Server Fax feature IP Address Host Name amp Port If the port number is blank or set to 0 the default port number FTP 21 or SMB 139 will be used NOTE The IP address must be in IPv4 format Share SMB only Document path Login name Password Retype password e When SMTP is selected The SMTP server settings conform to the E mail settings For details on the SMTP server settings refer to Scan to E mail Setup on page 138 The following settings are additionally required for the SMTP server Domain name The IPv6 format is not supported E mail address display format 16 Click Apply to reflect the settings Xerox WorkCentre 7232 7242 System Administration Guide 161 15 Server Fax Test Server Fax transmission To make sure that Server Fax has been set up correctly perform the following steps Load a document Make sure that the Server Fax feature is enabled Select Fax on the lt
63. the machine 154 Xerox WorkCentre 7232 7242 System Administration Guide Internet Fax Installation 11 When you have finished establishing TCP IP select Close on the Protocol Settings screen Finally set the other items required for the Internet Fax feature 1 In Connectivity amp Network Setup 2 Select the following items and then Change Settings e Machine s E mail Address Host Name E mail Address Machine Name Host Name Domain Name e Outgoing Incoming E mail Settings gt POP3 Server Settings when receiving E mail via POP3 POPS Server Name Address POPS Server Port Number POPS Server Check Interval POPS Server Login Name POPS Server Password POPS Password Encryption Outgoing Incoming E mail Settings gt SMTP Server Settings when sending or receiving E mail via SMTP SMTP Server Name Address SMTP Server Port Number E mail Send Authentication SMTP AUTH Login Name SMTP AUTH Password e Outgoing Incoming E mail Settings gt Domain Filtering if required Domain Filtering Domain 1 to 50 Other Settings E mail Receive Protocol Output Destination for E mail e Security Settings gt S MIME Settings Device Certificate S MIME S MIME Communication Receive Untrusted E mail Receive Untrusted Internet Fax Xerox WorkCentre 7232 7242 System Administration Guide 155 14 Internet Fax M
64. then re enter the password for confirmation e Retype Password Re enter the password for verification HTTPS Server e Server Name Enter the HTTPS proxy server name e Port Number Enter the HTTPS proxy server port number e Authentication Select whether to enable HTTPS proxy server authentication e Login Name Enter the HTTPS proxy server login name e Password Enter the HTTPS proxy server password Enter a password and then re enter the password for confirmation e Retype Password Re enter the password for verification Select Apply to reflect the new settings Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin Xerox WorkCentre 7232 7242 System Administration Guide 71 4 CentreWare Internet Services 8 When the reboot message appears select Reboot Machine IPP This page allows you to configure the IPP settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 Atthe CentreWare Internet Services home page for the machine select the Properties tab 2 Inthe Properties frame select the plus symbol to the left of the Connectivity folder 3 Select the plus symbol to the left of the Protocols folder 4 Select IPP 5 Setup the following displayed in the frame Port Number The defau
65. to a proxy server or a web server through an IP gateway The subway mask is not set correctly Enter the correct subway mask that matches the operating environment The DNS server address is not set correctly Check the DNS server address The DNS server address cannot be resolved Set the DNS server for resolving addresses e When using a proxy server Enter the DNS server address for resolving the proxy server address e When not using a proxy server Enter the DNS server address for resolving the recipient addresses The address to bypass proxy server setting is incorrect Check whether only the address to bypass proxy is specified If the server is accessed using a direct IP address while specifying an address to bypass proxy in FQDN format the registered server does not become an excluded object Therefore an IP address can be used as the bypass proxy address Similarly if the server is accessed using FQDN format while specifying a direct IP address for the bypass proxy address the registered server does not become an excluded object Therefore an FDQN format can be used as the bypass proxy address The connected server or proxy server are down Check that the server or proxy server you wish to connect to is operating normally The network drops out or is disconnected Check the network cable connections A spanning tree environment is recommended to construct a strong environment aga
66. to register a user name or group name of the job in the print queue Print jobs cannot be sent to the print queue The user name or group name of the job is not defined in the print server Use NWADMIN or PCONSOLE to check whether the Allow Users To Submit Print Jobs option is set to Yes Use NWADMIN or PCONSOLE to check whether the user name or group name of the job is registered in the target print server Use NWADMIN or PCONSOLE to set the Allow Users to Submit Print Jobs to Yes Re send the print job to a print queue in which the user name or group name has been registered correctly Use NWADMIN or PCONSOLE to register the user name or group name of the job in the print server Xerox WorkCentre 7232 7242 System Administration Guide 185 17 Problem Solving Cause Confirmation Method Action The print job is in a print queue that is not assigned to the machine Use NWADMIN or PCONSOLE to check whether the machine is assigned to the print queue Re send the print job to the print queue assigned to the machine Use NWADMIN or PCONSOLE to assign the target queue to the machine The data format of the print job does not match the print environment setting of the client If using Windows on the client disable Ctrl D The number of print queues assigned exceeds the maximum number that the machine can support No slave file server is
67. user ID is 11111 and the default passcode is x admin 6 When the reboot message appears select Reboot Machine 52 Xerox WorkCentre 7232 7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine Using CentreWare Internet Services to Configure Settings on the Machine This section provides the full listing of the items that can be set for each port through CentreWare Internet Services To access each setting page on CentreWare Internet Services click the Properties tab and then select Connectivity NOTE The following port names are displayed on the screen when the respective ports are activated To activate a port through CentreWare Internet Services select Properties gt Connectivity gt Port Settings and then the required port Ethernet page 53 USB page 54 SSDP page 62 Microsoft Networking page 63 LPD page 64 Port 9100 page 65 SMTP Server page 66 LDAP page 67 POP3 Setup page 69 HTTP page 70 Proxy Server page 71 IPP page 72 IPP page 72 WebDAV page 73 Bonjour page 74 WSD page 74 Ethernet This page allows you to configure the Ethernet settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 At the CentreWare Internet Services home page for the machine select the
68. word Corporate for ISP in the following troubleshooting table Symptom Possible Cause Resolution Validation SMTP error at Incorrect Mail Server of Host Validate that the correct ISP mail server name has multifunction Name been entered in the SMTP Host Name field machine Incorrect settings in Microsoft Verify that you can access the ISP mail server Outlook Express from within Microsoft Outlook Express and that all settings are correct Incorrect multifunction machine Verify that the machine is using the correct e mail e mail address entered address in the From field The E mail address must match what the ISP s mail server is expecting ISP requires SMTP Check with your ISP to determine if this is a authentication to their mail server requirement If so enable SMTP authentication for the multifunction machine via CentreWare Internet Services ISP does not allow mail on the Check with your ISP to determine if this is a standard port number 25 problem Ask if they can accept mail on another port number If so change the SMTP port number for the multifunction machine via CentreWare Internet Services ISP requires login to the e mail Check with your ISP to determine if this is a account via Microsoft Outlook requirement If so login to the Microsoft Outlook Express before allowing mail to Express account and then try sending the e mail be sent If this is successful you can set Outlook Express to check
69. x 10 1 inches paper and short edge binding NOTE If several parameters are specified in an lpr command data may not print correctly NOTE The system default is used if no parameter is specified NOTE If the print data specifies double sided or single sided printing those specifications take priority over any C option Specifying collation The following parameter can be specified Parameter Description COLLATE collate Sorts prints electronically NOTE For some print languages the collation parameter may be invalid Specifying color and print modes The following color and print mode parameters can be specified Parameter Description GC gc Selects monochrome for color mode and quality priority for print mode GB gb Selects monochrome for color mode and speed priority for print mode NOTE If several parameters are specified in the first lor command data may not print NOTE For some print languages the color parameter may be invalid Xerox WorkCentre 7232 7242 System Administration Guide 101 6 UNIX TCP IP Printing NOTE The system default is used if no parameter is specified Specifying stapling The following parameters can be specified for stapling Parameter Description STAPLETL Places one staple in the upper left corner of the prints STAPLETD Places two staples at the top of the prints STAPLETR Places one stapl
70. x admin This ID and passcode can be changed by the Key Operator A user will only be prompted for an admin name and passcode once in a single browser session System Configuration To use CentreWare Internet Services you need to enable TCP IP on the machine Target Computers The OS and browsers that can be used for CentreWare Internet Services are as follows OS Browsers Windows 2000 Pro Windows XP Pro Internet Explorer 6 0 SP1 Netscape 7 1 Navigator Internet Explorer 6 0 SP1 Netscape 7 1 Navigator Mozilla Firefox 1 5 Windows Vista Internet Explorer 7 X Mac OS 9 2 Netscape 7 02 Navigator Mac OS X 10 x Netscape 7 1 Navigator Safari 1 3 CentreWare Internet Services Installation This section describes the settings required to use CentreWare Internet Services Installation Procedure There are two stages required to enable CentreWare Internet Services 48 Xerox WorkCentre 7232 7242 System Administration Guide CentreWare Internet Services Installation Network Communication Setup This requires the machine to be set up for CentreWare Internet Services Test Access To make sure that CentreWare Internet Services has been set up correctly you should access CentreWare Internet Services Network Communication Setup Initially boot the CentreWare Internet Services port 1 Connectthe machine to the network 2 Press the lt Log In Out gt button on the control pa
71. 01 to 200 using the scroll buttons or the numeric keypad Document List Displays the passcode input screen for the selected user ID in the list Enter the passcode to display the list of stored documents The following options are available Select All Selects all documents in the list Delete Deletes a document Print Prints a document selected in the list Select whether or not to delete the stored documents after printing NOTE If you have forgotten the passcode contact the Key Operator The Key Operator can access the stored documents without entering the passcode Sample Set This feature allows you to print a sample set of a document prior to printing the whole quantity You can choose whether or not to print more sets after checking the print result 1 Select Sample Set on the Secure Print Jobs amp More screen 2 Select a User ID Use the scroll buttons to switch between screens 3 Select Document List 4 Select a document to print or delete 5 Select the required option Refresh Refreshes the displayed information Go to Specifies the Sample Set number to be displayed on the screen Enter a number within the range of 001 to 200 using the scroll buttons or the numeric keypad Document List Displays the list of stored documents for the selected user ID in the list The following options are available Select All Selects all documents in the list Prin
72. 04 OS 2 9T 308 PC 8 TK PC Turkish 19U 629 WIN L1 Windows 3 1 Latin 1 9E 293 WIN L2 Windows 3 1 Latin 2 5T 180 WIN L5 Windows 3 1 Latin 5 7J 234 DESKTOP DeskTop 10J 330 PS TEXT PS Text 12J 394 MC TEXT MC Text 6J 202 MS PUB Microsoft Publishing 8M 269 MATH 8 Math 8 5M 173 PS MATH PS Math 15U 501 PI FONT Pi Font 1U 53 LEGAL Legal 1E 37 ISO 4 ISO 4 United Kingdom O 21 ISO 6 ISO 6 ASCII 0S 19 ISO 11 ISO 11 Swedish names Ol 9 ISO 15 ISO 15 Italian 2S 83 ISO 17 ISO 17 Spanish 1G 39 ISO 21 ISO 21 German oD 4 ISO 60 ISO 60 Norwegian v1 1F 38 ISO 69 ISO 69 French 9U 309 WIN 3 0 Windows 3 0 Latin 1 19L 620 WINBALT Windows Baltic 19M 621 SYMBOL Symbol 579L 18540 WINGDINGS Wingdings Xerox WorkCentre 7232 7242 System Administrator Guide 41 2 Product Overview 42 Xerox WorkCentre 7232 7242 System Administrator Guide 3 Windows TCP IP This chapter explains how to set up the machine to operate in a Windows TCP IP environment The following information is provided Quick Network Setup DHCP page 43 Quick Network Setup Static IP page 44 Quick Network Setup DHCP Prerequisites for Quick Network Setup Using TCP IP 1 Confirm that an existing operational network utilizing TCP IP is available 2 Confirm that the Ethernet cable is plugged into the multifunction machine and into an operational Ethernet port on the network NOTE The Ethernet cable is an RJ45 type and is not supplied by Xerox Configuring a
73. 1 3 Displays the automatically configured IPv6 global unicast addresses Link Local Address Displays the automatically configured IPv6 link local address Gateway Address Enter the gateway address in the XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX format Automatically Configured Gateway Address Displays the automatically configured gateway address Domain Name Domain Name Enter the domain name DNS Configuration IPv4 DHCP Address Resolution Allows you to enable or disable the automatic setting of the IPv4 DNS server address via DHCP Preferred DNS Server Enter the IPv4 address for the DNS domain primary server Alternate DNS Server 1 2 Enter the IPv4 addresses for the DNS domain alternate server 1 and 2 IPv6 DHCPV6 lite Address Resolution Allows you to enable or disable the automatic setting of the IPv6 DNS server Preferred DNS Server Enter the IPv6 address for the DNS domain primary server address Alternate DNS Server 1 2 Enter the IPv6 addresses for the DNS domain alternate server 1 and 2 Dynamic DNS Registration IPv4 Specify whether to enable dynamic DNS server updates and or to overwrite DNS settings upon updates Dynamic DNS Registration IPv6 Specify whether to enable dynamic DNS server updates and or to overwrite DNS settings upon updates Generate Domain Search List Automatically Select whether or not to automatically generate the domain sear
74. 1 E mail INStallAtlOnie sesecendievidontetevdanelsadedeconaiecsaneteweon a tar en 131 Installation Procedure ss 131 Network Communication Setup 132 Test Mail ste ten PR non A nt ca enr 135 Scanning Services s decesvavassauccconetidunssbancenevatesentonseosseans 137 S anning OVervie Wi seeren ace aaa RAS E 137 Scanning with the machine 137 Xerox WorkCentre 7232 7242 System Administration Guide DCAMMING ME LOCOSS ASS ed ue nn reene 138 Scan to E mail Setup Rte nine naine een 138 Prerequisites for Scan to E mail Setup 138 Procedure for Scan to E mail Setup 139 Scan to E mail Troubleshooting 141 Scan to Mailbox SUP sens anti 142 Prerequisites for Scan to Mailbox Setup 142 Procedure for Scan to Mailbox Setup through CentreWare Internet Services 142 Procedure for Scan to Mailbox Setup through the Control Panel 143 Workstation Setup eicere rek e 143 Network Scanning Sets due essent Rnb e tint ni tete dent nn 144 Prerequisites for Network Scanning Setup 144 Procedure for Network Scanning Setup 144 Remote Authentication Setup If Required 145 Scan to PG Setup FUP icccecs cise sscere r ea A EEEE 147 Prerequisites for Scan to PC FTP 147 Procedure for Scan to PC FUP iscinctetssnciacouetsnaciedihetiiasieeencns 148 Scan to PO Setup IS MB nues cents nn teers 148 Prerequisites for Scan to PC Setup SMB
75. 1 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine 70 Xerox WorkCentre 7232 7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine Proxy Server This page allows you to configure the proxy server settings for the communication protocols NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A 6 7 At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select Proxy Server Set up the following displayed in the frame General e Use Proxy Server Select whether to use a proxy server e Proxy Setup Select whether to use the same proxy for all protocols or to use a different proxy for each protocol e Address to Bypass Proxy Server Enter an address that bypasses the proxy server HTTP Server e Server Name Enter the HTTP server name Port Number Enter the HTTP proxy server port number e Authentication Select whether to enable HTTP proxy server authentication e Login Name Enter the HTTP proxy server login name e Password Enter the HTTP proxy server password Enter a password and
76. 232 7242 System Administration Guide 4 Test Mail E mail Installation SMTP Server Name Address If server name is used then DNS needs to configured properly via CentreWare Internet Services SMTP Server Port Number E mail Send Authentication SMTP AUTH Login Name SMTP login name used for SMTP Authentication SMTP AUTH Password SMTP password used for SMTP Authentication e Outgoing Incoming E mail Settings gt Domain Filtering if required Domain Filtering This field will be populated ONLY if restriction is required on sending mail to certain domains Domain 1 to 50 Other Settings E mail Receive Protocol Output Destination for E mail Select Save To make sure that E mail has been set up successfully perform the following steps Scan to E mail AAO ND x Load a document Select E mail on the Menu screen Select the required features for the job Enter the E mail address of the recipient Press the lt Start gt button The document will be scanned and converted to the format that you specified Then it will be sent as an E mail attachment E mail Print 1 Use your E mail software to create an E mail and then attach a TIFF JPEG or PDF document 2 Enterthe E mail address of the receiving machine 3 Sendthe E mail 4 After the machine has received the E mail printing starts automatically Xerox WorkCentre 7232 7242 System Administration
77. 3 i CU Tray 5 Bypass High Capacity Feeder Optional Xerox WorkCentre 7232 7242 System Administrator Guide 15 2 Product Overview NOTE Depending on the configuration the Document Glass Cover is attached instead of the Document Feeder Two optional paper trays can be attached Office Finisher Tray Office Finisher Optional High Capacity Tandem Tray Optional Telephone socket Located at the back of the machine The telephone socket is used to connect to the fax kit USB 1 1 Host Port Located at the back of the machine This port is used to connect to the fax kit USB 1 1 Device Port Located at the back of the machine This port is used to connect to a PC for software update downloads USB 2 0 Device Port Located at the back of the machine This port is used to connect to a local client computer and is used as an input port for printing data 100 Mbps 10 Mbps Port Located at the back of the machine This port is used to connect to a network cable Office Finisher Allows you to staple or sort copies automatically The Office Finisher Tray can hold 1 000 sheets of 20 Ib bond or 80 g m paper in Letter A4 size or smaller 16 Xerox WorkCentre 7232 7242 System Administrator Guide Machine Components Integrated Office Finisher Optional Integrated Office Finisher Center Tray Staple Cartridge Integrated Office Finisher Allows you to
78. 8 146 Xerox WorkCentre 7232 7242 System Administration Guide Scan to PC Setup FTP 10 Repeat steps 8 and 9 for the Secondary Server settings 11 Select Domain Name and enter the domain name This is the fully qualified domain which Kerberos server supports Enabling Remote Authentication 1 2 3 4 Connect the machine to the network In the Key Operator mode press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select Authentication Security Settings then Authentication Set the authentication method to enable Kerberos Select Login type then Remote Access followed by Save Scan to PC Setup FTP Files can be scanned on the multifunction machine and routed on to a server or a client using FTP protocol Directory structures repositories need to be created on the server to hold the scanned documents See the Quick Network Setup Guide for information about how to set up templates repositories transfer prococols and enabling ports Prerequisites for Scan to PC FTP 1 Confirm that an existing operational network utilizing TCP IP is available 2 FTP Server Client exists and is running 3 Repository folder needs to be created on the FTP server to hold the scanned document 4 Confirm that the following ports are enabled 1 TCP IP 2 FTP Client Data to Set Up Scan to PC Install FTP Requirement Comments
79. Apply aA A amp N Using XSA at the machine When you enable XSA users must enter a valid user name at the machine to access any services to which access restriction has been applied Refer to Enable Xerox Standard Accounting in this section for the specific service restricting procedure At the Machine 1 Press the lt All Services gt button if necessary to display all the available service buttons 2 Press any button representing a service to which restricted access has been applied NOTE A lock icon may appear next to a restricted service Xerox WorkCentre 7232 7242 System Administration Guide 211 16 Appendix 3 When the Enter a User ID message displays on screen enter your user ID and press lt Enter gt NOTE If the user is a member of more than one Group Account he or she will be asked to select the account that they wish to log into 4 5 When the user is logged in the selected service screen will be displayed The user can now use that service with usage tracked by XSA To logout press the lt Log In Log Out gt button The screen will ask if you want to logout Select Logout and you will be logged out or after a few minutes of inactivity the user will automatically be logged out Resetting Usage Data At your Workstation 1 D SG ND Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press lt Enter gt Click
80. Cancels jobs that are being processed or on hold or deletes a stored document from the machine s memory Promote Job Promotes a job in the list to be processed immediately after the one being processed The promoted job will be marked with an arrow in the job list on the Current and Pending Jobs screen e Last Original Indicates the current scan batch is the last in a job to be scanned e Next Original Sequentially scans more sections in the same scan job e Start Starts scanning the next document or prints a job being held on the machine e Release Prints a stored document Completed Jobs This feature allows you to view the finished jobs in the machine You can select a job in the list to display detailed attributes for that job The contents of each screen may differ depending on the type or status of the job 1 Press the lt Job Status gt button on the control panel 2 Select the Completed Jobs tab Use the scroll buttons to switch between screens Document Job Type Identifies each job by job number and type Remote Terminal Contents Displays the name of the recipient for a fax job the paper size for a copy job or the box number for a scan job Status Displays the status of the job such as completed cancelled shutdown Xerox WorkCentre 7232 7242 System Administrator Guide 23 2 Product Overview Result Displays the number of printed scanned sent or received pages For cancelled jobs
81. Change Settings NO QS Scan to E mail Send E mail E mail Print Receive E mail e Mail Notice Service Notify Job End by E mail Mail Notice Service 132 Xerox WorkCentre 7232 7242 System Administration Guide E mail Installation 8 Select Port Status and then Change Settings 9 Select Enabled and then Save Next establish TCP IP 1 In Connectivity amp Network Setup select Protocol Settings 2 Under TCP IP IP Mode select IPv4 Mode IPv6 Mode or Dual Stack When IPv4 Mode or Dual Stack is selected 3 Select IP Address Resolution and then Change Settings 4 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected STATIC in step 4 then proceed to step 5 to configure the protocol settings Otherwise proceed to step 11 5 Select IPv4 IP Address and then Change Settings 6 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx When you have finished entering all values select Save 7 Select IPv4 Subnet Mask and then Change Settings 8 Using the same method as in step 6 enter the Subnet Mask 9 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave thi
82. Computer Prepare a certificate for email encryption digital signature Configuration of the Machine To configure the email encryption and digial signature settings first secure HTTP communication and then import a certificate to the machine and enable S MIME NOTE For information on the settings for securing HTTP communication refer to Securing HTTP Communication with Encryption on page 165 Importing a Certificate into the Machine 1 On CentreWare Internet Services click the Properties tab NOTE For information on how to use CentreWare Internet Services refer to CentreWare Internet Services on page 47 2 Under Description make sure that an e mail address is set in Machine s E mail Address 3 Expand the Security folder and then click Machine Digital Certificate Management 4 Click Upload Signed Certificate 5 Enter the password into Password and Re enter Password 6 Enter the name of the file to be imported Use the Browse button as necessary NOTE A certificate cannot be imported into the machine if the same certificate has already been registered in either Local Device or Others In that case delete the existing certificate and then import the new certificate 7 Click Import When prompted enter your user ID and passcode and then click OK NOTE The factory default user name and passcode are 11111 and x admin respectively 8 Refresh the web browser Xerox WorkCent
83. Guide 135 12 E mail 136 Xerox WorkCentre 7232 7242 System Administration Guide 13 Scanning Services This chapter explains how to set up Scanning Services in the supported environments The following information is provided Scanning Overview page 137 Scanning with the machine page 137 Scanning Process page 138 Scan to E mail Setup page 138 Scan to Mailbox Setup page 142 Network Scanning Setup page 144 Remote Authentication Setup If Required page 145 Scan to PC Setup FTP page 147 Scan to PC Setup SMB page 148 Scanning Overview Scanning Services brings the versatility of network scanning to the workstation By combining the power of the machine CentreWare Internet Services and third party applications scanning services provides a network solution for all scanning requirements Scanning features can be programmed and documents can then be scanned and transferred to a file server You can access those documents from your workstation or share them with other users connected to the network The stored scanned document can be opened by any software application that can view or edit TIFF PDF JPEG XPS files NOTE XPS stands for XML Paper Specification Scanning with the machine Scanning services enables multiple users to use the machine to scan and store documents With the power of the local area network multiple users can access the machine and use it to scan documents
84. LPD EtherTalk NetWare IPP HTTP DHCP SMTP POP DDNS RARP Bonjour and Port9100 It supports an Ethernet connector as a Standard feature 20 Xerox WorkCentre 7232 7242 System Administrator Guide Modes There are five Ethernet interface options available on the touch screen Auto 100 Mbps Full Duplex 100 Mbps Half Duplex 10 Mbps Full Duplex and 10 Mbps Half Duplex When Auto is selected the machine detects the communication speed automatically when powered on and adjusts its settings accordingly EtherTalk NetWare and TCP IP protocols that use Ethernet can be switched automatically according to the applied transmission protocol NOTE EtherTalk will function when the optional PostScript Kit is installed Modes Use the mode buttons to access the screens which allow you to select features monitor the status of jobs and obtain general information on the machine There are four buttons on the machine All Services e Features e Job Status e Machine Status NOTE These buttons do not respond when the machine is in the System Settings mode All Services Use this button to access all the services available on the machine NOTE The arrangement of service icons displayed on the screen can be changed by the Key Operator 1 Press the lt All Services gt button on the control panel Features Use this button to go back one previous screen If you are using the Job Status screen or Machine Sta
85. NIX it is recommended not to use the C option Function The following items can be set up using the C option Selecting a paper tray When selecting a paper tray specify either a paper size or a tray If the paper size is specified the machine automatically searches and selects the tray The following parameters can be specified Parameter Description INTRAY 1 intray1 Selects Tray 1 INTRAY2 intray2 Selects Tray 2 98 Xerox WorkCentre 7232 7242 System Administration Guide C Option Parameter Description INTRAY3 intray3 Selects Tray 8 INTRAY4 intray4 Selects Tray 4 INTRAY5 intray5 Selects Tray 5 manual feed INMF inmf Selects Tray 5 manual feed A3 a3 Selects the tray which has A3 297 x 420 mm 11 7 x 16 5 inches paper loaded B4 b4 Selects the tray which has B4 257 x 364 mm 10 1 x 14 3 inches paper loaded A4 a4 Selects the tray which has A4 210 x 297 mm 8 3 x 11 7 inches paper loaded B5 b5 Selects the tray which has B5 182 x 257 mm 7 2 x 10 1 inches paper loaded A5 a5 Selects the tray which has A5 148 x 210 mm 5 8 x 8 3 inches paper loaded LETTER letter Selects the tray which has letter size 216 x 279 mm 8 5 x 11 0 inches paper loaded LEGAL legal Selects the tray which has legal size 216 x 356 mm 8 5 x 14 0 inches paper loaded INHC inhe Selects High Capacity Tray NOTE If several parameters are specified in the first lor
86. OTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine HTTP This page allows you to configure the HTTP settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 At the CentreWare Internet Services home page for the machine select the Properties tab 2 Inthe Properties frame select the plus symbol to the left of the Connectivity folder 3 Select the plus symbol to the left of the Protocols folder 4 Select HTTP 5 Setup the following displayed in the frame e Connection Displays whether the protocol is enabled or disabled e Physical Connection Displays Ethernet This is a display only item e Keep Alive Timeout Displays 60 seconds This is a display only item e Maximum Connections Enter the maximum number of connections between 1 and 15 Port Number Enter the port to be used for HTTP communication e Secure HTTP SSL Select whether or not to enable SSL TLS communication e Secure HTTP Port Number Enter the port number to be used for SSL TLS communication e Connection Time Out Allows you to specify the connection time out period when transmission fails 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 1111
87. Properties tab 2 Inthe Properties frame select the plus symbol to the left of the Connectivity folder 3 Select the plus symbol to the left of the Physical Connections folder Select Ethernet 5 Setup the following displayed in the frame A e Rated Speed Select the Ethernet transmission format Xerox WorkCentre 7232 7242 System Administration Guide 53 4 CentreWare Internet Services e MAC Address Displays the MAC address of the machine This is a display only item 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine USB This page allows you to configure the USB settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 At the CentreWare Internet Services home page for the machine select the Properties tab 2 Inthe Properties frame select the plus symbol to the left of the Connectivity folder 3 Select the plus symbol to the left of the Physical Connections folder 4 Select USB 5 Set up the following displayed in the frame e Auto Eject Time Allows you to specify the time when the paper will be automatically ejected from the printer if no data are sent to the printer e Ad
88. Protocol This is a method for providing IP Addresses to nodes on a network When a node powers up it broadcasts a RARP packet containing its Ethernet Address The RARP server receives the packet and sends the IP Address back to the node A device that directs network packets to the segment of the network for which the packet is intended and excludes packets that are not intended for a segment Routers reduce unnecessary network traffic and control access to segments of the network An abbreviation of Simple Service Discovery Protocol An abbreviation of Server Message Block A protocol used to to share files or printers on Windows OS An abbreviation of Simple Network Management Protocol A protocol used to help manage complex networks An abbreviation of Sequenced Packet Exchange SPX is part of NetWare It makes sure that packets are received in the correct order and that there are no errors A mask used to identify which part of an IP Address is the Subnet Address and which part is the host or device address An abbreviation of Tagged Binary Control Protocol This filter is only available when PostScript is enabled 218 Xerox WorkCentre 7232 7242 System Administration Guide Terms Defined TCP IP An abbreviation of Transmission Control Protocol Internet Protocol TCP IP is a set of communications protocols that is supported by a variety of computer platforms TCP controls the data transfer and IP controls the routi
89. System Administrator Guide XEROX 701P47545 WorkCentre Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted XEROX COPYRIGHT STATEMENT XEROX and all Xerox product names mentioned in this document are trademarks of XEROX CORPORATION Other trademarks belong to their respective owners Copyright XEROX CORPORATION 2007 All Rights Reserved Changes are periodically made to this document Changes technical inaccuracies and typographical errors will be corrected in subsequent editions Table of Contents 1 Before Using the Machine sn 11 Xerox Welcome Ge t r suisses 11 SONAL Numbers a hein 11 Languages Displayed on the Touch Screen cceeeeseeceeeeeeeseesseeaees 12 CONVO MONS ass one doce Sy Marsan ina 12 2 Product OVerVIBW tin cusvanastaxecceceed ee a ester sinus tue 15 Machine Components asus hohe sioreaven cd cansteedoeterdeuceetenedeaetd ete ne 15 Services and Features sis 18 PONBTOMON reed asp nan E E AE EE TE nn te eme ner 19 Powering ONE a terne faut an dara ete os 19 P w ring OMS ded te ao dre ne D He te ee 20 loal SR a ct Ace tae Seta 20 Interface Ports aise ennemie nina 20 MOGES rereana gt RE ait Gadi eA tite a 21 PU SOIMICOS ENS MI ee ASE A ee ee 21 F AIUTeS nn R T E ten ni T 21 JOB STATUS RSR ne en Ne 21 Machine Status SR ne nes manne tetes 28 System Controls NS AS ES den dede ie tt R
90. This section explains the troubleshooting procedures and restrictions while using an SMB environment Troubleshooting This section explains what to do when a problem occurs while using SMB The possible causes confirmation methods and actions are as follows When the machine is not found from client computers Cause Confirmation Method Action The transport protocol is different between the client and the machine When selecting Searching as another computer Start gt Find gt Computer on the client the machine can be found When opening the network computer to search for the machine it cannot be found Match the SMB transport protocol between the machine and each client The network subnet is invalid When selecting Searching as another computer Start gt Find gt Computer on the client the machine can be found When opening the network computer to search for the machine it cannot be found Set up the machine and client computers in the same networks The host name specified for the machine is already defined for a different machine Check if the host name is duplicated in the SMB status information of the System Settings List Use CentreWare Internet Services to change the host name to a different name or reset the machine settings to the initial values The function to search for computer names is not available in IPv6 environment Check i
91. XX XXXX XXXX IXXXX IXXXXIXXXX XXXX 80 2 Setup the SMTP server configuration via CentreWare Internet Services 1 Click the Properties tab 2 Click the Connectivity folder and then the Protocols folder 3 Click SMTP Server 4 Enter the SMTP mail server Host Name or IP address and Port number the default is port 25 5 Click on Apply 3 Setup the Machine E mail address 1 Click the Properties tab 2 Click on Description 3 Set Machine s E mail Address 4 Click on Apply 4 Onthe machine load a sample document that you want to e mail into the document feeder 5 Select the E mail button on the touch screen 6 There are three ways to specify an e mail destination e Select New Recipient to type e mail addresses using the screen keyboard e Select Address Book and then select List all public entries or Search Public from the drop down menu to select e mail addresses Xerox WorkCentre 7232 7242 System Administration Guide 139 13 Scanning Services e If LDAP is enabled you can select Address Book and then select Search Network from the drop down menu to select e mail addresses 7 Press the lt Start gt button on the machine 8 Verify that the recipient s received the e mail with the document attached 140 Xerox WorkCentre 7232 7242 System Administration Guide Scan to E mail Setup Scan to E mail Troubleshooting For internal corporate mail servers substitute the
92. XXXXXXXXX format e Filing Transport Displays whether two transport protocols IPX SPX and TCP IP are enabled or disabled Frame Type Select the frame type Auto Automatically configures the active frame type Ethernet Il Selects Ethernet frame type Ethernet 802 3 Selects IEEE802 3 frame type Ethernet 802 2 Selects IEEE802 3 IEEE802 2 frame type Ethernet SNAP Selects IEEE802 3 IEEE802 2 SNAP frame type e Queue Poll Interval Allows you to set the time interval from when print data enters the print queue until printing starts Printer Server Name Enter the printer server PServer name e New Print Server Password Enter the PServer password e Retype New Print Server Password Re enter the PServer password for verification e Active Mode Select the Active Mode for the machine when using NetWare Bindery PServer Mode Select this when using the machine server mode in bindery service Directory PServer Mode Select this when using the machine server mode in directory service Number of searches Enter the maximum number of searches e TBCP Filter Select the check box to enable TBCP Filter when processing PostScript data This is available only when the optional PostScript kit is installed When the transmission data includes binary or EPS data disable this feature Service Advertising Protocol SAP e Protocol Displays Enabled This is a display only i
93. achine A network error occurs on the network between the client and the machine The printer entry setting is not correctly defined on the client Use the PING command to check the communication status Check the printer entry setting on the client Check the etc printcap file of the client or use the lpstat command to troubleshoot Check the error Define the correct printer entry setting The system is in offline Check if the online lamp is off Exit the pause or the machine setting mode and then check if the online lamp comes on The print data size sent in one print command exceeds the buffer memory size in spool mode Check the upper limit of the receiving data size and then compare it with the size of print data to be sent as one job When the print data size exceeds the maximum receiving data size in one file divide the file into files smaller than the maximum and then re send the print request When the print data size exceeds the maximum receiving data size in multiple files reduce the number of files to be printed at one time A fault occurred during print processing Check the LPD error message displayed on the control panel Switch the machine off and on Xerox WorkCentre 7232 7242 System Administration Guide 189 17 Problem Solving Cause Confirmation Method Action The specified transmission speed is different
94. allation Overview cccccccscccseccssecaseceeceeeecescesseeeseesseesseesseeeeeess 170 Configuration of the Machine 170 Configuring Xerox Secure Access Authentication eceeeeeee 172 Secure Access and Accounting 172 17 Problem SONING 222558 donnes enr ne amants canins 179 Problem Solving Procedure nains nnteeurtonutetss 179 SL ER D D T 180 TOUBISS OO INC ea et nn mn dc de teense 180 R SIFICIONS e ram tenant te nel nn etat en einen ete 182 NETWArS 3338050 Ne Ann a Mn eh ee od 185 IN Xvae teens ches scien ee acs tate cfs Nate sie gece e A 189 Troubleshooting ss 189 O A EEE RATES eae SAT RE E a ie A 191 TTOUbDISS ROC IN ea RE Nude ns ne ose 191 Restrictions iii 193 Ether Talkie nent ne naine nee E attente 195 Troubleshooting ne iiin renea aa nn eas 195 RestiCtionNS nns a A en uns dad te agen 196 BOMOURS MAS EE TETE A Ut bathe ET 197 RESIFICIONS Enr rm entr a dat dr nt ie dde 197 CentreWare Internet Services 198 Troubleshooting ss 198 Scanning Services Lette er dde A etat eee 199 Xerox WorkCentre 7232 7242 System Administration Guide TOUBI S ADO Sn em Rae ds ne 199 Restrictions eren en ne EE aR Ewon 200 E mail Services raho eena an a n ss 202 TOUDIESHOOUING e n ANS ee a Re 202 Internet Intranet Connection 203 Tro bleSNOOtIN issiron kasha ae eae Gee 203 Restrictions RES Re ae tl delete the cate ante
95. ally boot the SMB port 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen 4 Select System Settings 5 Select Connectivity amp Network Setup Xerox WorkCentre 7232 7242 System Administration Guide 109 8 Microsoft Networking Select Port Settings Select SMB and then Change Settings Select Port Status and Change Settings Select Enabled and then Save MBN Next establish TCP IP if you use an IP address for your network environment 1 In Connectivity amp Network Setup select Protocol Settings 2 Select Protocol Settings 3 Under TCP IP IP Mode select IPv4 Mode IPv6 Mode or Dual Stack When IPv4 Mode or Dual Stack is selected 4 Select IP Address Resolution and then Change Settings 5 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected STATIC in step 5 then proceed to step 6 to configure the protocol settings Otherwise proceed to step 12 6 Select IPv4 IP A
96. and password to the Kerberos server and if a match is found the user is successfully authenticated The From field of the e mail is automatically populated with the device login name and e mail address created at the time of the device configuration If SMTP server requires authentication the device will use the SMTP username password created at the configuration of the device before sending an e mail to the server When using Scan to PC Kerberos authentication has the following effect on the feature 1 Select Scan to PC Xerox WorkCentre 7232 7242 System Administration Guide 145 13 Scanning Services 2 A login password popup will be displayed to authenticate users with the Kerberos server Enter the login and password The login and password is passed on to the Kerberos server and if a match is found the user is successfully authenticated The user needs to enter a valid login and password for the FTP SMB server This may or may not be the user s Kerberos login password rather it is a login password that is accepted by the FTP SMB server When using Network Scanning Kerberos authentication has the following effect on the feature 1 Select Network Scanning 2 A login password popup will be displayed to authenticate users with the Kerberos server Enter the login and password The login and password is passed on to the Kerberos server and if a match is found the user is successfully authenticated Thr
97. ation IP Address Host Name amp Port In the first text box enter the server name or IP address of the primary LDAP server in IPv4 or IPv6 format In the second text box enter the port number of the primary LDAP server Backup IP Address Host Name amp Port In the first text box enter the server name or IP address of the secondary LDAP server in IPv4 or IPv6 format In the second text box enter the port number of the secondary LDAP server Server Application Select a directory application from Microsoft Active Directory Novell NetWare IBM Lotus Domain 6 and Other Applications Optional Information Search Root Entry DN Enter a distinguished name that represents the search start point Up to 255 characters can be used Search Login Name Enter the login name of the LDAP server that requires authentication Up to 128 characters can be used Search Password Enter the password for the search login name using up to 32 characters If the server does not require authentication or a password is not required upon authentication leave this text box blank Re enter Search Password Re enter the password for verification Maximum Number of Search Results Specify the maximum number of search result entries Search Time Out Specify whether the server timeout limit will be used or how many seconds the search should last Referral Allows you to enable or disable LDAP referrals Referral Hop
98. ation Configuration hot link discussed on the previous page or use the alternative path stated below Select the Remote Authentication Server Directory Service folder in the list of hot links select Authentication System and pick Kerberos Solaris from the drop down list Click Apply Select Kerberos Server Settings Enter the IP Address of the Primary Server Domain Controller running the Key Distribution Center service Enter the IP Address of the Secondary Server Domain Controller if necessary Enter details of the Windows 2000 Domain in the Realm Name box For example example com Enter details for up to 4 alternate Domain Controllers and backups if required 10 Click Apply and supply the Administrator User name and password if prompted 174 Xerox WorkCentre 7232 7242 System Administration Guide Configuring Xerox Secure Access Authentication Configure Remote Authentication for Kerberos Solaris At Your Workstation 1 8 9 With the Authentication Configuration web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Note that as of February 2007 you can either return to the Security folder and the Authentication Configuration
99. ax 7 Select IPv6 Manual IP Address Setup and then Change Settings 8 Use the keypad on the screen to enter the IP Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save 9 Select Manually Configured IPv6 Prefix and then Change Settings 10 Set the IP address prefix and then select Save 11 Select IPv6 Manual Gateway Setup and then Change Settings 12 Using the same method as in step 8 set the gateway address 13 Select IPV6 IP Filter and then select Enabled or Disabled NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 14 When you have finished establishing TCP IP select Close on the Protocol Settings screen Server Fax Configuration The following describes how to enable the Server Fax feature In this procedure CentreWare Internet Services is used as an example to switch to the Server Fax feature NOTE For information on how to use CentreWare Internet Services refer to CentreWare Internet Services on page 47 NOTE You can switch to the Server Fax feature also on the machine s control panel 1 Start a web browser on a computer 2 Inthe URL field enter http followed by the Internet address of the machine Then press the lt Enter gt key on the keyboard NOTE If you are to enter t
100. ays information about print data received from a specified user Xerox WorkCentre 7232 7242 System Administration Guide 97 6 UNIX TCP IP e interval This option is used to specify the inquiry interval period for the duration of printing until all the data received has been printed The interval is set up in seconds The screen of the client is refreshed each time the information is returned NOTE Long file names will be truncated NOTE Information for a maximum of 64 print instructions can be displayed NOTE If two or more types of print languages modes are set up on a single workstation identical job numbers may be displayed when an inquiry command Ipa is issued Examples To inquire about the print data received by a printer named fxPS enter the following command Slpq PfxPS e To display a printer named fxPS in long format enter the following command Slpq P xPS 1 C Option On SunOS the C option can be used to specify the print format if the machine prints with the PostScript language in spool mode This section explains the functions which can be specified and printing operations which will be affected using the C option NOTE When the PostScript logical printer that was configured using CentreWare Internet Services and the C option have been specified simultaneously some of the actions cannot be guaranteed to work Also when specifying the PostScript logical printer as a default printer on U
101. being printed is deleted There is no print data on the machine when the machine is subsequently switched on However if the machine is switched off immediately after a print request the print data may be stored on the client In this case the print request can be reissued when the machine is subsequently turned on and the print data is printed on the machine in turn When Receiving Buffer LPD is set to Spool to Hard Disk or Spool to Memory Print data cannot be received if the print data size exceeds the available capacity of the hard disk or memory allocation NOTE If the print data exceeds the receiving buffer capacity the client may retransmit the same print data In this case stop the client and make sure that the client does not transmit the print data When Receiving Buffer LPD is set to No Spooling Print requests cannot be received from a client if a print request from another client is being processed When the client IP address or computer name is changed When the client IP address or computer name is changed the machine cannot perform query processing and cancel processing Turn the machine off and on with the receiving buffer empty of print data NOTE Stopping printing or forced deleting of print data in the machine receiving buffer can be performed using the control panel 194 Xerox WorkCentre 7232 7242 System Administration Guide EtherTalk EtherTalk This section explains the troub
102. button on the machine HN ND n Logon to the SMB server Navigate to the directory path repository that was set up earlier on the server Your scanned document can be found in the specified directory NOTE If Kerberos authentication remote authentication has been enabled a separate login screen appears when the Scan to SMB feature is selected Documents are not scanned in unless the Kerberos server authenticates user access Xerox WorkCentre 7232 7242 System Administration Guide 149 13 Scanning Services 150 Xerox WorkCentre 7232 7242 System Administration Guide 14 Internet Fax This chapter explains how to set up the Internet Fax feature of the machine The following information is provided Internet Fax Overview page 151 Information Checklist page 151 Internet Fax Environments page 152 Internet Fax Installation page 152 Installation Procedure page 152 Network Communication Setup page 153 Test Internet Fax page 156 Internet Fax Overview If the Internet Fax software key is installed with the optional Fax Kit in the machine you can send and receive the scanned data as attachments via an intranet or the Internet This differs from a facsimile that transmits the data via a telephone line Information Checklist Before enabling this feature make sure that the following items are available or have been performed Item By An existing operational network utilizing
103. ccounts to continue to print From the Verify User Details drop down menu select either Yes or No keep logon records The Yes selection will verify user information When No keep logon records is selected User ID and Account ID must be entered at the Device but user information will not be checked A logon record will be kept by the Device however If a Guest User box is available and configurable consider whether it is advisable in your network environment to allow simple password guest access to this restricted service device The default setting is Off If you wish to allow guest access enter your guest password twice in the boxes provided Click Apply and enter the Administrator User name and password when prompted Click the Reboot Machine button then OK when prompted Refresh your web browser then click on the User Details Setup link to set the Store User Details setting Note that you can set either NVM or hard disk as the Xerox WorkCentre 7232 7242 System Administration Guide 207 16 Appendix destination for saved authentication information User Details Setup also allows you to configure the characteristics of the login prompt for User Authentication 208 Xerox WorkCentre 7232 7242 System Administration Guide Xerox Standard Accounting Xerox Standard Accounting Overview When enabled Xerox Standard Accounting XSA tracks the numbers of Copy Print Network Scanning E mail Internet Fax and Embed
104. ch list 58 Xerox WorkCentre 7232 7242 System Administration Guide 6 7 Using CentreWare Internet Services to Configure Settings on the Machine Domain Name 1 3 Enter the domain names for the domain name 1 to 3 e Connection Time Out Specify the maximum time period allowed for searching domains e DNS Resolution via IPV6 First Select whether or not to prioritize the resolution of the IPv6 DNS name over the IPv4 DNS name when IP Mode is set to Dual Stack DHCP DDNS e Release Registration Allows DHCP resources to be released when the machine is powering down This is a display only item and shows Enabled Zero configuration Networking e Self Assigned Address IPv4 Allocates an IPv4 address without using a DHCP server This check box is selected when IP Address Resolution is set to Autonet This is a display only item e Self Assigned Address IPv6 Displays Enabled This is a display only item Select Apply to reflect the new settings Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine SNMP Configuration This page allows you to configure the SNMP settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A
105. command data may not be printed correctly NOTE The system default is used if no tray number is specified or a specified tray or specified size of paper is not loaded NOTE This option is for specifying paper size only Paper is selected but the document size is not resized to fit the actual paper size NOTE If the print data specifies a paper tray those specifications take priority over any C option NOTE If an invalid combination is specified the machine may not operate correctly NOTE For some print languages the specification may be invalid Selecting a paper output tray The following parameters can be specified Parameter Description STACKER n stacker n Delivers prints to a finisher tray Yn bin number 1 Xerox WorkCentre 7232 7242 System Administration Guide 99 6 UNIX TCP IP Selecting a paper type The following parameters can be specified Parameter Description PTS pts Selects plain paper PT1 pt1 Selects thick paper 1 POH poh Selects transparency PTP ptp Selects tracing paper PRC pre Selects recycled paper Specifying double sided printing The following parameters can be specified Parameter Description DUP dup Double sided printing as follows fas TUMBLE tumble Double sided printing as follows F2 SIMP simp Single sided printing NOTE If several parameters are specified in an lor command data may not pri
106. current value with a default value Also cancels suspended jobs 11 lt Dial Pause gt Inserts a pause while dialing a fax number 12 lt asterisk gt Indicates the special character used in a fax number and designates a group code Also allows you to specify an F Code or a password 13 lt All Services gt Displays the All Services screen for selection of all the available services on the machine 14 lt Features gt Returns the display to the previous copy fax or scan feature screen when the Job Status screen or Machine Status screen is selected 15 lt Job Status gt Displays the Job Status screen where you can check the progress of a job or display the log and detailed information of completed jobs 16 lt Machine Status gt Displays the Machine Status screens where you can check the machine information the billing information and the status of the toner cartridges and other supplies can print various reports and can configure various settings Settings i Button names and icons used on the control panel may differ depending on the country of purchase n the Key Operator Mode This machine is pre programmed with default settings which can be customized on the Tools tab in Machine Status To access the setting menus entering the Key Operator mode is required via the lt Log In Out gt button These settings may be accessed in the System Administrator mode as well NOTE Entering the Key
107. d User Interface It is an enhanced version of the NetBIOS protocol that is used by network operating systems such as LAN Manager LAN Server Windows for Workgroups and Windows NT NetBEUI formalizes the transport frame and adds additional functions NetBEUI is no longer supported by Xerox A network operating system from Novell Clients log onto one or more file servers which provide services such as e mail printing and filing A device on a network that has an address and can send and or receive data to and from other devices on the network An abbreviation of Printer Control Language which is used by Hewlett Packard This is a set of commands that tells a printer how to print a document A Hewlett Packard Printer Control Language PCL that is the first version of PCL to support bi directional communication between printer and computer A Hewlett Packard Printer Control Language PCL It is an interpreted language similar to but more intelligent than PostScript This version offers significant changes in the backward compatibility issue for Hewlett Packard machines A NetWare utility that can be used to create configure monitor and manage queues in a NetWare server and to attach print servers to the queues An abbreviation of Portable Document Format It is a file format developed by Adobe Systems A PDF file can describe documents containing text and images retaining all the formatting and fonts of the original copy
108. d the passcode is x admin The user name and passcode are case sensitive and should be changed after install 7 Load the print drivers on the workstations that will be accessing the machine Quick Network Setup Static IP Prerequisites for Manual Setup of Network Using Static IP Address NOTE On startup the WorkCentre multifunction machine defaults to DHCP to obtain its network configurations so DHCP must be turned off by manually entering a static IP address Before installing record the following information for use during setup TCP IP Address Gateway Address Subnet Mask for IPv4 Prefix for IPv6 DNS Server Address NOTE To obtain this information contact your System Administrator Procedure for Manual Setup of Network Using Static IP Address 1 Power on the machine 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Protocol Settings Under TCP IP IP Mode select IPv4 Mode IPv6 Mode or Dual Stack NO OS 44 Xerox WorkCentre 7232 7242 System Administration Guide Quick Network Setup Static IP When IPv4 Mode
109. ddress and then Change Settings 7 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx When you have finished entering all values select Save 8 Select IPv4 Subnet Mask and then Change Settings 9 Using the same method as in step 7 enter the Subnet Mask 10 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave this field blank 11 Using the same method as in step 7 enter the Gateway Address 12 Select IPv4 IP Filter and then Change Settings 13 Select Enabled to filter access to the machine NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 14 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 4 Set IPv6 Address Manual Configuration 110 Xerox WorkCentre 7232 7242 System Administration Guide SMB installation NOTE Select Enabled when the machine is connected to a network on which IPv6 stateless address autoconfiguration is disabled or when you want to set a static IPV6 address If you selected Enabled in step 4 proceed to step 5 Otherwise proceed to step 11 5 Select IPv6 Manual IP Address Setup and then Change Settings
110. ded Fax jobs when these features are installed on the machine for each user Usage limits can also be applied to users to restrict the total numbers of copy print fax and scan jobs that a user can perform Administrators can print a report which contains all XSA data XSA is set up through CentreWare Internet Services the machine s HTTP pages displayed on your web browser Administrators must create accounts and specify limits before users are authorized to access the machine When XSA is set up users must enter their account details at the machine to use the device When they have finished their job their XSA allocation is reduced by the number of prints copies or scans performed When XSA is enabled users must enter their account details in the print driver to print documents from their workstations The XSA feature is mutually exclusive from any other accounting feature If XSA is enabled at the device You cannot enable Foreign Device Interface Auditron or Network Accounting Each device supports unique XSA User IDs and Group Accounts All user IDs must be assigned to one or more group accounts NOTE The XSA settings and account data are stored in the machine It is strongly recommended that you back up the settings and data regularly using the Cloning hot link available under the XSA folder of Internet Services as described in this section Should the machine lose your XSA data and settings you can restore them from the backup fi
111. defined in the PCL job stream The PCL versions used are PCL5 and PCL6 You can view the PCL fonts by printing the Fonts List Value Description Value Description 0 CG Times 41 Times New Bold 1 CG Times Italic 42 Times New Bold Italic 2 CG Times Bold 43 Symbol 3 CG Times Bold Italic 44 Wingdings 4 Univers Medium 45 Line Printer 5 Univers Medium Italic 46 Times Roman 6 Univers Bold 47 Times Italic 7 Univers Bold Italic 48 Times Bold 8 Univers Medium Condensed 49 Times Bold Italic 9 Univers Medium Condensed Italic 50 Helvetica 10 Univers Bold Condensed 51 Helvetica Oblique 11 Univers Bold Condensed Italic 52 Helvetica Bold 12 Antique Olive 53 Helvetica Bold Oblique 13 Antique Olive Italic 54 CourierPS 14 Antique Olive Bold 55 CourierPS Oblique 15 CG Omega 56 CourierPS Bold 16 CG Omega Italic 57 CourierPS Bold Oblique 17 CG Omega Bold 58 SymbolPS 18 CG Omega Bold Italic 59 Palatino Roman 19 Garamond Antiqua 60 Palatino Italic 20 Garamond Kursiv 61 Palatino Bold 21 Garamond Halbfett 62 Palatino Bold Italic 22 Garamond Kursiv Halbfett 63 ITC Bookman Light Xerox WorkCentre 7232 7242 System Administrator Guide 39 2 Product Overview Value Description Value Description 23 Courier default 64 ITC Bookman Light Italic 24 Courier Italic 65 ITC Bookman Demi 25 Courier Bold 66 ITC Bookman Demi Italic 26
112. dress and Subnet mask if needed Test the machine to make sure that it is installed fully and functioning Customer correctly Install the print driver Customer If problems arise during the machine installation refer to the Problem Solving chapter for assistance CAUTION Do not connect the network cable to the machine until instructed to do so Xerox WorkCentre 7232 7242 System Administration Guide 77 5 NetWare NetWare Environments System configuration The machine supports NetWare PServer mode in Bindery or NDS NetWare 3 x 4 x 5 x 6 x is required to support Bindery NetWare 4 11 or later is required to support NDS In the PServer mode the machine will function as a print server and print jobs from the print queue The machine uses one file server user license NOTE The machine does not support RPrinter mode Target computers The NetWare versions and NetWare client computers require the following environments NetWare versions A Novell accredited computer which can be installed with NetWare 3 x 4 x 5 x 6 x NetWare client computers A Novell accredited computer which can run Windows 95 Windows 98 Windows ME Windows NT 4 0 Windows 2000 Windows XP or Windows Server 2003 NOTE When using the LPD port by Novell Distributed Print Services NDPS activate the LPD port on the machine and set the IP address IPX SPX frame types The machine supports the following Ethernet interfaces e 10Base T
113. e default passcode is x admin 9 When the reboot message appears select Reboot Machine POP3 Setup This page allows you to configure the POPS settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 At the CentreWare Internet Services home page for the machine select the Properties tab 2 Inthe Properties frame select the plus symbol to the left of the Connectivity folder 3 Select the plus symbol to the left of the Protocols folder Select POP3 Setup 5 Setup the following displayed in the frame A Server Information IP Address Host Name amp Port In the first text box enter the host name or IP address of the POP3 server in domain IPv4 or IPv6 format using up to 128 characters Enter the port number in the second text box e POP Receive Password Encryption Select to enable APOP authentication e Login Name Enter the POP user name e Password Enter the POP user password e Retype Password Re type the password for verification Xerox WorkCentre 7232 7242 System Administration Guide 69 4 CentreWare Internet Services POP3 Settings Polling Interval Enter the interval to check the POP3 server between 1 and 120 minutes in 1 minute increments 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK N
114. e deleted This option is invalid in the non spool mode NOTE Print data which consist of multiple files sent in one print instruction cannot be deleted file by file All the files will be deleted together NOTE This command is invalid if no options are specified or if there is no print data which matches the option NOTE You can only delete print data from the same workstation used to send the print data You cannot delete print data sent by other workstations NOTE When a command to delete print data is received the file will be deleted even if itis in the process of being printed Any unprinted data will be cancelled after the file has been deleted Example To delete the print data from printer fxPS for job number 351 enter the following command S lprm P xPS 351 Printer Status Solaris HP UX The Ipstat command is used to inquire about the status of the machine NOTE In the non spool mode this function is available to Windows NT clients but not to HP UX Solaris clients Command format lpstat option Command options The following command options are available If no option is specified all the print data related information will be displayed The sequence of the options does not affect the outcome To use more than one argument at the same time separate them by commas and enclose all the arguments with E g lpstat u userl user2 user3 e o printer name This option displays t
115. e in the upper right corner of the prints STAPLELD Places two staples on the left side of the prints STAPLERD Places two staples on the right side of the prints STAPLEBL Places one staple in the lower left corner of the prints STAPLEBD Places two staples at the bottom of the prints STAPLEBR Places one staple in the lower right corner of the prints NOTE If several parameters are specified in the first lor command data may not print NOTE For some print languages the stapling parameter may be invalid To specify the output format of printing enter the following command C parameter parameter oy Enter a comma after C followed by the parameters which specify the output format To specify multiple parameters separate them with For example to print a file named file1 two sided on A4 210 x 297 mm 8 3 x 11 7 inches on printer fxPS enter the following command lpr Pf xPS C DUP A4 filel NOTE If the parameter string of the C option exceeds 64 characters the operation may not function correctly 102 Xerox WorkCentre 7232 7242 System Administration Guide 7 EtherTalk This chapter explains how to set up the machine to operate on an EtherTalk network The following information is provided Information Checklist page 103 EtherTalk Environments page 104 EtherTalk Installation page 104 Installation Procedure page 104 Network Communication Setup page 104
116. e network access settings as follows 1 Boot Windows and select Control Panels gt Administrative Tools gt Local Security Policy 2 Select Security Settings gt Local Policies gt Security Options 3 Set Accounts Limit local account use of blank passwords to console logon only to Disabled Cannot perform SMB transfers using a DFS access path domainname sharename DFS access path specification is not supported Specify a UNC format path hostname sharename Xerox WorkCentre 7232 7242 System Administration Guide 199 17 Problem Solving Problem Action In IPv6 environment without a Scan data cannot be transferred if the name of a computer is DNS server scan data specified as a server Specify the IPv6 address for the SMB cannot be transferred using scan parameter the Scan to PC SMB feature Restrictions This section explains the restrictions that apply while using scan functions NOTE For information on the network scan driver and Mailbox Viewer 3 application refer to the Readme file on the driver CD ROM When retrieving a document from a mailbox If Delete Document After Retrieval is turned off the same document can be accessed by many clients If Delete Document After Retrieval is turned on the document can only be accessed by 1 client Documents stored or read by a client cannot be seen by other clients In either case d
117. e settings to supports XSA 1 At a networked workstation open your web browser and enter the TCP IP address of the machine that you want to clone to Press lt Enter gt Click the Properties tab See if Xerox Standard Accounting is shown in the General Setup folder If it is not you cannot clone to this machine Click the Xerox Standard Accounting folder in the directory tree From the display of available hot links verify that Cloning is among them To make a Back up file 1 At your workstation open your web browser and enter the TCP IP address of the machine with the settings that you want to copy in the Address bar Press lt Enter gt Click the Properties tab Expand the General Setup folder then select Cloning To Clone all features simply select Clone Or To customize individually disable any of the features then select Clone Click Save on the dialog box that appears A dialog box will prompt you to specify the name and location for the cloned file Verify that the extension reads dat Click Save The dat file can now be used to restore the information to the same machine or to clone other machines To Restore Settings or Clone Settings to another Machine NOTE This procedure will cause the machine to reboot and be inaccessible over the network for several minutes 1 aA A N Open your web browser and enter the TCP IP address of the machine that you wish to res
118. e software version 1 Select General Information on the Machine Information screen 2 Select the required option e Machine Configuration Displays the Machine Configuration screen You can view the status of the machine components The list displays the hardware components and the options supported on the machine Software Version Displays the Software Version screen You can identify the software versions of the components of the machine Paper Tray Status This feature allows you to check the status of each paper tray including the bypass tray and the optional High Capacity Tandem Tray It also displays the size type and remaining amount of media in each tray 1 Select Paper Tray Status on the Machine Information screen Overwrite Hard Disk This feature displays the overwriting status of the hard disk NOTE This option is displayed if the feature is enabled in the System Settings by the Key Operator 1 Select Overwrite Hard Disk on the Machine Information screen Print Mode This feature allows you to change the default printer mode and emulation parameter settings 1 Select Print Mode on the Machine Information screen 2 Select the required option e Off line Takes the printer off line The printer is unavailable in this mode e On line Puts the printer on line ready to accept data e PCL Emulation Allows you to set parameter values for PCL emulation to print documents
119. e that the following items are available or have been performed Item By An existing operational Microsoft network is required These procedures Customer are not designed to install a Microsoft network Obtain and record the following information if required Customer e IP address e Gateway address e Subnet mask for IPv4 Prefix for IPv6 e Host name Refer to the Glossary for additional information about the Gateway Address and Subnet mask if needed Test the machine to make sure that it is installed fully and functioning Customer correctly Install the print driver Customer If problems are encountered during the installation refer to the Problem Solving chapter for assistance CAUTION Do not connect the network cable to the machine until instructed to do so Xerox WorkCentre 7232 7242 System Administration Guide 107 8 Microsoft Networking SMB Environments Server Message Block SMB is a protocol for sharing files or printers on Windows OS This section explains the installation procedure for connecting a printer to a Windows network through SMB System configuration As the machine supports SMB protocol you can send print data directly to the machine on the same network without going through the server You can use TCP IP You will need to set up the IP address on the machine and the computer using TCP IP NOTE You can make SMB settings through CentreWare Internet Services
120. eWare Internet Services to check if the recipient mail addresses are set correctly Set the recipient mail addresses Check if your SMTP or POP3 server functions correctly Check your SMTP or POP3 server Internet Intranet Connection This section explains the troubleshooting procedures and restrictions while using Internet and intranet connections Troubleshooting This section explains what to do when a problem occurs while using Internet or intranet connections The possible problems and actions are as follows When you cannot connect to the Internet intranet Problem Action Authentication service ona remote server is not supported on the machine Basic authentication only is supported on the machine NTLM digest is not supported Change to authentication using SSL as security considerations require The remote cooperation service and the machine model options do not match If using remote services purchase the corresponding product model or options as necessary The IP address is not set correctly Check the IP address setting If the IP address is not set correctly supply a fixed IP address or use DHCP or Autonet to assign an IP address Xerox WorkCentre 7232 7242 System Administration Guide 203 17 Problem Solving Problem Action The IP gateway address is not set correctly Enter the correct IP gateway address if connected
121. ect Reboot Machine LPD This page allows you to configure the LPD settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 At the CentreWare Internet Services home page for the machine select the Properties tab 2 Inthe Properties frame select the plus symbol to the left of the Connectivity folder 3 Select the plus symbol to the left of the Protocols folder 4 Select LPD 5 Setup the following displayed in the frame e Protocol Displays whether the protocol is enabled or disabled Physical Connection Displays Ethernet Port Number Allows you to configure the port number e TBCP Filter Select the check box to enable TBCP Filter when processing PostScript data This is available only when the optional PostScript kit is installed When the transmission data includes binary or EPS data disable this feature e Connection Time Out Allows you to specify the connection time out period when transmission fails e Maximum Number of Sessions Enter the maximum number of sessions 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine 64 Xerox WorkCentre 7232 7242 System Administration Guide Po
122. ed file1 to a printer named fxPS enter the following command lpr Pf xPS filel To print three copies of file1 and three copies of file 2 to fxPS enter the following Slpr Pf xPS 3 filel file2 To print a file named file1 to a printer named fxPS as an A4 sized 210 x 297 mm 8 3 x11 7 inches duplex job enter the following command lpr Pf xPS C DUP A4 filel Delete lprm The Iprm command is used to delete print data Command format usr ucb lprm P printer name job number Command options The following command options are available e P printer name This option specifies the printer name registered with etc printcap If this option is omitted the default printer lp will be used e job number This option specifies the job number of the print data to be deleted A job number is a serial number between 1 and 999 determined by the workstation These numbers can be checked by issuing an lpq command Instead of a job number you can specify a user name or This option is invalid in the non spool mode User name is only valid when you log in as a superuser When this option is taken all the print data you specify will be deleted This option is invalid in the non spool mode Xerox WorkCentre 7232 7242 System Administration Guide 95 6 UNIX TCP IP You can delete all your print data by specifying this option If this option is issued by a superuser all the print data received by the machine can b
123. ernet They are expressed in dotted quad format a series of decimal numbers separated by decimal points IPv6 is the next generation protocol designed to replace IPv4 IPv6 addresses are 128 bit identifiers expressed in 16 bit hexadecimal numbers separated by colons IPv6 corrects a number of problems in IPv4 such as the limited number of available addresses Internetwork Packet Exchange IPX is part of NetWare It routes packets to the correct node and to the correct process within the node 216 Xerox WorkCentre 7232 7242 System Administration Guide LAN LDAP LPD NDS NetBEUI NetWare Node PCL PCL5 PCL6 PCONSOLE PDF Terms Defined An abbreviation of Local Area Network This is a network that serves a relatively small area such as one building and does not require telecommunications services to reach all of the nodes An abbreviation of Lightweight Directory Access Protocol A protocol that allows sharing of corporate phone book information An abbreviation of Line Printer Daemon This is a print management program that runs on a host An abbreviation of Novell Directory Services that was formerly known as NetWare Directory Services This is a database used by Novell NetWare to organize resources for an entire network of NetWare servers The database itself can be distributed across the network and accessed by all servers An abbreviation of NetBIOS Network Basic Input Output System Extende
124. erver Fax feature Installation Procedure To use the Server Fax feature configure the following for the machine Network Communication Setup 1 Set the IP address Server Fax Configuration 1 Switch to the Server Fax feature 2 Configure the Server Fax settings Test Server Fax Transmission Submit a Server Fax job to make sure that the Server Fax feature has been configured correctly Network Communication Setup The following describes how to establish TCP IP 1 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 158 Xerox WorkCentre 7232 7242 System Administration Guide Server Fax Installation 2 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen 3 Select Connectivity amp Network Setup 4 Select Protocol Settings 5 Under TCP IP IP Mode select IPv4 Mode IPv6 Mode or Dual Stack When IPv4 Mode or Dual Stack is selected 6 Select IP Address Resolution and then Change Settings 7 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected STATIC in step 7 then proceed to step 8 to configu
125. escribes the conventions used throughout this System Administration Guide In this guide you will find that some terms are used interchangeably e Paper is synonymous with media e Document is synonymous with original e Xerox WorkCentre 7242 7232 is synonymous with the machine Key Operator System Administrator Orientation Key Operator is the designated user who sets Machine Copy and Fax defaults and maintains the machine System Administrator is the designated user who sets and maintains the network settings on the machine Orientation is used to mean the direction of images on the page When the image is upright the paper or other media can be either long edge feed or short edge feed Long Edge Feed LEF When loading documents long edge feed into the document feeder load with one of the long edges facing into the document feeder The short edges appear at the top and bottom of the paper facing the front and back of the document feeder When loading paper long edge feed into a paper tray place the paper with one of the long edges on the left hand side and one of the short edges toward the front of the tray Short Edge Feed SEF When loading documents short edge feed into the document feeder load with one of the short edges facing into the document feeder The long edges appear on the top and bottom of the paper facing the front and back of the document feeder When loading 12 Xerox WorkCentre 7232 7242 System
126. ess the machine 13 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 3 Set IPv6 Address Manual Configuration NOTE Select Enabled when the machine is connected to a network on which IPv6 stateless address autoconfiguration is disabled or when you want to set a static IPv6 address If you selected Enabled in step 3 proceed to step 4 Otherwise proceed to step 10 4 Select IPv6 Manual IP Address Setup and then Change Settings 5 Use the keypad on the screen to enter the IP Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save Select Manually Configured IPv6 Prefix and then Change Settings Set the IP address prefix and then select Save 2 N Select IPv6 Manual Gateway Setup and then Change Settings Using the same method as in step 5 set the gateway address 10 Select IPV6 IP Filter and then select Enabled or Disabled NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 11 When you have finished establishing TCP IP select Close on the Protocol Settings screen 126 Xerox WorkCentre 7232 7242 System Administration Guide IPP Installation Workstation Setup Test Print Install a pr
127. essage Digest Algorithm Message Encryption Method Digital Signature Outgoing E mail Signature Outgoing Internet Fax Certificate Auto Store 3 Select Save Test Internet Fax To make sure that Internet Fax has been set up successfully perform the following steps Sending 1 Load a document 2 Select Internet Fax on the lt All Services gt screen 3 Select the required features for the job 4 Enter the E mail address of the recipient 5 Press the lt Start gt button The document will be scanned and converted to TIFF format Then it will be sent as an E mail attachment Receiving When the machine receives an Internet Fax printing starts automatically 156 Xerox WorkCentre 7232 7242 System Administration Guide 15 Server Fax This chapter explains how to set up the Server Fax feature of the machine The following information is provided Server Fax Overview page 157 Information Checklist page 157 Server Fax Environments page 158 Server Fax Installation page 158 Installation Procedure page 158 Network Communication Setup page 158 Test Server Fax transmission page 162 Server Fax Overview If your machine is installed with both the optional scanner kit and the optional server fax kit you can use the Server Fax feature that sends and receives image data through a Server Fax server NOTE The Server Fax feature cannot be used concurrently with t
128. etwork Communication Setup 109 Workstation SSID 2h Re re 111 Test PRINT Re Re a a a a a a ened due 111 Xerox WorkCentre 7232 7242 System Administration Guide 10 11 12 13 TCP IP LPD or POrt9 100 Sites lens asacneternmnerndaciusgienneinse 113 Information Checklist a Ee E E 113 TCP IP LPD or Port9100 Envir nments sinssismmndaunnnt 114 TCP IP LPD or Port9100 Installation 114 Installation Procedure ss 114 Network Communication Setup 115 Workstation Sib rie dete ea eaea SE ERNA EEEak 117 BEENIE miela A TEE EAEE A E E E E 117 RISE el a E E E T 119 Information CH CKIISE a nid na anses 119 USB Port Environmental inrtne 120 USB Port Installations sue een ins a dede 120 Installation Procedure ss 120 USB Port Communication Setup 121 WorkStation Setup 228 en ayaa Sacre aa Reste 121 Test PriNtisssirasiresetinnesie A Aep eaae aorar Sein eau 122 IPP Internet Printing Protocol 123 Information Checklist eenn 123 IPP Environment E E RE E teenies 124 IPP nstallationizccss i a a EE R 124 Installation Procedure ss 124 Network Communication Setup 125 W rkstati n SSID St nt nt 127 Test PNR es ts nn ent shai cdeecdeceeas facade 127 ER 11 EL RSR RENE SRE SERRE EE ER 129 E mail OVNI res dnn en menant lettre ra tarte 129 Information CHOGKIISE sigs Len ne md en pteet 130 E mail Environments ss 13
129. f Windows Vista displays the machine in a list of networked computers Edit the file hosts saved in C Windows system32 driver etc to associate the computer name with the IPV6 address and then type computer name in the Address bar on Explorer Xerox WorkCentre 7232 7242 System Administration Guide SMB When the machine or other SMB machines are not found from client computers Cause Confirmation Method Action If the SMB Auto Master Mode is On there are limits on the number of machines that can retain the machine information The number varies with the network environment The machine or other SMB machines cannot be found using the network computer icon Check the SMB Auto Master Mode setting If set to On change the setting to Off When printing fails Cause Confirmation Method Action The machine is processing a print request from another client The receiving buffer is set to non spool mode Check that the machine has a print job in progress This indicates whether there are files ready to print and displays any write error dialogs After the machine has processed the print request send a print job or change the mode to the spool mode The number of sessions exceeds the maximum Check that the machine is processing simultaneous requests such as print request or status inquiry request from multiple clien
130. f an action For example CAUTION Do not connect the network cable to the machine until instructed to do so Notes Notes are statements that provide additional information For example NOTE It is recommended that you change the password from the default one For further assistance contact your Xerox Welcome Center NOTE Please note that the screens shown in this System Administration Guide apply to a fully configured machine and therefore may not exactly represent the configuration being used 14 Xerox WorkCentre 7232 7242 System Administrator Guide 2 Product Overview This chapter gives an overview of the features and functions of the machine and enables familiarity with the device network installation Detailed information is provided in the following sections Machine Components page 15 Services and Features page 18 Power On Off page 19 Cabling page 20 Modes page 21 System Controls page 34 Settings in the Key Operator Mode page 35 Resident Fonts page 39 Machine Components The following diagrams show the standard and optional components of the machine Configuration may vary depending on the model Document Feeder Optional Document Glass Side Tray 2 under the Document Feeder ee ontrol Panel amp Duplex Module is NN ae Touch Screen On Off Switch Center Tray Exit 2 Tray ee Front Cover Tray 1 Two Tray Module Tray 2 L ee Two Tray Module Tray
131. fer to the Xerox Standard Accounting in the Appendix of this Guide For instructions on setting up your Network Accounting server refer to the instructions that came with your accounting package as well as the Configuring Network authentication by a remote Accounting server topic in the Appendix of this Guide 172 Xerox WorkCentre 7232 7242 System Administration Guide Configuring Xerox Secure Access Authentication You may also need another Authentication Server to communicate with the Secure Access Server providing that server with user credentialing information A second Authentication Server may be necessary for web User Interface Authentication if this feature is additionally desired Configuring Xerox Secure Access to work with Remote Authentication At Your Workstation 1 2 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field then select Enter Click the Properties tab Select the Security folder then the Authentication Configuration link The Properties tab refreshes and the Authentication Configuration gt Step 1 of 2 area appears In the Authentication Configuration gt Step 1 of 2 area a Select Xerox Secure Access from the Login Type drop down list b Select the Enable box for each service that you wish to restrict access to For explanations of each service select the Help button NOTE If a Guest User box is available and configurable c
132. following displayed in the frame e Protocol Displays whether the protocol is enabled or disabled e Physical Connection Displays Ethernet This is a display only item Printer Name Enter the printer name for EtherTalk e Printer Type Displays the printer type Zone Name Enter the EtherTalk zone name Select Apply to reflect the new settings Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 NetWare When the reboot message appears select Reboot Machine This page allows you to configure the NetWare settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select NetWare Set up the following displayed in the frame General e Protocol Displays whether the protocol is enabled or disabled e Physical Connection Displays Ethernet This is a display only item Xerox WorkCentre 7232 7242 System Administration Guide 55 4 CentreWare Internet Services e Network Address Displays the network address in the xxxxxxxx XXX
133. for use on cover notes Billing Data List Lists the billing data for fax jobs NOTE The Billing Data List option is displayed with Key Operator access Mailbox List Displays the Mailbox List screen Select a report option and press the lt Start gt button on the control panel to print the report Mailbox List Lists the mailbox settings and procedure when storing data in the mailbox Job Counter Report Displays the Job Counter Report screen Select a report option and press the lt Start gt button on the control panel to print the report Job Counter Report Lists the job counter reports for each feature Auditron Reports Displays the Auditron Reports screen Select a report option and press the lt Start gt button on the control panel to print the report When Auditron is Off Meter Report Print Jobs Lists the number of pages printed per user and by all users for color and monochrome jobs When Auditron is On Auditron Report Print Lists an Auditron report for all print jobs completed by the selected users Auditron Report Copy Lists an Auditron report for all copy jobs completed by the selected users 32 Xerox WorkCentre 7232 7242 System Administrator Guide Modes Auditron Report Fax Lists an Auditron report for all fax jobs completed by the selected users Auditron Report Scan Lists an Auditron report for all scan job
134. fy that the path and file name are correct and click OK 10 Select the model that corresponds to your printer and click Next 11 Enter a name for your Printer and select either Yes or No for making this printer your default Windows printer Select Yes if you will be printing primarily to this printer from your Windows applications Click Next 12 If the Printer Sharing Screen displays select Do not share this printer unless the Printer is directly connected to your workstation and you wish to Share it with other network users Click Next 13 Select Yes to print a test page Click Next 14 Click Finish Using Secure Access 1 Read the multifunction device s User Interface prompt to determine what needs to be done to be authenticated at the device Authentication methods include swiping a card placing a proximity card near the reader or entering a user ID or PIN personal identification number 2 f the device requests further information such as accounting details enter this information at the User Interface 3 The device will confirm successful authentication allowing access to previously locked system features 4 When finished using system features press the Clear All button on the multifunction device s keypad to close your account Xerox WorkCentre 7232 7242 System Administration Guide 177 16 Security 178 Xerox WorkCentre 7232 7242 System Administration Guide 17 Problem Solving Thi
135. guage matching that of the print data 190 Xerox WorkCentre 7232 7242 System Administration Guide TCP IP This section explains the troubleshooting procedures and restrictions while using TCP IP Troubleshooting This section explains what to do when a problem occurs while using TCP IP The possible causes confirmation methods and actions are as follows When printing fails When using Windows 95 Windows 98 Windows Me Cause Confirmation Method Action The machine is connected to a network that is not available to your computer Check whether a router or gateway is between the network connected to your computer and one connected to the machine Directly connect the machine to the network connected to your computer A fault occurred on the network between your computer and the machine connection failed Check that printer disabled status network error is displayed Check the network fault An invalid IP address is specified for the machine Print disabled status Network Error is displayed Select Properties from the Printer menu on the printer window and also select Port Settings on the Details tab Compare the IP addresses in the FX TCP IP DPU Port Setups and the System Settings List Enter the correct IP address in the IP address item of the FX TCP IP DPU Port Setup dialog box After a print request was sent from the computer the mach
136. gured on the Secure Access Server then that information will override the information entered here b Select the Enable box for Local Login to allow users to log in locally at the device c Select the Enable box for Get Accounting Code to get user accounting data from a networked Accounting Server if used d Click Apply and provide the Administrator User name and password if prompted 176 Xerox WorkCentre 7232 7242 System Administration Guide Configuring Xerox Secure Access Authentication Add the Secure Access to the Server 1 Onthe Windows 2000 desktop from the Start menu select Settings then Printers On the Windows XP desktop from Start select Printers and Faxes The Vista path is Start Control Panel Printer s On Windows 2000 or XP click Add a Printer When the Add Printer Wizard screen displays click Next AUN Select Create a new port and choose Secure Access Port from the Type drop down menu The Secure Access Port becomes available when it is installed as above Click Next When prompted enter the IP address of the printer D M Enter a name for the print queue such as raw If you selected the Standard TCP IP port you can accept the default name provided by Windows Click Next N You will be prompted for a print driver Select Have Disk and browse to the location of your print driver Select the INF file then click Open 9 When the Install from Disk screen displays veri
137. he Reboot Machine screen appears select Reboot Now to reflect the settings you made Ethernet Port The Ethernet port is the default interface used on the machine If you need to change the speed setting of the Ethernet port perform the following steps 1 Enter the Key Operator mode NOTE For details on how to enter the Key Operator mode refer to 1 Entering the Key Operator Mode on page 37 2 Press the lt Machine Status gt button and then select the Tools tab Under System Settings select Connectivity amp Network Setup Select Protocol Settings Select Ethernet Rated Speed and Change Settings Set up the port speed NO AR Select Save Auto Detects the transmission speed automatically at power on and adjusts itself accordingly 100 Mbps Full Duplex Sets the transmission speed to 100 Mbps Full Duplex 100 Mbps Half Duplex Sets the transmission speed to 100 Mbps Half Duplex 10 Mbps Full Duplex Sets the transmission speed to 10 Mbps Full Duplex 10 Mbps Half Duplex Sets the transmission speed to 10 Mbps Half Duplex 38 Xerox WorkCentre 7232 7242 System Administrator Guide Resident Fonts Resident Fonts PCL Resident Fonts One of the fonts in the following table can be selected as the default font for the machine Other bitmap and scalable fonts can be downloaded with print jobs sent to the machine using print drivers The default is used when a font is not
138. he Appendix of this Guide NOTE Secure Access cannot be enabled at the same time as Foreign Device Interface Information Checklist 1 Ensure that the device is fully functional on the network TCP IP and HTTP protocols must be configured so that Internet Services can be accessed 2 Ensure that the Xerox Partner authentication solution Secure Access Server Controller and Card Reader is installed and communicating with the multifunction device Follow the installation instructions from the manufacturer of the authentication solution to correctly set the devices up 3 Ensure that SSL Secure Sockets Layer is configured on the multifunction device The Xerox Partner authentication solution communicates with the multifunction device via HTTPS 4 Optional Ensure that Network Accounting is configured if you want the multifunction device to send user account information to a Network Accounting server In Internet Services the web pages running on the multifunction device use your web browser to enter the multifunction device s IP address then click the Properties tab then click the Security folder click Authentication Configuration and select Xerox Secure Access for Login Type matched to Network Accounting for Accounting Type For use with Xerox Standard Accounting you select Xerox Secure Access for Login Type then select Xerox Standard Accounting for Accounting Type For instructions on setting up Xerox Standard Accounting re
139. he Fax feature or the Internet Fax feature While the Fax Server feature is enabled the Fax feature is detected as not installed even if the fax feature is supported on the machine During that time therefore fax transmission and reception are disabled and printed reports show that the machine does not support the Fax feature Information Checklist Before enabling this feature make sure that the following items are available or have been performed Item By An existing operational network utilizing TCP IP is required These Customer procedures are not designed to install a network Obtain and record the following information Customer e IP address e Gateway address e Subnet mask for IPv4 Prefix for IPv6 e Host name Refer to the Glossary for additional information about the Gateway Address and Subnet mask Test the machine to make sure that it is installed fully and functioning Customer correctly Xerox WorkCentre 7232 7242 System Administration Guide 157 15 Server Fax Item By Install Server Fax Kit and enable the Server Fax feature Customer Server Fax Environments System Requirements The following are required to use the Server Fax feature e Network Scanning Kit Server Fax Kit e Machine connection to a network using TCP IP A Server Fax server installed on the same network Server Fax Installation This section describes how to enable the S
140. he IP address use one of the following formats depending on your machine configuration The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets For IPv4 http xxx xxx XXxx XXX For IPv6 http Xxxx XXXX IXXXX IXXXX IXXXXIXXXX IXXXX IXXXX NOTE If a port number is set append it to the Internet address as follows In the following example the port number is 80 The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets For IPv4 http xxx xxx xXxx xxx 80 For IPv6 http Xxxx XXXX XXXX IXXXX IXXXX IXXXX IXXXX XXXX 80 3 On CentreWare Internet Services click the Properties tab 4 Under Services select Fax 160 Xerox WorkCentre 7232 7242 System Administration Guide Server Fax Installation 5 Click Fax Settings and then under Fax Service select Scan to Fax Server 6 Click the Apply button 7 On the right frame of the screen click Reboot Machine to reflect the setting The following describes how to configure the repository settings The repository settings can be configured only on CentreWare Internet Services 8 On CentreWare Internet Services click the Properties tab 9 Click the Services folder then the Fax folder 10 Under Fax click Defaults 11 On the General screen set Job Log and Confirmation Sheet 12 Click Apply to reflect the settings 13 On the tree in
141. he Internet address as follows In the following example the port number is 80 The IPv6 format is supported on Windows Vista only It needs to be enclosed in square brackets For IPv4 http xxx xxx xxx xxx 80 For IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX 80 3 Verify that the home page of CentreWare Internet Services is displayed The CentreWare Internet Services installation process is now completed If the test fails refer to the Problem Solving chapter for assistance NOTE If the Auditron feature is enabled you may be required to enter the user ID and passcode if one is set up If you need assistance contact the Key Operator NOTE When your access to CentreWare Internet Services is encrypted enter https followed by the Internet address instead of http Selecting Transport Protocols When using the NetWare SMB or SNMP port change the transport protocol if required NetWare IPX SPX TCP IP SMB TCP IP SNMP UDP IPX 1 At the CentreWare Internet Services home page for the machine select the Properties tab 2 Inthe Properties frame select the Connectivity folder then select Port Settings 3 Select the required transport protocol Xerox WorkCentre 7232 7242 System Administration Guide 51 4 CentreWare Internet Services NetWare IPX SPX TCP IP SMB TCP IP SNMP UDP IPX 4 Select Apply 5 Enter the user ID and passcode then select OK NOTE The default
142. he default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine 62 Xerox WorkCentre 7232 7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine Microsoft Networking This page allows you to configure the Microsoft Networking settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select Microsoft Networking Set up the following displayed in the frame Filing Destination Protocol Displays whether the protocol is enabled or disabled Physical Connection Displays Ethernet This is a display only item Transport Select a transport protocol TCP IP Maximum Connections Enter the maximum number of simultaneous connections allowed Connection Timeout Displays 600 seconds This is a display only item Workgroup Enter the name of the workgroup the machine belongs SMB Host Name Enter the SMB host name with up to 32 characters TBCP Filter Select the check box to enable TBCP Filter when process
143. he passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Protocol Settings Under TCP IP IP Mode select IPv4 Mode IPv6 Mode or Dual Stack N D OG SK When IPv4 Mode or Dual Stack is selected 8 Select IP Address Resolution and then Change Settings 9 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected STATIC in step 9 then proceed to step 10 to configure the protocol settings Otherwise proceed to step 16 10 Select IPv4 IP Address and then Change Settings 11 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx When you have finished entering all values select Save 12 Select IPv4 Subnet Mask and then Change Settings 13 Using the same method as in step 11 enter the Subnet Mask 14 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave this field blank 15 Using the same method as in step 11 enter the Gateway Address 16 Select IPv4 IP Filter and then Change Settings
144. he print data for the specified printer 96 Xerox WorkCentre 7232 7242 System Administration Guide SunOS Printer Status e t This option displays all the information e u user name This option displays information about print data received from specified users e v printer name This option displays the printer name and the path name for the machine The printer name is specified in the argument NOTE Long file names will be truncated NOTE Information for a maximum of 64 print instructions can be displayed NOTE If two or more types of print languages modes are set up on a single workstation identical job numbers may be displayed when an inquiry command Ipstat is issued Example To inquire about the print data received by a printer named fxPS enter the following command Slpstat ofxPS The Ipq command is used to inquire about the status of the machine NOTE In the non spool mode this function is available to Windows NT clients but not to SunOS clients Command format usr ucb lpq P printer name 1 user name interval Command options The following command options are available e P printer name This option specifies the printer name registered at etc printcap If this option is omitted the default printer Ip will be used e This option displays information about the workstation which is sending the print instruction in long format e User name This option displ
145. i kisi doin nhiinki heat 83 Information CheckliSt 22s serres user en ist nenmneitteitee 83 UNIX TCP IP Environment 00ccc0cccecseesseesseeeseeessesseesseesseseeeseeees 84 UNIX TCP IP Installation 84 Installation Procedure ss 84 Network Communication Setup 85 Workstation S8tlp siiernnitnat ne nine tiens 86 T st Pintera cure an Den wel al ibe Adee RS es 92 PIANOS de ae Me nt er ns 92 SolariS HP UX c ccccccesssssssssssceeeeeeseeeeeeeeaeeaeeeaeceaeeeeseseeeeeseeeeseeeess 92 SUNOS Maes ser dar Motte Melon ache tsa Naas Marennes ladite ten 94 Printer Statu S eriin eee ci exeg utes lande diet EAE d ere t set 96 Solaris APEUX Streets ntrnsenns A blind een te creme rate nes een s eee 96 SUNO SEE Te es in A E a sn 97 PG OPUOM ss sen nn nee der an T 98 Te EtNer Val vasccsisscaccudscsocsarssvcvowedecsadssesvets wctce soccssay 103 Information Checklist 103 EtherTalk Environments ss 104 EtherTalk Installation 104 Installation Procedure 104 Network Communication Setup 104 Workstation Setup sie NAME AS a ak 105 TEST Prin tisse ss ose en nn a Meigen ahead 105 8 Microsoft Networking sens 107 Information Checklist aas 107 SMB ENVirGnMents oes ofc rires a eee Goatees 108 SMB Installation c cccccsecssccsseeecaeecaeeeeeeceeeeeececeeeseceseesseeeseeeseeseeess 109 Installation Procedure 109 N
146. ient settings e The IP address is a unique address administered system wide Consult with the system administrator when setting the necessary parameters Xerox WorkCentre 7232 7242 System Administration Guide 193 17 Problem Solving Consult with the Network Information Service NIS administrator when setting up the network parameters IP address and other parameters from a host running NIS When the machine is switched off When printing The following actions take place when the machine is switched off When Receiving Buffer LPD is set to Spool to Memory All print data spooled in machine memory including the data currently being printed is deleted There is no print data on the machine when the machine is subsequently switched on However if the machine is switched off immediately after a print request the print data may be stored on the client In this case the print request can be reissued when the machine is subsequently turned on and the print data is printed on the machine in turn When Receiving Buffer LPD is set to Spool to Hard Disk All print data spooled on the machine hard disk including the data currently being printed is retained A print request can be reissued when the machine is subsequently turned on and the print data is printed on the machine in turn When Receiving Buffer LPD is set to No Spooling All print data in the receiving buffer including the data currently
147. ine was switched off or a print request was sent to a machine that was not switched on Print requests are sent from multiple computers to the machine at the same time Print disabled status Network Error is displayed Check whether the machine is switched on Print disabled status Network Error is displayed Switch the machine on None Printing restarts automatically Xerox WorkCentre 7232 7242 System Administration Guide 191 17 Problem Solving Cause Confirmation Method Action Printing file cannot be spooled due to insufficient disk capacity of the computer Print disabled status spool error is displayed Open My Computer and then right click the disk example C drive in which Windows 95 Windows 98 Windows Me is installed Select Properties from the displayed menu and then check the free space size After deleting unnecessary files to increase the free space available select Pause Printing from the Document menu of the printer window to enable printing to restart When using Windows NT 4 0 Windows 2000 Windows XP Windows Server 2003 Windows Vista When printing fails Cause Confirmation Method Action The correct IP address is not specified Check whether the IP address of the machine is correct Specify the correct IP address for the machine When Receiving Buffer LPD is set to Spool to Memory the
148. information about how to set up templates repositories transfer prococols and enabling ports Prerequisites for Scan to PC Setup SMB 1 Confirm that an existing operational network utilizing TCP IP is available 2 SMB Server exists and is running 3 Repository folder needs to be created on the SMB server to hold the scanned document 4 Confirm that the following ports are enabled 1 TCP IP Port 2 SMB Port Data to Set Up Scan to PC Install SMB Requirement Comments Server IP address Required This is the IP address of the SMB server Server Shared Name Required This is the name assigned to the shared folder on the SMB server Repository directory path where Required This is the location or path of the directory for the document will be stored on the saving scanned documents SMB server 148 Xerox WorkCentre 7232 7242 System Administration Guide Scan to PC Setup SMB Data to Set Up Scan to PC Install mmen SMB Requirement Comments SMB Login password information Optional This is required if the SMB server requires login password authentication Most SMB servers require a login password Kerberos IP Address Optional If Remote Authentication is required then Kerberos needs to be enabled Procedure for Scan to PC SMB On the control panel select Scan to PC Enter all the information required Load a sample document into the document feeder Press the lt Start gt
149. information on how to access CentreWare Internet Services refer to CentreWare Internet Services on page 47 2 3 NOQA Click the Properties tab Expand the Security folder and then click Machine Digital Certificate Management On the right page click Create new Self Signed Certificate Set Public Key Size and Issuer Click the Apply button Refresh the web browser Enabling and Setting SSL TLS A ND On the Properties page expand the Security folder Click SSL TLS Settings Under HTTP SSL TLS Communication select the Enabled check box Set HTTP SSL TLS Communication Port Number NOTE Do not use the port numbers assigned to the other ports 5 6 Click Apply You will be prompted to reboot the machine Click Reboot Machine to reflect the settings 166 Xerox WorkCentre 7232 7242 System Administration Guide Setting E mail Encryption Digital Signature Setting E mail Encryption Digital Signature Installation Overview Use the following steps to set the Encryption and Digital Signature features of e mails Configuration of the Machine Import a certificate into the machine and enable S MIME communication on CentreWare Internet Services By factory default no certificate is registered in the machine Before you register a certificate the following configuration is required Securing HTTP Communication with Encryption on page 165 Configuration of a
150. ing PostScript data This is available only when the optional PostScript kit is installed When the transmission data includes binary or EPS data disable this feature Unicode Support Specify whether or not to support Unicode support in the host name and workgroup name during SMB transmission Auto Master Mode Allows you to enable or disable Auto Master Mode Password Encryption Allows you to enable or disable password encryption during SMB transmission WINS Server Server Information Protocol Displays whether the protocol is enabled or disabled Obtain WINS Server Address Automatically Select whether to obtain the WINS server address via DHCP The check box can be selected only when obtaining the TCP IP address via DHCP or DHCP Autonet Primary Server IP Address amp Port Displays the primary server WINS IP address when Obtain WINS Server Address Automatically is disabled Change the address as necessary Xerox WorkCentre 7232 7242 System Administration Guide 63 4 CentreWare Internet Services Secondary Server IP Address amp Port Displays the secondary server WINS IP address when Obtain WINS Server Address Automatically is disabled Change the address as necessary 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears sel
151. ing e mail in pages e Login Credentials for the WorkCentre to access the SMTP Server to send automated emails Specify the SMTP server authentication method e Login Name Specify the login name for SMTP authentication e Password Specify the password for SMTP authentication e Retype Password Re enter the password for verification Select Apply to reflect the new settings Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine 66 Xerox WorkCentre 7232 7242 System Administration Guide LDAP Using CentreWare Internet Services to Configure Settings on the Machine This page allows you to configure the LDAP settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 Atthe CentreWare Internet Services home page for the machine select the Properties tab 2 Inthe Properties frame select the plus symbol to the left of the Connectivity folder 3 Select the plus symbol to the left of the Protocols folder 4 Select the plus symbol to the left of the LDAP folder 5 Select LDAP Server LDAP User Mappings LDAP Authentication LDAP Group Access or Custom Filters 6 Set up the following as displayed in the frame LDAP Server Server Inform
152. inst network interruptions Cannot communicate due to the load on the server application Wait a while and try again Nothing is displayed on the control panel but an error occurs Nothing is displayed on the control panel even when an error occurs during execution of background processes Display the Job Status screen or print a job history report and check the results Cannot connect due to proxy server firewall or web server access restrictions Check if any of the following access restrictions are set Address port restrictions e SSL usage restrictions e User access restrictions including access privileges e Content blocking e Scheme restrictions for example HTTP disable Transfer data size restrictions e Used method restrictions for example POST disable HTTP header restrictions for example specific browsers Time restrictions for example time limited access Xerox WorkCentre 7232 7242 System Administration Guide Internet Intranet Connection Problem Action A certificate is not registered for using the iFlow service The iFlow service cannot be used without certificate authentication Obtain a certificate for the desired machine and register the certificate on the machine When you cannot connect to a web server Problem Action The settings are not for using the proxy server In a proxy environment the web server can
153. int driver on each client workstation that will be sending print jobs to the machine and map to the machine as a printer Refer to the HTML document in PCL Print Driver CD ROM for additional information ipp needs to be entered at the end of the string in order for the printer to be discovered If you specify the printer using the IP address use one of the following formats depending on your machine configuration The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets For IPv4 http xxx xxx xxx xxx ipp For IPv6 http XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX ipp To make sure that the machine has been installed on the network correctly a test print should be submitted from each client workstation Perform the following steps Open a document on a client workstation Select the machine as the printer to which the selected document will be sent Print the document on the machine and verify that it prints correctly AO NDB Make sure that the driver is installed on every workstation that will be sending jobs to the machine 5 Repeat the test for all workstations that will be sending jobs to the machine The installation process is now complete Xerox WorkCentre 7232 7242 System Administration Guide 127 11 IPP Internet Printing Protocol 128 Xerox WorkCentre 7232 7242 System Administration Guide 12 E mail This chapter explains how to set up the E mail fea
154. ion of Dynamic Host Configuration Protocol A protocol allowing the principal parameters of network devices including IP Addresses to be configured by central DHCP servers An abbreviation of Domain Name System A system used in the Internet for translating names of network nodes into addresses Software that is loaded on the client workstation that prepares data to be sent to the machine Network transport technology commonly used to send data from one network node to another An abbreviation of File Transfer Protocol An application protocol part of the TCP IP protocol stack used for transferring files between network nodes The Gateway Address is the IP Address of the gateway or router that the machine will use to access devices on other subnets An abbreviation of Hyper Text Transfer Protocol This is the Internet standard that supports the exchange of information on the World Wide Web WWW HTTP lays the foundation for transparent access to the Internet An abbreviation of Institute of Electrical and Electronics Engineers This is an organization of engineering and electronics professionals notable for developing the IEEE 802 standards for the physical and data link layers of local area networks following the ISO Open Systems Interconnection OSI model See TCP IP Abbreviations for Internet Protocol Version 4 and Internet Protocol Version 6 IPv4 addresses are 32 bit identifiers used to address hosts on the Int
155. ironments System Requirements The following are required for the machine e Scan To E mail Kit is required to send scanned documents as E mail attachments e The machine is connected to the network using TCP IP The environment allows the sending and receiving of E mail Item Correspondent Specifications ITU T Recommendations ITU T T 37 T 30 F 185 and E 164 E mail forwarding RFC2304 RFC2305 DSN function RFC1891 1894 MDN function RFC2298 SMTP receiving RFC821 822 1869 POP3 receiving RFC1939 MIME version Version1 0 RFC2049 NOTE A file may not print if the format differs from those in the above table NOTE It is recommended to use Microsoft Outlook Express 5 5 6 0 or Netscape 7 as E mail software E mail Installation This section describes how to enable the E mail feature Installation Procedure To use the E mail feature configure the following settings on the machine Network Communication Setup 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Xerox WorkCentre 7232 7242 System Administration Guide 131 12 E mail Select System Settings Select C
156. ive E mail Check if the SMTP Server IP Address or POP3 Server IP Address is set correctly Set the SMTP Server IP Address or POPS Server IP Address Check if the POP3 Server Login Name or POP3 Server Password is set correctly Set the POP3 Server Login Name or POP3 Server Password Use CentreWare Internet Services to check if Enter Rejected Domain Names is selected in Domain Filtering and your domain is included in the list of rejected domain names Set Domain Filtering to Off Or remove your domain name from the list of rejected domain names Check if your SMTP or POP3 server functions correctly Check your SMTP or POP3 server 202 Xerox WorkCentre 7232 7242 System Administration Guide Internet Intranet Connection Problem Confirmation Method Action Cannot send E Mail Mail Notice Service Internet Fax Scan to E mail Check if the E mail address of the machine is set Set the E mail address of the machine Check if Mail Notice Service is activated Activate Mail Notice Service Check if Send E mail is activated Activate Send E mail Check if the SMTP Server IP Address or POP3 Server IP Address is set correctly Set the SMTP Server IP Address or POPS Server IP Address Use CentreWare Internet Services to check if the Mail Notice settings are set correctly Set the Mail Notice settings Use Centr
157. lder Select TCP IP Set up the following displayed in the frame IP Mode IP Mode Select an IP mode from IPv4 IPv6 and Dual Stack General e Protocol Displays whether the protocol is enabled or disabled e Physical Connection Displays Ethernet This is a display only item e Host Name Enter the host name If you change the host name of TCP IP the host name of SMB also changes IPv4 e IP Address Resolution Allows you to set the method for obtaining the IPv4 address by selecting the drop down menu to access the following options STATIC The user will specify all the addresses DHCP The address will automatically be set via DHCP BOOTP The address will automatically be set via BOOTP RARP The address will automatically be set via RARP DHCP Autonet The address will be automatically set by Autonet via DHCP Xerox WorkCentre 7232 7242 System Administration Guide 57 4 CentreWare Internet Services IP Address Enter the IP address allocated to the machine in the XXX XXX XXX XXX format Subnet Mask Enter the subnet mask in the xxx xxx xxx xxx format Gateway Address Enter the gateway address in the xxx xxx xxx xxx format IPv6 Enable Manual Address Select the check box to manually enter the IPV6 address and gateway address IP Address Enter the IPv6 address in the XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX format Automatically Configured Address
158. le PS_ A4 NOTE If specifying a different printer name the print language or mode specified on the touch screen of the machine is used NOTE When setting print languages modes from the same workstation to a single printer it is recommended to set one kind of each If two or more kinds of languages modes are set the workstation may display the same job number for some queues Ipa NOTE To print an ASCIl format PostScript file specify PSASC for data processing with TBCP enabled NOTE To print a binary format PostScript file specify PSBIN for data processing with TBCP disabled NOTE When specifying PS the machine functions as if PSBIN is specified NOTE You cannot use C option when specifying the printer name with the output parameter NOTE For details about C option refer to C Option on page 98 NOTE Lowercase characters can also be used for a printer name NOTE Up to 64 characters can be used for a printer name NOTE Output parameters in the print data take priority over the printer name Xerox WorkCentre 7232 7242 System Administration Guide 87 6 UNIX TCP IP Solaris Follow the steps below to set up a Solaris workstation to communicate with the machine 1 Login as root at a client workstation 2 Use the Solaris ADMINTOOL to add the machine to the system host files NOTE Refer to the Solaris documentation for instructions on using the ADMINTOOL 1 Select Browse 2 Select
159. le that you produced by the Cloning process Installation Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Ensure that your device is fully functioning on the network 2 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functioning This is required to access CentreWare Internet Services to configure Xerox Standard Accounting The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure XSA with a web browser To verify that the TCP IP and HTTP protocols are correctly configured print a Settings List Xerox WorkCentre 7232 7242 System Administration Guide 209 16 Appendix Enable Xerox Standard Accounting from Internet Services At your Workstation 1 Open your web browser and enter the TCP IP address of the machine in the Address bar Press lt Enter gt Click the Properties tab Click the Accounting folder then select Accounting Configuration Select Xerox Standard Accounting from the Accounting Type drop down list aA Rw ND Place a checkmark in the Enabled box for each service that you wish to restrict access to Click Apply Reboot the machine at the prompt N 2 Create a Group Account 1 On the Properties tab of Internet Services expand the Accounting folder and then the Xerox Standard Accounti
160. led or Disabled NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 11 When you have finished establishing TCP IP select Close on the Protocol Settings screen E mail Setting Setup Finally set the other items required for the E mail feature 1 Select System Settings 2 Select Connectivity amp Network Setup 3 Select the following items and then Change Settings e Machine s E mail Address Host Name E mail Address Machine Name Host Name This is the SMB Host Name of the device Domain Name This is the DNS information It has to be set via CentreWare Internet Services when e mail server names are used host names are used instead of IP addresses AND the DNS IP address is left blank e Outgoing Incoming E mail Settings gt POP3 Server Settings when receiving E mail via POP3 POP3 Server Name Address If server name is used then DNS needs to be configured properly via CentreWare Internet Services POP3 Server Port Number POP3 Server Check Interval POP3 Server Login name POP3 login name used for SMTP Authentication POP3 Server Password POP3 password used for SMTP Authentication POP3 Password Encryption e Outgoing Incoming E mail Settings gt SMTP Server Settings when sending or receiving E mail via SMTP 134 Xerox WorkCentre 7
161. leshooting procedures and restrictions while using EtherTalk Troubleshooting This section explains what to do when a problem occurs while using EtherTalk The possible causes confirmation methods and actions are as follows Problem Cause Action A job was printed ona different machine than the assigned machine If there are multiple machines on the network with the same name the machine names are changed automatically depending on the power on timing of each machine Print jobs intended to be printed on one machine are sent to another machine Change the machine names so that all machine names on the network are unique The machine cannot be accessed from a client The machine name used by the client to recognize the machine cannot be registered if the machine is turned on when not connected to the network Turn the machine on after connecting to the network If the machine is turned on when not connected to the network turn the machine off connect to the network and turn the machine on again Xerox WorkCentre 7232 7242 System Administration Guide 195 17 Problem Solving Restrictions This section explains the restrictions that apply while using EtherTalk Machine Name Zone Name The machine name recognized by the client cannot have duplicates on the network If another machine on the network has the same machine name the machine name is changed automa
162. ll print data spooled on the machine hard disk including the data currently being printed is retained A print request can be reissued when the machine is subsequently turned on and the print data is printed on the machine in turn 182 Xerox WorkCentre 7232 7242 System Administration Guide SMB e When Receiving Buffer SMB is set to No Spooling All print data in the receiving buffer including the data currently being printed is deleted There is no print data on the machine when the machine is subsequently switched on However if the machine is switched off immediately after a print request the print data may be stored on the client In this case the print request can be reissued when the machine is subsequently turned on and the print data is printed on the machine in turn When printing e When Receiving Buffer SMB is set to Spool to Hard Disk or Spool to Memory Print data cannot be received if the print data size exceeds the available capacity of the hard disk or memory allocation NOTE If the print data exceeds the receiving buffer capacity the client may retransmit the same print data In this case stop the client and make sure that the client does not transmit the print data e When Receiving Buffer SMB is set to No Spooling Print requests cannot be received from a client if a print request from another client is being processed When the client IP address or computer name is changed
163. lt IPP port number 631 will be displayed This is a display only item Add Port Number Enter the port number e TBCP Filter Select the check box to enable TBCP Filter when processing PostScript data This is only available when the optional PostScript kit is installed When the transmission data includes binary data or EPS data disable this feature e Administrator Mode Allows you to enable or disable the Key Operator Mode e DNS Allows you to configure whether to enable disable DNS Connection Time Out Allows you to specify the connection time out period when transmission fails 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine 72 Xerox WorkCentre 7232 7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine UPnP Discovery This page allows you to configure the UPnP settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A 6 7 At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the lef
164. machine name The NetWare port is not activated Print the System Settings List and then check that the port is activated Print the System Settings List When using IPX SPX check that the network number remains set to 00000000 NetWare server down When using TCP IP check that the IP address remains set to 0 0 0 0 fixed IP address not specified or an address supply server DHCP server down Activate the NetWare port When using IPX SPX start the NetWare server When using TCP IP set the fixed IP address or start the address supply server DHCP Invalid printer configuration Use NWADMIN or PCONSOLE to check that the printer configuration is correct Use NWADMIN or PCONSOLE to set the following items Printer type Parallel Port LPT 1 Printer Location Auto Load Local Xerox WorkCentre 7232 7242 System Administration Guide 187 17 Problem Solving When a switch off on message is displayed Cause Confirmation Method Action A fault occurred in the NetWare interface Switch the machine off and on When the required printing result is not obtained Cause Confirmation Method Action The specified print language Check the print language of of the print job is different the machine from one specified in the machine Specify the same print language of the print job as that of the machine When there is no
165. mitted the default printer lp will be used e n number of copies This option specifies the number of copies If one Ip command is issued to print multiple files the number of copies specified will apply to all the files However this is only effective when the machine is in the spool mode In the non spool mode the client must be a Windows NT machine to use this option NOTE Some options which are not listed here e g m option and which are not processed by the workstation sending the print instructions will not be valid NOTE In the spool mode up to 32 files can be printed by one Ip command Any files specified after the 32nd file will be ignored Example To print a file named file1 to a printer named fxPS enter the following command lp dfxPS filel To output three copies of file1 and then three copies of file 2 to fxPS enter the following command lp dfxPS n3 filel file2 Delete cancel The cancel command is used to delete print data Command format cancel printer name job number Command options The following command options are available e Printer name This option specifies the printer name The cancel command can be effectively used with the combined use of a e and u as shown below This option is only valid in the spool mode a Deletes all the print data belonging to the user issuing the command from the specified printer e Deletes all the print data from the specified printer u
166. n IP Address via DHCP On startup the multifunction device defaults to DHCP to obtain its network configurations A DHCP server delivers an IP address as well as other configuration settings to the machine If you use a DHCP server to allocate an IP address to the machine then proceed as follows Procedure for Quick Network Setup Using TCP IP 1 Power on the machine 2 Wait a minute or so while the machine negotiates an IP address 3 To print the Configuration Report a Select the lt Machine Status gt button on the machine b On the Billing Information screen select Print Reports c Select Printer Reports d Select Configuration Report e Press the lt Start gt button on the machine 4 Read the Configuration Report to confirm that an IP address has been allocated and that it is a valid IP address on your network NOTE If the IP address starts with 169 xxx xxx xxx then the DHCP server has not properly allocated an address or DHCP is not enabled on your network Xerox WorkCentre 7232 7242 System Administration Guide 43 3 Windows TCP IP 5 Record the IP address allocated 6 From a workstation open a web browser such as Internet Explorer and then enter the machine s IP address If connected properly you should see a CentreWare Internet Services web page for your machine NOTE CentreWare Internet Services is a powerful tool for configuring the machine remotely The default user name is 11111 an
167. nd Subnet mask if needed Test the machine to make sure that it is installed fully and functioning Customer correctly Install the print driver Customer If problems are encountered during the installation of the machine refer to the Problem Solving chapter for assistance CAUTION Do not connect the network cable to the machine until instructed to do so Xerox WorkCentre 7232 7242 System Administration Guide 123 11 IPP Internet Printing Protocol IPP Environment System configuration The machine supports Internet Printing Protocol IPP As Windows 2000 Windows XP Windows Server 2003 Windows Me Windows Vista are installed with the client software needed to output to an IPP printer you can specify this printer using the Add Printer Wizard Using IPP you can print to a remote printer through the Internet or intranet The transport protocol for IPP can be TCP IP Target computers The following computers support IPP Connection OS Protocol IPP port Windows 2000 TCP IP Windows XP Windows Server 2003 Windows Me Windows Vista NOTE For Internet printing from a Windows Me computer the IPP port should be installed For the IPP port installation see the Windows Me documentation IPP Installation Use the following procedure to install and use the machine in an IPP environment Installation Procedure There are three stages Network Communication Setup The machine
168. ne to be printed Target computers The following computers support printing through the USB port e Windows 98SE Windows 2000 Windows ME Windows XP Windows Server 2003 Windows Vista e Mac OS 8 6 through 9 2 2 e Mac OS X 10 X 10 1 5 or later NOTE The optional PostScript Kit is required when you print from Macintosh USB Port Installation Follow these installation procedures for using the machine on a USB port Installation Procedure There are three stages required to install the machine on a USB port USB Port Communication Setup This requires the machine to be set up for USB port printing Workstation Setup This requires the workstation to be configured to print to the machine Test Print A print job should be submitted to make sure that the machine has been installed and configured correctly 120 Xerox WorkCentre 7232 7242 System Administration Guide USB Port Installation USB Port Communication Setup This section describes how to set up USB communication on the machine The following parameters can be set depending on your requirements These setups must be done without the USB cable connected This procedure is used to set up the USB communication parameters of the machine At the machine perform these steps NOTE Some of the configuration options for this protocol are only available from CentreWare Internet Services 1 Press the lt Log In Out gt button on the control panel and then type
169. needs to be set up for IPP Workstation Setup The workstation needs to be configured to submit print data to the machine Test Print A print job should be submitted to make sure that the machine has been installed and configured correcily 124 Xerox WorkCentre 7232 7242 System Administration Guide IPP Installation Network Communication Setup This section describes how to set up the network communication parameters of the machine At the machine perform these steps NOTE Keep the SNMP port enabled while you use the machine on the TCP IP network NOTE Some of the configuration options for this protocol are only available from the CentreWare Internet Services Initially enable the IPP port 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Port Settings Select IPP and then Change Settings Select Port Status and then Change Settings Select Enabled and then Save MNOA SA Next establish TCP IP 1 In Connectivity amp Network Setup select Protocol Settings 2 Under TCP IP IP Mode
170. nel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Port Settings Select Internet Services HTTP and Change Settings Select Port Status and Change Settings Select Enabled and Save Set port number 80 for CentreWare Internet Services if required ONDA A 10 At the Internet Services HTTP screen select Internet Services Port Number and Change Settings 11 Use the keypad to enter the port number and select Save Next establish TCP IP 1 In Connectivity amp Network Setup select Protocol Settings 2 Under TCP IP IP Mode select IPv4 Mode IPv6 Mode or Dual Stack When IPv4 Mode or Dual Stack is selected 3 Select IP Address Resolution and then Change Settings 4 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected STATIC in step 4 then proceed to step 5 to configure the protocol settings Otherwise proceed to step 11 Xerox WorkCentre 7232 7242 System Administration Guide 49 4 CentreWare I
171. nformation on the User Account Billing Information screen e Meter Copy Jobs Displays the meter readings for copy jobs e Meter Scan Jobs Displays the meter readings for scan jobs Supplies This feature allows you to view toner usage and the status of cartridges and to change consumable supplies when required 1 Press the lt Machine Status gt button on the control panel 2 Select the Supplies tab 3 Select the required option Xerox WorkCentre 7232 7242 System Administrator Guide 33 2 Product Overview Faults This feature allows you to print a report of recent errors the date and time of the errors the error codes and the status of each error The status is either active or cleared 1 Press the lt Machine Status gt 2 Select the Faults tab 3 Select Error History Report Tools This feature allows the Key Operator to change various default presets on the machine register mailboxes and job flow sheets configure accounting and security options and perform calibration button on the control panel and press the lt Start gt button on the control panel 1 Select the Tools tab on the Machine Status screen 2 Select the required option System Controls The following diagram shows the names and functions of the buttons on the control panel 1 2 3 4 Logl Out gt Power liver
172. ng folder 2 Click the Group Accounts link to create a new group account 3 Inthe Group Accounts Account ID box enter an ID for the new group account for example 001 The Group Account can be alphanumeric values up to a maximum of 32 characters Group Account ID s must be unique 4 Enter a name for the group account in the Account Name box for example Xerox The group name can be alphanumeric characters to a maximum of 32 characters The Group Account name must be unique 5 Click Apply The account will now be available in the Group Accounts list Note that you may have to refresh your browser or click another link and then click on Group Accounts again to see the new group Create a User Account and Set Usage Limits NOTE At least one group account must be created before you create user accounts 1 On the Properties tab of Internet Services expand the Accounting folder and then the Xerox Standard Accounting folder 2 Click Manage Accounting Click Add New User 4 Enter an ID for the user The user ID can contain alphanumeric characters to a maximum of 32 characters for example A10 User ID s must be unique NOTE Up to 9999 User ID s can be registered od 210 Xerox WorkCentre 7232 7242 System Administration Guide Xerox Standard Accounting 5 Enter the user name for example Jane Smith The user name can contain alphanumeric characters to a maximum of 32 characters User names must
173. ng of the data The IP Address is a unique address that identifies a device in a network The IP Address has to be set in the machine by the System Administrator TIFF An abbreviation of Tagged Image File Format A standard file format commonly used for scanning Images scanned with the machine are captured in a TIFF 6 0 file format Twisted Pair See 10Base T XPS An abbreviation for XML Paper Specification It is a file format developed by Microsoft which is similar to Adobe PDF XML is supported on Windows Vista Xerox WorkCentre 7232 7242 System Administration Guide 219 19 Glossary 220 Xerox WorkCentre 7232 7242 System Administration Guide Published by Xerox Corporation GKLS East Coast Operations 800 Phillips Road Building 0845 17S Webster New York 14580 9791 United States of America Translated by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU UK Copyright 2007 by Xerox All rights reserved
174. ng the zone name make sure that the zone name exists on the network connected to the machine 196 Xerox WorkCentre 7232 7242 System Administration Guide Bonjour Bonjour This section explains some aspects of using Bonjour Restrictions This section details the restrictions that apply while using Bonjour Bonjour operating environment Bonjour can be used on Macintosh computers running Mac OS X 10 2 or later using the Printer Setup Utility or Safari The Bonjour discovery function is enabled on the same subnet Machine Name Ifthe machine name or host name settings are changed print jobs may be printed on printers other than the specified printer e If there are multiple machines on the network with the same machine name or host name a numeral is appended automatically to one of the names so that all names on the network are unique Ifthe machine name or host name is changed there are restrictions on the number of characters and the type of characters that are valid for name registration Therefore it is recommended that the machine name and host name are not changed Xerox WorkCentre 7232 7242 System Administration Guide 197 17 Problem Solving CentreWare Internet Services This section explains the troubleshooting procedures while using CentreWare Internet Services Troubleshooting This section explains what to do when a problem occurs while using CentreWare Internet Services The possible cau
175. not be connected without the proxy server settings Enter the settings for using the proxy server The settings are for using a proxy server in a non proxy environment For environments where connecting via a proxy is not required such as connecting to an intranet the settings should not be set for using a proxy server The proxy server address is not set correctly When setting up a proxy server the web server cannot be connected if the proxy server address is not set correctly Enter the correct proxy server address The user name and or password are entered incorrectly when proxy server authentication is set Register the user name and password on the machine to grant connection access to the proxy server Restrictions This section explains the restrictions that apply while using Internet or intranet connections Internet Intranet connections Connection to the Internet or an intranet depends on various settings including the destination web server the used server application proxy server and firewall types When connecting to the Internet or an intranet using server application software proxy or firewall supplied by another company the following conditions are required e Windows 2000 Windows XP Windows Server 2003 or Windows Vista e Conformance with the following conditions RFC2616 Hypertext Transfer Protocol HTTP 1 1 Normal connections SSL connections Proxy authentication
176. notification of error When there is no message displayed on the client which has sent print request the possible causes confirmation methods and actions are as follows When there is no notification of printer error Cause Confirmation Method Action The user is not registered in Use PCONSOLE to check the Notify list of the print whether the user name or server group name of the job is registered Register the user name or group name of the job When there is no notification of the completion of the job Cause Confirmation Method Action When sending the print job When sending the print job from the client the NOTIFY check whether the NOTIFY option is not specified option has been specified When sending the print job specify the NOTIFY option NetWareCASTOFF has been executed on the client Execute NetWareCASTON on the client 188 Xerox WorkCentre 7232 7242 System Administration Guide UNIX This section explains the troubleshooting procedures while using a UNIX environment Troubleshooting This section explains what to do when a problem occurs while using UNIX The possible causes confirmation methods and actions are as follows When printing fails Cause Confirmation Method Action The IP address is not correct Check whether the IP address of the machine is correct Specify the correct IP address for the m
177. nt correctly NOTE The system default is used if no parameter is specified NOTE If the print data specifies double sided or single sided printing those specifications take priority over any C option Specifying paper size and double sided printing Select a paper size and a binding option The following parameters can be specified Parameter Description A3D a3d Double sided printing on A3 297 x 420 mm 11 7 x 16 5 inches paper and long edge binding AST a3t Double sided printing on A3 297 x 420 mm 11 7 x 16 5 inches paper and short edge binding A4D a4d Double sided printing on A4 210 x 297 mm 8 3 x 11 7 inches paper and long edge binding 100 Xerox WorkCentre 7232 7242 System Administration Guide C Option Parameter Description A4T a4t Double sided printing on A4 210 x 297 mm 8 3 x 11 7 inches paper and short edge binding B4D b4d Double sided printing on B4 257 x 364 mm 10 1 x 14 3 inches paper and long edge binding B4T b4t Double sided printing on B4 257 x 364 mm 10 1 x 14 3 inches paper and short edge binding A5D a5d Double sided printing on A5 148 x 210 mm 5 8 x 8 3 inches paper and long edge binding A5T a5t Double sided printing on A5 148 x 210 mm 5 8 x 8 3 inches paper and short edge binding B5D b5d Double sided printing on B5 182 x 257 mm 7 2 x 10 1 inches paper and long edge binding B5T b5t Double sided printing on B5 182 x 257 mm 7 2
178. nternet Service Provider will provide you with the mail server name or IP address SMTP login password Required WorkCentre E mail address Required Local e mail addresses Optional A Local Address Book can be created to store e mail addresses LDAP server address can be LDAP Host Name Displays only e mail addresses on the enabled corporate LDAP internal address book 138 Xerox WorkCentre 7232 7242 System Administration Guide Scan to E mail Setup Data to Set Up E mail Install Comments Requirement Only if the SMTP server requires login and password for authentication Procedure for Scan to E mail Setup 1 From a workstation open up a web browser such as Internet Explorer and then enter the machine s IP address If connected properly you should see a CentreWare Internet Service web page for your machine NOTE If you are to enter the IP address use one of the following formats depending on your machine configuration The IPV6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets For IPv4 http xxx xxx XXxx XXX For IPv6 http Xxxx XXXX XXXX IXXXX IXXXXIXXXX IXXXX IXXXX NOTE If a port number is set append it to the Internet address as follows In the following example the port number is 80 The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets For IPv4 http xxx xxx xxx xxx 80 For IPv6 http Xxxx XX
179. nternet Services 5 Select IPv4 IP Address and then Change Settings 6 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx When you have finished entering all values select Save 7 Select IPv4 Subnet Mask and then Change Settings 8 Using the same method as in step 6 enter the Subnet Mask 9 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave this field blank 10 Using the same method as in step 6 enter the Gateway Address 11 Select IPv4 IP Filter and then Change Settings 12 Select Enabled to filter access to the machine NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 13 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 3 Set IPv6 Address Manual Configuration NOTE Select Enabled when the machine is connected to a network on which IPv6 stateless address autoconfiguration is disabled or when you want to set a static IPv6 address If you selected Enabled in step 3 proceed to step 4 Otherwise proceed to step 10 4 Select IPv6 Manual IP Address Setup and then Change Settings 5 Use the keypad on the screen to enter the IP
180. ntication Password minimum 8 characters Enter the authentication password using 8 to 32 characters Confirm Authentication Password Re enter the authentication password for verification Privacy Password minimum 8 characters Enter the privacy password using 8 to 32 characters Confirm Privacy Password Re enter the privacy password for verification Print Drivers Remote Clients Account Account Enabled Select the check box to enable the print drivers remote clients account This account allows client computers and drivers a limited access to the features on the machine If the machine does not have SNMP vi v2c enabled and does not have this account enabled SNMP clients will not be able to communicate with the machine The default passwords should be used unless the passwords have been changed on client computers Reset to default Password Click this button to reset your password to the default Advanced Displays a page that contains the Add UDP IPv4 Add UDP IPv6 Address Add IPX Address and Delete buttons Add UDP IPv4 Address This button displays the SNMP Configuration IPv4 page which allows you to set the following settings IP Trap Destination Address IP Address Enter the IPv4 address of the SNMP agent that you are setting up to receive traps e UDP Port Number Enter the UDP port number of the SNMP agent e SNMP Version Select the SNMP version of the SNMP agent 60
181. ntication server even if the domain name does not match In IPv6 environment without DNS server authentication using SMB is not available if a computer name is specified as the SMB server 184 Xerox WorkCentre 7232 7242 System Administration Guide NetWare NetWare This section explains what to do when problems occur while using NetWare The causes confirmation methods and actions are as follows When printing fails For setting and confirmation methods refer to the NetWare online documentation Cause Confirmation Method Action A network component does not conform to the automatic setting of the frame type Check that the data link port light is on in the network component connected to the machine Then check that frame types of the file server are unified in the network Set the machine to the frame type specified for the file server to be connected A fault occurred on the network between the client and the machine The user name or group name of the print job is not registered in the print queue Use NWADMIN to check whether the target printer object is viewed Use NWADMIN or PCONSOLE to check whether the user name or group name of the job has been registered in the print queue Replace the network cable between the client and the machine Re send the print job to a print queue in which the user name or group name has been registered correctly Use NWADMIN or PCONSOLE
182. obe Communication Protocol This is only available when the optional PostScript Kit is installed Select one of the following options Normal Select this when the communication protocol is in ASCII format Binary Select this when the communication protocol is in binary format TBCP Select this to switch between the specific control codes when the communication protocols involve both ASCII and binary formats RAW Select this when the communication protocol is in RAW format 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine 54 Xerox WorkCentre 7232 7242 System Administration Guide EtherTalk Using CentreWare Internet Services to Configure Settings on the Machine This is only displayed when PostScript Kit is installed This page allows you to configure the EtherTalk settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A 6 7 At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select EtherTalk Set up the
183. ocuments can be added to an accessed mailbox e Documents retrieved using CentreWare Internet Services cannot be deleted using CentreWare Internet Services regardless of the Delete Document After Retrieval setting Display screen If a document containing many colors is retrieved and displayed on a system with display mode with fewer colors the image will not be displayed using the correct colors The display mode must display more colors than the image for correct reproduction Using a network scan driver and Mailbox Viewer 3 simultaneously A single computer using a network scan driver and Mailbox Viewer 3 simultaneously cannot connect to the machine A maximum of 3 computers can retrieve a document from the machine simultaneously using either a network scan driver or Mailbox Viewer 3 When polling from another fax machine A scanned document is not transmitted when polling the machine from another fax machine Using TIFF files TIFF files created using CentreWare Scan Services or Mailbox Viewer 3 are compressed using MMR MH JBIG or JPEG compression method Software that supports these compression methods is required to open TIFF files NOTE Mailbox Viewer 3 cannot create TIFF files using the JBIG compression method 200 Xerox WorkCentre 7232 7242 System Administration Guide Scanning Services Write capacity limit The maximum write capacity for a single page is 297 x 432 mm The largest standard size is A3 or 11 x
184. omplete If the test print fails refer to the Problem Solving chapter for assistance Xerox WorkCentre 7232 7242 System Administration Guide 111 8 Microsoft Networking 112 Xerox WorkCentre 7232 7242 System Administration Guide 9 TCP IP LPD or Port9100 This chapter explains how to set up the machine to print from a Windows computer through LPD or Port9100 The following information is provided Information Checklist page 113 TCP IP LPD or Port9100 Environments page 114 TCP IP LPD or Port9100 Installation page 114 Installation Procedure page 114 Network Communication Setup page 115 Workstation Setup page 117 Test Print page 117 Information Checklist Before starting these procedures make sure that the following items are available or have been performed Item By An existing operational network utilizing TCP IP is required These Customer procedures are not designed to install a network Obtain and record the following information Customer IP address e Gateway address e Subnet mask for IPv4 Prefix for IPv6 e Host name Refer to the glossary for additional information about the Gateway Address and Subnet mask if needed Test the machine to make sure that it is installed fully and functioning Customer correctly Install the print driver Customer If problems are encountered during machine setup refer to the Problem Solving chapter for
185. onnectivity amp Network Setup Select Port Settings For each of the following items NO QS Scan to E mail Send E mail E mail Print Receive E mail e Mail Notification Service Mail Notice Service 8 Select the item select Change Settings select Change Settings again make any changes as needed and then select Save 9 Set or verify the IP address following the steps in the Network Communication Setup section below 10 Set the other items required for the E mail feature following the steps in the Email Setting Setup section Test Mail The E mail job should be submitted to make sure that the machine has been installed and configured correctly Network Communication Setup NOTE Some of the configuration options for this protocol are only available from CentreWare Internet Services NOTE Keep the SNMP port enabled while you use the machine on the TCP IP network Initially activate the ports for E mail 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Port Settings Select the required port and then
186. onnectivity to the machine by using a UNIX command such as ping from a terminal command window as shown in the following example ping PrinterName NOTE Select CTRL C to cancel the ping command 3 There are two methods to install the machine on an HP UX workstation Choose the method that will be used to complete the installation and refer to the appropriate page Using the Command Window TTY Method page 90 Using the System Administrator Manager SAM GUI Method page 91 Using the Command Window TTY Method Follow the steps below to use the command window to manually enter command strings 1 Open a command window on the desktop From the command prompt enter the information below Remember that UNIX commands are case sensitive 90 Xerox WorkCentre 7232 7242 System Administration Guide UNIX TCP IP Installation 2 3 4 Type the following command on one line Type su to access the superuser mode Type sh to run the Bourne shell Type 1pshut to stop the print service lpadmin pqueuename v dev null mrmodel ocmremodel osmrsmodel ob3 orc ormhostname orplp NOTE The queuename is the name of the print queue being created The hostname is the PrinterName for the machine from the etc hosts file The remote queue name must be set to 1p to spool jobs to the machine This is set by the orplp command 2 Type 1psched to start the print service 3 Type enable queuename to enable the queue to p
187. onsider whether it is advisable in your network environment to allow simple password guest access to this restricted service device The default setting is Off 6 c Do not place a checkmark in the Non account Print box if you wish to enable people without accounts to continue to print d Select Apply then reboot the device following the prompt e Select Next The Properties tab refreshes and the Authentication Configuration gt Step 2 of 2 area appears In the Authentication Configuration gt Step 2 of 2 area on the Authentication System line select Configure The Properties tab refreshes and the Authentication System area appears In the Authentication System area a Settings drop down list box select Authentication Agent b Select Apply then reboot the device following the prompt Xerox WorkCentre 7232 7242 System Administration Guide 173 16 Security Configure Remote Authentication for Kerberos Windows 2000 At your Workstation 1 8 9 With the Authentication Configuration web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Note that as of February 2007 you can either return to the Security folder and the Authentic
188. ough the templates repositories the users will enter a valid login password for FTP SMB servers This may or may not be the user login password rather it is a login password that is accepted by the FTP SMB server Public templates are accessible to any user Private templates require a password that may or may not be different from the Kerberos password Remote Authentication Network Communication Setup 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Remote Authentication Server Settings NO QS Select Authentication System and then select Change Settings and choose Kerberos Windows 2000 or Kerberos Solaris Select Save if needed 8 Select Kerberos Server Settings then Kerberos Server 1 and then select Change Settings Select Primary Server Name Address to enter the IP address or server name and then select Change Settings When you entered the server name the DNS information needs to be populated through Internet Services 9 Select Primary Server Port Number and enter the port number The default is Port 8
189. our WSD This page allows you to configure the Bonjour settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A 6 7 At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select Bonjour Set up the following displayed in the frame e Host Name Enter the host name e Printer Name Enter the printer name Select Apply to reflect the new settings Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine This page allows you to configure the WSD settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select WSD Set up the following displayed in the frame Port Number Enter the
190. port number between 1 and 65535 Do not use the numbers assigned to the other ports TBCP Filter Check to enable TBCP Filter when PostScript data is to be processed This is only available when the optional PostScript Kit is installed When the transmission data includes binary data or EPS data disable this For Windows follow the Output Protocol setting in the Device Settings tab of the Properties screen of the print driver 74 Xerox WorkCentre 7232 7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine e Data Receive Time Out Enter the timeout period for receiving data from WSD clients between 1 and 65535 seconds in 1 second increments e Notification Delivery Time Out Enter the timeout period for notification delivery to WSD clients between 1 and 60 seconds in 1 second increments Maximum TTL Enter a value for the maximum TTL between 1 and 10 Enter the number of network for communicating with WSD clients through rooters e Maximum Number of Subscribers Enter the maximum number for WSD clients between 10 and 100 6 Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine Xerox WorkCentre 7232 7242 System Administration Guide 75 4 CentreWare Internet Services Machine Softwa
191. r your user ID using the screen keypad or numeric keypad on the control panel and select Confirm 3 Select Private Charge Print on the Secure Print Jobs amp More screen NOTE If you entered the screen with the Key Operator s ID a list of authentication user IDs will be displayed Select the desired user ID from the list or enter it in Go to and select Document List The documents stored for the selected user ID will appear 4 Select a document to print or delete 5 Select the required option e Refresh Refreshes the displayed information Select All Selects all documents in the list e Delete Deletes a document selected in the list Print Prints a document selected in the list After printing the document is deleted Secure Print This feature allows you to print or delete passcode protected stored documents A secure print job requires a User ID and a passcode registered in the machine Xerox WorkCentre 7232 7242 System Administrator Guide 25 2 Product Overview D AKR HONS Select Secure Print on the Secure Print Jobs amp More screen Select a User ID Use the scroll buttons to switch between screens Select Document List Enter the passcode and select Confirm Select a document to print or delete Select the required option Refresh Refreshes the displayed information Go to Specifies the Secure Print number to be displayed on the screen Enter a number within the range of 0
192. rameter File name Command options The following command options are available e P printer name This option specifies the printer name registered at etc printcap If this option is omitted print data will be output to the default printer Ip e number of copies This option specifies the number of copies If one lpr command is issued to print multiple files the number of copies specified by this option will apply to all the files This option is only valid in the spool mode e C parameter To print from the machine using the PostScript language use the C option to specify the form of output 94 Xerox WorkCentre 7232 7242 System Administration Guide Printing This option is valid in the spool mode In the non spool mode the client must be a Windows NT machine to use this option NOTE If the PostScript logical printer and the C option are configured simultaneously using CentreWare Internet Services some functions may not work as expected Also when specifying the PostScript logical printer as a default printer on UNIX it is recommended not to use the C option by lpr Refer to the C option of the lpr command NOTE Some options which are not listed here e g m option and which are not processed by the workstation sending the print instructions will not be valid NOTE In the spool mode up to 32 files can be specified in one lpr command Any files specified after the 32nd file will be ignored Example To print a file nam
193. rameter must be set to nothing NOTE The recommended remote queue name is p That queue name will work with the machine 3 rm is the remote device This is the IP hostname for the machine in the local client The remote printer name defaults to lp the default printer 4 mx 0 is the indicator that there is no limit on the document size 5 sd is the path of the queue for the machine 6 1 is the error log file name Xerox WorkCentre 7232 7242 System Administration Guide 89 6 UNIX TCP IP 4 The machine can be designated as the location of the default print queue It will then be unnecessary to include the PrinterName in the Ipr command line 1 To designate the machine for the default print queue add the following to the etc printcap file This is in addition to the information entered in the previous step lp PrinterName LDEEN rm PrinterName mx 0 sd var spool lpd PrinterName 5 Create the spool directory identified in the printcap file and set the access attributes as shown in the example below The spool directory should be located on a disk partition large enough to hold copies of documents that will be submitted cd var spool Ipd mkdir PrinterName chmod 744 PrinterName HP UX Follow the steps below to set up an HP UX workstation to communicate with the machine 1 Log in as root at a client and add the machine to the etc hosts file For example Ip address tab PrinterName 2 Verify c
194. re 7232 7242 System Administration Guide 167 16 Security Specifying the Certificate D AKRON SE On the Properties page expand the Security folder Click Certificate Management Set Category to Local Device and Certificate Purpose to S MIME Click Display the list Select the certificate from the list Click Certificate Details and then click Use this Certificate NOTE If the certificate does not contain the e mail address of the machine the error message Your request was not processed will appear Import and select a certificate that the e mail address of the machine is written in 7 Click Reboot Machine Enabling S MIME Communication aA AWN SB On the Properties page expand the Security folder Click SSL TLS Settings Under S MIME Communication select the Enabled check box Click Apply You will be prompted to reboot the machine Click Reboot Machine to reflect the settings Configuring the S MIME Settings 2 3 4 On the Properties page expand the Security folder Click S MIME Settings Set Message Digest Algorithm Message Encryption Method Certificate Auto Store Receive Untrusted E mail and Digital Signature Outgoing E mail Click Apply Configuration of a Computer The following describes how to configure a computer To send scanned data from the machine to a computer by S MIME encrypted e mail The personal certificate
195. re Upgrades To upgrade you must first obtain the upgrade software and then install it Prepare for the upgrade It is important to obtain the correct upgrade file for your machine Determine the software version you are currently running as follows 1 Open your web browser and enter http and the TCP IP address of the machine in the Address or Location field then press Enter Click the Properties tab Click the General Setup folder Click Configuration aA Rw N Scroll down to the Software section to see your System Software version Write down the version number Note whether whether the Controller ROM is listed as Controller ROM or Controller PS ROM This will determine which file to download from Xerox com 6 Download the software file a Obtain the new software upgrade file Controller ROM or Controller PS ROM for your machine from the www xerox com web site or from your Xerox Customer Support Representative b Download the upgrade file to a local or network drive You will be able to delete the file after the upgrade procedure c Extract the bin file from the zip archive At your workstation i Verify that the machine is up and running and is not in PowerSaver mode N Open your web browser and enter the TCP IP address of the machine in the Address or Location field then press Enter Click the Properties tab Click the Services folder Click the Machine Software folder
196. re the protocol settings Otherwise proceed to step 14 8 Select IPv4 IP Address and then Change Settings 9 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx When you have finished entering all values select Save 10 Select IPv4 Subnet Mask and then Change Settings 11 Using the same method as in step 9 enter the Subnet Mask 12 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave this field blank 13 Using the same method as in step 9 enter the Gateway Address 14 Select IPv4 IP Filter and then Change Settings 15 Select Enabled to filter access to the machine NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 16 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 6 Set IPV6 Address Manual Configuration NOTE Select Enabled when the machine is connected to a network on which IPv6 stateless address autoconfiguration is disabled or when you want to set a static IPv6 address If you selected Enabled in step 6 proceed to step 7 Otherwise proceed to step 13 Xerox WorkCentre 7232 7242 System Administration Guide 159 15 Server F
197. re three stages required to install the machine on an EtherTalk network Network Communication Setup This requires the machine to be set up for EtherTalk Workstation Setup Install the print driver Adobe PS for Macintosh Test Print A test print should be submitted to make sure that the machine has been installed and configured correctly Network Communication Setup This procedure is used to set up the network communication parameters of the machine At the machine perform these steps NOTE Keep the SNMP port enabled while you use the machine on the TCP IP network NOTE Some of the configuration options for this protocol are only available from CentreWare Internet Services 104 Xerox WorkCentre 7232 7242 System Administration Guide EtherTalk Installation Initially boot the EtherTalk port 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Port Settings Select EtherTalk and then Change Settings Select Port Status and then Change Settings Select Enabled and then Save MNOA A Workstation Setup
198. repository destination that was specified earlier Your scanned document is located in that folder NOTE If Kerberos remote authentication has been enabled a separate login screen appears when the Network Scanning feature is selected Documents are not scanned in unless the server authenticates user access Remote Authentication Setup If Required The machine uses Kerberos for Windows and Kerberos for Solaris for user authentication When enabled user access to scanning features excluding Scan to Mailbox will be constrained A popup message will prompt the user to enter a login and password before using the scanning features The login and password will be passed to the Kerberos server Only when the user is authenticated the feature will be made available Information Checklist Item By An existing operational network utilizing TCP IP is required These Customer procedures are not designed to install a network Obtain and record the following information Customer e Remote Server IP address e Remote Server Name DNS Address if Host Name is used instead of the IP address name e Remote Server Realm Name When using Scan to E mail Kerberos authentication has the following effect on the feature 1 Select Scan to Mailbox 2 A login password popup is displayed requiring the user to provide a username and password to the Kerberos server Enter the login and password The device passes the login
199. rint Reports Select the Printer Reports Select the Configuration Report Press the lt Start gt button on the control panel Changing the Settings Follow these steps to enter the Key Operator mode change settings and exit the Key Operator mode NOTE Entering the Key Operator mode is not required for Setup amp Calibration 1 Entering the Key Operator Mode 1 2 Press the lt Log In Out gt button on the control panel Enter the correct user ID using the numeric keypad on the control panel or the screen keyboard NOTE The default Key Operator ID is 11111 If the Authentication feature is enabled you may also be required to enter a passcode The default passcode is x admin 2 Setting a Feature NAVNA Press the lt Machine Status gt button on the control panel On the Machine Status screen select the Tools tab Select a menu from the main menu displayed on the left side of the Tools tab Select a group in the menu Select a feature in the group and then configure the feature NOTE Some features display the Change Settings button Select the button to change settings or to enter information using the screen keyboard 6 Select Close 3 Exiting the Key Operator Mode 1 Press the lt Log In Out gt button on the control panel Xerox WorkCentre 7232 7242 System Administrator Guide 37 2 Product Overview 2 Ifthe Logout screen appears select Logout If t
200. rint to the machine 4 Type accept queuename to enable the queue to start accepting jobs from the HP UX workstation NOTE The queuename is the name of the print queue that has been created 5 Type exit to exit the Bourne shell 6 Type exit to exit superuser mode 7 Type exit to close the command window 8 Continue with Test Print on page 92 Using the System Administrator Manager SAM GUI Method Follow the steps below to use the HP System Administrator Manager SAM GUI Graphical User Interface NOTE Refer to the HP UX documentation for additional information on using the System Administrator Manager SAM Start the SAM application Select the Printers and Plotters icon Select Actions from the Menu Bar Select Add Remote Printer Plotter form the pull down menu AA ND Enter the following information into the form displayed in the Add Remote Printer Plotter dialog box 1 Printer Name 2 Remote System Name 3 For the Remote Printer Name enter Ip NOTE The Printer Name is the name of the print queue being created The Remote System Name is the PrinterName for the machine from the etc hosts file The Remote Printer Name must be set to Ip to spool jobs to the machine Xerox WorkCentre 7232 7242 System Administration Guide 91 6 UNIX TCP IP Test Print 4 Enable Remote Printer on a BSD system by selecting the check box 5 Make sure that the Remote Cancel Model is set correctly 6
201. river CD ROM Test Print To make sure that the machine has been installed on the network correctly submit a test print from each client workstation Perform the following steps 1 Open a document on a client workstation 2 Select the machine as the printer 3 Print the document on the machine and verify that it prints correctly Xerox WorkCentre 7232 7242 System Administration Guide 81 5 NetWare 4 Make sure that the print driver is installed on every workstation that will be sending jobs to the machine 5 Repeat the test for all workstations that will be sending jobs to the machine The installation process is now complete If the test print fails refer to the Problem Solving chapter for assistance 82 Xerox WorkCentre 7232 7242 System Administration Guide 6 UNIX TCP IP This chapter explains how to set up the machine to operate in a UNIX TCP IP environment The UNIX Workstation Operating Systems OS supported are Solaris SunOS and HP UX The following information is provided Information Checklist page 83 UNIX TCP IP Environments page 84 UNIX TCP IP Installation page 84 Installation Procedure page 84 Network Communication Setup page 85 Workstation Setup page 86 Test Print page 92 Printing page 92 Solaris HP UX page 92 SunOS page 94 Printer Status page 96 Solaris HP UX page 96 SunOS page 97 C Option page 98 Information Checklist
202. rt 9100 Using CentreWare Internet Services to Configure Settings on the Machine This page allows you to configure the Port9100 settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A 6 7 At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select Port 9100 Set up the following displayed in the frame General e Protocol Displays whether the protocol is enabled or disabled e Physical Connection Displays Ethernet This is a display only item Port Information TCP Port Number Enter the port number for Port 9100 e Bidirectional Displays whether the bidirectional communication is enabled or disabled e Maximum Connections per Port Displays 8 This is a display only item End of Job Timeout Allows you to specify the connection time out period when transmission fails e PDL Switching Displays whether the PDL Switching feature is enabled or disabled This is a display only item e TBCP Filter Select the check box to enable TBCP Filter when processing PostScript data This is available only when the optional PostScript kit is installed When the transmi
203. s 12 Set the IP address prefix and then select Save 13 Select IPv6 Manual Gateway Setup and then Change Settings 14 To enable IPv6 IP Filtering use CentreWare Internet Services to register the IP addresses which will not be allowed to access the machine NOTE If you enable IP Filtering at the machine user interface without first configuring it through Internet Services then you will not be able to access the machine s Internet Services web page or print to the machine 15 When you have finished establishing TCP IP select Close on the Protocol Settings screen Xerox WorkCentre 7232 7242 System Administration Guide 45 3 Windows TCP IP 46 Xerox WorkCentre 7232 7242 System Administration Guide 4 CentreWare Internet Services This chapter explains how to enable and use the CentreWare Internet Services feature of the machine The following information is provided Information Checklist page 47 CentreWare Internet Services Environments page 48 CentreWare Internet Services Installation page 48 Installation Procedure page 48 Network Communication Setup page 49 Test Access page 51 Selecting Transport Protocols page 51 Using CentreWare Internet Services to Configure Settings on the Machine page 53 Information Checklist Before enabling the CentreWare Internet Services feature make sure that the following items are available or have been performed Item By
204. s at the Xerox Welcome Center A local representative telephone number may have been provided when the product was installed For convenience and future reference please record the telephone number in the space below Welcome Center or local representative telephone number Xerox US Welcome Center 1 800 821 2797 Xerox Canada Welcome Center 1 800 93 XEROX 1 800 939 3769 Serial Number When you call the Welcome Center you will need the serial number which is located on the left side of the machine behind Cover A as shown in the diagram For your convenience record the serial number in the space below Serial Number Keep a record of any error messages This information helps us solve problems faster Xerox WorkCentre 7232 7242 System Administrator Guide 11 1 Before Using the Machine Languages Displayed on the Touch Screen You can change the languages in the following two ways To change the language for temporary use press the lt Language gt button on the control panel and then select the required language NOTE The language returns to the default language after rebooting the machine To change the default language press the lt Machine Status gt button select the Tools Tab select System Settings select Common Settings and then select Screen Button Settings In the Screen Button Settings screen select the required language as Default Language Conventions This section d
205. s chapter contains problem solving procedures and how to seek further assistance For more information refer to the following Problem Solving Procedure page 179 SMB page 180 NetWare page 185 UNIX page 189 TCP IP page 191 EtherTalk page 195 Bonjour page 197 CentreWare Internet Services page 198 Scanning Services page 199 E mail Services page 202 Internet Intranet Connection page 203 Problem Solving Procedure This section enables you to identify the network related machine problems Use the following steps to identify and solve the problem 1 Resolve any local copier or fax problems first Do not attempt to resolve a network problem if the local copier and fax functions are not operating correctly Check that the machine has power and it is switched on Check that the network cable is connected to the machine Check that the network cable is connected to the workstation Check that the correct print driver for the machine is selected at the workstation OA Rw ND Check that the software application being used to send print jobs is set up correctly N If printing and faxing documents are not available from a workstation re install a print driver on the workstation 8 Call the local Xerox Welcome Center where a representative will assist in the diagnosis and solution of the problem Xerox WorkCentre 7232 7242 System Administration Guide 179 17 Problem Solving SMB
206. s completed by the selected users NOTE The Mailbox List Job Counter Report and Auditron Administration options are displayed with Key Operator access Automatically Printed Reports Lists This section describes the various reports and lists that can be printed automatically Job History Report Lists the last 50 jobs processed on the machine Activity Report Lists activity results of incoming and outgoing communications Transmission Report Job Undelivered Lists undelivered documents and their transmission status Transmission Report Job Deleted Lists transmissions cancelled by the user Mailbox Report Lists documents received into a mailbox Broadcast Multi poll Report Lists the results of multi poll transmissions Relay Broadcast Report Lists the results of a relay broadcast when the broadcast ends Scan File Transfer Report Lists the results of scan file transfers Fax Sever Report Shows the results of Server Fax transmissions Job Flow Error Report Notifies a job flow error Copy Activity Report Shows the usage report of a user s completed copy service session User Account Billing Information This feature displays the billing information of the currently logged in user NOTE This feature is available only when the Machine Status gt Tools gt Accounting gt Accounting Type is set to Local Accounting 1 Select Billing I
207. s field blank 10 Using the same method as in step 6 enter the Gateway Address 11 Select IPv4 IP Filter and then Change Settings 12 Select Enabled to filter access to the machine NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 13 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 3 Set IPv6 Address Manual Configuration NOTE Select Enabled when the machine is connected to a network on which IPv6 stateless address autoconfiguration is disabled or when you want to set a static IPv6 address If you selected Enabled in step 3 proceed to step 4 Otherwise proceed to step 10 4 Select IPv6 Manual IP Address Setup and then Change Settings Xerox WorkCentre 7232 7242 System Administration Guide 133 12 E mail 5 Use the keypad on the screen to enter the IP Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save 2 N Select Manually Configured IPv6 Prefix and then Change Settings Set the IP address prefix and then select Save Select IPv6 Manual Gateway Setup and then Change Settings Using the same method as in step 5 set the gateway address 10 Select IPV6 IP Filter and then select Enab
208. s where print jobs are output sequentially without spooling Target computers The target computers are as follows e Workstation or personal computer with RFC 1179 Line Printer Daemon Protocol Interface The LPD is available on the following interfaces e Ethernet 100Base TX Ethernet 10Base T The applicable frame types conform to Ethernet II Ethernet interface UNIX TCP IP Installation This section explains how to install the machine in a UNIX TCP IP environment Installation Procedure There are three stages Network Communication Setup The machine needs to be set up and configured for TCP IP Workstation Setup The workstation OS needs to be configured for the machine Test Print A print job should be submitted to make sure that the machine has been installed and configured correctly 84 Xerox WorkCentre 7232 7242 System Administration Guide UNIX TCP IP Installation Network Communication Setup Use this procedure to set up the network communication parameters of the machine NOTE Keep the SNMP port enabled while you use the machine on the TCP IP network NOTE Some of the configuration options for this protocol are only available from the CentreWare Internet Services Follow the steps below to establish TCP IP 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE T
209. screen Select System Settings Select Connectivity amp Network Setup Select Port Settings Select NetWare and then Change Settings Select Port Status and then Change Settings Select Enabled and then Save Next establish TCP IP if you use IP Address for a NetWare network MONOA SK 1 In Connectivity amp Network Setup select Protocol Settings 2 Under TCP IP IP Mode select IPv4 Mode or Dual Stack NOTE IPv6 Mode is not available for Netware settings 3 Select IP Address Resolution and then Change Settings 4 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected STATIC in step 4 then proceed to step 5 to configure the protocol settings Otherwise proceed to step 11 5 Select IPv4 IP Address and then Change Settings 6 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx Enter a value 0 to 255 into the highlighted field and select Next The next 3 digits are highlighted When you have finished entering all values select Save 7 Select IPv4 Subnet Mask and then Change Settings 8 Using the same method as in step 6 enter the Subnet Mask 80 Xerox WorkCentre 7232 7242 System Administration Guide NetWare In
210. screen where you can select the G3 Auto or Forced 4800 bps communication mode for fax transmissions Machine Status Use this button to check the machine information the billing information the status of the toner cartridges and print various reports Use this button also when accessing the Key Operator mode For more information on each feature refer to the following Machine Information page 28 Billing Information page 30 Supplies page 33 Faults page 34 1 Press the lt Machine Status gt button on the control panel Press the lt Features gt or lt All Services gt button at any time to exit 2 Select the required option Machine Information This section describes how to view general information about the machine the status of paper trays and the hard disk and how to change the print mode or fax receiving mode For more information on the features available refer to the following Machine Information page 29 Paper Tray Status page 29 Overwrite Hard Disk page 29 Print Mode page 29 Fax Receiving Mode page 30 28 Xerox WorkCentre 7232 7242 System Administrator Guide Modes 1 Press the lt Machine Status gt button on the control panel 2 Select the Machine Information tab 3 Select the required option Machine Information This feature allows you to view user support information and the serial number of the machine as well as the machine configuration and th
211. select IPv4 Mode IPv6 Mode or Dual Stack When IPv4 Mode or Dual Stack is selected 3 Select IP Address Resolution and then Change Settings 4 Select a method for establishing an IP address from DHCP BOOTP RARP DHCP Autonet and STATIC and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected STATIC in step 4 then proceed to step 5 to configure the protocol settings Otherwise proceed to step 11 5 Select IPv4 IP Address and then Change Settings Xerox WorkCentre 7232 7242 System Administration Guide 125 11 IPP Internet Printing Protocol 6 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx When you have finished entering all values select Save 7 Select IPv4 Subnet Mask and then Change Settings 8 Using the same method as in step 6 enter the Subnet Mask 9 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave this field blank 10 Using the same method as in step 6 enter the Gateway Address 11 Select IPv4 IP Filter and then Change Settings 12 Select Enabled to filter access to the machine NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to acc
212. select the Enabled box Select Apply When using IPX Set the Netware protocol to Enabled using the touch screen or CentreWare Internet Services When using TCP IP Set the Netware protocol to Enabled using the touch screen or CentreWare Internet Services Set the IP address on the control panel or CentreWare Internet Services For more information refer to Network Communication Setup on page 79 NetWare Setup For more information refer to NetWare Setup on page 81 Workstation Setup For more information refer to Workstation Setup on page 81 Test Print For more information refer to Test Print on page 87 Network Communication Setup Use this procedure to set up the network communication parameters of the machine Xerox WorkCentre 7232 7242 System Administration Guide 79 5 NetWare Atthe machine perform these steps NOTE Keep the SNMP protocol enabled while you use the machine on the TCP IP network NOTE Some of the configuration options for this protocol are only available from CentreWare Internet Services First enable the NetWare protocol 1 Connect the machine to the network 2 Press the lt Log In Out gt button on the control panel and then type the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 3 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the
213. ses confirmation methods and actions are as follows Problem Confirmation Method Action Cannot access to CentreWare Internet Services Check if the power of the machine is switched on Switch the machine on Print out the System Settings List to check if CentreWare Internet Services port is activated Activate the CentreWare Internet Services port Check if the Internet address is correctly entered Check if the proxy server being used Check the Internet address If Services cannot be accessed enter the IP address to make the connection Depending on the proxy server connections might not be possible Without using the proxy server configure either the browser setting to not using proxy server or the address to be used to not using proxy server The please wait message is displayed Wait for a while as instructed If nothing happens click the Refresh button If this does not help check that the machine is working correctly The Refresh Status button is not working Selecting menu in the left frame does not change the right frame connection Check if you are using the specified OS and browser Use the specified OS and browser The screen display is distorted The latest information is not displayed Change the window size of the browser Click the Refresh Status button Xerox WorkCentre 7232 7242 Sys
214. size of print data sent in one print request exceeds the maximum size specified Check the maximum receiving data size on the touch screen of the machine and then compare it with the size of print data to be sent as one request When the print data size exceeds the maximum size in one file divide the file into smaller files than the maximum receiving data size and then send the print request again When the print data size exceeds the maximum size in multiple files reduce the number of files to be printed at one time A fault occurred during print processing Check the error message on the touch screen Switch the machine off and on and then retry printing The selected transport protocol does not conform with the client Check the selected transport protocol on the touch screen Select a transport protocol conforming with the client The print data format to be processed by the machine does not match the data format sent from the client Disable the output function of Ctrl D 192 Xerox WorkCentre 7232 7242 System Administration Guide When the required printing result is not obtained TCP IP Cause Confirmation Method Action The specified print language is different from the print language of the print data Check the specified print language and the print language of the print data Specify a print language matching that of the prin
215. so specify the output sequence for various reports and lists 1 Press the lt Machine Status gt button on the control panel 2 Select the Billing Information tab 3 Select the required option Billing Information This feature allows you to view the total number of prints made on the machine using the Current Meter Reading You can also view the serial number 1 Select Billing Information on the Billing Information screen e Machine Serial Number Displays the serial number of the machine e Current Meter Reading Displays the following current meter readings 30 Xerox WorkCentre 7232 7242 System Administrator Guide Modes Black Impressions Displays the number of total black and white copies and Color Impressions Displays the number of total color copies and prints Total Impressions Displays the number of total copies and prints prints Print Reports This feature allows you to print various reports and lists for each service 1 Select Print Reports on the Billing Information screen 2 Select the required option e Job Status Activity Report Displays the Job Status Activity Report screen Select a report option and press the lt Start gt button on the control panel to print the report Job History Report Lists the jobs recorded on the machine The data for the last 200 jobs is printed Print reports are available for All Jobs Scan Fax amp Internet Fa
216. specified bindery service mode Use NWADMIN or PCONSOLE to check whether the required print queue is assigned to the machine Use PCONSOLE to check whether a slave file server is registered Re send the print job to the print queue assigned to the machine Use PCONSOLE to register a slave file server Incorrect printer type Use PCONSOLE to check the printer type Use PCONSOLE to specify Remote Parallel LPT1 Then reboot the machine The setting for the slave file server is incorrect bindery mode Use PCONSOLE to check the setting Use PCONSOLE to specify the correct setting The actual number of the page of the print job is different from the page number set in the machine Use NWADMIN to check whether the starting paper number is the same as that of the print job Use NWADMIN or PCONSOLE to match the Starting paper number with the paper number of the print job The IPX checksum is set to an invalid level Use the Set command on the file server console to check whether the IPX checksum is set to level 2 Enter the following command on the file server console to set the IPX checksum to level 0 or level 1 Set Enable IPX Checksum x x 0 or 1 The NCP packet signature is set to an invalid level Use the Set command on the file server console to check whether the NCP packet signature is set to level 3 Enter the following command on the
217. ssion data includes binary or EPS data disable this feature Select Apply to reflect the new settings Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine Xerox WorkCentre 7232 7242 System Administration Guide 65 4 CentreWare Internet Services SMTP Server This page allows you to configure the SMTP server settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A 6 7 At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select SMTP Server Set up the following displayed in the frame Required Information e SMTP Server IP Address Host Name amp Port In the first text box enter the SMTP server address with up to 128 characters In the second text box enter the SMTP port number e WorkCentre E mail Address Enter the e mail address of the machine Optional Information e Maximum Message Size Message amp Attachment Allows you to specify the maximum e mail size e Maximum Number of Pages per Split Send Allows you to set the size of outgo
218. stallation 9 Select IPv4 Gateway Address and then Change Settings NOTE If you do not wish to set the gateway address leave this field blank 10 Using the same method as in step 6 enter the Gateway Address 11 Select IPv4 IP Filter and then Change Settings 12 Select Enabled to filter access to the machine NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 13 When you have finished establishing TCP IP select Close on the Protocol Settings screen NetWare Setup Use PCONSOLE or NetWare Administrator NWADMIN to create a print queue print server and printer and assign the respective objects For information on how to use PCONSOLE or NWADMIN refer to manual which comes with NetWare There are two ways to type the name typeable OU O etc and typeless The user must use the typeable name in order for it to work Example ou xxxx 0 yyyy c Zzzzzz When using in the PSERVER mode set as follows e Printer server name Use the same device name as the target printer e Printer location Set as Auto Load Printer Type Set as Parallel e Parallel Setting Set as Auto Load For NetWare 5 only NWADMIN is available for use Workstation Setup Install the PCL print driver on the NetWare client computer Refer to the HTML document on PCL Print D
219. ster the IP addresses which are not allowed to access the machine 16 When you have finished establishing TCP IP select Close on the Protocol Settings screen Workstation Setup This section explains how to set up Solaris SunOS and HP UX workstations Refer to the relevant instructions below Solaris page 88 SunOS page 89 HP UX page 90 Print language mode logical printer A printer name for the logical printer should correspond to the print language mode to be used for printing or to the Logical Printer Number which was registered through CentreWare Internet Services 86 Xerox WorkCentre 7232 7242 System Administration Guide UNIX TCP IP Installation Printer Name Print Language Mode Logical Printer PS PostScript PSASC PSA PostScript PSBIN PSB PostScript PCL PCL LP Print language specified on the touch screen of the machine DUMP DMP Dump mode AUTO ATO Auto detection mode TIFF TIF TIFF direct print TIFF n TIFF Sn Logical Printer Number 1 to 20 which were registered through CentreWare Internet Services PS n PostScript Yn Logical Printer Number 1 to 10 which were registered through CentreWare Internet Services Requires PostScript Option Kit You can also add output parameters to the above printer name The parameters are the same as those for C option Insert _ between the printer name and output parameter for examp
220. t Prints a document selected in the list After printing the document is deleted Delete Deletes a document selected in the list 26 Xerox WorkCentre 7232 7242 System Administrator Guide Modes Delayed Print This feature allows you to store documents on the machine for printing at a later time You can check print or delete the stored documents before the specified print time 1 Select Delayed Print on the Secure Print Jobs amp More screen 2 Select a document to print or delete Use the scroll buttons to switch between screens 3 Select the required option e Document Name Identifies each document by name e Print Time Displays the time the document will be printed e Pages Displays the number of pages e Refresh Refreshes the displayed information Print Prints a document selected in the list e Delete Deletes a document selected in the list Public Mailbox This feature allows you to check print and delete documents stored in a public mailbox on the machine for polling 1 Select Public Mailbox on the Secure Print Jobs amp More screen 2 Select a document to print or delete Use the scroll buttons to switch between screens 3 Select the required option Document Type Identifies each document by number and type e Stored Date Displays the date the document was stored e Pages Displays the number of printed scanned sent or received pages
221. t data The print driver that accompanies the machine is not being used a third party print driver is being used Check whether the print driver that accompanies the machine is selected Select the print driver that accompanies the machine If the print driver is not found install and select it If a third party print driver is used you may have unexpected results When using Macintosh OS X When printing fails Cause Confirmation Method Action The LPD port is not active Check whether the LPD port has been activated Activate the port if printing on a machine detected using Bonjour Restrictions This section explains the restrictions that apply while using TCP IP Machine settings e The IP address is a unique address administered system wide Consult with the system administrator when setting the necessary parameters The subnet mask and gateway settings may also be required depending on the networking environment Consult with the system administrator when setting the necessary parameters When a port status is enabled and there is insufficient memory the port status may be disabled automatically In this case disable all unused ports and reallocate the memory The Receiving Buffer LPD memory allocation needs to be set in response to the operating environment If the memory allocation is too small it may prevent receiving messages Cl
222. t of the Protocols folder Select UPnP Discovery Set up the following option displayed in the frame Port Number Specify the UPnP port number Select apply To reflect the new setting Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 WebDAV When the reboot message appears select Reboot Machine This page allows you to configure the WebDAV settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A 6 7 At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols folder Select WebDAV Set up the following option displayed in the frame Port Number Specify the port number e Connection Time Out Allows you to specify the connection time out period when transmission fails Select Apply to reflect the new setting Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 When the reboot message appears select Reboot Machine Xerox WorkCentre 7232 7242 System Administration Guide 73 4 CentreWare Internet Services Bonj
223. te 34 Settings in the Key Operator Mode 35 Printing a Configuration Report nentendermentettennes 37 Changing the Settings cccccccccccessssssceceeessssesesneeeeeeeseesseneeeeeeeeens 37 Ethernet POrtiss sites ein inies aa a E a eed eects 38 Resident FontsSsis cist ni a e aen nd nine 39 PCL Resident FORIS cnc cns sitet facts mener ni 39 SYMBOLS Ob tannins nee 40 3 WIRKOWS TCP IP ESS nr ie re ne 43 Quick Network Setup DHCP ii 43 Prerequisites for Quick Network Setup Using TCP IP 43 Configuring an IP Address via DHCP 43 Quick Network Setup Static IP 44 Prerequisites for Manual Setup of Network Using Static IP Address 44 Xerox WorkCentre 7232 7242 System Administration Guide Procedure for Manual Setup of Network Using Static IP Address 44 4 CentreWare Internet Services ccseesseeseeeseseeseeeceesseesseeesees 47 Information Checklist aa aaie aiani RE 47 CentreWare Internet Services Environments 48 CentreWare Internet Services Installation 48 Installation Procedure 48 Network Communication Setup 49 TEStACCESS ir AeA ee eh seras 51 Selecting Transport ProIGe DIS ne mas ne wud mines nientes 51 Using CentreWare Internet Services to Configure Settings on the Machine53 Etherneta Peiaskeietvadedsaaty dame deeds addins ness nee imite de 53 USB it ann hentai ntm rentes 54
224. tee proper signal timing a 100Base TX segment cannot exceed 100 meters in length Based on the IEEE 802 3 standard See also Ethernet and IEEE 1000Base T uses all four cable pairs for simultaneous transmission in both directions through the use of echo cancellation and a 5 level pulse amplitude modulation PAM 5 technique In 1999 the 802 3ab standard 1000Base T allows Gigabit Ethernet to run over Category 5 copper cable enabling GigE devices to be readily installed in 100BaseT networks without cable changes The maximum distance between nodes is based on the type of transceiver and cable used An abbreviation of American Standard Code for Information Interchange A coding scheme that assigns numeric values to letters numbers punctuation and certain other characters A tracking system which is built into the machine You can use Auditron to track overall machine usage individual usage and usage of each feature separately An abbreviation of Bootstrap Protocol This is a protocol used by a network node to determine the IP address of its Ethernet interfaces in order to boot a computer from a server via a network Xerox WorkCentre 7232 7242 System Administration Guide 215 19 Glossary Client Server DHCP DNS Driver Ethernet FTP Gateway Address HTTP IEEE IP IPv4 IPv6 IPX A network environment in which the nodes communicate with a file server and not directly with other nodes An abbreviat
225. tem e SAP Frequency Displays 60 seconds This is a display only item Bindery Settings File Server Name Enter the NetWare file server name NetWare Directory Services NDS e NDS Tree Enter the tree name e NDS Context Enter the context name of the Print Server 56 Xerox WorkCentre 7232 7242 System Administration Guide 6 Using CentreWare Internet Services to Configure Settings on the Machine There are two ways to type the name typeable OU O etc and typeless The user must use the typeable name in order for it to work Example OU xxxx 0 yyyy C ZZZZZ SLP e Active Discovery Allows you to enable or disable the automatic detection of the SLP directory agent Select Apply to reflect the new settings 7 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and the default passcode is x admin 8 TCP IP When the reboot message appears select Reboot Machine This page allows you to configure the following TCP IP settings NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 2 A At the CentreWare Internet Services home page for the machine select the Properties tab In the Properties frame select the plus symbol to the left of the Connectivity folder Select the plus symbol to the left of the Protocols fo
226. tem Administration Guide Scanning Services Problem Confirmation Method Action Clicking the Apply button does not reflect the new settings Check if the entered value is correct Enter the correct value If the entry is not valid it will be automatically changed within the limit Clicking the Apply button will display messages like the server has returned ineffective or unrecognizable response or no data Check if the user ID and passcode are correct Enter the correct user ID and passcode Reboot the machine Cannot delete the job Scanning Services Wait for a while and then click the Refresh Status button Troubleshooting When SMB transmission to Windows Server 2003 fails Other This section explains the troubleshooting procedures while using scan functions This section explains what to do when a problem occurs while using scan functions The possible causes confirmation methods and actions are as follows Cause Confirmation Method Action The machine and Windows clock settings do not match as specified by the SMB signature SMB transmission fails even with a correct user name and password Set the machine and Windows clock settings so that they match Problem Action On Windows Server 2003 Windows XP or Windows Vista cannot perform SMB transfers for users without a password Change th
227. the Properties tab Expand the Accounting folder and then the Xerox Standard Accounting folder Click Report and Reset To reset all usage data to zero click the Reset Usage Data button Click OK to confirm WARNING Do not click the Reset to Default button unless you intend to delete all users accounts and usage data from your machine Print a Usage Report At your Workstation 1 D AKRON Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press lt Enter gt Click the Properties tab Expand the Accounting folder and then the Xerox Standard Accounting folder Click Report and Reset Click the Generate Report button Click Manage Accounting and then click Report and Reset Workstation to refresh the page then download the link from there Enable XSA in your Print Drivers Refer to the driver Help for the steps to follow to enable XSA in your print drivers 212 Xerox WorkCentre 7232 7242 System Administration Guide Xerox Standard Accounting Backing Up XSA data and settings and Cloning to another device The Cloning feature enables you to copy XSA account information to a file on your workstation You can then use this file to restore the data on the same machine or to clone the data to other machines You can only clone XSA accounts to another Xerox device that supports the XSA feature Check that the device you want to clon
228. the Charge Print feature is enabled under Authentication Security Settings gt Authentication gt Charge Private Print Settings this feature allows you to print or delete documents stored for each billing user ID 24 Xerox WorkCentre 7232 7242 System Administrator Guide Modes Select Charge Print on the Secure Print Jobs amp More screen Select a billing user ID Use the scroll buttons to switch between screens Select Document List Enter the passcode and select Confirm Select a document to print or delete OPA A ND Select the required option Refresh Refreshes the displayed information e Go to Specifies the Charge Print number to be displayed on the screen Enter a number within the range of 001 to 200 using the scroll buttons or the numeric keypad e Document List Displays the list of stored documents for the selected billing user ID in the list The following options are available Select All Selects all documents in the list Delete Deletes a document selected in the list Print Prints a document selected in the list After printing the document is deleted Private Charge Print When the Private Charge Print feature is enabled under Authentication Security Settings gt Authentication gt Charge Private Print Settings this feature allows you to print or delete documents stored for each authentication user ID 1 Press the lt Log In Out gt button 2 Ente
229. the Key Operator login ID to enter the Key Operator mode NOTE The passcode may also be required depending on the machine configuration 2 Press the lt Machine Status gt button on the control panel and then select the Tools tab on the screen Select System Settings Select Connectivity amp Network Setup Select Port Settings Select USB and Change Settings Select the item to be set and then select Change Settings ONDA A amp Select the required value and then Save 9 Repeat steps 7 and 8 if required Depending on your requirements select the following communication parameters on the machine e Port Status Print Mode e PJL e Auto Eject Time e Adobe Communication Protocol NOTE Adobe Communication Protocol can be set when the PostScript Kit optional has been installed Workstation Setup Before starting Workstation Setup make sure that the USB cable is disconnected from the computer Then perform the following steps Xerox WorkCentre 7232 7242 System Administration Guide 121 10 USB Port 1 Refer to the HTML document in PCL Print Driver CD ROM or document provided with the optional PostScript Kit and install the print drivers for the machine on the workstation that will be sending jobs to the machine 2 Connect the USB cable to the machine and the workstation 3 Continue with Test Print on page 122 Test Print To make sure that the machine has been installed
230. tically when the machine starts Name Change Rules The machine name is changed as follows When the machine name is 31 characters or less in length A numeral is appended to the end of the machine name If another machine on the network still has the same name as the machine the numeral is incremented When the machine name is 32 characters in length The last character in the machine name is replaced with a numeral If another machine on the network still has the same name as the machine the numeral is incremented If the Protocol Settings in the Properties tab of CentreWare Internet Services is accessed after the machine is initialized with a changed name the old machine name is displayed However the changed machine name is registered on the network and the client can access the machine using the new machine name If the machine is turned off and on again after the machine name is changed the machine attempts to start with the changed machine name At this point if there is another machine on the network with the same name the machine name is changed following the rules above It is recommended that all machines on the network be setup with unique machine names The zone name can be set using the Protocol Settings in the Properties tab of CentreWare Internet Services However if the assigned zone name does not exist on the network connected to the machine the zone name is changed to the default zone name When setti
231. tificate is required Use CentreWare Internet Services to register a device certificate 164 Xerox WorkCentre 7232 7242 System Administration Guide Securing HTTP Communication with Encryption Securing HTTP Communication with Encryption Installation Overview Use the following steps to secure HTTP communication with encryption Configuration of the Machine Use CentreWare Internet Services to register a certificate into the machine By factory default no certificate is registered in the machine If necessary register an SSL server certificate There are the following two methods to register a certificate in the machine Creating a self signed certificate for the machine and then enabling HTTPS Enabling HTTPS and then importing an existing certificate into the machine For the detailed settings refer to the following section Configuration of a Computer In the Address box of a web browser specify an address beginning with https rather than http in one of the following formats IP address formats For IPv4 https xxx xxx Xxx Xxx For IPv6 https XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX NOTE The IPv6 format is supported on Windows Vista only An IPv6 address needs to be enclosed in square brackets Internet address format https myhost example com To encrypt data that uses IPP specify an address beginning with https rather than http when adding the machine using Add Printer
232. tion page 120 Installation Procedure page 120 USB Port Communication Setup page 121 Workstation Setup page 121 Test Print page 122 Information Checklist Before starting the USB port installation procedures make sure that the following items are available or have been performed Item By USB Cable Customer Test the machine to make sure that it is installed fully and functioning Customer correctly Install the print driver Customer NOTE The installation procedures will install the machine on the USB port of the host workstation The procedures are not intended to connect the host workstation to other workstations If problems are encountered during the installation of the machine refer to the Problem Solving chapter for assistance CAUTION Do not connect the USB cable to the machine until instructed to do so Xerox WorkCentre 7232 7242 System Administration Guide 119 10 USB Port USB Port Environment System configuration The machine can be connected directly to the USB port of a host workstation A document file can be sent from the host workstation via the USB port to the machine for printing Other workstations can be connected via a network to the host workstation Each workstation has a queue that can hold a number of files The document file is sent from the queue in the workstation to the queue in the host workstation and then onto the queue in the machi
233. tion NOTE If the mailbox is passcode protected entering the passcode will be required each time a user accesses the mailbox If a passcode is entered for a mailbox no one else can access that mailbox before entering the passcode 6 From the All Services menu select Scan to Mailbox 1 Select the mailbox number to which you want to scan the document 2 Load the sample document into the document feeder 3 Press the lt Start gt button on the machine 7 Verify that the scanned document is in the mailbox 1 Select the mailbox number to which the document was scanned 2 Select Document List Workstation Setup To retrieve scanned documents install the scan driver or activate CentreWare Internet Services For more information about the operating environment for the scan driver and the installation method refer to the HTML document in PCL Print Driver CD ROM Xerox WorkCentre 7232 7242 System Administration Guide 143 13 Scanning Services Network Scanning Setup Network scanning uses the FTP or SMB protocol to transfer scanned documents on to a server or a client Templates and repositories folders need to be set up to enable network scanning See the Quick Network Setup Guide for information about how to set up templates repositories transfer prococols and enabling ports Prerequisites for Network Scanning Setup 1 Confirm that an existing operational network utilizing TCP IP is available 2 Confirm
234. tion the data transmitted using IPP can be encrypted SSL encrypted communication Securing HTTP Communication from the Machine to a Remote Server SSL TLS Client The machine supports the SSL TLS protocol to secure HTTP communication from the machine to a remote server In general no certificate setting is required Only when a remote server requires SSL client authentication an SSL TLS client certificate needs to be registered in the machine through CentreWare Internet Services Xerox WorkCentre 7232 7242 System Administration Guide 163 16 Security To verify a remote server by using the server certificate verification feature the root SSL TLS server certificate needs to be registered into the machine through CentreWare Internet Services Digital Signature Encryption of E mails The machine supports S MIME for the Digital Signature and Encryption features of e mails To enable S MIME on the machine an S MIME certificate needs to be registered into the machine through CentreWare Internet Services To encrypt e mail data get the self signed or device certificate of the remote server Scan File Security Encryption Digital Signature for PDF XPS Documents The machine provides the Encryption feature that password protects PDF XPS documents and the Digital Signature feature that attaches digital signatures to PDF XPS files NOTE XPS stands for XML Paper Specification To use the Digital Signature feature a device cer
235. tore or clone the settings to Press lt Enter gt Click the Properties tab Expand the Accounting folder and then the Xerox Standard Accounting folder Select Cloning In the Import Clone File portion of the displayed dialog click Browse Xerox WorkCentre 7232 7242 System Administration Guide 213 16 Appendix 6 Locate the dat clone file 7 Click Import Now NOTE It may be necessary for you to use your web browser to view the Xerox Standard Accounting set up of Users and Groups on the new machine 214 Xerox WorkCentre 7232 7242 System Administration Guide 19 Glossary This chapter contains a list of terms used in the System Administration Guide Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide Terms Defined Use the following definitions to learn more about the meanings of terms used in this Guide 10Base T 100Base TX 1000Base TX ASCII Auditron BOOTP 10 Mbps baseband Ethernet specification using two pairs of twisted pair cabling one pair for transmitting data and the other for receiving data 10Base T which is part of the IEEE 802 3 specification has a distance limit of approximately 100 meters per segment See also Ethernet and IEEE 100 Mbps baseband Fast Ethernet specification using two pairs of either UTP or STP wiring The first pair of wires is used to receive data the second is used to transmit To guaran
236. trol panel to print the report Reports Configuration Report Lists common settings such as hardware configuration network information and print and copy feature settings Scan Fax Configuration Report Lists settings specific to fax and scan features Domain Filter List Lists domains registered for domain filtering Job Template List Lists the job templates that can be used on the machine Address Book Lists the contents of address books and relay stations for the 50 address selections on the right hand side of the screen Multiple selections are supported Fax Reports Displays the Fax Reports screen Select a report option and press the lt Start gt button on the control panel to print the report Reports Configuration Report Lists common settings such as hardware configuration network information and print and copy feature settings Mailbox Selector List Lists the settings for sorting into mailboxes Scan Fax Configuration Report Lists settings specific to fax and scan features Domain Filter List Lists domains registered for domain filtering Address Book Lists the contents of address books and relay stations for the 50 address selections on the right hand side of the screen Multiple selections are supported Check boxes are available to select group send settings and to select all address numbers Fax Comments List Lists the comments saved
237. ts This indicates remote clients unable to use the machine and displays any write error dialogs Wait for a while and send a print request again When the document cannot be deleted from the printer window Cause Confirmation Method Action An attempt is made to delete all documents displayed in the printer window Only the System Administrator Check whether the attempt is made to delete the print job from the Printer menu in the printer window Delete the print job from the Document menu in the printer window The document owner is invalid Check whether the owner of the selected document matches the Windows log in name Use the owner name of the document to log in to Windows and then delete the document Service Pack 4 0 or later is not installed in the system In Windows NT 4 0 Check the Service Pack version to be displayed when you start Windows NT 4 0 Install Service Pack 4 0 or later Xerox WorkCentre 7232 7242 System Administration Guide 181 17 Problem Solving Other Restrictions Problem Action Job history displays a Change the Receiving Buffer SMB Spool setting from message that the document Memory to Hard Disk name is undefined instead of the correct job name This section explains the restrictions that apply while using SMB Machine settings Client settings The IP address is a uniq
238. ture of the machine The following information is provided E mail Overview page 129 Information Checklist page 130 E mail Environments page 131 E mail Installation page 131 Installation Procedure page 131 Network Communication Setup page 132 Test Mail page 135 E mail Overview You can send and receive E mails using the machine When sending and receiving an E mail the following features are available Scan to E mail E mail Print e Mail Notice Service e Notify Job End by E mail Scan to E mail If the optional Scan To E mail Kit is installed in the machine you can send a scanned document as an E mail attachment to one or more E mail address destinations You can select the format of the scanned data to be TIFF JPEG PDF or XPS E mail Print You can send an E mail with an image attachment such as a TIFF JPG or PDF file from a computer to the machine Upon receiving the E mail the machine will print it out automatically Mail Notice Service You can set the machine to send an E mail to a specified address The E mail will give notice whenever an error occurs on the machine or a history of failed E mail reception requests or print requests You can also configure so that an E mail is sent notifying the completion of a print job which has been requested from your computer Xerox WorkCentre 7232 7242 System Administration Guide 129 12 E mail Notify Job End by E mail This is
239. tus screen press the lt Features gt button to return to the previous copy fax or scan feature screen The copy fax or scan feature screen does not change if you press this button if you are currently viewing one of these screens In this case use the lt All Services gt button to select the copy fax or scan feature Job Status Use this button to check the progress of a job or display the log and detailed information of completed jobs The latest job is displayed at the top of the list You can also check delete or print documents stored in the public mailbox of the machine Use the scroll buttons to switch between screens For more information on each feature refer to the following Xerox WorkCentre 7232 7242 System Administrator Guide 21 2 Product Overview Active Jobs Active Jobs page 22 Completed Jobs page 23 Secure Print Jobs amp More page 24 1 Press the lt Job Status gt button on the control panel Press the lt Features gt or lt All Services gt button at any time to exit 2 Select the required option This screen allows you to view incomplete jobs that are waiting in progress or suspended It also lists Secure Print Sample Set and Delayed Print documents that are currently stored in the machine You can see job attributes or promote delete the job 1 Press the lt Job Status gt button on the control panel 2 Select the Active Jobs tab Use the scroll buttons to switch between
240. ue address administered system wide Consult with the system administrator when setting the necessary parameters The subnet mask and gateway settings may also be required depending on the networking environment Consult with the system administrator when setting the necessary parameters When a port status is enabled and there is insufficient memory the port status may be disabled automatically In this case disable all unused ports and reallocate the memory The Receiving Buffer SMB memory allocation needs to be set in response to the operating environment If the memory allocation is too small it may prevent receiving messages The IP address is a unique address administered system wide Consult with the system administrator when setting the necessary parameters When the machine is switched off The following actions take place when the machine is switched off When Receiving Buffer SMB is set to Spool to Memory All print data spooled in machine memory including the data currently being printed is deleted There is no print data on the machine when the machine is subsequently switched on However if the machine is switched off immediately after a print request the print data may be stored on the client In this case the print request can be reissued when the machine is subsequently turned on and the print data is printed on the machine in turn When Receiving Buffer SMB is set to Spool to Hard Disk A
241. user name Deletes all the print data belonging to the specified user from the specified printer e job number This option specifies the job number of the print data to be deleted These numbers can be checked by issuing an Ipstat command This option is only valid in the spool mode Xerox WorkCentre 7232 7242 System Administration Guide 93 6 UNIX TCP IP NOTE Print data which consists of multiple files sent in one print instruction cannot be deleted file by file All the files will be deleted together NOTE This command is invalid if no options are specified or if there is no print data which matches the option NOTE You can only delete print data from the same workstation used to send the print data You cannot delete print data sent by other workstations NOTE When a command to delete print data is received the file will be deleted even if itis in the process of being printed Any unprinted data will be cancelled after the file has been deleted Example To delete the print data from printer fxPS for job number 27 enter the following command scancel xPS 27 To delete all the print data from printer fxPS enter the following command cancel xPS e SunOS This section describes printing from a workstation running SunOS See the manuals supplied with the workstation for full details Print Ipr The lpr command is used to print Command format usr ucb lpr P printer name number of copies C pa
242. x Jobs Mailbox Transfer Jobs and Printer amp Print from Mailbox Jobs You can also specify Include Child Jobs when you select All Jobs Activity Report Lists activity results of incoming and outgoing communications Error History Report Lists the 50 most recent errors that occurred in the machine Stored Document List Lists the fax jobs queued on the machine e Copy Reports Displays Copy Reports screen Select a report option and press the lt Start gt button on the control panel to print the report Configuration Report Lists common settings such as hardware configuration network information and print and copy feature settings e Printer Reports Displays the Printer Reports screen Select a report option and press the lt Start gt button on the control panel to print the report Configuration Report Lists common settings such as hardware configuration network information and print and copy feature settings PCL Settings List PCL Macro List PDF Settings List TIFF JPEG Settings List TIFF JPEG Logical Printers List PS Logical Printers List HP GL 2 Settings List HP GL 2 Logical Printers List HP GL 2 Palette List Font List PCL Font List PostScript Font List Xerox WorkCentre 7232 7242 System Administrator Guide 31 2 Product Overview Scan Reports Displays the Scan Reports screen Select a report option and press the lt Start gt button on the con
243. you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine 13 When you have finished establishing TCP IP select Close on the Protocol Settings screen When IPv6 Mode or Dual Stack is selected 3 Set IPv6 Address Manual Configuration NOTE Select Enabled when the machine is connected to a network on which IPv6 stateless address autoconfiguration is disabled or when you want to set a static IPv6 address If you selected Enabled in step 3 proceed to step 4 Otherwise proceed to step 10 4 Select IPv6 Manual IP Address Setup and then Change Settings 5 Use the keypad on the screen to enter the IP Address for the machine in the format XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Select Save Select Manually Configured IPv6 Prefix and then Change Settings Set the IP address prefix and then select Save 2 N Select IPV6 Manual Gateway Setup and then Change Settings Using the same method as in step 5 set the gateway address 10 Select IPV6 IP Filter and then select Enabled or Disabled 116 Xerox WorkCentre 7232 7242 System Administration Guide TCP IP LPD or Port9100 Installation NOTE If you do not wish to use the IP filter feature select Disabled NOTE Use CentreWare Internet Services to register the IP addresses which are not
244. ype Custom Item 1 3 Specify the attribute types of custom parameters 1 to 3 LDAP Authentication LDAP Authentication Authentication Method Specify the LDAP authentication method Attribute of Typed User Name Specify the typed user name attribute Attribute of Login User Name Specify the login user name attribute Use Added Text String Specify whether to use additional user name characters Text String Added to User Name Enter the text string to be added to the user name 68 Xerox WorkCentre 7232 7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine LDAP Group Access System Administrator Authorization e System Administrator Access Group Enables you to configure test and save the settings for the System Administrator Access Group This group is used to control access to the Tools settings on the machine Account Administrator Authorization e Account Administrator Access Group Enables you to configure test and save the settings for the Account Administrator Access Group This group is used to control access to the Accounting settings on the machine Custom Filters E mail Address Filter Specify the text string to be used when searching e mail addresses upon network authentication 7 Select Apply to reflect the new settings 8 Enter the user ID and passcode and then select OK NOTE The default user ID is 11111 and th

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