Xerox 701P35371 Printer User Manual
Contents
1. c0000008 9 3 Iron On Printing cccceesssseeeeees 3 6 L Labels Printing ccccccccessessrees 3 7 O Output Tray cccccccccccceesssssseeeeeees 1 5 Output Tray Extension 000006 1 5 P Paper Feeding Problems Diagnosis amp or Solution siioni dins 8 3 Paper Tray cssssssscccecccsesssenseaceecees 1 5 Print Head Alignment su 7 6 Changing 7 7 Re Order Numbers 0000008 9 3 Print Quality Problems Diagnosis amp or SOINNIN cccssvsseseseececaseasosesstouress 8 4 Printer Components and Parts 1 1 Bypass Tray cccseseeseceeeceeeeees 1 6 Output Tray cccccccccccceesessreees 1 5 Output Tray Extension 1 5 Paper Thickness Dial 645 1 2 Paper Tray ses 1 5 Rear Access Door sscscccseceeeeees 1 6 Printer Problems Diagnosis amp or Solution 8 Guide User Printing Cards ab aa es 3 3 OO eu ne 3 6 Labels nina 3 7 Photographs ccsscssccccceeeeeeeees 3 8 Several Envelopes sssecccceeeee 3 5 Single Envelope 3 4 Problem Diagnosis amp Solution 8 1 Paper Feeding c ccccccceeeesersees 8 3 Print Quality cccccccccccceeeeeeeees 8 4 P nter menus 8 8 R Rear Access DOOF saisies 1 6 S Service and Support Customer Support Center 9 2 Ink Cartridge Re Order Numbers 9 3 Ordering Supplies 0000006 9 3 Print Head C2. WorkCentre M940 WorkCentre M950 Prepared by Xerox Industrial Design Human Interface Graphic Design Jefferson Road Henrietta New York 2000 by Xerox Limited All rights reserved Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation Windows TM is a trademark of Microsoft Corporation Product names and trademarks of other companies are also acknowledged Changes are periodically made to this document Changes technical inaccuracies and typographical errors will be corrected in subsequent editions This document was created on a PC using Adobe Framemaker software Publication number 701P35371 USER GUIDE 1 BASIC INFORMATION M940 M950 WorkCentre Components Connections Control Panel M940 M950 WorkCentre Components Software Components Xerox ControlCentre 2 0 WorkCentre Status Bar 2 COPYING Copying Copying Using the Set Document Feeder M950 only Copy Color Copy Quality Paper Setup Lighten Darken Reduce Enlarge Select Button Menu Exit Copy Quantity Buttons 1 1 1 3 1 6 1 7 1 9 2 2 2 3 2 3 2 3
3. 60 200 g m Input Tray 150 sheets 20 Ibs 75 g m Capacity Output Tray 50 sheets 20 lbs 75 g m Capacity Bypass 1 sheet SOFTWARE INCLUDED Document Xerox ControlCentre 2 0 Management includes Pagis PRO 3 0 Software Optical TextBridge PRO 9 0 Character Recognition Photo Editor MGI PhotoSuite PC Fax Smith Micro Quick Link HI GENERAL eXpress Mode Yes Inklogic Yes System Power Supply 110 V 50 60 Hz Power Standby 25 W Running 70 W Consumption ENERGY Yes STAR compliant Dimensions W 18 9 x 15 9 x 14 0 x Dx H 480 x 404 x 353 mm User Guide INK CARTRIDGE PRINT HEAD RE ORDER NUMBERS Weight 26 4 Ibx 12 kgs M940 30 8 Ibs 14 kgs M950 Environment 59 86 F 15 30 C Temperature Environment 20 80 Humidity Warranty 1 year SYSTEM REQUIREMENTS FOR PC CONNECTION Minimum Pentium 133 MHz processor Requirements 32 MB RAM 40 MB HD space Recommended Pentium 200 MHz Requirements 64 MB RAM 200 MB HD space Operating Win 95 98 00 Win NT 4 0 System Interface USB and IEEE 1284 USB cable included User Guide SAFETY Safety Regulatory Notices CE European Union Declaration of Conformance The CE marking applied to this product symbolizes Xerox Ltd Declaration of Conformity with the following applicable Directives of the European
4. GENERAL INFORMATION General Information General Information This chapter contains the following information e Service and Support e Ordering Supplies e Specifications e Safety SERVICE AND SUPPORT Service and Support If you are unable to solve a problem using this guide do one of the following e Access http WWW XEROX COM e Inthe U S and Canada Call the Xerox Customer Support Center at 1 800 TEAM XRX 1 800 832 6979 If possible call from a telephone near your PC and the WorkCentre Before calling have the following information ready e Make sure that both your PC and your printer are turned on e Serial number for the M940 M950 which is located on the back of the WorkCentre e Your operating system version Windows 95 98 NT 4 0 2000 e Amount of memory in your PC e Information about the problem including description of the problem any error messages and any steps you have taken to solve the problem e Purchase information when and where purchased User Guide ORDERING SUPPLIES Ordering Supplies Order Xerox WorkCentre M940 M950 supplies from your local Xerox dealer or retailer Ink Cartridge Print Head Re Order Numbers Black Ink Cartridge 400 page yield Y100 Cyan Ink Cartridge Y101 Magenta Ink Cartridge Y102 Yellow Ink Cartridge Y103 High capacity black ink cartridge 700 H100 page yield Ink Cartridge Multi Pack 4 Y104 Blac
5. e Press the down Navigator button until Maintenance displays Press the right Navigator button until Print Test Page displays e Press the Select button If the test print is good check the printer cable or the PC If the test print is blank try cleaning the print head e Press Menu Exit on the Control Panel e Press the down Navigator button until Maintenance displays e Press the right Navigator button until Clean Print Head 1 displays Press the Select button Remove the print heads and clean with a damp cloth Use a clean cloth dampened only with water to gently clean the nozzles the copper colored area on the bottom of the print head When cleaning the color print heads wipe the nozzles in only one direction so that the colors do not mix e Press Menu Exit on the Control Panel e Press the down Navigator button until Maintenance displays e Press the right Navigator button until Align Print Head displays e Press the Select button User Guide QUALITY PROBLEMS Quality Problems Symptom Diagnosis and or Solution Light or blurred characters e You may be using Draft quality Try selecting a better print mode using the Quality button Normal eXpress Best e Make sure you are using good quality ink jet paper Try another type of paper Glossy paper provides better quality e If you are printing on photo transparency or iron on paper you may be printing on the wrong side of the paper e T
6. display window will read Ready to Copy when it finishes aligning User Guide CHANGING THE PRINT HEAD Changing the Print Head Remove the new print head from the plastic case GQ Caution Setting the print head on a hard surface may cause damage to the inkjets Lift the Print head latch up to unlock the print carriage User Guide CHANGING THE PRINT HEAD Insert the print head into the print carriage Lower the print head latch until it clicks to lock print heads into place User Guide TROUBLESHOOTING TROUBLESHOOTING Troubleshooting This chapter contains the following information e Printing a test page e Paper feeding problems e Quality problems e Copier Printer problems e Scanner problems e Error Problems PRINTING A TEST PAGE Printing a Test Page Press the Menu Exit button in the window display Press the down Navigator button until Maintenance displays Press the Select button Press the right Navigator button until Print Test Page displays Press the Select button to print a test page User Guide PAPER FEEDING PROBLEMS Paper Feeding Problems Symptom Diagnosis and or Solution Paper sticks together e Ensure there is not too much paper in the tray Depending on the thickness of your paper the paper tray can hold up to 150 sheets e Ensure you are using the correct type of paper Remove paper from the feeder and flex or fan the pape
7. e On your PC select Start gt Settings gt Printers Click the M940 M950 icon with the right mouse button select Properties click the Details tab and then click the Spool Settings button Select the desired spool setting from the available choices User Guide SCANNER PROBLEMS Scanner Problems Symptom Diagnosis and or Solution Scanning is too slow e Lower the scanning resolution Typically 150dpi will give you an adequate image e Typically color images and graphics take longer to scan than black and white because of larger amounts of data e Ifusing a parallel cable try using a USB cable for Windows 98 or 2000 e Communication speed becomes slow in scan mode because of the large amount of memory required to analyze and reproduce the scanned image To increase scan speed set your computer to ECP printer mode through BIOS setting For details on how to set BIOS refer to your PC documentation No image appears after e Verify image is placed face down on document glass Me e USB cable is not properly connected or is defective Replace USB cable appears in display Scanner lock left engaged Shipping Lock is on unlock to operate window appears in display e Turn power off Pull the two release buttons on the sides of the machine toward you and lift the Access Cover e To prevent damage the WorkCentre scanner chassis is shipped in the locked position Pull the lock towards you to unloc
8. 8 bit or Black and White 1 bit In the Resolution list box select a resolution The lowest resolution is 100 dpi and the highest is 1200 dpi The default resolution is 300 dpi In the Scan size list box select the size of your original Select the Image Quality tab to adjust Lighten Darken or Contrast Select Prescan to preview the image optional Select Scan The image scans and displays in your application SCANNING USING ADOBE PHOTOSHOP Scanning Using Adobe PhotoShop us teann a elle we you LOC TORUS a seemned Note The scanning application must be image directly into a PhotoShop document TWAIN compliant Select Start gt Programs gt Adobe PhotoShop Open a document or select File gt New to create a new document Select File gt Import gt TWAIN_32 Select the Xerox WorkCentre M940 M950 scanner Note The higher the resolution the larger window in the Basic tab in the Scan as list the file size box select True Color 24 bit Greyscale 8 bit or Black and White 1 bit In the Xerox WorkCentre M940 M950 Scanner In the Resolution list box select a resolution The lowest resolution is 100 dpi and the highest is QO 1200 dpi The default resolution is 300 dpi Note The Saved settings list box is optional and allows you to save settings you use frequently In the Scan size list box select the size of your original Select the Image Quality tab to adjust Lighten Darke
9. Corporation and Xerox Canada Ltd is a licensee of all the trademarks Product names used in this guide may be trademarks or registered trademarks of their respective companies and hereby acknowledged ENERGY STAR is a U S registered mark User Guide SAFETY Regulatory Notices USA FCC Statement Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Changes or modifications to this equipment not specifically approve
10. File gt Print click on the Properties button then Paper Output tab then select the envelope size in the Paper Size list box In the Paper Source list box choose Bypass Tray Open the Bypass Tray on the back of the machine Insert the envelope with the addressable side facing up and the flap pointing toward the left side If inserted correctly the envelope feeds into the machine then pauses until you click OK to print PRINTING SEVERAL ENVELOPES Printing Several Envelopes Remove any other media from the Paper Tray Insert the envelopes addressable side down with the flap of the envelope pointing toward the left side Adjust the guides snugly against the envelopes On the right side of the machine position the Paper Thickness Knob to envelope Open your document and select File gt Print click on the Properties button then the Paper Output tab then select the envelope size in the Paper Size list box Click OK to print gt Note If the printing on your envelope is not correct reverse the orientation of the envelope and print again After printing change the Paper Thickness Knob back to the paper position Guide User PRINTING IRON ON TRANSFERS Printing Iron On Transfers You can use the iron on transfer feature to put an image onto shirts or other cloth material All you need is iron on transfer paper which you can buy at most computer or office supply stores Load the iron
11. In the Xerox WorkCentre M940 M950 Scanner window in the Basic tab in the Scan as list box select True Color 24 bit Greyscale 8 bit or Black and White 1 bit Note The higher the resolution the larger the file size In the Resolution list box select a resolution The lowest resolution is 100 dpi and the highest is 1200 dpi The default resolution is 300 dpi In the Scan size list box select the size of your original Note The Saved settings list box is optional and allows you to save settings you use frequently Select the Image Quality tab to adjust Lighten Darken or Contrast Select Prescan to preview the image optional Select Scan The image scans and displays in your application User Guide SCANNING USING MS WORD Note The scanning application must be TWAIN compliant Note The higher the resolution the larger the file size Note The Saved settings list box is optional and allows you to save settings you use frequently User Guide Scanning Using MS Word This feature allows you to incorporate a scanned image directly into a Word document Select Start gt Programs gt Microsoft Word Open the document or select File gt New to create a new document Select Insert gt Picture gt From Scanner Select the Xerox WorkCentre M940 M950 scanner In the Xerox WorkCentre M940 M950 Scanner window in the Basic tab in the Scan as list box select True Color 24 bit Greyscale
12. PC Fax application opens with your scan file attached and ready to fax Note How to scan using a preset is covered in chapter 5 of this guide Scanning How to fax using a preset is covered in chapter 6 of this guide Faxing User Guide SETTING A PRESET FOR EMAIL Note You can set presets for other applications using the same steps as email by changing the application you will scan to Note If you select Automatically start scanning and a preset the scanner automatically scans and opens the desired application User Guide Setting a Preset for Email On your PC select Start gt Programs gt Xerox ControlCentre gt Status Bar The Xerox ControlCentre WorkCentre Status Bar window displays Select the Settings button Select Scan Presets Under Step 1 select Preset 3 from the list box Under Step 2 Page Type select the page type you will be scanning Under Step 2 Scan to select the email application you use from the list box Select OK SCANNING Scanning This chapter contains the following information Scanning using presets Sending a scan through email Scanning using ControlCentre Pagis Inbox Scanning using MGI PhotoSuite Scanning using MS Word Scanning using PhotoShop SCANNING gt Note To use your WorkCentre as a scanner the WorkCentre TWAIN Scanner driver must be installed on your PC during print driver installation and you must have a TWAIN compliant ap
13. Prescans and automatically sizes the image to the page Poster 400 Poster 400 Prescans the image then divides and prints image in sections to create a poster Repeat Image 100 Repeat Image 100 Fits many smaller identical images on the same page Mirror 100 Mirror 100 Reverses image Custom 50 Custom 122 Changes page size to most commonly used setting Legal to Letter 78 A4 to AS 70 Reduces page size Legal size paper can only be copied using the Set Document Feeder on the WorkCentre M950 Legal to A4 82 B5 to AS 81 Reduces page size Legal size paper can only be copied using the Set Document Feeder on the WorkCentre M950 A4 to Letter 95 A4 to B5 86 Reduces page size 5 5 x 8 5 to 8 5 x 11 B5 to A4 115 Enlarges page size 129 Double Size 200 Double Size 200 Enlarges to twice the original size User Guide S EIME Gah 38 Ue iO N Select Button The Select button allows you to choose options when they appear in the display window Menu Exit The Menu Exit button allows you to browse through menu items You must use the Select button to add menu items Copy Quantity Buttons The Copy Quantity 8 button allows you to select the number of copies You can make up to 50 copies Clear Stop The Clear Stop button returns copy and scan settings to their default or stops a job in progress Start Depending on whether you are in Scan Mode or Cop
14. ScanSoft Pagis Pro MS Word or MGI PhotoSuite User Guide MGI PhotoSuite Photo editor modifies your scanned images to fit your specific application Adobe Acrobat Allows you to view and print PDF files including on line manuals Print driver Allows printing from your PC TWAIN driver Allows you to scan directly into your TWAIN compliant application Status Bar Allows you to view the status of the WorkCentre as well as the ink status without launching Pagis PRO 3 0 XEROX CONTROLCENTRE 2 0 WORKCENTRE Xerox ControlCentre 2 0 WorkCentre Status Bar amp Xerox ControlCentre WorkCentre Status Bar WorkCentre M940 M950 Open the WorkCentre Status Bar by selecting Start gt Programs gt Xerox ControlCentre2 0 gt Status Bar or by clicking the Xerox ControlCentre 2 0 Pagis Inbox 1 Select the ink level to display the Status Maintenance window 2 The display window shows error messages and allows you to change copier settings 3 Select Settings to change any of the following e Scan Presets Set scan presets For more information about how to set presets see the section Customizing scan features in Chapter 4 e Copy Defaults Set copy defaults color black and white quality and original type from your PC e System Defaults Set system defaults paper size paper default paper type program timeout sleep mode 4 Select Help for online help User Guide XEROX CONTROLCENTRE 2 0 W
15. Send Fax or select the Help gt Contents button to find more information about using WorkCentre QuickFax III Faxing From ControlCentre Pagis Inbox Place your original face down on the document glass Select the Xerox ControlCentre Pagis Inbox icon from your PC window In the WorkCentre Pagis window select the Fax button on the left side The Pagis Scan Tool Fax displays Select the Quality and choose desired setting You can select Properties to change color and resolution brightness and page size Select Prescan to preview a document before you fax it The original scans and the WorkCentre QuickLink III PC Fax PC Fax application opens on your PC Select View Fax to view your fax PAGIS INBOX gt Note For more information about using WorkCentre QuickLink III PC Fax select Help gt Contents in the application Note For more information about using WorkCentre QuickLink III PC Fax select Help gt Contents in the application Guide User FAXING FROM CONTROLCENTRE PAGIS INBOX Select Send Fax to fill out information regarding D your fax Select Fax to send your fax or use the Help gt Contents button to find more information about using WorkCentre QuickFax III User Guide MAINTAINING YOUR WORKCENTRE MAINTENANCE Maintaining Your WorkCentre This chapter contains the following information e Changing an ink cartridge e Cleaning the print head e Aligning t
16. Symptom Diagnosis and or Solution Paper feed problems e Out of paper Add paper e Paper has not been loaded properly Remove and re insert the paper correctly e There is too much paper in the paper tray Remove some paper e Check paper path for obstructions Printed document does not e Some PC software applications override the settings selected on match selected settings the printer driver In this case choose the desired settings from the software application Printed page is partly blank The page orientation setting may be incorrect in the print driver Change the page orientation e g portrait or landscape e The actual paper size and the paper size settings in the printer driver do not match Load the correct paper in the printer or change the paper size selection in the printer driver e The printer cable may be incorrect If not USB the printer cable type should be IEEE 1284 1994 compliant e Print head may need cleaning e Press Menu Exit on the Control Panel e Press the down Navigator button until Maintenance displays e Press the right Navigator button until Clean Print Head 1 displays Press the Select button User Guide COPIER JPRINTER PROBLEMS Copier Printer Problems Symptom Diagnosis and or Solution Printer prints very slowly e Ifyou do not need Best mode change the Print Quality setting to Normal or eXpress e Close all applications not needed to print the job
17. Union Council Directive 73 23 EC amended by Council Directive 93 68 EC on the harmonization of the laws of the Member States related to equipment designated for use within certain voltage limits Council Directive 89 336 ED approximation of the laws of the Member States related to electromagnetic compatibility When applicable Council Directive 99 5 EC on the harmonization of the laws of the Member States related to radio and telecommunications terminal equipment A full declaration defining the relevant Directives and referenced standards can be obtained from your Xerox Ltd representative Changes or modifications to this equipment not specifically approved by Xerox Europe may void the user s authority to operate this equipment Shielded cables must be used with this equipment to maintain compliance with the EMC Directive 89 336 EEC As an ENERGY STAR Partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency 8 2000 by Xerox Corporation All rights reserved rerit Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as icons screen display looks etc XEROX The Document Company the stylized X and WorkCentre are registered trademarks of Xerox
18. and transparencies Rear Access Door The rear access door is located on the back of the WorkCentre underneath the bypass tray to provide access to the paper path SOFTWARE COMPONENTS Software Components ControlCentre 2 0 Pagis PRO 3 0 The latest version of Pagis customized for the M940 950 which integrates all of the functions into one easy to use interface The primary functions include e TextBridge PRO 9 0 Beneficial for any document where you combine set format text and graphics e Pagis Document Management Allows you to easily manage any scanned image documet or file and to incorporate it intoyourapplication In addition you can set up default destinations to automatically launch your desired application and scan directly to that application e Pagis Copier Scan document and copy in color Smith Micro Quicklink III PC Fax Fax from your desk with your PC s assistance Smith Micro is integrated into Xerox ControlCentre so Faxing is as simple as scanning your document and dragging it to the PC Fax icon or using the PC Fax preset Note To set up the five default presets see the section Customizing scan features in Chapter Four User Guide SOFTWARE COMPONENTS gt Note To use your WorkCentre as a scanner the WorkCentre TWAIN Scanner driver must be installed on your PC during print driver installation and you must have a TWAIN compliant software application for example
19. on transfer paper printable side down in the Paper Tray Adjust the guides snugly against the iron on transfer paper Open the document you want to transfer to the iron on then select File gt Print Click on the Properties button then the Paper Output tab then select Iron on transfer in the Paper Type list box Click OK to print Refer to the instructions included with the iron on transfer paper to determine the correct side to print on gt Note A mirror image will be printed on the iron on transfer paper User Guide PRINTING LABELS Printing Labels You can use your WorkCentre to print sheets of labels Use only US letter or A4 sized labels For best results use labels that are specifically designed for ink jet machines Fan the edges of the label sheets to separate them Remove any other paper in the Paper Tray and load up to 30 sheets of labels face down Adjust the paper guides snugly against the stack After you open your document and select File gt Print click on the Properties button then the Paper Output tab then select Plain paper in the Paper Type list box Click OK to print AANA Tip First print the image on plain paper and place on top of a label sheet Hold up to the light then check that the print is properly aligned on the labels If not make the required adjustments in your application User Guide PRINTING PHOTOGRAPHS gt Note If printing mul
20. 2 4 2 5 2 6 2 8 2 8 2 8 Clear Stop Start 3 PRINTING Printing Printing Documents Printing Cards Printing Envelopes Printing Single Envelope Printing Several Envelopes Printing Iron On Transfers Printing Labels Printing Photographs Printing Transparencies Printing Banners 4 CUSTOMIZING YOUR WORKCENTRE Customizing your WorkCentre Customizing Copier Features Selecting WorkCentre Display Window Language Selecting Paper Default Selecting Program Timeout Selecting Sleep Mode Setting Learning How to Customize Print Features on Your PC Customizing Scan Features Setting a Preset for Email 5 SCANNING Scanning Scan Using Preset 1 Sending a Scan through Email Scanning Using ControlCentre Pagis Inbox Scanning Using MGI PhotoSuite Scanning Using MS Word Scanning Using Adobe PhotoShop 6 FAXING Faxing from your PC 2 8 2 8 3 1 3 3 3 4 3 4 3 5 3 6 3 7 3 8 3 9 3 10 4 1 4 2 4 2 4 3 4 3 44 45 4 6 5 1 6 1 Faxing Using Preset 2 Faxing From ControlCentre Pagis Inbox 7 MAINTENANCE Maintaining Your WorkCentre Changing an Ink Cartridge Cleaning the Print Head Aligning the Print Head Changing the Print Head 8 TROUBLESHOOTING Troubleshooting Printing a Test Page Paper Feeding Problems Quality Problems Quality Problems Quality Problems Copier Printer Problems Scanner Problems Scanner Problems Error Codes Error Codes 9 General Information Genera
21. Note When copying on card stock remember to change the knob on the right side of the WorkCentre from the plain paper setting to the envelope setting which handles thicker paper stock If you do not change the paper type setting to card stock or change the knob position then only the first page of your job will copy and Adjust paper know for thicker paper will appear on the display Guide User Paper Setup Paper Setup allows you to select the paper type and size Press the Paper Setup Q button Use the Up Down Navigator buttons to move between Paper Type and Paper Size In Paper Type use the Right Left i lt alll Navigator buttons to choose from the following selections e Plain Paper e Coated Paper e Photo Paper e Transparency e Jron on transfer e Card Stock nn 4 In Paper Size use the Right Left Navigator buttons to choose from the following selections e Letter e Legal A4 o AS e B5 LIGHTEN DARKEN Lighten Darken The Lighten Darken button allows you to adjust lightness darkness for black and white and color copies as well as adjust the color intensity when you make color copies To adjust the lightness or darkness press the Lighten Darken button i c gt Use the Up Down Navigator buttons to move between Lighten Darken and gt Color Intensity In Lighten Darken use the Right Left q 4 Navigator buttons to choose from the following selection
22. ORKCENTRE COPYING COPYING Copying This chapter contains the following information e Copying e Using the Set Document Feeder M950 only e Optimizing copy appearance COPYING Copying Open the top 101 ove P Q J S Place your original face down on the document glass Pop gt P gt 9 P as copy quantity or paper type from the Control Panel When you have finished making your selections press Start to copy To stop copying select the Clear Stop button Copy options are covered in more detail in the following pages Close the top Press the desired copy options such User Guide USING THE SET DOCUMENT FEEDER M950 ONLY Using the Set Document Feeder M950 only Load your original face down in the Set lt 4 Document feeder Adjust the side guide Press the Start button gt Note You are limited to making one copy in the Set Document Feeder Select either B amp W or Color on the left side of the Copy Color lt B amp W control panel x a Color Copy Quality E E Select from the following options on the left side of the control panel e Best Best quality slowest speed Best e Normal Best overall quality and ee Normal speed a eXpress e eXpress Designed for producing lt q Draft good quality business graphics up to 50 percent faster than normal mode e Draft Draft quality and the fastest speed User Guide PAPER SETUP
23. arken Adjust lightness darkness and color intensity 3 Display Shows messages 4 Menu Exit Enter or exit the menu 5 Clear Stop Clear or stop 6 Color Select between Color and B amp W 7 Quality Select from the following quality options e Best e Normal e eXpress e Draft User Guide CONTROL PANEL 8 Reduce Enlarge Adjust the size copy desired 9 Scan Mode Enter Scan Mode 10 Navigator Control Move between selections 11 Error light Lights when error occurs 12 Select button Select options 13 Copy Quantity Select copy quantity 14 Start Starts scanning or copying 15 Power Turns WorkCentre on and off however a residual amount of power is always on as the WorkCentre requires a small amount of power to prevent the ink in the nozzles from drying User Guide CONTROL PANEL Paper Tray The paper tray is inserted into the lower portion of f f A the WorkCentre Or Output Tray YANN The output tray rests on top of the paper tray and gt slides into the WorkCentre jae u Sa SS Output Tray Extension The output tray extension pulls out and flips up A gt 7 User Guide M940 User M950 WORKCENTRE COMPONENTS Guide G M940 M950 WorkCentre Components Bypass Tray The bypass tray is located on the back of the WorkCentre To use the bypass tray flip it down The bypass tray is used for loading a variety of media including envelopes banner paper
24. artridge Re Order Numbers 9 3 Web Address sssseccecesseeeeees 9 2 Supplies Ordering c sc scccccceeeeees 9 3 T Transparencies Printing 3 9
25. d by the Xerox Corporation may void the user s authority to operate this equipment Shielded cables must be used with this equipment to maintain compliance with FCC regulations Warning In order to allow this equipment to operate in A proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken User Guide SAFETY Declaration of Conformity These devices comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 These devices may not cause harmful interference and 2 these devices must accept any interference that may cause undesired operation Model Numbers YPA 3 and YPA 4 Contact Person Xerox Corporation Phone 1 800 828 6571 Address 800 Phillips Road Webster NY 14580 User Guide SAFETY USER GUIDE A Alignment Print Head 7 6 B Banners Printing c ccccccceeeeeees 3 10 Bypass Tray anses 1 6 C Cards Printing 3 3 Changing Ink Cartridge 7 2 Print Head 7 7 Cleaning Print head cce0eeeeees 7 5 D Door Rear ACCESS seceeceeeeeeceeeees 1 6 E Envelopes Printing Several cc ccccccccceeees 3 5 Printing Single cccccccceeeees 3 4 l Ink Cartridge Changing ses setestisit secs tisutse 7 2 Re Order Numbers
26. e You can scan to any application by dragging and dropping your scanned image User Guide SCANNING USING CONTROLCENTRE PAGIS INBOX Note Remember that Prescan only scans a preview of a document To actually scan a document select the Scan button Guide User Scanning Using ControlCentre Pagis Inbox Place your original face down on the document glass Select Xerox ControlCentre Pagis Inbox icon from your PC window In the Xerox ControlCentre Pagis Inbox select the Scan icon The Pagis Scan Tool Scanner window displays Select the Page Type You can select Properties to change color and resolution brightness and page size Select the application to Scan To Select Prescan to preview a document optional Select Scan to scan the document If the scanner does not scan see the Troubleshooting chapter of this guide If you want to scan more pages click More Pages When finished click Save SCANNING USING MGI PHOTOSUVUITE Scanning Using MGI PhotoSuite Hints feature allows you to incorpore a seamned Note The scanning application must be image directly into a document These TWAIN compliant instructions apply to MGI PhotoSuite If you are using a different application consult the documentation provided with the application Select Start gt Programs gt MGI PhotoSuite When the application opens select Work on Your Own Select File gt Get Photos From gt Camera Scanner
27. e appears in display e Turn power off Pull the two release buttons on the sides of the machine toward you and lift the Access Cover e To prevent damage the WorkCentre scanner chassis is shipped in the locked position Pull the lock towards you to unlock the chassis L100 Scanner unit Motor hardware error Follow instructions for 1 0001 Operation panel unit Unidentified operation panel Follow instructions for 0016 Scanner unit Motor hardware error 2 Set Document Feeder M960 only Follow instructions for 1 0032 Printer unit Carriage position error Unplug and plug in If this fails call service E701 Copy unit Image processing hardware error Unplug and plug in If this fails call service E713 Scanner unit CCD hardware unit Unplug and plug in If this fails call service E731 Copy unit Flash memory error Unplug and plug in If this fails call service F502 Scanner unit Lamp hardware error Unplug and plug in If this fails call service F900 RDY Bus communication RDY Bus communication error Unplug and plug in If this fails call service User Guide ERROR CODES Error Codes Symptom Where Error Occurs Diagnosis and or Solution F951 Printer unit Printer hardware failure Unplug and plug in If this fails call service F960 RDY bus communication NVM error Unplug and plug in If this fails call service User Guide
28. eout displays lt gt gt ES Press the right Navigator button until the program timeout you want to set displays Press the Select button User Guide SELECTING SEEEP MODE SETTLING Selecting Sleep Mode Setting You can select the amount of time the WorkCentre delays before going into sleep mode Press the Menu Exit button aD gt lt gt D Press the down Navigator button until option 6 Sleep Mode displays eS Press the right Navigator buttonuntil the desired time displays Press the Select button Learning How to Customize Print Features on Your PC Select Start gt Settings gt Printers Right click on the Xerox WorkCentre M940 M950 icon Left click on Properties Select the Paper Output tab Select the Help button to find a table of contents listing topics User Guide CUSTOMIZING SCAN FEATURES Customizing Scan Features Your WorkCentre is set up with five presets A preset is a previously saved setting that allows you to save frequently used settings For example if you make frequent scans of color pictures you might set up one of the presets to scan to your favorite photo application Two of the presets scan and fax are factory default settings When you select preset 1 your image scans and the ControlCentre Pagis Inbox application opens automatically on your PC When you select preset 2 your image scans and the QuickLink III
29. er Guide COPIER JPRINTER PROBLEMS Copier Printer Problems Symptom Diagnosis and or Solution WorkCentre does not print e A paper jam has occurred If this is the case a message appears in the display window e Print a test print by selecting Exit Menu gt Maintenance gt Print Test Page If the test print is good check the printer cable or the PC If the test print does not print see the Copier troubleshooting section e The USB or parallel cable is not connected properly or is the incorrect cable as the USB cable only works for Windows 98 and 2000 e The USB or parallel cable is defective Swap the cable with one known to work If necessary replace the cable e Ifusing a parallel cable ensure that it is IEEE 1284 1994 compliant Note Switch boxes can interrupt the e The printer port is configured incorrectly Check the printer communication between settings in Windows to make certain that the print job is being the WorkCentre and your sent to the correct port for example LPT1 PC e The printer may be configured incorrectly within the PC application Check the application to verify that all print settings are correct e The print driver may be incorrectly installed Uninstall the existing print driver and re install the printer driver e There may be a conflict with another print driver Uninstall the other print driver User Guide COPIER JPRINTER PROBLEMS Copier Printer Problems
30. he Control Panel under Main screen colors Menu gt Maintenance gt Clean Print Head 1 For more information see the section Cleaning the Print Head found in the Maintenance chapter of this guide Black and white is printing e The copy settings may be incorrect Check that it is not set to instead of color printing Color is not set on the control panel User Guide QUALITY PROBLEMS Quality Problems Symptom Diagnosis and or Solution Color print quality is poor e Try using a different kind of paper Glossy paper provides better quality e Make sure that the Paper Type setting is correct for the type of paper loaded e Change the Print Quality setting Color images are fuzzy e The print heads may be mis aligned Wwanlte streaks e Press Menu Exit on the Control Panel e Press the down Navigator button until Maintenance displays e Press the right Navigator button until Align Print Head displays Press the Select button e The print head may need cleaning e Press Menu Exit on the Control Panel e Press the down Navigator button until Maintenance displays e Press the right Navigator button until Clean Print Head 1 displays Press the Select button e The ink cartridge may be running out of ink Replace the ink cartridge following the instructions in the Maintenance chapter of this guide e If printing on transparencies try changing the fill pattern in your application software Us
31. he print head e Changing the print head CHANGING AN Note Only replace ink cartridges when they are Out of ink not when the ink is low User Guide INK CARTRIDGE Changing an Ink Cartridge Follow this procedure to replace an ink cartridge when the WorkCentre displays the message Out of ink Pull the two side latches forward and raise the WorkCentre cover The ink tanks will move to the center Remove the indicated color empty ink cartridge from the print head by pushing the tab forward and easing the cartridge out CHANGING AN INK CARTRIDGE a J Remove the new ink cartridge from its package Slowly peel off the foil seal from the cartridge in E the direction of the arrow Caution Do not touch the uncovered opening in the ink cartridge as ink will get on your hands User Guide CHANGING AN INK CARTRIDGE Insert the green base of the ink cartridge heel first into the correct location on the color print head The ink cartridges and corresponding Caution Do not force the ink cartridge locations are color coded and numbered into the print head Push the ink cartridge down until it clicks into place To close the WorkCentre cover lift up to release the support arms and push down until completely closed Your WorkCentre will automatically begin cleaning the print heads The control panel on the WorkCentre will now lead you through a series of instructions for alignmen
32. he print head may need cleaning If the test print is blank try cleaning the print head e Press Menu Exit on the Control Panel e Press the down Navigator button until Maintenance displays e Press the right Navigator button until Clean Print Head 1 displays Press the Select button e If not printing on envelopes or card stock ensure the paper thickness knob on the side of the machine is in the paper position User Guide QUALITY PROBLEMS Quality Problems Symptom Diagnosis and or Solution Printed image is too small e Select Full Image from Reduce Enlarge button Gn ofthe a e Change the document margins in the application that you are using e Ensure you have selected the correct Paper Size from the Paper Setup button Smudged or dark characters e Try another type of paper Ensure the paper is flat and unwrinkled e Ensure the paper thickness knob on the right side of the WorkCentre is in the envelope position e Let ink dry before handling the paper Vertical straight lines are e The print heads may be mis aligned D OF EEA DIES e Press Menu Exit on the Control Panel borders and graphs e Press the down Navigator button until Maintenance displays e Press the right Navigator button until Align Print Head displays e Press the Select button Printed color is e The print head may need cleaning Clean the print head using significantly different from the Clean function found on t
33. k Printhead P100 Color Printhead P105 Specifications PRINTER Technology Color Thermal Inkjet Print Speed Up to 12 pages per minute black Up to 7 pages per minute color Resolution Up to 1200 x 1200 dpi Networkable Optional Xerox CentreDirect External Print Server COPIER Copy Speed Up to 12 copies per minute black Up to 7 copies per minute color User Guide INK CARTRIDGE PRINT HEAD RE ORDER NUMBERS User Guide Resolution Up to 1200 X 1200 dpi Copy Quality Best Normal Express Draft Modes Reduction and 25 400 in 1 increments Enlargement Advanced 100 Autofit Poster Clone Copy Features Mirror Full Image 7 presets B amp W Color Yes Selection Full Color M950 only Legal Size Copies SCANNER Scanner 600 x 600 dpi 1200 dpi Resolution enhanced Bit Depth Color 30 bit millions of Internal colors Black 10 bit 1 024 levels of gray Pre Scan Mode Yes Scan Control TWAIN Protocol MEDIA HANDLING Media Types Paper plain coated photogloss envelopes transparencies labels iron on transfers banners card stock Paper Sizes Letter legal executive A4 A5 B5 Minimum Size 3 x 5 76x 127 mm INK CARTRIDGE PRINT HEAD RE ORDER NUMBERS Maximum Size 8 5 x 14 216 x 356 mm Banner Paper US letter x 5 or A4x 5 Feed Paper Weight 16 110 Ibs
34. k the chassis Scanner does not appear First make sure your application has been installed to include scan listed in ControlCentre functionality UN e Open Xerox ControlCentre 2 0 Pagis Inbox application e Select Scan gt Scanner gt Next e Select Show TWAIN interface gt OK gt Finish User Guide SCANNER PROBLEMS Scanner Problems Symptom Diagnosis and or Solution The scanner does not scan e Ensure you placed the original to be scanned face down on the document glass e There may not be enough available memory to hold the document you want to scan Lower the resolution rate e The USB or parallel cable is not connected properly e The USB or parallel cable is defective Swap the cable with one that is known to work If necessary replace the cable e If using a parallel cable ensure that it is IEEE 1284 1994 compliant e Check the TWAIN Interface e Select Scanner gt Next gt Advanced e Inthe TWAIN Interface window check Hide TWAIN interface best but may not be possible for some scanners Select OK e Select Next for each window that displays until the window with the Finish button displays Select Finish e Ifyou still have unresolved issues select Help User Guide ERROR CODES Error Codes These error codes may appear in the display Where Error Occurs Diagnosis and or Solution Scanner unit Initial motor hardware error Shipping Lock is on unlock to operat
35. l Information Service and Support Ordering Supplies Ink Cartridge Print Head Re Order Numbers Safety 6 2 6 3 7 1 7 2 7 5 7 6 7 7 9 1 9 2 9 3 9 7 M940 M950 WORKCENTRE COMPONENTS BASIC INFORMATION M940 M950 WorkCentre Components 1 CD Getting Started guide User Guide and Warranty Card in most countries 2 WorkCentre Control Panel Na 3 Ink cartridges 4 6 s 4 Print heads 2 g 5 Power cord lt E 6 USB cable Fz 7 Output tray 8 Papertray Z 9 WorkCentre M950 Set Document Feeder 9 10 WorkCentre M940 Z 7 CONNECTIONS amo Note When power is connected the WorkCenter will automatically go through an adjustment procedure Do not disconnect the power cord from the wall outlet as the WorkCentre requires a small amount of power to prevent the ink in the nozzles from drying Lgl Note Always keep the knob in the paper position except when printing envelopes or card stock User Guide Connections 1 USB cable included 2 Power cord Paper Thickness Knob The paper thickness knob allows you to choose envelope or paper printing An envelope icon indicates the setting for envelope printing and a paper icon indicates the dial setting for paper printing 1 Paper printing 2 Envelope card stock printing CONTROL PANEL Control Panel e 6 1 Paper Setup Select paper type and size 2 Lighten D
36. n appears in the Pagis Scan Tool Scanner window If you want to scan more pages click More Pages When finished click Save SENDING A SCAN THROUGH EMAIL Sending a Scan through Email In the ControlCentre Pagis Inbox click and hold the left mouse button down on the image you want to send Drag the image to the email application and release the left mouse button The Choose Profile window displays Click OK The email Pagis XIF File window displays Select the format to send the file in The three options are e No Conversion Sends image in a proprietary Pagis format If your recipient does not have Pagis the file will not open e JPEG Sends most commonly readable image type e Send with Viewer as self extracting EXE file Sends an application viewer with the file that allows the file to be opened Select OK The image converts to the type selected The email application opens and automatically attaches your image to a mailnote Enter email address information write your message and send your email You can also open the image you have scanned and select File gt Print then select QuickLink III PC Fax as the print destination to send your fax Note This information can be automated by setting a preset See chapter 4 of this guide Customizing your WorkCentre Note If you have any questions regarding the email application see the documentation provided by your Internet Service Provider Not
37. n or Contrast Select Scan The image scans and displays in your Select Prescan to preview the image optional O application User Guide SCANNING USING ADOBE PHOTOSHOP FAXING FROM YOUR PC FAXING Faxing from your PC This chapter contains the following information e Faxing using preset 2 e Faxing using ControlCentre Pagis Inbox FAXING USING PRESET 2 Note How to set presets is covered in chapter 4 of this guide Customizing your WorkCentre Guide User Faxing Using Preset 2 Your WorkCentre is set up with fax as a factory default setting for sending Faxes from your PC modem using the WorkCentre QuickLink III PC Fax This fax software uses the modem on your PC to send faxes You can scan a document for faxing using preset 2 Place your original face down on the document glass or in the Set Document Feeder M950 only On the control panel press the Scan Mode __ button Press the right Navigator q o button until the display reads Scan using Preset 2 Press the Select button A check mark appears next to preset 2 to show that it is selected Press Start and follow the instructions on the PC screen The original scans and the WorkCentre QuickLink II PC Fax application opens on your PC with your scanned original attached FAXING FROM CONTROLCENTRE Select View Fax to view your fax optional Select Send Fax to fill out information regarding your fax Select
38. plication for example ScanSoft Pagis Pro ScanSoft TextBridge Adobe Photoshop or MGI PhotoSuite User Guide SCAN USING PRES EY 2 Note How to set presets is covered in chapter 4 of this guide Customizing your WorkCentre Note For more information about using the ControlCentre Pagis Inbox in the WorkCentre Pagis Inbox select Help gt Pagis User s Guide Guide User Scan Using Preset 1 Your WorkCentre is set up with five presets A preset is a programmed setup that allows you to scan using preferred settings For example if you make frequent scans of color pictures you might set up one of the presets to scan to your favorite photo application Two of the presets scan and fax are factory default settings When you select preset 1 your image scans and the ControlCentre Pagis Inbox application opens automatically on your PC When you select preset 2 your image scans and the QuickLink III PC Fax application opens Scanning using preset 1 Place your original face down on the document glass On the control panel press the Scan Mode LJ button The display reads Scan using Preset 1 Press the Select button A check mark appears next to preset to show that it is selected Press Start LD The Scan Status window displays and the original scans Pagis Scan Tool Scanner opns on your PC You can select Properties to change color and resolution brightness and page size The sca
39. r e Humid conditions may cause some paper to stick together More than one sheet of e There may be different types of paper in the tray Load paper of paper being fed only one type size and weight at a time Paper skews or buckles e Ensure that the paper in the tray is not overloaded Depending on the thickness of your paper the feeder can hold up to 150 sheets of paper e Try another type of paper Ensure the paper is not bowed in the tray e Ensure the paper guides are adjusted snugly against the paper e Ifyou are printing envelopes ensure the paper thickness knob is set to the envelope setting Transparencies stick e Use only transparencies specially designed for an ink jet printer together in the paper exit 8 pap e Remove each transparency as it leaves the printer e Ensure transparency is loaded rough side down Envelopes skew or fail to e Ensure that the paper guide is against the left side of the feed correctly envelopes e Ensure envelopes are correctly oriented User Guide Quality Problems QUALITY PROBLEMS Symptom Diagnosis and or Solution Printed document is blank Note Do not disconnect the power cord from the wall outlet as the WorkCentre requires a small amount of power to prevent the ink in the nozzles from drying Verify that you have an original on the document glass Print a test print from the Control Panel e Press Menu Exit in the display window
40. re display window language e Selecting paper default e Selecting program timeout e Selecting sleep mode e Customizing print features on your PC e Customizing scan features e Setting a preset for email CUSTOMIZING YOUR WORKCENTRE User Guide CUSTOMIZING COPIER FEATURES Tip You can also customize some copier features from the ControlCentre on your PC by selecting Start gt Programs gt Xerox ControlCentre gt Status Bar and clicking the Settings gt System Defaults button User Guide Customizing Copier Features You can customize and save the following copier features Selecting WorkCentre Display Window Language Press the Menu Exit button LD ag C Press the down Navigator button until option 9 Language displays de Press the right Navigator _ button until the required language displays Press the Select button The display window reads Updating display language SELECTING PAPER DEFAULT Selecting Paper Default Press the Menu Exit button aD E Press the down Navigator button until option 7 Paper Default displays Press the right Navigator button until the required paper size displays Press the Select button Selecting Program Timeout You can select the amount of time the WorkCentre delays before returing to defaults Press the Menu Exit button D E Press the down Navigator button until option 5 Program Tim
41. s e Lightest e Lighter e Normal default e Darker e Darkest In Color Intensity use the Right Left Navigator D gt buttons to choose from the following selections e Least Color e Less Color e Normal default e More Color e Most Color User Guide REDUCE ENLARGE q Note The Left Right Navigator buttons will reduce or enlarge by 1 when using the Reduce Enlarge feature Variable Poster Repeat Image Mirror or Custom Note AutoFit Poster and Repeat Image are not available when using the Set Document Feeder WorkCentre M950 Guide User Reduce Enlarge The Reduce Enlarge button allows you to change the copy image size To change the size press the Reduce Enlarge Q button gi ue Use the Up Down Navigator gt buttons to scroll through the options When the option you want displays press Select Use the Right Left Navigator by gt buttons to choose from the selections listed on page 2 8 Reduce Enlarge REDUCE ENLARGE If Default Paper If Default Paper Description of Preset Function Type is Letter Type is A4 Variable 100 Variable 100 Changes the size in 1 increments when you default default press the Left Right Navigator buttons Full Image 91 Full Image 91 If your image extends to the edge of the page this adds a margin and reduces it to fit on the page AutoFit Letter AutoFit A4
42. sparencies designed for laser machines will cause the ink to smear Note Ensure you place transparencies rough side down in the tray Also remember that transparencies take longer to dry than plain paper Allow for longer drying time before handling If printing multiple pages remove each sheet promptly and allow it to dry before handling M User Guide User Guide PRINTING BANNERS Printing Banners For printing banners we recommend you use 20 Ib or 75 gsm paper You can feed up to five sheets of banner paper through the bypass tray After you open your document and select File Print click on the Properties button then the Paper Output tab then select Banner in the Paper size list box In the paper source list box select Bypass Tray Tear off the number of sheets you will need to print your banner 5 maximum Tear off the perforated edges and fan the stack to separate the edges Open the bypass tray which is located on the back of the machine to the flat position Place the unattached edge into the bypass tray slot on the back of the machine Push the paper down until resistance is met If inserted correctly the banner feeds into the machine then pauses until you click OK Sheets will continue to feed until printing is complete CUSTOMIZING YOUR WORKCENTRE Customizing your WorkCentre This chapter contains the following information e Customizing copier features e Selecting WorkCent
43. t User Guide CEEANING THE PRINT HEAD Cleaning the Print Head The clean function is used to restore the print head when the nozzles become dirty or clogged with dried ink Press the Menu Exit button Maintenance displays Press the Select button Press the right Navigator button until the type of cleaning you want to do displays There are four types of print head cleaning available Select one Press the down Navigator button until e Clean Print Head 1 Use for basic print head cleaning Note The higher the number the more ink is used e Clean Print Head 2 Use if the printer has for cleaning been unplugged from the power outlet for a week or less e Clean Print Head 3 Use if the printer has been unplugged from the power outlet for up to a month e Clean Print Head 4 Use if the printer has been unplugged from the power outlet for a month or more Press the Select button to begin cleaning User Guide ALIGNING PRINT HEAD Aligning the Print Head Press the Menu Exit button Press the down Navigator button until Maintenance displays Press the Select button Press the right Navigator button until Align PrintHead displays Press the Select button to print an alignment page Look over this page and find the areas that are best aligned Using the Navigator buttons select the corresponding numbers on your control panel Press the Select button to store your choice The
44. te The minimum card size you can print is postcards and birthday cards Choose any card 3 inches x 5 inches or 76 2mm x 127mm size in the Paper Size Selection menu or use the Custom selection to print on other card sizes not found in the selection menu Remove any other media in the Paper Tray and place up to 30 cards in the right side of the tray The maxiumum paper thickness is 0 3mm Adjust the guides snugly against the cards On the right side of the machine turn the Paper Thickness Knob to envelope The envelope setting allows you to print thicker paper stock After you open your document and select File Print click on the Properties button then the Paper Output tab then select the desired size in the Paper Size list box Click OK to print Turn Paper Thickness Knob back to the paper setting User Guide PRINTING ENVELOPES Note Ifthe printing on your envelope is not correct reverse the orientation of the envelope and print again After printing change the Paper Thickness Knob back to the paper position User Guide Printing Envelopes There are two methods you can use for printing envelopes e For printing a single envelope use the Bypass Tray on the back of the machine e For printing several envelopes use the Paper Tray instructions on next page Printing Single Envelope On the right side of the machine turn the Paper Thickness Knob to envelope Open your document and select
45. tiple pages carefully remove each sheet promptly and allow it to dry before handling User Guide Printing Photographs For best results use Photo Gloss paper Remove any other media and place the paper in the Paper Tray with the glossy side down After you open your document and select File Print click on the Properties button then the Paper Output tab and select Photo Quality Glossy Paper in the Paper Type list box Brilliant Color automatically changes the print quality to Best to optimize your image Click OK to print PRINTING TRANSPARENCIES Printing Transparencies For best results use a Xerox ink jet transparency or a transparency specifically designed for ink jet machines Remove any other media and place up to 30 transparencies in the Paper Tray with the rough side down If your transparency has an adhesive strip you can peel it off after printing You can print with the adhesive strip facing either way Adjust the guides snugly against the transparencies After you open your document and select File Print click on the Properties button then click on the Paper Output tab and select Ink jet transparency in the Paper type list box In the Print Quality list box select eXpress or Best The eXpress mode will give you good quality and print faster Best will print slower but will give you the highest quality Click OK to print Note Use transparencies designed for ink jet machines Using tran
46. y Mode the Start button starts scanning or copying User Guide PRINTING Printing This chapter contains the following information Printing documents from your PC Printing cards Printing envelopes Printing iron on transfer Printing labels Printing photographs Printing transparencies Printing banners PRINTING User Guide PRINTING DOCUMENTS Printing Documents Open the document you want to print and select File gt Print Select Properties then select from the options listed on the Paper Output tab e Copies Type how many copies you want e Orientation Choose Portrait or Landscape e Print Order Check Collate or Reverse print order Print Document As Brilliant Color Photos graphics and text Greyscale Black and white e Paper size Choose the size of the paper you want to print on e Paper source Choose either Tray 1 or the Bypass tray a flip tray located on the back of the machine e Paper type Choose the type of paper you want to print on e Print quality Best Best overall quality Normal Best overall print quality eXpress This special feature is designed for printing good quality business graphics 50 faster than Normal mode Draft Draft quality fastest speed e Saved settings Choose from pre set options Click OK to print User Guide PRINTING CARDS Printing Cards You can use the WorkCentre to print index cards No
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