Xerox 5632 Printer User Manual
Contents
1. Reduce Enlarge BE If you need any additional help on using your machine you can gt Refer to the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine gt Refer to the System Administration CD CD1 contained in the CD Pack delivered with your machine gt Visit our Customer Web Site at www xerox com or contact the Xerox Welcome and Support Centre quoting the machine serial number gt Press the Machine Status button on the control panel gt Select Machine Details to display the machine serial number NOTE The serial number can also be found on a metal plate inside the front door System Configuration XK KKK System Software Version Fax Line ID s 1234 5678 Machine Hardware Options Configuration Machine Software Versions Quick Use Guide Maintenance Consumables Consumables are items on the machine that need replenishing or replacing such as paper staples and customer replaceable units To place an order for Xerox consumables please contact your local Xerox Representative giving your Company Name product number and the machine serial number HINT For information about locating the serial number please refer to Locating the Serial Number on page 32 To find out more information about each consumable please refer to the Maintenance section of the Interactive User Guide CD CD2 contained in the CD Pack delivered with your ma2. Xerox WorkCentre 5632 Quick Use Guide Xerox Prepared by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND 2007 by Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged Changes technical inaccuracies and typographical errors will be corrected in subsequent editions xerox P WC5632 38 45 55 Logon Network Accounting To access machine features 1 Enter your User ID to access copy features then select Enter User ID Blue Valley ID minus the leading zeros 2 The Account ID default Clicks Quick Key based on the copier s location Please input your User and Account IDs You will only need to enter your Account ID when UserID using a machine in another building Account ID NOTE You can use the touchscreen and or keypad O enter your information 3 Complete your job 4 To Log Off Press Access on the control panel Select Logout on the Touch Scre
3. your machine gt Setting the transmission speed Quick Use Guide Getting Started Scanning a Document to a File 1 Quick Use Guide gt Load the documents either in the document handler or on the document glass NOTE Documents are only scanned once gt Select Network Scanning Ace mean ses Services NOTE You may need to select All File 192 10 2 10 21 on 192 10 2 10 21 Services first to access the Network Ele 192 11 2 10 21 on ete te Scanning option gt Select the template required Ready to scan your job A partial template list is displayed gt Select the required features on the E Mo Touch Scr een s Color Scanning 2 Sided Scanning Original Type Scan Preset For gt Press Start aT JE HH j j CQ Grayscale CQ Sided CQ Test Q3 Archival Record gt On completion access your job at becka nite Rotate Side 2 O Mere your workstation Network Scanning features include gt Adjusting the image output requirements gt Adjusting the Resolution gt Scanning double sided originals gt Programming the size of the originals being scanned gt Changing the destination for the scanned image Refer to the System Administration CD CD1 for more information on Network Scanning Page 19 Getting Started Getting Started Sending an E mail Refer to the System Administration CD CD1 for more information on the E mail feature either in the document handler or on the
4. Fax 2 gt Select Properties gt Select Job Type and then Fax from the pull down menu gt Enter the recipient details and select the featu res required Fas Number Name Organization 01225555411144 J Smith Company gt Click OK to send your document Recipients Cover Sheet Options NOTE nstructions may vary depending on the application being used 7 Ez ni LAN fax features include gt Creating a Phone book gt Confirmation Sheet gt Send Speed gt Resolution gt Send Time gt Cover sheet Page 22 Quick Use Guide Getting Started Further Assistance 1 Page 26 Access the Job Queue gt Press the Job Status button on the control panel The All Incomplete Jobs queue displays gt Review the status of the job gt Select Other Queues to access and review the other queues available Access the on line Help gt P Press Help at any time to access the on line help screens gt Messages screen instructions and graphics provide additional information For additional Help Job Name Owner Ready Select Features to scan your job Incomplete Printing Jobs Incomplete Non Printing Jobs C All Incomplete Jobs Help enabled Not ready to program or scan To exit Help select Exit Help on the Touch Scree Default View Completed Printing Jobs Completed Non Printing Jobs O All Completed Jobs n or press the Help button Ewa xw Ezma
5. K Cancel 3 Printing Preferences Paper Output Special Pages Layout Watermark Image Options Advanced Job Type P E7 E 2 Sided Printing Normal Print x L 2Sided Print A4 210 x 297 mm white Plain A A Stapling None iw h Hole Punching A A ng L None n Output Destination __ Automatically Select Defaults Help OH EELA a Saved Settings More Status Driver Defaults XE ROX Cancel Apply gt Producing stapled or hole punched sets if available gt Changing the printing Resolution gt Adding a Banner Sheet gt Adding a front cover gt Adjusting the Image Quality gt Adding a Watermark gt Reprint Saved Jobs If your machine is connected to a network documents can be printed directly from your PC using the CentreWare Print Driver supplied The Print Driver must be loaded on each PC which uses the machine for printing Page 21 Getting Started Getting Started Sending a LAN Fax Refer to the System Administration CD CD1 for more information on the LAN Fax feature 1 gt Select Print in your application Print Setup Ax gt Select your machine as the printer Printer Name A Sh wep 75 v Status Ready Type xerox WorkCentre 5675 PS Where EC1 25H Comment Paper Orientation Size Ad 210 x 297 mm Y Portrait Source Automatically Select xl Landscape Network OK Cancel Newark x c
6. ass Spots on the Constant Velocity Transport Glass will show up as streaks on the prints when copying from the document handler 2 Touch Screen gt Use a soft lint free cloth lightly dampened with water gt Wipe clean the entire area including the Touch Screen gt Remove any residue with a clean cloth or paper towel For more information about maintaining other areas of your machine please refer to the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine Page 28 Quick Use Guide Maintenance Page 30 Quick Use Guide Troubleshooting NOTE For additional Troubleshooting information please refer to the Interactive User Guide CD CD2 or the System Administration CD CD1 Fault Clearance When a fault occurs a fault screen 1 displays which provides recovery instructions gt Follow these instructions to clear Close Left Hand Door the fault NOTE Any printed sheets removed will automatically be reprinted once the paper jam is cleared 2 Paper Jams gt The fault screen will indicate the location of the jam gt Use the green handles and knobs indicated in the instructions displayed on the screen to remove the jammed paper gt Ensure that all jam clearance handles and levers are returned to their correct positions The red flashes behind the jam clearance handles and levers should not be visible NOTE Jam Clearance areas vary depending on your mach
7. cal Xerox Representative giving your Company Name product number and the machine serial Page 27 Maintenance number CAUTION When replacing consumables DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine Cleaning the Machine WARNING When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners Do NOT pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children WARNING Do not use pressurised air spray cleaning aids on or in this equipment Some pressurised air spray containers contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire 1 Document Glass and Constant Velocity Transport Glass gt Apply Xerox Cleaning Fluid or Xerox Constant velocity Anti Static Cleaner to a lint free cloth tansport glass Liquid should never be poured directly onto the glass gt Wipe clean the entire glass area gt Wipe away any residue with a clean cloth or paper towel NOTE Spots or marks on the glass will be reproduced on the prints when copying from the document gl
8. chine Customer Replaceable Units There are 5 replaceable units on the machine Xerographic Module Replenisher Bottle toner Fuser Module and Ozone Filter Document Handler Feed Head Waste Toner bottle The machine will display a message on the Touch Screen when any of the above need to be reordered This message is a warning that the unit is nearing the end of its life Only replace the unit when a message actually instructs you to do so To replace a Replaceable Unit follow the instructions on the User Interface or refer to the Maintenance section of the nteractive User Guide CD CD2 contained in the CD Pack delivered with your machine CAUTION When replacing consumables DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine Staple Cartridges Quick Use Guide If your machine is equipped with a finisher you will be required to replace the staple cartridge or cartridges when the machine displays a message instructing you to do so To replace a staple cartridge follow the instructions on the User Interface or refer to the Maintenance section of the Interactive User Guide CD CD2 contained in the CD Pack delivered with your machine HINT To place an order for any Xerox consumables please contact your lo
9. d or Change Type and Colour to 3 reprogramme the tray if the paper size type or colour has changed NOTE Ensure the Size Type and Colour are all correct For standard copy paper the following should apply Size A4 Type Plain paper Colour White Ready to scan your job 1 lf the tray information is OK touch Confirm Check the settings for Tray 2 Plain Paper White Change Type and Color a Change Size NOTE Some machine configurations do not support envelope printing please refer to the Product Overview chapter for more information Quick Use Guide Page 11 Getting Started Getting Started Making Copies gt Load the documents either in the 1 document handler or on the document glass NOTE Documents are only scanned once gt Access the Basic Copy screen if necessary select the Features button on the control panel 3 gt Select the required features on the Touch Screen gt Select the number of copies required gt Press Start Ready to scan your job Basic Copying Output 2 Sided Copy E collated 1 gt 1 Sided J Uncollated C1 gt 2 Sided CJ Single Staple D 2 gt 2 Sided CJ Hale Punch DE gt 1 Sided C3 More CJ More Copy features include e Producing stapled or hole punched sets if there is a finisher available Auto Reduce Enlarge e Adding printed or blank separators into transparency sets e Adding printed or blank covers
10. d when entering a entered ID Card Copy Eio CJ Auto w a Reduce Enlarge CJ AIS Ad 71 Qara 141 COe1 Add gt Access Accesses Tools used to adjust the defaults of the machine AC Clear All Resets all the features to their default settings lt Interrupt Temporarily stops the current job to allow a priority job to be run DY Pause Temporarily stops the current job lt gt Start Starts the job Hash Indicates the dialing character or designates a group dial number Also password Fax Paper Supply auto Paper CJ Er 4 Ai U CJI 3A U Page 9 Getting Started Power On or Off Page 10 1 To power ON gt Press the Power switch The entire powering on process to power on all installed options takes less than 165 seconds NOTE Certain functions of the machine e g copying and scanning will be available before others To power OFF gt Press the Power switch A confirmation screen will appear requesting a power down option Ready to scan your job In Card 2 2 All Basic Copying EH Services Output Power Down gt collated QJ uncollated Enter Power Saver Mode CJ Single Sta CJ Hole Punc CJ More gt If Power Down is selected the Power Down Confirmation screen displays a warning that data may be lost if the machine is powered down NOTE Confirmation of this screen will result in the deletion of any jobs c
11. document glass 1 gt Load the documents NOTE Documents are only scanned once 2 gt Se ect E M ai I Ready to scan your job NOTE You may need to select All ese stn Services first to access the e mail option 3 gt Select To enter the recipient Ready to scan your job e mail details and select Enter E i i marme gt Select Edit Subject enter a Co subject and select Save LDL LLL J_J JiJ eJi gt Select the required features on the LJ Lcd La lA As m m BED ee ee Touch Screen gt Press Start E mail features include gt Setting up a Public or Internal Address Book gt Adjusting the Resolution gt Scanning double sided originals gt Programming the size of the originals being scanned gt Image Quality adjustment Page 20 Quick Use Guide Printing from a PC 1 Quick Use Guide gt Select Print in your application gt Select your machine as the printer gt Select Properties make your selections and click OK gt Click OK to print your document NOTE nstructions may vary depending on the application being used Print features include gt Printing 1 or 2 sided Getting Started Print Setup Printer Name Sh wep75 Status Ready Type xerox WorkCentre 5675 PS Where EC1 25H Comment Paper Orientation Size A4 210 297 mm X Portrait Source Automatically Select v C Landscape Network O
12. e Inserting printed or blank sheets or tabs e Erasing edges and borders e Storing the programming for frequently run jobs Page 12 ID Card a Fax TA All l Copy Services Reduce Enlarge Paper Supply 100 auto Paper CJ Auto CJ E1 Ai QJA3SA1 1 COe3a4D CJ A493 141 _J e 1A1 CJ More CJ More Image Quality adjustment Copying mixed size originals e Arranging multiple images on a page e Adding Annotations e Image Shift e Build Job to apply different programming within a set of documents e Creating booklets Quick Use Guide Getting Started Saving for Reprint 1 2 Page 14 gt Load the documents either in the document handler or on the document glass NOTE Documents are only scanned once gt Access the Save Job for Reprint screen if necessary select the Features button on the control panel Available Memory 99 Select a folder to open where job is to be stored 1 i All Save Job for Services Reprint Folder Name Owner Save Only Ca Default Public Folder System Th ANDY Local User Copy and A Manage Save J 1 Folders gt Select the required option Select Save Only if you want to store your document without printing Select Copy and Save if you want to print a copy and store your document gt Select the folder where you want to store your document gt Select the required features on the Touch Screen gt Press Start Ava
13. en Network Authentication required for scanning services To access scanning features Authenticated Access ase 123 cane ew 1 Enter network user ID and select Enter See DIOLS a Jl J ea ce cucu ee en vo 2 Enter password and select Enter 3 To Log Off e Press Access on the control panel e Select Logout on the Touch Screen a r J o o J J E J J A g cJ SEI Jl J Jl Jx Jl JL IL wed JJJ eL Getting Started Control Panel Overview Features Displays the job features on the screen Job Status Displays job progress information Machine Status Displays the current status of the machine Power Saver Indicator Indicates when the machine is in Power Saver Mode Jc Asterisk Use to start a DTMF Dual Tone Multi frequency operation Wi Dial Pause Enters a pause in a telephone number when transmitting a fax Touch Screen Displays and selects all the available programming features plus fault clearance procedures and general machine information Ready to scan your job Basic Copying Output collated CC Uncollated C3 Single Staple CJ Hole Punch CJ More Quick Use Guide 2 Sided Copy gt 1 Sided C1 gt 2 Sided C_J2 gt 2 Sided J2 gt 1 Sided J More p Help Accesses additional information Language Changes text to an alternative language C Clear Deletes numeric values or the last digit use
14. ilable Memory 99 Select a folder to open where job is to be stored a gi s i All 2 Basic Settings Ter Services 2 Sided Copy Reduce Enlarge Paper Supply G1 31 Sided n gt Auto Paper C1 gt 2 Sided Auto CJ EI 41 Ai QJ gt 2 Sided _JA3 4A4 1 _J sr 3 A QJ gt 1 Sided _JA4 A3 141 _J E 1A CJ More CJ More CJ More Quick Use Guide Reprinting Saved Jobs gt Access the Reprint Jobs screen if necessary 1 select the Features button on the control panel Available Memory 95 Select a folder to open Reprint Saved 14 Jobs Folder Name Type C Default Public Folder Public Th ANDY Public Getting Started All BBA Services Owner System 0 Local User 0 A anaje Folders 2 gt Select the folder where you stored your document gt Select the document from the list gt Select the required features on the Touch Screen gt Select the required option e Select Print if you want to print and then delete your document e Select Print and Save if you want to print and then save changes to your document settings e Select Save to save changes to your document settings gt Press Start Available Memory 99 pE Basic Settings Output 2 Sided Printing Job Settings Job Settings gt collated 11 Sided J Uncallated QJ Sided QJ Sided Rotate Side 2 Quick Use Guide All Services Paper Supp
15. ine model and configuration Quick Use Guide Page 31 Troubleshooting 3 Document Jams gt Remove all the documents from the document handler and document glass as instructed gt Re order the documents as at the start of the job and reload The documents will be recycled automatically to recover the job If you are unable to clear the fault refer to the next section to contact your local Xerox Welcome and Support Centre for assistance Page 32 Quick Use Guide xerox WC5632 38 45 Call for Service or Phone Support 1 800 821 2797 Have your serial number ready If you do not know your serial number follow the steps below 1 Press the Machine Status button on the Control Panel The Machine Status screen will be displayed 2 Select the Machine Information tab on the Touch Screen 3 Select the Machine Details button The serial number will be displayed NOTE The serial number can also be found on a plate on the machine behind the Front Door To request training please email copierproject bluevalleyk12 org Additional Information including Video and Step by Step guides can be found at http www bluevalleyk12 org printing copier
16. ly CD Job Settings u A CJ E 3 AD CJ E1 AD CJ More Page 15 Getting Started Getting Started Sending an Embedded Fax 1 Page 16 Embedded Fax is an optional walk up fax feature on your machine If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled Refer to the System Administration CD CD1 for more information NOTE Both Embedded and Server Fax can be installed on the WorkCentre at the same time however only one service can be enabled for use gt Load the documents either in the document handler or on the document glass NOTE Documents are only scanned once gt Select Fax Ready to Fax Enter phone number NOTE You may need to select All ic Faxing Wilt MARIN ax Services first to access the fax Op tion Dialing Options Z Send List 0 Dialing Characters gt Enter the telephone number gt Select the required features on the Touch Screen gt P ress St a rt r Omage Quality O Original Input ODelayed Send peed eae 0 se Suppression Off ry OMore Image Quality Contrast j Sharpness Fax features include gt Adjusting the Resolution gt Faxing double sided originals gt Programming the size of the originals being scanned gt Image Quality adjustment gt Delaying the start time of a fax gt Adding a Cover Letter gt Sending to more than one recipient gt Mailbox storage and polling to and from
17. urrently in the queue gt Touch the Confirm button to power off the machine NOTE The machine remains on for approximately 45 seconds before the power is terminated gt If Enter Power Saver Mode is selected the machine will immediately enter the Power Saver Mode appropriate to its configuration If there are any jobs in the queue a second pop up screen displays NOTE To re activate the machine when in this mode touch a button on the Touch Screen or control panel gt If Quick Restart is selected and confirmed the machine will restart A pop up screen will appear warning that any jobs in the queue will be deleted NOTE Any copy jobs in the queue will be deleted print jobs in the queue are recovered gt If Cancel is selected the power down options will be canceled and the machine will be available for use Quick Use Guide Getting Started Loading Paper 1 gt Open the required paper tray NOTE Paper trays 7 and 2 are fully adjustable for all stock sizes between A5 and A3 5 5 x8 5 and 11 x17 Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8 5 x 11 long edge feed paper only above the fill line gt Close the tray 2 gt Load paper Paper must not be loaded NOTE For paper trays 1 and 2 ensure the guides are just touching the paper otherwise the size automatically detected may be incorrect gt Select Confirm OR select Change Size an
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