Home

Toshiba 230/280 Fax Machine User Manual

1. EE MS Outlook Address Book EB LDAP Address Book wif Invokes the Address Book Converter The total number of the contacts 99 2000 e The Converting AddressBook dialog box appears Network Fax Guide Managing Address Book 95 96 2 Click Browse at the next of the Input file field Converting AddressBook xj r Source File Input file Browse Machine Type GL1010 r Destination File Output File Browse cores He _ 3 Locate the folder that contains the CSV file Select CSV Comma Separated Values csv in the Files of type drop down box select the file and click Open Look in J ADDRDATA F e ex E i GL_ADDRESS_19052004_170656 csv File name GL_ADDRESS_19052004_170656 csv Files of type CS Comma Separated Values csv z Cancel A 4 Select the model name that the selected file is originally cre ated from in the Machine Type drop down box Converting AddressBook x m Source File Input file EAMy Documents ADDADATAGL_ADDRESS_19052004_170656 csv Browse Machine Type GL1010 GL1010 Browse Coe He Converting AddressBook xj r Source File Input file EAMy Documents 4DDRADATASGL_ADDRESS_19052004_170656 csy Browse Machine Type C Destination File Output File Browse Coe He
2. lt Back Next gt Cancel e The Select Program Folder screen is displayed 11 Click Next TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard x Select Program Folder a Please select a program folder a Setup will add program icons to the Program Folder listed below You may type a new folder name or select one from the existing folders list Click Next to continue Program Folder Existing Folders Accessories Administrative Tools Netscape 7 1 Startup TOSHIBA e STUDIO Client InstallShield lt Back Cancel e If you want to change the program folder rename the folder name in the Program Folders field e The Starting Copying Files screen is displayed 16 Network Fax Guide Installing Network Fax Software 12 Click Next TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard x Start Copying Files Review settings before copying files Setup has enough information to start copying the program files If you want to review or change any settings click Back If you are satisfied with the settings click Next to begin copying files Current Settings TARGET DIRECTORY C Program Files TOSHIBASTOSHIBA e STUDIO Client The following components will be installed on your computer TOSHIBA e STUDIO NAW Fax TOSHIBA e STUDIO AddressBookViewer LOCAL DRIVER PORT Mfp 00c67867 Sprint r InstallShield lt Back Ca
3. Name IPAP Addess Location Modi Select the GL for this printer Consult with your administrator for more Start Discovery information Advanced f Manual Selection Device Information http 7 OK Cancel e The Manual Selection dialog box appears 64 Network Fax Guide Managing Address Book 3 Enter each item to specify the printer address x IP Address 10 10 70 105 P Address Name MFP 00C67861 Location Cancel IP Address Enter the IP address of the printer IPX Address This is disabled because the Address Book Viewer does not support the IPX SPX connection Name Enter the printer name Location Enter the location of the printer NOTE You must enter Name and either IP Address or IPX Address 4 Click OK e Entered device is added to the list in the TopAccessDocMon Local Discovery dialog box 5 Select the entered device name and click OK TopAccessDocMon Local Discovery E3 IPAPX Address Location Model 10 10 70 105 S TSB_00C38202 EF Select the GL for this printer Consult re with your administrator for more Start Discovery information Advanced Manual Selection Device Information http 10 10 70 105 8080 Cancel e The Address Book Viewer connects to entered device and obtains the address book data in the Public Address Book Network Fax Guide Managing Address B
4. O Paper Size Letter Orientation Portrait Save as File l Save as File File Format TIFF D Delayed Fax Send Fax Mow 6417 2003 4 35 PM Cancel Help 1 To This displays the specified recipients list 2 Select From Address Book Click to launch the Address Book Viewer You can select recipients from the Address Book P 37 Specifying recipients from Address Book 3 New Click to add new recipient by entering manually The Direct Dial dialog box appears P 40 Entering a recipient manually 4 Remove Select a recipient in the To list and click this to remove the recipient from the list P 41 Removing recipients 5 Resolution Select the resolution for the fax e Standard 200 x 100 dpi Select this to send a document in Standard mode 200 x 100 dpi e Fine 200 x 200 dpi Select this to send a document in Fine mode 200 x 200 dpi e Super Fine 200 x 400 dpi Select this to send a document in Super Fine mode 200 x 400 dpi Network Fax Guide Faxing from Applications 35 36 NOTE e Ultra Fine 400 x 400 dpi Select this to send a document in Ultra Fine mode 400 x 400 dpi 6 Dept Code Enter 5 digit department code if required When the department code is enabled on this equipment you must enter the department code to send a fax If you do not enter the department code when the department code is enabled on the equipment and the Department Code Enforcemen
5. Network Fax Guide Managing Address Book 6 Locate the folder where you want to save a converted file Select CSV Comma Separated Values csv in the Save as type drop down box enter the file name in the File name field and click Save 2x Save in SJ ADDRDATA ol lier ex FA GL_ADDRESS_19052004_170656 cs File name ConvertAddressB ook Save as type csv Comma Separated Yalues csv Cancel NOTE When you selected a CSV file for the input file do not specify TBF Restore tbf in the Save as type drop down box The CSV file cannot convert to a Restore file 1 Click Convert Converting AddressBook x m Source File Input file EAMy Documents 4DDADATAGL_ADDRESS_19052004_170656 csy Browse Machine Type GL1010 z Destination File Output File EAMy Documents ADDRDATA ConvertAddressBook csy Convert Cancel Help e t starts converting a file 8 Click OK TOSHIBA Address Book E x a 5 Conversion completed successfully The file has been created e The file is converted and saved in the selected folder SUPPLEMENT After you convert the file you can restore or import the address book into the equip ment using the restore or import function of the TopAccess For instructions on how to restore or import the address book refer to the Network Administrator s Guide Network Fax Guide
6. Managing Address Book 97 98 Network Fax Guide Managing Address Book 5 APPENDIX Network Fax Guide 5 Appendix 99 100 Cover Sheet Samples Standard Cover Page FACSIMILE TRANSMITTAL Reference Number 0000000000000000 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document Network Fax Guide Cover Sheet Samples Business Cover Page FACSIMILE TRANSMITTAL SHEET Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document Network Fax Guide Cover Sheet Samples 101 Professional Cover Page FACSIMILE TRANSMITTAL SHEET Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document 102 Network Fax Guide Cover Sheet Samples 6 INDEX Network Fax Guide 6 INDEX 103 INDEX A Enable IPX SPX Search cceccseccesccenscees 63 About TOSHIBA e STUDIO Address Book 57 Enable TCP IP Sareh caninin anni 63 ACCON NAMIC sahira 68 Error Correction Mode eee 82 DAs fers ecto ece ca etecat at te tg et on aa 58 Pi dae a Mae ole Dake atcia eer deardatie 56 Add CONC ooooooooooooooooooooooooooooooooooo ooo 58 FE KD OLE a tadaesce suede macnoe tut sises tohedeieacnawes eases 75 Adde Grollp 2 ate eee 58 Exporte COV Bile sitig 56 Address Book Viewer a 10 52 Export vCard File ste s
7. The context sensitive menu contains different commands when you right click the left pane or right pane Context Sensitive Menu on Browse Pane Left Pane Following menus are displayed when right clicking on the left pane e Add Contact Select this to add new contact in the private address book Ifthe currently selected item is a group the contact will be created as a member of the group If the cur rently selected item is the Location People or the private address book folder the contact will be created in the Location People folder This command is available only when selecting items in the private address book e Add Group Select this to add new group in the private address book This command is available only when selecting the Group folder in the private address book e Copy Select this to copy the selected group in the clipboard The group copied in the clipboard can be pasted in the private address book This item is available only when select ing a group in any address book e Paste Select this to paste the contacts copied in the clipboard in the private address book This item is available only when selecting a group or the Location People folder in the pri vate address book e Properties Select this to edit or display the properties of a group This command is avail able only when selecting a group e Delete Select this to delete a group in the private address book This command is
8. Fax Number SUB PwD Cancel 40 Network Fax Guide Faxing from Applications For e STUDIO450 Series and e STUDIO280 Series The Internet Fax transmission using the N W Fax driver is available only when the Printer Kit and Scanner Upgrade Kit are installed or when the Printer Scanner Kit is installed 3 To add a fax number as a recipient select Fax Number and enter the fax number in the right field In addition if you specify a Sub address enter the Sub address in the SUB field and security password for the Sub address in the PWD field if required Direct Dial x C Internet Fax Address Fax Number faa SUB FWD mea NOTE You can send to a fax number only when the optional Fax unit is installed 4 Click OK e Entered recipient is added to the To list Removing recipients 1 Select a recipient that you want to delete from the To list TOSHIBA e STUDIO Series Fax Properties x Send Cover Sheet Sender Information About User User05 00000000005 User User01 lt userO ifax com gt User User02 lt user02 ifax com gt Veer Lise iicernlWaitay coms zi Select From Address Book New Remove Resolution st andard 200 x 100 dpi Dept Code Paper Size Letter x Orientation Portrait m Save as File I Save as File File Format TIFF zj m Delayed Fax Send Fax Now x Cancel H
9. Message e The selected font applies to the text contents in the cover sheet 3 Enter the subject to appear on the cover sheet in the Sub ject field I Saat Faxdocument Message e You can enter up to 40 characters for the subject 4 Enter the message to appear on the cover sheet in the Mes sage field Message Enter the message here mm Z andar lakers shee e You can enter up to 500 characters for the message 5 If you want the sender information to appear on the cover sheet check the Sender Information box ba i Sender Information Network Fax Guide Faxing from Applications 45 mMm E animianke leks akin e If you check this click the Sender Information tab and enter the sender information in the text box You can enter up to 500 charac ters in the sender information text box lt TOSHIBA e STUDIO Series Fax Properties 2 x Send Cover Sheet Sender Information About Fill out the information you want to appear on your fax cover sheet User1 TOSHIBA Dept Manager 6 If you want the recipients information to appear on the cover sheet check the Recipients Information box and check the items required for the recipient information iM Sender Intormation I Recipients Information W Name W Company W Department Name W Fas Number Name Check this to have the name of the recipient appear on the cover sheet Company Check this to have t
10. PREPARATIONS Before installing the printer driver for SMB environment check with your system administrator to make sure of the following This equipment is connected to the network and turned on The TCP IP setting is correct on this equipment and your computer Installing the fax client software for SMB connection using the installer The procedure here describes an installation on Windows 2000 The procedure is the same when other versions of Windows are used REQUIREMENT You must log in Windows as a user who has the Administrators or Power Users privilege when using the Windows NT 4 0 Windows 2000 Windows XP or Win dows Server 2003 1 Insert the Client2 CD ROM into the CD ROM drive e The installer automatically starts and the Choose Setup Language dialog box appears e When the installer does not automatically start double click Setup exe in the Client2 CD ROM 2 Select your language and click OK Choose Setup Language i x DY Select the language for the installation from the choices below C OK Cancel ce e The InstallSheild Wizard dialog box appears Network Fax Guide Installing Network Fax Software 13 3 Click Next TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard xj Welcome to the InstallShield Wizard for TOSHIBA e STUDI04511 Series Client2 The InstallShield Wizard will install TOSHIBA e STUDIO4511 Series Client2 on your computer To
11. R03072038103 TTEC 2003 TOSHIBA TEC CORPORATION All rights reserved Ver03 2004 09
12. Bea User Userl2 00000000012 user 2 ifax com BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 useri 4 ifax com BE User User15 00000000015 user 5 ifax com BE User User16 00000000016 user 6 ifax com BE User Userl 00000000017 user ifax com BE User User18 00000000018 user 8 ifax com Be User User19 00000000019 user 9 ifax com El ser Lser2n nnnnnnnnn2n Liser2NiDifay en off Invokes the Address Book Converter The total number of the contacts 99 2000 e The Converting AddressBook dialog box appears 2 Click Browse at the next of the Input file field Converting AddressBook xj m Source File Input file Browse Machine Type GL1010 r Destination File Output File Browse Coe Hep 3 Locate the folder that contains the address book converter file abc Select ABC Address Book Converter abc the Files of type drop down box select the file and click Open Look in J ADDRDATA v c FA adrsbook_040413_164810 abc Filename adrsbook_040413_164810 abc Files of type apc Address Book Converter abc Cancel Zi Network Fax Guide Managing Address Book in 93 4 Select the model name that the selected file is originally cre ated from in the Machine Type drop down box x Source File I
13. Download the installer file on your desktop by following the prompts 4 Double click the InstallClient2 exe file that you down loaded e The installer starts and the InstallShield Wizard dialog box appears 5 Follow the installation procedure using the Client2 CD ROM described in following section P 13 Installing from Client2 CD ROM Uninstalling the N W Fax Driver and Address Book Viewer The following instructions describe how to uninstall the N W Fax driver and Address Book Viewer The uninstallation procedure is different how you installed the client software Network Fax Guide Installing Network Fax Software 23 P 24 When Installed Using the Installer P 28 When Installed Using Add Printer Wizard LU Q When Installed Using the Installer When the client software was installed using the Installer in the Client2 CD ROM or down loaded from TopAccess you can delete all files using the Add Remove Programs function You can uninstall all client software that have installed from the Client2 CD ROM or you can uninstall only the N W Fax driver and Address Book Viewer LL P 24 Uninstalling the all Client2 Software LO P 26 Uninstalling only N W Fax Diver and Address Book Viewer Uninstalling the all Client2 Software The following describes an installation on Windows 2000 The procedure is the same when other versions of Windows are used 1 Open Control Panel and double click the Add Rem
14. Next e The Select Port dialog box appears 8 Click Browse TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard x Select Port _ Select the port for Printer re Type the network path or the queue name of your printer If you don t know its name click Browse to view available network printers Network path or queue name LPT1 Discovery Browse lt Back Cancel e The Browse for Printer dialog box appears SUPPLEMENT You can also automatically specify the network queue by searching the equipment in the network P 17 Using the Discovery Functions to Specify the SMB Port Network Fax Guide Installing Network Fax Software 15 9 Locate this equipment in your network select the print queue and click OK m MFp 00c67861 24 FILE_SHARE g pclSc SB pcl J ps3 Printers l Murakoshi l Nasubi ml Plathome ml Powerbox ml Premage455doc Shimizu zi himiz cne e Returns you to the Select Port dialog box 10 Click Next TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard xj Select Port Ta Select the port for Printer b me Type the network path or the queue name of your printer If you don t know its name click Browse to view available network printers Network path or queue name AM fp 00c67861 Sprint Discovery Browse
15. Software is proprietary to TTEC and or its suppliers TTEC and its suppliers disclaim responsibility for the installation and or use of this Software and for the results obtained by using this Software You may use one copy of the Software as installed on a single Sys tem and may not copy the Software for any reason except as necessary to use the Software on a single Sys tem Any copies of the Software shall be subject to the conditions of this Agreement You may not nor cause or permit any third party to modify adapt merge translate reverse compile reverse assemble or reverse engineer the Software You may not use the Software except in accordance with this license No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers Source code of the Software is not licensed to you You will be held legally responsible for any copyright infringement unauthorized transfer reproduction or use of the Soft ware or its documentation Term This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement Upon termination you agree to destroy all copies of the Software and its documentation You may terminate this license at any time by destroying the Software and its documentation and all copies Disclaimer of Warranty THIS SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUD
16. continue click Next lt Back Cancel e The License Agreement screen is displayed 4 Click Yes TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard License Agreement Please read the following license agreement carefully Press the PAGE DOWN key to see the rest of the agreement END USER SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS UNLESS 4 SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY IF YOU DO NOT ACCEPT THESE TERMS YOU MAY NOT INSTALL OR USE THIS SOFTWARE AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU gt Do you accept all the terms of the preceding License Agreement If you select No the setup will close To install TOSHIBA e STUDIO4511 Series Client2 you must accept this agreement InstallShield e The Choose Destination Location screen is displayed 5 Click Next TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard Choose Destination Location Select folder where setup will install files Setup will install TOSHIBA e STUDIO4511 Series Client2 in the following folder To install to this folder click Next To install to a different folder click Browse and select another folder Destination Folder C STOSHBANTOSHBA e STUDIO Clien
17. naging IOUS iasg oein ae ean E N ses 84 Creating Grou ccccccccceceseeeeeeeeeeeeeeeeeeeeeseaeeeeeeeseeeeesseeeeeseaeeeeeseeeeeeeas 84 Modifying Groups Properties cccccceccseeeeeeeeeseeesaeeeeeeeseeeeeeaeseeeessaeeees 85 Removing Groups eietes sesictwes ceeeavedeeeeenasx ous adasacedvacd sansecs otedsevavecesdexsunteeateles 86 Searching COMEACLS eo sc alec eerie casei a Micet ea anemtutenetwagaeats 87 Converting the Address Book Data cccccsseecceeceeeeeeeeseeeeeeeeseeseeesaaaeeeeseaaeeees 92 JAPPEN in isuvacus ducsuae cu desaveaseuawennaanees eaneeaeabeeesee 99 Coversheet sample Sarrioa a s 100 Standard Cover Fage arrai nao a EE ARN 100 Business Cover Pagere E A 101 Professional COVER PAG sristi sciinde nania e nr aa ieai rE 102 6 INDEX oni euntanicnsn ast utahon dealer naidannasnmsnnsenonsnsustomastunonmerai ted 103 Network Fax Guide Table of Contents Network Fax Guide Table of Contents 1 OVERVIEW Network Fax Guide 1 Overview 9 Features and Functions NOTE This equipment provides the network fax feature which simplifies and facilitates your office facsimile needs that enables you to send fax or Internet fax digital documents directly from your desktop This equipment also includes an Address Book database where you can store frequently used fax numbers or Internet Fax destinations and other important recipient information such as com pany name telephone number and postal
18. 2000 AdobePS Acrobat Distiller Intel Windows 2000 TOSHIBA e STUDIO451 Intel Add Remove Update Properties coca The confirmation dialog box appears 4 Click OK Print Server Properties Zi 2 Deleting these printer drivers will remove them from the system Are you sure you want to delete the selected printer drivers Yes No The N W Fax driver is completely deleted Network Fax Guide Installing Network Fax Software 29 30 Network Fax Guide Installing Network Fax Software 3 FAXING FROM CLIENT COMPUTERS Network Fax Guide 3 Faxing from Client Computers 31 Faxing from Applications NOTES You can use the N W Fax driver option to electronically fax and Internet Fax from your com puter to one or more recipients In addition you can select fax properties fax schedule options include fax cover sheets and edit sender information e Faxing hard copy documents must be performed as a walk up function from the Touch Panel Display e The fax transmission using the N W Fax driver is available only when the optional Fax unit is installed The Internet Fax transmission using the N W Fax driver is available without the optional Fax unit For e STUDIO450 Series and e STUDIO280 Series e Fax transmission using the N W Fax driver is available only when the Printer Kit or Printer Scanner Kit is installed in addition to optional Fax unit Internet Fax transmission using the N W
19. 6 to add all required conditions Field Select Condition of search string Display Name Contains USER Condition list Display Name Contains USER Delete Sech Stop SUPPLEMENT You can remove the search conditions you have added To do this select the condi tion and click Delete 90 Network Fax Guide Managing Address Book 8 Click Search e It begins searching contacts in the selected address book When it completes searching found contacts appear in the list at the bottom of the dialog box e If the Address Book Viewer is launched by clicking Select From Address Book in the N W Fax driver you can add the searched con tacts as recipients for N W Fax P 91 Adding contacts as recipients for N W Fax SUPPLEMENT If you want to stop searching click Stop Adding contacts as recipients for N W Fax If the Address Book Viewer is launched by clicking Select From Address Book in the N W Fax driver you can add the searched contacts as recipients for N W Fax 1 Select the searched contacts and click Address x Data Source Private Address Book X Person Detail Setting Name User Fax Number E Mail Search ser User05 00000000005 ser User06 00000000006 ser UserD7 00000000007 ser User08 00000000008 ser User09 00000000009 ser Userl0 00000000010 Address Clear All Add Close Help e The Type Selection dialog box appears 2 Check the Email Addre
20. Find Location People 63 Public Address Book EB MAPI Address Book E MS Outlook Address Book EB LDAP Address Book EB Import Address Book Paste the copied contacts or group The total number of the contacts 0 2000 e Copied contacts are added to the list in the selected folder Displaying or Modifying Contacts Properties You can display the properties of contacts in any address book You can also edit the properties of contacts in the private address book Displaying or modifying the contact properties 1 Browse to the folder that contains the contacts you want to display or modify and select the contact in the right pane 2 Click the File menu and select Properties Git e STUDIO Address Book iewer i x File Edit view Tools Help Hew Contact x a Cy g fi New Grou p Properties Delete E User User01 00000000001 user ifax com BE User User02 00000000002 userl2 ifax com BE User User03 00000000003 user03 ifax com BE User User04 oooo0000004 user4 ifax com BE User User05 00000000005 user05 ifax com BE User User06 ooooo000006 use6 ifax com Download gt Import Export Exit BE User User0 00000000007 user0 ifax com Bea User User08 00000000008 userO8 ifax com Bea User User09 00000000009 user09 ifax com Bea User User10 00000000010 user O ifax com Bea User Userl1 00000000011 userl1 ifax com
21. Idap toshiba com Person Detail Setting m Define Condition Field Select Condition of search string Display Name Contains 7 User Condition list Display Name Contains User Delete User USEROI ARENU User USERO2 2222222222222 User USEROS 333333333333 User USERO4 44444444444a4 User USERO5 55555555555 User USEROG 66666666666 user06 toshiba com lleer LISFRNE FRRRERRRRE ieerNRfatachiha eam e The selected contacts are added to the LDAP Address Book 72 Network Fax Guide Managing Address Book NOTES NOTE Importing and Exporting the Address Book The Export feature of the Address Book Viewer allows you to create a CSV file or vCard file of your selected address book and it can be imported to other user s Address Book Viewer The Import Export feature is useful when users want to share the address book data e Do not modify the CSV file that is exported from the Address Book Viewer Once you modify the CSV file it cannot be imported to the Address Book Viewer e Importing and Exporting a vCard file is available only when Microsoft Office XP is installed on your computer Also you can use the import address book to copy the contacts and groups to the private address book P 79 Copying Contacts from an Address Book Importing the address book from a CSV file or vCard file 1 Click the File menu and select Import and CSV File or vCard File amp e STUDIO Address
22. U S Govern ment is subject to restrictions set forth in subdivision b 3 11 or c 1 11 of the Rights in Technical Data and Computer Software Clause set forth in 252 227 7013 or 52 227 19 c 2 of the DOD FAR as appro priate Contractor Manufacturer is TOSHIBA TEC Corporation 2 4 1 Shibakoen Minato ku Tokyo 105 8524 Japan General You may not sublicense lease rent assign or transfer this license or the Software Any attempt to subli cense lease rent assign or transfer any of the rights duties or obligations hereunder is void You agree that you do not intend to and will not ship transmit directly or indirectly the Software including any copies of the Software or any technical data contained in the Software or its media or any direct product thereof to any country or destination prohibited by the United States Government This license shall be governed by the laws of Japan or at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement the laws of the Country designated from time to time by the relevant Supplier of TTEC If any provision or portion of this Agreement shall be found to be illegal invalid or unenforceable the remain ing provisions or portions shall remain in full force and effect YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS YOU AGREE TO BE BOUND BY ITS TERMS AND CONDI TIONS YOU FURTHER AGREE THAT T
23. avail able only when selecting a group in the private address book Context Sensitive Menu on Contents Pane Right Pane Following menus are displayed when right clicking on the right pane e Add Select this to add new contact in the private address book If the currently selected item is a group the contact will be created as a member of the group If the currently selected item is the Location People or the private address book folder the contact will be created in the Location People folder This command is available only when selecting items in the private address book e Copy Select this to copy the selected contacts in the clipboard The contacts copied in the clipboard can be pasted in the private address book This item is available only when selecting contacts in any address book e Paste Select this to paste the contacts copied in the clipboard in selected group or Loca tion People folder of the private address book This item is available only when selecting a group or Location People folder in the private address book e Properties Select this to edit or display the properties of a contact in the private address book This command is available only when selecting a contact in the private address book Network Fax Guide Running Address Book Viewer e Delete Select this to delete contacts in the private address book This command is avail able only when selecting contacts in the private address b
24. box appears 3 Select Modify and click Next TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard Welcome Maintenance Program The following program allows you to modify the current installation Click one of the options below Select new program components to add or select currently installed components to remove Repair SP Reinstall all program components installed by the previous setup C Remove id Remove all installed components gt InstallShield 4 Uncheck the components that you want to uninstall and click Next TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard Add Remove the TOSHIBA e STUDI04511 Series Client2 Select the components you want to install on your computer Deselect the components you want to remove from your computer TOSHIBA e STUDIO N w Fax Description Setup will install the TOSHIBA TOSHIBA e STUDIO TWAIN Driver e STUDIO J TOSHIBA e STUDIO File Downloader fy cade ai i 4 146 18 MB of space required on the C drive 3924 29 MB of space available on the C drive InstallShield lt Back Cancel e Deleting files starts Network Fax Guide Installing Network Fax Software 27 5 Select Yes want to restart my computer now and click Finish to restart your computer TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard 7 i InstallShield Wizard Complete Setup
25. copy the contacts and groups to the private address book P 79 Copying Contacts from an Address Book 66 Network Fax Guide Managing Address Book Managing the Microsoft Outlook Address Book The Address Book Viewer automatically access to the Microsoft Outlook Express Address Book to obtain the address book data You use the MS Outlook address book to copy the contacts and groups to the private address book P 79 Copying Contacts from an Address Book Managing the LDAP Address Book In order to access to the address book data in the LDAP servers first you must register the LDAP directory services that you want to access P 67 Registering the LDAP Directory Services Then search contacts in the LDAP server and add the contacts to the LDAP Address Book P 69 Adding Contacts from LDAP Servers You can use the LDAP address book to copy the contacts to the private address book P 79 Copying Contacts from an Address Book Registering the LDAP Directory Services You can register multiple LDAP directory services Registering the LDAP directory services 1 Click the Tools menu and select LDAP Setting Gi e STUDIO Address Book iewer x File Edit View Tools Help LDAP Setting B eh Ba z z g ie Device Setting Converting Name Fak Number Email Address 5 68 TOSHI H 8 Private Address Book H B Public Address Book H B MAPI Address Book H B MS Outlook Address Book E LDAP Ad
26. e EN 13 M ManUal SClECHOM se renctievonrniccddersacthetdeteodton 64 MAPI Address Book cccseeeeeseeeeeeeeeeees 66 Maximum number of matches to return 69 WIC Bai erases n E EO AT 54 IWICSS ADC taune a E 42 45 Microsoft Outlook Address Book 67 N NW Fax DAVET seus cd r Snastuadsitesntees 10 N W Fax Options cccccccceeessssessesesssssessees 34 INGUIN ERN N EAE ET 70 88 NeW usarne patougeueadaaGaned aeusatnett 35 40 New Contact sinant 55 77 NeW OTOUD beccchicacsenseniendaine honcuawstus Qedmasaseats 55 85 INO GCS aice costo snsiiontatnesaan A A 78 81 Novell OFA TADS occ opearecoun ties dake dave daeabduns sakes 13 O One ouch ID ai 77 81 CORIEITATION Sospan e E 36 Overseas CANIS na 82 OWO Aie aanenaas scence eas ee tet aanntens sae 83 P Papero a A N tenets 36 Parallel printing 32060 sn densidairednodaeseiediteeesieeces 13 Password hensii 68 82 83 J UC E T EE E E A corners 56 58 80 Peer to Pe r printing oiissinirerinenieiea ii 13 PESON sanr T 70 88 Personal verront AEN TA PRCT anA etiinacanscutemueteate 77 81 Print Transmission Report cccccccseeseeeeeeees 82 Private Address Book ccccccccccssseeeseeeeeereeees 60 Professional Cover Page ccccccccccccccceeceeeeees 102 PRODERUES sanie 55 58 80 86 Public Address Book cccssseeeeeeeeeeeeeeees 61 PY IB Spree cere on A RP RE eo a oan 41 R Receiver Capability aseisiin 83 Recip
27. has finished updating the TOSHIBA e STUDIO4511 Series Client2 on your computer No will restart my computer later Remove any disks from their drives and then click Finish to complete setup When Installed Using Add Printer Wizard When only N W Fax driver is installed by Add Printer Wizard you can uninstall them by delet ing the printer icons in the Printers folder Deleting the N W Fax driver 1 Open Printers folder select the printer icon that you want to delete and press the Delete key e When using Windows 98 Me or Windows NT 4 0 uninstallation has finished e When using Windows 2000 XP Server 2003 continue to the next step 2 Click the File menu and select Server Properties ix File Edit View Favorites Tools Help EJ Open Bsearch GyFolders 64 MG GE x A Ea Server Properties Create Shortcut Delete Rename Properties Close The dd Printer wizard gives you step by step instructions for installing a printer To install a new printer double click the Add Printer icon Windows 2000 Support e The Print Server Properties dialog box appears 28 Network Fax Guide Installing Network Fax Software 3 Display the Drivers tab Select the N W Fax driver and click Remove Forms Ports Drivers Advanced gy T_TAKEO2 Installed printer drivers Name Erivitonment_ Version Acrobat PDFwriter Intel Windows NT 4 0 or
28. number of the groups 0 200 e The Group dialog box appears 3 Enter a group name in the Group Name field Grou eee xl Group Select a Group ID and type a name for your group Group ID fi Group Name Depto Cancel Help e The Group ID field displays the Group ID number automatically detected 4 Click OK e The group is created in the selected Group folder 5 Continue to add contacts to the group P 76 Managing Contacts Modifying Groups Properties You can change the group name of the groups in the private address book You can also display the properties of a group in the public address book Network Fax Guide Managing Address Book 85 86 NOTE NOTE Modifying the group properties 1 Select the group that you want to display or modify the group properties in the Group folder either of the private address book and public address book 2 Click the File menu and select Properties Git e STUDIO Address Book iewer File Edit view Tools Help New Contact few Gr oup uropa Name FaxNumber____ Email Address Delete 23 User User01 00000000001 user ifax com BE User User02 00000000002 usel ifas com Download gt Import Export Exit Location People H E Public Address Book H B MAPI Address Book H B MS Outlook Address Book H E LDAP Address Book BE User User03 00000000003 user03 ifax com Bea U
29. submitted from your computer For further information on TopAccessDocMon instal lation and configuration refer to the Printing Guide Displaying and deleting the fax jobs using TopAccessDocMon 1 Right click the TopAccessDocMon icon in the task bar and select TopAccessDocMon Disable Configure Exit T TopAccessDocMon T Toshiba TopAccess 6 57 PM e The TopAccessDocMon window appears and displays the Device tab that shows the device information of the default printer 2 If displayed device information is not the device which you want to monitor the fax jobs click the Printer menu and select the device name in the Change Device menu s TopAccessDocMon TOSHIBA e STUDIO4511 Series PSL3 e x Printer Document View Help Close To eS Drink Dram Drink Scheduled Print Fax e Filing Invalid l Change Printer b G TOSHIBA e STUDIO4511 Series PSL3 g7 TOSHIBA e STUDIO4511 Series PCL6 G TOSHIBA e STUDIO4511 Series PCLSc rN Upper Drawer A4 Plain Paper Available Lower Drawer LetterRT Plain Paper Available Podar TOSHIBA e STUDIO4511 Pedestal UpperDrawer Not Available Pedestal LowerDrawer Not Available Eai Bypass Feeder Not Available pemon Large Capacity Feeder Letter Plain Paper Available Status Idle Hole Punch None x Physical Address 00 40 A4F 7D B4 74 Add Device 10 10 70 105 p Name e The TopAccessDocMon window displ
30. trademarks of their respective compa nies Copyright 2003 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC No patent liability is assumed however with respect to the use of the information contained herein 4 Network Fax Guide TRADEMARKS AND COPYRIGHT Preface Thank you for purchasing e STUDIO4511 Series e STUDIO450 Series or e STUDIO280 Series Multifunctional Digital Systems This Network Fax Guide explains instructions on how to use the N W Fax driver and Address Book Viewer Read this guide before operating the net work fax features for the e STUDIO4511 Series e STUDIO450 Series or e STUDIO280 Series from client computers Keep this guide within easy reach and use it to configure an environ ment that makes best of the e STUDIO s functions About This Guide The Network Fax Guide provides detailed instructions for installing setting up and using optional Network Fax Feature for the e STUDIO4511 Series e STUDIO450 Series or e STUDIO280 Series With this option installed you can perform the following functions e Fax electronic documents from your workstation e Use the N W Fax driver installed on your workstation to manage faxes select recipients and send electronic documents from your desktop e Use the Address Book Viewer installed on your workstation to manage recipient informa tion Conventions
31. 0 Entering a recipient manually Also you can remove the recipients added to the To list P 41 Removing recipients Network Fax Guide Faxing from Applications Specifying recipients from Address Book 1 Click Select From Address Book in the Send tab s TOSHIBA e STUDIO Series Fax Properties E 21x Send Cover Sheet Sender Information About To Select From Address Book New Resolution st andard 200 x 100 dpi 7 Dept Code Paper Size Letter Orientation Port ait v r Save as File Save as File File Format TIFF Z m Delayed Fax Send Fax Now Edit Cancel Help e The Address Book Viewer is launched 2 Browse the address book category within the Address Book where desired recipients are programed Git e STUDIO Address Book Yiewer i x Fie Edit view Tools Help S aC es x RZ az Name Fax Number Email Address 23 User Usern 00000000001 user ifax com BE User User02 00000000002 userl2 ifax com BE User User03 00000000003 user03 ifax com Bea User User04 oooo0000004 user04 ifax com BE User User05 00000000005 userl5 ifas com BE User User06 00000000006 userlE ifax com BE User User0 00000000007 user ifax com BE User User08 00000000008 user08 ifax com BE User User09 00000000009 user09 ifax com BE User User10 00000000010 user 0 ifax com BE User User11 00000000011 userl1 ifax com BE User Userl2 00000000012 user 2 ifax com
32. 1s available only when selecting a group or a contact x Delete Click this to delete a group or contacts in the private address book This icon is available only when selecting a group or contacts in the private address book a Find Click this to find a contact by searching the address book ry Download Click this to download the public address book that you modified to this equipment FA Fax Click this to add the fax numbers of selected contacts as destinations to be sent using the N W Fax driver This icon is available only when accessing the Address Book Viewer from the N W Fax driver properties dialog box and selecting contacts Network Fax Guide Running Address Book Viewer 57 58 14 Mail Click this to add the e mail addresses of selected contacts as destinations to be sent using the N W Fax driver This icon is available only when accessing the Address Book Viewer from the N W Fax driver properties dialog box and selecting contacts G Confirm Selection Click this to display the Destinations dialog box to confirm the destinations to be sent using the N W Fax driver This icon is available only when accessing the Address Book Viewer from the N W Fax driver properties dialog box and any fax numbers or e mail addresses have been selected as destinations Context Sensitive Menus You can also use the context sensitive menu that is displayed by right click the Address Book Viewer window
33. 2 Click the File menu and select Delete Git e STUDIO Address Book iewer File Edit Yiew Tools Help New Contact New Group Properties Delete Del 5 User User01 EB User User02 E 2 User User03 El User User E E21 User User05 El User User06 a E user User Location People E Public Address Book Elser User08 Download gt Import Export Exit MAPI Address Book E User User09 li E MS Outlook Address Book E User Usert0 8 LDAP Address Book 00000000001 poo000000002 00000000003 00000000004 00000000005 ooo00000006 ooo00000007 ooo00000008 00000000009 00000000010 user ifax com user02 ifax com user03 ifax com userl4 ifax com user5 ifax com use6 ifax com user0 ifax com use08 ifax com user09 ifax com user 0 ifax com Name Fak Number Email Address Delete the selected contacts or group The total member of this group 10 400 e The Confirm Deletion dialog box appears 3 Click Yes Confirm Deletion x re you sure you want to delete the selected group w ce e The selected group is deleted Searching Contacts In order to quickly locate contacts you can search the Address Book database You simply type in a string or letters to be used to search the database The Address Book Viewer will search for any entry that contains the specified string For example you can type Smit a
34. 77 Cancel e tlocates all the compatible devices in your network SUPPLEMENTS You can quit the process by clicking Stop Discovery e lf the process continues for a long time it is because the too many network clients are in the network In this case you can configure the discovery settings from Advanced button P 63 Configuring Discovery Settings 3 When the process completes found printers are listed in the list 4 Select the device that you want to access from the list and click OK TopAccessDocMon Local Discovery k q x IPAPX Address Location Model 10 10 70 105 S TOSHIBA e STUDIO4511 3 Select the GL for this printer Consult with your administrator for more Start Discovery information Advanced Manual Selection Device Information http 7710 10 70 105 8080 Cancel e The Address Book Viewer connects to selected device and obtains the address book data in the Public Address Book 62 Network Fax Guide Managing Address Book Configuring Discovery Settings You can configure the discovery settings Discovery Settings x Devices M Find e STUDIO280 Series E Network M Enable IPX SPX Search J Enable TCP IP Search Search local subnet Specify a range From To OK Cancel Help 1 Devices Click the arrow button to display the pull down list and check the model name that you want to sear
35. Address Enter the IP address of the printer IPX Address Enter the IPX address of the printer This is available only when the IPX SPX protocol and Novell Client are installed in your computer and the computer is connected to the NetWare server Name Enter the printer name Location Enter the location of the printer NOTE You must enter Name and either IP Address or IPX Address Network Fax Guide Installing Network Fax Software 21 4 Select the equipment that you want to connect and click OK TopAccessDocMon Local Discovery 3 x Name IPAIPK Address Location Mode EF MFP D0C67861 10 10 70 105 Er Select Start Discovery to begin the ore discovery process Start Discovery Advanced F Manual Selection Device Information http 10 10 70 105 8080 Cancel 5 It automatically obtain the network queue in the Network path or queue name field TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard x SE Select Port mel Select the port for Printer es Type the network path or the queue name of your printer IF you don t know its name click Browse to view available network printers Network path or queue name i 0 10 70 105 print Browse lt Back Next gt Cancel NOTE itautomatically obtains the IP address of the equipment and the queue name speci fied by an administrator in the Network path or queue nam
36. BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 user 4 ifax com BE User User15 00000000015 user 5 ifax com Bea User User16 00000000016 user B ifax com BE User Userl 00000000017 user ifax com BE User User18 00000000018 user 8 ifax com 8 2 User Usert9 00000000019 user 9 ifax com EF Iser lser 2N AnnANnAAANNAN riser PNA en EE TOSHIBA Address Book FA Private Address Book H MAPI Address Book H MS Outlook Address Book H E LDAP Address Book of Search for contacts The total number of the contacts 99 2000 Private Address Book This contains the contacts registered in the associ ated client address book on your client computer Public Address Book This contains the contacts registered in the address book in this equipment MAPI Address Book This contains the contacts in the address book of the default mail client in your computer MS Outlook Express This contains the contacts in the MS Outlook Express address book in your client computer LDAP Address Book This contains the contacts in the specified LDAP server SUPPLEMENT e For more information about the Address Book Viewer please refer to the Address Book Viewer Online Help Network Fax Guide Faxing from Applications 37 SUPPLEMENTS 38 3 Select the contact you want to add as a recipient and click the Fax icon F3 in the tool
37. Bea User Userl2 00000000012 user 2 ifax com BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 useri 4 ifax com BE User User15 00000000015 user 5 ifax com BE User User16 00000000016 user 6 ifax com BE User Userl 00000000017 user ifax com BE User User18 00000000018 user 8 ifax com Bea User User19 00000000019 user S ifax com Re Iser lser 2N AnnANnAnANNAN user Ditas en wf Display the properties of the selected contact or group The total number of the contacts 99 2000 e The Properties dialog box appears In the Properties dialog box you can modify the settings of the contacts in the private address book only When you display the Contact dialog box of the contacts in any other address books you cannot modify the settings Network Fax Guide Managing Address Book SUPPLEMENT SUPPLEMENT The Properties dialog box contains the Personal tab Sending Options tab and Security tab The tabs that will be displayed vary based on the type of the address book that the contact is chosen from Personal Tab In the Personal tab following items are displayed x Personal Sending Options Security v One Touch ID 1 Prefix First Name Last Name Suffix User User01 Display Name User User01 Company Department fi 2345 COMPANY Dept01 Fax 00000000001 Second Fax E Mail Address user01 ifax com Notes Close Help When display
38. Book Yiewer X File Edit View Tools Help New Contact New Group Properties Delete Del Download gt Export gt vCard File Exit Import the contacts from a csv file The total number of the contacts 0 2000 e The Importing dialog box appears e The vCard File command will appear only when Microsoft Office XP is installed on your computer Network Fax Guide Managing Address Book 73 2 Locate the folder where the CSV file or vCard file is stored and select the file type CSV or vCard in the Files of type drop down box Then select the file and click Open Look in J AddressBook Si nae ex EA File name Jaddrdata Files of type csv Comma Separated Values cs v hed Cancel I Open as read only Zi 3 The address book data is imported and Import Address Book is added in the left pane Bit e STUDIO Address Book iewer q x Fie Edit view Tools Help e e aE Name Fak Number Email Address SE User Usern 00000000001 user ifax com BE User User02 00000000002 usel ifas com BE User User03 00000000003 user03 ifax com Bea User User04 ooo00000004 user4 ifax com Bea User User05 00000000005 userl5 ifas com BE User User06 00000000006 userlE ifax com BE User User0 00000000007 user ifax com Bea User User08 00000000008 userli ifas com BE User User09 00000000009 user09 ifax com BE User User10 00000000010 user O ifax com Bea
39. Browse lt Back Cancel e The TopAccessDocMon Local Discovery dialog box appears 1 Click Start Discovery TopAccessDocMon Local Discovery 1 d xj Name IPAP Addess Location Modi Select Start Discovery to begin the discovery process Start Discovery Advanced Manual Selection Device Information gk Cancel e t starts searching the equipment in the network Network Fax Guide Installing Network Fax Software SUPPLEMENT It searches the equipment within the local subnet in your network If the equipment is located in the different subnet from your computer or you want to specify the IP address range to be searched click Advance The Discovery Settings dialog box appears and you can specify the advanced settings for searching the equipment Discovery Settings x Devices M Find e STUDIO280 Series Ly Network T Enable PX SPX Searc V Enable TCP IP Search Search local subnet Specify a range From To OK Cancel Help e Devices You can specify the device models to be searched This sets to search the e STUDIO4511 Series e STUDIO450 Series or e STUDIO280 Series so you do not have to change this options e Network Enable IPX SPX Search Check on this to search printers which con nect to the IPX SPX network This is available only when the IPX SPX protocol and Novell Client are installed in your computer an
40. Configuring the Connection by Manual Selection After configuring the connection to the device the address book data of the device is obtained in the public address book You can display the address book data and copy them in the private address book For the instruction to download the public address book data into the Address Book Viewer please refer to the following section P 66 Downloading the Public Address Book Configuring the Connection by Local Discovery You can search the device in your network and configure the connection Discovering the device 1 Click the Tools menu and select Device Setting if e STUDIO Address Book Viewer x Fie Edit view Tools Help E LDAP Setting g ER EIE Device Setting TOSHI Name Fak Number Email Address Converting H E Private Address Book H 8 Public Address Book H E MAPI Address Book H B MS Outlook Address Book H E LDAP Address Book The total number of the contacts 0 2000 Configure the Device Settings e The TopAccessDocMon Local Discovery dialog box appears Network Fax Guide Managing Address Book 61 2 Click Start Discovery to begin the process TopAccessDocMon Local Discovery q 3 x Name IPAPX Address Location Model Er Select the GL for this printer Consult la with your administrator for more Start Discovery information Advanced 5 Manual Selection Device Information http
41. Fax driver is available only when the Printer Kit and Scanner Upgrade Kit are installed or when the Printer Scanner Kit is installed How to Fax using the N W Fax Driver 32 The following outline summarizes the steps for sending a fax from your desktop e Create a document e Print to Fax Driver e Add recipient s name and fax numbers e Select a default cover page optional e Send the fax Preparing Documents for Faxing To see how objects such as headers footers or drawing objects will be positioned on a fax page switch to your applications page layout view If the software application you are using provides a Print Preview option you can use it to view your fax before it is sent Faxing from Windows Applications Once you have installed the N W Fax driver you can send the document directly from most Windows applications to send as a fax and Internet Fax You can print using the various functions by setting print options on the printer driver Faxing from Windows applications 1 Open a file and select Print from the File menu of the appli cation e The Print dialog box appears Network Fax Guide Faxing from Applications 2 Select TOSHIBA e STUDIO Series Fax and Click Proper ties SS hl 21x Printer Name TOSHIBA e STUDIO Series Fax Properties Status Ready Type TOSHIBA e STUDIO Series Fax Where 1P_10 10 70 88 Comment Print range Copies Numbe
42. HIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPER SEDES ANY PROPOSAL OR PRIOR AGREEMENT ORAL OR WRITTEN OR ANY OTHER COM MUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT TOSHIBA TEC Corporation 2 4 1 Shibakoen Minato ku Tokyo 105 8524 Japan Network Fax Guide SOFTWARE LICENSE AGREEMENT 3 TRADEMARKS AND COPYRIGHT Trademarks e The official name of Windows 98 is Microsoft Windows 98 Operating System e The official name of Windows Me is Microsoft Windows Me Operating System e The official name of Windows 2000 is Microsoft Windows 2000 Operating System e The official name of Windows XP is Microsoft Windows XP Operating System e The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System e Microsoft Windows Windows NT and the brand names and product names of other Microsoft prod ucts are trademarks of Microsoft Corporation in the US and other countries e Apple AppleTalk Macintosh Mac TrueType and LaserWriter are trademarks of Apple Computer Inc in the US and other countries e Postscript is a trademark of Adobe Systems Incorporated e Netscape is a trademark of Netscape Communications Corporation e IBM AT and AIX are trademarks of International Business Machines Corporation e NOVELL NetWare and NDS are trademarks of Novell Inc e Other company names and product names in this manual are the
43. ING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE TITLE AND NON INFRINGE MENT TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE IF THE SOFTWARE PROVES DEFECTIVE YOU AND NOT TTEC OR ITS SUPPLIERS SHALL BE RESPONSIBLE FOR THE ENTIRE COST OF ALL NEC ESSARY SERVICING REPAIR OR CORRECTION TTEC AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED Limitation of Liability IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES WHETHER IN CONTRACT TORT OR OTHERWISE EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS INCLUDING WITHOUT LIMITATION ANY LOST PROFITS LOST DATA LOST SAVINGS OR OTHER INCIDEN TAL SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO 2 Network Fax Guide SOFTWARE LICENSE AGREEMENT USE THE SOFTWARE EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSI BILITY OF SUCH DAMAGES NOR FOR THIRD PARTY CLAIMS U S Government Restricted Rights The Software is provided with RESTRICTED RIGHTS Use duplication or disclosure by the
44. LDAP server It shows 389 as a default Change this number if you are sure the LDAP port number is changed from the default port number on the LDAP server Server Port Number This Server requires a secure connection SSL Check this when you require to access the LDAP server using SSL Search Search timeout Select the timeout interval for searching Network Fax Guide Managing Address Book Search Maximum number of matches to return Select maximum numbers for the search results Search Search Base Enter the search root suffix 4 Click Add e The entered directory service is added to the Directory Service list 5 Repeat the procedure from Step 2 to Step 3 until all required directory services are added Adding Contacts from LDAP Servers After you register the LDAP directory services you can search contacts in the LDAP servers and add preferred contacts to the LDAP Address Book You can search contacts by the name fax number and e mail address Also you can search con tacts by specifying the detailed search conditions Searching contacts by name fax number and e mail address 1 Click the Edit menu and select Find git e STUDIO Address Book iewer x File Edit view Tools Help Sopy Gtri G lop f Paste Gtr Select All Gtrl 4 a EB MAPI Address Book H B MS Outlook Address Book E LDAP Address Book Search for contacts The total nu
45. OpACCESSDOCMON ccccceeeeeeeeeeeeeeeeeseeeeeeeeeeeees 47 Managing Fax Jobs using TODACCESS ccccecceeeeeeeseeeeeeeeeeeseeeeeseeeeeseeeesseeeenes 48 4 Managing Address BOOK ccccccsseeseeeeeeeeeeeseeeseeseneceneseaeeaseeaeeeeneeenesenesenees 51 Running Address Book ViCWEL cccccccescceecceeceeeceeeeecaeeseesaeeceeeeeesaeesass 52 Running the Address Book Viewer cccccseeceeeeeeeeseeeeeseeeeeseeeeeseeeesaeeeesseneeeas 52 Access USING Program GrOU Disc vie getacicvie tase viazsiab gsia Sia aia eee 52 Access Using Print Properties ccccsccccssecesesseeseeseeseeseeeseueeeseuseensuseeseaes 52 Selecting Contacts for N W Fakx ccccccccseeeeeeseeeeeeeesaaeeeeeeseeeeeeseeneeeeeeaees 53 6 Network Fax Guide Table of Contents About Address Book Viewer Interface c ccccececcececececececceacaececececacacaeaeaenenenes 54 Usmg Commands sieissanto ia ra r T E Re aaa aaa arr 55 Men ES AN Siete sass are a N R 55 TOODA oers A N 57 Context Sensitive Menus a aos octet sek oetendaiel de exdeetndadamegebvoddeieedseoncsantbdadeeecs 58 Context Sensitive Menu on Browse Pane Left Pane cccseeeeeeeees 58 Context Sensitive Menu on Contents Pane Right Pane cc0 58 Managing Address BOOK airelinea a a a ivcusedelelesuats 60 ADOUL Ne Address Boks os vic eile a a E EEA 60 Managing the Private Address Book ccccccceeeeeceeeeeeeeeeee
46. SHIBA Address Book Name Fak Number Email Address H 8 Private Address Book a Group 8 Public Address Book MAPI Address Book MS Outlook Address Book E LDAP Address Book E Import Address Book The total number of the contacts 0 2000 e If you want to add new individual contact in the private address book select the Location People folder under Private Address Book folder e If you want to add new contact to the group in the private address book select a group that you want to add a contact in the Group folder under Private Address Book folder 76 Network Fax Guide Managing Address Book 2 Click the File menu and select New Contact Gif e STUDIO Address Book Viewer E x File Edit Yiew Tools Help Download gt Import Export Exit Address Book ss Book H E Import Address Book Add a New Contact The total number of the contacts 0 2000 e The New Contact dialog box appears 3 In the Personal tab enter items as described below New Contact x Personal Sending Options One Touch ID 1 Y Prefix First Name Last Name Suffix Mr 7 Tomoyuki Take 7 Display Name Mr Tomoyuki Take 7 Company Department JAB CDEFG ABC Fax fim TT Second Fax 22222222222 E Mail Address take ifax con Notes Cancel Help One Touch ID Select the one touch ID numbe
47. SUPPLEMENT After you convert the file you can restore or import the address book into the equip ment using the restore or import function of the TopAccess For instructions on how to restore or import the address book refer to the Network Administrator s Guide Converting from a CSV file 1 Click the Tools menu and select Converting x File Edit View Tools Help LDAP Setting Device Setting Converting Name Fax Number EmailAddress SE User Usern 00000000001 user ifax com BE User User02 00000000002 usel ifas com BE User User03 00000000003 user03 ifax com BE User User04 oooo0000004 user4 ifax com BE User User05 00000000005 userl5 ifas com BE User User06 00000000006 userlE ifas com BE User User0 00000000007 user0 ifax com Bea User User08 00000000008 userO8 ifax com BE User User09 00000000009 user09 ifax com BE User User10 00000000010 user O ifax com BE User Userl1 00000000011 userl1 ifax com BE User Userl2 00000000012 user 2 ifax com BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 user 4 ifax com BE User User15 00000000015 user 5 ifax com BE User User16 00000000016 user 6 ifax com BE User Userl 00000000017 user ifax com BE User User18 00000000018 useri 8 ifax com Bea User User19 00000000019 user 9 ifax com ElI ser l lser n ANnAAAAAANAN niser2iaibay en B Private Address Book H 8 Public Address Book MAPI Address Book
48. TOSHIBA MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide F svupio03511 4511 f stup1o350 450 f svupio230 280 r svuplio200L 230 L SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPA RATE LICENSE SHALL APPLY IF YOU DO NOT ACCEPT THESE TERMS YOU MAY NOT INSTALL OR USE THIS SOFTWARE AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL SOFT WARE COMPONENTS EACH HAVING ITS OWN APPLICABLE END USER LICENSE AGREE MENT EULA INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD ROM INCLUDED HERE WITH HOWEVER ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CREATED BY OR FOR TOSHIBA TEC CORPORATION TTEC ARE PROPRIETARY PRODUCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS INTERNATIONAL TREATY PROVISIONS AND OTHER APPLICABLE LAWS Grant of License This is a legal agreement between you the end user You and TTEC and its suppliers This software fonts including their typefaces and related documentation Software is licensed for use with the system CPU on which it was installed System in accordance with the terms contained in this Agreement This
49. User Userl1 00000000011 user 1 ifax com Bea User Userl2 00000000012 useri 2 ifax com BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 useri 4 ifax com BE User User15 00000000015 user 5 ifax com Bea User User16 00000000016 user 6 ifax com E 2 User Usel 00000000017 user ifax com BE User User18 00000000018 useri 8 ifax com 8 2 User Usert9 00000000019 user 9 ifax com Re Iser lser 2N AnnAAAANNAN user Niaibay co EB TOSHIBA Address Book EB Private Address Book B Public Address Book EB MAPI Address Book E MS Outlook Address Book EB LDAP Address Book E Import Address Book Pe El FE EE af The total number of the contacts 99 2000 e lf you have already been import an address book before contacts information is added to the existing import address book SUPPLEMENT If one or more records have been skipped during the import process it may be due to one of following reasons Record already exists Group name contains an invalid character Fax number is invalid 14 Network Fax Guide Managing Address Book Exporting the address book as a CSV file or vCard File 1 Click the File menu and select Export and CSV File or vCard File if e STUDIO Address Book Viewer x File Edit Yiew Tools Help New Contact New Group s pa 4 Propet Name Fax Number _ Email Ad
50. Viewer allows users to import and export the address book data as CSV file or vCard file so that users can import the CSV file or vCard file which exported from another user s private address book or public address book and users can export the private address book and public address book for other users P 73 Importing and Exporting the Address Book e Importing and exporting a vCard file is available only when Microsoft Office XP is installed on your computer Managing the Private Address Book You can manage your own address book using the private address book You can add delete and modify the contacts in this address book You can also create delete and modify the groups Contacts and groups can be added to this address book by various ways using other address books within the Address Book Viewer For the instruction to manage the contacts and groups in the private address book please refer to the following section P 75 Managing Contacts and Groups Network Fax Guide Managing Address Book Managing the Public Address Book In order to access the public address book in e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series and GL 1010 controller for the e STUDIO35 45 you must configure the connection to the device You can configure the connection by searching the device in the network or entering the IP address of the device manually LHO P61 Configuring the Connection by Local Discovery LO P 64
51. a 78 81 Tmaport vC ard File siseelu ana 56 Dept Code tevictecSenietdeadeoatcatenriotaiacdeton 36 Installing Destinations dialog box 54 Client2 CD ROM iriiritia iaie 13 Detail Setting o cceceeseesesseteeeeseseees 71 90 TOPACCESS ncccsatiaciecatencaas cele E 22 Deals ina e e T a 56 Internet ACCOUNE nssssssssssssssssreertereertereerteseereens 67 Device Setting ccs 57 61 64 Internet Fax Address ccccccccccecceeeseeeeeeeees 40 Direct Dial dialog DOX v tcceccccssseseseststetseeeeeee 40 menel Pax Mode mansir n 83 Directory Server Address or IP w c cceceseeeeeee 68 TPP prin cc castadesasseteasaes sees hatsaredenseeeenease 13 Directory service LDAP cccesscesseeeeeeees 68 DISCOVERY Settings sendar as 63 L Display Name o ceecescsessesesssssesseseseeeees 77 81 ance ICONS saeia r S 56 Download eniin an 55 66 Last Namie xseccscucasrasastancise sean aytesseceucaeseciatas 77 81 LDAP Address Book cccccccccccccccceeeeeceeeeees 67 E LDAP Setting nadcsevciesren anean 57 67 Edi Te aea ccc cca 56 Line Monitor sissetungi 82 Editino WAC saoter de tacseanetetetesetee tues 83 Line SELCCUON 3 ssscatvesusstanscectvanrerecsenntardareaereys 82 Pe EEEE dna ee toot teeta ek 70 88 Ss Sante ee re ee eee nn e ne ne ee ee ee 56 E mail Address siccssiiesralcditieacniebosdaadlececeniedst 78 81 Log on using Secure Password Authentication 68 104 Network Fax Guide INDEX INDEX LPR printing 402 oa inaiied ona kasen
52. acts that you want to add to the LDAP Address Book and click Add Find Contact t a x Data Source ldap toshiba com Person Detail Setting Name Use R Fax Number E Mail User USERO1 111111111111 user01 toshiba com 70 Network Fax Guide Managing Address Book e The selected contacts are added to the LDAP Address Book Searching contacts by detailed search conditions 1 Click the Edit menu and select Find Git e STUDIO Address Book iewer File Edit view Tools Help sopy Ctrl C Paste Gry x fer Ey oA g 4 Name Fak Number Email Address H E MAPI Address Book H B MS Outlook Address Book E LDAP Address Book Search for contacts The total number of the contacts 0 2000 e The Find Contact dialog box appears 2 Select a registered directory service in the Data Source drop down box Find Contact gt x Data Source t __ Private Address Book Person Detail 4 Public Address Book MAPI Address Book MS Outlook Address Book Name Idap toshiba com Fax Number 3 Display the Detail Setting tab and select a field to search in the Field Select drop down box Field Select Condition of search string Display Name Contains z Add ool 4 Select how it searches contacts in the Condition of search string drop down box Field Select Condition of search string Display Name Contains C
53. address e The fax transmission using the N W Fax driver is available only when optional Fax unit is installed For e STUDIO450 Series and e STUDIO280 Series e The fax transmission using the N W Fax driver is available only when the Printer Kit or Printer Scanner Kit is installed in addition to optional Fax unit The Internet Fax transmission using the N W Fax driver is available only when the Printer Kit and Scanner Upgrade Kit are installed or when the Printer Scanner Kit 1s installed Functional Highlights The highly intuitive network N W Fax driver software enables you to select the fax printer driver to electronically faxes from your computer to one or more recipients You can easily define fax job properties from the send list to fax resolutions The N W Fax driver is compli mented with the Address Book Viewer The combination of applications enables you to easily manage a selection of fax recipients and access the Address Book Software Components 10 NOTE N W Fax Driver The N W Fax driver enables you to set up send lists and send electronic documents from your PC to one or more destinations You print to the fax much the same way you would choose to print to a designated printer that makes using the N W Fax driver quick and simple You can select the fax properties Fax properties are the attributes you can set to define sender and recip ient information for processing fax jobs such as dialing options sender informa
54. are selected e When you select the fax number as a destination the fax number icon in front of the name of the contact will be changed to the checked fax icon amp e When you select the e mail address as a destination the e mail icon in front of the name of the contact will be changed to the checked e mail icon 1 You can cancel selecting the fax number or e mail by selecting the contact and re clicking the Fax or Mail icon in the tool bar You can also select the recipients fax number by right click the contact and select Select and Fax Number in the menu displayed You can also select the recipient s e mail address by right click the contact and select Select and EMail in the menu displayed Network Fax Guide Faxing from Applications 4 After you selected all recipients right click on a recipient name in the right pane and select Selection in the menu di played x File Edit view Tools Help T e perf BRP Bae EE TOSHIBA Address Book 28 Private Address Book oo000000001 userl1 ifax com H E Group G is oooo0000002 user2 ifax com Location People PAU CP 00000000003 userD3 ifax com E Public Address Book p ram 00000000004 user04 ifax com 1 i MAPI Address Book o irah Properties 00000000005 user5 itax com in A RARE Book Baus aioe 00000000006 user06 ifax com POE 0o000000007 us
55. ars Selecting Contacts for N W Fax When you access the Address Book Viewer from the N W Fax driver it allows you to select the contacts from the Address Book Viewer After you select contacts that you want to add as recipients right click on a recipient name in the right pane and select Selection in the context sensitive menu e You can also select the recipients by searching the contacts in the Address Book Viewer P 87 Searching Contacts Network Fax Guide Running Address Book Viewer 53 Then the Destinations dialog box appears x Confirm selected contacts To remove a contact select the contact then select the Remove icon OTID Group Name Fax Number Email Address Gl User User05 5 00000000005 user05 ifax com User UserO4 4 OOO00000004 userl4 ifax com User User03 3 00000000003 userl3 itas com User User02 2 00000000002 user2 ifax com PA User User 1 00000000001 userl1 ifax com E Remove Cancel Help Remove Click this to remove the selected contacts from the destinations list OK Click this to add these contacts as the destinations e Cancel Click this to cancel the selection Help Click this to display the online Help About Address Book Viewer Interface The Address Book Viewer main window consists of following items i e 5TUDIO Address Book Yiewer File Edit View Tools Help EREE TOSHIBA Address Book Email Address FH Private Address Book H Pu
56. ax cover sheet g TOSHIBA e STUDIO Series Fax Properties 21x Send Cover Sheet Sender Information About Fill out the information you want to appear on your fax cover sheet Cancel Help P 43 Setting up the Sender Information Properties 6 Click OK to save the settings 7 Click OK or Print to send a document SUPPLEMENT You can monitor and manage the fax job that is sent from your computer using TopAccessDocMon and TopAccess P 47 Managing Faxes Setting up the N W Fax Options N W Fax options are the attributes you set to define the way a fax job is transmitted For exam ple you can specify the recipients resolution and paper size 34 Network Fax Guide Faxing from Applications SUPPLEMENT To find the fax transmission instructions of that you expect for transmission results you can refer to the procedures in the following section P 43 Sending with Extended Fax Functionality Setting up the Send Properties In the Send tab of the N W Fax properties dialog box you can specify the recipients and how the fax will be sent SUPPLEMENT To specify the recipients you can select from the Address Book or enter the recipi ent manually P 36 Specifying Recipients TOSHIBA e STUDIO Series Fax Properties ajx Send Cover Sheet Sender Information About 1 To B Select From Address Book New Remove 4 Resolution Standard 200 x 100 dpi Dept Code
57. ay Fax Folder Options Game Internet Java Plug in Controllers Options Windows Update Windows 2000 Support save a 2 Network and Phone and Power Options Printers Dial up Co Modem z 4 B Regional Scanners and Scheduled Sounds and System Options Cameras Tasks Multimedia Installs and removes programs and Windows components E My Computer e The Add Remove Programs dialog box appears 26 Network Fax Guide Installing Network Fax Software 2 Select TOSHIBA e STUDIO4511 Series Client2 TOSHIBA e STUDIO450 Series Client2 or TOSHIBA e STUDIO280 Series Client2 and click Change Remove ER Add Remove Programs 0 x ual WZ Currently installed programs Sort by Name X Change or Adobe Acrobat 4 0 Size 6 83mB A emove Programs iz Java 2 Runtime Environment SE v1 4 1_02 Size 1 72MB P Java Web Start Size 2 05MB i jf Netscape 7 1 Add New g TOSHIBA e 5TUDIO4511 Series Client Programs TOSHIBA e STUDIO4511 Series Client2 Size 69 1MB P Click here for support information Use x Last Used On Add Remove To change this program or remove it From your Change Remove Windows computer click Change Remove Change Remove Components viewpoint Media Player Remove Only Size 2 58MB iK GB Winamp remove only Size 2 69MB jp Windows 2000 Service Pack 3 Set Program Access and Defaults e The InstallShield Wizard dialog
58. ays the device information of selected device Network Fax Guide Managing Faxes 47 3 Click the Fax tab f TopAccessDocMon TOSHIBA e STUDIO4511 Series PCL6 mi x Printer Document View Help Device Status Print Queue Private Print Proof Print Scheduled Print Fax TopaccessComposer Invalid Document Name Status UserName Pages size Submitted 0 document s in queue 10 10 70 105 g e The fax jobs list is displayed 4 If you want to delete a fax job select a fax job in the list click the Document menu and select Cancel e The selected job is deleted Managing Fax Jobs using TopAccess Users can use TopAccess to display the fax jobs that are currently on this equipment The Fax Internet Fax menu page in the Jobs tab allows the users to display and delete fax jobs that are currently stored in the queue Displaying and deleting the fax jobs using TopAccess 1 Access TopAccess using the browser e For the instruction to access TopAccess please refer to the Network Operator s Guide 2 Click the Job Status tab and Fax Internet Fax menu TopAccess eFiling Device Job Status Logs Registration Counter Administration Faxiinternet Fax Fax InternetFax Job MA e Delete File No Pages Delay Time C c E a Cei a a E a Ce a L a Go to top ofthis page 2003 TOSHIBATE e The Fax Internet Fax menu page displays the list of fax j
59. bar to add the fax number as a recipient and click the Mail icon pa to add the e mail address as a recipient if e STUDIO Address Book Viewer x File Edit view Tools Help ASeRASx RBase Name FaxNumber EmailAddress____ EE TOSHIBA Address Book Private Address Book AFA User User oooooo000001 user01 ifax com H a4 Group User User02 oooo0000002 user02 ifax com Location People FRA User User03 00000000003 user03 ifax com H E Public Address Book BA User Userdd 00000000004 userl4 ifax com 4 H MAPI Address Book FRZ User User05 00000000005 user05 ifax com EHBE MS Outlook Address Book Elser User 00000000006 user06 ifax com SE LOAP Address Hook E User User0 00000000007 user07 ifax com E User User08 00000000008 user08 ifax com E User User09 00000000009 user09 ifax com EE User Usert0 00000000010 user 0 ifax com E User User 00000000011 user 1 ifax com E User Usert2 00000000012 user 2 ifax com E User Usert3 00000000013 user 3 ifax com E ser Usert4 00000000014 user 4 ifax com E User Userl5 00000000015 user 5 ifax com E21 User Userl6 00000000016 user B ifax com E 2 User User 00000000017 user ifax com BE User User18 00000000018 user 8 ifax com E 2 User Usert9 00000000019 user 9 ifax com ERIE ser Ilsen nnnannnnnen user ONWDifay en 4 off Mail The total number of the contacts 99 2000 e Repeat until all required recipients
60. blic Address Book FH MAFI Address Book FH MS Outlook Address Book H E LDAP Address Book 1 Menu Bar You can perform various functions by selecting a command from the menus P 55 Menu Bar 54 Network Fax Guide Running Address Book Viewer 2 Toolbar You can perform general functions quickly by clicking a icon in the tool bar P 57 Toolbar 3 Browse Pane You can expand or collapse to view hide Groups and Contact address book entries The browse pane contains a tree structure for the following address books Private Address Book This contains the contacts registered in the associated client address book on your client computer Public Address Book This contains the contacts registered in the address book in this equipment MAPI Address Book This contains the contacts in the address book of default mail client in your computer MS Outlook Express This contains the contacts in the MS Outlook Express address book in your client computer LDAP Address Book This contains the contacts in specified LDAP server 4 Contents Pane The right hand pane displays non modifiable text only summary information about the cur rently selected address book entry Selecting an entry in the browse pane of the address book displays summary information about the entry in the contents pane 5 Status Bar This displays the description of selected command in the left side and the number of the items of the currently selected a
61. ccceseeeeeeeeeeeeeeeeeseeeeeeseeeees 28 3 Faxing from Client COMPUtEeYSS cccccccseeceeeeeeeeeeeeeseeeecaneseeeeseneseeneaeeesoaes 31 Faxing from Applications ienee naiiai an a aan 32 How to Fax using the N W Fax Driver ccccceeseeeeeeeeeeeeeeeseeeeeeeeeaeeeeeeeaeneeeeeaas 32 Preparing Documents for Faxing cccccsseseeccecesceeecesseeeesceuseeeceeaeeeesseaaeeess 32 Faxing from Windows Applications cccccecceceeeceeeeeeeeeeeeeeseeeeeseeeeeseeeeeeas 32 Setting up the N W Fax Options cccccccccssseecesseeeceeeeecesseecesseeceeeeeeceeseessaeees 34 Setting up the Send Properties ccccecccseccecceececeeeeecaeeeeeseeessaeeeesseeeesaaaees 35 SPecifyiINnG RECIDICNIS casina a eee eee enda 36 Setting up the Cover Sheet Properties cccccccccceececceeceseeeeeeeeeeeseeeessaeees 42 Setting up the Sender Information Properties cccccccceseeeeeeseeeeeeeeeeeeeees 43 Displaying the Version Information ccccccseeeeeeeseeeeeeseaeeeeeeseeeeeeeeaeeeeeesseees 43 Sending with Extended Fax Functionality ccccccccssseeeeceeeeeeeeseeseeeeeeeeeeeeeeeees 43 Saving as haKcas Pile cadet rece tes cen dene tae saevatactducuvat dec usnupecscaneee es evdeeseese eae 43 Delay Transmission cossires a a 44 Sending with a Cover Sheet ccccccssscecccssececceesseeeceessecessegseeeeseseeesnsaeeeess 45 Managing FAXES ceri E a E 47 Managing Fax Jobs using T
62. ch 2 Network Enable IPX SPX Search This is disabled because the Address Book Viewer does not support the IPX SPX connec tion 3 Network Enable TCP IP Search Check on this to search devices that connect to the TCP IP network This is available only when the TCP IP protocol is installed in your computer When this is enabled select how it searches printers in the TCP IP network e Search local subnet Select this to search devices in local subnet e Specify a range Select this to search devices in specific range of IP addresses When this is selected enter the IP addresses in From field and To field to specify the range Network Fax Guide Managing Address Book 63 Configuring the Connection by Manual Selection You can configure the connection by entering the IP or IPX address of the device manually Configuring the connection manually 1 Click the Tools menu and select Device Setting GI AddressBook iewer x Fie Edit view Tools Help gt LDAP Setting af ES device Settine Fe oy FA EE TOSHIBA Address Book FB3 Private Address Book E6 Public Address Book Name Fak Number Email Address H E MAPI Address Book H E MS Outlook Address Book LDAP Address Book Configure the Device Settings e The TopAccessDocMon Local Discovery dialog box appears 2 Click Manual Selection TopAccessDocMon Local Discovery a x
63. ct an date e Enter the time to commence the fax transmission You can use the up and down arrows to assist with setting the time with the proper format NOTE The scheduled date cannot be more then one month from the current date If the current month does not have a date like the current date then the date will be set at the last day of the following month For example if the current date is March 31st then the maximum date that can be selected for the scheduled fax is April 30th 4 Specify the other options to send a document and click OK 5 Click Print to send a document to this equipment 44 Network Fax Guide Faxing from Applications Sending with a Cover Sheet You can choose to send a cover sheet with your fax transmission The cover sheet is merged with the recipient To list data to create a fax cover sheet You can select what to include on the cover sheet such as sender or recipient information Preparing the cover sheet 1 Display the Cover Sheet tab and select the cover sheet type in the Cover Sheet drop down box Send LOVED oheer Sender Intormatior About Cover Sheet None None Font Hame Standard Cover Page Business Cover Page Professional Cover Page Subject e For samples of the cover sheets see the Appendix at the end of this guide P 100 Cover Sheet Samples 2 Select the font in the Font Name drop down box Font Name Times NewRoman Subject
64. ctsnsccaleneedacsasedensrenerats 56 Advanced oneaironee aeai 62 F B AX N N a EE T TETTE 78 81 BONSE ANC deare i 55 Fax Num Der ieesississeisetertisssgasia 41 70 88 Business Cover Page ccccscssssssssesesesssesesseeen 101 Pax ermet i ax a Atal antes Senate esta 48 AAT ennea sada anid tel eh An ca iat 32 C Features and Functions ssesseeosensseesseersseereee 10 Change Device eeseesseseesiereereseerrrreerrrrrerrerseee 47 Ficld Select E 71 90 Character code setting cccccccsssessseseseeseees 68 Pile FOMA osion 36 44 Client CD ROM oooooooooooooooooooooooooocoecoee 13 Filement siosana Nest Seat eee ah ee 55 COMPANY oere E ans edaateaanereenaeuss 77 81 Pind epin a 56 69 71 88 89 Condition of search string ccceeeeeeeeeee 71 90 ATS NaMe oroia 77 81 Contents and Index oceeeceeeeeeeererereeererreerreese 57 Pont NAME scssitiscasudsovevssisitvncsavsddctowisieeidonet 42 45 COMERS PANG oea ds betes 55 Context Sensitive Menus ccccccccccceeeeeeees 58 G CONVENE pea ee N 57 GTOUP ID T tees eeteeeteneneneneeeenees 85 SO ast ieee ee ta eee E 56 58 79 GTOUP Name oui uisi 85 86 COV CE ONCE aiei 42 45 Cover Sheet Properties ornica 42 H Help ornen nan ee eee eaters 57 D DUT SOULC Enna A 69 71 88 I Delayed Fax o cccccccsssessscsessesssstssstseseseees 36 44 IMPO esis iain cic achaneade hae a E 73 Delete 5 ccccc 55 58 59 84 87 Import sCSV File nerscssunon e 56 Deparment seccor an eena
65. d the computer is connected to the NetWare server e Network Enable TCP IP Search Check on this to search printers which con nect to the TCP IP network This is available only when the TCP IP protocol is installed in your computer When this is enabled select how it searches printers in the TCP IP network Search local subnet Select this to search printers in local subnet Specify a range Select this to search printers in specific range of IP addresses When this is selected enter the IP addresses in From field and To field to spec ify the range 2 Select the equipment that you want to connect and click OK TopAccessDocMon Local Discovery gy x IP IPX Address 10 10 70 105 Ef MFP 00C67861 TOSHIBA e STU og Select a printer for your printer Consult re with your administrator for more Start Discovery information Advanced 3 Manual Selection Device Information http 10 10 70 105 8080 OK Cancel Network Fax Guide Installing Network Fax Software 19 3 It automatically obtains the network queue in the Network path or queue name field TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizar d x Select Port Aae Select the port for Printer De Type the network path or the queue name of your printer IF you don t know its name click Browse to view available network printers Network path or queue name i 0 10 70 105 print Browse
66. ddress book entry in the right side Using Commands Address Book Viewer allows you to perform a wide variety of functions You can access all of the commands from menus in the menu bar and from the icons in the tool bar at the top of the Address Book Viewer window You can also choose commands from con text sensitive menus by right clicking the browse pane and contents pane Menu Bar The menu bar contains five menus of commands that allow you to perform various functions in Address Book Viewer 1 File menu New Contact Select this to add new contact in the private address book If the cur rently selected item is a group the contact will be created as a member of the group If the currently selected item is the Location People folder or Private Address Book object the contact will be created in the Location People folder This command is available only when selecting items in the object in the private address book New Group Select this to add new group in the private address book This command is available only when selecting the Group folder in the private address book Properties Select this to edit or display the properties of a group or a contact in the private or public address book This command is available only when selecting a group or a contact in the private or public address book Delete Select this to delete a group or contacts in the private address book This com mand is available onl
67. dress Delete Del AE User User 00000000001 user ifax com DAA OR Bea User User02 ooo00000002 user02 ifax com Bea User User03 00000000003 user03 ifax com Bea User User04 oooo0000004 user04 ifax com BE User User05 00000000005 userl5 ifas com Bea User User06 00000000006 userlE ifax com BE User User0 00000000007 user ifax com BE User User08 00000000008 user08 ifax com BE User User09 00000000009 user09 ifax com BE User User10 00000000010 user 0 ifax com BE User Userl1 00000000011 userl1 ifax com BE User Userl2 00000000012 user 2 ifax com BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 userl4 ifax com BE User User15 00000000015 user 5 ifax com BE User User16 00000000016 user B ifax com BE User Userl 00000000017 user ifax com BE User User18 00000000018 user 8 ifax com 8 2 User Usert9 00000000019 useri 9 ifax com ar Leer ser mnanannnnnnen taser MiDifay cn Import vCard File off Export the contacts to a csv file The total number of the contacts 99 2000 e The Exporting dialog box appears NOTE The vCard File command will appear only when Microsoft Office XP is installed on your computer 2 Locate the folder where you want to save the CSV file or vCard File and select the file type CSV or vCard in the Save as type drop down box Then enter the file name and click Save Save in Sy AddressBook v ex Ene File name Jadddata Save as ty
68. dress Book The total number of the contacts 0 2000 Configure the LDAP Settings e The Internet Account dialog box appears Network Fax Guide Managing Address Book 67 68 2 In the General tab enter the items as described below Internet Account x General Advanced Directory Server Address or IP Idap ifax com JV This Server requires me to log on Character code setup Account Name uset fasci h Password m Add Directory Service Close Help Directory Server Address or IP Enter the server name or IP address of a LDAP server This Server requires me to log on Check this if the LDAP server requires the user name and password to log on Account Name Enter the user name to log on the LDAP server Password Enter the password to log on the LDAP server Log on using Secure Password Authentication Check this to use secure password to log on the LDAP server Character code setting Select the character code for the LDAP server In the Advanced tab enter the items as described below x General Advanced Server Port Number Directory service LDAP fass This Server requires a secure connection SSL Search Search timeout minutes fi i Maximum number of matches to return 100 Search Base a_i Addi Directory Service Close Help Server Port Number Directory service LDAP Enter the port number to access the
69. e field in the General submenu page of the Setup menu in the TopAccess administrator mode If you can not obtain the queue name ask your administrator that the Network path or queue name field is correctly specified 6 Continue the installation from step 10 on page 16 Installing from TopAccess If the system administrator has uploaded the software to this equipment you can use TopAccess to install the software on your workstation 22 Network Fax Guide Installing Network Fax Software Installing client software from TopAccess 1 In TopAccess click the Install Software link at the bottom of the screen TopAccess eFiling Device Job Status Logs Registration Counter Administration Device ms Device Information Status Ready Name MFP 00C67861 Location Copier Model TOSHIBA e STUDIO4511 Hard Disk Space Available 14985 MB Contact Information Phone Number Message Alerts Paper Upper Drawe LT Paper Available ower Drawel ear Emi o wer Drawer A3 Plain 600__ Near Empty Pedestal Upper Drawer A4R Plain 600 Near Empty i nsona e The Install Client Software page opens 2 Click the Install Client2 link to download the installer file Install Client Software Drivers Unix Filters Macintosh PPD Files Please click on the link s below to download the Windows Installer Files File Name Size Install Clienti 45088 KB Install Client 19995 KB 3
70. e The term this equipment in this manual refers to the e STUDIO4511 Series e STUDIO450 Series or e STUDIO280 Series e The term e Filing in this manual is an abbreviation of electronic filing About Other Manuals Other guides are included in the User Documentation CD ROM provided with this system Printing Guide explains how to install user software for the printer functions including how to set up and manage print jobs from Microsoft Windows Apple Mac OS and UNIX computers Network Operator s Guide explains how to set up and manage network functions using the TopAccess user functions such as network job management and template registration from client computers via a network Network Administrator s Guide explains the basic configuration and administration of the equipment in supported platform and network environments It also includes guidelines for set ting up network servers to provide various network services e Filing Guide explains how to operate the e Filing features by using the TWAIN driver File Downloader and e Filing web utility Network Fax Guide Preface 5 Table of Contents SOFTWARE LICENSE AGREEMENT scosncsesvtcacectainesicderiesdieentaisicoiewoatiaeedees 2 TRADEMARKS AND COPYRIGHT ana n a AAS 4 PrElaC Oense o a aa 5 ADOUC TINS OUG eea a a a tetevaneet 5 CONvVentiONS seian ee E E a a a sae 5 About Other Manualls ccccccccssseeeccceeeeeccaesececceaueeeeseess
71. eeesseeeceeesseeeessuaeesesaaees 5 FablesOF CONES sexier cal hctedasth Birra a 6 Te OVEFVICW ice rk oh a see te A a a ea 9 Features and FUNCIONS rieseni naiiotancensndedet tice E 10 Funcional Agagi Sase a a A ua aaeaeays 10 Software ComponeM Sasserra e aaan 10 NAN FaX DENG ruaig a r Oat rateh 10 Address Book Viewer noenessensrrensrrrrsrrsrrresrrrsrrrrsrrersrrrrnrererreesrresnnrrsnree 10 2 Installing Client Software cccccccssscecsseceneeceeeceneecnsenenseeensecesscesesensesenees 11 Installing Network Fax Software cccccccccseccseeeceeeceeeeseeeseeeeeeeeeeeeseeeseeees 12 OVENVIEW eee ne rene eRe cee ee er ete ee eerie ane tert wee eer E 12 Before Installing Client Software cccccssesececceseeeeceesececeeeeeeessseeesssaaeeees 12 When Address Book Viewer Has Been Installed cccceesseeeeeeeeeeees 12 Installing the N W Fax Driver and Address Book Viewer ccccssseeeeeeseeeeeeeees 12 Installing from Client2 CD ROM cccccccssseeceeeseeeeeeeeeeeeeeeeseeeeeesaeeeeeesaaneees 13 Using the Discovery Functions to Specify the SMB Port 17 Installing from TOJAC CESS 62ers vec scdare eas aa a A a ee 22 Uninstalling the N W Fax Driver and Address Book ViCWET c csscceeeeeeeeeeee 23 When Installed Using the Installer ccccccecceeseeeeeeeeeeeeeeeeeseeeeeseeeesseeeeees 24 When Installed Using Add Printer Wizard ccc
72. elp 2 Click Remove e The selected recipient is deleted from the To list Network Fax Guide Faxing from Applications 41 Setting up the Cover Sheet Properties In the Cover Sheet tab of the N W Fax properties dialog box you can specify the fax cover sheet to be sent If you enable the cover sheet the cover sheet is attached in the first page of the docu ment and sent to the recipients TOSHIBA e STUDIO Series Fax Properties 2 x Send Cover Sheet Sender Information About Cover Sheet Standard Cover Page bl Font Name Times New Roman Subject a Message Serer Information YY Recipients Information Name D Company l Department Name Fas Number D i Reference Number Cancel Help 1 Cover Sheet Select the cover sheet type from Standard Cover Page Business Cover Page and Pro fessional Cover Page For cover sheet samples see the Appendix at the end of this guide 2 Font Name Select the font to be used for the cover sheet 3 Subject Enter the subject to appear on the cover sheet You can enter up to 40 characters 4 Message Enter the message to appear on the cover sheet You can enter up to 500 characters 5 Sender Information Check this to print sender information on the cover sheet When this is enabled specify the sender information in the Sender Information tab P 43 Setting up the Sender Informa
73. er0 ifax com 00000000008 user08 ifax com Bea User User09 00000000009 userO9 ifax com Bea User User10 00000000010 user O ifax com BE User Userl1 00000000011 user 1 ifax com Bea User Userl2 00000000012 user 2 ifax com BE User User13 00000000013 useri 3 ifax com BE User Userl4 00000000014 useri 4 ifax com BE User User15 00000000015 user 5 ifax com BE User User16 00000000016 user 6 ifax com BE User Userl 00000000017 user ifax com BE User User18 00000000018 user 8 ifax com Bea User User19 00000000019 user 9 ifax com RFA ser l lser N nnananannen user Naika en off Confirm Selection The total number of the contacts 99 2000 e The Destinations dialog box appears S SUPPLEMENT You can also display the Destinations dialog box by clicking the Selection icon in the tool bar 5 Confirm the destinations that you select in the dialog box If you remove the destination from the recipients list select a contact and click Remove x Confirm selected contacts To remove a contact select the contact then select the Remove icon Display Name OTID _ Group Name Fax Number __ Email Address L4lUser User05 5 00000000005 user5 ifax com User UserO4 4 OOO00000004 userl4 ifax com User User03 a OOO00000003 user3 ifax com User User02 2 OOO00000002 user2 ifax com User User01 1 OOO00000001 user01 ifax com a Remove Cancel Help 6 After you confirm the destinations cl
74. erl3 00000000013 user 3 ifax com EAE User Userl4 00000000014 user 4 ifax com SAE User Userl5 00000000015 user 5 ifax com B E User Userl6 00000000016 user B ifax com E User Userl 00000000017 user ifax com amp E User Userl8 00000000018 user 8 ifax com ES User Userl9 00000000019 user 9 ifax com Ldserllser2 nnnannnaanen user MiDitaw cn oft The total number of the contacts 99 2000 Copy the contacts or group e The selected contacts are copied in the clipboard 3 Select a folder that you want to add the copied contacts in the left pane e f you want to copy individual contacts in the private address book select the Location People folder under Private Address Book folder e If you want to copy contacts to the group in the private address book select a group that you want to add contacts in the Group folder under Private Address Book folder e If you want to copy individual contacts in the public address book select the One Touch folder under Public Address Book folder e If you want to copy contacts to the group in the public address book select a group that you want to add a contact in the Group folder under Public Address Book folder Network Fax Guide Managing Address Book 19 4 Click the Edit menu and select Paste Git e STUDIO Address Book iewer x File Edit view Tools Help Select All Gtrl A
75. g Name Fax Number Co E Mail fuser0t Search Name Enter the search characters or string to search by the first name Fax Number Enter the search characters or string to search by the contact fax number E Mail Enter the search characters or string to search by the contact e mail address 88 Network Fax Guide Managing Address Book NOTE You must enter one of the field to search contacts It will search the contacts that contain the entered search strings SUPPLEMENT If you want to clear entered values click Clear All 4 Click Search e It begins searching contacts in the selected address book When it completes searching found contacts appear in the list at the bottom of the dialog box e If the Address Book Viewer is launched by clicking Select From Address Book in the N W Fax driver you can add the searched con tacts as recipients for N W Fax P 91 Adding contacts as recipients for N W Fax SUPPLEMENT If you want to stop searching click Stop Searching contacts by detailed search conditions 1 Click the Edit menu and select Find Gi e STUDIO Address Book Viewer x File Edit View Tools Help H E MS Outlook Address Book H E LDAP Address Book Search for contacts e The Find Contact dialog box appears 2 Select a address book to search contacts in the Data Source drop down box Find Contact a x Data Sou
76. he company name of the recipient appear on the cover sheet Department Name Check this to have the department name of the recipient appear on the cover sheet Fax Number Check this to have the fax number or Internet Fax address of the recipient appear on the cover sheet NOTES Recipients information is obtained from the address book If the recipient is added manually this information does not appear on the cover sheet except for the fax number or Internet Fax address e The recipients information for all recipients will appear on the cover sheet If you want the reference number to identify the document to appear on the cover sheet check the Reference Number box and enter the reference number in the field IW Reference Number jecooon SSSA i i e You can enter up to 20 characters for the reference number 8 Specify the other options to send a document and click OK 9 Click Print to send a document to this equipment 46 Network Fax Guide Faxing from Applications Managing Faxes You can display manage the fax jobs using TopAccessDocMon and TopAccess LO P 47 Managing Fax Jobs using TopAccessDocMon LU P 48 Managing Fax Jobs using TopAccess Managing Fax Jobs using TopAccessDocMon Users can use the TopAccessDocMon application s Fax tab to display the fax jobs that are cur rently on this equipment This page allows the users to display and delete fax jobs which are originally
77. ick OK Network Fax Guide Faxing from Applications 39 7 The Address Book Viewer is closed and selected recipients are added to the To list TOSHIBA e STUDIO Series Fax Properties 2 x Send Cover Sheet Sender Information About To User User01 00000000001 User User05 00000000005 User User01 lt userO ifax com gt User User02 lt user02 ifax com gt Iser Lise iisenlWoaitay coms Select From Address Book New Resolution st andard 200 x 100 dpi gt Dept Code Paper Size Letter v Orientation Port ait 7 m Save as File Save as File File Format TIFF m Delayed Fax Send Fax Now 2 9 2004 4 50 PM Edit OK Cancel Help Entering a recipient manually 1 Click New g TOSHIBA e STUDIO Series Fax Properties a 2 xI Send Cover Sheet Sender Information About To Select From Address Book New Resolution st andard 200 x 100 dpi Dept Code Paper Size Letter v Orientation Port ait r Save as File I Save as File File Format TIFF v m Delayed Fax Send Fax Now OK Cancel Help OK Cancel Her e The Direct Dial dialog box appears 2 To add an Internet Fax address as a recipient select Internet Fax Address and enter the e mail address of the recipient in the right field Direct Dial x Internet Fax Address fuser01 ifax com
78. ient Information cccccccccecceceeeeeeeees 42 Recipients Information 0 0 ecceeeeeeeeeees 46 Reduction eanne 82 Reference Number suiiiasnenriasnan a 42 46 REMON eurian EAA 35 41 Network Fax Guide INDEX RESONON erorian a detent 35 S DAVE dS FIE enyan a 36 43 SEAC sndicntsnswianeascsenannireiulsiveneat 70 72 89 91 Search Base eian a a 69 Search local subnet 22 ssi5s cascechsenesdecsaredonageeesasnact 63 Search IME OMG anae a a 68 Second FaK oeae adore ssuieadaneecareen 78 81 Selects Mall etsctcacls eO 59 Select Fax NUMDET pornirii ieit 59 CISC EM eso ah hl aocube de shatoseendes 56 Select From Address Book scce 35 37 DEC CHOM aa aa OA 39 53 59 Selective Polling surcienosieasren aai 82 Send Far LAET neci asa a 44 Send Properties enesis eiaassee eee 35 Sender Identification cccecceeeeeeeeeeeees 78 82 Sender Information cccceeeeeeeeeeeeeeeees 42 45 Sender Information Properties 00008 43 Server Port Number lt ii2 c50iyesscienssaehedenieseiesiasnecs 68 Sene Vaea a a 83 SNOR PrOtOCOL prsnonensananis 82 SMAL TC OinS aen a oin 56 SMB environment sssossesseeesseerrrerrrrrrrrrrrreeeee 13 Software Components ccceeeeeeeeeeeeeteeees 10 Sort By Ascending so scsscpcscuseseueseresetasstecsessoect 56 Sort By Descending o ce ceccceeeeeeeneeees 56 Sort By Email Address ccceceeeeeeeeees 56 Sort By Fax Number cccccceceeeee
79. ing the properties of a contact in the private address book you can modify all items One Touch ID Display the one touch ID number for the contact Prefix Display the prefix for the contact First Name Display the first name of the contact Last Name Display the last name of the contact Suffix Display the suffix for the contact Display Name Display the display name of the contact Company Display the company name of the contact Department Display the department name of the contact Fax Display the 1st fax number of the contact Second Fax Display the 2nd fax number of the contact E mail Address Display the e mail address of the contact Notes Display the notes for the contact Network Fax Guide Managing Address Book 81 SUPPLEMENT 82 Sending Options tab In the Sending Options tab following items are displayed x Personal Sending Options Security M Use Device Settings Fax F Use Sub Address and sender informa Sub Address Sender Identification Selective Pollina Password hs i Fax Options Oversea Calls IV Reduction F Eror Correction Mode Short Protocol Print Transmission Report J Line Monitor m Line Selection _ Transmission Type inet C Line 2 Direct Memory Internet Fax Options Internet Fax Mode m Setting Value C Simple EY Fu Jefault f gt ustom Receiver Ca
80. ked when the attenuation is enabled Short Protocol This is checked when the short protocol is enabled Line Monitor This is checked when the Line Monitor for the fax transmission is enabled Line Selection Display whether the line 1 or line 2 is used for the fax transmission The line 2 can be selected only when optional Line 2 board is installed Transmission Type Display whether the memory transmission or direct transmission 1s used for the transmission Network Fax Guide Managing Address Book e Internet Fax Mode Display whether the simple mode or full mode is used for the Inter net Fax transmission e Setting Value Display whether to use auto detect receiver capability or manual settings for the Internet Fax transmission When Default is selected it enable auto detect receiver capability for the Internet Fax transmission When Custom is selected it uses custom set tings specified in the Receiver Capability option for the Internet Fax transmission e Receiver Capability Display the receiver capabilities settings such as resolution com pression and page width These are applied to the transmissions only when Custom is selected in the Setting Value option Security Tab In the Security tab following items are displayed x Personal Sending Options Security Owner Password Editing Date 20031 001154727 Close Help e Owner Display the
81. lt Back Next gt Cancel NOTE itautomatically obtains the IP address of the equipment and the queue name speci fied by an administrator in the Network path or queue name field in the General submenu page of the Setup menu in the TopAccess administrator mode If you can not obtain the queue name ask your administrator that the Network path or queue name field is correctly specified 4 Continue the installation from step 10 on page 16 Specifying the IP address manually 1 Click Discovery TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard xj Select Port _ Select the port for Printer a Type the network path or the queue name of your printer If you don t know its name click Browse to view available network printers Network path or queue name LPT1 Discovery Browse lt Back Cancel e The TopAccessDocMon Local Discovery dialog box appears 20 Network Fax Guide Installing Network Fax Software 2 Click Manual Selection xl Name IPAPX Address Location Model Er Select Start Discovery to begin the ore discovery process Start Discovery Advanced Manual Selection Device Information Gk Cancel e The Manual Selection dialog box appears 3 Enter each item to specify the printer address and click OK x IP Address 10 10 70 105 P Address Name MFP 00C67861 Location Cancel _ IP
82. mber of the contacts 0 2000 e The Find Contact dialog box appears 2 Select a registered directory service in the Data Source drop down box Find Contact x Data Source ead __ Private Address Book Person Detail 54 Public Address Book MAPI Address Book MS Outlook Address Book Name Idap toshiba com Fax Number Network Fax Guide Managing Address Book 69 3 Display the Person tab and enter search text in the following fields that you require Find Contact a x Data Source Idap toshiba com X Person Detail Setting Name Use R Fax Number E Mail Search Stop Group Name Display Name Fax Number Email Address gt Clear All Add Close Help Name Enter the search characters or string to search by the contact name Fax Number Enter the search characters or string to search by the contact fax number E Mail Enter the search characters or string to search by the contact e mail address NOTE You must enter data into one of the fields to search contacts It will search the con tacts that contain the entered search strings SUPPLEMENT If you want to clear entered values click Clear All 4 Click Search e t begins searching contacts in the LDAP server When it completes searching found contacts appears in the list at the bottom of the dia log box SUPPLEMENT If you want to stop searching click Stop 5 Select cont
83. n information of the N W Fax driver Sending with Extended Fax Functionality Saving a Fax as File You can save a document in the TXFAX folder in the FILE SHARE folder in this equip ment as well as sending the document to fax numbers and Internet Fax addresses Saving a fax to the default box 1 Display the Send tab and check the Save as File box save az File W Save as File File Format TIFF Network Fax Guide Faxing from Applications 43 2 Select the file format in the File Format drop down box Save as File W Save as File File Format TIFF TIFF E Delayed Fax 3 Specify the other options to send a document and click OK 4 Click Print to send a document to this equipment Delayed Transmission When the delayed transmission is specified the fax is stored in the fax queue in this equipment and will be sent on the specified date and time Sending a document on specific date and time 1 Display the Send tab and select Send Fax Later in the Delayed Fax drop down box Delayed Fax Send Fas Mow le f2003 4 38 PM Edit Send Fax Now Send Fax Later 2 Click Edit e The Scheduled Time dialog box appears 3 Select the date and time and click OK Scheduled Time gt E x Date amp 17 2003 Time 4 53 PM omei e You can click the Date arrow to display a calendar then allows you to sele
84. n that case please install only the N W Fax driver If you want to install Address Book Viewer from the other CD ROM uninstall the Address Book Viewer then install it When you uninstall the Address Book Viewer please click No at the dialog box that displays the message to delete the settings for the Address Book Viewer so that you can restore the settings after installing new one Installing the N W Fax Driver and Address Book Viewer 12 You can install the N W Fax driver and Address Book Viewer from the Client2 CD ROM or TopAccess Network Fax Guide Installing Network Fax Software This section describes about installing the N W Fax driver and Address Book Viewer in the SMB environment The N W Fax driver can be set up in the same connection as the printer driver such as Parallel printing USB printing LPR printing Peer to Peer printing IPP printing and Novell printing To set up the N W Fax driver in these connections please refer to the Printing Guide Installing from Client2 CD ROM This section describes how to install the fax client software for SMB environment which is available for the local area network over TCP IP NOTE When the Network Interface Card is not installed set up the N W Fax driver using Parallel printing or USB printing Also Address Book Viewer is not available unless the Network Interface Card is installed To set up the N W Fax driver in these con nections please refer to the Printing Guide
85. ncel e Starts copying files and the InstallShield Wizard Complete screen is displayed when copying files are completed 13 Select Yes I want to view the Read Me file and click Fin ish TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard InstallShield Wizard Complete Setup has finished installing the TOSHIBA e STUDIO4511 Series Client2 on your computer IV Yes want to view the Read Me file Back Cancel e The installation is completed NOTE The Installer may ask you to restart your computer If it does select Yes want to restart my computer now and click Finish to restart your computer Using the Discovery Functions to Specify the SMB Port In the Select Port screen during the installation you can also obtain the network queue name automatically by searching the equipment There two ways to obtain the SMB printer port from the equipment LO P18 Searching the equipment automatically LO P 20 Specifying the IP address manually Network Fax Guide Installing Network Fax Software 17 18 Searching the equipment automatically 1 Click Discovery TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard Select Port i Select the port for Printer Type the network path or the queue name of your printer If you don t know its name click Browse to view available network printers Network path or queue name LPT1 Discovery
86. nd select the address book to be searched and all contacts entries in the selected address book that match the search string Smit will be displayed Including names like Smit Smith Smiths The search is not limited to names only You can search contacts by the name fax number and e mail address Also you can search con tacts by specifying the detailed search conditions SUPPLEMENT If the Address Book Viewer is launched by clicking Select From Address Book in the N W Fax driver you can add the searched contacts as recipients for N W Fax Network Fax Guide Managing Address Book 87 Searching contacts by name fax number and e mail address 1 Click the Edit menu and select Find it e STUDIO Address Book iewer i x File Edit View Tools Help apy Ctrl C Co Paste Gtr Select All Gtrl 4 H E MAPI Address Book H MS Outlook Address Book H E LDAP Address Book Search for contacts ojo e The Find Contact dialog box appears 2 Select a address book to search contacts in the Data Source drop down box x Data Source Public Address Book F __ Private Address Book Person Detail Sateen ered sb MAPI Address Book f MS Outlook Address Book Name Idap toshiba com Fav Niimher 3 Display the Person tab and enter search text in the following fields that you require xi Data Source Public Address Book X Person Detail Settin
87. nput file EAMy Documents 4DDADATASadrsbook_040413_164810 abe Browse Machine Type GL1010 z GL1010 Browse coe He Converting AddressBook 4 x m Source File Input file EAMy Documents 4DDADATA adrsbook_040413_164810 abe Browse Machine Type C Destination File Output File Browse Coe He 6 Locate the folder where you want to save a converted file Select TBF Restore tbf in the Save as type drop down box and click Save 21x Save in J ADDRDATA ex E File name S ACKUP ADDRO40520 thf Save as type TBF Restore tbf z Cancel i NOTE When you selected an Address Book Converter file for the input file do not specify CSV Comma Separated Values csv in the Save as type drop down box The Address Book Converter file cannot convert to a CSV file 94 Network Fax Guide Managing Address Book 1 Click Convert Converting AddressBook 5 xj r Source File Input file JE My Documents 4DDADATASadrsbook_040413_164810 abe Browse Machine Type GL1010 r Destination File Output File EAMy Documents ADDRDATA BACKUP_ADDR040520 tbf Convert Cancel Help e t starts converting a file 8 Click OK TOSHIBA Address Book x fe 5 Conversion completed successfully The file has been created e The file is converted and saved in the selected folder
88. nter Last Name and either First Tel or E mail Address 4 Inthe Sending Options tab enter items as described below as required New Contact x Personal Sending Options M Use Device Settings ggeosoecesocososcesseososeceosoossesssoesssssseseseoscosososesessosesessoseozossessesesesozosseen Sub Address Sender Identification Selective Polling Password Fax Options Oversea Call M Reductior I Eror Correction Mock I Short Prot Print Transmission Report E otar Line Selection Transmission Type G ine i Linet Direct Hemor Internet Fax Options Internet Fax Mode Setting Value f Simple C Ful Default Custom Receiver Capability ee EE Resolution Compression Page Width Cancel Help Use Sub Address and sender information Check this to enable subaddress transmission for this contact When this is checked documents will be always sent using the specified sub address and SID Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password Sub Address Enter the sub address or mailbox number of remote facsimile where a document will be sent This can be entered only when Use Sub Address and sender information is enabled Sender Identification Enter the security password for the sub address if required This can be entered only when Use Sub Addre
89. obs 48 Network Fax Guide Managing Faxes 3 If you want to delete a fax job select a option box of the fax job in the list and click Delete e The selected fax job is deleted Network Fax Guide Managing Faxes 49 50 Network Fax Guide Managing Faxes 4 MANAGING ADDRESS BOOK Network Fax Guide 4 Managing Address Book 51 Running Address Book Viewer The Address Book Viewer allows you to manage the Address Book properties manage address books and address book entries Particularly you can perform the following functions e Create new contacts e Create Address Book groups e Modify contact information e Search the address book database e Import Address Book data e Export Address Book data Running the Address Book Viewer 52 NOTE You can access the Address Book Viewer using two methods e Programs folder in the Start menu e Print Properties window of the N W Fax driver limited accessibility Access Using Program Group From the Program Group you can access the Address Book Viewer to create and edit your pri vate address book Accessing the Address Book Viewer from the Programs group 1 Click the Start menu select Programs TOSHIBA e STU DIO Client and select TOSHIBA e STUDIO Address Book Windows Update Tj Set Program Access and Defaults Internet Explorer gt 3 Outlook Express e The Address Book Viewer window appears Access Using Print Propertie
90. om user 3 ifax com user 4 ifax com user 5 ifax com user B ifax com user ifax com user 8 ifax com user 9 ifax com user Dikas co of Delete the selected contacts or group The total number of the contacts 99 2000 e The Confirmation Deletion dialog box appears 3 Click Yes Confirm Deletion x re you sure you want to delete the selected contacts w cont e The selected contacts are deleted Managing Groups You can add groups to the Group folder in the Private Address Book Groups can be used for multiple transmission P 84 Creating Groups Also you can modify or delete contacts in the private address book LHO P 86 Removing Groups After you create a group you can add or delete contacts in the group For the instruction to add LHO P 85 Modifying Groups Properties contacts in a group please refer to the following section P 76 Managing Contacts Creating Groups You can create groups in the Group folder in the private address book Creating groups 1 Select the Group folder either in the Private Address Book folder 84 Network Fax Guide Managing Address Book 2 Click the File menu and select New Group Gif e STUDIO Address Book Viewer x File Edit Yiew Tools Help Properties Delete Del Download gt Import Export Exit Address Book ss Book Add a New Group The total
91. ondition list Add nasal Contains Select this to search contacts that contain the search string Is Select this to search contacts that completely match the search string Start with Select this to search contacts that start with the search string Network Fax Guide Managing Address Book 71 End with Select this to search contacts that end with the search string 5 Enter the search string in the next field to the Condition of search string drop down box Field Select Condition of search string Display Name Contains Used Condition list Add 6 Click Add e Specified search condition is added to the condition list SUPPLEMENT Ifyou want to clear entered values click Clear All 7 Repeat the procedure from Step 3 to Step 6 to add all required conditions Field Select Condition of search string Display Hame Contains User Condition list Display Name Contains User Delete Seach SUPPLEMENT You can remove the search conditions you have added To do this select the condi tion and click Delete 8 Click Search e t begins searching contacts in the LDAP server When it completes searching found contacts appear in the list at the bottom of the dialog box SUPPLEMENT Ifyou want to stop searching click Stop 9 Select contacts that you want to add to the LDAP Address Book and click Add Find Contact q x Data Source
92. ontroller for the e STUDIO35 45 Using the Address Book Viewer you can display the contacts or groups in the address book and they can be copied to your private address book In addition you can access the address book data such as other address book application of the default e mail client in your computer Microsoft Outlook Address Book and LDAP directory service running in your network You cannot add delete and edit the data in these address book but you can copy their address book data to paste these data into the private address book About the Address Books 60 NOTE You can manage your address book using following address books e Private Address Book can be used as your own address book P 61 Managing the Public Address Book e Public Address Book allows you to display the address book in e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series and GL 1010 controller for the e STUDIO35 45 P 61 Managing the Public Address Book e MAPI Address Book allows you to display the address book data of the default e mail appli cation in your computer P 66 Configuring the MAPI Address Book e MS Outlook Address Book allows you to display the address book data of Microsoft Out look Express in your computer P 67 Managing the Microsoft Outlook Address Book e LDAP Address Book allows you to display the address book data which is added from the LDAP servers P 67 Managing the LDAP Address Book Also the Address Book
93. ook e Select Fax Number Select this to add the fax numbers of selected contacts as destina tions to be sent using the N W Fax driver This item is available only when accessing the Address Book Viewer from the N W Fax driver properties dialog box and selecting contacts e Select EMail Select this to add the e mail addresses of selected contacts as destinations to be sent using the N W Fax driver This item is available only when accessing the Address Book Viewer from the N W Fax driver properties dialog box and selecting contacts e Selection Select this to display the Destinations dialog box to confirm the destinations to be sent using the N W Fax driver This item is available only when accessing the Address Book Viewer from the N W Fax driver properties dialog box and any fax numbers or e mail addresses have been selected as destinations Network Fax Guide Running Address Book Viewer 59 Managing Address Book You can use the Address Book Viewer to manage the private address book that you can add or edit the contacts and groups as you prefer The private address book data is stored in your client computer so that it can be used to manage the contacts and groups for sending a fax or Internet Fax using the N W Fax driver The Address Book Viewer also display the public address book that is the address book in the compatible TOSHIBA equipment such as e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series and GL 1010 c
94. ook 65 Downloading the Public Address Book You can download the address book data in the equipment to the Address Book Viewer Downloading the public address book data 1 Click the File menu select Download and select the device name that you want to download the address book Gi e STUDIO Address Book Viewer x File Edit view Tools Help New Contact New Group Properties Delete Del Address Book ss Book Import Export Exit MFP 00C67861 The total number of the contacts 0 2000 2 The Downloading dialog box appears You can quit down loading the address book data by clicking Cancel xi Downloading contacts from MFP Please Wait e The public address book data is downloaded from the selected device Configuring the MAPI Address Book The Address Book Viewer automatically access to the address book application of the default e mail client software using the Messaging API MAPI If the Address Book Viewer prompts an error message when selecting the MAPI Address Book the default e mail client software has not been defined in your computer or the default e mail software does not support MAPI In this case set the MAPI compliant e mail software as default e mail client For the instruction to set your e mail application as default e mail client refer to the documentation or online help of your e mail application You can use the MAPI address book to
95. ork Fax Guide Installing Network Fax Software NOTE If you want to re install the client software later click No to remain the setting files You can restore the data and settings when you re install the client software 6 Select Yes I want to restart my computer now and click Finish to restart your computer TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard InstallShield Wizard Complete InstallShield Wizard has successfully uninstalled TOSHIBA e STUDIO4511 Series Client2 from your computer Yes want to restart my computer now No will restart my computer later Remove any disks from their drives and then click Finish to complete setup Back Cancel e Some files may be deleted after restarting the computer Uninstalling only N W Fax Diver and Address Book Viewer The following describes an installation on Windows 2000 The procedure is the same when other versions of Windows are used 1 Open Control Panel and double click the Add Remove Programs icon CT iix Fie Edit View Favorites Tools Help Back gt Qsearch Gyrolders 3 MG GS K A Ea Address A Control Panel Pao i xD Se T s ad Lj ess Mie te Accessibilty Add Remove Ptmhsena Administrative Automatic Control Panel Options Hardware Programs Tools Updates Add Remove Programs He wy E Lar Installs and removes programs and Windows components Date Time Displ
96. ove Programs icon lolx File Edit view Favorites Tools Help Ea 4m Back v p v Search G4 Folders amp as Os Xx A EE Address fe Control Panel gt Go a H amp D z Accessibility Add Remove Control Panel Options Hardware 12 Add Remove Programs Sa CSNW Installs and removes programs and Windows components Date Time Display Windows Update E windows 2000 Support wl 4 amp Fonts Game Internet Java Plug in Keyboard Controllers Options p Network and Phone and Power Options Printers Dial up Co Modem A T a QE Regional Scanners and Scheduled Sounds and System Options Cameras Tasks Multimedia Installs and removes programs and Windows components My Computer e The Add Remove Programs dialog box appears Network Fax Guide Installing Network Fax Software 2 Select TOSHIBA e STUDIO4511 Series Client2 TOSHIBA e STUDIO450 Series Client2 or TOSHIBA e STUDIO280 Series Client2 and click Change Remove ER Add Remove Programs i zol x 72 pe 3 l 7 Currently installed programs Sort by Name X ks Change or Adobe Acrobat 4 0 Size 6 83MB A emove Programs iz Java 2 Runtime Environment SE v1 4 1_02 Size 1 72MB P Java Web Start Size 2 05MB i jf Netscape 7 1 Add New g TOSHIBA e STUDIO4511 Series Client Size 17 2MB Programs 3 a TOSHIBA e STUDIO4511 Series Client2 Size a Click here for suppo
97. owner name of this contact e Password Display the password of this contact e Editing Date Display the date that this contact is created Removing Contacts You can remove contacts from the private address book Removing contacts from address book 1 Browse the folder that contains contacts you want to remove and select contacts in the right pane Network Fax Guide Managing Address Book 83 2 Click the File menu and select Delete Git e STUDIO Address Book iewer File Edit Yiew Tools Help New Gontact Hew Group Properties Delete Download Import Export Exit Name Fas Number Email Address E User Userfl 3 User User02 User User03 User User04 3 User User05 User User06 5 User UserO i User User08 5 User User09 i User User10 User Userl1 i User Userl2 I User Userl3 I User Userl4 i User User15 User Userl6 3 User Userl I User User18 i User Userl9 sor lor 00000000001 00000000002 00000000003 00000000004 00000000005 00000000006 ooo00000007 oooo0000008 ooo00000003 00000000010 00000000011 ooo00000012 00000000013 ooo0000001 4 00000000015 00000000016 00000000017 00000000018 00000000019 ANnANAAANANANAN user ifax com user02 ifax com user03 ifax com user4 ifax com user05 ifax com userO6 ifax com user ifax com user08 ifax com user09 ifax com user O ifax com user 1 ifax com user 2 ifax c
98. pability Resolution STD Compression Page Width When displaying the properties of a contact in the private address book you can modify the following settings Use Sub Address and sender information Sub Address Sender Identification Use Device Settings This is checked when the contact is set to use the device settings rather than using the settings on this tab Use Sub Address and sender information This is checked when the subaddress trans mission for this contact is enabled When this is checked a document will be always sent using the specified sub address and SID Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password Sub Address Display the sub address or mailbox number of remote facsimile where a document will be sent Sender Identification Display the security password for the sub address if required Selective Polling Display the mailbox number of remote facsimile where a document will be retrieved Password Display the password for the selective polling if required Overseas Calls This is checked when calling the contact fax number will be oversea call Error Correction Mode This is checked when the ECM for this contact is enabled Print Transmission Report This is checked when printing the transmission report after the transmission is enabled Reduction This is chec
99. pe CS Comma Separated Values csv F Cancel e The private address book is exported as a CSV file or vCard file Managing Contacts and Groups Users can create contact and group entries to the private address book that can be accessed from your desktop Under the Private Address Book folder there are two containers Group and Location Peo ple The Location People folder contains individual contact information The Group folder con tains the groups and it can contain the individual contact information in each group Network Fax Guide Managing Address Book 75 Managing Contacts You can add contacts to the Location People folder and each created groups in the Private Address Book There are several ways to add the contact to the container P 76 Adding Contacts Manually P 79 Copying Contacts from an Address Book BB Also you can modify or delete contacts in the private address book P 80 Displaying or Modifying Contacts Properties BB P 83 Removing Contacts Adding Contacts Manually You can add new contacts to the Location People folder in the private address book Also you can add new contacts to groups created in the private address book Adding a new contact manually 1 Select the folder that you want to add new contact in the left pane if e STUDIO Address Book Viewer x File Edit view Tools Help egG eaOeae x RPBeE EE TO
100. play the contacts using small icons List Select this to display the contacts in a list Details Select this to display the contacts in a list with detailed information Sort By Name Select this to sort the contacts alphabetically by the name Sort By Fax Number Select this to sort the contacts alphabetically by the fax num ber Sort By Email Address Select this to sort the contacts alphabetically by the e mail address Sort By Ascending Select this to sort the contacts alphabetically in ascending order Sort By Descending Select this to sort the contacts alphabetically in descending order Network Fax Guide Running Address Book Viewer 4 Tools menu e LDAP Setting Select this to configure the LDAP service to obtain the LDAP address book from the LDAP server e Device Setting Select this to find the device to obtain the public address book from this equipment e Converting Select this to run the Address Book Converter Using the Address Book Converter the address book file of the GL 1010 or GL 1020 that can be created using TopAccess can be converted to the address book file that can be restored or imported to e STUDIO4511 Series e STUDIO450 Series and e STUDIO280 Series This com mand is available only for Windows NT 4 0 Windows 2000 Windows XP and Win dows Server 2003 5 Help e Contents and Index Select this to display the Online Help e About TOSHIBA e STUDIO Addres
101. process Before you can begin utilizing the network fax feature for this equipment you must install the software using the Client2 CD ROM provided You will use the InstallShield client software setup process This section describes several ways to add N W Fax driver to user s workstations Prior to installing the N W Fax driver and Address Book Viewer the administrator must install specific hardware and configure the fax options Only authorized users can modify the device System Requirements The TWAIN driver and File Downloader are available for following environments Display Resolution 1024 x 768 dots or more Display Color High Color 16bit or higher is recommended CPU Pentium 133 MHz minimum Pentium 266 MHz or faster recommended Memory 64MB for Windows 98 96MB for Windows Me and Windows NT 4 0 128MB for Windows 2000 XP Server 2003 OS Windows 98 Windows 98 Second Edition Recommended e Windows Me e Windows NT 4 0 Service Pack 6a e Windows 2000 Service Pack 3 e Windows XP Service Pack 1 e Windows Server 2003 Before Installing Client Software Before installing the client software confirm the followings to perform an appropriate installa tion When Address Book Viewer Has Been Installed If the Address Book Viewer has been installed from either the e STUDIO4511 Series Client2 CD ROM e STUDIO450 Series Chent2 CD ROM or e STUDIO280 Series Client2 CD ROM you do not have to install it from the other one I
102. r for the contact if desired Prefix Select the prefix for the contact First Name Enter the first name of the contact You can enter up to 32 char acters Last Name Enter the last name of the contact You can enter up to 32 charac ters Suffix Select the suffix for the contact Display Name The display name is automatically entered as Prefix First Name Last Name Suffix You can also edit the name as you prefer You can enter up to 100 characters Company Enter the company name of the contact You can enter up to 64 characters Network Fax Guide Managing Address Book 77 Department Enter the department name of the contact You can enter up to 64 characters Fax Enter the 1st fax number of the contact You can enter up to 128 charac ters includes numbers and the following symbols Space To add a 3 second pause to a fax telephone number place a hyphen at the desired point in the number Second Fax Enter the 2nd fax number of the contact You can enter up to 128 characters includes numbers and the following symbols space To add a 3 second pause to a fax telephone number place a hyphen at the desired point in the number E mail Address Enter the e mail address of the contact You can enter up to 192 characters with at least one Notes Enter the notes for the contact You can enter up to 256 characters NOTE You must e
103. r of copies 1 H f gt Pages fom to 3 3 M Collate rage forse 2 2 Selection All Cancel e The properties dialog box appears SUPPLEMENT The procedures for displaying the properties dialog for the printer driver may be dif ferent depending on an application that you are using See your application s man ual about displaying the printer properties dialog box 3 Display the Send tab and specify the recipients and other options 4 TOSHIBA e STUDIO Series Fax Properties a 2 x Send Cover Sheet Sender Information About To Select From Address Book New ove Resolution st andard 200 x 100 dpi Dept Code Paper Size Letter v Orientation Port ait v r Save as File Save as File File Format TIFF m Delayed Fax Send Fax Now OK Cancel Help Cmo He P 35 Setting up the Send Properties Network Fax Guide Faxing from Applications 33 4 Display the Cover Sheet tab and specify the cover sheet prop erties if you want to send a document with a fax cover sheet TOSHIBA e STUDIO Series Fax Properties 2 xi Send Cover Sheet Sender Information About Cover Sheet None v ja j F Reference Number P Cancel Help P 42 Setting up the Cover Sheet Properties 5 Display the Sender Information tab and specify the sender information message if you want to appear the message on the f
104. rce __ Private Address Book Person Detail Saa EA MAPI Address Book MS Outlook Address Book Name Idap toshiba com Fav Miinher Network Fax Guide Managing Address Book 89 3 Display the Detail Setting tab and select a field to search in the Field Select drop down box Data Source j Pubic Address BOOK xj Feron Detail Setting Define Condition Field Select Condition of search string F Add Delete __Search Stop 4 Select how it searches contacts in the Condition of search string drop down box Field Select Condition of search string Display Marne Condition list Add End with z 7 Delete Seach Stop Contains Select this to search contacts that contain the search string Is Select this to search contacts that completely match the search string Start with Select this to search contacts that start with the search string End with Select this to search contacts that end with the search string 5 Enter the search string in the next field to the Condition of search string drop down box Field Select Condition of search string Display Mame Contains USER Condition list Add Delete Seah Stop 6 Click Add e Specified search condition is added to the condition list SUPPLEMENT If you want to clear entered values click Clear All 7 Repeat the procedure from Step 3 to Step
105. rt information Used x Last Used On Add Remove To change this program or remove it From your Change Remove Windows computer click Change Remove Change Remove Components viewpoint Media Player Remove Only Size 2 58MB i GB Winamp remove only Size 2 69MB jp Windows 2000 Service Pack 3 Set Program Access and Defaults e The InstallShield Wizard dialog box appears 3 Select Remove and click Next TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard Welcome Maintenance Program The following program allows you to modify the current installation Click one of the options below C Modify Select new program components to add or select currently installed components to remove Repair SP Reinstall all program components installed by the previous setup Remove E Remove all installed components 3 InstallShield lt Back Cancel e The Confirm Uninstall dialog box appears 4 Click OK x TOSHIBA e 5STUDIO4511 Series Client2 Software Components will be completely uninstalled from your computer Do you want to continue 3 Cancel 5 Click Yes to delete the setting files TOSHIBA e STUDIO4511 Series Client2 xi 9 Do you want to delete the settings For the following components t TOSHIBA STUDIO AddressBookViewer TOSHIBA e STUDIO TWAIN Driver TOSHIBA e STUDIO File Downloader Yes i e Deleting files starts Netw
106. s From the Print window you can limitedly create and edit contacts in the Address Book e This method is only suggested if you are in the process of sending a fax and you need to add a fax recipient to the send list that is not currently a member of the Address Book Otherwise use the program group to access the Address Book Viewer Network Fax Guide Running Address Book Viewer SUPPLEMENT Accessing the Address Book Viewer from the Print properties 1 In the Print dialog box in the application select the N W Fax driver for the printer and click Properties Properties Name TOSHIBA e STUDIO Series Fax Status Ready Type TOSHIBA e STUDIO Series Fax Where Mfp 00c67861 print Comment Print to file Print range 3 r Copies All Number of copies f fi Pages from to r r 4 all lell Js Collate Selection l 2 _3 ros e The N W Fax properties dialog box appears 2 Click Select From Address Book in the Send tab g TOSHIBA e STUDIO Series Fax Properties 2 x Send Cover Sheet Sender Information About To Select From Address Book New jemoyve Resolution st andard 200 x 100 dpi Dept Code Paper Size Letter v Orientation Portrait Save as File I Save as File TIFF m Delayed Fax Send Fax Now 2 9 2004 4 43 PM Edit OK Cancel Help Coa He e The Address Book Viewer window appe
107. s Book Select this to display the version infor mation Toolbar You can use following tool icon to perform various functions quickly New Contact Click this to add new contact in the private address book If the cur rently selected item is a group the contact will be created as a member of the group If the cur rently selected item is a contact or the address book the contact will be created in the address book This icon is available only when selecting items in the private address book i New Group Click this to add new group in the private address book This icon is available only when selecting the Group folder in the private address book Copy Click this to copy the selected contacts or a group in the clipboard The con tacts or a group copied in the clipboard can be pasted in the private address book This icon is available only when selecting a group or contacts in any address book B Paste Click this to paste the contacts or a group copied in the clipboard in the private address book If the group has been copied this item is available only when selecting the Group folder If the contacts have been copied this item is available only when selecting a group or Location People folder in the private address book and selecting a group or One Touch folder in the public address book Properties Click this to edit or display the properties of a group or a contact This icon
108. seeees 56 DOLBY SIN AMC enna 56 Specia Tall OC oraaa oa 63 Specifying Recipients 0 0 ccceeeeceeeeeeereeees 36 Standard Cover Page cccccccscseseseesseseseeees 100 Start ISCOVENY spiris iero anr a 62 Staus BA aa a NE S E 55 56 Stop DISCOVETY serorseicducaighiodsterazedidete theres sd 62 SUD A auessarmmeecon eels 4 DUDA COECSS neien a aaa 78 82 DUD CCU EA E E A E AEAT 42 45 PUTIN T a sedan amussyakaes paren oaasuamaeanees 77 1 System Requirements isaiadicliis sdasashsuaddewsatsonees 12 T This Server requires a secure connection SSL 68 This Server requires me to log on 064 68 TO eea T haces 35 41 TOODA tusis A 55 56 57 Tools me nU aoaeiaa e ahaa ch ieee tea ae 57 105 INDEX FOPA CCOSA a a E 48 TopAc essDocMOm ssri riin eao 47 TopAccessDocMon Local Discovery 61 Transmission Ly Peri ohascesct icc ia anti 82 U NS CAMO eenaa 23 USB Printe nare EEEN 13 Use Device Setin es usne a aai 82 Use Sub Address and sender information 78 82 V Version Information ccccceccasccescsceeceescs 43 View menu essessesessesseseeseseerersererseseesereesersersens 56 106 Network Fax Guide INDEX FC 3511 4511 DP 3520 4520 DP 2320 2820 OME030039C0 MULTIFUNCTIONAL DIGITAL SYSTEMS Network FAX Guide f svupi0o3511 4511 f svup1I0o3 50 450 f stupio230 280 stupio200L 230L TOSHIBA TEC CORPORATION 1 1 KANDA NISHIKI CHO CHIYODA KU TOKYO 101 8442 JAPAN
109. seeeesaeeeeseeeeeseaes 60 Managing the Public Address Book ccccccccecseeeeeeeeeeeeeeeeseeeeesseneeesaeeeesaes 61 Configuring the Connection by Local DiSCOVETY cccccseeeeeeeeeeeeeeeees 61 Configuring the Connection by Manual Selection ccccccceeeeeeeeeeeees 64 Downloading the Public Address Book ccccccccceeeeeeeeeeeeeaeeseeeaeeeeeaaes 66 Configuring the MAPI Address BOok ccc sscccceeeeeeeeeeeeeeeeeeeeaeeeeeeesaeeeeeeaas 66 Managing the Microsoft Outlook Address BOOK cccccecceeeeeeeeseeeeeeeeeeees 67 Managing the LDAP Address Book cccccssccecseeeeeeeeeeeeeeeeeseneeeseeeeseeeeeeas 67 Registering the LDAP Directory ServiCes ccccseeeeeeeseeeeeeeeeeeeeessaeeeees 67 Adding Contacts from LDAP Servers ccccceccceceseeeeeseeeseeeeeaeeeeeeseaaeeees 69 Importing and Exporting the Address Book cccccceceeeeeeeeeeeeeeeseeeeeeeeeeeees 73 Managing Contacts And Grou c cccccccceseeeeeeeeeeeeeeeseeseeeseaeeeeeeseaeeeeeeseeeeeeeaas 75 Managing COMLACIS pu ccsta ced ntcutensetesrenmusesanegea sheet ona aa 76 Adding Contacts Manually 2 c 2accnn nadie hea teen hae 76 Copying Contacts from an Address Book cccccseeeeeeeeeseeeeeeeeeeeeeeeaes 79 Displaying or Modifying Contacts Properties cccccseeeeeeesseeeeeeeeaeeeees 80 REMOVING COMLACIS ooosscc foliose i2e Je noaeees co TE PaesGecseiedes 83 M
110. ser User04 oooo0000004 user04 ifax com BE User User05 00000000005 userl5 ifas com BE User User06 00000000006 userlE ifax com BE User User0 00000000007 user ifax com BE User User08 00000000008 user08 ifax com BE User User09 00000000009 user09 ifax com Bea User User10 00000000010 user 0 ifax com Display the properties of the selected contact or group The total member of this group 10 400 e The Group dialog box appears 3 When you display the properties of the group in the private address book modify the group name in the Group Name field and click OK xi Group Type a name for your group Group ID i Group Name Group001 Name Fax Number Email Address a You User 00000000010 user 0 ifax com User oo000000003 user09 ifax com User 00000000008 user08 ifax com User ooooo000007 user ifax com User oo000000006 userU6 ifax com User oooo00000005 user05 ifax com User 00000000004 userl4 ifax com 00000000003 user03 ifax com Group Members 10 Cancel Help The group name of selected group is modified cannot modify the group of the public address book Removing Groups You can delete groups in the private address book When you delete a group contacts added in the group are also deleted Network Fax Guide Managing Address Book Removing a group 1 Select the group that you want to delete in the Group folder of the private address book
111. ss check box if you want to add the Email address of the selected contacts as the destinations and chck the Fax Number check box if you want to add the fax number of the selected contacts as the destinations Type Selection x m Select Destination Type V Email Address V Fax Number Cancel 3 Click OK e The Destinations dialog box appears Network Fax Guide Managing Address Book 91 4 Click OK xi Confirm selected contacts To remove a contact select the contact then select the Remove icon Display Name OTID Group Name FaxNumber Email Address l User User10 00000000010 user O ifax com User User09 OOO00000009 user09 ifax com RA User User08 OOOO0000008 userD8 ifax com Be User UserO 00000000007 user0 ifax com RA User User06 OOOO0000006 userD6 ifax com Be User User05 OO000000005 userD5 ifax com Br User User04 O0000000004 userD4 ifax com Be User User03 OOO00000003 userD3 ifax com RA User User02 OO000000002 user02 ifax com Be User User01 00000000001 user0 ifax com nov Corcel He e The selected contacts are added as recipients for N W Fax Converting the Address Book Data 92 Using the Address Book Converter users can convert the GL 1010 or GL 1020 address book file to the file that can be restored or imported to the e STUDIO4511 Series e STUDIO450 Series or e STUDIO280 Series The Address Book Converter can convert the two kinds of
112. ss and sender informa tion is enabled NOTE Other items in this tab cannot be modified 5 Click OK Network Fax Guide Managing Address Book e The contact is added to the list in the selected folder Copying Contacts from an Address Book You can also add contacts to the private address book and public address book by copying con tacts from another address book folder Copying contacts from another address book folder 1 Browse to the folder that contains the contacts you want to copy and select the contacts in the right pane 2 Click the Edit menu and select Copy Gif e STUDIO Address Book iewer p x File Edit view Tools Help Copy f Paste Select All Ctrl 4 Name FaxNumber Email Address E User User 00000000001 user01 ifax com B E User User02 00000000002 user02 ifax com H E MAPI Address Book SAE User User03 oooo0000003 user 3 ifax com 1H MS Outlook Address Book EAE User User04 00000000004 user04 ifax com H B LDAP Address Book E User User05 00000000005 userl5 ifax com EHER Import Address Book EAE User User06 00000000006 user06 ifax com E User Userl 00000000007 user ifax com 2 E User User08 00000000008 use08 ifax com E User User09 00000000009 userO9 ifax com 2 Ei User User10 00000000010 user 0 ifax com B E User Userl1 00000000011 userl1 ifax com B E User Userl2 00000000012 user 2 ifax com SAE User Us
113. t Browse InstallShield lt Back Cancel e f you want to change the location where the programs are installed click Browse In the dialog box appears select the folder and click OK e The Setup Type screen is displayed Network Fax Guide Installing Network Fax Software 6 Check the software that you want to install TOSHIBA e STUDIO4511 Series Client2 InstallShild Wizard xj Select Components lt S Select the components setup will install l Select the components you want to install and deselect the components you do not want to install JI TOSHIBA e STUDIO NZwW Fax m Description M TOSHIBA e STUDIO AddressBookViewer Setup will install the TOSHIBA TOSHIBA e STUDIO TWAIN Driver hel aetna aia A TOSHIBA e STUDIO File Downloader aoai m 21 20 MB of space required on the C drive 14540 48 MB of space available on the C drive InstallShield lt Back Cancel TOSHIBA e STUDIO N W Fax check this to install the N W Fax driver TOSHIBA e STUDIO AddressBookViewer check this to install the Address Book Viewer SUPPLEMENTS In the components list there are also TOSHIBA e STUDIO TWAIN Driver and TOSHIBA e STUDIO File Downloader You can install them together in the same operation For more information about the TWAIN driver and File Downloader please see the e Filing Guide e f no changes are made all four options will be installed 7 Click
114. t is set to OFF in TopAccess the job will be stored in the Invalid job list without transmitting the job You can release or delete the job that is stored in the Invalid job list from the JOB STATUS button on the Control Panel For instructions on how to release or delete the job in the Invalid job list see Operator s Manual for Facsimile Function 7 Paper Size Select the paper size of your document 8 Orientation Select the orientation of your document 9 Save as File Check this to save the fax as file as well as sending a fax and Internet Fax to the recipients The fax will be saved in the TXFAX folder in the FILE SHARE folder in this equip ment P 43 Saving a Fax as File 10 File Format Select the file format of the document that will be saved This option can be selected only when the Save as File box is checked 11 Delayed Fax Select whether sending a document now or later e Send Fax Now Select this to send a document immediately e Send Fax Later Select this to send a document on a specified date and time When this is selected click Edit to display the Scheduled Time dialog box and specify the date and time the job will be transmitted The job sent to this equipment will be stored in the Fax queue until the specified date and time Specifying Recipients You can specify the recipients following method L L P 37 Specifying recipients from Address Book P 4
115. ter Exit Select this to exit the Address Book Viewer 2 Edit menu Copy Select this to copy the selected contacts or a group in the clipboard The con tacts or a group copied in the clipboard can be pasted in the private address book This item is available only when selecting a group or contacts in any address book Paste Select this to paste the contacts or a group copied in the clipboard in the private address book If the group has been copied this item is available only when selecting the Group folder If the contacts have been copied this item is available only when selecting a group or the Location People folder in the private address book Select All Select this to select all contacts displayed in the right pane This item is available only when browsing groups or contacts Find Select this to find a contact by searching the address book You can also search the LDAP server to add the contacts in the LDAP Address Book 3 View menu Toolbar Select this to display or hide the toolbar When the check mark appears in the menu the toolbar is currently displayed You can select it again to hide the toolbar Status Bar Select this to display or hide the status bar When the check mark appears in the menu the status bar is currently displayed You can select it again to hide the sta tus bar Large Icons Select this to display the contacts using large icons Small Icons Select this to dis
116. the address book file that is created from the GL 1010 or GL 1020 address book one is the Address Book Converter file abc that can be created using the backup function of the TopAccess and the other is the CSV file that is created using the export function of the TopAccess LHO P 93 Converting from an address book converter file LHO P 95 Converting from a CSV file NOTE The Address Book Converter can be launched only on Windows NT 4 0 Windows 2000 Windows XP and Windows Server 2003 Network Fax Guide Managing Address Book Converting from an address book converter file 1 Click the Tools menu and select Converting Bit e STUDIO Address Book iewer x Fie Edit view Tools Help 2 LDAP Setting amp ES Device Setting E TOSHI Converting B Private Address Book E Public Address Book EB MAPI Address Book EB MS Outlook Address Book EB LDAP Address Book i i wy Name Fak Number Email Address ESE User User 00000000001 useri ifax com BE User User02 00000000002 user2 ifax com BE User User03 00000000003 user03 ifax com BE User User04 oooo0000004 user4 ifax com BE User User05 00000000005 user05 ifax com BE User User06 ooooo000006 user06 ifax com BE User User0 00000000007 user ifax com BE User User08 00000000008 user08 ifax com Bea User User09 00000000009 user09 ifax com Bea User User10 00000000010 user O ifax com BE User User11 00000000011 user 1 ifax com
117. tion fax resolu tion and page layout Other features include an easy to use fax scheduler that allows you to set up a date and time to transmit your fax Cover page options are also provided You can include a customized cover page with your fax transmission that can include sender and recipient fax information and a detailed message You can easily maintain sender and contact information that can be printed on the cover pages e Faxing hard copy documents must be performed as a walk up function from the Touch Panel Display Address Book Viewer With the Address Book Viewer you can effortlessly add or modify fax recipient names fax num bers and Internet Fax address e mail address to the Address Book This utility allows you to manage recipients of the fax select and display fax recipients from the Address Book as well as recipient fax numbers and other contact information Additionally Address Book Viewer allows you import or export address book data to or from other address book programs compatible to this equipment Network Fax Guide Features and Functions 2 INSTALLING CLIENT SOFTWARE Network Fax Guide 2 Installing Client Software 11 Installing Network Fax Software Overview This chapter includes procedures for installing software required to enable the fax printing and online address books for this equipment It is recommended that you read these instructions in their entirety before beginning the installation
118. tion Properties 6 Recipient Information Check this to have recipient information appear on the cover sheet Select one or more of the following options to determine what information will appear in the To field of the cover sheet e Name Check this to have the recipient name appear on the cover sheet e Company Check this to have the recipient company name appear on the cover sheet e Department Name Check this to have the recipient department name appear on the cover sheet e Fax Number Check this to have the recipient fax number or Internet Fax address appear on the cover sheet 7 Reference Number Enter the reference number to identify the fax This number will appear on the cover sheet 42 Network Fax Guide Faxing from Applications Setting up the Sender Information Properties In the Sender Information tab of the N W Fax properties dialog box you can specify the sender information that appears on the cover sheet This must be set only when the Sender Informa tion box in the Cover Sheet tab is checked In the text field in the Sender Information tab you can enter the up to 500 characters g TOSHIBA e STUDIO Series Fax Properties jx Send Cover Sheet Sender Information About Fill out the information pou want to appear on your fax cover sheet Cancel Help Displaying the Version Information In the About tab of the N W Fax properties dialog box you can display the versio
119. y when selecting a group or contacts in the private address book Download Select this to download the public address book from this equipment Network Fax Guide Running Address Book Viewer 55 56 NOTE Import CSV File Select this to import the address book data that had been exported as CSV files from e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series GL 1010 address book using the Address Book Viewer Imported address book appears in the left pane as Imported Address Book and it disappears next time you run the Address Book Viewer The Address Book Viewer can import a CSV file that was originally exported from the Address Book Viewer Also the Address Book Viewer cannot be imported a CSV file that has been modified Import vCard File Select this to import the address book data that had been exported as vCard files from e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series GL 1010 address book using the Address Book Viewer Imported address book appears in the left pane as Imported Address Book and it dis appears next time you run the Address Book Viewer This command is available only when Microsoft Office XP is installed on your computer Export CSV File Select this to export the selected address book as a CSV file Export vCard File Select this to export the selected address book as a vCard file This command is available only when Microsoft Office XP is installed on your com pu

Toshiba 230/280 Fax Machine User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents