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Panasonic UF-490 Fax Machine User Manual

1. If you make a mistake use lt q or to move the cursor beyond the incorrect character press enter the new character 6 COPY 5 STOP a CLEAR then re SET MODE 1 8 USER PARAMETERS CHARACTER ID ID HEAD OFFICE 1 special characters of A A cannot be used for Character ID 24 User Parameters Setting Your ID Number Fax Telephone Number If the remote machine does not have a Character ID but it has an ID Number when sending or receiving your ID Number will appear on the remote machine s display and their ID Number will appear on your display 5 o gt 2 is 5 4 We suggest you use your facsimile telephone number as your ID number 20 digits 7 Q raros 5 FAX TEL NO 9 COPY 5 TEL l SET MODE 1 8 USER PARAMETERS NO I 5 Enter your ID max 20 digits by using the keypad and TEL 01 555 12121 SPACE key to enter a space between numbers 2 0 SPACE 5 5 5 SPACE 1 8 1 2 If you make a mistake use 4 or gt to move the cursor one space beyond the incorrect number press CLEAR then re enter the new number 6 COP
2. No Parameter senting Setting Comments Number 38 ACCESS CODE Enter a 4 digit Access Code to secure the machine from unauthorized use See page 73 39 PIN CODE ACCESS 1 None Selecting the access method Prefix or Suffix to dial a Suffix number with PIN Code See page 76 Prefix 47 1 Invalid Selecting whether or not the machine accepts the remote 2 5 Valid reception command See page 57 5 51 1 Invalid Selecting whether or not the machine accepts to update o 3 DIAGNOSTIC Valid the firmware or Remote Diagnostics from the remote a gt station Please ask your Panasonic Authorized Dealer for details 52 DIAGNOSTIC Setting the password for Remote Diagnostic Mode Please PASSWORD ask your Panasonic Authorized Dealer for details 53 SUB ADDRESS Setting a 20 digit password for secured sub address PASSWORD communication 54 FAX FORWARD a Invalid Selecting whether the machine performs Fax Forwarding 2 Valid to the specified destination See page 78 58 LANGUAGE 1 A English Selecting the language to be shown on the display and C French reports Spanish 63 PC FAX RCV MODE 1 Print Selecting how the machine will execute the received Fax document s 2 A Print Print the received document s Upload amp Print Print the received document s and 3 Upload upload it s file Upload Upload the recei
3. 61 m Off Hook 50 24 One Touch KeyS ossis 27 Communication Journal COMM Journal 39 86 One ouch List om 89 GontiasE 4 soc sca ASIA sedat 38 One Touch Abbreviated Dialing Numbers 27 Control 14 On Hook noe tue 51 Copy 64 Operating Environment cec 108 D Overlap 62 Date and Timea nona 22 P Deferred 65 Paper Specifications 2220 109 Diagnostic 4 0 22 35 5 E S ERI 11 Dialing Method Tone or Pulse 20 33 Politic tae LA 66 Direct Transmission 46 Polling Password es 66 Directory Search Dialing 49 Power Consumption 108 Directory Sheet mS 31 Pressure Adjusting NSV S 105 Distinctive Ring Detector 75 Prin COMANON ieee as 63 Document 102 oer senes de dee 107 Document Misfeeding 4 105 Print Reduction 61 Document 5 nn nnneenr nenene 107 Program Keys 68 Document
4. 118 T I Rn P UPC OE I 119 Safety Information VAN WARNING denotes a potential hazard that could result in serious injury or death TO PREVENT FIRE OR SHOCK DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE IT MUST BE PROPERLY GROUNDED THIS PRODUCT UTILIZES A LASER ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY CAUTION USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE LASER CLASS 1 LASER KLASSE 1 LASER CLASSE 1 CLASS 1 LASER PRODUCT LUOKAN 1 LASERLAITE KLASS 1 LASER APPARAT 22A4v T8G THE MAIN PLUG ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND SHALL BE EASILY ACCESSIBLE MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR SINCE OZONE IS HEAVIER THAN AIR IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED Product complies with DHHS Rules 21 CFR Subchapter J in effect at date of manufacture Manufacturer s name and address Factory ID DANGER Invisible laser radiation when open and interlock defeated
5. 73 Access Code Operating Your Machine with the Access Code Restrict All Operations 1 Enter the Access Code ACCESS CODE N D 2 3 4 ACCESS CODE J COPY 5 OCT 12 15 00 00 Now you can operate the machine normally Operating Your Machine with the Access Code Restrict Access of Fax Parameters Only The machine can restrict the operation of setting and printing the Fax Parameters only Ex When setting the Fax Parameter 1 SET MODE 1 8 tN e FUNCTION COPY 5 NO 01 99 oG Enter a 4 digit Access Code ACCESS CODE 1 1 2 3 4 COPY 5 NO i 01 99 P Now you can operate the machine normally I Distinctive Ring Detector General Description Your machine has a special feature in conjunction with an optional service provided by many local telephone companies It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each number DRD lets you provide multiple phone numbers one for your fax business or personal use with only one single phone line Please check with your local telephone company on the availability of this service in your area Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns To select the corresponding ring pattern for your fax number refer to the Fax Parameter Table on page
6. 22 107 TREE 1 Drum ioc tete eite reti coiere ts 15 Programi Received Time 33 Fax Tel Auto Switching Mode 58 Recording Paperjam 101 Fax 4 78 54 FAX Parameter 92 Reduction Ratio 34 Fax Parameter Table 33 Fesolliofi eec ehe ed lee ee 38 Firmware Update esee 9 21 Fixed Reduction 61 Function Key DIST secu rer dir etiam tit bt d e 9 S G Scanner 107 T Sub Address Password 35 Group Dialing ANLE Melt ea P area e E Roo aun 68 Sub Addressing 0 79 Substitute Memory Reception 63 Header 33 Header 33 59 Tonercartridge 15 Transmission Reservation 52 120 25 Image Memory Capacity 108 U IND XMT Journal 83 ITU T Image No 1 118 User Parameters eese 22 J
7. 93 E Power Failure Report 94 Problem Solving Troubleshooting uni ga abd Dia Ro RE nada RR eS EUR DNE INE RU o 95 I ilritorimation COdes caosa tino 99 Clearing a Recording Paper Jam eene 101 B Clearing a Document 22 pes tea 102 Cleaning the Document Scanning 103 I Cleaning the Printer Roller 5 2 2 cuir posl de rr oec DR tee 104 E Adjusting the Automatic Document Feeder ADF 105 E Checking the Telephone Line cccscssscscscscscsesesesesesssssseseseseseseesssseeeeesece 106 Appendix SDOCITICAHOIS hcec E E T 107 Recording Paper Specifications 109 Options and Supplies asesor rna ava nir roe s ew reina da ed aw adr ara EN E ERR Rao 110 FCC Notice for User in USA 111 Notice to User in Dd Rud 113 GIOS SAVY UNE E UE EORR ERU EX 115 IT EUST Image NO
8. UJIN TILUINIIG COPY 5 art O N To record another number repeat Steps 4 to 8 To return to standby press STOP 22 ENTER TEL 22 9 555 23458 22 ENTER 22 ACCOUNTING ABBR NO l 1 If you require a special access number to get an outside line enter it first and then press PAUSE A hyphen is displayed for pause 2 If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing press TONE after dialing the digit Ex 9 PAUSE TONE 5551234 3 You can search for an unused One Touch key or ABBR number by pressing Steps 3 or 4 or v represented by a The dialing method will be changed from Pulse to Tone One Touch Abbreviated Dialing Numbers Editing One Touch Abbreviated Dialing Numbers If you have to change or erase any of the One Touch Abbreviated dialing numbers follow the steps below To change the settings of a One Touch ABBR dialing number ne SET MODE 1 8 O Alig COPY 1 2 ABBR R Press 1 for One Touch Dialing Number Press 2 for ABBR Dialing Number 1 PRESS ONE TOUCH Enter the station you wish to change lt 01 gt 9 555 1234 CLEAR lt O1 gt ENTER TEL then enter new telephone number See Note
9. lt Options and Supplies Please contact your local Panasonic dealer for availability A Options Order No Picture Description UE 403167 Handset Kit B Supplies Order No Picture Description UG 3220 Drum Unit UG 3221 Toner Cartridge 110 FCC Notice for User in USA A WARNING This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one of the following measures 1 Reorient or relocate the receiving antenna 2 Relocate fax machine with respect to receiver or other equipment 3 Connect fax machine into outlet on a circuit different from that to which the receiver is connected 4 Consult the dealer or an experienced radio TV technician for help Warning To assure continued compliance use only shield
10. x 5 z o E um a o c 83 Journals and Lists Individual Transmission Journal IND XMT JOURNAL Sample Transaction Journal 1 2 KKKKKKKK KKK JOURNAL DATE 12 2001 TIME 15 00 x 3 4 5 6 7 8 9 10 11 12 NO COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 01 OK 005 005 001 00 00 22 XMT SERVICE DEPT QOCT ll 17 35 C0044903C0000 02 OK 003 002 00 01 17 RCV 111 222 333 11 17 41 C0044903C0000 03 OK 001 003 00 00 31 XMT ACCOUNTING DEPT 11 17 50 C0044903C0000 04 630 000 005 004 00 00 00 XMT T 342345676 11 17 57 0800420000000 05 STOP 000 005 00 00 34 XMT T 12324567 OCT 11 18 35 0210260200000 06 001 001 006 00 00 20 XMT T 44567345 11 18 44 8044 03 0000 07 408 003 007 00 02 14 XMT T 2345678 OCT 11 18 55 0040440A30080 31 OK 002 002 050 00 00 31 XMT T 0245674533 OCT 12 08 35 C8044B03C1000 32 OK 003 003 051 00 01 32 XMT T 0353678980 OCT 12 08 57 C8044B03C1000 13 PANASONIC E KKK KKK KKK KKK KKK KKK KKK KKK KKK KKK KKK HEAD OFFICE 201 555 1212 15 14 Sample Individual Transmission Journal IND XMT JOURNAL 1 2 Xe kk s ds e x IND XMT JOURNAL DATE OCT 12 2001 TIME 15 00 x x x 10 11 DATE TIME OCT 12 2001 09 00 3 JOURNAL No 21 4 COMM RESULT OK 5 PAGE S 0
11. Set document s face down 2 COPY 5 COPY 5 DOCUMENT SET WU o fo 2 o b ENTER LETTER S Enter the station name or part of station name by SA using the Keypad Ex 5 for searching SALES DEPT 10 SALES DEPT od st repeatedly until the display shows the station name you want to send to The full number will be dialed 49 Sending Documents Voice Mode Transmission If you wish to send the document after talking with other party use Voice Mode Transmission Your machine requires an optional fax handset or an external telephone Off Hook Dialing For Off Hook Dialing follow the steps below 1 DOCUMENT SET 4 Set document s face down 2 Lift the fax handset or the external telephone and dial the PHONE OFF HOOK telephone number from the Keypad 5 5 5 1 2 3 4 When you hear the voice of the other party tell the other party to prepare to receive a document Then when you hear a beep and hang up the handset or the external telephone NOTE 1 To stop the transmission press STOP The display shows COMM STOP Press SET and 1 to stop the transmission 50 Sending Documents Voice Mode Transmission On Hook Dialing For On Hook Dialing follow the steps
12. 41 I Direct te Adie Noter dade 46 Voice Mode Transmlisslof stie ce tbe nde etate fe pi Debo doses 50 Transmission Reservation essent tentent 52 NM Fedialind ss oae 8 54 RECEIVING 56 W Reception lee b cn 56 Telephone Mode ou a aat Meta 57 Fax Tel Auto Switching Mode 220 4000 58 IN Pc MOdeunc C 59 TAM Telephone Answering Machine Interface 59 B Print Reduction acti dat dol 61 E Receiving Oversize Documents 62 E Substitute Memory Reception ccccccccsessssessseccscsesesesesesssseseseseseseseeeeees 63 Print Collation 63 Making CODIOS acini dV RIDGE Es QN 64 Advanced Features Timer Controlled Communications 65 W General cena Ban oh 65 Deferred Transmission ccccccsssssssssssscccscsesesesessnsescecscsesesesessssnsescecse
13. otn dle daba pitis ens 75 PIN Code ACCESS iic iesu ecrire da onto 76 IN General Descpli na usas aec idet iecit Hit doe diee 76 E Selecting the Access Method Prefix or 76 E Dialing with a PIN Odes tst f lacuna s air 77 FAX S 78 Table of Contents Network Features etait dec 79 I General Desenploticso oido ed 79 E Setting the Sub Address into a One Touch ABBR Dialing Numbers 80 Sending a Fax with Sub Address essent 81 Printout Journals and Lists Journals and E 16 max ond inbrk cub annie we Lobo dnte x 82 I cerierallID ScripBioriz sesso eben GB ae DOE NERA 82 I Transaction ODER saspe 82 Individual Transmission Journal IND XMT 83 E Communication Journal COMM JOURNAL 86 E One Touch Abbreviated and Directory Search 88 TH d 91 Ia FAX Parameter aee at dnt indoles direi 92 E Toner Cartridge and Drum Unit Supply Order
14. The TAM answers the incoming call During that time the unit also monitors whether it is a voice call the TAM continues to operate If it is a fax call the unit will automatically switch the line to the Fax and begin receiving the document s See page 60 1 Fax Parameter No 16 set to 2 TAM Fax 2 Press the IN OUT button to turn the lamp ON RCV MODE TAM FAX 1 Depending on the model of the Telephone Answering Machine TAM that is connected some of the features may not be compatible with your fax machine operating in the TAM Interface mode 2 If you are using the Distinctive Ring Service provided by your local telephone company please note that the ring pattern for your fax number must match with the setting of Fax Parameter No 36 RING PATTERN DETECT See page 34 If the setting does not match with the ring pattern your machine will not receive a document automatically and the telephone will continue to ring Furthermore if your TAM does not support the Distinctive Ring Detector service it may not function properly in TAM Interface Receiving Documents Telephone Mode When your machine is set to this mode your machine will not receive documents automatically If you receive a fax call follow the procedure below to receive documents manually Setting the Telephone Mode Change Fax Parameter No 15 IN MODE to 1 Tel See page 33 2 xt RCV MODE TEL IN OUT Q Make sure that
15. 2 To stop the transmission press STOP The display shows COMM STOP Press SET and D to stop the transmission The document s you stored will be erased automatically 3 If you would like to print a Communication Journal COMM JOURNAL after stopping a transmission the display shows PRINT COMM JRNL Press SET and 1 to print a Communication Journal 4 If the file memory capacity reaches 5 files and you try to store another file the following display appears and the machine will not accept additional files until a file is completed and becomes available FILE FULL 41 Sending Documents Memory Transmission Manual Number Dialing To dial the telephone number manually follow the steps below 1 2 3 DOCUMENT SET Set document s face down Enter a telephone number from the Keypad 55512348 Up to 36 digits You can also designate more that one destination 5 8 6 CO 25 9 4 STORE 055 The document s begin to store into memory Then starts dialing the telephone number NOTE 1 If you need a special access number to get an outside line dial it first then press PAUSE to 42 enter a pause represented by a before dialing the full number Ex 9 PAUSE 5551234 2 If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing press TONE represe
16. devices you may connect to your line as determined by the REN you should contact your local telephone company to determine the maximum REN for your calling area If your telephone equipment causes harm to the telephone network the Telephone Company may discontinue your service temporarily If possible they will notify you in advance But if advance notice isn t practical you will be notified as soon as possible You will be informed of your right to file a complaint with FCC Your telephone company may make changes in it s facilities equipment operations or procedures that could affect the proper functioning of your equipment If they do you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service If you experience trouble with this telephone equipment please contact the manufacturer s authorized service agency for information on obtaining service or repairs The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning X 5 lt 112 FCC Notice for User in USA This equipment is hearing aid compatible For protection against the risk of electric shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service provided by the telephone company nor connec
17. may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas VN CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate The ringer equivalence number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the ringer equivalence numbers of all the devices does not exceed 5 113 as 5 lt 114 Notice to User in Canada pU L tiquette de Industrie Canada identifie le mat riel homologu Cette tiquette certifie que le mat riel est conforme certaines normes de protection d exploitation et de s curit des r seaux de t l communications Le Minist re n assure toutefois pas que le mat riel fonctionnera la satisfaction de l utilisateur Avant d installer ce mat riel l utilisateur doit s assurer qu il est permis de le raccorder aux installations de l entreprise locale de t l communication Le
18. 1 XMT ONLY 2 ALL 4 Select the viewing mode 1 To view transmission transactions only 2 To view all transactions Ex 2 You can view the transactions in the journal by pressing y or A Press STOP to return to standby Use 4 or gt to switch the display Communication Result Type of Communication OK Communication was successful P OK Reserved transmission was successful XMT Transmission under memory full condition RCV Reception BUSY Line busy POL Polling STOP STOP was pressed FWD Fax Foward 3 digit Info Code Communication has failed RMT Remote Diagnostic Firmware Update Refer to pages 98 99 for details 4 L 25551234 1 10 12 10 00 Received ID Scroll Marker Recorded name Latest transaction the dialed v Oldest transaction Date amp Time telephone number m Only 1 transaction NOTE 1 If you wish to disable the automatic printing of the Transaction Journal change the setting of Fax Parameter No 13 to Invalid See page 33 Journals and Lists Individual Transmission Journal IND XMT JOURNAL An Individual Transmission Journal contains the information on the latest transmission IND JOURNAL 2 COPY 5 PRINTING 2 5
19. 2 DIRECTORY SUB ADDR SEARCH 4 FUNCTION MONITOR One Touch Keys 01 16 REDIAL Used for One Touch Dialing Used to enter a pause when recording or dialing a telephone See pages 43 and 47 number or to redial the last dialed number Program Keys P1 P2 226 Used to record long dialing Used to start Abbreviated Dialing and insert a space while entering LOGO character ID and station name rocedures or Group Dialin 4 8 See pages 43 and 48 Number keys FLASH See pages 68 to 72 C Used to separate the Sub Address from the telephone UPPER LOWER Key number MONITOR Used to switch between upper Used to start On Hook Dialing See page 51 and lower key 11 Control Panel LCD Display R Biase ine h Indicates date and time or the current status can ipse utton WREN you wani step be confirmed by one of the following colors ISglS TS nor opera Green Machine is activated for communication printing data or scanning a document coPY Used to make copies and set Orange Documeni s are set on ADF operations See page 64 The machine is ready to Accept or Perform a task Red An error has occurred or the machine Used to select either IN needs immediate attention mode or OUT mode See page 56 IN OUT Panafax UF 490 Pana
20. 34 The following table shows a typical example with 4 telephone numbers on a single phone line Telephone No Usage Distinctive Ring Sound Ring Pattern 555 1111 Business sic Type A Standard Ring 555 2222 Fax Ring Ring Ring Ring Type B Double Ring 555 3333 Personal Ring Ring Riiing Ring Ring Riiing Type C Triple Ring Short Short Long 555 4444 Teenager Ring Riiing Ring Ring Riiing Ring Type D Triple Ring All other than type C The following illustration shows a typical set up with your machine set to detect Type B double ring ring pattern At Your Location with Distinctive Ring Service oo gt lt Ring Ring Ring Ring A person recognizes the call is for the fax machine by the double ring pattern sound Ring Ring Ring Ring The fax machine distinguishes the call is for the fax by the double ring pattern and answers automatically C Ring Ring Ring Ring A person recognizes the call is for the fax machine by the double ring pattern sound NOTE 1 Riiing means a long ringing sound and Ring means a short ringing sound PIN Code Access General Description If your PBX requires a PIN Personal Identification Number code to get an out
21. For example the built in clock keeps the current date and time and your LOGO and ID Number help to identify you when you send or receive documents Setting the Date and Time At standby the display will show the date and time Once the standby display is set it will automatically be updated 1 m tg O mana Alig 2 9 USER PARAMETERS SET MODE 1 8 3 COPY 5 DATE amp TIME 4 COPY 01 01 2001 15 00 5 Enter the new date and time 10 12 2001 15 00 1 0 Month October e Date 12th 2 00 0 0 Year 2001 0 5 00 0 Time 3 00 If you make a mistake use 4 or gt to move the cursor over the incorrect number then overwrite it with a correct one 6 COPY set STOP NOTE 1 The clock of your machine is equipped with D S T Daylight Saving Time system So your clock will automatically set the time forward from 2 00 AM to 3 00 AM on the first Sunday of April and set the time back from 2 00 AM to 1 00 AM on the last Sunday of October If your state does not use the D S T system change the Fax Parameter No 35 DAYLIGHT TIME to Invalid See page 34 2 The current Date amp Time must be set because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of this Operating Instructions 22 User Parameters Setting Your LOGO NAME COMPANY When you send a document your LOGO appears on the to
22. One Touch Abbreviated Dialing Numbers Printing Out a Directory Sheet After programming a one touch dialing number you can print out the directory sheet which includes the first 12 characters of each station name Cut along the dotted line and place it over the One Touch keys under the Directory Sheet Cover To print out a directory sheet follow the steps below 1 dvo COPY 5 PRINTING oG Your machine prints out the directory sheet PRINT LIST 1 7 Your Machine c o o DIRECTORY SHEET kkkkkkkkkkkkkkkk kxkxk DATE OCT 12 2001 KKKKK TIME 15 00 i i 22 a m i SO 201 555 1234 SALES DEPT ACCOUNTING dotted line p E via i DC E 1 i i PANASONIC FIO IO OR IO IO OR OR Ok ek ke ke ke kk kK HEAD OFFICE o k kkk k 201 555 1212 Directory Sheet Cover 31 Customizing Your Machine General Description Your facsimile machine has a variety of adjustable Fax Parameters These parameters listed in the Parameter Table are preset for you and do not need to be changed If you do want to make a change read the table carefully Some parameters such as the Resolution and Contrast parameters can be temporarily
23. Parameter No 65 PRINT COLLATION set to Valid and 2 enough remaining memory 2 2 o The unit will print in Reverse Order Stacking Non Collation Mode whenever of the above requirements is not met Sending Document Order Stacking Document Order Correct Order Stacking Reverse Order Stacking Collation Mode Non Collation Mode 1 1 3 2 E 2 2 3 3 1 NOTE 1 If the memory overflows the machine will stop receiving and release the communication line The document s stored in the memory up to that moment will be printed out 2 If you wish to turn off the substitute reception function change the setting of Fax Parameter No 22 to Invalid See page 34 64 Making Copies Your machine has a copy function which can make single or multiple Set document s face down 2 5 3 Enter the number of copies 1 copies DOCUMENT SET NO OF COPY 1 COPY 10 STORE 05 PY The machine stores the document then prints the copies NOTE 1 The copy will be reduced automatically depending on the length of the original document If you wish to be prompted for the reduction ratio when making copies change the setting of
24. Wh Standby Energy Saver Off Approx 17 Wh Room temperature 77 F 25 C Transmission Approx 17W Reception Approx 450 W Copy Approx 450 W Maximum Approx 470W 14 0 W x 14 3 D x 8 7 H in 355 x 364 x 220 mm excluding Projections and optional Paper Tray Approx 16 1 lbs Approx 7 3 kg excluding consumable supplies and options Temperature 50 to 95 F 10 to 35 C Relative Humidity 15 to 70 BTLMUL 44605 FA E 3 3B Recording Paper Specifications In general most photocopy papers will also work very well There are many name and generic brands of paper available We recommend that you test various papers until you obtain the results you are looking for The following table summarizes the major specifications to consider when selecting white or colored paper Basic Weight 16 to 24 Ib 60 to 90 g m Cut Edge Conditions Cut with sharp blades no visible frayed edges Grain Long grain Moisture Content 3 7 to 5 3 by weight Opacity 88 minimum Packing Polylaminated moisture proof ream wrap Sizes Letter 8 5 x 11 in 216 mm x 279 mm A4 8 3 x 11 7 in 210 mm x 297 mm Legal 8 5x 14 in 216 mm x 356 mm Type Cut sheet NOTE 1 It is possible that the paper could meet all of the specifications listed above and still not print well because of the variations in paper manufacturing Therefore we recommend that you test the paper thoroughly before purchasing large quantities X 5
25. answer the call when a call is received then distinguish whether it is a voice or fax call Your machine begins to signal ringing through the machine s speaker for your attention See Note 1 3 Lift the handset of the External Telephone and press STOP 4 Begin the conversation NOTE 1 The length of time the machine signals can be changed by Fax Parameter No 18 OP CALL TIMER See page 33 2 To adjust the Ringer Volume refer to page 21 08 Receiving Documents When your machine is set to this mode it will immediately begin to receive documents automatically when a call is received Setting the Fax Mode Change Fax Parameter No 16 OUT MODE to 1 Fax See page 33 2 xt RCV MODE FAX IN OUT d Make sure that the lamp goes on Operation of Fax Mode Your machine will begin receiving automatically when a fax call is received o 2 o Telephone Answering Machine Interface Mode Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a single telephone line either to Fax TAM You can connect most 5 in the market to your machine and use your existing telephone line very efficiently However some TAMs may not be compatible with this machine Answering Services Voice Mail provided by your Local Phone company are not compatible with this feature For the opera
26. clean the Scanning Area During Reception No recording paper The information code 010 will appear on the display if the 17 paper runs out Recording paper jam The information code 001 or 007 will appear on the display if 102 the paper gets jammed Recording paper Make sure that there is paper in the Paper Tray Follow the 17 doesn t advance into instructions for loading paper machine Recording paper Check to see if the recording paper is jammed inside of the 102 doesn t eject after machine printing Document auto Check Print Reduction settings 61 reduction doesn t work Out of toner The information code 041 will appear on the display if the 15 Toner Cartridge runs out of toner Print Copy Quality Vertical lines printing Print out a Journal report e g FUNCTION 6 1 SET and 1 82 on the received and check quality to make sure whether your machine has 15 document trouble If Journal report quality is OK your machine has no problem report to the sending party that they have a problem If copy is NG replace the Drum Unit Fuzzy print 1 Make sure you are using the correct paper for the best 109 possible print quality 2 Try reversing the recording paper to the other side Missing dots lines 1 Make sure you are using the correct paper for the best 109 inconsistent darkness possible print quality within print 2 Replace the Drum Unit 15 Fading print Your Toner Cartridge may be running out of toner Rep
27. condition and the receiving machines capabilities Max Modem Speed 33 600 BPS Consultative Committee on International Telegraph and Telephone This organization has presently developed four groups of industry standards that insure facsimile compatibility A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your facsimile machine The keys that are used to enter letters and symbols for various programming functions The data compression method used by facsimile machines Your machine utilizes Modified Huffman MH Modified Read MR and Modified Modified Read MMR coding schemes Refers to either the Communication Journal Relay Transmission Report or the Confidential XMT Report Signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting pages A telephone service that allows unassisted dialing no operator assistance is required The ability to send documents to other stations at a later time The method of dialing where you enter the entire telephone number through the keypad Allows you to dial a full telephone number by searching the station s name entered in the One Touch keys or Abbreviated dialing numbers The list that contains the station names that are programmed into your unit Dialing method that sends a different set of frequencies for each digit of the telephone keypad Commonly refers to touch tone dialing The ability to correct
28. d FUNCTION 3 Program List 4 Fax Parameter List 5 Not Used 6 Individual XMT Journal 7 Directory Sheet Set Mode 1 User Parameters Date amp Time Company Name Character ID D Number Fax Telephone Number 2 Speed Dial Numbers 3 Program Keys 4 Fax Parameters 5 7 Not Used 8 Maintenance Cleaning Printer Roller Drum Unit Supply Forms Firmware Update See Note 1 a Select Mode 1 Communication Journal OFF ON INC 2 8 Not Used 9 Memory XMT OFF ON NOTE 1 Refer to Firmware Update Utility s Operating Instructions on the software CD for additional details gt x o fa o Your Machine External View Paper Tray Cover Document Sub Tray Control Panel Document Return Tray Available as an option See page ee Recording Paper Tray 10 Control Panel gt x o fa E o Your Machine ENERGY Used to switch the machine into energy saving mode See page 34 CONTRAST Used to set Normal Lighter or Darker See page 38 REsoLUTON Used to set Standard Fine Super Fine or Halftone See page 38 CLEAR Use this button when resetting all the previously set functions Panafax UF 490 Panasonic UF 490 COPY 5 STOP ENERGY d 5 SAVER CONTRAST RESOLUTION CLEAR REDIAL PAUSE IN OUT voL 5 agen FLASH START
29. de la sonnerie de tous les dispositifs n exc de pas 5 Glossary ABBR No Abbreviated Number Access Code ADF Automatic Document Feeder Automatic Reception Auto Print Reduction BPS Bits Per Second C C LT T Character ID Character Keys Coding Scheme COMM JOURNAL Contrast DDD Direct Distance Dialing Deferred Transmission Direct Dialing Directory Search Dialing Directory Sheet DTMF Dual Tone Multi Frequency ECM Error Correction Mode Energy Saver Mode FAX Forward FAX Parameter List FAX TEL Auto Switching F C C File Fixed Print Reduction The ability to store full phone numbers into the dialer and then utilizing a short series of keystrokes to speed dial that number in the future A 4 digit programmable access code that prevents unauthorized operation of your Fax The mechanism that delivers a stack of document pages to the scanner one page at a time The mode that allows you to receive fax documents without user intervention The method of automatically reducing a received document so that it can be printed onto a standard size piece of plain paper For example your machine will reduce an incoming Legal size page to 75 of its original size so it could fit on a Letter size page The amount of data that is transmitted over the phone line Your machine can start at each Max Modem speed and automatically steps down to suitable speed depending on the phone line
30. mat riel doit galement tre install en suivant une m thode accept e de raccordement L abonn ne doit pas oublier qu il est possible que la conformit aux conditions nonc es ci dessus n emp che pas la d gradation du service dans certaines situations Les r parations de mat riel homologu doivent tre effectu es par un centre d entretien canadien autoris d sign par le fournisseur La compagnie de t l communications peut demander l utilisateur de d brancher un appareil la suite de r parations ou de modifications effectu es par l utilisateur ou cause de mauvais fonctionnement Pour sa propre protection l utilisateur doit s assurer que tous les fils de mise la terre de la source d nergie lectrique des lignes t l phoniques et des canalisations d eau m talliques s il y en a sont raccord ensemble Cette pr caution est particulierement importante dans les r gions rurales Avertissement L utilisateur ne doit pas tenter de faire ces raccordements lui m me il doit avoir recours un service d inspection des installations lectriques ou un lectricien selon le cas L indice d quivalence de la sonnerie IES assign chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent tre raccord s une interface La terminaison d une interface t l phonique peut consister en une combinaison de quelques dispositifs la seule condition que la somme d indices d quivalence
31. reduction ratio 70 to 100 to print the entire document on a single page If the received document is extremely long over 39 longer than the recording paper the document will be divided into separate pages and print without reduction 2 Fixed Reduction You can pre determine the reduction ratio from 70 to 100 in 1 steps The document s you receive will be reduced to the fixed ratio regardless of size Selecting the Print Reduction Mode Set Fax Parameters as shown below 1 To set Automatic Reduction mode a No 24 Print Reduction set to Auto 2 o b 2 To set Fixed Reduction mode a No 24 Print Reduction set to Fixed b No 25 Reduction Ratio set to any number between 70 through 100 See Note 1 Ex A4 to A4 96 A4 to Letter 90 Letter to Letter 96 Legal to Letter 75 NOTE 1 If the sending side is set to print the header on the outside of the copy area more reduction ratio will be required Receiving Documents Receiving Oversize Documents If the received document is extremely long over 3996 longer than the recording paper the document will be divided into separate pages When printing on separate pages the bottom 0 4 in 10 mm of the first page will be overlapped on top of the next page Transmitted Document Received Document Overlap print 0 4 in 10 mm The receiving document is di
32. the lamp goes off If you hear a beep from the phone it means someone wants to send a fax Or if the caller answers and says he she wants to send a fax then 2 Remove any document from the ADF Operation of Telephone Mode 9 When your telephone rings lift the handset of the External 2 Telephone 9 5 7 6 3 If you answered the using the External Telephone 3 b If you answered the call on an Extension phone or 9 within 1 second on your Extension phone See Note 1 Your machine will be activated remotely 4 Hang up the phone NOTE 1 This procedure is called REMOTE RCV and will only work on a touch tone phone If your extension phone is not a touch tone phone press START on the control panel of your fax machine 57 Receiving Documents Fax Tel Auto Switching Mode When your machine is set to this mode your machine will switch to document reception or voice communication automatically Setting the Fax Tel Auto Switching Mode Change Fax Parameter No 15 IN MODE to 2 Fax Tel SW See page 33 2 3t RCV MODE FAX TEL IN OUT Q Make sure that the lamp goes off Operation of Fax Tel Auto Switching Mode If it is a Fax call Your machine will answer the call when a call is received then distinguish whether it is a voice or fax call 2 Your machine begins to receive the documents If it is a Voice call Your machine will
33. the number of pages successfully transmitted or received When the documents are stored into memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted 87 a 5 s 5 12 o E um o c Journals and Lists One Touch Abbreviated and Directory Search List To print a One Touch Abbreviated Number and Directory Search List of the telephone numbers you have stored 1 SPEED DIAL LIST 2 xs 2 T 2 COPY ser 1 0NE ABBR 2 DIR 3 To print a One Touch ABBR Number List PRINTING To print a Directory Search List 88 Journals and Lists One Touch Abbreviated and Directory Search List Sample One Touch List dk ee kk x x x x ONE TOUCH LIST DATE OCT 12 2001 TIME 15 00 1 2 3 ONE TOUCH STATION NAME TELEPHONE NO lt 01 gt SERVICE DEPT 121 555 1234 lt 02 gt SALES DEPT 222 666 2345 lt 03 gt ACCOUNTING DEPT 313 333 3456 NO OF STATIONS 03 4 kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkk HEAD OFFICE PANASONIC 201 555 1212 kk kk Sample ABBR Number List ABBR NO LIST k k k k DATE OCT 12 2001 TIME 15 1 2 3 ABBR NO STA
34. transmission errors as detected during the transmitting phone call Saves energy by consuming less power than when in standby mode by turning off the fuser unit after the specified time The ability to forward all incoming faxes to the registered station in the specified ABBR No The list that contains the home FAX parameters settings that you have programmed into your machine The ability to share a single telephone line for both fax and voice usage Federal Communications Commission The U S Government organization that regulates communications originating or terminating in the United States A task that has been stored into the memory of your unit Examples are deferred transactions The method that allows you to determine one reduction rate such as 7596 for all incoming documents 115 X 5 lt Glossary Function The control panel key that will be utilized to begin an operation or configuration of a feature G3 Mode Group 3 Refers to the standards and transmission capabilities of the current generation of facsimile machines Group Dialing The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke Halftone A scanning technique to distinguish levels of gray from black and white Your machine can detect up to 64 levels of gray in halftone mode Handshaking The exchange of a group of control signals that commun
35. 01 7 DURATION 00 00 16 6 FILE No 010 16 MODE TRANSMISSION 17 DESTINATION 01 555 1234 ABCDEFG 18 RECEIVED ID 19 RESOLUTION STD 13 PANASONIC 5 okckckckckck ck ckckckckckckck ck ck ck ck k k k kk k k k kk k HEAD OFFICE ckckck ck k kk 201 555 1212 ckckckckckckckckckckckck ck kc kk k 15 14 Explanation of Contents Printout date Printout time Journal number Communication result Number of pages transmitted or received File number Duration of communication Type of communication Remote station identification Communication date Communication start time Diagnostic Own LOGO Own ID number Own Character ID Type of communication Destination Received remote station s ID Resolution Journals and Lists Individual Transmission Journal IND XMT JOURNAL OK indicates that the communication was successful BUSY indicates that the communication has failed because of busy line STOP indicates that STOP was pressed during communication indicates that the substitute reception message in memory was not printed indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document s was sent 3 digit Info Code see page 99 indicates that the communication has failed The 3 digit number is the number of pages successfully transmitted or received W
36. 1 lt 01 gt 9 555 34560 9 PAUSE 5 5 5 SPACE 8 4 5 6 COPY 5 lt 01 gt 5 5 DEPT CLEAR lt 01 gt NAME then enter a new station name See Note 1 Sere NS P E 8 5 PRESS ONE TOUCH Your Machine Lj o o a Oo Gi A return to standby press STOP NOTE 1 If you make a mistake use p to move the cursor one space beyond the incorrect number press CLEAR then re enter the new number 29 30 One Touch Abbreviated Dialing Numbers Editing One Touch Abbreviated Dialing Numbers To erase the settings of a One Touch ABBR dialing number 2 COPY 5 S Ex 1 Enter the station you wish to erase COPY 5 oO A C To return to standby press STOP Press 1 for One Touch Dialing Number Press 2 for ABBR Dialing Number NOTE 1 If you make a mistake use lt jor gt SET MODE 1 8 1 ONE TCH 2 ABBR PRESS ONE TOUCH lt 01 gt 9 555 1234 lt 01 gt TEL PRESS ONE TOUCH to move the cursor one space beyond the incorrect number press CLEAR then re enter the new number
37. AVOID DIRECT EXPOSURE TO BEAM CAUTION Invisible and hazardous laser radiation when interlocks defeated AVOID EXPOSURE TO ATTENTION Rayonnement laser invisible dangereux lorsque la s curit est neutralis e EXPOSITION DANGEREUSE AU FAISCEAU VORSICHT Unsichtbare Laserstrahlung wenn Sicherheitsverriegelung berbr ckt NICHT DEM STRAHL AUSSETZEN PELIGRO Cuando se invalida el bloqueo se producen radiaciones invisibles de l ser EVITESE LA EXPOSICI N DIRECTA A TALES RAYOS VARO N kym t nt ja vaarallista lasers teily suojalukitus ohitettaessa V lt suoraa altistumista s teelle ADVARSEL USYNLIG LASERSTRALING NAR SIKKERHEDSAF BRYDERE ER UDE AF FUNKTION UNDGA UDSETTELSE FOR STRALING ADVARSEL USYNLIG LASERSTRALING NAR SIKKERHEDS LAS BRYTES UNNGA EKSPONERING FOR STR LEN VARNING OSYNLIG LASERSTRALNING NAR 5 URKOPPLADE STRALEN FARLIG ALBA MERSIN FO AUGA DS tS MOAT HHS aol SAMO Lol AA HAES Bl FAAL 58902 Safety Information VN CAUTION denotes hazards that could result in minor injury or damage to the machine TO REDUCE THE RISK OF SHOCK OR FIRE USE ONLY 26 AWG OR LARGER TELEPHONE LINE CABLE DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER S ARE REMOVED REPLACE THE COVER S BEFORE THE UNIT IS RE ENERGIZED A IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions shoul
38. Adjusting Lever to the desired position depending on the condition Position Condition D To prevent no feed trouble 5 Standard position To prevent multiple feed trouble E 2 5 105 Troubleshooting Checking the Telephone Line If you do not hear a dial tone when the MONITOR key is pressed or the incoming call does not ring on your machine no automatic receive 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company 2 Plug a different regular telephone into the same telephone jack 3 Check for dial tone through the handset If there is still no dial tone report it to your local telephone company or Call from another telephone to this number If the telephone does not ring report it to your local telephone company 106 Specifications Compatibility ITU T Group 3 Coding Scheme MH MR MMR Conforms to ITU T Recommendations Modem Type ITU T V 34 V 17 V 29 V 27 ter and V 21 Modem Speed 33600 2400 bps Document Size Max 10 1 x 78 7 in 257 x 2000 mm with operator s assistance Min 5 8x 5 0 in 148 x 128 mm Document Thickness Single page 0 0024 0 0060 0 06 0 15 Multiple pages 0 0024 0 0039 0 06 0 10 mm ADF Capacity Built in up to 20 Sheets Automatic Document Feeder Scanning Method She
39. ETE 4 COPY DELETING 5 You can now erase other Program Keys by repeating the PRESS P KEY procedures from Step 3 return to standby by pressing STOP Access Code General Description The Access Code prevents an unauthorized user from operating the machine Once a 4 digit Access Code is registered no one can operate the machine without entering the correct access code Automatic Receiving however is always available After you complete any operation such as mode setting or transmission and the display returns to standby you have to re enter the access code in order to use the machine again Registering the Access Code does not affect the use of the machine in any other way Setting the Access Code 1 SET MODE 1 8 O Function COPY ser NO i 01 99 9 5 ROP Enter a 4 digit Access Code 1234 1 2 3 4 5 ALL lt gt oo 55 gt 5 lt Select Restriction Level oO ar NO 4 for All operations or 2 for Setting and Printing the Fax Parameters only Ex 2 PARAMETERS lt gt COPY 5 STOP 9 1 To erase the Access Code enter the Access Code and press START and follow the procedure above to Step 3 then press CLEAR SET and STOP N
40. Enter the station name or part of a station name by SA using the Keypad 5 for searching SALES DEPT Pee 10 SALES DEPT m C repeatedly until the display shows the station name you want to send to STORE 05 The document s begin to store into memory Then starts dialing the telephone number 44 Sending Documents Memory Transmission Multi Station Transmission Broadcasting If you have to send the same document s to multiple stations you can save time in feeding the document s by using memory transmission That is you can store the document s into memory and then send it to the station s automatically 1 DOCUMENT SET Set document s face down Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing press SET after each station is entered up to 7 stations 5 Directory Search Dialing press after each I station is entered 2 For details see pages 42 to 44 2 o 6 lt 01 gt Station nane ABBR Q 10 Station name e you want to confirm the number of stations you have 002 STN S SET entered press SET por STORE 05 S p 7 The document s begin to store into memory Then starts dialing the telephone numbers in sequence NOTE 1 You can review the stations you entered
41. Fax Parameter No 32 COPY REDUCTION to Manual See page 33 2 If you make a copy with Super Fine resolution it will be reduced slightly even if the reduction ratio is set to 100 in order to fit the data on one page 3 Standard Resolution is not available in Copy Mode 4 If you experience a memory overflow error while making copies you may turn Off the Memory XMT feature temporarily by pressing FUNCTION However the printed copies will not be collated 8 9 SET D Timer Controlled Communications General Description You can send document s to one or multiple stations at any preset time within the next 24 hours Up to 5 built in timers can be set for deferred communication Deferred Transmission 1 DOCUMENT SET 7 Set document s face down COPY 5 START TIME 3 Enter the start time from the keypad and press SET ENTER Use a 4 digit 24 hour clock Ex 2 3 3 0 11 30 p m and SET Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing press SET after each station is entered up to 7 stations Directory Search Dialing press SET after each station is entered For details see pages 42 to 44 oo 99 55 gt 5 lt lt 01 gt Station nane 10 Station name e
42. HOME 1 Normal 2 Lighter 3 Darker 1 J 02 RESOLUTION HOME 1 Standard 2 Fine 3 S Fine 4 Halftone 2 1 99 MEMORY SIZE 1MB 6 PANASONIC FRO IO RIO OR do ke ke ke kkk HEAD OFFICE 201 555 1212 x Explanation of Contents 1 Parameter number 2 Description HOME means home position setting 3 Selection 4 Current setting indicates code or password is not set When the code or password is set it is shown in parenthesis 5 Standard setting Factory preset standard setting 6 Memory size 7 Changed setting indicates that the Factory preset setting was changed 92 Journals and Lists Toner Cartridge and Drum Unit Supply Order Forms To print the Supply Order Forms 1 COPY 5 MAINTENANCE 1 9 DIRECTORY SEARCH 2 COPY 5 1 TONER 2 DRUM 9 3 To print a Toner Cartridge Order Form PRINTING To print a Drum Unit Order Form Sample Supply Order Forms ck ck ck ck ck ck ck ck ck ck ck ck ck ckckckckckckckckckck ck gt DRUM UNIT ORDER FORM lt It is time to replace the drum Unit To order a replacement Drum Unit from your Authorized Dealer kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkxkxk gt TONER CARTRIDGE ORDER FORM lt ck ck ck ck ck ck ck ck ck ck ck ck ck ck ck ck ck ck ck ck ck ck ok The toner supply in your machine is running low To
43. Journal ie eode 82 K Key Buzzer 33 119 U S A Only WARRANTY PANASONIC DOCUMENT IMAGING COMPANY MAKES NO WARRANTIES GUARANTEES OR REPRESENTATIONS EXPRESSED OR IMPLIED TO CUSTOMER WITH RESPECT TO THIS PANASONIC FACSIMILE MACHINE INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE PANASONIC DOCUMENT IMAGING COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE INCLUDING BUT NOT LIMITED TO DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC FACSIMILE MACHINE SEE YOUR DEALER FOR DETAILS OF DEALER S WARRANTY aK For Service Call Panasonic Document Imaging Company Panasonic Canada Inc A Business Unit of Matsushita Electric Corporation of America 5770 Ambler Drive Two Panasonic Way Mississauga Ontario L4W 2T3 Secaucus New Jersey 07094 0601 0 DZSD001463 0 August 2001 Printed in Japan
44. Panasonic Your Machine gt x e Installing Your Machine Your Machine Basic Operations Programming Features Printout Journals Network Features Advanced and Lists Problem Solving Before operating this equipment please read these instructions completely and keep these operating instructions for future reference Appendix IMPORTANT INFORMATION When requesting information supplies or service always refer to the model and serial number of your machine The model and serial number plate Main Name Plate is located on the machine as shown below For your convenience space is provided below to record information you may need in the future Model No Serial No Date of Purchase Dealer Address Telephone Number Supplies Telephone Number E Service Telephone Number Model and Serial Number Copyright 2001 by Matsushita Graphic Communication Systems Inc All rights reserved Unauthorized copying and distribution is a violation of law Printed in Japan The contents of this Operating Instructions are subject to change without notice Table of Contents Getting to Know Your Machine Safety INfOrMANON 6 FUNCTION Ci m 9 External dE 10 Control Panel a EEE E made deese ERN ca
45. TION NAME TELEPHONE NO 01 ENG DEPT 888 555 1234 02 PURCHASE DEPT 999 666 2345 03 REGULATION DEPT 777 333 3456 NO OF STATIONS 03 4 kckckckckckckckckckckckckckckckckckckckckckck kc kck ck k k kk kkkkkkk k HEAD OFFICE PANASONIC o kk _ 201 555 1212 00 kc kk kk 89 40 5 S 5 o E 2 a o Journals and Lists One Touch Abbreviated and Directory Search List Sample Directory Search List kkkkkkkkkkkkkkkx DIR SEARCH LIST DATE OCT 12 2001 TIME 15 00 x 5 2 1 3 STATION NAME ABBR NO TELEPHONE NO A ACCOUNTING DEPT 03 313 333 3456 E ENG DEPT 01 888 555 1234 P PURCHASE DEPT 02 555 666 2345 R REGULATION DEPT 03 777 333 3456 S SALES DEPT 01 121 555 1234 SERVICE DEPT 02 222 666 2345T NO OF STATIONS 06 4 PANASONIC 3 kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkk HEAD OFFICE o k k k _ 201 555 1212 Explanation of Contents 1 One Touch number or Abbreviated number lt nn gt One Touch number nn Abbreviated number 2 Station name recorded in the machine Up to 15 characters 3 Telephone number recorded in the machine Up to 36 digits 4 Number of recorded One Touch and ABBR numbers 5 The first letter of station name recorded in your machine Program List Journals and Lists To print a Program List of the D
46. TOP PROGRAM DIAL PRESS P1 ENTER PRESS FUNCTION PASSWORD 1234 ENTER STN S lt 01 gt Station nane 10 Station nane PRESS P KEY Program Keys Setting for One Touch Key To set a Program Key for One Touch Key 1 COPY SET ONE TOUCH DIAL COPY 5 PRESS P KEY NO P1 ENTER NAME Enter the station name up to 15 characters by using the Keypad See page 26 Ex PROG A and press SET P1 ENTER TEL Enter a telephone number up to 36 digits including pauses and spaces Ex 9 PAUSE 5 5 5 SPACE aeo P1 9 555 12348 COPY 5 PRESS P KEY A oo 55 gt 5 lt You now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing STOP 71 Program Keys Changing or Erasing the Program Key Settings To change the settings in a Program Key follow the procedure on setting a Program Key on pages 68 to 71 Start time or station s for deferred transmission e Station s for polling e Station s for group dialing Telephone number and station name for One Touch key To erase the settings in a Program Key 1 COPY 5 DELETE PROGRAM 2 COPY 5 PRESS P KEY 3 Press the Program Key you want to erase P1 DEL
47. Y 5 STOP 9 e NOTE 1 You may use to enter character at the beginning of the ID number to indicate the following digit s for your country code 1 201 555 1212 1 for U S A country code 81 3 111 2345 81 for Japan country code 2 Your Fax Telephone Number must set as your ID Number because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of this Operating Instructions 25 Entering Characters The Keypad also serves as character and symbol input key when recording LOGO Character ID and station name Select the desired characters according to the following table Keys Character Table Number of times key is pressed 1 2 3 4 5 6 7 8 9 10 11 12 13 4 1 go eje eio Keys Special Usage ABBR Enters a SPACE Moves the cursor to the right and left LASS 4voL START D FUNCTION N CLEAR DIRECTORY SEARCH gem Deletes a character One Touch Abbreviated Dialing Numbers Entering One Touch Abbreviated Dialing Numbers One Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers To use these dialing methods you must first store the telephone number using the following procedure SET MODE 1 8 enter a One T
48. ata from the transmitting side Check with the other party 414 Polling password does not match Check the polling password 66 416 417 Received data has too many errors Check with the other party 418 420 421 Machine goes to receiving mode but receives 1 Remote side misdial command from the transmitting side 2 Check with the other party 2 422 427 Interface is incompatible Check with the other party E 433 434 Communication error occurred while receiving Check with the other party o 459 E 436 490 Received data has too many errors Check with the other party 8 100 Troubleshooting Information Codes Info 2 f Meanin Action age Code cond pag 456 e Unit received a confidential document or was 1 Print a File List and check the contents requested to be polled of confidential document 2 Wait until unit finishes printing under any of following conditions 1 Not enough space in memory to receive the confidential document 2 Confidential Mailbox is full 3 While printing received document s Unit was requested to relay a document 494 Communication error occurred while receiving Check with the other party 495 Telephone line disconnected Check with the other party 501 502 Communication error occurred using the internal V 34 Check with the other party zz Modem 540 541 Communication error oc
49. below DOCUMENT SET 1 Set document s face down 2 MONITOR ENTER TEL NO You will hear dial tone through the monitor speaker 3 Dial the telephone number from the Keypad 5551234 5 5 5 CO 2 3 4 When you hear beep Lg 2 o 1 If you need a special access number to get an outside line dial it first then press PAUSE to enter a pause represented by before dialing the full number Ex 9 PAUSE 5551234 2 If you are using Pulse dialing you wish to change to Tone dialing in the middle of dialing press TONE represented by a The dialing mode will be changed from Pulse to Tone after dialing the digit Ex 9 PAUSE TONE 5551234 51 Sending Documents Transmission Reservation You can do the following while sending a document s from memory or receiving a document s Reserve the next transmission into memory Up to 5 different files Reserve a priority transmission Memory Transmission Reservation Multi Tasking If your machine is on line busy transmitting from memory receiving or printing received documents you can reserve a transmission by the following procedure 1 Your machine is on line ON LINE XMT ON LINE RCV PC MODE PRINTING 2 dh DOCUMENT SET Set document s face down Dial by any combination of the fo
50. ch Abbreviated Dialing Numbers eere 27 Entering One Touch Abbreviated Dialing Numbers 27 Editing One Touch Abbreviated Dialing 29 E Printing Out a Directory SHES tian eco 31 Customizing Your Machine vasisicecais citi dinenenciwnviiwierneasncocivinansstecnstwenduaandwemeatnsabauiwaceusabonna 32 I General Descripliob adeo vice Scoto erp Dee rptu alebat 32 Setting the Fax Parameters nnns 32 W Fax 27 11 108 DAE E To ERE TT 33 Basic Operations Loading Documents 36 I Documents You Can Sen oaa tutt ide 36 Documents You Cannot Send eene 36 I How to Load 37 Basic Transmission Settings ouis paris rabo sssuxe ini bulo UE D CEPR ba ari EUR adu 38 E General Descriptiori e peo tet i eir e M eeu Ho A 38 fecus ete a cuarto ee P meuf 38 WM ROS OMIM ON a erc 38 E Communication Journal COMM JOURNAL 39 Table of Contents Se ndmg Doscumetis non ride corni da sees cob dE enc On a E Dx ORE RS ra C UO a RN ado Fe Tu PRU X UE 40 E General Dese et 40 I Memory Tren SiS SION secs oin hou
51. changed by simple key operation just before a transmission is made When the transmission ends however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below Setting the Fax Parameters 1 8 LAS 2 Alig 2 COPY 5 No 01 99 3 Enter Fax Parameter number from the Parameter Table NO 01 01 99 0 1 for CONTRAST 4 COPY 5 COPY NORMAL lt gt 9 5 Enter the new setting value or press 4 LIGHTER lt gt 2 for LIGHTER 6 COPY RESOLUTION To set another parameter press CLEAR to return to Step 3 or press STOP to return to standby NOTE 1 To scroll the Fax Parameters in Step 2 press W or 2 To print out a Fax Parameter List see page 92 Customizing Your Machine Fax Parameter Table Setting Parameter Number Setting Comments 01 CONTRAST 1 Normal Setting the home position for the CONTRAST Lighter Darker 02 RESOLUTION 1 Standard Setting the home position for the RESOLUTION S Fine ER Halftone 5 o2 05 MEMORY 1 Off Selecting the memory transmission mode as 2 On 06 DIALING METHOD 1 Pulse Selecting
52. curred while transmitting 1 Reload the document s and send again B 542 2 Check with the other party 543 544 550 Telephone line disconnected Check with the other party 554 555 Communication error occurred while receiving Check with the other party 570 A Remote Diagnostic or Firmware Update command Check the settings of the Fax Parameters No 35 was received while the Remote Diagnostic 51 and 52 parameters are not set 580 Sub Address transmission to a unit that has no Sub Check the remote station Address function 581 Sub Address Password transmission to a unit that has Check the remote station no Password Sub Address function 601 ADF Door was opened during ADF transmission Close the ADF Door and send again 103 623 No document loaded on the ADF Reload the document s and send again 630 Redial was not successful due to busy line Reload the document s and send again 631 During dialing STOP was pressed Reload the document s and send again 634 Redial was not successful due to no response from Check the telephone number and send again the called station or wrong number dialed Note If busy tone was not detected the machine will only redial once 638 Power failure occurred during the communication Check the power cord and plug 18 870 Memory overflow occurred while storing document s Transmit document s without storing into 46 into memory for transmission memory 887 Power failure occ
53. d always be followed to reduce the risk of fire electric shock and injury to persons including the following DO NOT USE THIS PRODUCT NEAR WATER FOR EXAMPLE NEAR A BATH TUB WASH BOWL KITCHEN SINK OR LAUNDRY TUB IN A WET BASEMENT OR NEAR A SWIMMING POOL AVOID USING A TELEPHONE OTHER THAN A CORDLESS TYPE DURING AN ELECTRICAL STORM THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK USE ONLY THE POWER CORD INDICATED IN THIS MANUAL gt x o E o Your Machine Safety Information VN CAUTION denotes hazards that could result in minor injury or damage to the machine Do not install the machine near heating or an air conditioning unit Avoid exposure to direct sunlight Install the machine on a flat surface leave at least 4 inches 10 cm of space between the machine and other objects Do not block the ventilation openings Do not place heavy objects or spill liquids on the machine Function Key Any function can be started by first pressing FUNCTION and then enter the function number or by pressing W or A scroll keys repeatedly until the desired function appears on the display Polling 1 Polling e Deferred Communication 1 1 Journal Print View START 2 Speed Dial List DIRSEARCH
54. d on A4 Letter or Legal size paper Document Size Document Thickness Maximum Size Minimum Size 10 1 in 257 mm See Note Single sheet 0 0024 in 0 06 mm 12 Ibs to 0 0060 in 0 15 mm 30 Ibs 5 8 in 148 mm i 5 0 in 128 mm 78 7 in 2000 mm 5 g Direction Direction Multiple sheets 0 0024 in 0 06 mm 12 Ibs to 0 0048 in 0 12 mm 20 Ibs Note The maximum document width that can be sent through the machine is 10 1 in 257mm However the effective scanning width is 8 3 in 212mm Documents You Cannot Send You must never try to send documents that are Wet Covered with wet ink or paste Too thin e g onionskin airmail Wrinkled curled or folded paper pages from some magazines etc M Coated e g glossy paper etc Chemically processed e g pressure sensitive paper carbon coated paper etc or made of cloth or metal 25 To transmit these kinds of documents make a photocopy first and then transmit the copy instead 36 Loading Documents How to Load Documents Be sure the document s is free of staples paper clips and is not torn greasy or covered by foreign objects 2 Place the document s FACE DOWN on the Automatic Document Feeder ADF until the leading edge placed into the machine stops If you are sending multiple pages make sure that the bottom sheet enters fir
55. dure below 1 SET MODE 1 8 2 COPY 5 NO 01 99 9 3 COPY DIALING METHOD Wee 4 COPY lt gt 5 PULSE lt gt or for PULSE or TONE lt gt for 6 COPY sET STOP 98 1 For some countries this feature is not available depending on the country s regulation display may not show this feature 20 Adjusting the Volume You can adjust the monitor and ringer volume on your machine The built in soeaker enables you to hear the dial tone dialing signals and busy tone The ringer sounds when your machine receives a call Setting the Monitor Volume 1 MONITOR ENTER TEL NO You will Neel the dial tone through the speaker 5 o gt 22 5 N Machine L PEGE H FUNCTION SEARCH repeatedly to raise the volume repeatedly to lower the volume 3 pod Setting the Ringer Volume Standby OCT 12 15 00 005 repeatedly to raise the volume FAX repeatedly to lower the volume NOTE 1 You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No 10 KEY BUZZER VOLUME See page 33 21 User Parameters General Description Your facsimile machine has several basic settings User Parameters to help you keep records of the documents you send or receive
56. ed interface cable when connecting the facsimile machine parallel interface port to host computer Also any changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate this equipment This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Responsible Party Matsushita Electric Corporation of America One Panasonic Way Secaucus NJ 07094 Technical Support Panasonic Document Imaging Company Technical Support Department Two Panasonic Way Secaucus NJ 07094 1 800 225 5329 Email consumerproducts 2 panasonic com Ask your telephone company or installer to install the jack suitable for your device if such is not available A FCC Compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wring using a compatible modular jack that is Part 68 compliant The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called In most but not all areas the sum of the REN s of all devices connected to one line should not exceed five 5 0 To be certain of the number of
57. er No 23 must match the paper loaded in the cassette If you change the Recording Paper Size please change the setting accordingly See page 34 17 Connecting the Telephone Line Cable and Power Cord Power Cord Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine Warning This apparatus must be properly grounded through an ordinary 3 prong AC outlet Do not break off the earth ground prong to fit a 2 prong outlet Power Cord Included Telephone Line Cable Plug one end of the telephone line cable into the RJ 11C telephone jack supplied by the telephone company and the other end into the LINE jack on the Rear of the machine RJ 11C Telephone Jack Telephone Line Cable Included _ EO NOTE 1 Your machine uses little power and you should keep it ON at all times If the power is turned OFF for too long Over 30 minutes the clock contents may be lost 18 Connecting the Telephone Line Cable and Power Cord Installing Your Machine External Telephone Optional You can connect an additional standard single line telephone to the machine 19 Setting the Dialing Method Tone or Pulse Your machine can operate with either of two dialing methods Tone or Pulse depending on the type of telephone line you are connected to If you need to change the dialing method to Tone or Pulse follow the proce
58. et Feeding with CIS type image sensor Effective Scanning Width 8 3 in 212 mm Scanner Resolution Horizontal Vertical Standard 203 pels inch X 98 lines inch 8 pels mm 3 85 lines mm Fine 203 pels inch X 196 lines inch 8 pels mm X 7 7 lines mm Super Fine 203 pels inch X 391 lines inch 8 pels mm X 15 4 lines mm Recording Method Laser printer Recording Paper Plain Paper Recording Paper Size Letter A4 or Legal Printer Resolution Fax Copy Mode 406 x 391 dpi Printer Mode 600 x 600 dpi Effective Recording Size Letter 8 2 x 10 7 in 208 x 271 mm A4 8 0 x 11 4 in 202 x 289 mm Legal 8 2 x 18 7 in 208 x 348 mm Print Margin i 0 16 in 4 0 16 0 16 in 4 mm 4 mm 107 as 5 lt x 108 Specifications Recording Paper Capacity One Touch Abbreviated Dialing Memory Capacity Image Memory Capacity Power Supply Power Consumption Dimensions Weight Operating Environment FCC Registration Number Ringer Equivalence Approx 150 sheets using 20 lbs paper 100 stations including 16 One Touch keys and 2 Program keys Each station can register up to 36 digits for each telephone number including pauses and spaces and up to 15 characters for each station name 60 pages Based on ITU T Image No 1 chart using Standard Resolution 108 132 VAC 47 63 Hz Single Phase Standby Sleep Mode Less than 0 7 Wh Standby Energy Saver On Approx 5 5
59. g Area 1 Open the ADF Door 2 Release the Scanning Guide Levers on both sides Wipe the Scanning Area and Roller gently with a soft cloth gauze saturated with ethyl alcohol Be sure to use a clean cloth the scanning area can be easily scratched o 2 re 103 104 Cleaning the Printer Roller If you find toner on the back of the recording paper the printer roller in the Fuser unit is probably dirty To clean the rollers 1 COPY MAINTENANCE 1 9 99 COPY PRINTING The machine will print out 3 Cleaning Charts Then return to standby lt PRINTER ROLLER CLEANING CHART gt HOW TO LOAD THE CLEANING CHARTS 1 REMOVE THE PAPER TRAY COVER 2 SET THESE 3 CLEANING CHARTS IN THE PAPER TRAY FACE DOWN 3 RE INSTALL THE PAPER TRAY COVER 4 PRESS FUNCTION 7 8 SET 1 SET 2 TO START CLEANING 5 DISPOSE OF THE CLEANING CHARTS SET THIS END TOWARDS THE BOTTOM OF PAPER TRAY FACE DOWN 3 Load the Cleaning Charts into the Paper Tray face down COPY sET MAINTENANCE 1 9 COPY 5 CLEANING The Machine will feed out the charts and clean the printer roller I DIRECTORY SEARCH Troubleshooting Adjusting the Automatic Document Feeder ADF If document misfeeding occurs frequently we suggest you adjust the ADF To adjust the ADF 1 Slide the Pressure
60. g copies Auto The machine will automatically determine the reduction ratio according to the length of the original document 34 ENERGY SAVER 1 Off To reduce the power consumption in standby select either MODE 2 E Energy Saver or Sleep mode and specify the Delay Time nergy Saver 1 to 120 minutes for the machine to enter into the selected mode 8 Sleep The Delay Timer setting is only available in the Energy Saver or Sleep Modes Off The unit will remain in standby mode and consume more energy than when in Energy Saver or Sleep modes Energy Saver Mode Saves energy by consuming less power than when in standby mode by turning off the fuser unit after the specified time Sleep Mode This is the lowest power state that the machine enters after the specified time without actually turning off 35 DAYLIGHT TIME 1 Invalid Selecting whether the clock adjusts for Daylight Saving Valid Time automatically The built in clock will advance 1 hour at 2 00 am on the first Sunday in April and fallback 1 hour at 2 00 am on the last Sunday in October 36 RING PATTERN 1 Invalid All ring patterns ete 2 Valid Select a ring pattern for automatic answering 1 Standard ring pattern 2 B Double ring pattern 3 C Triple ring pattern Short Short Long 4 D All other triple ring patterns except the type C described above Customizing Your Machine Fax Parameter Table
61. hen the documents are stored into memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Asterisk indicates that the quality of some received copies was poor 001 to 999 If the communication is stored into memory a file number is assigned for each communication means Transmission RCV means Reception POL means Polling FWD means Fax Forward RMT means Remote Diagnostic Firmware Update Name Recorded name in One Touch or ABBR Numbers or remote station s Character ID number Dialed telephone number PIN Code will not be shown Number Remote station s ID number For service personnel only Up to 25 characters Up to 20 digits Up to 16 characters Transmission or memory transmission One Touch or ABBR was used for the transmission One Touch or ABBR No Telephone Number Recorded Name If not Telephone number Character ID or ID number STD means Standard resolution FINE means Fine resolution S FINE means Super Fine resolution 85 a 5 5 G 2 o E 0 o Journals and Lists Communication Journal COMM JOURNAL The Communication Journal COMM JOURNAL lets you verify whether the transmission or polling was successful You may
62. ialing Patterns that you have previously entered into the Program Keys PROGRAM LIST 2 COPY 5 Sample Program List PRINTING dk ke e x x x DIST xx DATE OCT 12 2001 TIME 15 00 1 2 3 4 5 PROGRAM PROGRAM NAME TYPE TIMER ABBR NOS P1 TIMER XMT XMT 12 00 01 P2 TIMER POLL POLL 19 00 02 PANASONIC 5 KKK KKK KK KKK KKK KKK HEAD OFFICE o 201 555 1212 Explanation of Contents 1 Program key 2 Program name 3 Type of communication 4 Timer b Numbers recorded in the program Upto 15 characters XMT indicates transmission POLL indicates polling ABBR GRP indicates that the Program key is programmed as a group key ONE TOUCH indicates that the Program key is programmed as One Touch key Indicates the starting time indicates that the Program key contains non deferred program One Touch ABBR numbers 91 40 c 5 5 22 5 o z o E 2 o Journals and Lists FAX Parameter List To print a Fax Parameter List FAX PARAM LIST 2 COPY 5 PRINTING Sample FAX Parameter List KKK KKK kx kk FAX PARAMETER LIST DATE 12 2001 TIME 15 00 x 1 2 3 4 5 PARAMETER DESCRIPTION SELECTION CURRENT STANDARD NUMBER SETTING SETTING 7 01 CONTRAST
63. icate between the transmitter and receiver These signals determine the condition at which communication can occur Header A row of information that is transmitted by the sending machine and printed on the top of each page by the receiving unit This identifies the transmitting unit and information about the transmission such as time and date IN OUT Mode IN Attended reception and OUT Unattended reception mode can be easily changed by just pressing the OUT button When IN or OUT mode is selected the reception mode will be set according to the setting in the Fax Parameter 15 and 16 IN Mode TEL Fax manual reception FAX TEL Auto Switch OUT Mode FAX Fax automatic reception TAM I F ITU T International Telecommunication Union Telecommunication formerly known as C C I T T ITU T Image 1 An industry standard document that allows comparisons of the transmission speeds and capabilities of facsimile machines ID A programmable address of up to 20 digits identifying your machine Image Memory Capacity This signifies the amount of memory available in your unit capable of storing pages of documents All page units of measure are based on the ITU T Image No 1 Individual Transmission A report that is printed by the transmitting unit stating information regarding the last document Journal transaction Industry Canada Department of Communications The Canadian Government organization that regulates D O C communications origina
64. in Step 3 before storing your document s into memory by pressing W A Press CLEAR to clear an entered station or group shown on the display if needed 45 Sending Documents Direct Transmission If your machine s memory is full or you wish to send the document s immediately use Direct Transmission Manual Number Dialing Direct Transmission To dial the telephone number manually follow the steps below 1 DOCUMENT SET ih Set document s face down MEMORY XMT 3 COPY 5 COPY 5 DOCUMENT SET 99 4 Enter telephone number from the Keypad 55512340 Ex 5 5 8 CO 25 4 Your machine starts dialing the telephone number NOTE 1 If you need a special access number to get an outside line dial it first then press PAUSE to enter a pause represented by a before dialing the full number Ex 9 PAUSE 5551234 2 If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing press represented by a The dialing mode will be changed from Pulse to Tone after dialing the digit Ex 9 PAUSE TONE 5551234 3 To stop the transmission press STOP The display shows COMM STOP Press SET 1 to stop the transmission 46 Sending Documents Direct Transmission One Touch Dialing Direct Tra
65. ing Documents General Description You can choose either Memory or Direct Transmission Use Memory Transmission if You want to send the document s to multiple stations You have to retrieve the document immediately You want to take advantage of Dual the Operation design Use Direct Transmission if memory is full You want to send the document s immediately Use Voice Mode Transmission if You want to send the document s after talking with the other party first You want to send the document s after listening to a voice prompting Sending Documents Memory Transmission Your machine quickly stores the document s into the machine s memory Then starts to dial the telephone number If the transmission fails your machine will re transmit the remaining unsuccessful page s automatically D 2 Store document s gt el o 2 2 o 5 1 If memory overflow occurs while storing document s the remaining document s on the ADF will be ejected The machine prompts you whether to transmit the successfully stored document s or to cancel the transmission Press 1 to cancel or press 2 to transmit COMPLETED XXX PG See the Specifications on page 108 for the image memory capacity If no action is taken within 10 seconds the machine will start transmitting the stored document s
66. ing and press START For details see pages 46 to 49 pi You can make reservation to send an urgent document to a single station only o 2 2 o 53 Sending Documents Redialing Automatic Redialing If a busy line is detected the machine will redial the number up to 5 times WAITING TO DIAL at 3 minutes interval However if a busy line is not detected the machine will redial only one time During that time a message will appear as shown to the right Manual Redialing You can also redial the last dialed number manually by pressing REDIAL key To redial the last dialed number through memory 1 DOCUMENT SET Set document s face down REDIAL 55512340 2 5 m STORE 055 AN The document is stored into memory Then the machine dials the last dialed number Sending Documents Redialing To redial the last dialed number through ADF 1 DOCUMENT SET Set document s face down MEMORY 99 5551234 REDIAL 5 Q ec Your machine starts to dial the last dialed number 3 COPY COPY DOCUMENT SET Lg 2 o 1 While the unit is displaying WAITING TO DIAL you can press REDIAL to sta
67. into the holes on the machine Paper Tray Cover Document Sub Tray Hook the projections into the holes on the machine Handset Cradle Stopper Wm Handset i Available as an Option Document Return Tray Handset Cord Hook the projections into the Available as an Option holes on the machine Handset Cradle available as an Option Hook the projections into the square holes on the machine Connect the cable into the TEL HANDSET jack on the machine 14 Installing the Drum Unit Toner Cartridge Assembly 1 Unpack the Toner Cartridge and rock it back 8 and forth as shown for 5 or 6 times to even the Do toner inside w 6 Remove the protective seal Note Pull on the seal slowly and straight out Slide the Toner Cartridge all the way into the Drum Unit and rotate the green lever upwards to lock the Toner Cartridge in place Continued on the next page 15 16 Installing the Drum Unit Toner Cartridge Assembly Open the ADF Door and Printer Cover Align the projections on both sides of the Drum Unit Toner Cartridge Assembly with the grooves in the machine as shown and insert the Drum Unit Toner Cartridge Assembly into the machine 1 Push the Drum Unit Toner Cartridge Assembly down into the machine snapping it in place 2 Close the ADF Door and Printer Cover 1 If you are replacing the Drum Unit or Toner Cartridge i
68. lace the 15 Toner Cartridge Faint print You may need to choose a different paper for the best 109 possible print quality 95 o E 2 5 96 Troubleshooting seconds then plug it in again Mode Symptom Cause Action page Communication No dial tone 1 Check the connection of the telephone line 107 2 Check the telephone line No auto answer 1 Check the connection of the telephone line 107 2 Check the Reception mode setting 56 3 If the Fax Parameter No 13 AUTO JOURNAL PRINT is set to Valid default setting and the machine is printing the received document s from memory which also happens to be the 32nd transaction the machine will not auto answer until the Transaction Journal completes printing Cannot transmit or An information code will be shown on the display Refer to the 99 receive information code table to find out the trouble No Unit Operation No unit operation To reset the machine unplug the Power Cord for a few 18 Troubleshooting Mode Symptom Cause Action TAM Interface Trouble in Unattended TAM I F Mode OUT Mode Cannot utilize the remote turn on feature of the telephone answering machine TAM The fax machine always answers after the 8th ring This feature is not compatible The fax machine is designed to answer after 8 rings if the TAM does not answer Fax machine will not start up whe
69. llowing methods One Touch Dialing Abbreviated Dialing e Manual Number Dialing press SET after each station is entered up to 7 stations Directory Search Dialing press SET after each station is entered For details see pages 42 to 44 Ex 01 Station nane ABBR SPACE 2 2 10 Station nane If you want to confirm the number of stations you have 002 STN S SET entered press SET STORE 05 Your machine will store the document s into memory 52 Sending Documents Transmission Reservation Direct Transmission Reservation Priority Transmission Reservation If you are in a rush to send an urgent document however there are many files in the memory use Direct Transmission Reservation to send the urgent document The urgent document will be sent immediately after the current communication is finished Note that you cannot send document s to multiple stations To reserve your machine for sending the urgent documents 1 Your machine is on line ON LINE XMT i ON LINE RCV MODE PRINTING 2 dh DOCUMENT SET Set document s face down Q 9 MEMORY COPY COPY DOCUMENT SET 8056 5 Dial by using any one of the following methods lt 01 gt Station nane One Touch Dialing Abbreviated Dialing Manual Number Dialing and press START Directory Search Dial
70. ly need to send or poll the same group of stations You can use these keys to store a One Touch group key a sequence of stations to be polled a deferred transmission sequence or an additional One Touch key Setting for Group Dialing To set a Program Key for Group Dialing 1 COPY 5 GROUP DIAL 2 COPY PRESS P1 ENTER Enter the Group Name up to 15 characters by using the Keypad See page 26 Ex GROUP A and press SET lever 5 5 Enter the station numbers by using One Touch Key ABBR and 2 digit code A 01 Station name and pubem 101 Station nane You may use the keys to review the entered station s before s p a step If you find an error press CLEAR to erase the displayed station PRESS P KEY You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing STOP 1 NO N O oF Enter the Key Name up to 15 characters by using the Keypad See page 26 PROG A and press SET COPY 5 COPY 5 Enter the starting time using 4 digits 2 3 3 0 11 30 p m and press SET Enter the station numbers by using One Touch Key or ABBR and 2 digit code You may use the A keys to
71. n the telephone answering machine is set to give only an outgoing message OGM TAM that gives outgoing announcement only is not compatible The fax machine will work with a TAM that will record incoming message ICM A beep beep sound is recorded on the telephone answering machine Speak a little slower between each word while recording an outgoing message OGM Fax machine starts up in the middle of the outgoing message even though the caller wants to leave a voice message Make sure the outgoing message OGM does not have a silent pause longer than 5 seconds Cannot record any incoming message ICM The fax machine always starts up at the end of the OGM and before the tape advances to the end of last ICM Your TAM only uses a single cassette tape to give OGM and record ICM Set Fax Parameter No 20 Silent Detection to Invalid And instruct the calling party to press twice on their touch tone phone during the OGM to start up your fax machine remotely 33 Cannot receive from a machine that does not send CNG signal a short beep tone every 3 seconds after dialing Set Fax Parameter No 20 Silent Detection to Valid Or instruct the calling party to press twice on their touch tone phone during the OGM to start up your fax machine remotely 33 Cannot retrieve message from the answering machine remotely the fax machine always starts up after the command code is e
72. n this column 7 Number of stored page s 8 Destination One Touch No ABBR No Manual Dialing No Troubleshooting If You Have Any of These Problems Mode Symptom Cause Action page During Standby The display is blinking The battery is completely discharged This may happen at first installation After setting the clock the blinking will stop During Transmission Document doesn t 1 Check that your document is free of staples and paper 36 feed multiple feeds clips and that it is not greasy or torn 2 Check that your document is the right type to send through an ADF by consulting the list on Documents You Cannot Send If your document has the characteristics listed make a photocopy of your document and send the copy instead 3 Check that the document is loaded properly 37 4 Adjust the ADF Pressure 106 Document jam The information code 031 will appear on the display if the 103 document becomes jammed Transmission Copy Vertical lines on the Check own copy quality If copy is OK your machine has no 104 Quality transmitted document problem report to the receiving party that they have a problem If copy is NG clean the Scanning Area Transmitted document 1 Make sure the document is set face down is blank 2 Check own copy quality If copy is OK your machine has 104 no problem report to the receiving party that they have a problem If copy is NG
73. nsmission One Touch Dialing allows you to dial a full telephone number by pressing a single key To set up the One Touch keys see page 27 1 DOCUMENT SET Set document s face down 2 MEMORY XMT 3 COPY COPY DOCUMENT SET 99 4 Press a One Touch key 01 16 lt 01 gt Station nane o Lg 2 o The display will show the One Touch number and station name The full number will then be dialed 47 48 Sending Documents Direct Transmission Abbreviated Dialing Direct Transmission Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built in auto dialer with a 2 digit abbreviated code To program an abbreviated dialing number see page 27 1 DOCUMENT SET 7 Set document s face down MEMORY 3 COPY DOCUMENT SET 4 Press ABBR then enter 2 digit code 10 Station name ABBR EX SPACE 09 The A will show the ABBR number and station name The full number will then be dialed Sending Documents Direct Transmission Directory Search Dialing Direct Transmission Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One Touch keys or Abbreviated dialing numbers 1 DOCUMENT SET
74. nted by The dialing mode will be changed from Pulse to Tone after dialing the digit Ex 9 PAUSE TONE 5551234 Sending Documents Memory Transmission One Touch Dialing One Touch Dialing allows you to dial a full telephone number by pressing a single key To set up the One Touch keys see page 27 1 DOCUMENT SET Set document s face down 2 Press a One Touch key 01 16 lt 01 gt Station nane jm STORE 05 2 9 um e S 5 ie 5 The document s begin to store into memory S Then starts dialing the telephone number a Abbreviated Dialing Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built in auto dialer with a 2 digit abbreviated code To program an abbreviated dialing number see page 28 1 DOCUMENT SET Set document s face down 2 Press ABBR then enter 2 digit code pig Station nams ABBR EX SPACE 210 5 STORE 05 ZA The document s begin to store into memory Then starts dialing the telephone number 43 Sending Documents Memory Transmission Directory Search Dialing Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One Touch keys or Abbreviated dialing numbers DOCUMENT SET Set document s face down ENTER LETTER S 1 2
75. ntered Set Fax Parameter No 20 Silent Detection to Invalid 33 Cannot receive a fax message but can record voice message Check your outgoing message if it is too long the calling fax machine may have timed out Try to shorten your outgoing message to less than 15 seconds or ask the calling party to program your telephone number in their fax machine with 3 pauses and a at the end ex 5551212 PAUSE PAUSE PAUSE 97 o 2 5 Troubleshooting Mode Symptom Cause Action page TAM Interface Trouble Fax machine will not Increase the ring count for detection on the telephone In Unattended Fax start to receive with the answering machine Mode OUT Mode telephone answering machine in the auto answer mode Troubleshooting Information Codes When something unusual occurs the display may show one of the Information Codes listed below These will help you to identify and correct the problem Info 4 Action Code Meaning ctio page 001 Recording paper jammed when feeding from the Remove the jammed paper 102 Paper Tray 007 Recording paper did not completely exit out of Remove the Drum Unit Toner Cartridge 102 machine Assembly Cartridge and remove the jammed paper 010 No recording paper Load the recording paper 17 030 Document is misfeeding 1 Reload the document properly 37 2 Remo
76. nternational Ltd 2 UF 788 with PC Interface Option or the Option ROM installed 79 Sub Addressing Setting the Sub Address into a One Touch ABBR Dialing Numbers SET MODE 1 8 2 COPY 5 1 ONE TCH 2 ABBR S 3 Press 1 to select One Touch or Press 2 to select ABBR NO Ex 1 PRESS ONE TOUCH 4 Press One Touch key 01 16 lt 01 gt TEL 5 Enter the telephone number press FLASH then enter the potest se Sub Address up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub Address Ex Telephone number 5551234 Sub Address 2762 Enter as 5 5 5 1 2 3 2 FLASH 02 7 6 2 6 5 lt 01 gt SALES DEPTI And then continue to enter the station name See page 27 7 STOP 9 1 FLASH separates the Sub Address from the Telephone number is indicated by 5 in the display Sub Addressing Sending a Fax with Sub Address Use FLASH to separate the Telephone number and the Sub Address 1 DOCUMENT SET Set document s face down 2 Enter the telephone number press FLASH then enter the 555123422700 Sub Address up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub Address Ex Telephone number 5551234 Sub Add
77. oming message ICM after playing the OGM Sample of OGM Hello this is Smith Sorry am unable to take your call Please leave your message after the beep or if you are calling to send a fax press the asterisk button twice on your touch tone phone now and start your machine Thank you for calling Silent Detection Mode Enables your Fax machine to switch to the Fax Mode when receiving from units that do not send fax signal short beep and prevents your TAM from recording blank long silence incoming message To activate this feature 1 Change Fax Parameter No 20 SILENT DET to 2 Valid See page 33 2 Set the time length of the OGM recorded in your TAM with the Fax Parameter No 19 OGM LENGTH See page 33 We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM Receiving Documents Print Reduction This machine can use Letter Legal or A4 size plain paper for recording Sometimes oversized documents sent to you by the other parties cannot be printed within a single page When this occurs the document will be divided into separate pages This machine is equipped with a Print Reduction function to solve this problem You may select the most appropriate setting from the selections described below 1 Automatic Reduction Each page of a received document is first stored in memory Based on the document length your machine will automatically calculate the suitable
78. on and ultimately benefit the environment The default functions can be adjusted depending on your office requirements Please see your authorized Panasonic dealer for more details NOTE 1 This equipment complies with Part 68 of the FCC Rules On the rear panel of this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment You must upon request provide this information to your telephone company Notice to User in Canada i This equipment meets telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s This is confirmed by marking the equipment with the Industry Canada certification number The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions
79. onds The machine will not start to detect SILENCE until the time setting has lapsed 60 60 sec Default 20 sec 20 SILENT DETECTION 1 Invalid Selecting the Silent Detection Mode TAM I F Valid Continued on the next page 3 3 34 Customizing Your Machine Fax Parameter Table Setting Parameter Number Setting Comments 22 SUBSTITUTE RCV 1 Invalid Selecting whether the machine receives to memory when Vali the recording paper runs out toner runs out or the alid dos recording paper is jammed 23 RECORDING PAPER 1 A4 Setting the recording paper size installed in your machine SIZE 2 Letter 3 Legal 24 PRINT REDUCTION 1 Fixed Selecting print reduction mode A Fixed Reduce received document according to setting of uto Parameter No 25 Auto Reduce received document according to the length of received documents 25 REDUCTION RATIO 70 70 Selecting the fixed print reduction ratio from 70 to 100 ae n This parameter functions only when the fixed print reduction is selected on Fax Parameter No 24 100 100 26 POLLING PASSWORD Setting a 4 digit password for secured polling See page 66 32 COPY REDUCTION 1 Manual Selecting whether the machine performs the copy Auto reduction ratio automatically or manually Manual The machine will prompt you for the Zoom ratio 100 to 70 when makin
80. order a replacement Cartridge from your Authorized Dealer Jd LI 2 O S 5 O z o E a o Print your name and title Signature amp Date 93 94 Journals and Lists Power Failure Report If a power failure occurs the document information stored in machine s memory will be lost In this case a Power Failure Report will be printed automatically after the power is re stored This report is not printed if no file s are stored in memory Please print the Transaction Journal to confirm the file s that have been sent Sample Power Failure Report POWER FAILURE REPORT seeeeeeeeeek DATE 12 2001 TIME 15 00 xxx POWER FAILURE OCCURRED FROM OCT 12 2001 14 50 1 TO OCT 12 2001 15 00 2 FOLLOWING FILE S HAS BEEN LOST PLEASE CHECK THE JOURNAL 3 4 5 6 7 8 FILE COMM TYPE CREATED TIME START TIME PAGES DESTINATION S No 001 MEM DEF XMT 12 12 00 23 00 001 03 PANASONIC E Ckokckckckckckck ckck ck ck ckck ck ck ckck ck ck ckck ck ck ckckckckck ck k kk k HEAD OFFICE o k k k 201 555 1212 x Explanation of Contents Power failure date and time 2 Power return date and time 3 File number 4 Communication type 5 Stored date time Date time that these files were stored 6 Executing time If the file is a Timer Controlled Communication the start time is printed i
81. ou have uses for this facility in your organisation Yours sincerely 7 CROSS Group Leader Facsimile Research Explanation of Contents 1 Indication of communication mode 2 Start time of communication 3 time of communication 4 File number b Station number 6 Communication result 7 Abbreviated number or mark 8 Recorded name in One Touch ABBR or direct dialing number 9 Number of pages transmitted or received 10 Duration of communication Journals and Lists Communication Journal COMM JOURNAL 001 to 999 When the communication is stored into memory a file number is assigned for each communication Sequential number of the Stations indicates that the communication was successful BUSY indicates that the communication has failed because of busy line STOP indicates that STOP was pressed during communication indicates that the substitute reception message in memory was not printed indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document s was sent 3 digit Info Code see page 99 Information Codes indicates that the communication has failed In this case the machine will print out the attached report with first page of your document as shown on the previous page mark indicates dialed by direct number dial The 3 digit number is
82. ouch key follow the steps below 2 COPY 5 1 0 2 ABBR See Note 1 lt 01 gt TEL Enter the telephone number lt 01 gt 9 555 1234 up to 36 digits including pauses and spaces 9 PAUSE 5 5 6 SPACE 1 2 3 4 COPY lt 01 gt ENTER NAME Your Machine Lj o o a PRESS ONE TOUCH O of o Enter the station name using the Keypad lt 01 gt SALES DEPT up to 15 characters S AIL SPACE DIE P T COPY 5 PRESS ONE TOUCH NI record another number repeat Steps 4 to 8 To return to standby press STOP NOTE 1 Use UPPER LOWER to select either an upper or lower One Touch key 27 28 One Touch Abbreviated Dialing Numbers Entering One Touch Abbreviated Dialing Numbers To set an Abbreviated Dialing Number follow the steps below COPY 5 9 Ex 2 2 01 to 82 Enter the telephone number up to 36 digits including pauses and spaces Ex 9 PAUSE COPY 5 Enter the station name using the Keypad up to 15 characters 5 5 S SPACE 2 8 4 5 SET MODE 1 8 1 0NE TCH 2 ABBR ABBR NO l
83. ough your machine has a password 66 Polling To Documents from Another Station The following procedure lets you poll document s from one or multiple stations Be sure to set the polling password before polling See page 66 1 COPY PASSWORD 1234 AM 2 Enter a 4 digit polling password See Note 2 CDOD CD OO PASSWORD 1111 3 COPY 5 ENTER STN S Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing e Manual Number Dialing press SET after each station is entered up to 7 stations Directory Search Dialing press SET after each station is entered 8 9 For details see pages 42 to 44 95 gt 6 4 lt 01 gt Station nane ABBR SPACE 10 Station name If you want to confirm the number of stations you have 002 STN S SET entered press SET 5 im STORE 1 You review the entered stations in Step 4 by pressing W or A key press CLEAR to erase the displayed station or group as needed 2 If you have set the polling password in Fax Parameter No 26 the password will appear on the display You can still change the password temporarily by overwriting it with a new one Program Keys General Description Your fax machine has special Program Keys These keys are useful if you frequent
84. outing Facsimile Routing utilizing the Sub Address Example of a Network Document with SUB e g Dial2013331234 SUB 004 Loc oco coc 777 77 7 7 Extension Network EDEPOL EDD 710571000272 cel Document with SUB Zi e g Dial2013331234 poe G3 fax G3 fax i SUB 003 Dave John 1 Y Compatibility with Other Machines Sub Addressing Transmission DF 1100 DP 135FP 150FP 150FX DP 2000 2500 3000 DX 1000 2000 FP D250F D350F UF 332 333 342 344 490 550 560 585 595 7 70 788 880 885 895 see Note 2 Sub Addressing Reception DX 1000 2000 and DF 1100 UF 342 344 550 560 585 595 770 788 880 with PC Interface using the Networking version of HydraFax LaserFAX software 5 E G u x E Sub Addressing Transmission Methods You can send a document with Sub Address information to the desired recipient by the following methods By registering the Sub Address information into One Touch ABBR Dialing Numbers By specifying the Sub Address information in the Manual Number Dialing Mode Setting of Routing Forwarding or Relaying You can customize the Automatic Routing to any combination of LAN Local Area Network PSTN Public Switched Telephone Network or PBX Extension with HydraFax LaserFAX Routing Table please refer to the HydraFax LaserFAX User Manual NOTE 1 HydraFax and LaserFAX are trademarks of Wordcraft I
85. ovement of copy quality 116 Glossary Polling The ability to retrieve a document s from another facsimile machine Polling Password A 4 digit programmed code that enables the security of a document s being polled Power Saver Mode To reduce the power consumption of the machine in standby select the time period to turn OFF the high temperature fuser unit when the printer is idle Print Reduction Modes methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine Program Keys Keys that are defined for storing a sequence of stations to be dialed or polled Protocol A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth Both end points must recognize and observe the protocol PSTN Public Switched Telephone Network Network of interconnected switching equipment and transmission facilities Resolution Relates to the number of dots scanned or printed per certain square The quality of the image increases as the number of dots per certain square increases Sleep Mode The lowest power state that the machine enters after the specified time without actually turning off Station Name Alphanumeric ID which can be programmed for each One Touch dialing and Abbreviated dialing number Stored Documents Documents that have been scanned and now are stored in your machine s memory Sub Add
86. p of the copy printed out at the other station The LOGO helps to identify you to someone who receives your transmission AS SEARCH Funovion 2 9 USER PARAMETERS 3 COPY 5 COMPANY NAME S 4 COPY ser rM gt fo gt 22 5 N Machine 5 Enter your LOGO max 25 characters and digits by using NAME PANASONIC the Keypad Ex 5 If you make a mistake use 4 or gt to move the cursor one space beyond the incorrect character press CLEAR then re enter the new character If more than 11 characters are entered the left side characters will scroll off the display 6 COPY sET STOP 1 Your Company or your name must be set as your LOGO because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of this Operating Instructions 23 User Parameters Setting Your Character ID If the remote machine has a Character ID capabilities when you are sending or receiving your Character ID will appear on the remote machine s display and the remote machine s Character ID will appear on your display 3 COPY 5 4 COPY Enter your Character ID max 16 characters and digits 5 by using the Keypad Ex H E AJ DII SPACE 11
87. rect Dialing mode 77 78 Fax Forward Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the one touch or abbreviated dialing number Once the faxes are received in the memory the machine will forward the received document s to the telephone number registered in the one touch or abbreviated dialing number This function is convenient when you would like to receive faxes in another place i e your home at night or during a holiday 1 ivo SET MODE 1 8 COPY ser NO 01 99 9 COPY ser COPY INVALID lt gt PRP P 2 3 4 Lm 5 6 COPY 5 ENTER STATION Enter the station to forward the received faxes to by lt 01 gt Station nane assigning a One Touch key or an Abbreviated dialing number Ex NOTE 1 When the Fax Forward feature is set the One Touch or the Abbreviated dialing number is restricted from editing Please change this function to Invalid when you would like to edit the telephone number 2 It is not possible to receive a document if the memory of your machine overflows or is about 9596 used Sub Addressing General Description The Sub Addressing function allows you further routing forwarding or relaying of document s to the desired recipient s when used in combination with the Networking version of HydraFax LaserFAX software This function conforms to the ITU T recommendation for T R
88. ress 2762 Enter 5 5 5 5 CD 2 3 4 FLASH 2 7 6 2 STORE 05 The document is stored into memory and your machine starts to dial the number of the station and sends the document s with Sub Addressing information o o 5 E G x E 5 Z NOTE 1 FLASH separates the Sub Address from the Telephone number and is indicated by 5 in the display 2 Manual Off Hook or On Hook Dialing cannot be used with the Sub Addressing Transmission 3 The Sub Address is not transmitted during Manual Redial Mode 82 Journals and Lists General Description To help you maintain records of the documents you sent and received as well as lists of the numbers you record your facsimile machine is equipped to print the following journals and lists Transaction Journal Individual Transmission Journal Communication Journal One Touch Abbreviated Directory Search No List Program List Fax Parameter List and Directory Sheet Transaction Journal The Journal is a record of the last 32 transactions a transaction is recorded each time you send or receive a document It prints automatically after every 32 transactions see Note 1 or you can print or view it manually by using the following procedure 1 JOURNAL 2 COPY 1 PRINT 2 VIEW 3a 1 To print a Journal PRINTING 3 b 2 To view a Journal
89. ress ITU T recommendation for further routing forwarding or relaying of incoming faxes Sub Address Password ITU T recommendation for additional security that corresponds to the Sub Address Substitute Memory Your machine s ability to store an incoming document into its memory when it runs out of Reception recording paper or toner Transmission The ability to preset a telephone number so that you may reserve a transmission while your Reservation unit is performing another function TAM Interface A capability of your unit to be connected and operate with a Telephone Answering Machine TAM Transmission Password A 4 digit password that is checked when a document is transmitted User Parameter Programmed parameters that provide information to other stations Examples are logo character ID date and time View Mode File List Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List View Mode Journal Allows you to view the brief contents of the journal through the LCD display without having to print the journal 117 as 5 lt ITU T Image 1 All specifications are based on the ITU T Image 1 The sample shown below is not to scale THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8ER TELEPHONE BOOLE 945 13 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr Cundall Mining Su
90. review the entered station s before going to next step If you find an error press CLEAR to erase the displayed station You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing STOP Program Keys Setting for Deferred Transmission To set a Program Key for deferred transmission po 9996 COPY PROGRAM DIAL PRESS P1 ENTER NAME PRESS FUNCTION START TIME ENTER STN S lt 01 gt Station nane 10 Station nane PRESS P KEY 69 oo gt lt 70 Program Keys Setting for Polling To set a Program Key for polling N O COPY 5 COPY 5 Enter the Key Name up to 15 characters by using the Keypad See page 26 PROG and press SET COPY 5 COPY 9 09 9 Enter 4 digit polling password 002 02 and press SET Enter the station numbers by using One Touch Key or ABBR and 2 digit code You may use the or A keys to review the entered station s before going to next step If you find an error press CLEAR to erase the displayed station You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing S
91. rt redialing immediately 55 Receiving Documents Reception Modes You can select one of the four modes as shown below Conditions Suggested Reception Mode Settings You normally receive only voice calls Telephone Mode IN Mode You can answer the incoming call via an External Telephone Optional If you receive a fax calling signal simply press START to receive manually See page 57 1 Fax Parameter No 15 set to 1 Tel 2 Press the IN OUT button to turn the lamp OFF RCV MODE TEL You receive both voice and fax calls Fax Tel Auto Switching Mode IN Mode Unit will answer the incoming call then distinguishes whether it is voice or fax call If it is a fax call the unit will receive automatically If it is a voice call the unit will signal ring through the speaker for your attention See page 58 1 Fax Parameter No 15 set to 2 Fax Tel SW 2 Press the IN OUT button to turn the lamp OFF RCV MODE FAX TEL You normally receive fax calls only Fax Mode OUT Mode Unit will receive the document s automatically All incoming calls including a voice call are answered by the fax machine See page 59 1 Fax Parameter No 16 set to 1 Fax 2 Press the IN OUT button to turn the lamp ON RCV MODE FAX You receive both voice and fax calls anda Telephone Answering Machine TAM is connected TAM Interface Mode OUT Mode
92. rveys Ltd Holroyd Road Reading Berks Dear Pete Permit me to introduce you to the facility of facsimile transmission In facsimile a photocell is caused to perform a raster scan over the subject copy The variations of print density on the document cause the photocell to generate an analogous electrical video signal This signal is used to modulate a carrier which is transmitted to a remote destination over a radio or cable communications link At the remote terminal demodulation reconstructs the video signal which is used to modulate the density of print produced by a printing device This device is scanning in a raster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced Probably you have uses for this facility in your organisation Yours sincerely ThA P J CROSS Group Leader Facsimile Research Registered in England No 2038 Registered Office Vicara Lane Ilford Essex 118 L A Loading 36 ABBR Number 88 89 LOGO m EE 23 Abbreviated Dialing Numbers 27 M Access Code ee 73 ADF Capacity Duce Dr di 107 Memory Transmission ce 41 Automatic Document Feeder 37 Monitor Volume eee 21 Automatic Reduction
93. select the printout condition Off Always Inc Only in Function 8 1 or Fax Parameter No 12 Sample COMM JOURNAL Xo ke s x COMM JOURNAL DATE OCT 12 2001 TIME 15 00 1 2 3 MODE MEMORY TRANSMISSION START OCT 12 14 50 END OCT 12 15 00 FILE NO 050 4 5 6 7 8 9 10 STN NO COMM ABBR NO STATION NAME TEL NO PAGES DURATION 001 OK lt 01 gt SERVICE DEPT 001 001 00 01 30 002 OK lt 02 gt SALES DEPT 001 001 00 01 25 003 407 lt 03 gt ACCOUNTING DEPT 000 001 00 01 45 004 BUSY 021 111 1234 000 001 00 00 00 PANASONIC KR KKK KKK KEK KEK dee kx k HEAD OFFICE 201 555 1212 THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8ER TELEPHONE BOOLE 94513 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Minine Surveys lta en vaclations of print density v cause the photocell to generate an analogous electrical video signal This signal is used to modulate a carrier which is transmitted to a remote destination over a radio or cable communications link At the remote terminal demodulation reconstructs the video signal which is used to modulate the density of print produced by a printing device This device is scanning in a raster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced Probably y
94. sesees 65 E E 66 W General Description 66 Setting the Polling Password cccccccccssssssssssescsesesesesenessssesecesesesesesesseees 66 E To Poll Documents from Another Station 67 PFOGEAIN RCV GS touts A 68 General 2255 2226 68 E Setting for Group ote dti 68 Setting for Deferred Transmission 69 IN Setting for Pollint es a Suede 70 Setting for One Touch Key 0002 0 0 71 E Changing or Erasing the Program Key Settings 72 A6cess d Cebu Fia dul FEE UU NI EE ID RENE 73 li General 73 I Setting the Access Code nai ated 73 E Operating Your Machine with the Access Code Restrict All Operations 74 E Operating Your Machine with the Access Code Restrict Access of Fax Parameters 74 Distinctive Ring Detector DRD nnn nnne nnn nnns 75 W General Description
95. side line your machine can be set to prompt the user to enter a PIN code before any dialing Selecting the Access Method Prefix or Suffix 1 SET MODE 1 8 a 9 2 COPY No 01 99 9 3 COPY COPY NONE lt gt Ee 4 SUFFIX lt gt for suffix code or PREFIX lt gt for prefix code 5 COPY sET STOP 2 76 PIN Code Access Dialing with a PIN Code DOCUMENT SET Set document s face down Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing e Manual Number Dialing press SET after each station is entered up to 7 stations e Directory Search Dialing press SET after each station is entered For details see pages 42 to 44 Ex lt 01 gt Station nane ABBR SPACE 0 101 Station name If you want to confirm the number of stations you have 002 STN S SET entered press SET A 3 FA ENTER PIN CODE S So nis cs sit 29 gt 4 Ex 9 8 7 6 up to 36 digits 9876 STORE 05 IAS 2 Your machine stores the document and starts dialing the PIN code and telephone number as you specified NOTE 1 The PIN code is shown as the display when dialing the number 2 This feature is not available when dialing a number by using Off Hook or On Hook Di
96. sonic UF 490 COPY 5 ENERGY SAVER CONTRAST RESOLUTION CLEAR TEL NO IN OUT DIRECTORY SEARCH FUNCTION Keypad Used for manual number dialing recording phone numbers and numerical entries Tone Key Used for the following Used to temporarily change the Start or select the function dialing mode to Tone when Pulse Search for a station name See pages 44 and 49 mode is set Adjust the monitor and ringer volume See page 21 Move the cursor while entering numbers and characters Search the station name for Directory Search Dialing Confirm the entered station for multi station communication Confirm the current communication modes e g Page number ID Dialed Telephone number File number when the unit is ON LINE 12 Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated Installing Your Starter Toner Cartridge Drum Unit See Note 1 2 Paper Tray Cover Document Return Tray Telephone Line Cable Power Cord Operating Instructions CD ROM Handset Cradle Stopper Q NOTE 1 The Starter Toner Cartridge yields approx 1 000 pages Based on 3 Black ITU T Image No 1 Chart Installing the Accessories Paper Tray Hook the projections
97. st You can also stack up to 20 PAGES on the ADF at one time If you have more than 20 pages wait until transmission or storing in memory starts as pages feed through place any remaining pages on top of the last page in the feeder 3 Adjust the Document Guides to center the document on the ADF Document Guides o 2 o When you set a document the ADF the display message will change from date and time standby to the following message You can now change basic transmission settings or begin the dialing procedure DOCUMENT SET 1 Transmitting documents longer than 14 356 mm requires user s assistance Basic Transmission Settings General Description You can temporarily change the transmission settings either before or after you place the document on the ADF These settings are as follows Contrast Resolution Communication Journal After your document s have been sent your machine will automatically return to the preset settings Your machine is preset to Normal contrast If you wish to send a document with lighter contrast change the setting to Lighter If you wish to send a document with darker contrast change the setting to Darker Press CONTRAST to NORMAL gt LIGHTER DARKER CONTRAST Normal CONTRAST Lighter CONTRAST Darker Resolution Your machine is preset to Standard resol
98. t is recommended to clean the Printer Roller to maintain good printing quality To clean the Printer Roller follow the procedure on page 104 2 When replacing the Drum Unit press 5 to reset the notification message FUNCTION 7 8 SET 2 SET D Loading the Recording Paper Paper Specifications In general most bond papers will produce excellent results Most photocopy papers will also work very well There are many name and generic brands of paper available We recommend that you test various papers until you obtain the results you are looking for For detailed recommended paper specifications See page 109 23 fo gt 22 5 N Machine How to Load the Recording Paper 1 Remove the Paper Tray Cover 1 Load the paper into the Paper Tray 2 Slide the paper width guide to the right until it lightly touches the stack of paper without bending the paper The paper must fit squarely and firmly between the Paper Width Guide and the right side of tray If it does not the paper may feed into the printer incorrectly resulting in a paper jam Caution Make sure that the paper is set under the Clips and that it does not exceed the Maximam Paper Capacity Mark You can load about 150 sheets 20 Ib weight Max Paper Capacity Mark Re install the Paper Tray Cover The Recording Paper Size setting of the Fax Paramet
99. ted to party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the following information 1 Date and Time of transmission and 2 Identification of either business business entity or individual sending the message and 3 Telephone number of either the sending machine business business entity or individual In order to program this information into your facsimile machine you should refer to page number 22 and 25 in this Operating Instructions to complete the steps Example of Header Format LOGO ID Number setting OCT 12 2001 09 00 PANASONIC 201 348 7000 P 01 05 t t t 1 Date and Time 2 LOGO 3 ID Number lorerik As an ENERGY STAR Partner Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency This voluntary program specifies certain energy consumption and usage standards This product will automatically power down after a specified period of non use The use of this ENERGY STAR compliant product will reduce energy consumpti
100. the dialing method 2 Tone 07 HEADER PRINT 1 Inside Selecting the printing position of the header Inside Inside TX copy area Dutsde Outside Outside TX copy area No print No print Header is not printed 08 HEADER FORMAT Logo ID No Selecting the header format 2 From To 09 RCV D TIME PRINT 1 Invalid Selecting whether the machine prints the received date amp time remote ID percentage of reduction and page number 2 Valid on the bottom of each received document 10 KEY BUZZER 1 Off Selecting the volume of the Key Buzzer tone VOLUME Soft 3 Loud 12 COMM JOURNAL 1 Off Selecting the home position of printout mode for COMM Journal Off Always Inc only 2 nae Off Does not print 3 Inc only Always Always prints Inc only Prints only when communication has failed 13 AUTO JOURNAL 1 Invalid Selecting whether the machine prints the journal PRINT Valid automatically after every 32 transactions 15 IN MODE 1 Tel Selecting IN attended mode as either Telephone Mode or 2 Fax Tel SW Fax Tel Auto Switching Mode 16 OUT MODE 1 Fax Selecting OUT unattended mode as either Fax Mode or 2 TAM Fax Interface Mode 18 OPERATOR CALL 1 20 sec Selecting the length of time that your machine signals TIMER rings for an incoming voice call in Fax Tel Auto Switching 2 30 sec Mode See page 58 3 40 sec 4 50 sec 19 OGM LENGTH 1 1 sec Setting for the OGM length of your TAM from 1 to 60 TAM I F sec
101. ting or terminating in Canada Information Code A code that is internally generated by your Fax machine stating a specific operational error or machine failure Journal A report that is printed by your unit listing the last 32 transactions Keypad A group of numeric keys located on your control panel LCD Liquid Crystal Display The display area of your machine Logo Your programmed company name or identification up to 25 alphanumeric characters Manual Reception A mode that requires operator intervention to receive an incoming document Memory Transmission documents are scanned into memory before actual connection to the phone line for transmission Modem A device that converts signals from your fax machine into signals that can be transmitted over telephone lines Multi Station The ability to broadcast the same set of documents to a programmed number of locations Transmission Off Hook Dialing The direct dialing of a telephone number with the handset out of the cradle or off the hook On Hook Dialing The direct dialing of a telephone number with the handset in the cradle or on the hook One Touch Dialing The ability to dial an entire telephone number by pressing one key Overlap Printing Documents too long to be reduced are automatically printed on two pages with approximately 10 mm overlap Panasonic Super An electronic image enhancement Panasonic Super Smoothing that will create a particular Smoothing pattern for the impr
102. tion of your TAM please refer to the Operating Instructions of the TAM Installing your TAM 1 1 Remove the telephone line cable of your TAM from the wall jack 2 Plug the telephone line cable of your TAM into the TEL jack on the rear of the fax machine as shown 59 Receiving Documents Telephone Answering Machine Interface Mode Setting the TAM Interface Mode Change Fax Parameter No 16 OUT MODE to 2 TAM Fax See page 33 2 xt RCV MODE TAM FAX IN OUT Make sure that the lamp goes Operation of TAM Interface Mode If it is a Fax call When your TAM and Fax receives an incoming call the 1 TAM always answers the first and then the TAM plays the OGM Outgoing Message recorded in your TAM to the calling station During the time the TAM is answering the call your fax machine will be monitoring the line to distinguish whether it is a voice or fax call Your machine will switch the line to the fax and then begin to receive the documents immediately from the calling station If it is a Voice call When your TAM and Fax receives an incoming call the 1 TAM always answers the call first and then the TAM plays the OGM Outgoing Message recorded in your TAM to the calling station During the time the TAM is answering the call your fax machine will be monitoring the line to distinguish whether it is a voice or fax call Your TAM continues to record the inc
103. urred 94 listed above please contact your local Panasonic Authorized Dealer 1 After identifying the problem and verifying the recommended action if the information Codes keep reoccurring or for help on Information Codes that appear on your machine but are not Troubleshooting Clearing Recording Paper Jam If the recording paper becomes jammed in the machine the display will show an Information Code 001 007 To clear the jam Info Code 001 1 1 Remove the Paper Tray Cover 1 2 Remove the jammed or wrinkled paper 1 Open the ADF Door and Printer Cover 2 Remove the Drum Unit Toner Cartridge Assembly and Document Return Tray 3 Remove the jammed paper E 2 5 1 Recording Paper Jam message display is reset only by opening closing of the Printer Cover Troubleshooting Clearing a Document Jam If a document becomes jammed in the machine the display will show the Information Code 030 or 031 To clear the jam 1 1 Open the ADF Door 2 Remove the jammed document 102 Troubleshooting Cleaning the Document Scanning Area If the receiving party reports that the received documents were black or contained black lines try making a copy on your unit to verify If the copy is black or has black lines the document Scanning Area is probably dirty and must be cleaned To clean the Scannin
104. ution which is suitable for most documents If you want to send it with more detail change the setting to Fine Super Fine or Halftone Press RESOLUTION to STANDARD Il FINE gt S FINE e RESOLUTION Standard RESOLUTION Fine RESOLUTION Super Fine RESOLUTION Halftone NOTE 1 To change the preset Contrast position change the setting of Fax Parameter No 01 See page 33 2 To change the preset Resolution position change the setting of Fax Parameter No 02 See page 33 38 Basic Transmission Settings Communication Journal COMM JOURNAL A Communication Journal lets you verify if the transmission was successful You can select the condition to print out the Communication Journal as follows When COMM JOURNAL OFF aCommunication Journal will not print When COMM JOURNAL ON Communication Journal will print automatically after every communication When COMM JOURNAL INC Communication Journal will print only if the communication has failed 8 1 COMM JOURNAL 2 COPY 5 INC lt gt 2 Lg 2 o OFF lt gt for OFF ON lt gt for ON Always prints INC lt gt X999 for INCOMPLETE only 4 COPY 5 1 change the preset Comm Journal condition change the setting of Fax Parameter No 12 NOTE See page 33 39 40 Send
105. ve the document jam 103 3 Adjust ADF 106 031 Document paper is too long or 1 Reload the document properly 37 Document length exceeds 78 8 inches 2 meters 2 Remove the document jam 103 041 Out of toner Replace the Toner Cartridge 15 043 Toneris getting low 044 The Life Expectancy of the Drum Unit has been Replace the Drum Unit 15 reached 045 Drum Unit Toner Cartridge Assembly is not installed Install the Drum Unit Toner Cartridge Assembly 15 061 ADF Door is open Close the ADF Door 400 During initial handshake receiving station did 1 Check with the other party respond or communication error occurred 2 Reload the document s and send again 402 During initial handshake communication error Reload the document s and send again occurred 403 No polling capability at the remote side Ask remote side to set POLLED ON 404 405 During initial handshake communication error Reload the document s and send again occurred 407 No confirmation from the receiving station for the Wait a few minutes and send again previous page sent 408 409 Remote side confirmation of previous page is illegible Wait a few minutes and send again 410 Communication aborted on the transmitting side Check with the other party 411 Polling password does not match Check the polling password 66 412 No d
106. ved document file 65 PRINT COLLATION 1 Invalid Selecting whether the machine prints out documents in Valid sequence See page 63 80 SELF MAINTENANCE 00 00 23 00 Setting the hour to activate the Scanning Roller TIME 12 00 Maintenance The Scanning Roller will be rotated for a few seconds at the set hour This is to keep smooth contact between the Scanning Roller and the Scanning Glass 99 MEMORY SIZE Displays the memory size NOTE 1 Setting number marked with an asterisk indicates the factory standard setting 2 This parameter supports an optional telephone service Distinctive Ring Service provided by your local telephone company It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine It can differentiate and answer the incoming call on the fax number All other calls on the other telephone numbers will not be answered This optional service from your local phone company is also called Custom Ringing Distinctive Ringing Ident a call Ident a ring Personalized Ringing RingMaster RingMate Selective Ringing Smart Ring or something similar Check with your local teleohone company on the availability of this service in your area Loading Documents Documents You Can Send In general your machine will send any document printe
107. vided into two sheets with overlap printing NOTE 1 If the reduction method is set to the Automatic Reduction mode the document is printed out with no reduction when printing out separate pages If the reduction method is set to Fixed Reduction mode the document is printed out by the ratio you set in Fax Parameter No 25 62 Receiving Documents Substitute Memory Reception If the recording paper runs out or jams or if the toner runs out during reception the machine automatically starts receiving documents into its image data memory Stored documents are printed automatically after replacing the recording paper or the toner cartridge See Notes 1 and 2 1 When the machine finishes the memory reception and NO REC PAPER 010 there is no recording paper toner an Information Code appears on the display OUT OF TONER 041 2 Install the recording paper see page 17 or replace the toner cartridge see page 15 PRINTING The machine will automatically start printing the document stored in the memory Print Collation Mode The printing mechanism of the UF 490 is a Reverse Order Stacking construction The UF 490 has a Print Collation Mode that stacks received documents in the correct order When the Print Collation Mode is enabled all received documents are stored into memory first then printed out in Correct Order Stacking The requirements for the Print Collation Mode to be active are 1 Fax
108. volo ec enata E ET 11 Installing Your Machine 5 13 Installing the AcCeSSOTries r rna rre ena eir i ad ac i rac 14 Installing the Drum Unit Toner Cartridge 15 Loading the Recording Ve Uu B Ea cC 17 Ia Paper Speciicalofista ausser isa och caben iiL ont 17 Connecting the Telephone Line Cable and Power Cord 18 Setting the Dialing Method Tone or Pulse ceres 20 Adj sti g the VOUM e 21 User Parameters vive ccecicsiccnivedesadaiveveeusesdaed needed sdinhdivnieinanedoth asovaundetedadvussadanncasdanectwedsemeusanns 22 I GenerallDescrpliotin 22 E Setting the Date and Time 22 Setting Your LOGO NAME COMPANY sssssssssscscsceesesesesssssesssseeeeeseee 23 Setting Your Character ID ccccccsssssssscscscsesesesesssenscsesceeseseseseesensssseeseeeee 24 E Setting Your ID Number Fax Telephone 25 Entering Characters er RE 26 Programming Your Machine One Tou
109. you want to confirm the number of stations you have 002 STN S SET entered press SET ABBR E O STORE 055 To store document s into the memory NOTE 1 If you enter a wrong number in Step 4 press GLEAR then re enter the right number 2 To cancel the file in memory press FUNCTION 1 SET 2 and use W or A to select the file that you want to cancel then press SET START Polling General Description Polling means calling other station s to retrieve document s The other station must know in advance that you will call and must have document s set on the ADF or stored in the memory You may need to set a polling password shared by the other station to ensure security Setting the Polling Password If the polling password does not match with the polled station your polling request will be refused automatically To set the polling password follow the steps below 1 ivo SET MODE 1 8 2 COPY ser NO M 01 99 9 3 COPY POLLING PWD 09 4 Press and enter a 4 digit polling password Le 1 2 8 4 5 5 STOP S e NOTE 1 Polling might not function with all fax machines We suggest you attempt a trial polling before you actually poll important document s 2 If a password is not set in the polled station you may poll the other station even th

Panasonic UF-490 Fax Machine User Manual

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