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Oki 84 Printer User Manual

1. People to People Technology 9 OKIOFFICE 84 MULTIFUNCTION PRINTER User s Handbook Every effort has been made to ensure that the information in this document is complete accurate and up to date Okidata assumes no responsibility for the results of errors beyond its control Okidata also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by Okidata Copyright 1999 by Okidata All rights reserved First edition June 1999 Written and produced by the Okidata Training amp Publications Department Please address any comments on this publication by mail to or by email to Training amp Publications Dept pubs okidata com Okidata 2000 Bishops Gate Blvd Mt Laurel NJ 08054 4620 For the latest product information printer drivers manuals special offers etc we welcome you to visit our multilingual web site http www okidata com Handbook Year 2000 Compliance All products currently sold by Okidata are Year 2000 compliant Each product contains information technology that accurately processes date and time data between the years 1999 and 2000 and carries no issue for the September 9 1999 9999 programming concern These products when used in combination with products p
2. Normal Display Under normal operating condition the top line of the display shows the time and the answering mode FAX TEL PC T F or TAD Error Messages 14 14 FAX COVER OPEN Cover open The upper cover is not closed First check to be sure that the image drum is seated correctly and the toner cartridge is installed properly Then check to see that the toner cartridge lock lever is pushed completely forward until it stops Press down firmly on the cover to make sure it is closed and latched NO PAPER FAX CHECK PAPER OR PATH No Paper The paper tray is out of paper Add more paper PAPER OUT JAM FAX CHECK PAPER OR PATH Jam Paper is jammed feeding from the paper tray into the printer Or paper may be jammed inside the printing mechanism under the image drum Check the paper path and remove any jammed paper see Clearing a Paper Jam DOCUMENT JAM FAX CONFIRM AND STOP ADF error jam A document to be faxed or scanned has jammed in the scanner see Clearing a Document Jam 07 25 1998 14 14 FAX RELOAD DOCUMENT Paper feed error A document to be faxed or scanned has not fed into the scanner properly Remove the document and reload it into the document TONER LOW FAX REPLACE TONER CART or 14 14 FAX REPLACE TONER CART Handbook 73 74 Toner low Toner is running low in the toner cartridge Replace the cartridge as soon as possible When you close the cover after replacing the
3. 88 dias A Alarm indicator 8 Answering Mode Changing 23 Setting 22 Auto Dial Directory Programming 43 Auto Dial Key 8 Auto Rec Key 7 Auto Receive Mode 22 Broadcasting 45 C Call Back Number 24 Canceling Messages Stored in Memory 37 Chain Dialing 41 Cleaning Page 72 Index Communication Codes in Reports 70 Communication Error 76 Confidential Fax Creating a mailbox 51 Mailbox password 51 Sending 52 Confidential TX key 10 Consumables 85 Copies Making 29 Copy Key 8 Copy Stacker 3 Copying 29 Making copies 58 Counter Display Key 11 Current Settings Viewing 59 Customer Information 87 Customer Support 86 D Date Setting 22 Delayed Transmission 49 Canceling 50 Programming 49 Sending from Feeder 49 Sending from Memory 50 Delayed TX key 10 Dial Parameters Changing 65 Settings 64 Distinctive Ring 64 Document Jam 71 Document Stacker 3 Document Tray 3 Documents Loading 32 Multiple Page 31 Size 31 Drum Counter 84 Dual Access Feature 56 End of Session Tone 11 Error Messages 73 Error Tones 11 F Fax Identification Setting 24 Faxing Preparing Documents 31 G Group Faxing to 47 48 Programming 47 Removing locations 47 Group Key 9 H Hook Voice Request Key 7 Hyphen Key 7 ID Programming 24 Image Drum Handling 13 Replacing 83 Image Drum Cartridge 5 Instant Dialing 34 Internet 87 Index 89 90 K Key Select Tone 11 L Language Setting 25 LCD Display Panel 7
4. MFP s Ring Pattern in this chapter Available settings are on and off 1 ST PAPER SIZE This function allows you to tell your MFP what size of paper you are using in your MFP s paper tray Available settings are A4 letter legal 13 and legal 14 14 USER LANGUAGE This function allows you to switch between the two languages programmed into your MFP English and French Spanish or Portuguese 15 INCOMING RING This function controls the telephone ringing sound your MFP makes when a call comes in When this function is set to off your MFP will not ring during incoming calls When set to on your MFP will only ring when set to manual receive mode or RING RESPONSE is set to 5 20 seconds except 1 ring When set to DRC your MFP will ring for each incoming call with the same tone even if you have set function setting 12 DISTINCTIVE RING to on Available settings are on off and DRC 16 REMOTE RECEIVE This function allows you to tell your MFP to switch from telephone to fax mode to receive an incoming fax To use this function use the keypad of the optional handset or of an external telephone to enter the remote receive number you have programmed into your MFP Available settings are off 00 11 22 33 44 55 66 77 88 99 AND 17 MEM FEEDER SW This function controls how your MFP normally transmits fax messages by scanning the document into memory first or by transmitting directly Handbook 61 62 from the d
5. The display shows 2 0NE TOUCH PARAM Press the Select Function key to finish Switch Echo Protection back off if you later change the location the One Touch key is used for as this setting increases the time to connect Locating Unassigned One Touch or Auto Dial Numbers You can also use the Search key to search for unassigned One Touch keys and Auto Dial numbers 1 2 Press the Select Function key Press the 9 Location Prog One Touch key The display shows LOCATION PROGRAMMING ENTER SRCH OT A D Press the Search key The display shows the next unassigned One Touch key or Auto Dial number Chain Dialing Each fax number that you enter or program into your MFP can be up to 32 digits long If you need to dial a number which is longer than 32 digits use the chain dial feature To create a chain dial number 1 Program the first 31 digits of the number into a One Touch key or Auto Dial number Press the 8 One Touch key Program the rest of the number into another One Touch key or Auto Dial number or you can leave the second Handbook 41 part of the number unprogrammed and enter it manually on the numeric keypad To use a chain dial number 1 Select the One Touch key or Auto Dial number programmed with the first part of the chain dial number The display shows PRESS OT AD SRCH KEY 2 Select the One Touch key or Auto Dial number programmed with the second part of the chain dial number If th
6. alarm will sound to notify you of any problem that occurs To turn the alarm indicator off press the Stop key and correct the problem Plus Key One Touch key 8 Each fax number you enter or program into your MFP can be up to 32 digits long If you want to dial a number that is longer than 32 digits you can dial a number using any combination of One Touch keys Auto Dial numbers or the numeric keypad When programming a chain dial number into a One Touch key or Auto Dial number press the Plus key at the end of the first part of the number to indicate to the MFP that this is a chain dial number 16 17 18 19 20 Pause Key One Touch key 10 Use this key on the One Touch keypad to enter automatic 3 second pauses in dialing when programming telephone numbers For example you may want to use this key to tell your machine to wait for an outside or international line to open Pauses in telephone numbers are marked by a P symbol Space Key One Touch key 9 Press this key on the One Touch Keypad to enter spaces while programming Unlike the Pause key spaces are used for easier reading only and have no effect on dialing One Touch Keypad Each of the ten keys on this keypad can be programmed with a fax number You can dial this number by pressing the corresponding key See the next section The One Touch Keypad One Touch Labels After programming a location into a One Touch key write the location s name on th
7. IE JetSuite Pro User s Guide Windows In Windows select Print from the File menu Make sure that OKIOFFICE 84 is selected as the printer either from the Windows Control Panel Printer icon or from your application s Print Setup menu Printing Using Manual Feed Use manual feeding when you want to print on envelopes or paper of a different size or type from the paper in the paper stacker 1 Using the marking on the manual feeder slot as a positioning guide insert a single sheet of paper or envelope face up into the slot until you feel the OKIOFFICE grab hold ofit 2 Issue the command to print through your application The paper pulls in for printing 3 If you are printing multiple pages insert additional pages when prompted by the software Copying You can use your MFP as a stand alone copier to make up to 50 copies at one time The default resolution for copies is FINE you can also use the Yes lt q key to change to a finer resolution before you press the Copy key Resolution Resolution of Scan Document Type To Use Normal office STD Standard 200 x 100 dpi documents Documents with small FINE or EX FINE FINE 200 x 200 dpi EX FINE 200 x 400 dpi 300 x 300 dpi type or other fine details Documents with photos PHOTO or many shades of gray To make copies 1 Load your documents into the document feeder print side down with the top edge into the MFP 2 Press the Copy key The display show
8. JetSuitePro also gives you these extra features Optical Character Recognition OCR convert scanned or faxed documents into text format JetSuite Portable Documents save documents in a form that allows others to view and print them without using the originating software See the JetSuite Software User s Guide for instructions on installing the software and for details on how to use it Product Options Optional handset connects directly to your MFP and works like a telephone Order Number 70031801 A Look at the Components Co m po n e nts a n d 1 Paper Tray Copy Stacker Co ntro Pa n el Load up to 100 sheets of paper into this tray Up to 30 KAN o printed pages stack on the tray 2 Document Tray Holds original documents that are to be scanned copied or faxed up to 20 pages 3 Manual Paper Feeder Load paper into this slot one at a time when you want to use envelopes or a type of paper different from the paper in the paper tray 4 Document Guides Adjust these guides to the page width of the documents that are to be scanned copied or faxed 5 Control Panel 6 Document Stacker Hold original documents after being scanned copied or faxed Handbook Components 7 PC Connector Plug the computer cable into this connector 8 Line Terminal Terminal for connecting to an incoming telephone line 9 TEL Terminal Terminal for connecting to an optional handset or external tel
9. LED Printhead 5 Line Terminal 4 Location Program Key 11 M Manual Paper Feeder 3 Using 29 Manual Receive Mode 22 Memory Reception Mode 23 36 Multiple Locations Faxing to Broadcasting 45 N No key 7 Numeric Keypad 9 O One Touch Directory Index Programming 39 One Touch Keypad 9 One Touch Keys 39 One Touch Labels 9 One Touch Parameters 40 P Paper Loading 21 Paper Jam 71 Paper Tray 3 Pause Key 9 PBX Line 26 PC Connector 4 PC Fax Mode 23 Plus Key 8 Polling Key 11 Power Failures 37 Print Counters 75 Print Operation Key 10 Printer Cleaning Key 11 Printing 28 Purchasing Supplies 85 Real Time Dialing 35 Redial Key 8 Redialing 35 Relay 54 Relay Initiate TX Key 10 Replacement Parts 85 Report Print Key 11 Reports 67 Active Memory Files 67 Activity 67 Broadcast Confirmation 68 Broadcast Entry 68 Codes 70 Confidential Reception 68 Configuration 69 Message Confirmation 68 Power Outage 69 Printing 69 Relay Broadcast 54 Telephone Directory 69 Restricted Access 56 S Scanning 30 Preparing documents 31 Search Key 7 Dialing 34 Select Function Key 8 Sender ID 24 Service Dealers 86 Shipping 85 Signal Tones 11 Space Key 9 Start Key 8 Stop Key 8 Supplies 85 T TEL Terminal 4 Telephone Answering Device Mode 23 Telephone Directory 69 Telephone Fax Mode 23 Time Setting 22 Tone Key 9 Toner Cartridge 5 Handling 13 Installing 17 Replacing 79 Transmit Resolution Yes key 7 TSI CSI
10. a replaced Image Drum cartridge Consumables and Replacement Parts Before you order have the correct part number and description of the item e Consult the dealer where you purchased your OKIOFFICE 84 e Consult an Okidata Authorized Sales and Service Dealer e Order toll free by phone at 1 800 OKIDATA 1 800 654 3282 using a major credit card e Check office supply catalogs or your local stationery store Most carry OKI brand supplies e Order on the Internet at http www okidata com Click on the where to buy link Supplies Toner Cartridge Part Number 52111701 Image Drum Part Number 40709901 Shipping Your MFP When shipping the MFP once it is in use please follow the re packaging procedure below 1 Remove the image drum unit with toner cartridge 2 Place the image drum unit with toner cartridge still attached into a polyethylene plastic bag black and store it in a cool place away from direct sunlight 3 Re package the machine with the image drum unit removed Warning DO NOT ship the MFP with the image drum e unit installed unless it has never been used Handbook 85 86 Service and Support This information is valid for the United States and Canada only Okidata is firmly committed to the satisfaction of our customers If you have problem that your customer documentation cannot solve contact these sources for service or support Your Sales and Service Dealer Consult the store location wh
11. all of your document processing needs in one easy to use package Multifunction Features The OKIOFFICE connects directly to your computer so you can e Use it as a local printer e Send fax messages directly from your computer through your MFP e Receive and store fax messages directly on your computer e Scan pages from your MFP into your computer e Make up to 50 copies of an original document using standard weight 20 lb paper e Program your MFP s One Touch keys Auto Dial numbers and groups from your personal computer Fax Features Your OKIOFFICE also includes the following fax features e 10 One Touch keys for automatic single key dialing of pre programmed telephone numbers e 70 Auto Dial numbers for automatic dialing of additional pre programmed telephone numbers e 5 Groups can be programmed to allow you to transmit a document to up to 80 locations with a single selection e A Dual Access feature which allows you to load and prepare to transmit a document while your MFP is receiving or sending another fax from memory e Instant Dialing saves time by dialing the number while simultaneously scanning the document e Fax communication at up to 14 400 bits per second e Automatic redial and page re transmission when a telephone number is busy or when problems occur in communication e Advanced transmission and reception features including delayed transmission transmission to multiple locations re
12. and arrange for its repair or disposal e When relocating your MFP always disconnect the telephone line before disconnecting the power cord then reconnect the power cord first e This MFP is not intended to be used in parallel with any other telephone devices Toner Cartridge and Image Drum Handling e Leave unused toner cartridges and image drums in their packages until needed When replacing a toner cartridge or image drum re use the packaging to dispose of the old toner cartridge or image drum e Do not expose these components to light for more than five minutes Never expose the green drum inside the image drum unit to direct sunlight e Always hold the image drum by the ends never by the middle Never touch the green drum inside the image drum unit e Exercise care when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Emergency First Aid e IF TONER IS SWALLOWED Dilute by giving two glasses of water and induce vomiting by administering Syrup of Ipecac follow manufacturer s instructions Seek medical attention Never attempt to induce vomiting or give anything by mouth to a person who is unconscious IF TONER IS INHALED Take person to an open area for fresh air Seek medi
13. cartridge to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum inside the image drum cartridge 3 Pull out any paper you see jammed inside the machine If both the leading edge and the trailing edge of the e jammed paper are visible gently pull the leading edge with both hands until the sheet is removed 4 Slide the drum cartridge back into place aligning it under the tabs Press down firmly on both ends of the image drum until it snaps into place 72 Handbook 5 Close the top cover Close the control panel then press down until it snaps into place 7 Pull the paper out of the paper tray If any of the paper is damaged remove and replace it 8 Reload the paper into the paper tray Printing a Cleaning Page If you notice repeating marks or imperfections on your printouts first try printing a cleaning page before you replace the image drum The cleaning page process e Removes residual impurities from printing surfaces e Reduces problems such as repeating marks blotching and shading To print a cleaning page 1 Make sure there are no messages in memory 2 Press the User Function key 3 Press the 10 Message Print from Memory key The cleaning page prints Display Panel Messages This section lists the status and error messages that may appear on your machine s display panel and explains what they mean and how to correct any problem they indicate
14. counter Refer to Replacing the Image Drum Cartridge for more information 1 Press the Select Function key 2 Press the 7 Counter Display One Touch key The display shows your print unit counter 3 Press the No gt key The display will show the scanning unit counter 4 Press the Select Function key to finish Problem Checklist Your MFP is a complex machine with many features and functions that allow it to operate in different ways Many problems you experience may be due to improper programming If you are experiencing a problem read through the list of problems and solutions before calling your dealer The display is blank Check the power cord to make sure that it is firmly plugged in and verify that the power switch is in the ON position Check your wall outlet to make sure that it has power Nothing happens when you press the control panel keys Turn the machine off wait 10 seconds then turn it on again The display tells you to replace paper even though there is paper in the paper tray Make sure that the paper is firmly stacked in the tray Check for a paper jam Your documents jam e Check the document for wrinkles tears or other damage e Make sure there are no staples or paper clips and that the paper is clean and dry e Make sure the document is not wider than your MFP can load e Try making a copy of the document on a photocopier and faxing the copy Your MFP won t dial Check the power c
15. detect its ring pattern on the first try If this happens the display will show RESULT NG Follow the instructions again from Step 6 8 Press the Yes lt Q key to confirm your selection e 9 Press the Select Function key to finish Handbook Dial Parameter Settings These functions allow you to control the way your MFP dials telephone numbers Refer to Dial Parameter Settings List to determine which settings you may need to change then refer to Changing Your Dial Parameter Settings to make the change Note The Factory Default setting is in bold italics Some settings are not available in some countries If e you have trouble accessing a dial parameter setting listed here contact your dealer for assistance Dial Parameter Settings List REDIAL TRIES This function controls how many times your MFP will automatically redial a number that is busy or which does not answer Available settings are from 0 to 10 tries Default setting is 3 tries REDIAL INTERVAL The function controls how long your MFP waits between each automatic redial attempt Available settings are from 1 to 6 minutes Default setting is 3 minutes between dialing attempts DIAL TONE DETECT This function allows your MFP to wait for and detect a dial tone before proceeding with dialing Available settings are on and off BUSY TONE DETECT This function allows your MFP to detect a busy tone when sending a fax Available settings are on and off MF TONE DP
16. fax Sending a Delayed Fax from Memory You can program your MFP to send a delayed fax from memory so you won t tie up your machine until the fax is sent To do this 1 Set User Function 17 Mem Feeder Sw to Mem See Customizing Features and Operations 2 Follow the steps above for sending a delayed fax Your documents will be scanned saved in memory and sent from memory on the date and time you have selected Handbook Canceling a Delayed Transmission To cancel a delayed transmission from the document feeder or from memory before it has been sent follow the instructions below 1 Press the Stop key The display shows COMMUNICATION CANCEL 2 Press the Yes lt Q key The display shows the Location ID of the delayed transmission currently loaded in your MFP 3 Press the Yes key 4 Ifthe delayed transmission was a feeder transmission press the Stop key again to remove the document from the document feeder Confidential Mailbox If you need to receive a fax that should not be seen by anyone else have the person send the message as a confidential fax from another OKI compatible unit or from a fax machine that is equipped with the sub address transmission function In order to do this you must first set up a confidential mailbox as explained below Then give your mailbox number to the person sending the message An incoming confidential fax is stored in memory until you enter your password You can set up to 8
17. gt ID lt LOCATION ID gt or a previously programmed fax number and Location ID 5 After the display clears enter the main fax number Refer to the instructions below To Do This Use Enter numbers Numeric keypad press once Enter spaces Space One Touch key Enter Hyphens Hyphen key Enter pauses 1 e to wait for Pause key long distance or outside lines Add a switch from pulse to Tone key tone dialing for part of the call Move the cursor or make Yes lt Q and No gt keys corrections 6 Press the Start key Handbook 39 40 7 Enter the Location ID This is a descriptive title up to 15 characters long Refer to the instructions below To Do This Use Enter numbers Enter spaces Enter Hyphens Enter alphabet characters Enter a unique character Enter two letters using the same key Move the cursor to make corrections Handbook Numeric keypad press once Space One Touch key Hyphen key Locate the character you want on thenumeric keypad Press that key repeatedly until the desired character appears Press the 0 Unique key repeatedly until the character you want appears The following characters are available amp 35 B De g Press the No J gt key to move to the next position Press the Yes lt Q and No gt keys 10 11 12 Press the Start key The display shows NO lt OR LOCATION gt Enter the alternate fax number Refer to
18. press the appropriate One Touch key For each key you can program up to two telephone numbers a primary number which will always be dialed first and an optional alternate number which will be automatically dialed if the first number is busy or if there is no answer You can also use the Location IDs names associated with one Touch keys to search for these locations by name using the search key See Programming Your One Touch Directory Handbook Using the One Touch Keys for Selecting Functions and Programming Use the One Touch keys for selecting special transmission and reception functions for obtaining reports and for quick access to programming functions To select a function press the Select Function key then press the corresponding One Touch key 1 Delayed TX key Use this key to send a fax at a later time and date which you specify within three days See Sending a Fax at a Later Date and Time 2 Print Operation Key Use this key to print out a confidential received document stored in memory 3 Confidential TX key Use this key to send a confidential document to a mail box memory storage area in the receiving fax machine 4 Relay Initiate TX Key Use this key to set up a relayed fax transmission During a relayed fax transmission your MFP initiates the transmission by sending a document to a second fax machine which then Broadcasts the message to a number of other fax machine s See Relay Broadcas
19. spaces Enter Hyphens Enter alphabet characters Numeric keypad press once Space One Touch key Hyphen key Locate the character you want on thenumeric keypad Press that key repeatedly until the desired character appears Handbook 43 Enter a unique character Press the Oper Unique key repeatedly until the character you want appears The following characters are available amp 2 4B oiZ De g Enter two letters using the Press the No J gt key to same key move to the next position Move the cursor to make Press the Yes lt Q and No gt corrections keys 9 Press the Start key to finish programming the One Touch key The display shows AUTO DIAL NO 10 To continue programming Auto Dial numbers go back to Step 4 If you are finished programming press the Select Function key 44 Handbook To Select Using Do This Se n d i n g a Fax to A One Touch key Press the One Touch key An Auto Dial number Press the Auto Dial key then enter Mu Itiple Locations the two digit Auto Dial number on s the numeric keypad B roa d ca sti n g A group Using the numeric keypad press the key then enter the number of JSS This function is also available through JetSuite Pro the group see the JetSuite Pro User s Guide for details A number dialed on the Dial the number as you would on a numeric keypad normal telephone then press start Your MFP s broadcasting feature allows you to sen
20. the JetSuite Desktop open 1 Insert the pages to be scanned into the document feeder print side down with the top edge into the MFP A dialog box appears saying A document has been placed into the input tray Would you like to scan it Click Yes A dialog box lets you control resolution regular or inverted image dimensions of scanned document level of contrast and dithering 64 shades of gray Click Scan When scanning is complete the image appears on the desktop You can perform these additional operations through JetSuite Pro see the JetSuite Pro User s Guide Handbook Cleaning straightening and rotating of scanned documents Converting of text using Optical Character Recognition OCR Saving in a standard format for use in other programs Basic Faxing Operations PC screen see your JetSuite Pro User s Guide I For details on how to send faxes directly from your Preparing Documents for Scanning and Faxing Guidelines Try to use good quality documents for your fax transmission Documents that are typed or written with a black felt tip pen on white or light paper work best Do not send documents that are not rectangular Never use documents that have wet or sticky surfaces wrinkles staples or paper clips However your MFP can transmit documents that have been subject to normal wear such a documents with staple holes letter folds and minor corner folds e If you are not sure
21. the instructions following Step 5 Press the Start key to finish programming the One Touch key The display shows LOCATION PROGRAMMING To continue programming One Touch keys go back to Step 3 If you are finished programming press the Select Function key Lift off the plastic cover above the One Touch label Using a pencil write in the name for your newly programmed One Touch key Then replace the cover One Touch Parameters If you are experiencing problems communicating with a remote location in a very noisy telephone area or an overseas location set up a One Touch key for that location and try turning Echo Protection on for that One Touch key 1 2 Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press the Yes lt Q key The display will show FUNCTION NO e 10 e Using the numeric keypad enter 28 The display shows 28 ONE TOUCH PARAM Press the One Touch key for the location whose settings you want to change The display shows ECHO PROTECTION OFF Press the No gt key to switch Echo Protection on Press the Yes lt Q key to confirm your selection The display shows FAX SPEED 14 4k You may want to try lowering this location s fax speed to 9 6k or 4 8k if you continue to have communication problems Press the No gt key until the selection you want appears on the display Press the Yes lt Q key to confirm your selection
22. your MFPs Sender ID will be printed on each page slightly outside the image area of your document When turned off your MFPs Sender ID will not be printed FCC regulations require that this setting be ON in the United States MONITOR VOLUME This function sets the volume your MFP uses for telephone line monitoring sounds during dialing Available settings are low high and off BUZZER VOLUME This function sets the volume of the various beep and alarm tones your MFP emits during operations Available settings are low middle and high CLOSED NETWORK This function allows you to program your MFP to refuse to receive faxes from or transmit faxes to locations whose telephone numbers have not been programmed into your MFP s One Touch Handbook keys or Auto Dial numbers Using this function you can set up a closed network of fax machines If you do not want your MFP to transmit faxes to or receive faxes from locations outside your network select T R If you only want your MFP to refuse to receive faxes from outside your network select RX Available settings are OFF T R and RX TX MODE DEFAULT This function allows you to change your MFP s default type of original and transmit resolution settings Unless you select otherwise using the Transmit Resolution Yes lt q or Type of Original No gt keys your MFP is set to use the STD and NORMAL settings If you are constantly sending faxes which require some other combination of transmis
23. 24 Type of Original No key 7 Index 91 92 U Unassigned Auto Dial Numbers Locating 41 Unassigned Keys Locating 41 Unique Key 9 Unpacking 12 14 Unsolicited Fax Messages 55 User Functions 59 Changing 63 Settings 59 User Program Key 11 V Voice Request 37 Voice Request Key 7 Voice Request Tone 11 Y Yes key 7 Index
24. DIGITS Using the numeric keypad enter the number you normally dial from your PBX to obtain an outside line for example 9 1 555 1212 10 11 e Press the Space One Touch key until the display changes to YES lt q gt NO lt p gt Press the Yes lt d key Press the Select Function key to finish Keep in mind that all of the outside telephone numbers you program into your MFP have to begin with your PBX s access digit Most PBX systems are digital however an analog line from your PBX is required to support fax operations To turn off the PBX LINE and DIAL PREFIX functions follow Steps 1 7 above At Step 8 press the Space key four times to remove the access digits Handbook 27 Multifunction PC Operation Your OKIOFFICE is a fully integrated desktop multifunction printer MFP for printing faxing copying and scanning With JetSuite Pro software installed on your PC you can print and fax directly from any Windows applications See the JetSuite Pro User s Guide for software installation instructions Faxing from your PC With JetSuite Pro Software you can send and 588 receive faxes directly from your PC You can even schedule faxes for later transmission to one person or to a group For details see your JetSuite Pro User s Guide Handbook Printing When connected to your computer OKIOFFICE functions much like any normal printer For details on the print function see the Printing chapter in
25. FP displays REPLACE TONER CART replace the toner cartridge with a new one However if the print density is high enough you can continue to use the toner cartridge without replacing it until the print density becomes too low If the print density becomes low even before your MFP displays REPLACE TONER CART gently wipe the lens surface of the LED array see Step 8 If the print density does not improve replace the toner cartridge When your MFP s display shows CHANGE DRUM replace the image drum unit e Warning Be careful when handling the toner cartridge Do not let toner spill on your clothing or other porous materials See the Safety section in Setting Up Your OKIOFFICE MFP CAUTION If you open the top cover you will see a label that reads CAUTION HOT This portion is extremely hot do not touch it under any circumstances 1 Lift the top cover into an upright position Handbook 79 Warning Be careful when handling the toner cartridge Do not let toner spill onto your clothing or other porous materials If you experience any problems with toner see the Safety section in Setting Up Your OKIOFFICE MFP 2 Grasp the control panel Pull upward and toward you until it releases Swing the control panel up and out of the way o 4 Unwrap the new toner cartridge and gently shake it to distribute the toner Then carefully peel the tape from the bottom of the toner cartridge 3 Pull the gray lock
26. GRAMMING Press the Yes lt Q key The display shows FUNCTION NO Using the numeric keypad enter the 2 digit number of the function you want to change This display shows the name of the selected function Repeatedly press the No J gt key until the setting you want appears in the display If you are changing your MFP s TX MODE DEFAULT settings the new settings appear on the LEDs above the Transmit Resolution Yes and the Type of Original No P keys Press the Yes lt Q key to confirm your selection The name of the next function setting appears in the display Press the Select Function key to finish Handbook 63 64 Setting Your MFP s Distinctive Ring 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION NO 4 Using the numeric keypad enter 12 The display shows DISTINCTIVE RING OFF 5 Press the No gt key The display will change to DISTINCTIVE RING SET 6 Press the Yes lt d key The display changes to SETUP FAX RING CALL FAX NUMBER NOW 7 Using a separate telephone line immediately dial the number assigned to the MFP you must do this within 90 seconds When your MFP begins to ring your MFP automatically detects and remembers its assigned ring pattern When your MFP has finished programming its ring pattern the display show RESULT 0K Occasionally your MFP may not be able to
27. Group ss 55 63s scssgesscescessceeshsssavseessesssssceais 47 Sending a Fax to a Group coccocccccconcnncconconccnnonanonnnonananonos 48 Advanced Operations ccssccsssscsssscsssscsssccssssees 49 Sending a Fax at a Later Date and Time 49 Sending a Delayed Fax from the Document Feeder 49 Sending a Delayed Fax from Memory 50 Canceling a Delayed Transmission eee 50 Confidential Mailbox oo eee cee cneceseeteeeseeteeeeees 50 Creating a Confidential Mailbox eee 51 Changing Your Password or Closing a Mailbox 51 Handbook v vi Sending a Confidential Fax oooonccninniccnicnncnnonnncncnnncnos Sending Documents Requested by Another Fax Machine Polling Transmission ooococccnoncnoccnononinnaconnnos Dialing Another Fax Machine to Request Documents Polling Reception ooooooonoccnoccconncconacononos Relay Broadcasting visiere neren ori epas Relay Broadcast Report oonoconccnnnccnoncccoccnoncconnanancn no Initiating a Relay Broadcast oooocccnnoncnccconcnonancnoncnnno Rejecting Unsolicited Fax Messages u Restricted ACCESS anenee reen ean sE EE E EEE E Dial ACCESS peiiini sree esrin sainte sestiere sapit isss What You Can Do While Sending a Fax ee What You Can Do While Receiving a Fax What You Can Do While Making Copies Using Your OKIOFFICE MFP for Copying Making Copies epei n ieir s Using the Manual Paper Feeder e
28. IST NO 7 Press the No gt key 8 Using the numeric keypad enter a 2 digit number that corresponds to a relay group programmed into the relay key station 9 Press the Yes lt q key The display shows SELECT 10 Select the location of the relay key station Refer to the instructions below To Select Using Do This A One Touch key Press the One Touch key An Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad A group Using the numeric keypad press the key then enter the number of the group A number dialed on Dial the number as you the numeric keypad would on a normal telephone then press start 11 Press the Start key Your MFP will begin sending the fax Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your MFP can communicate with Using this function you can set your MFP to refuse to receive any incoming faxes from locations whose telephone numbers are not programmed into your One Touch keys or Auto Dial numbers RX In this way your MFP automatically rejects unsolicited fax messages such as advertising You can also set your MFP to neither send faxes to nor receive faxes from locations whose telephone numbers are not programmed into your One Touch keys or Auto Dial numbers T R The available settings are e Limit reception only RX Handbook 55 e Limit both transmission and reception T R e No limita
29. If a person is on the line carry on your conversation If a remote fax machine is on the line or if a person wishes to fax you a document after a conversation press the Start key When the RECEIVING message appears on the display hang up the handset After you receive the fax a long beep will tell you that the transmission was successful Receiving Faxes in Memory Your MFP automatically receives messages into memory and not immediately print them in a few different situations Memory Reception Mode When your MFP is set to Memory Reception mode it receives data into its memory without printing and the display shows MSG IN MEMORY Printing out a message stored in memory can be done in two ways a Switch to Auto Receive mode After disabling the Memory Reception mode all messages stored in memory are printed out Handbook b Print out Operation Messages stored in memory can also be printed out using the following process 1 Press the Select Function key 2 Press the 2 Print Operation key The display shows PRINT MEMORY MSG 3 Press the yes lt Q key The stored message begins printing no Paper Reception If your MFP runs out of paper a NO PAPER REPLACE PAPER message appears on the display If your MFP runs out of paper it continues to receive faxes in memory Your MFP automatically prints out any messages received in memory when the paper is replaced No Toner Reception e When your MFP is running l
30. Okidata en la actualidad son compatibles con el A o 2000 Cada producto contiene tecnolog a de informaci n que procesa en forma precisa las fechas y las horas entre los a os 1999 y 2000 y no constituyen ninguna preocupaci n de programaci n para el 9 de Septiembre de 1999 9999 Estos productos cuando se utilizan con productos de otros fabricantes que ofrecen productos que intercambian informaci n sobre fechas y horas de manera correcta tambi n procesar n las fechas y las horas en forma correcta Todos los productos que surjan en el futuro tambi n est n dise ados para ser compatibles con el A o 2000 Adaptado para o Ano 2000 Todos os produtos atualmente vendidos pela Okidata s o Adaptados para o Ano 2000 Todos os produtos cont m tecnologia de informa o que processa com precis o a data e os dados hor rios entre os anos 1999 e 2000 e n o apresentam nenhum problema quanto apreens o sobre a programa o de 9 de setembro de 1999 9999 Esses produtos quando utilizados em combina o com produtos comprados de outros fabricantes que modificam corretamente as informa es hor rias processar o a data e a hora com precis o Todos os futuros langamentos ser o igualmente adaptados para o ano 2000 Handbook iv Contents Introduction css ito 1 Multifunction Features ooooccnnnnnonconnconcnnnonnonnnonncnoconcnnoo 1 Fax Feature Sme Ens 1 JetSuitePro Software ooononoccnccconconccononnncnnonnonnnnnn cano ranonn
31. PULSE This function controls what method your MFP uses for dialing Two dialing methods are in common use DP or dial pulse dialing uses monotone pulses to dial a number like a rotary telephone MF or multi frequency dialing touch tone uses different tones to dial a number Available settings are MF and DP PULSE DIAL RATE If your MFP is set to pulse dialing this function controls how quickly your MFP sends our dialing pulses the dial pulse rate varies in different countries Available settings are 10 pps 16 pps and 20 pps PULSE MAKE RATIO Available settings are 33 and 39 PULSE DIAL TYPE If your MFP is set to pulse dialing this function controls the type of pulse dialing used different types of pulse dialing are used in different countries Available settings are N 10 N and N 1 MF TONE DURATION If your MFP is set to tone dialing this function controls the duration of the tones used for dialing the tone duration varies in different countries Available settings are 75 ms 85 ms and 100 ms PBX LINE Turn this function on if your MFP is connected to a PBX Once this function has been turned on and the access digit function has been programmed your MFP will recognize the access digit you use in your PBX to get an outside line After it dials your access digit your MFP will pause to wait for an outside line before dialing the rest of the telephone number Available settings are on and off See Connecting to a PB
32. X in the Installation chapter for instructions on changing this setting FLASH EARTH NORMAL If your MFP is connected to a PBX this function tells your MFP about the type of PBX line your MFP if connected to Available settings are normal N flash F and earth E AUTO START When this function is turned on your MFP will automatically begin dialing as soon as you have selected a location by pressing a One Touch key or entering an Auto Dial code You do not have to press Start Available settings are on and off DIAL PREFIX If your MFP is connected to a PBX use this function to tell your MFP what access number is used to obtain an outside line from your PBX You can enter up to 4 digits See Connecting to a PBX in the Installation chapter for instructions on changing this setting Available settings are on and off Handbook Changing Your Dial Parameter Settings 1 Press the Select Function key 2 Press the 9 User Program One Touch key 3 On the numeric keypad press 2 The display shows 2 DIAL PARAMETER 4 Press the Yes lt Q key until the display shows the dial parameter MH ONLY This function controls the type of compression method your MFP uses during communication Available settings are on and off H MODEM RATE This function controls the communications speed your MFP s modem uses at the beginning of a fax communication Available settings are 14 4K 9 6K and 4 8K 66 Handbook Reports Understanding Rep
33. cal attention IF TONER GETS IN THE EYES Flush eyes with large quantities of cool water for 15 minutes keeping eyelids open with fingers Seek medical attention Handbook 13 Where to Install Your OKIOFFICE MFP Place your OKIOFFICE MFP in a dust free location away from direct sunlight Allow several inches on each side of the MFP to ensure adequate ventilation Make sure that both power and telephone outlets are available nearby Choose a location where the relative humidity is between 20 and 80 and where the temperature is between 50 F 10 C and 92 F 32 C What You Should Receive Remove contents from the carton Be sure that all the items listed below are included 0 JN A UN Ah YN ua o OKIOFFICE 84 MFP Toner cartridge Image drum inside machine Power cord PC interface cable Telephone line cord Paper tray copy stacker Document Stacker Document Tray Documentation Handbook 11 12 e JetSuite Pro Software CD ROM JetSuite Pro User s Guide If any items are missing contact Okidata immediately Keep your packing materials and carton in case you need to ship or transport the unit Installing the Paper Trays 3 Install the document stacker 1 Install the paper tray copy stacker Handbook 15 Removing the Protective Sheet 3 Grasp the protective sheet and pull it out 1 Open the top cover and front panel 2 Move aside the protective sheet and grasp the image drum 4 Sli
34. d a document to many different locations at the same time For 3 Select another location within 3 seconds after step 2 each broadcast operation you can select as many programmed One Touch keys groups and Auto Dial codes as you like You can also manually enter up to ten telephone numbers on the numeric keypad A Repeat steps 2 and 3 as often as necessary to continue selecting locations 5 When you are finished selecting locations press the Start key ENTRY IS OK displays 6 Press Start Your MFP begins scanning the document and Performing a Broadcast Operation dialing the numbers 1 Load your documents To make corrections 1 Atstep 5 when ENTRY IS OK displays press the No gt key PRINT ENTRY REPORT displays 2 Press the Yes lt d key PRINTING displays and the report 2 Select a location Refer to the instructions below Handbook 45 46 prints Or Press the No gt key to skip printing the report CHECK LOCATIONS YES START displays Press the Start key Each entry displays Press the Start key to accept each entry or press the NO gt key to delete a location When all the entries have been displayed and CHECK LOCATIONS displays again press the NO gt key ENTRY IS OK displays Press the Start key Your MFP scans the documents into memory and begins transmitting the message Handbook Faxing to a Group Once you have programmed some One Touch keys or Auto Dial numbers you can use these pr
35. d on this report includes e The date and time at which the broadcast started e The total amount of time used to complete the broadcast e For each location the Location ID the number of pages sent and the result of the communication Broadcast Entry Report Each time you program a multiple location transmission or broadcast your MFP will give you the option of printing this report to confirm your entries Information in this report includes e The Location ID of the One Touch keys and Auto Dial codes you have selected e Telephone numbers you have manually entered using the numeric keypad Message Confirmation Report This report provides information about your last single location fax transmission or polling transmission Information in this report includes e The date of the communication e The total amount of time your MFP spent sending or receiving S R TIME e The Location ID or telephone number of the fax machine you were communicating with DISTANT STATION ID The communication mode used The number of pages sent or received The result of the communication Service codes If any error occurred during the communication a portion of the page which experienced a problem will be printed after the report Configuration Report The configuration report provides a list of the current operational settings of your MFP The information includes e The current settings of all your MFP s user functions e
36. d to your MFP you can dial in real time by picking up the handset Or press the Hook Voice Request key Redialing e If the line is busy or if there is no answer your MFP waits and then automatically redials the number e If your MFP is transmitting from memory and a communication error occurs it automatically redials the number and tries to send the fax again e You can redial a number manually at any time by pressing the Redial key Confirming Results After transmission press the Copy key once with no documents loaded to see a report confirming your transmission on your MFP s display To print the report press the Copy key a second time See the section on Reports for more information Stopping a Transmission To stop a transmission while it is in progress e Press the Stop key twice The display shows STOPPED e If documents are stuck partway through the document feeder you may see aRELOAD DOCUMENT message on the display Press the Stop key again Your MFP feeds the document the rest of the way through the document feeder Receiving Faxes Manually As long as your MFP is not set to the manual receive TEL mode your MFP automatically receives faxes If your MFP is set to the manual receive TEL mode follow the instructions below You need to have an optional handset installed or an e external handset connected to your MFP Handbook 35 36 When your telephone or MFP rings pick up the telephone handset
37. de the image drum back into place aligning it under the Firmly lift up to disengage the image drum then lift it out tabs a Press down firmly to lock the drum in place Caution Do not touch the green drum surface 16 Handbook Installing the Toner Ca rtridge 3 Insert the left side of the toner cartridge into the toner well 1 Lift out the toner well cover and discard placing it under the tab a Warning Be careful when handling the toner cartridge Do not let toner spill onto your clothing or other porous materials If you experience any problems with toner see the Safety instructions at the beginning of this section 2 Unwrap the toner cartridge and gently shake it to distribute the toner Then carefully peel the tape from the bottom of the toner cartridge e Handbook 17 5 Push the lock lever forward until it stops 6 Close the cover and front panel Press down on the top cover to make sure it is firmly closed Handbook Connecting to the Telephone Line 1 Insert one end of the telephone cord into the LINE jack in the back of the machine 2 Insert the other end into your wall telephone jack Now you can connect an optional handset or an external telephone or answering machine See instructions below e Installing the External Optional Handset f The two TEL jacks are provided to allow you to connect both an external handset and an answering If you purchased an external
38. e personnel The LINE terminal connects your MFP to a standard telephone line To avoid damage to your telephone system or to the MFP do not plug your MFP into anything other than a standard RJ 11C jack Your MFP is intended to be grounded electrically and is equipped with a three wire grounded power cord For your safety do not attempt to defeat your power cord s grounding plug The electrical outlet and phone jack should be installed near the equipment and should be easily accessible The two TEL terminals on the back of the MFP are only suitable for 2 wire devices Not all standard telephones will respond to incoming calls when connected to an extension jack This equipment may not necessarily provide for the effective hand over of a call from a telephone connected to the same line The operation of this equipment on the same line as telephone or other equipment with audible warning devices such as call waiting or automatic ring detectors may cause false tripping of the ring detector Operation and Maintenance e Use a dry cloth to clean the control panel and the main body of the unit e Aside from the instructions specifically mentioned in this handbook your MFP is not user serviceable Do not attempt to service the machine or lubricate moving parts by yourself e Pull out the AC plug before trying to remove any objects that may have fallen into the machine e Immediately disconnect the MFP if it becomes physically damaged
39. e One Touch label Lift off the plastic cover above the One Touch label use a pencil to write in the name then replace the cover Group Key If you frequently send a fax to the same set locations programmed into One Touch keys or Auto Dial numbers you can use this key to put these locations together as a group This feature lets you 21 22 23 send a fax to all the locations in the group in one operation See Faxing to a Group 0 Unique Key When dialing use this key to enter a 0 When programming your Sender ID or a Location ID you can use this key to enter a variety of unique characters including amp ab o E AOz g Numeric Keypad When dialing these 12 keys work just like the keypad on a telephone Also use the keypad to enter numbers letters and other characters while programming After pressing the search key you can use the numeric keypad to alphabetically search for the names of locations programmed into your MFP Tone Key If your MFP is set to pulse dialing this key allows you to switch the dialing operation tone dialing during your current call You can also use this key while programming to create numbers with mixed pulse then tone operation Handbook 9 10 The One Touch Keypad Use the One Touch keys for quick one touch dialing They are also used to access most functions and programming options Using the One Touch Keys for Dialing For dialing just
40. e Voice Request key 2 When the other party answers your request your MFP emits a repetitive warbling sound The display shows LIFT HANDSET AND PRESS VOICE REQUEST 3 Lift your handset and press the Voice Request key If you press your Voice Request key to initiate a voice request at TX mode but no one is there to answer your MFP automatically sends a call back message to the remote site This message includes a telephone number where you can be reached e Handbook Programming Your One Touch Directory Faxing is easier when you program frequently used fax numbers into the ten One Touch keys and the 70 Auto Dial numbers available in your MFP md You can also program these features through your JetSuite Software See your JetSuite Software User s Guide for details One Touch Keys Your MFP has ten One Touch keys for rapid dialing You can store up to two fax numbers with 32 digits for each One Touch key a main number and an optional alternate number That will be called if the main number is busy You can also enter a 15 character Location ID name for each One Touch key To find One Touch keys that are not yet registered e repeatedly press the Search key Or print the telephone directory see Reports N a Press the Select Function key Press the 8 Location Program One Touch key The display shows LOCATION PROGRAMMING 3 Press a One Touch key to program 4 The display briefly shows NO lt FAX NO
41. e second part of the chain dial number was not programmed enter it manually on the numeric keypad 3 Press the Start key to begin sending the fax 42 Handbook Programming Your Auto Dial Directory Your MFP has 70 Auto Dial numbers available for quick two digit selection and dialing For each auto dial number you can enter a fax number up to 32 digits long and a Location ID name up to 15 characters long To program Auto Dial numbers 1 Press the Select Function key 2 Press the 8 Location Program One Touch key The Display shows LOCATION PROGRAMMING 3 Press the Auto Dial key 4 Using the numeric keypad enter a 2 digit number 01 70 for the Auto Dial number you want to program 5 The display briefly shows NO lt FAX NO gt ID lt LOCATION ID gt or a previously programmed fax number and location 6 After the display clears enter the fax number Refer to the instructions below To Do This Use Enter numbers Enter spaces Enter Hyphens Enter pauses 1 e to wait for long distance or outside lines Add a switch from pulse to tone dialing for part of the call Move the cursor or make corrections 7 Press the Start key Numeric keypad press once Space One Touch key Hyphen key Pause key Tone key Yes lt Q and No P gt keys 8 Enter the Location ID This is a descriptive title up to 15 characters long Refer to the instructions below To Do This Use Enter numbers Enter
42. eature increases your productivity and reduces the time you spend waiting for other operations to finish Once you have loaded a document and the display shows SELECT LOCATION your MFP is ready for you to load the next transmission What You Can Do While Sending a Fax After your MFP has finished scanning a document into memory and while it is transmitting from memory you can Load another document and prepare it for transmission You can continue to load documents as long as memory is available When the first transmission is complete the next fax is automatically sent Make copies What You Can Do While Receiving a Fax While your MFP is receiving a fax you can Load another document and prepare it for transmission You can continue to load documents as long as memory is available When the first transmission is complete the next fax you have loaded is automatically sent Continue to receive faxes while earlier received messages are printing if your MFP is set to receive faxes into memory What You Can Do While Making Copies While your MFP is making copies you can Continue to receive faxes while copies are printing if your MFP is set to receive faxes into memory Handbook 57 Using Your OKIOFFICE MFP for Copying Making Copies You can also make copies using your MFP You can make up to 50 copies at one time Your MFP automatically makes all copies in FINE mode 1 Load your documents 2 Press the Copy k
43. ee Customizing Features and Operations 00 Viewing Your Current Settings oooccnonionncnnconccnncnnnnnnon User Function Settings oooonocnnocnonononcnncconcnnccnnconocancnnnnno User Function Settings List oes eeseeeeeeeees Changing Your User Function Settings 0 0 0 Setting Your MFP s Distinctive Ring 0 0 0 eee Dial Parameter Settings ooonncnnnionnnonconnconccnnconcnnccononnn no Handbook Dial Parameter Settings List oooooncnncnnoconccconconocnconoos 64 Changing Your Dial Parameter Settings 0 000 65 ROP OPUS i scccssiccscctsevedcdedesccccsdecceccssedexcssescctesteccesesscceceze 67 Understanding Reports ooooocnnncnocnnonconccnnconccnconanancnnnnno 67 Active Memory Files Report ooooooconicnonnnoccoonncnnnnnnanonn 67 ACTIVILY Report seis ea ve ei terete 67 Confidential Reception Report 00 0 0 eee eeeeeeeeeeeeeee 68 Broadcast Confirmation Report cceeeeeeeeeeeeeeeeeee 68 Broadcast Entry Report 2 0 0 0 cece cee eeeeceeeeeeeeeeees 68 Message Confirmation Report eee eeeeeeeeeees 68 Configuration Report ocoocnnccinnnonnnnnconccnncononnncononancnnnnno 69 Telephone Directory oo eee cee cre cseeseceseeseceeeeeees 69 Power Outage Report oo eee cse esse isisisi 69 Printing Reports oooonnoninccocononocnnonnconccononnncnncnnccnncnnncnnonns 69 Codes Used in Reports cocooconccnnonnocnncnconncnncnncnononaninnos 70 Problem Solving ccscssssssssscssssssesss
44. ending the original documents Before Handbook you can program your MFP to initiate a relay broadcast obtain the following information from the operator of the fax machine you intend to use as a relay key station e Relay Password This is the 4 digit relay key word that is programmed into the relay key station e Relay Group Numbers These 2 digit numbers are the numbers of locations or groups of locations programmed into the relay key station Relay Key Station The relay key station is the fax machine which receives the original fax message and then automatically relays or broadcasts the message to other remote fax machines For this feature to be available the relay key station must be an OKIFAX 2600 facsimile machine Relay Broadcast Report After the relay broadcast is completed the relay key station can send a fax back to your fax machine confirming the success of the relay broadcast For this function to work your fax machine s own telephone number must be programmed into your fax machine s last Auto Dial number Auto Dial number 70 Initiating a Relay Broadcast 1 Load your documents 2 Press the Select Function key 3 Press the 4 Relay Initiate TX One Touch key The display shows RELAY PASSWORD 4 Press the No J gt key 5 Using the numeric keypad enter a 4 digit password which is the same as the relay keyword programmed into the relay key station 6 Press the Yes lt Q key The display shows REMOTE L
45. ephone line 10 AC Power Inlet Plug the supplied AC power cord into this inlet 11 Power Switch Handbook Components 12 13 14 LED Printhead This black bar writes received or copies images onto the image drum Clean this bar each time you change the toner cartridge Image Drum Cartridge The image drum cartridge contains the green photosensitive drum which receives images from the LED printhead and transfers them to the printing paper Toner Cartridge This black cylinder installed inside the image drum cartridge contains the black powder that forms the image on your paper Install a new toner cartridge when the REPLACE TONER CART message appears on the display Handbook 5 6 Control Panel UU U U 8 5 A4 B5 A5 E E Hi E PHOTO EXFINE FINE STD o LIGHT NORMAL DARK A 000 UNIQUE dara rola HOOK SELECT AUTO REC HYPHEN SEARCH V REQUEST REDIAL AUTO DIAL FUNC EA DY SS 1 2 3 la 5 DELAYED PRINT RELAY TX OPERATION sis INIT TX POLLING 5 6 7 8 9 SPACE 10 PAUSE lolas REPORT COUNTER LOCATION USER PRINTER PRINT DISPLAY PROG CLEANING STOP START ALARM I COPY TION Handbook 7 Control Panel Keys and Indicators 1 LCD Display Panel Refer to this display for instructio
46. er you have completed your selection by pressing To see a list of the groups and the locations within each Yes lt Q or No gt the display shows SELECT LOC again group print a Telephone Directory To do this Continue to add or delete locations from your group Each group can contain up to a maximum of all of the One Touch and Auto Dial locations available on your MFP When you are finished programming your group press the No gt key The display shows LOCATION PROGRAMMING 4 To program another group go back to Step 3 If you are finished press the Select Function key Sending a Fax to a Group To send a group fax do the following 1 2 3 Load your document Press the key Press the number of the group you want to send to on your numeric keypad Press Start Handbook Press the Select Function key Press the 6 Report Print key Press the No gt key continuously until PHONE DIRECTORY appears Press the YES lt Q key Advanced Operations Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time and frees you from the need to manually start the transmission e You can program a delayed transmission to occur at any time on the day of your transmission or at any time over the next three days e You can program your fax machine to send one delayed fax at a time either from the document feeder or from memory Refer to the tab
47. ere you purchased your OKIOFFICE MFP or call 1 800 OKIDATA 1 800 654 3282 for the location of the nearest Authorized OKIDATA Service Dealer e Prices and minimum charges may vary e Proof of purchase is required for warranty work Be sure to retain your purchase documents Handbook Customer Support Professionals 1 800 OKIDATA 1 800 654 3282 Toll Free in the U S and Canada Our Customer Support staff is available 24 hours a day 7 days a week Please be sure that you are calling from a telephone close to your MFP so you can describe your problem accurately Our Customer Support Professionals are trained on all current OKI products They can answer your questions regarding e Locations of sales amp Service Dealer e Installation of your MFP e Usage normal maintenance of your MFP e Error message interpretation solutions e Parts and Supplies identification e Consumer relations The Okidata Customer Information System 1 800 OKIDATA 1 800 654 3282 For quick Answers to commonly asked question the Okidata Information System Automated Attendant is available 24 hours a day 7 days a week The system can provide immediate assistance with e Basic Operating Procedures e Sales and Service Referrals e Parts and Consumable Referrals e Product Information Okidata on the Internet For the latest product and technical support information visit the Okidata Web site http www okidata com Handbook 87
48. ess the Stop key to try to feed the document the rest of the way through the feeder If this fails follow the instructions below 1 Grasp the control panel Pull up and toward you until it releases Swing the control panel up and out of the way 2 Pull out the jammed document 3 Push the control panel back down until it locks Clearing a Printing Paper Jam If your MFP displays PAPER JAM or NO PAPER when the paper tray still contains paper there may be one or more sheets of paper jammed in the machine To clear a paper jam follow the instructions below o o e If you are experiencing frequent paper jams it may be due to the type of paper you are using For best results select a paper which has been developed specifically for photocopying or laser printing Be sure to fan the paper before loading it into your paper tray CAUTION If you open the top cover you will see a label that reads CAUTION HOT This portion is extremely hot do not touch it under any circumstances Lift the top cover and swing it out of the way Grasp the control panel Pull upward and toward you until it releases Swing the control panel up and out of the way Grasp the front of the drum cartridge Firmly lift up to disengage it then lift it out and set it aside Keep the drum cartridge out of direct sunlight Handbook 71 Warning Never expose the image drum cartridge to e light for more than 5 minutes Never expose the image drum
49. everal times to redistribute toner Be careful some toner may leak from the cartridge If this does not work you may need to replace your image drum cartridge Contact your dealer to get a replacement Handbook 77 78 You set your MFP for delayed transmission but it did not send Check the display to make sure that you have set your MFP s clock to the correct time See Setting the Clock in the Installation chapter Your MFP disconnected before you could answer a voice request You must answer a voice request while the warbling tone is being emitted When you hear the warbling tone pick up the handset then press the Voice Request Key Your MFP will not poll a remote fax machine Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode Your MFP is connected to a PBX and you can not dial out You must enter your dial prefix before the telephone number for each number that you dial or program into your machine Also your MFP must be programmed for PBX operation before it will work See Connecting to a PBX in the Setting Basic Features chapter You want to answer an external telephone but your MFP always answers first If you are using an external telephone change your MFP s Handbook ring response user function setting See the Customizing Features and Operations section Your received faxes sometimes look distor
50. ey The display shows PRG NO OF COPIES 1SETS If you want to make just one copy you are finished Your fax machine waits a moment then begins copying 3 To make multiple copies enter the number of copies you want to make on the numeric keypad Then press the Copy key again Your MFP begins making copies Handbook Using the Manual Paper Feeder Your MFP s manual paper feeder allows you to make copies on a different type of paper than you normally keep in the paper tray To make copies using the manual paper feeder follow the instructions below 1 Load your documents 2 Insert a sheet of paper face up into the manual paper feeder slot until you feel the MFP grab hold of the paper 3 Press the Copy key see the instructions above If you are making more than one copy you need to continue inserting sheets of paper into the manual paper feeder Customizing Features and Operations Many of your MFP s features and functions have settings which can be changed to customize its operation Because each country has different regulations you may not be able to access all of the settings listed in this chapter If you have trouble changing a setting contact your dealer for assistance or call Okidata customer service at 1 800 OKIDATA 800 654 3282 Viewing Your Current Settings Follow these instructions to obtain a configuration report showing the current settings Press the Select Function key 2 Press the 6 Rep
51. handset option with your e OKIOFFICE MPP follow these instructions to install it machine 1 Plug end of the handset cord into the handset and the other end into the jack on the front of the cradle Place the Connecting an External Telephone or handset in the cradle E z Answering Machine Important Any external telephone or answering e machine connected to Your MFP must be FCC US or CSA Canada approved 1 Insert one end of the telephone cord into the TEL jack on the back of the MFP Insert the other end into the jack in your external device 2 Insert the supplied telephone cord into the jack located on 2 the back of the cradle an 3 Insert the end of the cord into the TEL jack on the back of SS the MFP A A U me Handbook 19 To connect both an answering machine and a telephone Connecting Power 1 Connect your answering machine to your MFP 1 Plug the power cord into the back of the unit 2 Plug your external telephone s cord into the telephone jack on your answering machine Important You must have the TAD mode feature turned e on for an answering machine to work with your MFP See Setting the Answering Mode Sill ga ie o 2 Plug the other end into a grounded AC power outlet Connecting to Your Computer 3 Turn on the power switch 1 Make sure that the computer is turned off and the OKIOFFICE is unplugged 2 Connect the end of the in
52. how a document will fax first make a copy on your MFP load the document face down and press the Copy key e If your documents are heavily bent creased or torn make a copy on a photocopier and send the copy instead You can use your JetSuite Pro software s scaling ISS capability to reduce or enlarge documents before sending See the Copying chapter of your JetSuite Pro User s Guide for details Document Size All documents must have minimum width of 5 8 148 mm and a minimum length of 5 128 mm Documents cannot be wider than 8 5 216 mm or longer than 14 356 mm Multiple Page Documents e The MFP can scan paper weighting between 13 50 g m and 28 pounds 105 g m e You can load up to 20 sheets of standard 20 pound 80 g m paper such as photocopier paper e If you use lighter or heavier paper you can load up to 15 sheets e For very heavy paper load and send pages individually Handbook 31 32 When loading multiple page documents do not load paper that is thinner than 0 003 0 08 mm or thicker than 0 005 0 13 mm For single documents do not load paper that is thinner than 0 002 0 06 mm or thicker than 0 006 0 15 mm Loading Documents To prevent paper jams and problems during operation Stack your documents neatly Align document edges before loading Don t load different size documents at the same time You can load and prepare to transmit a document whi
53. ilbox you want to modify or delete then press the Yes lt q key 5 The display shows PERSONAL BOX CONF a To change a password press the Yes lt Q key PRG PASSWORD displays Enter a new 4 digit password b To close a mailbox Press the NO gt key until PERSONAL BOX CLOSE displays then press the Yes lt Q key DELETE PERSONAL BOX displays Press the Yes lt Q key 6 When you are finished press the Select Function key Handbook 51 If the message ILLEGAL OPERATION displays the e mailbox is not empty Print out any message in the mailbox before you change its password Sending a Confidential Fax Fax machines are often placed in public places where everyone can look through the received faxes To send confidential documents use the confidential fax feature The receiving fax machine stores the message in a confidential mail box in memory and does not print it until a password is entered To send a confidential fax you must know in advance e the mail box the message should be sent to Ask the person receiving the fax to tell you their mail box number 1 Load your documents 2 Press the Select Function key 3 Press the 3 Confidential TX One Touch key The display asks you to enter the number of a confidential mailbox on the receiving fax machine 4 Using the numeric keypad enter the number of the confidential mail box you are transmitting to 5 Press the Yes key to confirm your entry The dis
54. ing code to tell your machine to wait for a dial tone e If you have frequent problems communicating with a particular remote fax machine try programming the number into one of your One Touch keys and then changing the One Touch Parameters for that One Touch key see Programming Your One Touch Directory e Your MFP or the remote fax machine may need servicing Try sending a fax to another location to check your machine You sent a fax but the image the remote fax machine received was very poor If your document had a lot of small type complex illustrations photos or was very light or very dark try changing your Transmit Resolution and Type of Original settings see Loading Documents in the Basic Faxing Operations section Copy the document on your MFP to see how it will transmit The problem may be caused by telephone line interference Try sending the document again later You keep getting reports you do not want Check your user function settings and turn off the reports you do not want See the Customizing Features and Operations section You sent a fax but it was received completely blank Make sure that you have loaded your document face down The image received on your MFP was very poor Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings Ask the person to make a copy of the document on their fax machine to ensure that it is working
55. ity of your incoming calls are telephone calls When someone calls your MFP rings like a telephone You can answer from an external telephone connected to your MFP If you pick up the hand set and hear fax machine tones press the Start key to receive the fax If you do not answer the phone and someone tries to send you a fax message your machine will not accept it Telephone Fax mode T F Incoming calls are a mix of fax and telephone calls In this mode your MFP detects if the incoming call is a fax or a voice call When the call is from another fax machine your MFP switches to fax mode and receives the message When the call is a voice call your MFP rings like a telephone If you do not answer it switches back to fax mode to allow the calling party to manually send a fax Telephone Answering Device mode TAD You have an answering machine connected to your MFP In this mode your MFP detects whether an incoming call is a fax or voice call If it is a fax call your machine receives the fax If it is a voice call your machine rings then your answering machine activates If you set the Remote Receive user function See Customizing Features and Operations the caller can send a fax at any time during or after the recorded message by using their keypad to enter the remote receive number you have programmed This number activates fax reception Add something like this to your answering machine message To send a fax now
56. lay broadcast initiation and polling Handbook 1 Advanced memory transmission and reception features including automatic reception into memory A search feature to allow you to look for pre programmed telephone numbers by name Photo halftone transmission in up to 64 shades of gray Reports to help you keep track of your MFP s operations and settings Answering modes for manual and automatic fax reception automatic switching between incoming voice and fax messages and to allow an answering machine to work on the same telephone line A closed network feature to allow you to limit who can send faxes to your MFP and whom your MFP can send faxes to 1 MB of built in memory JetSuitePro Software This Software is designed to let you take full advantage of your machine s multifunctional capabilities through your computer JetSuitePro Desktop the central screen from which you can print scan copy and fax files from your PC Handbook Printing configure printing features print files directly to your MFP Scan scan pages from your MFP directly to your computer perform basic manipulation of images save to a file or print Copy copy pages with your MFP enlarge or reduce copy 2 or 4 pages onto one sheet Fax send faxes directly from software applications or from the Desktop setup and manage phone books and directories set faxing parameters receive faxes directly to your computer s hard disk
57. le your MFP is still sending or receiving another message as long as the document feeder is clear To do this load the document select your location and press the Start key Your document will be sent when the current communication ends Handbook 1 Adjust the document guides to the width of the paper you are using 2 Neatly stack your documents then insert them face down into the document feeder Readjust the document guides for a snug fit 3 Your MFP grips the documents and pulls the bottom page into the machine If necessary use the Transmit Resolution or Yes lt Q key to set the resolution of your document Document Type Resolution Resolution To Use of Scan Normal office STD Standard 200 x 100 dpi documents Documents with small FINE or EX FINE FINE 200 x 200 dpi type or other fine details EX FINE 200 x 400 dpi Documents with photos PHOTO 300 x 300 dpi or many shades of gray 4 If necessary use the Type of Original No gt key to set the level of contrast in your document Document Type Contrast to Use Documents with normal contrast NORMAL default setting Documents that are too light LIGHT Documents that are too dark DARK 5 Your Documents are now ready for faxing or copying Sending a Fax to a Single Location 1 Load your documents 2 Select a location Refer to the instructions below To Dial Using Do This A One Touch key Press the One Touch key An Auto Dial number Press the Aut
58. le below to decide which method you want to use Delayed TX Features From From and Limitations Feeder Memory Number of locations One Multiple MFP can be used for other No Yes transmissions while a delayed fax is waiting to be sent Sending a Delayed Fax from the Document Feeder 1 Load your documents 2 Press the Select Function key 3 Press the 1 Delayed TX One Touch key The display shows DELAYED TX and today s date 4 Press the Yes lt Q key to accept today s date and go to step 6 or if the transmission is to occur on a later date up to three days in advance press the No gt key to program a later date 5 Using the numeric keypad enter the date on which you wish the transmission to begin 6 Press the Yes key The display shows DELAYED TX TIME 7 Using the numeric keypad enter the time you want the transmission to begin in 24 hour format 8 00 a m would be entered as 08 00 8 00 p m would be entered as 20 00 8 Press the Yes lt Q key The display shows SELECT LOCATIONS 9 Select a location Refer to the following instructions Handbook 49 To Select Using Do This A One Touch key An Auto Dial number Press the One Touch key Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad A number dialed on numeric keypad Dial as you would on a normal telephone 10 Press the Start key Your MFP waits for the time and date you have set before sending the
59. lete it You can therefore conduct polling transmission as many times as you want Also when using a box number the remote fax must also be equipped with a box function Set the box number to 0 for polling without a box number Dialing Another Fax Machine to Request Documents Polling Reception Calling a remote fax machine to receive documents loaded on the remote fax machine is called polling or polling reception To use polling reception do the following 1 With no documents loaded press the Select Function key Press the 5 Polling One Touch key The display shows NO lt MAIL BOX NO gt Select a location Refer to the instructions below Handbook 53 54 To Select Using Do This A One Touch key Press the One Touch key An Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad A number dialed on the numeric keypad Dial as you would on a normal telephone 4 Press the Start key Your MFP begins polling the remote fax machine Relay Broadcasting Relay broadcasting allows one fax machine to send a document to another fax machine which then re sends broadcasts the document to a number of other locations Two different fax machines are involved in transmitting a relay broadcast the relay initiating station and the relay key station Relay Initiating Station Your MFP can act as the relay initiating station that starts the relay broadcast by s
60. lever on the old toner cartridge all the way toward you Carefully pull the old toner cartridge out of the image drum unit For disposal place it in the plastic bag you received with your new toner cartridge 80 Handbook 5 Insert the left side of the toner cartridge into the toner 6 Lower the right side down into the toner well well placing it under the tab a Handbook 81 8 Using the cleaning wipe provided with your new toner 9 Close the cover and front panel Press down on the top cartridge gently wipe back and forth across the full length cover to make sure it is firmly closed of the LED array 82 Handbook Replacing the Image Drum 1 Lift the top cover and swing it out of the way If the faxes you receive are light or have vertical streaks in them and you are not out of toner or if your MFP displays a CHANGE DRUM message your MFP needs a new image drum unit Contact your dealer to order one The life of an image drum depends on a number of factors including temperature and humidity the type of paper you use and the number of pages per job The image drum cartridge should last about 10 000 pages for continuous printing up to 8 000 pages at 3 pages per job and about 4 500 pages at 1 page per job Warning Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit 2 Grasp the control panel Pull upward and toward you until to direct sunlight Always hold the image dru
61. m unit by it releases Swing the control panel up and out of the way the ends Never touch the surface of the green drum inside the image drum unit CAUTION If you open the top cover you will see a label that reads CAUTION HOT This portion is extremely hot do not touch it under any circumstances e e Handbook 84 3 o o 0 a 4 Firmly lift up to disengage the drum cartridge with its toner cartridge then lift it out Wrap it in the packaging materials from your new drum cartridge and discard it Caution Do not touch the green drum surface Caution Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum inside the image drum unit Insert the new drum cartridge aligning it under the tabs Press down firmly on both ends to lock the drum in place Handbook 5 Install a new toner cartridge Follow Steps 3 7 in Replacing the Toner Cartridge in this section Resetting the Drum Counter 6 eo e Wait until the time date and answering mode appear on the display Then press the Select Function key Press the 7 Counter Display One Touch key The display shows DRUM COUNT Press the Yes lt Q key to clear the image drum counter Press the Select Function key to finish Please abide by the disposal laws of your country when disposing of
62. mailboxes Creating a Confidential Mailbox 1 2 10 Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG Press the Yes lt d key The display shows PERSONAL BOX NO Using the numeric keypad enter the number of the mailbox you want to assign using a single digit number between 1 and 8 Press the Yes lt d key PERSONAL BOX CLOSE message displays Press the No gt gt key PERSONAL BOX CONF displays Press the Yes lt q key PRG PASSWORD appears Using the numeric keypad enter the 4 digit password you want to use with your mailbox Press the Yes lt Q key to confirm your entry The MFP then asks you to enter another mailbox number To continue programming mailboxes go back to Step 5 If you are finished press the Select Function key Changing Your Password or Closing a Mailbox If you want to change the password of an existing mailbox or if you want to delete one follow the instructions below Remember a mailbox must be empty before you can modify or delete it 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG 4 Press the Yes lt q key The display will show PERSONAL BOX NO Using the numeric keypad enter the number of the ma
63. ne Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows Handbook 25 26 FUNCTION NO 4 Using the numeric keypad enter 14 This display shows USER LANGUAGE 5 Press the No gt key to switch to the other installed language 6 To accept the language change press the Yes lt q key 7 Press the Select Function key to finish Connecting to a PBX A PBX Private Branch Exchange is a private telephone system used to route internal calls If you have to dial a prefix access number to get an outside line then your line is connected to a PBX To connect your MFP to a PBX follow the instructions below These settings allow your MFP to identify your PBX s access digit at the beginning of phone numbers you dial or program and automatically wait for a dial tone before dialing the rest of the number Some PBX installations may require additional e adjustments to your MFP If you have difficulty with fax communication after following these steps contact Okidata Handbook Press the Select Function key Press the 9 User Program One Touch key On the numeric keypad press 2 The display shows 2 DIAL PARAMETER Press the Yes lt Q key until the display shows PBX LINE OFF Press the No gt key The display changes to PBX LINE ON Press the Yes lt Q key until the display shows DIAL PREFIX OFF Press the No gt key The display changes to DIAL PREFIX ENTER 4
64. noconconccnonnnono 20 Connecting POWeT aeee ree Eroe re EEEE EEKE rei 20 Loading Papers tidad 21 Installing JetSuite Pro Software 00 eee eee etree 21 Setting Basic Features sssscssssccsssssssscssssscssscees 22 Setting the Date and Time coooooocnnccnccnoncconnonnnanonancnnninnonno 22 Setting the Answering Mode oooocnccccccoccccnnncnnononancnnninos 22 Auto Receive mode FAX ccccccsssccccesessseeeeees 22 Manual Receive mode TEL ooooooccncnoninnncnnnonnn 22 Telephone Fax mode T F oooooonoccncccconcccnccnonnninnccnnnon 23 Telephone Answering Device mode TAD 23 Memory Reception mode MEM eee 23 Changing the Answering Mode oooocccccconcccnconconcconcnnnono 23 Setting the Fax Identification 0 eee eeeee eee 24 Setting the Language 0 0 eee cece ceeeeeceeeeeeeeneeees 25 Connecting to a PBX oo sisirin 26 Multifunction PC Operation ccscsssscssssessees 28 Faxing from your PC wo eee ceeeeceeceseceeenteeeeeeeeees 28 Printing ista sida ltda ist 28 COPY NE o nd 29 Scanio aro eS vie 30 Basic Faxing Operations e ssessocesocesocesossooesooecosssse 31 Preparing Documents for Scanning and Faxing 31 Guide leticia dat 31 Document Sizin iei a ae a SSE 31 Multiple Page Documents cooonccnnnconcnnncnnconocononunonnnno 31 Loading Documents ooooocnnocconnconononinncnnnonnconnconocnncnncnnnono 32 Sending a Fax to a Single Location 0 0 33 Search Ke
65. ns and information while your MFP is performing operations or while you are programming Transmit Resolution Yes key Use this key to change the resolution used for transmitting documents Use STD for standard originals FINE and EX FINE for detailed or small print originals and PHOTO for originals that include colors or many shades of gray Also use this key as the Yes key when making selections or to move your cursor to the left while programming Type of Original No key Use this key to select the document contrast after you load a document for transmission Use LIGHT for originals that are too light NORMAL for documents with good contrast and DARK for originals that are too dark Also use this as the NO key when programming or to move the cursor to the right while programming Auto Rec Key Use this key to switch your MFP s answering mode The answering mode controls how your MFP answers incoming calls and receives faxes The LCD Display will always indicate your current selection See Setting the Answering Mode in the Setting Basic Features section for more information about the answering modes Hyphen Key When programming One Touch keys and Auto Dial telephone numbers use this key to notify your machine to wait for the outside or international line to become available before it proceeds with dialing the rest of the telephone number When programming the TSI CSI or call back numbers into your MFP use this key to e
66. nter a symbol Search Key The One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers Using this key by itself or in combination with the numeric keypad you can search for these numbers alphabetically You can also use the Search key to search for unassigned One Touch keys and Auto Dial numbers Hook V Request Key Press to open a telephone line for manual dialing You will be able to hear the dialing through your MFP s speaker If you have an external telephone connected to your MFP you can also use this key to initiate or answer a request for voice communications During a fax communication press to tell the operator at the other fax machine that you want to talk to him or her at the end of your transmission or after reception of any page has been completed To answer a voice request Press after lifting your telephone handset Handbook 7 10 11 Redial Key Press to manually redial the last number dialed on your MFP Auto Dial Key Auto Dial numbers are abbreviated numbers for rapid dialing Rather than dialing the entire telephone number you can enter a 2 digit Auto Dial number instead You can also use the Location IDs names associated with Auto Dial numbers to search for these locations by name using the Search key Select Function Key Use this key to activate your MFP s advanced transmission and reception functions to obtain repor
67. o Dial key then enter the two digit Auto Dial numbers on the numeric keypad The numeric keypad Dial as you would on a normal telephone If you make a mistake press the Yes lt Q key back up one space and re enter the number An external telephone Pick up the handset of your external telephone and dial the number of the machine you wish to transmit to If the receiving fax machine is in automatic reception mode you will hear a high pitched tone If a person answers the phone ask them to press the Start key on their fax machine 3 If necessary press the Start key to begin the transmission Handbook 33 34 The table below explains some of the messages you may see during a typical fax transmission Message Explanation location The remote location s Personal ID TSI CSI Location ID or the telephone number you entered will identify thelocation during transmission DIALING Your MFP is dialing the number CALLING The line is ringing SENDING Your MFP is sending the message RESULT OK The fax was sent successfully COMMUN ERROR If you see this or another error message a problem occurred during the communication Try resending the fax Refer to the chapter on Problem Solving for assistance Search Key Dialing If you are not sure which one Touch key or Auto Dial number contains the location you want to communicate with use the Search key to look through an alphabetical list of all of the Location IDs
68. o program your FAX ID using JetSuite Pro see your JetSuite Pro User s Guide Sender ID This is a descriptive title that identifies the sender usually the location of your MFP or the name of your company or office It is printed at the top of every fax you send You can enter up to 32 characters The first 16 characters of your Sender ID will also be used as your Personal ID which may appear on the displays or reports of other fax machines you are communicating with Handbook Call Back Number The Call Back Number is a telephone number not a fax number which the operator of the remote machine can use to reach you If you use the voice request function while communicating with another fax machine and no one is there to answer your MFP will automatically send a cover letter with a call back message The call back message is printed on a separate sheet with the message Please call back and a telephone number where you can be reached The call back number entered here is the number that appears on the call back message To program your Fax ID Press the Select Function key Press the 9 User Program One Touch key 3 On the numeric keypad press 4 The display will show 4 SYSTEM DATA PRG 4 Press the Yes lt d key the display shows NO lt TSI CSI gt ID lt SENDER ID gt 5 After the display clears enter the full telephone number of your MFP using the numeric keypad 6 Press the Start key to save your entry 7 En
69. ocument feeder Available settings are memory and Feeder 18 Not assigned 19 ECM FUNCTION The error correction mode function helps your MFP to improve communication in areas where telephone line conditions are poor Available settings are on and off 20 REMOTE DIAGNOSIS The remote diagnostics feature 21 allows a service person to remotely dial and service your MFP Available settings are on and off PC FAX SWITCH If this function is set to on your MFP automatically transfers received faxes directly to the PC and does not receive and print them itself However if you are experiencing a problem with your PC you can set your MFP to receive and print faxes locally by changing the AUTO REC mode from PC MODE to AUTO REC Available settings are on and off If your PC is switched off and this setting is set on the fax will be received and printed automatically If your PC is switched off and this setting is set off the call will not be answered Handbook 22 NO TONER MEM RX With this function turned on your MFP will automatically receive and store messages in its memory when it is low on toner When turned off messages will print even if toner is low or empty Available settings are on and off 23 MEM FULL SAVE With Broadcast Transmission and other functions call origination starts after an entire document is read into memory If during this process memory becomes full and an operator time out seems likel
70. ogrammed locations to create groups You can then easily send the same fax to multiple locations This is useful if for example you need to send weekly status updates to all the members of a team working in separate locations e You can program up to five groups e Each group can have up to 80 numbers Programming a Group 1 Press the Select Function key 2 Press the 8 Location Program One Touch key The display shows LOCATION PROGRAMMING 3 On the numeric keypad press the key The display shows GROUP SETTING 4 Using the numeric keypad enter the group number 1 5 you want to program 5 The display shows the number of your current group and SELECT LOC S You can now add a location to your group or delete a location from it Refer to the instructions below To Do This Use Add a One Touch location Add an Auto Dial location Search for a location by name Press the One Touch key Press Yes lt to add it to the group Press Auto Dial Enter the 2 digit Auto Dial number Press Yes lt Q to add it to the group Press the Search key continuously until the location you want appears To Remove Locations or Delete a Group Delete a previously added One Touch location Delete an Auto Dial location Press the One Touch key Press No gt to delete it from the group Press the Auto Dial key Enter the 2 digit Auto Dial number Press No gt to delete it from the group Handbook 47 48 Aft
71. ord and wall outlet Handbook 75 76 Make sure that your telephone line not your external telephone or handset is connected to the LINE outlet on the back of your MFP If you have an external telephone connected lift the handset and check for a dial tone If you do not hear one there may be a problem with your telephone line If you do hear a dial tone your MFP may be using the wrong dialing method pulse or tone for your area If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing refer to the MF TONE DP PULSE user function setting in the Customizing Features and Operations section The display shows a communication error This alarm indicates any of a number of problems e You may be trying to communicate with an incompatible fax machine your machine can only communicate with ITU T Group 3 fax machines e The remote machine may not be able to perform the function that you want such as polling or confidential messages e The remote machine may also be out of paper or experiencing a paper jam e Bad telephone line conditions can also cause communication errors Try sending the fax again and check to make sure you are dialing the correct telephone number Handbook e If you have to dial a prefix number to get an outside line or if you are dialing internationally you may need to enter a pause using the Pause One Touch key after the dial prefix or international dial
72. ort Print One Touch key The display shows 1 ACTIVITY REPORT 3 Using the numeric keypad press 5 The display shows 5 CONFIGURATION 4 Press the Yes lt Q key The report begins printing User Function Settings User function settings allow you to customize the general operation of your MFP Refer to User Function Settings List to determine which settings you may need to change then refer to Changing Your User Function Settings to make the change Note The Factory Default setting is in bold italics User Function Settings List 1 MCF SINGLE LOC This function automatically prints a Message Confirmation Report after each single location transmission or polling transmission Available settings are on and off MCF MULTI LOC This function automatically prints a Message Confirmation Report after each multiple location transmission Available settings are on and off ERR REPORT MCF This function automatically prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation Available settings are on and off Handbook 59 60 IMAGE IN MCF When a message confirmation is printed this function adds a portion of the first page your MFP transmitted This is printed at the bottom of the message confirmation report Available settings are on and off SENDER ID This function controls the printing of your MFPs Sender ID on the faxes you send When turned on
73. orts Your MFP provides a variety of useful reports which help you understand the current settings programming and operations Refer to the reports listing below to determine which reports you want to print then refer to Printing Reports for instructions on printing a report Active Memory Files Report The active memory files report provides a list of all messages stored in your MFP s memory either documents waiting for transmission or documents which have been received and not yet printed Information provided on this report includes e The date and time at which the message was received or at which the transmission was scanned into memory For receptions the duration of the communication TIME is also included e The name or telephone number of the MFP you were communicating with For transmissions the telephone number of the location are printed For receptions the MFP s personal ID or its telephone number are printed The communication mode used for each transmission or reception e The number of pages sent or received e The result of each communication The department ID entered for the communication if this function is turned on One use for this report is to help you to determine the session and messages numbers of a message stored in memory in the event that you need to erase one Activity Report The activity report provides a record of your MFP s communications Information provided on this repor
74. ow on toner it displays TONER LOW REPLACE TONER CART If user function 22 NO TONER MEM RX is set to OFF default setting and the print density is high enough you can continue to use the toner cartridge without replacing it until the print density becomes too low If User Function 22 NO TONER MEM RX is set to ON your MFP automatically receives and stores messages in its memory when toner is low e If your MFP has received a message in memory because toner is low MSG IN MEMORY appears on the display To print out the message stored in memory do the following 1 Press the Select Function key 2 Press the 2 Print Operation key The display shows PRINT MEMORY MSG Press the Yes lt Q key The stored message begins printing w If a memory reception password has been set you need to enter your password e Even if you see a TONER LOW message on your MFP e you may be able to use the 2 Print Operation key to continue printing faxes but the print quality cannot be guaranteed Replace your toner cartridge as soon as possible Canceling Messages Stored in Memory It is also possible to erase messages received in memory without printing them 1After you have followed the instructions to print out messages stored in memory the display will show MSG IN MEMORY PRINTING 2 To erase the message instead of printing it press the Stop key The display shows CANCEL 3 Press the Yes lt Q key to erase the message from
75. play shows SELECT LOCATION Handbook 6 Select a location Refer to the instructions below To Select Using Do This A One Touch key An Auto Dial number A number dialed on the numeric keypad Press the One Touch key Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad Dial as you would on a normal telephone 7 Press the Start key Your fax machine begins sending the fax Sending Documents Requested by Another Fax Machine Polling Transmission When you normally send faxes you load documents into your fax machine select a location and then press the Start key to begin sending the documents However sometimes 1t is more useful to simply load your documents into your fax machine and set it to wait for the receiving fax machine to call and collect them This is called setting your fax machine to be polled or polling transmission To use polling transmission do the following 1 Load your documents 2 Press the Select Function key 3 Press the 5 Polling One Touch Key The display shows BULLETIN POLL 4 For Standard Polling press the No gt key The fax machine begins scanning the message into memory and completes the set up process for the polling text For Bulletin Polling Press the YES lt Q key The display shows PERSONAL BOX NO Enter a mailbox number between 0 8 With Bulletin Polling the scanned document is stored in memory until you de
76. press XX the programmed number Memory Reception mode MEM Received data is not printed but is stored into memory even if there is fax paper on which to print Use the Print Operation function to print out data stored in memory during Memory Reception mode You can set a password USER PROGRAMMING under MEM PASSWORD PRG to disable the Memory Reception mode PC Fax mode PC Incoming faxes are stored on you computer s hard disk instead of printing immediately This lets you work with faxes on your computer using the JetSuite Pro software included with your MFP see your JetSuite Pro User s Guide for details Changing the Answering Mode e Press the Auto Rec key A description of your current selection displays e Press the Auto Rec key again Your MFP switches to the next setting e Continue pressing the Auto Rec key until the selection you want appears on the display After a short pause your MFP returns to standby mode displaying the new setting Handbook 23 24 Setting the Fax Identification Fax machines must identify the sender and the telephone number of the sender on each page of every fax sent Important Programming this information into your e MFP is required by law in the United States id TSI CSI This is the telephone number of your MFP This number is printed at the top of the faxes you send and appears on the displays and reports of other fax machines you are communicating with T
77. programmed into your MFP Handbook e When selecting locations press the Search key The display shows ENTER 1 ST CHAR e Repeatedly press the search key to look through the entire list of locations in alphabetical order or locate the letter you want on the numeric keypad and press that key repeatedly to look through Location ID s beginning with that letter When programming your One Touch or Auto Dial keys e enter the last name first Searching under the last name will produce quicker results Instant Dialing With the instant dialing feature your OKIOFFICE provides two important benefits e It will begin scanning data into memory as it begins dialing As page two is being scanned page one is already being transmitted This saves time since the machine does not wait for a connection on the receiving end before starting to scan your document e As pages are scanned into memory and memory fills scanning pauses briefly until more pages are transmitted As memory begins to empty scanning resumes Memory cannot overflow requiring you to reload the document If you want to turn off this feature see Changing Your e User Function Settings in Customizing Features and Operations Real Time Dialing Normally your MFP dials the entire number of the location you have selected at one time Occasionally it may be necessary to dial numbers in real time one digit at a time If an external telephone is connecte
78. properly Then ask them to send the fax again If you still have a problem try making a copy of a document on your machine to make sure 1t is working properly You tried dialing with a One Touch key or an Auto Dial code but nothing happened Make sure that something is programmed into the One Touch key or Auto Dial code you are using Check the fax number to make sure it was entered correctly see the Dial Directories chapter When you are dialing with an Auto Dial code be sure to press the Auto Dial key before you enter the code If your MFP has the Auto Start feature turned off you have to press the Start key before dialing will begin see the Customizing Features and Operations section Your MFP does not answer the phone or receive faxes First check to see that the power cord is connected to the AC outlet Also check the reception mode you are using Your MFP will not automatically receive faxes in manual answering mode TEL See Setting the Answering Mode in the Installation section Your received documents are light or have vertical streaks on them and you are not out of toner Gently wipe the lens surface of your MFP s LED array and then see if the machine works properly refer to Replacing the Toner Cartridge If your MFP still does not work properly remove the image drum unit refer to Replacing the Image Drum Cartridge tap the toner cartridge and gently shake it 20 30 degrees vertically s
79. s PRG NO OF COPIES 1SETS If you want to make just one copy you are finished Your MFP pauses briefly then begins copying 3 To make multiple copies enter the number of copies you want to make on the numeric keypad Then press the Copy key again Your MFP begins making copies 4 To stop the copying process press the Stop key Using the Manual Paper Feeder The MFP s manual paper feeder allows you to make single copies on a different type of paper than you normally keep in the paper tray To make copies using the manual paper feeder 1 Load your documents 2 Insert a sheet of paper face up into the manual paper feeder slot until you feel the machine grab hold of the paper 3 Press the Copy key see the instructions above Making copies Using JetSuite md You can also copy from the JetSuite Pro Desktop This gives you additional control over scale number of pages to print on a sheet and collation See the Copying chapter of your JetSuite Pro User s Guide for details Handbook 30 Scanning document into a file where it can be edited stored 58 You can use your MFP with JetSuite Pro to scan a printed copied or faxed The following is the basic procedure for details see Scanning Documents in the JetSuite Pro Software User s Guide You can also scan using any software package that supports TWAIN scanners See your application s documentation for instructions To scan a document with
80. s 2 Product Options oooococccconcconcnanonnnononanonnncon cnn nonnc rn nora con ncnnos 2 A Look at the Components and Control Panel 3 COMPONEN Sciences croacia 3 Control Panel evicoicso con corisccnenecoscnsecocito access 6 Control Panel Keys and Indicators oooocnnccnncnnicnncncnnnon 7 The One Touch Keypad coococccnccccccncccconnnononnninnccnnonnc noos 10 Using the One Touch Keys for Dialing 10 Using the One Touch Keys for Selecting Functions and Programming 0 cece cee eeseeeeceseeeeeeeeeeeeeeeeeeeees 10 Signal TONES void ps 11 Setting Up Your OKIOFFICE MFP ssscesseee 12 SMN ea eatin IA 12 Installation Hints ooooconncnncnoncnncconcnnconnconocnncnnnnnonnnnn 12 Operation and Maintenance eee eeeeeeeeeeee 13 Toner Cartridge and Image Drum Handling 13 Emergency First Aid csconccccinoocos ticos secas 13 Where to Install Your OKIOFFICE MFP 14 Handbook What You Should Receive ococccnncncnonononconanccnnnnononnnnnnns 14 Installing the Paper Trays 0 0 0 eee ee ceeeseeeeeeeeeeeeeee 15 Removing the Protective Sheet eee eeeeeeeeeeeeee 16 Installing the Toner Cartridge ooconncnoccnccnnonncnnncnconnnanonos 17 Connecting to the Telephone Line eee 18 Installing the External Optional Handset 00 19 Connecting an External Telephone or Answering Machine sees sseceseceeceseeeeeeseeereeeeees 19 Connecting to Your Computer oooconocccccconco
81. sion modes use this function setting to change the default transmission modes to any other combination of settings While you are programming the new default combinations will appear on the LEDs above the Transmit Resolution Yes lt q or Type of Original No gt keys 10 T F TIMER PROG When set to the telephone fax answering mode your MFP automatically distinguishes between incoming voice and fax calls If the incoming call is a voice call your MFP will ring to tell you to pick up the handset If you do not answer your MFP 1 1 1 1 N w automatically switches back to facsimile mode to allow the calling party to send function controls how long your MFP waits before switching back to fax mode Available settings are 20 seconds or 35 seconds RING RESPONSE This function controls how long your MFP waits before answering an incoming telephone call The available settings are 1 ring 5 seconds 10 seconds 15 seconds or 20 seconds DISTINCTIVE RING Distinctive ringing is a service offered by some telephone carriers that allow you to have different numbers on one line each with its own distinctive ring In this way when you get an incoming call you can identify what number is being called by the ring pattern Your local telephone carrier can provide you with more information about this service The service 1s usually offered as a monthly charge to your normal phone bill To use this function refer to Setting Your
82. splay 4 Press the Yes lt Q key The report begins printing Handbook 69 70 Codes Used in Reports Result Codes Result codes indicate the results of communications Code BUSY CANCL COMP COVER NO OK PUNIT R_JAM Handbook Description The other machine s line was busy or there was no answer A message was erased after being held in memory for 10 days A multiple location transmission was completed The cover was opened during the communication The transmission or reception failed due to a communication error The communication was completed successfully This error code indicates a problem with the printing unit Contact your service person A paper jam occurred in your MFP while it was receiving a fax and it was unable to receive the entire message in memory S_JAM STOP Communication Codes A document jam occurred in the sending fax machine The Stop key was pressed ending the communication session These codes indicate the communication mode was used for a communication Code B C CALLING CALLED Description Multiple location transmission broadcast A communication initiated by your MFP A communication initiated by a remote fax machine Problem Solving Clearing a Document Jam When a document jam occurs your MFP beeps and an error message appears in the display If the jammed document looks like it is positioned straight in your feeder pr
83. ssssssssessssscessces 71 Clearing a Document Jam oooonncnocononinnnnoncnncconcnnccnonnnon 71 Clearing a Printing Paper Jam ooooononnnccncnnococonconnnancnnnnno 71 Printing a Cleaning Page ooooonnccoccnononociononnnconconocononnnono 72 Display Panel Messages ccoooconcnconioncconconncnnconccnncnancnnnnns 73 Normal Display msema tot 73 Error Messages ciris eeir h es 73 Reading the Print Counters ooooooccccnconcconconcnancnnnnanonnnon 75 Problem Checklist coconoiooninsnstosstoncannpntocinia nseries 75 EA O 79 Replacing the Toner Cartridge ooooncononnocnconnnononnnonnncnnnn 79 Replacing the Image Drum oooconocnnccnccconononcnanonnnannnanano 83 Resetting the Drum Counter ooooccnccnonnnoconononnnonnnanonnnonos 84 Consumables and Replacement Parts ee 85 SUPPLIES ess cceck acdsee Sess pvece orina dear 85 Shipping Your MFP ou eee cee ceseeeeeeseeeeeeeeeeeeees 85 Service and Support ccssccssscssssccssscessscsssscssesees 86 Your Sales and Service Dealer wo eee ee eeeeeeee 86 Customer Support Professionals 0 0 0 0 eee 86 The Okidata Customer Information System 87 Okidata on the Internet 00 eee ce eeeeeeeeeeeeeeeeee 87 INdOX TN 88 Handbook vii Introduction Welcome to the new generation of multifunction printers MFPs The OKIOFFICE 84 MFP combines printing faxing scanning and copying capabilities with Okidata s high quality 600 dpi class LED printing technology to handle
84. t includes The total amount of time your MFP spent sending faxes and the total amount of time spent receiving faxes The date time and duration S R TIME of each transmission or reception The name or telephone number of the fax machine you were communicating with DISTANT STATION ID If you were sending a fax the telephone number or the Location ID is printed If you were receiving a fax the remote fax machine s Personal ID or its telephone number is printed Handbook 67 68 e The communication mode used for each transmission or reception e The number of pages sent or received e The result of each communication e Service codes This report does not contain the results of messages e that were received without errors Confidential Reception Report This report is automatically printed each time your MFP receives a confidential message into a mail box Information in this report includes e The date the message was received e The total amount of time your MFP spent receiving the message 5 R TIME e The Location ID or telephone number of the fax machine you were communicating with DISTANT STATION ID e The number of the mail box into which the message was received e The number of pages received e The result of the communication e Service codes Handbook Broadcast Confirmation Report Use this report to confirm the results of a multiple location transmission or broadcast Information provide
85. ted If the document received is wider or longer than the paper you have loaded into your paper tray your MFP automatically reduces the length of the document to fit on your paper Or you may have to set the width reduction function to on This type of problem could also be communication related or the document may have jammed during scanning If the document is unreadable ask the sender to fax the document again You are constantly receiving unsolicited advertising on your MFP Try using the closed network function See Rejecting Unsolicited Fax Messages in the Advanced Operations section Your MFP does not immediately switch to TEL mode when you make or receive a voice call Try pressing the Stop key Your MFP will return to standby mode so that you can converse This condition may happen infrequently due to telephone line conditions or the type of external telephone used If this problem happens often consult your service representative Maintenance Replacing the Toner Cartridge The number of pages you can print with one toner cartridge depends on the type of documents you usually receive or copy A toner cartridge will print about 1 875 pages letter size of standard business communications at a typical print coverage of 4 equivalent of CCITT No 1 test chart The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit itself has to be filled If your M
86. ter your Sender ID This is a descriptive title up to 32 characters long Refer to the following instructions To Do This Use Enter numbers Enter spaces Enter Hyphens Enter alphabet characters Enter a unique character Enter two letters using the same key Move the cursor to make corrections Numeric keypad press once Space One Touch key Hyphen key Locate the character you want on thenumeric keypad Press that key repeatedly until the desired character appears Press the 0 Unique key repeatedly until the character you want appears The following characters are available amp 5 B g Press the No gt key to move to the next position Press the Yes lt Q and No P gt keys 8 Press the Start key to save your entry The display shows NO lt CALL BACK NO gt 9 After the display clears use the numeric keypad to enter the telephone number for call back messages Enter up to 20 characters Use the Hyphen key to enter a character before the e number and use the Space One Touch key to enter spaces 10 Press the Start key to save your entry 11 Press the Select Function key to finish Setting the Language Your MFP comes with two languages installed English and Spanish French or Portuguese depending on where you purchased it Follow the instructions below to switch languages 1 Press the Select Function key 2 Press the 9 User Program O
87. terface cable to your computer Tighten the screws to secure it 3 Connect the other end of the cable to the OKIOFFICE Fasten the cable in place with the wire clips 20 Handbook Loading Paper Your OKIOFFICE can hold up to 100 sheets of standard weight 20 lb paper in letter legal and A4 sizes For best results use paper specially made for laser printers or photocopiers e 1 If you are receiving a document created on legal size paper the document will be reduced to fit on letter size paper The vertical length of the received page image is automatically reduced to fit on the paper loaded down to 75 of the original length Your OKIOFFICE MFP is set at the factory to use letter size paper To use a different paper size change the 1 ST PAPER SIZE user function setting to match your new paper size See Customizing Features and Operations Adjust the paper guides to the width of your paper Set the left guide all the way to the left Set the right guide to the marker for the size youre using 2 Remove the paper from its wrapper up to 100 sheets Note the print side notice printed on the label Fan the paper 3 Insert paper into the paper tray gently print side down Allow the paper to drop under its own weight do not force it down If you are loading paper in response to a PAPER OUT e error open and close the upper cover to clear the error condition Installing JetSuite Pro Sof
88. ting in the Advanced Operations section 5 Polling Key When a document is loaded in the document feeder use this key to set your MFP to wait for another fax machine to call and request the document to be sent polling transmission When no document is loaded in the document feeder use this key to call another fax machine and request it to send the documents loaded into it polling reception 6 Report Print Key use this key to manually print reports from your MFP 7 Counter Display Key Your MFP keeps track of the number of pages it has printed in several ways Use this key to check your MFP s print counters and to reset your MFP s drum counter after replacing the image drum unit 8 Location Program Key Use this key to program your MFP s One Touch Keys Auto Dial number and groups 9 User Program Key Use this key to program your MFP s identification information to set your MFP s clock to set up mailboxes for confidential message reception and to change your MFP s function settings 10 Printer Cleaning Key Use this key to print a cleaning page for clearing accumulated toner from your MFP s image drum Signal Tones Your MFP emits sounds to inform you of specific conditions Key Select Tone This is a short beep which occurs each time you press a key Error Tones If you press a wrong or inappropriate key your MFP will emit three short beeps If your MFP experiences a problem during communications it
89. tions on transmission or reception OFF To use the closed network function follow the instructions below 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION No 4 Using the numeric keypad enter 08 The display shows 08 CLOSED NETWORK and the current setting of this function 5 Press the No gt key until the setting you want appears in the display 6 Press the Yes lt Q key to confirm the new setting 7 Press the Select Function key to finish Restricted Access Restricted Access limits your MFP s accessibility Only by entering a password can the user have access to the machine To set this feature 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Handbook 3 On the numeric keypad press 7 The display shows 7 RESTRICT ID PRG 4 Press the Yes lt Q key The display shows DEPARTMENT NO 5 On the numeric keypad enter a Department number from 01 24 The display shows ENTER ID On the numeric keypad enter a four digit ID number Press the Yes lt Q key to set up your Restrict ID Be sure to keep a memo of your registered password o NSN Dual Access Your MFP s dual access feature allows you to load and prepare to transmit a document while your MFP is receiving or sending another fax from memory This f
90. toner cartridge the message clears see Replacing the Toner Cartridge 14 14 FAX CHANGE DRUM SOON Image drum alarm The image drum is nearing the end of its projected life Make sure a new drum is available and replace the drum when print quality begins to deteriorate see Replacing the Image Drum Unit PRINTER ALARM 2 TEL REFER TO USER GUIDE or PRINTER ALARM 3 TEL REFER TO USER GUIDE or PRINTER ALARM 4 TEL REFER TO USER GUIDE Open and close the cover If this does not clear these messages turn off your MFP and call for service Handbook Important When you turn off your MFP any received e faxes or delayed transmission faxes in memory are erased CONFIRM PAPER SIZE Wrong paper size The paper in your MFP is not the size called for by your application s software Check your software printing settings and the paper in the paper tray ERROR77 Drum T counter lt 30 and no ID MEMORY ERROR FAX Memory error except programming area This error occurs if you try printing or copying with no toner cartridge installed Install a toner cartridge then turn the machine off then back on Reading the Print Counters Your OKIOFFICE keeps track of the number of pages it has printed or scanned If you are experiencing a problem a service person may ask you to check these counters If the image drum cartridge has reached the end of its e life you will also use this function to reset the drum
91. ts and for programming To select a function press the Select Function key and then press the one Touch key labeled with the function you want to use While programming or selecting other functions pressing the Select Function key a second time takes you directly back to your MFP s standby mode Copy Key After loading a document press to make a copy When no documents are loaded Press once to obtain a Message Confirmation Report about your last transmission on the LCD Display Panel and a second time to receive a printed report You can also use the Copy key as a shortcut for programming One Touch keys and Auto Dial numbers After you have loaded a document and manually dialed a telephone number press Copy to instantly program that number into a One Touch Key or Auto Dial number Handbook 12 13 14 15 Stop Key This key cancels the operation currently in progress and turns off the Alarm indicator After loading paper or installing a new toner cartridge press to cancel alarm conditions after the condition has been corrected While you are programming pressing the Stop key takes you back step by step through the programming functions you have already selected Start Key Press to initiate the operation indicated on the display or to confirm information you have entered into the display While the MFP is in power save mode press the Start key to exit power save mode Alarm indicator This indicator will glow red and an
92. tware Z JetSuite Pro Software gives you printing faxing copying and scanning functions directly from your PC Your OKIOFFICE MFP becomes a fully integrated multifunction printer See your JetSuite Pro User s Guide for installation instructions Handbook 21 22 Setting Basic Features Setting the Date and Time Follow these instructions to set the time and date on your OKIOFFICE MFP 1 Press the Select Function key 2 Press the 9 User Program One Touch key located on the One Touch keypad 3 On the numeric keypad press 3 The display shows 3 CLOCK ADJUSTMENT 4 Press the Yes lt Q key The display shows the date and time currently set 5 Using the numeric keypad enter the new date month day year and time in 24 hour format 8 00 AM is 08 00 8 00 PM is 20 00 6 Press the Yes key to confirm your entry 7 Press the Select Function key to finish Handbook Setting the Answering Mode Set the answering mode based on how you want your MFP to answer calls and what telephone equipment is connected to it Choose the mode that best fits your needs 14 35 FAX Auto Receive mode FAX Your MFP is connected to a telephone line reserved only for fax communications This is the factory setting Your MFP assumes all incoming calls are fax messages and automatically receives all incoming fax messages Manual Receive mode TEL You use the same line for both fax and telephone calls and the major
93. urchased from other manufacturers whose products properly exchange data and time information will accurately process the date and time All future products are committed to meeting the same Year 2000 compliance Energy Star li As an Energy Star partner Okidata has determined that this product meets the Energy Star guidelines for energy efficiency OKI Okidata and OKIOFFICE are registered trademarks marques d pos es marcas registradas and OkiLAN is a trademark of Oki Electric Industry Company Ltd Energy Star is a registered trademark of the United States Environmental Protection Agency Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries JetSuite is a trademark of eFax com Conformit An 2000 Tous les produits pr sentement vendus par Okidata sont conformes a l an 2000 Chaque produit incorpore une technologie de l information qui traite pr cis ment les donn es de date et d heure entre les ann es 1999 et 2000 et ne pr sente aucun probl me pour la programmation du 9 septembre 1999 9999 Ces produits s ils sont utilis s en combinaison avec des produits d autres fabricants et qui changent correctement les informations de date et d heure traiteront pr cis ment la date et l heure Nous nous engageons rendre tous les produits futurs galement conformes lan 2000 Compatibilidad A o 2000 Todos los productos que ofrece
94. will emit three long beeps Press the Stop key to turn the error tone off then print a Message Confirmation Report to check the source of the problem to do this press the Copy key twice with no documents loaded Voice Request Tone During a fax session either you or the person at the remote fax machine may initiate a voice request When the person at the remote fax machine either initiates or answers your voice request your MFP will emit a repetitive warbling sound End of Session Tone At the end of every successful fax session your MFP will emit a short beep to inform you that there were no errors or problems in the communication Off Hook Alarm tone If you have an optional handset installed and if the handset is left off the hook your MFP will emit an intermittent warbling sound To turn off the sound hang up the handset and press the Stop key Handbook 11 12 Setting Up Your OKIOFFICE MFP To install your new OKIOFFICE MPP follow the instructions in this section You must complete these steps for your OKIOFFICE MFP to operate properly Safety Unpacking Setting Up Setting the Date Time and ID Installing JetSuite Pro Software Safety Installation Hints Install your MFP in a dust free location away from direct sunlight Do not plug your MFP into a power source shared by equipment that produces electrical noise 1 e air conditioners etc Handbook Leave electronic adjustments to authorized servic
95. xcept for One Touch Parameter settings which appear in the telephone directory e The Sender ID ID TSI CSI TEL NO and call back number currently programmed into your MFP e Your MFP s current dial parameter settings Telephone Directory This report provides a complete listing of all of the telephone numbers programmed into your MFP s One Touch keys Auto Dial codes and groups The information includes e The Location ID and main fax number for each One Touch key and Auto Dial code e The alternate number OR for each One Touch key e The One Touch Parameter settings for each One Touch key PRM ECHO e A listing of all of the One Touch keys and Auto Dial codes included in each group Power Outage Report If your MFP power is interrupted then the power failure may have interfered with delayed transmissions messages received into memory or other communications In this case your MFP will automatically print a power off report to alert you Printing Reports Printing a Message Confirmation Report After transmission press the Copy key once with no documents loaded to see a report confirming your transmission on your MFP s display To print the report press the Copy key a second time Printing Other Reports 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT 3 Press the No gt key repeatedly until the report you want to print appears on the di
96. y a message to that effect is shown in the Display Panel if this MEM FULL save function is on If it is off data that could not be read into memory is automatically deleted Available settings are on and off 24 CONTINUOUS TONE With this function on you can choose whether to have a warning tone sound when receiving a transmission Pressing the STOP key turns off the tone Set this function to off for no warning sound Available settings are on and off 25 INSTANT DIALING Set this function to start reading documents upon call origination when transmitting Available settings are on and off 26 RESTRICTACCESS Select whether or not you want restricted access Turning on this function renders your restricted ID registration active Available settings are on and off 27 WIDTH REDUCTION Turning this function on enables you to print received data that exceeds the printable area of the page by slightly reducing the received data Available settings are on and off 28 ONE TOUCH PARAM This function allows you to make changes to the communications settings for a specific One Touch key without changing the normal communication settings used by your MFP For instructions on changing One Touch Parameters settings for a One Touch key see Programming Your One Touch Directory Changing Your User Function Settings 1 2 e Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PRO
97. y Dialing sirocic cinico 34 Instant Dialing sioaren aeae anan nas 34 Real Time Dialing ooonnonncicnnonnnonconcnncononnnonn nana concnanonns 35 Redialing coi e 35 Confirming Results kosis 35 Stopping a Transmission coococoninnncnnonnnoncnnnonnconncnnccnnonnos 35 Receiving Faxes Manually ooooocccnnnoncconconnnonconananonnnnn 33 Receiving Faxes in Memory cococcoccconconnnonnnnncnnnonnnancnanonns 36 Memory Reception Mode oooocccccnonconcconconoconconccnncnnoos 36 No Paper Receptions i ss ccsc i sechetsessesesegebeeasvenapes 36 No Toner Reception oconccnicnnonnnonnoncnnncononanonncrnncnnconoos 36 Canceling Messages Stored in Memory 0 37 Power Failures and Memory coccoccccnconcconconccnnconocnnonnnonnono 37 Using Voice Request oooooncnnncnocnnoccnononnconnonnconoconocnncnnon 37 Programming Your One Touch Directory 39 One Touch KEYS ion ti 39 One Touch Parameters ooooccnoccocccononnnonnconocononnnonncnnncnncnns 40 Locating Unassigned One Touch or Auto Dial Numbers41 Chain Dialing vin i 41 Programming Your Auto Dial Directory 43 Sending a Fax to Multiple Locations Broadcasting omommomoscsss 45 Performing a Broadcast Operation cece eee 45 Faxing to a Group ccsscccssscssssccssscsssscesssscssescsssescees 47 Programming a Group eococccccocnnoncnnncnnonnninnonnncnncnocononnnono 47 Removing Locations oooonoccconcconnccocnconnnonncconononnncnnncnnns 47 Deleting a
98. your MFP s memory Power Failures and Memory If power is interrupted to your MFP the following problems will occur e Any messages your MFP has scanned into memory but not yet transmitted will be lost e Any messages your MFP has received into memory but not yet printed will be lost e Ifyou have loaded documents on your MFP s document feeder any dialing or transmission settings will be lost Your MFP prints a power off report to inform you in the event of a power failure Use this report to determine which received messages you may have lost and to determine which transmissions you may have to resend See the Reports section for more information Using Voice Request The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication Either the person sending or receiving the fax can initiate a voice request If you are sending a fax you Handbook 37 can answer a voice request only after all pages have been transmitted If you are receiving a fax you can answer a voice request after reception of each page You know that the person on the other fax machine has issued a voice request when you hear a warbling tone If you do not respond in approximately six seconds the voice request is automatically cancelled You need to have either an attached handset or an e external telephone to use the voice request function 1 During a fax communication press th

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