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Lexmark X46X Printer User Manual

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1. Elevator button es 3 Slightly bend the stack of print media as shown and place it on the elevator tray with the preferred print side facing down Align the stack of print media to the back of the drawer Note For duplex printing letterhead or other preprinted paper must be loaded differently Carefully align each stack as you load it to ensure a smooth edge where the stacks meet Do not load print media above the load line Note When loading more than one ream of paper we recommend you remove the top and bottom sheet Duplex 4 Close the loading door CAUTION Floor mounted configurations require additional furniture for stability You must use either a printer stand or printer base if you are using a 2000 sheet drawer Certain other configurations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters Loading the 2000 sheet drawer 68 Printing Loading the envelope feeder The optional envelope feeder can accept a variety of envelope sizes However the envelope feeder must be adjusted correctly to ensure trouble free printing To load the envelope feeder 1 Adjust the envelope support for the length of envelope you are loading e Fully closed pushed in toward the MFP for short envelopes e Extended to the middle position for medium length envelopes e Fully open extended to its full length for long envelop
2. 2 3 Double click the printer icon A list of print jobs appears in the printer window Select the job you want to cancel Press the Delete key on the keyboard Canceling a job from the desktop Minimize all programs to reveal the desktop Double click the My Computer icon Note If you do not have the My Computer icon select Start gt Settings gt Control Panel and then go to step 4 Double click the Printers icon A list of available printers appears Double click the printer you selected when you sent the job A list of print jobs appears in the printer window Select the job you want to cancel Press the Delete key on the keyboard Canceling a print job 56 Printing Canceling a job from a Macintosh computer Canceling a print job from a computer running Mac OS 9 When you send a job to print the printer icon for your selected MFP appears on the desktop 1 Double click the printer icon on your desktop A list of print jobs appears in the printer window 2 Select the print job you want to cancel 3 Click the trash can button Canceling a job from a computer running Mac OS X When you send a job to print the printer icon for your selected MFP appears in the dock 1 Open Applications gt Utilities and then double click Print Center or Printer Setup 2 Double click the MFP you are printing to 3 In the printer window select the print job you want to cancel and then press Delete Printing the menu settin
3. 6 Slide the side guide toward the inside of the tray until it lightly rests against the edge of the media 7 Set the Paper Size and Paper Type for the multipurpose feeder to the correct value for the print media you loaded See Setting the Paper Type and Paper Size for more information Closing the multipurpose feeder 1 Remove print media from the multipurpose feeder 2 Push the extension tray in 3 Close the multipurpose feeder cover Loading the 2000 sheet drawer The optional 2000 sheet drawer can be used for plain paper letterhead or other preprinted paper labels or transparencies For trouble free printing make sure you e Do not load print media above the load line e Do not fold or crease the paper e Do not mix sizes or weights in the same source e Do not open the door or remove any print media when a job is printing or when the control panel indicator light is blinking Doing so may cause a jam Note Before loading print media in the drawer you should know the recommended print side of the paper you are using This information is usually on the paper package Loading the 2000 sheet drawer 67 Printing To load the 2000 sheet drawer 1 Open the loading door If the elevator tray is not already in the lowered position push the elevator button to lower the tray 2 Flex the sheets back and forth to loosen them then fan them Do not fold or crease the print media Straighten the edges on a level surface
4. Solving print quality problems 133 Troubleshooting Problem Action Part or all of the page is Check the print cartridge to see if it is installed correctly printed in black _ The job prints but the top and Make sure the Paper Size setting in the Paper menu is correct side margins are incorrect Make sure the margins are set correctly in your software application N ABC DEF Ghost images appear Make sure the Paper Type setting in the Paper menu is correct Verify the environment is Class B Replace the charge rolls Replace the print cartridge Some of the print is cut off on Move the guides in the tray to the proper positions for the size loaded the sides top or bottom of the media Print is skewed or inappropriately slanted Transparency print quality is Use only transparencies recommended by the MFP manufacturer poor Make sure the Paper Type setting in the Paper menu is set to Transparency Solving print quality problems 134 Troubleshooting The Quality menu control panel options can be adjusted to help improve print quality Menu selection Purpose Valuest Print Resolution To select printed output resolution 600 dpi 1200 Image Q 1200 dpi 2400 Image Q Toner Darkness Lightens or darkens printed output and 130 8 is the default setting alters toner consumption Select a lower number to lighten the printed output or save toner Brightness Adjusts the gray value of pri
5. time stamp 26 toner cartridge recycling 98 transfer roller 98 transparencies loading input tray 62 transparencies copying 27 tray linking 71 tray selection 28 troubleshooting settings software application overrides 11 U USB Direct interface 54 USB flash memory device 54 V verify print 59 W weight paper 76 width guide 62 Index 148
6. CCC EMC notice A FP E AE qi FPE BBA n BY fb ee MM JC 2 FT DL TET DL ESE Notices 138 Notices Japanese VCCI notice If this statement appears on your product the following statement is applicable ABl JIA A nshix rmiBC COREA RIERA CHATS BRS SHRCTCEMHVET COBRA RARAS eid DKIBRENSCEMBVET VCCI A E RUBS SS SIRES BERR Al iS VCCI ORAL BD lt Poem ABC CORRES RIBERA CHAT ACERA Als MOTFTCEMBVYVEST COBRAR RADA AREA RATA AER SNZCEMBVYVETF Korean MIC statement If this symbol appears on your product the accompanying statement is applicable 0 JIE 898227 SBASO ANUASSSS amp ILU r MIC BOA MBM 01 SS FASHA O Es teats Ms 783 This equipment has undergone Type Approval EMC registration as a business product It should not be used in a residential area BSMI EMC notice If this statement appears on your product the accompanying statement is applicable CETTE LEON ER gt EFE EOI IENS gt THE a DR ER ETH fpi REEL ENEE Part 68 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used to connect this e
7. Click IPSec Two types of authentication are supported for IPSec Shared Key Authentication Any ASCII phrase shared among all the participating hosts This is the easiest way to configure when only a few hosts on the network use IPSec Certificate Authentication Allows any hosts or subnet of hosts to authenticate for IPSec Each host must have a public private key pair Validate Peer Certificate is enabled by default requiring each host to have a signed certificate The certificate authority certificate must be installed Each host must have its identifier in the Subject Alternate Name of the signed certificate Note After an MFP is configured for IPSec with a host IPSec is required for any IP communication to take place Indicate the setting for each sub item as required for the network environment Click Submit Configuring the MFP 119 Administrative support Disabling ports and protocols The TCP and UDP ports can be configured to one of three modes or values Disabled Never allows network connections to this port Secure and Unsecure Allows the port to remain open even in Secure mode Unsecured Only Allows the port to only open when the MFP is not in Secure mode Note A password must be set to enable Secure mode Once enabled only the ports set to Secure and Unsecure will be open To configure the mode for TCP and UDP ports from the EWS 1 O1 fF N 6 Open a Web browser In the address line enter
8. Menus Ready Toner low Touch any button to m E 3 Callout number Button Function Touch to access the Copy menus If the home screen is shown press a number to access the Copy menus too Touch to access the E mail menus It is possible to scan a document directly to an e mail address Touch to access the menus These menus are only available when the MFP is in the Ready state The Menus button is on a gray bar called the navigation bar The bar contains other buttons described as follows Shows the current MFP status such as Ready or Busy Shows MFP conditions such as Toner Low Shows intervention messages to give instructions on what the user should do so the MFP can continue processing such as Close door or insert print cartridge Appears on the LCD whenever the MFP status includes a message requiring intervention Touch it to access the messages screen for more information on the message including how to clear it All menus have a Tips button Tips is a context sensitive Help feature within the LCD touch screens Understanding the MFP control panel 14 Learning about the MFP Callout number Button Function Touch to access the File Transfer Protocol FTP menus A document can be scanned directly to an FTP site Touch to access the Fax menus Other buttons may appear on the Home screen They are Button Button name Function Release Held Faxes There are held faxes with a scheduled hold t
9. Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Use the numeric keypad to enter the number of copies you want Touch Off if you do not want your copies collated Touch Copy It Placing separator sheets between copies a BO N Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Options Touch Separator Sheets Note Collation must be On for the separator sheets to be placed between copies If Collation is Off the separator sheets are inserted after the job has been printed Touch Copy It Setting paper saving options Jo 0 i OQ N 00 Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Make your duplex choice Touch Options Touch Paper Saver Select the output you want For example if you have four portrait oriented original documents that you want copied to the same side of one sheet touch 4 on 1 Portrait Touch Print Page Borders if you want a box drawn around each page on the copies Touch Copy It Setting collation options 30 Copying Placing the date and time at the top of each page Place your original document in the automatic document feeder face up short edge first Adjust the paper guides
10. e O 2 EZ 260 Paper am XM NO 250 Paper 260 Paper Jam SPORE A Jam AEQ U 23x Paper 250 Paper Jam Re i r gt am lt SSA 23x Paper Jam T MT 24x Paper SN D 7 dam L oo Sr p Op 24x Paper Jam Doors and trays Path and locations CAUTION Floor mounted configurations require additional furniture for stability You must use either a printer stand or printer base if you are using a 2000 sheet drawer Certain other configurations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters Understanding jam messages The following table lists the jam messages that can occur and the action necessary to clear the message The jam message indicates the area where the jam occurred However it is best to clear the entire paper path to ensure you have cleared all possible jams Message What to do Open the bottom then top front covers remove the print cartridge and then remove the jam Open the rear door on the MFP and remove the jam Remove the duplex tray from the duplex unit raise duplex deflector and remove the jam Open the rear duplex door and remove the jam Open each tray and remove any jammed media Remove all media from the multipurpose feeder flex and stack the media reload the multipurpose feeder and adjust the guide Access doors and trays 103 Clearing jams Message What to do 26
11. fax number Do not attempt to search for multiple names at the same time Touch Enter Touch the name to add it to the Fax to list Repeat steps 5 through 6 to enter additional destinations Touch Fax It Sending faxes from a computer Faxing from a computer lets you send electronic documents without leaving your desk This gives you the flexibility of faxing documents directly from software applications 1 2 O oa fF Q From your software application click File gt Print From the Print window select your MFP and then click Properties Note In order to perform this function from your computer you must use the PostScript printer driver for your MFP Choose the Paper tab and change Output format to Fax Click OK At the next screen click OK From the Fax screen enter the name and number for the fax recipient Click Send to send your job Using fax destination shortcuts 40 Faxing Creating shortcuts Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax you can create a permanent fax destination and assign a shortcut number A single shortcut number or a multiple number shortcut can be created There are two methods for creating shortcut numbers from a computer or from the MFP touch screen From a computer 1 Enter the IP address of the MFP in the URL field address bar of your Web browser If you do not know the IP address see your administ
12. pages They will be scaled automatically to fit the selected output media size Copy To Opens a screen where you can enter the size and type of paper on which your copies will be printed Touching any of the paper size icons on the follow on screen will make that your selection and return you to the Copy Options Screen If the size settings for Copy From and Copy To are different the MFP will automatically adjust the Scale setting to accommodate the difference If you have a special type or size of paper that you d like to copy onto that is not normally in the MFP paper trays you can select MP Feeder and manually send the type of paper you want through the MP feeder When using Auto Match the MFP will match the size of the original document as specified in the Copy From box If a matching paper size is not loaded in one of the paper trays the MFP will scale the copy to fit loaded media Scale Creates an image from your copy that is proportionally scaled anywhere between 25 and 400 Scale can also be set for you automatically When you want to copy from one size of paper to another such as legal size to letter size setting your Copy From and Copy To paper sizes will automatically change the scale to keep all the original document information on your copy Touching the arrow to the left lowers the value by 1 touching the arrow to the right increases the value by 1 Holding your finger on an arrow makes a continuous increment H
13. 1329605 for parallel attach or 12A2405 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Industry Canada compliance statement This Class A digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations ICES 003 Avis de conformit aux normes de l industrie du Canada Cet appareil num rique de la classe A respecte toutes les exigences du R glement ICES 003 sur le mat riel brouilleur du Canada Notices 136 Notices European Community EC directives conformity Declaration of Conformity with Regard to the EU Directive 1999 5 EC R amp TTE Directive in languages of the European Community Hereby Lexmark International Inc declares that this Product is in compliance with the English essential requirements and other relevant provisions of Directive 1999 5 EC Valmistaja Lexmark International Inc vakuuttaa taten etta Product tyyppinen laite on direktiivin Suomi 1999 5 EY oleellisten vaatimusten ja sita koskevien direktiivin muiden ehtojen mukainen Hierbij verklaart Lexmark International Inc dat het toestel Product in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Bij deze verklaart Lexmark International Inc dat deze Product voldoet aan de essenti le eisen en aan de overige relevante bepalingen van Richtlijn 1999 5 EC Nederlands Par la pr sente Lexmark
14. For more information or detailed instructions select one of the following Entering an e mail address Using a shortcut number Using the address book E mailing to a profile Adding e mail subject and message information Changing the output file type E mailing color documents Creating an e mail shortcut Creating an e mail profile Canceling an e mail Understanding e mail options E mail server setup Address book setup Entering an e mail address 1 Place the original document in the automatic document feeder face up or on the flatbed face down Adjust the paper guides when using the ADF 2 Touch E mail on the home screen 3 Enter the recipient s address You can enter additional recipients by pressing next and then entering the recipient s address or shortcut number 4 Touch E mail It Using a shortcut number 1 Place the original document in the automatic document feeder face up or on the flatbed face down Adjust the paper guides when using the ADF 2 Touch E mail on the home screen E mail 33 3 4 E mail Press and then enter the recipient s shortcut number You can enter additional recipients by pressing next and then entering the recipient s shortcut number or address Touch E mail It Using the address book 1 oF Y N Place the original document in the automatic document feeder face up or on the flatbed face down Adjust the paper guides when using the ADF Touch E mail on the home screen Touch Sea
15. International Inc d clare que l appareil Product est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999 5 CE Par la pr sente Lexmark International Inc d clare que ce Product est conforme aux exigences essentielles et aux autres dispositions de la directive 1999 5 CE qui lui sont Francais applicables H rmed intygar Lexmark International Inc att denna Product star i verensst mmelse med de vasentliga egenskapskrav och vriga relevanta bestammelser som framg r av direktiv 1999 Svenska 5 EG Undertegnede Lexmark International Inc erkl rer herved at f lgende udstyr Product Dansk overholder de veesentlige krav og evrige relevante krav i direktiv 1999 5 EF Hiermit erklart Lexmark International Inc dass sich dieses Product in Ubereinstimmung mit den grundlegenden Anforderungen und den anderen relevanten Vorschriften der Richtlinie 1999 5 EG befindet BMWi Hiermit erklart Lexmark International Inc die Ubereinstimmung des Gerates Product mit den grundlegenden Anforderungen und den anderen relevanten Festlegungen der Richtlinie 1999 German 5 EG Wien Me tnv rrapouca Lexmark International Inc 9nAwvel ori Product cuppiopooverai TIPOS TIG EAA nvIK OQUOIWOEIC ATIAITNOEIC KAI TIG AOITTEG OXETIK C OIATAEEIS TNS o ory ag 1999 5 EK Con la presente Lexmark International Inc dichiara che questo Product conforme ai requisiti essenziali e alle altre disposizioni pertinenti stabil
16. Select Confidential Jobs 4 Enter your PIN For more information see Entering a personal identification number PIN 5 Touch the job you want to print 6 Touch Print or touch to input the number of copies and then touch Print Note After your job prints it is deleted from MFP memory Entering a personal identification number PIN After you select a Confidential Job the Enter PIN screen appears Use the touch screen number pad or the numeric pad to the right of the display to enter the four digit PIN associated with the confidential job Note As you enter the PIN asterisks appear on the display to ensure confidentiality If you enter an invalid PIN the Invalid PIN screen appears Reenter the PIN or touch Cancel Note After your job prints it is deleted from MFP memory Printing and deleting held jobs Held jobs Verify Print Reserve Print or Repeat Print are printed or deleted from the MFP control panel and do not require a PIN Verify Print If you send a Verify Print job the MFP prints one copy and holds the remaining copies you requested in MFP memory Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies Once all copies are printed the Verify Print job is automatically deleted from MFP memory Reserve Print If you send a Reserve Print job the MFP does not print the job immediately It stores the job in memory so you can print the job later The job
17. a Web browser In the address line enter the IP address of the MFP being configured using the format http jp_address Click Configuration Under Other Settings click Network Ports Click 802 1x Authentication Note If an optional internal wireless print server is installed click Wireless instead of 802 1x Authentication Select the check box next to Active to enable 802 1x Authentication Configuring the MFP 120 6 7 Administrative support Indicate the setting for each sub item as required for the network environment Click Submit Confidential Print Setup Confidential Print Setup allows the designation of a maximum number of PIN entry attempts and allows setting an expiration time for print jobs When a user exceeds a specific number of PIN entry attempts all of that user s print jobs are deleted When a user has not printed their jobs within a designated time period the print jobs are deleted To activate Confidential Print Setup 1 oF N Open a Web browser In the address line enter the IP address of the MFP being configured using the format htto ijp_address Click Configuration Under Other Settings click Security Click Confidential Print Setup Set the value for the maximum number of invalid PINs allowed Set Job Expiration to the maximum amount of time before a submitted confidential print job is deleted Click Submit Encrypting the hard disk 8 9 Warning All resources on the har
18. and a 500 sheet drawer Other print media handling options are also available Standard With duplex and drawer Tray 1 integrated tray or E standard tray Duplex unit Tray 2 500 sheets y integrated tray or standard tray CAUTION Floor mounted configurations require additional furniture for stability You must use either a printer stand or printer base if you are using a 2000 sheet drawer Certain other configurations also AN must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters Configured models 10 Learning about the MFP Understanding the MFP control panel MFP and scanner settings can be changed several ways through the MFP control panel the software application in use the print driver MarkVision Professional or the Web pages Settings changed from the application or print driver apply only to the job being sent to the MFP Changes made to print fax copy and e mail settings from an application override changes made from the control panel If a setting cannot be changed from the application use the MFP control panel MarkVision Professional or the Web pages Changing a setting from the MFP control panel MarkVision Professional or the Web pages makes that setting the user default The MFP control panel consists of 1 2 Callout Control panel item Function LCD A liquid crystal display LCD which
19. buttons The MFP enters the Configuration menu 4 Touch Print Quality Pages 5 Touch Exit Configuration Menu The printer restarts and returns to the home page Print quality troubleshooting 131 Troubleshooting Solving print quality problems The information in the following table may help you solve print quality problems If these suggestions still do not correct the problem call for service You may have an MFP part that requires adjustment or replacement Problem Action Print is too light The toner may be low To utilize the remaining toner remove the cartridge by gripping the handles with both hands With the cartridge arrows pointing downward firmly shake the print cartridge side to side and front to back several times to redistribute the toner Reinstall the cartridge Repeat this procedure multiple times until the print remains faded When the print remains faded replace the print cartridge Change the Toner Darkness setting in the Quality menu Change the Brightness setting in the Quality menu Change the Contrast setting in the Quality menu If you are printing on an uneven print surface change the Paper Weight and Paper Texture settings in the Paper menu Verify the correct print media is being used Verify you are using the correct MFP drivers Verify the environment is 16 to 32 degrees C 60 to 90 F Toner smears or print comes If you are printing on an uneven print surface change the Paper Weight and
20. create it 1 Open a Web browser In the address line enter the IP address of the MFP being configured using this format http lp address Click Configuration Under Other Settings click Security Click Create Change Password Click Create Change Advanced Password oO oo O N Enter and reenter a password of both alphabetic and non alphabetic characters The password must be a minimum of 8 characters 7 Touch Submit Using the secure EWS The SSL Secure Sockets Layer allows for secure connections to the Web server within the print device To connect to the EWS more securely connect to the SSL port instead of the default HTTP port The SSL port connection will encrypt all Web server network communications between the PC and the MFP To connect to the SSL port 1 Open a Web browser 2 Inthe address line enter the IP address of the MFP being configured using the format https jp address Supporting SNMPv3 Simple Network Management Protocol version 3 SNMPv3 protocol allows for encrypted and authenticated network communications It also lets the administrator select a desired level of security Prior to use at least one user name and password must be established from the settings page To configure for SNMPv3 through the EWS of the MFP 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http lp address 2 Click Configuration 3 Under Other Settings click Netwo
21. feeder as long as the cotton content is 25 or less Envelopes with 100 cotton content must not exceed 90 g m 24 Ib bond weight e Use only new undamaged envelopes e For best performance and to minimize jams do not use envelopes that Have excessive curl or twist Are stuck together or damaged in any way Contain windows holes perforations cutouts or embossing Use metal clasps string ties or metal folding bars Have an interlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have nicked edges or bent corners Have rough cockle or laid finishes e Use envelopes that can withstand temperatures of 230 C 446 F without sealing excessive curling wrinkling or releasing hazardous emissions If you have any doubts about the envelopes you are considering using check with the envelope supplier e Load only one size of envelope at a time in the envelope feeder e A combination of high humidity over 60 and the high printing temperatures may seal the envelopes Selecting print media 77 Understanding paper and specialty media guidelines Labels The MFP can print on many labels designed for use with laser printers These labels are supplied in letter size A4 size and legal size sheets Label adhesives face sheet printable stock and topcoats must be able to withstand temperatures of 230 C 446 F and
22. is held in memory until you delete it from the Held Jobs menu Reserve Print jobs may be deleted if the MFP requires extra memory to process additional held jobs Printing confidential and held jobs 59 Printing Repeat Print If you send a Repeat Print job the MFP prints all requested copies of the job and stores the job in memory so you can print additional copies later You can print additional copies as long as the job remains stored in memory Note Repeat Print jobs are automatically deleted from MFP memory when the MFP requires extra memory to process additional held jobs Windows 1 From a word processor spreadsheet browser or other application select File gt Print 2 Click Properties If there is no Properties button click Setup and then click Properties 3 Depending on the operating system you may have to click the Other Options tab and then click Print and Hold Note If you have difficulty finding Print and Hold gt Held Jobs click Help and see the topic Held Jobs or Print and Hold then follow the driver instructions 4 Select the type of held job you want and then send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps Macintosh From a word processor spreadsheet browser or other application select File Print 2 Inthe Copies amp Pages or General pop up menu select Job Routing a When using Mac OS 9 if Job Routing is not
23. is within the selected area leaving nothing printed on that portion of the paper e Date Time Stamp Turns the Date Time Stamp on and prints the date and time at the top of every page e Overlay Creates a watermark or message that overlays the content of your copy You can choose between Urgent Confidential Copy and Draft The word you pick will appear faintly in large print across each page Note A custom overlay can be created by the System Administrator An additional icon with that message will then be available e Content Enhances copy quality Choose Text for original documents that are mostly text or line art Choose Text Photo when the original documents are a mixture of text and graphics or pictures Choose Photograph when the original document is a high quality photograph or inkjet print Choose Printed Image when copying halftone photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper e Advanced Duplex Controls how many sides and what orientation your original documents have and whether your original documents are bound along the long edge or the short edge Understanding the copy screens and options 26 Copying Copying from one size to another A c N a 6 Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy from and then identify the size of your or
24. menu button in the lower right corner of the home screen When a value or setting is selected and saved it is stored in MFP memory Once stored these settings remain active until new ones are stored or the factory defaults are restored Note Settings chosen for faxing scanning e mailing copying and settings for printing from the application may override the settings selected from the control panel The following diagram shows the touch screen menu index and the menus and items available under each menu For more information about menus and menu items see the Menus and Messages Guide on the Software and Documentation CD Paper Menu Reports Network Ports Settings Manage Shortcuts 4 4 4 Calibrate Touch Screen gt Back Paper Menu Default Source Paper Size Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Custom Bin Name Universal Setup Bin Setup Reports Menu Settings Page Device Statistics Network Setup Page Shortcut List Fax Job Log Fax Call Log E mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory Manage Shortcuts Manage Fax Shortcuts Manage E mail Shortcuts Manage FTP Shortcuts Manage Profile Shortcuts Network Ports TCP IP IPv6 E mail Server Setup Address Book Setup Wireless Standard Network Network lt x gt Standard USB USB lt x g
25. of the maximum number of terminals allowed to be connected to a telephone interface The terminus of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENSs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges This equipment uses CA11A telephone jacks Notices 140 Notices Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telec
26. or removing a memory card 87 Installing and removing options Removal 1 Remove the system board access cover See Accessing the MFP system board Warning MFP memory cards are easily damaged by static electricity Touch something metal such as the MFP frame before you touch a memory card 2 Push the latches away from the card on both ends of the memory card connector The memory card moves out of the connector as the latches open 3 Pull the memory card out of the connector Avoid touching the connection points along the edge of the card 4 Place the card into the original packaging If you do not have the original packaging wrap the card in paper and store it in a box 5 Close both latches Installing or removing a memory card 88 Installing and removing options Installing or removing a flash memory or firmware card Installation Note Flash memory or firmware cards designed for other Lexmark MFPs may not work with this MFP 1 Remove the system board access cover See Accessing the MFP system board Note If an option card has been installed you may need to remove the option card before installing the flash memory or firmware card 2 Unpack the flash memory or firmware card 3 Holding the flash memory or firmware card by the locking clips align the plastic pins on the card with the holes on the system board 4 Push the flash memory or firmware card firmly into place and release the locking cli
27. pressure of 25 pounds per square inch psi Try a sample of any labels you are considering using with the MFP before purchasing a large quantity For detailed information on label printing characteristics and design see the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications Note Labels are one of the most difficult print media for laser MFPs All MFP models require a special fuser cleaner for label applications to optimize feed reliability See Ordering supplies for information on obtaining a label fuser cleaner After printing approximately 10 000 pages of labels or each time you replace the print cartridge complete the following steps to maintain MFP feeding reliability 1 Print five sheets of paper 2 Wait approximately five seconds 3 Print five more sheets of paper When printing on labels e Set the Paper Size Type menu item to Labels in the Paper menu You can set the Paper Size Type from the MFP control panel the MFP driver or from MarkVision e Feed vinyl labels from the standard 250 or 500 sheet trays or the optional 250 or 500 sheet drawers For vinyl labels set the Paper Type to Labels the Labels Texture to Smooth and the Label Weight to Heavy or set the Paper Type to vinyl labels and the texture and weight to normal e Do not load labels with paper or transparencies in the same source mixing print media can cause feeding problems and print quality problems e Do no
28. rilevanti o rajn tad Direttiva 1999 5 KE Lexmark International Inc deklarujemy z peln odpowiedzialno ci e wyr b Product Polski spe nia podstawowe wymagania i odpowiada warunkom zawartym w dyrektywie 1999 5 EC Lexmark International Inc t mto vyhlasuje e tento Product vyhovuje technick m po iadavk m a al m ustanoveniam smernice 1999 5 ES ktor sa na tento v robok Slovak vz ahuju S tem dokumentom Lexmark International Inc izjavlja da je ta Product v skladu z bistvenimi Sloven ina zahtevami in z drugimi ustreznimi dolo ili Direktive 1999 5 EC This product is in conformity with the protection requirements of EC Council directives 89 336 EEC 73 23 EEC and 1999 5 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment The Official Declaration of Conformity may be viewed at www lexmark com rtte Compliance is indicated by the following CE marking CE Radio interference notice Warning This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures This Class A digital device is marketed for use in a commercial industrial or business environment and not intended for use in homes or a home office
29. shows home screen buttons menus menu items and values Allows for making selections within Copy Fax and so on Indicator light Gives information about the status of the MFP using the colors red and green Status Indicates Off MFP power is off Blinking green MFP is warming up processing data or printing a job Solid green MFP is on but idle Solid red Operator intervention is required Understanding the MFP control panel 11 Learning about the MFP Callout Control panel item Function 0 9 Note Referred to as the numeric keypad Press these buttons to enter numbers when the LCD screen has a field that accepts the entry of numbers Also use these buttons to dial phone numbers for faxes Note If a number is pressed while on the home screen without pressing the button first the Copy menu opens and changes the Copy Quantity Press this button For a shortcut identifier Within phone numbers For a Fax number with a enter it twice From the home screen the Fax Destination List menu item E mail Destination List menu item or Profile List menu item to access shortcuts Dial Pause Press to cause a two or three second dial pause in a fax number The button only functions within the Fax menu or with fax functions Press from the home screen to redial a fax number When outside of the Fax menu fax function or home screen pressing Dial Pause causes an error beep When sen
30. single shortcut number or a multiple number shortcut can be created There are two methods for creating shortcut numbers from a computer or from the MFP touch screen From a computer 1 Enter the IP address of the MFP in the URL field address bar of your Web browser If you do not know the IP address see your administrator 2 Click Configuration in the left frame of your browser window and then click Manage Destinations in the right frame of your browser window Note A password may be required If you do not have an ID and password get one from your system support person 3 Click FTP Shortcut Setup 4 Enter the appropriate information into the fields Assign a shortcut number If you enter a number that is already in use you are prompted to select another number 6 Click Add 7 Goto the MFP and load your original document in the automatic document feeder face up short edge first 8 From the numeric keypad press and then enter your shortcut number 9 Touch Send It From the MFP 1 Load the original document in the ADF face up short edge first and adjust the paper guides 2 Touch FTP on the home screen 3 Enter the FTP site 4 Touch Save as Shortcut 5 Enter a unique name for the shortcut 6 Verify the shortcut name and number are correct and then touch OK If the name or number is incorrect touch Cancel and reenter the information 7 Touch Send It FTP options Original Size Opens a screen where you can enter the size
31. stored or the factory defaults are restored To restore the original MFP factory default settings Warning All downloaded resources fonts macros and symbol sets in MFP memory RAM will be deleted Resources residing in flash memory or on the hard disk remain unaffected Make sure the MFP is on Touch the Menus button on the home screen Touch Settings Touch General Settings Touch the down arrow until Restore Defaults appears oO 0 WA Ns Touch the left arrow or right arrow until Restore Now appears When you touch Restore Now all menu settings return to the factory default values except e he control panel Display Language setting in the Setup menu Administrative support 114 7 8 Administrative support e All settings in the Parallel menu Serial menu Network menu and USB menu Touch Submit Touch Home Adjusting screen timeout To adjust the Screen Timeout setting 1 o 01 W N Make sure the MFP is on Touch the Menus button on the home screen Touch Settings Touch General Settings Touch the down arrow until Screen Timeout appears Touch the left arrow to decrease the time or touch the right arrow to increase the time The settings available range from 15 300 minutes Adjusting Power Saver To adjust the Power Saver setting 1 o oo fF o N Make sure the MFP is on Touch the Menus button on the home screen Touch Settings Touch General Settings Touch the down a
32. the edges do not buckle or curl e Donot place anything on top of paper packages e Store paper in its original wrapper until you load it into the MFP Storing print media 79 Understanding paper and specialty media guidelines Avoiding jams Use appropriate print media paper transparencies labels and card stock to help ensure trouble free printing See Supported print media for more information Note Try a limited sample of any print media you are considering using with the MFP before purchasing large quantities By selecting the appropriate print media and loading it properly you can avoid most jams See Loading standard trays and optional trays Loading the multipurpose feeder or Loading the 2000 sheet drawer for detailed tray loading instructions The following hints can help you avoid jams Use only recommended print media Do not overload the print media sources Make sure the stack height does not exceed the maximum height indicated by the stack line on the labels in the sources Do not load wrinkled creased damp or curled print media Flex fan and straighten print media before you load it If jams do occur with print media try feeding one sheet at a time through the multipurpose feeder Do not use print media that you have cut or trimmed yourself Do not mix print media sizes weights or types in the same print media source Make sure the recommended print side is loaded in the source according to y
33. the MFP This includes a confidential job a verify print job a reserve print job a repeat print job a bookmark a profile or a file on a USB flash memory device When sending a job to the MFP you can specify in the driver that you want the MFP to hold the job in memory Once your job is stored in MFP memory go to the MFP and use the MFP control panel to specify what you want to do with your print job All confidential and held jobs have a user name associated with them To access confidential or held jobs you must first select the type of job confidential or held and then select your user name from the user name list Once you select your user name you can print all your confidential jobs or select an individual print job You can then choose the number of copies for the print job or you can delete the print job Printing a confidential job When you send a confidential job to the MFP you must enter a personal identification number PIN from the driver The PIN must be four digits using the numbers 0 9 The job is held in MFP memory until you enter the same four digit PIN from the control panel and choose to print or delete the job This ensures the job does not print until you are there to retrieve it No one else using the MFP can print the job without the PIN Windows From a word processor spreadsheet browser or other application select File Print 2 Click Properties If there is no Properties button click Setup and then cl
34. the MFP fuser e Preprinted papers that require a registration the precise print location on the page greater than 0 09 in such as optical character recognition OCR forms In some cases you can adjust registration with your software application to successfully print on these forms e Coated papers erasable bond synthetic papers thermal papers e Rough edged rough or heavily textured surface papers or curled papers e Recycled papers containing more than 25 post consumer waste that do not meet DIN 19 309 e Recycled paper having a weight less than 60 g m 16 Ib e Multiple part forms or documents Selecting print media 76 Understanding paper and specialty media guidelines Transparencies The MFP can print directly on transparencies designed for use in laser printers Print quality and durability depend on the transparency used Always print samples on the transparencies you are considering before buying large quantities The Paper Type setting should be set to Transparency to help prevent jams In Macintosh be sure to set the Paper Type to Transparency in the Print dialog on the Imaging choice in the Copies amp Pages pop up menu Use transparencies designed specifically for laser printers Check with the manufacturer or vendor to determine whether your transparencies are compatible with laser printers that heat transparencies to 230 C 446 F Use only transparencies that are able to withstand these temperatures w
35. the MFP system board 85 Installing and removing options 6 Set the shield aside Use the illustration to locate the connector for the card you want to install Option card connector Flash and firmware card connectors O 563888588888 O ESTELLE ILILILILILILILILILILTLTLTLI WI TAR G R E ASR U a TEA Y ER Y A B Y E a VN Y ABA i E a BA G TE T S E Memory card connector Accessing the MFP system board 86 Installing and removing options Installing or removing a memory card Installation Note MFP or printer memory cards designed for other Lexmark MFPs or printers may not work with this MFP 1 Remove the system board access cover See Accessing the MFP system board Warning MFP memory cards are easily damaged by static electricity Touch something metal such as the MFP frame before you touch a memory card 2 Push open the latches on both ends of the memory card connector 3 Unpack the memory card Avoid touching the connection points along the edge of the card Save the packaging 4 Align the notches on the bottom of the card with the notches on the connector 5 Push the memory card firmly into the connector until the latches on either end of the connector snap into place It may require some force to fully seat the card 6 Make sure each latch fits over the notch on the end of the card Memory connector Memory card Installing
36. the output will be a series of files Content Tells the MFP the original document type Choose from Text Text Photo or Photo Color can be turned on or off with any of the Content choices Content affects the quality and size of your FTP file Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Sets the scan type and output for the copy Color documents can be scanned and sent to an FTP site PC or e mail address The MFP will print color documents in grayscale only Advanced Options Accesses the Advanced Imaging Custom Job Transmission Log Scan Preview Edge Erase or Darkness settings Advanced Imaging Select this feature to adjust Background Removal Contrast and Shadow Detail before you scan the document Custom Job Job Build Combines multiple scanning jobs into a single job Note Custom Job is not supported on all models Transmission Log Prints the transmission log or transmission error log Scan Preview Displays the first pages of the image before it is included in the FTP file When the first page is scanned the scanning is paused and a previ
37. to the MFP Note The Restricted Server List only restricts TCP traffic it does not affect UDP traffic The Restricted Server List supports up to ten host addresses or ten network addresses To configure the Restricted Server List from the EWS of the MFP oo fF W N a Open a Web browser In the address line enter the IP address of the MFP requiring configuration using the format htto ijp_address Click Configuration Under Other Settings click Network Ports Click TCP IP Enter the list of addresses in the Restricted Server List field for network communications permission separated by commas in the following format 171 222 333 444 To indicate an entire subnet provide the subnet mask bits in the format 111 222 333 0 24 Click Submit Using the restricted server list function 123 Troubleshooting __o Understanding MFP messages The MFP displays three types of messages status messages attendance messages and service messages Status messages provide information about the current state of the MFP They require no action on your part Attendance messages alert you to MFP problems that require your intervention Service messages also alert you to problems that require intervention However the MFP will stop printing and the errors are non recoverable lt may be possible to power the MFP off and back on to temporarily recover from the service message error condition For more information about MFP messages see the M
38. to the document you want to print A screen asking the number of copies to be printed will appear 4 To print only one copy touch Print or touch to enter the number of copies Note Do not remove the USB flash memory device from the USB Direct interface until the document has finished printing The document will begin printing Note If you insert the memory device when the MFP is busy printing other jobs the message Printer Busy appears Select Continue and your job prints after the other jobs finish If you leave the device in the MFP after exiting the USB drive menu you can still print PDFs on the device as held jobs See Printing confidential and held jobs Printing from a USB flash memory device 55 Printing Canceling a print job There are several methods for canceling a print job Canceling a job from the MFP control panel Canceling a job from a computer running Windows Canceling a job from the taskbar Canceling a job from the desktop Canceling a job from a Macintosh computer Canceling a print job from a computer running Mac OS 9 Canceling a job from a computer running Mac OS X Canceling a job from the MFP control panel If the job is formatting scanning or already printing touch Cancel Job on the display Canceling a job from a computer running Windows Canceling a job from the taskbar When you send a job to print a small printer icon appears in the right corner of the taskbar 1
39. using secured 118 emission statement 136 enlarging 29 envelopes guidelines 77 loading envelope feeder 69 erase edge 26 F fax address book 40 from a computer computer faxing 40 sending 39 shortcuts 40 FCC statement 136 file types email 35 Function Access restricting 116 G guidelines print media 76 H hard disk encryption 121 wiping 122 held jobs confidential jobs 58 entering a PIN 58 Home button 21 Home screen 14 buttons 14 home screen status message bar 14 Identifying MFPs 8 Index indicator light 11 integrated forms 75 Internet Protocol Security 119 J jams avoiding 80 clearing 102 job 31 job build 31 L label fuser cleaner 98 labels guidelines 78 LCD brightness 114 LCD contrast 114 LCD touch screen features Attendance message alert 22 Menu trail line 22 left arrow button 18 left scroll decrease button 17 letterhead loading input tray 63 66 68 letterhead copying 27 Lexmark Authorized Supplies Dealers 93 light indicator 11 linking 71 trays 71 load line 63 66 loading print media card stock 62 envelopes envelope feeder 69 letterhead input tray 63 66 68 paper input tray 62 multipurpose feeder 64 transparencies input tray 62 Macintosh 56 57 58 60 61 77 133 maintaining the MFP 93 maintaining the printer ordering a print cartridge 95 margin shift 26 maximum stack height 66 menus preventing access 116 setting Password Protect 115 Menus See individual men
40. 0 Windows XP or Windows Server 2003 compatible MFP driver Verify that you have properly configured the MFP for network printing See the Software and Documentation CD or the Lexmark Web site for information Make sure you are using a recommended interface cable Make sure the connection is secure Printing multiple language PDFs 125 Troubleshooting Symptom Held jobs do not print Job takes longer than expected to print Job prints from the wrong tray or on the wrong paper or specialty media Incorrect characters print Tray linking does not work Large jobs do not collate Cause A formatting error has occurred The MFP has insufficient memory The MFP has received invalid data The job is too complex Page Protect is set to On The control panel menu settings do not match the media loaded in the tray You are using an incompatible parallel cable The MFP is in Hex Trace mode Tray linking is not configured properly Collate is not set to On The job is too complex Solution Print the job Only part of the job may print Delete the job Free up additional MFP memory by scrolling through the list of held jobs and deleting others you have sent to the MFP Delete the job Reduce the complexity of your print job by eliminating the number and size of fonts the number and complexity of images and the number of pages in the job Set
41. 0 Paper Jam Check Env Feeder Lift the envelope weight remove all envelopes flex and stack the envelopes reload the envelope feeder and adjust the guide 290 291 292 and 294 Scanner Jams Remove all original documents from the ADF Open the ADF cover and remove any jammed pages Open the document cover and remove any jammed pages Open the scan unit access door and remove any jammed pages Clearing jams Although there are several places a jam can occur clearing the paper path is fairly easy Paper jams can occur in three areas the front of the MFP inside the MFP and at the rear of the MFP Jams in the front of the MFP occur in the input options or the duplex tray Jams inside the MFP occur in two locations and require the removal of the print cartridge Jams can also occur at the rear of the MFP or duplex unit Note The following clearing jam instructions may seem out of numerical sequence However they have been grouped to help you quickly clear the print path To go to a specific jam see Understanding jam messages 250 Paper Jam Check MP Feeder Remove the paper from the multipurpose feeder Flex fan and restack the media and place it into the multipurpose feeder 1 2 3 Load the print media 4 Slide the side guide toward the inside of the tray until it lightly rests against the edge of the media 5 Touch Continue Clearing jams 104 Clearing jams 260 Paper Jam Check Env Feeder The envelope feede
42. 14 in 69 85 x 127 mm to 215 9 x 355 6 mm J Y 2 75 x 5 in to 8 5 x 14 in 69 85 x 127 mm to 229 x 355 6 mm J No Vi Z m 2 75 x 5 in to 9 01 x 14 in 148 x 182 mm to 215 9 x 355 6 mm Y 4 Y 4 J 5 83 x 7 17 in to 8 5 x 14 in 7 4 Envelope 98 4 x 190 5 mm 3 875 x 7 5 in I B1d1 9 Envelope 98 4 x 225 4 mm 3 875 x 8 87 in oL WT EMT M 10 Envelope 104 8 x 241 3 mm 4 12 x 9 5 in LL WT ww le DL Envelope 110 x 220 mm 4 33 x 6 66 in vp a B5 Envelope 176 x 250 mm 6 93 x 9 84 in Vl ll C5 Envelope 162 x 229 mm 6 38 x 9 01 in Pf fe fo fw fo fw Other Envelope 98 4 x 162 mm to 176 x 250 mm J Y Y 3 87 x 6 38 in to 6 93 x 9 84 in This size does not appear in the Paper Size menu until Tray Size Sensing is turned off See Printing folio and statement sizes for more information 2000 sheet drawer option 250 sheet tray 500 sheet tray 2 This size setting formats the page for 215 9 x 355 6 mm 8 5 x 14 in unless the size is specified by the software application Supported print media 73 Understanding paper and specialty media guidelines Print media types Print media Paper Card stock Transparencies Vinyl labels Paper labels Polyester label 4 S SISISISISIS Multipurpose feeder S Duplex unit SISISISISISIS i Output bin S TT yy fs 2000 sheet drawer Dual web and integrated labels SINININININIS 250 sheet drawer SININININISN 500 sheet drawer Printing labe
43. 5 x 11 in v b ortrait pee nu v 1 sided to 1 sided Copy to Letter 8 5 x 11 in Plain Paper v Content Text Text Photo Scale Auto Pa 10096 Darkness Information on touch screen buttons Button Button name Function or description Select button Touch the select button to have another screen appear with additional items On the first screen the user default setting is shown Once the select button is touched and the next screen appears touching Y another item shown on the screen changes the user default setting lt Left scroll decrease Touch the left scroll decrease button to scroll to another value in button decreasing order Using the LCD touch screen buttons 17 Button Learning about the MFP Button name Right scroll increase button Left arrow button Right arrow button Scan the ADF Scan the flatbed Function or description Touch the right scroll increase button to scroll to another value in increasing order Touch the left arrow button to scroll left to e Reach a decreased value shown by an illustration e See a full text field on the left Touch the right arrow button to scroll right to e Reach an increased value shown by an illustration See a full text field on the right On the gray navigation bar these two choices indicate that two types of scanning are possible One may choose to scan from the ADF or the flatbed A green button indicates a c
44. E 91 wisielzteaeNiaE alieMe TEUER 92 Chapter 10 Maintaining the MFP leeee e eeeee e eeeee nennen nennen nhan nnn ann 93 Determining the status OF leo dodo 94 CONSERVING SUDIONGS Sar DL EDT 95 Orde rnnd SONOS aran de ciuee cese es e Ee nee 95 Recycling Lexmark Producis sata a c ene 98 Cleaning the scanner glass and backing material cccccccooocccconnnnnnnnnnnnncnnnonononanannnnnnnnnnnnnnonnnnnnnnanncnenenanons 99 Scanner eg IS ato A A oleate uM Un cad 100 MOVIDO MS MER sta ed ica 101 Chapter T1 Clearing jams uo eri 102 dentino JalTIS titi 102 ACCESS COOKS arid Trays aa doo e e EOS 103 Understanding jam messages cccccccsssseececcccausecececcceaeueeeeeeseseuaseeeeeesaeaaueeeeeesaeaasceeeesssseaseecesseesessuanseseees 103 A T 104 Clearing ADF Jas sa etuic is tede ed ope i conr tton id orcas 113 Chapter 12 Administrative support liess ee Leeeeer ee iee eene nene anna nn nnn nts 114 PASTING control panel bHOltflBSS ucc cuetios eee uui oleras E pass cete a s aulae tra tea a Uere ua 114 Restormo tactory default settings 2 9 525 235 e abo eeu 114 Adjusting screen timeout mida aaa RT 115 AQUUSUNO POwWer IV tena cud eer oe eee awa ene tie ede Nou dts e Op mud 115 Conhdgurindg the MEP sra st cae didus teat cedere fepe mee Du don os fub beue buds desistere mes ra Ada attend 115 E Dorypinad the Nana GISK deesset obe e
45. ER thns tat ewes cias 29 POSTING CODY Eod lE LES 29 Setting Cola to NM OPUIdAS a o ERE 30 Placing separator sheets between copies cooooccccccnnccnnocconnnnconncnnnnnoncnnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnrnnnnnnnernannnnennnns 30 Seima paper SAVING ODIONS a lel 30 Placing the date and time at the top of each page ccccccccnnnoccnnnnccnccnnnnnnnnonnnnnncnnnnnononnnnnnnnnnnnnnnnnnnnnnnnonorenananennss 31 Placing an ov rlay message orn each page i oe tod terea diea xt ode Lema e Re E e Ran a Ee case B Lr eH Ue uem c UE 31 Creating lt a CUSTOM OD OD DUIO eo cL 31 canceling Copy OO ezoren a A RAE 32 CODY UI oer 32 Chapter 3 E Mal riua a A aE Tena 33 Entering amn e ma address ed ld ea 33 Using a ShNoncuUrNUmMDE enaa a a Em 33 Using me address DOOK coi O ie nce Cane ciae eL ped ed 34 FAUT UMMC ADONE ME CN TE TT TT 34 Adding e mail subject and message information cccccccccncconnnnnnccnnonanennnnnononnnnnnnnnonnnnnnrnnnnnnonnnnnnnnnnononarenannnnns 34 Changing the odtput file Ty DG oiii illa 35 E imiallitiG COlor documen eee LE E 35 Contents She ating dn esmiall Soto 95 5 doit a vane wsadeautedace adsde aa e 35 CrealiDng drnesmialitoflle cssc tta FR BOUE tere aaa dv cee EM DM Mau LED MM RN cn UE 36 Se ELT mM 36 Understanding e mall ODtIONS mee eee aie esac A ee sce eet eee 36 Emall Server SOUL oss cse section cce qao sb acusa cse LI be ol 38 Address E PRI err ee ce AA 38 Chapter 4 Fax
46. FP Follow these guidelines to move the MFP within the office or to prepare the MFP for shipment CAUTION Follow these guidelines to avoid injuring yourself or damaging the MFP e Always use at least three people to lift the MFP e Always turn off the MFP using the power switch e Disconnect all cords and cables from the MFP before attempting to move the MFP e Failure to repackage the MFP properly for shipment can result in damage to the MFP not covered by the MFP warranty e Damage to the MFP caused by improper moving is not covered by the MFP warranty Moving the MFP within the office The MFP can be safely moved from one location within an office to another following these precautions e he MFP must remain in an upright position e Any cart used to move the MFP should have a surface able to support the full footprint of the MFP e Severe jarring movements may cause damage to the MFP and must be avoided Preparing the MFP for shipment To transport the MFP by vehicle or by commercial carrier the MFP must be repackaged for shipment using the proper packaging The MFP package must be securely fastened to its pallet Do not use a shipping or transport method that requires the MFP to be shipped without a pallet The MFP must stay upright throughout the shipment If you do not have all the original packaging contact your local service representative to order the repackaging kit Additional instructions for repackaging the MFP are provid
47. Jobs icon An FTP location could also be another PostScript printer for example a color document can be scanned and then sent to a color printer Sending a document to an FTP server is similar to sending a fax The difference is that you are sending the information over your network instead of the phone line For more information or detailed instructions select one of the following Entering the FTP address Using the address book Using a shortcut number FTP tips Entering the FTP address Place your original document in the automatic document feeder face up short edge first Touch FTP on the home screen Enter the FTP address Touch Send It A c N a Using a shortcut number Place your original document in the automatic document feeder face up short edge first Touch FTP on the home screen Press and then enter the FTP shortcut number Touch Send It A N a Using the address book Place your original document in the automatic document feeder face up short edge first Touch FTP on the home screen Touch Search Address Book Enter name or part of the name you are searching for and then touch Search Touch the name that you want to add to the To field Touch Send It oa OQ N FTP 47 FTP Creating shortcuts Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FIP you can create a permanent FTP destination and assign a shortcut number A
48. LEXMARK X644e X646e User s Guide January 2006 www lexmark com Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2006 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 Edition January 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FORA PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time Comments about this publication may be addressed to Lexmark International Inc Department F95 032 2 740 West New Circle Road Lexington Kentucky 40550 U S A In the United Kingdom and Eire send to Lexmark International Ltd Marketing and Services Department Westhorpe House Westhorpe Marlow Bucks SL7 3RQ Lexmark may use or distribute any of t
49. Page Protect to Off under Settings General Settings Print Recovery For more information see the Menus and Messages Guide Make sure the Paper Size and Paper Type specified in the MFP driver match the paper size and type in the tray If you are using a parallel interface make sure you are using an IEEE 1284 compliant parallel cable We recommend Lexmark part number 1329605 10 ft or 1427498 20 ft for the standard parallel port If Ready Hex appears on the display you must exit Hex Trace mode before you can print your job Turn the MFP off wait 10 seconds and then turn the MFP back on to exit Hex Trace mode Make sure both the size and type of media are the same in both trays Make sure the paper guides in the trays are set for the correct size media Make sure the menu values for both size and type are set correctly in the Paper Menu See Linking trays or see the Menus and Messages Guide for more information Set Collation to On in the Finishing Menu or through the MFP driver Note Setting Collation to o in the driver overrides the setting in the Finishing Menu See the Menus and Messages Guide for more information Reduce the complexity of the print job by eliminating the number and size of fonts the number and complexity of images and the number of pages in the job The MFP does not have Add MFP memory enough memory Unexpected page breaks The job has timed out Set Print Timeout to a higher value f
50. Paper off the page Texture settings in the Paper menu Verify the print media is within the MFP specifications See Understanding paper and specialty media guidelines for more details Toner appears on the back of Toner is on the transfer roll To help prevent this do not load print media that is smaller the printed page than the page size of the job to be printed Open and close the MFP top front cover to run the MFP setup cycle and clean the transfer roll Toner fog or background Check the print cartridge to make sure it is installed correctly shading appears on the page The Toner Darkness setting may be too dark Change the Toner Darkness setting in the Quality menu Verify the environment is Class B Replace the charge rolls Replace the print cartridge Solving print quality problems 132 Troubleshooting Problem Entire page is white Streaks appear on the page B Printing is too dark gt ABC DEF Characters have jagged or uneven edges Action Make sure the packaging material is removed from the print cartridge Check the print cartridge to be sure it is installed correctly The toner may be low To utilize the remaining toner remove the cartridge by gripping the handles with both hands With the cartridge arrows pointing downward firmly shake the print cartridge side to side and front to back several times to redistribute the toner Reinstall the cartridge Repeat this procedure multiple ti
51. R T gence ata dr 143 lue dq 144 Learning about the MFP vVa Identifying the MFP Use the following table to determine the features and options of your Lexmark M X646e or X646dte MFP multifunction printer For more information about installing input options see Installing and removing options or the instructions that came with the option CAUTION The MFP requires three people to lift it safely Models The MFP is available in two models The following table lists some common features and differences between the models X644e X646e X646dte Input capacity 500 sheets 500 sheets 1000 sheets Standard memory 256MB 256MB 256MB Maximum memory capacity non network 768MB 768MB 768MB network Hard drive Option card connectors Duplex ability Duplex in simplex out Duplex in simplex out Duplex in duplex out CAUTION Do not set up this product or make any electrical or cabling connections such as the power cord N or telephone during a lightning storm Learning about the MFP 8 Learning about the MFP Using the scanner Basic functions of the scanner The Lexmark X646e and X646dte provide copy fax and scan to network capability for large workgroups With either of these MFPs you can e Make quick copies or change the settings on the control panel to perform specific copying jobs e Send an outgoing fax using the MFP control panel e Send an outgoing fax to multi
52. Return Program Print Cartridge X644H21P High Yield Print Cartridge 21 000 standard pages Declared yield value in accordance with ISO IEC 19752 Designed for use only in the USA and Canada Designed for use only in Europe Middle East and Africa Designed for use only in Asia Pacific Region Designed for use only in Latin America Ordering supplies 96 Maintaining the MFP Part number Description Average cartridge yield X644X21P Extra High Yield Print Cartridge 32 000 standard pages For Latin America X644A11L Return Program Print Cartridge 10 000 standard pages X644H11L High Yield 21 000 standard pages Return Program Print Cartridge X644X11L Extra High Yield 32 000 standard pages Return Program Print Cartridge X644X21L Extra High Yield Print Cartridge 32 000 standard pages Declared yield value in accordance with ISO IEC 19752 Designed for use only in the USA and Canada Designed for use only in Europe Middle East and Africa Designed for use only in Asia Pacific Region Designed for use only in Latin America You can use the packing material from the new cartridge to ship the old cartridge back to Lexmark for recycling See Recycling Lexmark products for more information Ordering a maintenance kit 80 Scheduled maintenance advised appears on the display after 300 000 pages have printed to let you know it is time to replace MFP maintenance items Order a maintenance kit when 80 Scheduled mainte
53. Scale touch or to enlarge or reduce your output Note Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto Touch Copy It Adjusting copy quality O 0O A c N Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Options Touch Content Touch the icon that best represents what you are copying for example Text Text Photo Photograph or Printed Image e Text Used for original documents that are mostly text or line art e Text Photo Used when the original documents are a mixture of text and graphics or pictures e Photograph Used when the original document is a high quality photograph or inkjet print e Printed Image Used when copying halftone photographs graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images Touch Copy It Setting the duplex option 29 Copying Setting collation options If you want your copies collated you don t need to do anything this is the default setting For example two copies of three pages will print page 1 page 2 page 3 page 1 page 2 page 3 If you don t want your copies collated you can change the setting For example two copies of three pages will print page 1 page 1 page 2 page 2 page 3 page 3 To turn collation off O 0O A cc N a
54. Touch Copy on the home screen Touch Options Touch Date Time Stamp Touch On Touch Done CON Oo OO FP WD N Touch Copy It Placing an overlay message on each page An overlay message can be placed on each page The message choices are Urgent Confidential Copy or Draft To place a message on the copies Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Options Touch the button containing the overlay you want to use Touch Done Oo 0 BP OQ DY Touch Copy It Creating a custom Job job build The custom job or job build is used to combine one or more sets of original documents into a single copy job Each set may be scanned using different job parameters When a copy job is submitted and Custom Job is enabled the scanner will scan the first set of original documents using the supplied parameters then scan the next set with the same or different parameters The definition of a set depends on the Scan Source e From the flatbed a set consists of one page e From the ADF a set consists of all scanned pages until the ADF becomes empty e When one page is sent through the ADF a set consists of one page For example Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Options Touch Custom Job Touch O
55. Touch the left arrow to remove more shadow detail Solving scan quality problems The following solutions will help solve scan problems For additional information see Scanning tips Symptom Solution The file size is too big when Touch Options then under Resolution decrease the output resolution scan a document to the network Touch Options then under Content change the Color option to black and white Touch Options then under Content change the setting to Text Text characters do not look sharp Touch Options then under Resolution increase the output resolution when ial a document to the Touch Options then under Content change the setting to Text network Black text is too light or Adjust the Darkness setting Touch the right arrow to increase the darkness setting disappearing Change the content mode to Text Adjust the Background Removal setting under Advanced Imaging Touch the left arrow to remove less background Adjust the Contrast setting under Advanced Imaging Touch the right arrow to add more contrast Adjust the Shadow Detail setting under Advanced Imaging Touch the left arrow to decrease shadow detail Unwanted background is visible Adjust the Background Removal setting under Advanced Imaging Touch the right arrow to remove more background Solving copy quality problems 127 Troubleshooting Solving fax quality problems The following solutions will help solve copy problems For additional
56. a choice on the pop up menu select Plug in Preferences gt Print Time Filters b Turn down the disclosure triangle to the left of Print Time Filters and select Job Routing c In the pop up menu select Job Routing 3 Inthe radio group select the type of held job you want enter a user name and then send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps At the MFP Touch Held jobs on the home screen 2 Touch your user name Note A maximum of 500 results can be displayed for held jobs If your name does not appear touch the down arrow until your name appears or touch Search your names if you have a large number of held jobs in the MFP 3 Touch the job you want to print Touch the down arrow or touch Search your names if you have a large number of held jobs in the MFP 4 Touch Print or touch to input the number of copies and then touch Print Note You can also choose to Print All or Delete All Printing confidential and held jobs 60 Printing Printing on specialty media Media is paper card stock transparencies labels and envelopes The last four are sometimes referred to as specialty media Follow these instructions to print on specialty media Load the media as specified for the tray being used See Loading standard trays and optional trays for help 2 From the MFP control panel set the Paper Type and Paper Size according to the me
57. a needed Touch Continue The Copy screen returns to allow other selections besides Copy to The other settings on the Copy screen available are Duplex Scale Darkness Collate and Copies Touch Continue to return to the original screen and make other setting changes for a copy job before the Copy it button is touched to start the job Function or description Allows for creating a custom button based on the user s needs Touch Cancel to cancel an action or a selection Touch to cancel out of a screen and return to the previous screen Using the LCD touch screen buttons 20 Button Learning about the MFP Button name Home Grayed out button Gray button Function or description Touch to select a menu The next screen appears showing menu items Touch to select a menu item The next screen appears showing values Allows specifying that a job is finished For example when scanning an original document one could indicate that the last page is scanned and then printing the job would begin Touch the Back button to return to the previous screen and no settings are saved on the screen where it was touched The Back button appears on each menu screen except for the home screen Touch the Home button to return to the home screen The Home button appears on every screen except the home screen See the Home screen and Home screen buttons on page 14 for more information When this button app
58. aded correctly See Loading standard trays and optional trays for more details Duplex unit Make sure the connection between the duplex unit and the MFP is secure If the duplex unit is listed on the menu settings page but print media jams when it enters or exits the duplex unit the MFP and duplex unit may not be properly aligned Make sure the duplex front access cover is securely installed Envelope feeder Make sure the connection between the envelope feeder and the MFP is secure Make sure the Paper Size setting is correct in both the Paper menu and in the software application Hs sure the envelopes are loaded correctly See Loading the envelope feeder for more etails Flash memory Make sure flash memory is securely connected to the MFP system board Internal print Make sure the internal print server also called an internal network adapter or INA is securely server connected to the MFP system board Make sure you are using the correct cable that it is securely connected and the network software is correctly set up See the Software and Documentation CD that shipped with the MFP for more details Large capacity See Solving 2000 sheet drawer problems feeder 2000 sheet drawer MFP memory Make sure MFP memory is securely connected to the MFP system board Solving fax quality problems 128 Troubleshooting Solving 2000 sheet drawer problems Problem Solution The elevator tray does not raise when the Check the foll
59. an Advanced Password and a User Password Note The Advanced Password and the User Password protect the menus on the touch screen control panel of the MFP and the Configuration section of the EWS pages Restricting Function Access The MFP supports a variety of methods for authenticating users prior to allowing access to functions 1 Open a Web browser In the address line enter the IP address of the MFP being configured using this format http lp address Click Configuration Under Other Settings click Security d Select an authentication method e Click Submit Click on the setup link for the authentication method previously selected in step d a Fillout the appropriate information for the environment b Click Submit Click Function Access a Setthe function authentication level for each function Select Off to prevent anyone from using a function b Click Submit Preventing access to the menus from the control panel It is possible to prevent access to all the menus using the control panel touch screen To prevent access a fF N Touch the Menus button on the home screen Touch Settings Touch the down arrow Touch Security gt Function Access gt Menus gt Disabled Touch Submit Disabling the Driver to Fax menu item oa fF N Touch the Menus button on the home screen Touch Settings gt Fax Settings gt Analog Fax Setup gt Fax Send Settings Touch the down arrow Touch Driver to fax g
60. any may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this equipment for repair or warranty information contact Lexmark International Inc at www Lexmark com or your Lexmark representative If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment contains no user serviceable parts For repair and warranty information contact Lexmark International Inc See the previous paragraph for contact information Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recomm
61. ations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters Clearing jams 107 Clearing jams 4 Ifyou have an optional 2000 sheet feeder open the front door press the elevator button to lower the tray remove the jam and make sure the stack of print media is neat and aligned 5 Touch Continue Elevator button CAUTION Floor mounted configurations require additional furniture for stability You must use either a printer stand or printer base if you are using a 2000 sheet drawer Certain other configurations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters Clearing jams 108 Clearing jams 200 and 201 Paper Jam Remove Cartridge 1 Push the release latch and lower the multipurpose feeder 2 Push the release latch and open the top front cover CAUTION The inside of the MFP may be hot Allow the MFP to cool before touching any internal AN components 3 Lift and pull the print cartridge out of the MFP Warning Do not touch the photoconductor drum on the underside of the cartridge Use the cartridge handle whenever you are holding the cartridge 4 Place the print cartridge aside Note Do not leave the cartridge exposed to light for extended periods Note The print media may be covered with unfused toner which can stain garmen
62. card Locate the card connectors on the system board Remove the screw and the cover plate and save them Unpack the card Save the packaging materials Align the connection points on the card with the connector on the system board and push the card firmly into the system board connector Insert the screw saved from the cover plate or the extra screw shipped with the card Tighten the screw to secure the card Screw Cover plate N Installing an option card 91 Installing and removing options Replacing the shield After you have installed options on the MFP system board follow these steps to reattach the shield and close the doors 1 Align the keyholes on the shield with the screws on the frame 2 Slide the shield down onto the screws 3 Tighten the screws 4 Close the side door 5 Close the top front cover 6 Close the multipurpose feeder Replacing the shield 92 Maintaining the MFP oaa Periodically you need to complete certain tasks to maintain optimum print quality These tasks are covered in this chapter If several people are using the MFP you may want to designate a key operator to do the setup and maintenance of the MFP Refer printing problems and maintenance tasks to this key operator In the U S contact Lexmark at 1 800 539 6275 for information about Lexmark Authorized Supplies Dealers in your area In other countries or regions visit the Lexmark Web site at
63. cerning print media before you print This chapter provides information to help you make print media selections e Supported print media e Selecting print media e Storing print media e Avoiding jams For more details about the types of paper and specialty media the MFP supports see the Card Stock amp Label Guide available on our Lexmark Web site at www lexmark com We recommend that you try a limited sample of any paper or specialty media you are considering using with the MFP before purchasing large quantities Supported print media The following tables provide information on standard and optional sources for both input and output trays and bins e Print media sizes e Print media types e Print media weights Note If you use a print media size not listed select the next larger size Understanding paper and specialty media guidelines 72 Understanding paper and specialty media guidelines Print media sizes Legend Y indicates support Envelope feeder option Multipurpose feeder Duplex unit option Output bin Print media size Dimensions IM formerna e e M iy le v s femms lll ECT CREST TZ ACT je e e e e e lame nssxzeammassum ide je fe lv _ v Lm nsexssemmasium ite e le lv e beue wexmermegze nsn e e e v v ma mexmomaseem Side 228 E swem tsa7xarsonm sxesm i e le Universal 139 7 x 210 mm to 215 9 x 355 6 mm SN Nh Y 5 5 x 8 27 in to 8 5 x
64. ces for FCC information There are two methods to enter your fax setup information They are 1 manually entering the information through the MFP control panel or 2 using your browser to access the MFP IP address and then entering the Configure menu Note If you do not have a TCP IP environment you must use the MFP control panel to set your basic fax information Select one of the following to find the instructions for the method you want to use Performing manual fax setup Performing browser fax setup Performing manual fax setup Touch the menu button on the home screen Touch Settings Touch Fax Settings Touch General Fax Settings Touch Station Name Enter the Station Name enter your name or company name Touch Done to save your choice Touch Station Number Enter your fax phone number OOO JO OO N mb Touch Done Performing browser fax setup Note Configuration is a task usually done by a network administrator If you are prompted for a password during the following instructions see your network administrator for help 1 Type the IP address of the MFP in the URL field of your browser for example http 192 168 236 24 and then press Enter 2 Click Configuration 3 Under the MFP heading click Fax Setup Fax setup 45 7 8 Faxing Click Configuration If you are changing fax modes you must click Submit before you can access the configuration page Note During MFP power up if the pr
65. d disk will be deleted Resources residing in flash memory or in RAM remain unaffected Note This setting is only available on MFP models with an integrated internal hard disk drive Turn the MFP off Wait 10 seconds Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on Release the buttons when the touch screen blinks and is blank momentarily Wait The Config Menu appears Touch the down arrow to scroll to Disk Encryption Touch the right arrow to enter the Disk Encryption menu Touch the right arrow next to Enable to encrypt the hard disk Contents will be lost Continue appears Touch Yes to continue the process The Encrypting Disk progress bar appears Warning Do not power off the MFP until the process completes When hard disk encryption is finished touch Back to return to the Config Menu Touch Exit Config Menu to exit To disable disk encryption 1 2 Turn the MFP off Wait 10 seconds Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on Encrypting the hard disk 121 Administrative support 3 Release the buttons when the touch screen blinks and is blank momentarily Wait The Config Menu appears 4 Touch the down arrow to scroll to Disk Encryption 5 Touch the right arrow to enter the Disk Encryption menu 6 Touch the right arrow next to Disable to decrypt the hard disk Contents will be lost Continue appears 7 Touch Yes to continue the pr
66. d in the fax When a page is scanned the scanning is paused and a preview image appears Note Scan Preview is not supported on all models Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the area selected leaving nothing printed on that portion of the paper Advanced Duplex Controls how many sides and what orientation your original document has and whether your original documents are bound along the long edge or the short edge Understanding fax options 42 Faxing Changing the fax resolution Oo O01 WO ND Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Fax on the home screen Enter the fax number Touch Options Touch the button that represents the resolution you want Touch Fax It Adjusting the Darkness setting oa fF W N Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Fax on the home screen Enter the fax number Touch Options Touch the left Darkness arrow to reduce the darkness of the fax or touch the right Darkness arrow to increase the darkness of the fax Touch Fax It Sending a fax at a later time Oo 00 FP WD N Place your original document in the automatic document
67. d of the list appears on this screen Up arrow Touch the up arrow to move up to the next item in a list such as a list of menu items or values When on the first screen presented with a long list the up arrow is gray to indicate that it is not active On the second screen needed to show the rest of the listed item the up arrow is blue to show that it is active Unselected radio button This is an unselected radio button Using the LCD touch screen buttons 19 Learning about the MFP Button Button name Selected radio button Cancel Job Other touch screen buttons Button Button name Cancel Function or description This is a selected radio button Touch a radio button to select it The radio button changes color to show it is selected In Sample screen two the only paper size selected is Letter See Cancel Jobs on page 16 Touch Continue after a menu item or value on a screen is selected and more changes need to be made for a job from the original screen Once Continue is touched the original screen appears For example if one touched Copy on the home screen the Copy screen appears like Sample screen one on page 17 The following example shows how the Continue button reacts 1 Touch the select button by the Copy to box and a new screen appears Touch MP Feeder and a new screen appears Touch Legal and a new screen appears Touch Next and a new screen appears Touch Plain Paper for the type of print medi
68. dia you loaded See Setting the Paper Type and Paper Size for help 3 From the computer software application set the paper type size and source according to the media you loaded Windows a b C e f g Mac OS 9 a Oo O Mac OS X 32 QO 0o Q Oo o From a word processor spreadsheet browser or other application select File Print Click Properties or Options Printer or Setup depending on the application to view the MFP driver settings Click the Paper tab A paper tray list will appear Select the tray containing the specialty media Note If you have difficulty click Help and then follow the driver instructions Select the media type transparencies envelopes and so on from the Paper Type list box Select the size of the specialty media from the Paper Size list box Click OK and then send the print job as usual Select File gt Page Setup Select the size of the specialty media from the Paper pop up menu and then click OK Select File gt Print With General selected on the top pop up menu go to the Paper Source pop up menu and select the tray containing the specialty media or the name of the media Click Print Select File gt Page Setup Select the MFP from the Format for pop up menu Select the size of the specialty media from the Paper pop up menu and then click OK Select File gt Print On the Copies amp Pages pop up menu select Imaging Select the specialty media on the Pa
69. ding a fax in the Fax To field a Dial Pause press is represented by a comma Clear All When in the function menus such as Copy Fax E mail and FTP it returns all settings to their default values and then returns the MFP to the home screen When in any other menu while the MFP is Ready it cancels all changes that have not been submitted and returns the MFP to the home screen Start Press to initiate the current job indicated on the control panel From the home screen press it to start a copy job with the default settings If pressed while a job runs through the scanner the button has no effect Stop Press to cause the printing or scanning to stop During a scan job the scanner finishes scanning the current page and then stops which means paper may remain in the automatic document feeder ADF During a print job the print media path is cleared before the printing stops Stopping appears on the control panel during this process Backspace Within the Copy menu which is accessed by touching the Copy button press Backspace to delete the right most digit of the value in the Copy Count The default value of 1 appears if the entire number is deleted by pressing Backspace numerous times Within the Fax Destination List press Backspace to delete the right most digit of a number entered manually It also deletes an entire shortcut entry Once an entire line is deleted another press of Backspace causes the cursor to move u
70. e preferred weight and for the grain direction of print media Try a sample of any card stock you are considering using with the MFP before purchasing a large quantity After printing approximately 10 000 pages of card stock or each time you replace the print cartridge complete the following steps to maintain MFP feeding reliability 1 Print five sheets of paper 2 Wait approximately five seconds 3 Print five more sheets of paper When printing on card stock e Set the Paper Type menu item in the Paper menu to Card Stock from the control panel from the MFP driver or from MarkVision e Be aware that preprinting perforation and creasing can significantly affect the print quality and cause print media handling or jamming problems e Avoid using card stock that may release hazardous emissions when heated e Do not use preprinted card stock manufactured with chemicals that may contaminate the MFP Preprinting introduces semi liquid and volatile components into the MFP e We recommend the use of grain short card stock Storing print media Use the following guidelines to avoid paper feeding problems and uneven print quality e Store paper in an environment where the temperature is approximately 21 C 70 F and the relative humidity is 40 e Store cartons of paper on a pallet or shelf rather than directly on the floor e f you store individual packages of paper out of the original carton make sure they rest on a flat surface so
71. e recipients directly from the MFP When you touch Fax it opens the fax destination screen You enter the fax number and touch Fax It to send your fax You can also change the fax settings to fit your personal needs During initial MFP setup you may be required to configure the MFP for faxing For additional information see Fax setup The following fax topics are available in this and other chapters Sending a fax Adjusting the Darkness setting Using fax destination shortcuts Sending a fax at a later time Using the address book Cancel an outgoing fax Sending faxes from a computer Fax tips Creating shortcuts Fax setup Understanding fax options Solving fax quality problems Changing the fax resolution Viewing a fax log Sending a fax There are two ways to send a fax enter the number using a numeric keypad or use a shortcut number Use the instructions below to send a fax using the keypad or see Using fax destination shortcuts to fax your documents using a shortcut Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Fax on the home screen A c N Enter the fax number using the numbers on the touch screen or keypad Add recipients by touching next and then entering the recipient s telephone number or shortcut number or search the address book Note To place a two second dialing pause within a fax number use the Dial Pause button ar The dial pause will ap
72. e sound pressure dBA MFP Model X644 X646e Idling Scanning Copying Notices 142 Notices ENERGY STAR ENERGY STAR Waste from Electrical and Electronic Equipment WEEE directive E The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products If you have further questions about recycling options visit the Lexmark Web site at www lexmark com for your local sales office phone number Laser advisory label A laser notice label may be affixed to this MFP LUOKAN 1 LASERLAITE VAROITUS Laitteen kayttaminen muulla kuin tassa k yttoohjeessa mainitulla tavalla saattaa altistaa kayttajan turvallisuusluokan 1 ylitt v lle n kym tt m lle lasers teilylle KLASS 1 LASER APPARAT VARNING Om apparaten anvands pa annat satt an i denna bruksanvisning specificerats kan avnandaren utsattas f r osynlig laserstr lning som verskrider gr nsen f r laserklass 1 Laser notice This MFP is certified in the U S to conform to the requirements of DHHS 21 CFR Subchapter J for Class 1 laser products and elsewhere is certified as a Class laser product conforming to the requirements of IEC 60825 1 Class laser products are not considered to be hazardous The MFP contains internally a Class Illb 3b laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength region of 770 795 nan
73. ears it looks faded with a faded word on it lt means the button is not active or unavailable on this screen It was probably active on the previous screen but the selections made on the previous screen caused it to be unavailable on the current screen Touch this button to select the action appearing on the button Using the LCD touch screen buttons 21 Learning about the MFP Features Feature Feature name Menus gt Settings Menu trail line gt Copy Settings gt Number of Copies Attendance message alert Description A line is located at the top of each menu screen This feature acts as a trail It gives the exact location within the menus Touch any of the underlined words to return to that menu or menu item The Number of Copies is not underlined since this is the current screen If this feature is used on the Number of Copies screen before the Number of Copies is set and saved then the selection is not saved and it does not become the user default setting If an attendance message occurs which closes a function such as copy or fax then a blinking red exclamation point appears over the function button on the home screen This feature indicates an attendance message exists Using the LCD touch screen buttons 22 Learning about the MFP Menus A number of menus are available to make it easy for you to change MFP settings or print reports To access the menus and settings press the
74. ed in the repackaging kit Moving the MFP 101 Clearing jams vVa By carefully selecting print media and loading it properly you should be able to avoid most paper jams For more information on avoiding paper jams see Avoiding jams If jams do occur follow the steps outlined in this section To resolve the paper jam messages you must clear the entire paper path and then touch Continue to clear the message and resume printing The MFP prints a new copy of the page that jammed if Jam Recovery is set to On or Auto however the Auto setting does not guarantee the page will print Identifying jams If the MFP jams the appropriate jam message will be displayed on the touch screen Print status message bar E mail ovr Menus Astatus E Supplies See the diagram on page 103 for an overview of the paper path and areas where jams may occur The path varies depending on the MFP paper sources Clearing jams 102 Clearing jams Access doors and trays The following illustration shows the path that print media travels through the MFP The path varies depending on the input source trays multipurpose feeder envelope feeder you are using The numbers in following illustration indicate the numbers that can appear on the control panel and designate the general area of a paper jam 201 Paper Jam 200 Paper Jam 202 Paper M 200 Paper Jam Jam a LL 23 Paper To 3 Jam
75. ee Setting the Paper Type and Paper Size for more information Loading the envelope feeder 70 Printing Linking trays Tray linking enables the automatic linking feature for trays when you load the same size and type of print media in multiple sources The MFP automatically links the trays when one tray is empty print media feeds from the next linked tray For example if you have the same size and type of print media loaded in tray 2 and tray 4 the MFP selects print media from tray 2 until it becomes empty and then the MFP automatically feeds print media from the next linked tray tray 4 By linking all trays standard and optional you effectively create a single source with a capacity of up to 4 100 sheets Make sure you load the same size and type of print media in each tray and then using the Paper menu set the same paper size and type for the trays to link Set the paper size and type for each tray See Setting the Paper Type and Paper Size for more information To disable tray linking set the Paper Type to a unique value for each tray If all the trays do not have the same type of print media loaded when linked you could mistakenly print a job on the wrong paper Linking trays 71 Understanding paper and specialty media guidelines o Print media is paper card stock transparencies labels and envelopes The MFP provides high quality printing on a variety of print media You must consider a number of things con
76. een will return to the home screen Copy tips The following tips may improve the MFP copy quality For additional information or to solve copy problems see Solving copy quality problems Question When should I use Text mode Text mode should be used when text preservation is the main goal of the copy and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should I use Text Photo Text Photo mode should be used when copying an original document that contains mode a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Printed Image mode should be used when copying halftone photographs graphics Printed Image mode such as documents printed on a laser printer or pages from a magazine or newspaper When should use Photograph Photograph mode should be used when the original document is a high quality mode photograph or inkjet print Canceling a copy job 32 ea E mail gt gt gt The MFP can be used to e mail scanned documents to one or more recipients There are four ways to send an e mail from the MFP You can type the e mail address use a shortcut number use the address book or a profile Permanent e mail destinations can be created in the Manage Destinations link located under the Configuration tab on the Web page
77. ena el e ally 56 Printing The MeENU SCTINGS page sii ladito 57 PARTO a mebWork SEUD PAJE ir AAA ae re 57 m ilsitigre Ehren M r ieqel Aci ect 57 er A A A 58 Printing confidential and held jODS at 58 Fe NAUSEAS 61 Contents Loading standard trays and optional trays oooccccnnccccconnnonnnoncnnnnnnnnnonononancnnnnnnnnnnrnrnnnnnonnnnrnnnnnonnnonnnnnrnnnnnns 62 Setting the Paper Type and Paper Size serana e E E E E E A 64 Loading the multipurpose feeder esssssssssssseeeeeeeen nnne nnne nnn nnn nnn nnns nna nnn nnns nas sinn aane rns nna 64 Loading the 2000 sheet drawer a 67 Loading the envelope feeder asi teaeeetudc sae nto dicet trae tati Fete tii 69 HA at ee ants alk MUI MEE DI DU DM M ME E M UU E UE 71 Chapter 8 Understanding paper and specialty media guidelines 72 SUBDOred DIE Held orenen O 72 Selec hdq OMT IMCCIA vetar 76 os A icq bru mE 79 A UE 80 Chapter 9 Installing and removing options eese 81 IAStalingrINPUtOPUONS dd TET 81 Iistallina auricular a re SP on tr fe E 83 lAStalling Memory OF option CAlGS ersero a teats A E 84 Accessing th MFP system DOSG 55 5 8 une een e Lusia aa e ee e det a on ee 84 Installing or removing a memory Cal caeci tocca imi cde a lid 87 Installing or removing a flash memory or firmware card sess 89 instaling amonio Card NER ERE EE EE E
78. ended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges See the section in this publication entitled Fax setup in order to program this information into your fax machine Other telecommunications notices Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication
79. enus and Messages Guide on the Software and Documentation CD If you receive the following message see Ordering a print cartridge Message 42 xy Cartridge region mismatch Install the correct cartridge for the MFP region Note x the MFP region y the cartridge Region codes are regon MFP region Cartridge region Location REGCDW Worldwide REGCDA USA and Canada REGCDE EMEA REGCDR Asia Pacific Region REGCDL Latin America Online technical support Technical support is available on our Lexmark Web site at www lexmark com Checking an unresponsive MFP If the MFP is not responding first make sure e he power cord is plugged into the MFP and a properly grounded electrical outlet e The electrical outlet is not turned off by any switch or breaker e The MFP is not plugged into any surge protectors uninterrupted power supplies or extension cords e Other electrical equipment plugged into the outlet is working e he MFP is turned on e The MFP cable is securely attached to the MFP and the host computer print server option or other network device Once you have checked each of these possibilities turn the MFP off wait at least 10 seconds and then turn the MFP back on This often fixes the problem Troubleshooting 124 Troubleshooting Printing multiple language PDFs Symptom Some documents do not print The documents contain unavailable fonts Solving printing problems Symptom The control pane
80. es Warning Do not place objects on the envelope feeder Avoid pressing down on it or applying excessive force 2 Lift the envelope weight back toward the MFP It stays in place 3 Slide the width guide to the far right 4 Flex a stack of envelopes back and forth and then straighten the edges on a level surface Press down the corners to flatten them Fan the envelopes This prevents the edges of the envelopes from sticking together and helps them feed properly Loading the envelope feeder 69 Printing 5 Load the stack of envelopes flap side down with the stamp area and the flap on the left The end of the envelopes with the stamp area enters the envelope feeder first Let the envelopes at the bottom of the stack slide into the envelope feeder slightly more than the ones at the top of the stack Warning Never use envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the MFP Note When you load envelopes do not exceed the maximum stack height Use the stack height label as a guide for the correct stack height when loading Do not try to load more envelopes indicated by the stack height label overloading can cause jams 6 Slide the width guide to the left until it lightly touches the stack Make sure the envelopes do not buckle 8 Set the Paper Size and Paper Type for the envelope feeder to the correct value for the print media you loaded S
81. ew Displays the first pages of the image before it is included in the e mail When the first page is scanned the scanning is paused and a preview image appears Note Scan Preview is not supported on all models Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Darkness Adjusts how light or dark your scanned e mails will turn out Understanding e mail options 37 E mail E mail server setup For e mail to operate it must be turned on in the MFP configuration and have a valid IP address or gateway address To set up the e mail function 1 Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format http jp_address Click Configuration Click E mail FTP Settings Click Email Server Setup Fill in the fields with the appropriate information Click Submit o 01 W N Address book setup 1 Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format http jp_address Click Configuration Click E mail FTP Settings Click Manage E mail Shortcuts Fill in the fields with the appropriate information Click Add o oa Ff W N E mail server setup 38 e Faxing M Note Faxing is not supported on all models The fax function lets you scan items and fax them to one or mor
82. ew image appears Note Scan Preview is not supported on all models Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides or pick a particular edge Edge Erase will erase whatever is within the area selected and leave nothing printed on that portion of the paper Darkness Adjusts how light or dark your scanned documents will turn out FTP options 49 FTP FTP tips The following tips may improve the MFP FTP quality Question When should use Text mode Text mode should be used when text preservation is the main goal of sending a document to an FIP site and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when sending a document to an FTP site that Text Photo mode contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo mode Photo mode should be used when the original is composed mostly of photos printed on a laser printer or taken from a magazine or newspaper FTP tips 50 Scanning to a PC or USB flash memory device NAi The MFP scanner lets you scan documents directly to your PC or a USB flash memory device Your computer does not have to be directl
83. feeder face up short edge first Adjust the paper guides Touch Fax on the home screen Enter the fax number Touch Options Touch Advanced Options Touch Delayed Send Note If Fax Mode is set to Fax Server the Delayed Send button will not appear Faxes waiting for transmission are listed in the Fax Queue Touch the left arrow to reduce the time or the right arrow to increase the time the fax will be transmitted Note Touching the increase or decrease arrow increments the time by 30 minutes If the current time is shown the left arrow is grayed out Touch Done Changing the fax resolution 43 Faxing Cancel an outgoing fax There are two ways to cancel an outgoing fax While the original documents are still scanning 1 When using the automatic document feeder touch Cancel while Scanning is displayed on the touch screen 2 When using the scanner bed touch Cancel while Scan the Next Page Finish the Job is displayed on the touch screen After the original documents have been scanned to memory 1 Touch Cancel Jobs on the home screen The Cancel Jobs screen will appear 2 Touch the job or jobs you want to cancel Only three jobs appear on the screen touch the down arrow until the job you want appears and then touch the job you want to cancel 3 Touch Delete Selected Jobs The Deleting Selected Jobs screen appears the selected jobs are deleted and then the home screen appears Fax tips The followin
84. g tips may improve the MFP fax quality For additional information or to solve copy problems see Solving fax quality problems Question When should I use Text mode Text mode should be used when text preservation is the main goal of the fax and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when faxing an original document that contains a Text Photo mode mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should I use Photo mode Photo mode should be used for faxing photos printed on a laser printer or taken from a magazine or newspaper Cancel an outgoing fax 44 Faxing Fax setup When you first turn on the MFP or if the MFP has been off for an extended time Set clock will appear Additionally many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page or on the first page of the transmission e Date and time date and time fax is sent e Station name identification of the business other entity or individual sending the message e Station number telephone number of the sending fax machine business other entity or individual Note See Electronic emission notices and Other telecommunications noti
85. gle file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files Content Tells the MFP the original document type Choose from Text Text Photo or Photo Color can be turned on or off with any of the Content choices Content affects the quality and size of your e mail Text Emphasize sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original This increases the amount of information saved Color Sets the scan type and output for the e mail Color documents can be scanned and sent to an e mail address Note The MFP will print color documents in grayscale only Advanced Options Lets you change Advanced Imaging Custom Job Transmission Log Scan Preview Edge Erase or Darkness settings Advanced Imaging Adjusts Background Removal Contrast and Shadow Detail before you copy the document Custom Job Job Build Combines multiple scanning jobs into a single job Note Custom Job is not supported on all models Transmission Log Prints the transmission log or transmission error log Scan Previ
86. gs page You can print a menu settings page to review the default MFP settings and to verify the MFP options are installed correctly Make sure the MFP is on and the Ready message appears Touch the menu button on the control panel Touch Reports A c N a Touch Menu Settings Page Printing a network setup page You can print a network setup page to review the default MFP settings and to verify the MFP options are installed correctly Make sure the MFP is on and the Ready message appears Touch the menu button on the control panel Touch Reports A W N a Touch Network Setup Page Printing a font sample list To print samples of the fonts currently available for the MFP Make sure the MFP is on and the Ready message appears Touch the menu button on the control panel Touch Reports Touch the down arrow until Print Fonts appears then touch Print Fonts Touch PCL Fonts or PostScript Fonts oa Aa N Printing the menu settings page 57 Printing Printing a directory list A directory listing shows the resources stored in flash memory or on the hard disk To print a listing Make sure the MFP is on and the Ready message appears Touch the menu button on the control panel Touch Reports A GQ Na Touch the down arrow until Print Directory appears then touch Print Directory Printing confidential and held jobs The term held job refers to any type of print job that can be initiated by the user at
87. he information you supply in any way it believes appropriate without incurring any obligation to you You can purchase additional copies of publications related to this product by calling 1 800 553 9727 In the United Kingdom and Eire call 44 0 8704 440 044 In other countries contact your point of purchase References in this publication to products programs or services do not imply the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility Trademarks Lexmark Lexmark with diamond design MarkVision and PrintCryption are trademarks of Lexmark International Inc registered in the United States and or other countries Operation ReSource and LEXFAX are service marks of Lexmark International Inc PCL is a registered trademark of the Hewlett Packard Company PCL is Hewlett Packard Company s designation of a set of printer commands language and functions included in its printer products This MFP is intended to be compatible with the PCL language This mean
88. hen you experience faded print remove the toner cartridge Firmly shake it side to side and front to back several times to redistribute the toner then reinsert it and continue printing Repeat this procedure multiple times until the print remains faded When the print remains faded replace the print cartridge Have a new cartridge available when the current one no longer prints satisfactorily Conserving supplies 95 Maintaining the MFP The recommended print cartridges specifically designed for the MFP are Part number Description Average cartridge yield For the USA and Canada X644A11A Return Program Print Cartridge 10 000 standard pages X644H11A High Yield 21 000 standard pages Return Program Print Cartridge X644X11A Extra High Yield 32 000 standard pages Return Program Print Cartridge X644X21A Extra High Yield Print Cartridge 32 000 standard pages X644H11E High Yield 21 000 standard pages Return Program Print Cartridge X644X11E Extra High Yield 32 000 standard pages Return Program Print Cartridge Other available print cartridges X644A21E Print Cartridge 10 000 standard pages X644H21E High Yield Print Cartridge 21 000 standard pages X644X21E Extra High Yield Print Cartridge 32 000 standard pages For the Asia Pacific Region X644A11P Return Program Print Cartridge 10 000 standard pages X644H11P High Yield 21 000 standard pages Return Program Print Cartridge X644X11P Extra High Yield 32 000 standard pages
89. his will increase the amount of time required for the scan and will increase the quality of the fax output Standard is suitable for most documents Fine is recommended for documents with small print Super fine is recommended for original documents with fine detail Ultra fine is recommended for documents with pictures or photographs Darkness Adjusts how light or dark your faxes will turn out in relation to the original document Advanced Options Accesses the Delayed Send Advanced Imaging Custom Job Transmission Log Scan Preview Edge Erase Advanced Duplex or Fax Queue settings Delayed Send Sets up a fax that will be sent at a later time or date After setting up your fax select Delayed Send enter the time and date you would like to transmit your fax and then touch Done This setting can be especially useful in sending information to fax lines that are not readily available during certain hours or when transmission times are cheaper Note If the device is powered off when the delayed fax is due to be sent the fax is sent the next time the MFP is powered up Advanced Imaging Select this feature to adjust Background Removal Contrast and Shadow Detail before you copy the document Custom Job Job Build Combines multiple scanning jobs into a single job Note Custom Job is not supported on all models Transmission Log Prints the transmission log or transmission error log Scan Preview Displays the image before it is include
90. hoice If a different value within a menu item is touched it needs to be saved to become the current user default setting To save the value as the new user default setting touch Submit When the Back button is shaped like this no other navigation is possible from this screen except to go back If any other choice is made on the navigation bar the screen closes For example in Sample screen one all the selections for scanning have been made One of the preceding green buttons should be touched The only other button available is Back Touch Back to return to the previous screen and all the settings for the scan job made on Sample screen one are lost When the Back button is shaped like this both forward and backward navigation is possible from this screen so there are other options available on the screen besides selecting Back Using the LCD touch screen buttons 18 Learning about the MFP Sample screen two Unknown paper size Copy from Statement 5 5 x 8 5 in A4 210 x 297 mm Information on touch screen buttons Button Button name Function or description Down arrow Touch the down arrow to move down to the next item in a list such as a list of menu items or values The down arrow does not appear on a screen with a short listing It only appears if the entire listing cannot be seen on one screen On the last screen of the listing the down arrow is gray to indicate that it is not active since the en
91. ick Properties 3 Depending on the operating system you may have to click the Other Options tab and then click Print and Hold Note If you have difficulty finding Print and Hold gt Confidential Print click Help see the topic Confidential Print or Print and Hold and then follow the driver instructions 4 Enter a User Name and PIN 5 Send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps Macintosh From a word processor spreadsheet browser or other application select File gt Print 2 Inthe Copies Pages or General pop up menu select Job Routing a When using Mac OS 9 if Job Routing is not a choice on the pop up menu select Plug in Preferences gt Print Time Filters b Turn down the disclosure triangle to the left of Print Time Filters and select Job Routing c In the pop up menu select Job Routing 3 Inthe radio group select Confidential Print Printing a directory list 56 Printing 4 Enter a User Name and PIN 5 Send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps At the MFP Touch Held jobs on the home screen 2 Touch your user name Note A maximum of 500 results can be displayed for held jobs If your name does not appear touch the down arrow until your name appears or touch Search Held Jobs if there are a large number of held jobs in the MFP 3
92. iginal document For example Legal Touch Copy to and then select the size you want the copy to be Note If you select a paper size that is different from the Copy from size the MFP will scale the size automatically Touch Copy It Making transparencies oa fF Q N Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy from and then identify the size of your original document Touch Copy to and then touch the tray that contains transparencies Note If you do not see Transparency as an option speak with your system support person Touch Copy It Copying to letterhead oa A N Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy from and then identify the size of your original document Touch Copy to and then touch the tray that contains letterhead Note If you do not see Letterhead as an option speak with your system support person Touch Copy It Copying photographs A O N Open the document cover Place the photograph face down on the flatbed Touch Copy on the home screen Touch Options Copying from one size to another 27 0 Y CO Copying Touch Content Touch Photograph Touch Copy It Touch Scan Next or Done Making copies using media from a selected t
93. iliQ ni ida 39 Sendin dide cedex acd ENDE EID M IM ETE Pee eee ee eee eee ec 39 Using Tax destination SNOrNCUTS escaso roca EE Saelsadu ub etnte detecte Pando 40 Using the address Dook a P DUM 40 Sending Taxes from a Compute cs rho erac aaa 40 creatino Eine die UI E EO TT TDI ON 41 Understanding 2 09 01119 8 TED EE Nall cl eh am 42 Changing the fax r SSO lM OM tc dida 43 Adjusting the Darkn ss setting td 43 SEMCING ata ata later UNS sacca a A a aa 43 GancelaniOulgoing Tax e dad eles 44 FALOS sede e d E o 44 FISURA A a E 45 Chapter o ug ceu 47 Entering the FIP AddlesS ORTU m D LUN 47 sing a shortcut ub Rivera a ll desata 47 Usina iMe address DOOR srt a ced tdm oe oeste intei eet y e aeui dtes coe o o 47 Creating SNONCUIS NS EI li 48 FE ODUOIS MR RR A T 48 milio e Pm Tc ET ER 50 Chapter 6 Scanning to a PC or USB flash memory device 51 Greate a Sain 10 PC Dr Olle NT 51 Understanama scan to PFC OpHONS c atu iet oat ere ve huge Sc bas cusan aoe aac tuse ete E 52 Scanning to a USB flash memory devie nerneur rr Mei epi 53 SCANIA US as DOE t 53 Chapter 7 PORNO ana iia 54 Sending a JO O PIN o A PER 54 Printing from a USB flash memory device cccccccccnconnnnccconcnnnccnnnononnnnnnnnnnnnnnnnnnnnnononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnanns 54 Ganeeling a Print OD to oo to o e e el
94. ime previously set To or Held Faxes if in access the list of held faxes touch this button Manual Mode Search Held Jobs To search on any of the following items and return any matches User names for held or confidential print jobs e Job names for held jobs excluding confidential print jobs Profile names e Bookmark container or job names USB container or job names for supported extensions only Held Jobs To open a screen containing all the held jobs containers Lock Device This button appears on the screen when the MFP is unlocked and Device Lockout Personal Identification Number PIN is not null or empty To lock the MFP 1 Touch Lock Device to open a PIN entry screen 2 Enter the correct PIN to lock the control panel which locks both the control panel buttons and the touch screen buttons Once the control panel is locked the PIN entry screen clears and the Lock Device button is replaced with the Unlock Device button Note If an invalid PIN is entered Invalid PIN appears A pop up screen appears with the Continue button Touch Continue The home screen returns with the Lock Device button Understanding the MFP control panel 15 Learning about the MFP Button Button name Function Unlock Device This button appears on the screen when the MFP is locked The control panel buttons and shortcuts cannot be used while it appears and no default copy starts may occur To unlock the MFP 1 Touch U
95. information see Fax tips Symptom Solution The fax document takes a long Touch Options then under Content change the setting to Text and then set the time to transmit resolution to Standard The images on the fax sent are Touch Options then under Content change the setting to Text Photo or Photo not clear Increase the output resolution Note This will increase the amount of time required for the scan and will increase the quality of the fax output Solving option problems If an option does not operate correctly after it is installed or if it quits working e Turn the MFP off wait for about 10 seconds and turn the MFP on If this does not fix the problem unplug the MFP and check the connection between the option and MFP e Print the menu settings page and check to see if the option is listed in the Installed Options list If the option is not listed reinstall it See Printing the menu settings page for more information e Make sure the option is selected in the software application you are using The following table lists MFP options and suggested corrective actions for related problems If the suggested corrective action does not fix the problem call your service representative Option Action Drawers Make sure the connection between drawers 250 sheet drawer 500 sheet drawer or 2000 sheet drawer or the connection between a drawer and a duplex unit or the MFP is secure Make sure the print media is lo
96. ing The N stands for Number For example 2 up would print two pages of your document on a single page and 4 up would print four pages of your document on a single page Touching Print Page Borders adds or removes the outline border surrounding the original document pages on the output page e Create Booklet Creates a sequence of collated output that when folded in half forms a booklet half the page size of the original document and with all the pages in order Note To use Create Booklet you must have a duplex unit attached to the MFP e Advanced Imaging Adjusts Background Removal Contrast and Shadow Detail before you copy the document e Custom Job Job Build Combines multiple scanning jobs into a single job Note Custom Job is not supported on all models e Separator Sheets Places a blank piece of paper between each copy of your copying job The separator sheets can be drawn from a bin with a different kind or color of paper from your copies e Margin Shift Increases the size of the margin the specified distance This can be useful in providing space to bind or hole punch copies Use the increase or decrease arrows to set how much of a margin you want If the additional margin is too large the copy will be cropped e Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever
97. ing label applications on the MFP requires a special label fuser cleaner See Ordering supplies for more information on obtaining a fuser cleaner Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site www lexmark com search for converter list You can also check the Lexmark Automated Fax system LEXFAX M Supported print media 75 Understanding paper and specialty media guidelines Selecting print media Selecting the appropriate print media for the MFP helps you avoid printing problems The following sections contain guidelines for choosing the correct print media for the MFP e Paper e Card stock e Labels Envelopes e Transparencies Paper For the best print quality use 75 g m 20 Ib xerographic grain long paper Try a sample of any paper you are considering using with the MFP before buying large quantities When loading paper note the recommended print side on the paper package and load paper accordingly See Loading standard trays and optional trays Loading the multipurpose feeder or Loading the 2000 sheet drawer for detailed tray loading instructions Paper characteristics The following paper characteristics affect print quality and reliability We recommend that you follow these guidelines when evaluating new paper stock For detailed information see the Card Stock amp Label Guide located on the Lexmark Web site at www lexmark com The laser
98. int server is configured to use Network Time Protocol NTP time the current date and time are provided However you must set the time zone to get the correct time Enter the required FCC information e Date and time current date and time e Station name personal name or company name e Station number fax phone line number Select the Time Zone such as Eastern USA and Canada Eastern Standard Time This sets the required information Set your options for Rings to Answer and so on After you finish entering the information click Submit Changing optional settings such as setting up a fax transmission log creating permanent fax destinations and enabling the fax server function can be changed through your browser or the MFP control Viewing a fax log When you send or receive a fax an entry of the activity is recorded in a file You can view or print this file when you want To view the fax log 1 2 3 4 Type the IP address of the MFP in the URL field of your browser and then press Enter Click Reports Click Fax Settings Click Fax Job Log or Fax Call Log Fax setup 46 FTP Ue V_ The MFP scanner lets you scan documents directly to a File Transfer Protocol FTP server Note Only one FTP address may be sent to at a time Once an FTP destination has been configured by your system administrator the name of the destination becomes available as a shortcut number or listed as a profile under the Held
99. ional 500 sheet drawer 250 sheet drawer 199 g m 110 Ib 163 g m 90 Ib Print media Type Envelope feeder Card stock Index Bristol a 90 Ib maximum grain short 2 203 g m 125 Ib 163 g m 100 Ib 216 g m 80 Ib 176 g m 65 Ib Transparencies Laser printer 138 to 146 g m 138 to 146 g m 37 to 39 Ib bond 37 to 39 Ib bond Labels maximum Paper 163 g m n a 48 Ib bond 43 Ib bond Note Not supported in the multipurpose feeder Dual web paper 180 g m 163 g m 48 Ib bond 43 Ib bond Note Not supported in the multipurpose feeder Polyester 220 g m 220 g m 59 Ib bond 59 Ib bond Note Not supported in the multipurpose feeder Vinyl 300 g m 260 g m 92 Ib liner 78 Ib liner Note Not supported in the multipurpose feeder Integrated forms Pressure 140 to 175 g m 140 to 175 g m sensitive area must enter the MFP first Paper base grain 75 to 135 g m 75 to 135 g m long 20 to 36 Ib bond 20 to 36 Ib bond 60 to 105 g m 60 to 105 g m 16 to 28 Ib bond 16 to 28 Ib bond Note 28 Ib envelopes are limited to 25 cotton content Sulfite wood free Not recommended or up to 10096 cotton bonds Envelopes 100 cotton content maximum weight 24 lb Grain short is preferred for papers over 135 g m Includes envelopes fed from the multipurpose feeder only 3 28 lb bond envelopes are limited to 25 cotton content 4 Print
100. ite dalla direttiva 1999 5 CE Italiano Por medio de la presente Lexmark International Inc declara que el Product cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva Espanol 1999 5 CE Lexmark International Inc declara que este Product esta conforme com os requisitos Portugu s essenciais e outras provis es da Directiva 1999 5 CE Lexmark International Inc t mto prohla uje Ze tento v robek s typov m oznacen m Product vyhovuje z kladn m po adavk m a dal m ustanoven m sm rnice 1999 5 ES kter se na tento v robek vztahuj esky Lexmark International Inc ezennel kijelenti hogy ez a Product term k megfelel az alapvet k vetelm nyeknek s az 1999 5 EC ir nyelv m s vonatkoz ndelkez seinek Magyar K esolevaga kinnitab Lexmark International Inc seadme Product vastavust direktiivi 1999 5 Eesti EU p hin uetele ja nimetatud direktiivist tulenevatele teistele asjakohastele s tetele Notices 137 Notices Ar So Lexmark International Inc deklar ka Product atbilst Direktivas 1999 5 EK b tiskajam Latviski prasibam un citiem ar to saistitajiem noteikumiem Lexmark International Inc deklaruoja kad irenginys Product tenkina 1999 5 EB Direktyvos Lithuanian esminius reikalavimus ir kitas sios direktyvos nuostatas B dan Lexmark International Inc tiddikjara li t Taghmir huwa konformi mal ti ijiet essenzjali u disposizzjonijiet TE
101. ithout melting discoloring offsetting or releasing hazardous emissions For detailed information see the Card Stock amp Label Guide which is available on the Lexmark Web site at www lexmark com Transparencies can be fed automatically from the multipurpose feeder and all standard and optional trays except the 2000 sheet drawer Before loading transparencies fan the stack to prevent sheets from sticking together Be careful when you handle transparencies Fingerprints on the surface of the transparency cause poor print quality Envelopes You can load up to 10 envelopes in the multipurpose feeder and 85 envelopes in the envelope feeder Try a sample of any envelopes you are considering using with the MFP before buying large quantities See Loading the multipurpose feeder and Loading the envelope feeder for instructions on loading envelopes When printing on envelopes e To achieve the best possible print quality use only high quality envelopes that are designed for use in laser printers e Set the Paper Size Type in the Paper menu to MP Feeder Manual Env or Env Feeder depending on the source you are using Set the paper type to Envelope and select the correct envelope size from the control panel the MFP driver or from MarkVision e For best performance use envelopes made from 75 g m 20 Ib bond paper You can use up to 105 g m 28 Ib bond weight for the multipurpose feeder or 105 g m 28 Ib bond weight for the envelope
102. l applications on the printer requires a special label fuser cleaner The label fuser cleaner is included with a special label cartridge for label applications See Ordering supplies for more information on obtaining a label fuser cleaner Print media weights Print media weight Integrated tray and Multipurpose feeder optional and optional Print media 500 sheet drawer 250 sheet drawer Envelope feeder Paper Xerographic or 60 to 176 g m 60 to 135 g m n a business paper grain long grain long 16 to 47 Ib bond 16 to 36 Ib bond Card stock Index Bristol 163 g m 90 Ib 120 g m 67 Ib maximum grain long Tag 163g m 100 Ib 120 g m 74 Ib 176 g m 65 Ib 135 g m 50 Ib Grain short is preferred for papers over 135 g m 2 Includes envelopes fed from the multipurpose feeder only 3 28 lb bond envelopes are limited to 2596 cotton content Printing label applications on the MFP requires a special label fuser cleaner See Ordering supplies for more information on obtaining a fuser cleaner Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site y www lexmark com search for converter list You can also check the Lexmark Automated Fax system LEXFAX M Supported print media 74 Understanding paper and specialty media guidelines Print media weights continued Print media weight Integrated tray and Multipurpose feeder optional and opt
103. l cae ad lobanelu ub Dou Ra iata e uade Roa od Glue tb cde ae IE out cate ase 121 Contents Fard KWONG A A RES 122 Using the restricted server list function ccccccoonconncnnncoccnoncnonononnnnoncnnnnnnonnnnncnnnnnnnonnnrnnnnnnnnnnnnnnnnnnnnnconananennns 123 Chapter 3 Troubleshooting uaisionsdiniosi ninio ad ed oat e su aces ssa qT Lcd sa RE ende cs 124 Understanding MFP messages zesuntesten queis Pi tt Se Pra ELI ii 124 Onime technical Support t P p 124 Checking an unmespohsive MISI uses bec ct a etch eevee atest omuia o eet ade tee 124 Ranting Mutple lanQuage EDES 2x c cM 125 SOIVING ONINUIMGOhODIEMIS a A A a 125 Solving Copy quality Drobletis susan A 127 Solving sean quality proDIGtTis ivi a A A dai 127 Solving TA A O garsa a 128 SONING ODUOMDIODIGINS a E E OS EE 128 SOWING paper ESE DLO DISS ood x odore ee nd ede didus ld eS 130 Print quality troubleshooting eeeelssssseseseeseeeeeeen nennen nnne nnn nnne nn nhanh nnns snnt ana se nn riis sean nnn nnns 131 Sold prat qually Problems radial td 132 NOUCES iia 136 CU a di o 136 El cironic E iier 136 Other telecommunications NOTICES nacos a A 140 ENERO Y STAs ites eens mest cdiedag aie ceewrnains UU Ut 143 Waste from Electrical and Electronic Equipment WEEE directive ccccccseeeeeeceeeeeeeeseeeeeeesesseeeeseaneess 143 kaser advisory IAD ON area DEDE TU T 143 ASOT noie M
104. l display is blank The message USB device unsupported appears when using a USB device Jobs do not print The MEP self test failed The USB device you are using may not be supported or has an error Only specific USB flash memory devices are supported The MFP is not ready to receive data The output bin is full The specified input tray is empty You are using the wrong MFP driver or are printing to a file Your MarkNet N8000 series internal print server is not set up properly or is not connected properly You are using the wrong interface cable or the cable is not securely connected Solution 1 Open the document you want to print in Adobe Reader 2 Click the printer icon The Print dialog appears 3 Check the Print as image box 4 Click OK Solution Turn the MFP off wait about 10 seconds and turn the MFP back on If the Ready message does not appear turn the MFP off and call for service For information regarding tested and approved USB flash memory devices see Printing from a USB flash memory device Make sure Ready or Power Saver appears on the display before sending a job to print Remove the stack of paper from the output bin Load paper in the tray Verify you are using the MFP driver associated with the MFP e f you are using a USB port make sure you are running Windows 98 Me Windows 2000 Windows XP or Windows Server 2003 and using a Windows 98 Me Windows 200
105. letter and legal pages needs to be copied a Ff O N Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy From and then touch Mixed Sizes Touch Copy It The scanner will identify the different size pages as they scan and then scale the legal size pages to print on letter size paper Making copies using media from a selected tray 28 Copying Setting the duplex option A c N a Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch the button that looks the way you want your copies duplexed The first number represents sides of the original documents the second number represents sides of the copy For example select 1 gt 2 sided if you have 1 sided original documents and you want 2 sided copies Touch Copy It Reducing and enlarging copies Copies can be reduced to 25 of the original document size or enlarged to 400 of the original document size The default for Scale is Auto If you leave Scale set to Auto the content of your original document will be scaled to fit the size of the paper onto which you are copying To reduce or enlarge a copy A OQO N Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen From
106. mes until the print remains faded When the print remains faded replace the print cartridge The toner may be low To utilize the remaining toner remove the cartridge by gripping the handles with both hands With the cartridge arrows pointing downward firmly shake the print cartridge side to side and front to back several times to redistribute the toner Reinstall the cartridge Repeat this procedure multiple times until the print remains faded When the print remains faded replace the print cartridge If you are using preprinted forms make sure the ink can withstand temperatures of 230 C 446 F Change the Toner Darkness setting in the Quality menu Change the Brightness setting in the Quality menu Change the Contrast setting in the Quality menu Verify the environment is 16 to 32 degrees C 60 to 90 F Note Macintosh computer users should make sure the job lines per inch lpi setting is not set too high in the software application Change the Print Resolution setting in the Quality menu to 600 dpi 1200 Image Q 1200 dpi or 2400 Image Q e Enable Enhance Fine Lines See the tables on page 135 for more settings information If you are using downloaded fonts verify the fonts are supported by the MFP the host computer and the software application Verify the print media type and print tray type settings match Verify you are using the correct MFP drivers Verify the environment is 16 to 32 degrees C 60 to 90 F
107. n O 0O A W NO Placing the date and time at the top of each page 31 Copying 7 Touch Done 8 Touch Copy It When the end of a set is reached the Scan the next page screen appears Touch Scan the next page or touch Done For more information on the Custom job or the job build setting see the Menus and Messages Guide on the Software and Documentation CD Canceling a copy job While the document is in the ADF When the ADF begins processing a document the scanning screen is displayed You can cancel the copy job by touching Cancel Job on the touch screen Touching Cancel Job cancels the entire job that is being scanned The scanning screen will be replaced with a Canceling scan job screen The ADF will clear any page that has started scanning and leave the other pages in the ADF While copying pages using the flatbed During the copy process the Scan the next page screen appears To cancel the copy job touch Cancel Job on the touch screen Touching Cancel Job cancels the entire job that has been scanned The scanning screen will be replaced with a Canceling scan job screen Once the job has been flushed the touch screen will return to the copy screen When the pages are being printed To cancel the print job touch Cancel Job on the touch screen or press cancel on the numeric keypad Touching Cancel Job or pressing cancel on the keypad cancels the remaining print job Once the job has been deleted the touch scr
108. n insert a USB flash memory device and print the following types of documents e Portable Document Format PDF pdf file e Joint Photographic Experts Group JPEG jpeg or jpg file e Tagged Image File Format TIFF tiff or tif file e Graphics Interchange Format GIF gif file e Basic Multilingual Plane BMP bmp file e Portable Network Graphics PNG png file e PiCture eXchange PCX pcx file e PC Paintbrush File Format dcx file Printing a document from a USB flash memory device is similar to printing a held job Note You cannot print encrypted files or files without printing permissions Printing 54 Printing We recommend using the following tested and approved USB flash memory devices in the 256 MB 512 MB and 1 GB sizes e Lexar JumpDrive 2 0 Pro e SanDisk Cruzer Mini Other USB flash memory devices must e Becompatible with the USB 2 0 standard e Support the Full Speed standard as well Devices only supporting USB low speed capabilities are not supported e Use the FAT file system Devices formatted with NTFS or any other file system s are not supported To print from a USB flash memory device 1 Make sure the MFP is on and Ready or Busy appears 2 Insert a USB flash memory device into the USB Direct interface Note If you insert the memory device when the MFP requires attention such as when a paper jam has occurred the MFP ignores the memory device 3 Touch the arrow next
109. n on installing an MFP stand MFP base or 2000 sheet drawer see the instructions included with the option Installing and removing options 81 Installing and removing options Installing a 250 sheet or 500 sheet drawer Optional drawers attach under the MFP and optional duplex unit The MFP automatically recognizes any drawer that is installed A drawer consists of a tray and a support unit The 250 sheet drawer and the 500 sheet drawer are installed the same way 1 Remove the tray from the support unit Remove all packing material and tape from both the support unit and the tray Decals 2 Place the support unit on top of any previously installed drawers or the table or MFP cabinet where you plan to use the MFP The tab round peg and square holes on top of any drawer help you position the support unit so the edges are aligned properly Make sure the support unit is securely in place 3 Attach another optional drawer a duplex unit or the MFP You can attach a label to the trays to indicate the tray number Square hole Tab Installing input options 82 Installing and removing options Installing a duplex unit The duplex unit attaches under the MFP below the standard tray and above any drawers Place the duplex unit on top of any installed drawers or the table or MFP cabinet where you plan to use the MFP The tab round peg and square holes on top of any drawer help you position the duplex unit so the edges a
110. n using the ADF 2 Insert the USB flash memory device into the USB direct interface on the front of the MFP The Held Jobs screen appears Touch Scan to USB drive Enter the name of the file Select your scan settings O a Bb Q Touch Scan It Scanning tips The following tips may improve the MFP scanning quality For additional information or to solve copy problems see Solving scan quality problems Question When should use Text mode Text mode should be used when text preservation is the main goal of the scan and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when scanning an original document that Text Photo mode contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo mode Photo mode should be used when scanning photos printed on a laser printer or taken from a magazine or newspaper Scanning to a USB flash memory device 53 Printing vVa This chapter covers information about sending a job to print printing confidential jobs canceling a print job printing a menu settings page a font list and a directory list This chapter also provides information on printing folio and statement size media For tips on paper jam
111. n where you can enter the size of the documents you are going to e mail Touching any of the paper size icons on the follow on screen will make that your selection and return you to the e mail Options screen When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Sides Duplex Tells the MFP if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the e mail Creating an e mail profile 36 E mail Orientation Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation Binding Tells the MFP whether the original document is bound on the long edge or short edge side E mail Subject Lets you enter a subject line to your e mail You can enter up to 255 characters E mail Message Lets you enter a message that will be sent with your scanned attachment Resolution Adjusts the output quality of your e mail Increasing the image resolution increases the e mail file size and the time needed to scan your original document Image resolution can be decreased to reduce the e mail file size Send As Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a sin
112. nance advised first appears on the display The maintenance kit contains all the items necessary to replace the pick rollers the charge roll transfer roller and the fuser Note Using certain types of media may require more frequent replacement of the maintenance kit Although the charge roll transfer roller and pick rollers are contained within the maintenance kit they should also be individually ordered and replaced as necessary See the following table for the maintenance kit part number for your specific MFP Maintenance kit for Part numbers X644e and X646e 40X0102 100 V 40X0100 110 V 40X0101 220 V Replacement of the fuser must be performed by an authorized service technician Ordering supplies 97 Maintaining the MFP Ordering charge rolls We recommend ordering new charge rolls when toner fog or background shading appears on printed pages Order Lexmark part number 40X0127 Ordering a transfer roller Order Lexmark part number 40X0130 Ordering pick rollers Order Lexmark part number 40X0070 Order new pick rolls when the paper fails to properly feed from the tray When ordering pick rollers you need one set per input tray excluding the multipurpose feeder Ordering an ADF pick mechanism Order Lexmark part number 40X0453 Order a new pick mechanism if you experience problems with paper double feeding through the automatic document feeder or if you have scanned 120 000 pages Ordering an ADF separator rolle
113. nlock Device to open a PIN entry screen 2 Enter the correct PIN to unlock the numeric keypad 0 9 and the Backspace button on the control panel Note If an invalid PIN is entered Invalid PIN appears A pop up screen appears with the Continue button Touch Continue The home screen returns with the Unlock Device button Cancel Jobs To open the Cancel Jobs screen The Cancel Jobs screen shows any of the following items under three headings on the screen which are Print Fax and Network print job copy job fax profile FTP e mail send Each heading has its own list of jobs shown in a column under the heading Each column can only show three jobs per screen The job appears as a button If more than three jobs exist in a column then the down arrow appears at the bottom of the column Each touch of the down arrow accesses one job in the list When more than three jobs exist once the fourth job in the list is reached then an up arrow appears at the top of the column For illustrations of the up and down arrow buttons see Information on touch screen buttons To cancel a job see the Canceling a print job for instructions Understanding the MFP control panel 16 Learning about the MFP Using the LCD touch screen buttons The following section provides information on navigating through several screens Only a few are chosen to demonstrate the use of the buttons Sample screen one Copy from Sides Duplex Letter 8
114. nted 6 6 0 is the default setting graphics and pictures Contrast Adjusts the contrast of printed 0 5 0 is the default setting graphics and pictures T Values marked by an asterisk are the factory default settings In addition the Enhance Fine Lines and Gray Correction options can be enabled to improve print quality These settings are available on the driver and on the MFP Embedded Web Server EWS interface For more information about these options see the driver Help Driver option Purpose Valuest Enhance Fine Lines A selection to enable a print mode In the driver enable the check box preferable for certain files containing fine line detail such as architectural Off In the driver disable the check box drawings maps electronic circuit diagrams and flow charts Gray Correction Automatically adjusts the contrast In the driver enable the check box enhancement applied to images In the driver disable the check box T Values marked by an asterisk are the factory default settings Solving print quality problems 135 Notices vVa Conventions Note A note identifies something that could help you CAUTION A caution identifies something that could cause you harm Warning A warning identifies something that could damage your product hardware or software Electronic emission notices Federal Communications Commission FCC compliance information statemen
115. nts from the ADF 2 Open the ADF cover and remove any jammed pages 3 Open the document cover and remove any jammed pages 4 Open the scan unit access door and remove any jammed pages 5 Close the scan unit access door 6 Close the ADF cover Clearing ADF Jams 113 Administrative support a Adjusting control panel brightness If you are having trouble reading your control panel display the LCD brightness can be adjusted through the Settings menu Brightness Make sure the MFP Is on Touch the Menus button on the home screen Touch Settings Touch General Settings Touch the down arrow until Brightness appears oa fF W N Touch the left arrow to decrease the brightness or touch the right arrow to increase the brightness Brightness values can be adjusted from 5 00 100 is the default value Touch Submit 8 Touch Home Restoring factory default settings When you first enter the MFP menus from the control panel you may notice an asterisk to the left of a value in the menus This asterisk indicates the factory default setting These settings are the original MFP settings Factory defaults may vary for different regions When you select a new setting from the control panel Submitting Selection appears When the Submitting Selection message disappears an asterisk appears next to the setting to identify it as the current user default setting These settings are active until new ones are
116. o Auto or On does not reprint after you is set to Off See the Menus and Messages Guide for more clear the jam information Blank pages feed into An incorrect media type is loaded Load the correct type media for your print job or change the output bin in the tray being printed from the Paper Type to match the type of media loaded See the Menus and Messages Guide for more information Original documents The guides are not adjusted Adjust the guides toward the media until they lightly rest misfeed in the ADF properly against the edge of the media The pick roller mechanism may be Replace the roller mechanism See Ordering an ADF pick mechanism for more information Multiple pages feed into The separator roll may be worn Replace the separator roll the ADF See Ordering an ADF separator roller for more information Solving paper feed problems 130 Troubleshooting Print quality troubleshooting To help isolate print quality problems print the Print defects guide and check for repeating defects If repeating defects appear print the Print Quality Test Pages Printing the print defects guide 1 Touch the help icon 2 Touch Print Defects Guide Printing the print quality test pages Turn the MFP off 2 Hold down the number 2 and number 6 keys on the numeric pad 3 Continue to hold the buttons and turn the MFP on Hold the buttons for about 10 seconds while the MFP is powering up then release the
117. ocess The Formatting Disk progress screen appears Warning Do not power off the MFP until the process completes 8 When hard disk decryption is finished touch Back to return to the Config Menu 9 Touch Exit Config Menu to exit Hard disk wiping Warning All resources on the hard disk will be irretrievably deleted Resources residing in flash memory or in RAM remain unaffected Note This setting is only available on MFP models with an integrated internal hard disk drive Turn the MFP off Wait 10 seconds 2 Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on 3 Release the buttons when the touch screen blinks and is blank momentarily Wait The Config Menu appears 4 Touch the down arrow to scroll to Wipe Disk 5 Touch the right arrow to enter the Wipe Disk menu 6 Touch the right arrow next to Wipe Disk now to wipe the hard disk Contents will be lost Continue appears 7 Touch Yes to continue the process The Wiping Disk progress screen appears Warning Do not power off the MFP until the process completes 8 When hard disk wiping is finished touch Back to return to the Config Menu 9 Touch Exit Config Menu to exit Hard disk wiping 122 Administrative support Using the restricted server list function The Restricted Server List lets a system support person restrict which hosts are allowed to communicate with the MFP over the network which prevents other hosts from managing and printing
118. oes not reprint 130 Paper Jam message remains after clearing jam 130 print time seems long 126 tray linking does not work 126 unexpected page breaks 126 protocols disabling 120 publications Card Stock amp Label Guide 72 Q quick copies 24 R radio button selected 20 unselected 19 received faxes printing setting a password prior to 117 recycling supplies 98 reducing 29 repeat print 60 reserve print 59 resolution 37 49 restricted server list function using 123 right arrow button 18 right scroll increase button 18 147 S safety information 2 scale 25 scanning options 52 to a PC 51 to email 33 screen timeout 115 Screens copy 25 secure management through MVP 123 security 802 1x Authentication 120 Confidential Print Setup 121 setting Advanced Password 118 using Embedded Web Server 118 supporting IPSec 119 Simple Network Management Protocol 118 using secure Embedded Web Server 118 select button 17 selecting media 28 Sending a job to print 54 separator sheets 26 setting collation 30 settings dark 25 light 25 sheets separator 26 shortcut 35 shortcuts 40 creating 41 48 multinumber 41 48 single 41 48 side guide 62 Simple Network Management Protocol security 118 SNMPv1 disabling 119 SNMPv2 disabling 119 standard tray 10 Start button 12 Static sensitivity notice 3 status message bar 14 Stop button 12 supplies label fuser cleaner 98 maintenance kit 97 print cartridge 95 recycling 98 T
119. of the documents you are going to copy Touching any of the paper size icons on the follow on screen will make that your selection and return you to the FTP Options Screen When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Creating shortcuts 48 FTP Sides Duplex Tells the MFP if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the e mail Binding Tells the MFP whether the original document is bound on the long edge or short edge side Base File Name Lets you enter a file name The default value is the word image A timestamp is added to the file name to prevent overwriting files of the same name at the FTP site Note There is a 53 character limit for the file name Resolution Adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan your original document Image resolution can be decreased to reduce the file size Send As Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned
120. olding your finger on an arrow for two seconds causes the pace of the change to accelerate Darkness Adjusts how light or dark your copies will turn out in relation to the original document Using the flatbed 25 Copying Printed Image Copies halftone photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images For original documents that are a mixture of text line drawings or other graphics leave Printed Image off Sides Duplex Prints copies on 1 or 2 sides makes 2 sided copies duplex of 2 sided originals 2 sided copies from 1 sided originals or 1 sided copies simplex from 2 sided originals Note For 2 sided output you must have a duplex unit attached to your printer Collate Keeps the pages of a print job stacked in sequence particularly when printing multiple copies of the document The default setting for Collate is on the output pages of your copies will be ordered 1 2 3 1 2 3 1 2 3 If you want all the copies of each page to remain together turn Collate off and your copies will be ordered 1 1 1 2 2 2 3 3 3 Options Opens a screen to change Paper Saver Advanced Imaging Separator Sheets Margin Shift Edge Erase Date Time Stamp Overlay Content or Advance Duplex settings e Paper Saver Takes two or more sheets of an original document and prints them together on the same page Paper Saver is also called N up print
121. om nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to the Telecom s 111 Emergency Service This equipment may not provide for the effective hand over of a call to another device connected to the same line This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Some parameters required for compliance with Telecom s telepermit requirements are dependent on the equipment associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications e There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and e he equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt e The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another South Africa telecommunications notice This modem must be used in conjunction with an approved
122. ometers The laser system and MFP are designed so there is never any human access to laser radiation above a Class level during normal operation user maintenance or prescribed service condition Notices 143 Index vVa Numerics 42 xy Cartridge region mismatch 124 A address book 40 adjust paper tray 62 adjusting Power Saver 115 screen timeout 115 adjusting quality 29 Advanced Password menu protection 116 Advanced Password setting 118 appendix template 1 column 136 applying template to existing files 1 column appendix 136 Asterisk button 13 automatic size sensing 71 automatic tray linking 71 B Backspace button 12 booklet 26 brightness LCD 114 buttons Tips 14 Asterisk 13 Back 21 Backspace 12 Cancel 20 Cancel Job 19 Cancel Jobs 16 Clear All 12 Continue 20 Copy 14 Custom 20 Dial Pause 12 Done 21 down arrow 19 E mail 14 Fax 15 FTP 15 gray 21 grayed out 21 Held Faxes 15 Held Jobs 15 Home 21 left arrow 18 144 left scroll decrease 17 Lock Device 15 Menus 14 numeric keypad 12 Pound 12 Helease Held Faxes 15 right arrow 18 right scroll increase 18 Search Held Jobs 15 Select 21 select 17 selected radio 20 Start 12 Status Supplies 14 Stop 12 Unlock Device 16 unselected radio 19 C cancel email 36 Cancel Job button 19 canceling a print job 56 cancelling copy job 32 card stock guidelines 79 loading 62 cartridge region mismatch 124 characteris
123. on the home screen locate your shortcut on the list 9 Return to your computer to view your file Your output file is saved in the location you specified or launched in the application you specified Scanning to a PC or USB flash memory device 51 Scanning to a PC or USB flash memory device Understanding scan to PC options To change the options for the scan to PC Profile you must click the Quick Setup box and select Custom Quick Setup lets you select preset formats or customize your scan job settings You can select Custom Photo Color JPEG Text BW PDF Photo Color TIFF Text BW TIFF Photo Gray JPEG Photo Gray TIFF Format Type Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files Compression Sets the compression format used to compress the scanned output file Default Content Tells the MFP the original document type Choose from Text Text Photo or Photo Content affects the quality and size of your scanned file Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra at
124. ope feeder you can still use the multipurpose feeder The multipurpose feeder can hold approximately e 100 sheets of 75 g m 20 Ib paper e 10 envelopes e 75 transparencies The multipurpose feeder accepts print media within the following dimensions e Width 69 85 mm 2 75 in to 215 9 mm 8 5 in e Length 127 mm 5 in to 355 6 mm 14 in The icons on the multipurpose feeder show you how to load the multipurpose feeder with paper how to turn an envelope for printing and how to load letterhead paper for simplex and duplex printing A finisher affects how letterhead documents should be loaded for duplexing You can print simplex jobs on letterhead or other preprinted media that has been loaded specifically for duplex printing by changing the value in the Paper Loading menu Y g A 4 Simplex Duplex Envelope letterhead letterhead Setting the Paper Type and Paper Size 64 Printing To load print media Note Do not add or remove print media when the MFP is printing from the multipurpose feeder or when the control panel indicator light is blinking Doing so may cause a jam 1 Push the release latch and lower the multipurpose feeder 2 Pull the tray extension out Note Do not place objects on the multipurpose feeder Also avoid pressing down or applying excessive force on it 3 Slide the width guide to the far right 4 Flex the sheets or envelopes back and forth to loosen them then fan them Do not fold o
125. or number the problem and a detailed description Call for service Solving option problems 129 Troubleshooting Solving paper feed problems Symptom Solution Paper frequently jams You are using paper that does not Use recommended paper and other specialty media meet the MFP specifications See the Card Stock amp Label Guide available on our Lexmark Web site at www lexmark com for detailed specifications See Avoiding jams for information that can help prevent jams from occurring You have loaded too much paper Make sure the stack of paper you load does not exceed or too many envelopes the maximum stack height indicated in the tray or on the multipurpose feeder Guides in the selected tray are not Move the guides in the tray to the correct position set to the appropriate position for the size paper loaded The paper has absorbed moisture Load paper from a fresh package Store paper in its original wrapper until you load it See Storing print media for more information The pick rolls may be worn Replace the pick rolls See Ordering pick rollers for more information due to high humidity The Paper Jam You have not pressed Continue Clear the entire paper path and then press Continue message remains after or have not cleared the entire PME you remove the jammed paper path See Clearing jams for more information paper The page that jammed Jam Recovery in the Setup menu Set Jam Recovery t
126. or simplex single sided printing e Print side face up for duplex printing Note Do not fill paper above the load line Overfilling the tray may cause jams 6 Squeeze the side guide tab and slide the guide toward the inside of the tray until it lightly rests against the edge of the media 7 Insert the tray into the MFP Simplex Loading standard trays and optional trays 63 Printing Setting the Paper Type and Paper Size After setting the Paper Type and Paper Size to the correct values for the type and size used in the trays then any trays containing the same size and type are automatically linked by the MFP Note Ifthe size of the media you are loading is the same size of the media previously loaded do not change the Paper Size setting To change the Paper Size and Paper Type setting Make sure the MFP is on Touch the menu button on the control panel Touch Paper Menu Touch Paper Size Touch the left or right arrow to change the size for the desired tray Touch Submit Touch Paper Type Touch the left or right arrow to change the media type for the desired tray Touch Submit Touch the home icon O O O JO Ob c NN h Loading the multipurpose feeder The multipurpose feeder can hold several sizes and types of print media such as transparencies postcards note cards and envelopes It can be used for single page or manual printing or as an additional tray Note If you install an optional envel
127. ou are going to fax e Touching any of the paper size buttons on the follow on screen will make that your selection and return you to the Fax Options Screen e When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Content Used to select the type of document you are scanning for example Text Text Photo or Photo Content affects the quality and size of your scan by selecting how the scanner will handle the information on the original document e he Text setting will emphasize sharp black high resolution text against a clean white background The Text Photo setting is used when the original documents are a mixture of text and graphics or pictures e The Photo setting tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Sides Informs the MFP if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the fax Resolution Increases how closely the scanner examines the document you wish to fax If you are faxing a photograph a drawing with fine lines or a document with very small text increase the Resolution setting T
128. our simplex or duplex needs Keep print media stored in an acceptable environment See Storing print media Do not remove trays during a print job Push all trays in firmly after loading them Make sure the guides in the trays are properly positioned for the size of print media you have loaded Make sure the guides are not placed too tightly against the stack of print media If a jam occurs clear the entire media path See Clearing jams for more information Note If you have a recurring paper jam see Paper frequently jams Avoiding jams 80 e Installing and removing options o Installing input options Order of installation Floor mounted configurations require additional furniture You must use either a printer stand or printer base if you are using a 2000 sheet drawer a duplex unit and an input option or more than one input option lf you purchased an MFP that scans copies and faxes you may need additional furniture More information is available on our Lexmark Web site at www lexmark com multifunctionprinters Install the MFP and any options you have purchased in the following order CAUTION If you are installing options after setting up the MFP turn the MFP off and unplug the power cord N from the wall outlet before continuing MFP stand or MFP base e 2000 sheet drawer 250 sheet or 500 sheet drawer e Duplex unit e MFP CAUTION The MFP requires three people to lift it safely For informatio
129. owing loading door is closed or the elevator tray z does not lower when the door is opened and s MEE is ee to the 2000 sheet drawer the elevator button is pushed E R PAWR ONE PENNE The power cord is plugged firmly into the back of the 2000 sheet drawer The power cord is plugged into an outlet The outlet has power The elevator tray lowers unexpectedly Check to see if the MFP is out of print media or has a jam More than one sheet of print media is fed or a Remove the print media in the MFP paper path and check the stack to sheet is fed improperly ensure the print media has been loaded properly Be sure to remove the top and bottom sheets of each ream of paper that is loaded A jam occurs Rubber feed rollers do not turn to advance Check the following print media The power cord is plugged firmly into the back of the 2000 sheet drawer he power cord is plugged into an outlet he outlet has power Consistent misfeeds or jams in the drawer Try the following Flex the paper Turn the print media over Check the following Drawer is properly installed Print media is loaded correctly Print media is not damaged Print media meets specifications Guides are positioned correctly for the print media size selected Service messages A service message indicates an MFP failure that may require service Turn the MFP off wait about 10 seconds and then turn the MFP on If the error recurs write down the err
130. p one line Within the E mail Destination List press Backspace to delete the character to the left of the cursor If the entry is in a shortcut the entire entry is deleted Understanding the MFP control panel 12 Pound or number character Learning about the MFP Callout Control panel item Function Asterisk is used as part of a fax number or as an alphanumeric character 11 USB Direct interface The host Universal Serial Bus USB direct interface on the control panel is used to plug in a USB flash memory device and print any Portable Document Format PDF pdf file Joint Photographic Experts Group JPEG jpeg or jpg file Tagged Image File Format TIFF tiff or tif file Graphics Interchange Format GIF gif file Basic Multilingual Plane BMP bmp file Portable Network Graphics PNG png file PiCture eXchange ae pcx file and PC Paintbrush File Format dcx file iles The USB direct interface can also be used to scan a document to a USB flash memory device using the PDF TIFF or JPEG formats Understanding the MFP control panel 13 Learning about the MFP Home screen and Home screen buttons After the MFP is turned on and a short warm up period occurs the LCD shows the following basic screen which is referred to as the Home screen Use the Home screen buitons to initiate an action such as copy fax or scan to open the menu screen or to respond to messages E mail
131. pear as a comma in the Fax to box Use this feature if you need to dial an outside line first 5 Touch Fax It Faxing 39 Faxing Using fax destination shortcuts Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine You can assign shortcut numbers when creating permanent fax destinations Permanent fax destinations or speed dial numbers are created in the Manage Destinations link located under the Configuration tab on the Web page A shortcut number 1 99999 can contain a single recipient or multiple recipients By creating a group fax destination with a shortcut number you can quickly and easily fax broadcast information to an entire group 1 2 3 Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Press t followed by the shortcut number on the keypad Press followed by the shortcut number on the keypad or touch Next Number to enter another address For information on creating shortcut numbers see Creating shortcuts Touch Fax It Using the address book A c N a 0 Y O1 Note If the address book feature is not enabled contact your system support person Place your original document in the automatic document feeder face up short edge first Touch Fax on the home screen Touch Search Address Book Using the touch screen keyboard enter the name or part of the name of the person for whom you d like to find a
132. per Type pop up menu On the Imaging pop up menu select Paper Feed Select the tray containing the specialty media from the All pages from or First page from Remaining from pop up menus Click Print Printing on specialty media 61 Printing Loading standard trays and optional trays The MFP has a 500 sheet standard tray You may have also purchased one or more 250 sheet or 500 sheet optional trays or a 2000 sheet drawer The steps for loading a 250 sheet tray or 500 sheet tray are the same Note The steps for loading a 2000 sheet drawer are different than the steps for loading a 250 sheet tray or 500 sheet tray To load print media Note Do not remove a tray when a job is printing or when the control panel green indicator light is blinking Doing so may cause a jam 1 Remove the tray from the MFP and place it on a flat level surface 2 Squeeze the side guide tab and slide the guide to the outer edge of the tray 3 Squeeze the rear guide tab and slide the guide to the correct position for the size media you are loading 4 Flex the sheets back and forth to loosen them then fan them Do not fold or crease the print media Straighten the edges on a level surface Size indicators Loading standard trays and optional trays 62 Printing 5 Place the print media in the tray Note Paper must be loaded differently in the trays depending on the options you have installed e Print side face down f
133. ple fax destinations at the same time e Scan documents and send them to your PC an e mail address or an FTP destination e Scan documents and send them to another printer PDF by way of FTP Automatic document feeder and flatbed Note Color documents can be scanned to a PC e mail address or an FTP destination Printed output on this MFP is black and grayscale only not color The ADF automatic document feeder can scan multiple pages including duplex pages The ADF has two scanner elements When using the ADF e Place the paper in the ADF face up short edge first e Place up to 50 sheets of plain paper on the ADF input tray e Scan media from 114 0 x 139 4 mm 4 5 x 5 5 in to 215 9 x 355 6 mm 8 5 x 14 in e Scan jobs with mixed page sizes letter and legal Scan media weight from 52 to 120 g m 14 to 32 Ib Note Color documents can be scanned to a PC e mail address or an FTP destination e Copy and print documents at 600 dpi Note Printed output is black and grayscale only not color The flatbed platen can be used to scan or copy single pages or book pages When using the flatbed e Place the document in the left rear corner e Scan or copy media up to 215 9 x 355 6 mm 8 5 x 14 in e Copy books up to 25 3 mm 1 in thick e Copy and print documents at 600 dpi Using the scanner 9 Learning about the MFP Configured models The following illustrations show a standard MFP and an MFP with a duplex unit
134. prevention and print media storage see Avoiding jams and Storing print media Sending a job to print An MFP driver is software that lets your computer communicate with the MFP When you choose Print from a software application a window representing the MFP driver opens You can then select the appropriate settings for the specific job you are sending to the MFP Print settings selected from the driver override the default settings selected from the MFP control panel You may need to click Properties or Setup from the initial Print dialog to see all of the available MFP settings you can change If you are not familiar with a feature in the MFP driver window open the online Help for more information To support all the MFP features use the Lexmark custom drivers supplied with the MFP Updated drivers as well as a complete description of the driver packages and Lexmark driver support are available from the Lexmark Web site To print a job from a typical Windows application Open the file you want to print 2 From the File menu select Print 3 Select the MFP in the dialog Modify the MFP settings as appropriate such as the pages you want to print or the number of copies 4 Click Properties or Setup to adjust MFP settings that were not available on the first screen and then click OK 5 Click OK or Print to send the job to the MFP Printing from a USB flash memory device A USB Direct interface is located on the control panel so you ca
135. printing process heats paper to high temperatures of 230 C 446 F For Magnetic Ink Character Recognition MICR applications and for non MICR applications use only paper able to withstand these temperatures without discoloring bleeding or releasing hazardous emissions Check with the manufacturer or vendor to determine whether the paper you have chosen is acceptable for laser printers Weight The MFP can automatically feed paper weights from 60 to 176 g m 16 to 47 Ib bond grain long in the integrated and optional 500 sheet trays and paper weights from 60 to 135 g m 16 to 36 Ib bond grain long in the multipurpose feeder and optional 250 sheet trays Paper lighter than 60 g m 16 Ib might not be stiff enough to feed properly causing jams For best performance use 75 g m 20 Ib bond grain long paper When using paper narrower than 182 x 257 mm 7 2 x 10 1 in make sure the weight is greater than or equal to 90 g m 24 Ib bond Unacceptable paper The following papers are not recommended for use with the MFP e Some chemically treated papers used to make copies without carbon paper also known as carbonless papers carbonless copy paper CCP or no carbon required NCR paper see the Card Stock amp Label Guide located on the Lexmark Web site at www lexmark com for supported chemically treated papers e Preprinted papers with chemicals that may contaminate the MFP e Preprinted papers that can be affected by the temperature in
136. ps The entire length of the connector on the flash memory or firmware card must touch the system board and be locked into the connector Be careful not to damage the connectors Connector Flash memory or firmware card Installing or removing a flash memory or firmware card 89 Installing and removing options Removal 1 Remove the system board access cover See Accessing the MFP system board Note If an option card has been installed you may need to remove the option card before removing the flash memory or firmware card 2 Squeeze the flash memory or firmware card locking clips 3 Pull the card out Avoid touching the metal pins on the bottom of the card 4 Place the flash memory or firmware card in its original packaging If you do not have the original packaging wrap the flash memory or firmware card in paper and store it in a box 5 f you removed an option card to access the flash memory or firmware card reinstall the option card Installing or removing a flash memory or firmware card 90 Installing and removing options Installing an option card The MFP has one connector that supports the following option cards A c Nr o 0 MarkNet N8000 series internal print server RS 232 Serial Interface Card Parallel 1284 B Interface Card Coax Twinax Adapter for SCS Warning Option cards are easily damaged by static electricity Touch something metal such as the MFP frame before you touch an option
137. quipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See the Setup Sheet for more information The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ T XXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC Notices 139 Notices The telephone comp
138. r Order Lexmark part number 40X0454 Order a new separator roller when the paper fails to properly feed from the automatic document feeder or if you have scanned 120 000 pages Ordering a label fuser cleaner A special label fuser cleaner should be used for label applications to optimize feeding reliability To order this item visit our Web site at www lexmark com or contact your Lexmark representative Label fuser cleaners are not recommended for duplex printing Recycling Lexmark products To return Lexmark products to Lexmark for recycling 1 Visit our Web site www lexmark com recycle 2 Follow the instructions on the computer screen Recycling Lexmark products 98 Maintaining the MFP Cleaning the scanner glass and backing material 1 Open the document cover 2 Dampen a clean lint free cloth or cotton swab with isopropyl alcohol 95 3 Wipe the scanner glass and backing material by moving the cloth or swab from side to side Backing material Scanner glass 4 Open the scan unit access door 5 Wipe the scanner glass and backing material by moving the cloth or swab from side to side Scanner glass Backing material 6 Close the scan unit access door 7 Close the document cover Cleaning the scanner glass and backing material 99 Maintaining the MFP Scanner registration Scanner Registration is a process to align the scan area with the paper location Two pieces of either letter or A4 dark colo
139. r crease the print media Straighten the edges on a level surface Note Hold transparencies by the edges and avoid touching the print side Fan the stack of transparencies to prevent jams Be careful not to scratch or leave fingerprints on the transparencies Transparencies Loading the multipurpose feeder 65 Printing 5 Load the media in the tray Use the stack height label as a guide for stack height when loading print media Loading paper transparencies or envelopes Note Letterhead or other preprinted paper must be loaded differently depending on the options you have installed e Load paper or transparencies with the left edge of the stack against the stack height label and with the recommended print side face up e Load envelopes flap side down with the stamp area and flap on the left The end of the envelope with the stamp area enters the multipurpose feeder first Never use envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the MFP Note Load only one size and type of print media at a time in the multipurpose feeder Do not mix sizes and types in the same tray Loading letterhead or preprinted paper e Follow the illustrations for loading the paper according to your options e Do not fill paper above the load line Overfilling the tray may cause jams Simplex single sided Duplex Loading the multipurpose feeder 66 Printing
140. r feeds envelopes from the bottom of the stack the bottom envelope will be the one that is jammed 1 Liftthe envelope weight 2 Remove all envelopes If the jammed envelope has entered the MFP and cannot be pulled out remove the envelope feeder a Liftthe envelope feeder out of the MFP and then set it aside b Remove the envelope from the MFP Note If you cannot remove the envelope the print cartridge will have to be removed See 200 and 201 Paper Jam Remove Cartridge for more information c Reinstall the envelope feeder Make sure it snaps into place 3 Flex and stack the envelopes Clearing jams 105 Clearing jams 4 Load the envelope feeder 5 Adjust the guide 6 Lower the envelope weight 7 Touch Continue 23x and 24x jams Paper jams in these areas can occur on the incline surface of a tray or across more than one tray To clear these areas 1 Open the MFP paper tray and remove any jammed media Clearing jams 106 Clearing jams 2 Open the duplex tray To remove the media pull up 3 Open any optional trays beginning at the top and remove any jammed media Pull the print media either up or down If it does not pull easily one way try the other way CAUTION Floor mounted configurations require additional furniture for stability You must use either a printer stand or printer base if you are using a 2000 sheet drawer Certain other configur
141. rator 2 Click Configuration in the left frame of your browser window and then click Manage Destinations in the right frame of your browser window Note A password may be required If you do not have an ID and password get one from your system support person 3 Click Fax Shortcut Setup 4 Enter a unique name for the shortcut and specify the fax number To create a multiple number shortcut enter the fax numbers for the group Note Separate each fax number in the group with a semicolon 5 Assign a shortcut number If you enter a number that is already in use you are prompted to select another number 6 Click Add 7 Goto the MFP and load your original document in the automatic document feeder face up short edge first 8 From the numeric keypad press and then enter your shortcut number 9 Touch Fax It From the MFP Load the original document in the ADF face up short edge first and adjust the paper guides 2 Touch Fax on the home screen 3 Enter the recipient s fax number To create a group of recipients touch Next number and enter the next recipient s fax number 4 Touch Save as Shortcut 5 Enter a unique name for the shortcut 6 Verify the shortcut name and number are correct and then touch OK If the name or number is incorrect touch Cancel and reenter the information 7 Touch Fax It Creating shortcuts 41 Faxing Understanding fax options Original Opens a screen where you can choose the size of the documents y
142. ray During the copy process you can select the input tray that contains the media type of choice For example if a special media type is located in the multipurpose feeder and you want to make copies on that media o0 bb W NO Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy from and then identify the size of your original document Touch Copy to and then touch multipurpose feeder or the tray that contains the media type you want Touch Copy It Copying mixed sized media You can place mixed sized original documents in the ADF and then copy them Depending on the paper size loaded in the trays the scanner will print on the same size media or scale the document to fit the media in the tray Example 1 the MFP has two paper trays one tray loaded with letter and the other with legal paper A document mixed with letter and legal pages needs to be copied oo fF W N Place your original document in the automatic document feeder face up short edge first Adjust the paper guides Touch Copy on the home screen Touch Copy From and then touch Mixed Sizes Touch Copy To and then touch Auto Size Match Touch Copy It The scanner will identify the different size pages as they scan and then print them on the correct size paper Example 2 the MFP has one paper tray loaded with letter size paper A document mixed with
143. rch Address Book Enter the name or part of the name you are searching for and then touch Search Touch the name that you want to add to the To field You can enter additional recipients by pressing next and then entering the recipient s address or shortcut number or searching the address book Touch E mail It E mailing to a profile 1 oF N Place the original document in the automatic document feeder face up or on the flatbed face down Adjust the paper guides when using the ADF Touch Held Jobs on the home screen Touch Profiles Select your e mail destination from the profile list Touch E mail It Adding e mail subject and message information 1 O O o JO Ob C IN Place the original document in the automatic document feeder face up or on the flatbed face down Adjust the paper guides when using the ADF Touch E mail on the home screen Touch Options Touch Subject Enter the e mail subject Touch Done Touch Message Enter an e mail message Touch Done Touch E mail It Using the address book 34 E mail Changing the output file type 1 oF c N Place the original document in the automatic document feeder face up or on the flatbed face down Adjust the paper guides when using the ADF Touch E mail on the home screen Enter an e mail address Touch Options Touch the button that represents the file type you want to send e PDF This creates a single file with multiple page
144. re aligned properly Make sure it is securely in place Tab Square hole Round peg Installing a duplex unit 83 Installing and removing options Installing memory or option cards CAUTION If you are installing memory or option cards sometime after setting up the MFP turn the MFP off N and unplug the power cord from the wall outlet before continuing You can customize the MFP memory capacity and connectivity by adding optional cards The instructions in this section help you install any of the following options e Memory cards MFP memory Flash memory e Firmware cards Bar Code IPDS and SCS TNe PrintCryption e Other options HRS 232 serial interface card Parallel 1284 B interface card Ethernet 100BaseFX SC Ethernet 100BaseFX MTRJ 802g Wireless Adapter Accessing the MFP system board You must access the MFP system board to install MFP memory flash memory a firmware card or an option card Note Use a Phillips screwdriver to remove the system board access cover 1 Push the release latch and lower the multipurpose feeder 2 Push both release latches and open the top front cover Installing memory or option cards 84 Installing and removing options 3 Press both side door latches and open the side door 4 Loosen but do not remove the six screws on the shield 5 Slide the shield to the right and then remove it Accessing
145. red paper are needed for this process 1 2 3 9 10 Turn the MFP off Open the document cover Clean the scanner glass and backing material For more information see Cleaning the scanner glass and backing material Hold down the number 2 and number 6 keys on the numeric pad Continue to hold the buttons and turn the MFP on Hold the buttons for about 10 seconds while the MFP is powering up then release the buttons The MFP will enter the Configuration menu Touch the down arrow until Automatic Scanner Registration appears Touch Automatic Scanner Registration Load the dark colored paper a Place a blank piece of dark colored paper A4 or Letter on the flatbed Position the paper so it is aligned with the upper corner of the plastic guides b Close the document cover c Place a blank piece of dark colored paper A4 or Letter in the ADF and adjust the guides Make sure the paper guides are snug against the paper do not bend the paper Press Start The registration process will scan the pages in the flatbed and ADF and then display a sucess or failure message If a failure message appeared do another scanner registration realign the paper and verify each step as it is performed If a second failure message appears contact an authorized service representative Touch Exit Configuration Menu The printer will reboot and return to the home page Scanner registration 100 Maintaining the MFP Moving the M
146. rk Ports 4 Click SNMP Configuring the MFP 118 Administrative support SNMPv3 authentication and encryption has three levels of support 9 6 No authentication and no encryption Authentication with no encryption Authentication and encryption Note The selected level serves as a minimum level of protection The MFP negotiates with the SNMPv3 requestor and a higher level of protection may be agreed upon and used by both Indicate the setting for each sub item as required for the network environment Click Submit Disabling SNMPv1 and SNMPv2 1 o oo fF W N Open a Web browser In the address line enter the IP address of the MFP being configured using the format htto ijp_address Click Configuration Under Other Settings click Network Ports Click SNMP Click to clear the Enabled check box unless SNMPv1 and SNMPv2 are used in this environment Click Submit Supporting IPSec Internet Protocol Security IP Security protocol provides authentication and encryption of communications at the network layer allowing all application and network communications over the IP protocol to be secure IPSec can be set up between the MFP and up to five hosts using both IPv4 and IPv6 To configure IPSec through the EWS 1 2 3 4 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address Click Configuration Under Other Settings click Network Ports
147. rmat http ip address Click Configuration Under Default Settings click Fax Settings Analog Fax Setup Scroll to Holding Faxes and click it Select Always On for Held Fax Mode Define a Print Faxes Password in the field Click Submit Oo 0 BP W I Releasing held faxes for printing 1 Onthe MFP touch screen control panel touch the Release Held Faxes button Note If the Release Held Faxes button appears as pale gray and the words appear faded on the button then the button is inactive because no fax jobs are being held Configuring the MFP 117 Administrative support 2 Enter the defined password in the Print Faxes Password field This releases any received and held fax jobs so they print Note The defined password was created in step 6 of Setting a password before printing received faxes Setting security using the Embedded Web Server EWS To enhance the security of network communications and MFP configuration use the advanced security features These features are available through the Web page of the MFP Setting the Advanced Password The Advanced Password is used to password protect the menus Setting the Advanced Password is required for Secure Mode and confidential communication with MarkVision Professional If the Advanced Password was not created using the touch screen control panel by following the instructions in Setting Password Protect for the menus on page 115 it can also be created from the EWS To
148. rom the Setup Menu a See the Menus and Messages Guide for more information Solving printing problems 126 Troubleshooting Solving copy quality problems The following solutions will help solve copy problems For additional information see Copy tips Symptom Solution Unwanted background is visible Adjust the Background Removal setting under Copy gt Options gt Advanced Imaging Touch the right arrow to remove more background Unwanted patterns Moire Change the content mode to Printed Image under Copy gt Options gt Content appear when a document is copied using Photograph mode Black text is too light or Change the content mode to Text under Copy gt Options gt Content disappearing Adjust the Background Removal setting under Copy gt Options gt Advanced Imaging Touch the left arrow to remove less background Adjust the Contrast setting under Copy gt Options gt Advanced Imaging Touch the right arrow to add more contrast Adjust the Shadow Detail setting under Copy gt Options gt Advanced Imaging Touch the left arrow to decrease shadow detail Adjust the Darkness setting under the Copy menu Touch the right arrow to increase the darkness setting The copy looks washed out or Adjust the Background Removal setting under Copy gt Options gt Advanced overexposed Imaging Touch the left arrow to remove less background Adjust the Shadow Detail setting under Copy gt Options gt Advanced Imaging
149. rrow until Power Saver appears Touch the left arrow to decrease the time or touch the right arrow to increase the time The settings available range from 2 240 minutes Configuring the MFP A variety of functions can be used to increase the level of Information Technology IT security for the device The following sections show how to configure these functions Setting Password Protect for the menus Apply an administrative password to restrict unauthorized users from making changes to the MFP configuration from either the control panel or the Embedded Web Server EWS a fF O N Touch the Menus button on the home screen Touch Settings Touch the down arrow and then touch Security Touch the down arrow and then touch Create Change Passwords gt Create Change Advanced Password Enter and reenter a password of both alphabetic and non alphabetic characters The password must be a minimum of 8 characters Adjusting screen timeout 115 Administrative support 6 Touch Submit 7 Touch Settings gt Security gt Password Protect to view what configuration settings are protected by the Advanced Password Note Settings gt Security gt Password Protect and Settings gt Security gt Create Change Passwords gt Create Change User Password can be used to restrict access with a different password than the Advanced Password Use Settings gt Security gt Password Protect to select the menus that are accessible with both
150. rtridge to redistribute any remaining toner See Ordering a print cartridge for more information Toner Darkness touch the menu button gt Printer Settings gt Quality Menu Toner Print media Multipage Print touch the menu Causes the MFP to print two or more page images on one side of a button gt Printer Settings gt sheet Values for Multipage Print are 2 Up 3 Up 4 Up 6 Up 9 Up Finishing Menu 12 Up and 16 Up Combined with the duplex setting Multipage Print lets you print up to 32 pages on one sheet of paper 16 images on the front and 16 on the back Duplex touch the menu button gt Duplex printing is available when you have a duplex unit It lets you Printer Settings gt Finishing Menu print on both sides of a sheet of paper Use your software application or Lets you examine the first copy of a multiple copy job to be sure it is MFP driver to send a Verify Print satisfactory before you print the other copies If the job is job unsatisfactory you can cancel the job See Printing and deleting held jobs for more information about a Verify Print job Ordering supplies To order supplies in the U S contact Lexmark at 1 800 539 6275 for information about Lexmark Authorized Supplies Dealers in your area In other countries or regions visit the Lexmark Web site at www lexmark com or contact the place where you bought the MFP Ordering a print cartridge When the 88 Toner is low message appears or w
151. rvice or repairs other than those described in the operating instructions to a professional service person e This product is designed tested and approved to meet strict global safety standards with the use of specific Lexmark components The safety features of some parts may not always be obvious Lexmark is not responsible for the use of other replacement parts CAUTION Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in ports e Your product uses a laser CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure e Your product uses a printing process that heats the print media and the heat may cause the media to release emissions You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions Use only a 26 AWG or larger telecommunications RJ 11 cord when connecting this product to a public switched telephone network Mercury statement This product contains mercury in the lamp lt 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org Static sensitivity notice Warning This symbol identifies static sensiti
152. s viewable with Adobe Reader Adobe Reader is provided free by Adobe at http www adobe com e TIFF Creates multiple files or a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page in each file The file size is usually larger than an equivalent JPEG e JPEG Creates and attaches a separate file for each page of your original document and is viewable by most Web browsers and graphics programs Touch E mail It E mailing color documents 1 o oo fF W N Place the original document in the automatic document feeder face up or on the flatbed face down Adjust the paper guides when using the ADF Touch E mail on the home screen Enter an e mail address Touch Options Touch Color Touch E mail It Creating an e mail shortcut From a computer 1 Enter the IP address of the MFP into the URL field address bar of the Web browser 2 Click Configuration in the left frame and then click Manage Destinations in the right frame Note You may be asked to enter a password If you do not have an ID and password get one from your system support person Click E mail Destination Setup Enter a unique name for the recipient and specify the e mail address Note If you are entering multiple addresses separate each address with a comma Choose your scan settings Format Content Color and Resolution Enter a shortcut number and then click Add If you enter a number that i
153. s already in use you are prompted to select another number Changing the output file type 35 E mail 7 Goto the MFP and place your original document in the automatic document feeder face up short edge first 8 Press and then enter the recipient s shortcut number 9 Touch E mail It From the MFP Load the original document in the ADF face up short edge first and adjust the paper guides 2 Touch E mail on the home screen 3 Enter the recipient s e mail address To create a group of recipients touch Next number and enter the next recipient s e mail address 4 Touch Save as Shortcut 5 Enter a unique name for the shortcut 6 Verify the shortcut name and number are correct and then touch OK If the name or number is incorrect touch Cancel and reenter the information 7 Touch E mail It Creating an e mail profile 1 O 0O A Q N Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format http jp_address Click Configuration Click E mail FTP Settings Click Manage E mail Shortcuts Fill in the fields with the appropriate information Click Add Canceling an e mail 1 When using the automatic document feeder touch Cancel while Scanning is displayed on the touch screen 2 When using the scanner bed touch Cancel while Scan the Next Page Finish the Job is displayed on the touch screen Understanding e mail options Original Size Opens a scree
154. s the MFP recognizes PCL commands used in various application programs and that the MFP emulates the functions corresponding to the commands PostScript is a registered trademark of Adobe Systems Incorporated PostScript 3 is Adobe Systems designation of a set of printer commands language and functions included in its software products This MFP is intended to be compatible with the PostScript 3 language This means the MFP recognizes PostScript 3 commands used in various application programs and that the MFP emulates the functions corresponding to the commands Details relating to compatibility are included in the Technical Reference Other trademarks are the property of their respective owners Copyright advisory It may be illegal to copy certain materials without permission or license including documents images and currency If you are not sure whether you have permission seek legal advice UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Safety information e Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible CAUTION Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the power cord or telephone during a lightning storm e Refer se
155. surge protection device when connected to the PSTN Using this product in Germany This product requires a German billing tone filter Lexmark part number 14B5123 to be installed on any line which receives metering pulses in Germany Metering pulses may or may not be present on analog lines in Germany The subscriber may request that metering pulses be placed on the line or can have them removed by calling the German network provider Normally metering pulses are not provided unless specifically requested by the subscriber at the time of installation Using this product in Switzerland This product requires a Swiss billing tone filter Lexmark part number 14B5109 to be installed on any line which receives metering pulses in Switzerland The Lexmark filter must be used as metering pulses are present on all analog telephone lines in Switzerland Notices 141 Notices Noise emission levels German GS mark notice Model X644e X646e Machine types 7002 101 7002 102 7002 111 7002 112 7002 001 7002 011 7002 012 and 7002 002 Mailing address Lexmark Deutschland GmbH Postfach 1560 63115 Dietzenbach Physical address Lexmark Deutschland GmbH Max Planck StraBe 12 63128 Dietzenbach Phone 0180 564 56 44 Product Information Phone 01805 00 01 15 Technical Support E mail internet lexmark de The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 1 meter averag
156. t Part 15 The X644e and X646e machine types 7002 101 7002 102 7002 111 7002 112 7002 001 7002 011 7002 012 and 7002 002 have been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device use a properly shielded and grounded cable such as Lexmark part number
157. t Standard Parallel Parallel lt x gt Standard Serial Serial lt x gt NetWare AppleTalk LexLink Settings General Settings Copy Settings Fax Settings E mail Settings FTP Settings Print Settings Security Set Date and Time Help Print all guides Copy guide E mail guide Fax guide FTP guide Information guide Print defects guide Supplies guide O Copying T The following copy topics are available in this and other chapters Quick copy Reducing and enlarging copies Multiple page copying Adjusting copy quality Using the flatbed Setting collation options Understanding the copy screens and options Placing separator sheets between copies Copying from one size to another Setting paper saving options Making transparencies Placing the date and time at the top of each page Copying to letterhead Placing an overlay message on each page Copying photographs Creating a custom job job build Making copies using media from a selected tray Canceling a copy job Copying mixed sized media Copy tips Setting the duplex option Solving copy quality problems Quick copy 1 Place the original document face up in the automatic document feeder ADF or face down on the flatbed Adjust the paper guides when using the ADF 2 Goon the numeric pad Note If an LDSS profile has been installed you may receive an error when attempting a quick copy Contact your system support person for access Multiple page copying 1 Place
158. t Off Touch Submit Configuring the MFP 116 Administrative support Setting the Device Lockout personal identification number PIN The Device Lockout PIN allows locking and unlocking the functional state of the MFP A locked MFP automatically buffers each job received to its hard disk To initiate the printing of jobs on a locked MFP hard disk enter the correct PIN on the control panel to unlock the MFP A locked MFP also prevents all use of the control panel except to unlock the MFP Note This setting is only available on MFP models with an integrated hard disk drive Back channel data is processed while the MFP is locked Reports such as user or event logs can be retrieved from a locked MFP Touch the Menus button on the home screen Touch Settings Touch the down arrow and then touch Security Touch the down arrow and then touch Create Change Passwords gt Create Change Device Lockout PIN Enter and reenter a 4 digit PIN Touch Submit Ooo fF W N a Locking the MFP using the Device Lockout PIN 1 Touch the Lock Device button 2 Enter the 4 digit Device Lockout PIN Unlocking the MFP using the Device Lockout PIN 1 Touch the Unlock Device button 2 Enter the 4 digit Device Lockout PIN Setting a password before printing received faxes To prevent received faxes from being printed until a password is entered 1 Open a Web browser In the address line enter the IP address of the MFP being configured using this fo
159. t use label sheets with a slick backing material e Use full label sheets Partial sheets may cause labels to peel off during printing resulting in a jam Partial sheets also contaminate the MFP and your cartridge with adhesive and could void the MFP and cartridge warranties e Use labels that can withstand temperatures of 230 C 446 F without sealing excessive curling wrinkling or releasing hazardous emissions e Do not print within 1 mm 0 04 in of the edge of the label of the perforations or between die cuts of the label e Do not use label sheets that have adhesive to the edge of the sheet We recommend zone coating of the adhesive at least 1 mm 0 04 in away from edges Adhesive material contaminates the MFP and could void the warranty e f zone coating of the adhesive is not possible a 1 6 mm 0 1 in strip should be removed on the leading and driver edge and a non oozing adhesive should be used Remove a 1 6 mm 0 1 in strip from the leading edge to prevent labels from peeling inside the MFP e Portrait orientation is preferred especially when printing bar codes e Do not use labels that have exposed adhesive Selecting print media 78 Understanding paper and specialty media guidelines Card stock Card stock is single ply and has a large array of properties such as the moisture content thickness and texture that can significantly affect print quality See Supported print media for information on th
160. tention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Tells the MFP the color of the original documents You can select Gray BW Black and White or Color Original Size Opens a field where you can select the size of the document you are going to scan Orientation Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation Duplex Tells the MFP if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the e mail Darkness Adjusts how light or dark your scanned documents will turn out Resolution Adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan your original document Image resolution can be decreased to reduce the file size Advanced Imaging Select this feature to adjust Background Removal Contrast and Shadow Detail before you scan the document Understanding scan to PC options 52 Scanning to a PC or USB flash memory device Scanning to a USB flash memory device 1 Place the original document in the automatic document feeder ADF face up or on the flatbed face down Adjust the paper guides whe
161. the IP address of the MFP being configured using the format htto ijp_address Click Configuration Under Other Settings click Network Ports Click TCP IP Port Access For each port listed select the appropriate value from the list previously described Note Disabling ports will disable function on the MFP Click Submit Using 802 1x Authentication 802 1x port authentication allows the MFP to join networks that require authentication before allowing access 802 1x port authentication can be used with the WPA Wi Fi Protected Access feature of an optional internal wireless print server to provide WPA Enterprise security support Support for 802 1x requires the establishment of credentials for the MFP The MFP must be known to the Authentication Server AS The AS will allow network access to devices presenting a valid set of credentials which typically involves a name password combination and possibly a certificate The AS will allow network access to MFPs presenting a valid set of credentials The credentials can be managed by using the EWS of the MFP To use certificates as part of the credentials 1 2 3 4 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address Click Configuration Under Other Settings click Network Ports Click Certificate Management To enable and configure 802 1x on the EWS after installing the required certificates 1 Open
162. the original document face up in the automatic document feeder or face down on the flatbed Adjust the paper guides when using the ADF 2 Touch Copy on the home screen or use the numeric keypad to specify the number of copies you want After touching Copy or entering the number of copies the touch screen will automatically change to the copy settings menu 3 Change the copy options to meet your requirements 4 Touch Copy It Copying 24 Copying Using the flatbed If you are using the flatbed scanner glass to make copies A GW N a ON OA Open the document cover Place the document face down on the scanner flatbed Close the document cover Touch Copy on the home screen or press Go on the numeric pad For Copy continue with step 5 For Go proceed with step 8 Set the number of copies Change the copy options to meet your requirements Touch Copy It Touch Scan Next if you have more pages to scan or touch Finish the Job if you are done Touching Finish the Job returns the MFP to the copy screen Touch Home when you are finished Understanding the copy screens and options Copy From Opens a screen where you can enter the size of the documents you are going to copy Touching any of the paper size icons on the follow on screen will make that your selection and return you to the Copy Options Screen When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size
163. tics paper 76 characteristics print media 76 paper 76 charge roll 98 Clear All button 12 clearing jams 102 collate 26 collation 30 color 35 confidential jobs 58 entering a PIN 58 sending 58 configuring the MFP 115 Continue button 20 contrast LCD 114 control panel Asterisk 13 Backspace 12 Clear All 12 Dial Pause 12 LCD 11 numeric keypad 12 pound 12 Start 12 Stop 12 control panel menus preventing access 116 converting existing files to standard template 1 column appendix 136 copies flatbed 25 quick 24 copy from 25 one size to another 27 to 25 copy quality adjusting 29 copy screens 25 copy tray selection 28 copying 24 duplexing 29 enlarging 29 letterhead 27 multipurpose feeder 28 reducing 29 transparencies 27 create booklet 26 custom job 31 D date stamp 26 Device Lockout PIN locking the MFP 117 setting 117 unlocking the MFP 117 Dial Pause button 12 disabling ports 120 protocols 120 SNMPv1 119 SNMPv2 119 down arrow button 19 Driver to Fax disabling 116 duplex 26 advanced 26 duplex copying 29 Duplex unit 10 E edge erase 26 edition notice 2 electrical emission statement 136 email address book 33 Index 145 addresses 33 canceling 36 color documents 35 file reduction 37 49 file types 35 message 34 options 36 quality 37 49 resolution 37 49 scanning 33 shortcut creation 35 shortcuts 33 subject line 34 to a profile 33 Embedded Web Server setting security 118
164. ts and skin Clearing jams 109 Clearing jams 5 Pull the print media up and toward you CAUTION Do not use any pointed objects to remove the paper This could cause personal injury or damage to the MFP Warning If the print media does not move immediately when you pull stop pulling You need to access the print media from the MFP rear door Align and reinstall the toner cartridge Close the top front cover Close the multipurpose feeder O ON O Touch Continue Clearing jams 110 Clearing jams 202 Paper Jam Open Rear Door 1 If the paper is exiting the MFP pull the media straight out and then touch Continue Otherwise continue with step 2 2 Open the MFP rear door CAUTION The inside of the MFP may be hot Allow the MFP to cool before touching any internal N components CAUTION Do not use any pointed objects to remove the paper This could cause personal injury or damage N to the MFP 3 Remove the jammed media 4 Close the rear door 5 Touch Continue Clearing jams Clearing jams 23x Paper Jam Open Duplex Rear Door 1 Open the duplex rear door 2 Remove the jammed media Depending on the media location pull the media either up or down 3 Close the duplex rear door Make sure it snaps into place 4 Touch Continue Clearing jams 112 Clearing jams Clearing ADF Jams 290 291 292 and 294 Scanner Jams 1 Remove all original docume
165. us mercury statement 3 MFP locking 117 unlocking 117 mixed sizes copying 28 models 8 multipurpose feeder closing 67 guidelines 64 icons 64 print media loading 66 transparencies 65 multipurpose feeder copying 28 N navigation bar 14 notice edition 2 numeric keypad 12 nup printing 26 O operator panel brightness 114 contrast 114 options email 36 ordering print cartridge 95 P paper characteristics 76 supported media 72 understanding 72 unsatisfactory 76 weight 76 paper saver 26 paper saving 30 paper tray adjustment 62 paper unacceptable 76 password Print Faxes Password 117 setting Print Faxes Password 117 Password Protect setting for the menus 115 photoconductor kit recycling 98 pick pad 98 pick rollers 98 PIN entering at the MFP 59 entering from the driver 58 for confidential jobs 58 ports disabling 120 Pound button 12 Power Saver adjusting 115 print cartridge Index ordering 95 print media guidelines 76 paper 76 transparencies guidelines 77 Print media guidelines 76 print media jams avoiding 80 print media specifications characteristics 76 sizes 73 types 74 weight 74 Printing 54 problems incorrect characters print 126 job didn t print 125 job prints 126 from wrong tray 126 on wrong paper or specialty media 126 large jobs do not collate 126 operator panel 125 blank 125 displays black diamonds 125 paper feed blank pages in output bin 130 frequent jams 130 jammed page d
166. ve parts Do not touch in the areas near these symbols without first touching the metal frame of the MFP Contents vVa Chapter 1 Learning about the MFP eleeeeeeeLieeeee er ieee ene n nena nnn nhan 8 Henum tne MFE coor ur 8 Di A A 9 COMIC MOE Socia 10 Understanding the MFP control panel oooncccncccnccconcnnnccccnnnccnnnnonononononnnnononancnnnnnonnnnncnnnnnnonnnnnnnnnnornnrnnnnnnnnnnnss 11 Using the LCD touch screen DUI o e e od a oe uun 17 re e UU EY 23 Chapter 22 COD Vin e M 24 A A SR M tun Ee uL etes 24 M liple page COPYING eec ms 24 USING ING Mat DOG ati ceca E dtes Maes alate asin na aede is siad du daare 25 Understanding the copy screens and options cccccccsssseeececceceeesececeecaeeeseeeeesecsaussueeeeeseaeaseeeeeeesaeaseseseesaaas 25 Copying from one size to anothiel 3 5 iia 27 WAKING TRANS AN CN CICS cect ees ate duret in aparente atate induced creo ca tta d sfr ecco mua o ee acea edd 27 Gopying to TENET CAG eR c 27 Soo A E 27 Making copies using media from a selected tray ccoooonnnncncccononnncnnnnonnnonnnnnnononononnnnnnonnnnnnnnnnnnnonnnanennnnnnnnnnss 28 Copying mixed sized Tiedid do Les 28 Setmg INECOUDIEX AA 29 ReducIno and Enlarging CODICS
167. www lexmark com or contact the place where you bought the MFP Storing supplies Choose a cool clean storage area for the MFP supplies Store supplies right side up in their original packaging until you are ready to use them Do not expose supplies to e Direct sunlight e Temperatures above 35 C 95 F e High humidity above 80 e Salty air e Corrosive gases e Heavy dust Maintaining the MFP 93 Maintaining the MFP Determining the status of supplies E mail Menus The MFP control panel alerts you once a supply item or maintenance is required The Print status message bar at the bottom of the touch screen indicates if the MFP is Ready and lets you know if any supplies are low or empty Touching Status Supplies on the bottom of the touch screen will open the Status Supplies screen where you can view the status of the various trays and other supply items Determining the status of supplies 94 Maintaining the MFP Conserving supplies Several settings in your application software or through the touch screen let you conserve toner and paper For more information on changing these settings see the Menus and Messages Guide on the Software and Documentation CD Supply Menu selection item What the setting does Lets you adjust the level of toner released on a sheet of print media The values range from 1 lightest setting to 10 darkest setting Note When toner is low firmly shake the ca
168. y connected to the MFP for you to receive Scan to PC images You can scan the document back to your computer over the network by creating a scan profile on your computer and then downloading the profile to the MFP For more information or detailed instructions select one of the following Create a scan to PC profile Understanding scan to PC options Scanning to a USB flash memory device Scanning tips Create a scan to PC profile 1 Type the IP address of the MFP in the URL field of your browser and then press Enter If the Java applet screen appears click Yes Click Scan Profile Click Create Scan Profile Select your scan settings and then click Next Select a location for saving the scanned output file somewhere on your computer o oo fF c N Enter a profile name The profile name is the name that will appear on the SCAN PROFILE list on the MFP control panel Click Submit 8 Review the instructions on the Scan to PC screen A shortcut number was automatically assigned when you clicked Submit You can use this shortcut number when you are ready to scan your documents a Goto the MFP and place your original document in the automatic document feeder face up long edge first b Press followed by the shortcut number on the keypad or touch Profiles on the home screen c After you enter the shortcut number the scanner will scan and send the document to the directory or application you specified If you touch Profiles

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