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Sharp MX-NB11 Specifications

1. 49 ALERTS MESSAGE SETUP e 49 8 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION ABOUT THE SCAN TO USB AND NETWORK SCANNER 50 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER Fle Fe 51 e HOW TO ACCESS THE WEB PAGE AND pini ite 21 ABOUT THE WEB PAGE FOR USERS 52 STORING SCANNING SETTINGS OnO le TTE 53 e STORING SCANNING SETTINGS Network Scanning lt 54 STORING DESTINATIONS 55 ABOUT THE WEB PAGE FOR THE ADMINISTRATOR 60 BASIC SETTINGS FOR NETWORK SCANNING m 61 VARIOUS SERVER SETTINGS 62 e PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE T 63 I Tre 66 e IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION 68 e HOW TO ENTER CHARACTERS 68 TROUBLESHOOTING 69 CHECK THE CONNECTIONS 69 REMOVING THE SOFTWARE 71 DISPLAY 71 IF YOUR E MAIL IS RETURNED 71 IMPORTANT POINTS WHEN USING SCAN TO E MAIL e esae nd etes ted vERERSAYRPE VERI E Dea GXPRG CITUR 72 1 SHARPDESK CD ROM for Windows SOFTWARE 5
2. 73 SHARPDESK Desktop Document Management 2 73 NETWORK SCANNER TOOL 73 e SHARP TWAIN AR DM 73 USER S GUIDES FOR SOFTWARE c m 74 INSTALLING THE SOFTWARE PTA eee ee 75 INSTALLING SHARPDESK AND NETWORK SCANNER TOOL 75 INSTALLING SHARP TWAIN AR DM 76 UNINSTALLING THE SOFTWARE PROGRAM Meere HOC ny Eee Beer 76 UNINSTALLING THE SOFTWARE PROGRAM FROM THE CONTROL PANEL 76 PRINTER SPECIFICATIONS 77 SCANNER SPECIFICATIONS 78 PRINTER DRIVER SPECIFICATIONS 79 1 BEFORE INSTALLATION CD ROMS AND SOFTWARE CD ROMS IN THE NETWORK EXPANSION KIT The network expansion kit contains the following two CD ROMs Software CD ROM and Sharpdesk The Printer Status Monitor on the Software CD ROM cannot be used when the machine is connected to your computer by a USB Software CD ROM The Software CD ROM contains the following software programs PC Fax Software for Windows Printer driver These allow the machine to be used as a printer PCL6 printer driver The machine supports the Hewlett Packard PCL6 printer control languages PS printer driver The PS printer driver supports the PostScript 3 page description language developed by Adobe S
3. Destination Control Name Required Initial Optional Custom Index USER1 Address es Required Global Address Search G E mail AAA BBB Scan Mode File TIFF Submit S E When you have completed all of the entries click Submit The entries will be stored Storing a group of destinations Name Required Enter the name of the destination up to 36 characters Enter initial text for the destinations maximum of 10 characters When the Initial Optional destination list is displayed in the destination control screen the initial text is used to group the destinations Names can be assigned to the custom indexes as desired p 52 allowing convenient Custom Index grouping of destinations Select a custom index for the destination to be stored Select the address of each destination from the E mail list box Programmed e mail destinations appear in each of the destination lists To select multiple destinations click each address while holding down the Ctrl key on the keyboard If you need to cancel an address that has been selected click the address again while holding down the Ctrl key If an LDAP server is being used you can click the Global Address Search button to search for an address on the LDAP server Multiple e mail addresses can be entered Separate the e mail addresses with a comma semi colon space or colon Select
4. or gt key to select the For a darker image press colour mode COLOUR GRAY and the p gt key For a a B W and exposure level lighter image press the lt a key em When B W mode is selected Press the EXPOSURE 8 key to select the Press the START key begin original type scanning The original image type 2 Cue changes as follows each c ga time the EXPOSURE 5 key is pressed AUTO auto gt TEXT a PHOTO If needed adjust the exposure level for TEXT a or PHOTO For a darker image press the p gt key ms Fora lighter image press the a key em The CLEAR key can be pressed during a scanning operation to return to the previous step of the operation To cancel a scanning operation and return to the initial state of scanner mode press the CLEAR ALL key 03 e The network scanner function cannot scan both sides of an original placed in the RSPF The scan settings stored in a scan mode cannot be edited if the scan mode has been selected for a destination You can either store the desired settings in a new scan mode as explained in STORING SCANNING SETTINGS Network Scanning p 54 and then edit the destination settings or you can cancel the selection of the scan mode for the destination and then edit the scan mode settings Before performing Scan to E mail read IMPORTANT POI
5. 25 2 ee PRINTER DRIVER 26 TWO SIDED 2 27 INSTALLING THE SOFTWARE 9 PAMPHLET STYLE a ee 28 Lu uuu 9 FALE Loca MEME MIR ME EM 29 CONNECTING A USB CABLE 11 FITTING THE PRINTED IMAGE TO THE USING THE MACHINE AS A NETWORK 1 4 30 PRINTER TIT Cee 7111737111727 711 71117 1707117117 ee eae Cee 7111 12 ROTATING THE PRINT IMAGE SHARING THE PRINTER USING WINDOWS 180 31 NETWORKING 14 BIRTH E INSTALLING THE PRINTER STATUS PRINTING A MONITOR ced 16 HOW TO PRINT A 32 INSTALLING THE PS DISPLAY FONTS 17 PRINTING TEXT AND LINES GRAPHICS IN USING THE PPD FILE A Ee ETAT Ieee 18 BLACK 33 PRINTING TEXT IN BLACK 33 CONFIGURING THE PRINTER DRIVER 19 E GRAPHICS IN 44 3 SETUP IN A MACINTOSH ENVIRONMENT 5 PRINTER UTILITIES WINDOWS PRINTER 2 34 BEFORE USING THE PRINTER STATUS MONITOR D 34 USING THE
6. 6 7 8 9 10 1 Tab The settings are grouped on tabs Click on a tab to bring it to the front 2 Drop down list Allows you to make a selection from a list of choices 3 Print setting image This shows the effect of the selected print settings 4 Checkbox Click on a checkbox to activate or deactivate a function 5 Machine image The paper tray in blue selected in Paper selection on the Paper tab You can also click on a tray to select it Paper Advanced Watermarks Border Left To Right Document Style a aa Image Orientation Portrait Landscape Rotate 180 degrees Cancel Apply Hep 6 Check button Allows you to select one item from a list of options 7 button Click this button to save your settings and exit the dialog box 8 Cancel button Click this button to exit the dialog box without making any changes to the settings 9 Apply button Click to save your settings without closing the dialog box 10 Help button Click this button to display the help file for the printer driver 2 The settings and the image of the machine will vary depending on the model The printer driver setup screen allows you to select various functions that can be used when the network expansion kit is installed For information on the printer functions of the network expansion kit see PRINTER DRIVER SPECIFICATIONS 79 26 TWO S
7. A password can be set for the administrator and a password can be set for users 1 Click Passwords in the menu frame 3 Enter passwords in User Password and Admin Password maximum of 7 characters and or numbers can be entered for each password passwords are case sensitive Cong on settings Be sure to enter the same password in Key Operator Programs T id in N Mm Confirm Password as you did in New Log Password Status Message When you have finished entering all 2 Enter the current password in Admin items click Submit Password The entered password is stored When establishing a password for the first time After setting the password turn the machine enter Sharp in Admin Password power off and then back on Be sure to enter S in upper case and When prompted to enter a password a user harp in lower case passwords are case Note should enter user and an administrator sensitive should enter admin in User Name In Password the respective password for the entered user name should be entered For more information click Help in the upper right hand corner of the window 45 KEY OPERATOR PROGRAMS The key operator programs are used to prohibit changes to the Condition Settings and to configure interface settings e Default settings p 47 Select the setting for which you wish to prohibit changes e Interface settin
8. edis when SHARP XX XXXX Status is E SHARP XX XXXX selected in Step 1 If desired you can change the setting to have the expanded Detail Help window initially appear CHANGING THE PRINTER STATUS to print MONITOR SETTINGS p 35 Available Paper A4 H Bypass tray 36 PRINTING FROM MACINTOSH BASIC PRINTING To use the machine as a printer for the Macintosh the PS3 expansion kit MX PK10 must be installed and the machine must be connected to a network To install the PPD file and configure the printer driver settings see the software setup guide Before printing make sure that the correct size of paper for your document has been loaded in the machine 1 Start the application and open the 5 Click the Print button document that you wish to print f Printer H Select Print from the application s up Presets tandar Hd File menu amp x 3 Make sure that the correct printer is E collated selected MAE EIL e 0 Preview Cancel Presets Standard Copies amp Pages Printing begins Copies 1 Collated Pages O From 1 to 1 G wore review Cos GS 2 Print window varies depending on the operating system version the printer driver version and the application E Configure print settings Click H next to Copies amp Page
9. n Windows 2000 click the Start button select Settings and then click Printers Click the SHARP XX XXXX printer driver icon and select Properties from the File menu elf you are using Windows Create Shortcut Delete 2000 XP Server 2003 Rename Vista Server 2008 7 go to 2 step 3 Close n Windows Vista 7 from the Organize menu select Properties 3 Click the Configuration tab and set the printer configuration based on the options that have been installed Set the printer configuration properly Otherwise printing may not take place correctly amp SHARP XX XXXX Properties General Sharing Ports Advanced Color Management Configuration ES Input Tray Options ROPM Set Tray Status 2 To automatically configure the settings based on the detected machine status click the Auto Configuration button 4 Click the Set Tray Status button and select the size of paper that is loaded in each tray Set Tray Status Select a tray in the Paper source menu and select the size of paper loaded in that tray from the Set Paper Size menu Repeat for each tray Tray Status Paper Source Tray 1 44 v Set Paper Size ni v Cancel 5 Click the OK button in the Set Tray Status window 6 Click the OK button in the printer properties window 19 SETUP IN A MACINTOSH ENVIRONMENT This chapter explain
10. 4 Condition Settings 5 taste aus 1 Menu frame 3 Printer Test Page Click a setting in the menu to configure it The Printer Settings List and various font lists 2 System Information can be printed Shows the current status of the machine and 4 Condition Settings model name Configure basic printer settings Device Status CONFIGURING THE PRINTER CONDITION Shows the current status of the machine paper SETTINGS p 41 trays output trays toner and other supplies and page counts 5 Admin Mode Out of paper and other warnings appear in red To open the Web pages for the administrator click Device Configuration here and then enter the administrator s user name Shows what options are installed and password Network Status ABOUT THE WEB PAGES FOR THE Shows the network status Information on ADMINISTRATOR p 44 General and TCP IP is shown on the r PROTECTING INFORMATION respective pages PROGRAMMED IN THE WEB PAGE Passwords p 45 40 CONFIGURING THE PRINTER CONDITION SETTINGS The printer condition settings allow basic printer settings to be configured The following items can be set Default Settings p 42 Basic settings that are mainly used when the printer driver is not used PCL Settings p 43 PCL symbol set font line feed code and other settings PostScript Settings p 43 Sets whether or not a PostScript error page is printed whe
11. Select a driver to use or Select Printer Software from Print Using and click the PPD file for your model 4 Click the Add button The Installable Options screen will appear Make sure that the settings are correct and click the Continue button v10 2 8 v10 3 9 IP Printing 7 1 1 Printer Type Internet Printing Protocol Printer Address 192 168 1 27 Complete and valid address Queue ipp Leave blank for default queue Printer Model Sharp Model Name SHARP MX xxxx PPD SHARP MX xxxx PPD SHARP MX xxxx PPD SHARP MX XXXX PPD Cancel y e 4 1 Select IP Printing 2 Select Internet Printing Protocol in Printer Type Enter the address of the machine IP address or domain name and the Queue Name e f you are using Mac OS X v10 2 8 enter the address of the machine IP address or domain name in Printer s Address Enter ipp in Queue Name 3 Select Sharp in Printer Model and click the PPD file of your model 4 Click the Add button 22 4 PRINTING FROM WINDOWS BASIC PRINTING The following example explains how to print a document from WordPad Before printing make sure that the correct size of paper for your document has been loaded in the machine 1 Start WordPad and open the 4 Click the Print button document that you wish to print Printing begins The print job is delivered to the output
12. This allows you to check the status of the network printer on your computer screen Am 7 Follow the on screen instructions 8 When the installation completed screen appears click the Finish button To have the Printer Status Monitor start automatically when your computer is started select the Add this program to your Startup folder checkbox 9 Click the Close button in the window of step 6 After the installation a message prompting you to restart your computer may appear If this message appears click the Yes button to restart your computer This completes the installation For the procedures for using the Printer Status Monitor see the Help file Follow these steps to view the Help file Click the Windows start button select All Programs Programs in Windows 2000 select SHARP Printer Status Monitor and then select Help 16 SETUP IN A WINDOWS ENVIRONMENT INSTALLING THE PS DISPLAY FONTS The fonts used by the PS printer driver are contained in the PRINTER UTILITIES CD ROM that accompanied the PS3 expansion kit Install these fonts as needed for the PS printer driver 1 Insert the PRINTER UTILITIES CD ROM into your computer s CD ROM drive If your computer is configured for auto start on the CD ROM proceed to step 4 Click the start button click My Computer and then double click the CD ROM icon n Windows Vista 7 click the Start butt
13. Web browser Internet Explorer 5 5 or later Windows Netscape Navigator 6 0 or later Management system Uses built in Web server Network protocol TCP IP SMTP LDAP DNS Supported mail system Mail servers supporting SMTP Interface 10Base T 100Base TX Ethernet USB 2 0 Full Speed Hi Speed compatible interface Number of destinations for Scan To E mail 100 maximum broadcast transmission Multiple e mail addresses up to 100 can be stored as a group Note that this may reduce the maximum number of destinations normally 200 that can be stored Some discrepancies may exist in the illustrations and content due to improvements to the machine 78 PRINTER DRIVER SPECIFICATIONS Meenen 1 to 999 1 to 999 1 to 999 Yes Long Si Long Si Book Tablet aN 2 2 4 6 8 9 16 2 4 6 9 16 2 4 6 9 16 Selectable Selectable Selectable Yes No Yes No Selectable Paper Paper Size Ye Yes Yes Custom Paper Size 1 size 1 size 1 size Source Selection Yes Yes Cover Settings Yes Yes Yes Graphics Resolution 600 300 dpi 600 dpi 600 dpi 600 dpi PCL6 1 to 999 Frequently used functions Number of copies d Printing orientation Two sided printing Ye D o Binding Style Book Tablet Pamphlet Style Ye N up 2 4 6 8 9 16 D o d 42 Z Halftone Graphics Mode Z Zoom Z 2 No No Yes Mirror Image No No Negative Image No d Fit to Page Yes 2 Fonts Resident f
14. amp Standard The Printer Driver will be installed for a network connected printer T Custom You may choose the option you want to install Recommended for Er 21 advanced users Click the Printer Driver button To view information on the software click the Display Readme button Software Selection Select a software to be installed Software Display Readme E Printer Driver ires The printer driver enables you to use the printer function of the ij machine Printer Status Monitor This allows you to check the status of the network printer on E your computer screen E 8 Select Shared Printer and click the Next button 14 SETUP IN A WINDOWS ENVIRONMENT 9 For the port to be used select the Follow the on screen instructions machine set as a shared printer and click the Next button If you are using Windows If you are using Windows 2000 XP you can also 2003 click the Add Network Port button and select the If a warning message regarding the printer to be shared by browsing the network in Windows logo test or digital signature the window that appears In Windows Vista 7 appears be sure to click the Continue the Add Network Port button does not appear Anyway or Yes button If you are using Windows Vista 7 Click the port you want to use with this printer If a security warning window appears be sure to click Install
15. network expansion kit MX NB11 must be installed For the procedure for installing the software see the SHARPDESK CD ROM for Windows p 73 3 The scanned image can be sent to an e mail recipient This is called Scan to E mail in this manual 4 The scanned image can be sent to a USB memory installed on the machine This is called Scan to USB in this manual 50 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature settings for the SMTP server DNS server and destination addresses must be configured To configure the settings use a computer that is connected to the same network as the machine to access the machine s Web server The Web page can be viewed with your Web browser Internet Explorer 5 5 or later Windows or Netscape Navigator 6 0 or later HOW TO ACCESS THE WEB PAGE AND VIEW HELP Use the following procedure to access the Web pages Help can be clicked at the bottom of the menu frame to view information on the various function settings that can be operated remotely over the network from the machine s Web pages For the settings of each function see the explanations in Help 1 Open the Web browser on your 3 Click Help under the menu frame computer Supported browsers Admin Mode For an explanation of a Internet Explorer 5 5 or later Windows function or setting in the Netscape Navigator 6 0 or later Web page click the c
16. transmission If this limit is exceeded the e mail will not be delivered to the recipient Even if there is no limit and your e mail is successfully delivered a large data file may take a long time to be received and place a heavy burden on the recipient s network depending on the recipient s network Internet connection environment If large image data files are repeatedly sent the resulting burden on the network may slow down the speed of other unrelated data transmissions and in some cases may even cause the mail server or network to go down The images on the following page will produce the following file sizes when scanned as A4 size or 8 1 2 x 11 originals File size of text original A Resolution when scanned Mono 2 gradation Full Colour File size of photo original B when scanned 75 dpi Approx 10 KB Approx 125 KB Approx 140 KB Approx 1430 KB Approx 1440 KB ave FRE Approx 1 43 MB Approx 1 44 MB All sizes for image files created in TIFF MMR G4 format If multiple images are scanned the file size will be approximately Size of each image as indicated above x Number of images scanned Although the actual limitation depends on your network environment a general guideline for the maximum file size for Scan to E mail is 2000 KB 2 MB In cases where you need to send multiple documents try such measures as lowering the resolution mode Original image samples The original images shown below are sam
17. PCL6 Ps This completes the installation of the software e After installation see CONFIGURING THE PRINTER DRIVER p 19 to check the printer driver the default printer select No settings install the Printer Status Monitor see 2 If you clicked the Custom installation INSTALLING THE PRINTER STATUS MONITOR button in step 7 the following windows will p 16 bus If you installed the PS printer driver the PS e Printer name window you installed the printer ariver the If you wish to change the printer name f Note display font can be installed from the enter the desired name and click the PRINTER UTILITIES CD ROM that Next ouf accompanied the PS3 expansion kit p 17 Window confirming installation of the display fonts To install the display fonts for the PCL printer driver select Yes and click the Next button If you are not installing the PCL printer driver you are installing the PS printer driver select No and click the Next button 13 SETUP IN A WINDOWS ENVIRONMENT SHARING THE PRINTER USING WINDOWS NETWORKING If the machine will be used as a shared printer on a network follow these steps to install the printer driver in the client computer 2 To configure the appropriate settings the print server see the operation manual or help file of your operating system Print server as explained here is a computer that is directly connected to the machine a
18. PRINTER UTILITY 35 STARTING UP THE PRINTER UTILITY 35 USING THE PRINTER UTILITY 35 CHANGING THE PRINTER STATUS MONITOR SETTINGS 35 CHECKING THE PRINTER STATUS 36 6 PRINTING FROM MACINTOSH BASIC PRINTING 37 IF THE TRAY RUNS OUT OF PAPER DURINOG PPINTIIMU ise iita p E 38 CANCEL A PRINT JOB 38 e WHEN PAPER FEED IS SET TO AUTO zi 1 T ee 38 WEB FUNCTIONS IN THE MACHINE ABOUT THE WEB PAGES 39 HOW TO ACCESS THE WEB PAGE AND VIENT eite eI eee 39 ABOUT THE WEB PAGES FOR USERS 40 CONFIGURING THE PRINTER CONDITION SETTINGS teens 41 HOW TO CONFIGURE THE SETTINGS 41 PRINTER CONDITION SETTING MENU 42 PRINTER CONDITION SETTINGS 42 ABOUT THE WEB PAGES FOR THE ADMINISTRATOR 44 PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE dm toisitat c eee 45 KEY OPERATOR PROGRAMS 46 CONFIGURING A SETTING IN THE KEY OPERATOR PROGRAMS cr 46 e KEY OPERATOR PROGRAMS 47 E MAIL STATUS AND E MAIL ALERT oos uii abis DRM dM 48 INFORMATION SETUP 48 O eerie 48 e STATUS MESSAGE
19. Problem Cause and solution The selected Scan Size setting is smaller than the actual original size Set the scan size to the actual original size p 64 and make sure that the Original is placed in the correct orientation p 68 If you intentionally selected a size setting smaller than the actual original size The scanned image is clipped take into consideration the part of the original that you wish to scan when placing the original For example if the actual size is A4 8 1 2 x 11 and you selected B5 5 1 2 x 8 1 2 for the size setting place the original so that the part that you wish to scan is within the Invoice area at the left centre of the glass The viewer program used by the recipient does not support the format of the received image data Try selecting a different file type TIFF PDF JPEG and or a different compression format None MH G3 MMR G4 when sending the image data Otherwise have the recipient use Sharpdesk or a viewer program that supports the above combinations of file types and compression formats The received image data cannot be opened When the same file name is used fortwo The first file may still remain in the cache of the file server client Disable successive Scan to FTP transmissions Use of the cache in the client software the second file is not sent There is a mistake in the stored destination information or the wrong destination was selected Make sure that t
20. Recent Folders P Go to Folder TEG Connect to Server Double click the Printer Setup Utility icon If you are using Mac OS X v10 2 8 double click the Utilities folder and then double click the Print Centre icon If this is the first time you are installing a printer driver on your computer a confirmation message will appear Click the Add button 21 SETUP IN A MACINTOSH ENVIRONMENT Printing using the IPP function The machine can print using the IPP function When the machine is in a remote location this function can be used in place of the fax function to print a higher quality image than a fax If you wish to use the IPP function follow these steps to select the PPD file when configuring the printer driver v10 4 11 v10 5 10 5 8 v10 6 10 6 4 Printer Browser C9 Protocol Internet Printing Protocol IPP Address 192 168 1 27 Valid and complete address Queue ipp Name 192 168 1 27 Location 2 More Printers Add Y e 4 1 Click the IP Printer icon If you are using Mac OS X v10 5 to 10 5 8 or v10 6 to 10 6 4 click the IP icon 2 Select Internet Printing Protocol in Protocol Enter the address of the machine IP address or domain name and the queue name Enter ipp in Queue 3 Select Sharp in Print Using and click the PPD file of your model If you are using Mac OS X v 10 5 to 10 5 8 or v10 6 to 10 6 4 select
21. advanced users Double click the setup icon amp Connected via the network On Windows Vista 7 if a message screen 22 appears asking you for confirmation click Allow Vased the option you want to install Recommended for Er advanced users 5 The SOFTWARE LICENSE window 9 will appear Make sure that you lt Back understand the contents of the software license and then click the Yes button SETUP IN A WINDOWS ENVIRONMENT 8 Click the MFP Driver button Click the Display Readme button to show information on packages that are selected ke Software Selection Select a software to be installed Software Display Readme rz Driver Printer Scanner S The Scanner feature only works when using a USB Interface D ij Cable Button Manager a Button Manager allows you to use the scanner keys on the D machine to scan a document 9 The files required for installation of the MFP driver are copied Follow the on screen instructions When The installation of the SHARP software is complete appears click the OK button f you are using Windows Vista or 7 and a security warning window appears be sure to click Install this driver software anyway e f you are running Windows 2000 XP and a warning message appears regarding the Windows logo test or digital signature be sure to click Continue Anyway or Yes You
22. and click On Windows 2000 click the Start button select the appropriate button to remove it Settings and then click Control Panel For more information refer to your operating manual or to the help files for your operating Click Add or Remove Programs system e On Windows Vista 7 click the Uninstall a program Restart your computer e On Windows 2000 double click the Add Remove Programs icon DISPLAY MESSAGES If a transmission error occurs when you send a scanned image a message informing you of the error and an error code will appear in the operation panel on the machine Error Code Turn off the power and turn it back on Consult with your network administrator to make CE 00 CE 01 sure that no problems exist on the network or in the server If the error is not cleared after turning the power off and on turn off the power and contact your dealer Server access denied The scanned image was not sent because a connection to the server could not be established CE 02 Make sure that the SMTP server settings or FTP server settings in the Web page are correct CE 04 The procedure for configuring the SMTP server is explained in VARIOUS SERVER SETTINGS and the procedure for editing Scan to FTP destination information is explained in Editing and deleting programmed transmission destinations The scanned image was not sent because the server was busy or there was too much CE 03 Ne traffic Wait briefly an
23. below For this reason the scanned image will be rotated 90 when viewed on a computer HOW TO ENTER CHARACTERS You can enter letters with the numeric keys Letters are marked above each of numeric keys 2 through 9 To enter a letter press the appropriate key repeatedly until the desired letter appears the number of the key appears first followed by letters in the order marked above the key The keys used for entering characters are shown below The following characters can be entered with the numeric keys ABC DEF Characters that can be entered GHI JKL MNO 4 5 6 PQRS WXYZ 9 C x gt JO 7 HONG 8 4 gt 71 To enter two characters in succession which require using the same key press the ps key em once after entering the first character and then enter the second character f you enter an incorrect character or number follow these steps to correct the mistake 1 Press the key em or p gt key to move the cursor to the character immediately following the incorrect character 2 Press the CLEAR key f The character in front of the cursor is deleted 3 Enter the correct character The character is inserted in front of the cursor e E Qu c JJ 79 e ess SEES Fed d Fo 42 N 5 gt oO om 0 5 gt B 2 f F F 3 H 4
24. kit MX PK10 mentioned in this manual is an option The explanations in this manual are based on the North American version of the software Versions for other countries and regions may vary slightly from the North American version To use the machine as a PS printer the PS3 expansion kit MX PK10 must be installed After installing the expansion kit the product key password must be entered in Product Key Setting in the Web page this is only required once Please consult your dealer for the product key to be entered Warranty While every effort has been made to make this operation guide as accurate and helpful as possible SHARP Corporation makes no warranty of any kind with regard to its content All information included herein is subject to change without notice SHARP is not responsible for any loss or damages direct or indirect arising from or related to the use of this operation guide Trademark Acknowledgments e Sharpdesk is a trademark of Sharp Corporation Microsoft Windows Windows 2000 Windows XP Windows Server 2003 Windows Server 2008 Windows Vista Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U S A and other countries e Macintosh is a trademark of Apple Inc registered in the U S and other countries Adobe the Adobe logo Acrobat the Adobe PDF logo and Reader are registered trademarks or trademarks of Adobe Systems Incorpo
25. must have been previously stored 55 Scan Mode Select the name of the scan mode that you wish to use for the destination The scan mode must be previously stored 54 1 If you entered a host name in Hostname or IP Address you will need to enter the DNS server settings p 62 2 To perform Scan to FTP Hyperlink you must also enter the settings for the e mail server 56 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when Network Scanner Tool is installed in your computer For this reason there is no need to store the Scan to Desktop destination in the Web page The Network Scanner Tool is on the Sharpdesk CD ROM that accompanies the Network Expansion Kit For information on Scan to Desktop system requirements installing the Network Scanner Tool and storing the destination see the SHARPDESK CD ROM for Windows p 73 Normally your computer is stored as the destination by the method indicated above The following page for storing Scan to Desktop destination information appears when Destination is selected in the menu frame followed by Desktop This page is used mainly by the system administrator in the following circumstance e When another machine that also has the network expansion kit is added to your network and you wish to send an image scanned on th
26. the file type of the scanned image Select None G3 or MMR G4 for the compression mode of Compression Mode the scanned image None Pages Per File Select the number of pages per image file For normal text originals a sufficiently legible image is produced when the colour mode is set to Mono 2 Note gradation and the resolution is 200 dpi or 300 dpi The 600 dpi setting should only be used in cases where high clarity image reproduction is required such as a photograph or an illustration Note that a high resolution setting will result in a larger file size and transmission may not be successful if there is insufficient memory or disk capacity in the server to which the image is sent or if the administrator of the server has restricted the file size If transmission is not successful you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original To open the scanned image without using the software program in the CD ROM that accompanies the machine the recipient must have a viewer program that can open the image format file type that was selected as explained above The factory default setting for the image format is PDF If the recipient cannot open the image try sending the image in a different format If the number of scanned originals is not divisible by the number set in Pages Per File the last file will have less pages e The scan settings s
27. the name of the scan mode that you wish to use for the destination The scan Scan Mode mode must be previously stored p 54 Address es Required 58 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations click Destination in the menu frame of the Web page 1 Click Destination in the menu frame 3 To edit the selected destination click Edit of the Web page at the bottom of the Destinations List BBB The programming screen of the destination CEEE selected in step 2 SharpsDC appears Edit the information the same neo Delete way as you initially stored it When finished be sure to click Submit to save 2 In the Destinations List click the your changes checkbox of the destination that you To delete the selected destination want to edit or delete click Delete at the bottom of the Destinations List i A message appears DDD asking you to confirm the EEE deletion Click Yes to SharpsDC delete Edit M Delete C mm 3m Image Send Management 5 Destinations AAD LJBBB IDDD 2 If you attempt to delete a programmed destination in the following situations a warning message will appear and deletion will not be possible The destination is included in a group If the destination is being used for a current transmis
28. 60 52 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION STORING SCANNING SETTINGS Scan to USB Sets of scan settings colour mode resolution file type etc can be stored for use in various scanning applications Each set of settings is called a Scan Mode When storing a destination you can select one of the stored scanned modes The settings of the selected scan mode will be used when you scan an image and send it to that destination p 55 to 58 including Scan to USB 1 Click Scan to USB in the menu 2 Select the desired scanning settings frame of the Web page Refer to the following table for information on each Image Send i Management setting Scan Mode Control Network Scannin Color Mode Full Color Resolution 150 dpi Function Void Area Ouf Light Source Green File Type TIFF Compression Mode v Pages Per File All v submit S 3 When you have finished selecting the settings click Submit The selected settings are stored Scan Mode settings Colour Mode Select Full Colour Grayscale or Mono 2 gradation for the colour mode Full Colour Select the resolution 150 dpi Select On to not scan the 4 mm around the edges of the image and instead attach a white border When Mono 2 gradation or Grayscale is selected for Colour Mode select Red Green Blue for the light source File Type Select PDF JPG or TIFF for
29. 8 MB Emulation PCL6 PS3 PostScript 3 9 Installed fonts PCL6 compatible 80 outline fonts and 1 bitmap font PostScript 3 compatible 136 outline fonts Interface 10Base T 100Base TX Ethernet USB 2 0 Full Speed Hi Speed compatible interface 1 300 dpi can only be selected when using the PCL6 printer driver 2 For information on machine memory see the manual for the machine 3 Available only if the PS3 expansion kit MX PK10 is installed As a part of our policy of continuous improvement SHARP reserves the right to make design and specification f Note changes for product improvement without prior notice The performance specification figures indicated are nominal values of production units There may be some deviations from these values in individual units ff SCANNER SPECIFICATIONS For information on power requirements power consumption dimensions weight and other specifications that are common to all features of the machine refer to the operation guide for the machine File format File type TIFF PDF JPEG Compression mode G3 MMR G4 None File creation method One file for all pages One file per each 1 to 6 pages Scan destinations Scan to FTP Scan to Desktop Scan to E mail Scan to USB Supported client PC operating systems for Windows 2000 Professional Windows XP Home Edition Scan to Desktop function Windows XP Professional Windows Server 2003 Windows Vista Windows Server 2008 Windows 7
30. BASIC SETTINGS FOR NETWORK SCANNING Click Network Scanning in the menu frame and configure the required settings A password is required to access this screen p 63 These settings should only be configured by the network administrator For explanations of each of the items click Help in the menu frame 1 Click Network Scanning in the menu E Set a limit for the size of image files frame The Network Scanning To prevent the transmission of excessively large setup page appears files by Scan to E mail you can set a size limit If the image file created from the scanned image Destinatin is larger than the set limit the image file is Networ nning discarded The limit can be set from 1 MB to 10 MB in increments of 1 MB Function The factory default setting is Unlimited If you wish to set a limit remove the checkmark from Select the transmission methods that the Unlimited checkbox and enter the desired 2 you wish to use limit Select the scanner delivery methods that you 5 Select the method for assigning a file name to a scanned image want to use In the Enable Scanner Delivery to Select the method for assigning a file name to a Image Send Management Scan to USB field click the checkbox next to each method that you want to use so that a checkmark appears in the checkbox All transmission methods are initially selected factory default settings scanned image In File Naming click
31. BLE TCP IP This program must be enabled to use the machine on a TCP IP network IP ADDRESS SETTING must also be configured This program is initially enabled factory default setting 5 ENABLE DHCP If YES is selected factory default setting and the machine is connected to a TCP IP network the IP address will be acquired automatically If you will manually assign an IP address using IP ADDRESS SETTING select IP ADDRESS ADDRESS This program is used to set the IP address IP SETTING e SUBNETMASK address Subnet Mask and Gateway of the e DEFAULT GATEWAY machine when TCP IP protocol is used on the network When ENABLE DHCP is selected the machine will obtain an IP address automatically This is the factory default setting SETUP IN A WINDOWS ENVIRONMENT INSTALLING THE SOFTWARE 2 f you need to use different connection method after installing the software using a USB or network connection you must first uninstall the software and then install it using the new connection method In the following explanations it is assumed that the mouse is configured for right hand operation The scanner feature only works when using a USB cable If an error message appears follow the instructions on the screen to solve the problem After the problem is solved the installation procedure will continue Depending on the problem you may have to click the Cancel button to exit the installer In this case reinstall
32. E mail transmission to an e mail address select the Bcc checkbox and enter the e mail address IDefault Subject Scanned image from gt 5 appear 7 Click Submit Session Page Counter After entering the settings be sure to click Submit to store them Default Subject Scanned image from Submit 8 61 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION VARIOUS SERVER SETTINGS The procedures for using Quick Setup are explained here Quick Setup is used to quickly configure only the required settings for SMTP DNS and LDAP servers These settings are normally configured first SMTP server SMTP is used to transmit e mail that is sent using Scan to E mail or Scan to FTP Hyperlink To use these transmission methods your SMTP server settings must be configured DNS server If you entered a host name in Primary SMTP Server or Secondary SMTP Server of SMTP you must also configure your DNS server settings You will also need to configure your DNS server settings if host names will be entered in Hostname or IP Address when storing destinations for Scan to FTP Scan to FTP Hyperlink or Scan to Desktop LDAP server If mail addresses are managed on your network by an LDAP server the e mail addresses stored in the LDAP server can be used for Scan to E mail To allow the machine to use the e mail addresses in the LDAP server the LDAP server settings must be confi
33. ER STATUS MONITOR Note the following points before using the Printer Status Monitor Printing via a server When the first print job is executed after starting up the Printer Status Monitor the machine s IP address is automatically set in the Printer Status Monitor Direct printing without a server Install and configure the software as explained in INSTALLING THE PRINTER DRIVER in the software setup guide for network printer This is not necessary if the software has already been installed and configured 34 USING THE PRINTER UTILITY STARTING UP THE PRINTER UTILITY If the Printer Status Monitor is not running use the following procedure to start the utilities Printer Status Monitor Click the Start button point to All Programs Programs in Windows 2000 and then SHARP Printer Status Monitor Select Printer Status Monitor USING THE PRINTER UTILITY For information on using the Printer Status Monitor see the Help file The Help file can be viewed as follows Printer Status Monitor Click the Start button point to All Programs Programs in Windows 2000 and then SHARP Printer Status Monitor Select Help CHANGING THE PRINTER STATUS MONITOR SETTINGS Once installed the Printer Status Monitor normally runs in the background in Windows If you need to change the Printer Status Monitor settings follow the steps below 1 Right click the Printer Status Monitor 2 Change the Printer Statu
34. IDED PRINTING The printer driver setup screen of models that support two sided printing contains a Document Style setting in the Main tab This feature allows Document Style you to print on both sides of the paper 1 Sided To use this function open the printer driver setup screen and select gt 2 Sided Book 2 Sided Book or 2 Sided Tablet from Document Style in the Main 2 Sided T ablet tab See BASIC PRINTING p 23 for details on how to open the printer driver Pamphlet Style 2 Paper sizes that can be used for two sided printing are Letter Legal Folio Invoice A4 5 B5 Foolscap and 16K When using two sided printing select a source other than Bypass Tray for the Paper Source in the Paper tab For two sided printing on Folio size paper Tray 1 or Tray 2 if Tray 2 has been installed must be selected in the Paper Source on the Paper tab The following example shows the result when portrait data is printed on both sides of the paper Printing result 2 Sided Book 2 Sided Tablet Print data 7 HH ole ole ole ole ole ule ole ale ole ole n ule EN LY The pages are printed so that The pages are printed so that they can be bound at the side they can be bound at the top 27 PRINTING FROM WINDOWS PAMPHLET STYLE Pamphlet style prints two pages each on the front and back of each sheet of Document Style paper
35. K L K L 5 p r P Q Q R 5 V U V U V 8 y W X Y Z gt lt lt N g amp _ _ 68 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises try to solve the situation using the following information before contacting your authorised SHARP dealer Image transmission problems are explained here For image scanning problems see the operation guide for the machine CHECK THE CONNECTIONS is the LAN cable disconnected Make sure that the LAN cable is firmly inserted in the connectors on the network expansion kit and your computer For information on connecting the LAN cable see software setup guide for network printer is the machine configured for use on the same network as the computer The machine cannot be used if it is not connected to the same network as the computer or if it is not configured for use on the network For more information consult your network administrator Points to check in Windows Are you using a port that was created with Standard TCP IP Port If you are using a port created using Standard TCP IP Port in Windows environment printing may not take place correctly if SNMP Status Enabled is selected in the port settings of the printer driver Open the printer driver properties and click the Configure Port button on the Ports tab In the window that appears make sure the SNMP Status Enabled checkbox is not selected 69 TROUBLESHOOTING
36. NTS WHEN USING SCAN TO E MAIL p 72 Take care that the image file is not too large A limit for the size of image files that can be sent using Scan to E mail can be set in Maximum Size of E mail Attachments p 61 of the Web page 65 USING THE NETWORK SCANNER FUNCTION TRANSMISSION METHODS FOR SCAN TO E MAIL Pour utiliser un serveur LDAP les parametres de The e mail address for a Scan to E mail transmission can be entered manually or selected from e mail addresses stored on an LDAP Server Sending an image by entering an e mail address manually 1 Press the MODE SELECT key to 6 Press the key ez or gt key select scanner mode to select the original size and then The SCAN indicator press the OK key lights up to indicate that The original size changes as follows each time scanner mode is selected the key or p gt key m9 is pressed 2 A4 gt B5 5 8 5x14 5 8 5x13 gt 8 5x11 8 5 5 5 Make sure that the SCAN USING 7 Press the OK key and then a key USB NETWORK is shown on the Ore Key colour mode COLOUR GRAY and B W and exposure level For the setting see page 65 SHARP Mx B201D display Then press OK to enter Scan to USB and Network Scan mode The initial display will be SCAN USING SCAN TO USB Press the START key to begin scanning 2 The orig
37. SHARP MODEL MX NB11 NETWORK EXPANSION KIT OPERATION GUIDE INTRODUCTION The optional network expansion kit MX NB11 enables the machine to be used as a network printer and a network scanner This manual refers to the digital multifunctional system MX B201 MX B201D as the machine This manual only explains features that can be used when the optional network expansion kit is installed For information on loading paper replacing toner cartridges clearing paper misfeeds handling peripheral devices and other copier related information please refer to your operation guide for the machine The machine s default settings and default settings for the printer function can be changed using the user programs For more information see the operation guide for the machine The explanations in this manual assume that the person who will install the product and the users of the product have a working knowledge of Microsoft Windows or Mac OS For information on the operating system please refer to your operating system manual or the online Help function The explanations of screens and procedures in this manual are for Windows Vista in Windows environments and Mac OS X v10 4 in Macintosh environments The screens may vary in other versions of the operating systems This manual refers to the Reversing Single Pass Feeder as the Where XX XXXX appears in this manual please substitute the name of your model The PS3 expansion
38. addresses 2 If you quit the browser before clicking Submit the settings will be canceled To Enter the required information send printer information immediately to the includi hed d specified e mail addresses click Send Including the destination a dresses Now and time schedule For detailed information click the Help button in the upper right hand corner of the window Status Message Setup Standard Advanced E mail Status Message List 1 E mail Address Send by Schedule 1 Send by Schedule 2 Send Now 1 ALERTS MESSAGE SETUP Use the alert message function to send alert information such as empty toner and paper and trouble including paper misfeeds to specified destinations when such problems occur The destinations can be set for administrators and dealers respectively To set up the alert message follow the procedure below 1 Click Alerts Message in the menu 3 Click Submit to store the entered frame information e Custom Links The Alerts Message e Log Setup screen will If these parameters are set event information for the appear printer will be transmitted to the specified addresses via E mail each time a specified event occurs The meaning of each event item is shown below Example 2 Enter the destination addresses Paper Jam A paper misfeed has occurred For detailed information click the Help button in Toner Low Toner is low i Toner Empty Toner
39. age Send Management _ Destination Management Scan to USB E mail FTP Desktop Group E mail Destination Control Name Required Initial Optional Custom Index USER 1 E mail Address Required Click E mail Scan Mode File TIFF 2 New RE 4 When you have finished entering the UM ETP information click Submit Desti tions Lis The entries will be stored All Destinations ff Note perform Scan to E mail the SMTP server settings must first be established p 62 E mail destination information Name Required Enter the name of the destination up to 36 characters Initial Optional Enter initial text for the destination maximum of 10 characters When the destination list is displayed in the destination control screen the initial text is used to group the destinations Custom Index Names can be assigned to the custom indexes as desired p 52 allowing convenient grouping of destinations Select a custom index for the destination to be stored E mail Address Enter the e mail address of the destination up to 64 characters If an LDAP server is Required being used you can click the Global Address Search button to search for an address on the LDAP server Scan Mode Select the name of the scan mode that you wish to use for the destination The scan mode must be previously stored p 54 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION Storing destin
40. appears in the different language change the language in the language menu 20 8 Select the hard drive where the PPD file will be installed and click the Continue button Be sure to select the hard drive on which your operating system is installed Select a Destination Select a destination volume to install the Introduction software License N Select Destination j 0 10 4 4 8GB 1 1GB Free installing this software requires of space You have chosen to install this software on the volume OSX 104 9 Click the Install button Installation begins Easy Install on OSX 10 47 Introduction License Click Install to perform a basic installation of this package on the volume OSX 10 4 7 Destination installation Type Back install k If the Authenticate window appears enter the password and click the OK button When the message The software was successfully installed appears in the installation window click the Close button f Note SETUP IN A MACINTOSH ENVIRONMENT This completes the installation of the software Next configure the printer driver settings Select Utilities from the Go menu Window Help If you are using Mac OS X v10 2 8 select Applications from the Go menu Computer Home 36H Network 36K 8 iDisk P Applications THA Utilities N
41. ations for Scan to FTP 1 Click Destination in the menu frame 3 Enter the destination information of the Web page For the settings see the following table Image Send Management c Destination Management E mail FTP Desktop Group Destination Control Name Required Initial Optional Custom Index USER1 Hostname or IP Address Required User Name Optional Password Optional Directory Optional a Cl IC k FT P Enable Hyperlink to FTP server to be e mailed E mail Destination Global Address Search G Destination Deskto stinatio List All Destinations Na Scan Mode File TIFF Submit S When have completed all the entries click Submit The entries will be stored from E mail Destination an e mail will be sent to the recipient informing them of the file format and location of the scanned image data Scan to FTP Hyperlink A hyperlink to the file server to which the scanned image data was sent appears in the e mail and the recipient can click the hyperlink to go directly to the location where the image data is stored Use Scan Mode to select a set of previously stored scanning settings see STORING SCANNING SETTINGS Network Scanning p 54 The list shows the names of the stored scan modes f you select the Enable Hyperlink to FTP server to be e mailed checkbox and select a previously stored r
42. atus e Device Configuration System Information e Network Status Serial Number 1 Image Send Management e Scan to USB e Destination Network Scanning Model Name Machine Location Current Status 1 Function e Printer Test Page e Web Test Page Mr t 10008 Link Device Setup e Information Passwords Update Status U Condition Settings e Key erator Programs 2 Custom Links e Log Status Message Alerts Message e Product Key Setting etwork Setup 3 L amp Quick Setup 4 Security General e Protocol 5 6 ede Test 1 Network Scanning p 61 4 Security This lets you select transmission methods for the Port numbers can be changed or disabled for network scanner function and configure settings security purposes for Scan to E mail 5 Services p 62 This is used to configure advanced SMTP and DNS server settings as needed for each transmission method 2 Passwords p 63 The administrator can establish passwords to protect the Web site Enter the password that you wish to establish and click the Submit button A password can be set for the administrator and 6 LDAP p 62 users This is used to configure advanced settings for 3 Quick Setup p 62 global address searches This is used to configure basic settings for the SMTP DNS and LDAP servers 60 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
43. ays and output trays toner and other supplies and the total sheet usage count Out of paper and other warnings appear in red Device Configuration Shows what options are installed Network Status Shows general information as well as the status of TCP IP System Information Serial Number 1 Name Model Name Machine Location Current Status Update Status U 3 Image Send Management This is the base screen for storing editing and deleting destination information Scan to USB Store scanning settings for Scan to USB Destination p 55 Store destinations for Scan to FTP Scan to FTP Hyperlink Scan to Desktop and Scan to E mail You can also edit or delete previously stored destination information Network Scanning This section explains how to edit the scan mode and custom indexes Scan Mode Scanning settings appropriate for the use can be stored STORING SCANNING SETTINGS Network Scanning p 54 Custom Index This enables to change custom index names Click the Submit button to store the entered information as index names The custom index consists of six indexes A 6 character index name can be stored for each index allowing destinations to be grouped 4 Admin Mode Click here to open the adminstrator Web page and enter the administrator user name and password PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE Passwords p 63 r ABOUT THE WEB PAGE FOR THE ADMINISTRATOR p
44. ch of the software programs Sharpdesk Installation Guide e Sharpdesk User s Guide Network Scanner Tool User s Guide SHARP TWAIN AR DM User s Guide In addition to explaining how to use the programs the user s guides also give detailed instructions for installing and setting up the programs Be sure to read the user s guides before installing the programs 74 INSTALLING THE SOFTWARE PROGRAM Note the following when installing the software program from the CD ROM Be sure to check the system requirements for installation of each of the software programs in the user s guides and on the Information screen during installation The user s guides give detailed instructions for installing and setting up the programs Be sure to read the user s guides before installing the programs In particular if you are going to use Network Scanner Tool be sure to carefully read the instructions regarding network preparation and setup procedures before installing the program The network administrator should verify that network preparation has been carried out correctly If you are going to send an original scanned with the Digital Laser Copier Printer to a computer Scan to Desktop Network Scanner Tool must be installed If you perform a standard installation of Sharpdesk select Typical in the Setup Type selection screen Network Scanner Tool will be also be installed alternatively you can also select Custom installation a
45. ck Printers and Other Tasks Hardware and then click Printers and Faxes e Windows Vista 7 click Add a printer from n Windows Vista 7 click the Start button the tool bar click Control Panel and then click Printer e In Windows 2000 double click the Add e n Windows Server 2003 click the Start Printer icon button and then click Printers and Faxes The Add Printer Wizard will appear Windows 2000 click the Start button select Settings and then click Printers 4 Follow the on screen instructions When you are asked to specify the path of the Insert the Software CD ROM into PPD file enter the path as follows your computer s CD ROM drive Substitute the letter of your CD ROM drive for R in the following paths Operating system PPD file path Windows 2000 XP R Drivers Printer Server 2003 2008 English PPD 2KXPVista Vista 7 18 CONFIGURING THE PRINTER DRIVER After installing the printer driver you must configure the printer driver settings appropriately for the number of paper trays on the machine and the size of paper loaded in each tray Click the start button click Control Panel click Printers and Other Hardware and then click Printers and Faxes e n Windows Vista 7 click the Start button click Control Panel and then click Printer n Windows Server 2003 click the Start button and then click Printers and Faxes
46. d then click the Next button 12 SETUP IN A WINDOWS ENVIRONMENT When the printer driver selection Follow the on screen instructions window appears select the printer Read the message in the window that appears driver to be installed and click the and click the Next button Next button Installation begins Select the checkboxes of the printer drivers to be If you are using Windows installed Note 2000 XP Server 2003 If a warning message regarding the Select the driver to install Windows logo test or digital signature appears be sure to click the Continue Anyway or Yes button If you are using Windows Vista 7 PPD If a security warning window appears be Note If you want to print data with PS or PPD you need the optional PS expansion kit sure to click Install this driver software anyway 4 When the installation completed screen appears click the OK button lick the Close button 2 To use the PS printer driver the PS3 expansion kit must be installed After the installation a message prompting ish th Note you to restart your computer may appear In Select whether or not you ee the this case click the Yes button to restart printer to be your default printer and your computer click the Next button If you are installing multiple printer drivers select the printer that you wish to use as your default printer If you do not wish to set either printer driver as
47. d then click the Yes button You can show the SOFTWARE LICENSE in a different language by selecting the desired language from the language menu To install the software in the selected language continue the installation with that language selected 7 Read the message in the Welcome window and then click the Next button ke Setup Type Selection Select a type of setup to be installed Connected to this computer is 2 Standard E All of drivers and softwares will be installed for USB connected MFP B 7 Custom You may choose the option you want to install Recommended for e advanced users Connected via the network lt gt Standard The Printer Driver will be installed for a network connected printer Custom choose the option you want to install Recommended for You Er B advanced users lt Back Next Cancel 9 Printers connected to the network are detected Select the machine and click the Next button Select a MFP to install from the list Name or IP address address 1921681 27 08 00 1 6 75 00 lt Back Next Cancel If the machine is not found make sure that the machine is powered on and connected to your computer and then search again If the machine is still not found use the custom installation procedure to directly specify the IP address A confirmation window appears Check the contents an
48. d then try again CE 05 The scanned image was not sent because the directory of the destination FTP server was not 59 correct Make sure that the correct FTP server information is configured in the Web page The size of the scanned image file exceeds the upper limit set in Maximum Size of File CE 09 in the Web page Reduce the number of original pages scanned into the file or change the upper limit set in Maximum Size of File CE 12 The maximum number of destinations that can be searched has been exceeded Increase the number of search characters to narrow the range of the LDAP search The memory became full during scanning Scan less pages lower the resolution or MEMORY change the colour mode so that the file size is smaller and try scanning again FULL For the scan mode settings see STORING SCANNING SETTINGS Network Scanning See Help in the Web page for explanations of each of the settings IF YOUR E MAIL IS RETURNED If a Scan to E mail is not successfully transmitted an e mail informing you of this fact is sent to the return address configured in the SMTP server If this happens read the e mail and determine the cause of the error and then repeat the transmission 71 TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E MAIL Be very careful not to send image data files that are too large Your mail server s system administrator may have placed a limit on the amount of data that can be sent in one e mail
49. e light source File Type Select PDF JPG or TIFF for the file type of the scanned image Select None G3 or MMR G4 for the compression mode of the scanned image Pages Per File Select the number of pages per image file ALL If you wish to use this scan mode as the default scan mode when storing destinations select the Default Scan Mode checkbox The Default Scan Mode is also used for Scan to E mail when the e mail address is directly entered or selected from an LDAP server Compression Mode Default Scan Mode Not selected 54 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION STORING DESTINATIONS To store scanning destinations click Destination in the Web page menu frame This screen can also be used to edit or delete stored destinations p 59 A total of 200 destinations can be stored including E mail FTP Desktop and Group destinations Multiple e mail addresses can be stored as a group up to 100 Note that this may reduce the maximum number of destinations normally 200 that can be stored Image Send Management 3 E mail See below See page 56 i Sa ee ee Desktop See page 57 Network Scanning Group E mail See page 58 Function Storing destinations for Scan to E mail 1 Click Destination in the menu frame 3 Enter the destination information of the Web page For each setting see the following table Im
50. e new machine to a destination stored on the existing machine See Editing and deleting programmed transmission destinations p 59 to select the Scan to Desktop destination information that you wish to use on the new machine and enter the displayed information in this screen in the new machine When you have completed all entries click Submit If there are several destinations that you wish to use on the new machine repeat this procedure as needed Destination Management mail k Groun Leen 109177901 Desktop Destination Control Name Required Initial Optional Custom Index Hostname or IP Address Required Port Number Required 2 Process Directory Optional User Name Optional Password Optional Scan Mode submit 5 If the information entered here differs from the information entered the host computer transmission reception will not be possible For the settings see the following table Scan to Desktop destination information Name Required Enter the name of the destination up to 36 characters Initial Optional Enter initial text for the destination maximum of 10 characters When the destination list is displayed in the destination control screen the initial text is used to group the destinations Custom Index Names can be assigned to the custom indexes as desired p 52 allowing convenient grouping of destinations Select a custom index for the destination to be sto
51. ecipient p 55 ote FTP destination information Name Required Enter the name of the destination up to 36 characters Initial Optional Enter initial text for the destination maximum of 10 characters When the destination list is displayed in the destination control screen the initial text is used to group the destinations Custom Index Names can be assigned to the custom indexes as desired p 52 allowing convenient grouping of destinations Select a custom index for the destination to be stored Hostname or IP Address Enter the IP address or host name of the FTP server maximum of 127 characters required User Name Optional Enter the login user name for the FTP server maximum of 32 characters Password Optional Enter the login password for the FTP server maximum of 32 characters Directory Optional If you wish to specify a destination directory on the FTP server enter the directory maximum of 200 characters Enable Hyperlink to FTP When you send a scanned file to an FTP server you can have a transmission server to be e mailed notification automatically sent to the file recipient by e mail To have transmission Checkbox 2 notifications sent select the checkbox The FTP server name will appear in the transmission notification as a hyperlink E mail Destination Select the recipient that you wish to notify of the file transmission to the FTP server To select a recipient here the recipient s e mail address
52. ee the setup guide to install PPD Cancel 15 SETUP IN A WINDOWS ENVIRONMENT INSTALLING THE PRINTER STATUS MONITOR 1 Insert the Software CD ROM into your computer s CD ROM drive Click the start button click My Computer and then double click the CD ROM icon Q In Windows Vista 7 click the Start button click Computer and then double click the CD ROM icon Windows 2000 double click My Computer and then double click the CD ROM icon Double click the setup icon 2 In Windows Vista 7 if a message screen appears asking you for confirmation click Allow 4 The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement and then click the Yes button You can show the SOFTWARE LICENSE in a different language by selecting the desired language from the language menu To install the software in the selected language continue the installation with that language selected 5 Read the message in the Welcome window and then click the Next button 6 Click the Printer Status Monitor button To view information on the software click the Display Readme button Software Selection Select a software to be installed Software Display Readme rr Printer Driver SM The printer driver enables you to use the printer function of the E i machine m Printer Status Monitor
53. egin scanning 2 The original is scanned using the settings of the scan mode that has the Default Scan 3 Place the original in the document Mode checkbox selected feeder tray or on the document glass For information on how to place the original see IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION p 68 SHARP MX B201D display Then press OK to enter Scan to USB and Network Scan mode The initial display will be SCAN USING SCAN TO USB 5 l Select GLOBAL ADDRESS using the lt a key ez or gt key and then SCAN USING GLOBAL ADDRESS press the OK key 5 Enter search characters and press the OK key Destinations matching the search characters will appear To enter characters see HOW TO ENTER CHARACTERS p 68 67 USING THE NETWORK SCANNER FUNCTION IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION When using the document glass the original should be placed face down Centre the original vertically on the document glass with the top edge at the left edge of the glass When using the RSPF the original should be placed face up in the middle of the document feeder tray with the top of the original to the right The network scanner function cannot scan both sides of an original placed in the RSPF Document glass Scanning result Long horizontal originals from 215 9 mm 8 1 2 to 355 6 mm 14 can only be placed as shown
54. elect the image orientation in Image Orientation on Landscape the Paper tab and then select the Rotate 180 degrees checkbox Rotate 190 degrees See BASIC PRINTING p 23 for details on how to open the printer driver Printing result Rotate 180 degrees d Rotate 180 degrees Note The procedure for loading paper is explained in the operation Guide for the machine 31 PRINTING A WATERMARK You can print a watermark such as CONFIDENTIAL on your document To print a watermark open the printer driver click the Watermarks tab and follow the steps below ix See BASIC PRINTING p 23 for details on how to open the printer driver HOW TO PRINT A WATERMARK From the Watermark drop down list select the watermark that you wish to print for example CONFIDENTIAL and start printing watermark SECRET watermark CONFIDENTIAL DRAFT ORIGINAL COPY Print sample You can enter text to create your own custom watermark For details on watermark settings view printer driver Help PRINTER DRIVER SETTINGS p 26 32 PRINTING TEXT AND LINES GRAPHICS IN BLACK Colour text lines and vector graphics that are faint when printed normally can be printed in black to improve legibility PRINTING TEXT IN BLACK Text that is any colour other than white is printed in black To use this function open the printer driver setup screen and select the Tex
55. en the Web browser on your 4 When finished close the Web pages computer Supported browsers When you have finished Internet Explorer 5 5 or later Windows using the Web pages Netscape Navigator 6 0 or later click the close button in the top right corner of 2 In the Address field of your Web the page browser enter the IP address that has been configured in the machine When the connection is completed the Web page File Edt Favorites Ic will appear in your Web E about blank Microsoft Int A browser lt ABOUT THE WEB Address 192 168 1 28 PAGES FOR USERS p 40 3 Click the Help button at the bottom of the menu frame To view information on function setting click the corresponding item in the Help screen Admin Mode 39 ABOUT THE WEB PAGES FOR USERS When you access the user Web pages in the machine the following page will appear in your browser A menu frame appears on the left side of the page When you click an item in the menu a screen appears in the right frame that allows you to configure settings for that item 1 MENU XX XXXX 2 System Information e Device Status e Device Configuration System Information e Network Status Serial Number 1 Image Send Name Management e Scan to USB Machine Location e Destination Current Status e Network Scanning Function 3 Printer Test Page Link Device Setup
56. ers 1 Click Passwords in the menu frame 3 Enter passwords in User Password and Admin Password Device Setup Information maximum of 7 characters and or numbers can be entered for each password passwords are case sensitive Be sure to enter the same password in Confirm Password as you did in New Password Custom Links Eh When you have completed all entries 2 Enter the current password in Admin click Submit Password The entered password is stored When establishing a password for the first time After setting the password turn the machine enter Sharp in Admin Password power off and then back on Be sure to enter S in upper case and harp in lower case passwords When prompted to enter the password a user are case sensitive should enter user in User Name and an administrator should enter admin in User Name The appropriate password should be entered in Password For more information click Help in the upper right hand corner of the window 63 USING THE NETWORK SCANNER FUNCTION BASIC TRANSMISSION PROCEDURE 1 Press the MODE SELECT key to 5 Enter search characters and press the select scanner mode OK key The SCAN indicator n You will search the names lights up to indicate that that were entered for the s scanner mode is selected 0 destinations Destinations oe ac ae matching the search characters will appear T
57. f the window screen will appear 3 Click Submit to store the entered Condition Settings information Key Operator Programs Custom Links SMTP SETUP The Status and alert e mail functions use SMTP Simple Mail Transport Protocol to send e mail The following procedure is used to set up the e mail environment This must be done by the system administrator or other person familiar with the network 1 Click Services in the menu frame 3 Enter the information required to set The Services Setup screen will appear up the e mail environment For detailed information click the Help button in 2 Click SMTP the upper right hand corner of the window Click Submit to store the entered Services Setup information NS WINS SNMP Kerber 48 WEB FUNCTIONS IN THE MACHINE STATUS MESSAGE SETUP Use the status message function to send the current counter information including the copy count print count and total output count basis on the specified schedule The destinations can be set for administrators and dealers respectively To set up the status message follow these steps 1 Click Status Message in the menu 3 Click Submit to store the entered frame information e Custom Links The Status Message Setup screen will When the E mail Status settings are completed printer appear count information will be sent periodically by e mail to the specified e mail
58. four pages total on one sheet so that the sheets can be folded down 1 Sided the centre and bound to create a pamphlet This function is convenient C 2 Bided Book when you wish to compile printed pages into a pamphlet 2 Sided T ablet To use this function open the printer driver and select Pamphlet Style in Th Document Style in the Main tab 24 CO Pamphlet Style The direction of opening of the pamphlet can be selected with the Right Turning Pamphlet checkbox in the Advanced tab The following examples show how 8 pages are printed when pamphlet style is selected Printing result Print data Right Turning Pamphlet Right Turning Pamphlet Only letter invoice 4 and 5 size paper can be used for pamphlet style printing Because four pages are printed on each sheet of paper blank pages are automatically added at the end when the total number of pages is not a multiple of four When Tiled Pamphlet is selected printing will take place on paper that is twice the size of the paper size specified in the application e When 2 Up Pamphlet is selected each page is reduced in the same way as for 2 Up and printed on the size of paper that is specified in the application 28 PRINTING MULTIPLE PAGES ON ONE PAGE This feature allows you to reduce and print two four six eight or sixteen document pages on a single sheet of paper To use this function open the printer driver setup screen and
59. g is not available when N Up Printing is selected ote PRINTING MULTIPLE PAGES ON ONE PAGE p 29 1 Click the Paper tab in the printer 4 Select the actual size of paper to be driver setup screen used for printing B5 The size of the printed image will be Select the original size A4 of the automatically adjusted to match the paper loaded 2 print image in Paper Size in the machine P Size A4 Check the Fit to Page box Fit To Paper Size B5 When using the PS printer driver select Fit To Paper Size in Zoom Setting Fit To Paper Size to Page Fr 44 B5 4 size document B5 size paper Paper Size Fit To Paper Size e If A3 Fit to Page B4 Fit to Page or Ledger Fit to Page is selected the print image is fit to the 4 f Note letter size even if Fit to Page is not selected When using the PS printer driver the print image can be enlarged or reduced by means of numerical values The vertical and horizontal ratios can be set separately Select XY Zoom in step 3 click the Width Length button and adjust the ratios in the screen that appears 30 ROTATING THE PRINT IMAGE 180 DEGREES The print image can be rotated 180 degrees This feature is used to enable correct printing on envelopes and other paper with flaps that can only be loaded in orientation Portrait To use the feature s
60. gration developed for commercial application by Sharp through a technical tie up with North American Rockwell Sharp Electronics U K Ltd established in the United Kingdom Construction of Sharp Advanced Development and Planning Center ELSI plant Central Research Laboratory Training Center and Guest House completed PPC Plain Paper Copier SF 710 put on sale Sharp Electronics of Canada Ltd established in Canada PPC SF 730 with a single component toner and Pressure Fixing Process marketed SF 810 capable of copying up to 11 x 17 or size maximum at copying speed of 22 copies a minute letter or A4 size developed and marketed PPC SF 740 marketed SF 740 s grip feeder system permits copying on paper sizes from 10 x 14 B4 down to 54 x 84 A6 Its two print buttons NORMAL PAPER and HEAVY PAPER permit copying on papers from 17 lbs 65 g m to 34 Ibs 128 g m through changing the fusing temperature The manual by pass allows for copying on heavy and special papers 72 SHARPDESK CD ROM for Windows The CD ROM contains the following software programs e Sharpdesk Desktop Document Management Software Network Scanner Tool SHARP TWAIN AR DM Twain driver Sharpdesk can only be installed on the number of computers indicated in Sharpdesk Serial Numbers on the cover of Important Information If you need to install Sharpdesk on additional computers plea
61. gs p 47 Enable monitoring of data sent to the network port and set restrictions CONFIGURING A SETTING IN THE KEY OPERATOR PROGRAMS 1 Click Key operator programs in the 3 Make a selection for the setting in the menu frame screen that appears Device Setup The Default Settings See KEY OPERATOR PROGRAMS Information screen of the Key p 47 for descriptions of the settings Passwords operator programs will Condition Settings appear If you wish to 4 Click Submit to store the entered Prot Bele a setting i the information EIE FORES Default Settings screen go to step 3 2 Click the desired setting Key Operator Programs Default Settings Interface Settings pitting 5 Test Page Printing Default Setting Changes 46 WEB FUNCTIONS IN THE MACHINE KEY OPERATOR PROGRAMS When YES NO appears in the Settings column YES is selected when a checkmark appears in the checkbox of the item and NO is selected when checkmark does not appear Default settings Item Settings Description Prohibit Test YES NO This setting is used to prohibit printing of a printer test page Page Printing Disable Default YES NO This setting is used to prohibit changes to the default condition settings Setting Changes Interface settings Wem Sem 0 Hexadecimal YES NO This program is used to print out the print data from the computer in Dump Mode hexadecimal and in the cor
62. gured in the Web page Configuring SMTP DNS and LDAP server settings 1 Click Quick Setup in the menu frame 3 When you have completed all of the entries click Submit Network Setup The entries will be stored ee QUICK Setup Security General Protocol Services Enter the required information in SMTP DNS and LDAP For explanations of each setting click Help in the upper right hand corner of the window If you need to configure advanced settings for the SMTP DNS and LDAP servers follow the procedures below Configuring SMTP and DNS server settings Click Services in the menu frame to display the services setup screen Select the desired server and then configure the required parameters for that server Configuring LDAP server settings Click LDAP in the menu frame to display the LDAP setup screen Configure the required parameters 62 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE Passwords The settings and information programmed in the Web page can be protected by establishing passwords click Passwords in the menu frame The administrator must change the factory default password to a new password The administrator should also take care to remember the new password From now on the new password must be entered each time you wish to configure settings in the Web pages A password can be set for the administrator and us
63. he correct destination information is stored If there is a The recipient does not receive mistake correct it p 59 transmitted data If delivery by e mail Scan to E mail is unsuccessful an error message such as Undelivered Message may be sent to the designated administrator s e mail address This information may help you determine the cause of the problem Check the Web page to see if a limit has been set for the size of image files sent using Scan to E mail the factory default setting is Unlimited A limit can be set from 1 MB to 10 MB Consult the administrator of the Web page to select a suitable limit p 61 The amount of data that can be sent in one e mail transmission is The recipient does not receive data sometimes limited by the administrator of the mail server Even if the sent by e mail Scan to E mail amount of data sent is within the limit setting explained above if it exceeds the limit set by the administrator of the mail server the data will not be delivered to the recipient Decrease the amount of data sent in the e mail transmission reduce the number of pages scanned Ask your mail server administrator what the data limit is for one e mail transmission 2 When there is a large amount of image information the data file is also Transmission takes a long time dus large and transmission takes a long time Pay attention to the following points when selecting scan settings to ensure that an image file is c
64. hed for the administrator and one password can be established for users PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE Passwords p 45 3 Key Operator Programs Setting changes can be prohibited and interface settings can be configured KEY OPERATOR PROGRAMS p 46 Device Setup Information ee 1 Passwords o 2 Custom Links Lo g 5 a0 General Protacal Services ee 7 Print Port 8 LDAP Connection Test 4 Status Message Configure parameters required for sending status messages such as destination addresses and time schedules re STATUS MESSAGE SETUP p 49 5 Alerts Message Store destination addresses for alert messages ALERTS MESSAGE SETUP p 49 6 Security Unused ports can be disabled for greater security and port numbers can be changed 7 Services Configure information concerning the e mail system SMTP SETUP p 48 8 Print Port Configure settings for LPD and Raw print 44 PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE Passwords Passwords can be set click Passwords in the menu frame to restrict Web page access and protect settings The administrator must change the password from the factory default setting The administrator must also take care to remember the new password The next time the Web pages are accessed the new password must be entered
65. inal is scanned using the settings of the scan mode that has the Default Scan 3 Place the original in the document Mode checkbox selected feeder tray or on the document glass For information on how to place the original see IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION p 68 4 Select INPUT ADDRESS using the key or gt key and then press the OK key If INPUT ADDRESS does not appear make sure that Scan to ad hoc E mail is enabled in the Web page p 61 5 Enter the destination e mail address and press the OK key To enter characters see HOW TO ENTER CHARACTERS p 68 66 USING THE NETWORK SCANNER FUNCTION Sending an image by entering an e mail address in an LDAP server 1 Press the MODE SELECT key to 6 Press the lt a key ez or key select scanner mode to select the original size and then The SCAN indicator press the OK key lights up to indicate that The original size changes as follows each time 8 coPY 7 scanner mode is selected Q PANT the lt a key or p gt key m9 is pressed oam eI 8 4 gt B5 gt A5 gt 8 5 14 gt 8 5 13 gt B 5x11 8 5x5 5 2 Make sure that the SCAN USING 7 5 nda rir a P ney USB NETWORK is shown on the colour mode COLOUR GRAY and B W and exposure level For the setting see page 65 8 Press the START key to b
66. lled then click Computer Imaging for Windows Professional Edition and Sharpdesk Imaging use common registry Double click the CD ROM icon 3 entries and installing Imaging for Windows Professional Edition after Sharpdesk Imaging The Sharpdesk installer starts has been installed may result in abnormal operation In this case uninstall Sharpdesk and Sharpdesk Imaging and then install Imaging 5 Follow the instructions on the screen for Windows Professional Edition After that reinstall Sharpdesk In Windows Vista 7 if a message screen appears e When Network Scanner Tool setup is finished the asking you for confirmation click Allow Search Setup Wizard appears Follow the on screen instructions to create an index database For detailed information see the Sharpdesk Installation Guide and Sharpdesk User s Guide Sharpdesk Imaging is a version of Eastman Software s Imaging for Windows Professional Edition that has been customised by the Sharp Corporation 75 SHARPDESK CD ROM for Windows INSTALLING SHARP TWAIN AR DM SHARP TWAIN AR DM cannot be used in Windows Vista 7 1 Quit any software applications and or resident programs that are running on your computer 2 Insert the CD ROM into your CD ROM drive If the Sharpdesk installation window appears click Cancel to exit the setup procedure Click the start button and then click My Computer In Windows 2000 d
67. must be added the upper right hand corner of the window pper ng Paper Empty Paper must be loaded Alerts Message Setup E mail Alert Message List 1 EWS Note Ifyou quit the browser before clicking Submit the settings will be canceled E mail Alert Message List 2 E mail Address 49 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION ABOUT THE SCAN TO USB AND NETWORK SCANNER FUNCTION With this machine a document or photo can be scanned into an image file and sent over a network or the Internet to a file server e mail destination your own computer or USB memory installed on the machine You can select from the following transmission methods as the destination where you wish to send the scanned image depending on where you wish to send the scanned image data 1 The scanned image can be sent to a memory storage device on a network a designated directory on an FTP server This is called Scan to FTP in this manual When sending a scanned image to server an e mail message can also be sent to a preset e mail address to inform the recipient of the location of the scanned image data This is called Scan to FTP Hyperlink in this manual 2 A scanned image can be sent to a computer connected to the same network as the machine This is called Scan to Desktop in this manual Before Scan to Desktop can be performed the software in the CD ROM that accompanies the
68. n a PostScript error occurs This setting is only appears when the PS3 expansion kit is installed 2 When the printer driver is used and the same settings are configured both in the printer driver and in the above screens the settings configured in the printer driver override the settings in the above screens If a setting is available in the printer driver use the printer driver to configure the setting HOW TO CONFIGURE THE SETTINGS To display the Condition Settings screen click Condition Settings in the menu frame For detailed explanations of the procedures for establishing settings click Help in the menu frame 5ystem Information Device Status ed Device Configuration Condition Settings Network Status Default Settings PCL 6 2 Image Send Management Defa ult Settings Scan to USE Destination Network Scanning Copies 1 Orientation Portrait Default Paper Size 4 e 3 Function e Default Paper Source Auto 2 Sided Print 1 Sided ROPM Enable Device Setup 1 Condition Setting Submit S e 4 Admin Mode Help 1 Condition Settings This displays the page for configuring the printer condition settings 2 Default PCL PS Select the type of condition settings that you wish to configure 3 Settings The factory default settings are displayed Change the settings as desired by selecting from drop down lists and by directly e
69. n the Sharpdesk OutputZone Multiple files can be combined together into a single new file After creating a combination file the page order can be changed or new pages added You can search for an image or text file using a single word phrase or list of words You can also perform detailed search by specifying the file type modified data or a keyword A colour image scanned on the machine can be saved as a PDF file using a high compression ratio to reduce the file size To view a PDF file saved using a high compression ratio the latest version of Adobe Reader is required NETWORK SCANNER TOOL This is a utility that helps you use Scan to Desktop It configures the necessary settings in the Digital Laser Copier Printer and client computer to receive data In addition Network Scanner Tool will automatically start Sharpdesk upon receiving image data The scanned image received by your computer can automatically be e Saved in a folder Passed to the application set in Network Scanner Tool Sent as e mail Saved in Sharpdesk SHARP TWAIN AR DM SHARP TWAIN AR DM imports image data from a Twain interface into a Twain compliant application SHARP TWAIN AR DM has the following features A selected range of the image data can be imported image can be rotated when imported 73 USER S GUIDES FOR SOFTWARE PROGRAMS The Manual folder in the CD ROM contains user s guides in PDF format for ea
70. nd a Client is any other computer that is connected to the same network 1 Insert the Software CD ROM into your computer s CD ROM drive Click the start button click My Computer and then double click the CD ROM icon Q e Windows Vista 7 click the Start button click Computer and then double click the CD ROM icon e Windows 2000 double click My Computer and then double click the CD ROM icon Double click the setup icon amp In Windows Vista 7 if a message screen appears asking you for confirmation click Allow 4 The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement and then click the Yes button You can show the SOFTWARE LICENSE in a different language by selecting the desired language from the language menu To install the software in the selected language continue the installation with that language selected 5 Read the message in the Welcome window and then click the Next button 6 Click the Custom button of the Connect via the network menu Setup Type Selection Ex Select a type of setup to be installed Connected to this computer 3 22 Standard i 2 i All of drivers and softwares will be installed for USB connected MFP 5 Custom You may choose the option you want to install Recommended for advanced users r Connected via the network
71. nd install only Network Scanner Tool If you intend to install SHARP TWAIN AR DM install Network Scanner Tool first SHARP TWAIN AR DM cannot be installed alone The contents of the Information screens that appear during installation can also be found in the ReadMe files on the same CD ROM The ReadMe file for Sharpdesk is located in the root folder of the CD ROM and the ReadMe file for SHARP TWAIN AR DM is located in the Twain folder INSTALLING SHARPDESK AND NETWORK SCANNER TOOL 1 Quit any software applications and or 6 When the Customer Information resident programs that are running on window appears enter the serial your computer number that appears on the cover of the this manual and click the Next button Insert the CD ROM into your CD ROM Follow the instructions on the screen drive f you select Typical the Setup Type Sharpdesk installation screen appears selection screen Network Scanner Tool will Proceed to step 6 also be installed If you only wish to install If the screen does not appear proceed to step Network Scanner Tool select Custom in the 3 Setup Type selection screen and then check only Network Scanner Tool Eastman Software s Imaging for Windows Professional Edition has already been installed on your computer Sharpdesk Imaging will not Click the start button and then click My Computer In Windows Vista 7 click the Start button and be insta
72. ntering settings For information on the settings see PRINTER CONDITION SETTINGS p 42 4 Submit Click to store the Web page settings in the machine 41 WEB FUNCTIONS IN THE MACHINE PRINTER CONDITION SETTING MENU Click on a setting to view an explanation of the setting Condition Settings Condition Settings PCL Settings Factory default settings Symbol Set PC 8 0 Courier internal font CR CR LF LF FF FF Disable Line Feed Code Wide A4 Auto Source 2 Sided Print 1 Sided ROPM Rip Once Print PS Errors Disable Ene MANH This setting is only appears when the PS3 expansion kit is installed PostScript Settings Factory default settings O m PRINTER CONDITION SETTINGS Factory default settings are indicated in bold Default Settings Description Copies 1 999 J This is used to select the number of copies Orientation Portrait Landscape This sets the orientation of the printed page Select Portrait when the image is longer in the vertical direction or Landscape when the image is longer in the horizontal direction Default Paper Size Invoice A5 B5 A4 This sets the default paper size used for the printed image Even if Letter Foolscap the set size of paper is not in any of the trays the printed image is Legal formed in accordance with this setting Default Paper Auto Set the default paper tray Source Tray 1 Selections available depend on the trays that a
73. o enter characters see HOW TO ENTER 2 Make sure that the SCAN USING CHARACTERS p 68 is shown on the display Then press OK to enter 6 Press the lt a key ea gt key Scan to USB and Network Scan mode to select the destination and then The initial display will be press the OK key SCAN USING SCAN TO USB 7 Press the key or gt key to select the original size and then press the OK key The original size changes 3 Place the original in the document as follows each time the feeder tray or on the document glass a key em or me a For inf ti how to pl th iginal mm is pressed un or inrtormation on NOW p ace e origina see AA E B5 ES A5 5 e MAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION p 68 4 Select ADDRESS SEARCH and then press the OK key The selections change as uU follows each time the p gt key ms is pressed INPUT ADDRESS GLOBAL ADDRESS gt ADDRESS SEARCH If you continue to press the p gt ms the stored destinations will appear in alphabetical order based on the initial stored for each destination 8 5 14 8 5 13 3 8 5x11 gt 8 5x5 5 64 USING THE NETWORK SCANNER FUNCTION When COLOUR or GRAY mode is selected 8 Press the OK key and then key Adjust the exposure level
74. ograms is enabled and there is the same size of paper in another tray the machine will automatically switch to the other tray and continue printing CANCEL A PRINT JOB To cancel a print job that is already in progress select printer mode with the mode select key on the machine and then press the CLEAR key or the CLEAR ALL key 42 CANCEL PRINT JOB will appear in the display Select YES and press the ENTER key WHEN PAPER SOURCE IS SET TO AUTO SELECT If Paper Source is set to Auto Select in the Paper tab of the printer driver setup screen and the correct size of paper for a print job is not loaded in the machine the printing procedure will vary depending on the FORCED OUTPUT setting in the user programs see USER PROGRAMS in the Operation Guide for the machine When FORCED OUTPUT is set to OFF Select printer mode with the mode select key on the machine check the message in the display load paper in the bypass tray and then press the START key to begin printing When FORCED OUTPUT is set to ON Printing takes place on the paper loaded in the machine even though the paper size is different from the print image size 24 OPENING THE PRINTER DRIVER FROM THE START BUTTON Printer driver settings can be configured by opening the printer driver from the Windows start button Settings adjusted in this way will be the initial settings when you print from an application If you change
75. on click Computer and then double click the CD ROM icon Windows 2000 double click My Computer and then double click the CD ROM icon Double click the setup icon 5 In Windows Vista 7 if a message screen appears asking you for confirmation click Allow If the language selection screen appears after you double click the setup icon select the language that you wish to use and click the Next button Normally the correct language is selected automatically 4 Select the PS Display Font checkbox and click the Next button Do not select PS Printer Driver The PS printer driver for the machine should only be installed from the CD ROM that accompanies the network expansion kit Select Packages Select a package to be installed Package Name C gf PS Printer Driver C sr PS Display Font Display README Cancel 5 Follow the on screen instructions 17 USING THE PPD FILE The PPD file enables the machine to print using the standard PS driver of the operating system and can be used when the optional PS3 expansion kit is installed Install the PPD file as needed Use the Add Printer Wizard in Windows to install the PPD file Be sure to read the Readme file before installing the PPD file The Readme file is in the EnglishA folder For the location of the folder see step 4 Click the start button click Control Click Add a printer in Printer Panel cli
76. onts 80 fonts 136 fonts 136 fonts 35 fonts Selectable download bitmap bitmap bitmap fonts True Type Type 1 Type 1 No Graphics TrueType TrueType Other functions Auto configuration 4 4 Settings d o P P Z O Z e e es Z O lt 42 lt 42 D 42 Z lt O O 2 Overlay Yes Yes d Watermark Yes Yes Yes No Yes Bitmap Compression Yes Yes Job Compression Z O O i OJO Z 1 Cannot be used in Mac OS X 2 Can only be used in Mac OS X v10 4 10 5 10 6 3 Type 1 and TrueType can be selected in some versions of LaserWriter 4 Through network only USB not supported 79 MX NB11 SHARP SHARP CORPORATION
77. orresponding item in the 2 In the Address field of your Web browser enter the IP address of the Help screen machine E about blank Microsoft Inte File Edit View Favorites 4 Close the Web page When you have finished using the Web page click the close button in the top right corner of the page xj Address 192 168 126 When the connection is complete the Web page will appear in your Web browser ABOUT THE WEB PAGE FOR USERS p 52 51 ABOUT THE WEB PAGE FOR USERS When you successfully connect to the Web server in the machine the following page will appear in your browser A menu frame appears on the left side of the page When you click an item in the menu a screen appears in the right frame that allows you to establish settings for that item For detailed explanations of the procedures for configuring settings click Help in the menu frame MENU 1 XX XXXX 2 System Information e Device Status e Device Configuration e Network Status 3 Image Send Management e Scan to USB e Destination Network Scannin Function e Printer Test Page Link Device Setup e Condition Settings 1 Menu frame The various settings appear in this frame Click a menu item to configure the corresponding setting 2 System Information This shows the model name and current status of the machine Device Status This shows information on the machine s paper tr
78. ouble click My Computer Click the CD ROM icon 2 and select Open from the File menu Double click the Twain folder and then double click the SETUP icon 8 6 Follow the instructions on the screen UNINSTALLING THE SOFTWARE PROGRAM To remove the software follow the steps below When Sharpdesk is uninstalled Network Scanner Tool is also uninstalled Note that if Network Scanner Tool is uninstalled you will no longer be able to directly receive image data from the Digital Laser Copier Printer f a user created file is saved in the Sharpdesk desktop folder the Sharpdesk desktop folder will not be deleted when Sharpdesk is uninstalled Removing SHARP TWAIN AR DM will not delete the spooler folder which stores image data UNINSTALLING THE SOFTWARE PROGRAM FROM THE CONTROL PANEL In Windows 2000 click Start Settings and then Control Panel 2 Double click Add or Remove Programs e n Windows 2000 double click Add Remove Programs Windows Vista 7 click Uninstall a program 1 Click Control Panel in the start 3 Select the application that you wish to menu delete Sharpdesk or SHARP TWAIN from the list and uninstall the software 76 2 SPECIFICATIONS PRINTER SPECIFICATIONS Printing speed Max 20 ppm when printing on A4 or 8 1 2 x 11 size paper Resolution 600 dpi 300 Network expansion kit memory 12
79. ples to help you understand the above explanations Note that these images are smaller than the actual originals the actual originals are A4 size or 8 1 2 x 11 Text original A Photo original B SHARP 912 Chairman Tokuji Hayakawa sets up business as a metal worker in Tokyo 924 New plant constructed at site of present Sharp head office to replace original Tokyo plant destroyed in great Kanto Earthquake of 1923 Sharp succeeds in assembling Japan s first crystal radio set Radio broadcasting started in Japan Sharp launches TV research Initiates first step toward television in Japan Japan s first television set manufactured with Sharp s advanced super wave technology Nara plant constructed as a base for producing electronic components and related in dustrial equipment in preparation for the electronic age Mass production of color television starts Color television broadcasting starts in Japan Central Research Laboratory completed Serves as an impetus for the development of electronic technology Sharp Electronics Corporation established in New Jersey as US subsidiary Japan s first mass production of microwave oven begins World s first solid state electronic desk top calculator Compet developed World s first IC applied electronic desk top calculator developed World s largest solar battery installed in unmanned lighthouse in Japan Sharp Electronics Europe GmbH established in Hamburg ELSI Extra Large Scale Inte
80. puter type IBM PC AT compatible computer An environment in which Equipped with a USB port and a 10Base T 100Base TX any of the operating LAN board systems listed above can l fully operate including Display 1 024 x 768 resolution SVGA with 256 colours or higher Macintosh computers with 32 000 colours 16 bit or higher is recommended an Intel processor Other hardware An environment that allows any of the above operating requirements systems to fully operate a Printing is not possible in MS DOS mode 2 Only available through Web page release SOFTWARE REQUIREMENTS The following requirements must be met to use the software described in this manual Operating system Required expansion kits environment Windows PCL6 printer driver PS printer driver PS3 expansion kit PPD driver Printer Status Monitor Macintosh PPD driver Macintosh PS3 expansion kit USER PROGRAMS FOR THE NETWORK EXPANSION KIT When the network expansion kit is installed in the machine the following programs are added to the user programs for Print mode The IP address and other network settings are configured using these user programs The procedure for selecting a user program setting is explained SELECTING SETTING FOR A USER 016 PROGRAM in the operation guide for the machine Additional user programs for Print mode Program Settings factory default Program name i Explanation number settings appear in bold 4 ENA
81. rated in the United States and other countries Netscape Navigator is a trademark of Netscape Communications Corporation e PCL is a trademark of the Hewlett Packard Company PostScript is a registered trademark of Adobe Systems Incorporated All other trademarks and copyrights are the property of their respective owners SOFTWARE LICENSE The SOFTWARE LICENSE will appear when you install the software from the CD ROM By using all or any portion of the software on the CD ROM or in the machine you are agreeing to be bound by the terms of the SOFTWARE LICENSE The display screens messages and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications CONTENTS 0 2 1 BEFORE INSTALLATION 4 PRINTING FROM WINDOWS CD ROMS AND 5 6 BASIC PRINTING ener nnns 23 CD ROMS IN THE NETWORK EXPANSION e IF THE TRAY RUNS OUT OF PAPER TR RR IRE RR RR 6 DURING PRINTING e 24 SYSTEM REQUIREMENTS CANCEL A PRINT JOB 24 SOFTWARE 7 WHEN PAPER SOURCE IS SET TO USER PROGRAMS FOR THE NETWORK AUTO 4 4 4 00004 24 EXPANSION 8 OPENING THE PRINTER DRIVER FROM THE START 5 0
82. re installed 27 Bypass Auto 2 Sided Book as to allow binding at the left side When 2 Sided Tablet is 2 Sided Tablet selected two sided printing takes place so as to allow binding at the top ROPM Rip Once Enable Disable This enables the ROPM function When enabled multi page print Print Many 2 Sided Print 1 Sided When 2 Sided Book is selected two sided printing takes place so jobs are stored in memory before printing and thus the computer does not need to repeatedly send the print data when multiple copies are printed 42 WEB FUNCTIONS IN THE MACHINE PCL Settings Symbol Set Select one of 35 This specifies which country s characters PCL symbol set are sets assigned to certain of the symbols in the character code list The factory default setting is PC 8 Font Select one internal This specifies which PCL font to use for printing One font be or one external font specified from among the internal fonts The factory default setting is 0 Courier Line Feed Code CR CR LF LF This specifies the line break code by means of a combination of the FF FF CR return code LF line break code and FF page break CR CR LF LF LF code The factory default setting is printing based on the transmitted code The setting be changed by selecting one of four CR CR combinations LF CR LF FF CR FF CR CR LF LF CR LF FF CR FF Wide A4 Enable Di
83. reated that suits the purpose of transmission in terms of image quality and file size Scan settings are configured in the Web page Colour mode Select a colour mode that is appropriate for the use of the document to be scanned so that the file size will not be larger than necessary Scanning a document with the colour mode set to gray scale or black and white will yield a smaller file size than scanning in colour Resolution For normal text originals a sufficiently legible image is produced when the colour mode is set to Mono 2 gradation and the resolution is 200 dpi or 300 dpi The 600 dpi setting should only be used in cases where high clarity image reproduction is required such as an original that includes photographs or illustrations Note that a high resolution setting will result in a larger file size and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent or if the administrator of the server has restricted the file size If transmission is not successful you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original 70 TROUBLESHOOTING REMOVING THE SOFTWARE In the event that you need to remove the printer driver or utilities follow these steps Windows 1 Click the start button and then click 3 Select the driver or utility that you Control Panel wish to remove from the list
84. red Hostname or IP Address Enter the IP address or host name of the FTP server maximum of 127 characters Required Port Number Required Enter a port number from O to 65535 for the desktop network scanner tool Process Directory Enter the destination directory name for the file maximum of 200 characters The file Optional will be processed in this directory after it is received User Name Optional Enter the login user name for the network scanner tool maximum of 32 characters Password Optional Enter the login password for the network scanner tool maximum of 32 characters Scan Mode Select the name of the scan mode that you wish to use for the destination The scan mode must be previously stored p 54 f you entered a host name in Hostname or IP Address you will need to enter the DNS server settings p 62 57 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION Storing Groups Scan to E mail You can send a scanned image to multiple e mail destinations in a single Scan to E mail operation If you frequently transmit to a fixed group of destinations you can store the destinations as a group f Note Up to 100 destinations can be stored one group 1 Click Destination in the menu frame 3 Enter the destination information of the Web page For the settings see the following table Image Send Management 9 Destination Management E mail FTP Desktop Group
85. responding text characters based on ASCII code This allows you to check whether or not print data is being correctly sent from the computer Timeout 1 60 999 sec During reception of a print job if remaining data is not received after the time set here elapses the port connection is broken and the next print job is begun Emulation Auto Select the printer language When Auto is selected the language is Switching PostScript PCL automatically selected from the data sent to the printer Unless errors occur frequently do not change the setting from Auto to another setting Only when the PS3 expansion kit is installed Port Switching Switch at End Select the method for switching network ports Method of Job Switch after I O Timeout 47 E MAIL STATUS AND E MAIL ALERT SETTINGS These functions send information on machine use print count copy count etc and error conditions paper misfeed out of paper out of toner etc via e mail to the administrator of the machine or the dealer INFORMATION SETUP Machine identification information for the status and alert e mail functions is configured in the Information Setup screen The entered information will be included in status and alert e mail messages 1 Click Information in the menu frame 2 Enter the machine information For detailed information click the Help button in Device Setup The Information Setup the upper right hand corner o
86. s and x Copies amp Pages Layout Scheduler select the settings that Paper Handling you wish to configure Colorsync from the pull down Cover Page The Error Handling MENU Watermarks Screen will appear Summary E 2 The settings vary depending on the operating system version the printer driver version and the application 37 PRINTING FROM MACINTOSH IF THE TRAY RUNS OUT OF PAPER DURING PRINTING Printing will automatically resume when paper is loaded in the tray When using the bypass tray select printer mode with the mode select key on the machine load paper as instructed by the message in the display and then press the START key to resume printing When the 250 sheet paper feed unit is installed Note that if the AUTO TRAY SWITCH setting in the user programs is enabled and there is the same size of paper in another tray the machine will automatically switch to the other tray and continue printing CANCEL A PRINT JOB To cancel a print job that is already in progress select printer mode with the mode select key on the machine and then press the CLEAR key or the CLEAR ALL key 43 CANCEL PRINT JOB will appear in the display Select YES and press the ENTER key WHEN PAPER FEED IS SET TO AUTO SELECT If Paper Feed is set to Auto Select in the Print window and the correct size of paper for a print job is not loaded in the machine the printing procedure will
87. s 2000 XP and a warning message appears regarding the Windows logo test or digital signature be sure to click Continue Anyway or Yes This completes the installation of the software If you installed Button Manager set up Button Manager as explained in machine s Operation Guide 10 SETUP IN A WINDOWS ENVIRONMENT CONNECTING A USB CABLE Follow the procedure below to connect the machine to your computer A USB cable for connecting the machine to your computer is not included with the machine Please purchase the appropriate cable for your computer USB is available with a PC AT compatible computer that was originally equipped with USB and had Windows 2000 Professional Windows XP Windows Vista or Windows 7 preinstalled Do not connect the USB cable before installing the printer driver The USB cable should be connected during installation of the printer driver 2 f the machine will be connected using USB 2 0 port of your computer please purchase a USB cable that supports USB 2 0 To obtain the fastest USB 2 0 data transfer speed USB2 0 MODE SWITCH in the machine s user programs must be set to HI SPEED For more information see the Operation Guide of the machine Use the machine s HI SPEED mode only when using a computer that is running Windows 2000 XP Vista or 7 Even when the Microsoft USB 2 0 driver is used it may not be possible to obtain USB 2 0 speed if a PC card supporting USB 2 0 i
88. s Monitor icon on the task bar and select settings as desired Preferences from the pop up menu For information on the Printer Status Monitor settings see Printer Status Monitor Help Click the Help button in the settings window Display Toolbar SHARP XX XXXX Status Preferences Update Status Screen Status update Print notification Help gt Printer to be displayed About SHARP Exit Display mode Hide detail If the Printer Status Monitor icon does not Detail appear on the task bar see STARTING UP F THE PRINTER UTILITY p 35 to start the Printer Status Monitor 35 PRINTER UTILITIES WINDOWS C CHECKING THE PRINTER STATUS The Printer Status Monitor allows you to check whether or not toner and paper remain in the machine 1 Right click the Printer Status Monitor E SHARP XX XXXX icon on the task bar and select SHARP XX XXXX Status from the pop up menu Model Status Display Toolbar EN RS n to print Tray Size Letter Update Status Bypass tray Custom Preferences Help Abaut Exil Supplies Status 39 Black Toner 2 The icon turns red when printing is not possible due to a machine error or other problem To collapse the window click the Hide detail 2 Click the Detail button button The window expands to show machine status Ra ar area Eo I the collapsed wInGOW initia
89. s how to install the PPD file to enable printing from a Macintosh and how to configure the printer driver settings MAC OS X this page v10 2 8 v10 3 9 v10 4 11 v10 5 v10 5 8 v10 6 v10 6 4 Note To use the machine as a printer in a Macintosh environment the PS3 expansion kit is necessary MAC OS X Not The explanations of screens and procedures are primarily for Mac OS X v10 4 The screens may vary in other 076 versions of the operating system 1 Insert the Software CD ROM into 6 Click the Continue button your computer s CD ROM drive Welcome to Installer Double click the CD ROM icon on mE This Mac O5 X installer will install the printer driver the des ktop It is strongly recomme nded that you exit all programs 3 Double click the MacOSX folder im Before installing the software be sure to read ReadMe First ReadMe First is in the US English folder in the Readme folder Y Double click the folder corresponding to the versions of the operating system 7 The License Agreement window will appear Make sure that you Double click the MX NB11 icon understand the contents of the license agreement and then click the Continue button 2 If the Authenticate window appears in Mac l l l OS X v10 2 8 enter the password and click A message will appear asking you if you agree to the OK button the terms of the license Click the Agree button 2 If the license
90. s used To obtain the latest driver which may enable a higher speed contact the manufacturer of your PC card Connection is also possible using a USB 1 1 port on your computer However the specifications will be USB 1 1 specifications Full Speed 1 Insert the cable into the USB 2 Insert the other end of the cable into connector on the machine your computer s USB port 11 SETUP IN A WINDOWS ENVIRONMENT USING THE MACHINE AS A NETWORK PRINTER Note Interface cables for connecting the machine to your computer are not included with the machine Please purchase the appropriate cable for your computer 1 Insert the LAN cable into the LAN 8 Click the Standard button of the connector on the machine Connect via the network menu Use a network cable that is shielded 2 Turn on the machine 3 Insert the Software CD ROM into your computer s CD ROM drive Click the start button click My Computer and then double click the CD ROM icon n Windows Vista 7 click the Start button click Computer and then double click the CD ROM icon Windows 2000 double click My Computer and then double click the CD ROM icon Double click the setup icon amp In Windows Vista 7 if a message screen appears asking you for confirmation click Allow J The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement an
91. sable This setting can be enabled to print 80 lines on A4 size paper with each line 10CPI font English characters When the setting is disabled a checkmark does not appear each line is 78 characters long PostScript Settings The PostScript Settings are only effective when the PS3 expansion kit is installed Wem 00 Print PS Errors Enable Disable When this setting is enabled an error description is printed each time a PostScript error occurs 43 ABOUT THE WEB PAGES FOR THE ADMINISTRATOR In addition to the menus that appear for users other menus that can only be used by the administrator appear in the administrator Web pages A menu frame appears on the left side of the page When you click an item in the menu a screen appears in the right frame that allows you to configure settings for that item Settings that can only be configured by the administrator are explained here System Informati Serial Humber 1 Model Name Machine Location Current Statim e Condition Settings 1 Information Configure machine identification information for the status amp alert E mail function r INFORMATION SETUP p 48 2 Passwords To protect the Web site the system administrator can establish passwords Enter a password that you would like to establish and click the Submit button One password can be establis
92. se purchase the optional license kit If the version of the software on the CD ROM in the license kit is different from the version of the software on the CD ROM that accompanies the machine it is recommended that you use the newest version of the software SOFTWARE PROGRAMS For detailed information on each of the software programs please refer to the user s guides on the CD ROM To view the manuals in PDF format Adobe Reader of Adobe Systems Incorporated is required If neither program is installed on your computer the programs can be downloaded from the following URL http www adobe com SHARPDESK Desktop Document Management Software Sharpdesk lets you manage a variety of electronic information such as scanned image data from a Digital Laser Copier Printer or documents created using word processing or spreadsheet application software Some of the important features of Sharpdesk are e Sharpdesk works with your scanner to let you read paper documents into your computer using a full featured set of scanning controls and options e Sharpdesk makes editing of your images and documents quick and easy A text image scanned into Sharpdesk be converted into editable text for use with your favorite word processor Sharpdesk uses an advanced Optical Character Recognition OCR engine that even preserves your document layouts Distributing documents by e mail or printing a hard copy is as easy as dragging a file onto an icon o
93. select the number of pages per sheet 2 Up 4 Up 6 Up 8 Up 9 Up or 16 Up in N Up Printing in the Main tab The order of the pages can be changed in the Order menu ix See BASIC PRINTING p 23 for details on how to open the printer driver The N Up Printing setting is not available when Fit To Paper Size is selected ote FITTING THE PRINTED IMAGE TO THE PAPER p 30 For example when 2 Up or 4 Up is selected the result will be as follows depending on the selected order N Up Printing N Up Left to Right Right to Left Border Order Right and Down v Right and Down and Left and Down and Down Right Down Left 31 4 2 1211113 21 941124 143 If you select the Border checkbox borderlines will be printed around each page The order can be viewed in the print setting image in the printer driver setup screen Examples for 2 Up and 4 Up are shown here The order of 6 Up 8 Up 9 Up and 16 Up is the same as 4 Up f Note iz PRINTER DRIVER SETTINGS p 26 20 FITTING THE PRINTED IMAGE TO THE PAPER The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine Follow the steps shown below to use this function The explanation below assumes that you intend to print A4 size document onto B5 size paper ix See BASIC PRINTING p 23 for details on how to open the printer driver The Fit To Paper Size settin
94. sion cancel the transmission or wait until it is completed and then delete the destination If the destination is included in a group delete the destination from the group and then delete the destination Printing lists of programmed destinations You can print lists showing the destinations that have been programmed The following lists can be printed e Print individual list Shows the information programmed in e mail desktop and group destinations e Print group list Shows only the information programmed in group e mail destinations 1 Click Destination in the menu frame 3 To print the group list click Print of the Web page Group List at the bottom of the destinations list Image Send Management 2 To print the individual list click Print Individual List at the bottom of the destinations list BB sharp co jp less 111 284 I Ba lg pale 11 Print Individual List 59 ABOUT THE WEB PAGE FOR THE ADMINISTRATOR In addition to the menu that appear in the user Web page the Web page for the administrator also shows menus that can only be established by the administrator A menu frame appears on the left side of the page When you click an item in the menu a screen appears in the right frame that allows you to configure settings for that item Settings that can only be configured by the administrator are explained here XX XXXX System Information e Device St
95. t To Black checkbox in the Advanced tab Printing result _ Text To Black Text To Black Print data ABCD ABCD EFGH EFGH 2 When using the PCL6 printer driver if Print as graphics is selected in TrueType Mode of Font in the Advanced tab this function cannot be used PRINTING LINES AND VECTOR GRAPHICS IN BLACK Lines and vector graphics that are any colour other than white are printed in black To use this function open the printer driver setup screen and select the Vector To Black checkbox in the Advanced tab Printing result Print data Vector To Black Vector To Black e When using the PCL6 printer driver if Raster is selected in Graphics mode in the Advanced tab this f Note function cannot be used 33 PRINTER UTILITIES WINDOWS PRINTER UTILITY Printer Status Monitor for general users Printer Status Monitor is on the Software CD ROM This allows the user to check on the computer screen whether or not the machine is able to print It provides information on error states such as paper misfeeds and shows the configuration of the machine number of trays etc by means of illustrations Available paper sizes and paper remaining are also indicated n order to use the Printer Status Monitor the machine must be connected to a network ote e To install the Printer Status Monitor see INSTALLING THE PRINTER STATUS MONITOR p 16 BEFORE USING THE PRINT
96. the items that you wish to use in the file name Destination Name and Date amp Time are initially selected If you are going to send images to the same recipient more than once we recommend that you also select Session Page Counter or Unique Identifier to prevent sending multiple files with the same name which would result in each successive file overwriting the previous file Network Scanning Scan Mode Setup Custom Index Enable Scanner Delivery to v Scan to ad hoc E mail Scan to pre defined E mail Scan to FTP amp Desktop lAdvanced Setup Bec e mail address for scan to e mail jobs Maximum Size of E mail Attachments al Selecting an e mail subject only used _ 6 for Scan to E mail File Naming Destination Name Date 8 Time The setting is used to enter the subject that BLUE etant appears in the recipient s e mail program when you perform Scan to E mail This setting is not necessary if you will not be using Scan to E mail Enter a subject maximum of 80 characters If nothing is entered Scanned image from Device 3 Configure the Advanced Setup settings Name gt will appear The name that appears in Device Name is the name stored in Name in the screen that appears when eslacradvanead Tunctionsdhatcambeused Tor you click System Information in the menu frame Ifa Scan to E mail name has not been stored the product name will If you wish to BCC a copy of a Scan to
97. the settings in the printer driver setup screen at the time of printing the settings will revert to the initial settings when you quit the application 1 Click the start button and then click Control Panel e On Windows 2000 click the Start button and select Settings e On Windows Server 2003 click the Start button and then click Printers and Faxes Go to step 3 Click Printers and Other Hardware and then click Printers and Faxes e On Windows Vista 7 click Printer e On Windows 2000 click Printers Click the SHARP XX XXXX printer driver icon and select Properties from the File menu Create Shortcut On Windows Vista 7 Delete select Properties from Ems the Organize menu Close Click the Printing Preferences button in the General tab The printer driver setup screen will appear i PRINTER DRIVER SETTINGS p 26 25 PRINTER DRIVER SETTINGS To view Help for a setting click the button in the upper right hand corner of the window and then click the setting Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen When a restriction is in effect an information icon Gp will appear next to the setting Click the icon to view an explanation of the restriction mm SHARP XX XXXX Printing Preferences 1 le Main User Settings Untitled 2 3 Order 4 5
98. the software from the beginning after solving the problem USING THE MACHINE WITH A USB CONNECTION USB cable must be connected P Note 77 D S i iffere uage by selecti 9 me maenine Make sure that the desired language from the language menu cable is not connected before To install the software in the selected proceeding language continue the installation with that If the cable is connected a Plug and Play window language selected will appear If this happens click the Cancel button to close the window and disconnect the Read the Readme First in the cable 6 Welcome window and then click the Note The cable will be connected step 12 Next button To install all of the software click the 2 Insert the CD ROM into your 7 Standard button and go to step 11 computer s CD ROM drive To install particular packages click the Custom button and go to next step Setup Type Selection ex Click the start button click My Computer 9s and then double click the CD ROM icon Q e On Windows Vista 7 click the Start button click Computer and then double click the CD ROM Icon Connected to this computer On Windows 2000 double click My Standard Computer and then double click the CD ROM E All of drivers and softwares will be installed for USB connected MFP icon 3 Z Custom You may choose the option you want to install Recommended for
99. this driver software MSHARPAXX XXXX a nyway Add Network Port 13 When the installation completed screen appears click the OK button 4 Click the Close button in the window of step 7 Bak Newt gt Camel 2 After the installation message prompting you to restart your computer may appear If 2 Note If the shared printer does not appear in the this message appears click the Yes button Z Note list check the settings in the printer server to restart your computer When the model selection window at appears Select model name of your IS comp etes the installation of the software After installation see CONFIGURING THE machine and click the Next button PRINTER DRIVER p 19 to check the printer driver settings When the printer driver selection To install the Printer Status Monitor see window appears select the printer INSTALLING THE PRINTER STATUS MONITOR driver to be installed and click the p 16 Next button If you installed the PS printer driver the PS Be sure to select the same printer driver as the Note display font can be installed from the printer driver used in the print server the PRINTER UTILITIES CD ROM that machine accompanied the PS3 expansion kit p 17 Select the driver to install jv PELE PCL5e mrs Note If you want to print data with PS you need the optional PS expansion kit The PPD driver is not installed here S
100. tored in a scan mode cannot be edited or deleted if the scan mode has been selected for a destination 53 BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION STORING SCANNING SETTINGS Network Scanning 1 Click Network Scanning in the menu 3 Select the desired scanning settings frame of the Web page Refer to the following table for information on each setting Image Send Management Scan to USB Destinatio n Function Scan Mode Control Name Color Mode Full Color Resolution 150 dpi Void Area Off Light Source Green File Type TIFF 2 Click Add below the scan list Compression Mode MMR G4 v Pages Per File All O Default Scan Mode n List If you need to change the Submit aa aes settings in a previously OFle TFF Mono 2 gradation Stored scan mode select _ OFile PDF Mono 2 gradation the scan mode and click When you have finished selecting the Photo Color Full Color Edit To delete a scan settings click Submit The selected settings are stored Add N mode select the scan g mode and click Delete Scan Mode settings em Beswp o Beisukse ing Name Entera name for tne scan mode up to charac Void Area Select On to not scan the 4 mm around the edges of the image and instead attach a white border When Mono 2 gradation is selected for Colour Mode select Red Light Source Green or Blue for th
101. tray with Select Print from the application s the position of the paper offset slightly from the Eile menu previous job offset function The Print dialog box will appear New Open Cro Save Chris Save Prink Preview 3 Make sure that SHARP XX XXXX is selected as the printer If you need to change any print settings click the Preferences button to open the printer driver setup screen The printer driver setup screen will appear Select Printer Add Printer Status Ready _ Print to file Location Comment Find Printer Windows 2000 does not have the Preferences button in this dialog box Select settings as needed on each of the tabs in the setup screen PRINTER DRIVER SETTINGS p 26 TWO SIDED PRINTING p 27 PRINTING MULTIPLE PAGES ON ONE PAGE p 29 FITTING THE PRINTED IMAGE TO THE PAPER p 30 ROTATING THE PRINT IMAGE 180 DEGREES p 31 PRINTING A WATERMARK p 32 23 PRINTING FROM WINDOWS IF THE TRAY RUNS OUT OF PAPER DURING PRINTING Printing will automatically resume when paper is loaded in the tray When using the bypass tray select printer mode with the mode select key on the machine load paper as instructed by the message in the display and then press the START key to resume printing When the 250 sheet paper feed unit is installed Note that if the AUTO TRAY SWITCH setting in the user pr
102. vary depending on the FORCED OUTPUT setting in the user programs see USER PROGRAMS in the Operation Guide of the machine When FORCED OUTPUT is set to OFF Select printer mode with the mode select key on the machine check the message in the display load paper in the bypass tray and then press the START key to begin printing When FORCED OUTPUT is set to ON Printing takes place on the paper loaded in the machine even though the paper size is different from the print image size 38 WEB FUNCTIONS IN THE MACHINE ABOUT THE WEB PAGES The network expansion kit includes a built in Web server The Web server is accessed using a Web browser on your computer The Web pages include both pages for users and pages for the administrator In the user Web pages users can monitor the machine directly print a file specified on a computer and select printer configuration settings In the administrator Web pages the administrator can configure the machine s e mail settings settings for print by e mail and passwords Only the administrator is allowed to configure these settings HOW TO ACCESS THE WEB PAGE AND VIEW HELP Use the following procedure to access the Web pages Help can be clicked at the bottom of the menu frame to view information on the various function settings that can be configured remotely over the network from the machine s Web pages For the settings of each function see the explanations in Help 1 Op
103. will return to the window of step 8 If you wish to install Button Manager click the Button Manager button If you do not wish to install Button Manager click the Close button and go to step 12 After the installation a message prompting you to restart your computer may appear In this case click the Yes button to restart your computer Installing the Utility Software When installing is finished click the Close button e f you are using Windows Vista or 7 and a security warning window appears be sure to click Install this driver software anyway If you are running Windows 2000 XP and a warning message appears regarding the Windows logo test or digital signature be sure to click Continue Anyway or Yes A message will appear instructing you to connect the machine to your computer Click the OK button After the installation a message prompting you to restart your computer may appear In this case click the Yes button to restart your computer 12 Make sure that the power of the machine is turned on and then connect the USB cable p 11 Windows will detect the machine and a Plug and Play screen will appear 13 Follow the instructions in the plug and play window to install the driver Follow the on screen instructions f you are using Windows Vista or 7 and a security warning window appears be sure to click Install this driver software anyway If you are running Window
104. ystems Incorporated PPD driver The PPD driver enables the machine to use the standard Windows PS printer driver Scanner driver The scanner driver allows you to use the scanning function of the machine with TWAIN compliant and WIA compliant applications Printer Status Monitor This allows you to check the status of the network printer on your computer screen Button Manager Button Manager allows you to use the scanner menus on the machine to scan a document Software for Macintosh PPD file This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer The PS3 expansion kit is required to use the machine in a Macintosh environment Sharpdesk CD ROM for Windows Sharpdesk is a desktop document management application that makes it easy to start applications and file documents and images For information on the Sharpdesk CD ROM and the procedure for installing Sharpdesk see SHARPDESK CD ROM for Windows p 73 BEFORE INSTALLATION SYSTEM REQUIREMENTS Before installing the software described in this manual make sure that your computer satisfies the following requirements Windows 2000 Professional Windows XP Professional Windows XP Home Edition Windows Server 2003 Windows Vista Windows Server 2008 Windows 7 Mac OS X v10 2 8 Mac OS X v10 3 9 2 Mac OS X v10 4 11 Operating system Mac OS X v10 5 to 10 5 8 Mac OS X v10 6 to 10 6 4 Com

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