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1. 12 Appendix Most commonly used roles within Access Online Reporting Reporting including salary payments enable Salary Payments when using the User Wizard Reporting excluding salary payments Initiate Payments User admin authorise beneficiary list will automatically be added to your company DAP User admin change beneficiary list will automatically be added to your company DAP Payments manage bank list Payments manage beneficiary list Payments download Payments manage download settings Payments initiate direct debit NL Payments initiate Dutch domestic payment Payments initiate single ACH payment Payments initiate wire payment Payments initiate model payment Payments track payments Payments view initiate salary payments enable Salary Payments when using the User Wizard Payments manage sets Payments upload payment files Payments view the result of uploaded payment files Payments manage upload profile Extended information Ein the main menu of Access Online the User Manual and the Frequently Asked Questions FAQ can be found under help m There is also a Quick Start Guide Access Online for Payment and Reporting available Both Quick Start Guides are also available in Dutch Authorise Payments Payments authorise Payments view the result of uploaded payment files Maintenance User admin company preferences User admin accounts and account gro
2. Quick Start Guide Access Online Maintenance z en T ee m Bis r Start quickly with Access Online To configure the application before usage All necessary settings in clear steps Quick Start Guide Access Online Maintenance To use the payment and or reporting module of Access Online it is necessary to configure Access Online according to the needs of your organisation The Quick Start Guide Maintenance is intended to help administrators organise Access Online There is also a Quick Start Guide Payments and Reporting The default language setting of Access Online is Dutch This Quick Start Guide Maintenance is based on the English language preference In case you want to change the language settings within Access Online go to step 2 For each step you can find how to navigate to the item described in that step in italics For instance under 2 Personal Settings you will tind Resources gt Personal Settings ABN AMRO advises that all payments you wish to make using Access Online must be processed by at least two users for security reasons This reduces the risk of internet fraud You can admin ister the relevant user authorisations yourself in Access Online under Resources Administration gt You can define your employees authorisations via Roles One employee can be authorised to prepare payments and another to approve them That way each payment automatically requires two emp
3. Title Mr Last Name Smith First Name James Telephone 31 20 689 1403 Mobile Phone Email james smith org Authentication Method Card amp e dentifier Account Number Number ita dg f Language EN English Country NL Netherlands 4 Users Go to Resources gt Administration gt Security gt Add User Wizard In this step users will be added to Access Online via the User Wizard The wizard creates a user profile including a user name and his her required access Additionally the wizard will link the access card to the user profile For you as administrator the user profile is already created by ABN AMRO based on the information you r organisation provided on the Request for Access Online The user profile can also contain payment and or reporting roles to be able to initiate payments or to view account statements Fl Fill in the User Name i Only unique user names are permitted As user name we suggest to use an email address J Fill in the remaining contact details fields fl For Authentication Method select Card amp e dentifier or Username amp password If the latter is chosen set the User Name and Password for this user E Select the Account Number the account number of the access card FJ Fill in the three digits of the ABN AMRO Access Card is Pasnummer Card Number on the Access Card Select the preferred Language for the user FJ Select the Country where the user
4. click on MEM to move the accounts one by one from Unselected Accounts to Selected Accounts fl Click on Submit i The message that the account holder is saved will appear There is no need for authorisation I Continue until all account holders have been created User Administration Account Holders Page i ofi Print Detai Account Holder Code Account Hol Account Holders Setup Help Add Language Fields marked with an asterisk are mandatory Account Holder Information Account Holder Code SUB B Account Holder Description SUBSIDIARY B Address 1 Gustav Mahlerlaan 10 Amsterdam country NL Netherlands In case the order in which your accounts appear on the account statement is important we suggest to start the account codes with 01 02 03 etc Unselected Accounts 20000536FTSBGB2LEUR EUR 20000530 423925525 ABNANLAAEUR EUR 423235257 494456011 ABNANLZAEUR EUR 494458011 Foal Selected Accounts 3906220010009 76ABNAJESHEUR EUR 350622001000978 00998 70006ABNADEFFFRAEUR EUR 6099870008 START QUICKLY WITH Access ONLINE MAINTENANCE 11 Maintenance Accounts y Prine Prine Dotais N Hep t amp Company tup P pE Page i o nt Holders E Account Code Account Mame Account Humber nt Groups a E eA C ewan BE EUR16 ABN AMRO Belgium Account 16 674000000816 8 Accounts i Fill in an Account C
5. is located D Click on Next WireTiankolarclalers P In case the user is allowed to view salary payment details enable Salary Payments i The role Reporting excluding salary payments changes into Reporting including salary payments and the role Payments view initiate salary payments is added to Initiate Payments F In case the user is allowed to view reporting account statements enable All Roles at Reporting Select the correct Data Access Profile s F In case the user is allowed to initiate payments enable All Roles at Initiate Payments Select the correct Data Access Profile s i The User Administration roles must always be linked to the COMPANY DAP Access Online will do that automatically when using this wizard I In case the user is allowed to authorise payments enable All Roles at Authorise Payments Select the correct Data Access Profile s Step 2 of 3 Add Roles i After adding users an authorisation policy needs to be created where the details need to be specified W In case the user is allowed to perform maintenance enable All Roles at User Administration i Inthe Appendix of this Quick Start Guide an overview with the most commonly used user roles can be found I Click on Next i The message that no policy can be found will appear This policy will be created in a later step Click on Next again fl Click on Submit Fl In case another user need to
6. Authorise sign a payment Is Important you can indicate this as well i Incase an authorisation policy is created for H Select the number of Authoriser s amounts up to for example 100 000 Euro and From to specify how many authorisers an authorisation policy needs to be created for need to sign together fora payment amounts exceeding 100 000 Euro go to Resources gt Administration gt Security gt Authorisation Policies and click 0 Check the checkbox Authorisations must take place in the order listed above in case you have entered users in one or both the Then by boxes and the order in which users sign is important on amp to edit the policy Repeat steps f until n to create new policy details 10 WiFeTiankolarclalers 7 Account Holders Go to Resources gt Administration gt Account amp Company Data setup gt Account Holders In Access Online each account should have an account holder for the different account holders please refer to your Access Online contract E Click on New J Fill in an Account Holder Code and Account Holder Description For example use COMPANY A and SUBSIDIARY B For SUBSIDIARY B fill in the Account Holder Code SUB B and at the Account Holder Description the full name SUBSIDIARY B I9 Fill in the City and the Country of the account holder i Incase a Belgian account is added to an account holder fill in the Address F Select the concerned account s and
7. be created click on New and repeat steps a until p A When all users have been created the entries need to be authorised Click on Authorise Now i Incase the button Authorise Now is disabled another administrator within your organisation should authorise before continuing with steps 6 8 B To authorise the added user s see 5 Authorise Here you can specify what the user is allowed to do You can choose 5 main functions that can be com want You can also fine tune these functions by de selecting 1 or more roles per function Not all role wizard After authorisation you can edit the roles for this user in the screen Roles Access Profiles ee E Functions nmSsation DeeS W Salary Payments t amp Company tup a Reporting erview All Roles Roles Reporting including salary payments Oooo japi START QUICKLY WITH Access ONLINE MAINTENANCE 7 Data A ALL ACCE Maintenance 5 Authorise Go to Resources gt Administration gt Authorisation Overview In the Authorisation Overview there is an overview of all pending requests to authorise after authorisation the changes will be activated EJ In case more than 50 items are ready to be authorised it is possible to increase the number of Rows per page I By checking the master checkbox in the header all pending requests will be selected for authorisation i Incase pending authorisation requests are visible but n
8. loyees Go to paragraph 4 Users for more detailed information gt In Authorisation Policies you can designate at least two employees who must authorise pay ments separately Go to paragraph 6 Authori sation Policies for more detailed information 1 Log on Navigate to www accessonline abnamro com i Access Online can only be used with Internet Explorer Microsoft Fl Click on Access Online f I Select as log on method e dentifier2 IJ Enter your account number and card number and click on Submit 2 F Follow the log on instructions on your screen i A new account number has been opened for you The account number is only used for log on No payments can be made to or from this account B The main screen of Access Online will be visible In the upper right corner you can change the language Main screen Access Online i The language preference will be stored on your computer only Working from another computer means that the language preference needs to be set again The language preference is only valid for the PAU SCTE Add this display to your favorites At the bottom of the page you will find important I For safety you are automatically logged off after communications on Access Online two hours pr Log Off ACCESS ONLINE Navigation English Cash Management Reporting Payments Resources Administration Personal Settings Help User Manuals Freq
9. mbol i A message that the details have been changed will e Select Default SEPA Credit Transfer on appear Your changes will be active within 45 minutes Single ACH FJ Click on Close in the right upper E Select New at Default Bank and corner of your screen Beneficiary Type in case you frequently add new beneficiaries fl Click on Submit Default SEPA Credit Transfer on Single ACH D C Default Payment Type Dutch Domestic Screen wire Single ACH Accept Giro Default Bank and Beneficiary Type f New Pre Defined d Non repudiation Receipt with Payment Data and MD5 Hash Display on screen receipt with payment data with option to have the bank to send an email Li containing this data WAreTiankolarclalers 3 Data Access Profiles Go to Resources gt Administration gt Security gt Data Access Profiles With Data Access Profiles DAP you can manage which user s have access to which accounts In case all users are allowed to have access to all accounts there is no need to continue with this step and you can continue with step 4 Users i By default there are two DAP s ALL ACCOUNTS and the COMPANY NAME DAP Both DAP s are for all accounts When accounts will be added to Access Online automatically these accounts will be added to both DAP s i The difference between both DAP s is the link with the user roles Payment and report roles always need to be linked to the ALL ACCOUNTS DAP or a newl
10. ode and Account Name For example use SUB B for Go to Resources gt Administration gt Account Account Code and SUB B CURRENT for amp Company Data setup gt Accounts Account Name By providing a name and code for each of Gg Enable the checkbox Resident in case the your accounts it is easy to keep track of account is held at a bank within your local your accounts in the Account Statements country E g when your account is held at ABN AMRO The Netherlands by marking the account as resident it will be possible to initiate local payments from this account E Click on Submit i For all accounts the Resident checkbox needs to be checked if you want to be able to use the local payments template for those accounts EI Click on to edit the account i The message Account updated successfully is shown There is no need for authorisation I Continue until all the accounts have been changed i It can take up to 10 minutes until the changes will be visible in the payment and reporting module Accounts Setup Submit d Help t amp Company tup Fields marked with an asterisk are mandatory n Account Information it Holders it Groups Account Number 20000538 ciaries Ccy EUR ciary Groups SWIFT ID FTSBGB2L IBAN sation Account Code SUBBCUR o W nese Account Name SUBSIDIARY B CURRENT Account Holder SUB ESIMAKUA Balance Type Calculated Value Balance Reported Value Balance Resident Cc
11. ot selectable another administrator should perform the authorisation Most likely your organisation has chosen to set the user administration of Access Online to dual control fl Click on Authorise E Follow the instructions on your screen 8 a All Action All Page 1 of 1 Authorisation Overview Authorise Functional Area Action JH Beneficiary Create Sroups Policy Description Accounts WireTiankolarclalers 6 Authorisation Policies Go to Resources gt Administration gt Security gt Authorisation Policies The next step will help you to create your authorization policy E Click on New I Fill in a Policy Code and a Policy Description I Select the currency Policy ccy F For adding the accounts to the policy move the accounts one by one from the Unselected Accounts box to the Selected Accounts box OR click on EZE to move all accounts at once Click on Save i A message that the policy has been saved will appear this may take up to 45 seconds F On the right side of the screen on the button Add Details appears Click on this button Authorisation Policies Setup Policy Code ACCOUNTS Policy Cey EUR Euro Unselected Accounts Authorisation Policies Setup Details Back Save Help Fields marked with an asterisk are mandatory Amount Range min Amount Max Amount authorize Batch ACH Batch Set
12. s and Direct Debits based on Total Batch mount Fl Fill in the minimum and or maximum amount In case no maximum amount is provided the maximum amount will be set to unlimited i Default all Payment Types and all Beneficiary Types are selected P Select if for batches sets and direct debits the amounts apply to the Total Batch Amount or the Highest Individual Transfer Amount Status New Saved Selected Accounts START QUICKLY WITH Access ONLINE MAINTENANCE 9 Maintenance Authorisers Unselected Authorisers Authorised By ISDN_bwitt 2 Authoriserfs From ISDN_dwurtz ISDN_ecichacz i CoO _gqvdlaan ISDN iwis ISDN_athoma ISDN_jaznar ISDN_jdamhof ISDN_keduijts ISDN_Imak ISDN_mklok ISDN_nsmeding ISDN_pzwetsloot ISDN _rploe ISDN_tchristophe ISDZ_bvanaartsen ISDZ_cbuijsen ISD _cmanuel ISDZ_gabuawad ISD Z_halblas ISD _yelier ISD _jpataca ISD _okumbas ISD _pheusdens ISD 7_phogendoorn ISD _rgeleijnse ISD _tvangelderen ISDZ_vfabri ISD_hverwoerd PBI_cdougherty PBI_stoudic Authorisations must take place in the order listed above Aj F It is possible to define up to three I Click on Save gl OUPRs of users who have to sign i The message that the policy has been saved will payments I Authorised by appear Then by E Click on Submit Then by I Authorise the authorisation policy In case the order in which the users a see 5
13. uently Asked Questions FAQ Search Help The main menu of Access Online Under Cash Management the reporting module Reporting and payment module Payments can be found Under Resources the maintenance module Use the menu items on the left to navigate Administration and Personal Settings can be found In order to use the payment and reporting module the maintenance module and the personal settings need to be configured initially within Access Online Please note that the Previous button in your browser can t be used to go to the previous page due to the secured environment https START QUICKLY WITH Access ONLINE MAINTENANCE 3 Personal Settings aS SieecGn Language EN EN English ast l Time Zone E GMT 01 00 Amsterdam Berlin Rome etc aj Date Format dd MM yyyy Time Format 42 hour 01 45 PM 24 hour 13 45 Amount Format b Decimal Symbol Comma 123 456 789 00 Dot 1235 456 789 00 2 Personal Settings Go to Resources gt Personal Settings Here the personal preferences such as Language can be set This Quick Start Guide Maintenance is based on the English language preference The In Personal Settings the default opening administrator within your organisation screen of the maintenance module can be has determined your language changed preference originally EJ Check whether EN English at Language is selected b Select Dot at Decimal Sy
14. ups User admin policy management User admin manage users User admin authorise user administration changes User admin authorise beneficiary list will automatically be added to your company DAP User admin change beneficiary list will automatically be added to your company DAP User administration roles should always be linked to your COMPANY NAME DAP This DAP is already present See for more information 3 Data Access Profiles START QUICKLY WITH Access ONLINE MAINTENANCE 13
15. y added DAP Maintenance roles always need to be linked to the COMPANY NAME DAP No new DAP can be created for this Use a general DAP name in case more users will be using the same DAP For the COMPANY DAP you can use the name of the subsidiary Data Access Profiles T DAP Code Create a new DAP FI Click on New Enter a DAP code and Description fl Select account E For adding the accounts to the DAP move the accounts one by one from the Unselected Data box to the Selected Data box fl Click on Submit i The message Saved will appear fi Repeat steps a e until all required DAP s have been created A new DAP will be active only after authorisation F Authorise the DAP see 5 Authorise Data Access Profiles Setup Account Unselected Data 20000536FTSBGB2LEUR 350622001000978ABNAJESHEUR 423235257 ABNANLZAEUR 494453011 4ABNANLZ2AEUR 6099987000684 BNADEFFFRAEUR 609987 10044BNADEFFFRAEUR 6740000008 154BN4ABE2AIDIEUR 724540 7694664BN4BEBREUR START QUICKLY WITH Access ONLINE MAINTENANCE 5 ser Wizard Access Profiles risation Policies t amp Company tup sation Ww verview Maintenance Step 1 of 3 Enter User Data Next h Help User Information User Name james smith org This wizard will guide you through the process of creating a new user If you would like to copy an existing user this is possible in the user screen

Maintenance

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