Data Entry Style Guide for FL-ATIS
Contents
1. SunGuide Administrative Editor I A NTCIP SNMP Direct x DmsPolling1 vj 5 e po Active v y Skyline x Number of Columns 25 255 Cd Edit Sign Location Description Roadway Direction Latitude Longitude Address Type 1 Address Type 2 Address Port Server IP Port Server Port Number Read Community Name Write Community Name 30493267 84438600 UDP Port Server M r ns 1 65002 public pu internet R 100 l lt Release Version 1 6 Published 4 26 2011 34 FINAL Data Entry Style Guide for FL ATIS Figure 12 3 Lat Long for EM Locations SunGuide Software Administration Application Windows Internet Explorer i http j192 168 8 14 5unGuideAdmin 5 Bl 5 x pl File Edit View Favorites Tools We Be suncuide software Administration Application fh E mh G Tools 3 TM SunGuide UA Administrative Editor SUTIQUID County Leon Roadway 1 10 Direction Eastbound Reference Point Locations Lane Maps 7 Lane Types Reference Points Sirena Description Malling Lists Sort Order 18935 09 27 19935 Metro Arez City _ ee Mile Marker 199 Reference Point Offset at M Exit Number 199 Nearest Cross Street USS0 W Tennessee Exit Suffix Nearest Cross Street Offset before Latitude 0482850 Lane M2. Direction of travel abbreviated NB SB EB WB from Starting Point Mile Marker XX Exit XX or Cross Street to Ending Point Mile Marker XX Exit XX or Cross Street For example 1 75 NB from Broward Miami Dade Line to 1 595 Release Version 1 6 Published 4 26 2011 SR 826 SB from NW 67th Ave to I 75 1 95 SB from 1 10 to J Turner Butler Blvd I 275 SB from Exit 45 1 4 to Exit 39 SR 60 West Tampa Airport 22 FINAL Data Entry Style Guide for FL ATIS County lines must refer to the two counties For example 1 95 NB from Broward Palm Beach County line to Mile Marker When a Cross Street is a numbered street always use ordinal extensions For example 1st Avenue NOT 1 Avenue 22nd Street NOT 22 Street 3rd Avenue NOT 3 Avenue 85th Boulevard NOT 85 Boulevard Note on Direction of Travel Some roadways travel in two different directions because of curves or other factors for example the same roadway might travel west up to a certain point then turn south In those cases include the direction of travel that local drivers will be most likely to recognize Another option would be to include both directions of travel For example SR 826 W SB from NW 37th Ave to 1 75 Additional Note on TVT Links and FL ATIS There are other aspects of TVT Links beyond the naming that affect FL ATIS functionality TVT links that overlap can create confusion and frustration among 511 users For example w
3. SunGuide Software Administration Application Windows Internet Explorer G yy http 192 168 8 14 5unGuideAdmin v X pi File Edit View Favorites Tools Help d uve G Tools we SunGuide Software Administration Application SunGuide 42 Administrative Editor SUTIGUIDE County Leon Roadway I 10 Direction Eastbound Reference Point Locations USSOWestlshan Drive USSOEsst Mshan Drive a Short Name 10E8 U5 27 Lane Types Reference Pores Long Name us 27 cmd Description Malling Lists Sort Order 18935 09 27 19535 z Response Plans fel Venice Tracking Weatner Conditions City Express Lanes Mile Marker 199 Reference Point Offset at v Z noient Detection Exit Number E Nearest Cross Street USSO W Tennessee m mentor Martenance Exit Suffix Nearest Cross Street Offset Latitude 10482850 Lane Map m bs Longitude 843082 10 Sarena E D Internet 75 The Cities and Metro Areas fields should follow this format City and Metro Area names should be entered with an initial cap not all caps or all lower case letters For example Orlando NOT ORLANDO or orlando Only use the word City when it is a part of the official city name For example Dade City There can be multiple City and Metro Area names listed in each field Each name needs to be separated by commas For example
4. Extended IVR Portion Edits made to the titles of the various columns and sections for brevity and consistency including Roadway Alias Roadway Spoken Name Cross Street Alias and Cross Street Spoken Name Crucial notes on each section modified to be consistent with fact that the FL ATIS system has already launched New Section 12 added to cover requirements for Latitude and Longitude Previous Section 12 is renumbered to Section 13 Travel Time Links Segments Name field section 13 5 was changed to Travel Time Links Spoken Name field Release 1 5 Sept 30 2010 Added new instructions in EM Reference Point Long Name to places spaces between letters in anything that needs to remain all caps Added new instructions to Roadway Name that roadways which have different local roadway names between counties or districts should maintain consistency in naming Added two notes to Cities Metro Areas multiple cities can be entered when separated by acomma and City and Metro Areas should be left blank for EM Locations outside of cities Release 1 6 March 31 2011 Edited the EM Reference Point Long Name to replace abbreviation rules The Manual for Uniform Traffic Control Devices MUTCD replaces the US Postal Service guidelines as the authority for abbreviations Release Version 1 6 47 FINAL Published 4 26 2011
5. Interstate Highways I XX is spoken as eye and where XX is the number of the highway whether it is 1 2 or 3 digits in length U S Roads US XX where US is spoken as you ess and is the number of the highway whether it is 1 2 or 3 digits in length State Roads SR XX where SR is spoken as State Road and XX is the number of the highway whether it is 1 2 or 3 digits in length County Roads CR XX where CR is spoken as County Road and XX is the number of the highway whether it is 1 2 or 3 digits in length Named Roadways Do not include abbreviations in roadway names We cannot assume everyone is going to know what our abbreviations mean For example J Turner Butler Boulevard instead of JTB or Butler Boulevard Orange Blossom Trail instead of OBT or The Trail When a direction is part of a roadway name the direction should be used For example North Jones Road Southwest Davis Boulevard East Branch Highway Direction of travel Northbound Southbound etc when not a part of the roadway name should not be included Release Version 1 6 39 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 13 3 Cross Street Alias field Information in the Cross Street Alias field is used by the IVR phone system to recognize the location along a Covered Roadway for which a user wants information This relates to EM Location Long Name and EM Reference Point Long Name The syste
6. The Beachline or The Bee Line no longer the official name of the roadway though many people still refer to it that way Enter State Road 528 The Beachline Expressway The Beachline The Bee Line The 528 US 41 would also be called US 41 Tamiami Trail Tamiami Trail 9 Street in Collier County or Cleveland Avenue in Lee County Enter US 41 Tamiami Trail Tamiami Trail 9 Street Cleveland Avenue Highway 41 Florida s Turnpike would also be called Turnpike or The Turnpike Portions of the Turnpike are still referred to as the HEFT or Homestead Extension Enter Florida s Turnpike The Turnpike Homestead Extension HEFT Ronald Reagan Turnpike Release Version 1 6 37 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS J Turner Butler Boulevard would also be called JTB JT Butler Boulevard and J Turner Boulevard Turner Boulevard JT Butler J Turner Enter J Turner Butler Boulevard JTB JT Bulter Boulevard J Turner Butler JT Butler J Turner State Road 202 The IVR phone system will recognize aliases that are entered into the system but may not immediately recognize additional names such as casual colloquial or rarely used names mentioned by system users For example 1 4 is also called SR 400 but most users will never call it SR 400 Overloading the system with too many aliases could slow processing and create a frustrating experience for users but the system needs to include as many aliases as users
7. Windows Internet Explorer G Ve v http 192 168 8 14 SunGuideAdmin File Edit View Favorites Tools ode sunauide Software Administration Application gt 8 E pae G Tools SunGuide Administrative Editor 88 511 B AVURR H CCTV VS Data Archive Approved Words Connection Types Fonts Manufacturers Polling Process Names Event Management i Activity Types Agencies Agencies Contacts Comment Types Event Status Types Event Types Injury Types Organizations Location Configuration Locations t Counties Sign Name Center ID Protocol Connection Type Poll Process Packet Timeout Packet Retry Limit Command Retry Limit Op Status Type Manufacturer Number of Lines 3 Beacons _Dav Briahtness evel Edit Sign DMS MOEB MM181 District 9 NTCIP SNMP Direct v DmsPolling1 sj 5 v 6 3 Active LED Skyline v Number of Columns 25 1255 Location Description Roadway Direction Latitude Longitude Address Type 1 Address Type 2 Address Port Server IP Mile Marker 191 110 Eastbound MI 30493267 84438600 UDP Port Server v 1 192 168 11 91 Port Server Port Number 65002 Read Community Name public Write Community Name public v internet R100 Note on Abbreviations DMS names are limited in the number of characters allowed
8. offsets and replace with directional offsets Section 9 Primary amp Secondary Alternate Roads note added to provide timing for data changes and reinforce the optional nature of this field Section 10 2 IVR Roadway Spoken Name field changed State Route to State Road Release 1 3 May 4 2008 Section 4 EM Reference Point Long Name this section was edited to allow an exception to the Style Guide for TIM operational needs allowing Reference Points to include Mile Marker number before cross street name Section 5 Exit Number and Suffix this section was added new to give direction about entering exit numbers and how to deal with interchanges between covered highways All subsequent sections were re numbered accordingly Section 6 Mile Marker this section was added to give new direction about entering Mile Markers as EM Locations on highways with roadside mile markers All subsequent sections were re numbered accordingly Section 9 CCTV Location Description this section was edited to request Districts to make the hard coded location description on cameras match the location description in SunGuide for FL ATIS Data Entry Style Guide for FL ATIS Section 12 EM Extract Spreadsheets Extended IVR Portion Edits made to make IVR phone covered roadway cross street and intersection naming consistent and complete throughout the system Release 1 4 Aug 18 2010 Old Section 12 New Section 13 EM Extract Spreadsheets
9. therefore abbreviations are appropriate for DMS Location Description Both Covered Roadways and Cross Streets can be abbreviated when naming a DMS Complete Covered Roadway name will use too many characters Instead the Covered Roadway name should be the most commonly used name for the road in your region For example US 441 US 17 92 Orange Blossom Trail might read as Orange Blossom Trl in District 5 Abbreviations should follow the U S Postal Service Guidelines which can be found at http www usps com ncsc lookups usps abbreviations html Abbreviations are Hwy Blvd Rd Trl Expy Pkwy Cswy Ave Tpke and St Abbreviations should be in title case i e first letter is capitalized other letters are lower case There should be no punctuation with abbreviated designations DMS Location Descriptions should follow this hierarchy Covered Roadway following the Roadway Description naming style except allowing abbreviations Direction of Travel abbreviated NB SB EB WB Release Version 1 6 Published 4 26 2011 25 FINAL Data Entry Style Guide for FL ATIS Directional Offset N of S of E of W of capitalize the direction put of in lower case or at in lower case Cross Street or Mile Marker For example l 4 WB of SR 436 I 95 SB at Fuller Warren Bridge l 95 at Saint Johns County Rest Area SR 528 WB W of A1A Port Canaveral US 1 NB at MM 7 5 When a Cross Street is a numbered str
10. 4 26 2011 Data Entry Style Guide for FL ATIS 12 Latitude Longitude Lat Long This information affects the appearance of the website and personalized services This data consistency work should be started as soon as possible FL ATIS System usage Lat Long is used by the FL ATIS System to determine individual locations on the FL511 com maps including the My Florida 511 Personalized Services map Devices CCTV cameras and DMSs incident locations Travel Time mapping and personalized services route mapping are all placed on the maps using the Lat Long values entered into SunGuide Figure 12 1 Lat Long for CCTV Cameras SunGuide Software Administration Application Windows Internet Explorer jv amp http 192 168 8 14 SunGuideAdmin p File Edit View Favorites Tools Help P we de sunGuide Software Administration Application coy EJ v Q Tools SunGuide Administrative Editor Edit Camera Camera Name 001 CCTV Springhill TEF Attach to Video Device Center ID Distritos Video Device IP Address 192 168 11 23 Video Sources Protocol SNMP PMPP v Data Archive amp DMS Poll Process NTCIP 1 Approved Words c 3 Video Device Type p Connection Types a IP Streaming Driver ID switch1 M Fonts Location Description TERL ITS Field Site i Manufacturers ee 1 Polling Pro
11. Exit always include Exit XX in the spoken name When the location is a Mile Marker even if the location also has a cross street name the term Mile Marker XX should always be included in the spoken name Always list Exit XX or Mile Marker XX first followed by the name where applicable to make all IVR phone voice prompts consistent among the districts Do not assume this edit will be made when the voice prompts are recorded The IVR Intersection Spoken Name should follow this format Exit XX Name of Exit For example Exit 8 Florida s Turnpike US 441 SR 7 Exit 19 1 595 SR 862 Exit 25 SR 84 SW 24th St Marina Mile Blvd Exit 80B US 441 Orange Blossom Trl SB Exit 10A 1 95 NB Exit 18 SR 858 Hallandale Beach Blvd IVR Intersection Spoken Name should not include Covered Roadway Roadway Description name For example A location on 1 4 should not include l 4 in its name The offset or reference to before at after ramp to or ramp from City Metro Area or County name Abbreviations unless otherwise noted We cannot assume everyone is going to know what our abbreviations mean For example Residents in Jacksonville frequently refer to J Turner Butler Boulevard as JTB or Butler Boulevard However those less familiar with the road will look for the full roadway designation Another example residents in Orlando frequently refer to Orange Blossom Trail as OBT or The Trail To foster understanding of the
12. Reference Points that are Toll Plazas or Rest Areas use this format Toll Plazas and Rest Areas can simply be called Toll Plaza or Rest Area in EM Reference Point Long Name ONLY Drivers who see this reference on a DMS will know that it is the toll plaza or rest area immediately ahead of them on the roadway FL ATIS 511 users will see the EM Location Long Name on the Web site which will explain which toll plaza or rest area is being referenced Since the IVR phone system uses the EM Location Long Name phone users will be given the full description of the toll plaza or rest area For EM Reference Points that are other locations or points of interest use this format Make the name descriptive enough that it will be unique and provide enough information that a tourist or visitor will know the location that is being referenced Abbreviations may be used For example Fuller Warren Brg St Johns River Brg Incident Management Operational Exception Allowed If for Traffic Incident Management operational purposes it is more efficient to include a Mile Marker number before a street name in the EM Reference Point Long Name this is allowed The street name should still follow the Style Guide formats There should also be two dashes with no spaces before or after between the Mile Marker number and the street name to allow FL ATIS to filter out the Mile Marker number before presenting it on the Web site For example MM 92 SR 436
13. Reporting g RMS amp RWIS Safety Barrier amp Scheduled Actions 4 TSS Alternate Routes Destinations Device Templates Matching Routes Message Templates Options VSL 3 Miscellaneous amp User Management Done Edit Travel Time Link Link Description 1 10 EB from US 27 to US 319 Associated TSS Links RTMS 06 link1 District 9 RTMS 07 link1 District 9 RTMS 08 link1 District 9 Publish to FL511 Website Available TSS Links US 319 SR 12 SR 219 District 9 RMS D9 T2 link1 ML District 9 RMS D9 T2 link2 RQ District 9 RMS D9 T2 link3 AQ District 9 RMS D9 T2 link4 ML2 District 9 RMS D9 T2 link5 ML3 District 9 RMS D9 T2 link6 RQ2 District 9 RMS D9 T2 link7 AQ2 District 9 RTMS 01 link1 District 9 RTMS 01 link2 District 9 RTMS 02 link1 District 9 Upper Bound min RTMS 02 link2 District 9 y optional v internet R100 Note on Abbreviations TVT Link Descriptions have a higher allowable character limit but must also include more information than other names or descriptions Abbreviated roadway designations without periods Ave St Blvd etc should be used Avoid other abbreviations unless necessary to make the Description unique or clear to the user TVT Links should include the following information in this order Covered Roadway following the Roadway Description naming style except allowing abbreviations
14. Semoran Blvd Release Version 1 6 16 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 5 Exit Number and Suffix Event Management Location Configuration Locations Exit Number and Exit Suffix fields see Figure 5 This field is not crucial to the operator of the FL ATIS 511 system but is necessary in the long term to establish the consistency and excellence of the FL ATIS data FL ATIS System usage These fields are used in incident descriptions on the FL ATIS Web site on both the map and list pages They are concatenated with the word Exit and any offsets to provide a detailed description of the location They are also used in My Florida 511 Personalized Services to create Segment Start and End locations where they are concatenated with Exit and the EM Reference Point Long Name When both fields are present they are put together to create a single exit number When there is no suffix the Exit Number is used alone Figure 5 Exit Number and Suffix SunGuide Software Administration Application Windows Internet Explorer i o n v http 192 168 8 14 5SunGuideAdmin Pir File Edit View Favorites Tools Help we amp SunGuide Software Administration Application 2 6 v i Tools SunGuide ZB Administrative Editor SUNGUID a County Leon Roadway I 10 Direction Eastbound Refere
15. Trail as OBT or The Trail To foster understanding of the broadest possible audience always use the full name of the roadway All abbreviated highway names should be in all caps For example PGA Boulevard NOT Pga Boulevard LPGA Boulevard NOT Lpga Boulevard Release Version 1 6 9 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 3 Cities and Metro Areas Event Management Location Configuration Locations City and Metro Area fields see Figure 3 This field is crucial to the operation of the FL ATIS 511 system It affects the basic functionality of the IVR phone system It is recommended but not required that each EM Location have an associated City or Metro Area recognizing that EM Locations may not have associated cities or metro areas in rural parts of the state Because these fields are located on the same SunGuide screen as EM Location Long Name they can be edited at the same time FL ATIS System usage City and Metro Area names are used by the Interactive Voice Response phone system to allow a caller to request traffic information based on a city or metro area The system s main menu encourages callers to ask for information by City County or Highway EM Locations that do not include a city and or metro area may not be reported when a caller asks for that city or metro area For example An incident occurs 1 10 at Thomasville Road If Tallahassee is not put in as a city or metro area f
16. are two different locations and request the user to clarify their request For example An entry of Southwest 8 Street in one row and Southwest 8 Street East in another will cause the IVR phone system to believe they are different locations These entries should reflect a more generic version of the intersection name Southwest 8 Street to avoid this confusion Roadway names in this field should also be spelled out completely and should be entered consistently each time For example The IVR phone system does not know that Martin Luther King Boulevard Martin Luther King Blvd and MLK Boulevard are the same roadway It believes they are different and will ask a user to clarify their request Usually the system would then say something like Did you mean Martin Luther King Boulevard Martin Luther King Boulevard or MLK Boulevard The Cross Street Alias field should NOT include the offset before at beyond ramp to ramp from or any information contained in another field This too will cause the IVR phone system to ask the user to clarify their request Release Version 1 6 40 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS Special Note regarding Missing Mile Markers In some Districts not every Mile Marker is entered as an EM Location This could mean that a user asking for information near a missing mile marker might not receive information on their location or their request could be entirely re
17. might reasonably be expected to use so they get the information they want on their first request The IVR phone system is programmed to understand abbreviations such as SR CR US and others so there is no need to enter both SR 50 and State Road 50 However all other alias names should be spelled out completely to avoid confusion For example Spell out Old Saint Augustine Road to avoid confusion between St Saint and St Street Spell out Port Saint Johns Parkway Release Version 1 6 38 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 13 2 Roadway Spoken Name field The Roadway Spoken is what the IVR phone system uses to speak out the name of a Covered Roadway to the user This is not a SunGuide field and it only exists in the Covered Roadways and EM Extract spreadsheets Entries in this field should duplicate what is in the SunGuide Roadway Description see Section 1 field to provide the FL ATIS system with consistency among IVR Web and other delivery methods The Roadway Spoken Name should include the top one or two names for a roadway that a user will expect to hear repeated For example SR 826 should be SR 826 Palmetto Expressway since most users will ask for one or the other and expect to hear repeated back what they asked for SR 50 should be SR 50 Colonial Drive Roadway Spoken Name should therefore follow the same format as the Roadway Description but for the spoken word
18. that affect FL ATIS functionality TVT links that overlap can create confusion and frustration among 511 users for example when a user selects a start and end point on a roadway and is then presented with information from multiple links along the same roadway Overlapping TVT links where a single point on a highway is included in multiple TVT links should to be kept to a minimum except where this might create gaps in reporting There are additional guidelines for TVT links being developed to address current system inconsistencies Release Version 1 6 44 FINAL Published 4 26 2011 CCTV DMS EM FDOT FL ATIS IVR MUTCD RPG TVT List of Acronyms Closed Circuit Television cameras also called traffic surveillance cameras Dynamic Message Sign also called Variable Message Signs or overhead message signs Event Management as defined by SunGuide the Florida Department of Transportation Florida Advanced Traveler Information System also referred to as Florida s 511 Interactive Voice Response the telephone portion of 511 that hears and recognizes voice prompts by a user Manual for Uniform Traffic Control Devices Response Plan Generator as implemented in SunGuide Travel Time Change Tracking Table Release 1 0 March 20 2009 No previous versions or releases Release 1 1 April 8 2009 Section 2 EM Location Long Name note added to provide timing for data changes Edited to al
19. 4 to SR 528 Release Version 1 6 18 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 6 Mile Marker Event Management Location Configuration Locations Mile Marker field see Figure 6 This field is not crucial to the operation of the FL ATIS 511 system but is necessary in the long term to establish the consistency and excellence of the FL ATIS data FL ATIS System usage Mile Markers are used in a variety of ways in FL ATIS The most crucial is that callers to the IVR phone system can check traffic conditions by asking for a highway name or number then narrow down their search by Mile Marker If a Mile Marker is not present in the system FL ATIS will return that the location the user requested is not valid Mile Markers are used on the Web site to provide the location of an incident construction or congestion Interstate highways Florida s Turnpike expressways state roads and U S highways that have regularly posted mile markers should list all of those mile markers as EM Locations in SunGuide This is not required on State roads and U S highways that do not have mile markers posted roadside For example US 1 Overseas Highway in Monroe County The Keys has regular mile markers which should be listed in SunGuide as EM Locations US 1 South Dixie Highway in Miami Dade County does not have mile markers posted roadside and would not have mile markers listed in SunGuide Release Version 1 6 19 FINAL Publish
20. ATIS 1 Roadway Description Event Management Location Configuration Roadways Description field see Figure 1 200 character maximum length no abbreviations This field is crucial to the operation of the FL ATIS 511 system It affects the basic functionality of the IVR phone system and Web site FL ATIS System usage Roadway Description is commonly referred to as Covered Roadways This includes roadways on which the FL ATIS system provides traffic information Entries in the Description Field appear on the Web site under the designation Highway in event pop ups and incident lists Consistency in this field is important because it affects how Roadways appear in the filter drop down menus on the Web site If different districts name a single roadway differently FL ATIS will assume they are different Roadways and present them as such to users For example Since 1 95 runs through Districts Six Four Five and Two all Districts must name it the same or FL ATIS will show users four different I 95s Some roadways with a single State Road or U S highway designator SR 434 or US 441 have different local names between counties or districts In these cases the Roadway Description should include only the designator and or name that is consistent over the length of the roadway Multiple local names can be included in the Roadway Alias field in the Extended IVR Portion see section 13 of this document For example S
21. Data Entry Style Guide for FL ATIS RELEASE VERSION 1 6 FINAL MARCH 31 2011 Data Entry Style Guide for FL ATIS Table of Contents 1 Roadway c 2 Location Long Name ascenso pedetentim eden eed chceenedeeedoeds 6 3 Gilles and Metro 22 10 4 EM Reference Point Long 13 5 Exit Number SM 17 6 Mile Wie GR uso ha inen eS E papi 19 7 ERE 3B dejo d RE E T 21 8 DMS Location DeSCHDIIDI eas 24 9 27 10 CCTV Location Description sigccecicscesstacectcencctesseenseescksectebeanacus sdecectesousnsaneaeiscccegan 28 11 Primary Secondary Alternate 31 12 Latitude Longitude 33 13 Extract Spreadsheets Extended IVR 37 13 1 Roadway Alias eia aN Kana KENEEN 37 13 2 Roadway Spoken Name field 39 13 3 Cross Street Alias field 222 2 40 13 4 Cross Street Spoken Name 42 13 5 Travel Time Links Spoken Name 44 Data Entry Style Guide for FL
22. Instead the Covered Roadway name should be the most used name for the road For example US 441 US 17 92 Orange Blossom Trail might read as Orange Blossom Trl in District 5 Abbreviations should follow the U S Postal Service Guidelines which can be found at http www usps com ncsc lookups usps_abbreviations html Abbreviations are Hwy Blvd Rd Trl Expy Pkwy Cswy Ave Tpke and St Abbreviations should be in title case i e first letter is capitalized other letters are lower case There should be no punctuation with abbreviated designations When naming CCTVs use the following hierarchy Covered Roadway following the Roadway Description naming style except allowing abbreviations Directional Offset N of S of E of W of capitalize the direction put of in lower case or at in lower case Cross Street or Mile Marker FINAL Release Version 1 6 29 Published 4 26 201 1 Data Entry Style Guide for FL ATIS For example l 4 E of SR 436 1 275 W of HowardFrank Br Hump I 95 at SW 18 An exception to the CCTV naming protocol can be made when two CCTVs are located at the same point along a roadway usually in cases where a wooded median prevents a camera from seeing both directions of travel or with fixed direction cameras In this case each camera would be named using the following hierarchy Covered Roadway Direction of the highway the camera is monitoring NB SB EB WB Offset before at o
23. MM and the number For example MM 5 MM 37 MM 210 For EM Locations that are Toll Plazas use this format Toll Plazas should include an additional description to make it clear to the user which toll plaza is being referenced For example Broward County Alligator Alley Toll Plaza Collier County Toll Plaza For EM Locations that are other locations or points of interest use this format Make the name descriptive enough that it will be unique and provide enough information that a tourist or visitor will know the location that is being referenced For example Fuller Warren Bridge Mims Rest Area General notes on EM Location Long Name EM Location Long Name should not include Covered Roadway Roadway Description name For example A location on 1 4 should not include l 4 in its name Release Version 1 6 8 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS City or Metro Area Names because the City Name will be in the City at cross street location field This will shorten the EM Location Long Names Abbreviations in roadway names unless otherwise noted We cannot assume everyone is going to know what our abbreviations mean For example Residents in Jacksonville frequently refer to J Turner Butler Boulevard as JTB or Butler Boulevard However those less familiar with the road will look for the full roadway designation Another example residents in Orlando frequently refer to Orange Blossom
24. R 434 is called Alafaya Trail in Orange County but has no local name in Seminole County In this case the Roadway Name should only include SR 434 Release Version 1 6 3 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS Figure 1 Roadway Description 2 SunGuide Software Administration Application Windows Internet Explorer G RA http 192 168 8 14 SunGuideAdmin x Pi File Edit View Favorites Tools Help w d e SunGuide Software Administration Application Cp SunGuide Administrative Editor 8 511 Edit Roadway E AVLRR cerv vs Short Name G Data Archiv Set MEUM EIN Desctiption 1 10 0 5 Event Management Performance Measures Activity Types Agencies Assign Counties Assign Directions Agencies Contacts t 3 Roadway Counties Available Counties Roadway Directions Available Directions Comment Types m x E Event Status Types Leon Jefferson Eastbound Northbound Gadsden Hamilton Westbound Southbound Event Types Innerloop Injury Types Organizations Location Configuration Locations Counties Delete Selections Add Selections Delete Selections Add Selections Lane Maps Lane Types Reference Points Save and Exit Cancel Mailing Lists Lists Contacts _ _ Done Internet 10095 The Roadways Description field should follow this format Interst
25. Saint Petersburg Clearwater Kissimmee Saint Cloud Celebration Release Version 1 6 11 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS City names should be spelled out completely even though certain parts of the name may ordinarily be abbreviated This will ensure the IVR system always reads out the correct name For example Fort Myers North Fort Myers Fort Lauderdale Saint Cloud Saint Augustine Port Saint Lucie Release Version 1 6 12 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 4 EM Reference Point Long Name Event Management Location Configuration Reference Points Long Name field See Figure 4 50 character maximum length abbreviations allowed This field is crucial to the operation of the FL ATIS 511 system It affects the basic functionality of the Web site and My Florida 511 Personalized Services FL ATIS System usage This field is a portion of the data included in the Description column of an event on the Web site Consistency and style are important in this field so that the user is clear about where an event is taking place It also provides a more professional consistent look to FDOT s data This field is also used in the My Florida 511 Personalized Services to allow users to create their personalized routes The Reference Point Long Name is used to create the Segment Starting Point and Segment Ending Points which a user chooses to define the limits of a route Referen
26. XX Northbound Not Take SR XX Northbound to CR YY Release Version 1 6 31 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS Figure 10 Primary amp Secondary Alternate Roads Windows Internet Explorer 6 v http 192 168 8 14 SunGuideAdminy y 4 x File Edit View Favorites Tools suncuide Software Administration Application te deh Page Tools SunGuide Administrative Editor County Leon Roadway 1 10 Direction Eastbound St Reference Point Locations Circle NW lorth Monroe Agencies Comans SR155 North Meridian Road temen nes Ma Manes US312 Capital Circle NE Bent Types Olson Road LS Types Short Long Name Description Em iane Types Sort Order Reference Poims Rosoways Metro Area Mating Uses P City Misting Lists Mile Marker Reference Point Offset before Response Tracey Exit Number Nearest Cross Street Cook Rd oc Exit Suffix ij Nearest Cross Street Offset before Express Lanes HAR Latitude Lane Map Soms 0 GEI p Longitude Reporting gt Primary Alternate Road Secondary Alternate Road TRNG Short Name Short Name lt gt Description Description M Nana ED Release Version 1 6 32 FINAL Published
27. ameras and DMS signs being placed a significant distance off the covered roadway Travel Time or Personalized Services routes veering off the designated roadway or being incorrect or impossible These inaccuracies reflect poorly on FDOT and the FL ATIS System Latitude and Longitude values in SunGuide should place the EM or hardware location accurately on the map EM Locations should appear on the map at the actual intersection exit or mile marker Device icons should appear on or adjacent to the roadway on which it is located when viewed at the lowest zoom level Lat Long on Interstates and other multi lane highways should have different values for the different directions of travel NB SB or EB WB since FL ATIS does show different Travel Time paths for the different sides of the highway There are many Internet tools available to assist in determining the accurate Lat Long values for any given location Release Version 1 6 36 FINAL Published 4 26 201 1 13 Data Entry Style Guide for FL ATIS EM Extract Spreadsheets Extended IVR Portion This information is crucial to the operation of the FL ATIS 511 system It affects the basic functionality of the IVR phone system There are a number of specific fields in the Extended portion of the EM Extract spreadsheets that contain information used by the FL ATIS IVR phone system to recognize what users request and deliver speak information to users This information does not come from Su
28. ap enms v M Longitude v Internet 75 The Lat Long for TvT TSS Links are defined using the SunGuide Link Editor Reference the Software User s Manual SUM for instructions in how to use this editor properly Note that the more accurate the links are drawn within the SunGuide Link Editor the better they will appear within FL ATIS Lat Long Format Lat Long values are saved within SunGuide in microdegrees i e degrees x 10 Values entered into SunGuide in degrees are invalid and will not be displayed properly from FL ATIS Keep in mind that in Florida latitude and longitude values should fall within the following approximate ranges e Latitude Values in Florida 24543532 to 30998800 microdegrees e Longitude Values in Florida 80030937 to 87636566 microdegrees Values entered into SunGuide that lie outside the approximate range listed above are likely invalid and will not display properly from FL ATIS Release Version 1 6 35 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS Note that when converting from degrees to microdegrees if the available degrees value does not have at least six points of precision or significant digits the value must be padded with zeros For example The value 26 58 has a microdegrees value of 26580000 General Note on Lat Long Lat Long values entered into SunGuide should be as accurate as possible Inaccurate Lat Long values can result in CCTV c
29. ate Highways I XX where XX is the number of the highway whether it is 1 2 or 3 digits in length U S Roads US XX where XX is the number of the highway whether it is 1 2 or 3 digits in length State Roads SR XX where XX is the number of the highway whether it is 1 2 or 3 digits in length County Roads CR XX where XX is the number of the highway whether it is 1 2 or 3 digits in length Note that for each selection The roadway designator is in all capital letters There is a hyphen between the letters and the roadway number There are no spaces between the letters and the hyphen or the hyphen and the numbers There are no periods after the letters in the highway designation Release Version 1 6 4 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS The Turnpike Florida s Turnpike Named Roadways Capitalize the first letter of each word in the roadway name and designation except where noted below For example Davie Boulevard NOT DAVIE BOULEVARD There should not be abbreviations in roadway names unless otherwise noted We cannot assume everyone is going to know what our abbreviations mean For example Residents in Jacksonville frequently refer to J Turner Butler Boulevard as JTB or Butler Boulevard However those less familiar with the road will look for the full roadway designation Another example residents in Orlando frequently refer to Orange Blossom Trail as OBT or The Trail To fost
30. broadest possible audience always use the full name of the roadway Toll Plazas should include an additional description to make it clear to the user which toll plaza is being referenced Release Version 1 6 42 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS For example Broward County Alligator Alley Toll Plaza Collier County Toll Plaza Release Version 1 6 43 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 13 5 Travel Time Links Spoken Name field On the TVT Links Spreadsheet this column is shown as Travel Time Links Spoken Name New With End Points The spoken name of the Travel Times Links is not derived from SunGuide data Even though the names of the end points may be EM Locations they are not directly linked in SunGuide The names of the Travel Time Link Segments are based on the end points and direction of travel and should follow this format the covered roadway name is not spoken and the FL ATIS system add the from automatically Starting Point MM XX Exit XX or Cross Street to Ending Point MM Exit XX or Cross Street For example Broward Miami Dade Line to 1 595 NW 67th Ave to I 75 I 10 to J Turner Butler Blvd Exit 45 1 4 to Exit 39 SR 60 West Tampa Airport County lines must refer to the two counties For example Broward Palm Beach County line to MM XX Additional Note on TVT Links and FL ATIS There are other aspects of TVT Links beyond the naming
31. cation to FL ATIS users It also provides a more professional consistent look to FDOT s data Figure 2 EM Location Long Name 2 SunGuide Software Administration Application Windows Internet Explorer Y http j 192 168 8 14 5unGuideAdmin Pir File Edit View Favorites Tools Help w d suncuide Software Administration Application 3 B geh v i Tools SunGuide Administrative Editor H DMS County Leon Roadway 1 10 Direction Westbound Event Types Injury Types Organizations Location Configuration Locations Counties Lane Maps Lane Types Reference Points t Roadways Mailing Lists US90West Mahan Drive CR151 Centerville SR146 Miccosukee Road Olson Road US319 Capital Circle NE SR 61 SR61 Thomasville SR155 North Meridian Road Short Name i10Wb AF mm213 Reference Point Locations Agencies Contacts Comment Types SR364 Baum Road 213 SR154 Chaires Cross Road MM 213 Event Status TERN US90East Mahan Drive MM 213 Mailing Lists Contacts Description Procedural Errors Response Plans Sort Order 68710 MM 213 68710 Vehicle Tracking i Weather Conditions Metro Area v Express Lanes _ Done Internet 100 Release Version 1 6 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS Note on abbreviations Complete roadway name may use too many characters When necessary for s
32. ce Point Long Name is also used by the SunGuide Response Plan Generator RPG to fill in the Cross Street variable on Dynamic Message Signs DMSs This means that this field needs to be configured to accommodate DMS message limitations The Reference Point Long Name should only be the name of the cross street mile marker rest area toll plaza or other point of interest reference point closest to where the event takes place General notes for DMS Messaging EM Reference Points When an event is posted to a DMS through the DMS Response Plan Generator SunGuide pulls from the Reference Point Long Name field This field will have to be consistent with the requirements listed in the Manual for Uniform Traffic Control Devices MUTCD which does not allow hyphens in roadway names For example State Road 61 in FL ATIS would be SR 61 State Road 61 on a DMS by MUTCD standards would be SR 61 Release Version 1 6 13 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS Figure 4 EM Reference Point Long Name SunGuide Software Administration Application Windows Internet Explorer eo amp http j192 168 8 14 SunGuideAdmin File Edit View Favorites Tools Help we amp SunGuide Software Administration Application fi v i Tools SunGuide Administrative Editor Edit Reference Point Activity Types Short Name Agencies Sees Long Na
33. ce between letters that should be capitalized For example N Jones Rd S W Davis Blvd E Branch Hwy It is preferred to use ordinal extensions for numbered streets but an exception can be made if doing so would make the roadway name too long to fit on a DMS For example 1st Ave NOT 1 Ave 22nd St NOT 22 51 3rd Ave NOT 3 Ave 85th Blvd NOT 85 Blvd Cross Street names reference point can be abbreviated when local residents commonly refer to the roadway by its abbreviated name For example Residents in Jacksonville frequently refer to J Turner Butler Boulevard as J T B Residents in Orlando frequently refer to Orange Blossom Trail as OBT All abbreviated cross street reference point names should be in all caps The FL ATIS system is programmed to change any word in all caps to a word with only the first letter capitalized To circumvent this function any cross street that should be in all caps must be entered into SunGuide with a space between each capitalized letter Release Version 1 6 15 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS For example P GA Boulevard NOT PGA or Pga Boulevard LPGA Boulevard NOT LPGA or Lpga Boulevard For EM Reference Points that are Mile Markers use this format MM XX where XX is the number of the mile marker whether it is 1 2 or 3 digits in length no space between the two Ms but a space between MM and the number For example MM 5 MM 37 MM 210 For EM
34. cess Names Roadway Springhill Road MI Card Number Signs Direction Northbound v 3 Event Management Manufacturer L Activity Types Latitude 30410200 i Agencies Posts i4100e v Agencies Contacts 9 84321000 T i t rt v Comment Types Op Status Active Streaming Type ranspo Event Status Types Event Types Address Type 1 PMPP Address Secondary Interface Snapshot Requested Address Type 2 ress v tf Organizations m gt Done Internet 100 Release Version 1 6 33 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS Figure 12 2 Lat Long for DMSs SunGuide Software Administration Application Windows Internet Explorer 2 le http 192 168 8 14 SunGuideAdmin x File Edit View Favorites Tools Help AVLIRR CCTV VS Archive i Approved Words Connection Types Fonts Manufacturers Polling Process Names Event Management Activity Types Agencies Agencies Contacts Comment Types Event Status Types Organizations Location Configuration ocations ounties xod SunGuide Software Administration Application Sign Name Center ID Protocol Connection Type Poll Process Packet Timeout Packet Retry Limit Command Retry Limit Op Status Type Manufacturer Number of Lines 3 Beacons Dav Rriahtness evel
35. ed 4 26 2011 Data Entry Style Guide for FL ATIS Figure 6 Mile Marker SunGuide Software Administration Application Windows Internet Explorer 14 http 192 168 8 14 SunGuideAdmin Pir File Edit View Favorites Tools Help 3 de suncuide Software Administration Application gt B geh v i Tools SunGuide Administrative Editor NGUIDE a County Leon Roadway 1 10 Direction Eastbound Reference Point Locations LEN RIES lorth Meridian Road SR51 Thomasville USSOWest Mahar rive USS0East Mahan Drive a Short Name 10E8 US 27 Lane Types Reference Points Long Name 25 27 ME Desctiption Sort Order 19925 05 27 19935 Metro Arez City m Mile Marker Reference Point Offset at Exit Number 199 Nearest Cross Street Exit Suffix Nearest Cross Street Offset Latitude 20482650 Lane Map v Longitude 843082 10 Ss Internet 75 Format for Mile Marker EM Locations should be consistent with the descriptions in EM Location Long Name and EM Reference Point Long name in other sections of this document For EM Locations and Reference Points that are Mile Markers use this format MM XX where XX is the number of the mile marker whether it is 1 2 or 3 digits in length no space between the two Ms but a space between MM and the number For example MM 5 MM 37 MM 210 Release Ver
36. eet always use ordinal extensions For example 1st Avenue NOT 1 Avenue 22nd Street NOT 22 Street 3rd Avenue NOT 3 Avenue 85th Boulevard NOT 85 Boulevard Release Version 1 6 26 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 9 DMS Messaging This is not crucial to the operation of the FL ATIS 511 system but is necessary in the long term to establish the consistency and excellence of the FL ATIS data DMS messages are not a part of FL ATIS except that the DMS messages do appear on the Web site on the maps page when a user clicks on a DMS icon and on the Message Boards tab under the Traffic section It is important that the DMS messages that appear on the roadways match as closely as possible to the information that will be presented on the FL ATIS Web site and IVR system This is to help users of both systems understand that they are connected and receiving data from the same source This increases the reliability and user trust of FDOT s ITS systems Research has shown people do use both systems to check traffic conditions Because FL ATIS has the flexibility to offer more detailed information than DMSs it is important a user can read a DMS message then use that message to call 511 and get more details on an event Figure 7 shows how the DMSs relate to FL ATIS and 511 Figure 9 DMS Suggested Response Plan window 2 Suggested Response Plan Windows Internet Explorer http 192 168 8 14 Operato
37. er understanding by the broadest possible audience always use the full name of the roadway For highway names that are abbreviations or acronyms the name should be in all caps For example PGA Boulevard NOT Pga Boulevard LPGA Boulevard NOT Lpga Boulevard Roadway designations also should be spelled out fully Avenue Boulevard Causeway Expressway Highway Parkway Road Trail Turnpike and Street When a direction is part of a roadway name spell out the direction For example North Jones Road Southwest Davis Boulevard East Branch Highway General note on Roadway Descriptions The direction of travel should not be included when not a part of the roadway name Direction of travel is entered into another field in SunGuide Release Version 1 6 5 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS 2 EM Location Long Name Event Management Location Configuration Locations Long Name field See Figure 2 50 character maximum length abbreviations allowed This field is not crucial to the operation of the FL ATIS 511 system but is necessary in the long term to establish the consistency and excellence of the FL ATIS data FL ATIS System usage The EM Location Long Name field is used to define what shows on the Web site under Traffic Incidents tab Location column It also populates the Location field in an event pop up on the Map page Consistency and style are important to present a predictable incident or event lo
38. hen a user selects a start and end point on a roadway and is then presented with information from multiple links along the same roadway Overlapping TVT links where a single point on a highway is included in multiple TVT links should to be kept to a minimum except where this might create gaps in reporting There are additional guidelines for TVT links being developed to address current system inconsistencies Release Version 1 6 23 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS 8 DMS Location Description DMS Signs Location Description field see Figure 8 63 character maximum length abbreviations allowed This field is not crucial to the operation of the FL ATIS 511 system but is necessary in the long term to establish the consistency and excellence of the FL ATIS data FL ATIS System usage DMS Location Description is used on the Web site to designate unique DMSs It appears in the DMS pop up and the Message Sign tab Each name must be unique When a FL ATIS user scrolls through the list of DMS messages on the Web site they need to be able to quickly and easily identify the DMS messages relevant to their commute or trip Naming these consistently and clearly will make sure users can find the information they need quickly and accurately Release Version 1 6 24 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS Figure 8 DMS Location Description SunGuide Software Administration Application
39. it View Favorites Tools Y E we a sunGuide Software Administration Application fy B geh v i Tools SunGuide Administrative Editor Connection Types Edit Camera Camera Name 001 CCTV Springhillg TEF Attach to Video Device V Video Destinations Video Device IP Address 192 168 11 23 Video Sources Protocol SNMP PMPP Data Archive DMS Poll Process NTCIP 1 v Approved Words E Video Device Type Event Status Types Event Types Injury Types Organizations Address Type 1 Address Type 2 Done Address Secondary Interface Snapshot Requested internet IP Streaming Driver ID switch1 Fonts Location Description TERL ITS Field Site Manufacturers 1 Polling Process Names Roadway Springhill Road E Card Number Signs Direction Northbound v ri Managers Manufacturer impath Activity Types Latitude 30410200 Agencies i4100e M Longitude 84321000 Agencies Contacts transport v Comment Types NET Ae Streaming Type gt 100 Note on Abbreviations CCTV Location names are limited in the number of characters allowed therefore abbreviations are appropriate for CCTV Location Description Covered Roadways Cross Streets and Mile Markers can be abbreviated when naming a CCTV Complete Covered Roadway name will use too many characters
40. jected by the system as being invalid To prevent such an occurrence when a District decides to skip a mile marker between EM Locations the missing mile markers are entered into the nearest Cross Street name and or Exit or other Location of Interest field to the skipped mile marker Since these entries are completely manual the cells containing these entries should be annotated highlighted to show that they contain additional information beyond the actual Location information otherwise shown on that row in the spreadsheet Release Version 1 6 41 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS 13 4 Cross Street Spoken Name field The Cross Street Spoken Name is what the user hears when an incident or event is located at or near that exit or intersection The spoken name may also be used to confirm a location when a user asks for something contained in a Cross Street name and or Exit or other Location of Interest field This field should include enough information to let the user know the system has correctly heard their request for a location along a Covered Roadway Keep the name as brief as possible to help the user and maintain brevity in the system The Cross Street Spoken Name is not a SunGuide field but should closely follow the EM Location Long Name field see Section 2 to provide the FL ATIS system with consistency among the IVR Web and other delivery methods When the location is an
41. low abbreviations of Mile Marker Edited to allow Exit number entries optional for Districts pending a FL ATIS enhancement Section 3 Cities and Metro Areas note added to provide timing for data changes edits to clarify use of the Metro Area field Section 4 EM Reference Point Long Name note added to provide timing for data changes edits to clarify use of data in My Florida 511 Personalized Services remove requirement to spell out Mile Marker and allow it to be abbreviated MM Copy edited to make field compatible with DMS requirements Section 5 TVT Link Description note added to provide timing for data changes Edited to allow for roadways with multiple directions of travel Section 6 DMS Location Description note added to provide timing for data changes Edited to remove SunGuide offsets and replace with directional offsets Section 7 DMS Messaging Section 7 1 DMS Messaging Covered Roadways removed references to SunGuide fields and added reference to SunGuide Software User s Manual Note added to provide timing for data changes Section 7 2 DMS Messaging EM Locations removed detail and referred users to Section 4 for information about updating EM Reference Point Long Name Section 8 CCTV Location Description note added to provide timing for data changes Edited to allow abbreviation of Mile Marker Edited to remove direction reference from most CCTV locations allowing exceptions when necessary Edited to remove SunGuide
42. m will recognize any name combination entered into this field when a user requests information NOTE 1 This field should include ALL variations of frequently used names for the Cross Street or Exit NOTE 2 This field MUST include either the exit number Exit XX Y where XX is the exit number whether one two or three digits and Y is the letter suffix A B C D etc the XX and Y should be separated by a space or Mile Marker number MM XX and the Cross Street or Location Name Do NOT include both a Mile Marker and Exit number as the IVR phone system understands the two are normally interchangeable This information must be entered in this Cross Street Alias field since the IVR does NOT read from other fields in the database to determine the exit or mile marker NOTE 3 Entries into this field MUST be separated by a comma Parentheses are NOT recognized by the IVR as a separator and other common separators are already in use in the roadway naming styles For example Exit 80 B US 17 92 US 441 Orange Blossom Trail Exit 80 B OBT Exit 80 B US 17 92 Exit 80 B US 444 Exit 80 B 17 92 Exit 80 B 441 US 17 92 US 441 Orange Blossom Trail OBT US 17 92 US 441 17 92 441 Exit 80 B MM 229 Canoe Creek Road Canoe Creek Road Canoe Creek MM 229 The information in this field should be as generic as possible to avoid confusion within the system Any differences in a Cross Street Name will cause the system to believe they
43. me US90 W Tennessee Comment Types Event Status Types Description US90 Midway Event Types d i Sort Order 10100 US 27Sharer Rd 2750 v Injury Types Organizations Locations Exit Suffix Counties Lane Maps Lane Types Reference Points Ri Mailing Lists Save and Exit Cancel Mailing Lists Contacts Procedural Errors Response Plans Vehicle Tracking Weather Conditions Lanes Done Internet 10095 Note on abbreviations Complete cross street name may use too many characters When necessary for space constraints the cross street reference point name should be the most used name for the cross street reference point Abbreviations should follow the Manual on Uniform Traffic Control Devices MUTCD Guidelines which can be found at http mutcd fhwa dot gov kno 2009 htm The abbreviations are found on page 24 of the 2009 edition Abbreviations are Hwy Blvd Rd Trl Expy Pkwy Cswy Ave Tpke and St Abbreviations should be in title case i e first letter is capitalized other letters are lower case There is no punctuation with abbreviated designations Most EM Reference Points are exits In those cases use the name of the exit or the cross street Do not include the following information in the EM Reference Point Long Name The word Exit The exit number The name of the Covered Roadway Roadway Description The city or coun
44. nGuide but is entered into the spreadsheet after the data is extracted from SunGuide These specific fields include Alias IVR Roadway Spoken Name Cross Street name and or Exit or other Location of Interest IVR Intersection Spoken Name Travel Time Links Segment Name 13 14 Roadway Alias field Information in the Roadway Alias field is used to create alternate names for the Roadway Name which the IVR phone system will recognize This is not a SunGuide field and it only exists in the Covered Roadways and EM Extract spreadsheets This field should include ALL variations of frequently used names for the Covered Roadway These are any names a user might call a Covered Roadway when asking for information The alias list can also include defunct names or names that are being phased out but that are still in common usage among drivers These aliases are used for recognition only and are not spoken out to the user NOTE 1 The Roadway Name Direction not to be read out field directly left of the Roadway Alias field is NOT picked up by the IVR thus any entries that are in that field must be duplicated in the Roadway Alias field as well NOTE 2 Entries into this field MUST be separated by a comma Parentheses are NOT recognized by the IVR as a separator and other common separators are already in use in the roadway naming styles For example SR 528 Beachline Expressway would also be called SR 528 The Beachline Expressway
45. nce Point Locations s Short Name 10EB US 27 Lane Types Reference Ports Long Name 5 27 Description Sort Order 18935 09 27 19935 Metro Arez City Mile Marker 199 Reference Point Offset v Nearest Cross Street USS0 W Tennessee Nearest Cross Street Offset before Latitude 120482850 Lane Map SMCS v NS Longitude ens om 2 m 54 P Internet 75 Release Version 1 6 17 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS For exits where there is a single ramp or exit enter only the Exit Number and leave the Exit Suffix blank Follow this format for the Exit Number field XX where XX is the number of the exit whether it is 1 2 or 3 digits in length For example On 1 10 the exit for 1 110 is Exit 12 Enter 12 in the Exit Number field and leave the Exit Suffix blank Note do not enter the quotation marks just the number For exits that have multiple ramps or exits each with its own letter suffix enter the numeric portion of the Exit designation in the Exit Number field and the letter portion of the designation in the Exit Suffix field Follow this format for the Exit Number field XX where XX is the number of the exit whether it is 1 2 or 3 digits in length Follow this format for the Exit Suffix field Y where Y is the letter designator for the individual ramp whether it is A B C D etc For example On 1 95 there are two exits for Yamato Road one for Yamato Rd EB Exi
46. or that EM Location and a caller asks for Tallahassee they may not receive the incident report However if they ask for 1 10 or Leon County they would receive the report Metro Areas are helpful in cases where common perception is that a location or area is in a major city but in fact resides outside of that city but in the general area or Metro Area For example An incident occurs on 1 4 at SR 436 Semoran Boulevard This incident would be located in the city of Altamonte Springs which is located in the metro Orlando area Many area visitors may not be familiar with Altamonte Springs as a city and believe they are still in Orlando If a caller asks for Orlando and Orlando is not entered as a Metro Area the caller might not receive the report even though it would be available by asking for 1 4 or Seminole County Multiple cities can be associated with a single EM Location if that location is close to both cities In those cases each city name should be separated by a comma For example Hollywood Pembroke Pines along Florida s Turnpike Altamonte Springs Casselberry on SR 436 Semoran Blvd If an EM Location is not in a City or Metro Area the Metro Area and City fields in SunGuide should be left blank Any other entry for example N A none will cause errors in FL ATIS and the 511 IVR system Release Version 1 6 10 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS Figure 3 Cities and Metro Areas
47. pace constraints the roadway name should be the most used name for the road Abbreviations should follow the U S Postal Service Guidelines which can be found at http www usps com ncsc lookups usps abbreviations html Abbreviations are Hwy Blvd Rd Trl Expy Pkwy Cswy Ave Tpke and St Abbreviations should be in title case i e first letter is capitalized other letters are lower case There is no punctuation with abbreviated designations EM Locations can be exits cross streets mile markers rest areas toll plazas and other points of interest Most EM locations are exits The preferred style for EM locations which are exits is to include the exit number at the beginning of the field This is not required since this information also exists in another SunGuide field Those districts that choose to include exit numbers in their EM locations should follow the following format Exit XX Name of Exit where XX is the number of the exit whether it is 1 2 or 3 digits in length For example Exit 8 Florida s Turnpike US 441 SR 7 Exit 19 595 SR 862 Exit 25 SR 84 SW 24th St Marina Mile Blvd Exit 80B US 441 Orange Blossom Trl SB Exit 10A I 95 NB Exit 18 SR 858 Hallandale Beach Blvd The word Exit in the Location field should be capitalized Regardless of whether exit numbers are included in an EM location follow this format Wherever possible the EM Location Long Name should follow roadway signage with regard to
48. r beyond all lower case Cross Street or mile marker For example SR 408 EB W of Woodbury Rd SR 408 WB W of Woodbury Rd When a Cross Street is a numbered street always use ordinal extensions For example 1st Avenue NOT 1 Avenue 22nd Street NOT 22 Street 3rd Avenue NOT 3 Avenue 85th Boulevard NOT 85 Boulevard Other exceptions to these naming protocols should be discussed with FDOT Central Office on an as needed basis Release Version 1 6 30 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 11 Primary amp Secondary Alternate Roads Event Management Location Configuration Locations Primary amp Secondary Alternate Roads fields see Figure 10 This field is not crucial to the operation or the ongoing operation of the FL ATIS 511 system Districts that choose to employ the Alternate Roads functionality in FL ATIS System usage The Primary and Secondary Alternate Roads are presented by FL ATIS through the 511 system when a roadway is closed It is important that these be consistent so users will be able to easily and accurately identify their detour or alternate route General notes on Primary and Secondary Alternate Roads When Alternate Roads are entered follow the protocols for EM Long Name above Note however that Alternate Roads may include direction of travel but that the direction should be spelled out Include only the name of one roadway not complete directions For example SR
49. rMapAx Data EM dialogs suggestedRespansePlan html windowid 150X2 14 0A C3 oA 1 YoC2 9C YoC2 VoBE Yo LE VoC2 A4 VoD YoC3 B35 9 522 Suggested Response Plan Event ID 1320 Selected Plan Items Until Cancelled 1 18 EB BLOCKED DMS HOEB MM202 Priority 3 ABD UHCL BEYOND District 9 SR61 THOMASUILLE ier dms A x der a Test HAR aac ABANDONED VEHICLE BEYOND LANDMARK NAME ON I 16 EASTBOUND A SEED UICE ari RIGHT LANE BLOCKED har HAR Ej Sublect 4 Right L 2L Blocked e Abandoned Vehicle 9 anes 1 EMAIL Location LEON I 10 EB Beyondnullnull SR61 Thomasville Rd me Gii Abandoned vehicle in Leon county going Eastbound on I 18 544 ATIS beyond HM 264 with Right lane blocked Last update 3 12 2009 9 38 46 0 Fi 3 miai Get New Suggestion T ve response plan to the event select an option below and click the Set as 5 Resp jutton Automatically Generated vi m Make this the response plan v Internet Roadway and Cross Street names that appear in DMS messages should conform to the styles described in previous sections of this document Exceptions can be made to shorten names to fiton DMS signs or to modify names to comply with MUTCD guidelines Release Version 1 6 27 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS 10 CCTV Location Description CCTV VS Cameras Location Description field see Figure 10 30 cha
50. racter maximum length abbreviations allowed This field is not crucial to the operation of the FL ATIS 511 system but is necessary in the long term to establish the consistency and excellence of the FL ATIS data FL ATIS System usage The CCTV Location Description is used on the Web site to designate unique CCTV camera locations It appears in the CCTV pop up and the Cameras tab Each name must be unique When a FL ATIS user scrolls through the list of CCTV cameras on the Web site they need to be able to quickly and easily identify the CCTV cameras relevant to their commute or trip Naming these consistently and clearly will make sure users can find the information they need quickly and accurately Note on CCTV Location Description on camera images At some point the CCTV camera location which is hard coded onto each camera image should match the CCTV camera location description entered in to SunGuide for FL ATIS This is not crucial to system launch and can be accomplished as new cameras are added to District ITS networks older cameras are replaced or maintenance is performed on cameras to make this process as convenient as possible for District personnel Release Version 1 6 28 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS Figure 10 CCTV Location Description 2 SunGuide Software Administration Application Windows Internet Explorer Ore v http 192 168 8 14 SunGuideAdmin v IX pil File Ed
51. sion 1 6 20 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS 7 TVT Link Description TVT Travel Time Links Link Description field see Figure 7 128 character maximum length abbreviations allowed This field is not crucial to the operation of the FL ATIS 511 system but is necessary in the long term to establish the consistency and excellence of the FL ATIS data FL ATIS System usage TVT Link Description is used on the Web site to designate unique Travel Time Links It appears in the Estimated Travel Times pop up and the Estimated Travel Times tab Each name must be unique FL ATIS users will use Travel Time Links to get an approximate travel time for their commute It is important they can quickly easily and accurately identify the Links that are on their daily commute Since these appear in list format on the Web site consistency will help make that list easier to read Release Version 1 6 21 FINAL Published 4 26 2011 Data Entry Style Guide for FL ATIS Figure 7 TVT Link Description SunGuide Software Administration Application Windows Internet Explorer G Ve v http 192 168 8 14 SunGuideAdmin File Edit View Favorites Tools we sunauide Software Administration Application gt d v i Tools SunGuide Administrative Editor Event Management Express Lanes HAR cH Incident Detection amp Inventory Maintenan ce amp
52. t 48A and one for Yamato Rd WB Exit 48B For Yamato R EB enter 48 in the Exit Number field and A in the Exit Suffix field For Yamato R WB enter 48 in the Exit Number field and B in the Exit Suffix field Note do not enter the quotation marks just the number or letter For Exits that begin or terminate a highwa When a covered roadway normally a spur begins at another covered roadway use Exit 0 as the designator This will make the order of exits in My Florida 511 Personalized Services make sense to the user with the beginning or end of the highway coming at Exit O which is before Exit 1 If there are multiple ramps going in different directions use Exit and Exit OB etc This change would be made in the EM Reference Point Long Name field For example 375 is a spur off 275 For 1 375 Westbound the interchange with 275 would include Exit to 1 275 Southbound and Exit OB to 1 275 Northbound For 1 375 Eastbound the interchange would include Exit from 1 275 Southbound and Exit from 1 275 Northbound These would be at the same locations as Exits 23A and 23B on 1 275 to 1 375 SR 528 Beachline Expressway begins at 1 4 For SR 528 Westbound the interchange with 1 4 would include Exit OA to 1 4 Eastbound and Exit OB to 1 4 Westbound For SR 528 Eastbound the interchange would include Exit OA from 1 4 Westbound and Exit OB from 1 4 Eastbound These would be at the same locations as Exit 72
53. the names of roadways included If the exit name includes the names of multiple Interstates U S Highways State Roads County Roads etc the following hierarchy should be used to maintain common format Exit XX or Floridas Turnpike US XX SR XX CR XX Regional Name Local Name Attraction or Point of Interest NOTE there should be a space after every forward slash to avoid unusual text wrapping on the Web site Treat Florida s Turnpike as an Interstate Highway in this hierarchy Always use Floridas Turnpike Capitalize the first letter of each word in the roadway name and designation Release Version 1 6 7 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS Due to space limitations in the field when a direction is part of a roadway name the direction can be abbreviated For example N Jones Road SW Davis Boulevard E Branch Highway Always use ordinal extensions for numbered streets For example 1st Avenue NOT 1 Avenue 22nd Street NOT 22 Street 3rd Avenue NOT 3 Avenue 85th Boulevard NOT 85 Boulevard Exits without numbers should be designated as an Exit with the colon after then the cross street or location name as per other exits For example Exit Northwest 37th Avenue Airport For EM Locations that are Mile Markers use this format MM XX where XX is the number of the mile marker whether it is 1 2 or 3 digits in length no space between the two Ms but a space between
54. ty name Release Version 1 6 14 FINAL Published 4 26 201 1 Data Entry Style Guide for FL ATIS EM Reference Points should include ONLY the most commonly used name for the roadway For example Florida s Tpke 1595 US 444 OBTSB 195 Sawgrass Expy If the exit name includes the names of multiple Interstates US Highways State Roads County Roads etc and there is room on the DMS to include more than one roadway name the following hierarchy should be used to maintain common format or Florida s Turnpike US XX SR XX CR XX Regional Name Local Name Attraction or Point of Interest NOTE there should be a space after every forward slash to avoid unusual text wrapping on the Web site NOTE FL ATIS will change any group of characters in all caps to only capitalize the first letter OBT SB will become Obt Sb Exceptions are made for US SR and CR designators To circumvent this function place a space between letters that should be capitalized O B T S B Treat Florida s Turnpike as an Interstate Highway in this hierarchy Always use Florida s Tpke Capitalize the first letter of each word in the roadway name and designation Due to space limitations in the field when a direction is part of a roadway name the direction can be abbreviated NOTE FL ATIS will change any group of characters in all caps to only capitalize the first letter SW Davis Blvd will become Sw Davis Blvd To circumvent this function place a spa
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