Instructions for using Tandberg Audio Video equipment in
Contents
1. 153 I Send enini lene Bose 2 Recent seni an eal aoe 3 ifa PIN number has been set up for this Video Bridge conference key that in with the Office Communicator Number Pad tool followed by the sign 3 320x240 is the mem best resolution aek Sez Up you get using Office Communicator Fora complete list of Video Conference Rooms across the IU campus navigate to http www indiana edu video vidcon db room php using your Internet browser 7 cat Search Videoconference Rooms Gres Seas Dopey sort rii FE On D Dany Pme vn GAL Copt OW ramos isi Clear Panne Dre oat OU 1 z Questions amp Answers Question Can join video conference using Office Communicator outside the office Answer Yes but you will have to use a VPN connection to actually video conference Here is the actual reply received OCS can video conference from off campus You must be sure to use the VPN which should be explained in the KB document which told you how to use OCS from home htp kb iu edu data axbd html this link mentions using OCS from outside our domain Although it says you don t need a VPN connection the video technician told me that it was required if you wanted to join a video conference Question during the demonstration we had put a video call on hold by accident How do we t2. your ith the Tandberg remote Let s call Copy Bird again but this time using the Phone Directory Press the Phone Book button black button with a white open book between the green and the red buttons You should now see the phone directory on the screen Arrow down using the arrow keys on the Tandberg remote and highlight Copybird ve iu edu Press the Green Call Button on the Tandberg remote to call Press the Presentation button to display your computer on the projection screen Press the Red Hang up button twice Presentation view using Layout Sutton Pressing the self View button Session won t end close Presentation Note Notice the session will not close while your computer is displayed on the projection screen Press the Presentation button to toggle back to Video View then click the red Hang Up button twice WALK THRU Video Conference using an ADHOC Video Bridge If you are using the Desktop computer Power on the LCD Monitor and the Dell Desktop computer Logonto the system using your IU Login account amp password If you are using a Laptop computer Cable the video connector and speaker cable to your laptop Power on your Laptop and direct it to use external video refer to your laptop user manual if you are not sure how to do this lt Acquire the Panasonic and Tandberg remotes from the mobile cart drawer Push any button on
3. Instructions for using Tandberg Audio Video equipment in Conference Room The conference room is equipped with the following Dell Optiplex 745 Computer and LCD monitor Mobile cart also has hookup for a laptop computer VGA and Audio speaker cable on top Panasonic Projector remote control is in the mobile cart drawer Tandberg Hi Def camera remote control is in the mobile cart drawer Two microphones on the table tops Speakers in the ceiling Polycom Soundstation2 Phone To use the Dell Optiplex 745 Push the power button on the LCD display on top of the mobile cart to make sure the screen has power Push the power button on the front of the Dell Optiplex 745 computer into the computer using your IU User name and Password To use the Panasonic Project Acquire the Panasonic and Tandberg remotes from the mobile cart drawer Aim the Panasonic remote at the projector and push the red power on button On the screen you will see a connection menu use the arrow keys and the center button of the arrow keys to select COMPUTER 1 All the other selections have no effect If it say NO SIGNAL push any button on the Tandberg remote to wake it up the Tandberg The NO SIGNAL message should change to XGA Press the center button of the arrow keys on the Panasonic remote to select COMPUTERI NO SIGNAL means you need to wake up the Tandberg system by pushing a button or shaking
4. ake it off hold or if there is a second call while one is on hold how do you switch to that call and back Answer There is no hold button exactly When a second callis initiated the first call is placed on hold This hold comes off when the second call hangs up Hold is not really a function t is more a way for not losing the first call f the second call comes in
5. er Cable the video connector and speaker cable to your laptop Power on your Laptop and direct it to use external video refer to your laptop user manual if you are not sure how to do this lt Acquire the Panasonic and Tandberg remotes from the mobile cart drawer Push any button on the Tandberg remote to wake up the system Aim the Panasonic remote at the Panasonic projector overhead and push the Red power button to power iton Select COMPUTER as the input for the Panasonic projector using the Panasonic remote if COMPUTER1 say s NO SIGNAL you need to wake up the Tandberg by shaking the Tandberg remote or pushing a button on the Tandberg remote COMPUTER should say XGA This step should happen automatically if the Panasonic detects the signal from the Tandberg Press the bution on the Tandberg remote Arrow up to the phone number text box and key in 22200 Copy Bird s number Press the to initiate the phone You should now be connected to Copy Bird he will repeat what he hears if you would like to test out the microphones and speakers Press again to change the view back again Play with the to change the screen layout o Press the Off button to mute your microphones and test that out Press the Mie Off button to toggle the mute back off Self View Example Layout practice example Talk to Copy Bird and adjust
6. r in this example we are using 23126 followed by PIN and if using a Note A Video Bridge scheduled as a resource CANNOT be secured with a PIN Ifyou require a secure meeting please use an ADHOC Video Bridge with a PIN ond inform the Scheduling a Video Bridge participants when you make o Meeting Request what numbers you will be using stes ii 0 Em yor de de ees de Open Outlook and click the arrow to the right of New oras Select Meeting Request pese Em Ce aerem Orman PES 23 Bee oun poen B el rre re tan rant Click Add Attendees ee Check Mente Es Sse RID CONTR Type BLSERVICE and click GO Select CONFERENCE ROOM 112 Click Resources to add the room Inthe search field key in Video Bridge Click Go Selecta Video Bridge from the list Click Resources Add additional Attendees Click Ok At this point the Scheduling assistant will display when the resources and attendees are available Adjust the schedule accordingly then click the Appointment button to add additional meeting details 3 ete EEE EU m M mE Vs bromea ums rc In the example shown below I ve added connec
7. the Tandberg remote You should now see your computer screen on the large projector screen To use the Tandberg Hi Def Camera system remote Acquire the Tandberg remote control from the mobile cart drawer if you haven t already done so To Display Menu To make the menu Appear or Disappear press the button To Display Computer To display the computer on the projection screen press the blue button switch back to video press the blue button once Turn Microphone Off On to mute your microphones press the Yellow Mi OH button To turn the microphones back on press the NOH button once more To Make a press the Phonebook button Navigate the directory list with the Arrow Down button press the To Hang Up Call Turn Off Room Press the red button once for hangup twice for system standby ee TT T 4 Presa the yell Mie Ot bus Tina You Gama Navigate the greciey lal wi e Arc ton O WALK THRU Using the Computer on the projection screen IF you are using the Desktop computer Power on the LCD Monitor and the Dell Desktop computer Log onto the system using your IU Login account amp password If you are using a Laptop computer Cable the video connector and speaker cable to your laptop Power on your Laptop and direct it to use external video refer to your laptop user manual if
8. the Tandberg remote to wake up the system Aim the Panasonic remote at the Panasonic projector overhead and push the Red power button to power iton Select COMPUTER as the input for the Panasonic projector using the Panasonic remote if COMPUTER1 say s NO SIGNAL you need to wake up the Tandberg by shaking the Tandberg remote or pushing a button on the Tandberg remote COMPUTER should say XGA This step should happen automatically if the Panasonic detects the signal from the Tandberg Press the on the Tandberg remote Arrow up to the phone number text box and key in 22 and make up a 4or 5 digit number for your ADHOC Video Bridge example 223126 Press the to initiate the phone You willbe prompted fora Security PIN number If you would like to use one key in the number followed by the key If you choose not to use a PIN just wait few seconds and the Video Bridge Conference wil be established There are 3 ways that someone can join in on the Video Conference 1 Fromanother H323 protocol Tandberg system uses equipped room they would call the Video Bridge number you set up in this example we are using 223126 followed by PIN and if using a PIN 2 PC using Office Communicator in this example they would connect to 3126 ve iu edu right click and select Start a video call 3 From a telephone by dialing 812 856 7060 then entering the Video Bridge numbe
9. tion instructions for the various ways of joining this Video Bridge Conference Notice the three different ways listed below In this example we used Video Bridge 107 as a Click Send to finish the appointment there are scheduling conflicts for either the Video Bridge or the Conference room you wil be notified by email Sess iaro Taning Cotes Poon team nae 1 moe song some video Training today ln conference room 112 We ul be vang lo Brg 107 forthe dao Cortera Myos are joining the conference ffe Commuter teyin ave ued nthe tres Io RgnCuxandseec Stam a Video cal orig tne conference va an H323 equpped vieo Conference oem Callan usingyourTandberg stem you ara jeiningthe conference a talaphone When prompted fora tenlereree number key n 22107 Point 1 2 to Point without a Video Bridge Enter Room name with extension example bl vpcpf sb 112 Qvc iu edu or the E 164 number example 0018128557852 uc iu edu Right click amp Start a video call ro Note If you are NOT using a Webcam DO NOT USE this method Use a Video Bridge instead see below Office Communicator Using a Video Bridge 1 2 Enter Video Bridge Conference number with extension example 223126 vc iu edu Right click amp Start a video call Conrad Ronald Y alate
10. you are not sure how to do this Acquire the Panasonic and Tandberg remotes from the mobile cart drawer Push any button on the Tandberg remote to wake up the system Aim the Panasonic remote at the Panasonic projector overhead and push the Red power button to power iton Select COMPUTER as the input for the Panasonic projector using the Panasonic remote if COMPUTER1 say s NO SIGNAL you need to wake up the Tandberg by shaking the Tandberg remote or pushing a button on the Tandberg remote COMPUTER should say XGA This step may happen automatically if the Panasonic detects the signal from the Tandberg on the Tandberg remote to display computer screen Press it once more to turn off computer projection display toggles on off Shutting down the system computer display to the Tandberg video room display Press the Red ERIE button on the Tandberg remote twice for system standby Aim the Panasonic remote at the Panasonic projector and push the Red B button twice to power the projector down Logoff and shut down the computer Power off the computer LCD display Put remotes back in the PC Cart drawer WALK THRU Point to Point Video Conference with Copy Bird If you are using the Desktop computer Power on the LCD Monitor and the Dell Desktop computer Logonto the system using your IU Login account amp password If you are using a Laptop comput
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