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1. Crete lt mmap Licensing Treemap Measure License Entitlement Estimated Cost w Breakdown Overall View Product Family y Colour By Rank 4 Overall 4 107 210 i Product Family Estimated cost Microsoft 3 542 267 86 25 1 P Microsoft Office Professional 2 133 950 51 96 b IBM 546 000 13 29 2 Microsoft Windows Enterprise 1 161 300 28 27 Adobe 14 128 0 34 n 3 EM DB2 Connect Personal Edition 546 000 13 29 b SalesLogix 4 770 0 12 piae 45 000 4 W Microsoft office Professional Plus 145410 3 54 5 r Microsoft Windows Server CAL 6 F Microsoft Project 7 P Adobe Acrobat Professional 64 676 28 223 10 403 The chart and table is linked so that when an item is selected it is displayed in each table and in the chart Items in the chart are sized according to their proportion of the overall quantity For example in the above screen shot the license entitlement with the largest estimated cost is the IBM Document Manager product family This is color coded yellow and occupies the largest space in the chart You can alter the measure to display different data and the data can be viewed by product family or manufacturer and broken down by business unit environment or country of use LICENSE DASHBOARD Software Asset Management Simplified 28 INTRODUCTION TO WORKSPACES The Virtualization Dashboard The Virtualization Dashboard allows you to display data in a way wh
2. LICENSE DASHBOARD 5 Software Asset Management Simplified License Manager Database Setup License Manager requires a connection to a SOL Server Database The License Manager Database Setup window is displayed when you open License Manager This guides you through the process of connecting to a SQL Server Database License Manager can connect to an existing database or create a new one How to connect to SOL server License Manager can connect to Microsoft SQL Server 2008 or later whether installed on your local computer or on a remote server To connect to a SQL Server you will need to know the name of the computer it is running on You will also need to know the name of the instance it is installed as Your IT support department should be able to provide you with these details if necessary E License Manager Database Setup 1 Select the Database Server 2 Log on to the server Use Windows Authentication Use SOL Server Authentication User name Password 3 Connect to Existing or Create New Database Create a New Database New Database Name Open an Existing Database Database Name Test Connection Cancel 1 Type in the SQL Server Name The correct format is SQL SERVER COMPUTER NAME INSTANCE NAME 2 Select the authentication type that will be used to log on to the SQL Server 3 If you have an existing License Manager database select Open an Existing Database and select it from the drop down l
3. Microsoft Project 2007 Downgrades allocated 30 BB Altiris Inventory Solution 7 0 BB Microsoft Office Professional XP MM Network Associates McAfee VirusScan 14 0 I Microsoft Publisher 2002 Microsoft Project 2007 Others Click the icon at the top right of a chart view to return to the Dashboards workspace The Maintenance Dashboard This chart enables the user to see which renewals need urgent attention In its default zoomed out position it covers 30 days prior to the current date and up to the date of the last maintenance expiry for the selected business unit Points on the timeline represent individual maintenance items The details of the individual maintenance items are shown on flags attached to the points Items in the timeline and the text on the flags use color coding LICENSE DASHBOARD 25 Software Asset Management Simplified INTRODUCTION TO WORKSPACES e Red Maintenance expires today or has already expired e Orange Expires in next 30 days e Purple Expires in next 30 to 90 days anager sco Previous Maintenance Dashboard v Maintenance Schedule Color coding 31 Jan 13 Left click to drill down Left click to drill down Aug 12 Sep 12 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 liek ko eo ee AA scroll F I Yun 13 Aug 13 Oct13 Dec 13 Febi4 Apr14 Juni4 Augi4 Oct14 Dec 14 eN Title Bar Zoom Control In the zoomed o
4. v v v v v v v A E T Europe v Y v v v v Fi v A G Internet Devek ALSOFT A M Best Company AN D Technologie AP BUCK AS Software A1 Computer Softw A123 Software You can add anew Dictionary definition when adding a license to the License Records workspace If a Manufacturer or Product is not listed within the drop down boxes the new names can be typed directly into the form The word NEW appears in red to indicate that a new definition will be added to the Dictionary when the License Records item is saved If you create anew Manufacturer or Product when adding a license to the License Records workspace it is important to use the same dictionary entry if associating the product s executable within Data Cleanse Products are unique per Manufacturer Product Elements and ESI Dictionary The Product Elements and ESI Dictionaries consist of an extensive list of EXE files and their associated size or ESI signatures Each EXE file or ESI signature is associated to a Product and assigned a status Primary or Secondary LICENSE DASHBOARD ag Software Asset Management Simplified A primary EXE is classed as the main file used to launch a piece of software It is always present when the software is installed A primary ESI signature is data extracted from the main file used to install a piece of software The secondary EXE or ESI signature is classed as a supporting to the primary When performing the M
5. Agree LICENSE DASHBOARD Software Asset Management Simplified 10 License Activation License Activation 4 Tasks 4 Advanced Tasks Cange Database LICENSE Restore Database DASHBOARD Software Asset Management Simplified Please review the license details and if you accept them then click Agree otherwise click Cancel Licensee License Dashboard Limited Product Edition Development and Test Edition License Type Time Limited License Expires On Wednesday October 01 2014 Maintenance Expires On Wednesday October 01 2014 Asset Limit 10000 Cancel lt Back B Dashboards W Reports License Records J Contract Records amp License Entitlements gt Data Cleanse BB software Usage 3 The next page will display the End User License Agreement Review the agreement Click Agree if you accept the terms License Activation License Activation 4 Tasks 4 Advanced Tasks Change Di LICENSE aca DASHBOARD Software Asset Management Simplified Please read the license agreement and if you accept the terms within then click I Agree otherwise click Cancel 4 D2 2 BADO LICENSE DASHBOARD AGREEMENT BETWEEN s Licensee and License Dashboard Limited of Blenheim House York Road Pocklington York Y042 1NS or such other company in its group of companies as may be identified in the order form hereinafter called the Licensor it is hereby agreed as
6. 5 8 3 6 License Manager can upgrade this database but rt may then be inaccessible from previous releases Alternatively you may change to another database or exit the application mya e Select Upgrade to upgrade the database to match your version of License Manager Note this is not reversible Older versions of License Manager will not be able to connect to the upgraded database It is recommended that you backup the database before upgrading it e Select Change to go back to the License Manager Database Setup screen e Select Exit to close License Manager without making any changes 5 Error message displayed when attempting to upgrade a License Manager database the message may vary The Database could not be upgraded and the application will stop Error Error executing patch ALTER TABLE dbo Licencelnventory ADD StartDateMaint enance datetime NULL Exception Cannot find the object Licencelnventory because it does not exist or you do not have permissions LICENSE DASHBOARD Software Asset Management Simplified This error indicates that the user does not have the SQL Server permissions to upgrade the License Manager database The user needs dbo rights to the License Manager database to upgrade it LICENSE DASHBOARD Software Asset Management Simplified Configuring Your License Key Every License Manager database needs a lic license key file to run This will be supplied to you by your resel
7. Agreement Other Proof of License On Order C Order Acknowledgement Invoice Bin Location E Non Specific Version _ Superseded E Platform True Up E Bundle Component V Official License E Manufacturer Data Do not auto register Save Apply Cancel When adding the License it is best practice to ensure that the following information is recorded 1 Record Manufacturer e g Microsoft Product e g Office Pro 2003 and License Description e g Office Pro 2003 Select English 1YR SA 2 Associate the License to a License Agreement e g Microsoft Select 6 0 or a Fully Packaged Product FPP 3 Record the Purchase information such as Purchase Order Invoice and Cost C1 ga Select a License Metric such as Device User Site Processor or Client Access License CAL Select the License Model This defines the dependencies associated to the License purchase such as Maintenance which will have an expiry date 6 Select the relevant Proof of License and reference where the evidence is stored or saved Importing License Records The alternative to adding a license manually line by line is to complete a bulk import License Records 4 Tasks Base License Allocation Register License 4 Advanced Tasks fm License Dashboard License Me Within the License Manager there is a function that enables you to import either a Microsoft License Statement MLS or a pre populated spreadsheet
8. Business Unit is selected on the left hand side of the License Manager window 2 Click the Add Contract task in the Task List at the top left hand side of the screen ra License Dashboard License Man Contract Inventory 4 Tasks K View Contract Details Delete Contract 4 Advanced Tasks 3 Type in the details of your contract The yellow highlight indicates fields that are required LICENSE DASHBOARD a Software Asset Management Simplified Contract Information Contract Entitlement Contract Information Manufacturer Adobe Selecta Contract Name MyContract New Contract Number New Enrolment Number New Start Date 18 February 2011 End Date 18 February 2014 Owner New Other Information Reseller Reseller Contact Review Date 18 November 2013 4 November 2013 Contract Cost Mo Tu We Th Fr Sa Cost per Year 249 30 31 1 2 7 E 2 14 15 16 21 22 23 285 Z Type of Units Number of Units Bin Location 4 Click Apply 5 Click the Contract Entitlement tab and enter the terms of your contract Then click the OK button Select Add Contract Entitlement Product Acrobat 8 0 Entitlement 25 Metric User Maintenance Expiry 18 February 2014 Is Academic E ok A cane 5 Click the Save button LICENSE DASHBOARD Soltware Asset Management Simplified 36 The new contract has been added to the Contract Re
9. Device 0 1 No base license e Register License 960 Altova XMLSpy Professional 2007 SMP RENEWAL XMLSPY PRO 1 User Device 3 0 Valid not registered J 4 Advanced Tasks 961 FileMaker FileMaker Pro 10 0 FILEMAKER PRO VLA 1YR MAINT 1 9 Users Device 1 1 Valid not registered e Duplicate License 962 FileMaker FileMaker Pro 10 0 FILEMAKER PRO VLA 1YR MAINT 1 9 Users Device 1 1 Valid not registered e Move License 963 Altova XMLSpy Professional 2009 XMLSpy Professional Device d O Valid not registered Register All 964 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered o Apply Product Transitions 965 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered e Revert Product Transitions 966 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered e Split And Move License 967 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered EJ Unregister License 968 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered J Change Common Properties 969 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered Change Bundle Properties 970 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered e Change Load Status 971 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered o 2 972 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered e Re evaluate Licenses 973 FileMaker FileMaker
10. Kingdo Virtual Desktop Licence Dashboard Dashboard Discovery Agent Device 0 0 4 United Kingdo Production MadCap Software Help Viewer 2 5 Device 1 1 0 4 Current View United Kingdo Production Microsoft Access 2002 5 1 2001 Device 0 0 2 Default United Kingdo Virtual Desktop Microsoft Access 2002 5 1 2001 Device 0 0 1 View Options United Kingdo Development Microsoft Access 2007 11 1 2006 Devic 0 0 1 United Kingdo Virtual Desktop Microso ft Access 2007 11 1 2006 Devic 0 0 3 3 pa United Kingdo Production Microsoft Excel 2002 5 1 2001 Device 0 0 2 United Kingdo Development Microso ft Excel 2007 11 1 2006 Device 0 0 1 W Reports United Kingdo Virtual Desktop Microso ft Excel 2007 11 1 2006 Device 0 0 6 7 Wi 3 Liceave Recosds United Kingdo Production Microsoft Excel 2007 11 1 2006 Device 0 0 2 United Kingdo Virtual Server Microso ft Exchange Server Generic 20 11 1 2009 Devic 0 0 1 wy Contract Records United Kingdo Virtual Server Microso ft Forefront Identity Manager 4 1 2010 Devic 0 0 2 F hal Sev i Ai i E Q Lic Entitlements United Kingdo Virtual Server Microsoft Forefront Threat Manageme 12 1 2009 Device 0 0 1 United Kingdo Production Microso ft FrontPage 2002 4 20 2001 Device 0 0 1 gt Data Cleanse United Kingdo Virtual Desktop Microso ft FrontPage 2002 4 20 2001 Devi 0 0 1 ais Vie ete Mal 2 na a gna nng ainmne na a n 1 Ha Software Usage m gt dictionaries ea Select Al This feature lists all the software usage that is ma
11. MB of disk space for the client application Beginning the Installation When you purchase License Manager your reseller will provide you with a license key You will also be provided with a web link to a ZIP archive file This file contains the License Manager application Download the ZIP archive then extract the contents to a suitable location LICENSE DASHBOARD Software Asset Management Simplified INSTALLING LICENSE MANAGER Open the License Manager Installer v5 x folder Then double click the LicenseManagerSetup msi file to begin the installation If you experience any problems with the installation please refer to the License Manager 5 x Installation Guide A PDF copy is included in the ZIP archive Once the License Manager installation has finished there are three important steps that must be completed When you open License Manager for the first time it will automatically take you through the first two steps 1 Connect to the SQL Server 2 Configure your license with the Update License Task 3 Adda Dictionary To begin open License Manager from the Windowss Start menu di Lavasoft di License Dashboard License Manager 4 Back Please refer to the Choosing Application Settings topic when you have finished installing License Manager If you have used License Manager before you may wish to read the topics Backing Up a Database and Restoring a Database Backup before proceeding with the installation
12. Manual and an End User License Agreement EULA As with a License Certificate these contents should be archived effectively and stored securely e Manufacturer Consumption Data over time Order Acknowledgements and License Certificates go missing and therefore some organizations may lose entitlement However if these licenses have been purchased under Volume License programs then many Manufacturers can provide you with purchase history records These records are recognized as suitable evidence but their accuracy can sometimes be questionable and due to acquisitions and mergers may not be a complete record e Reseller Purchase History Data records can also be used but caution should be applied Many organizations can purchase from multiple Resellers and agreements can be associated to different Resellers over a period of time The danger is that you may not remember which Reseller managed which agreement The Manufacturer Consumption Data is a much better source of information as all Resellers are legally bound to report to the Manufacturer the acquisition of a license when made e Original Equipment Manufacturer OEM software is purchased alongside a system or hardware parts Certain OEM programs have limited functionality but most do not OEM software is often cheaper than the full versions With regard to managing this license entitlement it is important to remember that the entitlement belongs to the hardware and not to the organizat
13. S lis License Entitlements Company A gt 4 Tasks z Add Product Manufacturer Product Name Version View Product Details x Paraan asana Manufacturer Product Entitlement Qty Metric Allocated Qty Reserved Qty On Order Total Avail M Baga paaa Adobe Acrobat 8 0 Contract 25 User 0 0 0 25 4 Business Units Altiris Agent 6 2 1 Site License 1 0 O Unlimitec 4 Company A F Altiris Agent 7 0 1 Site License 114 0 0 Unlimitec Cg Divi Altiris Audit Plus 7 0 1 Site License 113 0 O Unlimitec Cg Div 2 E Altiris Carbon Copy 6 1 1 Site License 5 0 O Unlimitec Pg Div 3 Altiris Client Agent 6 9 1 Site License 116 0 O Unlimitec LICENSE DASHBOARD Software Asset Management Simplified 37 License Entitlements The License Entitlements workspace is the main area within License Manager From a single view you can determine what your organization s install rights are how much of it has been deployed what is on order and how many Licenses you have remaining within the pool In addition you can track the Maintenance renewals and manage the full lifecycle of your software What you can see and do in this section will depend on the Separate Out Contract setting you have chosen Please refer to the Choosing Application Settings for further details Combined Setting For this setting the License Entitlements workspace appears as per the below screenshot License Dashboard License Manager os es License Entitlements Company A
14. Usage 43 bles AAP 46 AA steed eeneeetons 48 Getting help 2220 00 00 ccc cece cc ccccccecceececeeceeceeceeeeneeee 50 LICENSE J DASHBOARD talt warne Ansel Managemerdi Simpi fied INSTALLING LICENSE MANAGER INSTALLING LICENSE MANAGER Before you install License Manager check that you meet or exceed the following software and hardware requirements Server requirements Software e Microsoft SQL Server or Express 2008 2008 R2 2012 e X86 or x64 supported Hardware e Physical or virtual server e A specification suitable for running SOL Server 2008 2008 R2 2012 See Microsoft best practice guides e Database size depends on the number of devices to be imported into Data Cleanse e No more than 250 MB with no device data e About 250 MB of device data per 1 000 devices for EXE file data e About 250 MB of device data per 100 devices for metering data Client requirements Software e Microsoft NET Framework v4 0 Client Profile e Any of the following operating systems e Microsoft Windows XP SP2 or later e Windows Vista e Windows 7 e Windows 8 e Windows Server 2003 SP1 or later e Windows Server 2008 e Windows Server 2008 R2 e X86 and x64 supported e Windows Server 2012 e Microsoft Office 2007 or higher is needed if you intend to import a Microsoft License Statement MLS Hardware e Physical or virtual e Aspecification suitable for running the operating system and general applications e Up to 20
15. agreed directly with the Manufacturer and are managed by a delegated Reseller The Contract Records enables organization s to keep track of their renewals and associated entitlement This workspace helps to manage contract renewals It also provides greater visibility of the organization s contract installation rights License Dashboard License Manager fo e Contract Records Company A gt 4 Tasks Add Contract Manufacturer Contract No View Contract Details Search Reset X Delete Contract Contract No Manufacturer Contract Name Review Date End Date Status 4 Advanced Tasks Adobe My Contract 18 02 2013 18 02 2014 Active 4 Business Units 23432432 Altiris Altiris Fixed Term Agree 30 09 2011 30 11 2013 Active 4 A 5454545 SAP SAP Operations 01 02 2012 28 02 2013 Expired G Divi Cal Div2 4 0 Div 3 Ca Child of Div 3 Business Unit Options 4 Current View O Default View Options 3 Dashboards W Reports License Records Wy Contract Records G License Entitlements Data Cleanse EB software Usage dictionaries iiss Select All Adding a Contract It is essential that the contracts are correctly entered and that all contract entitlement is logged effectively Often additional entitlement to products that you did not request will be included on the schedule It is important that a products listed are included in the Contract Records workspace How to add a new contract 1 Ensure that the correct
16. be completed from the Dashboards workspace e Advanced Tasks Contains a list of advanced tasks that can be completed from the Dashboards workspace e Group or Unit compliance Shows the compliance position for the selected business unit If no business unit is selected it shows the compliance for the entire company The calculation gives the total number of licensed installations as a percentage of the total number of installations The figure is color coded O to 8096 compliance results in a red figure 80 to 90 an amber figure and 90 to 100 a green figure e Interactive charts Shows summaries of the License Manager data in graphical form The charts can be manipulated by clicking on the relevant area with the mouse allowing the user to drill down into the data e Notifications Compliance Maintenance Metering Treemap and Virtualization Dashboards Use the drop down menu and the Next and Previous navigation controls to switch between the six Dashboard screens e Workspace Navigation Contains the list of available workspaces that you can navigate to e Business Unit Navigation Allows the charts to be filtered by Business Unit The Notifications Dashboard The Notifications Dashboard displays a series of notifications covering most areas of the License Manager database The notifications provide a snapshot of the status of each of your workspaces and highlights any actions that are needed to help maintain your database The Complian
17. do in the Software Usage workspace There are two options for the Software Usage Management Mode e Simple accepts the management of software usage in the business unit it is deployed in It disables the Software Usage Promotion Mode This is recommended if license compliance is managed strictly within each department of an organization e Advanced requires the management of software usage to be accepted in the business unit it is deployed in or promoted to a parent business unit for management This is recommended if software usage is transferable between departments in an organization There are two options for the Software Usage Promotion Mode e Basic allows software usage to be promoted in a single operation This is recommended if a single team manages all business units e Advanced requires several stages of software promotion This is recommended when different users have specific responsibilities for different business units Reports Reports can be published to a URL for sharing purposes The Reports tab allows you to set a URL to share your reports to LICENSE DASHBOARD 1G Software Asset Management Simplified Custom Fields Custom fields are used to add additional information to licenses business units and devices The Custom Fields tab allows you to set a name for these fields How to change application settings 1 Click Dashboards in the workspace navigation pane The Dashboards workspace opens 2 Click Appli
18. follows 1 DEFINITIONS 11 Product means License Manager Discovery or SAM Portal as outlined in the Licensee s invoice 12 Site means the physical location s or address es at which the Product will be installed and used 13 License Fee means the fee payable by the Licensee to use the Product 14 Start Date means the date on which the Licensee clicks to accept these terms of the License and from which the first year s Maintenance takes effect 15 Maintenance means the ongoing support services provided by the Licensor which will entitle the Licensee to a Receive continued upgrades of the Product E Dashboards b Receive support and advice whilst using the product 16 Renewal Date means an anniversary of the Start Date 9 Reports 17 Renewal Fee means the fee to be paid annually for Maintenance prior to the Renewal Date as notified to the Lic R j Licensee 18 Product License Key means a serial number or file issued to the Licensee to activate and use the Product Wy Contract Records 2 GRANT OF LICENSE KO License Entitlements 21 Subject to the terms of this agreement Licensor hereby grants you 2 non exclusive non transferable license to use the object code of the Product for the purpose as set forth in the applicable documentation for the Product and to the na Type text to find 4 gt Cancel lt Back FAgree 4 The License ke
19. in different ways Views are saved locally on your computer and apply only to the workspace you are using when you create them Each workspace has its own default View which cannot be changed but it can be used to create and customize your own personalized reports in addition to those in the Reports workspace Custom Views are very useful when you need to create detailed Management Reports Creating a custom View To create a new View click View Options and then click Add Lal baa I CI xCloud Business Unit Options 4 Current View Default View Options 2 Add amp License Entitlements gf In the dialog box which appears you can select the columns you need to appear in your custom View Add or remove columns and apply filters using the buttons in the center of the dialog box Once selected your chosen columns will appear in the right hand pane The Up and Down buttons allow you to choose which order those columns are displayed in the finished View LICENSE DASHBOARD Software Asset Management Simplified 48 View Name Copy of Default Available Columns Visible Columns Modified By License ID On Order Business Unit Order Acknowledgement Parent Ticense PO Number Product i Agreement Expiry Purchase Date Status Release Date License Metric SKU Supplier User Spec 1 User Spec 2 User Spec 3 User Spec 4 Moir cic mg LICENSE DASHBOARD Software Asset Managemend Simplifi
20. in the approved XML format LICENSE DASHBOARD Software Asset Management Simplified The MLS file used in the License Records Import process is an Excel spreadsheet You will need to know the Office Version running on your PC to import an MLS More information about MLS file imports can be found in the License Manager User Guide A license import template can also be populated in Excel to import into the License Records This spreadsheet must be saved in XML data format i e as a XML file before starting the import process 33 ra Import License Records Import From Verifying and Registering a License Once you have entered all the License Details License Manager will then verify the License record and assess its current status The built in License intelligence checks that the License dependencies e g License Model etc have been correctly referenced prior to automatically aggregating them Registering them into the License Entitlement workspace If you decide to switch off the auto registration of Licenses with the Do no auto register option you can manually register Licenses by selecting the Register License task Status of a License License ID Manufacturer Product License License M License Qty Maint Qty Status Registered 82 Microsoft Windows Professional XP Windows XP Professional English UPG MVL Device 200 0 No base license A xp Windows XP Profes Enalich UPG MV 1 0 No base license 248 Microsof
21. mode will only display the Dashboards and the Reports workspaces B onons 2P Reports Different tasks can be performed in each workspace There are two context sensitive Tasks Lists showing the tasks and advanced tasks that can be performed in the workspace LICENSE DASHBOARD a Sawar Asset Management Simplified INTRODUCTION TO WORKSPACES Dashboards d Tasks Application Settings Dashboard Settings Save Dashboard Image Copy Dashboard Image Update License 4 Advanced Tasks Change Database Backup Database Restore Database View Logs Folder View Config Folder Change Config Folder Import Content Business Units Business Units allow you to group your devices according to the purchasing boundaries for your licenses You set up business units by department geographical location or however you see fit Business Units also allow you to easily apply contract entitlement to a group of users or devices hance aaa EslAar dii toe he E I OMe es xOracle P 705 Business Unit Options a LICENSE DASHBOARD Software Asset Management Simplified 21 INTRODUCTION TO WORKSPACES Each Business Unit has its own License Records its own Contract Records its own License Entitlement and its own record of Software Usage Please see the License Manager User Guide for further details LICENSE DASHBOARD aa foltware Asset Managamend Simplified INTRODUCTION TO WORKSPACES Dashboards The Dashboards works
22. 0 3 ESTE 18M Document Manager 30000 User Value Unit Production United Kingdo 27000 0 O 30o IBM Information Server Data Qual 1 Device Production United Kingdo 1 0 0 0 3 Pasa IBM Infosphere Information Serve 1 Device Production United Kingdo 0 0 0 297 Reports IBM Infosphere Information Serve 1 Device Production United Kingdo 1 0 0 0 IBM Infosphere Warehouse Enterg 480 Processor Value Production United Kingdo 240 0 0 240 9 License Records IBM Lotus Domino Enterprise Sen 240 Processor Value Production United Kingdo 240 0 0 0 we Caa IBM Lotus Domino Messaging Ser 240 Processor Value Production United Kingdo 240 0 0 0 IBM Tivoli Storage Manager Exten 6013 Processor Value Production United Kingdo 4800 0 0 1213 Q License Entitlements IBM Tivoli Storage Manager Exten 11 Client Device Production United Kingdo 11 0 0 0 Data Gcanse IBM Tivoli Storage Manager for D 726 Processor Value Production United Kingdo 726 0 0 0 IBM Tivoli Storage Manager for M 18 Client Device Production United Kingdo 10 0 0 8 IB software Usage 1 m 2 Dictionaries 173 item s Select All The License Entitlement workspace is automatically aggregated By double clicking the product description you can view how the entitlement has been calculated LICENSE DASHBOARD Soltware Asset Management Simplified Company A gt Edit Entitlement ID 296 Manufacturer SAP Entitlement Qty 50 Maint Qty 0 Metric User To
23. Adobe Photoshop Album 2 0 6 1 1991 Device 1 0 0 Gi Remove Allocations Change Tracking Sa United Kingdo Production Cascai d Adult Directions Device 0 0 1 United Kingdo Production Citrix Systems WinFrame Client 11 0 Device 0 0 1 Import Software Usage United Kingdo Virtual Desktop Citrix Systems WinFrame Client 11 0 Devic 0 0 al Promote All to Root United Kingdo Production Citrix Systems WinFrame Client 9 0 Device 0 0 1 4 d d Tasks VRETA E United Kingdo Virtual Desktop Corel DRAW 12 0 Device 0 0 1 Remove Over Allocation 3 i United Kingdo Virtual Desktop Corel Photo Paint 12 0 Device 0 0 1 Remove Old Products E apan United Kingdo Development CyberLink PowerDVD 5 0 Device 0 0 1 M ib unit shh tra NG United Kingdo Production DataViz Documents To Go 5 0 Device 0 0 1 4 Business Units United Kingdo Virtual Desktop DataViz Documents To Go 5 0 Devic 0 0 1 au Company A GB United Kingdo Development Dialogic Diva ISDN CallGuard Devic 0 0 1 Cal Divi United Kingdo Production Google Earth 3 0 Device 0 0 2 Gi Div2 United Kingdo Development Google Earth 3 0 Device 0 0 1 4 0i Div3 United Kingdo Virtual Desktop Google Earth 3 0 Device 0 0 2 Cg Child of Div 3 United Kingdo Production Licence Dashboard Dashboard Discovery Agent Device 0 0 4 United Kingdo Development Licence Dashboard Dashboard Discovery Agent Devic 0 0 1 United Kingdo Virtual Server Licence Dashboard Dashboard Discovery Agent Device 0 0 9 5 i i ii I i y j Binen Unk Opie United
24. B LICENSE 5 DASHBOARD Software Asset Management Simplified Getting Started With License Manager Copyright 2014 License Dashboard Limited License Dashboard Limited is a trading subsidiary of the Blenheim Group License Dashboard Limited Blenheim House York Road Pocklington York YO42 1NS UK t 44 845 265 1217 UK International t 1 855 773 3404 US amp Canada f 44 845 265 1219 e info licensedashboard com License Dashboard Limited is a company registered in England and Wales with company number 06599902 and VAT number GB 755 3490 15 WELCOME TO LICENSE MANAGER WELCOME TO LICENSE MANAGER License Manager is the market s leading software license management tool It facilitates and drives more SAM programs than any other application on today s market With its easy to use interface and built in license intelligence you can now manage the full lifecycle of your software This includes maintaining comprehensive license and software usage inventories and having the ability to verify your organization s compliance status at any time These tasks can be carried out with limited licensing knowledge Either asa new or existing user of License Manager you will quickly recognize the significant benefits that can be achieved by using this unique product From reducing software spend to eliminating illegal exposure License Manager is an essential component that every organization will need when controlling its com
25. ENSE DASHBOARD Software Asset Management Simpiied e Accept requests to take responsibility for managing the software usage If this task is selected the software usage is moved to the Managed Software tab e Decline requests to make the child business unit responsible for managing the software usage Please note if the Software Usage Promotion Mode is set to basic this tab is not available All promotion requests are automatically accepted to the Managed Software tab Separate Out Contracts Separate This mode features additional tabs to help break down managed software usage by Contract and Non Contract license allocations My Contracts Unit Requests My Promotions All My Contracts This tab lists all the software usage that you have accepted to manage and has contract entitlement allocated Within this area you are able to monitor your organization s compliance status Software Usage can be allocated to Licenses held in the License Records workspace To determine which device has a given product installed double click the product and select Show Devices For more information on what has been allocated and to manage downgrade rights select the Allocations tab All This tab lists a combination of the software usage in both the Managed Software tab and the My Contracts tab gt LICENSE DASHBOARD Software Asset Management Simplified 45 Dictionaries Dictionaries are used to populate drop down
26. Import Completed message is displayed when the import process is complete e Click Click here to see the Import log to review the import log e Click Close to close the dictionary import screen LICENSE DASHBOARD talt warne Ansel iManage ners Simpi fied 15 Choosing Application Settings In License Manager you can adjust the application settings depending on how you manage your Licenses Application Mode There are two Application Modes e The Executive Mode will limit the workspaces visible in License Manager The executive mode only displays the Dashboards workspace and the Reports workspace e The Data Cleansing Mode will enable the EXE Mapping and ESI Mapping tabs in the Data Cleanse workspace This allows users to manually match unknown EXE files and ESI to products in the dictionary Separate Out Contracts Adjusting the Separate Out Contracts setting will affect what you can see and do in the License Entitlements and Software Usage workspaces There are two ooptions for the Separate Out Contract setting e Combined displays the Contract and Non Contract License entitlements and the software usage in the same tab e Separate displays License entitlements and software usage for Contract and Non Contract Licenses in separate tabs Software Usage Management Mode and Software Usage Pro motion Mode Adjusting the Software Usage Management Mode and the Software Usage Promotion Mode will affect what you can see and
27. Managed Bookmark Domain AA ha Bristol Cluster Company A United Kingdom Data Center Data Center Unspecified Non specific Aa Edinburgh Cluster Company A United Kingdom Production Data Cente Unspecified Audit 8 18 2014 Edinburgh Clu m d Kingdom t a r nspecified 1 1 7 U ci i dcorp local Micros fine Stage Match All Done ERFZFFJFOO Company A nited Kingdom Production Physical Server ific uk ldcorp loca licrosoft Win Assets 1000 ERFZFFJG001 CompanyA United Kingdom Production Virtual Serve Non specific uk ldcorp local Microsoft Winc Files 409861 ERFZFFZN001 Company A United Kingdom Production Physical Serve Non specific uk ldcorp local Microsoft Winc Unmatched 62634 ERFZFFZN002 Company A United Kingdom Production Physical Serve Non specific uk ldcorp local Microsoft Winc Matched 85 ERFZFJZFOO1 Company A United Kingdom Production Physical Serve Non specific uk ldcorp local Microsoft Winc Audit Run Options ERFZFJZFOO2 Company A United Kingdom Production Physical Serv Non specific uk ldcorp local Microsoft Wine ERFZFNCF002 CompanyA United Kingdom Production Physical Serve Non specific ukldcorp local Microsoft Winc 4 Busi Units AA ERFZFNCF003 CompanyA United Kingdom Production Virtual Serve Non specific uk ldcorp local Microsoft Winc ERFZFNCF004 CompanyA United Kingdom Production Physical Serve Non specific uk ldcorp local Microsoft Winc 7 Ba Div2 ERFZFNCF007 Company A United Kingdom Production Physical Serve Non specific uk ldcorp local Microsoft Winc Ba Div3 ERF
28. Please note the Data Cleanse workspace may not be available in your version of License Manager Access to the Data Cleanse workspace is dependent on your license Data Cleanse works in combination with License Dashboard Discovery or another third party asset inventory solution It extracts the raw EXE file or ESI data discovered from each device and distills this information Utilizing a product recognition Dictionary along with customizable application suite matching and recognition rules a detailed installed software list is produced All discovered software is categorized indicating which products require licensing and which do not Each tab within the Data Cleanse workspace contains a set of operations to take you through the Data Cleanse process Begin with Devices and progress through the tabs from left to right License Dashboard License Manager o E E5 Data Cleanse Company A gt Q 4 Tasks Add Di Devices ESI Mapping EXE Mapping Unmatched Reports Suites and Rules Software Usage Items Virtualization Compare Audit Runs levice View Device Details Device Host Bookmark ll Has Installs Bl Managed Copy Device Country Z Environmen t nd Import Data Device Type Nd Device Class z Change Common Properties Search Reset Commit to Software Usage Advanced Tasks Device Business Unit Country Environmen t Type Virt Type Cl Platform Host Has Installs
29. Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid registered e True Up Process 3 974 FileMaker FileMaker Pro 11 0 FileMaker Pro v11 0 Advanced Upgrade Boxed Wi Device 1 O No base license e Export License Records 975 FileMaker FileMaker Pro 11 0 FileMaker Pro v 11 license 1 Year Maintene Device 6 0 Valid not registered J 4 Current View 976 FileMaker FileMaker Pro 11 0 FileMaker Pro v 11 license 1 Year Mainten Device 6 6 Valid not registered Default 977 FileMaker FileMaker Pro 11 0 FileMaker Pro v 11 license 1 Year Maintenz Device 6 6 Valid not registered J View Options 978 FileMaker FileMaker Pro 11 0 FileMaker Professional v11 0 Full Boxed Product W Device 1 O Valid not registered e 979 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid not registered J 3 Dashboards 980 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid not registered e 981 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid not registered W Reports 982 FileMaker FileMaker Pro 11 0 FileMaker Pro v 11 license 1 Year Maintenz Device 1 1 Valid not registered License Records 983 FileMaker FileMaker Pro 11 0 FileMaker Pro v 11 license 1 Year Mainten Device 1 1 Valid not registered 984 FileMaker FileMaker Server 10 0 FILEMAKER SERVER 1 YEAR MAINTENANCE Device 0 No base license e Wy Contract Records 985 FileMaker FileMaker Pro 10 0 VLA 1YR MNT FILEMAKER PR Device 0 135 No base lic
30. ZFNCF008 CompanyA United Kingdom Production Virtual Serve Non specif ukldcorp local Microsoft Winc Sy Oracle GB ERFZFNCFOO9 Company A United Kingdom Production Virtual Serve Non specifi uk ldcorp local Microsoft Winc Pa ARM GR ERFZFNCFOLO Company A United Kingdom Production Virtual Serve Non specific uk ldcorp local Microsoft Winc Business Unit Options ERFZFNCFOi1 Company A United Kingdom Production Physical Serve Non specifi uk ldcorp local Microsoft Winc ERFZFNCF012 Company A United Kingdom Production Physical Serve Non specific ukdcorp local Microsoft Winc 3 Dashboards ERFZFNCF014 Company A United Kingdom Production Virtual Server Non specific ukldcorp local Microsoft Winc 3p Reports ERFZFNCF015 CompanyA United Kingdom Production Physical Serve specifi uk ldcorp local Microsoft Winc ERFZFNCF016 CompanyA United Kingdom Production Virtual Serve Non specif uk ldcorp local Microsoft Wind License Records ERFZFNCF017 Company A United Kingdom Production Virtual Server Non specific uk ldcorp local Microsoft Winc we Contract Records ERFZFNIFOO1 Company A United Kingdom Production Physical Server Non specifi uk ldcorp local Microsoft Wine G fire Pees ERFZFNIQ001 Company A United Kingdom Production Physical Server Non specific uk ldcorp local Microsoft Winc f ERFZFNQF001 Company A United Kingdom Production Physical Server Non specific uk ldcorp local Microsoft Winc Res ERFZFNQFO02 Company A United Kingdom Production Physical Server Non specific uk ldcorp local M
31. apsed since last usage averaged by Product Family Microsoft 160 120 Company A sub units 80 Microsoft Publisher F Days since last usage on average 128 Total installations 40 Last used within 7 days Last used within 30 days 0 Last used within 60 days 190 0 Last used within 90 days 285 Je Sy Ola Last used over 90 days ago Left click to drill down Right click for drill up Left click on a column to drill down further and find out how often a particular product version is being used in your selected Business Unit or across your entire organization LICENSE DASHBOARD Software Asset Management Simplified 27 Metering Summary Products Used Least Breakdown of last usage across all installations Microsoft Publisher 2007 100 80 Company A sub units 60 0 Microsoft Publisher 2007 90 days TU Percentage of installations last used within period 93 40 Number of installations last used within period 118 Total installations 20 Right click for drill up 0 The Treemap Dashboard INTRODUCTION TO WORKSPACES The Treemap Dashboard allows you to display data in a way which helps you to visualize the most owned and used licenses and their estimated costs to the business You can see non compliant items and the estimated cost to purchase enough licenses to make them compliant You can also see true up items and the estimated cost to purchase the next true up
32. atch All process in the Data Cleanse workspace only primary EXE or ESI signatures determine that a software product is installed The file name and size are the two key fields used during the Match All process If the name and size of a EXE or ESI signature match a primary Product Element within the dictionary then the Product associated to the Product Element is added as an installed product on the computer it was discovered on Other Dictionaries There are several other Dictionaries available e Agreements allows you to pre define all the active and expired software agreements i e Microsoft Select It is referenced when you add a new license to the License Records workspace The Agreement Dictionary is also useful when you are trying to remember what agreement you have with which Manufacturer For example you may have two purchasing options with Adobe such as a Corporate License Program CLP or as a Full Packaged Product FPP e Responsibilities allows you to define the parties who are responsible for an item of software that is installed on a device in your organization e License Metrics One of the main benefits of License Manager is that you can create multiple License Metrics License Metrics are the constraints used to govern how software usage should be measured For example a per user license is a software license based on the number of individual users who have access to the software A Concurrent user license is based on the
33. bles that are unmatched that have the same name as an executable that has been assigned as a primary executable of a Product This report will not run if you are using an encrypted Dictionary e The Unmatched Quantities report displays unmatched executables along with the count of how many times they occur within the Audit Run Double clicking on the results from the reports will take you to an instance of that executable in the EXE Mapping tab When there have been changes to the product recognition dictionary the Match All task should be run again for the changes to be represented within the results Suites and Rules Suites are used for grouping applications into application suites Rules are used for replacing products on specific computers This tab allows you to define and apply both LICENSE DASHBOARD Software Asset Managemend Simplified Suites are used to replace individual applications with an application suite For example Microsoft Word 97 Microsoft Excel 97 and Microsoft PowerPoint 97 installations on a computer could be replaced with Microsoft Office 97 Std Load an application suite within the top pane by selecting the Load option within that section Select the Apply Suites task to apply the application suites Rules enable products to be replaced with alternative products on specific computers For example if you have several Microsoft SQL Server 2005 installations but you know two of them are licensed per processo
34. boxes within License Manager They ensure that there is a standard naming convention used throughout the application when referring to Manufacturers Products and Licenses When License Manager is first installed import the most recent copy of the Dictionary before you attempt to use the software For more information please see Importing a Dictionary Products should have the same defined name within both Software Usage and License Entitlement If the names do not match some tasks which should be automated may need to be completed manually Manufacturers Products Product Elements Agreements and ESI Dictionaries The Manufacturers Products Product Elements Agreements and ESI Dictionaries are all related For example when a new product is created an existing Manufacturer must be selected first How to add a Manufacturer or Product definition There are two ways to add a new item to the Dictionary The Add button in the Dictionary workspace allows new items to be added Dictionaries Manufacturers Products Product Elements Agreements Responsibilities License Metrics Currencies Countries Environments Install Source Search Manufacturer Name A1 Computer Software Manufacturer Private No Longer Exists URL 9Rays net y SONG V Private A Better Conferenc C No Longer Exists A Bit Better Corpor A Produle Systems Merge Add Delete A Software Plus A Tech Group A amp H Software Hou
35. cation Settings in the Tasks List Dashboard Summary Tasks Backu E J a Restore Dashboard Summary Sett 4 Advanced Tasks View Config Folder Change Config Folder E 3 Choose the General Application Settings you want to apply and click OK a LICENSE DASHBOARD i Software Asset Managemerd Simplified Custom Fields Application Modes Executive Mode Enabled In Executive Mode only dashboards and reports will be available Data Cleansing Enabled Facilities to manually match EXE and MSI data to dictionary products will be available Separate Out Contracts Combined Contract and Non Contract license entitlements and software usage will be displayed together in the same list O Separate Separate Contract and Non Contract lists will be used to display license entitlements and software usage Software Usage Management Mode Simple In Simple mode all software usage is accepted automatically when an audit run is committed Activating this mode will accept all current software usage Advanced In Advanced mode software usage must be accepted manually Software is separated into two categories Managed and Unmanaged Software Usage Promotion Mode Simple The Simple mode allows software usage to be promoted in a single operation This mode i most suitable when a single team of users manage all business units O Advanced In Advanced mode software usage promotion requires several stages request acceptance o
36. ce Dashboard The Compliance Dashboard allows you to visualize your organization s Licenses and Software install data in a series of interactive charts This enables you to get an overview of your organization s License compliance status LICENSE DASHBOARD Software Asset Managemend Simplified INTRODUCTION TO WORKSPACES nager Lolo fee gt gt Group Compliance 87 a Company A gt Non compliance Count v Total Installations Count v License Availability Count bd 60000 50000 40000 30000 20000 10000 Downgrade Summa Audit Compare New Products v Device Summary by OS g ry p ry by A AA Microsoft Office Professional 2003 Microsoft Project 2000 Microsoft Visio Generic 2003 Microsoft Office Prem cerresee um 2000 cence Dashboard Ltd Dashboard Discovery Agent 1 5 Others More about Interactive Charts The charts available within the Compliance Dashboard are as follows e Non Compliance is a column chart with one series showing the top most non compliant items within the selected business unit manufacturer or product family Non compliance is shown as a percentage value count or cost with the items sorted in descending order by non compliance and then by total number of installations e Total Installations is a stacked column chart with two series The green series shows the total number of licensed installations within the selected business unit manufacturer or produc
37. cognition facilities within the Data Cleanse workspace Dictionaries contain details of manufacturers products and product recognition signatures Importing the default Dictionary Before you continue ensure you have the most recent version of the Dictionary file License Dashboard Ltd update dictionaries on a daily basis These are available to download from the License Dashboard website http www licensedashboard com LatestDownloads Login aspx You can log in using your forum user name and password How to import a Dictionary Importing a dictionary can take twenty minutes or longer depending on the speed of your computer and the SQL Server O License Dashboard License Man Dictionaries 4 Tasks 4 Advanced Tasks is Export Dictionary Maintenance Export Product Attributes Import Product Attributes 1 Click Dictionaries in the workspace navigation pane The Dictionaries workspace opens 2 Click Import in the Tasks List The Master Dictionary Import window is displayed ao Master Dictionary Import Select file to Import File Name Erowse W Preserve Track Usage LICENSE DASHBOARD foltware Asset Managamend Simplified 14 3 Click Browse and navigate to the folder containing the Dictionary file Select it and click Open 4 Tick Preserve Track Usage to preserve any track usage settings that have been applied to Software Usage items 5 Click Import to begin the Dictionary Import process 6 The
38. cords workspace Contract No Manufacturer Contract Name Review Date End Date Status 23432432 Altiris Altiris Fixed Term Agree 30 09 2011 30 11 2013 Active 5454545 SAP SAP Operations 01 02 2012 28 02 2013 Active Managing Contracts When contracts expire some entitlement remains perpetual everlasting or continuous In this case you can leave the contract within the workspace without removing the contract entitlement However contracts or entitlements that are not perpetual should have their contract entitlement removed on expiry How to remove Contract Entitlement 1 Double click the contract in the Contract Records workspace 2 Select the Contract Entitlement tab 3 Left click on the Contract Entitlement you wish to delete to highlight it 4 Click the Delete button Contract Information Contract Entitlement Product Entitlement Metric Maintenance Expiry Is Academic Acrobat 8 0 25 User 18 February 2014 T This item will be labeled for deletion To commit your changes press Save Do you wish to continue 5 Click the OK button to confirm the deletion Then click Save Contract Entitlement When contract entitlement is added or edited the entitlement is automatically aggregated in the License Entitlement workspace This ensures that the organization has greater visibility of all associated installation rights r License Dashboard License Manager o
39. database If License Manager is using a SQL Server instance on remote computer the Restore Database task is not available within License Manager In this case use the SQL Server facilities to restore a License Manager database How to restore a database backup It is best to ensure that the backup file is saved to your local C drive before attempting a Restore 1 Click Dashboards in the workspace navigation pane The Dashboards workspace opens 2 Click Restore Database in the Advanced Tasks List 4 Advanced Tasks Change Database Backup Database View Logs Folder hi View Config Folder a nA a ea Eal or 3 Inthe dialog box click the Browse button to locate your backup file Then click the Restore button ey Database Restore Restore From C LDDemo011127011 bak Browse Restore Close 4 Click the OK button to confirm that the Database Restore is complete License Manager will close automatically fm Database Restore Restore Complete 5 Re open License Manager and verify that your data has been restored as expected LICENSE DASHBOARD i Software Asset Management Simplified Importing a Dictionary When a License Manager database is first created a Dictionary will not be present It is important that a Dictionary is imported before you start to use License Manager License Manager uses Dictionaries to populate many of the drop down list selections within the product and for the product re
40. ed 49 GETTING HELP GETTING HELP Support website www licensedashboard com Telephone UK International 44845 265 1217 US Canada 1 855 773 3404 Email info licensedashboard com Address License Dashboard Limited Blenheim House York Road Pocklington York YO42 1NS Online resources Share your thoughts and views in the License Dashboard Forum Get the latest news development schedules and technical details Share your wish lists and questions and communicate with other users http www licensedashboard com forums Download the latest patch versions of the software including the latest dictionary definition updates You can log in using your forum username and password http www licensedashboard com LatestDownloads Login aspx LICENSE DASHBOARD a Software Asset Management Simplified
41. ense e Q oa AGES 986 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid not registered e 987 FileMaker FileMaker Pro 11 0 FILEMAKER PRO 1 ADD Device 1 1 Valid not registered e Data Cleanse mm Software Usage 2 Dictionaries Page 1 of 177 5294 items Next Items Per Page 30 Select All Within the License Records workspace the following records should be recorded and securely archived y LICENSE DASHBOARD Software Asset Management Simplified e Order Acknowledgements are receipts received from your reseller and act as a proxy license until you receive a copy of the license certificate These can be used as a proof of purchase and allow you to use the software However they must have been provided to you by an Authorized Reseller e License Certificates are the official certificates that are provided by the Manufacturer They should be archived and maintained effectively Each certificate grants your organization the right to use one or more copies of software and are supplied in many formats paper based or electronically These certificates will supersede the Order Acknowledgements Due care should be taken when recording this evidence in order to avoid duplication of entitlement e Fully Packaged Products FPP this type of license evidence is generally purchased from a Reseller or retail outlet and it is typically received in a shrink wrapped box In the box there is usually a CD also known as Media User
42. evices found for the selected Business Unit You can organize bookmark and move devices between Business Units Subsequent Audit Run will import devices to the selected Business Unit The Devices tab will also allow you to apply edits from previous Audit Runs to re map devices to different Business Units The Devices tab also allows the creation of ESI audit runs These match ESI signatures with the License Manager Dictionary and allows a EXE audit run to be cross referenced with a ESI audit run EXE Mapping or ESI Mapping The EXE Mapping or ESI Mapping tab is available depending on whether a EXE or ESI audit run is being performed It has two main functions The main function is to perform the application recognition process The second task enhances application recognition by defining currently unrecognized EXE files or ESI signatures as either primary or secondary files for a Product Use the Match All task to perform the application recognition process This will compare the EXE file or ESI signature associated to each computer against the product recognition dictionary Unmatched Reports The Unmatched Reports tab provides additional tools to help with the process of enhancing the product recognition dictionary It is used in combination with the EXE Mapping tab e The Unmatched Executable report displays the full list of executables that are unrecognized on each computer e The Unmatched Known Executables report displays executa
43. gt Divi 4 Tasks Add Entitlement Manufacturer Product Name Version View Entitlement Details Search Reset X Haba Manufacturer Product Entitlement Qty Metric Environment Country of Use Allocated Qty Reserved Qty On Order Total Avail M 4 Advanced Tasks Adobe Acrobat Professional 9 0 8 Device Production United Kingdo 0 0 0 8 Remove Redundant Adobe Acrobat Professional X 5 Device Production 0 0 4 4 Business Units Adobe Contribute CS4 4 Device Production United Kingdo 0 0 2 Citrix Systems WinFrame Client 11 0 10 Device Production 1 0 0 9 Cal Div 1 GB Citrix Systems WinFrame Client 11 2 20 Device Production 5 0 0 15 B Div2 Citrix Systems WinFrame Client 12 0 100 Device Production 0 0 99 Ca Div 3 IBM Cognos Impromptu Administ 1 Authorized User Production United Kingdo 0 0 0 CJ xCloud IBM Cognos Impromptu Web Reg 1 Authorized User Production United Kingdo 0 0 0 fl xOracle IBM Cognos Impromptu Web Rep 120 Processor Value Production United Kingdo 0 0 0 120 G 20s IBM Cognos Query 40 Authorized User Production United Kingdo 34 0 0 6 IBM DB2 Content Manager 120 User Value Unit Production United Kingdo 120 0 0 0 Business Unit Options IBM DB2 Content Manager for Lin 120 User Value Unit Production United Kingdo 120 0 0 0 GAN IBM DB2 Content Manager for Re 1 DB Connector Production United Kingdo 1 0 0 0 Default IBM DB2 Express Edition 5 Virtual Server Production United Kingdo 4 0 0 1 IBM DB2 Personal Edition 15 Device Production United Kingdo 12 0
44. ich helps you to visualize the structure of the Virtualization Environment in the business You can see Each Data Center in an organization the servers hosted at the Data Center and the Virtual Devices hosted on each server sage Virtualization Dashboard v Qo Audit Run Audit 02 01 2013 EXE v Device Type v Ovi 16 OMPrysical 5 O V Data Center 1 BP G eee aai LM010 f vs2 VM2 e vm3 f LM020 f VM1 The structure of the Virtualization Environment is based on the selected Audit Run and you can view data from other Audit Runs The display can be changed to highlight the devices by Device Type Environment Operating System Make and Model rh LICENSE DASHBOARD Software Asset Management Simplified Reports Specific reports are available through the Reports workspace Filters can be applied to help create targeted reports The returned data can be exported as a CSV or Excel file Reports Reports License Records All Records Favourites only F Show menu 4 Tasks pan Export Data to Excel Business Unit Company A Grouped V Selected unit and everything below Country of Use All Countries 7 Search Export Data as CSV Environment All Environments Pr License Records Load Report URL r T az F 4 License Records Advanced Tacks License ID xj x Share Search Reset 4 Buames Units LicenseID Manufacture
45. icrosoft Winc ER software Usage 2 Dictionaries Page 1 of 34 1006 items Next Items Per Page 30 Select All The basic process involves the following steps 1 Use the Import task to import audit data extracted from a supported asset inventory solution Associate computers to a Business Unit Execute the recognition process Apply Application Suites Review the results Commit those results to the Software Usage workspace a es a The following text examines each step in more detail Data Extract The first step is to use the supplied Data Extract utility to extract the raw EXE file data from a supported asset inventory solution This will produce one or more XML files that can be imported into a Data Cleanse Audit Run Detailed information can be found in the License Manager Data Extract Guide 5 7 PDF LICENSE DASHBOARD do Software Asset Management Simplified Audit Run A new Audit Run is created for each set of data that is imported building up a history over time When an audit run is complete and has been successfully committed to the Software Usage workspace it can be compacted This disables the Dictionary matching process and removes the large EXE file data set that is no longer needed Compacting Audit Runs can prevent the License Manager database from growing too large Devices The Devices tab allows you to import data from a supported asset inventory solution The tab displays a list of d
46. ion Therefore when the hardware is retired and removed from the organization the entitlement goes with it Most organizations using License Manager do not record the license evidence appended to the hardware However they do check its authenticity Adding a License The process of adding a License is simple but it is important that the product the license metric and the model are defined correctly By recording this information accurately the behavior of License Manager is optimized and ultimately reduces the effort required to manage your license entitlement and compliance LICENSE DASHBOARD oc Software Asset Management Simplified Company n Divi Add License License Information Notes License Information Organization Name Company A Division Div 1 Manufacturer Adobe Product Acrobat 9 0 License Acrobat Professional 9 0 WIN AOO Licence IE Vendor License License SKU Bundle Country of Usage United Kingdom Your Reference Agreement Information Select New Agreement Name My Contract Agreement Number Enrolment Number Owner Country of Agreement Agreement Notes Starts 18 February 2012 Endc 18 Fehriarw 2014 License Model Metric Device Model Environment Production License Qty 0 Maint Qty 0 Maintenance Start N A Maintenance Expiry N A Maintenance Has Expired License Constraints E OEM Academic U FPp MLP Enterprise
47. ist If you do not select Create a New Database and type ina name for the new database 4 Click the Test Connection button to verify the entered details are correct If successful a Connection Succeeded message will be displayed If there is a problem an error message will appear Click OK to close the message 5 Click OK to close the License Manager Database Setup screen How to change your SQL Server Database Connection If you need to change the SQL Server database you are connected to you can use the Change Database task in the Dashboards workspace LICENSE DASHBOARD Software Asset Management Simplified Copy Dashboard Image About 4 Advanced Tasks a Te aTa aro a ee AE LABA AAH Backup Database Restore Database View ade Palder Clicking the Change Database task opens the License Manager Database Setup dialog populated with the current settings Troubleshooting SQL Server Connection errors If you experience problems connecting License Manager to SQL Server it is recommended that you contact your local IT support department or person responsible for managing the SQL Server Common errors 1 Error message displayed when clicking the database name drop down list i Database Error X A nebwork related or instance 5pecific error occurred while establishing a connection to 5QL Server The server was not found or was not accessible Verify that the instance name is correct and that 5QL Server is c
48. ler The license key file must be installed within the database It is installed using the Update License task This task will start automatically when you access an unlicensed License Manager database for the first time License Dashboard License Manager Co o License Activation License Activation mu LICENSE DASHBOARD Software Asset Management Simplified Welcome to License Manager In order to use the application you must first activate t with a valid product license Now is a good time to read the getting started guide If you have not done so already Getting Started Guide Please use the button below to locate and open your license file a Dashboards W Reports License Records wr Contract Records KO License Entitlements Data Cleanse Mm Software Usage e Dictionaries There are two Advanced Tasks available in the advanced tasks list These can be performed before you install your license key e Change Database Use this task to connect License Manager to a different database See License Manager Database Setup for guidance e Restore Database Use this if you have backed up a database before upgrading License Manager See Restoring a Local Database for guidance How to apply your lic file 1 Click Browse and navigate to the folder containing your lic file Select it and click Open 2 The license details will be displayed Review the details If they are correct click
49. naged by the business unit Within this tab you are able to monitor your organization s compliance status Software Usage can be allocated to Licenses held in the License Records workspace To determine which device has a given product installed double click the product and select Show Devices For more information on what has been allocated and to manage downgrade rights select the Allocations tab Software Usage Management Mode Advanced This mode features additional tabs to help break down the administration of software usage to the Business Units Software Usage can be promoted to parent business units for management Please note the Software Usage Promotion Mode also affects how software usage is promoted between business units LICENSE DASHBOARD Software Asset Management Simplified Unmanaged Software Software Managed Software Unit Requests My Promotions Unmanaged Software This area acts as a quarantine space for software titles where it has not been determined where they should be managed Review the Unmanaged Software after committing the software usage from Data Cleanse Accept or promote products that are to be managed and leave unauthorized software in this section During this review you can e Accept if this task is selected then you have agreed to manage the compliance of the associated usage When selected the software usage is moved to Managed Software e Promote if this task is selected then yo
50. number of simultaneous users accessing the same product There are many different types of license metrics and all must be managed effectively The License Metric dictionary allows you to add additional metrics so you can manage any form of License Entitlement e Currencies allows you to define any required currencies that need to be recorded for purchases within License Manager e Countries allows you to add any countries that need to be defined on licenses and the Business Units in your organization e Environments allows you to define the environments for the devices in your organization This helps to match license entitlement to software usage in Software Usage e Install Source allows you to define a list of sources for how installed software has been discovered Dictionary Updates It is important the product recognition dictionaries within License Manager are kept up to date License Dashboard Ltd update dictionaries on a daily basis These are available for download from the License Dashboard website The updates can be imported using the Import task within the Dictionary workspace Please see the topic Importing a Dictionary for more information LICENSE DASHBOARD talt warne Ansel Managemerdi Simpi fied Views The License Records License Entitlement Contract Records and Software Usage workspaces have the functionality to create customized Views of your records Creating Views enables organizations to report their data
51. onal 8 0 Acrobat Professional 8 0 CLP English Device License Only Compliance 1842 Adobe Acrobat Professional 9 0 Acrobat Professional 9 0 CLP English Device License Only S KO License Entitlements z p z z z b System Logs 1843 Adobe Acrobat Professional 9 0 Acrobat Professional 9 0 CLP English Device License Only a p Dictionary M gt Data Cleanse KB Software Usage m e Dictionari Page 1 of81 2415 items Next Items Per Page 30 Detailed explanation of the Reports workspace can be found in the License Manager User Guide LICENSE DASHBOARD Software Asset Management Simplified 30 License Records The basis of any good Software Asset Management program is to keep accurate and up to date software license information together with processes for controlling and maintaining its accuracy The License Records workspace allows organizations to record maintain and protect their license evidence which has been provided by Manufacturers or Resellers License Dashboard License Manager x License Records Company A gt 4 Tasks S Add License Manufacturer License ID Status Z View License Details Search Reset X Basa lite License ID Manufacturer Product License License M License Qt Maint Qty Status Registerec Import License Records 958 FileMaker FileMaker Pro 6 0 FILEMAKER PRO Device 1 0 Valid not registered e Base License Allocation 959 FileMaker FileMaker Pro 7 0 FILEMAKER PRO 1YR SUBSCRIPTION
52. onfigured to allow remote connections provider SOL Network Interfaces error 26 Error Locating Server Instance Specified This is a generic error message stating that the SQL Server specified cannot be contacted Verify that the SQL Server computer name and SQL Server instance name are entered correctly This error will also be displayed if e The SQL Server is not configured to use TCP IP or e The SQL Server Browser service is not started on the SQL Server computer that is using an instance name of anything other than MSSQLSERVER 2 Database Name drop down list is empty The Database Name drop down list will only show License Manager databases on the specified SQL Server If the drop down is empty e There are no License Manager databases on the SQL Server or e Your user account has not been granted access to the database 3 Error message displayed when trying to create a new License Manager database LICENSE DASHBOARD Software Asset Management Simplified This error is displayed if your user account does not have permission to create a new database on the SQL Server To create a new database the user needs the dbcreator or sysadmin server roles 4 Error message displayed when connecting to a database that was created in an older version of License Manager The configured database LI MDB on CLAIREBROADCB28450QLEXPRESS ts for a previous release The expected version ts 5 9 0 9 but the actual version is
53. pace contains a series of dashboards with highly interactive charts which provide a graphical representation of your organization s Licensing data Results can be displayed for the entire organization or they can be filtered by Business Unit License Dashboard License Manager Cl 5S Dashboards Notifications v Q 4 Tasks Application Settings Status Dashboard Settings Save Dashboard I SEES Ee ame 131 Ka 327 Ea 39 Day s 39 Day s Update License Group ame Last software usage ee salas Last Ea License Manager License Manager About Ka update license expiry maintenance expiry 4 Advanced Tasks Change Database Backup Database Restore Database View Logs Folder 2 430 9 99 Day s 65 19 19 View Config Folder K 3 l 5 3 License s with no License s not Bookmarked Change Config Folder License records Licenses on order Last license update a z 3 base license registered licenses Import Content 4 Bu usiness s Units i z mc 2 pany A GB 5 Gat Divi Non specific CJ Div2 no release date Cal Div 3 Ca Oracle GB Ca xIBM GB Contract Records Business Unit Options 2 B Dashboards Contracts License Records P Reports 9 pia Kana License Entitlements we Contract Records G License Entitlements 556 24 321 10 308 7 20 gt Data Clea Titl ith 3 in n SaaS ites wit License entitlement Available licenses Reserved licenses Mal tena a ma entitlement expired e Dictionaries e Tasks Contains a list of tasks that can
54. pliance status Purpose and Scope This help documentation is designed to get you up and running with License Manager as quickly as possible The beginning section provides installation details The second section describes basic application features and the user interface The final section includes tips further reading and support information More detailed help and support is available in the License Manager User Guide LICENSE DASHBOARD 2 Software Asset Management Simplified Table of Contents Welcome to License Manager ccc ccc ecceccecc ccc ee cece 2 Installing License Manager 0 20 22 aooaa nanan ooo cccceccecceeeee 4 License Manager Database Setup 222 a 6 Configuring Your License Key 10 Backing Up a Local Database AA 12 Restoring a Local Database 2 002 000 2000 e adL adaa aana 13 Importing a Dictionary _ 2 aa 14 Choosing Application Settings 22 2 2220 c ccc eee c ccc eeccccceeeeeeceecees 16 Introduction to Workspaces aoaaa aoaaa ooon anaana e eee eceeeneeee 20 Dashboardbs ce 23 Reports aaa 30 License RECOS cee tec AANO NAIA BONE LABA oe secon E uses cmeggetuesouaeee 31 Contract Records 20 0 2 cece cece cece cece eee ee eee cece cece ce eeeceeeeeeeeeeeeeeees 35 License Entitlements 0 0 c cece cece cece cece ccc ec eee ceeeeeeeeeeeeeeeeee 38 Data Cleanse 2 22 0 coc cece eee eee eee e cece cence eeeeeeeeeeneeeees 40 Software
55. r you can use a Rule to replace the Microsoft SQL Server 2005 product description with Microsoft SQL Server 2005 Per Processor on those two computers Load a Rule within the bottom pane by selecting the Load option within that section Select the Apply Rules task to apply the Rule Software Usage Items The Software Usage Items tab can be used to review the recognized installed software information through customizable views To display the summary information enter any required search criteria and select Search The software can be viewed per computer or aggregated to show the number of installs of each product Once the data has been reviewed it can be committed to the Software Usage workspace using the Commit to Software Usage task Virtualization The Virtualization tab can be used to reflect the Virtualization Environment in an organization The Virtualization Environment is displayed in a tree structure The Environment is the root The Host Data Centers are the first branch followed by the physical servers hosted in each data center Virtual servers and hosted devices are displayed as Guest devices on each physical server The Software Usage on each Guest Device can be mapped to the Host Device for licensing purposes This enables you to define Products which are licensed to the whole server but appear as installs on multiple Guest devices in an Audit Run Compare Audit Runs The Compare Audit Runs tab enables the comparison of A
56. r Product Version License License Metric License All Records and Notes 4 Company A GB 1933 ABBYY FineReader 10 0 FineReader 10 0 FPP English Device License Only Purchase Hist lurchase Histo Ga Divi 2078 Acorah Software TaxCalc 2011 TaxCalc 2011 FPP English Device License Only a Ga Div2 2079 Acronis PXE Server 41 0 PXE Server 41 0 FPP English Device License Only on Order aa 2077 Acronis True Image 10 0 True Image 10 0 VLA English Device License Only 4 Product Transitions Ga Oracle GB 2504 Acronis True Image 9 7 True Image 9 7 FPP Device License Only Product Transitions rade cb 2583 Actuate e Report Designer Professional 8 0 e Report Designer Professional 8 0 FPP English Device License Only SQL Transitions E BM GB 2584 Actuate e Report Designer Professional 8 0 e Report Designer Professional 8 0 FPP English Device License Only BizTalk Transitions 2081 Actuate e Report Designer Professional 8 0 e Report Designer Professional 8 0 FPP English Device License Only 4 Base License Allocations 2082 Adersoft VbsEdit 3 6 VbsEdit 3 6 FPP English Device License Only Detail Mappings 1934 Adersoft VbsEdit 3 6 VbsEdit 3 6 FPP English Device License Only Full Detail Mappi ull Detail Mappings 2080 Adobe Acrobat 40 Acrobat 4 0 CLP English Device License Only ee 9 1832 Adobe Acrobat 40 Acrobat 4 0 CLP English Device License Only Aggregated Mapping 1833 Adobe Acrobat 40 Acrobat 4 0 CLP English Device License Only Detail Aggregated Mappings 1819 Adobe Acrobat 40 Ac
57. r rejection and acknowledgement This mode is most suttable when different users have specific responsibility for different business units 4 Click Reports 5 Choose the Reports Application Settings you want to apply Custom Fields Web Reports URL Set thes value to the URL of your License Manager Web Reports This will allow you to share reports between the desktop and web applications LICENSE DASHBOARD Software Asset Management Simpilied 18 6 Click Custom Fields General Custom Fields Custom Field Titles UserSpecl UserSpec UserSpec3 UserSpec4 Business Unit Device Product 7 Type to rename the fields 8 Click OK The Application Settings have been changed LICENSE DASHBOARD 19 Soltware Asset Management Simplified INTRODUCTION TO WORKSPACES INTRODUCTION TO WORKSPACES License Manager consists of eight workspaces Each workspace is associated with a specific process or group of tasks The default workspace when opening License Manager is Dashboards Switch between workspaces by clicking the icons at the bottom left hand side of the License Manager window This area is called the workspace navigation pane 3 Dashboards 2y Reports 2 License Records iy Contract Records amp License Entithements f Data Cleanse ra Software Usage 2 Dictionaries The number of visible workspaces can be limited using the Application Settings task in the Dashboards workspace The Executive
58. robat 4 0 CLP English Device License Only 4 License Summary 1932 Adobe Acrobat 40 Acrobat 4 0 CLP English Device License Only Overall 1807 Adobe Acrobat 40 Acrobat 4 0 CLP English Device License Only By Business Unit 1834 Adobe Acrobat 6 0 Acrobat 6 0 CLP English Device License Only By Country 3570 Adobe Acrobat X Acrobat Suite X CLP English Device License With By Environment 1835 Adobe Acrobat Distiller 40 Acrobat Distiller 4 0 CLP English Device License Only Detail 1836 Adobe Acrobat Distiller 40 Acrobat Distiller 4 0 CLP English Device License Only A Ha a 7 Transaction Summary Business Unit Options 1820 Adobe Acrobat Distiller 40 Acrobat Distiller 4 0 CLP English Device License Only mr AGE z 5 b Contract Records 1837 Adobe Acrobat Distiller 5 0 Acrobat Distiller 5 0 CLP English Device License Only 3 Dashibiowds 1822 Adobe Acrobat Professional 4 0 Acrobat Professional 7 0 CLP English Device License Only b License Entitlement C 1821 Adobe Acrobat Professional 7 0 Acrobat Professional 4 0 CLP English Device License Only Data Cleanse Reports 1838 Adobe Acrobat Professional 7 0 Acrobat Professional 7 0 CLP English Device License Only Software Usage I 1839 Adobe Acrobat Professional 70 Acrobat Professional 7 0 CLP English Device License Only 9 ee eos i i i i Software Usage It 1840 Adobe Acrobat Professional 7 0 Acrobat Professional 7 0 CLP English Device License Only gt Oftware Ysage items wy Contract Records 1841 Adobe Acrobat Professi
59. t Windows Professional XP Windows XP Professional lish UPG MVI Device 00 If License Manager is unable to register a new License then the Registered column will show a red indicator and the Status column will report one of the following issues e No base license this means that the new License is an Upgrade or Maintenance Only License It requires you to associate it to a previous License purchase also known as a Base License Double click on the License and select the Base License tab to determine availability of Base Licenses e Insufficient base licenses this means that the new License is an Upgrade or Maintenance Only License but only has some Base Licenses allocated not the full amount Double click on the License and select the Base License tab to determine availability of Base Licenses Only licenses not registered to the License Entitlements workspace can be used as base licenses The objective is to add as many Licenses as possible without getting any red lights However it is predicted that you may have some red lights due to the historic methods used when managing your Licenses It is advised that you keep the invalid Licenses within the workspace just in case you find or acquire additional Base Licenses in the future LICENSE DASHBOARD Software Asset Management Simplified 34 Contract Records The Contract Records workspace is used to record the organization s fixed term contracts These types of contracts are usually
60. t family Total Installations is shown as a count or cost The red series shows the total number of non licensed installations The whole stack red plus green gives the total number of installations e License Availability is a stacked column chart with two series The light blue series shows the total number of licenses available for allocation within the selected business unit manufacturer or product family License Availability is shown as a count or cost The darker blue series shows the total number of licenses that are either reserved or on order i e unavailable e Downgrade Summary shows products within the selected business unit that have downgrades allocated The top five products are shown according to number of downgrades allocated The sixth item shows a combined total for all other products e Audit Compare compares data from the last fully completed audit and the previous fully completed audit filtered on the selected business unit There are three variations of this chart selectable using the drop down list in the title bar e New Products shows products that were found in the last audit but were not found in the previous audit The top five products are shown according to the number of installations The sixth item shows a combined total for all other products e Dropped Products shows products that were not found in the last audit but existed in the previous audit e New Installs shows products that existed in both audits b
61. tal Available 11 Total Reserved 0 Product SAP Application Employee Self Allocated Qty 39 Maint Expiry Qualification Entitlement Information Reservations Registered Licenses License ID Manufacturer Product License Metric Registered Qty Maint Expiry 956 SAP SAP Application User 50 Un Registered Licenses Manufacturer SAP Product Name License License ID Manufacturer Product License Metric Available Qty Maint Expiry If you need to un register your Licenses so you can re allocate them as base licenses for instance this can be administrated here too Any additions or adjustments are automatically updated in the License Entitlement workspace Separate Setting For this setting the License Entitlements workspace separates your License entitlements into two additional tabs as per the below screenshot The two extra tabs display the Business Unit s BUs installation rights e The Non Contract Entitlement is associated to all license evidence recorded in the License Records workspace e Contract Entitlement is associated to all evidence recorded in the Contract Records workspace LICENSE DASHBOARD a Software Asset Management Simpiied Data Cleanse The Data Cleanse workspace enables organizations to produce a detailed and accurate picture of the software installed on their estate Hardware and metered data are also imported here
62. u have requested the associated usage be managed by a parent business unit When selected the software usage is moved to My Promotions e Do Nothing if you do nothing then the software usage remains in Unmanaged Software and therefore the compliance will not be managed It is recommended that Unmanaged Software is continued to be reviewed and products that are not Accepted should be uninstalled from the estate My Promotions This feature allows the manager of the Business Unit to view software usage promoted to a parent Business Unit for management This is the opposite view to the Unit Requests tab This allows the Business Unit manager to monitor and act on their requests they can e Abort requests that have not been addressed by the parent Business Unit If this task is selected the software usage is returned to the Unmanaged Software tab e Acknowledge requests that have been rejected by the parent Business Unit If this task is selected the software usage is returned to the Unmanaged Software tab Please note if the Software Usage Promotion Mode is set to basic this tab is for monitoring purposes only The Abort and Acknowledge functions are disabled Unit Requests This feature lists all of the requests from child Business Units for the parent Business Unit to manage software usage for a particular product This allows the parent Business Unit manager to act on the child Business Units requests they can LIC
63. udit Runs This compares products that have been installed products that have been removed and any changes in the number of installs for each product The comparison is very useful for tracking both software installations and removals from one Audit Run to the next LICENSE DASHBOARD Software Asset Management Simplified Software Usage The Software Usage workspace enables you to manage your installed products It helps to ensure that you are compliant with the terms and conditions of the License You can allocate software usage to Licenses in this workspace What you can see and do in this section will depend on the Separate Out Contract setting Software Usage Management Mode and the Software Usage Promotion Mode that you have chosen Please refer to the Choosing Application Settings for further details Software Usage Management Mode Simple The tab at the top of the workspace enables you to access a number of features to administrate software usage across your organization Managed Software License Dashboard License Manager o Software Usage Company A gt 4 Tasks Add Usage Manufacturer Product Name ersion View Usage Details Search Reset Delete Usage M d Softw Allocate Manually eee a Allocate Automatically Country of Use Environment Manufacturer Product Release Date Discovered Metric Usage Qty Licenses Qty Downgrades Qty License Metric Compliance Is A United Kingdo Virtual Desktop
64. ut for which the number of installations has increased e Device Summary by OS shows the number of devices in the selected business unit by operating system The top five operating systems are shown according to number of devices The sixth item shows a combined total for all other operating systems LICENSE DASHBOARD Software Asset Management Simplified INTRODUCTION TO WORKSPACES How to drill down into your data Left clicking on a column in a compliance column chart allows you to drill down into the data and launch reports This provides a more detailed view of a particular business unit manufacturer or product family 40000 Left click to drill down or launch 30000 reports 20000 10000 0 ra LS Drill down to Microsoft s products hy T Launch Compliance Report By default the compliance charts will initially display one item per manufacturer within the selected business unit e Click a manufacturer item to display one item per product family within the selected manufacturer e Click a product family item to show one item per product version within the selected product family e Right click to return to a higher level in the drill down Click on the title of any chart to open and examine it in more detail Compliance Dashboard vw gt Not gt _ Load the next Group Compliance 82 a Company A gt chart Downgrade Summary Return to the Dashboard view Company A sub units
65. ut multiple chart view details of the items can only be seen using the tool tips This chart is best viewed by using the zoom in option In the screenshot above we have zoomed in to view only May 2012 to November 2014 How to zoom in to the Maintenance Schedule 1 Decide which period on the title bar you wish to view in more detail 2 Click and drag the left and right zoom controls on the title bar so that the relevant period is displayed in the upper window 3 Adjust your view as needed using the left and right scroll arrows To move to another area on the timeline click and drag your selected area on the title bar to move the selection left or right Click and drag The Metering Dashboard The Metering Summary chart on the Metering Dashboard screen allows you to quickly visualize the most used and least used products in your organization Choose which summary to view using the drop down list at the top of the Metering Dashboard window LICENSE DASHBOARD ee Saltware Asset Management Simplified Metering Summary C Metered products PATAS Te X TOU INTRODUCTION TO WORKSPACES Left clicking on any of the columns in the Metering Summary allows you to drill down into the data and launch reports This shows which products and versions are used most or least in your organization Hovering the mouse pointer over any column shows a detailed breakdown of the data Metering Summary Products Used Least v Days el
66. y has now been installed Click Close and the Dashboards workspace is displayed LICENSE DASHBOARD Soltware Asset Management Simplified Backing Up a Local Database If License Manager is connecting to a SOL Server instance on the local computer use the License Manager Backup Database task to backup your License Manager database If License Manager is using a SQL Server instance on a remote computer the Backup Database task is not available within License Manager In this case use the SOL Server facilities to backup the License Manager database How to back up a local database 1 Click Dashboards in the workspace navigation pane The Dashboards workspace opens 2 Click Backup Database in the Advanced Tasks List About 4 Advanced Tasks Change Database Restore Database View Logs Folder View Config Folder 3 In the dialog box click the Browse button to choose a location for your backup file Then click the Backup button E Database Backup Backup Database to C Backup LDDemo01112011 bak 4 Click the Close button when the backup is complete Database Backup Backup Database to C Backup LDDemo01112011 bak Browse Backup completed LICENSE DASHBOARD 7 Software Asset Management Simplified Restoring a Local Database If License Manager is connecting to a SOL Server instance on the local computer use the License Manager Restore Database task to restore a License Manager

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