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Bills User Manual - Oracle Documentation

1. 9 The batch details are added once the record is authorised 34 ORACLE BI001 Bills Data Entry To reopen existing a batch 1 Select the Reopen Existing Batch option from the Operation drop down list 2 Select the batch type from the drop down list 3 Select the account number branch and the batch date from the pick list Bills Bills Data Entry Operation Open Batch i H Batch Type Inward Bills a c Type 6L H AC Noo 0002 Ry A C Name HEAD OFFICE INTERBRAN Bank Code Branch a N BenefNamefMike CS a c Ccy EMKE Batch Date 20 07 2005 stts H Bills Bill Detail Drawee Details Sc Details Close Modify Delete C Undelete Serial No Bill Reference No Instrument No Instrument Type Instrument Amount Instrument Date Bill Status Add Check ail Save Ok ciose Clear Field Description Field Name Description Modify Optional Radio Button Click the Modify button and then click on any bill detail to modify it You can modify the bill details in the Bill Details view Delete Optional Radio Button Click the Delete button and then click on any bill detail to delete it Undelete Optional Radio Button Click the Undelete button and then click on any bill detail to undelete it 35 ORACLE Column Name Serial No Bill Reference No Instrument No Instrument Type Instrument Amount Instrument Date Bill Status BI001 Bills Data Entry Descrip
2. Description Mandatory Pick List Select the bank code if the bill is an inward bill for collection from the pick list Mandatory Pick List Select the branch code if bill is an inward bill for collection from the pick list Mandatory Alphanumeric 40 Type the beneficiary name if applicable Mandatory Drop Down Select the account currency from the drop down list If the beneficiary is a CASA account the account currency is defaulted If the beneficiary is a GL account you need to select the GL account currency Note The CASA or the GL account currency should be the same as the bill currency Mandatory Pick List dd mm yyyy Select the batch date from the pick list By default the system displays the current process date The batch date can also be backdated Display This field displays the status of the bill batch data entry 3 Select the Open Batch option from the Operation drop down list 4 Select the batch type from the drop down list 5 Select the account number branch and the batch date from the pick list 25 ORACLE BI001 Bills Data Entry Bills Data Entry Bills Data Entry Operation Open Batch Portfolio No H Batch Type Inward Bills A C Type eL z A C No 1710002 E A C Name HEAD OFFICE INTERBRAN Bank Code l Branch l f Benef Name Mik e ZMK Batch Date 30 07 2005 EE status z F m A Bins Bill Detail Drawee Details sc Details Close C Modify Dele
3. appear on the physical instrument Bill Status Display This field displays the current status or position of the bill The options can be Realised Part Realised Dishonored Protested etc You can modify the bill status when you inquire for a bill by choosing the Modification option in the Collection Option field Bill Usage Display This field displays the purpose of the bill i e whether it is a collection or to be pledged as collateral You can modify the bill usage when you inquire for a bill by choosing the Modification option in the Collection Option field 44 ORACLE Field Name Routing No Bill Date Maturity Date Bill Currency Bill Amount BIMO5 Bills Processing Maintenance Description Display This field displays the routing number against which the cheque has been drawn The routing number is a combination of the bank code and the branch code The combination can be obtained from the Routing Branch Maintenance Fast Path STM54 option Routing Number Sector Code Bank Code Branch Code For a deposited cheque this routing number is used by the system to determine the float days and thus the value date of the instrument For an inward clearing cheque this routing number should belong to the bank The order in which the codes in the routing number are to be entered is determined by the set up using the Settlement Bank Parameters option The system may not allow a bank
4. lodging the bills and its maturity date is equal to or less than the specified collateral term value Mandatory Alphanumeric 120 Type the drawing power function defined in the system on the basis of which the bank will calculate the drawing power 3 Click the Modify button 4 Type the bank code and press the lt Tab gt key or select it from the pick list 5 Modify the relevant information 8 ORACLE BIM04 Bill Parameters Maintenance Bill Parameters Maintenance Bill Parameters Maintenance Bank Code 335 E Bank Name DEMO BANK GL for bills held under vault Dr 5 000000 GL for bills held under vault Cr GL for Customer Portfolio Dr GL for Customer Portfolio Cr GL for non Customer Portfolio Dr GL for non Customer Portfolio Cr Collateral term validity In Days Drawing power calculation routine BDCTestins Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized 10 01 2005 16 10 57 E Add Modify Delete Cancel C Amend Authorize Inquiry Ok _close Clear Click the Ok button The system displays the message Record Modified Authorisation Pending Click the Ok button 8 The bill parameters are modified once the record is authorised Note The customer portfolio GL s are used if the outward bills are lodged and non customer portfolios are used if the inward bills are lodged 9 ORACLE BIM02 Court Master M
5. manual is organized into the following categories Preface gives information on the intended audience It also describes the overall structure of the User Manual Chapters are dedicated to individual transactions and its details covered in the User Manual 4 ORACLE Preface 1 5 Related Information Sources For more information on Oracle FLEXCUBE Core Banking Release 5 1 0 0 0 refer to the following documents e Oracle FLEXCUBE Core Banking Licensing Guide 5 ORACLE Master Maintenance 2 Master Maintenance 6 ORACLE BIM04 Bill Parameters Maintenance 2 1 BIMO4 Bill Parameters Maintenance Using this option you can define various bill related parameters for a bank The bank can define the contingent general ledger codes used for passing the contingent general ledger entries for bills at the time of lodging dispatch and realization The system function which is used for calculation of the drawing power and the collateral term validity parameters can also be defined in this option Definition Prerequisites e BAM20 Bank code Maintenance e GLMO02 Chart of Accounts Modes Available Modify Cancel Amend Authorize Inquiry For more information on the procedures of every mode refer to Standard Maintenance Procedures To modify bill parameters 1 Type the fast path BIM04 and click Go or navigate through the menus to Global Definitions gt Master gt Bill Parameters Maintenance 2 The system displays the
6. 001301000056 Risk Card No Bo ooo Corr Bank Code Bso H Bits Bill Details Other Details Service Charges Collateral Details Type of Collateral Collateral Code Account Limit No l H Utilized Amount Risk Card No l E Drawee Details Drawee Account No l Drawee Name Corr Bank Code i e Bl Corr Branch Code Drawer Name Drawee Address 1 Drawee Address 2 Drawee Address 3 Drawee City Drawee State Drawee Zip Cheque Details Clearing Type Cheque Literal z _Clear_ Field Description Field Name Description These fields are editable if you select the Modification option in the Collection Type field Collateral Details 48 ORACLE Field Name Type of Collateral Collateral Code Account Limit No Utilized Amount Risk Card No Drawee Details Drawee Account No Drawee Name Corr Bank Code Corr Branch Code Drawer Name BIMO5 Bills Processing Maintenance Description Conditional Drop Down Select the bill status for collateral type bills from the drop down list e Regular The bill is in regular status and can be pledged as collateral e Waiting The bill cannot be used as collateral presently but can be used at a later date e Investigation The bill s drawer is under investigation so it cannot be accepted as collateral e Non Collateral The bill cannot be accepted as collateral for some specific reason If a bill collate
7. 4 Corr Bank Code 45 Bills Bill Details Other Details Service Charges 0001031000006001 2 0001031000006002 3 0001031000006003 4 0001031000006004 50001031000006005 6 0001031000006006 Field Description Sri No Ref No Currency Amount Realized Amount Type Status _ EGP 15 000 00 15 000 00 Trade Bill Realize EGP 1 600 00 0 00 Trade Bill Receive EGP 1 700 00 1 700 00 Trade Bill Realize EGP 1 900 00 1 900 00 Trade Bill Realize EGP 2 000 00 1 990 00 Trade Bill Part Realize EGP 2 100 00 2 100 00 Trade Bill Realize Fetch Ok Close Clear Column Name Description Srl No Display This column displays the row number It is auto generated by the system Ref No Display This column displays the bill reference number generated by the system is displayed This is the portfolio number followed by the serial number of the bill in the batch Currency Display This column displays the bill currency code Amount Display This column displays the bill amount Note The bill amount currency and the account currency must be same 42 ORACLE Column Name Realized Amount Type Status Modified BIMO5 Bills Processing Maintenance Description Display This column displays the recovered amount Display This column displays the bill type The options are e Local Post Dated Cheque e Outstation Post Dated Cheque e Trade Bill Display This column displays the
8. Bill Parameters Maintenance screen Bill Parameters Maintenance Bill Parameters Maintenance Bank Code 335 E Bank Name DEMO BANK GL for bills held under vault Dr 511000000 GL for bills held under vault Cr E 000000 GL for Customer Portfolio Dr 511000000 GL for Customer Portfolio Cr GL for non Customer Portfolio Dr GL for non Customer Portfolio Cr Collateral term validity In Days Drawing power calculation routine ROCTesting Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized TTEST 16 10 57 Modif E Add Modify Delete Cancel C Amend Authorize Inquiry Ok C close Clear 7 ORACLE Field Description Field Name BIM04 Bill Parameters Maintenance Description Bank Code Bank Name GL for non Customer Portfolio Cr Collateral term validity In Days Drawing power calculation routine Mandatory Pick List Select the branch code for which the bill parameters are to be defined from the pick list The pick list displays only the authorised bank codes Display This field displays the name of the bank code selected in the corresponding field Mandatory Numeric Nine Type the GL code for a non customer portfolio under credit Mandatory Numeric Five Type the validity of the collateral term The validity is measured in terms of days A bill can be pledged as collateral to a bank if the period between
9. Card Display No This field displays the drawee risk card number This is a system generated serial number Full Name Mandatory Alphanumeric 40 Type the full name of the drawee whose credibility to honor the bill is being ascertained Short Name Mandatory Alphanumeric 20 Type the short name of the drawee whose credibility to honor the bill is being ascertained 3 Click the Add button 4 The system by default displays the home branch and the drawee risk card number 5 Type the full name and the short name and press the lt Tab gt key Drawee Risk Card Maintenance isk Card Maintenance Home Branch Drawee Risk Card No 1a Full Name George Short Name ca Billing Details Customer Details Share Capital in Icy lt lt Cti i S RT Bill Used Value C oo Bank s Max Exposure to Drawee in z al Issuance Date of IC C OD Limit Max Exposure to Drawee in E 0 00000 Date of Expiry of IC EH Drawee Business Credit Rating No of Protest Lodged ol Risk Card Status Start Date of Risk Card i ES Issuance Source Name End Date of Risk Card J Be Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized 17 ORACLE BIMO1 Drawee Risk Card Maintenance 6 Enter the relevant information in various tab screens Billing Details ard Maintenance a Home Branch
10. Drawee Risk Card No ta Full Name George Short Name ca Billing Details Customer Details Share Capital in Icy 100 00 Bill Used Value Bank s Max Exposure to Drawee in 20 00000 Issuance Date of IC 2 08 2008 E OD Limit Max Exposure to Drawee in 40 00000 Date of Expiry of IC 12 08 2008 Drawee Business Credit Rating 2 No of Protest Lodged Risk Card Status Regular Start Date of Risk Card 12 06 2008 Issuance Source Name GS End Date of Risk Card 12 08 2008 Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized gt chose If Clear _ Share Capital in Icy Bill Used Value Bank s Max Exposure to Drawee in Mandatory Numeric 13 Two Type the working capital of the drawee This amount is calculated in the local currency of the bank The share capital is the primary factor used to calculate the overdraft limit for a payee who is pledging the bills against the given drawee Display This field displays the value used for the bill Mandatory Numeric Three Five Type the maximum exposure percentage This limit is calculated as a percentage of the share capital and is set up by the bank based on the drawee s creditworthiness The limit is validated against the overdraft facility given to the payee 18 ORACLE Field Name Issuance Date of IC OD Limit Max Exposure to Drawee in Date of Expiry of IC Drawee Business Credit
11. MO1 Drawee Risk Card Maintenance BAM339 Collateral Codes Maintenance STM59 Settlement Bank Parameters BI001 Bills Data Entry Modes Available Not Applicable To modify the bill details 1 Type the fast path BIMO5 and click Go or navigate through the menus to Transaction Processing gt Internal Transactions gt Data Entry gt Bills Processing Maintenance 2 The system displays the Bills Processing Maintenance screen 37 ORACLE BIMO5 Bills Processing Maintenance Bills Processing Maintenance Bills Processing Maintenance Option Deposit Collection Modify Bill Details Inquiry y Depot i 224 tes Modify Bill Details E giy None Parameter Bill Reference No Portfolio No 0001031000006 K Bill Document No Bill Lodging Date loro01 2004 E Payee Account No 23424234234234 Drawee Account No 0001301000056 Risk Card No Ee ri C C C Y Corr Bank Code Bo o m Bills Bill Details Other Details Service Charges Ref No Currency Amount Realized Amount Type Status 0001031000006001 EGP 15 000 00 15 000 00 Trade Bill Realize 2 0001031000006002 EGP 1 600 00 0 00 Trade Bill Receive 3 0001031000006003 EGP 1 700 00 1 700 00 Trade Bill Realize 4 0001031000006004 EGP 1 900 00 1 900 00 Trade Bill Realize 50001031000006005 EGP 2 000 00 1 990 00 Trade Bill Part Realize 6 0001031000006006 EGP 2 100 00 2 100 00 Trade Bill Realize Cl Field Description Field Na
12. ORACLE Oracle FLEXCUBE Core Banking Bills User Manual Release 5 1 0 0 0 Part No E57304 01 September 2014 Bills User Manual September 2014 Oracle Financial Services Software Limited Oracle Park Off Western Express Highway Goregaon East Mumbai Maharashtra 400 063 India Worldwide Inquiries Phone 91 22 6718 3000 Fax 91 22 6718 3001 www oracle com financialservices Copyright 2014 Oracle and or its affiliates All rights reserved Oracle and Java are registered trademarks of Oracle and or its affiliates Other names may be trademarks of their respective owners U S GOVERNMENT END USERS Oracle programs including any operating system integrated software any programs installed on the hardware and or documentation delivered to U S Government end users are commercial computer software pursuant to the applicable Federal Acquisition Regulation and agency specific supplemental regulations As such use duplication disclosure modification and adaptation of the programs including any operating system integrated software any programs installed on the hardware and or documentation shall be subject to license terms and license restrictions applicable to the programs No other rights are granted to the U S Government This software or hardware is developed for general use in a variety of information management applications It is not developed or intended for use in any inherently dangerous applicati
13. Parameter Bill Reference No Portfolio No Bill Document No Bill Lodging Date Payee Account No Drawee Account No Risk Card No BIMO5 Bills Processing Maintenance Description Mandatory Drop Down Select the search for inquiring on the bills from the drop down list The Inquiry Option menu is enabled only when the Bill Status Inquiry option is chosen in the Collection Option field The options are e All e Collected e Dispatched e Reverse Dispatched e Realised e Dishonored e Protested e Stop Protest e Due Held in Branch e Due Returned to Customer Mandatory Alphanumeric 12 Type the reference number of the bill Mandatory Pick List Type the portfolio number of the bill Mandatory Alphanumeric 12 Type the bill document number Mandatory Pick List dd mm yyyy Select the bill lodging date from the pick list Mandatory Numeric 16 Type the beneficiary or account number to locate a bill s drawn in favour of a certain payee account Optional Numeric 16 Type the drawee account number Conditional Alphanumeric 10 Type the risk card number This field is enabled only if the Risk Card Inquiry option is selected in the Collection Option field 40 ORACLE BIMO5 Bills Processing Maintenance Field Name Description Corr Bank Code Mandatory Pick List Select the corresponding bank code from the pick list 3 Select the deposit branch from the pick lis
14. Rating No of Protest Lodged Risk Card Status Start Date of Risk Card Issuance Source Name BIMO1 Drawee Risk Card Maintenance Description Mandatory Pick List dd mm yyyy Select the issuance date of the IC from the pick list Mandatory Numeric Three Five Type the additional limit set up by the bank for the same customer This sub limit is used for validation against a payee at the given time The percentage of OD limit that can be exposed for this drawee is named as Drawee s total exposure allowed Mandatory Pick List dd mm yyyy Select the expiry date of IC from the pick list Mandatory Alphanumeric 14 Type the business credit rating of the drawee The bank s business credit rating can be updated on a periodic basis based on the drawee s business performance Mandatory Numeric Three Type the number of times for which the bill was not honored by the customer and sent to the court for protest If a drawee s bills have been protested in the court the bank may not accept bills from the drawee as collateral Mandatory Drop Down Select the risk card status from the drop down list The options are e Regular This status is defined for a drawee after the start date of the limit e Under Investigation This status is defined if the drawee s portfolio is under investigation e Expired This status is defined for a drawee after the expiry date of the limit e Limits can
15. a Entry Field Name Description City Mandatory Alphanumeric 35 Type the drawee s city of residence State Mandatory Alphanumeric 35 Type the drawee s state of residence Zip Mandatory Alphanumeric 35 Type the zip code Name Drawer Mandatory Alphanumeric 35 Type the name of the drawer Bank Code Mandatory Pick List Select the drawer bank code provided in case the bill is an inward bill for collection from the pick list Branch Display This field displays the drawer branch code provided in case the bill is an inward bill for collection SC Details Bills Data Entry Operation Reopen Existing Ex Portfolio No 0003050900002 EJ Batch Type Inward Bills a c Type 6L Hacmo 710002 El A C Name HEAD OFFICE INTERBRAN Bank Code 0 Branch jo B Benef Name Mike A C Ccy ZMK Batch Date 30 07 2005 EE status OPEN z Bils Bill Detaill Drawee Details sc Details Close No Code Ccy Amount acy TCY 1 161 hla obla din EGP 0 30 0 30 0 30 Calluin daai pusy SY Je ee EGP 0 10 0 10 79 gt Sr ia Description sc sc Amount Amount Amount i Check Aij Save JE _Close Clear 32 ORACLE Field Description BI001 Bills Data Entry Column Name Description Sr No Display This column displays the row number It is auto generated by the system SC Code Display This column displays the unique code of the levied service charge Description Display This column displa
16. aintenance 2 2 BIM02 Court Master Maintenance Using this option you can define a unique court code for various courts across the country where the bills will be sent for resolution if the bills are not honored by the drawee The bank can initiate legal proceedings in such cases Using the Branch Court Cross Reference Maintenance Fast Path BIM03 option the bank can link a court code to a brace code Definition Prerequisites e GLMO02 GL chart of accounts Modes Available Add Modify Delete Cancel Amend Authorize Inquiry For more information on the procedures of every mode refer to Standard Maintenance Procedures To add a court code details 9 Type the fast path BIMO2 and click Go or navigate through the menus to Global Definitions gt Master gt Court Master Maintenance 1 The system displays the Court Master Maintenance screen Court Master Maintenance Court Code Court Literal Court Name L Address1 Address3 jan State l Country Governarate Code GL Codes Bill Sent For Collection Cr GL i Bill Sent For Collection Dr GL Record Details _ Ic By Authorized By Last Mnt Date Last Mnt Action Authorized 10 ORACLE Field Description Field Name BIM02 Court Master Maintenance Description Court Code Court Literal Court Name Address 1 2 3 City State Zip Country Governarate Code GL C
17. ation on adding court codes refer to the Court Master Maintenance Fast Path BIM02 option 14 ORACLE BIM0O3 Branch Court Cross Reference Maintenance Field Name Description Court Name Display This field displays the name of the court selected in the Court Code field 3 Click the Add button 4 Type the branch code and press the lt Tab gt key or select it from the pick list 5 Type the court code and press the lt Tab gt key or select it from the pick list Branch Court Cross Reference Maintenance Branch Name Branch Code 700 Jakarta Branch Court Code Court Name hi 11 highcourt Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized 6 Click the Ok button 7 The system displays the message Record Added Authorisation Pending Click the OK button 8 The branch court cross details are added once the record is authorised 15 ORACLE BIMO1 Drawee Risk Card Maintenance 2 4 BIMO1 Drawee Risk Card Maintenance Using this option you can track certain information of the drawee customer The banks can pledge the bills which are sent for collection as security against an overdraft limit set up for its drawee Before setting up the limit the bank conducts an intensive investigation against the drawee and captures the various details of the drawee s business and credit worth The details are captured against a risk card number al
18. can specify up to five partners 20 ORACLE BIMO1 Drawee Risk Card Maintenance Click the Ok button The system displays the message Record Added Authorisation Pending Click the Ok button The drawee screen card details are added once the record is authorised 21 ORACLE Other Transactions 3 Other Transactions 22 ORACLE BI001 Bills Data Entry 3 1 BI001 Bills Data Entry Using this option you can execute the batch data entry for the bills under a single payee to be sent for collection You can enter bill details like bill reference number date amount and drawee details like account number and address etc Definition Prerequisites e BAM17 Branch Type Maintenance e BAM20 Bank Codes Maintenance e BAM97 Currency Codes Cross Reference e BAM14 Rewards and Service Charges definition Modes Available Not Applicable To open a batch 1 Type the fast path BI001 and click Go or navigate through the menus to Transaction Processing gt Internal Transactions gt Data Entry gt Bills Data Entry 2 The system displays the Bills Data Entry screen Bills Data Entry Bills Data Entry Operation Open Batch H Batch Type nware a c Type GI F a c No 710002 A C Name HEAD OFFICE INTERBRAN Bank Code Branch C g Benef Name mike SCS afc Coy EMKE Batch Date 30 07 2005 status H Bills Bill Detaill Drawee Details Sc Details Close C Modify Delete Undelete Serial No Bill Refe
19. erial number of the bill in the batch 27 ORACLE Field Name Type Amount Doc No Usage Bill Date Maturity Date BI001 Bills Data Entry Description Mandatory Drop Down Select the type of the bill from the drop down list The options are e Local PDC Post Dated Cheque which is drawn in local clearing e Outstation PDC e Trade Bills Note All types of bills can be clubbed into a single batch for Outward Bill collection But in case of an Inward Bill collection only trade bills will be accepted Mandatory Numeric 20 Type the amount of the bill Note The bill amount currency and the account currency must be same Mandatory Numeric 12 Type the bill number as displayed on the physical instrument Mandatory Drop Down Select the purpose of the bill from the drop down list The options are e Collection e Collateral Mandatory Pick List dd mm yyyy Select the bill date from the pick list In case of post dated cheques this will be the date on the instrument Mandatory Pick List dd mm yyyy Select the maturity date of the bill from the pick list In case of local post dated cheques date will be calculated by the system based on the clearing type and float days set up for the clearing type 28 ORACLE Field Name Payment Type Protest Grace Type Grace Period Routing No Bank Branch BI001 Bills Data Entry Description Mandatory Drop Dow
20. est date Display This field displays the grace period type The options are e Days after Maturity Bill will be protested after the specified grace period days from the maturity date e Days after Dispatch Bill will be protested after the specified grace period days from the dispatched date e Days after Lodging Bill will be protested after the specified grace period days from the bill lodging date You can modify the grace type option when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the number of grace period days after which the bill will be protested if not honored You can modify the grace period days when you inquire for a bill by choosing the Modification option in the Collection Option field Note On editing modifying the bill details click the Save button to save and update the data Click the Cancel button to cancel the changes 10 Click the Other Details tab 11 Enter the relevant information and click the Save button 47 ORACLE BIMO5 Bills Processing Maintenance Other Details Bills Processing Maintenance Option Deposit few Collection Modify Bill Details Inquiry _ Branch fi 22 aS Modify Bill Details hd Option None Parameter Bill Reference No Portfolio No 0001031000006 R Bill Document No Bill Lodging Date oi01 2004 E Payee Account No 23424234234234 Drawee Account No 0
21. f protest the general ledger entries are passed to the general ledgers defined for the linked court Definition Prerequisites e BAM17 Branch Type Maintenance e BIMO2 Court Master Maintenance Modes Available Add Modify Delete Cancel Amend Authorize Inquiry For more information on the procedures of every mode refer to Standard Maintenance Procedures To modify account restriction 1 Type the fast path BIMO3 and click Go or navigate through the menus to Global Definitions gt Master gt Branch Court Cross Reference Maintenance 2 The system displays the Branch Court Cross Reference Maintenance screen 13 ORACLE BIM0O3 Branch Court Cross Reference Maintenance Branch Court Cross Reference Maintenance Branch Code Court Code Branch Name Court Name Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized Field Description Field Name Description Branch Code Branch Name Court Code Mandatory Pick List Select the branch code from the pick list The pick list lists only the authorised bank codes Display This field displays the name of the branch code selected in the corresponding field Mandatory Pick List Select the court code from the pick list This court will be linked to the selected branch All the bills from the branch will be sent to this court for collection in case of a protest For more inform
22. located to each drawee and a limit is allocated against the risk card number for a defined period Definition Prerequisites e BAM17 Branch Type Maintenance Modes Available Add Modify Delete Cancel Amend Authorize Inquiry For more information on the procedures of every mode refer to Standard Maintenance Procedures To add credibility details of drawee 1 Type the fast path BIMO1 and click Go or navigate through the menus to Global Definitions gt Master gt Drawee Risk Card Maintenance 2 The system displays the Drawee Risk Card Maintenance screen Drawee Risk Card Maintenance Drawee Risk Card Maintenance Home Branch v Drawee Risk Card No EJ Full Name Short Name p Billing Details Customer Details Share Capital in Icy E Bill Used Value Bank s Max Exposure to Drawee in Issuance Date of IC OD Limit Date of Expiry of IC Drawee Business Credit Rating J No of Protest Lodged Risk Card Status Start Date of Risk Card Issuance Source Name L End Date of Risk Card Record Details E By Authorized By Last Mnt Date Last Mnt Action Authorized r a Nn A t ON e Oad O modify O Delete O cancel O Amend O Authorize Inquiry ox crose _ciear_ 16 ORACLE BIMO1 Drawee Risk Card Maintenance Field Description Field Name Description Home Branch Display This field displays the branch of the teller Drawee Risk
23. me Description Option Deposit Branch Mandatory Pick List Select the bill deposit branch from the pick list 38 ORACLE BIMO5 Bills Processing Maintenance Field Name Description Collection Option Mandatory Drop Down Select the bill collection from the drop down list The options are e None e Reverse Dispatch The bills dispatched to the correspondent bank are reversed e Realization All bills booked to the correspondent bank branch can be marked realised on receiving the realisation advice sent by the correspondent bank once the payment is received This can only be done on Bills Marked as Dispatch Advice Received by correspondent e Dishonor All outward bills booked to a correspondent bank branch can be marked as Dishonored on notification from the correspondent bank This can only be done on Bills Marked as Dispatch Advice Received by correspondent e Protest Outward bills can be marked as Protested Inward bills protest marking is automatically done by the system e Stop Protest A protest against a dishonored bill is stopped e Modification Certain bill details are modified by the bank e Bill Status Inquiry This is an inquiry option used to view the bill status e Risk Card Inquiry When the bank wants to change the collateral subtype of the bill from regular to non collateral or from waiting to collateral the bank can perform the risk card inquiry 39 ORACLE Field Name Inquiry Option
24. n Select the option in which the payee would like to accept the payment for the bill from the drop down list The options are e Cash e Savings Account e Bankers Cheque e Demand Draft Optional Check Box Select the Protest checkbox if the bill should be protested if it is not honored If the bill is unpaid whether it should be protested in the court of law is specified here Note By default the check box is selected for collateral type bills Mandatory Drop Down Select the grace days after which protest should be lodged from the drop down list The options are e Maturity Bill will be protested after the specified grace period days from the maturity date e Dispatch Bill will be protested after the specified grace period days from the dispatched date e Lodging Bill will be protested after the specified grace period days from the bill lodging date Mandatory Numeric Three Type the number of grace period days after which the bill will be protested if not honored Mandatory Numeric Nine Type the routing number of the destination bank In case of outstation PDC and Trade bills this bank and branch should be set up as a correspondent bank In case of local PDC it should be a valid branch set up in routing branch master Display This field displays the bank code which is populated on entering the routing number Display This field displays the branch code which is populated on entering
25. n Display This column displays the description of the service charge SC Ccy Display This column displays the currency in which the service charge will be charged SC Amount Display This column displays the amount levied as service charge 51 ORACLE BIMO5 Bills Processing Maintenance Column Name Description Amount ACY Display This column displays the service charge amount in account currency Amount TCY Display This column displays the service charge amount in transaction currency Amount LCY Display This column displays the SC amount is converted as per the rate of conversion to the local bank currency and displayed in the local bank currency Note On editing modifying the bill details click the Save button to save and update the data Click the Cancel button to cancel the changes 15 System displays the service charge details Click the Close button 52 ORACLE
26. not be responsible for any loss costs or damages incurred due to your access to or use of third party content products or services ORACLE 1 Bills User Manual Table of Contents ged 2 SC irr ie ee rn ie ee aE rer rn re to ie CePA Sn Er OP oR eee er 4 Master Maht nae E ee ee ae eee ep ene te ite ieee net eer ae ice sete ier eNO re ee ane rte cr 6 1 1 BIMG4 Bill Parameters MAINTENANCE iiss iicsssevscsdssssciasisovvsvssanisesessastdersantasesveateveeraesdersaoateeran 7 1 2 BIMO2Z Gourt Master Maintenance cerris naaa 10 1 3 BIM03 Branch Court Cross Reference Maintenance ccccccsesssesesesssessseseserssersserees 13 1 4 BIMO1 Drawee Risk Card Maintenance cccccccsesesescsssesesescscscsesesescscsererssenssesssssees 16 VER TAa jccisee eee A a ueimmeemees 22 TEO BIL Dt ENI oak tastes rencettlatae ps taacea saad ephnntenssdiing pptameceeadnnepehoamteneagens paiva 23 1 6 BINDS Bills Processing Maintenance iis ss iicasessrsied sotscndesertaane psiiiicessnieindpsimeseninnd sive 37 ORACLE Preface 1 Preface 1 1 Intended Audience This document is intended for the following audience e Customers e Partners 1 2 Documentation Accessibility For information about Oracle s commitment to accessibility visit the Oracle Accessibility Program website at http www oracle com pls topic lookup ctx acc amp id docacc 1 3 Access to OFSS Support https support us oracle com 1 4 Structure This
27. odes Mandatory Numeric Three Type the court code It is a unique number which represents the court to which the bills are sent for collection Once added this field cannot be modified or amended Mandatory Alphanumeric Three Type the short name to identify the court Mandatory Alphanumeric 40 Type the name of the court to which the bills will be sent for collection Mandatory Alphanumeric 35 Type the address of the bank to which the bills will be sent for collection The address can be entered in three lines Mandatory Alphanumeric 35 Type the name of the town or city where the bank is located This field is part of the bank address Mandatory Pick List Select the name of the state where the bank is located from the pick list This field is part of the bank address Mandatory Alphanumeric 35 Type the zip code This field is part of the bank address Mandatory Pick List Select the name of the country where the bank is located from the pick list This field is part of the bank address Mandatory Alphanumeric 18 Type the governarate code It is a unique code issued by the central governing body to all courts 11 ORACLE BIM02 Court Master Maintenance Field Name Description Bills Sent For Mandatory Numeric Nine Collection Cr GL Type the credit GL code Entries are passed to this GL at the time of realisation or dishonored after lodging a protest Bills Sen
28. only be provided for a drawee with risk card status as Regular Mandatory Pick List dd mm yyyy Select the start date of the risk card maintenance from the pick list This date should be the current process date or a future date Mandatory Alphanumeric 40 Type the name of the issuance source This is the agency appointed by the bank to track the drawee s business credit rating 19 ORACLE Field Name BIMO1 Drawee Risk Card Maintenance Description End Date of Risk Card Customer Details Mandatory Pick List dd mm yyyy Select the expiry date of the risk card maintenance from the pick list The investigation department conducts a review for an extension of the end date depending on the customer s credit worthiness Drawee Risk Card Maintenance Home Branch Drawee Risk Card No faa Full Name George Short Name Ga Billing Details Customer Details Signatories Name Partners Name 1 George 1 Jamie 2 Jack 2 aaron 3 m 3 Cathy Pa aT 5 S Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized Field Description Field Name Description Signatories Name Partners Name Mandatory Alphanumeric 40 Type the name of the signatories For a corporate customer you can specify up to five signatories Mandatory Alphanumeric 40 Type the name of the partners For a corporate customer you
29. ons including applications that may create a risk of personal injury If you use this software or hardware in dangerous applications then you shall be responsible to take all appropriate failsafe backup redundancy and other measures to ensure its safe use Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws Except as expressly permitted in your license agreement or allowed by law you may not use copy reproduce translate broadcast modify license transmit distribute exhibit perform publish or display any part in any form or by any means Reverse engineering disassembly or decompilation of this software unless required by law for interoperability is prohibited The information contained herein is subject to change without notice and is not warranted to be error free If you find any errors please report them to us in writing This software or hardware and documentation may provide access to or information on content products and services from third parties Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third party content products and services Oracle Corporation and its affiliates will
30. ould be part or full Display This field displays the GL account number where the real accounting entries are passed after the realisation of the bill Display This field displays the instrument number if the bill payment is accepted by the mode of BC or DD Display This field displays the instrument date if the bill payment is accepted by the mode of BC or DD Display This field displays the collection type Display This field displays the reject reason Display This field displays the bill specific instructions if any You can modify the customer instructions when you inquire for a bill by choosing the Modification option in the Collection Option field 46 ORACLE Field Name Nominee Name Protest Flag Protest Date Grace Days From Grace Days BIMO5 Bills Processing Maintenance Description Display This field displays the name of the bill nominee if any You can modify the nominee name when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays whether the bill should be protested if not honored You can modify the customer instructions when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the grace period type and the grace period specified during the bill batch data entry maintenance The system will calculate and display the prot
31. ral sub type type needs to be changed it can be done by choosing the Risk Card Inquiry option in the Collection Option field Conditional Pick List Select the collateral code for the product of beneficiary account from the pick list Conditional Pick List Select the limit number of the beneficiary account to which the bill collateral has to be linked from the pick list Conditional Numeric 13 Two Type the bill collateral utilised amount Conditional Pick List Select the drawee risk card number as maintained by the bank for the drawee from the pick list Conditional Numeric 16 Type the drawee s account number Conditional Alphanumeric 40 Type the drawee name Conditional Pick List Select the drawer correspondent bank code from the pick list Conditional Numeric Three Type the drawer correspondent branch code Conditional Alphanumeric 40 Type the name of the drawer 49 ORACLE BIMO5 Bills Processing Maintenance Field Name Description Drawee Address 1 Conditional Alphanumeric 35 Type the line one of the drawee s address Drawee Address 2 Conditional Alphanumeric 35 Type the line two of the drawee s address Drawee Address 3 Conditional Alphanumeric 35 Type the line three of the drawee s address Drawee City Conditional Alphanumeric 40 Type the drawee s city of residence Drawee State Conditional Alphanumeric 40 Type the drawee s s
32. rence No Instrument No Instrument Type Instrument Amount Instrument Date Bill Status Add Check ail Save Ok Close Clear 23 ORACLE BI001 Bills Data Entry Field Description Field Name Description Operation Mandatory Drop Down Select the operation to be performed depending on the activity from the drop down list The options are e Open Data Entry Batch e Reopen existing batch e Check Batch e Close Batch Portfolio No Display This field displays the system generated unique portfolio number for the batch Batch Type Mandatory Drop Down Select the batch type for the bills to be sent for collection from the drop down list The options are e Inward Bills For inward clearing bills e Outward Bills For outward clearing bills and inward bills for collection A C Type Conditional Drop Down Select the account type from the drop down list The options are e CASA e GL This field is enabled if the Outward Bills option is selected in the Batch Type field A C No Mandatory Numeric 16 Type the CASA or GL account number This field depends up on options selected in A C Type field A C Name Display This field displays the account holders name based on the account number In case the account type is GL then the GL description is populated 24 ORACLE Field Name Bank Code Branch Benef Name A C Ccy Batch Date Status BI001 Bills Data Entry
33. s for the product of beneficiary account in case the bill is a regular type collateral Mandatory Pick List Select the limit number of the beneficiary account to which the bill collateral has to be linked from the pick list 30 ORACLE BI001 Bills Data Entry Field Name Description Risk Card No Mandatory Pick List Select the drawee risk card number maintained by the bank for the drawee from the pick list The drawee of the bill should be a valid risk card holder Drawee Details Bills Data Entry E Batch Type Inw A C Type GL HJacmo 1002 E A C Name HEAD Bank Code 0 Branch OOo N Benef Name mike A C Cey ZMK Batch Date 30 07 2005 EE status oom UtCOrd Bils Bill Detail Drawee Details Sc Details close Co CE Coo tl _ Address PoBox23847 o o Address Address CO City asvegs oo State boo zip e2347334 o Name Drawer Mike oOo o Bank Code C Branch E o Check ail Save Ok close Clear Field Description Field Name Description A C No Mandatory Numeric 16 Type the drawee s CASA account number in case the bill payment type is selected as Transfer from CASA If the bill is an inward bill then the system will validate this to be a valid CASA account number Name Display This field displays the name of the drawee Address Mandatory Alphanumeric 35 Type the address of the drawee 31 ORACLE BI001 Bills Dat
34. s own cheques to be deposited thus encouraging the internal bank transactions to be done through transfer of funds This feature is bank configurable You can modify the routing number when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the bill date as it will appear on the physical instrument Display This field displays the maturity date of the bill You can modify the bill maturity date when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the bill currency Display This field displays the bill amount Note The bill amount currency and the account currency must be same 45 ORACLE Field Name Payment Type Realized Amount Realization Date Realization GL Payment Instr No Payment Instr Date Collection Type Reject Reason Customer Instructions BIMO5 Bills Processing Maintenance Description Display This field displays the payment mode in which the payee has chosen to accept the bill payment The options are e Cash e DD e BC e Transfer to CASA You can modify the bill payment mode when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the recovered amount if the bill is partially realised Display This field display the date on which the bill is realised c
35. status of the bill The options are e Realised e Part Realised e Dispatched e Dishonored Display This field displays if the details for the record is modified 7 Double click the appropriate column to view the bill details 8 The system displays the Bill Details tab 9 Enter the relevant information and click the Save button 43 ORACLE BIMO5 Bills Processing Maintenance Bill Details Bill Reference No 7 wet roeesouey Maintenance Option Deposit Ter Collection Modify Bill Details ay mauiry Nowe g Branch fi 22 Option Modify Bill Details 2 Option None Parameter Bill Reference No Portfolio No 0001031000006 R Bill Document No Bill Lodging Date oi01 2004 E Payee Account No 23424234234234 Drawee Account No 0001301000056 Risk Card No Beo o o oo Corr Bank Code fs Bins Bill Details Other Details Service Charges Collection Details Bill Document No Bill Status Bill Usage Routing No Bill Date Maturity Date Bill Currency Bill Amount Payment Type Realized Amount Realization Date 01 01 1800 Realization GL Payment Instr No Payment Instr Date Collection Type Reject Reason Customer Instructions Nominee Name Protest Flag Protest Date Grace Days From Grace Days Field Description Field Name Description Collection Details Bill Document No Display This field displays the bill number as it will
36. t 4 Select the Modification option from the Collection Option drop down list 5 Enter the details in parameter grid Bills Processing Maintenance Bills Processing Maintenance Option Deposit Collection Modify Bill Details Inquiry F Deport i 22 m sereston Modify Bill Details au None Parameter Bill Reference No Portfolio No 0001031000006 K Bill Document No Bill Lodging Date loro01 2004 E Payee Account No 23424234234234 Drawee Account No 0001301000056 Risk Card No Be Corr Bank Code fs a Bills Bill Details Other Details Service Charges Ref No Currency Amount Realized Amount Type 0001031000006001 EGP 15 000 00 15 000 00 Trade Bill 2 0001031000006002 EGP 1 600 00 0 00 Trade Bill 3 0001031000006003 EGP 1 700 00 1 700 00 Trade Bill 4 0001031000006004 EGP 1 900 00 1 900 00 Trade Bill 5 0001031000006005 EGP 2 000 00 1 990 00 Trade Bill Part Realize 6 0001031000006006 EGP 2 100 00 2 100 00 Trade Bill Realize Clear 6 The system displays the Bills tab 41 ORACLE oe eposi E Branch l ccu Parameter BIMO5 Bills Processing Maintenance Collection Modify Bill Details ay mquiry Noe 6h Option Modify Bill Details Zl option e Bill Reference No fi Portfolio No 0001031000006 Ri Bill Document No Bill Lodging Date 01 01 2004 Ee Payee Account No 23424234234234 Drawee Account No 0001301000056 Risk Card No 3
37. t For Mandatory Numeric Nine Collection Dr GL Type the debit GL code Entries are passed to this GL at the time of realisation after lodging a protest 10 Click the Add button 11 Enter the court code court literal court name and the address details 12 Enter the GL codes Court Master Maintenance Court Cade faa Court Literal CAC Court Name California Court Address1 High Street Address2 Address City California State JAWA TIMUR Surabaya ET zip 97897 counigy UNITED STATES OF AMERICA EJ a E GL Codes Bill Sent For Collection Cr GL 550001001 Fj Bill Sent For Collection Dr GL 550001001 Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized 13 The system displays the message Record Added Authorisation Pending Click the Ok button 14 The court details are added once the record is authorised 12 ORACLE BIM0O3 Branch Court Cross Reference Maintenance 2 3 BIM03 Branch Court Cross Reference Maintenance The payee can decide if the bank should initiate court proceedings to recover a bill which the drawer does not pay after the grace period The lodging of these proceedings is Protest Branch can specify the unpaid bills that are to be sent to court for collection Using this option the bank can link a court code to a branch code Only one court can be linked to a branch At the time o
38. tate of residence Drawee Zip Conditional Alphanumeric 10 Type the zip code Cheque Details Clearing Type Conditional Drop Down Select the cheque clearing type from the drop down list Cheque Literal Conditional Drop Down Select the cheque literal from the drop down list Note On editing modifying bill details click the Save button to save and update the data Click the Cancel button to cancel the changes 12 Click the Service Charges tab 13 Enter the relevant information and click the Save button 14 Click the Fetch button 50 ORACLE BIMO5 Bills Processing Maintenance Service Charges Bills Processing Maintenance Option Deposit TEP Collection Modify Bill Detaiis 7 Inquiry AE Branches fi 2 Option Modify Bill Details 7 Option None Parameter Bill Reference No Portfolio No 0001031000006 R Bill Document No Bill Lodging Date lor01 2004 E Payee Account No 23424234234234 Drawee Account No 0001301000056 Risk Card No Beo o oS Corr Bank Code fs H Bins Bill Details Other Details Service Charges Sr No SC Code Description SC Cey SC Amount Amount ACY Amount icy Amount LCy Save cancel Fetch Ok ji Close Clear Field Description Column Name Description Sr No Display This column displays the row number SC Code Display This column displays the unique code of levied service charge Descriptio
39. te Undelete Serial No Bill Reference No Instrument No Instrument Type Instrument Amount Instrument Date Bill Status Add ull _Save_ _Clear 6 Enter the required information in the various tabs 26 ORACLE BI001 Bills Data Entry Bill Details Bills Data Entry Operation A C Type GL 7 A C No A A C Name HEAD OFFICE INTERBRAN Bank Code Branch Do J Benef Name mike SCS A C Coy ZMK Batch Date 30 07 2005 EE staus foem g Bins Bill Detail Drawee Details SE Details Close Bill Details Srl No fi Ref No 0003050900002001 Type Trade Bill Amount 10 000 00 Doc No 1223656445 Usage Collection Maturity Payment SBA Lf Bill Date 01 01 2005 e 01 01 2006 RA Type Cash Grace Grace Protest Vv Type Dispatch z Period 30 Days Routing No LSS Bank T Branch o Sector OOo e Instructions Bil Transter o Nominee Georg S Cheque Details Clearing Type l z Cheque Literal l z Collateral Details Type z Code l E AJC Limit No Ej Risk Card No p Check Ail _ Save Ok Close Clear Field Description Field Name Description Bill Details Srl No Display This field displays the running serial number as generated by the system This number indicates the chronology of the bill within a batch Ref No Mandatory Numeric 16 This field displays the bill reference number as generated by the system This is the portfolio number followed by the s
40. the routing number 29 ORACLE Field Name Sector Instructions Nominee Cheque Details Clearing Type Cheque Literal Collateral Details Type Code A C Limit No BI001 Bills Data Entry Description Display This field displays the sector code which is populated on entering the routing number Optional Alphanumeric 240 Type the bill specific instructions if any Optional Alphanumeric 40 Type the name of the bill nominee if any Conditional Drop Down Select the cheque clearing type from the drop down list This field is enabled only if the bill is a local post dated cheque and its purpose is clearing Conditional Drop Down Select the cheque literal from the drop down list This field is enabled only if the bill is a local post dated cheque and its purpose is clearing Conditional Drop Down Select the type of bill from the drop down list This field in enabled if the bill is collateral The options are e Regular The bill is in a regular status and can be pledged as collateral e Waiting The bill cannot be used as collateral presently but can be used at a later date e Investigation The bill s drawer is under investigation so it cannot be accepted as collateral e Non Collateral The bill cannot be accepted as collateral for some specific reason Mandatory Pick List Select the collateral code from the pick list The list contains the applicable collateral
41. tion Display This column displays the row number Display This column displays the bill reference number generated by the system is displayed This will be the portfolio number followed by the serial number of the bill in the batch Display This column displays the cheque or trade bill number Display This column displays the bill type It can be a Local Post dated Cheque or an Outstation Post dated cheque or a trade bill for collection Display This column displays the bill amount Note The bill amount currency and the account currency must be same Display This column displays the bill date Display This column displays the status of the bill 4 Modify the relevant information Click the Ok button 6 The system displays the message Batch Modified Successfully Authorisation Pending 36 ORACLE BIMO5 Bills Processing Maintenance 3 2 BIM05 Bills Processing Maintenance Using this option you can track and update the bill status throughout its life cycle The option facilitates the bill inquiry and enables you to modify the bill details after the bills are deposited into the system The system provides details on the following Bills Collaterals Drawee particulars Cheque amp Service charge Definition Prerequisites BAM17 Branch Type Maintenance BAM20 Bank Codes Maintenance BAM9Q7 Currency Codes Cross Reference BAM14 Rewards and Service Charge definition BI
42. ys the description of the service charge SC Ccy Display This column displays the currency in which the service change will be charged SC Amount Display Amount ACY Amount TCY Amount LCY This column displays the amount levied as service charge Display This column displays the service charge amount in account currency Display This column displays the service charge amount in transaction currency Display This column displays the service charge amount in the local bank currency The service charge amount is converted as per the rate of conversion to the local bank currency 33 ORACLE BI001 Bills Data Entry Close Bills Data Entry Operation Reopen Existing Ex Portfolio No EJ Batch Type nward Bills A C Type l SL z A C No 710002 El A C Name HEAD OFFICE INTERBRAN Bank Code fo Branch jo A Benef Name Mike A C Cecy ZMK Batch Date 30 07 2005 Status OPEN 7 Bills Bill Detail Drawee Details S Details Close Bill Refrence No Error Error Codell Check ail Save Ok close Clear Field Description Field Name Description Bill Reference No Display This column displays the bill reference number Error Display This column displays the error message Error Code Display This column displays the error code 7 Click the Save button 8 The system displays the message Batch Saved Successfully Authorisation Pending Click the Ok button

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