CoEDL Archiving Workflow
Contents
1. Item AW Tite AV Digitised Files Actions BA 5 1969 45 19 11 2008 View Edit BA 6 1969 46 19 11 2008 View Edit Bamu 1 1966 2 19 11 2008 View Edit Each ITEM can have multiple content files Under item 014 Beami 4 71 62 19 11 2008 View Edit there are 6 content files differentiated by the third part of Beami 5 71 63 19 11 2008 View Edit the file name A A1 and A2 Three of these files were Baami S708 2A 11 2008 Vieni 508 archived by the collector the wav files and three were IP Test Band 24 11 2008 View Edit Kubo 111 66 67 12 24 11 2008 Dead Ede generated by PARADISEC during the ingest process as online Gogodala 11966 1 24 11 2008 6 View Edit display versions mp3 files FAIW 1 66 67 34 26 11 2008 4 View Edit LB N A AINIIN Content Files 6 Private Hide metadata from all users Filename A V Type AW File size AW Duration AW File access CLV1 014 A mp3 Rudio mpeg 23 8 MB 00 25 56 519 View CLV1 014 A wav Budio x wav 855 MB 00 25 56 500 View Title Gogodala 1 1966 1 CLV1 014 Ai mp3 audio mpeg 6 79 MB 00 07 25 7 View CLV1 014 A1 wav Budio x wav 245 MB 00 07 24 992 View CLV1 014 A2 mp3 faudio mpeg 15 3 MB 00 16 43 29 View CLV1 014 A2 wav audio x wav 551 MB 00 16 43 9 View 1 66 GB CLV1 014 Collection Details Description Gogodala texts told by Daribi Ieta Tabama and Kodara students at Balimo Origination date 1966 06 10 Origination date free form 19660605 19660610 Archive l2. E Pacific and Regional Archive Sydney Conservatorium of Music C41 s for Digital Sources in University of Sydney NSW 2006 PARADISEC Endangered Cultures Tel 61 2 9351 1279 Fax 61 2 9351 1287 PARADISEC archiving workflow and deposit procedures CONTENTS BECOMING A PARADISEC USER AND DEPOSITOR sessecceccescoccoesosooesocsoecoesoecoesoecoocoeesocosesoeso 2 CREATING A COL EBC TION aE NOA 3 CON CCHOI AD E E A E E EEE ERE A P E A PE EAEE E E E A A I T 3 What constitutes a collection eeosoeoososososossosssosossssssosssssssssssosossssssssssosossssssssssssooo 3 PARADISEC catalog at the collection level c ccccccoccccescccscccccccccccscccsccccscccsccccscccsccsoees 4 Wy GE TS Gh TLC aAA 5 FILE NAMING CONVENTIONS sesssscsesviveoccacracesttedseassccuiatnapunteweeslatoacousbessendeaaeaacneranssseeaneueoaess 6 Additional examples of item organization and file NAMING cccecccceccccecccecccceccceccececes 6 Why careful file NAMING is 1INPOTIONL xiseainanwsnnctsdudsonsedsncddnscevinasuceasGelusindusesiveuvudctsueeiegectie 7 METADATA rn a vies cseeseceneswtecartenceneaudsurs sonsenaeaupasesespned crastauenwencenas cesneseneesenesceaks 7 Metadata Method 1 XLS upload of minimal metadata spreadsheet c cececesssceccceceees 7 Metadata Method 2 EX Si166 scsiccessoncssnssnsinusaseressnntancccceudsnsccnczssisovbenseiwssssanesseasuetecsaseeees 7 ExSiteg Starting a NEW project eccocccccccccccccccccccccccsccccssccccscccscccccscoc
3. Private Hide metadata from all users Item ID SAW3 001 Title gob 4 Agob 5 Kunini 18 published Description NG 1966 Tape 6 Side 1 29 6 66 Agob 4 Side 2 29 6 66 Agob 5 29 6 66 Kunini published 18 Elicitation sessions in English and Agob Kunini Bine Recorded in Daru PNG Original recording archived at the Australian National University Archives ewe Te eti ee 42 eo Se ee oe nsmin aaa aaa s ee amen ANT fe She t1 4 aa Je sal sae Se Origination date 29 June 1966 Origination date free form If your date is less specific use this field e g June1966 Item details after saving Item not held by Paradisec URL Private Hide metadata from all users Collector Stephen S A Wurm Tem ID SAw3 001 Collection Details THe Agob 4 Agob 5 Kunini 18 Countries Papua New Guinea PG Description NG 1966 Tape 6 Side 1 79 6 66 Agob 4 Side 2 79 6 66 Agob 5 79 6 66 Kunini 18 Ethnologue list Language as given Agob Kunini ERCIANON 565505 In Engish and Agah Kinin Bae Renate in Danu PNG Cnginal nenonding archived at Ethnologue list thet Australian National University Archives collection reference ANUA 233 113 6 where ANUA 233 Is the collection 113 is the bow nember 6 is the item number Subject languages Bine bon x English eng x Agob kit SAW 2001 4 Agoab 4 continuation
4. w Linguistic Diversity Inheriting details from Collection to populate Item metadata fields If an item shares information with your overall collection such as same country language operator access conditions and region village you can automatically populate these fields by pressing Inherit Details from Collection Collection Information Collection ID saw 3 Collection title Australia PNG Solomon Islands Description Audio and written material including field notes correspondences administrative papers personal documents etc collected by Stephen A Wurm Original materials archived at the Australian National University Archives collection code ANUA 233 Language materials from the Solomon Islands PNG Australia and various locations Countries Australia Papua New Guinea Solomon Islands The page at catalog paradisec org au says Languages This will populate the country location language operator access conditions access narrative and region village from the collection Inherit Details from Collection _ Override Existing Values Do you want to continue OK Cancel Private Miche metadata tron all iiers Ready ka meladala export Item Tt Sactog 001 Bom digital Tithe Elicitation materials Family Problems Tapes netumed to depostor pubis Origina mecha Description tyeluded are the Family Problems images jpg and instructions pdf for
5. yourself with what is expected of you when you want to access someone elses material and what you as a depositor can expect from people who want to access material you have deposited Once you have clicked on the Confirm AN my account link you are directed back iw PARADIS EC Julia Colleen Miller Sign out to the catalog where you can see that you PARADISEC are logged in and now have a collector s dashboard Ca ta log Home Dashboard Collections Items contact Your account has been successfully confirmed You are now signed in Dashboard for Julia Colleen Miller PARADISEC archiving workflow and deposit procedures Last updated July 2015 Page 2 CREATING A COLLECTION Only PARADISEC administrators can create a collection in the catalog When you are ready for us to create a collection contact the CoEDL Data Manager julia miller anu edu au You will need the following information e Collection ID see below e A brief title of your collection e A more detailed description of your collection e Funding body if applicable e g ARC ELDP etc e Grant identifier if applicable e g CoOEDL CE140100041 or Wellsprings FL130100111 You can edit the collection information after it has been created adding details such as the originating university country language s etc You also can set the map define access and assign editor privileges at the collection level Collection ID Once you are added as
6. Editing Item details contd Item details Edit mode drama formulaic_discourse langquage_play Originating university Item details after saving narrative Originating university Australian National University Operator oratory Operator julia Colleen Miller procedural_discourse Data Categories Data Categories language description Discourse type jnteractive_discourse Discourse type interactive discourse Roles Roles Add new role Stephen S A Wurm collector 1966 Agob 4 Agob 5 Kunini 18 MPEG X WAV JPEG http catalog paradisec org au collections SAW 3 items 001 2015 05 11 Note the automatically generated cite as information This is created from the metadata you add to each item Drop down menus allow you to choose your originating university institute and further describe your recordings DATA CATEGORIES include histroical reconstruction historical text instrumental music lexicon moving image photo primary text song sound DISCOURSE TYPES include drama formulaic discourse interactive discourse language play narrative oratory procedural discourse report singing unintelligble speech Editing Archive Information at the item level Archive information Edit mode Archive information When you have completed adding metadata to your item tick this box Ready for metadata export Born digital Tapes re
7. Once you decide you have finished editing the metadata you can tick the box Metadata ready for export e Fill out a deposit form and send the signed scanned pdf along with your data files PARADISEC archiving workflow and deposit procedures Last updated July 2015 Page 16 PROPOSED WORKFLOW FOR COEDL The diagram below represents our proposed workflow model for file transfer Ideally you would upload your media archive ready audio and video files needing transcoding as soon as you return from the field and have gotten your data a bit more organised All of your working transcriptions lexicons and other files derived from this original material can be added to your collection at a later time The transcoding process will transform your large video files to an archival format AND we will return to you compressed smaller files to be used with ELAN PowerPoint etc 1 Researchers at each of the CoEDL hubs send their o archive ready audio and raw video files or selected video f THE UNIVERSITY we timecodes to Cloudstor f W OF QUEENSLAND THE UNIVERSITY OF f PEPA PARADISEC SYDNEY Se L L 3 Archival Pi 7 Researchers ASAP retrieve quality audio files from Cloudstor the compressed sent directly to 2 Files temporarily uploaded to fd usable video files in format of PARADISEC from Cloudstor and stored until they of choice mov mp4 avi etc Cloudstor are either sent to PARADISEC I for archiv
8. a user I can help you start a collection First you need to create a name for your collection it should be unique and include a project prefix if relevent COE WS your initials all caps and no spaces a digit Example collection IDs i HE lt ARCCENTRE OF EXCELLENCE FOR HE THE oynamics oF Languase COEJM1 E The Wellsprings of Linguistic Diversity WSJM1 General researcher JM1 The digit is required and it distinguishes you from someone with the same initials John Mansfield Julia Miller etc but also allows for multiple collections should you require e g JM1 JM2 JM85 What constitutes a collection A collection is a personal corpus you have created that contains recordings of a language performance group of people you have researched recordings that address a particular research question or includes all the recordings collected during the life of a researcher Each individual depositor will have one or more collections distinguished by the collection ID Below are some examples of collections held by PARADISEC e LB1 Theatre performances recorded in different locations and years but all within the Philippine province of Ilocos Sur e GB1 GB50 50 collections each containing fieldnotes of a different Australian language e TH1 TH4 Each collection based upon different field trips but the same language e NT collections NT2 contains pdf files of PhD thesis NT8 contains dictionary files and texts of
9. and transcribing Jackal and Crow Narratives from Karma Tsering and elicitation with Pasang Maya Elicitation evidentials 2 20 20 Narratives songs and history Narratives songs history and life histories Songs stories elicitation phonetics Elicitation Tones Elicitation similar words and constructions Actions View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit Collection with OPEN ACCESS Access to all items can be granted by agreeing to the PARADISEC Conditions of Access Digitised Files Actions gt S3NOT ETEL 1993 Philippines Fieldnotes 93PIX Frc 1993 Philippines phatos 93PROG EEG Burgos Fiesta 1993 programme SSNOT fey 1995 Philippines Fieldnotes 95PIx ES 1995 Philippines photos S5PROG open Vigan Fiesta 1995 programme ARTICLE Article by Linda Barwick on The Filipino komedya and the Italian magaio AT9301 open Komedya Kabibiag ni Floramante rehearsal at Luna 13 2 93 Komedya Kabibiag ni Floramante at Burgos 15 2 93 tape 1 of 3 Komedya Kabibiag ni Floramante at Burgos Tlocos Sur 15 2 93 tape 2 of 3 RC CENTRE OF EXCELLENCE FOR HE DYNAMICS OF LANGUAGE 07 12 2005 10 12 2005 07 12 2005 16 71 07 12 2005 07 12 2005 1 11 02 2006 22 01 2008 22 11 2005 22 11 2005 22 11 2005 View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit oe eee e Wellsprings of
10. Admin information Edit mode Admin information Edit access x Nicholas Evans user Read Download access 2 O Data access conditions Belinda Hofmeyr user Data access details Linda Barwick user LindaTest Barwick user Admin information after saving Comments Admin Information Record created 2010 07 13 00 00 00 1000 Record modified 2015 05 11 12 11 46 1000 Edit access Nicholas Evans View Download access jnda Barwick Data access conditions Open subject to agreeing to PDSC access conditions Data access narrative Comments CAT PDSC file view item XML file VIEW DOWNLOAD ACCESS DATA ACCESS CONDITIONS If you wish to allow someone to view You choose what access setting you would like to set or download a restricted access item per item file you would add their name here 1 As yet unspecified they will have to be added in as a 2 Closed subject to the access condition details PARADISEC user Open access files 3 Mixed check individual items can be downloaded by any registered 4 user Open subject to agreeing to PDSC access conditions If you have chosen the second option here enter the access condition details in the Data access narrative field EDIT ACCESS If you want to assign metadata editing rights to someone such as a project collaborator community linguist or a research assistant you would add their
11. a language NT4 is specifically for images mainly plant identification photos e SOCCOG Collection for all participants of the Social Cognition project using the Family Problems picture task to collect data from different languages around the world a 0 lm RC CENTRE OF EXCELLENCE FOR a The Wellsprings of nu b amp b THE DYNAMICS OF LANGUAGE a Linguistic Diversity PARADISEC catalog at the collection level Tews in Collection 182 Bendy New btaa arpit Peta Mick hibat Free all bets i 24 4 5 _ Wests Lists ECER Collection iD pyy ICSF Prie t trybner Tithe Recodo of bajue data aa aie myth sors ere comweriyboa ped of mints from Papua hina Genes sd GH Ba 3 riia bay AET Ar leur a ie Morin Motacras ndenecia 002 o BA LT 8 Lay Eye B ME pi recordings of language data marntives mythe aanihin hierden convertion aed od mask frem Papua haw Gunea gu nr ums Bara dih 788 2 Te Li zona F iia bar T Manh Holwr indenema Lipas recended mck auia Ham beam Rube opia HET hrpu oag un ae i fey bwin 4 ir aa Tenai bi eA oki Bhan imel Wiehie Wai a ene Tee Tee Gee binap Pen oF Roce 5 ET Petes 4 ine bee Ney Msgs ho ae fe Nae fa EE e porr hogs ia pain mg mE Beare 6 Ti fea miL i whew Der hajri aed at A ic A TE E PA E Mi e TF Test and ATEN F ies Ear GE raw buba 100 6 87 13 Sara pol 4 vim de ME ami Gopika J lai qi WIH witha Et amp J r Jaj en pi PANA SehS7 CI a
12. ct e ee Institution Insert the standard name of your institution as it appears in PARADISEC s catalog New Project Please enter the details of your new project Email Insert your email address This will be used by PARADISEC s administrators to contact you should there be any questions about your collection Note that this will Identifier JCM1 Project Name Nen recordings Name Miller Julia not be publicly available through our catalog Institution The Australian National University Email julia miller anu edu au Description Insert a summary of the context purpose and Description These recordings were recorded in Bimadbn Village Morehead District Western Province Papua New Guinea The general focus of this collection is to explore mulitlingualism of the women of the village due to the practice of exogamy Many languages are represented including Nen nqn Nambo ncm Idi idi Nama nmx Namat nkm and others contents of your collection Collection type Select collection PARADISEC does not use the alternative collection type dataset Collection Type Collection hoen Rights statement Enter any access condition details here see the Access rights field Access Rights Open Subject to agreeing to PDSC access form Licence Indicates a required metadata field Finish Cancel Subject Access rights Enter one of the following five options usin
13. d Collection Type Collection Access Rights Open Subject to agreeing to PDSC Identifier JCM1 LanguageSubjectlSO639 3 recommended LanguageC ontent SO639 3 recommended PARADISEC archiving workflow and deposit procedures Last updated July 2015 Page 8 Uploading metadata files using the minimal metadata spreadsheet or ExSiteg methods Once you log in to the catalog you will see your collection dashboard Click the Upload metadata file button Dashboard for Julia Colleen Miller My Collections 5 eee a eT You are then presented Choose File No file chosen with the option to upload an ExSite9 file or xls spreadsheet Choose File No file chosen Ness ESCA Tema NOTE for existing items title description and date will be overwritten Once you have used one of these methods to automatically create items in your collection please follow the instructions on_page 10 to further enrich your metadata by directly editing items in the catalog as what you have just uploaded is still missing important metadata Metadata Method 3 Adding editing metadata directly via the catalog Julia Coleen Miller Sip m The third method of adding metadata to your collection is by entering information directly into the catalog Go to your collector s dashboard then click on the Add new item button Once you select to add a new item you are presented with an editable form with three
14. g the exact wording below As yet unspecified Closed subject to the access condition details 1 2 3 Mixed check individual items 4 Open subject to agreeing to PDSC access conditions If you have chosen the second option here enter the access condition details in the rights statement field above Licence Leave blank Subject Leave blank 5 ExSite9 Nen recordings File Project Group Folder Metadata Submission Package li Project View 8 Submission Package Browser Metadata Browser sy Nen recordings lat a5 Title required amp New Files 0 Description required i Once you have created a project in ExSite9 ar you can then start adding metadata for each originationDate required Private required criginstionDateNaratve optional 1 item you plan to archive in your PARADISEC a at a a collection Remember an item is not ec rota Lehn Oe necessarily a file perhaps it can be better thought of as a recording event which may include many associated files Associated Metadata View E Thumbnail A ae Discourse_Type required Name Value A 5 Project Name Nen recordings ith emt ae prone a Name Miller Julia Country required Institution The Australian National University TE a cfg RegionVillage required Email julia miller anu edu au oa Description These recordings were recorded in LanguageLocalName require
15. h on the language Agob and an example OLAC record All information is extracted directly from the PARADISEC item record Search Open Language Archives Archive all archives Region Africa Americas Asia Europe Pacific OLAC resources in and about the Agob language Search resources about the language Other known names and dialect names Dabu Ende Kawam Use faceted search to explore resources for Agob language OAC Record Agob 4 Agob 5 Kunini 18 SAWS 901 5 Agob 5 continuation of Agob elicitation sessions The Kunini Bine 18 Wtigtation session begins at 42m 53s The two informants working ith OLAC Record Agob 9 Agob 10 N G 1966 W D Tape 8 Side 1 30 6 Elicitation sessions in English and Ag recording Tithe Access Rights Aliblagranie iaio aiuto corre Coverage Box Caem SORTER P Date WICOTF Bate Greated WOGDTF Dezenphon Recorded in Daru Track A BINE w speaker Ebia Olevale im33s Names of Bine speaking villages AGOB W Mz eiga Yaqgoi from nao village amp 8m 0s OLAC Record gai paradisec org au SAVW3 001 Ago 4 Agot 5 Kurie 18 ren subed to agreeing to PDS access conditions aea CA Aun peep Mead bi srt Aug 3 Run 78 MP eas WAVE Li cole ares 2015 0 aaa iS AL ROrENINL 2 uE shirt S westerners SSS earn 42 or 1936 09 29 1035 05 25 MG 1966 Tape 6 Side 1 AOG Agob 4 Side 2 20066 Agab 5 20666 Kura
16. hin a collection and for depositing materials with PARADISEC Simply go to the catalog page to sign up http catalog paradisec org au AN PARADISEC PARADISEC Collections Catalog juliacolleengmail com First name Julia Colleen Welcome to the catalog of the PARADISEC collection Last name Miller If you have already signed up as a user this is also where you sign in To aoe sign up as a user you need to provide your name email and a password sssance Password confirmation Once you select sign up the following message pops up A message with a confirmation link has been sent to your email address Please open the link to activate your account Content of automated email Welcome Juliacolleen You have just signed up for an account with the PARADISEC catalog Before you can log into the system we require you to confirm your account email through the link below Confirm my account If you are unable to click on the link copy and paste this into your browser to confirm your account http catalog paradisec org au users confirmation confirmation_token fgFRLMuljfMok9qCop9f Once you have confirmed your account you can log in here http catalog paradisec org au The Conditions of Access are attached below for your reference Please take the time to familiarise yourself with them At this point you should read over the Conditions of Access As a PARADISEC user and depositor you need to familiarise
17. ing AUDIO or they a are retrieved by DAMsmart for FA University of transcoding VIDEO Western Sydney L y Bringing knowledge to life o oo L m oS8y a LEG iu E A ae L e a B E E p cloud 2cloudstor je c ie l a D Y l s Australian 3 National 5 DAMsmart then 4 DAMsmart retrieves s University returns compressed raw video file formats DE i s copies to researchers via placed in Cloudstor Cloudstor for usein transcodes them s h Elan or to create movies l for presentations etc ner I S l VOVATIVE s 6 DAMsmart MELBOURNE sends archival quality video files to PARADISEC KEY Raw video amp archive ready audio gt gt Transcoded compressed video files gt Archival audio or video files oe PEL lt M r atte OF EXCELLENCE FOR MV The Wellsprings of HE DYNAMICS OF LANGUAGE Linguistic Diversity
18. ink http catalog paradisec org au repos itory CLV1 014 URL Collector Bert Voorhoeve Countries Papua New Guinea PG Language as given Gogodala Subject language s Gogodala ggw Content language s Gogodala ggw Dialect Region village 5ue a N s ARCCENTRE OF EXCELLENCE FOR ee The Wellsprings of a D A bn ae The THE DYNAMICS OF LANGUAGE w Linguistic Diversity FILE NAMING CONVENTIONS http www paradisec org au naming html Per PARADISEC file naming rules file names should be uppercase File extensions should be lowercase Hyphens are special operators used to separate the parts of the file name so should not be used The two hyphens contained in the following examples illustrate their use as special operators for PARADISEC If you must use a separator an underscore is acceptable _ Do not use spaces More information on file naming conventions can be found following the above link to the PARADISEC website CollectionID ItemID ContentFile file extension UPPER CASE UPPERCASE UPPERCASE LOWER CASE CollectionID ItemID Content File File Extension CLV1 014 Al wav CLV1 014 Al wav Additional examples of item organization and file naming Below is an example of a set of recordings collected to address multilingualism in the village of Bimadbn PNG The collection will include wordlist data for lexical and phonetic comparison sociolinguistic interviews and natural speech in the form of narra
19. ion will help you and other researchers find your materials The more details you provide the easier that process will be PARADISEC offers 3 methods for you to add metadata to the catalog Metadata Method 1 XLS upload of minimal metadata spreadsheet This method allows you to create a bulk set of items for your collection requiring very few mandatory fields Once you upload the file you can then enrich the metadata of each item directly in the catalog as described on page 10 As you can see in the image of the spreadsheet there is a small number of fields to fill in In order for the batch upload of metadata to work you must not change the structure of the spreadsheet Download the minimal metadata spreadsheet from the PARADISEC site http www paradisec org au PDSC_minimal_metadata xls a E f A B G D i First enter minimal collection details at the top then enter one line per item in the table below 2 Only fill in the light yellow fields DO NOT CHANGE the structure of this spreadsheet 3 4 Collection ID e g LB08 Collection Title Collection metadata 4 required fields e g Recordings o Selako Collection Description e g Tribe history recounted by elders Collector e g Linda Barwick Add one row per item Add more rows to add more items Item Identifier Item Title Item Description Content Language Subject Language Country Countries Origination Date e g 1995Elders e g Introductory e g Four text
20. main sections Item details Archive information Admin information Just start typing metadata directly into the catalog Private Hide maaa from all users Ramy for metita eparl Item ID SAW3 Born digital Title Tapes returned fo deposition diedie Description Date receivern pennies Original merla Date digitised Ingest motes Origination date Origination date tree lomm Rem not heid by Paradies Metadata Imported id Metadata exported Collector Stephen 5 A Wun Countries u Australia FAU Papua heve Guinea PG Solomon Lalande 539 mai Ethno Msi Language as given Admin Information Ethnologuea list Subject languages Edil acoess yj india farvwick E j Read Download access Dop froin Content language Content knguagt Data access conditions pen fsubject to agreeing to POSE access conditons Copy from Subject language Dala access chelails Dialect R gi n village When you have finished Nea aaa metadata just click ADD ITEM a 35 a N s ARCCENTRE OF EXCELLENCE FOR i The Wellsprings of D A i ga x The THE DYNAMICS OF LANGUAGE w Linguistic Diversity EDITING ITEM DETAILS Tick this box if you do not want your metadata searchable via PARADISEC OLAC further discussed on page 14 or other online search engines Unless you are still in the process of editing this information we would suggest you do not hide your metadata Item details Edit mode Item details
21. me recordings for Jim Kari 28 04 2009 2 05 05 2009 2 Recording of a session with Virginia Pete Verb paradigms 05 05 2009 2 Recording of a Session with Markle Pete Mostly spot checking recordings with Jim Kari including Mr Pete s two recordings of Nekon Tsnestnak Our Fire Has Gone Out Elders luncheon held in Gulkana Village Discussion of potlatch etiquette in preparation for the Ahtna Cultural Summit to be held on May 28 29 2009 Recording of a session with Virginia Pete Verb paradigms including hug kiss shake hands be happy to see X give away free pronouns Recording of session with Markle Pete Paradigms boil drink hot liquid new postposition for together love like don t like 06 05 2009 2 06 05 2009 2 07 05 2009 2 08 05 2009 2 Recording of a session with Markle Pete Paradigms cleaning sleeping 11 05 2009 2 Files Actions View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit View Edit in the Data Access Narrative field in order to gain access Open items can be accessed by agreeing to the PARADISEC Conditions of Access 101011 120318 open 140125 WEN 140123 140126 140127 140128 141007 open open open 140204 FS open Digitised files 01 05 2012 2 01 05 2012 6 01 05 2012 4 12 Swadesh list 100 words Story Jackal and Crow Syntax questions
22. names here Here is where you offer instructions If they are not already in the to gain access if you would like to set PARADISEC system as a user they any conditions of access other than the will have to be added before they PARADISEC open conditions This could include instructions as to how to contact the person s responsible for making access decisions or you could designate a date after which the material will become open as per PARADISEC conditions etc DATA ACCESS NARRATIVE can be assigned editing rights PARADISEC archiving workflow and deposit procedures Last updated July 2015 Page 12 Item level access conditions Collection with CLOSED ACCESS Access to all items requires interested parties to follow instructions in the Data Access Narrative field in order to gain access Collection with MIXED ACCESS Access to some items requires interested parties to follow instructions itm wl O01 fale 002 dosed 003 004 005 phe O07 aber 008 009 MEA 010 GE Title Y Digitised Markle Pete narrating to book Frog Where Are You 2 Markle Fete talking about loss of Ahtna culture and language 20 04 2009 5 Markle Fete Virginia Fete and Jeannie Maxim discuss a recording from 1980s by Martha Jackson telling Bac itsaadi story Kari Shaginoff and Andrea Berez are present Recording of a session with Markle Pete Jim Kari eliciting Andrea Berez and Kari Shaginoff also present Mostly spot checking so
23. ni 18 Elicitation sesso in Engish and Agpeob Kure Bine Recorded in Dau PNG Ondine recording arch at thie Australian Natonal Urinersity Anchors oollechon nelerenci ANLA 433 1125 where ANUA 235 is the collection 113 is the box number 6 is the item number SAW2 01 4 Agob 4 continuation of Ageb elicitahon with Stephen Wurm and 1 mae speaker The Aged 1 2 and a eleatason sessions are found in item SAWUD SAWAD B Ageb 5 continuation of Ageb dicitalion sess The Kunini Biwi 18 dhotation session begins af tim Sds The two informants working with Wurm are Ebia Givare aduh male and Geonge Givare 5 yr ok male son of Taiye Girare Language as given Agob Kunini af Cagiisead yes Meda rer Auch Maer Sound tape reel ca J min analog 224 ps 2 rack mono Tracks 1 and 2 simuaneqush ldenher iianiter pR Largue Language ISOa Fugis Sipa Subyect 150829 Subject OLAC Tae OF Gornternis digitised second wack then reversed SAT pim eaba Ms esa r Res ds ems A Be fine English Ago bon La bt kit pen sutet to agreeing to POS access conditions Bme kangue Engish languag Agob language bon BE fat language doumenialon ST raped SAWE A aan SAW 3001 6 inp TAWI GITB wav SAWIN arg og SAWS 001g jpg SA S000 img ttt jpg SAWG 007 ng 04 jpg SAW S00 orgie pg Ge banged desorption s lt ARCCENTRE OF EXCELLENCE FOR X 7 THEDYNAMICS OF LANGUAGE ee he Wellsprings of w Linguistic Di
24. oazi Asmat Warhai Basim Kagas Pirimapun Tamageir Tamageir Jaxamit Manep Firanu Todahe Kebar Inanwatan Sebyar Yahadian Sahu Brat Moi Manikion Hatam Tinam Asmat Samo Ba Dina Awin Santa Cruz Demoi Wembi Waris Woria Amgotro Niao Sawa Apmisibil Sawi Warkai Bipim Keruawyu Tamario Erma Come up with a brief descriptive TITLE for your collection Then provide a more detailed DESCRIPTION of what is in your collection Details could include discussion of elicitation tools used particular research questions or motivations for creating your corpus PARADISEC archiving workflow and deposit procedures Last updated July 2015 Page 4 What is an item Items are the next level of organisation below the collection An item once referred to a physical tape such as a reel to reel or a cassette tape Now that much of the new data will be collected already in digital format with multi media concurrent recording devices it may be better to refer to an item as a recording session or event The item names within a collection do not have to be meaningful ALL important information about each item will be contained in the metadata Items in Collection 182 Within a COLLECTION you can have multiple items In this collection there are 182 items The collector has chosen to name them 001 002 003 etc Do not use more than 30 characters for an item name Next gt Last Add new item
25. of Agob elicitation with Stephen Wurm and 1 male speaker The Agab Copy from Content language 13 2 and 3 ititation sessions are found in item SAW3 026 Content language Bine bon x English eng x Agob kit SAWI 001 5 Agob 5 continuation of Agob aicitation sons The Kunini Bine 18 elicitation session begins at 43m 53s The two informants working with Wium are Ebla Olvane atuk male and George Clivare Copy from Subject language 5 yr oki make son of Tatie Olnare Origination dabe 1386 06 79 Dialect If dialect or village is relevant to your or Origination date free form Region village research please add info here SE Ar URL Collector SUBJECT LANGUAGE is the target language Soe OT ome FS anguage as given Angb Kunin for your research TS hip o CRTC PRESTO aW repastar SA a 1 Subject langiiages Bine bon English eng CONTENT LANGUAGE will include all Agob Ka i Content languages Bine pon subject languages plus any lingua franca SI n og used e g Kriol Tok Pisin English ais Diabect Region village Item details Edit mode Set map from language Set map from count To add geographic information as to where each recording is from you have three options 1 Set map from country 2 Set map from language 3 Drag bounding box to surround chosen area PARADISEC archiving workflow and deposit procedures Last updated July 2015 Page 10
26. p www dynamicsoflanguage edu au research data archives The purpose of the deposit form is to safeguard the interests and sensitivities of relevant indigenous people There is helpful information located at the end of the form such as explanations of ownership and intellectual property and an outline of PARADISEC s conditions of access You need to supply information such as your contact details details of the material you are depositing and an explanation of your chosen acces conditions Sign your filled in form and send a scanned copy of it along with your material It will be archived in your collection as a hidden admin file If you would like more information on depositing with PARADISEC please visit our site http www paradisec org au deposit html SUMMARY OF STEPS FOR ARCHIVING COEDL MATERIAL IN PARADISEC e Contact CoEDL Data Manager julia miller anu edu au to start a collection in PARADISEC e Set up a user account Once you get an email from PARADISEC automated so a quick process you may set a new password e Organise your data and determine how many items you will need e Add metadata for each item in the minimal metadata spreadsheet Exsite9 or directly in the catalogue Enrich the metadata for each item in the catalog e Once the files are named and your items are in the archive with the minimal metadata send me your files in person transfer or via our shared drive system Cloudstor and I will upload them to the server
27. sscccccccoscsccnsccoccccoes 8 Ex Sileo Vict adata 4c E EE A A EE E E N E S E conan un E E A 8 Uploading metadata files using the minimal metadata spreadsheet or ExSite9 methodS sssoeeso 9 Metadata Method 3 Adding editing metadata directly via the catalog ceccccccececceces 9 EDITING ITEM DETAILS veae tec cuac iisti nkon nnana en EAE 10 Editing Archive Information at the item level cecccccccccccccecccceccccccccccccccccccccccccecscece 11 Editing Admin Information at the item level cccccecccccccccccccccccccccccscccccsccccceccscscscecs 12 Tein level access CONGILIONS maccattawstaasoccatctasechawess cade scdadensacctiuadoiascadanteateaevercs siceteaencebaies 13 Inheriting details from Collection to populate Item metadata fields ceccccccccececescecees 14 OLAC ONLINE LANGUAGE ARCHIVES COMMUNITY cccccsccccccccccccccsccccccccccccccccccccccscsccccceces 15 PREFERRED DEPOSIT FORMATS secsscuscwcssassnsencanseneccmsamnsincaniaesawesinecingsbinsetenseieaswenssesseeesesogass 16 PEP OSET TORM pec cscisecwn ye cst cuentas EE scat eno eg NOE EOE OOE 16 SUMMARY OF STEPS FOR ARCHIVING COEDL MATERIAL IN PARADISEC cccccscecseees 16 PROPOSED WORKFLOW FOR COEDL sssecsssosccccsosccccsososescososescosossescoosssesssosssesosossesosossooe 17 Hi NTRE OF NCE F D SEHE THE DYNAMICS OF LANGUAGE eS nguistic Diversity BECOMING A PARADISEC USER AND DEPOSITOR Becoming a user is necessary for viewing files wit
28. st be distictive if they have the same file extension i e a set of photos however an audio video annotation set all have different extensions so can have the same content JCM1 JCM1 z A 003 003 MAR_YAMS MAR_A JCM1 003 MAR_B JCM1 003 MAR_C JCM1 003 MAR_D JCM1 003 MAR_MAP J J Ao ga oS ge OQ Ao ga name mo a ar KKK Example file name JCM1 001 F45 wav PARADISEC archiving workflow and deposit procedures Last updated July 2015 Page 6 Why careful file naming is important Files are automatically sent to specific locations within our archive structure The first part of the file name JCM1 tells our system that these files are to be sent to the collection JCM1 Similarly the second part of the name 001 will direct files to item 001 in our archive structure Items will have already been created in the catalog by the depositor before sending any files to PARADISEC The third part of the file name F45 distinguishes it from other files under that item Distinctive names avoids conflicts and errors for our automated system METADATA At this time there are three ways in which you can add metadata to the PARADISEC catalogue This section offers a brief overview of each with links to more information Metadata records contain descriptions or attributes about a given resource Esentially metadata answers questions such as WHO WHAT WHEN WHERE HOW and WHY about your files This informat
29. stories for Language as spoken in file Language discussed only separate more than one Materials interviews only IS0 639 3 names here 150 639 3 names here country name with when the item finished please and separate more please and separate more being created YYYY MM than one language name than one language name f3 with with DD 15 Item metadata 7 required fields per item PDSCmetadata xls ja Metadata Method 2 ExSiteg ExSiteg is a metadata editor created for PARADISEC and can be downloaded from our GitHub site https github com IntersectAustralia exsite9 wiki Install packages For complete instructions on how to use this program consult the manual available from PARADISEC e Linda Barwick s PARADISEC version http paradisec org au PARADISEC ExSite9guidance pdf An additional manual fom the developer can be found here e Developer s version https github com IntersectAustralia exsite9 wiki User Manual Below is a brief overview of the required fields for ExSite9 38g SA ARC CENTRE OF EXCELLENCE FOR a The Wellsprings of THE DYNAMICS OF LANGUAGE Linguistic Diversity ExSiteg Starting a new project ExSiteg Metadata fields Begin a new project in ExSiteg filling in the necessary fields for your project A project equates to a Project Name this should be a descriptive title for your PARADISEC collection collection Name Insert your name in the order last name first name L New Proje
30. tives personal histories procedurals etc in 4 different languages spoken in the village Information on the subject and content languages will appear in the relevent metadata ITEM description fields it is unnecessary to have that information in the file name I have chosen to use very basic ITEM names 001 002 003 knowing that the specific information of the content will be contained in the metadata CollectionID JCM 1 All items 001 refer to recordings and annotations JCM1 001 F45 of a comparative Southern New Guinea wordlist recorded with speakers F45 M71 etc I am planning Je ue ul to record 50 individuals so will have a minium of JCM1 00 7 JCM1 001 SNG_WORDLIST i O jae mh Wa V ped q gt jae 100 content files under item 001 pd JCM1 002 F45 wa All items 002 refer to recordings and annotations JCM1 002 F45 val of sociolinguistic interviews of speakers F45 F01 etc as well as the questionnaire I used for the Jall 002 PU bala interviews For this task there may be 150 interviews JCM1 002 F03 eaf and up to 150 annotation files adding up to a JCM1 002 SOC_QUEST pdf possible 300 content files under item 002 JCM1 003 MAR_YAMS Wav All items 003 refer to one of many recording JCM1 003 MAR YAMS Pay events that took place in the garden hamlet of Mar including associated video audio annotations photos etc The part of the file name that refers to the different content files mu
31. turned to depositor Original media Date received y Date digitised bs May 2010 Ingest notes g May 2010 ar Sake mono Tracks 1 and Su Mo Tu We Th Fr Sa 4 Metadata imported f Archive information after saving Metadata exported Archive Information 2 Tracking Ready for metadata export Born digital Tapes returned to depositor It is likely that most of your recordings will be Original media p2 created in a digital format If so tick the Born Data received e e Date digitised 05 00 00 digital box If your recordings originated from a Ingest notes sound t ca 48 min analog 3 3 4 ips 2 track Tracks 1 and 2 simultaneously digitised second cassette or reel to reel r2r tapes do not tick arp AAS min analog 4 ips rack MONO Facks 1 an SIMUICANEOUSTY digiti secon that box put media information in the Origi Metadata imported nal media field Then fill in any other relevent Pie nel ae fields Tracking Leave these fields blank 23s Ll E gt ARCCENTRE OF EXCELLENCE FOR m The Wellsprings of D i ae 7 Editing Admin Information at the item level You as the collector are the administrator of your collection and the items held within In this section of the catalog you may assign certain rights to selected individuals Note Before you can add these individuals they will need to sign up as PARADISEC users first
32. use Date received fptabslishedt More detailed discussion of the terial Cagnitien project and the use and Benefits of these elicitation materials can be found in the article getting the Story Straight Language Fieldewrk Using o Narrative Peoblem Selying Task San Aaque E Alje 2006 ae ee ee he T ca WN Icom Rp ke mo cs hs pln Date digitised Ingest motes Origination date Origination date free form itam not heid by Paradiset URL Metadata imporber Collector Juja Colleen Miller Metadata exported Countries Airaia ALI Tracking thnobogue list arapi aa Admin information Bulimba list Subject haMgueMpess Erish feng Edit access Copy Troe Cone lingueoe Read Download access Corben kangusges elas s Data access conditons Giper subject to sgraing to POSC acotss conditions Copy fron Subject anguiga Dialect Region village Date access details __ Set map from language Set map from country we Comments Once you fill in all the item metadata click on the Save Item button and the new item will be listed in your collection PARADISEC archiving workflow and deposit procedures Last updated July 2015 Page 14 OLAC ONLINE LANGUAGE ARCHIVES COMMUNITY Having rich metadata records not only facilitates searches directly via the PARADISEC catalog it allows archiving search engines such as OLAC to find your material and make it more widely publicised Below is an example of an OLAC searc
33. versity PREFERRED DEPOSIT FORMATS We will generate access versions of all audio files mp3 and video mp4 files allowing for easy online streaming Below is a list of what files we would prefer to receive from you Audio wav aiff mp3 16bit 48khz or as close to the archival 24bit 96khz as possible If you have files such as mp3 audio or mts AVCHD avi mov mpg mpg video we will certainly accept them however if you are collecting new recordings please avoid these formats as they are lossy Annotations eaf xml o xm compressed formats HE J a Regarding Toolbox and FLEx files while rtf or pdf is acceptable it is preferable that you deposit full content versions of your projects As an example of Toolbox files in PARADISEC take a look at the NT8 collection http catalog paradisec org au collections NT8 items TEXT files_per_page 14 Texts are in interlinear format Toolbox requires settings files TYP that accompany the main data Thus the file NT8 TEXT DIC_ DATE txt has the accompanying file NT8 TEXT DICTYP_ DATE txt The collection of texts in NT8 TEXT TX_ DATE txt has the TYP file in NT8 TEXT TXTYP_ DATE txt DEPOSIT FORM When you are ready to deposit your materials with PARADISEC you must also fill in a Deposit of Material form You can download this from the following sites e PARADISEC http www paradisec org au PDSCdeposit rtf e CoEDL Data Archives page htt
34. y hay toe a Were Duk amp 123 45 _ Se Lame Originating mmiyersity jeyan ponai Loren ety an gii EZ a iava ansha P a n x Languages pimi s Dagh haati a 7 Amnat Core gga Metadata source Yi Githogpaphit idiei jbj m tee on Lach fea Bp pin Nc Map Kawan Birra See ah WL papaki bria i Pe Bate crated miar Anna 1000 x x i Dake eels 3093 10 15 HAE 200 a Comments Part of this collection has sequential mambenng inderated here by a number i brackets in Me Beki Dither ambeng H ibabad by hpphema i Ee Aem Deki Hotes ofna bot AeL aired om apes or Wate cover egba e Typeacripe bys of Pyha i heki gi Bis J0 Makim Aoki agreed Duil pirt of Hei bags coleri wpb dc kally k liigile Aulin iky athain Deepest kam renti B Ba pe Loca bon diate shored seas archives Predquchy Em BOOS Coombs Gidig thing cabinet 7 drz rewnonabh conirelled euironmant A Vhelef rf raiar 7007417 aimsin Languages Ready for metadata export Private Hide metadata from all users Collection ID ci Title Recordings of language data narratives myths wordlists interviews conversation and of music from Papua New Guinea and the North Moluccas Indonesia Description Recordings of language data narratives myths wordlists interviews conversation and of music from Papua New Guinea and the North Moluccas Indonesia Languages recorded include Kuda Bamu Beami Kubo Gogodala Faiwol Ningrum Yong Zimakani Hiri motu Suki B
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