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1. drive available Backing Up Select the Backup option from the File menu to display the following dialog 4 Backup DSSLog Data 14 The Backup File Name is a required entry Click on the Browse button to get a standard Windows File Save As common dialog to enter the path and file name you want to backup to or just type it in on the edit box You do NOT have to enter a file extension for the backup set because backup files always have the file extension 001 The reason is that backups may span multiple floppy disks and each disk will have a file extension matching the disk number disk 2 has extension 002 etc The 001 represents the first disk in the backup set You will have possibly thousands of logbook entries before you fill a single 1 4 Meg floppy disk however because the data is heavily compressed during the backup Be sure you have a formatted floppy disk ready for the backup the program will not format the disk for you Click on the Save button to perform the backup or click the Cancel button to abort the operation If more than one floppy disk is required during the backup the program will prompt you for the next disk Restoring Your Data From Backup Select the Restore option from the File menu to display the following dialog Restore DSSLog Data Iof Xx IX Rename Current Database to DSSLOG BAK Before Restoring 15 The Backup File Name is
2. AS Pac Mini MS BETE Ten 1 Come 907 235 2945 EMail sales deloach com http iwww deloach com Table of Contents For Technical SUpport scsssccsssoccsscesesssccssssocssssecssesotsesensssoncassovnenseses 2 OVETVIW sscesceis sccussisdicnesiscssvanssnunssionussuusdudunsedanacssteasseebinexsnsetstniness 3 Program MS OIOOn hs sennnetauonninri DSSLog User Interface Basics csscssssssssssssssssssssssscsssssesssserees 7 Running the Program the First Time ss 10 Creating and Printing Reports ssccssssccssssscsssscsssssscessseees 12 Periodic Tasks ai sissisasoscessicstvssosasovecsiasobarssessuscssansvessisntserosssetarseatons 14 Legal Copyright and Software License ss 20 For Technical Support How to reach us You can e mail us on the Internet at support deloach com for same or next day service we check our mail every day For technical support by phone call Darren evenings from 7 30 pm to 10 30 pm Alaska time 1 hr behind Pacific at 907 235 2945 You can always find the latest program updates on our World Wide Web site at http www deloach com Darren and Jeanne DeLoach DeLoach aero World Wide Web PO Box 2278 http www deloach com Homer AK 99603 2278 EMail Telephone 907 235 2945 sales deloach com Overview y Jelcome to DSSLog the easiest way to track your logged flight time Using DSSLog you can easily input all of the required flight log information including your own
3. a required entry Click on the Browse button to get a standard Windows File Open common dialog to enter the path and file name you want to restore from or just type it in on the edit box You do NOT have to enter a file extension for the backup set because backup files always have the file extension 001 Your DSSLog data is stored in a file called DSSLOG MDB A checkbox at the bottom of the dialog if checked tells the program to rename your current DSSLog database to DSSLOG BAK before restoring the database from your backup floppy If you have enough disk space available I strongly urge you to leave the box checked so that you have a backup copy of your current database in case the Restore operation cannot be completed for example if the backup floppy disk was damaged Be sure you have all of the floppies from the backup set ready if more than one disk was required Click on the OK button to perform the restore or click the Cancel button to abort the operation If more than one floppy disk is required during the backup the program will prompt you for the next disk Repairing and Compressing Your Data There are a few circumstances in which you may need to perform large database wide operations on your DSSLog database Two options for doing this are found under the File Database Tools submenu Compact Your Database You would Compact your database if there were a large amount of deleted
4. and Military are 179 250 used in the comments to note the airport type This software and program documentation are Copyright 1996 DeLoach Sales and Software This software is a commercial product and is NOT shareware freeware or public domain software No Nonsense License This software is covered by United States and international copyright laws You must treat this software like a book except that the software is licensed only to a single individual You MAY install the software on more than one computer so long as ONLY the individual user to whom the software is licensed uses the software Just as a single book cannot be read by two different persons in two locations at the same time neither can this software be used by two different people simultaneously either on a network of computers or by making more than one copy of the software or in fact by anyone other than the individual user to whom the software is licensed or you will be in violation of this license and copyright laws You MAY make backup copies of the software for archival purposes only but not to give away or Sell to other users We aren t trying to place any undue restrictions on your usage of our software but we expect you to be honest and not cheat our company and my family by making illegal copies of the software for your friends We are an honest business we charge a fair price for good software we have in every way possible tried to be u
5. custom defined columns then quickly create flight time summary and pilot currency reports even reports that you create with only a few mouse clicks DSSLog is the computer equivalent of your Pilot s Logbook Much like your logbook you must fill in various columns of required information about each flight but unlike your written logbook with DSSLog you ll be able to extract useful information from your log data in seconds with only a few clicks of your mouse How many hours do I have in Complex aircraft In Tailwheel airplanes Floatplanes In the last three months Am I IFR current in my approaches and instrument time All of these questions and many more can be answered by Summary and Currency reports which you can define and print based on your logged hours In addition to several basic predefined reports you can create your own individualized record filters to produce Summary and Currency reports which give you exactly the information you want from your logs In addition DSSLog provides a useful backup of your written logbook Imagine your predicament if you lost your logbook the ability to reprint your logbook on demand in such a case is a powerful advantage to maintaining on line records as well as written ones This manual will give you all the information you need to get started entering your logbook entries After you have installed the software you ll find more information in the on line Help Be sure t
6. entry The other fields are optional Click on the Browse button to get a standard Windows File Open common dialog to locate the file you want to import Two import files are included with DSSLog military apt for USA military airports and private apt for registered USA private Restricted airports You are free to construct your own import files as well and our World Wide Web site may provide some international files if users submit them to us as well as an updated list of USA public airports annually You may optionally enter a single country and or a single state in the two filter edit boxes This allows you to import for example only the military airports in TN Tennessee instead of all military airports in the US The checkbox at the bottom forces the program to delete all airports in your list before importing the new ones US pilots should NEVER choose this option This is provided for international pilots who don t need US airports clogging up their list as a means of deleting the default USA public airports included in the package Click on the OK button to perform the import or click the Cancel button to abort the operation Airport Import File Definition Airport ID in the US the official 3 or 4 character Airport Type Airport Heliport Seaplane Base Ultralight 26 61 f Gliderport 62 82 State In US the 2 char abbreviation 83 130 City Comments in the supplied files Private
7. x i Optional Record Filter Select Records For Pilot Select Between Dates _ _ To _ _ Output Export File Name fo Browse The Output File Name is a required entry The other fields are optional Click on the Browse button to get a standard Windows File Save As common dialog to enter the path and 17 file name you want to export to or just type it in on the edit box You may optionally enter a specific pilot s name to export and or a date range of records to select in the optional filter frame Click on the Save button to perform the export or click the Cancel button to abort the operation Importing Airports The list of Airports in DSSLog is entirely optional you can type anything you want in the departure and arrival fields in your Logbook entries However if you want DSSLog to pop up a list of known airports while entering data so that your records are as accurate as possible you should maintain the list of airports as needed The default airports list shipped with DSSLog contains all of the USA public airports There are two ways to get new airports into the list use the Airport List View or use the Import Airports menu item on the File menu To import an airport list on the File menu select Import amp Import Airport Information Airports to display the following dialog 18 The File Name to Import is a required
8. DSSLog but you may use the Browse button to type in any drive letter and path you desire Click on the Next button 5 Select a Typical or Custom installation The Typical install will install the basic product and typical options Use the Custom install to select specific products such as the optional airport import databases military and private 6 Choose the Program Folder Group you want to icons to be placed into A suggested default is provided 7 The installation program will copy a number of files to your chosen drive and path as well as several files to your Windows System directory see the list below for the affected files then create the appropriate icons in your Program Folder 8 Depending in the specific files installed you may be required to reboot your computer to complete the installation The final dialog will explain this if necessary Otherwise an option to launch your web browser to register on line will display You do NOT need to register if you bought your software directly from us 9 Be sure you read the on line documentation when you re first trying out the software for specific details about each dialog Files Installed By DSSLog In the installation directory e DSSLOG EXE DSSLOG HLP the program files e DSSLOG MDB your logbook database e APT additional airport import databases you may choose to import see on line help you can delete these after im
9. View There are a variety of pilot currency requirements legally defined in the FARs required by employers or simply your own personal requirements for being a safe pilot which are based on calculations derived from your logbook data DSSLog allows you to create your own custom currency rules and print reports identifying whether or not you are current in each requirement You should examine the Currency reports which are shipped predefined in the Currency table to see examples of to create your own rules 13 Section VI Periodic Tasks Backing Up Your Data One of the reasons you purchased DSSLog was to have an on line backup of your written logbook However your DSSLog data also represents an investment of your data entry time as well and should be backed up on a regular basis to avoid complete loss of data after an unfortunate incident such as a hard drive failure or virus invasion One thing about backups has always been true if it isn t easy and painless to do it simply won t get done To make it easy for you to do regular backups we have included backup and restore capability right in the program The only requirement is that you have a formatted floppy disk if you plan on using floppies as your method of backup ready to go Typically you would use one or more floppies as your backup though the program will also allow you to choose a hard disk path as well for example if you have two hard drives or a removable hard
10. cuts for various menu options Whenever you click on any of the buttons labeled Logbook through Summary while in DSSLog the current view will close and the selected view will display This is a shortcut for using the View menu option then selecting the desired view The Print button is not functional for every view but for views which have reports the Print button will display the Report dialog for that view a shortcut over selecting the Report menu option and choosing a report The DSSCalc button will launch DSSCalc Flight Computer if installed otherwise it will offer to launch Windows Calc instead The Help button displays context sensitive help for the current view The Exit button exits the program Here s a diagram of the Toolbar The Program Views The View menu options and their corresponding Toolbar buttons will close the current view and display the selected view Whenever you start the program the Logbook View will display with the highlight at the bottom of your logbook table i e the last record in the file There are six views in the program and all of them share a common user interface so that you have to learn only one basic interface scheme Here is a typical view dialog sometimes referred to in this manual as a list dialog because all of the views have a list of data items displayed in a grid which looks somewhat like a spreadsheet Medical Medical Last Review Class Ex
11. e you a little time while entering the old logbook information After you have caught up your data entry to the present you may choose to use different selections for example Today as the default date 10 4 If you want to include the military or private airports in your airport selection list import them into your Airports table using the File Import menu option If there are special destinations non public or non US airports for example which you would like to add to the list of airports bring up the Airport Editor and manually add them in After you import the military or private airport files MILITARY APT or PRIVATE APT you can delete them from your program directory to free up 2 Megabytes of disk space You can also delete them if you don t plan on using them 11 Creating and Printing Reports Overview Perhaps the largest benefit of having your logbook on line is the ability to quickly construct and print custom reports to let you view your flight data in various ways custom totals totals within a date range currency reports etc The Reports menu option and the Print buttons bring up the various report dialogs All reports can be viewed on the screen or printed to your printer In the screen view there is a printer button as well so that you can send a report currently displayed on screen to the printer Other buttons on screen reports let you zoom in and out scroll up and down a page and jump from page
12. er your logbook entries These tables typically represent items which will rarely need changing after you originally have set them up Initial Setup Tasks You should complete the following tasks before doing any logbook data entry Since the information you enter in steps 1 and 2 are required by the logbook data entry dialog you must already have entered these items before you can begin entering your actual Logbook flight data 1 Add all the the pilots you intend to track with DSSLog in the Pilot Information Editor click the Pilots button on the toolbar or select the View Pilots menu option For most people you will only have to enter one pilot yourself You must enter at least one pilot to use DSSLog 2 Using your written logbook as a guide go to the Aircraft Editor and add in all the aircraft models you find in your logbook s and the Tail Numbers for each model These dialogs contain all of the aircraft features complex tailwheel category and class etc which are needed to construct your own Logbook Summary reports so be sure to set up all of the information correctly for each model 3 Click on the Options menu option to get the Options Editor and set all of the logbook data entry options At first since you will likely be back entering old data from your written logbooks you will find that the best options for most fields are Last Entry which copies the data from the previous logbook entry This will sav
13. l be reset to their original state For cells of data where the information contained is larger than the cell you can simply rest your cursor over the cell for a few seconds and a small window will display showing the full contents of the cell similar to balloon help or tool tips The Add Edit Dialogs Once you select the Add or Edit option on a view an Add Edit dialog displays based on your current view for example clicking Add on the Pilots view displays the Pilot Editor dialog where you can enter the specific information for each pilot All dialogs have some required entries and the on line help will tell you which fields are required for each dialog Many of the dialogs are tabbed dialogs meaning there are several labeled folder tabs in the main portion of the dialog that you can click to view different logically grouped portions of the complete record Click on a labeled tab at any time while editing the fields to jump to the portion of data indicated by the label on the tab Many dialogs have entry fields for dates All date fields have spin buttons attached to them to add or subtract one day at a time and drop down calendar buttons where you can quickly scroll through dates a month at a time and click on the desired date when found for faster data entry Running the Program the First Time The first time you start up the program there are a few things you need to do before you begin to ent
14. o read through the Help file at least once to get a feel for how everything fits together You can always bring the Help file back up at any time using the Help menu on the main menu line of the program clicking on the large Help button on the Main Screen or pressing the F1 function key Section II Program Installation Before Running Setup Before you install DSSLog make sure your computer meets the following minimum PC requirements System Requirements e Microsoft Windows 95 98 NT 2K XP e 16 Megabytes of total RAM memory or more e 6Megabytes of free hard disk drive space e VGA Card and monitor or better We welcome any comments you have on the installation and use of our software future enhancements and future pilots depend on your feedback Setting Up DSSLog 1 You should already be in Microsoft Windows CLOSE DOWN ALL OTHER APPLICATIONS to avoid conflicts during installation 2 Place the CD in the appropriate disk drive then e The CD will automatically start the installation if you have Autorun enabled otherwise click the Start button then choose Run and on the Command Line field type D SETUP substitute the correct CD drive letter for D as needed 3 The Setup program will initially copy several startup files to your hard disk Read the program license dialog carefully 4 The drive selection dialog is displayed The default is C Program Files Deloach aero
15. p front with our customers and we expect the same treatment in return If any of these License terms are objectionable to you you may return the software for a full refund
16. pires Medical Expires Notice the set of option buttons displayed at the top of the dialog identifying the various options available for this list such as Add Edit Help etc You can select any of the options by clicking on the proper button or holding down the Alt key plus the underlined letter on the button for example press Alt A to select the Add button Some lists have more than one sorting order available A shortcut to choosing the Sort button is to simply click on the header of the column you want to sort by columns which are valid sorting keys are displayed with a boldface font in the column header On the list itself you can use the vertical scrollbar on the right side to scroll through the list by dragging the scrollbar marker clicking on the arrows at the top and bottom of the scrollbar or clicking anywhere inside the scrollbar A horizontal scrollbar will display at the bottom of the list if there are more columns than will fit in the current window You can click and drag any of the column edges to temporarily resize a column for more or less room You can also temporarily move columns or grouped columns around or delete columns by clicking on the column header non sorting key columns only or right clicking click with your right mouse button instead of the left the column to delete it These changes are all temporary the next time you display the list dialog the columns wil
17. porting or if you don t want to import them e UNINST ISU Uninstall program log do not delete if you want to retain the ability to uninstall DSSLog In your Windows directory e DSSAVS8N INI INI file used by all DS amp S applications No modifications are made to any of your boot or Windows configuration files except for adding VSHARE 386 to SYSTEM INI in some Windows 3 1 cases Small files with an extension of LDB are created for use by the database engine in the installation directory paired with the associated MDB database In your Windows System directory e A variety of DLL VBX and or OCX files shared tools and DLLS other applications you own may also use some of these files Network Installation Issues The license allows for network installation see the on line help file In a shared Windows setup you may have a problem copying setup files to the shared directory unless you have rights to create and write files in the shared Windows directory The installation program will report the possibility you can attempt to continue the install or get the help of your System Administrator Section III DSSLog User Interface Basics The Main Program Window The main program window consists of three areas the menu at the top of the window the toolbar of buttons under the menu and the body of the main window where various dialogs used by the program are displayed The Toolbar buttons are short
18. records in your data Records you delete are not physically removed from the data until you Compact the database Repair Your Database You would Repair your database if it appears to be damaged for example if your lists suddenly appear incomplete repeat the same record or behave strangely You should choose Repair first before you restore the data from a backup since you may have added new data 16 since your last backup Things which might damage your data include turning off your computer without completely exiting the program hard drive failure etc The database used by the program is a fully transaction tracked relational database and all updates to your data are performed in explicit transactions to ensure maximum integrity of your data so in general it would be unlikely to need to perform this Repair operation however Murphy s Law virtually guarantees that someone will need to do this so I have provided the option to you There are no negative effects of running Compact or Repair on a database which doesn t require these operations so feel free to run them whenever in doubt Exporting Your Logbook Entries to Other Applications DSSLog has the ability to export your Logbook entries to comma delimited ASCII text files so that you can use the information in other applications such as spreadsheets or databases Choose the Export option on the File menu to display the Export dialog Export LogBook Data of
19. to page Click on the Close button to shut down the report Some reports such as the Pilot report and the Logbook report are predefined and do not require a separate view list dialog in these cases choosing the Report submenu option or clicking the Print button on the toolbar while a list dialog is displayed takes you right to the report dialog where you select the report options Two classes of reports in particular warrant special attention however Summary and Currency reports Because these are custom defined by you there are list dialogs to hold lists of all the Summary and Currency reports you have defined The Summary Report View Summary reports are a powerful feature of DSSLog Using well chosen summary report definitions you will often have no need for custom columns in your logbook data entry dialog but will be able to get flight time totals directly from the basic flight data For example you don t need a column for complex time or tailwheel time in your data entry screen because you can easily create a summary report which only totals time only in complex or tailwheel aircraft In fact since Summary 12 reports can utilize all of the various characteristics of the aircraft model table you should generally avoid defining custom logbook columns which are based on aircraft characteristics use a Summary report instead and save the user columns for when you really need them The Currency Report

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