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Keynote `08 User`s Guide

1. Link To Email Message x Type the recipient s To no_reply apple com c email address Subject Please send info 7 Type the message subject Display Contact me Type the link text to display on the slide Linking to a Slide Add a hyperlink that displays a particular slide To add a hyperlink that links to a slide Select the text or object that you want to turn into a hyperlink Click Inspector in the toolbar click the Hyperlink Inspector button and then select Enable as a hyperlink Choose Slide from the Link To pop up menu Select the option that describes the slide you want to display next previous first last last viewed or a slide number You can use hyperlinks to control navigation during a slideshow See Creating Hyperlinks Only Presentations on page 164 Linking to a Keynote File Add a hyperlink that opens another Keynote file To add a hyperlink that opens another Keynote document Select the text or object that you want to turn into a hyperlink Click Inspector in the toolbar click the Hyperlink Inspector button and then select Enable as a hyperlink Choose Keynote File from the Link To pop up menu Navigate to the file and click Open Chapter 3 Working with Text 63 64 5 If you want to change text that appears as the hyperlink in the document type new text in the Display field When you click a link to another Keynote document the new slideshow
2. Set how much time to wait until transitions that start automatically begin playing Previewing Master Slides As you work on a master slide you can try out your changes on a normal slide to get a better sense of how the new layout will look By going back and forth between a test slide and the master slide you can make fine adjustments such as making lines longer or shorter or adding multiple indent levels Seeing a slide with text on it is especially useful when adjusting tab stops and line spacing To test a master slide Select a slide in the slide navigator and then click New in the toolbar or press Return Apply the layout of the master slide you want to test by clicking Masters in the toolbar and then selecting the master slide Add text and objects to the new slide returning to the master slide to make adjustments as required If you make changes to the slide that override master slide settings such as changing the slide background and you want the test slide to return to the master slide settings select the test slide and choose Format gt Reapply Master to Slide Chapter 10 Designing Your Own Master Slides and Themes 189 Selecting Master Slides to Customize The easiest way to design a new master slide is to start with an existing master in the current document or imported from another document that resembles what you want Or you can create a master slide from scratch starting with a blank
3. Control click the slide and choose Skip Slide To make a skipped slide visible in a slideshow select it and then choose Slide gt Don t Skip Slide or Control click the slide and choose Don t Skip Slide Chapter 2 Working with a Keynote Document Adding Slide Numbers You can add numbers similar to page numbers to individual slides Or you can turn on numbering for a master slide so that each new slide based on that master automatically gets an ascending slide number Here are ways to add slide numbers Select a slide in the slide navigator open the Slide Inspector click Appearance and then select Slide Number The number assigned reflects the location of the slide in the organizer skipped slides aren t numbered To add slide numbers to a master slide click View in the toolbar and choose Show Master Slides In the master slide navigator select the master slide you want to modify Open the Slide Inspector click Appearance and then select Slide Number You can drag the number wherever you like on the slide and you can use the Font panel to format the number Using Comments As you work on your slideshow you can add comments to slides For example you could use comments to remind yourself of changes you want to make to the slide Comments are different from presenter notes see Adding Presenter Notes on page 166 You can move comments anywhere on the slide canvas If you have your own presenter display whi
4. Click to add another Add Action path to the object s movement More Options Click to reorder build stages 3 On a slide select an object an image shape text box chart movie or other media file or table 4 Choose Move from the Effect pop up menu A red line connected to a ghosted transparent version of the object appears showing the object s destination 5 To modify the movement do any of the following Change the direction or distance the object moves by dragging the ghosted object Change the path from straight to curved by clicking the curved Path button in the Build Inspector Chapter 5 Using Motion in Slideshows 105 106 Reshape a curved path by dragging one of its nodes or node handles For more control click a node a point on a path and drag its handles Control the speed and nature of the object s motion by choosing an option from the Acceleration pop up menu in the Build Inspector To move a path and its beginning and end objects drag the path You can Shift click to select multiple paths Add a node point to a path by holding down the Option key while you click the path Use these node handles to reshape the path 6 To move the object along a new path click the Add Path button next to the last ghosted object or the Add Action button in the Build Inspector To add another path for the object click the Add Path button next to the last
5. Drag the shadow opacity slider the first slider on the left to the right to make the shadow darker Drag the shadow blur slider the middle slider to the right to make the shadow more diffuse Chapter 3 Working with Text 45 46 Drag the shadow offset slider the third slider to the right to separate the shadow from the text Rotate the Shadow Angle wheel to set the direction of the shadow You can also set text shadows in the Graphic Inspector as described in Adding Shadows on page 76 Changing the Font Used in Outline View You can change the font used when you view your slideshow in outline view To change the outline view font Choose Keynote gt Preferences If the General pane isn t showing click General Choose a font and font size from the Outline View Font pop up menus Adding Accents and Special Characters If you need to type characters with accent marks such as mathematical symbols arrows or other special characters you can use the International preferences pane or the Character Palette You can also see where characters are located on keyboards used for other languages by using the Keyboard Viewer for example you can see how the keys on an Italian keyboard are laid out All of these are built in tools of Mac OS X Adding Accent Marks You can use the Keyboard Viewer available in System Preferences to add accent marks to characters To add accent marks Choose Apple gt System Preferenc
6. The following table describes how different types of data are sorted in ascending or descending order Type of data Ascending order Descending order Text aA zZ Zz Aa Dates Year earliest first then Month Year most current first then January first then day 1 31 month December first then day 31 1 Numbers 2 1 0 1 and so on 1 0 1 2 and so on Cells containing only text mixed 2 1 0 1 and so on then aA with cells containing only ZZ numbers Zz Aa then 1 0 1 2 and so on Cells containing a mixture of text and numbers Values starting with numbers first 1z 1Z a1 A1 Values starting with text first A1 al 1A 1z Empty cells At the bottom At the bottom Boolean TRUE FALSE Below text and above an empty cell Above text Chapter 6 Using Tables 133 134 Using Formulas and Functions in Tables This chapter tells you how to perform calculations in table cells using formulas and functions See Chapter 6 Using Tables on page 114 for instructions for adding and formatting tables and data in them See online help for complete information about individual functions Using Formulas A formula is a mathematical expression that uses operations to derive a value You can add a formula to a table cell to display a value derived from values in other table cells For example you can add a formula to the bottom cell of a column that adds the numbers in all th
7. Instructions for using formulas and functions in table cells are in Using Formulas on page 134 and Using Functions on page 143 Working with Dates in Cells Unless a cell has a date and time format associated with it when you type a value that can be interpreted as a date or time value Keynote automatically reformats the value For example if you type 1 22 45 or 1 22 45 into a table cell with the Automatic cell format the value changes to Jan 22 2045 when you exit the cell If you enter a 2 digit year value greater than or equal to 50 Keynote adds the prefix 19 otherwise Keynote adds the prefix 20 And if you type 72 pm the value becomes 12 00 PM You can edit the value if you need to change it For more information see Using the Date and Time Format on page 125 Displaying Content Too Large for Its Cell When a cell is too small to display all its content a clipping indicator a small plus sign in the bottom right corner of the cell appears The clipping indicator appears when a table cell contains more text than can be seen Chapter 6 Using Tables You can enlarge a cell so that it displays more content or you can let the cell s content spill into adjacent blank cells To avoid clipping and spilling you can set up a table so that all its cells automatically shrink or expand in height to accommodate content by selecting Automatically resize to fit content in the Table Inspector s Tab
8. You can resize and reposition charts and chart legends You can add a title to a chart You can format chart elements fonts textures colors axis and data point labels and tick marks You can adjust the angle and lighting style of 3D charts Using a Legend The chart legend describes the meaning of the colors used to plot data points in each data series Region E Region 2 You can show or hide a chart s legend and you can reposition it Here are ways to work with a chart s legend To show the legend select the chart and then select Show Legend in the Chart Inspector To edit the labels in the legend edit the series labels in the Chart Data Editor or select the legend and edit the text directly in the legend To format the legend s text see Formatting Titles Labels and Legends on page 156 To hide the legend select the chart and then deselect Show Legend in the Chart Inspector You can also select the legend and press Delete To move the legend select and then drag it Chapter 8 Using Charts Using a Chart Title You can add a title to a chart The title can be formatted Here are ways to work with a chart s title To add a title select the chart and then select Show Title in the Chart Inspector Replace the placeholder text with your title To format the title s text see Formatting Titles Labels and Legends on page 156 To hide the title select the chart and then deselect Show Title
9. Picking an Initial Chart Type on page 147 Formatting General Chart Attributes on page 150 Formatting Specific Types of Charts on page 156 and Editing Chart Data on page 149 for instructions Chapter 8 Using Charts Selecting a Chart Type After you ve added a chart you can set or change its type Choose from a wide variety of chart types including bar charts 3D bar charts line charts 3D line charts and more Picking an Initial Chart Type When you first add a chart a default chart is inserted for you You can change the type of the chart if you like Here are ways to specify a chart type Select the chart click Inspector in the toolbar click the Chart Inspector button and then choose a chart type from the pop up menu that appears when you click the chart icon in the upper left Chart aire CAST eA Bao G Edit Data Show Legend Series _ all oa forders iv all all is amp hs 9 EW ee WH lt r Pv ven For JO n AC w oe a aA i O The Chart Inspector button Choose a chart type from the pop up menu 2D charts are on the left and 3D charts are on the right Choose Format gt Chart gt Chart Type gt chart type Chapter 8 Using Charts 147 148 Changing a Chart from One Type to Another You can change a chart s type anytime you like To change a chart from one type to another Select the chart Click Inspector in the
10. Using Shapes Keynote provides a variety of predrawn shapes you can add to slides You can also create your own custom shapes Adding a Predrawn Shape You can insert predrawn shapes such as triangles arrows circles and rectangles to use as simple graphics Here are ways to add a predrawn shape Click Shapes in the toolbar and then choose a shape from the Shapes submenu You can also choose Insert gt Shape gt Shape You can also create one of the included shapes from the shape s center Option click Shapes in the toolbar choose a shape and then drag the crosshair pointer To constrain the shape for example to keep triangles equal on all sides press the Shift key as you drag 82 Chapter 4 Working with Sound Movies Graphics and Other Objects Adding a Custom Shape You can use the Draw tool to create your own shapes To create a custom shape Click Shapes in the toolbar and then select the Draw tool or choose Insert gt Shape gt Draw a Shape Vi The pointer changes from an arrow to a small pen tip Hl Click anywhere in your document to create the first point of the custom shape Click to create more points Each point you add is connected to the preceding point The shape is filled with the default color for the theme you re using To delete a segment you ve just created press Delete You can press Delete multiple times To stop drawing and close the shape add a solid line between the last an
11. and then holding down the Control key as you click again You can also use the Edit Rows amp Columns pop up menus in the Table Inspector Edit Rows amp Columns E iv Column Width Row He t a M 1470 Add Row Above F Automatically resize tof Add Row Below Cell Borders Add Column Before Add Column After nme Geg i 2 px Delete Row Cell Background Se eae None Merge Cells Split Rows Split Columns Use the Formula Editor to add and edit formulas See Using the Formula Editor on page 137 for details Use the Formula Browser to add and edit functions See Using Functions on page 143 for details Resizing a Table You can make a table larger or smaller by dragging one of its selection handles or by using the Metrics Inspector You can also change the size of a table by resizing its columns and rows Before resizing a table you must select it as Selecting a Table on page 118 describes Here are ways to resize a table that s selected Drag one of the square selection handles that appear when a table is selected ia Oo a a a To maintain a table s proportions hold down the Shift key as you drag to resize the table To resize from the table s center hold down the Option key as you drag To resize a table in one direction drag a side handle instead of a corner handle Chapter 6 Using Tables 117 118 To resize by specifying exact dimensions select a table or tabl
12. color palette To remove a color from the palette drag a blank square to the color you want to remove Chapter 4 Working with Sound Movies Graphics and Other Objects To match the color of another item on the screen click the magnifying glass to the left of the color box in the Colors window Click the item on the screen whose color you want to match The color appears in the color box Select the item you want to color in the document window and then drag the color from the color box to the item Filling an Object with an Image You can fill a shape text box table table cell chart background or chart series with an image To fill an object with an image Select the object you want to fill with an image If the Graphic Inspector isn t open click Inspector in the toolbar and click the Graphic Inspector button In the Graphic Inspector choose Image Fill or Tinted Image Fill and then choose an image You can also drag an image file from the Finder or Media Browser to the image well in the Graphic Inspector You can also drag an image to a table cell or chart series Fill Image Fill wy Scale To Fit Use the pop up menu to E C Choose __ set the size of the image within the object To change the image drag an image to the image well Choose an image scale from the pop up menu Scale To Fit Resizes the image to fit the object s dimensions as well as possible If the object s shape is diffe
13. different sizes m 18 u SC S Zooming In or Out You can enlarge zoom in or reduce zoom out your view of the slide canvas Here are ways to zoom in or out Choose View gt Zoom gt zoom level Choose a magnification level from the Zoom pop up menu at the bottom left of the slide canvas 100 Changing Views Keynote offers several ways to view manage and organize the slides in a Keynote document navigator view outline view and light table view You can also view only the slide canvas To change from one view to the other Click View in the toolbar and choose an option or choose View gt Navigator Outline Light Table or Slide Only Navigator View Navigator view displays thumbnail images of each slide and is useful for slideshows that contain a lot of graphics tables and other objects This view provides a good visual overview of your slides but you might not be able to read all the text in the thumbnails eee H gt GB w New Play View Themes Slides Drag this handle down to display master slides The slide selected here is the one you are working on Skip a slide during a presentation by choosing Slide gt Skip Slide il 31 You can manipulate slides in the slide navigator to rearrange and organize your slides Chapter 1 Keynote Tools and Techniques In outline view you see the text in titles and bullet points You can add or edit text directly in
14. gt System Preferences and then click Displays 3 Choose a resolution and number of colors Use the same settings for both displays 4 Click Arrange and select Mirror Displays 5 Open the Keynote document and click Play in the toolbar or choose View gt Play Slideshow To advance to the next slide or object build press the Space bar or click the mouse Chapter 9 Viewing Printing and Exporting Your Slideshow 169 Select to view presenter information on an alternate display during a slideshow with a dual display setup Select to make the menu bar red when a build is in progress and green when the build is complete 170 Keynote generally plays back very smooth animations However if the two displays have different refresh rates one of the screens may appear to stutter because Keynote synchronizes with the refresh rate of only one display If you re using Keynote on an iBook PowerBook MacBook or MacBook Pro with Mac OS X version 10 3 9 or later Keynote synchronizes with the external display If you are using a desktop computer and two displays experiment to determine which display is synchronized with Keynote See Setting the Screen Refresh Rate on page 171 for more information Customizing the Presenter s View If you have a dual display configuration one display for the presenter and another for the audience or if you want to rehearse using a single display see Rehearsing Your Presentation on
15. on page 97 You can also add video or Flash movies that play within a slide For Flash to work with QuickTime 71 3 and later choose Apple menu gt System Preferences click QuickTime click Advanced and select Enable Flash Keynote accepts any QuickTime or iTunes file type including the following e MOV e FLASH MP3 e MPEG 4 AIFF e AAC Note Some media files are protected under copyright law Also some downloaded music may be played only on the computer where the download occurred Make sure you have permission to use the files you want to include Important To make sure that the movies and other media can be played and viewed when your document is transferred to another computer make sure that Copy audio and movies into document is selected after you choose Save or Save As click the disclosure triangle next to the field and then click Advanced Options Chapter 4 Working with Sound Movies Graphics and Other Objects Adding Sound to a Slide Add sound that plays when a slide appears and stops when you move to the next slide Here are ways to add sound to a slide Drag a sound file from the Finder to a slide a Click Media in the toolbar choose iTunes from the pop up menu select a playlist and then drag a file to the slide canvas or a media placeholder You can also drag a playlist You can more finely control when music starts and stops by using the Start Audio and Stop Audio effects in the Buil
16. self playing presentations can be stopped in the same way as other presentations for example by pressing the Escape key To prevent users from stopping a self playing presentation don t provide a keyboard or require a password to exit the presentation O Document The Document Inspector j ETSA Bil OG Document Audio Spotlight Slideshow Settings _ Automatically play upon open C Loop slideshow C Restart show if idle for _ Require password to exit show Choose the kind of Presentation Self playing B slideshow you want Delay 5 05 5 20s Specify when to begin Transitions Builds effects that begin on click Chapter 9 Viewing Printing and Exporting Your Slideshow To make a slideshow self playing If the Document Inspector isn t open click the Inspector button in the toolbar and then click the Document Inspector button Click Document Choose Self playing from the Presentation pop up menu To specify how much time to wait until transitions that start on click begin playing type a value in the Transitions field or click the arrows To specify how much time to wait until builds that start on click begin type a value in the Builds field or click the arrows To set other options including setting a password use the Slideshow Settings checkboxes See the next topic for details Setting Playback Options You can start a slideshow automatically when it s
17. split rows or columns C Automatically resize to fit content Select to make rows 7 Cell Borders resize to accommodate gt So content EE H Set the style width and E3 2 px e m color of cell borders Cell Background Add color or an image None 3 toa cell Make every other row a Ber Alternating Row Color different color Use the Format pane of the Table Inspector to format cell values For example you can display a currency symbol in cells containing monetary values You can also use the Format pane to set up conditional formatting For example you can make a cell red when its value exceeds a particular number Table DAST 0 Bal OG Table HFormats Cell Format Currency B Symbol US Dollar i Decimals o JE 100 fay Set uP the format for displaying values in Thousands Separator Accounting Style selected cells zA Conditional Format f Show nles M Use color to highlight _ _ cells whose values obey 1 rule applied Select to wrap text Quick Formula rules you specify in selected cells 4 Wrap Text in Cell Chapter 6 Using Tables Use the Graphics Inspector to create special visual effects such as shadows and reflections To open the Graphics Inspector click Inspector in the toolbar and then click the Graphics Inspector button Access a shortcut menu by selecting a table or cell s
18. 24 font smoothing 49 Format Bar 22 formatting text adjusting character spacing 53 adjusting line spacing 51 adjusting paragraph spacing 52 changing capitalization 42 49 changing color 45 53 changing horizontal text alignment 50 changing paragraph background color 45 changing size and appearance 40 changing the inset margin 56 changing vertical text alignment 51 creating shadows 45 setting paragraph indents 55 Formula Editor 137 formulas adding a quick formula 135 adding new 137 adding to multiple cells 139 basic calculation using column values 136 basic calculation using row values 136 deleting 136 editing 138 functions 143 operators 140 performing arithmetic operations 140 saving or discarding changes 138 using cell references 138 functions using functions 143 G GarageBand 185 Graphic Inspector 74 75 76 77 79 81 155 H HTML 181 Hyperlink Inspector 62 Index hyperlinks to a Keynote file 63 to a preaddressed email message 62 toaslide 63 to a webpage 62 to stop a slideshow 64 types of links 61 underlining link text 64 l iDVD 183 image formats supported 89 images adjusting brightness 93 adjusting contrast 93 adjusting exposure 93 adjusting saturation 93 adjusting sharpness 93 adjusting temperature 93 animating 107 Auto Levels 94 automatically adjusting 93 histogram 94 placing inside an object 81 removing color from 92 scaling 81 tiling 82 tinting 82 importing a presentation from Apple
19. 48 49 54 56 62 64 69 71 72 73 90 97 102 164 167 168 169 170 171 172 175 presentations controlling with the keyboard 173 created in iWork 05 or iWork 06 186 customizing the presenter s view 170 finding in Spotlight 30 hyperlinks only 164 jumping to a specific slide 174 pausing and resuming 173 self playing 164 setting playback options 165 showing the pointer 175 skipping slides 32 stopping 173 switching to next or previous build or slide 173 presenter notes using 166 viewing while rehearsing a presentation 166 printing options 177 slides 176 with comments showing 176 with presenter notes showing 166 QuickTime 178 QuickTime Inspector 96 Index R recording 97 rectangle rounded adding 82 editing 86 ruler showing and hiding 54 using to change a tab stop 54 using to delete a tab stop 55 using to set a new tab stop 54 using to set paragraph indents 55 S saving a document 27 as a theme 30 automatic backup version 29 copy of presentation 29 for the first time 28 for use on other computers 28 Spotlight 30 undoing changes made since 29 with audio and movie files included 28 with theme images 28 scatter chart formatting symbols 161 specifying axis settings 161 searching for text 67 shapes adding custom 83 adding predrawn 82 cropping using the default rectangular mask 90 editing predrawn 86 formatting text in 61 making editable 84 manipulating points 84 reshaping a curve 85 reshaping a
20. Cells You can split and merge table cells resize them format them hide them add comments and more Merging Table Cells Merging table cells combines adjacent cells into one eliminating the borders so that they behave as a single cell To merge table cells Select a group of two or more adjacent table cells The group of cells you choose must form a rectangle and they must all be body cells or header cells Choose Format gt Table gt Merge Cells You can also choose Merge Cells from the Edit Rows amp Columns pop up menu in the Table Inspector Merging horizontally contiguous cells containing only text or a mixture of text numbers formatted values and formulas joins the content from all the original cells as text separated by tabs Merging vertically contiguous cells containing only text or a mixture of text numbers formatted values and formulas joins the content from all the cells as text separated by carriage returns When you merge column cells the cell background takes on the image or color that was in the topmost cell When you merge row cells the cell background takes on the image or color that was in the leftmost cell When a cell containing text a number a formula or a cell format is merged with an empty cell the new cell retains the content of the non empty cell When a cell containing a number format is merged with an empty cell the new cell retains the number format Splitting Table Cells Splittin
21. Drag across the slide canvas to create a table that s the size you want As you drag the number of rows and columns increases or decreases with the size of the table To size the table from the center press the Option key while dragging To create a new table based on one cell or several adjacent cells in an existing table select the cell or cells click and hold the selection and then drag the selection to the canvas Values in the original table s cells are retained See Selecting Tables and Their Components on page 118 to learn about cell selection techniques Chapter 6 Using Tables 115 Using Table Tools You can format a table and its columns rows cells and cell values using various Keynote tools Here are ways to manage table characteristics Use the Table pane of the Table Inspector to precisely control column width and row height add headers and a footer format borders and more To open the Table Inspector click Inspector in the toolbar and click the Table Inspector button __Table c The Table 600 DASTA A Hal Inspector button Table Format Specify the number of _ Rows Columns table rows and columns SIF ic C Header Row Header Column Add specially formatted _ Footer Row rows and columns Edit Rows amp Columns x Add or delete rows or columns merge cells Specify column width Column Width Row Height lit J g f and row height as ml Eon
22. Image with a Shape Unmasking an Image Removing the Background or Unwanted Elements from an Image Changing an Image s Brightness Contrast and Other Settings Using Sound and Movies Adding Sound to a Slide Adding a Soundtrack to a Slideshow Adding a Movie Adjusting Media Playback Settings Adding Narration Rerecording a Recorded Slideshow Playing a Recorded Slideshow Deleting a Recording Adding Web Views Making an Object a Hyperlink Using Motion in Slideshows Adding Transitions Between Slides Animating Slides with Object Builds Moving Objects on or off Slides Using Build Effects Animating Objects on Slides Action Builds Making Objects Fade Rotate Grow or Shrink Animating Images Using Smart Builds Reordering Object Builds Activating Object Builds Creating Builds That Interleave an Object s Parts Animating Specific Kinds of Objects Creating Text Builds Creating Table Builds Creating Chart Builds Creating Movie Builds Deleting Object Builds Using Tables About Tables Working with Tables Adding a Table Using Table Tools Resizing a Table Moving Tables Contents Chapter 7 118 118 118 119 119 119 120 120 120 121 121 122 122 123 124 124 124 125 125 126 126 126 127 127 128 128 128 129 129 129 130 130 131 131 131 132 132 133 _ 134 134 135 136 Copying Tables Among iWork Applications Selecting Tables and Their Components Selecting a Table Selecting a Table Cell Selecting a Group
23. Include skipped slides Prints all the slides in the slide navigator even if some are marked as skipped Add borders around slides Prints a line around the edges of each slide Include slide numbers Prints the number at the bottom of each slide Include date Prints the date on each slide Print high resolution 3D Charts Enhances print quality for 3D charts Click Print Chapter 9 Viewing Printing and Exporting Your Slideshow 177 178 Play the movie once repeatedly loop or forward and backward Select to make the movie play at full screen Select if the slideshow includes transparency you want to preserve Exporting a Slideshow to Other Formats You can share your presentation across different platforms by exporting it to another format such as QuickTime PowerPoint and PDF You can also send your slideshow directly to iDVD iPhoto iTunes iWeb and GarageBand And you can turn your slideshow into a movie you can watch on your iPod Sharing a Presentation Across Platforms Export your presentation to formats that are compatible on different platforms Creating a QuickTime Movie You can turn your slideshow into a QuickTime movie that includes all animated transitions and object builds You can create an interactive movie that viewers can advance at their own pace or you can create a self playing movie with transitions and builds timed just as you set them To create a QuickTime movie of your slideshow 1 Choo
24. Individual Slides O Slides With Notes O Outline Don t print slide backgrounds or object fills Print each stage of builds Include skipped slides O Handout F Add borders around slides Select print 4 slid z Include slide numbers formatting options N livide i _ Include date WV Draft quality ntout m Print high resolution 3D charts Convert the set of _ slides to a PDF file PDFw Preview Supplies _ Cancel Print 5 Select a Print option Individual Slides Prints one slide per page without presenter notes Slides With Notes Prints one slide per page with presenter notes Outline Prints only the slide titles and bulleted text what you see in outline view in the slide navigator Text in free text boxes doesn t print Handout Provides options for putting more than one slide on a page To speed up the printing of handouts select Draft quality printout Select print formatting options Don t print slide backgrounds or object fills Background color or objects don t print light text prints as black This option is especially useful for printing colorful slides on black and white printers On black and white printers color images print in grayscale On color printers imported graphics files on each slide still print in color Print each stage of builds Prints one slide image for each stage of an object build A slide with a three stage object build prints as three slides
25. Inspector button and then click Axis To format the X axis choose an option from the X Axis pop up menu The menu for a column chart looks like this 4 Show Series Labels Show Category Labels Show or hide category Ti P 2 SIRE EE axis labels and title 4 Horizontal Labels Diagonal Labels Set the text direction for Vertical Labels the category axis labels No Major Tick Marks Major Tick Marks Inside Place tick marks along 4 Major Tick Marks Centered Major Tick Marks Outside the X axis Show or hide the Show Gridlines X axis gridlines Chapter 8 Using Charts 4 To format the Y axis choose an option from the Y Axis pop up menu Here s what the menu looks like for a column chart a4 Show Value Labels Show Minimum Value Show or hide value Show Value Title a axis labels 4 No Major Tick Marks Major Tick Marks Inside Place tick marks alon Major Tick Marks Centered g Major Tick Marks Outside the Y axis Show or hide the Show Gridlines Y axis gridlines 4 Logarithmic Formatting the Elements in a Data Series You can use a variety of visual effects to enhance the appearance of data series elements such as bars wedges and area shapes To format data series elements 1 To format all data series select the chart To format elements in a single data series select the chart and then click one of the elements in the series For all chart t
26. Objects 89 After an image has been scaled down to fit on a slide you can t restore it to its original size by clicking Original Size in the Metrics Inspector To avoid downsampling and use images at their original size choose Keynote gt Preferences click General and then deselect Reduce placed images to fit on slides Masking Cropping Images You can crop images without actually changing the image files by masking parts of them Cropping an Image Using the Default Rectangular Mask You can use a rectangular mask to define the boundaries of an image To crop an image using the default rectangular mask Import the image you want to mask see Importing an Image on page 89 for instructions Select the image and then click the Mask button in the toolbar A mask appears over the image and some controls appear Drag the selection handles to resize the mask Drag the image to position the part you want to show Drag the slider to resize the image Click to show or hide the area outside the mask 3 To resize the image drag the slider above the Edit Mask button Refine the mask by doing any of the following e To resize the mask drag the selection handles To constrain the mask s proportions hold down the Shift key as you drag To rotate the mask hold down the Command key as you drag a corner selection handle Drag the image to position the part you want to show To move the mask click t
27. Right Specify the number of decimal places to display by entering a number in the Decimals field To format the data point labels see Formatting Titles Labels and Legends on page 156 Formatting the Value Axis You can set the values and units to be displayed along the value axis the axis on which you read the data point values For column charts vertical bars line charts and area charts the Y axis is the value axis For horizontal bar charts the X axis is the value axis For scatter charts both axes are value axes Pie charts don t have a value axis To read about formatting pie charts see Pie Charts on page 156 To format the value axis Select a chart Click Inspector in the toolbar click the Chart Inspector button and then click Axis To set the value at the chart origin type a number in the Minimum field under Value Axis Format The Minimum value cannot be higher than the minimum value of your entire data set To set the highest number displayed on the value axis type a number in the Maximum field The Maximum value cannot be lower than the maximum value of your entire data set To specify the number of axis markings between the minimum and maximum values specify a number in the Steps field Chapter 8 Using Charts 153 154 6 To display the minimum data value on the value axis select Show Value Labels and Show Minimum Value from the Labels Ticks amp Grids X Axis or Y Axis pop up m
28. Select the cell in which you want to add a function Choose Insert gt Function gt More Functions The Function Browser opens 8 0 8 Insert Function Q All gt CONCATENATE CONFIDENCE Date and Time G CORREL 0 Financial G cos Information COSH Logical Numeric p COUNTA Reference P COUNTBLANK Statistical P COUNTIF Text G COUPDAYBS a Trigonometric COUPDAYS v COUNTivalue value Counts how many arguments and referenced cells contain numbers numeric expressions or dates More help with this function Cancel insert Select a function To find a function scroll through the list on the right optionally subdividing the list by selecting a function category on the left You can also search for a specific function within the selected function category by using the search field in the upper right Click Insert The Formula Editor is displayed in the cell Keynote inserts the function into the text field followed by one or more argument placeholders within parentheses Use the Formula Editor to replace each placeholder with a cell reference or other value or perform any additional formula editing required Chapter 7 Using Formulas and Functions in Tables 143 Using Charts You can convert data from tables into attractive charts This chapter outlines the basics of creating and formatting charts Keynote provides tools for creating your own visually appealing charts to present numerical data You can
29. Slideshows 103 104 To change the direction in which the object enters or leaves the slide choose an option from the Direction pop up menu Not all effects provide this option To change whether the object builds as a whole or in parts choose an option from the Delivery pop up menu The options in the Delivery pop up menu change depending on the selected object For example options for a table include building by row or by column options for text include building by paragraph For more information see Animating Specific Kinds of Objects on page 111 To set how long it takes for an object or object element to appear or disappear type a value in the Duration field or click the arrows To set different durations for individual object elements select Set separate timings for elements In the Build Order drawer select each element choose Automatically from the Start Build pop up menu and type a value in the Delay field To prevent some object parts from building choose options other than First and Last from the Build from pop up menu To view the build click the image in the Build Inspector or click Play in the toolbar You can also view a single element s build by clicking it in the Build Order drawer About grouped objects If you group or ungroup objects that have a build defined the build effect is removed After you define an object build you can also do the following Change the order
30. To change an object s fill color 1 Select the object 2 Click Inspector in the toolbar and then click the Graphic Inspector button 3 To apply a solid fill color choose Color Fill from the Fill pop up menu Click the color well below the Fill pop up menu to open the Colors window and then select a color in the Colors window 4 To fill an object with a color gradient choose Gradient Fill from the Fill pop up menu Click each color well and choose each color in the Colors window To set a direction for the gradient use the Angle wheel or field To flip it horizontally or vertically click the Angle arrow buttons To invert the gradient click the double headed arrow next to the color wells Fill Flip the gradient orientation Gradient Fill or set its direction by using the arrow buttons or the Angle EP 4 Click each color well f Angle pic wheel or by typing a value to select colors L Click the double headed arrow to invert the gradient Instructions for using the Colors Window follow Chapter 4 Working with Sound Movies Graphics and Other Objects 79 Using the Colors Window You use the Colors window to select color for objects The color selected in the color wheel appears in this box The two colors in this box indicate the Q opacity is set to less than 100 Click the Search icon E and then click any item on the screen to match its color Click a button to view O00 Colors di
31. an After Paragraph value of 14 points the spacing between paragraphs will be 14 points Spacing before a paragraph does not appear if it s the first paragraph in a text box shape or table cell Chapter 3 Working with Text To set spacing around text in boxes shapes and table cells use the Inset Margin control described in Changing the Inset Margin of Text in Objects on page 56 Adjusting the Spacing Between Characters You can increase or decrease the amount of space between characters To adjust the amount of space between characters Select the text you want to change or click where you want to type new text Click Inspector in the toolbar click the Text Inspector button and then click Text Drag the Character slider or specify a new percentage in the Character field You can also adjust the space between selected characters by choosing Format gt Font gt Kern and choosing an option from the submenu Changing Text Color Using the Text Inspector Changes made to text color in the Text Inspector will override text color changes made in the Font panel and vice versa To read about changing color using the Font panel see Changing Text Color Using the Font Panel on page 45 To change text color Select the text whose color you want to change or click in the text to set the insertion point Click Inspector in the toolbar click the Text Inspector button and then click Text Click the color well In the
32. and background attributes click Appearance See Customizing Master Slide Layouts on page 191 for more information e OO Master Slide _ ay DIST OF Bala See Create a place for tabl reate a place for tables Place title and body text A a E had ate ea boxes on master slides C Object Placeholder imported graphics to appear 1 Slide Number _ Allow objects on slide to layer Select to allow objects on with master r 3 slides to interleave with Turn an audio video Define as Media Placeholder objects on the master or image file into a Tagi Media placeholder for other media You can also Sackoround select text or a shape Gradient Fill i Choose a background and define a placeholder _s y s color or image 270 5 To add or modify transitions between master slides click Transition Chapter 10 Designing Your Own Master Slides and Themes Choose a transition Set the transition direction Choose how to initiate the transition See Defining Default Transitions on page 196 for more information oO Master Slide a pan CEST S AEA Transition Appearance Title Text Click to preview the transition Effect Duration Blinds BEHE Set how much time it Direction takes to complete the Right to Left 5 transition Start Transition Delay Automatically i Los
33. appears instructing you to drag your own media file to it Here are ways to work with media placeholders Drag a file from the Media Browser Finder or other application to the media placeholder To open the Media Browser click Media in the toolbar Click a button at the top of the window to look for audio files images or movies _ _ Audio photos Movies First click a button to Aperture access your media files gt liga Library v amp Tibet E Landscapes i Portraits Y amp iPhoto Events ESL eas Second choose a source Road Trip E Last 12 Months Last Import Flagged fe Best of Kids Third drag an item to the document or to an image well in one of the Tracy in car Sandy and Karl Inspectors gt Q 11i6items Search for a file by typing its name here To change the content of a media placeholder drag a new media file to the existing one Chapter 4 Working with Sound Movies Graphics and Other Objects To convert a placeholder image to an image select the image choose Format gt Advanced gt Define as Media Placeholder remove the checkmark To delete a media placeholder select it and press the Delete key To create a media placeholder add a photo movie or audio file to a slide Resize the file and set the desired attributes add a reflection a picture frame and so on Choose Format gt Advanced gt Defin
34. as tearing and choppiness during animations it may help to change the external display s screen refresh rate To get the best animation quality use the external display s preferred screen refresh rate You can probably find this information in the display s documentation If not try different refresh rates to see which results in the best animation quality Most LCD displays have an internal refresh rate of 60 Hz Most CRT devices don t have one optimal refresh rate To change the screen refresh rate Choose Apple menu gt System Preferences and then click Displays Choose Display and then choose an option from the Refresh Rate pop up menu Setting the Slide Size For highest quality playback your slide size should match the screen resolution of the display on which the slideshow will appear Most projectors work best with slides at 800 x 600 Newer projectors may display slides at a resolution of 1024 x 768 or higher If your presentation includes movies you might want to use a higher resolution In this case choose a high density HD theme with a resolution of 1920 x 1080 not all themes offer the higher resolution Higher resolution requires more memory and a faster processor You can change the slide size of a Keynote document in the Document pane of the Document Inspector If you re not sure of the best slide size or you don t want to change the original slide size in your document Keynote plays the slideshow at its origin
35. automatically see Setting Playback Options on page 165 163 164 Creating Hyperlinks Only Presentations Using hyperlinks you can create controls for navigating through a slideshow The iWork Tour is an example of a hyperlinks only presentation To open the tour choose Help gt iWork Tour To make a hyperlinks only presentation Set up your slideshow using hyperlinks to navigate to particular slides For more information see Linking to a Slide on page 63 In the Document pane of the Document Inspector choose Hyperlinks only from the Presentation pop up menu During a hyperlinks only presentation the pointer appears only on slides with hyperlinks To make the pointer appear when the mouse moves instead choose Keynote gt Preferences click Slideshow and then select Show pointer when the mouse moves Creating Self Playing Presentations If you want your presentation to run by itself at a kiosk for example you can make it a self playing presentation In a self playing presentation transitions or builds set to begin automatically occur just as they do during a normal presentation Transitions and builds set to begin on click also happen automatically after the amount of time specified in the Delay fields in the Document Inspector The values you specify in the Delay fields apply to all transitions and builds set to begin on click Although viewers can t interact with these kinds of presentations
36. backed up Every time you save the document the old backup file is replaced with the new backup file To revert to the last saved version after making unsaved changes choose File gt Revert to Saved The changes in your open document are undone Chapter 2 Working with a Keynote Document 29 30 Saving a Document as a Theme You can modify a theme and then save it so that it appears in the Theme Chooser and you can use it again To save a document as a theme Choose File gt Save Theme See Designing Master Slides and Themes on page 187 for additional details Saving Search Terms for a Document You can store information such as author name keywords and comments in Keynote documents On computers with Mac OS X you can use Spotlight to locate documents containing that information To store information about a document Click Inspector in the toolbar and then click the Document Inspector button Click Spotlight Type information in the fields To search for presentations containing stored information click the Spotlight icon at the top right of the screen and then type what you want to search for Closing a Document Without Quitting Keynote When you have finished working with a document you can close it without quitting Keynote Here are ways to close documents and keep the application open To close the active document choose File gt Close or click the close button in the upper left corner of the docume
37. can also type a reference to a specific cell Use the column letter followed by the row number A4 in the reference tabs or use the column name followed by the row name 2006 Class Enrollment Chapter 7 Using Formulas and Functions in Tables To add a reference to a list of individual cells click each cell If the references are arguments in a function Keynote automatically inserts a comma between the references which you can replace with a different character if needed For example if you re in a location where the decimal separator is a comma you can separate multiple cell references using a semicolon instead of a comma To add a reference to a range of adjacent cells drag over the cells you want to add You can also type or click the first cell type a colon and then type or click the last cell For example B2 B5 refers to four cells in the second column B2 C3 refers to two cells in the second column and two cells in the third column To refer to all the cells in a column click the column s reference tab or click its header cell if there is one You can type the reference by using the column letter C or C C or the column name if there s a header cell For example SUM B or SUM B B adds all the values in the cells of the second column To refer to all the cells in a row click the row s reference tab or click its header cell if there is one You can type the reference by using the row number 1 1 or the row name if t
38. can control the tradeoff between file size and quality 7 To include the slideshow soundtrack or the recorded audio select the Audio checkbox If your slideshow has a transparent background you want to preserve in your QuickTime movie select Include transparency Some transitions might not work correctly with this option selected Click Next type a name for your movie choose a location in which to store it and click Export If the slideshow includes a soundtrack two movie files are created The file with soundtrack appended contains only the audio and can be discarded Chapter 9 Viewing Printing and Exporting Your Slideshow 179 180 When you export a self playing slideshow as a QuickTime movie note the following If the slideshow includes a soundtrack the movie won t end until the audio finishes If your slideshow is a lot shorter than the audio you might want to use a shorter audio file e If the slideshow contains an Exit Slideshow link clicking it makes the movie exit full screen mode Creating a PowerPoint Slideshow You can convert Keynote documents to PowerPoint files that can be viewed and edited by PowerPoint users on Windows or Mac OS computers To create a PowerPoint slideshow Choose File gt Export and then click PowerPoint Click Next Type a name and choose a location for the file and then click Export PowerPoint doesn t support some Keynote features Some bulleted text items ma
39. desired build effects and then use that master to create the rest of your slides To create a build on a master slide Click View in the toolbar and choose Show Master Slides In the master slide navigator select a master slide Define builds using the instructions in Moving Objects on or off Slides Using Build Effects on page 103 Creating Custom Themes If you modify master slides in a theme and you want to use these modifications again in other slideshows you can save the modified theme as a custom theme After you save your custom theme it appears in the Theme Chooser When you select your custom theme it comes with all the master slides you defined Saving a Custom Theme Create a new theme that contains any master slide changes you ve made to the current theme To save the current theme as a custom theme Choose File gt Save Theme Type a name for your theme If you added sound or movies that you want to include in the theme select Copy audio and movies into theme If you don t see this checkbox click the disclosure triangle to the right of the Save As field Saving media files with a document makes the file much larger Click Save Unless you specify another location custom themes are saved in the Themes folder on your hard disk home Library Application Support iWork Keynote Themes Only themes in this folder appear in the Theme Chooser If you store your theme in another location you can still
40. e To enter a new topic at the next lower or higher indent level press Return and click one of the arrows adjacent to the Indent Level field You can also click and hold a number and then drag to the right to the left down and to the right or down and to the left e To return to regular text at the end of your list press Return twice or press Return and choose No Bullets from the Bullets amp Numbering pop up menu You may also need to adjust the indent level To add an existing paragraph to a numbered list click the paragraph choose a numbering style and click Continue from previous To start anew numbered sequence in a list click Start at and specify the number you want the sequence to begin with If you want items in your list to have labeled subtopics like in an outline use an ordered list instead of a numbered list Using Ordered Lists Outlines Ordered lists or outlines provide different numbering styles for each indent level in a list allowing you to create a hierarchy of information For example e You can create an outline using a numbering sequence such as the following as you proceed from the highest level to lower levels I A 1 a 1 a i 1 and a e You can create a legal style outline which appends an additional number or letter at each lower level 1 1 1 1 1 1 and so on You can add and format ordered lists using the Text Inspector To add and format an ordered list Plac
41. fi fl Without ligature In the Ligature submenu choose Use Default to use ligature settings specified in the Typography window for the font you re using choose Use None to turn off ligatures for selected text or choose Use All to turn on additional ligatures for the selected text Baseline Move text higher or lower than the text around it Capitalization Convert characters to all capital letters small capital letters or initial capital letters title style Advanced typography features are available in the Typography window To open the Typography window Click Fonts in the toolbar In the Font panel choose Typography from the Action pop up menu in the lower left corner Adjusting Font Smoothing If the fonts on your screen look fuzzy blurry or jagged you may want to adjust the font smoothing style or change the text size at which Mac OS X starts to smooth fonts To smooth the fonts on your screen Open System Preferences and click Appearance Choose a font smoothing style from the pop up menu at the bottom Depending on the type of display you have you may notice only small or no differences between smoothing styles If you plan to use small font sizes in your document choose a point size from the Turn off text smoothing for font sizes pop up menu When text smoothing or antialiasing is on smaller fonts can be harder to read Chapter 3 Working with Text 49 Setting Text Alignment Spacing and C
42. format text as a title To change text capitalization Select the text you want to change or click where you want to type new text Choose Format gt Font gt Capitalization and choose an option from the submenu Choose All Caps to change the text to capitals Choose Small Caps to change the text to smaller capitals with larger capitals for uppercase letters Choose Title to change the text to a title format which capitalizes the first letter of each word Choose None to change text from all capitals to initial caps Uppercase characters such as the first word of each sentence are capitals but the rest are lowercase Using the Font Panel to Format Text The Mac OS X Font panel gives you access to all the fonts installed on your computer It provides a preview of the available typefaces such as bold and italic and sizes for each font The buttons in the Font panel let you add underlines strikethrough lines color and shadow to text You can even change the background slide color in the Font panel For information on installing fonts creating and managing font collections or troubleshooting font related issues see Mac Help Chapter 3 Working with Text Create interesting text effects using these buttons The Action menu To open the Font panel m Click Fonts in the toolbar Preview the selected typeface you might need to choose Show Preview from the Action menu Font Apply a shadow to Marker Felt a opac
43. format the text within a shape You can also rotate a shape while keeping its text horizontal After rotating the shape choose Format gt Shape gt Reset Text and Object Handles To add text to a shape that s part of a group double click the text area of any shape in the group If you resize the group everything resizes except for the text You can still edit and format the text See Grouping and Locking Objects on page 78 for details about grouping objects Formatting a Text Box or Shape You can change the amount of space between text and the inside border of a text box shape or table cell See Changing the Inset Margin of Text in Objects on page 56 for instructions Use the Graphic Inspector to format borders shadows opacity color fill and more for text boxes or shapes For more information about setting object properties see Modifying Objects on page 73 Using Hyperlinks You can turn text images and shapes into hyperlinks that open another slide a Keynote document a webpage or an email message or that stop a slideshow Use this type of hyperlink To perform this action Notes Webpage Open a page ina web browser Keynote opens your default browser Email Message Open a new mail message with Keynote opens your default mail the specified subject and application addressee Slide Go to another slide in the Choose from the next previous presentation first or last slide the last slide viewed
44. ghosted object 7 To reorder the stages of the action build click More Options and drag builds in the Build Order drawer For more information see Reordering Object Builds on page 109 Drag a ghosted object to the location you want the object to stop moving The object starts moving from here You can even move objects off the slide Chapter 5 Using Motion in Slideshows After an object and all its paths have been deselected you can see them again by clicking the red Show Path button on the object Click the Show Path button to see all the stages of an action build Making Objects Fade Rotate Grow or Shrink Use action builds to make objects on a slide rotate or change opacity or size To modify an object using an action build effect Open the Build Inspector click Inspector in the toolbar and click the Build Inspector button Click Action On a slide select an object an image shape text box chart movie or other media file or table Choose an option from the Effect pop up menu and use the controls to specify how the object should look when the transformation is complete To make the object fade choose Opacity from the Effect pop up menu and then drag the Opacity slider to set the object s final opacity To rotate the object choose Rotate from the Effect pop up menu and then use the Direction and Acceleration controls to set the object s rotation direction and speed To shrink or
45. here from the Media Browser or the Finder 4 To add a title box or other elements to the slide use the checkboxes below the master slide thumbnail image Chapter 2 Working with a Keynote Document 5 To apply a background choose a background type from the Background pop up menu Color Fill Makes the background a single solid color Click the color well and choose a color in the Colors window Gradient Fill Colors the background with a color gradient Click each color well and choose colors in the Colors window Image Fill Uses your own image as a background Click Choose and select an image Tinted Image Fill Uses your own image with a semi opaque color tint over it Click Choose and select an image If you chose Image Fill or Tinted Image Fill choose a scaling option from the pop up menu See Filling an Object with an Image on page 81 for more information You can also modify a slide s master slide or even create a new one See Designing Master Slides and Themes on page 187 for more information Making the Same Change on Multiple Slides You can quickly make the same change for example resizing text repositioning a graphic or using a different background color on many slides by modifying the master on which the slides are based To make the same change on multiple slides Select a slide you want to modify Click View in the toolbar and choose Show Master Slides In the slide navigator click the m
46. holding down the Shift key To select multiple words or blocks of text that are not next to each other select the first amount of text you want and then select additional text while holding down the Command key Deleting Copying and Pasting Text The Edit menu contains commands that help you perform text editing operations Here are ways to edit text To copy or cut and paste text select the text and choose Edit gt Copy or Edit gt Cut Click where you want to paste the text To have the copied text retain its style formatting choose Edit gt Paste To have the copied text take on the style formatting of the text around it choose Edit gt Paste and Match Style To delete text select the text and choose Edit gt Delete or press the Delete key If you accidentally delete text choose Edit gt Undo to restore it When you use the Copy or Cut command the selected text is placed in a holding area called the Clipboard where it remains until you choose Copy or Cut again or you turn off your computer The Clipboard holds the contents of only one copy or cut operation at a time Formatting Text Size and Appearance You can do all text formatting using the Keynote menus the Text Inspector or the Font panel You can do basic text formatting using the commands in the menus If you want to change to a different font or if you frequently change text formatting it may be easier to use the Font panel and Text Inspector to f
47. how long it takes to complete object builds by typing values in the Slide Duration and Build Duration fields Slide Duration How long each fully built slide remains on the screen after the last object build is complete Build Duration The number of seconds between the beginning of one build stage and the next in each object build There is no delay between the moment a slide first appears on the screen and the first stage of an object build If you choose Fixed Timing you can choose an option from the Repeat pop up menu None The slideshow plays only once Loop The slideshow plays continuously Back and Forth The slideshow plays through forward then backward to the beginning and so on To make the slideshow appear on the whole screen rather than in a window select Enter full screen mode when opened Choose a playback quality and file size from the Formats pop up menu Full Quality Large Preserves the best playback quality but these movies are large and are therefore more difficult to transfer through email or the web CD ROM Movie Medium Best if you are using a CD to send the slideshow to another viewer These movies are high in quality but have somewhat smaller file sizes than full quality movies Web Movie Small Movies generally have poorer playback quality but are small enough to be shared across the web or through email Custom Choose your own QuickTime compression settings for video and audio so that you
48. it easy to perform basic calculations on adjacent values in a column and display the results Here are ways to perform basic calculations using values in a column To use values in a range of adjacent cells select the cells click Inspector in the toolbar click the Table Inspector button and then click Format Choose a formula from the Quick Formula pop up menu Keynote places the formula and its result in the first empty cell beneath the selected cells If there is no empty cell Keynote creates a footer row to hold the result To use all the values in a column click the column s header cell or reference tab In the Format pane of the Table Inspector choose a formula from the Quick Formula pop up menu Keynote places the formula and its result in a footer row If a footer row doesn t exist Keynote adds one Performing a Basic Calculation Using Row Values Using the Quick Formula pop up menu on the Format pane of the Table Inspector makes it easy to perform basic calculations on adjacent values in a row and display the results Here are ways to perform basic calculations using values in a row To use values in a range of adjacent cells select the cells click Inspector in the toolbar click the Table Inspector button and then click Format Choose a calculation from the Quick Formula pop up menu Keynote places the formula and its result in the first empty cell to the right of the selected cells If there is no empty cell Keyno
49. last saved version To undo one or more Edit gt Undo operations choose Edit gt Redo one or more times To undo all changes you made since the last time you saved your document choose File gt Revert to Saved and then click Revert Saving a Copy of a Document If you want to make a copy of your document to create a backup copy or multiple versions for example you can save it using a different name or location You can also automate saving a backup version as Automatically Saving a Backup Version of a Document describes To save a copy of a document Choose File gt Save As and specify a name and location The document with the new name remains open To work with the previous version choose File gt Open Recent and choose the previous version from the submenu Automatically Saving a Backup Version of a Document Each time you save a document you can save a copy without the changes you made since last saving it That way if you change your mind about edits you have made you can go back to revert to the backup version of the document Here are ways to create and use a backup version To automatically save a backup version of a document choose Keynote gt Preferences click General and then select Back up previous version The next time you save your document a backup version is created in the same location with Backup of preceding the filename Only one version the last saved version is
50. objects To copy and paste an object select it and then choose Edit gt Copy Click where you want the copy to appear Choose Edit gt Paste To duplicate an object on a slide hold down the Option key while you drag the object You can also duplicate the object Select the object and choose Edit gt Duplicate The copy appears on top of the original slightly offset Drag the copy to the desired location To copy an image between Keynote documents select the image and drag its icon from the File Info field in the Metrics Inspector to a slide in the other Keynote file Deleting Objects Deleting objects is quick and easy To delete objects Select the object s and press the Delete key If you accidentally delete an object choose Edit gt Undo Delete Moving Objects You can drag objects or cut and paste them to move them Here are ways to move objects Click the object to select it the selection handles appear and then drag it to a new location To constrain the object s motion to horizontal vertical or a 45 degree angle start dragging the object while holding down the Shift key To move the object in small increments press one of the arrow keys causing the object to move a point at a time To move the object ten points at a time hold down the Shift key while pressing an arrow key To show the position of the object when you move it choose Keynote gt Preferences and then select Show size and position w
51. of Table Cells Selecting a Row or Column Selecting Table Cell Borders Working with Content in Table Cells Adding and Editing Cell Values Working with Text in Cells Working with Numbers in Cells Working with Dates in Cells Displaying Content Too Large for Its Cell Formatting Cell Values Using the Number Format Using the Currency Format Using the Percentage Format Using the Date and Time Format Using the Fraction Format Using the Scientific Format Using the Text Format Monitoring Cell Values Adding Images or Color to Cells Autofilling Table Cells Working with Rows and Columns Adding Rows Adding Columns Deleting Table Rows and Columns Using a Table Header Row or Column Using a Footer Row Resizing Table Rows and Columns Alternating Row Colors Working with Table Cells Merging Table Cells Splitting Table Cells Formatting Table Cell Borders Copying and Moving Cells Sorting Table Cells Using Formulas and Functions in Tables Using Formulas Adding a Quick Formula Performing a Basic Calculation Using Column Values Contents Chapter 8 136 136 137 137 138 138 138 139 139 140 140 140 141 142 143 144 144 146 147 147 148 149 149 149 150 150 151 151 151 152 152 152 153 153 154 155 156 156 156 156 157 157 Performing a Basic Calculation Using Row Values Removing a Formula Using the Formula Editor Adding a New Formula with the Formula Editor Editing a Formula with the Formula Editor Using Cell Refe
52. of one data point The first data value in the pair is the X axis of the point The second data value is the Y axis of the point Here are ways to work with a scatter chart To format a symbol for a data series see Formatting the Elements in a Data Series on page 155 To specify axis settings use the Axis pane of the Chart Inspector Because both axes of scatter charts have values value axis format settings apply to both X axis and Y axis Each axis can have its own number format See Formatting the Value Axis on page 153 for instructions 3D Charts All the chart types except scatter charts can be displayed as 3D charts Here are 2D and 3D versions of a pie chart And here are 2D and 3D versions of a line chart Region Region 2 Region Region 2 100 5 100 75 50 50 25 ps 2004 2005 0 o 2006 2004 2005 2006 2007 2007 Chapter 8 Using Charts 161 162 To define 3D scene settings Select a 3D chart Click Inspector in the toolbar click the Chart Inspector and then click 3D Scene Modify the chart s viewing angle lighting style and depth as desired using the 3D Scene controls Viewing angle arrows Drag an arrow to adjust the angle Click the vertical arrow and drag up or down to move the chart up or down Click the horizontal arrow and drag side to side to move the chart left or right To move the chart both ways click the intersection of the arrows and drag Lighting Style Choos
53. on page 134 calculations in tables Creating charts to graphically Chapter 8 Using Charts on page 144 display numerical data Sharing your Keynote document Chapter 9 Viewing Printing and Exporting Your Slideshow on with others page 163 Creating a theme or template Chapter 10 Designing Your Own Master Slides and Themes on from scratch page 187 Preface Welcome to the Keynote User s Guide Keynote Tools and Techniques This chapter introduces you to the windows and tools you use to create slideshows with Keynote Each slideshow you create is its own Keynote document If you add movies sounds or other media to your slideshow you can save them as a part of the document so that you can easily move the presentation from one computer to another About Themes and Master Slides When you first open Keynote by clicking its icon in the Dock or by double clicking its icon in the Finder the Theme Chooser displays the built in themes you can use Gradient Headlines Choose a theme for your presentation HEADLINES s en 4 BLUEPRINT Harmony Stock Book Blueprint CHARCOAL p A Industrial Charcoal Industrial 4 FT Se See X Slide Size 1024 x 768 B C Don t show this dialog again Open an Existing File Close Choose Each Keynote theme comprises a family of master slides with coordinated design elem
54. open it from the Finder and use it to create a slideshow Chapter 10 Designing Your Own Master Slides and Themes 197 198 ao wu A WwW N Creating a Theme from Scratch If you want to create an entirely new theme that is not based on any existing Keynote theme the easiest way is to create a new Keynote document and delete all master slides from it except for one blank slide To delete a master slide select it in the master slide navigator and choose Edit gt Delete or press the Delete key Here are tips for creating the new theme Set up all text and background attributes before creating new master slides On a sample slide test your text layouts to be sure they work with text longer than a line or two Consider how many bullets you want to fit in a body text box when you set its size and placement Duplicate the original master slide to create various text layouts New masters made from copies automatically inherit the original s text and background attributes Then you only have to adjust the text box layouts for example remove the title text box and expand the body text box for a body only master slide Create sample slides in the slide navigator based on each master you design and place free text boxes shapes tables and images on each one if you want the default object attributes to be different on different master slides If you want to set the same default object attributes for all masters you need to do this
55. outline view Drag bullets left or right to move them toa higher or lower outline level You can even drag bullets from one slide to another Double click a slide icon _ tation ullamcorper to hide its bulleted text in the slide navigator Here are ways to work with navigator view To show navigator view click View in the toolbar and choose Navigator or choose View gt Navigator To rearrange or indent slides drag them To show or hide groups of slides indented slides and their parent slide click the disclosure triangles To enlarge or shrink the thumbnail images click the button in the lower left corner and choose a size To duplicate one or more adjacent slides select them and choose Edit gt Duplicate The duplicates are inserted following the selected slides To copy and paste one or more adjacent slides select them choose Edit gt Copy select the slide after which you want to paste the copied slides and choose Edit gt Paste To show master slides useful if you create your own master slides or themes drag the handle at the top right of the slide navigator or click View in the toolbar and choose Show Master Slides See Designing Master Slides and Themes on page 187 for details Outline View Outline view is most useful for visualizing the flow of text rich presentations It displays the title and bullet point text of each slide in your slideshow All the titles and bullet point
56. page 166 you can view presenter information such as a clock and a timer You can use these options for all presentations except self playing presentations e drs General Rulers Slideshow Presenter Display Auto Correction Alternate Display au Use alternate display to view presenter information Show M current Slide M Next Slide O Notes Select the options that M Clock appear on the presenter s M Timer display O Time remaining 00 00 6 Elapsed time hh mm Ready to Advance indicator Edit Presenter Layout Click to rearrange the windows on the presenter s display To customize the presenter s view Choose Keynote gt Preferences and then click Presenter Display Select Use alternate display to view presenter information Select the items you want to appear on the presenter s display When the Ready to Advance indicator checkbox is selected the menu bar turns red while an object build is in progress to warn you not to move to the next slide The menu bar turns green when the build is complete To rearrange the items on the presenter display click Edit Presenter Layout Comments are visible in the presenter s view if they haven t been hidden see Using Comments on page 33 Chapter 9 Viewing Printing and Exporting Your Slideshow Setting the Screen Refresh Rate If you use video mirroring show the same presentation on two displays and see artifacts such
57. pre formatted bullet and numbering styles for creating simple or ordered lists outlines Bulleted and numbered lists are simple lists without nested hierarchies of information like you would see in an outline Generating Lists Automatically When you use automatic list generation Keynote automatically formats a list for you based on what you type To use this feature first choose Keynote gt Preferences click Auto Correction and make sure that Automatically detect lists is selected Here are ways to automatically generate lists To create a bulleted list type a bullet a space some text and then press Return To type a bullet press Option 8 To create a list with labels that are asterisks or hyphens type an asterisk or a hyphen a space some text and then press Return To create a list with labels that are numbers letters or Roman numerals type the number letter or Roman numeral a period a space and some text Then press Return You can use any of the character formats on the numbering style pop up menu in the Text Inspector To access this menu in the Text Inspector click Bullets and choose Numbers from the Bullets amp Numbering pop up menu Chapter 3 Working with Text WN To return to regular text at the end of your list press Return twice Using Bulleted Lists Although you can use automatic list generation to create a simple bulleted list using the Text Inspector gives you many options f
58. row and use the Row Height field in the Table pane of the Table Inspector To resize a single column select a cell in the column and use the Column Width field in the Table pane of the Table Inspector To make several rows the same size select one or more cells in the rows and choose Table gt Distribute Rows Evenly The rows don t have to be adjacent You can also use the Row Height field in the Table pane of the Table Inspector To make several columns the same size select one or more cells in the columns and choose Table gt Distribute Columns Evenly The columns don t have to be adjacent You can also use the Column Width field in the Table pane of the Table Inspector If cell content is clipped as a result of resizing see Displaying Content Too Large for Its Cell on page 122 for options Alternating Row Colors Use a different color background for alternate rows to give a table a banded effect To alternate row colors Select the table Click Inspector in the toolbar and then click the Table Inspector button Select Alternating Row Color Click the adjacent color well to open the Colors Window and then choose a color for the alternate rows See Using the Colors Window on page 80 for instructions To change the fill attributes of the other rows use the Cell Background controls in the Table Inspector See Filling an Object with Color on page 79 for instructions Chapter 6 Using Tables Working with Table
59. shape editable as described in Making Shapes Editable on page 84 Click a point and drag it to change the shape Here are ways to manipulate a shape s points To add a point make the shape editable press the Option key and then hold the pointer over the shape s border The pointer changes into a pen tip with a plus sign Click the location on the border where you want to add a point and then move the point if needed To move a point make the shape editable click the point and then drag it to another location You can move several points at the same time by Shift clicking multiple points and then dragging To delete a point make the shape editable click the point and then press the Delete key You can delete several points at the same time by Shift clicking multiple points and then pressing Delete Chapter 4 Working with Sound Movies Graphics and Other Objects Reshaping a Curve You can expand or contract a curve or change its angle To reshape a curve Make the shape editable Click a red circular control on the curve you want to reshape A control handle appears on both sides of the circular control Drag a control handle Oo or rotate one or both control handles to o change the curve Q You can also drag a point o to modify the curve 3 To expand or contract the curve drag the circular control or one of the control handles To change the angle of the curve move the control h
60. straight segment 85 transforming corner points into curved points and vice versa 85 using as masks 91 using the Draw tool 83 shortcut menus 21 25 slide canvas 18 Slide Inspector 33 36 39 101 104 180 188 slide organizer navigator view 18 outline view 19 showing and hiding 17 using for navigation 20 slides adding a chart 146 adding a shape 82 adding a table 115 adding images 89 adding new 31 adding presenter notes 166 adding slide numbers 33 adding sound and movies 94 adding text 38 changing the layout 36 changing the resolution 168 171 copying or moving items 34 deleting 32 grouping 31 jumping from one to another 20 organizing 18 reordering 31 skipping 32 using comments 33 slideshows changing the theme 35 controlling 163 173 creating as hyperlinks only 164 creating self playing 164 playing 98 165 playing movies and sound 175 printing 176 recording 97 rehearsing 166 rerecording 98 using dual displays 167 using multiple themes 35 using other applications during 175 using video mirroring 169 171 172 video mirroring 167 viewing 167 169 170 viewing on an external display 167 viewing on your computer s display 167 Smart Builds 107 smart quotes 48 sound adding a soundtrack 95 adding toaslide 95 missing files 27 playing 175 saving with slideshow 94 sound file types supported 94 special characters and symbols inserting 47 spelling check finding misspelled words 65 working with spelling suggestions 66 I
61. the Right or Left Arrow key or click the arrows in the slide switcher to jump three slides To see the thumbnail for the first slide press the Up Arrow key to see the thumbnail for the last slide press the Down Arrow key To show a particular slide click its thumbnail or type the slide number and press Return To close the slide switcher without changing the current slide press Escape You can also go to a particular slide using a hyperlink as described in Linking to a Slide on page 63 You can t jump to a skipped slide see Skipping Slides on page 32 Chapter 9 Viewing Printing and Exporting Your Slideshow Showing the Pointer During a Presentation You can set up your slideshow so that the pointer appears only on slides containing hyperlinks or movies or only when the mouse moves To specify pointer options Choose Keynote gt Preferences and then click Slideshow Select Show pointer only on slides with hyperlinks or movies or Show pointer when the mouse moves During a slideshow you can show or hide the pointer by pressing the C key Using Other Applications During a Presentation To use Expos Dashboard or other applications such as Remote Desktop while you re playing a slideshow you need to set a Keynote preference Choose Keynote gt Preferences click Slideshow and select Allow Expos Dashboard and others to use screen Selecting this option may cause your slideshow to ru
62. the characters that are available in each category Double click the character or symbol on the right that you want to insert into your document or select the character and click Insert If the character or symbol has variations they appear at the bottom of the window when you click the Character Info triangle or Font Variation triangle at the bottom of the palette Double click one to insert it in your document Using Smart Quotes Smart quotes are opening and closing quotation marks that are curly the opening quotation marks are different from the closing marks When you don t use smart quotes the marks are straight and the opening and closing marks don t differ 313 Curly quotes II I Straight quotes To use smart quotes Choose Keynote gt Preferences click Auto Correction and then select Use smart quotes Chapter 3 Working with Text Using Advanced Typography Features Some fonts such as Zapfino and Hoefler have advanced typography features which let you create different effects If you are using a font that has different typography effects available you can change many of them in the Font submenu of the Format menu For example you may be able to adjust the following Kern Place characters closer together or farther apart Ligature Use or leave out stylish flourishes between letters or at the end or beginning of lines that combine two or more text characters into one glyph fi fl with ligature
63. the insertion point where you want the special character or symbol to appear Choose Edit gt Special Characters to open the Character Palette or choose Characters from the Action pop up menu in the lower left corner of the Font panel Choose the type of characters you want to see from the View pop up menu at the top of the Character Palette If you don t see the View menu click the button in the upper right corner of the window to show the top portion of the window Click this button again to hide the top portion of the window Chapter 3 Working with Text 47 48 In Mac OS X version 10 4 the Character Palette looks like this eee Character Palette 5 View Roman S Math Oe a es a eo al Arrows Parentheses l e J Cc oe I amp e z Currency Symbols LO A rA 7 O ag Punctuation Y Miscellaneous Oe ORO FERRE Crosses SRST omVY XR P Character info Font Variation Collections Containing selected character F Lea ea IF eJ r GungSeo PCMyungjo PIGI Apple AppleGothic AppleMyung Batang Regular Regular Regular Symbo ular Regular o Regular Regular Fe F F F FET CT Gulim Hiragino Hiragino Hiragino Hiragino Hiragino Hiragino Regular Kaku 0 WS Kaku 0 W6 Kaku d W8 Maru 0 W4 Minch W3 Minch o W6 y ST ST F F hl Hoefer MS Gothic MS MS Ms Osaka Osaka Glyph Variants in Selected Font Lucida Grande a Click an item in the list on the left to see
64. the placeholder text and format it as desired In a text box you can define attributes for as many as five levels of text Defining Media Placeholders You can create one or more placeholders on a master slide to hold images audio files and movies When you add one of these items to a slide based on that master the file automatically goes into the placeholder at the specified position and size Chapter 10 Designing Your Own Master Slides and Themes 191 192 AO uu A WwW N To define a media placeholder Select a master slide Open the Master Slide Inspector and then click Appearance Select Define as Media Placeholder Optional Type a description in the Tag field Resize and rearrange the placeholder as desired Optional Add a placeholder image Defining Object Placeholders You can create a placeholder on a master slide to hold tables and charts When you add one of these items to a slide based on that master the object automatically goes into the placeholder at the specified position and size To define an object placeholder In the Master Slide navigator select a slide to open the Master Slide navigator click View in the toolbar and choose Show Master Slides Open the Master Slide Inspector and then click Appearance Select Object Placeholder Position and size the placeholder Creating Background Elements on Master Slides You can make an element such as a company logo or other graphic text or colo
65. the selected slide click Record amp Replace If there was recording before the first rerecorded slide it remains intact To replace the entire recording click Record From Beginning If the selected slide was not previously recorded do one of the following To append the new recording to the end of the previous recording click Record amp Append To replace the entire recording click Record From Beginning Playing a Recorded Slideshow When playing a recorded slideshow you can use all the regular presentation keyboard shortcuts described in Controlling a Presentation with the Keyboard on page 173 There are also some special options for playing recorded slideshows Chapter 4 Working with Sound Movies Graphics and Other Objects To play a recorded slideshow e To listen to the narration click the Play button on the Document Inspector s Audio pane Adjust the volume by dragging the Volume slider To play a recorded presentation click Play in the toolbar choose View gt Play Slideshow or choose View gt Play Recorded Slideshow Note that a recorded slideshow plays only from the first recorded slide which might not be the first slide in the document If you click Play in the toolbar and the presentation doesn t play as expected make sure Recorded is chosen from the Presentation pop up menu in the Document Inspector Deleting a Recording To delete a recording Open the Document Inspector click Audi
66. the slide you want to play first 2 Do one of the following If the presentation wasn t recorded click Play in the toolbar To advance to the next slide or object build click the mouse or press the Right Arrow or Space bar To end the show press Esc or Q If the presentation was recorded click Play in the toolbar or choose View gt Play Recorded Slideshow To pause both the show and the audio type H To resume click the Keynote icon in the Dock To stop playback press the Esc key For more options see Controlling a Presentation with the Keyboard on page 173 Viewing a Presentation on an External Display or Projector Seeing your slideshow and presenter information notes and a clock for example on one screen while viewers see only the slideshow on a different screen is called a dual display configuration You can t use a dual display configuration on some notebook computers you have to play the identical slideshow on both screens called video mirroring If you have less than 32 MB of video random access memory VRAM on your computer you may have to use video mirroring to display your slideshow on an external projector See Configuring Video Random Access Memory VRAM on page 172 and Tips for Using an External Display on page 168 for more information To view a presentation using dual displays 1 Connect the second display or projector according to the instructions that came with the display or projector an
67. them To align text to the top center or bottom of a text box table cell or shape 1 Select the text box table cell or shape whose alignment you want to change 2 Click Inspector in the toolbar click the Text Inspector button and then click Text 3 Click one of the three vertical alignment buttons located below Color amp Alignment Adjusting the Spacing Between Lines of Text You can increase or decrease the distance between lines of text To adjust spacing 1 Select the text you want to change 2 Click Inspector in the toolbar click the Text Inspector button and then click Text 3 Move the Line slider left to decrease spacing or right to increase it To specify a precise line spacing value type a point value in the Line field or click the Up Arrow or Down Arrow next to the field Chapter 3 Working with Text 51 52 4 Choose a line spacing option from the Line spacing pop up menu that appears when you Click the text below the Line field Line field Type a value or click the arrows to specify the space between lines of text in a paragraph Line a 11K Ala Faaa Single Line spacing pop up menu n eas Click the text below the Line es j Mite field and choose a line At Least spacing option Inset Margin ta m Standard line spacing Single Double Multiple The space between lines is proportional to font size Use this when the relative distance between ascenders parts of letters that ext
68. theme at any time by selecting it and choosing another theme using the Themes button in the toolbar To retain formatting changes you ve already made or to change a whole slideshow s theme follow these steps To change a slide s or a slideshow s theme In the slide navigator select the slide or slides whose theme you want to change If you want to change all slides skip this step Click Themes in the toolbar and choose Theme Chooser Select a new theme If you made formatting changes that you don t want to keep in the new theme for example if you made body text brown but you want the text to use the new theme s text color deselect Retain changes to theme defaults Choose All Slides or Selected Slides from the Apply Theme To pop up menu You can use multiple themes in the same slideshow by applying a new theme to only some of the slides Click Choose to apply the new theme To return a slide to its theme defaults select the slide and choose Format gt Reapply Master to Slide Using Multiple Themes You can use multiple themes in a slideshow to visually segregate slides into groups To use different themes for different slides in your slideshow In the slide navigator select the slide or slides you want to have a different theme Shift click or Command click to select multiple slides Click Themes in the toolbar and choose a new theme You can also click Themes in the toolbar choose Theme Chooser and
69. toolbar click the Chart Inspector button and then choose a different chart type from the pop up menu that appears when you click the chart icon in the upper left If you switch to a pie chart the first data point in each series is represented as a wedge See Pie Charts on page 156 If you switch to a scatter chart each point in the chart requires two values If the chart is based on an odd number of rows or columns the last row or column isn t plotted See Scatter Charts on page 161 If you switch to a bar column area or line chart each series in the new chart corresponds to a row or column in the Chart Data Editor If you switch to a 3D version of a chart the Chart Inspector provides controls for managing object depth lighting style and more See 3D Charts on page 161 Formatting you ve applied to the chart you re changing may not be applied to the new chart For example the color fill attribute of data point elements bars wedges and so on has a different default value for each type of chart If you ve changed a column fill color and then change the chart to be a bar chart the fill color change isn t retained e Depending on the type of chart the attributes that may change when you change a chart s type are show value label value label position text style series stroke series shadow series fill data point symbol and data point fill e Bar column charts and stacked bar column charts share attribute
70. up menu On Click Initiates the build when you click Automatically after build number Initiates the build after the previous build finishes and after the amount of time specified in the Delay field Automatically with build number Makes two builds occur at the same time after the amount of time specified in the Delay field To make two builds occur at the same time they must be next to each other in the Build Order list OOO Build MM h PNE COST 0 2 Bal Oa Build Order Object Build 1 Pie Wedge 1 In 2 Pie Wedge 2 In 3 Pie Wedge 3 In 4 Pie Wedge 4 In 5 Pie Wedge 5 In Drag items to TERRE nove reorder them guild Build Out Action Effect Move In E by O a age Choose how to initiate Direction Order Left to Right BED the selected build Delivery Duration By Wedge E 1 50s z Build from First EJ to Last E For builds that start w Set separate timings for elements automatically specify how Start Build long to wait after the Automatically after build 5 i previous build finishes to Delay 2 0 s start the selected build X Close Drawer You can also make several objects build as one object by grouping them see Grouping and Ungrouping Objects on page 78 If you choose to start the build automatically rather than on click specify how long to wait after the previous build finishes by typing a value in the Delay field or clicking the arrow
71. with the nearest previous unskipped slide Do one of the following Open the Document Inspector click Audio and click Record e Choose File gt Record Slideshow Chapter 4 Working with Sound Movies Graphics and Other Objects 97 98 4 As the presentation plays speak into the microphone to record your narration BW N A pulsing red light in the upper left corner of the screen indicates that recording is in progress To advance to the next slide click the mouse or press the Right Arrow key The following table lists other ways you can control the presentation while you are recording Press or click To do this W white screen F freeze or B black screen Pause recording Press any key to resume recording the slideshow Red recording indicator Pause recording Esc Stop playback and save the recording Note When you record a slideshow Recorded is automatically chosen from the Presentation pop up menu in the Document Inspector Rerecording a Recorded Slideshow If you record a slideshow and then modify slides the recording might be out of sync with the slides You can rerecord part or all of a recorded slideshow To rerecord part or all of a recorded slideshow Select the slide on which you want to start rerecording Open the Document Inspector and click Audio Click Record If the selected slide was previously recorded do one of the following To replace the previous recording starting with
72. won t play on another computer unless you transfer them as well Copy theme images into document If you don t select this option and you open the document on a computer that doesn t have the same theme installed if you created your own theme for example the document might look different Click Save If the document was created using an earlier version of Keynote you are asked whether to save the document in the same format You can generally save Keynote documents only to computers and servers that use Mac OS X Keynote is not compatible with Mac OS 9 computers or Windows servers running Services for Macintosh To open a Keynote document on a Windows computer try using AFP server software available for Windows If you plan to share the document with others who don t have Keynote installed on their computers you can export it for use in another application To learn about exporting your document in other file formats including QuickTime PowerPoint PDF and Flash see Sharing a Presentation Across Platforms on page 178 Chapter 2 Working with a Keynote Document Undoing Changes If you don t want to save changes you made to your document since opening it or last saving it you can undo them Here are ways to undo changes To undo your most recent change choose Edit gt Undo To undo multiple changes choose Edit gt Undo multiple times You can undo any changes you made since opening the document or reverting to the
73. you ll see a message enabling you to review the warnings If you choose not to review them you can see the Warnings window at any time by choosing View gt Show Document Warnings If you see a warning about a missing font you can select the warning and click Replace Font to choose a replacement font You can copy warning messages and paste them into a document for reference later these messages could be useful for diagnosing problems Keyboard Shortcuts and Shortcut Menus You can use the keyboard to perform many of the Keynote menu commands and tasks To see a comprehensive list of keyboard shortcuts open Keynote and choose Help gt Keyboard Shortcuts Many objects also have shortcut menus with commands you can use on the object Shortcut menus are especially useful for working with tables and charts To open a shortcut menu Press the Control key while you click an object Align Objects Distribute Objects Zoom In Paste Paste and Match Style Select All Reapply Master to Slide Play Slideshow Chapter 1 Keynote Tools and Techniques 25 26 Working with a Keynote Document This chapter explains how to create open import and save Keynote documents It also describes how to add and organize slides and how to change a slide s theme layout or master Before you start working in Keynote you may want to go through the tutorial in the iWork 08 Getting Started book It will help you become self su
74. 1 191 191 192 192 193 193 194 194 195 196 196 197 197 197 198 198 199 Exporting Slides as Image Files Creating a Flash Document Creating an HTML Document Publishing to YouTube Sending a Presentation to iLife Applications Creating an iDVD Project Creating an iPhoto Album Exporting to iWeb Exporting to iTunes and iPod Exporting to GarageBand Saving a Presentation in iWork 05 or iWork 06 Format Designing Your Own Master Slides and Themes Designing Master Slides and Themes Using Master Slide Tools Previewing Master Slides Selecting Master Slides to Customize Duplicating a Master Slide Importing a Slide or Master Slide Creating a Master Slide from Scratch Customizing Master Slide Layouts Defining Text Placeholders Defining Media Placeholders Defining Object Placeholders Creating Background Elements on Master Slides Adding Alignment Guides to Master Slides Defining Default Attributes of Text and Objects Defining Default Attributes of Text Boxes and Shapes Defining Default Attributes of Imported Images Defining Default Attributes of Tables Defining Default Attributes of Charts Defining Default Transitions Creating Builds on Master Slides Creating Custom Themes Saving a Custom Theme Creating a Theme from Scratch Restoring Original Theme Attributes Contents 11 12 Welcome to the Keynote User s Guide This full color PDF document provides extensive instructions for using Keynote Before using this docu
75. 2 2B all OA Click one of these CREAT Audio spoig Dutons to display a 3 7 different inspector Slideshow Settings Eio _ Automatically play upon open C Loop slideshow Pre ext C Restart show if idle for 15m Require password to exit show Presentation Normal B D 5 Transitions Builds Slide Size 1024 x 768 i Opening multiple Inspector windows can make it easier to work on your document For example if you open both the Graphic Inspector and the Text Inspector you ll have access to all the text and image formatting options Here are ways to open an Inspector window Click Inspector in the toolbar To open more than one Inspector window press the Option key while clicking an Inspector button or choose View gt New Inspector After the Inspector window is open click one of the buttons at the top to display a different inspector Clicking the second button from the left for example displays the Slide Inspector Hold your pointer over buttons and other controls in the Inspector to see a description of what they do Chapter 1 Keynote Tools and Techniques 23 24 The Media Browser The Media Browser provides access to all the media files in your iPhoto library your iTunes library your Aperture library and your Movies folder You can drag an item from the Media Browser to a slide or to an image well in an inspector Ea Audio Photos Movies Click a button to view the fi
76. A3 A5 140 Chapter 7 Using Formulas and Functions in Tables Here are the basic arithmetic operators For complete information about arithmetic operators that Keynote supports see Understanding the Arithmetic Operators on page 141 To perform this operation Use this arithmetic operator For example Sum two values A2 B2 Subtract one value from another A2 B2 value Multiply two values A2 B2 Divide one value by another A2 B2 value To add an arithmetic formula to a cell Select an empty cell for displaying the results of the formula Open the Formula Editor For example type an equal sign Enter the formula in the text field following the equal sign For example to enter the formula A3 B5 B6 in the text field following the equal sign you could click or type A3 type the multiplication operator click or type B5 and then click B6 if you don t type an operator before clicking Keynote adds the plus sign automatically when you re not specifying function arguments Click the Accept button or press Return or Enter to save the formula Understanding the Arithmetic Operators Arithmetic operators in table cell formulas perform arithmetic operations and return numerical results Here are the arithmetic operators examples presume that cell A2 contains 20 and that B2 contains 2 The operator returns the sum of two values For example A2 B2 returns 22 The operator return
77. Clicking the same border selects a segment When a segment is selected clicking another segment selects the segment Clicking the same segment selects the border When a cell border or segment is selected the pointer appears to straddle the border or segment You can drag these pointers to move a border The pointer over a The pointer over a horizontal border or vertical segment segment Working with Content in Table Cells You can add text numbers and dates to table cells and you can format values in cells You can also add images and background color as well as checkboxes sliders and other controls And you can use autofilling to use the content in one or more cells to automatically add values to adjacent cells Adding and Editing Cell Values You can add change and delete the content in cells Here are ways to add and edit values If the cell is empty select it and then type a value Selecting a Table Cell on page 119 tells you how to select cells To replace specific content already in the cell select the cell and then select what you want to replace by double clicking hold down the Shift key and select more content if you want to replace more Type to replace the selected content Chapter 6 Using Tables To replace everything in the cell select the cell and then begin typing You can also select the cell and then press Return or Enter which selects everything in the cell and then start typi
78. Colors window select a color See Using the Colors Window on page 80 for more information Setting Tab Stops to Align Text You can align text at specific points by setting tab stops in a text box table cell or shape To move the insertion point to a tab stop press Option Tab You can work with tab stop settings by manipulating the tab symbols on the horizontal rulers You can see symbols for existing tab stops on the horizontal ruler when you click View in the toolbar choose Show Rulers and then select some text on a slide Left tab Right tab Blue tab symbols 8 30 20 appear on the horizontal ruler when you select tabbed text Center tab Decimal tab To set tab stops in lists see Using Bulleted Numbered and Ordered Lists Outlines on page 56 Chapter 3 Working with Text 53 54 Here are ways to work with rulers To show or hide rulers click View in the toolbar and choose Show Rulers or Hide Rulers To change the units of measure in the rulers choose Keynote gt Preferences click Rulers and choose an item from the Ruler Units pop up menu To display measurements as a percentage of the distance across choose Keynote gt Preferences click Rulers and select Display ruler units as percentage To place the ruler s horizontal origin point at the center of the slide choose Keynote gt Preferences click Rulers and select Place origin at center of ruler To reuse ruler set
79. FF 181 toolbar customizing 21 transitions adding between slides 101 typography changing capitalization 49 changing the baseline 49 changing tracking 49 customizing the appearance of text 44 using ligatures 49 Typography window 49 Index U undoing changes 29 V views changing 18 light table view 20 navigator view 18 outline view 19 views of slides light table view 20 navigator view 18 outline view 19 Slide Only view 17 switching among views 18 zooming in and out 18 VRAM compensating for inadequate VRAM 172 configuring 172 W Warnings window 25 Z zooming in or out 18
80. Keynote 08 Apple Inc 2008 Apple Inc All rights reserved Under the copyright laws this manual may not be copied in whole or in part without the written consent of Apple Your rights to the software are governed by the accompanying software license agreement The Apple logo is a trademark of Apple Inc registered in the U S and other countries Use of the keyboard Apple logo Option Shift K for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws Every effort has been made to ensure that the information in this manual is accurate Apple is not responsible for printing or clerical errors Apple 1 Infinite Loop Cupertino CA 95014 2084 408 996 1010 www apple com Apple the Apple logo AppleWorks ColorSync Expos GarageBand iBook iDVD iLife iPhoto iPod iTunes Keynote Mac MacBook Mac OS Numbers Pages PowerBook and QuickTime are trademarks of Apple Inc registered in the U S and other countries Apple Remote Desktop Finder iWeb iWork and Safari are trademarks of Apple Inc AppleCare is a service mark of Apple Inc registered in the U S and other countries Adobe and Acrobat are trademarks or registered trademarks of Adobe Systems Incorporated in the U S and or other countries YouTube is a trademark of Google Inc Other company and product names mentioned herein are
81. Right 8 Start Transition Delay Spacing Angle yo a CS Swap Direction Set how much time it takes to complete the transition Set how much time to wait until transitions that start automatically begin playing Some transitions have additional options 101 102 BW N To add a transition effect between slides Select a slide Click Inspector in the toolbar and then click the Slide Inspector button Click Transition Choose an option from the Effect pop up menu If you see Effects that can t play on this computer the transitions listed require your computer to have an advanced graphics card Choose an option from the Direction pop up menu not applicable for all effects To change how much time it takes to complete the transition type a value in the Duration field or click the arrows Choose an option from the Start Transition pop up menu On Click Initiates the transition when you click to advance to the next slide Automatically Initiates the transition after the amount of time specified in the Delay field If you chose an effect with additional options such as Mosaic Swap or Fade Through Color select your settings To view the transition click the image in the Transition pane of the Slide Inspector or click Play in the toolbar If you use Cube or Flip transitions Parts of those transitions might not be visible if Scale slides up to fit display is s
82. Spacing and Color Using the Text Inspector to Manage Alignment Spacing and Color Aligning Text Horizontally Aligning Text Vertically Adjusting the Spacing Between Lines of Text Adjusting the Spacing Before or After a Paragraph Adjusting the Spacing Between Characters Changing Text Color Using the Text Inspector Setting Tab Stops to Align Text Setting a New Tab Stop Changing a Tab Stop Deleting a Tab Stop Setting Indents Setting Indents for Paragraphs Changing the Inset Margin of Text in Objects Setting Indents for Lists Using Bulleted Numbered and Ordered Lists Outlines Generating Lists Automatically Using Bulleted Lists Using Numbered Lists Using Ordered Lists Outlines Using Text Boxes and Shapes to Highlight Text Adding Free Text Boxes Presenting Text in Columns Putting Text Inside a Shape Formatting a Text Box or Shape Using Hyperlinks Linking to a Webpage Linking to a Preaddressed Email Message Linking to a Slide Linking to a Keynote File Using a Hyperlink to Stop a Slideshow Underlining Hyperlink Text Automatically Substituting Text Inserting a Nonbreaking Space Checking for Spelling Mistakes Finding Misspelled Words Working with Spelling Suggestions Finding and Replacing Text Contents Chapter 4 68 68 68 69 69 70 70 70 71 71 71 72 72 73 73 74 74 75 76 77 77 78 78 79 79 79 80 81 82 82 83 84 84 85 85 85 86 86 86 87 87 88 89 Working with Sound Movies Graphics and Other Ob
83. The title can be formatted Here are ways to work with an axis title To add an axis title select the chart and then select Show Category Title from the X Axis or Show Value Title from the Y Axis pop up menu in the Axis pane of the Chart Inspector Replace the placeholder text with your title To format the title s text see Formatting Titles Labels and Legends on page 156 To hide an axis title select the chart and then deselect Show Category Title from the X Axis or Show Value Title from the Y Axis pop up menu in the Axis pane of the Chart Inspector Chapter 8 Using Charts Showing Data Point Labels You can display data point values on columns bars pie wedges and other chart elements of 2D and 3D charts To format data point labels Select the chart Click Inspector in the toolbar click the Chart Inspector button and click Series Choose Show Value from the Data Point Settings pop up menu To display the value as a percentage or logarithmic value instead of an absolute value choose Percentage or Logarithmic in the X Axis or Y Axis pop up menu on the Axis pane For pie charts you display values as percentages by choosing Show Pie Values as Percentages from the Data Point Settings pop up menu on the Series pane To display the data series name for a wedge choose Show Series Name from the Data Point Settings pop up menu Select a label location from the Data Point Settings pop up menu for example Middle or Below
84. Tips for Organizing Fonts If you frequently use the Font panel there are several techniques for saving time Chapter 3 Working with Text 43 44 Here are tips for using the Font panel To quickly locate fonts you frequently use organize them into font collections Click the Add button to create a font collection and then drag a typeface into the new collection To make it easy to change fonts often leave the Font panel open If it takes up too much space on your screen you can shrink it by dragging its resize control the bottom right corner of the panel so that only the font families and typefaces in your selected font collection are visible To close it click the Fonts button again or the Close button in the upper left corner Changing Fonts Using the Font Panel The Font panel gives you extensive control over fonts Use size controls and typography settings to customize the appearance of your text To modify the font of selected text Click Fonts in the toolbar In the Font panel select a font style in the Family column and then select the typeface in the Typeface column If you don t see all the font families you know are installed on your computer select All Fonts in the Collections column or type the name of the font you are looking for in the search field at the bottom of the Font panel A preview of the selected font appears in the preview pane at the top of the Font panel If you don t see a preview pane choose S
85. Works 27 from PowerPoint 27 inspectors using for formatting 23 Inspector window 23 Instant Alpha 92 iPhoto 183 iPod 185 iTunes 185 iWeb 184 J JPEG 181 K keyboard shortcuts using 25 viewing a list of shortcuts in help 25 Keyboard Viewer 46 L layout adding a title box or other elements 36 applying a background 37 changing 36 191 previewing for master slides 189 light table view 20 lists automatically generating 56 bulleted 57 numbered 57 ordered outlines 58 using 56 M masking images 90 master slides adding alignment guides to 193 changing 35 creating background elements on 192 creating builds on 197 creating from scratch 191 defining default chart attributes 196 defining default image attributes 194 defining default table attributes 195 defining default text boxes and shapes 194 defining default transitions for 196 defining title and body text on 191 designing 187 duplicating 190 importing 190 media placeholders on 88 numbering 33 placeholder text on 38 previewing layout 189 showing 19 understanding 14 using 30 using in custom themes 197 using tools for 188 Media Browser 24 media files adding a movie 96 adding a soundtrack 95 adding sound 95 media formats supported 94 media placeholders 88 Metrics Inspector 117 118 151 158 movie and sound file types supported 94 movies and display resolution 171 exporting to QuickTime 178 missing 27 playing 175 saving with slideshow 28
86. You can chart any data set by moving it to the first row or column You can format a pie chart as a whole or you can format individual wedges Chapter 8 Using Charts Selecting Individual Pie Wedges If you want to format one or more wedges you need to select them first Here are ways to select pie wedges in a selected pie chart To select a single wedge click it To select all the wedges select any wedge and press Command A To select nonadjacent wedges hold down the Command key as you select each wedge To select a continuous range of wedges select the first wedge and then hold down the Shift key as you select the last wedge Showing a Series Name in a Pie Chart On pie charts you can display series names To show series names in a pie chart 1 Select the chart or individual pie wedges Click Inspector in the toolbar click the Chart Inspector button and then click Series Choose Show Series Name from the Data Point Label pop up menu A U N Choose Inside or Outside from the Data Point Label pop up menu Separating Individual Pie Wedges To make pie wedges more visually prominent you can separate them from the pie You can add a series name to separated wedges to further enhance their prominence as Showing Data Point Labels on page 153 describes Set a pie wedge apart 2004 by using the Explode 1 slider and giving it a series name Here are ways to separate individual pie wedges To move
87. a series Data series are represented differently in different kinds of charts e In column charts and bar charts a data series is represented by a series of bars in the same fill color or texture e Ina line chart also called a graph a data series is represented by a single line e In an area chart a data series is represented by an area shape e Ina pie chart only a single data set the first data point in each series is represented on the chart whichever is listed first in the Chart Data Editor e Ina scatter chart two columns of data are used to plot values for a single data series Each pair of values determines the position of one data point Adding a Chart Add a chart by inserting it on the slide canvas or by drawing it Here are ways to add a chart Click Charts in the toolbar and choose a chart type from the pop up menu To draw a chart on the slide canvas hold down the Option key as you click Charts in the toolbar and then choose a chart Release the Option key and move the pointer over the canvas until it becomes a crosshair Drag across the canvas to create a chart that s the size you want To constrain the chart s proportions hold down the Shift key as you drag A chart containing placeholder data appears on the slide and the Chart Inspector and Chart Data Editor open Use the Chart Inspector to select the initial chart type and to format your chart Use the Chart Data Inspector to edit chart data See
88. a single wedge away from the center of a 2D or 3D pie chart select it and then drag it or use the Explode control on the Series pane of the Chart Inspector To separate all the wedges away from the center of a 3D pie chart select the chart before using the Explode control Chapter 8 Using Charts 157 158 Adding Shadows to Pie Charts and Wedges You can put shadows on individual pie wedges or on the pie as a whole Putting shadows on individual wedges makes it look as if the wedges are on different layers When you add a shadow to a pie wedge it s a good idea to separate it first See Separating Individual Pie Wedges earlier in this section for instructions To add shadows Select the chart or individual pie wedges Click Inspector in the toolbar click the Chart Inspector button and then click Series To add shadows to wedges choose Individual from the Shadow pop up menu To add shadows to the chart as a whole choose Group from the Shadow pop up menu To set shadow attributes use the Graphic Inspector See Adding Shadows on page 76 for instructions Adjusting the Opacity of Pie Charts You can change the opacity of the chart and individual chart elements such as the legend See Adjusting Opacity on page 77 for more information Rotating 2D Pie Charts You can use various techniques for rotating a 2D pie chart Here are ways to rotate a pie chart Select the chart click Inspector in the toolbar clic
89. al size centered on your display and surrounded by a black border If a slide is too large to fit the display Keynote automatically scales it down to fit the screen You can also have Keynote scale the slideshow up to fit your screen when the slideshow plays To scale a slideshow up during playback Choose Keynote gt Preferences Click Slideshow Select Scale slides up to fit display This option does not actually change the slide size of your Keynote document it scales the document to fit the display Some video quality may be lost during playback with this option Chapter 9 Viewing Printing and Exporting Your Slideshow 171 172 4 Ifyou use the Cube or Flip transition make sure to select Reduce Flip transitions to avoid clipping or Reduce Cube transitions to avoid clipping Otherwise part of the transition may not be visible Configuring Video Random Access Memory VRAM Make sure your computer has adequate VRAM so that transition animations and complex object builds play correctly VRAM is a special area of memory on your computer s video card Keynote requires a minimum of 8 MB of VRAM to play transitions For more complex animations such as some object builds a minimum of 32 MB of VRAM is recommended You can find out how much VRAM you have by using Apple System Profiler located in Applications Utilities Open Apple System Profiler click PCI AGP Cards and click the disclosure triangle next to y
90. also move the images on or off a slide See Moving Objects on or off Slides Using Build Effects on page 103 You can create an action build on a master slide so that build effects appear on every slide created using that master See Defining Default Transitions on page 196 for instructions Reordering Object Builds You can change the order of builds on a slide For example you can make an object move on and off the screen before another object moves onto the screen You can also make different parts of an object such as a bullet in a series of bullets build at different times For information about using object parts see Creating Builds That Interleave an Object s Parts on page 111 Here are ways to change the order in which builds occur In the Build Inspector if the Build Order drawer isn t open click More Options In the Build Order drawer drag items to reorder them Select an object on the slide canvas and then select an option from the Order pop up menu in the Build Inspector Chapter 5 Using Motion in Slideshows 109 110 Activating Object Builds You can create various effects by specifying when a build starts To change when a build starts Click Inspector in the toolbar and then click the Build Inspector button In the Build Inspector if the Build Order drawer isn t open click More Options In the Build Order drawer select an item in the list and then choose an option from the Start Build pop
91. ance of a word or phrase in your document and optionally change it to something else Here are ways to find and replace text Choose Edit gt Find gt Find click Simple or Advanced to set up find replace criteria and then click a button to conduct find replace operations Simple In the Find field type the text you want to find and type any text you want to replace it with in the Replace field Advanced In addition to typing Find and Replace text you can set up additional find replace criteria Replace All Automatically conducts the find replace operation without your review Replace Replaces the current selection with the replacement text Replace amp Find Replaces the current selection with the replacement text and immediately finds the next occurrence Next or Previous Finds the next or previous occurrence of the Find text Use the other commands on the Edit gt Find submenu Find Next or Find Previous Finds the next or previous occurrence of the current Find text Use Selection for Find Finds the next occurrence of the selected text Jump to Selection Displays the selected text when it s not currently in view Chapter 3 Working with Text 67 68 Working with Sound Movies 4 Graphics and Other Objects This chapter describes techniques for adding and modifying images shapes sound and other objects An object is an item you can add to a document and then manipulate Images shapes movies a
92. ance of text tables charts and other elements in your slideshow Here are ways to show and hide the Format Bar Choose View gt Show Format Bar or View gt Hide Format Bar Click the Format Bar button in the toolbar The controls in the Format Bar depend on which object is selected To see a description of what a Format Bar control does hold the pointer over it Here s what the Format Bar looks like when text or graphical objects are selected Change the font Choose the line font style font size spacing and the Add background color to and color number of columns text boxes and shapes Gill Sans Regular 24 M Eran l EAEE Eos m stroke 1px l E Fill I Opacity 80 Shadow Align selected text Format text box and Adjust opacity and shape borders shadow of text boxes Here s what the Format Bar looks like when a table is selected Set the number of Format cell Manage headers rows and columns borders and footers Gill Sans Regular 36 4 li ElalSlS a4 F l si aR En e r Fatt mlmm Format text in Arrange text in Add background table cells table cells color to a cell Chapter 1 Keynote Tools and Techniques The Inspector Window Most elements of your slideshow can be formatted using the Keynote inspectors Each inspector focuses on a different aspect of formatting For example the Document Inspector contains settings for the entire slideshow Document DAT
93. and help you find alternative spellings for misspelled words Finding Misspelled Words You can set the spell checker to flag spelling errors as you type or you can check your entire document or selected text at any time Misspelled words appear with a red line below them Here are ways to find misspelled words To check spelling as you type choose Edit gt Spelling gt Check Spelling as You Type To turn off spell checking as you type click Edit gt Spelling gt Check Spelling as You Type to deselect it make sure the checkmark is not visible next to the menu command To check spelling from the insertion point to the end of the document click to place the insertion point and choose Edit gt Spelling gt Check Spelling To limit spell checking to a specific part of the document select the text you want to check before choosing the command The first misspelled word found is highlighted You can correct it or choose the same menu command again to continue checking the document Chapter 3 Working with Text 65 66 To go through the text more quickly press Command semicolon to continue checking the document To check spelling and view suggestions for misspelled words choose Edit gt Spelling gt Spelling The Spelling window opens and you can use it as Working with Spelling Suggestions next describes Working with Spelling Suggestions Use the Spelling window to work with alternative spelling
94. andles clockwise or counter clockwise You achieve different effects when you move the handles together or independently of each other Experiment until you achieve the desired effect To move the control handles together press the Option key and then drag one or the other of them To move only one control handle press the Command key before dragging a handle Reshaping a Straight Segment You can change the angle between two segments or change the length of a segment To reshape a straight segment Make the shape editable Click a corner point To change the angle between the two attached segments drag the point clockwise or counter clockwise To change the length of one of the segments drag the point out or in Transforming Corner Points into Curved Points and Vice Versa You can change one or more points into curves or curves into points Here are ways to transform corner points into curved points and vice versa To change a corner point into a curved point make the shape editable and then double click the corner point To change a curved point into a corner point make the shape editable and then double click the curved point Chapter 4 Working with Sound Movies Graphics and Other Objects 85 86 Drag to change the tail length To change all corner points in one or more shapes into curved points make the shapes editable select the shape s and then choose Format gt Shape gt Smooth Path To chang
95. ar and then click the Table Inspector button Choose Number from the Format pop up menu To specify how many decimal places to display use the Decimals field If a value contains more decimal places than you specify the decimal value displayed is rounded not truncated For example if a cell is formatted to display two decimal places the value 3 456 is displayed as 3 46 not 3 45 To specify how to display negative values choose an entry from the pop up menu adjacent to the Decimals field To specify whether to use a thousands separator select Thousands Separator Using the Currency Format Use the currency format to format the display of monetary values To define a currency format for one or more cells Select the cell or cells Click Inspector in the toolbar and then click the Table Inspector button Choose Currency from the Format pop up menu To specify a currency symbol choose an option from the Symbol pop up menu To specify how many decimal places to display use the Decimals field If a value contains more decimal places than you specify the decimal value displayed is rounded not truncated For example if a cell is formatted to display two decimal places the value 3 456 is displayed as 3 46 not 3 45 To specify how to display negative values choose an entry from the pop up menu adjacent to the Decimals field 7 To specify whether to use a thousands separator select Thousands Separator To display the currenc
96. are built as one unit during object builds To group objects Hold down the Command or Shift key as you select the objects you want to group If you can t select an object it may be locked Choose Arrange gt Group or click Group in the toolbar To ungroup a grouped object select the group and then choose Arrange gt Ungroup or click Ungroup in the toolbar If the group is locked unlock it first If you group an object that has a build effect assigned to it the effect is removed Ungrouping a grouped object with a build effect assigned to it also removes the build effect Chapter 4 Working with Sound Movies Graphics and Other Objects Locking and Unlocking Objects You can lock objects to avoid inadvertently moving them as you work After you lock individual or grouped objects you can t move delete or modify them until you unlock them A locked object can be selected copied or duplicated when you copy or duplicate a locked object the new object is also locked To lock objects 1 Hold down the Command or Shift key as you select the objects you want to lock 2 Choose Arrange gt Lock To unlock an object select the object and then choose Arrange gt Unlock Filling Objects Fill an object with a solid color a color gradient or an image Filling an Object with Color Use the Graphic Inspector to fill an object with a solid color or a color gradient in which two colors gradually blend with each other
97. ars followed by pairs of bars for 2008 2009 and 2010 Such a chart would have two data series and four data sets Region 1 and Region 2 are called data series each region is represented by a series of data values Data values data points for each region are represented by bars that are grouped side by side in the chart each group is called a data set 2007 is a data set 2008 is a data set and so on E Region 1 E Region 2 The chart legend denotes the two data series 100 75 The data sets contain one data point one bar from 50 a each of the data series 25 These four bars represent one data series 2007 2008 5 2009 2010 4 e Alternatively you can change the chart orientation so that data points are grouped by region rather than by year In this case the years are data series and the regions are data sets The bar chart would contain two groups of bars one for Region 1 and one for Region 2 E 2007 2008 2009 2010 These two bars represent one data series Region 1 Region 2 The data sets contain one data point one bar from each of the four data series Chapter 8 Using Charts 145 146 You can easily switch between using columns and rows as data series by using the Plot Row vs Column button in the Chart Data Editor This button makes the columns of data in the Chart ii Data Editor the data series This button makes the rows of data in the Chart Data Editor the dat
98. aster slide used for the selected slide the master slide has a checkmark next to it Make your changes to the master slide All slides based on that master inherit the changes you make to the master slide Chapter 2 Working with a Keynote Document 37 38 Working with Text This chapter describes how to add and modify the appearance of text including lists In Keynote you can place text in text boxes table cells and shapes Adding Text Master slides provide placeholder text which you replace with your own for slide titles and body text Title text is larger than body text Most body text is bulleted preceded by a dot or other ornament but you can change to non bulleted text using the Bullets pane in the Text Inspector Here are ways to add text to a slide To add title text double click in a title text placeholder on the slide canvas and type your text To add body text double click in a body text placeholder on the slide canvas and begin typing To move to the next line press Return To indent a line press Tab To outdent an indented line press Shift Tab To move a bulleted line to a higher indent level press Shift Tab Double click in a title text box and type a title The font and text size are already set for you Lorem Ipsum Dolor os Sit amet consectuer rs Ut wisi enim ad 7x Nam liber tempor Ye Double click in a body text box and type to create text T
99. begins playing from the first slide Using a Hyperlink to Stop a Slideshow Add a hyperlink that stops a slideshow To add a hyperlink that stops a slideshow Select the text or object that you want to turn into a hyperlink Click Inspector in the toolbar click the Hyperlink Inspector button and then select Enable as a hyperlink Choose Exit Slideshow from the Link To pop up menu Underlining Hyperlink Text Hyperlink text is underlined by default but you can suppress underlining if you like Here are ways to enable and disable underlining To prevent new text hyperlinks from being automatically underlined choose Keynote gt Preferences click General and deselect Underline text hyperlinks on creation To remove an underline from an existing text hyperlink select it click Fonts in the toolbar and in the Font panel choose None from the Underline pop up menu To underline hyperlink text that isn t underlined click Fonts in the toolbar and in the Font panel choose Single from the Underline pop up menu Automatically Substituting Text Keynote can be set to recognize and replace text you don t want with text you do want For example when you type teh Keynote can automatically change it to the To set up automatic text substitution Choose Keynote gt Preferences Click Auto Correction and select an option To automatically convert single and double quotation marks to smart quotes so that openi
100. ble as a hyperlink Link To Webpage E Type the URL you URL http www apple com Want to link to Display The Apple website Type the link text you want to display on the slide Linking to a Preaddressed Email Message You can add a hyperlink that you can click to create a preaddressed email message in your default mail application To add a hyperlink that links to an email message Select the text or object that you want to turn into a hyperlink If you type an email address or copy it from another document the text automatically becomes a hyperlink To turn off this feature choose Keynote gt Preferences click Auto Correction and then deselect Automatically detect email and web addresses This setting is computer specific so if the document is opened on a computer with a different setting that computer s setting is used instead Click Inspector in the toolbar click the Hyperlink Inspector button and then select Enable as a hyperlink Chapter 3 Working with Text AO uu A WwW N A w _ Choose Email Message from the Link To pop up menu Type the email address of the intended recipient in the To field Optionally type a subject line in the Subject field To display custom text for the hyperlink type new text in the Display field This option is dimmed if you chose an object instead of text as the hyperlink OOO Hyperlink CGS TP 2B aol OO m Enable as a hyperlink
101. choose Keynote gt Preferences and then select Show size and position when moving objects in the General pane To resize an object using exact proportions select the object click Inspector in the toolbar click the Metrics Inspector button and then use the Width and Height controls To resize several objects at once select the objects click Inspector in the toolbar click the Metrics Inspector button and then type new values in the Width and Height fields Select the object and then click Original Size in the Metrics Inspector Chapter 4 Working with Sound Movies Graphics and Other Objects 73 Flipping and Rotating Objects You can flip or rotate any object For example if you have an image of an arrow that you want to use in your document but you need it to point in a different direction you can reverse its direction vertically or horizontally or point it at any angle Here are ways to change an object s orientation To flip an object horizontally or vertically select the object and then choose Arrange gt Flip Horizontally or Arrange gt Flip Vertically You can also click Inspector in the toolbar click the Metrics Inspector button and then use the Flip buttons To rotate an object select the object hold down the Command key and move the pointer toward an active selection handle until it changes to a curved double headed arrow and then drag a selection handle To rotate an object in 45 degree inc
102. ck them during a presentation Go to a particular slide Open a webpage on the Internet e Open another Keynote document Open an email message e Exit the slideshow Turn images into hyperlinks that open another slide a Keynote document a webpage or an email message The small blue arrow visible only while you re editing a slide means the item is a clickable hyperlink See Using Hyperlinks on page 61 for instructions Chapter 4 Working with Sound Movies Graphics and Other Objects Using Motion in Slideshows This chapter describes how to add visual interest using slide transitions and object builds After you ve created and organized your slides you can animate text and objects to add visual interest and emphasis e Transitions provide visual effects when you move from one slide to the next e Object builds animate elements on slides Adding Transitions Between Slides Keynote provides a variety of transition styles You can control the duration of a transition and you can specify when to start the transition automatically or on click You set up slide transitions in the Slide Inspector Slide T e2 Bal OG ood pe The Slide Inspector button Click to preview the transition Choose a transition Effect Set the transition direction Choose how to initiate the transition Transition Appearance Duration 1 50 3
103. ckground image Adding Alignment Guides to Master Slides You can create alignment guides to help you place your text and graphics consistently on each slide Alignment guides created on a master slide are available when you are placing objects on any slides based on that master To create alignment guides on a master slide Select the master slide to which you want to add the alignment guides Click View in the toolbar and then choose Show Rulers Place the pointer on a ruler and drag an alignment guide to wherever you want on the master slide To place a horizontal guide drag from the ruler at the top of the slide To place a vertical guide drag from the ruler on the left side You can also turn on gridlines that show on master slides and appear dynamically on slides For more information see Using Master Gridlines on page 72 Defining Default Attributes of Text and Objects You can define default attributes for text and objects For example you can set up Keynote so that every time you click Table in the toolbar the default table is added formatted with the number of rows and columns header and body text font and border colors you ve predefined To change an element s default attributes you create the element with the desired attributes and then define the element for a specific master or for all masters in the theme If you define the element for one master the defaults apply to new elements on slides based on that
104. copy and paste your data from a spreadsheet or type it directly into the Chart Data Editor to create and edit your charts right on the slide canvas By default the appearance of charts is coordinated with the theme you re using About Charts You can display data in a chart to visually reveal trends or relationships that aren t as apparent when you view the data in rows in columns You can choose from a variety of chart types to present your data including pie charts line charts bar charts column charts area charts and scatter charts Most charts have both two dimensional and three dimensional versions To enter the data to show in a chart you use the Chart Data Editor as Editing Chart Data on page 149 describes If you change data in the Chart Data Editor the chart updates automatically For example you may want to create a chart that shows how many employees work in Region 1 and Region 2 each year Such a table might have two rows one for Region 1 and one for Region 2 and four columns one for each year from 2007 through 2010 ooo Chart Data Editor AddRow Add Column Plot Row vs Column en 2007 2008 2009 2010 These squares indicate M Region 22 eR 33 96 X E Region2 55 43 70 58 which color represents each data series a X SS KIC 144 There are several ways to represent this data in a chart In a bar chart for example e You can plot 2007 employee counts for Region 1 and Region 2 in side by side b
105. d colors text styles and shadows Important A table has four distinct formatting areas header row header column inside borders and outside borders To set default table attributes you must apply each attribute to an entire formatting area For example to set the default formatting of a header row you need to change the formatting of all the cells in the header row not just one header cell To set default table attributes 1 In the slide navigator create a new slide 2 If you re setting up default attributes for a particular master slide rather than all the masters in the current theme click Masters in the toolbar and choose the master slide Place a table on the slide Adding a Table on page 115 tells you how 4 Select the table and set its attributes See Resizing a Table on page 117 if you want to change the table s dimensions See Working with Rows and Columns on page 128 to learn about adding and removing columns and rows and creating header rows and columns See Working with Table Cells on page 131 for information about splitting and merging table cells resizing them and formatting their borders See Formatting Cell Values on page 123 to learn about options for formatting the display of cell values See Adding Images or Color to Cells on page 127 if you want to add graphics to the table 5 Doone of the following e To make the table the default for only the current master slid
106. d Inspector For more information see Animating Slides with Object Builds on page 102 Adding a Soundtrack to a Slideshow If you add a soundtrack the music starts playing when the slideshow starts You can specify whether to play the audio once or repeatedly or you can turn it off To add a soundtrack 1 Click Inspector in the toolbar and then click the Document Inspector button 2 Click the Audio button O Document The Document 70 T 9 2 E lO Inspector button The Audio button Document Audio Spotlight Soundtrack s Play Once E To repeat the sound Drag a sound file here 9 Pi iTunes Library file choose Loop to play it throughout the slideshow p Volume t e 1 Set the volume for the soundtrack Preview your audio file 3 Drag an audio file or playlist from the Media Browser to the Audio well in the Document Inspector If you change a playlist the change won t be reflected in your soundtrack until you add the playlist again You can also drag a sound file from the Finder 4 To repeat the sound file as long as the presentation is playing choose Loop from the pop up menu in the Document Inspector Chapter 4 Working with Sound Movies Graphics and Other Objects 95 96 Adding a Movie You can add a movie to a slide that plays when a slide appears or when the presenter clicks the mouse Here are ways to add a movie Drag a movie file from the Finder to the slid
107. d first points click the first point To stop drawing and leave the shape open no line between the last and first points so that you can work with it more later press the Esc Escape key or double click the last point created To finish and close an open shape click once in the shape to select it and then click it a second time to show its points Double click one of the two points at either end of the open segment The pointer changes to a pen tip Here s the open segment Oo a To add additional points click other locations as needed When you re ready to stop drawing and close the shape click the point at the end of the open segment Chapter 4 Working with Sound Movies Graphics and Other Objects 83 84 Making Shapes Editable In addition to resizing shapes you can manipulate the points of a shape Before you can edit a shape in this way you need to make it editable Here are ways to make shapes editable To make a predrawn shape editable select the shape and then choose Format gt Shape gt Make Editable Red dots appear on the shape Drag the points to edit the shape Later to edit a predrawn shape that has been made editable click it twice slowly To make a custom shape editable click once in the shape to select it and then click a second time to show its points Manipulating Points of a Shape You can change the contour of a shape by adding moving or deleting its points First you need to make the
108. d into a percentage For example 3 becomes 300 Using the Date and Time Format Use the date and time format to display date and or time values To define a date and time format for one or more cells Select the cell or cells Click Inspector in the toolbar click the Table Inspector button and then click Format Choose Date amp Time from the Format pop up menu To specify how you want a date formatted choose a format from the Date pop up menu To specify how you want a time value formatted choose a format from the Time pop up menu Using the Fraction Format Use the fraction format to control the display of values smaller than 1 For example 27 5 displays as 27 1 2 when the format is Halves and as 27 4 8 when the format is Eighths To define a fraction format for selected cells Select the cell or cells Click Inspector in the toolbar click the Table Inspector button and then click Format Chapter 6 Using Tables 125 126 A WN wu A U N Choose Fraction from the Cell Format pop up menu Choose a display format from the Accuracy pop up menu Using the Scientific Format Use the scientific format to display numbers using an exponent raised by the power of 10 The exponent is displayed following an E For example the value 5 00 in scientific format displays as 5 00E0 And the value 12345 displays as 1 2345E4 To define a scientific format for one or more cells Select the cell or cells Click Inspect
109. d the instructions that came with your computer See Tips for Using an External Display on page 168 for some setup recommendations 2 Choose Apple menu gt System Preferences and then click Displays 3 Click Arrange and follow the onscreen instructions If there is no Arrange button your computer detects only one display 4 Make sure Mirror Displays is not selected Chapter 9 Viewing Printing and Exporting Your Slideshow 167 168 Choose where slides display during a slideshow with a 5 Choose Keynote gt Preferences and then click Slideshow 8 0 0 Slideshow Preferences Ez itm x LEJ i ma my General Rulers Slideshow Presenter Display Auto Correction When Presenting Scale slides up to fit display M Exit presentation after last slide ca Reduce Cube transitions to avoid clipping M Reduce Flip transitions to avoid clipping M Allow Expos Dashboard and others to use screen Show pointer only on slides with hyperlinks or movies O Show pointer when the mouse moves w Show playback controls when pointer is over a movie dual display setup O Present on primary display O Present on secondary display Open Display Preferences Select Present on primary display or Present on secondary display The primary display is the one with the menu bar If you choose Present on secondary display you can customize what the presenter sees on the primary display See Customizing t
110. data point labels and legends To format the text of labels and legends Select the text you want to format To format all chart titles and labels click the chart to select it If you select the text for one data point or axis label all the text of that kind is also selected You change the font for a chart legend separately Use the Format menu or the Font panel to format the text See Using the Format Menu to Format Text on page 41 and Using the Font Panel to Format Text on page 42 for instructions Adding Descriptive Text to a Chart You can add descriptive text to a chart such as when you want to provide background information for a particular data point To add text Create a text box See Adding Free Text Boxes on page 59 for instructions Drag the text box to where you want it on the chart Type text in the text box Optionally group the chart and the text box so the text stays with the chart Shift click to select both the chart and the text box and then choose Arrange gt Group Formatting Specific Types of Charts Different chart styles offer unique options for formatting their elements Pie Charts For pie charts Keynote plots only the first data point for each data series If the data series are in rows only the first column is charted if the data series are in columns only the first row is charted Thus one pie chart represents a single data set and each wedge is one element in that set
111. e choose Format gt Advanced gt Define Table for Current Master To make the table the default for all master slides in the current theme choose Format gt Advanced gt Define Table for All Masters 6 If you don t want the table on the slide delete the table Chapter 10 Designing Your Own Master Slides and Themes 195 196 Defining Default Attributes of Charts You can set the default chart type the type of chart that appears when you click Chart in the toolbar and also the default look of each chart type Default attributes must be set individually for each chart type To set default chart styles and placement In the slide navigator create a new slide If you re setting up default attributes for a particular master slide rather than all slides in the current theme click Masters in the toolbar and choose the master slide Place a chart on the slide See Adding a Chart on page 146 for instructions Select the chart and then set its attributes See Selecting a Chart Type on page 147 to learn how to change a chart s type See Formatting General Chart Attributes on page 150 to learn how to resize a chart rotate it and set other attributes that charts have in common See Formatting Specific Types of Charts on page 156 to learn how to format pie charts bar charts and other chart types Repeat steps 3 and 4 for each chart type you want to define a default for For each chart select
112. e all curved points in one or more shapes into corner points make the shapes editable select the shape s and then choose Format gt Shape gt Sharpen Path After a shape is editable you can use the Smooth Path and Sharpen Path commands without making the shape editable again Editing Specific Predrawn Shapes Some predrawn shapes have special built in editing controls Editing a Rounded Rectangle The rounded rectangle has a circular control that lets you change the corners Drag to straighten or round the corner a a a To edit a rounded rectangle Select the shape and drag its circular control to the left to straighten the corners and to the right to round them Editing Single and Double Arrows The arrows have three special controls Oo oO ao Drag up or down to change the width of the tail Drag left or right to resize the arrowhead Here are ways to edit single and double arrows after selecting them Drag the control on the arrow s tail or arrowhead to increase or decrease the tail s length without changing the shape of the arrowhead Drag the circular control up or down to change the width of the tail Drag the circular control left or right to resize the arrowhead Chapter 4 Working with Sound Movies Graphics and Other Objects Editing a Star The star shape has a slider for increasing and decreasing the number of points in the star and a circular control for changing the angles between po
113. e an item from this pop up menu to adjust the lighting effect Chart Depth Slide this control to increase or decrease the depth of the 3D elements Chapter 8 Using Charts Viewing Printing and Exporting Your Slideshow This chapter describes the various ways to share your Keynote presentation You can play a Keynote presentation on your computer and view it on the computer s display or projected on a large screen You can make the slideshow a self running movie for a kiosk You can share it across platforms by exporting it as a QuickTime movie PowerPoint presentation Flash file or PDF document You can also print directly from Keynote in a variety of page layouts Customizing a Presentation for an Audience Depending on how it will be viewed you can set up your slideshow to play in different ways Normal Advances when the presenter clicks the mouse or uses one of the presentation keyboard shortcuts Slideshows work this way unless you specify otherwise Hyperlinks only Changes slides only when the presenter or viewer clicks a hyperlink Self playing Advances automatically like a movie No user interaction is possible Self playing presentations are useful for example in a kiosk setting Recorded Plays like a movie using your prerecorded narration and timing Viewers can pause the presentation See Adding Narration on page 97 For information about other options such as making a slideshow play or repeat
114. e as Media Placeholder make sure a checkmark is next to the command name Working with Images Keynote accepts all QuickTime supported formats including the following graphics file types TIFF e GIF e JPEG e PDF e PSD e EPS e PICT After importing an image into a document you can mask crop it and change its brightness and other settings You can place an image inside of a shape text box chart element or table cell Keynote also lets you work with graphics with transparency alpha channel graphics Importing an Image Import an image directly from the Finder or from the Media Browser Here are ways to import an image file Drag an image file from the Finder to the document and position it where you want it Drag an image to the slide navigator to create a new slide containing the image Click Media in the toolbar click Photos in the Media Browser select the aloum where your picture is located and then drag a thumbnail to position it where you want it Choose Insert gt Choose select the file and then click Insert Drag the image to position it where you want it By default if an image you place on a slide is larger than the slide Keynote downsamples the image to fit the slide A downsampled image has fewer pixels than the original some of the image information is removed Images in JPEG format remain JPEG images other formats are converted to TIFF Chapter 4 Working with Sound Movies Graphics and Other
115. e canvas or to a media placeholder Click Media in the toolbar click Movies select a file and then drag it to the slide canvas or to a media placeholder Choose Insert gt Choose select the movie file and then click Insert When a movie plays during a presentation movie controls appear when you move the pointer over the movie if Show playback controls when pointer is over a movie is selected in the Slideshow pane of Keynote preferences The controls available depend on the size dimensions of the movie the smaller the movie the fewer controls visible Also see Creating Movie Builds on page 113 Adjusting Media Playback Settings In the QuickTime Inspector you can change such settings as when to start and stop a movie and the frame to display until the movie starts playing To set media playback preferences Click Inspector in the toolbar and then click the QuickTime Inspector button Click the movie or sound object to select it To start and stop the movie at particular frames or times drag the Start and Stop sliders To specify which frame of a movie to display until the movie starts playing called the poster frame drag the Poster Frame slider until the movie displays the image you want To start the movie when the presenter clicks the mouse instead of when the slide appears select Start movie on click Chapter 4 Working with Sound Movies Graphics and Other Objects Select the frames o
116. e cell click Inspector in the toolbar click the Metrics Inspector button and then click Metrics In this pane you can specify a new width and height change the table s distance from the margins and control the angle of rotation To resize by adjusting the dimensions of rows and columns see Resizing Table Rows and Columns on page 130 Moving Tables You can move a table by dragging it or you can relocate a table using the Metrics Inspector Here are ways to move a table Select the table click and hold anywhere in the table and drag the table To constrain the movement to horizontal vertical or 45 degrees hold down the Shift key as you drag To move a table more precisely click any cell click Inspector in the toolbar click the Metrics Inspector button and then use the Position fields to relocate the table To copy a table and move the copy hold down the Option key click and hold at the edge of an unselected table and drag Copying Tables Among iWork Applications You can copy a table from one iWork application to another A table created in Numbers and placed in another application will retain its appearance data and other attributes but some Numbers features aren t supported in the other applications To copy a table from one iWork application to another Select the table you want to copy as Selecting a Table on page 118 describes Choose Edit gt Copy In the other application create an inserti
117. e number you want the sequence to begin with Using Text Boxes and Shapes to Highlight Text Use text boxes and shapes to make text stand out from the main body of text ona slide Adding Free Text Boxes Various master slides provide text boxes but you can add one or more free text boxes to a slide Free text boxes are similar to the text boxes provided in various master slides The main difference is that text in free text boxes does not appear in outline view You can drag free text boxes anywhere on a slide To create a free text box 1 Click Text Box in the toolbar or choose Insert gt Text Box 2 In the text box that appears double click the text and type Free text boxes grow horizontally to the width of the slide to accommodate your text To use the full slide width for the text skip the next step 3 To set a fixed width for the text box drag its handles Chapter 3 Working with Text 59 60 A U N After you set a width or the box is as wide as the slide the text box grows vertically to accommodate your text If you delete text the box automatically shrinks When you ve finished typing click outside the text box Or to stop editing text and select the text box press Command Return Drag the text box to position it on the slide You can also draw a free text box Option click Text Box in the toolbar and drag the pointer across the document window to create a text box that s the size you want For
118. e other cells in the column If any of the column values change the total in the bottom cell changes automatically Formulas derive values by using operators and functions e Operators perform operations such as addition and multiplication Here s a formula that adds values A2 16 A2 is called a cell reference A2 refers to the second cell in the first column The value 16 is called a constant because it s a specific value that uses no operators or functions The value in cell A2 is added to the value 16 and the result is displayed in the cell that contains the formula Formulas always begin with an equal sign For simplicity the examples throughout the Keynote documentation omit the equal sign Functions are predefined named operations such as SUM and AVERAGE To use a function you name the function and in parentheses following the name you provide the arguments it needs Arguments specify the data the function will use when it performs its operations Here s a formula that adds the values in nine cells of the first column SUM A2 A 10 There is one argument A2 A10 The colon means the function should use the values in cells A2 through A10 Adding a Quick Formula An easy way to perform a basic calculation using values in a range of adjacent table cells is to add a quick formula using the Quick Formula pop up menu on the Format pane of the Table Inspector oO Table Mele T Oo Bul OG Table Forma
119. e recorded audio select the Audio checkbox Click Send Type a title and choose a location for your slideshow and click Export If Tunes wasn t open it opens Your slideshow is imported as a movie For information about transferring the movie to your iPod see iTunes Help Exporting to GarageBand You can turn your slideshow into a video podcast with sophisticated audio effects by exporting to GarageBand To send your slideshow to GarageBand In Keynote choose File gt Send To gt GarageBand Choose an option from the Timing pop up menu Recorded Timing If you recorded your slideshow as described in Adding Narration on page 97 your slideshow movie plays using the timing you recorded Chapter 9 Viewing Printing and Exporting Your Slideshow 185 Fixed Timing Viewers can t control when the movie advances the movie plays using the timing you specify in the next step 3 If you choose Fixed Timing type values in the duration fields Slide Duration How long each fully built slide remains on the screen after the last object build is complete Build Duration The number of seconds between the beginning of one build stage and the next in each object build There is no delay between the moment a slide first appears on the screen and the first stage of an object build 4 To include the slideshow soundtrack or the recorded audio select the Audio checkbox 5 Click Send 6 Type a title and choose a location for your slide
120. e text To change the strikethrough color choose Color from the Text Strikethrough pop up menu and then select a color in the Colors window The strikethrough takes on the color you select in the Colors window but the text remains its original color Changing Text Color Using the Font Panel Changes made to text color in the Font panel will override text color changes made in the Text Inspector and vice versa To read about changing color using the Text Inspector see Changing Text Color Using the Text Inspector on page 53 To modify the color of selected text Click Fonts in the toolbar Click the Text Color button menu in the Font panel the third button from the left and then select a color in the Colors window See Using the Colors Window on page 80 for instructions Changing the Paragraph Background Color Using the Font Panel You can use the Font panel to add a color behind a paragraph To modify the background color of a selected paragraph Click Fonts in the toolbar Click the Document Color button in the Font panel the fourth button from the left and then select a color in the Colors window See Using the Colors Window on page 80 for instructions Creating Shadows on Text Using the Font Panel You can use the Font panel to create and format shadows on text To define shadows on selected text Click Fonts in the toolbar Click the Text Shadow button in the Font panel the fifth button from the left
121. e the insertion point where you want the list to begin Click Inspector in the toolbar click the Text Inspector button and then click List Chapter 3 Working with Text 3 To create a legal style list choose Tiered Numbers from the Bullets amp Numbering pop up menu Otherwise choose Numbers instead 4 Choose a numbering style from the pop up menu directly below it 5 To adjust the space between numbers and the left margin use the Number Indent field To adjust the space between numbers and text use the Text Indent field Use these techniques to add and indent items in your list To add a new topic at the current indent level press Return e To create an unnumbered paragraph within a topic press Return while holding down the Shift key e To enter a new topic at the next lower indent level press Tab To enter a new topic at the next higher level press Shift Tab To move among levels you can also click and hold a number and then drag to the right to the left down and to the right or down and to the left e To return to regular text at the end of your list press Return twice or press Return and choose No Bullets from the Bullets amp Numbering pop up menu You may also need to adjust the indent level e To add an existing paragraph to a numbered list click the paragraph choose a numbering style and then click Continue from previous e To start anew numbered sequence in a list click Start at and specify th
122. eate an image for each stage of builds Chapter 9 Viewing Printing and Exporting Your Slideshow 181 4 To have a Home Previous and Next link added to each slide as appropriate select Include navigation controls 5 Choose an option from the Format pop up menu to specify the image quality you want The better the quality the larger the file size 6 If you choose JPEG format use the Quality controls to increase or decrease the compression factor used for the export 7 Click Next type a filename specify a location for the file and then click Export Publishing to YouTube You can send your slideshow directly to the YouTube website where visitors can watch your presentation as a movie To publish to YouTube you must be connected to the Internet To publish your slideshow to YouTube 1 Choose File gt Send To gt YouTube 2 Choose your account from the Account pop up menu If you don t have a YouTube account you can set one up by clicking Add 3 Choose a category from the Category pop up menu 4 Inthe Title field type a name for your movie and in the Description field give your movie a short description that viewers can read 5 In the Tags field you can type keywords to help people find your movie if they search for it on the YouTube website 6 Choose a movie size from the Size to Publish pop up menu 7 lf you don t want your movie to be seen by anyone but you or by viewers on lists you ve crea
123. ector in the toolbar and then click the Table Inspector To add an image choose Image Fill from the Cell Background pop up menu See Filling an Object with an Image on page 81 for instructions To add background color choose Color Fill or Gradient Fill from the Cell Background pop up menu See Filling an Object with Color on page 79 for more information Autofilling Table Cells Autofilling lets you use the content in one or more cells to automatically add values to adjacent cells Here are ways to autofill table cells To paste the content and fill of a cell into adjacent cells select the cell and then drag the Fill handle in its lower right corner over the cells into which you want to paste Any data cell format formula or fill associated with the selected cell is pasted If any target cell contains data autofilling overwrites that data with the value you re repeating Chapter 6 Using Tables 127 128 To paste the content and fill of a cell into one or more cells in the same row or column select two or more adjacent cells Choose Insert gt Fill Right to assign selected cells the value that resides in the leftmost selected cell s Choose Insert gt Fill Down to assign selected cells the value that resides in the topmost selected cell s Any data cell format formula or fill associated with the selected cell is pasted If any target cell contains data autofilling overwrites that data with the value you re r
124. ed text adding new 57 moving in outline view 19 rearranging and editing 57 C Character Palette 47 characters in other languages 47 charts adding 146 adding descriptive text 156 adding labels and axis markings 152 changing chart type 148 changing plotting orientation 146 choosing chart type 147 editing data 149 formatting 150 156 Index formatting data series elements 155 formatting the value axis 153 formatting titles labels and legends 156 placing grid labels and tick marks 154 repositioning a legend 150 resizing 151 rotating 151 showing and hiding a legend 150 showing axes and borders 152 understanding data series 145 closing a document 30 Colors window 24 80 comments adding 33 deleting 34 formatting 34 printing 34 resizing 34 viewing and hiding 34 conditional formatting 126 cropping images 90 D displays optimizing an external display 168 setting the refresh rate 171 using a single display 167 using dual displays 167 using video mirroring 169 document choosing a template 26 creating 26 opening existing 27 Document Inspector 30 Draw tool 83 E exporting as a blog or podcast entry 184 as a Flash document 181 as an HTML document 181 199 200 as an iDVD project 183 as an iPhoto album 183 asa PDF file 180 as a PowerPoint slideshow 180 as a QuickTime movie 178 as image files 181 to GarageBand 185 to iTunes 185 to YouTube 182 F Find amp Replace dialog 67 Flash 181 Font panel
125. elected in the Slideshow pane of Keynote preferences choose Keynote gt Preferences and then click Slideshow To ensure that these transitions aren t clipped during your slideshow either deselect Scale slides up to fit display or select one or both of the Reduce transitions to avoid clipping options in the Slideshow pane Animating Slides with Object Builds You can use object builds to animate individual or grouped elements on a slide e Build In effects move elements onto a slide Build Out effects move elements off a slide Action builds animate elements on a slide e Smart Builds are predefined action builds for animating images You can create multiple object builds on one slide and you can apply multiple builds to the same object Chapter 5 Using Motion in Slideshows 2 Click Inspector in the toolbar and then click the Build Inspector button 3 To make the object move onto the slide click Build In To make the object leave the The Build Inspector button Use Build In animations to move elements onto a slide and Build Out animations to move elements off a slide Build objects as a whole or in parts Give individual timings to elements or interleave elements 4 Choose an option from the Effect pop up menu You can for example make bulleted text appear line by line Or you can display individual parts of a chart one at a time to focus viewers attention or build suspense You ca
126. end to the top of the line and descenders parts of letters that extend below the line should remain fixed Single sets line spacing to single space and Double sets it to double spaced Multiple lets you set line spacing values between single and double or greater than double At Least The distance from one line to the next will never be less than the value you set but it may be larger for larger fonts in order to prevent overlapping text lines Use this when the distance between lines should remain fixed but overlap is not desired if the text gets large Exactly The distance between the baselines Between The value you set increases the space between the lines instead of increasing the height of the lines By contrast double spacing doubles the height of each line Adjusting the Spacing Before or After a Paragraph You can increase or decrease the spacing before or after paragraphs To adjust the amount of space before or after a paragraph Select the paragraphs you want to change Click Inspector in the toolbar click the Text Inspector button and then click Text Drag the Before Paragraph or After Paragraph slider You can also specify a precise value 5 pt for example in the text boxes If the Before Paragraph or After Paragraph values for adjacent paragraphs aren t equal the higher spacing value will be used For example if the current paragraph s Before Paragraph value is 12 points and the paragraph preceding it has
127. ent theme choose Format gt Advanced gt Define Shape for All Masters If you don t want the default object on the slide delete the object Defining Default Attributes of Imported Images You can set default attributes such as shadow reflection opacity and border stroke color so that any image you add to your slideshow automatically uses the default settings To set default image attributes In the slide navigator create a new slide If you re setting up default attributes for a particular master slide rather than all masters using the current theme click Masters in the toolbar and choose the master slide Place an image on the slide and set its default attributes For more information see the following topics e Importing an Image on page 89 Adding Shadows on page 76 Adjusting Opacity on page 77 Chapter 10 Designing Your Own Master Slides and Themes e Changing the Style of Borders on page 74 4 Do one of the following e To make the image the default for only the current master slide choose Format gt Advanced gt Define Image for Current Master e To make the image the default for all master slides in the current theme choose Format gt Advanced gt Define Image for All Masters 5 If you don t want the image on the slide delete the image Defining Default Attributes of Tables You can set up table attributes such as number of rows and columns line styles an
128. ents Master slides are templates that provide predesigned layouts fonts textures chart properties background colors and more 14 When you want to create a slide with particular elements such as a title a block of text a bulleted list or a graphic you select the master slide that most resembles what you need Master slides contain placeholders which you replace with your own content Media placeholder for images movies or other media files Placeholder text Double click to edit Double click to edit LIL Lp oe am Placeholder text Double click to edit shows what your text will look like Double click this text and type your own To learn more see Adding Text on page 38 Media placeholders can hold images audio files and movies Drag your own image or movie to the placeholder Although you can drag media files anywhere on a slide not only to a placeholder using media placeholders automatically sizes and positions the image or movie To learn more see Using Media Placeholders on page 88 You can also add your own elements such as tables and other objects to any slide Chapter 1 Keynote Tools and Techniques 16 Most themes come with the following master slides Master slide Recommended use Title amp Subtitle Title page or section titles within your presentation Title amp Bullets Content Title amp Bullets 2 Column Content you wan
129. enu depending on the chart 7 To specify units for axis values under Number Format type text in the Prefix or Suffix field or choose a symbol from the pop up menus 8 To display values on the value axis as logarithmic values choose Logarithmic from the X Axis or Y Axis pop up menu depending on the chart This option is available only for 2D bar column charts that aren t stacked and for line charts You can t plot negative values on the log axis 9 To display values on the value axis of stacked charts as percentages choose Percentage from the X Axis or Y Axis pop up menu on the Axis pane For pie charts you display values as percentages by choosing Show Pie Values as Percentages from the Data Point Settings pop up menu Placing Labels Gridlines and Tick Marks The X Axis and Y Axis pop up menus in the Axis pane of the Chart Inspector provide an array of options for placing tick marks labels and gridlines along the value axis or the category axis The options in these pop up menus vary depending on the kind of chart you select For vertical bar charts column charts line charts and area charts the Y axis is the value axis and the X axis is the category axis For horizontal bar charts the X axis is the value axis For scatter charts both axes are value axes For 3D charts the X and Y axes are the same as their 2D counterparts To format axis markings Select the chart Click Inspector in the toolbar click the Chart
130. epeating You can also add values to cells based on value patterns For example if a cell contains a day of the week or a month you can select the cell and then drag to the right or down to add the next day of the week or month to the adjacent cell To create new values based on numeric patterns select two or more cells before dragging For example if two selected cells contain 1 and 2 the values 3 and 4 are added when you drag through the adjacent two cells And if two selected cells contain 1 and 4 the values 7 and 10 are added when you drag through the adjacent two cells values are incremented by 3 Autofilling doesn t set up an ongoing relationship among cells in the group After autofilling you can change the cells independently of each other Working with Rows and Columns You can quickly add or remove rows and columns create a header row or column or a footer row and more Adding Rows You can add rows within a table or at the end of a table If the table contains a footer row rows added at the bottom of the table are added above the footer row Here are ways to add rows To add a single row select a cell and then choose Format gt Table gt Add Row Above or Add Row Below You can also choose these commands from the Edit Rows amp Columns pop up menu in the Table Inspector To add a row at the end of the table press Tab when the last cell is selected To add one or more rows at the end of a table use the Rows cont
131. eplacing Text on page 67 To avoid having Keynote interpret what you type as a number place an apostrophe in front of the text string Note Text strings are ignored in functions that use values to perform calculations Working with Numbers in Cells Some table operations such as formulas and functions that perform mathematical operations depend on cells containing numeric values Chapter 6 Using Tables 121 122 Here are techniques for working with numbers in table cells In anumeric cell use only numbers 0 through 9 or one of the following characters a period E or e You can type some characters such as into a cell or you can use a cell format as Formatting Cell Values on page 123 describes To specify a negative number precede it with the minus sign When you put a number in a table cell that s too large to display Keynote converts the number e When a decimal number doesn t fit in a cell the number is rounded For example 1 77777777777777777777 becomes 1 77777777777778 e When a whole number doesn t fit in a cell the number is displayed using scientific notation For example 77777777777777777777 becomes 7 7 77778E 19 Scientific notation displays numbers using an exponent raised by the power of 10 The exponent is displayed following the E If the converted number still doesn t fit it s clipped See Displaying Content Too Large for Its Cell on page 122 for suggestions
132. er Languages You can use the Keyboard Viewer available in System Preferences to see where characters are located on keyboards used for other languages You must have fonts installed for the language you want to see in the Keyboard Viewer To see keyboard layouts for different languages Choose Apple gt System Preferences and click International Click Input Menu then select the checkbox next to Keyboard Viewer To see the character layout on keyboards used in different countries select the On checkbox next to the country s keyboard layout or input method Choose Show Keyboard Viewer from the Input menu on the right side of the menu bar the one that looks like a flag or alphabetical character The Keyboard Viewer shows the characters for the keyboard layout or input method selected in the Input menu For example if U S is chosen in the Input menu you see the characters that appear on a U S keyboard in the Keyboard Viewer To see the keyboard layout for a different country choose its keyboard layout from the Input menu Typing Special Characters and Symbols Using the Mac OS X Character Palette you can insert special characters such as mathematical symbols letters with accent marks arrows and other dingbats and more You can also use this palette to enter Japanese Traditional Chinese Simplified Chinese and Korean characters as well as characters from other languages To insert special characters or symbols Place
133. er computer make sure the fonts used in the document have been installed in the Fonts folder of that computer Chapter 2 Working with a Keynote Document 27 28 By default audio and movie files are saved with Keynote documents but you can change this setting If you don t save media files with the document you need to transfer them separately to view the document on another computer Saving a Document It s a good idea to save your document often as you work After you ve saved it for the first time you can press Command S to re save it using the same settings To save a document for the first time Choose File gt Save or press Command S In the Save As field type a name for the document If the location you want isn t visible in the Where pop up menu click the disclosure triangle to the right of the Save As field Choose where you want to save the document If you want the document to be opened using Keynote in iWork 05 or iWork 06 select Save a copy as and choose iWork 05 or iWork 06 If you or someone else will open the document on another computer click Advanced Options and set up options that determine what s copied into your document Copy audio and movies into document Selecting this checkbox saves audio and video files with the document so the files play if the document is opened on another computer You might want to deselect this checkbox so that the file size is smaller but media files
134. es and click International Click Input Menu then select the checkbox next to Keyboard Viewer Choose Show Keyboard Viewer from the Input menu on the right side of the menu bar the one that looks like a flag or alphabetical symbol The Keyboard Viewer shows the characters for your keyboard If you ve selected a different keyboard layout or input method in the Input menu it shows the characters for the selected keyboard layout For example if U S is chosen in the Input menu you see the characters that appear on a U S keyboard in the Keyboard Viewer To see the different accent marks that you can type highlighted in the Keyboard Viewer press Option or the Option and Shift keys The accent mark keys appear with white outlines Depending on your keyboard you may not need to press any of the modifier keys to see the accent keys Place the insertion point in your document where you want to type Chapter 3 Working with Text 6 Press the modifier key you pressed in step 4 Shift Option Option Shift or none and press the key on your keyboard that is in the same place as the accent you see in the Keyboard Viewer Then release the modifier key and press the key for the character you want to accent The accent key modifies the key you type next For example on a U S keyboard to make the appear press Option and E the accent key then press E the key on which you want that accent to appear Viewing Keyboard Layouts for Oth
135. expand the object choose Scale from the Effect pop up menu and then use the Scale controls to set the object s final size up to 200 percent Animating Images Using Smart Builds Keynote provides predefined builds you can use to animate a collection of your own photos and other images These animations are called Smart Builds Chapter 5 Using Motion in Slideshows 107 Click to preview the build Set the animation effects Display some photos T longer than others Some Smart Builds display images in two states use these buttons and the slider to change the image size in each state 108 To set up a Smart Build 1 Click Smart Builds in the toolbar and choose an option GO OC Build COST Oe Bal OG H Buildin Build Out Tation Effect Order Grid BC A Rows Columns Duration 2i 2i 1 00 si Small Image Bottom Align E i Specify how to Large Image Middle Ali a align images Build from First to Last fi Specify which Set separate timings for elements photos to include in the build More Options 2 Drag images from the Photos pane of the Media Browser if it s not open click Media in the toolbar to the rectangles in the Smart Build photo window You can also drag photos and other image files from the Finder Grid 3 images Drag photos here Select to make all images the same size Deselect to use the photos re
136. f the first value is less than the second value For example A2 lt B2 returns FALSE The operator gt returns TRUE if the first value is greater than or equal to the second value For example A2 gt B2 returns TRUE The operator lt returns TRUE if the first value is less than or equal to the second value For example A2 lt B2 returns FALSE Strings are larger than numbers For example hello gt 5 returns TRUE TRUE and FALSE can be compared with each other but not with numbers or strings TRUE gt FALSE and FALSE lt TRUE because TRUE is interpreted as 1 and FALSE is interpreted as 0 TRUE 1 returns FALSE and TRUE SomeText returns FALSE Chapter 7 Using Formulas and Functions in Tables Using Functions A function is a predefined named operation such as SUM and AVERAGE that you can use to perform a calculation in a table cell There are several families of functions ranging from financial functions that calculate interest rates investment values and more to statistical functions that calculate averages probabilities standard deviations and more See Keynote Help for complete information about all the functions including the arguments you specify to provide the data for functions to use in their calculations Although you can type a function into the text field of the Formula Editor you can also use the Function Browser to add a function to a formula To use the Function Browser to add a function
137. fferent shadow color This object has A This object s shadow has the default shadow a high offset value properties This object s E aR This object s shadow has shadow is set to a the lowest blur factor different angle This object s shadow has a high blur factor Chapter 4 Working with Sound Movies Graphics and Other Objects You can also use the Graphic Inspector shadow controls to add shadows to text Select the text to which you want to add shadows and use the controls as described above Adding a Reflection You can add a reflection to an object that reflects vertically downward To add a reflection to an object Select the object Click Inspector in the toolbar and then click the Graphic Inspector button Select Reflection and drag the slider to increase or decrease the amount of reflection Adjusting Opacity You can create interesting effects by making objects more opaque or less opaque When you put a low opacity object on top of another object for example the bottom object shows through the top object Depending on how high or low you set the opacity the objects below can be highly visible partly obscured or completely blocked from view at 100 percent opacity To change an object s opacity Select the object Click Inspector in the toolbar and then click the Graphic Inspector button Drag the Opacity slider or enter a percentage in the adjacent field Opacity ener 85 Chapter 4 Worki
138. fferent color models ogg Use the slider to set lighter or darker hues in the color wheel Click to select a color in the color wheel make the color more transparent Drag colors from the color box to store them in the color palette You can use the color wheel in the Colors window to select colors The color you select appears in the box at the top of the Colors window You can save that color for future use by placing it in the color palette To apply the colors you select in the Colors window to an object on the slide you must place the color in the appropriate color well in an Inspector pane You can select a color well in one of the Inspectors and then click a color in the color wheel Or you can drag a color from the color palette or color box to a color well in one of the Inspectors To select a color 1 Open the Color window by clicking Colors in the toolbar or clicking a color well in one of the inspectors 2 Click anywhere in the color wheel The selected color is displayed in the color box at the top of the Colors window 3 To make the color lighter or darker drag the slider on the right side of the Colors window 4 To make the color more transparent drag the Opacity slider to the left or enter a percentage value in the Opacity field 5 To use the color palette open it by dragging the handle at the bottom of the Colors window Save a color in the palette by dragging the color from the color box to the
139. fficient in Keynote quickly Creating or Opening a Slideshow Each slideshow you create is its own Keynote document You can create a slideshow by doing any of the following Create a new Keynote document e Import a document created in PowerPoint or AppleWorks e Open an existing Keynote document Creating a New Keynote Document To create a new Keynote document If Keynote isn t open open it by clicking its icon in the Dock or double clicking its icon in the Finder If Keynote is already open choose File gt New In the Theme Chooser select a theme and click Choose You can change a slideshow s theme at any time see Changing a Slide s Theme Master or Layout on page 34 and you can use more than one theme in a document see Using Multiple Themes on page 35 In the Theme Chooser you can also choose a slide size see Setting the Slide Size on page 171 Tip You can set up Keynote to use the same theme when you create a new document Choose Keynote gt Preferences click General select Use theme and then choose a theme To change the theme click Choose Importing a Slideshow If you already have a slide presentation that you created in Microsoft PowerPoint or AppleWorks you can import it into Keynote and continue to work on it Here are ways to import a PowerPoint or an AppleWorks document In Keynote choose File gt Open In the Open dialog find the document you want to import and clic
140. for only one master slide Create a series of sample slides in the slide navigator based on each of your master slides Design a chart on one slide and then copy and paste it onto each of the slides Then convert each chart to a different chart type and set its size and position Do this step before you define default chart styles using Format gt Advanced Restoring Original Theme Attributes If you modify master slides in a document and later want to return to the original theme defaults you can reapply the theme to your document or to specific slides To restore the theme defaults If you want to restore defaults to only certain slides select them in the slide navigator press Command to select multiple slides Choose File gt Choose Theme In the Theme Chooser select the original theme and presentation size Make sure Retain changes to theme defaults is not selected Choose All Slides or Selected Slides from the Apply Theme To pop up menu Click Choose Chapter 10 Designing Your Own Master Slides and Themes Index 3D charts defining scene settings 161 modifying the viewing angle 162 A Adjust Image window 93 alignment guides creating new 71 using 71 72 Alpha tool 92 AppleWorks 27 area and line charts adding shadows 160 formatting symbols 160 setting line color 160 arrows predrawn adding 82 editing 86 B bar and column charts adding shadows 159 adjusting opacity 160 adjusting spacing 159 bullet
141. fy the upper left corner of the rotated container box Chapter 4 Working with Sound Movies Graphics and Other Objects When you enter X and Y coordinates for line positions in the Metrics Inspector the Start coordinates represent the first endpoint you created If you later flip or rotate the line the Start coordinates continue to represent the first endpoint Position a fixed line on the slide by specifying X Las and Y coordinates for its Sta 39px 169p gt first endpoint x Y End 140 px 270 px Position a fixed line on I is the slide by specifying X and Y coordinates for its second endpoint Modifying Objects You can resize objects change their orientation modify their border styles add shadows and reflections to them and adjust their opacity Resizing Objects You can resize an object by dragging its handles or typing exact dimensions Here are ways to resize objects To resize an object by dragging select the object and then drag one of its selection handles To resize an object in one direction drag a side handle instead of a corner handle To resize the object from its center press the Option key as you drag To maintain an object s proportions hold down the Shift key as you drag You can also click Inspector in the toolbar click the Metrics Inspector button and then select Constrain proportions before dragging To show the size of an object when you drag a selection handle
142. g cells divides each selected cell into two equal parts horizontally rows or vertically columns Both of the new cells have identical background colors or images Any text that was in the original cell remains in the topmost or leftmost cell To split cells horizontally or vertically Select a table cell or cells To split an entire row or column select all the cells in the row or column To split cells into rows choose Format gt Table gt Split into Rows To split cells into columns choose Table gt Split into Columns You can also choose Split Rows or Split Columns from the Edit Rows amp Columns pop up menu in the Table Inspector Chapter 6 Using Tables 131 132 To create smaller and smaller units repeat steps 1 and 2 for the split cells To rejoin split cells merge them as Merging Table Cells on page 131 describes Formatting Table Cell Borders You can change the line thickness and color of table cell borders Or you can hide the cell border of any cell Here are ways to format table cell borders Select the cell border segments you want to format see Selecting Table Cell Borders on page 120 If the Table Inspector isn t open click Inspector in the toolbar click the Table Inspector button and click Table To set line thickness and color use the Cell Borders settings Stroke pop up menu Lets you choose a stroke style To hide borders choose None Line thickness field Controls the thickness of
143. g the Theme 35 Using Multiple Themes 35 Applying a New Master to a Slide 36 Changing a Slide s Layout 37 Making the Same Change on Multiple Slides Chapter 3 38 Working with Text 38 Adding Text 39 Selecting Text 40 Deleting Copying and Pasting Text 40 Formatting Text Size and Appearance 41 Using the Format Menu to Format Text 4 Making Text Bold or Italic Using the Menus 4 Creating Outlined Text Using the Menus 4 Underlining Text Using the Menus 4 Changing Text Size Using the Menus 42 Making Text Subscript or Superscript Using the Menus 42 Changing Text Capitalization Using the Menus 42 Using the Font Panel to Format Text 43 Tips for Organizing Fonts 44 Changing Fonts Using the Font Panel 44 Changing Underlining Using the Font Panel 45 Adding a Strikethrough to Text Using the Font Panel 45 Changing Text Color Using the Font Panel 45 Changing the Paragraph Background Color Using the Font Panel 45 Creating Shadows on Text Using the Font Panel 46 Changing the Font Used in Outline View 46 Adding Accents and Special Characters 46 Adding Accent Marks 47 Viewing Keyboard Layouts for Other Languages 47 Typing Special Characters and Symbols 48 Using Smart Quotes Contents 49 49 50 50 50 51 51 52 53 53 53 54 54 55 55 55 56 56 56 56 57 57 58 59 59 60 60 61 61 62 62 63 63 64 64 64 65 65 65 66 67 Using Advanced Typography Features Adjusting Font Smoothing Setting Text Alignment
144. give your objects an appearance of depth An object s shadow appears on any object behind it You can create a variety of shadow effects or remove the shadow from an object Select the checkbox to add a shadow toa selected object Change the angle of Shadow the shadow with the eee Angle 315 gt Angle wheel Change the shadow i Oh g color in the color well z a T 7 F Spt ly 12pt 75 y Offset Blur and Opacity Offset Blur Opacity values change the look of the shadow To add a shadow to an object 1 Select the object 2 Click Inspector in the toolbar and then click the Graphic Inspector button 3 Select Shadow to add a shadow to the object Deselect Shadow to make a shadow go away 4 Set the angle for the shadow using the Angle controls To set how far the shadow is from the object use the Offset controls A high shadow offset value makes an object s shadow appear longer and slightly separated from the object 6 To adjust the softness of the shadow s edge use the Blur controls A high blur value makes the object s shadow appear more diffuse a low value gives the shadow more sharply defined edges 7 To change the shadow s transparency use the Opacity controls Don t use the Opacity slider at the bottom of the Graphic Inspector which is for controlling the opacity of the object itself 8 To change the color for the shadow click the Shadow color well and select a color This object has a di
145. harts can also be rotated using the Chart Inspector see Rotating 2D Pie Charts on page 158 Chapter 8 Using Charts 151 152 Adding Labels and Axis Markings Use the Axis pane in the Chart Inspector to format the grid and general look of chart axes EN series aust Rorlars Show or hide axes and chart X Axis Y Axis amp Borders borders 2D charts only Labels Ticks amp Grids X Axis y axis j Set attributes of labels tick marks and more Value Axis Format si Set the range of values that ebek att hai appear on the chart grid Number Format E None I None Select units for values in Prefix Separator Suffix the chart Most charts have two axes an X axis and a Y axis Depending on the type of chart data points are plotted on one of the axes and data sets are grouped on the other axis The data point axis is called the value axis and the data set axis is called the category axis Showing Axes and Borders You can show any or all of these elements of a chart the X axis the Y axis and chart borders To show axes and borders Select a chart Click Inspector in the toolbar click the Chart Inspector button and then click Axis Choose one or more items from the Axes amp Borders pop up menu to select the items A selected item has a checkmark next to it choose the item again to deselect it Using Axis Titles You can add a title to a chart s X axis and Y axis
146. hat contains a formula its arguments are highlighted in color Adding a New Formula with the Formula Editor Use the Formula Editor to create a formula To add a new formula using the Formula Editor Select the cell in which you want to display the result of the formula Open the Formula Editor For example type the equal sign Use the text field to specify the formula making sure the equal sign is the first character in your formula To learn techniques for including cell references in your formulas see Using Cell References on page 138 To learn about using operators in formulas see Using Operators on page 140 To learn how to insert a function into a formula see Using Functions on page 143 To save changes press Return press Enter or click the Accept button in the Formula Editor You can also click outside the table To close the Formula Editor and discard changes press Esc or click the Cancel button in the Formula Editor Chapter 7 Using Formulas and Functions in Tables 137 138 Editing a Formula with the Formula Editor You can use the Formula Editor when you want to edit a formula To edit a formula Double click a table cell that contains a formula The Formula Editor opens with the formula displayed in the text field and its arguments highlighted in color Make changes as required You can use the arrow keys to move the insertion point around in the text field To save changes press Retu
147. he dotted edge of the mask and drag it Chapter 4 Working with Sound Movies Graphics and Other Objects To make only the area under the mask visible double click the mask or image press Return click outside the image or click Edit Mask 7 To resize or rotate the masked image drag or Command drag its selection handles To deselect the image and hide the mask controls click outside the image Masking an Image with a Shape You can use a shape to define the boundaries of an image To mask an image with a shape Do one of the following e Select the image and choose Format gt Mask with Shape gt Shape e Shift click to select a shape and an image and then click Mask in the toolbar or choose Format gt Mask with Selected Shape Drag the image to position the part you want to show To move the mask click the dotted edge of the mask and drag it To resize the image drag the slider above the Edit Mask button To resize the mask drag the selection handles To make only the area under the mask visible double click the mask or image press Return click outside the image or click Edit Mask To resize the masked image click Edit Mask and drag the selection handles 7 To deselect the image and hide the mask controls click outside the image To modify a masked image double click it Note If you use a shape containing text as a mask the text is deleted To restore the text choose Edit gt Undo Mas
148. he Presenter s View on page 170 Click Play in the toolbar Advance through the presentation by clicking the mouse or pressing the Space bar See Controlling a Presentation with the Keyboard on page 173 for other options Tips for Using an External Display You can play your Keynote slideshow on various kinds of projectors and external displays Here are ways to get the best video quality in your presentation If you have a choice between a DVI connector and a VGA connector use a DVI connector to connect the projector DVI connections generally result in the best image quality and are easier to set up OGEE OEEO VGA port DVI port Set the preferred screen resolution the size of the image on the screen in the Displays pane of System Preferences Look for this information in the documentation that came with the display For most projectors the preferred screen resolution is 800 x 600 or 1024 x 768 Most liquid crystal display LCD and Digital Light Processing DLP displays work with a variety of resolutions but one is the preferred setting Chapter 9 Viewing Printing and Exporting Your Slideshow Set the screen refresh rate the number of times per second that images are updated on your screen in the Displays pane of System Preferences If you use an LCD display LCD projector or DLP projector try to match the refresh rate of your computer or video card with the optimal refresh rate of the display device Usuall
149. he font text size and other attributes are already set If the slide you re working on doesn t have title text or body text you can either choose a different master or select Title or Body in the Appearance pane of the Slide Inspector You can also add a free text box to the slide canvas The text in free text boxes doesn t appear in outline view Selecting Text Before you format or perform other operations on text you need to select the text you want to work with Here are ways to select text To select one or more characters click in front of the first character and drag across the characters you want to select To select a word double click the word To select a paragraph click three times in the paragraph To select all text in a document choose Edit gt Select All Chapter 3 Working with Text 40 To select blocks of text click the start of a text block and then click the end of another text block while holding down the Shift key To select from the insertion point to the beginning of the paragraph press the Up Arrow key while holding down the Shift and Option keys To select from the insertion point to the end of the paragraph press the Down Arrow key while holding down the Shift and Option keys To extend the selection one character at a time press the Left Arrow or Right Arrow key while holding down the Shift key To extend the selection one line at a time press the Up Arrow or Down Arrow key while
150. he presentation is recorded press Escape Advancing to the Next or Previous Build or Slide There are several techniques for navigating to next and previous builds and slides during a presentation that isn t recorded Here are ways to navigate to builds and slides To advance to the next build click the mouse button or press N Space bar Return Right Arrow Down Arrow Shift Right Arrow or Page Down To go back to the previous build press Shift Left Arrow Shift Page Up or left bracket Chapter 9 Viewing Printing and Exporting Your Slideshow 173 174 the slide switcher during a presentation or type a number To advance to the next slide press Shift Down Arrow Shift Page Down or right bracket To go back to the previous slide press Left Arrow Up Arrow P Delete Page Up or Shift Up Arrow Jumping to a Specific Slide During a presentation that isn t recorded you can easily jump to a particular slide Here are ways to go to a specific slide during a presentation If you know the number of the slide you want to jump to type the number and press Return or Enter To browse for a particular slide use the slide switcher To open the slide switcher press the plus sign equal sign or hyphen or type a number Virtual Tour of India Click to goto the next slide Jump to a slide by typing its number and pressing Return To move forward or backward through the thumbnails press
151. hen moving objects in the General pane To precisely align objects by their edges or centers you can use alignment guides See Using Alignment Guides on page 71 for details Select the object and choose Edit gt Cut Place the insertion point where you want the object to appear and then choose Edit gt Paste Avoid dragging an object by the selection handles because you may inadvertently resize the object Chapter 4 Working with Sound Movies Graphics and Other Objects 69 70 Moving an Object Forward or Backward Layering Objects When objects overlap or when text and objects overlap you can change the order of objects in the stack To move an object in front or in back of text or another object Select the object you want to move To move an object a layer at a time choose Arrange gt Bring Forward or Arrange gt Send Backward To move an object to the very top or bottom of the stack choose Arrange gt Bring to Front or Arrange gt Send to Back If you frequently layer objects you can add the Front Back Forward and Backward buttons to the toolbar to work more efficiently To learn about customizing the toolbar see The Toolbar on page 21 Aligning Objects There are various ways to align objects on slides Aligning Objects on a Slide Relative to One Another You can quickly align objects relative to one another if they appear on the same slide To align objects Shift click to select the objec
152. here s a header cell For example SUM 1 1 adds all the values in the cells of the first row Copying or Moving Formulas with Cell References You can copy or move a formula that contains cell references without invalidating the references Here are techniques for relocating formulas To move a formula to a different cell move the formula s cell by dragging it to another cell To paste a copy of a formula in a different cell and use the same cell references in both formulas place a dollar sign in front of column and row identifiers A 1 This technique creates what s called an absolute cell reference For example if the formula A1 appears in cell D1 and you want to paste a copy of the formula in cell E1 change the formula to A 1 select D1 copy it and paste the copy into E1 The formula A 1 is copied into cell E1 If you didn t change the formula to use an absolute cell reference the formula in E1 would be B1 Applying a Formula Once to Cells in a Column or Row When a table has header cells you can use them to quickly apply a formula to all the cells in a row or column The values in the cells are recomputed using the formula This formula is called a header formula Chapter 7 Using Formulas and Functions in Tables To apply a header formula to cells in a column or row 1 Select the header cell for the column or row 2 Open the Formula Editor For example type the equal sign 3 Type the formula you want to app
153. hod retains the text s formatting To have copied text take on the formatting of the text around it choose Edit gt Paste and Match Style To delete text or an object select it and choose Edit gt Delete or press the Delete key If you accidentally delete something choose Edit gt Undo to restore it To copy an image between Keynote documents select the image and drag its icon from the File Info field in the Metrics Inspector to a slide in the other Keynote file When you use the Copy or Cut command the selected text or object is placed in a holding area called the Clipboard where it remains until you choose Copy or Cut again or turn off your computer The Clipboard holds the contents of only one copy or cut operation at a time Changing a Slide s Theme Master or Layout You can change a slide s theme master or layout at any time Theme Choose a different theme when you want to change a slide s overall look and feel for example its background color fonts and tone professional or fun e Master Change a slide s master when you want to use a different predefined layout For example you could change a slide s master to orient a large photo vertically instead of horizontally e Layout Change a slide s layout when you want to add delete or modify slide elements such as text boxes and object placeholders Chapter 2 Working with a Keynote Document Changing the Theme You can change a slide s
154. hortcut menu Or double click the tab symbol in the ruler repeatedly until the type of tab you want appears Deleting a Tab Stop You can quickly remove a tab stop using the horizontal ruler To delete a tab stop Click View in the toolbar and choose Show Rulers Drag the tab symbol off the horizontal ruler Setting Indents You can modify the amount of space between text and the inside border of a text box shape or table cell Setting Indents for Paragraphs You can change indentation by dragging the indentation controls on the text ruler To set indents using the rulers Click View in the toolbar and then choose Show Rulers To change the right indent drag the right indent icon downward blue triangle on the right side of the horizontal ruler to the position where you want the right edge of the paragraph to end Left indent a E E noo Ba A es First line indent Right indent To change the left indent drag the left indent icon downward blue triangle on the left side of the ruler to where you want the left edge of the paragraph to begin To change the left margin independently from the left indent hold down the Option key as you drag To change the first line indent drag the first line indent blue rectangle to where you want the first line to start If you want the first line to remain flush with the left margin make sure the rectangle aligns with the left indent icon If you want to create a hanging indent d
155. how Preview from the Action pop up menu in the lower left corner of the Font panel Adjust the font size using the size slider or other size controls Adjust the typography settings of the selected font by choosing Typography from the Action pop up menu In the Typography window click the disclosure triangles to see and select the different typography effects that are available for the selected font Different fonts have different typography effects available See Using Advanced Typography Features on page 49 for more information Changing Underlining Using the Font Panel You can use the Font panel to change the appearance of underlines To modify underlining of selected text Click Fonts in the toolbar Click the Text Underline button in the Font panel the first button on the left and choose None Single or Double from the pop up menu To change the underline color choose Color from the Text Underline pop up menu and then select a color in the Colors window Chapter 3 Working with Text Adding a Strikethrough to Text Using the Font Panel You can mark text with a strikethrough line and make the line s color different from the text color To add a strikethrough to selected text Click Fonts in the toolbar Click the Text Strikethrough button the second button from the left and choose None Single or Double from the pop up menu A single or double strikethrough appears through the selected text in the same color as th
156. ibed in previous chapters Designing Master Slides and Themes The themes that come with Keynote are sets of master slides with predefined layouts backgrounds charts tables and text attributes You can modify these attributes to create your own masters and themes When you change a master slide the changes appear on every slide in the document that s based on that master You can create a new theme by Modifying master slides and saving the document as a new theme Deleting all master slides except the blank one creating a collection of master slides from scratch and then saving the document as a new theme You can customize the following master slide attributes Default position of title and body text Background graphics Default fonts Default bullet styles Default position for objects object placeholders Object fills and line styles for objects Chart style Slide transition style Alignment guide positions 187 188 Using Master Slide Tools Use the master slide navigator and the Master Slide Inspector to work with master slides To use the master slide tools Open the master slide navigator by clicking View in the toolbar and choosing Show Master Slides In the master slide navigator select a master slide See Selecting Master Slides to Customize on page 190 for more information on selecting master slides Click Inspector in the toolbar and then click the Slide Inspector button To modify layout
157. ick the arrows 6 To change the line color click the color well and select a color 7 To give the line endpoints such as arrowheads or circles choose left and right endpoints from the pop up menus Framing Objects Enclose your text boxes images movies shapes and media placeholders with graphical borders known as picture frames Here are ways to work with picture frames To add a picture frame select the media or media placeholder click Inspector in the toolbar and then click the Graphic Inspector button Choose Picture Frame from the Stroke pop up menu and then click the thumbnail to choose one Some picture frames can be adjusted To adjust your frame use the Scale slider or type a specific percentage in the adjacent field Stroke Picture Frame i i Click this arrow or the f i Ipt gt thumbnail to choose a Color Size frame style E tL wy To change a picture frame select a framed media or media placeholder click Inspector in the toolbar and then click the Graphic Inspector button Choose Picture Frame from the Stroke pop up menu and then click the arrow next to the thumbnail to choose a new picture frame To remove a picture frame from your media or media placeholder select the media or media placeholder and then choose a line style or None from the Stroke pop up menu Chapter 4 Working with Sound Movies Graphics and Other Objects 75 Adding Shadows Shadows
158. ie the fewer controls visible You can also use the keyboard to control movie playback e To pause or resume playback press K e To rewind when playback is paused press J e To go forward when playback is paused press L e To jump to the beginning of the movie press I e To jump to the end of the movie press O You can set the playback volume for sound and movies and specify whether to play media files once continuously or forward and backward Loop Back and Forth For instructions see Setting Playback Options on page 165 Printing Your Slides You can print your Keynote slideshow in a variety of ways to meet different needs You can print slides with or without notes or comments or you can print the slideshow in outline or handout format To print slides 1 To print comments make sure comments are visible on the slide canvas click View in the toolbar and choose Show Comments 2 Choose File gt Print 3 To print one slide or a range of slides use the From and To text fields to enter the slide number or range You can see slide numbers in the slide navigator 176 Chapter 9 Viewing Printing and Exporting Your Slideshow Select which layout of slides and handouts you want to print 4 To specify Keynote print options choose Keynote from the Copies amp Pages pop up menu Printer _ Sinatra EJ Presets Double sided iz Keynote TP Choose Keynote from this pop up menu Print Options
159. ild To include the slideshow soundtrack or the recorded audio select the Audio checkbox Chapter 9 Viewing Printing and Exporting Your Slideshow _ Click Send If iWeb wasn t open it opens and you can choose the blog or podcast to attach your slideshow to If you have only one blog or podcast the document is attached to it Exporting to iTunes and iPod You can turn your slideshow into a movie you can play in iTunes If you have an iPod you can use iTunes to transfer the movie to it To send your slideshow to iTunes or iPod In Keynote do one of the following e Choose File gt Send To gt iTunes e Choose File gt Export and then click iPod Choose an option from the Playback Uses pop up menu Recorded Timing If you recorded your slideshow as described in Adding Narration on page 97 your slideshow movie plays using the timing you recorded Fixed Timing Viewers can t control when the movie advances the movie plays using the timing you specify in the next step If you choose Fixed Timing type values in the duration fields Slide Duration How long each fully built slide remains on the screen after the last object build is complete Build Duration The number of seconds between the beginning of one build stage and the next in each object build There is no delay between the moment a slide first appears on the screen and the first stage of an object build To include the slideshow soundtrack or th
160. ile gt Export and then click Images Specify whether to create a file for every slide or only a range of slides To create a separate image for each build stage select Create an image for each stage of builds Choose an option from the Format pop up menu The better the quality the larger the file size If you choose JPEG format use the Quality controls to specify a percentage between low and high quality Click Next 7 Type a filename choose a location for the files and then click Export BW N Each file is named filename 001 filename 002 and so on You can also send individual image files to iPhoto as described in Creating an iPhoto Album on page 183 Creating a Flash Document You can turn your slideshow into a Flash movie that can be viewed with the Flash viewer To convert your slideshow to a Flash document Choose File gt Export and then click Flash To include the slideshow soundtrack or the recorded audio select the Audio checkbox Click Next Type a filename choose a location for the file and click Export Creating an HTML Document You can turn your slideshow into an HTML document that can be viewed with Safari or another web browser Viewers click hyperlinks to advance the presentation To export slides to an HTML document Choose File gt Export and click HTML Specify whether to export all slides or only a range of slides To create a separate image for each build stage select Cr
161. in the Chart Inspector Resizing a Chart You can make a chart larger or smaller by dragging one of its selection handles or by using the Metrics Inspector Here are ways to resize a chart Click the chart to select it and then drag an active selection handle Active selection handles have a black outline To maintain a chart s proportions hold down the Shift key as you drag to resize it To resize a chart in one direction drag a side handle instead of a corner handle To resize by specifying exact dimensions click Inspector in the toolbar click the Metrics Inspector button and then click Metrics In this pane you can specify a new width height and angle of rotation and you can change the chart s distance from the margins Rotating Charts There are several techniques for rotating 2D charts You can t rotate or flip 3D charts If a 3D chart is grouped with 2D charts you can rotate the group but only the 2D charts in the group will rotate Here are ways to rotate 2D charts Select the chart hold down the Command key move the pointer toward an active selection handle until it changes to a curved double headed arrow and then drag a selection handle To rotate a chart in 45 degree increments press the Shift and Command keys while dragging a selection handle Click Inspector in the toolbar click the Metrics Inspector button and then drag the Rotate wheel or use the Angle controls to set the angle of the chart Pie c
162. in which builds occur See Reordering Object Builds on page 109 Specify whether to begin the build automatically after a specified time or on click See Activating Object Builds on page 110 Interleave the build stages of different objects See Creating Builds That Interleave an Object s Parts on page 111 Apply action builds to move or modify the object on the slide See the next two topics for instructions You can create an object build on a master slide so that the build effects appear on every slide created using that master See Defining Default Transitions on page 196 for instructions Chapter 5 Using Motion in Slideshows Animating Objects on Slides Action Builds With action builds you can move objects on a slide To move an object from one location on a slide to another 1 Open the Build Inspector click Inspector in the toolbar and click the Build Inspector button 2 Click Action is Build DORT OB al OG The Build Inspector _1 button a Click to preview the build Use Action effects to animate elements on a A slide Make elements move shrink grow fade rotate Effect Path LEN moe M a For Move builds change the Sette animation Acceleration Order object s path from straight oe Ease In amp Ease Out O A to curved or vice versa Duration 1 00 s 5 Set how long it takes to complete the build
163. ints Drag to change the angles between points in the star View the number of points currently in the star Drag to increase or decrease the number of points in the star Here are ways to edit a star When you select a star shape the slider appears Drag the slider to increase or decrease the number of points in the star Drag the circular control to change the angles between points in the star Editing a Polygon The polygon has a slider for increasing and decreasing the number of sides in the polygon View the number of sides currently in the polygon Drag to increase or decrease the number of sides in the polygon To edit a polygon When you select the polygon the slider appears Drag the slider to increase or decrease the number of sides in the polygon Chapter 4 Working with Sound Movies Graphics and Other Objects 87 Using Media Placeholders Many Keynote themes contain placeholder photos These photos are actually media placeholders You can drag your own images movies and audio files to these placeholders and your media file is automatically sized and positioned for you You can easily replace an item in a media placeholder by dragging a new file to it you don t have to delete the old file first You can also turn any media file on a slide into a placeholder If you re not sure if a photo or other media on a slide is a placeholder let the pointer rest over it and see if a help tag
164. it To remove an indent drag the slides to the left or press Shift Tab To show or collapse hide a group of slides click the disclosure triangle to the left of the first slide above the group If a group of slides is collapsed so that you see only the top slide in the navigator view deleting the top slide deletes all its children too If the group isn t collapsed deleting the top slide moves all its children up one level To move a group of slides select the first slide in the group in navigator view and drag the group to a new location in the slide navigator Deleting Slides You can delete a single slide or a group of slides Here are ways to delete slides To delete a slide select the slide in the slide navigator and press the Delete key You can Shift click to select multiple slides to delete If you delete the first slide in a group while the subordinate slides children are visible in the slide navigator the children are moved up by one outline level To delete a slide and all its children hide them click the arrow to the left of the top slide and press the Delete key If you accidentally delete slides you can recover them immediately by choosing Edit gt Undo Delete Skipping Slides You can skip a slide when your slideshow plays without deleting the slide from your document To skip one or more slides Select the slide s in the slide navigator or light table view and then choose Slide gt Skip Slide
165. it looks more like an illustration Saturation Changes the color intensity Temperature Introduces more warmth more orange tones or coldness more blue tones Tint Changes the amount of red or green tones in the image Sharpness Sharpens or softens the image s focus Exposure Adjusts shadows and highlights Chapter 4 Working with Sound Movies Graphics and Other Objects 93 94 The histogram Helps you understand the relationship between shadows depicted on the left side of the display and highlights depicted on the right side in your image Levels Changes the levels of light and dark tones Auto Levels Has Keynote enhance colors automatically To restore the original settings click Reset Image To save any changes you made save the document The settings at the time you save the document are visible anytime you open the Adjust Image window Using Sound and Movies You can add audio a music file or playlist from your iTunes library or any other sound file to a Keynote document You can add sound in the following ways On an individual slide The sound plays when the slide appears and stops when the slideshow advances See Adding Sound to a Slide on page 95 As a soundtrack for the entire slideshow The audio starts playing when the slideshow starts See Adding a Soundtrack to a Slideshow on page 95 As recorded narration You can record yourself talking about each slide See Adding Narration
166. ity blur offset and Co angle controls H iE Tmo T Lo 31 Collections Family Typeface Size Japanese American Typewriter Thin 48 Karai Herculanum Wide 18 Modern Marker Felt 24 0 Select a font size to apply P PDF ge 36 4 to selected text in your Web q Zapfino 48 v a document amp Find fonts by typing Select a typeface to a font name in the apply to selected text search field in your document You can change the appearance of any text in your document by selecting it and then selecting options in the Font panel When you make formatting changes in the Font panel the selected text changes right away so you can try different formatting options and quickly see what looks best Here is a summary of what the text effects buttons do from left to right The Text Underline pop up menu lets you choose an underline style such as single or double The Text Strikethrough pop up menu lets you choose a strikethrough style such as single or double e The Text Color pop up menu lets you apply a color to text The Document Color pop up menu lets you apply a color behind a paragraph e The Text Shadow button applies a shadow to selected text e The Shadow Opacity Shadow Blur Shadow Offset and Shadow Angle controls control the appearance of the shadow If you don t see the text effects buttons choose Show Effects from the Action pop up menu in the lower left corner of the Font panel
167. jects Selecting Objects Copying or Duplicating Objects Deleting Objects Moving Objects Moving an Object Forward or Backward Layering Objects Aligning Objects Aligning Objects on a Slide Relative to One Another Spacing Objects Evenly on a Slide Using Alignment Guides Creating Your Own Alignment Guides Using Master Gridlines Setting Precise Positions of Objects Modifying Objects Resizing Objects Flipping and Rotating Objects Changing the Style of Borders Framing Objects Adding Shadows Adding a Reflection Adjusting Opacity Grouping and Locking Objects Grouping and Ungrouping Objects Locking and Unlocking Objects Filling Objects Filling an Object with Color Using the Colors Window Filling an Object with an Image Using Shapes Adding a Predrawn Shape Adding a Custom Shape Making Shapes Editable Manipulating Points of a Shape Reshaping a Curve Reshaping a Straight Segment Transforming Corner Points into Curved Points and Vice Versa Editing Specific Predrawn Shapes Editing a Rounded Rectangle Editing Single and Double Arrows Editing a Star Editing a Polygon Using Media Placeholders Working with Images Contents Chapter 5 Chapter 6 89 90 90 91 91 92 93 94 95 95 96 96 97 98 98 99 99 100 101 101 102 103 105 107 107 109 110 111 111 111 112 112 13 13 114 114 15 115 116 117 118 Importing an Image Masking Cropping Images Cropping an Image Using the Default Rectangular Mask Masking an
168. k Open In the Finder drag the PowerPoint or AppleWorks document icon to the Keynote application icon Opening an Existing Keynote Document There are several ways to open a document that was created using Keynote Here are ways to open a Keynote document To open a document when you re working in Keynote choose File gt Open select the document and then click Open To open a document you ve worked with recently choose File gt Open Recent and choose the document from the submenu To open a Keynote document from the Finder double click the document icon or drag it to the Keynote application icon You can open a Keynote document created using an older version of Keynote from iWork 05 or iWork 06 To preserve the document to for use with iWork 05 or iWork 06 save it in the same format See Saving a Presentation in iWork 05 or iWork 06 Format on page 186 If you see a message that a font or file is missing you can still use the document Keynote substitutes fonts for missing fonts To use missing fonts quit Keynote and add the fonts to your Fonts folder for more information see Mac Help To make missing movies or sound files appear add them to the document Saving Documents Graphics and chart data are saved within a Keynote document so they display correctly if the document is opened on another computer Fonts however are not included as part of the document If you transfer a Keynote document to anoth
169. k the Chart Inspector button click Series and then use the Rotation Angle wheel or field Click Inspector in the toolbar click the Metrics Inspector button and then drag the Rotate wheel or use the Angle controls to set the angle of the chart Select the chart hold down the Command key and move the pointer toward an active selection handle until it changes to a curved double headed arrow and then drag a selection handle To rotate the chart in 45 degree increments press the Shift and Command keys while dragging a selection handle or Rotate wheel Chapter 8 Using Charts Bar and Column Charts You can apply shadows to individual data series or to the entire chart You can adjust the opacity for the chart as a whole or for individual series but not individual bars You can also adjust the spacing between data sets or individual bars Adjusting Spacing of Bar and Column Charts You can adjust spacing between individual bars or data sets To adjust spacing Select the chart Click Inspector in the toolbar click the Chart Inspector button and then click Series Bar Format Separate the individual bars in the chart all Gap between bars 10 gt dal Gap between sets 55 Separate the data sets Shadow Individual sy in the chart Add shadows to bars or data sets To change the space between bars type a value or click the arrows in the Gap between bars field To change the space between data sets
170. k with Shape You can also drag an image to mask a shape with an image Unmasking an Image You can remove a mask and restore the original image To unmask an image Select the masked image and then click Unmask in the toolbar or choose Format gt Unmask Chapter 4 Working with Sound Movies Graphics and Other Objects 91 92 Dragging selects the contiguous area that uses colors similar to the color you click Removing the Background or Unwanted Elements from an Image The Instant Alpha tool enables you to convert certain colors in an image to transparent This feature is useful for removing an unwanted background or other colors You ll get the best results removing solid colors with clear boundaries around them To remove areas that are less distinct select a smaller area and repeat the process To remove unwanted elements Select the image Click Alpha in the toolbar or choose Format gt Instant Alpha Click the color you want to make transparent and then drag slowly over it As you drag the selection grows to include the contiguous area that uses similar colors You can control how much of the image is selected by dragging less or more Repeat step 3 as many times as you like Dragging more here Selects more of the image You can restore the parts removed from the image at any time To revert to the original image choose Format gt Remove Instant Alpha To restore parts of the image rem
171. lative sizes 3 Use the Smart Build photo window to modify the Smart Build in any of the following ways To reorder images drag them in the Smart Build photo window To remove an image from the build drag it out of the photo window or select it and press Delete To make all photos the same size select Scale images to same size To use the relative sizes of the photos deselect Scale images to same size Chapter 5 Using Motion in Slideshows Some Smart Builds display images in two states Use the size buttons and the Scale slider to specify the image size in each state Use the Action pane of the Build Inspector to modify the Smart Build in any of the following ways To change settings such as direction alignment and perspective use the controls in the Build Inspector The settings available depend on the effect you choose To change how long the build takes type a value in the Duration field or click the arrows To specify whether to begin a build stage automatically or on click choose an option from the Start Build pop up menu in the Build Order drawer For more information see Activating Object Builds on page 110 To set different timings for individual photos select Set separate timings for elements and then in the Build Order drawer select each photo and change its settings eo The red badge indicates the photo is part of a Smart Build Some Smart Builds use effects that can
172. le making a presentation you can see your comments but your audience can t Add comments to slides You can easily show and hide comments 200 150 100 50 2008 5009 2007 wl 1 2010 Comments are always on top of the slide canvas so they may obscure parts of your slide Simply drag the comments out of the way hide them or resize them Here are ways to work with comments To add a comment click Comment in the toolbar or choose Insert gt Comment Type a note idea or reminder and then drag the comment wherever you want to place it on the canvas Chapter 2 Working with a Keynote Document 33 34 To hide or show comments click View in the toolbar and choose Hide Comments or Show Comments To resize a comment drag the lower right corner To delete a comment click the x icon in the upper right corner To format a comment see instructions in Formatting Text Size and Appearance on page 40 and Filling an Object with Color on page 79 To print with comments showing make sure the comments are visible on the slide canvas before you print Copying or Moving Items Among Slides You can take text or an object from one slide and place it on another slide Here are ways to copy and move text and objects To copy or cut and paste text or an object select the text or object and choose Edit gt Copy or Edit gt Cut Click where you want to paste the text or object and choose Edit gt Paste This met
173. le pane Here are ways to handle content too large for a cell To let the content in a cell spill into adjacent cells deselect Wrap Text in the Table Inspector s Format pane and deselect Automatically resize to fit content in the Table pane If the adjacent cells are empty they ll display spilled content But if they contain data content that doesn t fit isn t displayed and the clipping indicator appears To cause content to wrap instead of spill select Wrap Text in the Cells Inspector To resize a column so that all of a particular cell s value is visible click its right border and drag right or use the Column Width controls in the Table Inspector s Table pane To resize a row so that all of a particular cell s value is visible click its bottom border and drag down or use the Row Height controls in the Table Inspector Formatting Cell Values You can apply a format to a cell so its value is displayed in a particular way For example you can format cells that hold monetary values so that a currency symbol such as or appears in front of numbers in them When you use a cell format you are only setting the display characteristics of a value When the value is used in formulas the actual value is used not the formatted value The only exception is when there are too many numbers following a decimal point in which case the number is rounded You define cell formats using the Cell Format pop up menu in the F
174. les in v Aperture your iTunes library your iPhoto gt lia Library library your Aperture library or v Tibet your Movies folder E Landscapes E Portraits Y amp iPhoto B Events _ Road Trip E Last 12 Months amp Last Import Flagged i i Best of Kids 7 Drag a file to your document Tracy in car Sandy and Karl gt Q M6items l Search for a file To open the Media Browser Click Media in the toolbar or choose View gt Show Media Browser The Colors Window You use the Mac OS X Colors window to choose colors for text objects and lines To open the Colors window Click Colors in the toolbar For more information see Using the Colors Window on page 80 The Font Panel Using the Mac OS X Font panel accessible from any application you can change a font s typeface size and other options To open the Font panel Click Fonts in the toolbar Chapter 1 Keynote Tools and Techniques For more information about using the Font panel and changing the look of text see Using the Font Panel to Format Text on page 42 The Warnings Window When you import a document into Keynote or export a Keynote document to another format some elements might not transfer identically The Warnings window lists any problems encountered You might get warnings in other situations such as saving a document in an earlier version of the application If problems are encountered
175. lower or higher indent level press Return and click one of the arrows adjacent to the Indent Level field You can also click and hold a bullet and then drag to the right to the left down and to the right or down and to the left e To return to regular text at the end of your list press Return twice or press Return and choose No Bullets from the Bullets amp Numbering pop up menu You may also need to adjust the indent level Using Numbered Lists Although you can use automatic list generation to create a simple numbered list using the Text Inspector gives you many options for formatting numbered lists See Generating Lists Automatically on page 56 for information about automatic list generation Chapter 3 Working with Text 57 58 To add and format a numbered list Place the insertion point where you want the list to begin Click Inspector in the toolbar click the Text Inspector button and then click Bullets Choose Numbers from the Bullets amp Numbering pop up menu and then choose a numbering style from the pop up menu directly below it To adjust the space between numbers and the left margin use the Number Indent field To adjust the space between numbers and text use the Text Indent field Use these techniques to add and indent items in your list e To add a new topic at the current indent level press Return e To create an unnumbered paragraph within a topic press Return while holding down the Shift key
176. ly to each cell in the column or row For example to assign values to the cells of column C that are five times greater than the corresponding cell in column B you d use the formula B 5 or B B 5 The formula is duplicated in all the cells in the column or row In this example cell C4 would contain the value computed by using the formula B4 5 4 Click the Accept button or press Return or Enter to save the formula Handling Errors and Warnings When a formula in a table cell is incomplete contains invalid cell references or is otherwise incorrect or when an import operation creates an error condition in a cell Keynote displays an icon in the cell A blue square in the upper left of a cell indicates one or more warnings A red triangle in the middle of a cell means that a formula error occurred To view error and warning messages Click the icon A message window summarizes each error and warning condition associated with the cell Using Operators Use operators in formulas to perform arithmetic operations and compare values e Arithmetic operators perform arithmetic operations such as addition and subtraction and return numerical results e Comparison operators compare two values and return TRUE or FALSE Performing Arithmetic Operations To create a formula that performs an arithmetic operation you use arithmetic operators For example to add three values in a column you could create a formula that looks like this A2
177. mand key as you select cells Use Command click to deselect a cell in the group Selecting a Row or Column The fastest way to select entire rows and columns is to use the Table Inspector Here are ways to select rows and columns To select a single row or column choose Select Row or Select Column from the Edit Rows amp Columns pop up menu in the Table Inspector You can also use the techniques described in Selecting a Group of Table Cells on page 119 To select multiple rows select two or more vertically adjacent cells before choosing Select Row To select multiple columns select two or more horizontally adjacent cells before choosing Select Column Chapter 6 Using Tables 119 120 Selecting Table Cell Borders Select cell borders when you want to format one or more segments of the borders Here are ways to select borders and border segments To select specific borders for multiple cells Select the table row column or cells and then click one of the Cell Borders buttons in the Table Inspector To select a border f the table is selected click the border If the table isn t selected double click the border To select a border segment If the table is selected double click the segment If the table isn t selected click the segment three times To select or deselect additional segments press the Shift or Command key as you click When a table border is selected clicking another border selects the border
178. master If you define the element for all masters every new element in the document uses the defaults Chapter 10 Designing Your Own Master Slides and Themes 193 194 Defining Default Attributes of Text Boxes and Shapes You can define the default attributes of new text boxes and shapes To set default attributes for text boxes and shapes In the slide navigator create a new slide If you re setting up default attributes for a particular master slide rather than all masters in the current theme click Masters in the toolbar and choose the master slide To define a default text box click Text Box in the toolbar and then format the placeholder text See Formatting Text Size and Appearance on page 40 for more information Do one of the following e To make the text box the default for only the current master slide choose Format gt Advanced gt Define Text for Current Master To make the text box the default for all master slides in the current theme choose Format gt Advanced gt Define Text for All Masters To define a default shape add a shape and then set its attributes See Modifying Objects on page 73 and Filling an Object with Color on page 79 for instructions Do one of the following e To make the shape the default for only the current master slide choose Format gt Advanced gt Define Shape for Current Master e To make the shape the default for all master slides in the curr
179. ment you may want to look at the Keynote tutorial in the iWork 08 Getting Started book It s a quick way to prepare yourself to be a self sufficient Keynote user The book also provides additional resources for getting acquainted with Keynote such as a tour of its features and how to videos When you need detailed instructions to help you accomplish specific tasks you ll find them in this user s guide Most of the tasks in this guide are also available in online help Preface The following table tells you where to find information in this guide In Keynote Help you can find information by browsing or searching For information about See Using Keynote windows and Chapter 1 Keynote Tools and Techniques on page 14 tools to create and format documents Creating and saving documents Chapter 2 Working with a Keynote Document on page 26 and managing slides Formatting text in a Keynote Chapter 3 Working with Text on page 38 document Using graphics shapes sound Chapter 4 Working with Sound Movies Graphics and Other and more to enhance a Objects on page 68 document Adding transitions special Chapter 5 Using Motion in Slideshows on page 101 effects and animations to slides Creating organizing and Chapter 6 Using Tables on page 114 formatting tables and table values Using formulas and functions for Chapter 7 Using Formulas and Functions in Tables
180. mn By Cell Content Moves the entire empty table onto the screen and then adds the content cell by cell All elements of a table use the same build style Creating Chart Builds Make charts appear or disappear a bar at a time a wedge at a time and more To set up a chart build Select a chart on the slide canvas for which you ve defined a build Click Inspector in the toolbar and then click the Build Inspector button In Build In or Build Out pane choose an option from the Delivery pop up menu All At Once Moves the whole chart as a single object Background First Moves each chart axis onto the screen followed by all the data elements at once bars lines or area shapes By Series Moves each chart axis onto the screen and then the data elements one entire series at a time By Set Moves each chart axis onto the screen and then the data elements one entire set at a time By Element in Series Moves the chart axes onto the screen and then each separate data element one series at a time By Element in Set Moves each chart axis onto the screen and then each separate data element one set at a time Chapter 5 Using Motion in Slideshows All elements of a chart except the legend use the same build style You can assign a chart legend its own build style and order To make the legend appear with the chart group it with the chart before you set the chart s build style see Grouping and Ungrouping Objects o
181. more information about modifying text boxes see Formatting a Text Box or Shape on page 61 Presenting Text in Columns You can create columns in a text box or a rectangular shape When text fills one column it flows into the next column To create and format columns Select the text box you want to divide into columns Click Inspector in the toolbar click the Text Inspector button and then click Columns To indicate how many columns you want use the Columns field To use equal width columns select Equal column width To set up different column widths deselect Equal column width double click a Column value in the table and type a new width To change the distance between columns double click a Gutter value and change it Putting Text Inside a Shape All shapes except lines can contain text To add text to a shape Place a shape where you want it on the slide To learn about adding shapes see Adding a Predrawn Shape on page 82 and Adding a Custom Shape on page 83 Double click the shape and type the text you want If the text extends beyond the border of the shape a clipping indicator appears The clipping indicator shows that text extends beyond the borders of a shape To resize the shape select it and drag the selection handles If the insertion point is inside the shape press Command Return to get out of text editing mode and select the shape Chapter 3 Working with Text You can
182. n which to start and stop playing the movie Select to start the movie on click rather than when the slide appears _ Start movie on click Set playback repeat options Choose a repeat option from the Repeat pop up menu None Play only once Loop Repeat continuously Loop Back and Forth Play backward and forward continuously O QuickTime _ 0 8 T 2 2 Bal G The QuickTime Start amp Stop Inspector button 00 00 00 00 00 00 36 22 Poster Frame _ gt Select the frame to display until the movie begins playing Repeat Loop i Volume i Set the playback volume Controls a 44 De mm pi Use these controls to view 00 00 15 15 00 00 36 37 the movie or play sound as you edit your slideshow To increase or decrease the playback volume drag the Volume slider to the right or left Adding Narration You can record yourself talking about each slide When you advance to the next slide or build your timing is recorded as well To record a slideshow If you re using an external microphone instead of your computer s built in microphone connect the microphone and use the Sound pane of System Preferences to configure the input settings Select the slide on which you want the recording to start You don t have to select the first slide but a recorded slideshow plays back only from the first recorded slide If you select a skipped slide recording starts
183. n make an image move onto the slide from the left and later move off the slide to the right Moving Objects on or off Slides Using Build Effects To move elements on or off a slide begin with the completed slide all elements visible and then define a build for each element you want to appear or disappear To automatically move an object on or off a slide 1 On a slide select the object you want to make move on or off the slide Shift click to select mult slide click Build Out iple objects xoxo aaa aa OKs TO PB al OG Lorem ipsum dolor f Buildin Build Out Action Effect Scale Big by Letter B Direction Order l Forward B 1 B Delivery Duration By Bullet Group BETHE Build from First EJ to Last i C Set separate timings for elements More Options Click to preview the build Set the animation type direction and build order for each object Set how long it takes to complete the build Choose the elements to include Open the Build Order _ drawer to reorder builds If you are applying the effect to a Smart Build Some Smart Builds use effects that can also be used to move the images on or off a slide If you use one of these Smart Builds you ll see Use Smart Build in the Effect menu For more information see Animating Images Using Smart Buil Chapter 5 Using Motion in ds on page 107
184. n more slowly and animations to display poorly Older versions of Keyspan Remote software are not configured to work with Keynote but you can configure Keyspan Remote yourself To configure Keyspan Remote to work with Keynote Open the KeySpanDMR application located in the Applications folder on your hard disk Click Configure at the bottom of the window Choose KeySpanDMR gt Add Application Locate Keynote in the Choose dialog and then click Choose Playing Movies and Sound If your slideshow includes movies or sound you can save these media files as part of your slideshow Saving media files with a slideshow enables you to move the slideshow to a different computer without having to transfer the media files separately To save media files with a slideshow Choose File gt Save As If you don t see Advanced Options at the bottom of the Save dialog click the disclosure triangle to the right of the Save As field Click the disclosure triangle to the left of Advanced Options Chapter 9 Viewing Printing and Exporting Your Slideshow 175 4 Make sure Copy audio and movies into document is selected and click Save When a movie plays during a presentation movie controls appear when you move the pointer over the movie if Show playback controls when pointer is over a movie is selected in the Slideshow pane of Keynote preferences The controls available depend on the size dimensions of the movie the smaller the mov
185. n page 78 Creating Movie Builds You can start and stop a movie while a particular slide is displayed To set up a movie build Select a movie on the slide canvas Click Inspector in the toolbar and then click the Build Inspector button Click Build In and then choose Start Movie from the Effect pop up menu The movie starts playing when the build occurs To stop the movie choose Stop Movie from the Effect pop up menu The movie stops playing when the build occurs Deleting Object Builds You can remove object builds using the Build Inspector Here are ways to delete an object build In the Build Inspector if the Build Order drawer isn t open click More Options In the Build Order drawer select the build you want to delete and press Delete Select the item you want to remove the build effect for and then choose None from the Effect pop up menu in the Build Inspector Chapter 5 Using Motion in Slideshows 113 114 Using Tables This chapter tells you how to add and format tables and cell values To learn about using formulas in table cells see Chapter 7 Using Formulas and Functions in Tables on page 134 About Tables Tables help you organize analyze and present data Keynote provides a wide variety of options for building and formatting tables and handling values of different types You can also use special operations such as sorting and conditional formatting a technique for automating the moni
186. ndex star shape adding 82 editing 87 T table cells adding and editing content 120 adding images 127 autofilling 127 defining rules 126 enlarging so content fits 122 formatting borders 132 formatting numbers 124 formatting values 123 merging adjacent cells into one 131 monitoring cell values with rules 126 resizing 122 selecting 119 selecting a group of cells 119 selecting borders 120 sorting 133 splitting into equal parts 131 working with dates 122 working with numbers 121 working with text 121 tables adding 115 adding color banding to rows 130 adding columns 128 adding rows 128 copying among iWork applications 118 creating a footer row 129 creating a header row or column 129 deleting rows and columns 129 formulas 134 moving 118 resizing 117 resizing rows and columns 130 selecting 118 selecting a row or column 119 working with rows and columns 128 tab stops changing 54 deleting 55 setting new 54 using rulers to set 53 text adding 38 adding free text boxes 59 automatic substitution 64 editing 40 203 204 formatting size and appearance 40 in table cells 121 nonbreaking space 65 presenting in columns 60 selecting 39 setting alignment spacing and color 50 setting indents 55 setting tab stops to align 53 using lists 56 text boxes free 59 Text Inspector 45 50 51 52 53 56 60 121 themes automatically opening a certain theme 27 choosing 14 26 creating custom 197 saving a document as 30 TI
187. ng To insert content within existing content select the cell click to set the insertion point and begin typing To undo changes made to a table cell since selecting the cell press Esc To delete the content of table cells rows or columns select the cells rows or columns and then press the Delete key or choose Edit gt Delete To delete the contents background fill and any style settings choose Edit gt Clear All The default style is applied to the selection To copy paste and move cell values see the instructions in Copying and Moving Cells on page 132 To add formulas and functions to cells see the instructions in Using Formulas on page 134 and Using Functions on page 143 Working with Text in Cells You can control the format and alignment of text in table cells and you can use find replace and spell checking features Here are techniques for working with text in table cells To insert a line break press Return or Option Return To insert a tab in a table press Option Tab To control the color alignment and spacing of text within a cell use the Text Inspector click Inspector in the toolbar and click the Text Inspector button To control font attributes use the Font panel click Fonts in the toolbar To check spelling follow the instructions in Checking for Spelling Mistakes on page 65 To find and optionally replace text in cells follow the instructions in Finding and R
188. ng and closing quotation marks are not identical select Use smart quotes To make sure that the first word in a sentence begins with a capital letter select Fix capitalization To automatically convert the letters in 1st 2nd 3rd and so on into superscripts select Superscript numerical suffixes Chapter 3 Working with Text To set Keynote to automatically detect that something you ve typed is an email address or a URL select Automatically detect email and web addresses Email and web addresses you type automatically become hyperlinks for Mail or Safari To replace one or more characters with one or more different characters select Symbol and text substitution Then use the rows in the table to define and activate specific substitutions For example when you type c you can have Keynote automatically convert it to by putting a checkmark in the On column To define your own substitution click the Add button To remove a selected item click the Delete button After you specify substitution settings they ll apply to any text you change or add in any Keynote documents Inserting a Nonbreaking Space You can insert a nonbreaking space between words to make sure that the words always appear in the same line of text To insert a nonbreaking space Press the Space bar while holding down the Option key Checking for Spelling Mistakes Keynote can catch spelling errors in your document
189. ng with Sound Movies Graphics and Other Objects 77 78 For shapes you can set opacity for fill and stroke colors separately from object opacity If you move the Opacity slider in the Colors window to modify a fill or stroke color that opacity value becomes maximum object opacity Then when you change the object opacity in the Graphic Inspector you are changing it relative to the opacity you set in the Colors window This circle is set to 100 opacity in the Graphic This circle is set to 100 opacity in the Inspector Graphic Inspector The fill color was set to 50 opacity in the Colors window The circle s outline was set to 100 opacity in the Colors window This circle is set to 50 opacity in the Graphic Inspector If you change an object s opacity and then can t restore the object s fill color to 100 it may be because the opacity was set to less than 100 in the Colors window To fix it select the object choose View gt Show Colors and then set the opacity in the Colors window to 100 Grouping and Locking Objects Group objects you want to keep together and lock objects you don t want to inadvertently move Grouping and Ungrouping Objects You can group objects together so that they can be moved copied resized and oriented as a single object You can edit text associated with a shape or text object in a group but you can t modify other attributes of individual objects in the group Grouped objects
190. no by triangles 2004 2005 2006 2007 Here are ways to format area charts and line charts To format symbols select a data series area shape or line click Inspector in the toolbar click the Chart Inspector button and then click Series Choose a symbol from the Data Point Symbol pop up menu Data Point Symbol Choose a symbol to use o S for data points Symbol Fill Color Fill F Fill data point symbols with color or images Use the options on the Symbol Fill pop up menu to add color or images to the symbols See Filling an Object with an Image on page 81 and Filling an Object with Color on page 79 for instructions To set the line color in line charts select a line click Inspector in the toolbar click the Graphic Inspector button and then use the Stroke controls See Changing the Style of Borders on page 74 for instructions To add shadows to line or area charts select a data series area shape or line click Inspector in the toolbar click the Graphic Inspector button and then use the Shadow controls See Adding Shadows on page 76 for instructions Chapter 8 Using Charts Scatter Charts Scatter charts display data differently than the other kinds of charts They require at least two columns or rows of data to plot values for a single data series To show multiple data series you use additional two column or two row pairs Each pair of values determines the position
191. nt window To close all open Keynote documents press the Option key and choose File gt Close All or click the active document s close button If you ve made changes since you last saved the document Keynote prompts you to save Adding Deleting and Organizing Slides Each new slide you create uses one of the Keynote master slides templates Each master slide has certain elements on it such as a title bulleted text and media placeholders containing photos When you create a new Keynote document the first slide automatically uses the Title amp Subtitle master slide You can change a slide s master at any time see Applying a New Master to a Slide on page 35 Chapter 2 Working with a Keynote Document After you create a new slide you customize it by adding your own text images shapes tables and charts and more Adding Slides Here are ways to add a slide Select a slide in the slide navigator and press Return Select a slide and click the New button in the toolbar Select a slide and choose Slide gt New Slide Press Option and drag a slide until you see a blue triangle This action duplicates the dragged slide Select a slide and choose Edit gt Duplicate These methods add the new slide after the slide selected in the slide navigator To add a slide in another location in your slideshow use the Copy and Paste commands or drag the new slide where you want it In navigator or light table view
192. o and click Clear Choose File gt Clear Recording Adding Web Views You can display a snapshot of a webpage called a web view on a slide When the document is opened Keynote can automatically update the snapshot with the current webpage The computer running the slideshow must be connected to the Internet By default the snapshot is a hyperlink you can click during a presentation to open the webpage in a browser you can turn off the link in the Hyperlink Inspector eoe Web View o e D T m oa O BAR Be AG New Play View Themes Masters TextBox Shapes Table Chans Comment Smart Builds r i Inspector Media Colors Fonts Format Bar SS Ss Sa E S lucer Find out how to shop Shop now Ox Search Education ADE Harfmann Enhances Core Education Provided by University of Cincinnati DAAP Student Gallery ging University atis College of Design 5 DAAP S use logy in its top rated orks closely with Apple campus life through Apple per computing environments Apple and Apple content affiliates with the ability for members to connect around Apple Distinguished Educator personal and professional interests This private forum supports goals and accomplishments collaboration for members of the Apple Distinguished Educator ADE program Cas nf o0 Chapter 4 Working with Sound Movies Graphics and Other Objects Insert a snapshot of a webpage that updates automatically when the slidesh
193. of paragraphs in a column table cell text box or shape so that text is aligned to the left or right border centered or aligned on both left and right justified To align text left center right or justified 1 Select the text you want to change 2 Click Inspector in the toolbar click the Text Inspector button and then click Text Chapter 3 Working with Text 3 Click one of the five horizontal alignment buttons located to the right of the color well From left to right these buttons have the following effects The Align Left button places each line of text against the left margin of the object The Center button sets the center of each line of text at the center of the object The Align Right button sets each line of text against the right margin of the object The Justify button spaces characters in each line so that the lines reach both the left and right margins of the object The Auto Align Table Cell button left justifies text and right justifies numbers in a table cell If you want to indent the first line of text in a paragraph or learn how to undo paragraph indenting see Setting Indents on page 55 You can also align text horizontally by choosing Format gt Text gt Align Left Center Align Right or Justify Aligning Text Vertically You can change the alignment of text in a table cell text box except free text boxes or shape so that text is aligned to the top or bottom border or centered between
194. of the topmost cell in each column A header column consists of the leftmost cell in each row You can t split a header row or footer row into multiple rows or header columns into multiple columns Here are ways to add or delete a header row or column Select the table and then select or deselect Header Row or Header Column in the Table pane of the Table Inspector Select the table and then choose one of the following from the Format gt Table submenu Add Header Row Delete Header Row Add Header Column or Delete Header Column Using a Footer Row Use a footer row when you want to draw attention to the last row in a table A footer row can contain the same content as any other row but its formatting makes it visually prominent Here are ways to add or delete a footer row Select the table and then select or deselect Footer Row in the Table pane of the Table Inspector Chapter 6 Using Tables 129 130 BW N Select the table and then choose Add Footer Row or Delete Footer Row from the Format gt Table submenu Resizing Table Rows and Columns Resize all rows and columns so they re equal in size or resize only specific rows and columns Here are ways to resize table rows and columns To make all rows the same size select the table and choose Format gt Table gt Distribute Rows Evenly To make all columns the same size choose Format gt Table gt Distribute Columns Evenly To resize a single row select a cell in the
195. olor The primary tool for adjusting text attributes is the Text Inspector You can make some horizontal alignment adjustments such as centering text or aligning it on the left by using the Format menu Using the Text Inspector to Manage Alignment Spacing and Color In the Text pane of the Text Inspector you can change the text color and alignment You can also adjust the spacing between individual text characters and lines Horizontal alignment buttons Click to align selected text left right center or to the left and right or using using special table cell alignment esis rs CE Re A BeA Text Columns Bullets Color amp Alignment Click to change the mm Vertical alignment buttons The Text Inspector button color of selected text Click to align text to the top Spacing center or bottom of a text Character box shape or table cell 0 is x G Line 0 95 Character and Before Paragraph Muupe sa line spacing Qm o pt 5 Adjust character line After Paragraph and paragraph spacing 9 i o oti for selected text Inset Margin eet Drag to adjust the amount of space between text and the inside borders of text boxes table cells and shapes To open the Text pane of the Text Inspector a Click Inspector in the toolbar click the Text Inspector button and then Click Text Aligning Text Horizontally You can change the alignment
196. olumn Charts Adjusting Spacing of Bar and Column Charts Adding Shadows to Bar and Column Charts Adjusting the Opacity of Bar and Column Charts Area Charts and Line Charts Scatter Charts 3D Charts Viewing Printing and Exporting Your Slideshow Customizing a Presentation for an Audience Creating Hyperlinks Only Presentations Creating Self Playing Presentations Setting Playback Options Rehearsing and Viewing Presentations Adding Presenter Notes Rehearsing Your Presentation Viewing a Presentation on Your Computer s Display Viewing a Presentation on an External Display or Projector Tips for Using an External Display Viewing the Same Presentation on Two Screens Customizing the Presenter s View Setting the Screen Refresh Rate Setting the Slide Size Configuring Video Random Access Memory VRAM Controlling Presentations Controlling a Presentation with the Keyboard Pausing and Resuming a Presentation Stopping a Presentation Advancing to the Next or Previous Build or Slide Jumping to a Specific Slide Showing the Pointer During a Presentation Using Other Applications During a Presentation Playing Movies and Sound Printing Your Slides Exporting a Slideshow to Other Formats Sharing a Presentation Across Platforms Creating a QuickTime Movie Creating a PowerPoint Slideshow Creating a PDF File Contents Chapter 10 Index 181 181 181 182 183 183 183 184 185 185 186 187 187 188 189 190 190 190 191 19
197. on point for the copied table and then choose Edit gt Paste Selecting Tables and Their Components You select tables rows columns table cells and table cell borders before you work with them Selecting a Table When you select a table selection handles appear on the edges of the table Here are ways to select a table If a cell isn t selected click anywhere in the table Chapter 6 Using Tables If a table cell is selected press Command Return or click outside the table and then click anywhere in the table Selecting a Table Cell When you select a cell the border of the selected cell is highlighted To select a single table cell Select the table and then click the cell When a cell is selected here is how to select another cell To select Press The next cell to the right Tab If you press Tab in the last column the first cell in the next row is selected If you press Tab in the last cell a new row is added and its first cell is selected The next cell to the left Shift Tab The next cell down Down Arrow The next cell up Up Arrow Selecting a Group of Table Cells You can select adjacent or nonadjacent cells Here are ways to select a group of cells To select adjacent table cells select a single cell and then hold down the Shift key as you select adjacent cells You can also click a cell hold it and then drag through a range of cells To select nonadjacent table cells hold down the Com
198. opened make a presentation play repeatedly and more To change playback options If the Document Inspector isn t open click Inspector in the toolbar and then click the Document Inspector button In the Document pane select one or more options below Slideshow Settings Automatically play upon open The presentation starts as soon as the Keynote document opens Loop slideshow After the last slide the presentation starts again with the first slide Restart show if idle If no user interaction occurs for the specified number of minutes the slideshow begins again Require password to exit show To quit the presentation viewers must provide a computer administrator s name and password Chapter 9 Viewing Printing and Exporting Your Slideshow 165 Rehearsing and Viewing Presentations Full screen presentations make the most of the crisp graphics and smooth animations possible with Keynote You can show full screen presentations on your computer s display on a second display or projected onto a large screen and you can play movies and sound during the presentation Adding Presenter Notes Use the presenter notes field to type or view notes for each slide You can print presenter notes or view them on an alternate display that only you see while you give your presentation Presenter notes are different from comments see Using Comments on page 33 Es The notes field is an area where you can keep track of what you wan
199. or a specific slide Keynote File Open another Keynote If you transfer the presentation document to another computer remember to transfer the other document as well Exit Slideshow Stop the slideshow Keynote opens in edit mode to the last slide shown This underlined text is a hyperlink Dolor Magne the blue arrow indicates that this text box is a hyperlink Dolor magna Chapter 3 Working with Text 61 62 Linking to a Webpage You can add a hyperlink that opens a webpage in your default web browser To add a hyperlink that opens a webpage Select the text or object that you want to turn into a hyperlink If you type text that starts with www or http or copy it from another document the text automatically becomes a hyperlink To turn off this feature choose Keynote gt Preferences click Auto Correction and deselect Automatically detect email and web addresses This setting is computer specific so if the document is opened ona computer with a different setting that computer s setting is used instead Click Inspector in the toolbar click the Hyperlink Inspector button and then select Enable as a hyperlink Choose Webpage from the Link To pop up menu Type the webpage s address in the URL field If you want to change text that appears as the hyperlink in the document type new text in the Display field or Hyperlink _ The Hyperlink Inspector OB eT 27 Bal GG button m Ena
200. or formatting bulleted lists To add and format a bulleted list Place the insertion point where you want the list to begin Click Inspector in the toolbar click the Text Inspector button and then click Bullets Choose a bullet style from the Bullets amp Numbering pop up menu To use a typed character as a bullet choose Text Bullets and choose a character from the list or type a new character in the field To use one of the image bullets that comes with Keynote choose Image Bullets and choose an image from the scrolling list To use your own image as a bullet choose Custom Image and choose an image in the Open dialog that appears To change the size of an image bullet specify a percentage of the original image size in the Size field Or select the Scale with text checkbox and specify a percentage of the text size this option maintains the image to text size ratio of the bullets even if you later change the font size of text To adjust the space between bullets and the left margin use the Bullet Indent field To adjust the space between bullets and text use the Text Indent field To position bullets higher or lower relative to text use the Align field Use these techniques to add and indent bulleted items in your list e To add a new topic at the current indent level press Return e To create an unbulleted paragraph within a topic press Return while holding down the Shift key e To enter a new topic at the next
201. or in the toolbar click the Table Inspector button and then click Format Choose Scientific from the Cell Format pop up menu Use the Decimals field to specify the number of decimal places to display Using the Text Format Use the text format when you want all of a cell s content to be treated as text even when it s a number To define a text format for one or more cells Select the cell or cells Click Inspector in the toolbar click the Table Inspector button and then click Format Choose Text from the Cell Format pop up menu Monitoring Cell Values You can have Keynote change a cell s fill and or text color when its content exhibits a particular condition You define simple rules that test for the condition and then change fill and or text color if the condition is met For example you can define a rule that turns a cell blue if it contains a particular value and another rule that turns the cell green if it contains another value Or you can define a rule that turns a value red when it duplicates a value in a group of cells or purple if the value is above average in a group of cells You can apply a rule to a single cell or to a range of cells Rules applied to multiple cells trigger color changes when any of the cells meet the rule s condition To define rules Select one or more cells Click Inspector in the toolbar and then click the Table Inspector button Click Format Select Conditional Format and then click Sh
202. ork Tour key oe The toolbar 4 4 H amp EELO BIB amp BB OFeaAy N New Play View Themes Masters TextBox Shapes Table Charts nt Smart Builds d ip Inspector Media Colors Fonts Customize itto T ___ sides SMA s a z y p ka include the tools you Lorem Ipsum Dolor use most often v E Sit amet igula nulla Region Region 2 150 The slide navigator See a visual overview of gt your slide presentation ia e You can view a a thumbnail of each slide 36 ba A fa me L or a text outline pi Eget habitasse elementun P Change the size of the s i slide thumbnails The presenter notes field Add notes about individual slides You can refer to these notes during your presentation the audience won t see them Here are ways to show or hide these elements To show or hide the toolbar choose View gt Show Toolbar or View gt Hide Toolbar To show the slide navigator choose View gt Navigator or View gt Outline To hide the slide navigator choose View gt Slide Only To show or hide presenter notes choose View gt Show Presenter Notes or View gt Hide Presenter Notes Chapter 1 Keynote Tools and Techniques See the graphics on each of your slides at a glance Organize slides into groups by indenting them To indent a slide drag it or select it and press Tab Click the disclosure triangle to show or hide groups of indented slides Display thumbnails in
203. ormat pane of the Table Inspector To display cell values exactly as you type them choose Automatic from the pop up menu otherwise choose the item that provides the specific formatting you want to use Here are ways to work with cell formats To add a value to an empty cell that has a format select the cell and enter a value The format is applied when you leave the cell To apply a cell format to an existing value select one or more cells that contain values Use the Format pane of the Table Inspector to define a cell format The format you define is applied to values in the selected cell s To remove a format from a cell select the cell and then choose Automatic from the Format pop up menu of the Format pane of the Table Inspector The value remains but its formatting is removed Chapter 6 Using Tables 123 124 BW N wm A WwW N If you delete a value from a cell with a format the format isn t deleted To delete the format choose Automatic from the Format pop up menu of the Format pane of the Table Inspector After you define a cell format you can associate the format with multiple cells by using autofilling See Autofilling Table Cells on page 127 for instructions Using the Number Format Use the number format to format the display of a number s decimal places thousands separator and negative values To define a number format for one or more cells Select the cell or cells Click Inspector in the toolb
204. ormat text Chapter 3 Working with Text Using the Format Menu to Format Text The items in the Font submenu of the Format menu give you basic control over the size and appearance of text Making Text Bold or Italic Using the Menus You can make characters bold or italic To make text bold or italic Select the text you want to make bold or italic or click where you want to type new text Choose Format gt Font gt Bold Or choose Format gt Font gt Italic Some fonts contain several bold and italic typefaces To choose from a variety of bold and italic typefaces use the Font panel See Using the Font Panel to Format Text on page 42 Creating Outlined Text Using the Menus You can change text to appear as a stenciled outline To create outlined text Select the text you want to make outlined or click where you want to type new text Choose Format gt Font gt Outline Underlining Text Using the Menus You can underline text and then format the underline to change the underline style or color To underline text Select the text you want to underline or click where you want to type new text Choose Format gt Font gt Underline To modify the underline style or color click Fonts in the toolbar and use the Text Underline button in the Font panel See Using the Font Panel to Format Text on page 42 Changing Text Size Using the Menus You can change the point size of text to make the text larger or smalle
205. our video card If your computer has fewer than 32 MB of VRAM and your slideshow plays poorly there are several things you can try Here are ways to compensate for inadequate VRAM Turn on video mirroring see Tips for Using an External Display on page 168 This setup uses less VRAM and may be required for playback at higher resolutions When you use video mirroring one of the two displays may show choppiness or tearing in the video playback See Setting the Screen Refresh Rate on page 171 for more information Set your displays to lower resolutions in the Displays pane of System Preferences Lower screen resolutions use less VRAM Set your displays to use fewer colors in the Displays pane of System Preferences Using Thousands instead of Millions uses less VRAM Even with 32 MB or more of VRAM you may still see choppiness at very high screen resolutions when building large objects with several parts for example if you build a full screen chart at a screen resolution of 1280 x 1024 Controlling Presentations If your presentation isn t self playing you can use the keyboard to pause and resume slideshows and to navigate among slides And you can set up the presenter s display to show the next slide elapsed time and more If your Mac came with an Apple Remote you can use it to control a presentation For more information see Mac Help or the documentation that came with your computer Chapter 9 Viewing Prin
206. ourfey Add slides PH D GS O hE O A Tua O ZOA sas New Play View Themes Masters TextBox Shapes Table Charts Comment Smart Builds Choose a new view p T i urn a group of objects into theme or master slide collections of one object or one into its images components layer objects Inspector Media Colors Fonts Format Bar To customize the toolbar Choose View gt Customize Toolbar or Control click the toolbar and choose Customize Toolbar Make changes to the toolbar as desired To add an item to the toolbar drag its icon to the toolbar at the top To remove an item from the toolbar drag it out of the toolbar To restore the default set of toolbar buttons drag the default set to the toolbar To make the toolbar icons larger deselect Use Small Size To display only icons or only text choose an option from the Show pop up menu To rearrange items in the toolbar drag them When your re finished click Done Here are some shortcuts for customizing the toolbar without choosing View gt Customize Toolbar e To remove an item press the Command key while you drag the item out of the toolbar or Control click the item and then choose Remove e To move an item press the Command key while you drag the item To see a description of what a toolbar button does hold the pointer over it Chapter 1 Keynote Tools and Techniques 21 22 The Format Bar Use the Format Bar to quickly change the appear
207. oved using Instant Alpha choose Edit gt Undo Instant Alpha until the parts have been restored Chapter 4 Working with Sound Movies Graphics and Other Objects Introduce more warmth or coolness Sharpen or soften the focus Enhance colors automatically Changing an Image s Brightness Contrast and Other Settings You can change the brightness contrast and other settings of images to improve their quality or to create interesting effects Adjustments you make don t affect the original image they affect only the image s appearance in Keynote To adjust an image 1 Select the image 2 Choose View gt Show Adjust Image Adjust the lightness Adjust Image Brightness Adjust the contrast of light Contrast O Q 0 and dark tones Saturation 7 Change the color intensity Temperature Tint O Change the amount of red or green tones Sharpness Exposure Adjust shadows and highlights Understand the relationship between shadows and highlights Change the levels of dark soe and light tones Enhance Reset Image Restore original settings 3 Use the controls to make adjustments Enhance button Automatically adjusts the image Brightness Adjusts the lightness of the image Contrast Adjusts the contrast of light and dark tones You can make shadows darker sharpen the edges of objects and make colors stand out more If you increase the contrast of a photo a lot
208. ow opens The blue arrow means you can click the web view during a presentation to open the webpage ina browser 99 100 To add a web view to a slide Choose Insert gt Web View In the Hyperlink Inspector type the page s URL www apple com for example You can also drag a URL s icon from the address bar of a browser to the slide canvas drag the icon to the slide navigator to add a new slide and create a web view on it in one step To automatically update the webpage periodically select Update automatically If you don t select Update automatically you can update the webpage at any time by clicking Update Now Optionally resize or reposition the web view the webpage image is imported at full size The web view stays at the same resolution when you resize it By default the web view is automatically a hyperlink which you can click during a presentation to open the webpage in a browser To turn off this feature deselect Enable as a hyperlink in the Hyperlink Inspector OOO Hyperlink rl OBST OF Bal GQ Enable as a hyperlink _ When this option is selected you can click the web view during a presentation to open the webpage in a browser Link To URL http web apple com v Update automatically Update Now Making an Object a Hyperlink In addition to text hyperlinks you can turn images and shapes into hyperlinks that perform the following actions when you cli
209. ow rules Select Highlight cells using the following rules Chapter 6 Using Tables Choose a condition from the Choose a rule pop up menu The conditions in the top section of the menu apply tests to numeric values Conditions for text values are in the middle section of the list and date conditions are at the bottom Note that the Between condition requires that you specify two numbers The condition is met if either of the numbers or any number in between them appears in the cell s Provide additional information as required to fully specify a particular condition to test for Select Fill Color and or Text Color and click the color wells see Using the Colors Window on page 80 to define the background and value colors to apply to the cell if the condition is met To add another rule click and repeat steps 6 through 8 If more than one rule is defined for a cell and the cell s content satisfies the conditions of multiple rules the colors associated with the higher rule in the list of rules are applied to the cell To stop using a rule click its button to delete the rule or deselect Fill Color and Text Color to disable the rule To stop using a list of rules deselect Highlight cells using the following rules Adding Images or Color to Cells You can add graphics or color to individual table cells or to an entire table To add an image or color to a table cell Select the cell Click Insp
210. pear and the how long it takes to complete object builds by typing values in the Slide Duration and Build Duration fields Slide Duration How long each fully built slide remains on the screen after the last object build is complete Build Duration The number of seconds between the beginning of one build stage and the next in each object build There is no delay between the moment a slide first appears on the screen and the first stage of an object build To include the slideshow soundtrack or the recorded audio select the Audio checkboxes Click Send type a filename specify a location if you don t want to store the movie in your Movies folder and then click Export Creating an iPhoto Album You can turn your slideshow into an iPhoto album with each slide a separate image file To create an iPhoto album of a slideshow Choose File gt Send To gt iPhoto Specify whether to create a file for every slide or only a range of slides Chapter 9 Viewing Printing and Exporting Your Slideshow 183 184 To create a separate image for each build stage select Create an image for each stage of builds Choose an option from the Format pop up menu The better the quality the larger the file size If you choose JPEG format use the Quality controls to specify a percentage between low and high quality Click Next type a name for your album and click Send If iPhoto was not already open it opens your new album appears a
211. r To change the size of selected text Select the text you want to resize To change the text size in 1 point increments choose Format gt Font gt Bigger Or choose Format gt Font gt Smaller You can also add Bigger and Smaller icons to the toolbar Choose View gt Customize Toolbar drag the icons to the toolbar and then click Done Chapter 3 Working with Text 41 42 To specify a precise size for selected text click Fonts in the toolbar and use the Size controls in the Font panel See Using the Font Panel to Format Text on page 42 Making Text Subscript or Superscript Using the Menus You can raise or lower text from its baseline To make text subscript or superscript Select the text you want to raise or lower or click where you want to type new text To create a subscript or superscript that has a smaller font size than the text it accompanies choose Format gt Font gt Baseline gt Subscript Or choose Format gt Font gt Baseline gt Superscript To raise or lower text without reducing its font size choose Raise or Lower from the Baseline submenu To restore text to the same baseline as the body text choose Use Default from the Baseline submenu You can add Subscript and Superscript icons to the toolbar Choose View gt Customize Toolbar drag the icons to the toolbar and click Done Changing Text Capitalization Using the Menus You can quickly make blocks of text all uppercase or lowercase or
212. r appear on every slide that s based on a particular master slide Using this technique is one way to create groups of related slides within a presentation You could for example incorporate a subtle difference in the background of each group of slides To do so you create a set of master slides with each of the different backgrounds To modify a master slide background Select a master slide to work with Select unwanted elements and then press the Delete key If you want an object shape image sound or movie file table or chart to be a background element add it to the master slide and then size and position it on the slide After you place an object you can choose Arrange gt Lock to prevent it from being accidentally moved as you work Chapter 10 Designing Your Own Master Slides and Themes To allow master objects to interleave with objects added to slides based on that master open the Master Slide Inspector click Appearance and select Allow objects on slide to layer with master For more information about layering objects see Moving an Object Forward or Backward Layering Objects on page 70 To fill the slide background with color or an image use the Background controls in the Appearance pane of the Master Slide Inspector A common use of background layers is for alpha channel graphics graphics with transparency you can add objects to a slide and layer them so that they show through part of the ba
213. r Own Master Slides and Themes Creating a Master Slide from Scratch If you can t find a master slide that closely resembles the master you want you can create one from scratch To create a new master slide In the master slide navigator select a blank slide If the theme you re using doesn t have a blank slide select a master slide choose Edit gt Select All and then press Delete Customizing Master Slide Layouts Define placeholders for text media and objects change a master slide s background elements add alignment guides and more Defining Text Placeholders You can add placeholders for text and define default attributes for text in them To define a text placeholder In the Master Slide navigator select a slide to open the Master Slide navigator click View in the toolbar and choose Show Master Slides Open the Master Slide Inspector and then click Appearance 3 To add a placeholder title text box select Title To add a placeholder body text box select Body To control whether text in the text box is bulleted numbered or plain by default use the Bullets pane of the Text Inspector To add a placeholder free text box click Text Box in the toolbar In the Master Slide Inspector select Define as Text Placeholder or choose Format gt Advanced gt Define as Text Placeholder You can also add a shape and define it as a text placeholder Resize and rearrange the text boxes as desired Select
214. rag the rectangle to the left of the left indent icon To use the ruler settings elsewhere in your document choose Format gt Text gt Copy Ruler and Format gt Text gt Paste Ruler Chapter 3 Working with Text 55 56 Changing the Inset Margin of Text in Objects You can change the amount of space between text and the inside border of a text box shape or table cell This measurement is called the inset margin The amount of space you specify is applied equally around the text on all sides To set the spacing between text and the inside of a text box shape or table cell Select the text box shape or table cell If the insertion point is inside the object press Command Return to get out of text editing mode and select the object Click Inspector in the toolbar click the Text Inspector button and then click Text Drag the Inset Margin slider to the right to increase the space between text and the inside border of the object or type a number in the Inset Margin box and press Return You can also click the arrows to increase and decrease space Inset Margin z a 8 pt Specify how much space you want around text inside a text box shape or table cell Setting Indents for Lists To indent bulleted lists numbered lists and ordered lists you use the Text Inspector See Using Bulleted Numbered and Ordered Lists Outlines for details Using Bulleted Numbered and Ordered Lists Outlines Keynote provides
215. rements press the Shift and Command keys while dragging a selection handle You can also click Inspector in the toolbar click the Metrics Inspector button and then drag the Rotate wheel or use the Angle controls to set the angle of the object To rotate a shape but keep its text horizontal after rotating the shape choose Format gt Shape gt Reset Text and Object Handles Changing the Style of Borders For shapes chart elements text boxes and table cells you can choose a line style and color for the object s border or you can specify no border You can also put a border around imported images You set border line style and color using the Graphic Inspector and the Colors window To set the line style and color of an object s border 1 Select the object that you want to modify Click Inspector in the toolbar and then click the Graphic Inspector button Choose Line from the Stroke pop up menu A U N Choose a line style from the pop up menu For tables only a solid line or None is available Click the color well to choose a line color Stroke Choose Line Line EB Type the line thickness pem ye 2 PxIt The abbreviation px Choose a line style _ 3 y Endpoints 1 gt 1 means pixels Choose line endpoints from these pop up menus Chapter 4 Working with Sound Movies Graphics and Other Objects 5 To change the line thickness type a value in the Stroke field or cl
216. rences Adding Cell References to a Formula Copying or Moving Formulas with Cell References Applying a Formula Once to Cells in a Column or Row Handling Errors and Warnings Using Operators Performing Arithmetic Operations Understanding the Arithmetic Operators Understanding the Comparison Operators Using Functions Using Charts About Charts Adding a Chart Selecting a Chart Type Picking an Initial Chart Type Changing a Chart from One Type to Another Editing Chart Data Copying Data into the Chart Data Editor Working with Rows and Columns in the Chart Data Editor Formatting General Chart Attributes Using a Legend Using a Chart Title Resizing a Chart Rotating Charts Adding Labels and Axis Markings Showing Axes and Borders Using Axis Titles Showing Data Point Labels Formatting the Value Axis Placing Labels Gridlines and Tick Marks Formatting the Elements in a Data Series Formatting Titles Labels and Legends Adding Descriptive Text to a Chart Formatting Specific Types of Charts Pie Charts Selecting Individual Pie Wedges Showing a Series Name in a Pie Chart Contents 10 Chapter 9 157 158 158 158 159 159 159 160 160 161 161 163 163 164 164 165 166 166 166 167 167 168 169 170 171 171 172 172 173 173 173 173 174 175 175 175 176 178 178 178 180 180 Separating Individual Pie Wedges Adding Shadows to Pie Charts and Wedges Adjusting the Opacity of Pie Charts Rotating 2D Pie Charts Bar and C
217. rent from the original image s parts of the image may not appear blank space may also appear around the image Scale To Fill Makes the image appear larger or smaller sizing it to leave minimum space around the image even if the object and image have different shapes Stretch Sizes the image to fit the object s dimensions but distorts it if the object has a shape different from the original image Original Size Places the image inside the object without altering its original dimensions If the image is larger than the object you see only a part of the image in the object If the image is smaller than the object there is blank space around it Chapter 4 Working with Sound Movies Graphics and Other Objects 81 Tile Repeats the image inside the object if the image is smaller than the object If the image is larger than the object you see only part of the image inside the object ba to Fill a Size C Z SEI aa N J 4 ij Scale to Fit Stretch 04 Tile small image ap lie large image 5 Ifyou chose Tinted Image Fill click the color well to the right of the Choose button to choose a tint color Drag the Opacity slider in the Colors window to make the tint darker or lighter If you drag the Opacity slider in the Graphic Inspector it will change the opacity of both the tint and the image Fill Tinted Image Fill w DE Scale to Fit E Click to select a tint color choose EH for the image
218. rn press Enter or click the Accept button in the Formula Editor You can also click outside the table To close the Formula Editor and discard changes press Esc or click the Cancel button in the Formula Editor Using Cell References You use cell references to identify specific cells in formulas For example if you add a formula that averages the values in two cells you use cell references to identify those cells You can create cell references using the letters and numbers of reference tabs or using header cell names e If your table has both a header row and a header column you can identify a cell using the column name followed by the row name For example if a column is named 2006 and a row is named Class Enrollment the cell where the row and column intersect would be referred to as 2006 Class Enrollment e You can use the letters and numbers of reference tabs to identify a specific cell You specify the column letter and then the row number For example C55 refers to the fifty fifth row in the third column Adding Cell References to a Formula To insert a cell reference you can click a cell click a reference tab or select a range of cells when there s an insertion point in the text field of the Formula Editor You can also insert a cell reference by typing it Here are ways to add a cell reference at the insertion point in the text field To create a reference to a specific cell by using your mouse click the cell You
219. rols in the Table pane of the Table Inspector You can split cells into two equal rows Splitting Table Cells on page 131 tells you how Adding Columns You can add new columns to a table Chapter 6 Using Tables Here are ways to add columns To add a single column select a cell and then choose Format gt Table gt Add Column Before or Add Column After You can also choose these commands from the Edit Rows amp Columns pop up menu in the Table Inspector To add one or more columns to the right side of a table use the Columns controls in the Table pane of the Table Inspector You can split cells into two equal columns Splitting Table Cells on page 131 tells you how Deleting Table Rows and Columns There are several techniques available for deleting one or more table rows or columns Here are ways to delete rows or columns Select the row s or column s or a cell in them and then choose Format gt Table gt Delete Row or Format gt Table gt Delete Column To delete one or more rows or columns select them and then choose Delete Row or Delete Column from the Edit Rows amp Columns pop up menu in the Table Inspector You can also access these commands by choosing Format gt Table gt Option Using a Table Header Row or Column Use header rows and columns to label the data in rows and columns Header rows and columns are formatted so that they stand out from the other rows and columns A header row consists
220. s You can specify a delay up to 60 seconds Chapter 5 Using Motion in Slideshows Creating Builds That Interleave an Object s Parts After you set up object builds on a slide you can set up criteria for when Build In and Build Out effects become animated For example you can set up a build that brings the first text bullet onto the slide then the first wedge of a pie chart and then the second bullet You can do the same to move objects off the slide You can also specify a range of elements to be used in a build such as only the second and third text bullets To interleave an object s parts in a build Select an object on the slide canvas Click Inspector in the toolbar and then click the Build Inspector button In the Build In or Build Out pane choose an option from the Delivery pop up menu other than All at once For more information see Animating Specific Kinds of Objects next To specify a range of parts to build instead of building all parts use the Build from and Build to pop up menus Select Set separate timings for elements In the Build Order drawer drag the builds to the desired order For more information about starting individual builds see Activating Object Builds on page 110 Animating Specific Kinds of Objects Text tables charts and movies have build options that are object specific Creating Text Builds You can build text line by line word by word or charac
221. s To work with spelling suggestions Choose Edit gt Spelling gt Spelling The Spelling window opens and the first misspelled word is highlighted Make sure that the correct language is selected in the Dictionary pop up menu Each language uses a different spelling dictionary To replace the incorrect spelling in the text double click the correct word or spelling in the Guess list If the correct word doesn t appear in the Guess list but you know the correct spelling select the misspelled word in the Spelling window type the correct word and click Correct If the current spelling is correct and you want to leave it as it is click Ignore or Learn Use Learn if the term is one you use often and you want to add it to the spelling dictionary If you used Learn and later decide you don t want the word in the dictionary type the word into the text field below the Guess list and then click Forget If no alternate spellings appear in the Guess list select the misspelled word in the Spelling window and try a different spelling Click Guess to see whether new possibilities appear in the Guess list Click Find Next and repeat steps 3 through 6 until you find no more spelling errors You can also hold down the Control key and click a misspelled word From the pop up menu you can choose an optional alternative spelling click Learn or click Ignore Chapter 3 Working with Text Finding and Replacing Text You can find every inst
222. s appear legibly in the slide navigator Outline view provides an easy way to order and reorder your bullet points as you organize your presentation You can add bullet points to existing text directly in the slide navigator You can also drag bullets from one slide to another or drag them to a higher or lower level within the same slide Outline Annual Report Fall 2004 2 Demographics Demographics m a T Overview Blank 4 Demographics Blank 5 E Expected Results sLorem ipsum dolor sit amet Consectetuer adipiscing elited Diam nonummy nibh euismod tincidunt Ut laoreet dolore magna aliquam erat Volutpat ut wisi enim ad minim veniam Quis nostrud exerci Development Growth Earnings in Mio Distribution Growth Comparison 6 7 8 9 0 o 0 0 EE i Chapter 1 Keynote Tools and Techniques 20 Here are ways to work with outline view To show outline view click View in the toolbar and choose Outline or choose View gt Outline To change the font used in outline view choose Keynote gt Preferences click General and then choose a font and size from the Outline View Font pop up menus To print the outline view choose File gt Print In the Print dialog choose Keynote from the Copies amp Pages pop up menu and then select Outline Light Table View If your slideshow contains many slides and you want to see more thumbnails at the same
223. s except for value label position Also bar column charts have separate fills e 3D chart shadows are shared across chart types When you change a chart s type and the new type has some of the same attributes those attributes don t change Shared attributes include axes gridlines tick marks axis labels show minimum value number format borders rotation shadows and 3D lighting style You ll learn more about these attributes throughout the remainder of this chapter Chapter 8 Using Charts Editing Chart Data To edit chart data open the Chart Data Editor and enter your data by typing it or by copying and pasting from Excel AppleWorks or other spreadsheet applications To open the Chart Data Editor Select the chart Click Inspector in the toolbar click the Chart Inspector button and then click Edit Data You can also choose Format gt Chart gt Show Data Editor Click these buttons to add another row or column for data O 3 Chart Data Editor Add Row Add Column Plot Row vs Column em 2007 2008 2009 2010 Region 1 17 26 53 36 Type chart data Region 2 55 43 70 58 j G directly into these spreadsheet cells a X aaa ai Drag labels to reorder them Copying Data into the Chart Data Editor Copy data from Excel AppleWorks or other spreadsheet applications and paste it into the Chart Data Editor To use data from another spreadsheet Open the spreadsheet and then
224. s the difference between two values For example A2 B2 returns 18 The operator returns the product of two values For example A2 B2 returns 40 The operator returns the result of dividing one value by another value For example A2 B2 returns 10 Chapter 7 Using Formulas and Functions in Tables 141 142 The operator returns the result of raising one value to the power of another value For example A2 B2 returns 400 The operator returns the result of dividing a value by 100 For example A2 returns 0 2 formatted for display as 20 When a cell reference points to an empty cell 0 is the value used When a cell reference points to a cell containing FALSE 0 is used If the cell contains TRUE 1 is used For example TRUE 1 returns 2 Using a string with an arithmetic operator returns an error For example 3 hello is not a correct arithmetic operation Understanding the Comparison Operators Comparison operators compare two values and return TRUE or FALSE Here are the comparison operators examples presume that cell A2 contains 20 and that B2 contains 2 The operator returns TRUE if two values are equal For example A2 B2 returns FALSE The operator lt gt returns TRUE if two values aren t equal For example A2 lt gt B2 returns TRUE The operator gt returns TRUE if the first value is greater than the second value For example A2 gt B2 returns TRUE The operator lt returns TRUE i
225. se File gt Export and then click QuickTime Q aa PNG o QuickTime PowerPoint PDF Images Flash HTML iPod Create a QuickTime movie that can be viewed on Macs and Windows computers Playback Uses Fixed Timing rg Choose the movie type Slide Duration 5 0 seconds For self playing movies Fixed Timing set slide Build Duration 2 0 seconds _ sees anti E and object build _ Enter full screen mode when opened durations Formats Full Quality Large F Choose a compression Audio M Include audio sound files movie audio format to optimize movie T Include the slide oundtrack size and playback quality include transparency Video Compressor H 264 Video Size 1024 x 768 Frames per second 24 2 Choose an option from the Playback Uses pop up menu Manual Advance Viewers advance through the slideshow by clicking the mouse or Play in the QuickTime controls or by pressing the Space bar on the keyboard Hyperlinks Only Viewers advance through the slideshow by clicking hyperlinks Recorded Timing If you recorded your slideshow as described in Adding Narration on page 97 your slideshow movie plays using the timing you recorded Fixed Timing Viewers can t control how the slideshow advances the slideshow plays using the timing you specify in the next step Chapter 9 Viewing Printing and Exporting Your Slideshow If you choose Fixed Timing specify how long slides appear and
226. select all the relevant cells Press Command C Click Inspector in the toolbar click the Chart Inspector button and then click Edit Data to open the Chart Data Editor Select the top cell in the first column of the Chart Data Editor Press Command V Working with Rows and Columns in the Chart Data Editor Change the name of rows and columns and reorder add or delete rows and columns Here are ways to work with rows and columns in the Chart Data Editor To edit the names of rows and columns or the data in a cell double click a cell or a row or column label and then type To reorder rows or columns drag a row or column label to a new position Chapter 8 Using Charts 149 150 To add rows or columns click Add Row or Add Column to place a row above the selected row or a column to the left of the selected column If no row or column is selected the new row or column appears at the bottom or right edge of the table To see the new row or column you may have to press the Return key or the Tab key expand the Chart Data Editor window or scroll Alternatively select any blank cell type your data and then press Return A new row or column is automatically created To delete rows or columns select the row or column label and then press Delete To choose whether the chart s data series are represented by rows or columns in the Chart Data Editor click a Plot Row vs Column button Formatting General Chart Attributes
227. show and click Export If GarageBand wasn t open it opens Your slideshow is imported as a movie Saving a Presentation in iWork 05 or iWork 06 Format If others will be opening your slideshow using an older version of Keynote you can export the slideshow to iWork 05 or iWork 06 format New features included in iWork 08 such as Smart Builds and slideshow recording might not be converted when the presentation is opened with an earlier version Other elements such as audio and movie files will work the same To save a presentation so that it can be opened in iWork 05 or iWork 06 1 Open the slideshow you want to export Choose File gt Save As Type a name for the file and select a location BW N Select Save a copy as and choose iWork 05 or iWork 06 If you don t see these options click the disclosure triangle to the right of the Save As field 5 If you don t want to include audio and movie files in the export click Advanced Options and then deselect Copy audio and movies into document this option is on by default 6 Click Save 186 Chapter 9 Viewing Printing and Exporting Your Slideshow Designing Your Own 1 Master Slides and Themes This chapter describes how to change the default attributes of images objects and more and how to create your own master slides and themes This chapter assumes you are already familiar with the Keynote design and formatting features descr
228. showing pointer on slides with 175 Index N narration 97 navigator view 18 numbers currency format 124 date and time format 125 fraction format 125 number format 124 percentage format 124 scientific format 126 O object builds activating 110 creating chart builds 112 creating movie builds 113 creating table builds 112 creating text builds 111 deleting 113 interspersing parts of an object 111 reordering 109 using 102 using action builds 105 using predefined Smart Builds 107 objects adding a custom shape 83 adding a movie file 96 adding an image 89 adding a predrawn shape 82 adding a sound file 95 adding color and color gradients 79 adding reflections 77 adding shadows 76 adjusting opacity 77 aligning 70 changing the border style 74 changing the stacking order 70 copying 68 deleting 69 duplicating 68 flipping 74 grouping and ungrouping 78 locking and unlocking 79 modifying 73 moving 69 positioning 70 positioning precisely 72 resizing 73 rotating 74 selecting and deselecting 68 spacing evenly on a slide 71 using as hyperlinks 100 operators 201 arithmetic 140 141 comparison 142 outline view changing fonts 20 using to organize slides 19 P PDF files creating 180 pie charts adding shadows 158 adjusting opacity 158 rotating 158 selecting individual wedges 157 showing a series name in 157 placeholders 88 PNG 181 polygon shape adding 82 editing 87 PowerPoint 27 180 Preferences 20 27 29 46 47
229. slide Duplicating a Master Slide Before you modify a master slide you might want to duplicate it so that you can continue using the original version in your document To duplicate a master slide 1 Click View in the toolbar and choose Show Master Slides 2 In the master slide navigator select the master slide you want to duplicate 3 Do one of the following Click New in the toolbar Choose Slide gt New Master Slide Press Return Choose Edit gt Duplicate 4 Inthe master slide navigator double click the new slide s name and type a new name If you make changes to a master slide and then decide you want to return to the theme s default settings select the slide and choose Format gt Reapply Master to Selection Importing a Slide or Master Slide You can import slides and master slides from other Keynote documents To import a slide or master slide 1 Open the Keynote source document the one with the slide you want to import and the current Keynote document the one you want to import the slide into 2 Doone of the following To import a slide drag it from the slide navigator of the source document to the slide navigator of the current document The slide and its master are added to the current document The master is the last slide in the master slide navigator To import a master slide drag it from the master slide navigator to the master slide navigator of the current document 190 Chapter 10 Designing You
230. specify a value in the Gap between sets field The value is the percentage of the bar thickness Decreasing the space between the bars makes them thicker You can also move the pointer near a bar edge until it becomes a double headed arrow then drag to make the bars thicker or thinner Adding Shadows to Bar and Column Charts You can add shadows to each bar in the chart or to each group of bars If you want to add shadows to individual bars it s a good idea to separate them first See Adjusting Spacing of Bar and Column Charts on page 159 for instructions To add shadows Select the chart Click Inspector in the toolbar click Chart Inspector and then click Series To add shadows to individual bars choose Individual from the Shadow pop up menu To add shadows to each group of bars choose Group from the Shadow pop up menu To set shadow attributes use the Graphic Inspector See Adding Shadows on page 76 for instructions Chapter 8 Using Charts 159 160 Adjusting the Opacity of Bar and Column Charts You can change the opacity of the chart and individual chart elements such as the legend See Adjusting Opacity on page 77 for more information Area Charts and Line Charts In area and line charts you can use symbols circles triangle squares and diamonds to represent data points The data points in this aa series are represented by circles The data points in this series are represented ai
231. t Cell Format Automatic B Symbol US Dollar 5 B Decimals 2 100 i Thousands Separator M Accounting Style v Conditional Format 0 rules applied Ki l None Quick Formula Sum Average M Wrap Text i Min Max Count Product Formula Editor You can also choose Insert gt Function and use the submenu that appears Here are operations you can perform using the Quick Formula pop up menu or submenu Choose one of the following to perform calculations using values in the selected cells Empty cells and cells containing values that aren t mentioned are ignored Sum Totals numeric values in the cells Average Calculates the arithmetic mean of numeric values in the cells Min Determines which numeric value in the cells is the smallest Max Determines which numeric value in the cells is the largest Count Determines how many of the values in the cells are numeric or date time values Product Multiplies all the numeric values in the cells Choose Insert gt Function gt More Functions to open the Function Browser See Using Functions on page 143 for details about this tool Choose Formula Editor to open the Formula Editor See Using the Formula Editor on page 137 for instructions Chapter 7 Using Formulas and Functions in Tables 135 136 Performing a Basic Calculation Using Column Values Using the Quick Formula pop up menu on the Format pane of the Table Inspector makes
232. t the bottom of the list Exporting to iWeb If you use or intend to use iWeb to create a website you can send your slideshow to iWeb so that your website visitors can download and view it as a PDF file a Keynote document or a video podcast Your slideshow is added as a blog or podcast entry To send your slideshow to iWeb Make sure you have iWeb 08 or later installed In Keynote choose File gt Send To gt iWeb Choose an option from the File Type pop up menu PDF You can choose many of the options described in Printing Your Slides on page 176 Keynote document Website visitors will need Keynote to view your slideshow Video podcast Creates a self playing movie If you choose Video Podcast choose an option from the Playback Uses pop up menu Recorded Timing If you recorded your slideshow as described in Adding Narration on page 97 your slideshow movie plays using the timing you recorded Fixed Timing Viewers can t control when the movie advances the movie plays using the timing you specify in the next step If you choose Fixed Timing type values in the duration fields Slide Duration How long each fully built slide remains on the screen after the last object build is complete Build Duration The number of seconds between the beginning of one build stage and the next in each object build There is no delay between the moment a slide first appears on the screen and the first stage of an object bu
233. t to appear side by side Bullets General content pages that require bulleted text the text area fills the entire slide Blank Graphics rich layouts Title Top or Center Title page or section titles within your presentation Photo Horizontal Horizontal photo with title below Photo Vertical Vertical photo with title and subtitle on the left Title Bullets amp Photo Title page or section title with text and photo Title amp Bullets Left or Right Content slides on which you can place bulleted text on the left or right and a graphic on the other side of the slide The Keynote Window Your Keynote document window has features to help you develop and organize your slideshow You can show or hide each of these elements A toolbar at the top of the window gives you fast access to the tools you need to create your slides See The Toolbar on page 21 to learn more e The slide navigator at the left side of the window provides a visual overview of your slideshow You can view a thumbnail of each slide or a text outline See Changing Views on page 18 for more information Chapter 1 Keynote Tools and Techniques e You can write notes about individual slides in the presenter notes field You can refer to these notes during a presentation the audience won t see them For more information see Adding Presenter Notes on page 166 The slide canvas Create each slide by typing text and adding objects and media 1808 iW
234. t to say as you show each slide Ip Ut aliquet sed auctor Here are ways to work with presenter notes To view presenter notes click View in the toolbar and choose Show Presenter Notes To add presenter notes type in the area below the slide canvas To print presenter notes choose File gt Print choose Keynote from the Copies amp Pages pop up menu and select Slides With Notes To hide presenter notes choose View gt Hide Presenter Notes Rehearsing Your Presentation Using rehearsal view you can see presenter information without requiring a second display so that you can practice and fine tune the timing of your presentation In rehearsal view you can display the current slide the next slide and other items selected in Presenter Display preferences see Customizing the Presenter s View on page 170 Comments are visible if they were not hidden when you entered rehearsal view To rehearse your slideshow Choose View gt Rehearse Slideshow To quit rehearsal view press Esc To scroll presenter notes up or down press the U or D key 166 Chapter 9 Viewing Printing and Exporting Your Slideshow Viewing a Presentation on Your Computer s Display The simplest way to view a slideshow is by watching it directly on your computer s display This format works best for a very small audience To view a full screen presentation on a single display 1 Open the Keynote document and select
235. t you ve created drag it off the edge of the slide Using Master Gridlines In addition to alignment guides on a slide you can turn on vertical and horizontal gridlines that divide a slide into equal sections Gridlines show on master slides and appear on a slide when an object its center or edge depending on your Object Alignment preferences aligns with a gridline Gridlines don t appear on printed slides To turn on master gridlines 1 Choose Keynote gt Preferences and then click Rulers 2 Select either or both of the Master Gridlines checkboxes 3 Type a percentage value in the field to specify how close together the gridlines should be 4 To change the color of gridlines click the Master Gridlines color well and select a color in the Colors window To temporarily hide gridlines hold down the Command key while you drag an object Setting Precise Positions of Objects You use the Metrics Inspector to precisely locate objects To set the precise position of an object 1 Select the object you want to position 2 Click Inspector in the toolbar and then click the Metrics Inspector button 3 Enter X and Y values in the Position fields The specified coordinates determine the position of the upper left corner of the object s container box e The X value is measured from the left edge of the slide canvas The Y value is measured from the top edge of the slide canvas If an object is rotated the X and Y coordinates speci
236. te adds a column to hold the result To use all the values in a row click the row s header cell or reference tab In the Format pane of the Table Inspector choose a formula from the Quick Formula pop up menu Keynote places the formula and its result in a in a new column Removing a Formula If you no longer want to use a formula that s associated with a cell you can quickly remove the formula To remove a formula from a cell Select the cell Press the Delete key Chapter 7 Using Formulas and Functions in Tables Move the Formula Editor by grabbing here and dragging w N Using the Formula Editor The Formula Editor lets you create and modify formulas Cancel button Discard changes SUM C2 C3 v Accept button Save changes Text field View or edit a formula Here are ways to open the Formula Editor Select a table cell and then type the equal sign Select a table cell click Inspector in the toolbar click the Table Inspector button and then click Format Choose Formula Editor from the Quick Formula pop up menu Select the table and then double click a table cell that contains a formula Select a table cell and then choose Insert gt Function gt Formula Editor When the Formula Editor opens it appears over the selected cell To move the Formula Editor hover the cursor over the left side of the Formula Editor until the cursor changes into a hand then click and drag When you select a cell t
237. ted select Private video 8 Click Next and then click Publish to accept the terms of service offered by YouTube Your movie is uploaded to the YouTube website 9 In the dialog that appears click Go To Website to visit your movie on the YouTube website 10 To create an email containing your movie s URL click Tell a friend 182 Chapter 9 Viewing Printing and Exporting Your Slideshow Sending a Presentation to iLife Applications Send a presentation directly to iDVD iPhoto iTunes iWeb and GarageBand Creating an iDVD Project You can create an iDVD project or add your slideshow as a movie to an existing iDVD project To create an iDVD movie of your slideshow Choose File gt Send To gt iDVD Choose an option from the Video Size pop up menu Standard Exports the slides for viewing on a standard video display Widescreen Exports the slides for viewing on a widescreen video display Choose an option from the Playback Uses pop up menu Manual Advance Viewers advance the movie by clicking the mouse or Right Arrow or by pressing the Space bar on the keyboard Recorded Timing If you recorded your slideshow as described in Adding Narration on page 97 your slideshow movie plays using the timing you recorded Fixed Timing Viewers have no control over the speed at which the movie advances the movie plays using the timing you specify in the next step If you choose Fixed Timing specify how long slides ap
238. ter by character You can create text builds for bulleted or plain body text To set up a text build Select text on the slide canvas for which you ve defined a build Click Inspector in the toolbar and then click the Build Inspector button In the Build In or Build Out pane choose an option from the Delivery pop up menu All at Once Moves all text in the text box at the same time By Bullet Moves text bullet by bullet By Bullet Group Moves each bullet and its subordinate bullets together By Highlighted Bullet Highlights each bullet as it moves leaving only the most recent bullet highlighted By Paragraph For non bulleted text Chapter 5 Using Motion in Slideshows 111 112 Creating Table Builds You can make tables appear or disappear on a slide row by row column by column and more To set up a table build Select a table on the slide canvas for which you ve defined a build Choose an option from the Delivery pop up menu in the Build In or Build Out pane of the Build Inspector All At Once Moves the whole table as a single object By Row Moves the table onto the screen row by row By Column Moves the table onto the screen column by column By Cell Moves the table onto the screen one cell at a time By Row Content Moves the entire empty table onto the screen and then inserts the content row by row By Column Content Moves the entire empty table onto the screen and then inserts the content column by colu
239. the chart and do one of the following e To make a chart the default for only the current master slide choose Format gt Advanced gt Define chart type for Current Master To make a chart the default for all master slides in the current theme choose Format gt Advanced gt Define chart type for All Masters To set which type of chart appears when you click Chart in the toolbar select the chart of that type and then choose Format gt Advanced gt Set chart type as Default for Current Theme If you don t want the charts on the slide delete them Defining Default Transitions You can specify a default transition style for a master slide so that any slide based on the master automatically uses the specified style to go to the next slide To set the default transition style for a master slide Click View in the toolbar and choose Show Master Slides In the master slide navigator select a master slide In the Transition pane of the Master Slide Inspector define the transition For more information see Adding Transitions Between Slides on page 101 Chapter 10 Designing Your Own Master Slides and Themes Creating Builds on Master Slides You can add object builds to a master slide so that the build effects appear on every slide based on that master For example if you plan to create a number of slides with bulleted text and you want each slide to build in bullet by bullet create a master slide with the
240. the stroke Color well Lets you choose a stroke color using the Colors window See Using the Colors Window on page 80 for instructions Copying and Moving Cells You can use commands or dragging to move or copy table cells Here are ways to copy and move cells To swap cell values within a table select a cell or several adjacent cells and then drag the selection to the destination cells Values in the selection are swapped with values in the destination cells To copy cells within or between tables drag selected cells while holding down the Option key Any values in the destination cells are replaced You can copy cells by selecting them choosing Edit gt Copy selecting destination cells and then choosing Edit gt Paste See Copying or Moving Formulas with Cell References on page 139 to learn about techniques for duplicating or moving a cell that contains a formula Chapter 6 Using Tables Sorting Table Cells You can arrange values in some or all the cells in a column in ascending or descending order Rows containing cells being sorted are reordered Header cells aren t sorted Here are ways to sort To sort all the cells in a column select one of the column s cells open the Table Inspector and then choose Sort Ascending or Sort Descending from the Edit Rows amp Columns pop up menu To sort only some of the cells in a column select the cells before choosing Sort Ascending or Sort Descending
241. then choose Selected Slides from the Apply Theme To pop up menu Applying a New Master to a Slide You can change a slide s master at any time For example you might want to change a Photo master from horizontal to vertical To quickly choose another master select the slide whose master you want to change click Masters in the toolbar and then choose a different master slide You can also use the Slide Inspector to change a slide s master Chapter 2 Working with a Keynote Document 35 To change a slide s master using the Slide Inspector 1 Select the slide whose layout you want to change Choose View gt Show Inspector and then click the Slide Inspector button Click Appearance AA U N To apply a different master slide click the triangle next to the slide thumbnail image and choose one from the pop up list Changing a Slide s Layout You can easily add a preformatted title box body text box object placeholder or slide number to individual slides To change a slide s layout 1 Select the slide whose layout you want to change 2 Choose View gt Show Inspector and then click the Slide Inspector button 3 Click Appearance Slide Be Teseaea Master amp Layout Choose a slide layout from among the master slides v Title amp Bullets M Title M Object Placeholder F Body L Slide Number Background Image Fill E Choose a background EEE B color or image F Choosen m Drag an image
242. time use light table view You can easily reorder slides by dragging as if the slides were spread out on a photographer s light table Here are ways to work with light table view To show light table view click View in the toolbar and choose Light Table or choose View gt Light Table To enlarge or shrink the thumbnail images click the button in the lower left of the window and choose a size To edit a slide or return to your previous view navigator or outline double click a slide In light table view you can add delete duplicate skip and reorder slides just as you can in navigator and outline views Jumping to a Particular Slide As you work on your document you can easily jump to any slide Here are ways to jump to a particular slide In navigator or outline view click a thumbnail in the slide navigator to jump to any slide Choose Slide gt Go To and choose one of the options Next Slide Previous Slide First Slide or Last Slide Chapter 1 Keynote Tools and Techniques The Toolbar The Keynote toolbar provides one click access to many of the actions you ll perform as you work in Keynote You can add remove and rearrange toolbar buttons to suit your working style The default set of toolbar buttons is shown below Add a free text box Crop or remove shape table chart unwanted parts Open tool Show or hide Play slideshow comment of a photo windows Format Bar eo o work T
243. ting and Exporting Your Slideshow Controlling a Presentation with the Keyboard For slideshows that aren t self playing you can use the keyboard to pause resume and stop a presentation go to specific slides and more Here are ways to view keyboard shortcuts During a presentation to see which keys you can use to control the slideshow press the Help question mark or forward slash key To see a complete list of all Keynote keyboard shortcuts choose Help gt Keyboard Shortcuts Pausing and Resuming a Presentation You can pause a presentation and display the current slide a black screen and more Here are ways to pause and resume a presentation To pause the presentation and display the current slide freeze press F To resume the presentation press any key To pause the presentation and display a black screen press B To resume the presentation press any key To pause the presentation and display a white screen press W To resume the presentation press any key To pause the presentation and show the last application used press H To resume the presentation click the Keynote icon in the Dock Click a hyperlink that opens a webpage email message or file To resume the presentation click the Keynote icon in the Dock Stopping a Presentation You can use several keys to end a presentation To stop a presentation If the presentation isn t recorded press Escape Q Command period or period If t
244. tings elsewhere in your document choose Format gt Text gt Copy Ruler and Format gt Text gt Paste Ruler When you change ruler settings in Keynote preferences the new settings apply to all slides viewed in Keynote until you change the settings again Setting a New Tab Stop You use the horizontal ruler to add a new tab stop To create a new tab stop Click View in the toolbar and choose Show Rulers Click the horizontal ruler to place a tab symbol where you want to set the tab stop If nothing happens click in text to set the insertion point Control click the tab symbol and choose an option from the shortcut menu D Left Tab 4 salts Choose from among Decimal Tab these tab types Left Tab Aligns the left side of text with the tab stop Center Tab Places the center of text at the tab stop Right Tab Aligns the right side of text with the tab stop Decimal Tab For numbers aligns the decimal character such as a period or comma with the tab stop You can also double click the tab symbol repeatedly until the type of tab you want appears Changing a Tab Stop You can change the location and type of tab stops using the horizontal ruler To change tab stops Click View in the toolbar and choose Show Rulers To move a tab stop drag its blue tab symbol in the horizontal ruler Chapter 3 Working with Text To change the tab to a different type Control click the tab symbol and choose an option from the s
245. toring of cell values e Working with Tables on page 115 teaches you how to add tables resize them move them name them and more Selecting Tables and Their Components on page 118 describes how to select tables columns and other table elements in order to work with them Working with Content in Table Cells on page 120 tells you how to add text numbers dates images and other content to table cells as well as how to monitor cell values automatically Working with Rows and Columns on page 128 covers adding rows and columns resizing them and more Working with Table Cells on page 131 contains instructions for splitting cells merging them and copying and moving them as well as formatting cell borders Sorting Table Cells on page 133 describes how to sort rows Working with Tables Use a variety of techniques to create tables and manage their characteristics size and location Adding a Table Add a table when you want to organize information or compare sets of data When the table is complete you can create interesting slide animations in which table elements appear cell by cell row by row or column by column Here are ways to add a table Click Table in the toolbar or choose Insert gt Table To draw a table on the slide canvas hold down the Option key as you click Table in the toolbar Release the Option key and move the pointer over the slide canvas until it becomes a crosshair
246. trademarks of their respective companies Mention of third party products is for informational purposes only and constitutes neither an endorsement nor a recommendation Apple assumes no responsibility with regard to the performance or use of these products 019 1276 06 2008 Preface Chapter 1 Chapter 2 26 26 26 27 27 27 28 29 29 29 30 30 30 Contents Welcome to the Keynote User s Guide Keynote Tools and Techniques About Themes and Master Slides The Keynote Window Zooming In or Out Changing Views Navigator View Outline View Light Table View Jumping to a Particular Slide The Toolbar The Format Bar The Inspector Window The Media Browser The Colors Window The Font Panel The Warnings Window Keyboard Shortcuts and Shortcut Menus Working with a Keynote Document Creating or Opening a Slideshow Creating a New Keynote Document Importing a Slideshow Opening an Existing Keynote Document Saving Documents Saving a Document Undoing Changes Saving a Copy of a Document Automatically Saving a Backup Version of a Document Saving a Document as a Theme Saving Search Terms for a Document Closing a Document Without Quitting Keynote 30 Adding Deleting and Organizing Slides 31 Adding Slides 31 Reordering Slides 31 Grouping Slides 32 Deleting Slides 32 Skipping Slides 33 Adding Slide Numbers 33 Using Comments 34 Copying or Moving Items Among Slides 34 Changing a Slide s Theme Master or Layout 35 Changin
247. ts on a slide Alignment guide settings apply to all Keynote documents To turn on alignment guides Choose Keynote gt Preferences and then click Rulers To show guides when an object s center aligns with another object or the center of the slide select Show guides at object center To show guides when an object s edges align with another object select Show guides at object edges To change the color of alignment guides click the color well and select a color in the Colors window Alignment guides don t appear on printed slides To show or hide guides choose View gt Show Guides or View gt Hide Guides To temporarily hide alignment guides hold down the Command key while you drag an object You can also create your own alignment guides to help you place objects in the same position on different slides Creating Your Own Alignment Guides You can create your own alignment guides to help you place objects in the same position on different slides To create an alignment guide Click View in the toolbar and then choose Show Rulers Place the pointer over a ruler and drag onto the slide canvas An alignment guide appears Chapter 4 Working with Sound Movies Graphics and Other Objects 71 3 Drag the guide where you want it on the slide Note Alignment guides can t be created if you are editing text Stop editing text by selecting an object or clicking the slide canvas To remove an alignment guide tha
248. ts you want to align Choose Arrange gt Align Objects and then choose one of the alignment options in the submenu Left Positions objects so that their left edges align vertically to the first object you select Center Positions objects so that their centers align vertically to the first object you select Right Positions objects so that their right edges align vertically to the first object you select Top Positions objects so that their top edges align horizontally to the first object you select Middle Moves objects vertically so that their centers align horizontally to the first object you select Bottom Positions objects so that their bottom edges align horizontally to the first object you select You can also align objects relative to one another by dragging them and using alignment guides to determine when the objects are correctly positioned See Using Alignment Guides for more information Chapter 4 Working with Sound Movies Graphics and Other Objects Spacing Objects Evenly on a Slide You can quickly place an equal amount of space between objects regardless of their size To space objects evenly Select the objects Choose Arrange gt Distribute Objects and then choose an option from the submenu Horizontally Adjusts the horizontal spacing between objects Vertically Adjusts the vertical spacing between objects Using Alignment Guides You can turn on alignment guides to help you align objec
249. udio files web views tables charts and text boxes are all objects Images include photographs or PDF files Movies and sound can be used throughout a slideshow or only with particular slides Shapes include simple predrawn shapes such as triangles and arrows and custom shapes that you draw yourself Web views are webpage snapshots you can display on a slide Selecting Objects Before you can move modify or perform other operations on objects you must select them A selected object has handles that let you move or manipulate them Here are ways to select and deselect objects To select a single object click anywhere on the object to select an object that has no fill click the edge To select several objects on a slide hold down the Shift key as you click objects To select all the objects on a slide click the slide and press Command A To select an object that s part of a group you must first ungroup the objects Select the group and then choose Arrange gt Ungroup To deselect objects in a group of selected objects hold down the Command key and then click objects you want to deselect Copying or Duplicating Objects The technique you use to copy an object depends on where you want to place the copy When the copy will be far from the original or in another document copying and pasting is generally easier When you re working with an object that is near the original duplicating is generally easier Here are ways to copy
250. y be lost If you hide the bulleted text on a slide by deselecting Body in the Slide Inspector it is deleted from the outline when you export PowerPoint doesn t support alpha channel graphics so if you use a photo cutout frame the image behind it will appear in front You may also notice slight variations in other graphics Creating a PDF File Your slideshow can be converted to a PDF file which can be viewed or printed using Adobe Acrobat Reader or any PDF application If your slideshow contains hyperlinks they are exported as active links in the PDF document Here are ways to create a PDF file To create a PDF file that will be viewed only onscreen not as a printed hardcopy choose File gt Export and then click PDF Select your options for more information see Printing Your Slides on page 176 click Next type a name and choose a location for the file and then click Export You can print PDF documents created using this method but you might get better results using the following method To create a PDF file that will be printed choose File gt Print choose Save as PDF from the PDF pop up menu and click Print In the Save dialog type a name choose a location for the file and then click Save Chapter 9 Viewing Printing and Exporting Your Slideshow Exporting Slides as Image Files You can export all your slides as image files in JPEG PNG or TIFF format To export slides as image files Choose F
251. y symbol at the edge of the cell select Accounting Style Using the Percentage Format Use the percentage format to display numeric values followed by the symbol Chapter 6 Using Tables A U N A W N If the value is used in a formula its decimal number version is used For example a value that displays as 3 is used as 0 03 in a formula If you type 3 in a cell formatted using the automatic format and then apply the percentage format to the cell the value displayed is 3 However if you type 3 in a cell formatted using the automatic format and then apply the percentage format to the cell the value displayed is 300 To define a percentage format for one or more cells Select the cell or cells Click Inspector in the toolbar click the Table Inspector button and then click Format Choose Percentage from the Format pop up menu To specify how many decimal places to display use the Decimals field If a value contains more decimal places than you specify the decimal value displayed is rounded not truncated For example if a cell is formatted to display two decimal places the value 3 456 is displayed as 3 46 not 3 45 To specify how to display negative values choose an entry from the pop up menu adjacent to the Decimals field To specify whether to use a thousands separator select Thousands Separator If a cell you re formatting already contains a value the value is assumed to be a decimal value and it s converte
252. y this is an issue only if you are using a VGA style connection to an LCD or DLP display CRT devices do not typically have one optimal refresh rate To change your computer s screen refresh rate choose Apple menu gt System Preferences click Displays click Display and then try different options from the Refresh Rate pop up menu f the colors on your display seem washed out when you connect to a new projector or if the text appears jagged you may need to calibrate your display Open ColorSync Utility in Applications Utilities to set up color calibration Viewing the Same Presentation on Two Screens Using video mirroring you can play the same slideshow on two displays or projectors You might want to use video mirroring when presenting to a very large audience Video mirroring doesn t enable you to view presenter information on another display To do so see Viewing a Presentation on an External Display or Projector on page 167 Some computers have video mirroring built in If yours does not you must configure it in the Displays pane of System Preferences Some notebook models don t support video mirroring To view a presentation using video mirroring 1 Attach the second display or projector according to the instructions that came with the display or projector and the instructions that came with your computer See Tips for Using an External Display on page 168 for setup recommendations 2 Choose Apple menu
253. you can also create a new slide by dragging movie sound or image files from the Media Browser to the desired location in the slide navigator To open the Media Browser click Media in the toolbar When you add a new slide it uses the master of the slide selected in the slide navigator For new Keynote documents the first slide uses the Title amp Subtitle master slide and the second slide uses the Title amp Bullets master You can change a slide s master at any time by clicking Masters in the toolbar and choosing a new master Reordering Slides The navigator outline and light table views make it easy to reorder slides To reorder slides Click View in the toolbar and choose Navigator Outline or Light Table Select one or more slides and drag them to a new location Grouping Slides In navigator view you can create groups of slides by indenting them as many levels deep as you need to Indented subordinate slides are called children Indenting slides doesn t affect how the slideshow plays To see navigator view click View in the toolbar and choose Navigator Chapter 2 Working with a Keynote Document 31 32 Here are ways to work with groups of slides in navigator view To indent slides select them and press Tab or drag the slides to the right You can create more indent levels by pressing Tab again or dragging farther to the right However you can indent a slide only one level deeper than the slide above
254. ypes except pie charts selecting one element such as a bar of a series automatically selects the full series For pie charts you select individual wedges 2 To fill series elements with specially designed colors or textures click Inspector in the toolbar click the Chart Inspector button and then click Chart Colors Choose a fill type for example 3D Texture Fills from the first pop up menu and choose a fill collection for example Marble or Wood from the second pop up menu To fill all the elements in all the data series click Apply All The first fill is applied to elements in the first series the second fill to elements in the second series and so on To fill elements in a single data series drag the fill to an element bar column and so on in the series 3 To adjust the opacity stroke shadow and other graphical attributes of series elements click the Graphic Inspector button 4 To adjust series element colors see Filling an Object with Color on page 79 5 To use one of your own images to fill series elements see Filling an Object with an Image on page 81 6 To format data point labels see Showing Data Point Labels on page 153 Formatting Specific Types of Charts on page 156 provides instructions for formatting charts of particular types Chapter 8 Using Charts 156 Formatting Titles Labels and Legends You can change the size and appearance of chart and axis titles axis labels

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