FAMIS Web Time User Manual - Facilities Net Services
Contents
1. aa THURSDAY 06 21 2012 51200320 FACILITIES DEFAULT TIME E APPROVE INSERT DELETE Edit FRIDAY 06 22 2012 d FACILITIES DEFAULT TIME E APPROVE INSERT Edit FRIDAY 06 22 2012 Cm FACILITIES DEFAULT TIME E APPROVE Approve Refresh Logout 30 Universityof Idaho Facilities Services FAMIS Web Time User Manual Hours Less Than 40 If your total hours are less than 40 this warning will appear Hours Less Than 40 Your work hours are less than 40 Click the OK button to continue Otherwise click the Cancel button COK Canca If this is OK then click OK then the status will update to E Approve If you click CANCEL then the Status will change to Entered and you can update your time card Deadline to Submit Time Card So that your time card can be processed your time card for the week must be approved no later than the following Monday at 9 00 am When it s a holiday you may be requested to submit your time card the Friday or the last day worked before the holiday The Fiscal Office will notify you by email of any changes 31 Universityof Idaho Facilities Services FAMIS Web Time User Manual Change History Date sd Description Cs Changed By rs E ee 322. ING a er S T mma asa ad ta ecg me om ne me cn aa al i a ae y S Work Order Hours Default Hours gt 8 v New Work Order DESCRIPTION COMMENTS DELETE MONDAY 02 15 2010 51000323 FACILITIES HOLIDAY ENTERED DEFAULT HOLIDAY TUESDAY 02 16 2010 1000320 FACILITIES DEFAULT TIME ENTERED DELETE WEDNESDAY 02 17 2010 51000320 FACILITIES DEFAULT TIME ENTERED DEFAULT REGULAR THURSDAY 02 18 2010 1000320 FACILITIES DEFAULT TIME ENTERED FRIDAY 02 19 2010 1000320 FACILITIES DEFAULT TIME ENTERED edit SATURDAY 02 20 2010 2 S1300320 FACILITIES DEFAULT TIME ENTERED 4 Figure 19 Time Card With Split Hours User Works Different Hours One Day There are times where you may need to work different times on a given day To change these hours do the following 1 Click the Edit button in the record to be edited Enter Edit Time Cards For The Week 14 FEB 2012 20 FEB 2012 Employee Name VANDAL JOE Open Calendar Close Calendar User Manual Supervisor Approval Time In Time Out es Click the Delete button for the Time In Time Out records below you do not work Click the Default Times Button to add your default time Default Time In Time Out Add New Day out 3 our 3 ina L m3 our SL x KO 100A m Se a SE PES DEE erm ST L i I l Work Order Hours EDIT TIME IWOUTS Default Hou
3. rr a valid work order in the field above or click the Search WO button to find a Work Order 81300324 7A SaNa 51300289 SURPLUS WAREHOUSE WORK 51300299 FIRE CALLS VOLUNTEER FIREMEN 51300300 AMBULANCE CALLS VOLUNTEER AMBULANCE CREW 51300301 SAFETY MEETINGS 51300303 BEX CAMPUS STORAGE YARD CLEANUP AND ORGANIZATION 51300311 SURPLUS WEB AUTHORING HOURS 51300314 SWEET AVENUE FOUNTAIN MAINTENANCE PLUMBING 51300315 CONTROLS COMPUTER MAINTENANCE 51300317 APOGEE INSIGHT NETWORK MAINTENANCE 51300318 APOGEE INSIGHT HARDWARE MAINTENANCE 151300320 FACILITIES DEFAULT TIME 51300321 FACILITIES PROBLEM TIMECARD Figure 36 Work Order Selected from Search box 7 Enter your comments in the Comments field This is optional 26 University of Idaho Facilities Services FAMIS Web Time User Manual Insert Work Orders Hours Click the Work Date Field above to bring up calendar ORK_DATE EN WO Enter a valid work order in the field above or click the Search WO button to find a Work Order ATTENDED SAFETY MEETINGS STATUS ENTERED Figure 38 Comments Field 8 Click the Insert WO button to save the work order d Enter Edit Time Cards For The Week 14 Feb 2010 20 Feb 2010 Employee Name VANDAL JOE Open Calendar Close Calendar Supervisor Approval Time In Time Out e Click the Delete button for the Time In Time Out records below you do not work e
4. Click the Default Times Button to add your default time Default Time In Time Out Add New Day i WORK DATE mi oui m out IN3 OUT3 IN4 OUT4 ABSENT EX DELETE EDIT MONDAY 02 15 2010 Y DELETE EDIT TUESDAY 02 16 2010 07 30AM 11 30AM 12 30PM_ 04 30PM DELETE l EDIT WEDNESDAY 02 17 201007 30AM 11 30AM 12 30PM 04 30PM DELETE EDIT THURSDAY 02 18 2010 07 30AM 11 30AM 12 30PM loa 30PM DELETE EDIT FRIDAY 02 19 2010 07 30AM 11 30AM 12 30PM 04 30PM Work Order Hours Default Hours gt 8 gt New Work Order WORK DATE HOURS WO NUMBER DESCRIPTION COMMENTS i i A INSERT DELETE EDIT MONDAY 02 15 2010 8 S1000323 FACILITIES HOLIDAY ENTERED DEFAULT HOLIDAY INSERT DELETE DELETE liens ITUESDAY 02 16 2010 851000320 FACILITIES DEFAULT TIME ENTERED DEFAULT REGULAR INSERT DELETE EDIT WEDNESDAY 02 8 S1000320 FACILITIES DEFAULT TIME ENTERED DEFAULT REGULAR INSERT DELETE EDIT THURSDAY 02 18 2010 8 S1000320 FACILITIES DEFAULT TIME ENTERED DEFAULT REGULAR INSERT DELETE EDIT FRIDAY 02 19 2010 4 1000301 SAFETY MEETINGS ENTERED ATTENDED WINTER DEFENSIVE DRIVER TRAINING INSERT DELETE EDIT FRIDAY 02 19 2010 851000320 FACILITIES DEFAULT TIME ENTERED DEFAULT REGULAR 44 00 lf necessary make adjustments to other work orders for that day or add additional Time In Time Out records In the above example the user attended a safety meeting for 4 hours on Friday on Work Or
5. Manual Supervisor Approval Time In Time Out ev Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add your default time Default Time In Time Out Add New Day SCC our DELETE Eat h JONDAY 2 15 2010 em ven nici van d E DELETE ee WEDNESDAY 2 47 Mae EC EA E 12 0 1 00PM los i amg 2 0 SRM 09 00PM P 10 10 10 Seas TTT Lee K OA 2477 ER T i ANS P P OAR DOP Work Order ZHours m E bei m So ES el Di Default Hours gt 8 New Work Order ___ WORK DATE _ HOURS WONUMBER _ DESCRIPTION COMMENTS 0 Si300320 FACILITIES DEFAULT TIME ENTERED ee Ea wala z BR geng veer EE en EE N DELETE Edit TUESDAY 2 16 2010 0 1300320 FACILITIES DEFAULT TIME DELETE Edit WEDNESDAY 2 17 2010 OS PS DEFAULT TIME Edit THURSDAY 2 18 2010 See poe DEFAULT TIME T FACILITIES DEFAULT TIME N Approve Refresh Logout Figure 16 Time In Time Out Table DELETE Edit SATURDAY 2 19 2010 2 In Figure 16 above it shows the user has a split shift where he clocks in at 12 00AM clocks off at 02 00AM clocks in at 5 00PM clocks off at 09 00PM clocks in at 10 00PM and clocks off at 12 00PM 6 days a week In this example the user needs to remove the first time in time out pair on Monday 12 00AM 02 00AM as well as the secon
6. Records for Selected Week Time In Time Out Records are Required For Non Exempt Employees Before the Time Card Can be Approved Work Order Hours Default Hours gt 8 New Work Order WORK DATE HOURS WO NUMBE DESCRIPTION COMMENTS STATUS Edit MONDAY 06 18 2012 0 51200320 FACILITIES DEFAULT TIME MODIFIED Edit TUESDAY 06 19 2012 0 S1200320 FACILITIES DEFAULT TIME MODIFIED Edit WEDNESDAY 06 20 2012 0 S1200320 FACILITIES DEFAULT TIME MODIFIED Edit THURSDAY 06 21 2012 0 51200320 FACILITIES DEFAULT TIME MODIFIED Edit FRIDAY 06 22 2012 0 S1200006 ANNUAL LEAVE MODIFIED Refresh Logout Figure 6 First of the Week Time Card 2 If there are no Time In Time Out records click the Add Time In Time Out button This will create Time In Time Out records for the current week showing Enter Edit Time Cards ii oe nas oes Cen Ceherdto rasi enge 1 eg Maree ng eee pg zg Fame kan 1 eme 1 reg tater wisst me Logg l ra en 1 be K re reiege ff tom bee fe Tee fe Cee Cet ry z n betes you dr get geb Cik te foter Defeat Tee Gettee To ff your Griet Ta oom mn denn mi men mr rt mi semen wm Si Zeta wre kehesh US oad Figure 7 After Adding Blank Time In time Out Records Universityof Idaho Facilities Services FAMIS Web Time User Manual Click the Delete button in the Time In Time Out table for the days y
7. Work Order Hours Insert New Order Button Insert Work Orders Hours Click the Work Date Field above to bring up calendar Enter Work Order Number Search WO Enter a valid work order in the field above or click the Search WO button to find a Work Order STATUS ENTERED Figure 30 Insert Work Orders Hours Form 23 Universityof Idaho Facilities Services FAMIS Web Time User Manual 2 Click the Work_Date field to bring up the calendar Insert Work Orders October 2012 Mo Tu We Th Fr E 2 lt a i 8 9 10 i i5 16 17 18 22 23 24 25 29 30 31 5 6 7 beet D 22 2012 a STATUS ENTERED Inset WO set WO Cancel Cancel Figure 31 Work_Date Field Calendar 3 Click the date in the calendar to enter the date into the Work_ Date field Press the TAB key to go to the Hours field Insert Work Orders Hours Enter Work Order Number Search WO Enter a valid work order in the field above or click the Search WO button to find a Work Order Insert WO Cancel Figure 32 Work_Date Field Filled In 4 Enter the number of hours in the Hours field The hours must be between 0 and 12 A decimal is not required but if a partial hour is to be entered it must be in quarter hour increments 25 50 or 75 Tab to the next field 24 University of Idaho Facilities Services FAMIS Web Time User Manual Insert Work Orders Hours Click the Work Date Field above to bring up calendar Enter Work O
8. the Logout button to log out and return to the Login Screen 10 University of Idaho ee FAMIS Web Time User Manual Adding a New Time In Time Out Record There may be times when you will need to add a Time In Time Out record such as getting called in to work on a day off To add a new Time In Time Out record 1 Click the Insert New Day button located above the Time In Time Out table This will open the Insert New Day form sert New Da In Click the Work Date Field above to bring up calendar OUT 1 OUT 3 OUT 4 ABSENT Click if you are Absent Click if you are Exempt New Day Cancel Figure 9 Insert New Day Form 2 Click the Work Date field to bring up the calendar Select the work date from the calendar In Figure 10 below April 20 2012 has been selected When a date is selected it is entered in the WORK DATE field Insert New Da 4 April 2012 gt Su Mo Tu We Th Fr Sa ORK 25 29 30 31 r2 345667 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 293123 4 5 Click the Work Date Field abo OUT 1 Today October 19 2012 OUT 2 OUT 3 OUT 4 ABSENT C Click if you are Absent x gt z hel ee 2 Click if you are Exempt zZ M w Di Bez O w 5 D A Figure 10 Selecting Work Date 11 Universityof Idaho Facilities Services FAMIS Web Time User Manual 3 Enter the start time in the IN 1 field It can be entered by enter t
9. 0AM 12 30PM DELETE EDIT WEDNESDAY 02 DELETE THURSDAY 02 DELETE ARAN CANN 07 30AM 11 30AM 12 30PM 18 2010 07 30AM 11 30AM 12 30PM Work Order Hours Default Hours gt 8 New Work Order WORK DATE HOURS WO NUMBER DESCRIPTION COMMENTS l STATUS INSERT DELETE EDIT MONDAY 02 15 2010 851000323 FACILITIES HOLIDAY E APPROVE DEFAULT HOLIDAY INSERT DELETE EDIT TUESDAY 02 16 2010 851000320 FACILITIES DEFAULT TIME E APPROVE DEFAULT REGULAR INSERT DELETE EDIT WEDNESDAY 02 17 2010 8 S1000320 FACILITIES DEFAULT TIME E APPROVE DEFAULT REGULAR INSERT DELETE EDIT THURSDAY 02 18 2010 8 51000320 FACILITIES DEFAULT TIME E APPROVE DEFAULT REGULAR INSERT DELETE EDIT FRIDAY 02 19 2010 8 51000320 FACILITIES DEFAULT TIME E APPROVE DEFAULT REGULAR 40 00 Approve Refresh Logout Figure 28 Updating Absent Flag Adding Work Orders Default work order records are created weekly If you work a regular schedule then all you would need to do is update the number of hours worked for each work order by clicking the Enter Default Hours gt button above the Work Orders Hours table to update your labor records for the week You are paid based on the entries in the Work Order Hours table In the Time In Time Out table absences are indicated by a Y in the Absent field and the total hours are the number of hours actually worked For the Work Order Hours table these a
10. 0AM11 30AM12 30PM 04 00P Work Order Hours Default Hours gt 8 v New Work Order Klees IOURS WO NUMBER DESCRIPTION COMMENTS status EE aE ps Mee iawn TTT Pee SS Hm Tae Pee Sa pee eee Pee Sa pee ae Pee Approve Refresh Logout 2 The status will be updated to E Approve Facilities Services FAMIS Web Time PPRD Universityof Ic FAMIS HOME FACILITIES HOME ARBOTERUM A amp E SERVICES BLDG SERVICES BLDG TRADES LND amp EXT SVCS FAMIS WEB Enter Edit Time Cards For The Week 17 Jun 2012 23 Jun 2012 Employee Name HAIGHT TIMOTHY W Open Calendar Close Calendar Supervisor Approval Time In Time Out ev Click the Delete button for the Time In Time Out records below you do not work ev Click the Default Times Button to add your default time Default Time In Time Out E Add New Day a Ena MONDAY ges Sr Se e 00PM DELETE 4 TUESDAY 06 19 2012 07 00A a Ce WEDNESDAY 06 20 2012 07 00A eee ETE ITHURSDAY 06 21 2012 07 00AM11 30A EN Y 7 FRIDAY 06 22 2012 07 00A ia flan Work Order Hours Default Hours gt 8 v New Work Order po ORK DATE WO NUMBER DESCRIPTION COMMENTS status MONDAY 06 18 2012 FACILITIES DEFAULT TIME E APPROVE KEE A a INSERT Egit TUESOAY 06 19 2012 Kees FACILITIES DEFAULT TIME E APPROVE INSERT Edit WEDNESDAY ey ee FACILITIES DEFAULT TIME E APPROVE
11. E OUT 4 ABSENT C Click if you are Absent EXEMPT C Click if you are Exempt Update Time In Time Out Cancel Figure 22 Editing II field 5 m a ui GE 18 University of Idaho Facilities Services FAMIS Web Time User Manual 4 Press the TAB key twice to go to the next field Enter the time like you did in step 3 above OUT 4 ABSENT E rk T EXEMPT Click if you are Exempt Update Time In Time Out Cancel Time In Time Out Figure 23 Editing TO_1 field 5 Repeat steps 3 and 4 above if necessary Edit Time In Time Out e WORK_DATE 02 15 2010 Click if you are Absent Click if you are Exempt Update Time In Time Out Cancel Time In Time Out Figure 24 Editing Tl_2 field 19 University of Idaho Facilities Services FAMIS Web Time User Manual 6 TI ime Out 07 00AM 04 00PM ABSENT C Click if you are Absent EXEMPT Click if you are Exempt Update Time In Time Out Figure 25 Editing TO_2 field gt 5 m Q i 3 OD i J3 d Click the Update Time In Time Out button to save the changes Enter Edit Time Cards For The Week 14 Feb 2010 20 Feb 2010 Employee Name JOE VANDAL Open Calendar Close Calendar Supervisor Approval Time In Time Out es Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add y
12. ES HOLIDAY ENTERED DEFAULT HOLIDAY INSERT DELETE EDIT TUESDAY 02 16 2010 8 51000320 FACILITIES DEFAULT TIME ENTERED DEFAULT REGULAR INSERT DELETE EDT WEDNESDAY 02 17 2010 851000320 FACILITIES DEFAULT TIME ENTERED DEFAULT REGULAR INSERT DELETE EDIT THURSDAY 02 18 2010 8 S1000320 FACILITIES DEFAULT TIME EN NTERED DEFAULT REGULAR INSERT DELETE EDIT FRIDAY 02 19 2010 8S1000320 FACILITIES DEFAULT TIME ENTERED DEFAULT REGULAR 40 00 Figure 40 Edit Button for Work Order Hours Record to be Changed 2 Edit the items that need to be changed In this example the number of hours needs to be changed to 4 Edit Work Orders Hours LABORID 1923135 WORK_DATE 02 18 2010 Figure 41 Editing Hours for Work Order 28 University of Idaho Facilities Services FAMIS Web Time User Manual 3 Notes The hours must be between 0 and 12 A decimal is not required but if a partial hour is to be entered it must be in quarter hour increments 25 50 or 75 lf you enter a different work order the work order must be a valid work order otherwise an error message will appear and the Update WO button will disappear Edit Work Orders Hours LABORID 1923135 ORK_DATE 02 18 2010 H Figure 42 Work Order Error Message 4 Click the Update WO button to save the changes Enter Edit Time Cards For The Week 17 Jun 2012 23 Jun 2012 Employee Name HAIGHT TIMOTHY W Open Calendar Close Cale
13. Facilities Services FAMIS Web Time User Manual Haight Timothy 3 3 2012 Universityof Idaho Facilities Services FAMIS Web Time User Manual Table of Contents HATE OGUGCTION WE 3 Bela Ee n E 3 PODO eege 3 WAFS Gan SSG et ln EE 4 Access FAMIS Web Time cccccecccsseeceeeeceeeeceececeucecececsueecsueessueessaeessueesseeessaeesseeegas 6 AAA LOGI MOUS e 7 Adding a New Time In Time Out Record 11 EGiting a Time Im Time OUT RECON EEN 15 User Works a Split Overnight Gutt 15 User Works Different Hours One Day 17 EE 20 Adding VV OTK le E 22 Editing Work OrderS c cccccsecccseeecseeeeseeeeeeeeeseeeeseueeseueeseueeseueeseueeseueesueesseeesueesseeesaeees 28 Approving Your Time Gard 30 Hours Less TAO EE 31 Deadline to Submit Time Card 31 Universityof Idaho Facilities Services FAMIS Web Time User Manual Introduction The FAMIS Web Time system was designed to make time entry for individuals who are required to track time in and time outs as well as work orders This system was developed for these reasons e The University of Idaho implemented a web based time system that does not track work orders e In order to use this system a separate entry would have to be made in FAMIS to enter the work order e The current time card system in FAMIS records time cards on a daily basis The desire is to be able to manage time cards on a weekly basis User Requirements To use the FAMIS Web Time system the use
14. MIS News amp Outages FAMIS Production 06 21 17 30 Network Outage Admin Building 001 arent FAMIS implementation Closet A CI at 5 30PM Network Team will be moving some patch FAMIS Test cables in the A closet of the Admin bulding While there is a sducton sight risk of a longer outag 06 21 17 00 Risk of Outage banneraps2 and FAMIS Self Service we FAMIS Self Service e FAMIS Self Service Test op 3 bo iwislied end working p openly with y web browser Select the Unk below Ch vere to add a Fa 5 icon on yot Notice This sppication reg m q bes Se test your installation and u have the recommended 3 sion conagured for t Ditert Click here to test your Java installation now 2 Select FAMIS Self Service which will open the Net Services page The following screens may look slightly different depending on the browser used Internet Explorer is generally safest Facilities Home Net Services Home Service Request Project Initiation Space Data Survey FAMIS Web Time Facilities Net Services Welcome Guest i FAMIS Prod Welcome Discoverer Viewer Here at University of Idaho Facilities Net Services our goal FAMIS is to provide you with robust Documentation apps and web services for your 3 Click FAMIS Web Time User Name pasword 1 Login Universityof Idaho Facilities Services FAMIS Web Time User Manual 1 Enter your User Name and Password then click the Login button 2 If you succes
15. bsences must be accounted for For example on Monday February 15 2010 the user was absent due to the President s Day Holiday In the Work Order Hours table this was accounted for with Work Order 81300323 FACILITIES HOLIDAY There are times when you will need to add a work order such as when you do work on a work order other your default work order such as 1300320 FACILITIES DEFAULT TIME FY13 To add a new work order 22 Universityof Idaho Facilities Services FAMIS Web Time User Manual 1 Click the Insert New Work Order button above the Work Order Hours table Enter Edit Time Cards For The Week 21 Oct 2012 27 Oct 2012 Employee Name VANDAL JOE Open Calendar Close Calendar Supervisor Approval Time In Time Out Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add your default time Default Time In Time Out hen Add New Day Edit MONDAY poo MOR OA a 00A aag 30pm 04 00P UESDAY 10 23 2012 07 004 EE 30pm 04 00P Edit WEDNESDAY 10 24 2012 04 00P DEL Edit HURSDAY 10 25 2012 07 00A Selz opp Work Order ZHours New Work Oder Button Adds New Work Order Default Hours gt 8 _ New Work Order WORK DATE DESCRIPTION COMMENTS Ee Les ET E ET ST E TT TT ET EST TT Ee Pe Le V pee E E 40 00 Approve Refresh Logout Figure 29
16. d and third time in time out pairs on Saturday 05 00PM 09 00PM 10 00PM 12 00AM So the Edit button for Monday has been clicked 15 University of Idaho Facilities Services FAMIS Web Time User Manual Edit Time In Time Out ke 12 00 AM ABSENT C Click if you are Absent EXEMPT Click if you are Exempt Update Time In Time Out Cancel Figure 17 Edit Time In Time Out Form OUT 4 3 Make the changes to the time in and time out pair In this example remove the values in TI_1 and TO 1 Edit Time In Time Out VANJOE15 FEB 2010 ORK_DATE 02 15 2010 PS E ES ES SSES ABSENT Click if you are Absent EXEMPT C Click if you are Exempt Update Time In Time Out Cancel Time In Time Out Figure 18 Edited Time In Time Out Form 4 Click the Update Time In Time Out button to save the changes In the above example the values for the second and third time in time out pairs will shift to the first and second pairs 16 University of Idaho Facilities Services FAMIS Web Time User Manual 5 Repeat steps 2 4 for any other days to be edited In this example Saturday needs to be updated to remove the second and third time in time out pairs In Figure 19 below the second and third time in time out pairs on Saturday have been removed so now the correct number of hours is showing for a user working split shifts during a given week DEE workpate Im ouri ma our2
17. der S1000301 and changed the number of hours on Work Order S1000320 from 8 to 4 For instructions on how to change a work order go to Editing Work Orders 2 Universityof Idaho Facilities Services FAMIS Web Time User Manual Editing Work Orders There may be occasions where a work order needs to be changed For example a user may perform work on a different work order part of the day and the number of hours on the default work order needs to be changed In the Adding Work Order section a new work order S1000301 was added The number of hours for default work order S1000320 needed to be changed To edit a work order 1 Click the Edit button for the Work Order Hours record that needs to be changed Enter Edit Time Cards For The Week 14 Feb 2010 20 Feb 2010 Employee Name VANDAL JOE Open Calendar Close Calendar User Manual Supervisor Approval Time In Time Out e Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add your default time Default Time In Time Out Add New Day WORK DATE mi OUT1 m OUT2 IN3 OUT3 IN4 OUT4 ABSENT EXEMPT HOURS DELETE MONDAY 02 15 2010 Y DELETE DELETE DELETE DELETE Work Order Hours New Work Order button Adds Work Default Hours gt 8 iy New Work Order Order T HOURS WO NUMBER CRI COMMEN STATUS INSERT DELETE EDT MONDAY 02 15 2010 8 S1000323 FACILITI
18. do not work e Click the Default Times Button to add your default time eene Default Time In Time Out Add New Day d i Cone oor Teo MONDAY HORE DA A1 00A 217 00A EE oopm o04 00P DELETE Ten TUESDAY 06 19 2012 07 00AM11 30AM12 30PM 04 00P DELETE Teo WEDNESDAY 06 20 2012 07 00AM11 30AM12 30PM 04 00P i DELETE Teo THURSDAY 06 21 2012 07 00AM11 30AM12 30PM 04 00P DELETE lem FRIDAY 06 22 2012 07 00AN11 30AM12 30PM 04 00P E Figure 26 Time In Time Out Table 2 Check the Click if your are Absent box Edit Time In Time Out ABSENT bel Click if you are Absent EXEMPT C Click if you are Exempt Update Time In Time Out Figure 27 Updating Absent Flag 3 Click the Update Time In Time Out button This will change the Absent flag to Y and remove time in time out values for that record 21 Universityof Idaho Facilities Services FAMIS Web Time User Manual Enter Edit Time Cards For The Week 14 Feb 2010 20 Feb 2010 Employee Name VANDAL JOE Open Calendar Close Calendar User Manual Supervisor Approval Time In Time Out e Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add your default time Default Time In Time Out Add New Day WORK DATE INi OUT1 IN2 DELETE EDIT MONDAY 02 15 2010 DELETE Epit TUESOAY 6 2010 07 30AM 11 30AM 12 30PM 17 2010 07 30AM 11 3
19. e Work Order Hours table for the current week showing Universityof Idaho Facilities Services FAMIS Web Time User Manual If you work a different number of hours each day for example 4 X 10 hours change the number of hours in the drop down list to the number of default hours then click the Enter Default Hours button Enter Edit Time Cards SPS PSS NEMS IN SE pee C pernis L bose L etenda Lee Waras Gaperecs ApG rra T ege fa li Ost t raes wiet amma weert New Le 1 bch the wiste bettas for the Thee be Tune Out record below you An aot work tS the Geter reisef Viewers botha te obd poor defeat thee woes pee mt ent rt ment men gert me org emer CAE Fg Bork Ordre btoers Irem wheat Meare gt breert kee ge 40 Gei aggewes Met web l epas Figure 9 After Entering Default Hours for Work Orders 6 Click the Approve button below the Work Orders Hours table to approve the weekly time card This will change the Labor Status for your Work Order Hours table for the current week showing to E APPROVE Enter Edit Time Cards Fee cegg Neme UOT TOS WW Pen ais nte bess sisrotas a Usne ea Loge nye Thee An Teer Oot f ege Dotat Tagen kee emer wb the eiris batice foo Ibe Tas Le 7 ke Chet res z n bria gg de gz sech Ao the 1 sien eiesh sex Badtes te odd your deis Tram met Dein Phoebe gt ipp swe Reteh logid Figure 9 After Approving Your Time Card 7 Click
20. ese fields or enter an incorrect User Name or Password an error Password i message will appear Your login is incorrect Please try again User Name JoeVandal Check that the User Name and Password is correct and try again If you still are having problems logging in contact the FAMIS Administrator 885 2880 or the Fiscal Office Universityof Idaho Facilities Services FAMIS Web Time User Manual Default Time Cards lf you work the same schedule most weeks entering your time each week can be completed with only a few mouse clicks Many Facilities Services employees have a default schedule stored in FAMIS which allows the FAMIS Webtime to load default time in time outs and work orders lf your default schedule is stored in FAMIS then to complete your time card each week you would do the following 1 If this is the first time you logged into FAMIS Webtime your time card will look something like Figure 6 below Enter Edit Time Cards For The Week 17 Jun 2012 23 Jun 2012 Employee Name HAIGHT TIMOTHY W Open Calendar Close Calendar User Manual Supervisor Approval Time In Time Out If there are no Time In Time Out Records Add Time In Time Out Click the Add Time In Time Out Button A blank Time In Time Out table will appear e Click the Delete button for the Time In Time Out records below you do not work es Click the Default Times Button to add your default time No
21. h as holidays sick time leave etc these are accounted for by a work order so there may be a difference between the number of hours in the Time In Time Out and the Work Order Hours tables The logged in user s pay is based on the Work Orders Hours table Work Order Hours Allows the logged in user to insert a record in the Table Insert Record Work Orders Hours table When clicked the date Button for the selected day is entered in the Insert Work Order Hours form 17 Work Order Hours Allows the logged in to delete the selected Work Table Delete Record Order Hours record Button 18 Work Order Hours Allows the logged in user to edit the selected Table Edit Record Work Order Hours record Button Approve Button Allows the logged in user to approve the selected week s time card When clicked the status is changed to E APPROVE Refresh Button Refreshes the screen sch sch O O1 19 20 Universityof Idaho Facilities Services FAMIS Web Time User Manual Number Item Description O O Z o O o o Logout Button Closes the time card form and returns the logged in user to the login screen Access FAMIS Web Time There are several ways to access FAMIS Web Time You can put an icon on your desktop go directly to the FAMIS Net Services page http facilities dfm uidaho edu or start from the FAMIS section of the Administrative Applications page 1 FAMIS Administrative eee Page http oanner uidaho edu tamis FA
22. lected week This can be changed by opening the calendar and selecting a different week Time In Time Out Enters the default times that are stored in FAMIS Table Enter Default into Time In Time Out table for the logged in user Times Button for the selected week Universityof Idaho Facilities Services FAMIS Web Time User Manual Item Description Time In Time Out Allows logged in user to enter a new Time In Time Table Insert New Day Out record Button Shows the Time In Time Out records for the logged in user for the selected week This table Time In Time Out Table shows the hours the logged in user worked during the selected week Absences and Exemptions are indicated by a Y in the appropriate fields Delete Record Button Out record Record Button In Time Out record zech zech O 12 Work Order Hours Enters the value of the Hours Drop Down List into Table Enter Default the logged in user s Work Order Hours table for Hours Button the selected week 13 Hours Drop Down List Allows the logged in user to change the number of mn default hours when the Hours Table Enter Default Hours Button is clicked The default value is 8 14 Work Order Hours Allows the logged in user to insert a new Work Table Insert New Day Order Hours record Button Work Order Hours Shows the work orders and paid hours for the Table logged in user for the selected week If absences are indicated in the Time In Time Out table suc
23. nd OUT pairs 3 and 4 are available In Figure 15 below the user worked a split graveyard shift starting at 12 00AM midnight stopping at 02 00AM starting again at 05 00PM stopping for lunch at 09 00PM starting again at 10 00PM and ending the day at 12 00AM midnight Insert New Da 20 Oct 2012 Click the Work Date Field above to bring up calendar m poa D e ABSENT Click if you are Absent Click if you are Exempt New Day Cancel Time In Time Out Figure 15 IN and OUT Pairs 1 Through 3 Used Showing Split Day 14 Universityof Idaho Facilities Services FAMIS Web Time User Manual Editing a Time In Time Out Record The Enter Default Times button above the Time In Time Out table uses values stored in FAMIS to enter your default time in time records into your time card for the selected week When you work a different schedule than your default then it becomes necessary to edit your time in time out records manually The easiest way to edit a time in time out records is to click the Enter Default Times button to enter the default times and then modify the record Below are some examples when the time in time out hours may need to be updated after the default hours have been applied User Works a Split Overnight Shift 1 Click the Edit button in the record to be edited Enter Edit Time Cards For The Week 14 FE5 2012 20 FEB 2012 Employee Name VANDAL JOE Open Calendar Close Calendar User
24. ndar Supervisor Approval Time In Time Out e Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add your default time Default Time In Time Out Add New Day foura mz our2 DELETE EDIT MONDAY 06 18 2012 07 00AM11 00AM12 00PM 04 00P iia ee geen Work Order Hours Default Hours gt 8 New Work Order LI WORKDATE _ HOURS WO NUMBER DESCRIPTION COMMENTS INSERT DELETE EDIT Peer 1200320 FACILITIES DEFAULT TIME ENTERED Glide eae D Hin ee eee ee Bie pee eee Bie ee ee iE Ee D 40 00 Approve Refresh Logout Figure 43 Time Card With Work Order Inserted 29 Universityof Idaho Facilities Services FAMIS Web Time User Manual Approving Your Time Card At the end of the work week you will need to approve your time card After your time and work orders have been entered for the week 1 Click the Approve Button Enter Edit Time Cards For The Week 17 Jun 2012 23 Jun 2012 Employee Name HAIGHT TIMOTHY W Open Calendar Close Calendar Supervisor Approval Time In Time Out es Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add your default time Default Time In Time Out een Add New Day eel EXEMPT i LL LL DELETE i eme il ET WEDNESDAY 06 20 2012 07 0
25. ou do not work Example 1 If you work Monday Friday delete Sunday and Saturday Example 2 If you work overnight where you have a split shift during the day starting on Monday afternoon and ending on Saturday morning delete Sunday Enter Edit Time Cards epee sheeda Cisse ate tuba eet Ueenal Segue teed Age rral Thee An Tee Ont feet tel ers besari t ra Lary CRhA the Doiie betios fer the Thee Ins Te Get rocerds betow wou do ge work CRA the eter Defoli Ten Settee to g f your eist these SS O ea mn Oe mi ni mi Gett mi Ce A r sir IER bese hee Lay J Aepe cere Late L capo Figure 8 After Deleting Non Working Days Click the Enter Default Times button above the Time In Time Out table This will flood in your default time in and time outs into the table for the current week showing Enter Edit Time Cards x we Name WAGON EP Opn L ege bese pherwten reg arn ot teure App sra Me Pe Tee Cet I r e wies f eres bae eeler ChA the Cekete betfteg for fbe Ter Le Thee Cet rerzr n Cheira wee d pret eer he pb the intor reiege Tase batica to o d veer else we ween Dare ies Sw e a e a e Spier testen ord Order hear reen ase mao l insert Ree Dey ee ee es sates ie wre om Hete L oga Figure 8 After Entering Default Time In Time Outs 5 Click the Enter Default Hours button above the Work Orders Hours table This will enter 8 hours in each record in th
26. our default time Default Time In Time Out Add New Day E ina a ma MONDAY 02 15 7 00A A pm o4 00P DELETE Edit ONDAY 02 15 2010 07 00 GE 30 ouT 2 Work Order Hours Default Hours gt 8 New Work Order seen ee ea WONUMBER _DESCRIPTION COMMENTS Ce MONDAY 02 15 2010 1000323 FACILITIES HOLIDAY MODIFIED TUESDAY 02 16 2010 1000320 FACILITIES DEFAULT TIME MODIFIED WEDNESDAY 02 17 2010 51000320 FACILITIES DEFAULT TIME MODIFIED THURSDAY 02 18 2010 1000320 FACILITIES DEFAULT TIME MODIFIED FRIDAY 02 19 2010 51000320 FACILITIES DEFAULT TIME MODIFIED 40 00 Approve Refresh Logout Figure 25 Time Card Showing Edited Times on Monday Absences The Time In Time Out table is used to record the time you are actually working Absences such as holidays leave and sick time are indicated by a Y in the Absence field In the example below Monday is a holiday and the user is not working that day 20 Universityof Idaho Facilities Services FAMIS Web Time User Manual To indicate the absence do the following 1 Click the Edit button in the record to be edited Enter Edit Time Cards For The Week 17 Jun 2012 23 Jun 2012 Employee Name HAIGHT TIMOTHY W Open Calendar Close Calendar Supervisor Approval Time In Time Out e Click the Delete button for the Time In Time Out records below you
27. r must e Have access to a computer connected to the University of Idaho network e Have an account in the PROD database e Have an account in FAMIS Purpose The purpose of this document is to List the user requirements Instruct how to log in Instruct how to enter edit time in time out records Instruct how to enter edit work order hours records University of Idaho Facilities Services FAMIS Web Time User Manual Time Card Description G Ente Edit Time Cards HASGHE TIMOTHY W Oper Caluadns Close Cotendar _ User Manual Supervisor Approval For The Wise 2 14 2010 2 20 2010 Time inf Time Ovt Enter Dotaw Temes boeg New Day res Sick the Detete button for the Time In Time Out alae LE Cfack the Ester Deitsch Times Button to add your default time Ef Work Order Mours On Dafowt Hows gt Et Number Item Description O Z O O y O 3 2 Bo Logged in Employee Indicates who is logged in Name M Open Calendar Button Opens a calendar to allow you to select a different week Close Calendar Button Closes the calendar User Manual Button Opens the online user manual in a separate browser window or tab Supervisor Approval Visible if you are a supervisor When clicked Button opens the Supervisor Approval Form which is used to approve employee time cards Selected Week Indicates the se
28. rder Number Search WO Enter a valid work order in the field above or click the Search WO button to find a Work Order STATUS ENTERED een WW Cancel Cancel Figure 33 Hours Field 5 Enter the Work Order Number in the Enter Work Order Number field As you Start typing in the field the field will start to auto fill You can also select the work order number from the auto fill dropdown list Search WO 1300320 1300321 51300323 51300324 51300325 r click the COMMENTS Inset WO Cancel Figure 34 WO Field lf you enter an incorrect work order number an error message will appear and the Insert WO button will disappear Correct the error to continue 20 Universityof Idaho Facilities Services FAMIS Web Time User Manual Insert Work Orders Hours Click the Work Date Field above to bring up calendar ORK_DATE Search WO r click the 51300300 51300301 51300303 Please Enter a Valid Work Order Number COMMENTS STATUS Cancel Figure 35 Work Order Error Message 6 If you do not know the work order number click the Search WO button The Select WO from List will appear As you start typing the work order number the list will auto fill with matching work order numbers and their descriptions Select the appropriate work order from the list 26 Oct 2012 Click the Work Date Field above to bring up calendar Enter Work Order Number Search WO
29. rs gt 8 New Work Order EEE Ee uoman aano pe pees oarre EI DEEE begrenzen fee a UL DELETE FRIDAY 2 19 2010 a FACILITIES DEFAULT TIME ENTERED DELETE TL po bone 2 49 2010 ZS FACILITIES DEFAULT TIME ENTERED i GR Approve Refresh Logout Figure 20 Time In Time Out Table IE DELETE Edit WEDNESDAY 2197 2010 FACILITIES DEFAULT TIME ENTERED SS 2 48 2010 mg FACILITIES DEFAULT TIME ENTERED Lea LETE Edit 17 Universityof Idaho Facilities Services 2 FAMIS Web Time User Manual In this example the user came in early on Monday to be able to leave early So the start time needs to be changed to 07 00AM He clocked out for lunch at 11 00AM clocked back in at 12 00PM and left for the day at 4 00 pm Edit Time In Time Out ORK_DATE 02 15 2010 ES pa o ABSENT Click if you are Absent EXEMPT C Click if you are Exempt Update Time In Time Out Cancel Figure 21 Edit Time In Time Out Form Enter the start time in the IN or OUT field s that needs updating It can be entered by enter typing the start time in the IN 1 field or by selecting the start time from the drop down list All the start and end times must be in the HH MM AM PM format such as 07 30AM Also the minutes must be in 15 minute increments 00 15 30 or 45 lf you type the time in the start or end time fields the field will auto complete T 02 15 2010 ORK_DAT
30. sfully enter your User Name and Password you will be taken to your time card for the current week Enter Edit Time Cards For The Week 17 Jun 2012 23 Jun 2012 Employee Name HAIGHT TIMOTHY W Open Calendar Close Calendar Supervisor Approval Time In Time Out ev Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add your default time Default Time In Time Out Add New Day RS porate ma oura m2 ours na oura ABSENT EXEMPT HOURS IESSE LE a GES EES ES E Eege S ES E EE eege GES EES ES E Cae Ege pepe bat TTT LE 40 00 Work Order Hours Default Hours gt 8 New Work Order po WORK DATE DESCRIPTION COMMENTS INSERT EDIT MONDAY 06 18 2012 FACILITIES DEFAULT TIME E APPROVE DELETE EDIT DEFAULT REGULAR INSERT DELETE EDIT TUESDAY 06 19 2012 FACILITIES DEFAULT TIME E APPROVE DELETE EDIT DEFAULT REGULAR INSERT DELETE EDIT WEDNESDAY 06 20 2012 1200320 FACILITIES DEFAULT TIME E APPROVE DEFAULT REGULAR INSERT EDIT THURSDAY 06 21 2012 FACILITIES DEFAULT TIME E APPROVE DELETE EDIT DEFAULT REGULAR INSERT FRIDAY 06 22 2012 1200320 FACILITIES DEFAULT TIME E APPROVE DELETE EDIT DEFAULT REGULAR 40 00 Approve Refresh Logout Figure 3 Current Time Card Invalid Login Errors The User Name and Password fields are required If you do not enter th
31. ties Services FAMIS Web Time User Manual Enter Edit Time Cards For The Week 14 Feb 2010 20 Feb 2010 Employee Name VANDAL JOE Open Calendar Close Calendar User Manual Supervisor Approval Time In Time Out Click the Delete button for the Time In Time Out records below you do not work e Click the Default Times Button to add your default time Default Time In Time Out Add New Day i WORK DATE IN outi OuT2 IN ouT3 IN ouT BSENT EXE OAM M 4 30PM EN m m m Do J m m m Ai m m 9 f J g m H m di m m 3 i bel m u m t m m e it g m D m ci m oO INSERT DELETE EDIT MONDAY 02 15 2010 INSERT UU DELETE ED TUESPAY 02716 2010 JEFAULT REGULAR INSERT DELETE Epir WEDNESDAY 02 17 2010 851000320 FACILITIES DEFAULT TIME j DEFAULT REGULAR INSERT DELETE EDIT THURSDAY 02 18 2010 8 51000320 FACILITIES DEFAULT TIME INSERT DELETE EDIT FRIDAY 02 19 2010 40 00 Approve Refresh Logout Figure 14 New Day Entered 6 Click the New Day button below the Exempt field to add the new day 7 In Figure 13 above the user started at 07 30AM and stopped for lunch at 11 30AM on 22 JUN 2012 The user resumed work at 12 30PM and finished work for the day at 04 00PM lf additional time in and time outs are necessary the IN a
32. yping the start time in the IN 1 field or by selecting the start time from the drop down list rt New Da 20 Apr 2012 Click the Work Date Field above to bring up calendar OUT 1 OUT 2 OUT 3 OUT 4 ABSENT Click if you are Absent Click if you are Exempt New Day 1 Cancel EXEMPT T All the start and end times must be in the HH MM AM PM format such as 07 30AM Also the minutes must be in 15 minute increments 00 15 30 or 45 lf you type the time in the start or end time fields the field will auto complete Figure 11 IN 1 Times Drop Down List nsert New Da 20 Apr 2012 Click the Work Date Field above to bring up calendar 07 30 AM OUT 1 OUT 2 OUT 3 OUT 4 ABSENT Click if you are Absent Click if you are Exempt New Day Cancel Figure 11 IN 1 Field Filled In mm 5 gt lt m 0 12 University of Idaho Facilities Services FAMIS Web Time User Manual 4 Enter the end time in the OUT 1 field like you did in the IN 1 field Insert New Da 20 FEB 2012 Click the Work Date Field above to bring up calendar ABSENT Click if you are Absent EXEMPT Click if you are Exempt New Day Cancel Figure 12 Entering Time in OUT 1 Field Using Auto complete 5 Repeat steps 3 and 4 above for the IN 2 and OUT 2 fields Insert New Day 22 Jun 2012 Figure 13 IN 2 and OUT 2 Fields Entered 13 Universityof Idaho Facili
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