notice for extra ordinary general meeting
Contents
1. DAMODAR ROPEWAYS amp INFRA LIMITED Regd Office 1 A Vansittart Row Kolkata 700001 West Bengal Phone No 033 40226363 Fax No 91 33 2248 5965 E mail damodarropeways gmail com CIN L51397WB1981PLC034211 NOTICE NOTICE is hereby given that the Extra Ordinary General Meeting of the Members of Damodar Ropeways amp Infra Limited will be held at its Registered Office at 1 A Vansittart Row Kolkata 700001 on Monday 23rd Day of March 2015 at 4 00 P M to transact the following business SPECIAL BUSINESS To consider and if thought fit to pass with or without modification the following resolution As Special Resolution 1 RESOLVED that under section 196 197 203 and other applicable provisions if any of the Companies Act 2013 and Rules made there under the approval of the company be and is hereby accorded for reappointment of Mr C L Chamaria as Managing Director of the Company on the following terms and conditions PERIOD 5 Years beginning from 01 04 2015 EMOLUMENTS Basic Salary Rs 2 25 000 per month in the grade of 2 25 000 25 000 3 25 000 and his first increment will be due on 01 04 2016 Perquisites Perquisites like gas electricity water furnishings medical reimbursement and leave travel concession for self and family club fees personal accident insurance and such other perquisites as may be permitted in accordance with the Rules of the Company the monetary value of such pe2. and vote on a poll for me us and on my our behalf at the Extra Ordinary General Meeting of the Company to be held on 23 March 2015 at 4 00 pm at Damodar Ropeways amp Infra Limited 1 A Vansittart Row Kolkata 700001 West Bengal Resolution Resolutions Optional No For Against 1 Special Resolution for reappointment of Managing Director Signed THiS eee we re sods a E eee ete day Of vaccine irene eed 2015 Member s Folio DP ID amp Client ID No Revenue Stamp Signature of the shareholders x 05s sessseetssrieesssaiteesiuesounetza reeds sdideecs Signature of Proxy H lders s Jersio ue bilateral ier diate seiner see eer bel aeee ts ee ilar Note This form of proxy in order to be effective should be duly complete and deposited at the Registered Office of the Company not less than 48 hours before the commencement of the Meeting 5
3. on Monday 23 03 2015 at 4 00 P M at its registered office at 1 A Vansittart Row Kolkata 700001 West BENGAL Serial No Folio DP ID amp Client I D No Name Address Joint holders Name Shares Name of Proxy in BLOCK LETTERS Signature of Shareholder Proxy Present Notes Members Proxy holders who wish to attend the Extra ordinary General Meeting EOGM must bring their Admission Slips to the EGM and hand over the same duly signed at the entrance Duplicate Admission Slips will not be issued at the venue EVEN Electronic Voting Event Number ELECTRONIC VOTING PARTICULARS USER ID PASS WORD Please refer to e voting instructions in the Notice of the EOGM attached before voting electronically The e voting facility will be available during the following voting period Commencement of e voting From lt Tuesday 17 03 2015 amp 10 A M gt End of e voting Upto lt Thursday 19 03 2015 amp 6 P M gt DAMODAR ROPEWAYS INFRA LIMITED 1 A Vansittart Row Kolkata 700001 India Phone 91 33 4022 6363 Fax 91 33 2248 5965 E mail damodarropeways gmail com CIN NO L51397WB1981PLC034211 FORM NO MGT 11 PROXY FORM Pursuant to section 105 6 of the Companies Act 2013 and the Companies Management and Administration Rules 2014 Folio DP ID amp Client ID No E mail ID Name of the member s I We being the member s holding 1 Name as my our proxy to attend
4. e Company are listed STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT 2013 IN RESPECT OF ITEMS OF SPECIAL BUSINESS SET OUT IN THE NOTICE CONVENING THE EXTRA ORDINARY GENERAL MEETING OF THE COMPANY TO BE HELD ON MONDAY 23 MARCH 2015 Item 1 Mr C L Chamaria s appointment as Managing Director of the company is expiring on 01 04 2015 Although Mr C L Chamaria has attained the age of 74 Seventy Four he is a pioneer in the field of Ropeways and have experience for more than 45 years in this field Moreover he is keeping a Robust health considering the above facts on the recommendation of the Remuneration Committee the Board of Directors of the Company subject to approval of shareholders by way of special Resolution has reappointed Mr C L Chamaria as Managing Director of the Company on the terms and conditions specified in the resolution Except Mr C L Chamaria None of the Directors are interested or concerned in the said resolution Registered office address 1 A Vansittart Row Kolkata 700001 West Bengal By Order of the Board Dated 13 02 2015 M L RATHEE Company Secretary DAMODAR ROPEWAYS amp INFRA LIMITED Regd Office 1 A Vansittart Row Kolkata 700001 West Bengal Phone No 033 40226363 Fax No 91 33 2248 5965 E mail damodarropeways gmail com CIN L51397WB1981PLC034211 ATTENDANCE SLI P I We hereby record my our presence at the Extra Ordinary General Meeting of the Company to be held
5. facility to cast their vote by electronic means shareholders of the Company holding shares either in physical form or in dematerialized form as on the cut off date of 13 02 2015 and not casting their vote electronically may only cast their vote at the Extra Ordinary General Meeting However incase Members castie their vote exercising both the options i e physically and e voting then votes casted through e voting shall only be taken into consideration and treated valid whereas votes caste physically at the meeting shall be treated as invalid iv Mr Dinesh Agarwal C P No 5881 Membership no 6315 of 7Mangoe Lane 1 Floor Room no 105 Kolkata 700001 West Bengal has been appointed as the Scrutinizer to scrutinize the e voting process in a fair and transparent manner v The Scrutinizer shall within a period not exceeding three working days from the conclusion of the e voting period unblock the votes in the presence of at least two witnesses not in the employment of the Company and make a Scrutinizer s Report of the votes cast in favour or against if any forthwith to the Chairman of the Company vi The results declared along with the Scrutinizer s report shall be placed on the Company s website ropeways com and on the website of NSDL www evoting nsdl com within two days of the passing of the resolutions at the Extra Ordinary General Meeting of the Company on 23 03 2015 at 4 00 p m and communicated to CSE Ltd where the shares of th
6. ny not less than 48 hours before the time for holding the Meeting A person can act as Proxy on behalf of not exceeding fifty members and holding in the aggregate not more than ten percent of the total paid up share capital of the Company A member holding more than ten percent of the paid up share capital of the Company carrying voting rights may appoint a single person as proxy and such person shall not act as a proxy for any other person or shareholder 2 The Statement pursuant to Section 102 of the Companies Act 2013 in respect of the items of special business under item 1 of the Notice is annexed hereto 3 In compliance with provisions of Section 1080f the Companies Act 2013 read with Rule 20 of the Companies Management and Administration Rules 2014 and clause 35B of the Listing Agreement the Company is pleased to provide its members the facility of voting through electronic means as an alternate to enable them to cast their votes electronically and the business may be transacted through e voting services provided by National Securities Depository Ltd NSDL Instruction and other information relating to e voting are as under A In case a Member receives an e mail from NSDL for Members whose e mail addresses are registered with the Company Depositories i Open the e mail and also open PDF file attached with your Client ID or Folio No as password The said PDF file contains your user ID and password for e voting Please note tha
7. ory ies who are authorized to vote to the Scrutinizer through e mail to agarwaldcs yahoo co in and to company through email to damodarropeways gmail com with a copy marked to evoting nsadl co in xiii In case of any queries you may refer the Frequently Asked Questions FAQs Shareholders and e voting user manual Shareholders available at the downloads section of www evoting nsdl com B In case a Member receives physical copy of the Notice of EOGM for Members whose email addresses are not registered with the Company Depositories i Initial password is provided in the enclosed annexure to the notice EVEN E Voting Event Number user ID and password li Please follow all steps from SI No ii to SI No xiii above to cast vote C Other Instructions i The e voting period commences on 17 March 2015 at 10 00 a m IST and ends on 19 March 2015 at 6 00 p m IST During this period Members of the Company holding shares either in physical form or in dematerialized form as on Cut Off Date of 13 02 2015 may cast their vote electronically The e voting module shall be disabled by NSDL for voting thereafter Once the vote on a resolution is cast by the Member he shall not be allowed to change it subsequently ii The voting rights of Shareholders shall be in proportion to their shares of the paid up equity share capital of the Company as on cut off date 13 02 2015 iii Since the Company is required to provide members the
8. rquisites being limited to Rs 7 50 000 per annum for the purpose of which limit perquisites shall be evaluated as per Income Tax Rules wherever applicable and in absence of any such Rules perquisites shall be evaluated at actual cost However the following shall not be included in the aforesaid perquisite limit a Rent free accommodation owned leased rented by the company at a rent not exceeding Rs 40 000 per month however Company will recover from the salary of Mr C L Chamaria an amount equal to actual Rent paid by the Company or 15 of Mr C L Chamaria s Basic salary whichever is lower b Contributions to Provident Fund 12 of salary or such percentage of the salary as may be provided in the relevant law half a month salary as gratuity for every completed year of service or such other sum or percentage as may be provided in the relevant law c Use of company car for official purposes and telephone at residence including payment for local calls and long distance official calls d Encashment of un availed leave at the end of tenure Registered office address 1 A Vansittart Row Kolkata 700001 West Bengal By Order of the Board Dated 13 02 2015 M L RATHEE Company Secretary NOTES 1 A member entitled to attend and vote at the meeting is entitled to appoint a Proxy to attend and vote in his stead A Proxy need not be a Member of the Company Proxies in order to be effective must be received by the Compa
9. t the password is an initial password ii Open the internet browser and type the following URL https www evoting nsdl com iii Click on Shareholder Login iv If you are already registered with NSDL for e voting then you can use your existing user ID and password v If you are logging in for the first time please enter the user ID and password provided in the PDF file attached with the e mail as initial password vi The Password Change Menu will appear on your screen Change to a new password of your choice making sure that it contains a minimum of 8 digits or characters or a combination of both Please take utmost care to keep your password confidential vii Once the e voting home page opens click on e voting gt Active Voting Cycles viii Select EVEN E Voting Event Number of Damodar Ropeways amp Infra Limited and Now you are ready for e voting as Cast Vote page opens ix Cast your vote by selecting appropriate option and click on Submit and also Confirm when prompted x Upon confirmation the message Vote cast Successfully will be displayed xi Once the vote on the resolution is cast the Member shall not be allowed to change it subsequently xii Institutional shareholders i e other than individuals HUF NRI etc are required to send scanned copy PDF JPG format of the relevant Board Resolution Authority letter etc together with attested specimen signature of the duly authorized signat
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