Chapter 3 Next Writer
Contents
1. 3 17 W ai ioa is Fig 3 16 When you are inputting Roman characters Writer will automatically use the default Western font for Western script When you are inputting CJK characters Writer will automatically switch to use the default CJK font for Asian script Chinese Simplified and Traditional Conversion NextOffice provides a quick way to translate your document content from Chinese Traditional to Chinese Simplified or vice verse To activate the translation first select the text or press lt Ctrl A gt to select the whole document then press the Convert Chinese Traditional to Chinese Simplified icon or the Convert Chinese Simplified to Chinese Traditional icon in the Tool Bar to translate the content Fig 3 18 Or you can select menu Format Change Case Convert Chinese Traditional to Chinese Simplified or Convert Chinese Simplified to Chinese Traditional Fig 3 19 TQ2 O 8oOr a RB Le A Convert Chinese Traditional to Chinese Simplified fa itil ami Pre we eee eae se A imams ae f ny ne i flees 7 Fig 3 18 NextOffice User Manual 3 5 Chapter 3 Next Writer NextOffice If you want to translate only some paragraphs just select the paragraphs and press the corresponding icons Fig 3 20 3 21 E Er SS SS tees dc a ee a eee ee E i CET TERT eT Fig 3 20 Insert Bullets Numbers Using bullets and numbers right can make your d2. BB Be Insert Row Insert Column Fig 3 55 Fig 3 56 Newly inserted row or column will adopt the formatting of the one preceding it mH amp Be Ge ES me amp BA Fig 3 57 Fig 3 58 The mechanism to delete rows or columns is similar use the Delete Row and Delete Columns icons in the Tool Bar instead Fig 3 57 3 58 NextOffice User Manual 3 13 Chapter 3 Next Writer NextOffice Merge and Split Cells Newly inserted tables have regular cell distribution Sometimes you may need to merge different cells or split cells to suit you need Following are the procedures Merge Cells 1 First select the cells to be merged B7 A 3 i i B 7 u 3 Click on the Merge Cells icon in the Object Bar Fig 3 59 gt E E 5A ET m g E 4 The selected cells and their contents will then be merged Fig 3 59 u Split Cells 1 First select the cell to be split 2 Click on the Split Cell icon in the Object Bar Fig 3 60 Fig 3 60 3 Inthe Split Cell dialog box appears setup the number of cells you wish to split into and the direction in which to split Press lt OK gt to confirm Fig 3 61 4 The selected cells will be split but the content of the cell will not be split automatically You have to do it manually Fig 3 61 Split Cells Split Split cell into Direction Horizontally C Into equal proportions UU Vertically Fig 3 61 3 14 NextOffic
3. do this you can use Section Protection 1 First select the text sections to be protected Fig 3 100 2 Select menu Insert Section to pop up the Section dialog box enter a section name or use the default suggestion then check the Write Protect check box Fig 3 101 fl cen aie Fig 3 100 3 Also check the Use Password check box Fig 3 102 You will be prompted for protection password Fig 3 103 enter a valid password and press lt OK gt to confirm Fig 3 103 4 To disable existing protection select menu Insert Section and pick the desired section Fig 3 104 un check the Use Password check box You will be prompted for password Fig 3 103 enter a valid password and press lt OK gt to confirm Fig 3 105 3 26 NextOffice User Manual
4. s s aiiin sy p aj amp special dynamic fields such as date page count current page abe he 5 7 rae number etc into your page header or footer Here is the Sees B bin procedure aa ar 1 First position your cursor on the page header input box P imme select menu Insert Fields Fig 3 85 In the pop ont Hb window select the desired field such as Date Page a Number Page Counter etc Fig 3 85 2 For example select Date to insert the current date into the left hand side of your header input box 3 Click the Tab key twice then select Insert Field Page Number to insert the current page number of the left hand side of the page header Fig 3 87 Fig 3 87 Procedure to fill in dynamic information of page footer is similar 3 22 NextOffice User Manual NextOffice Chapter 3 Next Write Using Multiple Columns Sometimes you may want to improve and look and feel of your document by using multiple columns 1 First select the text paragraphs to be formatted 2 Select menu Insert Section to bring up the Insert Section dialog box Fig 3 88 Under the Columns tab and in the Settings fields enter the desired number of columns 3 Finally click Insert to apply the change Lis i Page Fig 3 88 Inserting Hyperlink If you would like to insert hypertext links First position
5. Chapter 3 Next Writer Writer is a word processor with functions similar to MS Office Word Using Writer you can create different types of documents such as letter fax leaflet etc Writer also has advanced functions such as mail merge and label preparation Moreover Writer has integrated some spreadsheet functionality You can setup simple tables in a Writer document You can insert text or graphics created by Draw into your Writer document and edit the graphics directly in Writer Fig 3 1 Text Input and Formatting Inputing Text 1 Select menu File New Fig 3 2 to open a new document or File Open Fig 3 3 to load an existing document T Cee Ey Pesu Dorper Races Do peat b Bee k pa i ue Ge oo i i PE Boe ia EST Zer ig soar AD Egger oo Expo Eager ai FF Papert a tF aal Iaa ioe Fig 3 3 Dui Lajia g ju A Fig 3 2 2 You can then use your keyboard to enter text in your document NextOffice User Manual 3 1 Chapter 3 Next Writer NextOffice 3 If you need to input some special characters not found in your keyboard select menu Insert Special Characters Fig 3 5 and pick the desired character from the pop up dialog fue Ede Yew aa Bost Tebe ool Weds H l 2 A Ae Leta L Fig 3 5 4 You may also press the Chinese Punctuation Input Pad icon Fig 3 6 in the Function Tool Bar to activate the Chinese Pun
6. cal Writing If you would like to layout your text vertically select menu Format Page Fig 3 36 gt Page Style In the pop up dialog box select Page tab and in the text direction field select Right to left Vertical Fig 3 37 Tables You may want to use tables Fig 3 38 to present your information in a Writer document There are a number of ways to insert tables into your document You can chose an automatic mechanism or a customizable mechanism a SH or Ke I ul Tabi i Fig 3 38 Note that the Automatic way requires you to have the text already ine place and then overlay the table on top of the text If you want to _ prepare some complex tables you should create the table layout first from scratch and then input the text Fig 3 39 Fig 3 39 NextOffice User Manual 3 9 Chapter 3 Next Writer NextOffice Insert Table Automatically 1 Select the paragraphs which you want to overlay a table on Fig 3 40 Be Be pe j Poe le J ee e B d Hm d gg zg o 4 zw ASS 14 8 h tates jan ir iam ej bru Seep ea wetter bt e Fig 3 40 2 Click on the Table icon in the Tool Bar Fig 3 41 3 42 B p pe et ee es es es Fig 3 42 3 You may also use menu Insert Table to insert the table the result will be the same Fig 3 43 3 44 Fig 3 44 3 10 NextOffice User Manual NextOffice Chapter 3 Next Write Insert Tab
7. ctuation Input Pad to enter Chinese punctuation symbols Chinese special symbols Chinese mathematical symbols and Chinese phonetic symbols Fig 3 7 Awoeows D n a n aa EB nE A 2 Ar Fig 3 6 Fig 3 7 5 During text input Writer will automatically perform line feed you can simply press the lt Enter gt key once Inputing Text in Any Position You can use the Direct Cursor On Off function to enter text in any area of your document 1 Select View Tool Bar Tool bring up the dialog box Select the Direct Cursor On Off icon to turn on Direct Cursor Fig 3 8 2 Click on your document where you would like to enter text the mouse cursor will change accordingly to different type of alignment selections Tools 7 x I aB Ab R B 4 p b q Fig 3 8 Centered Right Aligned Left Aligned To facilitate you to input text NextOffice will automatically fill the blank lines and columns 32 NextOffice User Manual NextOffice Chapter 3 Next Write Text Formatting You can edit objects in Writer Calc Impress and Draw documents If you would like to emphasize some content you can apply effects such as font size color bold italic etc First select the text the Object Bar on top will change to provide you a list of options including Bold Italic Font Size etc Fig 3 9 Text Selection Position your mouse cursor at the beginning of the text to be selected Left click an
8. d hold down the mouse button and drag your mouse over the text which you wish to select The selected text will be highlighted More Formatting In the Tool Bar you can find icons for setting Font Name Font Size Bold Italic and Underline effects You can select the desired text and then press one of these icons to apply the effect Fig 3 10 Formatting he Teefanlt sw Toews Hew Boman w 12 BST U Fig 3 10 The Tool Bar displays the most commonly used functions If you need more formatting functions select menu Format Character Fig 3 11 In the pop up dialog box you can find additional settings such as Font Effects Asian Layout etc Fig 3 12 Fig 3 11 NextOffice User Manual 3 3 Chapter 3 Next Writer NextOffice Text Alignment You can use the Align Left Centered Align Right and Justified icons l in the Tool Bar to perform paragraph justification Fig 3 13 Fig 3 13 If you need to highlight certain portions of text you can apply different styles to it such as text color point size bold or italic effect etc Text Color First select the text section or paragraphs that you want to change color Click the arrow beside the Font Color icon in the Tool Bar the color selection palette will appear you can pickup another color from the palette Fig 3 14 Fig 3 14 You may also press the Font C
9. e User Manual NextOffice Chapter 3 Next Write Graphics in Writer If you want to make your documents look more professional try using more graphics 1 Position your mouse cursor to where you would like to insert your graphics 2 Select menu Insert Graphics From Files Fig 3 62 3 In the Insert Graphics dialog box locate the graphics which you would like to insert into your document If you would like to preview graphics first press lt Preview gt Fig 3 63 Fig 3 62 4 If you have checked the Link check box whenever the linked graphics are changed the changes will be reflected in your document Using this Link option reduces the Writer document size because the graphics are stored separately But if the locations of the graphics are somehow changed you have to update the links Otherwise the link graphics will be lost in the document 5 Finally press lt Open gt to load the graphics into your document Edit Inserted Graphics You can insert graphics and images into your NextOffice documents Sometimes imported images from other sources e g Scanner or a digital camera look deviated from their originals and may required some touching Select menu Insert Graphics From File to insert an image Select the image the Object Bar will switch to show image editing functions Fig 3 64 including filters transparency mirror color contrast brig
10. each occurrence or all occurrences of the word NextOffice User Manual 37 Chapter 3 Next Writer NextOffice English Spell Check You can set default spell checker to use British English or US English Select menu Tools Options Fig 3 30 Language Settings Languages under Default Languages of Documents select English British or English US Fig 3 31 After you have set the default spell check language you can apply spell checking to your document by clicking on the Spell Check icon in the Tool Bar Fig 3 32 If any possible error is detected a dialog box with suggestions will pop up to prompt you to make correction Fig 3 33 WG Untitled WextOffice Writer fue Ede Yew oer Forel Tabe Jook Hidos ep a ee aa Be ae Detmh w Tunes New Romo Speiicheck iz 1 L Fig 3 32 Auto Spell Check You may choose to apply Auto Spell Check by clicking on the Auto Spell Check icon in the Tool Bar Fig 3 34 Mis spelled words will be automatically underlined by a red rippled line Fig 3 35 3 8 NextOffice User Manual NextOffice Chapter 3 Next Write Ti a 82a ai i WG Untitled WextOffice Writer n poli flied 3 ait imini ppU oe mm it Fue Ee Yee oer Forme Tabe Jook Flew ele uea a E oS Bis B Avtadpalicbeck ae Detanh Tones Mew omen vote ka i i 3 Fig 3 34 i ai Fig 3 35 Verti
11. htness gamma etc You can click on the Color icon to bring up the color selection list to select Red Green and Blue percentage NextOffice User Manual 3 15 Chapter 3 Next Writer NextOffice Picture x Color x g is Deh w E T os a Loe Ss g Aos Ss 08 E oa T L Fig 3 64 Adjusting Image Color If the color of the image appears different from its actual color you can adjust the RGB color percentage For example increase red color percentage 1 First select the image 2 The Object Bar will show image editing functions 3 Cli ave daee wale e a a T image red col i I a Fig 3 65 Adjusting Image Contrast You can use the Contrast function to sharpen or blur your image 1 First select the image 2 The Object Bar will show image editing functions 3 Click on the Contrast icon to adjust the image contrast Fig 3 67 3 68 3 16 NextOffice User Manual NextOffice Chapter 3 Next Write os Obs yo Sy Fig 3 67 Adjusting Image Brightness If you find your imported image too bright or too dim you can adjust its brightness 1 First select the image 2 The Object Bar will show image editing functions 3 Click on the Brightness icon to adjust the image brightness Fig 3 69 3 70 wos SOs gi yho sly CR Brightness Fig 3 69 iga ee al Fig 3 70 Trimming Image Y
12. k on the image and in the pop up dialog box select Wrap tab Try different Text Wrapping modes such as No Wrap Page Wrap Optimal Page Wrap to experience different effect Fig 3 74 3 75 2 Ifyou would like to adjust the spacing between the image and the text double click on the image or select menu Format Graphics Fig 3 76 to bring up the Graphics dialog box In the Spacing setting under the Wrap tab adjust the top bottom left and right margins and press lt OK gt to confirm Fig 3 77 NextOffice User Manual 3 19 Chapter 3 Next Writer NextOffice Page Attributes Every page is comprised of text images headers footers footnotes page margins etc To setup your page attributes select menu Format Page Fig 3 78 to bring up the Page Style dialog box In the dialog box you can setup page size margins text direction etc Fig 3 79 Fig 3 78 Page Header and Page Footer In real life applications we usually have to insert company logo current date page number company name etc in the page header or footer of a document Insert and Delete Page Header Footer 1 Select menu Insert Header Footer Standard Fig 3 80 Note that there is no tick beside the Standard menu indicating that header footer is not enabled 2 A rectangular input box representing the header area will appear
13. le 1 Position your mouse cursor to where you would like to insert a table 2 Press the arrow besides the Table icon on the Tool Bar to bring up a table panel Fig 3 45 3 Move your mouse to the table panel and drag out a table with desired columns and rows and then release your mouse 4 Or select menu Insert Table Fig 3 46 to open the Insert Table dialog enter the name of the table number of rows and number of columns and then press lt OK gt Fig 3 47 amp Fig 3 46 Format Table in Writer Documents After you have inserted a table into your document the first row of the table will be treated as title by default Content will start from the second row The characters you entered in the first row will automatically being set to bold Of course you can override this setting on your own NextOffice User Manual 3 11 Chapter 3 Next Writer NextOffice 1 First position your cursor at the right position then select menu Format Table Fig 3 48 this will open the Table Format dialog box you can select different formatting styles such as background border color etc to apply to your table Fig 3 49 Fig 3 48 2 For example if you want to change the background color of your table select the background tab in your Table Format dialog box Fig 3 50 3 In the upper right corner you can select to change only one cell or the whole
14. ocument more neat and organized Turn Bullets On Off 1 First select different paragraphs 2 Click on the On Off Bullet icon Fig 3 22 in the Object Bar Fig 3 23 taii it a a 3g E A 2 8r Fig 3 22 Fig 3 23 3 Click on the On Off Bullet icon Fig 3 24 again will reverse previous bullet formatting effect Fig 3 25 t A 2 AF E Eis m y l jl ee et ATY na ws X la ei facia ef see Bias AeGDIG 2D E TEE ey a ip hei hl a amp amp Be Ree A ay Numbering On Off ners 8 A Cmca ifs i hese eyes o Ts I PERT mince eee Ill Ill Fig 3 24 3 6 NextOffice User Manual NextOffice Chapter 3 Next Write Or select menu Format Numbering Bullets Fig 3 26 to bring up the Numbering Bullets dialog to pick different bullet patterns Fig 3 27 Fig 3 26 Find and Replace If you need to search for some text in your document select menu Edit Find and Replace Fig 3 28 to bring up the Find and Replace dialog box Fig 3 29 enter the word you want to find and then click on Find button The mouse cursor will jump to the first occurrence of the word Fig 3 28 You may perform text substitution through the Find and Replace dialog box After inputting word you wish to find input the word you wish to replace with and then press the Replace button to to replace
15. olor icon to select another color without first selecting any text In this case your mouse cursor will change to a pail Use your mouse to drag across the section of text that you would like to change color When you release the mouse the selected text will have their color changed If Font Color is still in Enable state i e the mouse cursor is still a pail you can repeat the above procedures to select and change color of other text regions If you want to terminate this function click in any position of your document without dragging the mouse or press lt ESC gt Text Background Color If you want to change the text background color the procedure is similar to changing text color But this time you have to use the Background Color icon in the Function Tool Bar Fig 3 15 Fig 3 15 3 4 NextOffice User Manual NextOffice Chapter 3 Next Write Default Font Settings Writer documents support two different scripts one is Western script and the other is Chinese Japanese and Korean CJK script You can set different default fonts for different scripts e g use Times New Roman as the default font for Western script and use PmingLiU as the default font for CJK script To enable this settings select menu Tools Options Fig 3 16 Text Document and under the Basic Fonts Western and Basic Fonts Asian tabs setup your default Western and default CJK fonts Fig
16. on the top of your document You can enter text and graphics in this area which represents your page header Fig 3 81 B m 7 5 ax i at 1 rar ry E B p alee ee lS he he ae i i i F ima r J beis o Ea bom ery bem b sima men jay A Be ak r Pef F Pi paas wast i l hy eae cal ied h D ri wr T e E sn Fig 3 81 ig 3 Fig 3 80 3 20 NextOffice User Manual NextOffice Chapter 3 Next Write 3 Ifyou want to delete page header footer you can select menu Insert Header Footer Fig 3 82 this time there is a re me E tick besides the Standard menu indicating tha 35S p header footer is enabled for the current document Click to B beai select Header Footer to cancel the setting ink mia Fig 3 82 4 If you want to further customize page header or page footer select menu Format Page Fig 3 83 5 In the Page Style dialog box select Header or Footer tab Ensure the Header or Footer check box is checked Fig 3 84 Fig 3 83 6 You can then setup the size background color of the page header footer Press lt Other gt to setup 7 Finally press lt OK gt to confirm NextOffice User Manual 3 2 Chapter 3 Next Writer NextOffice Filling Information in Header Footer The above method shows how to insert data directly on themmmmmmmmrmmmmmE header and footer input boxes If you want to input some
17. ou can also scale and adjust margins of the imported image 1 First select the image 2 Right click on your mouse to bring up a menu NextOffice User Manual 3 17 Chapter 3 Next Writer NextOffice 3 Select the Graphics sub menu to bring up the Graphics dialog box Fig 3 71 4 Select the Crop tab to setup the display scale and trim the margins of the image 5 Finally press lt OK gt to confirm the change Applying Image Filters Image filters can create special effects 1 First select your image 2 The Object Bar will show image editing functions 3 Click on the Filters icon to bring up the Filters dialog box In the Filters dialog box you will find different image filters such as charcoal Fig 3 72 mosaic Fig 3 73 grey etc efi e Fig 3 73 3 18 NextOffice User Manual NextOffice Chapter 3 Next Write Inserting Images from Gallery You may also insert images from your Gallery by clicking on Gallery icon in the Tool Bar In Gallery you will find graphics organized in different themes such as Hong Kong Scenery Flowcharts Computer Peripherals etc You can simply select and drag the desired graphics into your document Wrapping Text Around Image After you have inserted an image into your document you can setup the Text Wrapping mode to adjust how the text is wrapped around the image 1 Right clic
18. table Then select your desired color press lt OK gt to confirm Fig 3 51 After you have inserted a table the Object Bar will be changed automatically to provide options available for formatting a table These functions include Merge Cells Split Cells Insert Row Insert Column Delete Row Delete Column etc These are commonly used options for table manipulation Fig 3 52 EIE E om BR Fig 3 52 3 12 NextOffice User Manual Adjusting Column Width and Row Height 1 First position your cursor at the border of the cell At this moment the mouse cursor will change into a two ended arrow and you can now drag on the cell border line to adjust the cell width Fig 3 53 2 Ifyou would like to optimize column width first select the columns which you would like to adjust and then click on the Optimize icon in the Object Tool Bar In the pop up dialog select the Optimize cell width option Fig 3 54 aA El 0 eo eo lt gt Fig 3 53 Optimal Column Width Fig 3 54 Mechanism to adjust row height is similar Inserting New Rows and Columns You can freely insert new rows and new columns 1 First position your cursor to where you would like to insert a new row or a new column 2 Click on the Insert Row or the Insert Column icon in the Tool Bar a new row or new column will be inserted automatically Fig 3 55 3 56 fl GS Ge BB ws Ga fe GS ee
19. xtOffice Chapter 3 Next Write Inserting Footnote Sometimes we need to insert footnote to further explain a term or statement First position your cursor at the right location then select menu Insert Footnote Fig 3 96 In the Insert Footnote dialog box select the numbering styles as either Automatic or Character and press lt Enter gt Finally enter your footnote at the bottom of the page Fig 3 97 eS e Dii er fant Pome Tle Dai tere Insert Footnote y au Huanad N Neri J penp f 7 Automatic e H Omi B be L Type rarer Footnote ote Endnote aa Fig 3 97 Lee a SI Heys neal Lee E rie He Fig 3 96 Navigator Navigator allows you to quickly jump to various objects in your document and be more efficient during editing Click on the Navigator On Off icon Fig 3 98 in the Object Bar to toggle the Navigator window on and off In the Navigator window select the object type and then the desired object Fig 3 99 Double click on the selected object to jump to it directly 7 MAROAa gS 8E r DAHO WF B I u mm 2 ee A E Evie A 2 A ee _ Fig 3 98 Fig 3 99 NextOffice User Manual 3 25 Chapter 3 Next Writer NextOffice Protecting and Un protecting Sections Some documents such as contracts require some parts of the content to be protected from modifications by the readers while other parts are allowed to be edited freely To
20. your cursor at the desired position then select menu Insert Hyperlink Fig 3 90 to open the Hyperlink dialog box In the Hyperlink dialog box enter the destination URL and the text representing the URL Fig 3 91 maa Fega bom fo a Fig 3 90 Readers can double click on the hyperlink to connect to the URL represented by the text NextOffice User Manual 3 23 Chapter 3 Next Writer NextOffice Inserting Notes Inserting notes in your document by the following procedure First position your input cursor to the right location and select from the menu Insert Notes to open the Notes dialog box Fig 3 92 In the Text field key in the notes to be displayed and then click lt OK gt to confirm Fig 3 93 aja Fig 3 93 You will see a yellow marker being inserted into your document representing the inserted notes If tips is enabled see menu Help Tips Fig 3 94 you will see the details of the notes when you move your cursor over the yellow marker Fig 3 95 fe Di fe feet eet Ta ok Bie po Se h Tie pak p a Fi we F aa JA Wie a oe af aa Bt bho nini o fp Men h ue i ha Cindi tan Em does f Lr peter F S Taaa Dapp i S a ir pe SSS njerin Thi FIH JAY i Ooo i i To delete an existing note position your cursor over the yellow marker and then press lt Del gt key 3 24 NextOffice User Manual Ne
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