Safe Label System™ Reference Guide
Contents
1. CODONICS Safe Label System Reference Guide Table of Contents B76 91 018 O A ee 1 Hardware UD ua 7 Stanu Oe RRR ee OPO ee eS ne Pe ee ee oe eee ee 11 Loading A a 12 BOI Mihara este tet mL ke te tees ee age en ancl ec cata ec ale acer aera aay area are 16 Touch Screen User IMIG aCe sxicie ws sinceiet clas eeiciai ecccdaeaaiGiauel oia 19 Printing a Syringe Label Basic Use occccccnnncocococonnconcconoonnnncnononnnnnnononnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnananess 20 Printing a Syringe Label Advanced Operations cccccccsseseeeeecsseeeeeccueeeeeeeeeeeceeesseaeeeeeeeaeseeeeeeaas 23 Mead o o CE EE O O a 25 Mantena Ne G ni AR a 27 installing Update Packard 31 Mi A o o o a abate 33 SnulidowWn and Power Oia ii 34 CODONICS Components Unpacked Components Safe Label System Label media hubs Output bin SmartDrive User s Manual disc a SNE CODONICS Reference Guide and other documentation External power supply and cord Ethernet cable Front Components ad Touch screen USB port 1 Audio speaker System power LED Output bin installed Touch screen Barcode scanner Rear cover Front cover oN pp Safe Label System Reference Guide Components Inside Front Cover 12. 800 444 1198 USA only Web Site www codonics com Installing the Ink Cartridge 1 Open the front cover 2 Press the Ink button 3 Wait for the ink cartridge carriage to finish moving 4 Open the ink cartridge carriage 12 Safe Label System Reference Guide Z a 5 Remove the tape that covers the ink cartridge print head 7 Close the ink cartridge carriage S 13 O CODONICS 8 Press the Ink button 9 Close the front cover Loading Label Media 1 Open the rear cover 2 Insert the label media hubs Place the label media and hubs in the media guides Adjust the media guides Label media should be secure but still able to turn freely 5 Place the label media below the media guides and into the feeder slot 14 Safe Label System Reference Guide 6 Feed the label media until the SLS automatically feeds it through the media path You might need to hold the label media in place for a few seconds NOTE If the SLS fails to feed the label media open the front cover press the Unload button remove the media from the media path wait until the media path rollers stop spinning and try loading the media again 7 Close the rear cover CODONICS 15 Login Making a User Badze Scan User Badge or Enter User ID to Log In Make User Badge 1 1 Atthe Login prompt press the Make User Badge button Enter User Badge In
3. Utility Button Description Clean Nozzles Cleans the ink cartridge nozzles Adjust Label Allows you to adjust the label media path to ensure that label content is properly centered on the label Dark Print Off or On Sets dark printing of black text to off or on Print My Badge Prints a user badge for the user who is currently logged in Calibrate Screen Calibrates the touch screen Network Allows you to configure the network settings Copy Logs Copies system logs to a USB flash drive that is inserted in the touch screen USB port 1 Clear Errors Clears system errors This setting should only be used by system administrators after the errors are carefully reviewed CODONICS el Utility Button Description Manage Features Allows you to add SLS features Adjusts the touch screen brightness Adjusts the audio volume Clearing a Label Jam 1 Remove your gloves 2 Open the front and rear covers 3 Identify the location of the jammed media and use the appropriate procedure below Clearing a Label Jam in the Front Media Guide 1 Gently remove the label media from under the front guide by pulling up the label media near the ink carriage CAUTION Avoid peeling up a label in the media path You might have to pull the media forward through the cutter to avoid peeling a label If a label is peeled up in the media path do not press the adhesive side of the label against the sheet metal guides 2 Use scissors to cut
4. cut portion of the label media from the front media guide and discard it Use scissors to cut the liner between the jammed portion of the label media and the label media roll NOTE Scissors are recommended for cutting the liner so that the label media will have a straight edge The straight edge will make loading the label media easier 5 Gently remove the jammed portion of the label media CAUTION Avoid peeling up a label in the media path If a label is peeled up in the media path do not press the adhesive side of the label against the sheet metal guides S 29 O CODONICS 30 10 Review the strip of labels Make sure that you can account for all of the labels and that no labels are stuck in the rear media guide Discard the damaged label media If portions of the label media are still jammed in the media path power off the system refer to Shutdown and Power Off on page 34 Use non metallic tweezers and carefully remove any additional label media from the media path Press the Unload button to reverse any portion of the label media that is still in the media path Inspect the label media Use scissors to cut off any damaged labels Close the front cover load the label media and close the rear cover Safe Label System Reference Guide Installing Update Packages Use this procedure to manually install formulary update packages and configuration update packages NOTE Formulary and configuration update p
5. printed label from the output bin If the system is configured to require confirmation after printing the label a confirmation prompt displays Confirm Did the label print correctly Scan printed label to confirm Unable to Scan NOTE The label confirmation prompt is displayed for safety reasons to ensure that the label has been printed correctly 8 After reviewing the label and the screen display perform one of the following steps e Scan the barcode on the printed label If the barcode is correct the system indicates this and the procedure is complete e If you can see that the label did not print correctly press the No button Follow the on screen instructions e If you are not able to scan the barcode press the Unable to Scan button Follow the on screen instructions WARNING To avoid mislabeling syringes make sure that you immediately affix the correct label to the appropriate syringe WARNING Incorrect syringe labels should be destroyed or disposed of to ensure that they are not used 22 Safe Label System Reference Guide Printing a Syringe Label Advanced Operations Matching Container IDs After scanning the drug container barcode if there are multiple matching drugs with the same Container ID they are displayed Choose a drug to PRINT Naloxone 0 4 mg mL Ondansetron 2 mg mL Propofol 10 mg mL a A ae ee A e Ifthe correct drug is displayed select it and then pre
6. w TEN IMSS 4 x Y e fa SRA 03 09 2011 13 02 1 Label type buttons 6 Utilities button 2 LED status 7 User initials indicators 8 Logout button 3 Volume Muted icon 9 Dilute switch 4 System status message 10 Current date and time 5 System information button f 0 19 Printing a Syringe Label Basic Use CAUTION The formulary used on the SLS should be one that was created by the system administrator and approved for use 03 09 2011 13 02 1 Press the Syringe label button 2 To include dilution information press the Dilute switch to turn it on a 3 Scan the drug container barcode 20 Safe Label System Reference Guide Fentanyl Choose a dilution Concentration Diluent Ga r a G as y AS y 4 5 mcg mL i Other Other 4 Ifthe Choose a Dilution prompt displays select a concentration and diluent WARNING SLS users are responsible for calculating and selecting the correct concentration and diluent 5 Press the OK button If the system is configured to require confirmation before printing the label a confirmation prompt displays a 12 05 2011 16 14 NOTE The label confirmation prompt is displayed for safety reasons to ensure that the correct drug information is being printed 6 Press the Print button to confirm and print the label 7 Retrieve the
7. Ink button 4 Ink cartridge carriage 2 Load button 5 Label cutter 3 Unload button WARNING When the front cover is open avoid contact with the label cutter CODONICS Rear Components TIN i J 3 Power input port 1 SmartDrive USB port 2 4 Power switch 2 Ethernet port Safe Label System Reference Guide To uch Screen Compon ents ceo 00 aa 00 02 2000 000 quo pos cono I SSNS 1 Power LED Resetb utton oe port 1 Wi Fi Adapter USB Port 1 USB port for Wi Fi adapter bottom front right corner of the SLS 6 Safe Label System Reference Guide Hardware Setup CAUTION Only trained users should install and configure the system Ethernet Cable Optional 1 Connect the Ethernet cable to a hub or outlet that is connected to the network 2 Connect the other end of the Ethernet cable to the SLS NOTE For information about configuring SLS Ethernet network settings refer to the SLS User s Manual v1 3 0 CAUTION The SLS supports only one network connection at a time either Ethernet or Wi Fi Do not connect both an Ethernet cable and the Wi Fi adapter at the same time CODONICS Wi Fi Adapter Optional 1 Insert the Wi Fi adapter into the USB port at the bottom front right corner of the SLS NOTE For information about confi
8. ackages can also be installed remotely using the Administration Tool For more information refer to the SLS Administration Tool User s Manual v1 3 0 CAUTION Installing system software should only be performed as directed by Codonics Technical Support Do not attempt to install system software without the assistance of Codonics Technical Support 1 Log in 2 Make sure that the SLS is not processing any print jobs or utilities 3 Insert the USB flash drive on which the update package or software is installed You are prompted to confirm the installation 4 Press the Yes button to continue 5 When the installation files have been copied remove the USB flash drive When the installation is complete the system restarts automatically CAUTION The SLS customer is responsible for ensuring that the correct formulary and configuration packages are being installed on the SLS CODONICS a1 32 CAUTION Practice standard information technology IT precautions to protect data associated with the formulary for example securing the content of the USB flash drive on which the formulary update package is stored CAUTION The SLS customer is responsible for the accuracy of the data in the formulary including drug data that has been copied from third party drug databases Safe Label System Reference Guide Troubleshooting Problem Solution Startup fails System will not power on Login fails The touch s
9. creen does not respond properly when touched The formulary fails to load or is invalid A drug container failed verification A test label or syringe label did not print correctly The barcode scanner is not scanning The label media is jammed The SLS will not connect to the network Check the external power supply and cables Check the power switch on the rear panel Verify that the SmartDrive is connected Replace the external power supply Verify the user name Verify the PIN Verify that the user badge is correct and that its barcode quality is satisfactory Run the Calibrate Screen utility A new formulary update package might have to be created and loaded See your SLS system administrator The drug might have to be added to or corrected in the formulary Make sure that the barcode on the drug container is of good quality CAUTION This is a serious issue Notify your SLS system administrator Discard the label and try again If the label print quality is bad e Run the Clean Nozzles utility e Replace the ink cartridge e Replace the label media If the print is not aligned properly on the label run the Adjust Label utility If the wrong drug information is printed on the label the drug might have to be corrected in the formulary See your SLS system administrator CAUTION This is a serious issue Notify your SLS system administrator Make sure the barcode is correctly positioned The red cros
10. formation Initials PiN ConfirmPIN Please enter Full Name ES CO CC E CA UC AC aa AC CI fc Jr Jr AA lt a a 2 Enter your user information NOTE The Employee ID must be unique among the SLS users NOTE The PIN can be up to ten digits long If the system is not configured to require a PIN then you will not be prompted to enter a PIN 3 Press the Print button 16 Safe Label System Reference Guide Logging In 1 Scan User Badge or Enter User ID to Log In A Make User Badge At the Login prompt scan your user badge barcode or manually enter your user ID 17 18 2 4 O Enter PIN jaran rn sds If the system is configured to require a PIN enter your PIN NOTE The PIN can be up to ten digits long Press the Enter button If a test label is printed you are prompted to confirm that the test label printed correctly Confirm Did the label print correctly Test Print Cyan Magenta Y ellow Prepared On 03 09 2011 12 47 By ADN Inspect the test label If the test label printed correctly press the Yes button The system is ready for use If the test label did not print correctly press the No button Follow the on screen instructions Safe Label System Reference Guide Touch Screen User Interface 2 Oe OO gt gt fa o o Bea Ee i ae 2 E da o o e E a VII Bl AN a M bs
11. guring SLS Wi Fi network settings refer to the SLS User s Manual v1 3 0 CAUTION The SLS supports only one network connection at a time either Ethernet or Wi Fi Do not connect both an Ethernet cable and the Wi Fi adapter at the same time 8 Safe Label System Reference Guide Power SmartDrive 1 Place the SLS on a solid level surface 2 Turn the Power switch to off 3 Connect the external power supply WARNING The power cord connected to the SLS is the main disconnect for the system WARNING Grounding reliability can be achieved only when the SLS is connected to a receptacle marked Hospital Only that is Hospital Grade WARNING Do not touch a patient while also accessing SLS internal components that are under the access covers gt gt gt CODONICS 10 4 5 Insert the SmartDrive Insert the output bin Safe Label System Reference Guide Startup 1 Turn on the Power switch Are the date and time correct 03 09 2011 12 09 2 Confirm or adjust the date and time The Login prompt displays Scan User Badge or Enter User ID to Log In Make User Badge Loading Media NOTE Use only Codonics supplied media To order media contact Codonics Customer Service at Phone 1 440 243 1198 Fax 1 440 243 1334 Toll Free
12. information is incorrect e To cancel the operation press the Cancel button Safe Label System Reference Guide Monitoring Status Dashboard Status Information 1 Normal The system is ready to process or is processing a job for example printing 2 Alert condition The system can still process jobs but requires user attention for example low ink 3 Critical or fault condition The system might not be able to process jobs The system requires immediate user attention for example out of label media 4 Muted icon Displays when the volume is muted 5 Status messages System Information O coponics QQ 4 48 4 r ADN svane BLANK LINES PATIENT 1 Press the System Information icon CODONICS 2 26 System Information Status Printer Network 2 12 02 2011 12 10 O The formulary has not been verified and released Install a released formulary 2 Press the tabs to view additional information Safe Label System Reference Guide Maintenance Displaying the Utilities Screen CI 1 Press the Utilities button The Utilities screen displays The buttons are described in the table below Clean Nozzles Print My Badge Copy Logs Adjust Label Calibrate Screen Clear Errors oa Utilities Dark Print On Network Manage Features conos wO SYRINGE BLANK LINES o 4 PATIENT 05 31 2011 15 56 2 To close the Utilities screen press the Utilities button again
13. s hair should line up with the barcode and the container or syringe should be as close to the front cover as possible Shutdown the system from the touch screen and then cycle power to the system Make sure the quality of the barcode is good Clean the scanner s glass window The barcode symbology might not be supported Contact Codonics Technical Support 1 440 243 1198 Clear the label jam Refer to Clearing a Label Jam on page 28 Verify that the Ethernet cable or Wi Fi adapter is connected Verify that the SLS network settings are configured properly NOTE For additional troubleshooting issues refer to the Safe Label System User s Manual CODONICS 33 Shutdown and Power Off 1 Make sure all print jobs have completed Geovenics CUYA ee Dom To ome 2 Press the Log Out button Log Out or Shut Down System e one 3 Press the Shut Down button Use only Codonics Power Supply SLS PS 4 When shutdown is complete turn off the Power switch All registered and unregistered trademarks are the property of their respective owners Specifications subject to change without notice Patents Pending Copyright 2010 2013 by Codonics Inc Printed in U S A Part Number 900 539 003 01 34 Safe Label System Reference Guide
14. ss the OK button e Ifthe correct drug is not displayed press the Not Found button The procedure ends Contact your SLS system administrator or Codonics Technical Support 1 440 243 1198 e To cancel the operation press the Cancel button Mapped Master IDs USA Only After scanning the drug container barcode if the Container ID that was scanned can be mapped to more than one Master ID those drugs are displayed Choose a drug to LEARN Ketorolac 30 mg mL Propofol 10 mg mL MA Nee founs 23 e Ifthe correct drug is displayed select it and then press the OK button e Ifthe correct drug is not found press the Not Found button The procedure ends Contact your SLS system administrator or Codonics Technical Support 1 440 243 1198 e To cancel the operation press the Cancel button Drug Verification 24 If the drug has not been previously verified to ensure that the drug container information is the same as the drug information in the formulary a verification prompt displays NOTE The verification prompt only occurs once for each drug when its container barcode is scanned for the first time Is this the correct drug Lorazepam 2 mg mL S a oe E E e Ifthe drug information is correct press the Yes button You are prompted again to confirm that the drug information is correct e Ifthe drug information is not correct press the No button You are prompted again to confirm that the drug
15. the liner between two labels by the ink carriage to allow you to remove the jammed label media If required press the Load button to advance the label media NOTE Scissors are recommended for cutting the liner so that the label media will have a straight edge The straight edge will make loading the label media easier 28 Safe Label System Reference Guide Gently remove the jammed portion of the label media Review the strip of labels Make sure that you can account for all of the labels and that no labels are stuck in the front media guide Discard the damaged label media If portions of the label media are still jammed in the media path power off the system refer to Shutdown and Power Off on page 34 Use non metallic tweezers and carefully remove any additional label media from the media path Press the Unload button to reverse any portion of the label media that is still in the media path Inspect the label media Use scissors to cut off any damaged labels Close the front cover load the label media and close the rear cover Clearing a Label Jam in the Rear Media Guide 1 Identify the location of the jammed media under the rear media guide The rear media path can be exposed by using the thumb screws to remove the rear media guide cover Use scissors to cut the liner between two labels by the ink carriage This will reduce the number of labels being pulled back through the media path Gently remove the
Download Pdf Manuals
Related Search